West St. Mary Parish Port and Harbor District Board of Commissioners public meetings in 2022

West St. Mary Parish Port and Harbor District Board of Commissioners

The Board of Commissioners will review the 2023 budget and updates on several infrastructure projects. Items include a potential temporary lease with Sugar Growers and Refiners, Inc. and progress reports on Baldwin Campus rehabilitation.

• Resolution for a temporary lease with Sugar Growers and Refiners, Inc.
• Pay request of $44,460.00 to Southern Constructors, LLC for site demolition
• Pay request of $82,697.63 to Miller’s Engineers for warehouse design
• Amendment to Port Employee & Operations Policy Manual
• Update on Sugar Warehouse/LA DOTD Project H.014893

The Board approved the 2023 Budget and authorized a temporary lease for raw sugar storage at the Baldwin Campus. The Commission also approved several payments and contract amendments related to the Baldwin Campus Rehab and Site Improvements project.

• Approved 2023 Budget (Unanimous)
• Approved temporary lease for raw sugar storage at Baldwin Campus (Unanimous)
• Approved amendment to Employee and Operations Policy Manual regarding Uniform Guidance (Unanimous)
• Tabled appraisal of Diversified property in Baldwin (Unanimous)
• Approved $44,460.00 payment to Southern Constructors, LLC for site demo (Unanimous)
• Approved Certificate of Substantial Completion for Baldwin Campus demo (Unanimous)
• Approved $82,697.63 payment to Miller Engineers for Sugar Warehouse design (Unanimous)
• Approved amendment to Sugar Warehouse engineering fee curve from 7.5% to 7% (Unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port and Harbor District Board of Commissioners will meet on November 1, 2022. They will discuss the proposed 2023 budget and adjustments to the 2022 budget. The board will also consider approving several payments for the Baldwin Campus rehab projects, including engineering and construction costs. Additionally, they will hear reports from the attorney and engineer.

• Approval of minutes from October 4, 2022
• Executive Director's Report: Sugar Warehouse/LA DOTD project update, budget adjustments 2022, proposed budget 2023
• Baldwin Campus Site Demo (Phase 1): Miller's Engineers inspections ($522.50) and Southern Constructors pay request #3 ($44,460.00)
• Baldwin Campus Sugar Warehouses (Phase 2): Miller's Engineers pay request #3 ($37,500.00)
• EDA/Facility Planning (Training Facility): ARL Construction payment #18 ($15,000.00)

The Board approved several payments for demolition and design work at the Baldwin Campus and the Training Facility. Commissioners also voted to adjust the 2022 budget to cover additional audit expenses and reviewed a proposed 2023 budget of $11,933,891.00.

• Approved adjustment to 2022 budget for $14,000.00 in additional audit expenses (Unanimous)
• Approved $522.50 payment to Miller’s Engineers for Baldwin Campus demolition inspections (Unanimous)
• Approved $44,460.00 payment to Southern Constructor, LLC for Baldwin Campus demolition (Unanimous)
• Approved $37,500.00 payment to Miller’s Engineers for Sugar Warehouses Phase II design (Unanimous)
• Approved $15,000.00 final payment to ARL Construction, Inc. for Training Facility (Unanimous)
• Accepted minutes of the October 4, 2022 meeting (Unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port and Harbor District Board will consider several financial actions, including an equipment request for South Louisiana Community College totaling $155,453.34 and a resolution authorizing the executive director to seek capital outlay funding for the Baldwin Campus. The board will also review pay requests for engineering and construction work on the Baldwin Campus rehab and a contractor payment for the EDA/Facility Planning project.

• Equipment Request for SLCC - $155,453.34
• Resolution authorizing Executive Director to sign Capital Outlay Funding request (Baldwin Campus)
• Miller's Engineers - Furnish Plans and Specs - $3,160.00
• Southern Constructors, LLC - Pay Request #2 - $88,920.00
• ARL Construction, Inc. - Contractor's Application for Payment #17 - $53,243.42

The Board approved a resolution to request $5 million in Capital Outlay funding for warehouse facilities and infrastructure. The Commission also approved several payments for the Baldwin Campus and Training Facility projects and authorized additional welding booths for South Louisiana Community College.

• Approved purchase of 6 additional welding booths for South Louisiana Community College (Unanimous)
• Authorized request for $5 million in Priority 5 Capital Outlay funding for Warehouse Facilities and Infrastructure (Unanimous)
• Approved $3,160.00 payment to Miller Engineers for Baldwin Campus Rehab and Site Improvements (Unanimous)
• Approved $88,920.00 payment to Southern Constructors, LLC for Baldwin Campus Rehab and Site Improvements (Unanimous)
• Approved $34,507.25 payment to Miller Engineers for Design Sugar Warehouse Phase II (Unanimous)
• Approved $53,243.42 payment to ARL Construction for the Training Facility (Unanimous)
• Accepted September 6, 2022 meeting minutes (Unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The Board of Commissioners will review updates on the Sugar Warehouse/LA DOTD project. The meeting includes consideration of several cooperative agreements involving the State of Louisiana, South Louisiana Community College, and Cleco Power, LLC.

• Cooperative Endeavor Agreement with the State of Louisiana for warehouse and infrastructure improvements
• Cooperative Endeavor Agreement with South Louisiana Community College regarding a training site
• Waterline Servitude Right-Of-Way Grant between Cleco Power, LLC and Diversified Lands, LLC
• $44,460.00 pay request from Southern Constructors, LLC for Baldwin Campus rehab
• $1,360.00 pay request from Miller’s Engineers for preconstruction meeting and inspections

West St. Mary Parish Port and Harbor District Board of Commissioners

The Board approved a request for $5 million in Capital Outlay funding for warehouse facilities and infrastructure. Commissioners also approved several payments for the Baldwin Campus and Training Facility projects and authorized additional welding equipment for South Louisiana Community College.

• Authorized request for $5 million in Priority 5 Capital Outlay funding for Warehouse Facilities and Infrastructure (Unanimous)
• Approved purchase of 6 additional welding booths for South Louisiana Community College (Unanimous)
• Approved $3,160 payment to Miller Engineers for Baldwin Campus Rehab and Site Improvements (Unanimous)
• Approved $88,920 payment to Southern Constructors, LLC for Baldwin Campus Rehab and Site Improvements (Unanimous)
• Approved $34,507.25 payment to Miller Engineers for Design Sugar Warehouse Phase II (Unanimous)
• Approved $53,243.42 payment to ARL Construction for Training Facility (Unanimous)
• Accepted September 6, 2022 meeting minutes (Unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The Board of Commissioners will review payment requests for a training facility project. The meeting includes updates on a sugar warehouse project with the LA DOTD and a prospective client list.

• Payment #16 to ARL Construction, Inc. for $16,924.57 (Training Facility)
• Pay Request #15 to Miller’s Engineers for $2,773.48 (Training Facility)
• South Central Planning & Development pay request for $24,371.60 (Training Facility)
• Update on Sugar Warehouse/LA DOTD Project H.014893

The Board approved three payments related to the Training Facility and economic development liaison services. The Commission also received updates on warehouse leases and barge slip permitting.

• Approved payment #16 to ARL Construction for $18,045.30 (unanimous)
• Approved Engineer’s Pay Request #15 for $2,773.48 (unanimous)
• Approved payment to South Central Planning and Development for $24,371.60 (unanimous)
• Approved July 5, 2022 meeting minutes (unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port and Harbor District Board will consider resolutions to award a project for site demolition and to authorize the executive director to execute an asbestos abatement contract at the Baldwin facility. The board will also review the 2021 audit report, hear public comments, and consider a change order and payment for the EDA training facility project.

• Consider and take action on Resolution to Award the Project for Site Demolition (Sugar Warehouse/LA DOTD Project H.014893)
• Consider and take action authorizing Executive Director to execute contract for Asbestos Abatement at Baldwin Facility
• Change Order Request #3 for $1,179.75 and Contractor's Application for Payment #15 for $18,820.70 for EDA Training Facility (Project No. 08-01-05240)
• Audit Report 2021
• Public Comment period

The Board approved the 2021 annual audit and awarded a site demolition contract to Southern Constructors. Commissioners also authorized asbestos abatement at the Baldwin Warehouse and approved payments and completion documents for the Training Facility.

• Adopted and accepted 2021 Annual Audit (unanimous)
• Approved Resolution Certifying Compliance with Public Bid Laws for Sugar Warehouse project (unanimous)
• Awarded site demolition project to Southern Constructors for $247,000.00 (unanimous)
• Approved surplussing equipment in the Baldwin Campus warehouse (unanimous)
• Authorized contract for asbestos abatement at Baldwin Warehouse with Gill Industries, Ltd. for $27,000.00 (unanimous)
• Approved Training Facility Change Order Request #3 for $1,179.75 (unanimous)
• Approved Contractor’s Application for Payment #15 to ARL Construction for $18,820.70 (unanimous)
• Approved signing the Certificate of Substantial Completion for Training Facility (unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The Board of Commissioners will review the Executive Director's report, which includes a proposed lease resolution for Marine Turbine Technologies. The meeting also covers updates on the Sugar Warehouse/LA DOTD project and the Charenton Drainage and Navigation Canal.

• Resolution for a Lease with Marine Turbine Technologies
• Update on Sugar Warehouse/LA DOTD Project H.014893
• Appraisal for Diversified Environmental Site
• Safety update for Charenton Drainage and Navigation Canal
• Water Plant Operator employment contract renewal

The Board authorized leases with Marine Turbine Technologies and Sugar Growers and Refiners, Inc. It also approved a contract for the construction of sugar warehouses and the demolition of existing ones. Additionally, the Board authorized a study for a new barge slip at the Industrial Park.

• Authorized lease with Marine Turbine Technologies (Unanimous)
• Authorized lease with Sugar Growers and Refiners, Inc. (Unanimous)
• Approved contract with Miller Engineers for sugar warehouse construction and demolition of existing warehouses (Unanimous)
• Authorized Miller Engineers to provide evaluations/study for a barge slip at the Industrial Park (Unanimous)
• Approved $2,500 for appraisal of the Diversified Environmental site (Unanimous)
• Approved $250 per month compensation increase for the water plant operator (Unanimous)
• Accepted May 10, 2022 meeting minutes (Unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port, Harbor and Terminal District Board will consider and take action on several items at its May 10, 2022 meeting. These include a resolution authorizing the executive director to complete an audit questionnaire with Kolder, Slaven & Company for the 2021 audit. The board will also vote on resolutions for an agricultural lease and to reject all bids for State Project No. H.014893 (Baldwin Campus Rehab & Site Improvements - Site Demolition). Additionally, the board will receive updates on the sugar warehouse project, the budget, and a training facility project, including a contractor's payment application for $10,634.77.

• Resolution to approve audit questionnaire with Kolder, Slaven & Company for 2021 audit
• Resolution authorizing an Agricultural Lease
• Resolution to reject all bids for State Project No. H.014893 (Baldwin Campus Rehab & Site Improvements - Site Demolition)
• Contractor's Application for Payment #14 to ARL Construction, Inc. for $10,634.77 (Training Facility project)
• Update on Sugar Warehouse/LA DOTD Project H.014893

The Board unanimously approved the execution of an agricultural lease and the rejection of all bids for the Baldwin Campus demolition. The Commission also authorized a compliance questionnaire for the 2021 audit and approved a construction payment.

• Approved April 5, 2022 meeting minutes (unanimous)
• Approved Resolution for 2021 Audit Louisiana Compliance Questionnaire (unanimous)
• Authorized execution of Agricultural Lease (unanimous)
• Approved resolution to reject all bids for State Project No. H.014893 Baldwin Campus Demolition (unanimous)
• Approved $10,634.77 payment to ARL Construction for Application for Payment #14 (unanimous)

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port and Harbor District Board of Commissioners will hold a public meeting on April 5, 2022, at 6:00 PM. The board will consider and take action on adopting the millage rate for 2022. They will also consider and take action to amend leases for Marine Turbine Technologies, DLS, LLC, and Lane Blanchard Farms, L.L.C., and authorize the President or Executive Director to execute them. Other agenda items include a payment of $37,691.20 to ARL Construction, Inc. for a training facility project, and reports from the Executive Director, Attorney, and Engineer.

• Consider and take action to adopt the 2022 millage rate.
• Consider and take action to amend leases for Marine Turbine Technologies, DLS, LLC, and Lane Blanchard Farms, L.L.C.
• Contractor's application for payment #13 to ARL Construction, Inc. for $37,691.20 for the EDA/Training Facility project.
• Update on Sugar Warehouse/LA DOTD Project H.014893.
• Public comments will be heard.

The Board adopted a millage rate of 3.720 for 2022 and authorized the Executive Director to execute lease renewals for three tenants. The Commission also approved a payment for the Training Facility project. A proposal to apply for Capital Outlay funding for a fish freezer facility failed due to lack of a second.

• Adopted 3.720 millage rate for 2022 (Unanimous)
• Authorized execution of lease renewals for DLS, LLC, Marine Turbine Technologies, and Lane Blanchard Farms (Unanimous)
• Approved $37,691.20 payment to ARL Construction for Training Facility Application for Payment #13 (Unanimous)
• Accepted Executive Director's report (Unanimous)
• Accepted March 8, 2022 meeting minutes (Unanimous)
• Application for Capital Outlay funding for fish freezer project (Motion died from lack of second)

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port, Harbor and Terminal District will consider a cooperative endeavor agreement with South Louisiana Community College, approve contractor payments for a training facility, and review letters of no objection. The board will also receive updates on a warehouse project, office repairs, and a proposed meeting time change.

• Cooperative Endeavor Agreement between South Louisiana Community College and the Port of West St. Mary
• Contractor's Payment #12 to ARL Construction, Inc. for $34,232.30
• Miller Engineers Request for Payment #14 for $1,386.74
• Letters of 'No Objection' for Harold Bienvenu and Michael LaSalle
• Update on Sugar Warehouse/LA DOTD Project H.014893

The Board executed a Cooperative Endeavor Agreement with South Louisiana Community College. Commissioners also approved several payments for the Training Facility and issued two letters of no objection to the Corps of Engineers.

• Approved Cooperative Endeavor Agreement with South Louisiana Community College (unanimous)
• Authorized Executive Director to perform Port office bathroom repairs (unanimous)
• Approved Payment #12 to ARL Construction, Inc. for $34,232.30 (unanimous)
• Approved Miller Engineers Request for Payment #14 for $1,386.74 (unanimous)
• Issued Letter of No Objection to the Corps of Engineers for Harold Bienvenu (unanimous)
• Issued Letter of No Objection to the Corps of Engineers for Michael LaSalle (unanimous)
• Accepted February 1, 2022 minutes (unanimous)
• Decided to keep monthly meeting time at 6:00 P.M.

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port and Harbor District Board will meet on February 1, 2022. The board will consider authorizing the executive director to purchase commercial property coverage for a training facility in Baldwin, Louisiana. They will also review contractor and engineer payment applications for the training facility project, and receive updates on a sugar warehouse project and a DHH violation. Additionally, they will consider letters of no objection for Edgar Dugas III and St. Mary Parish Water & Sewer No. 4.

• Consider and take action to authorize Executive Director to purchase commercial property coverage for training facility in Baldwin, LA
• Contractor's Application for Payment #11: ARL Construction, Inc. - $142,387.10 for EDA/Facility Planning Project No. 08-01-05240 (Training Facility)
• Miller Engineers Request for Payment #13: $5,084.72 for professional services
• Sugar Warehouse/LA DOTD Project H.014893 update
• Letters of No Objection for Edgar Dugas, III and St. Mary Parish Water & Sewer No. 4

The Board approved payments for construction and professional services related to the Baldwin facility Training Facility. Commissioners also voted to notify water customers of a single-well violation and to seek insurance for the new facility with higher deductibles.

• Approved Contractor’s Pay Request #11 for $142,387.10 (unanimous)
• Approved Miller Engineers Request for Payment #13 for $5,084.72 (unanimous)
• Approved notifying water customers of the lack of a second water well (unanimous)
• Approved purchasing insurance for Training Facility with a directive to seek higher deductibles (unanimous)
• Issued Letter of No Objection to Corps of Engineers for Edgar Dugas, II (unanimous)
• Issued Letter of No Objection to Corps of Engineers for St. Mary Parish Water and Sewer No. 4 (approved; Joel Authement abstained)
• Accepted January 4, 2022 meeting minutes (unanimous)
• Changed March meeting date to March 8 due to Mardi Gras

West St. Mary Parish Port and Harbor District Board of Commissioners

The West St. Mary Parish Port, Harbor and Terminal District Board of Commissioners will meet on January 4, 2022, to discuss and take action on several items, including a bank resolution authorizing signatories for Hancock Whitney Bank accounts, an update on the MTT lease amendment/termination, and the LA COVID Port Relief Program. The board will also consider contractor payments totaling $47,557.95 for ARL Construction and $1,848.99 for Miller Engineers, and receive a notice of violation from the Louisiana Department of Health.

• Bank resolution authorizing five individuals to sign on Hancock Whitney Bank accounts
• MTT Lease Amendment/Termination of Dock Lease
• LA DHH Notification of Violation
• LA COVID Port Relief Program
• Contractor payment: ARL Construction $47,557.95 and Miller Engineers $1,848.99

The Board unanimously approved payments for the Training Facility and updated authorized signers for Hancock Whitney Bank accounts. The Board also voted to terminate a dock lease with Marine Turbine Technologies (MTT).

• Approved termination of dock lease with Marine Turbine Technologies (MTT) (Unanimous)
• Approved Bank Resolution updating authorized signers for Hancock Whitney Bank accounts (Unanimous)
• Approved Payment #10 to ARL Construction, Inc. for $47,557.95 (Unanimous)
• Approved Miller Engineers Request for Payment #12 for $1,848.99 (Unanimous)
• Approved December 7, 2021 meeting minutes (Unanimous)