West St. Mary Parish Port and Harbor District Board of Commissioners public meetings in 2021
13 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
West St. Mary Parish Port and Harbor District Board of Commissioners
The Board of Commissioners will review a report from the Executive Director. The meeting includes a proposal to authorize a temporary lease agreement with Sugar Growers and Refiners, Inc.
- Resolution to authorize a temporary lease with Sugar Growers and Refiners, Inc.
The Board authorized the Executive Director to execute a month-to-month Triple Net Lease with Sugar Growers and Refiners, Inc. for warehouse space at the Baldwin facility. The lease is set at $5,600 per month, with the tenant responsible for fire insurance costs.
- Approved resolution authorizing temporary lease with Sugar Growers and Refiners, Inc. (Unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The West St. Mary Parish Port, Harbor and Terminal District Board will meet on December 7, 2021, to discuss and potentially approve several items. These include a resolution of respect, the executive director's report covering a sugar warehouse project update, 2021 budget adjustments, and the proposed 2022 budget. The board will also consider a change order and a $358,351.83 payment for the EDA training facility project, an employment contract for David J. Allain, and election of officers.
- Resolution of Respect for Ralph Longman
- Executive Director's Report: Sugar Warehouse/LA DOTD Project H.014893 update, 2021 budget adjustments, 2022 proposed budget
- EDA/Facility Planning Project: Change Order No. 2 and Contractor's Application for Payment #9 - $358,351.83
- Employment Contract for David J. Allain
- Election of Officers
The Board elected Greg Paul as President, Donna Lanceslin as Vice President, and Murphy Pontiff as Secretary/Treasurer. The Commission approved the 2022 budget and specific adjustments to the 2021 budget. Several payments and a change order for the Training Facility project were also authorized.
- Approved 2022 budget (unanimous)
- Approved 2021 budget adjustments for telephone, utilities, and water plant operations (unanimous)
- Approved $4,138.60 change order for Training Facility structural work (unanimous)
- Approved $358,351.83 payment to ARL Construction, Inc. (unanimous)
- Approved $12,018.42 payment to Miller Engineers (unanimous)
- Approved five-year employment contract extension for Executive Director David Allain (unanimous)
- Voted to request an extension from the contractor for demolition at the Baldwin campus (unanimous)
- Elected Greg Paul (President), Donna Lanceslin (Vice President), and Murphy Pontiff (Secretary/Treasurer)
West St. Mary Parish Port and Harbor District Board of Commissioners
The Board of Commissioners will review reports on the Sugar Warehouse and training facility projects. Items for action include resolutions for site demolition and a request for state funding under the 2022-2023 Capital Outlay Act.
- Resolution to award project for Baldwin Campus Rehab & Site Demolition
- Resolution requesting state funding via the 2022-2023 Capital Outlay Act
- Authorization to purchase welding booths not to exceed $19,000.00
- Payment application for ARL Construction, Inc. in the amount of $64,007.05
- Payment request for Miller Engineers in the amount of $2,773.48
The Board approved a contract for site demolition at the Baldwin Campus and requested state funding for a barge parking area. Additionally, the Board authorized the purchase of welding booths for a training facility and approved several contractor payments.
- Approved Resolution Certifying Compliance with the Public Bid Laws (Unanimous)
- Awarded $248,000 contract to ARL Construction for Baldwin Campus site demolition, subject to lease signing (Unanimous)
- Approved Resolution requesting $3M-$3.1M from the State of Louisiana for barge parking bulkhead (Unanimous)
- Authorized purchase of six welding booths not to exceed $19,000 (Unanimous)
- Approved Contractor’s Application for Payment #8 to ARL Construction, Inc. for $64,007.05 (Unanimous)
- Approved Request for Payment #10 to Miller Engineers for $2,773.48 (Unanimous)
- Accepted October 5, 2021 meeting minutes (Unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The Board of Commissioners will review actions regarding the Sugar Warehouse/LA DOTD project and a training facility. The meeting includes votes on reimbursement agreements, demolition authorizations, and contractor payments.
- Resolution for Sugar Warehouse/LA DOTD Project H.014893 reimbursement agreement
- Resolution to advertise for demolition of existing buildings at Sugar Warehouse
- Supplemental bridge funding for Baldwin Campus Rehab & Site Improvements (Foley & Judell, L.L.P.)
- Payment of $37,158.79 to ARL Construction, inc. for Training Facility Project No. 08-01-05240
- Payment of $1,386.74 to Miller Engineers for professional services
The Board authorized a reimbursement agreement and demolition plans for the Sugar Warehouse project at the Baldwin Campus. Commissioners also approved supplemental bridge funding to prevent cash flow issues during the grant reimbursement process. Additional approvals were granted for training facility payments and a pipeline access agreement.
- Authorized President or Executive Director to execute ANR Pipeline Access and Restoration Agreement (Unanimous)
- Adopted Resolution Authorizing a Reimbursement Agreement with LA DOTD for $6,500,000.00 (Unanimous)
- Adopted Resolution Authorizing Advertisement for demolition of existing buildings at Baldwin Campus (Unanimous)
- Adopted Resolution on Supplemental Bridge Funding for Baldwin Campus Rehab and Site Improvements (Unanimous)
- Approved ARL Construction, Inc. Application for Payment #7 for $37,158.79 (Unanimous)
- Approved Miller Engineers Request for Payment #9 for $1,386.74 (Unanimous)
- Approved Change Order #1 for Training Facility project, adding 105 days to completion (Unanimous)
- Accepted September 7, 2021 meeting minutes (Unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The Board of Commissioners is reviewing economic development, water plant applications, and sanitary survey results. The meeting also includes updates on the Sugar Growers & Refinery, Inc. project and various contractor payments.
- ARL Construction, Inc. payment application #6 for $261,021.52
- Miller Engineers request for payment #8 for $9,244.94
- American Rescue Plan Application for the Water Plant
- Sanitary Survey results from August 24, 2021
- Introduction of Ms. Brandy Pennison, Administrative Assistant
The Board approved payments to ARL Construction and Miller Engineers for the Training Facility project. The Commission also issued a Letter of No Objection to CLECO for power line upgrades over Bayou Teche.
- Approved ARL Construction payment #6 for $261,021.52 (unanimous)
- Approved Miller Engineers payment #8 for $9,244.94 (unanimous)
- Approved Letter of No Objection for CLECO power line upgrades (unanimous)
- Approved meeting minutes as presented (unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The board will consider resolutions to authorize hiring a secretary/receptionist and adjust the office manager's salary. They will also review progress payments totaling $95,310.91 for the training facility project and receive updates on Sugar Growers & Refinery and the water plant.
- Resolution to grant executive director authority to hire secretary/receptionist
- Resolution to adjust salary of office manager
- Contractor payment #5 to ARL Construction, Inc. for $92,075.18
- Professional services payment to Miller Engineers for $3,235.73
- Update on Sugar Growers & Refinery, Inc.
The Board unanimously approved the hiring of a new Secretary/Receptionist and a salary increase for the Office Manager. The Commission also approved two payments for the Training Facility project. Additionally, the Port was notified it is no longer under an Administrative Order from the Louisiana Department of Health and Hospitals regarding its water plant.
- Approved hiring Brandy Pennison as Secretary/Receptionist with a total compensation package of $40,434.00 (Unanimous)
- Approved $5,000 annual base salary increase for the Office Manager (Unanimous)
- Approved ARL Construction Application for Payment #5 for $92,075.18 for the Training Facility (Unanimous)
- Approved Miller Engineers’ Request for Payment #7 for professional services for the Training Facility (Unanimous)
- Accepted minutes of the July 6, 2021 meeting (Unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The West St. Mary Parish Port, Harbor and Terminal District will hear the 2020 audit report from Mr. Alan Taylor, receive updates on the Sugar Growers & Refinery Inc. project and mid-year finances, and consider contractor payments totaling $38,379.05 for ARL Construction and $1,386.74 for Miller Engineers.
- Audit Report — Year 2020 by Mr. Alan Taylor (Kolder, Slaven & Company)
- Sugar Growers & Refinery Inc. ~ Update
- Mid-Year Financial Report
- Contractor's Application for Payment #4: ARL Construction, Inc. - $38,379.05
- Miller Engineers ~ Request for Payment #6: Professional Services - $1,386.74
The Board approved the annual audit for the year ending December 31, 2020, which reported an unmodified opinion and an unrestricted fund balance of nearly $6 million. The Commission also approved payments for the construction of a Training Facility. Discussions were held regarding revenue declines and future economic development at the Baldwin facility.
- Approved June 1, 2021 meeting minutes (unanimous)
- Approved 2020 annual audit report (unanimous)
- Approved payment of $38,379.05 to ARL Construction for Estimate No. 4 (unanimous)
- Approved payment of $1,386.74 to Miller Engineers for Payment Request No. 6 (unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The West St. Mary Parish Port and Harbor District Board of Commissioners will meet on June 1, 2021, to consider reappointing two board members, discuss an update on Sugar Growers & Refinery Inc., and vote on a resolution authorizing capital outlay funding. The board will also consider a cooperative endeavor agreement with Cajun Broadband Inc. and a letter of no objection for a proposed slip, bulkhead, and concrete ramp by Joseph Tyler.
- Reappointment of Mr. Murphy Pontiff and Mr. Joseph Tabb to the Port of West St. Mary Board of Commissioners
- Resolution authorizing the President and Secretary to sign a request for Capital Outlay funding for Sugar Growers & Refinery Inc.
- Resolution authorizing the Executive Director to execute a Cooperative Endeavor Agreement and Lease with Cajun Broadband Inc.
- Letter of No Objection for a proposed slip, bulkhead, and concrete ramp by Joseph Ray Tyler
The Board approved a resolution to request Capital Outlay funds for the Industrial Park and authorized a lease agreement with Cajun Broadband, Inc. Additionally, the Board issued a Letter of No Objection for a proposed slip and bulkhead project.
- Approved resolution requesting approximately $8.5 million in Capital Outlay funding (unanimous)
- Authorized Executive Director to execute Cooperative Endeavor Agreement and Lease with Cajun Broadband, Inc. (unanimous)
- Issued Letter of No Objection to Joseph Ray Tyler for proposed slip, bulkhead and concrete ramp (unanimous)
- Accepted May 4, 2021 meeting minutes (unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The West St. Mary Parish Port, Harbor and Terminal District Board will hold a regular meeting on May 4, 2021. They will consider and take action on two resolutions: one authorizing a lease agreement with Sugar Growers & Refinery, Inc., and another approving an engineering contract for demolition of structures at the Baldwin Campus (old Superior buildings) not to exceed $15,000. The board will also review contractor payment applications for a training facility project and hear reports from the executive director, attorney, and engineer.
- Resolution to authorize lease agreement with Sugar Growers & Refinery, Inc.
- Resolution to authorize engineering contract with Miller Engineers for demolition at Baldwin Campus, not to exceed $15,000
- Contractor's payment application #3 from Acadiane Renovations, Ltd. for $39,575.10
- Miller Engineers & Associates payment request #5 for $1,848.99
- Approval of Louisiana Compliance Questionnaire with Kolder, Slaven & Company for 2020 audit
The Board authorized the Executive Director and Executive Committee to negotiate a lease with Sugar Growers & Refinery, Inc. for the Baldwin facility. The Board also approved a contract for demolition plans and payments for a training facility project.
- Authorized lease negotiations and execution with Sugar Growers & Refinery, Inc. (Unanimous)
- Approved contract with Miller Engineers for Baldwin facility demolition plans, not to exceed $15,000 (Unanimous)
- Approved payment of $39,575.10 to Acadiane Renovations, Ltd. for Training Facility Project No. 08-01-05240 (Unanimous)
- Approved payment of $1,848.99 to Miller Engineers & Associates, Inc. for Training Facility Project No. 08-01-05240 (Unanimous)
- Authorized completion and approval of 2020 Louisiana Compliance Questionnaire for annual audit (Unanimous)
- Accepted April 6, 2021 meeting minutes (Unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The West St. Mary Parish Port and Harbor District Board will vote on a resolution authorizing $40,000 in preliminary engineering costs for a Sugar Warehouse (cost share). They will also review contractor payments for the EDA Training Facility project: $42,960.48 to Acadiane Renovations, Ltd. and $1,386.74 to Miller Engineers. An update on Sugar Growers & Refinery Inc. is scheduled.
- Resolution for preliminary engineering on Sugar Warehouse for $40,000 (cost share)
- Contractor's Application for Payment #2: Acadiane Renovations, Ltd. - $42,960.48
- Miller Engineers Request for Payment #4 - $1,386.74
- Update on Sugar Growers & Refinery Inc.
- Approval of minutes from March 2, 2021
The Board approved funding for preliminary engineering for a proposed sugar warehouse and authorized two payments for the EDA/Facility Planning Training Facility. Executive Director David Allain reported ongoing lease negotiations with Sugar Growers and Refineries, Inc.
- Authorized Miller Engineers to perform preliminary engineering for the Sugar Warehouse with a cost share of $40,000 (unanimous)
- Approved payment of $42,960.48 to Acadiane’ Renovations, Ltd. (unanimous)
- Approved payment of $1,386.74 to Miller Engineers for professional services (unanimous)
- Accepted minutes of the March 2, 2021 meeting (unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The West St. Mary Parish Port, Harbor and Terminal District Board will meet to approve minutes, hear an executive director's update on Sugar Growers & Refinery Inc., and consider two payments for the EDA training facility project: $53,726.61 to Acadiane Renovations, Ltd. and $1,848.99 to Miller Engineers.
- Approval of minutes from February 2, 2021 meeting
- Executive Director's update on Sugar Growers & Refinery Inc.
- Contractor payment #4 to Acadiane Renovations, Ltd. for $53,726.61
- Payment #3 to Miller Engineers for $1,848.99 for professional services
The Board approved two payment requests for the EDA/Facility Planning Training Facility. Executive Director David Allain reported ongoing negotiations with Louisiana Sugar Growers, Inc. regarding a possible location at the Baldwin Campus.
- Approved payment to Acadiane’ Renovations, Ltd. for $53,726.61 (unanimous)
- Approved payment to Miller Engineers for $1,848.99 (unanimous)
- Approved February 2, 2021 meeting minutes (unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The Board of Commissioners will meet to adopt the 2021 millage rate and consider a $14,900.00 consulting contract with Knobloch Professional Services, LLC. The board will also discuss a resolution supporting a Port Priority Application and review a letter of no objection for a slip, bulkhead, and boat house project.
- Adoption of 2021 millage rate
- $14,900.00 consulting contract with Knoblyck Professional Services, LLC
- Resolution supporting the Louisiana Port Construction and Development Priority Program application
- Letter of No Objection regarding a slip, bulkhead, and boat house by Porteus R. Burke
The Board adopted the 2021 Advalorem Tax Millage rate and authorized a contract to apply for Port Priority Funds for a project at the Baldwin Campus. The Commission also approved a resolution to seek assistance from the Louisiana Port Construction and Development Priority Program.
- Adopted 2021 Advalorem Tax Millage rate at 3.72 mills (unanimous)
- Authorized contract with Knobloch Professional Services for $14,900 to prepare Port Priority Funds application (unanimous)
- Approved resolution to submit application to Louisiana Port Construction and Development Priority Program (unanimous)
- Issued Letter of No Objection to Mr. Porteus R. Burke for a slip, bulkhead and boat house (unanimous)
- Approved January 5, 2021 meeting minutes (unanimous)
West St. Mary Parish Port and Harbor District Board of Commissioners
The Board of Commissioners will introduce new Commissioner Sam Jones and reappoint Willie Peters. The meeting includes updates on the Technical School and Sugar Growers & Refinery Inc., as well as a payment request for warehouse roof improvements.
- Introduction of New Commissioner Mr. Sam Jones
- Reappointment of Mr. Willie Peters
- Payment request #3 ($9,449.50) to Frisco Industrial Contractors for MTT Warehouse roof improvements
- Letter of No Objection regarding the proposed Yokely Levee Extension
The Board authorized a construction contract with Acadiane Renovations for a technical school. The Commission also approved a final payment for roof improvements and issued a Letter of No Objection for a levee extension.
- Approved construction contract with Acadiane Renovations for a technical school (Unanimous)
- Approved $9,449.50 final payment to Frisco Industrial Contractors for roof improvements (Unanimous)
- Issued Letter of No Objection to St. Mary Parish Levee District for Yokely Levee Extension (Unanimous)
- Approved December 1, 2020 meeting minutes (Unanimous)