West Calcasieu Port Board of Commissioners public meetings in 2024

West Calcasieu Port Board of Commissioners

The board will consider approving substantial completion for dredging of West Barge Basin and a change order for reconciliation of costs. Public comments will be accepted before adjournment.

• Board Approval of Substantial Completion for Dredging of West Barge Basin
• Board Approval of Change Order No. 1 - Reconciliation for Dredging of West Barge Basin

The Board approved a resolution for project acceptance regarding the dredging of the West Barge Basin. No action was taken on the reconciliation change order for the same project.

• Approved Substantial Completion for Dredging of the West Barge Basin on State Project No. H.014606(323)

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will hold its regular monthly meeting on December 3, 2024. The agenda includes approval of the previous meeting's minutes, committee reports, and the Port Director's report. No specific action items, contracts, or financial decisions are listed for discussion or vote.

• Approval of minutes from the November 5, 2024 regular monthly meeting
• Port Director Report and announcements from Legal, Financial, and Engineer
• Public comments period

The Board approved the minutes from the November 5, 2024 meeting and accepted the Port Director, Legal, Financial, and Engineer reports. The Engineer reported that dredging of the West Barge Basin is complete and the VLS/Port Office Building is scheduled for completion in June.

• Approved minutes of the November 5, 2024 regular monthly meeting
• Accepted Port Director, Legal, Financial, and Engineer reports as presented

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will consider a resolution to seek LDOTD authorization to advertise for a dredging and erosion control project. They will also vote on recommending Missy Amidon as a continued appointee to the West Calcasieu Airport Managing Board and on cost-of-living adjustments for contract positions including Port Director, Accountant, Attorney, and Recording Secretary. Additionally, the board will elect officers for 2025.

• Resolution to request LDOTD authority to advertise for Dredging and Erosion Control Project, SPN H.014606(322), M.A. No. C4-19064-DA
• Recommendation of Missy Amidon as WCP appointee to West Calcasieu Airport Managing Board
• COLA for contract positions: Port Director, Accountant, Attorney, Recording Secretary
• Election of officers for calendar year 2025

The Board approved an amendment to increase a professional services contract and authorized a request to advertise for a dredging project. Members also approved cost-of-living adjustments for contract positions and re-elected current officers for 2025.

• Approved resolution requesting LDOTD authority to advertise for Dredging and Erosion Control Project SPN H.014606(322)
• Approved increasing Terracon Consultants, Inc. professional services contract not-to-exceed amount from $15,000 to $25,000
• Approved recommendation of Missy Amidon as appointee to the West Calcasieu Airport Managing Board
• Approved COLA for contract positions of Port Director, Accountant, Attorney, and Recording Secretary
• Re-elected President Dick Kennison and Secretary Tim Dougherty by acclamation for 2025
• Approved minutes of the October 1, 2024 meeting

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will consider approving Amendment 3 to a CSRS FEMA contract, extending it to December 31, 2025, and clarifying expenses. They will also review and approve a grant administrator contract not to exceed $45,000 for the CPF24 grant. Other items include routine approval of minutes, committee reports, and public comments.

• Review and approve Amendment 3 to CSRS FEMA contract to extend to 12/31/2025
• Review and approve Grant Administrator contract not to exceed $45,000 for CPF24 grant
• Approval of minutes from September 3, 2024 regular monthly meeting
• Port Director Report and announcements from Legal, Financial, and Engineer

The Board approved an amendment to extend a CSRS FEMA contract through 2025 and authorized a grant administrator contract for the CPF24 grant. The Board also accepted monthly reports from the Port Director, legal, financial, and engineering departments.

• Approved Amendment 3 to CSRS FEMA contract to extend to 12/31/2025 (carried)
• Approved Grant Administrator contract for CPF24 grant not to exceed $45,000 (carried)
• Approved minutes of the September 3, 2024 meeting (carried)
• Accepted Port Director, Legal, Financial, and Engineer reports (carried)

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will vote on a change order for the VLS building project to remove trash from the building footprint area. They will also review and approve a grant administrator for the CPF24 grant and consider updates to port policies. The meeting includes standard procedural items such as minutes approval and reports.

• Vote on Change Order Keiland for VLS building project to remove trash from building footprint area
• Review and approve Grant Administrator for CPF24 grant
• Review and approve West Calcasieu Port policies

The West Calcasieu Port Board approved updated port policies and appointed CSRS as the Grant Administrator for the CPF24 grant. The board also ratified a change order for debris removal at the VLS building project. Financial reports showed a net cash change of $40,648 for June.

• Approved updated West Calcasieu Port Policies
• Approved CSRS as Grant Administrator for CPF24 grant
• Ratified Change Order No. 2 for $12,026 for VLS Building Project debris removal and weather delays
• Approved minutes of the August 6, 2024 meeting
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The board will discuss and vote on a proposed new tenant lease and a Declaration of Emergency for procurement of building A/C repairs or a tenant agreement. They will also review capital improvements, including change orders and pay applications, and consider authorizing the board president or port director to execute them.

• Discuss and vote on proposed new tenant lease
• Discuss and vote on Declaration of Emergency for procurement for building A/C repairs or tenant agreement
• Review capital improvements including change orders and pay applications
• Discuss and take action on Change Order/Pay Application authorization/execution by Board President or Port Director

The Board authorized Port Director Lynn Hohensee to negotiate and sign a short-term lease with VLS for $8,000 for both Orion basins. The Board also accepted the Port Director, Legal, Financial, and Engineer reports.

• Authorized Lynn Hohensee to negotiate and sign short-term lease with VLS for $8,000 for Orion basins
• Approved minutes of July 2 and July 18, 2024 meetings
• Accepted Port Director, Legal, Financial, and Engineer reports
• Withdrew Declaration of Emergency for procurement for building A/C repairs or tenant agreement

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will discuss and approve a change order for the Port Office building foundation. The meeting is a special session with only one substantive item on the agenda.

• Discuss and approve Change Order for Port Office building foundation

The West Calcasieu Port Board of Commissioners approved a change order for the Port Office building foundation and authorized funds for A/C repairs at the STAR VLS building.

• Approved Change Order No. 2405-03R for $57,386.68 for Port Office building foundation excavation
• Authorized up to $35,000 for STAR VLS building A/C repairs

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will consider approving a grant from the Calcasieu Parish Police Jury (CPPJ) for dredging assistance. They will also review capital improvement projects and authorize change orders or pay applications.

• Discuss and approve CPPJ Grant Funding for dredging assistance
• Review capital improvements including change orders and pay applications
• Approve minutes of June 11, 2024 regular meeting
• Receive committee reports and Port Director report
• Public comments

The Board approved a resolution to execute a cooperative endeavor agreement with the Calcasieu Parish Police Jury for dredging assistance. The Board also accepted the Port Director, Legal, Financial, and Engineer reports. No action was taken regarding capital improvements.

• Approved $350,000 cooperative endeavor agreement with Calcasieu Parish Police Jury for dredging assistance
• Approved minutes of the June 11, 2024 regular monthly meeting
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet to consider an auditor proposal for the fiscal year ending June 30, 2024. The agenda also includes discussions regarding a Federal FY24 Community Project Funding grant application and the demolition of the old VLS Building.

• Approval of auditor proposal for FYE 6/30/2024
• Federal FY24 Community Project Funding (CPF) Grant Application request for Qualifications
• Proposal to demolish the old VLS Building, subject to CSRS/FEMA concurrence
• Amendment to VLS A/E agreement regarding Curve A – FEMA
• Tenant committee lease recommendation

The Board approved several contracts related to the VLS building, including demolition and asbestos testing. It also authorized the signing of leases for Keiland Construction and Louisiana Storage and approved a $16,000 auditor proposal.

• Approved auditor proposal for FYE 6/30/2024 at $16,000
• Authorized Darla Perry to publish Request for Qualifications for CPF grant applications
• Approved $25,500 bid from D&G Construction LLC for old VLS building demolition
• Approved VLS A/E agreement amendment to Curve A, increasing fee to $385,256
• Authorized Dick Kennison to sign leases with Keiland Construction and Louisiana Storage
• Approved NTE $4,608 bid from American Environmental Services for asbestos testing
• Approved Terracon Consulting bid for VLS building material testing pending CSRS approval
• Accepted Port Director, Legal, Financial, and Engineer reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will consider approving an amendment to the current fiscal year budget for a dredging writeoff and review and approve the next fiscal year's budget. Other actions include approving a contract amendment for the Perry EDA project, a River West Amendment, and substantial completion of the Bulkhead and Crane pad project. The board will also discuss capital improvements and authorize change orders or pay applications.

• Approve amendment of FY 2024 budget for dredging writeoff
• Review and approve FY 2025 budget
• Approve Perry EDA contract amendment
• Discuss and approve River West Amendment #2
• Approve substantial completion of Bulkhead and Crane pad project (EDA Award No. 08-79-05294)

The Board adopted the proposed budget for the fiscal year ending June 30, 2025. Members approved a budget amendment to write off $1.23 million from 2019 dredging costs and accepted a $385,000 DOTD Port Security Grant.

• Approved FYE 6/30/2025 proposed budget
• Approved $1.23 million loss on write-off of 2019 dredging (Budget Amendment #2)
• Accepted $385,000 DOTD Port Security Grant cooperative endeavor agreement
• Approved Perry EDA contract amendment increasing not-to-exceed amount to $45,000
• Approved River West contract amendment for VLS demolition inspection ($400) and building replacement (up to $24,000)
• Approved substantial completion on Bulkhead and Crane pad project (EDA Award No. 08-79-05294)
• Approved minutes of the April 2, 2024 meeting

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will review and approve the external audit, discuss a CSRS EDA contract amendment, and consider a Federal FY25 Community Project Funding grant application to Congressman Higgins. They will also review capital improvement actions, including change orders and pay applications. The meeting includes committee reports, a Port Director report, and public comments.

• Review and approve external audit of West Calcasieu Port
• Review and approve CSRS EDA contract amendment
• Discuss and approve Federal FY25 Community Project Funding (CPF) Grant Application to Congressman Higgins office
• Review capital improvements including change orders and pay applications

West Calcasieu Port Board of Commissioners

The Board of Commissioners will meet to review the West Calcasieu Port external audit and an amended budget for the fiscal year ending June 30, 2024. The meeting also includes discussions regarding a pending lease agreement and capital improvement authorizations.

• Review and approval of external audit
• Review and approval of amended FYE 6/30/2024 budget
• Discussion and approval of pending lease agreement
• Action on capital improvement change orders or pay applications

The Board awarded a construction contract to Keiland Construction, LLC for a new VLS office building. Members also approved the external audit and an amended budget for the fiscal year ending June 30, 2024.

• Awarded VLS office building construction contract to Keiland Construction, LLC for $2,997,000 (No opposition)
• Approved external audit of West Calcasieu Port (No opposition)
• Approved amended budget FYE 6/30/2024 (No opposition)
• Approved minutes of February 6, 2024 meeting (No opposition)
• Accepted Port Director, Financial, Engineer, and Legal reports (No opposition)

West Calcasieu Port Board of Commissioners

The Board of Commissioners will discuss several contract amendments regarding the Star Building and Dredging Project. The meeting also includes reviews of change orders for the EDA Cranepad/Bulkhead project and a request for Port Arthur Pipeline to survey a proposed lease area.

• Contract Amendment #4 for Meyer & Associates on Star Building (cost reduction)
• Contract Amendment #1 for Meyer & Associates on Dredging Project
• Change Order #3 and Change Order #4 for Keiland contract EDA Cranepad/Bulkhead
• Survey authority request for Port Arthur Pipeline in a proposed lease area
• Approval of pending lease agreement recommended by Tenant Committee

The Board approved two cost increases for the EDA Cranepad/Bulkhead project and a lease agreement with Sempra Global. They also authorized a survey for Port Arthur Pipeline and approved contract amendments for Meyer & Associates.

• Approved Meyer & Associates Star Building Amendment #4 cost reduction of $626
• Approved Meyer & Associates Amendment #1 to add Federal FEMA contract clauses
• Approved Keiland contract Change Order #3 for $182,285 for concrete paving
• Approved Keiland contract Change Order #4 for $32,940.30 for select fill
• Granted authority for Port Arthur Pipeline to survey proposed lease area
• Approved Sempra Global lease for 9 acres at $2,500 per acre (non-active) and $3,500 per acre (active)
• Approved January 2, 2024 meeting minutes
• Accepted Port Director, Financial, Engineer, and Legal reports

West Calcasieu Port Board of Commissioners

The West Calcasieu Port Board will discuss and take action on advertising for demolition of the VLS Building and for bids on a new Port Building. They will also consider pending lease/right of way agreements as recommended by the Tenant Committee, and review capital improvements including change orders and pay applications. The meeting includes committee reports and public comments.

• Discuss and take action on advertising for demolition of VLS Building
• Discuss and take action on advertising for bids on new Port Building
• Discuss and take action on pending lease/right of way agreements
• Review capital improvements and authorize change orders/pay applications
• Approval of minutes from Dec. 5, 2023 meeting

The Board approved resolutions to advertise for bids for the demolition of the VLS Building and the construction of a new Port Building. Additionally, the Board extended a contract with CSRS and approved an easement agreement.

• Approved resolution to advertise for bids for VLS Building demolition
• Approved contract extension with CSRS until December 31, 2024
• Approved resolution to advertise for bids for new Port Building to replace VLS Building
• Approved Easement and Servitude Agreement at $1,500 per rod
• Authorized Dick Kennison to execute the Easement and Servitude Agreement
• Approved minutes of the December 5, 2023 meeting
• Accepted Port Director, Legal, Engineer, and Financial reports