San Leandro public meetings in 2023
132 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Community Police Review Board
The Community Police Review Board accepted recommendations from the Ad Hoc Committee on Use of Force Policies. The Board also established a new Ad Hoc Committee to manage the selection process for an ex-officio youth member.
- Accepted Ad Hoc Committee recommendations on Use of Force Policies (7-0)
- Created Ad Hoc Committee for Youth Member Selection consisting of Members Trujillo, Gage, and Zimmermann (7-0)
- Adopted November 15, 2023 meeting minutes (5-0, 2 abstentions)
🗳️ How they voted (4 roll-call votes)
Arts, Culture and Library Commission
The Commission approved changes to the Arts and Culture Grants Program Guidelines regarding eligibility and definitions. It also allocated a portion of the promotion budget for a grants mixer event.
- Approved adding the definition of culture bearers to Arts and Culture Grants Program Guidelines (5-0)
- Approved changing grant eligibility to allow organizations with an arts or culture project to apply (5-0)
- Approved allocating $500.00 of the $2,000.00 promotion budget to the Grants Mixer Q & A (5-0)
- Approved December 19, 2023 agenda (5-0)
- Approved November 21, 2023 minutes (5-0)
Youth Advisory Commission
The commission approved the meeting agenda and the minutes from December 5, 2023. Members discussed term goals, fundraising ideas, and a tentative date for an Outdoor Movie Night. A presentation was given regarding the Recreation and Parks Master Plan.
- Approved agenda as submitted (17-0-0)
- Approved December 5, 2023 minutes as submitted (17-0-0)
City Council
The City Council approved contracts for new police vehicle cameras and license plate readers. The Council also adopted ordinances establishing compensation for the Mayor and Councilmembers. Several administrative resolutions and grants were approved via the consent calendar.
- Approved compensation for Mayor and Councilmembers (5-1-1)
- Approved $544,315.75 for 38 Axon Fleet 3 mobile cameras for police vehicles (6-0-1)
- Approved $807,150.00 to extend Flock Safety contract and add 41 ALPR cameras (6-0-1)
- Approved $1,655,573.60 contract with Tricon Construction, Inc. for Washington Manor Park Pool renovation (6-0-1)
- Approved $304,000 agreement with San Leandro Improvement Association for Cherry Festival management (6-0-1)
- Approved $86,818 and $23,488 California State Library grants for literacy services (6-0-1)
- Denied urgency ordinance to add mobilehome parks to Rent Review Board (3-3-1)
- Approved ARPA budget adjustments for Community Safety Ambassador and Beautify San Leandro projects (6-0-1)
🗳️ How they voted — 2 divided votes
Human Services Commission
The commission approved the meeting agenda and previous minutes. Discussion regarding the HSC 2024 Plan was tabled until the next meeting. Staff provided updates on winter shelter triggers, the Age-Friendly City assessment, and the upcoming Homeless Point-in-Time Count.
- Approved December 13, 2023 agenda (6-0)
- Approved October 25, 2023 minutes (6-0)
- Tabled discussion of HSC 2024 Plan (6-0)
Recreation and Parks Commission
The commission approved the meeting agenda and the minutes from October 4, 2023. Members received reports on park maintenance, the status of the Recreation and Parks Master Plan, and upcoming recreation activities.
- Approved December 6, 2023 agenda (6-0)
- Approved October 4, 2023 minutes (6-0)
Facilities & Transportation Committee
The committee received informational presentations on the Pavement Management Informational Series history and Council District Project updates. No substantive decisions were made during the meeting.
- Approved motion to participate in meeting via teleconference (unanimous)
Youth Advisory Commission
The commission approved the meeting agenda and the minutes from November 21, 2023. Members discussed term goals, fundraising ideas, and upcoming event participation. No new ordinances or policies were decided.
- Approved December 5, 2023 agenda (22-0-0)
- Approved November 21, 2023 minutes (22-0-0)
City Council
The City Council approved ordinances establishing compensation for the Mayor and Councilmembers. The council also approved several administrative items via the consent calendar, including a data center server upgrade and zoning changes.
- Approved compensation for Mayor and Councilmembers (6-1)
- Approved $388,385 consulting agreement with ConvergeOne for data center server upgrade (7-0)
- Approved rezoning of 3.45-acre site at 14143-14273 Washington Avenue to Industrial General (7-0)
- Approved wage adjustment for non-represented part-time salary schedule for Jan 1, 2024 (7-0)
- Approved priority sewer service policies for affordable housing projects (7-0)
- Approved amendment to legal services agreement with Castillo, Moriarty, Tran & Robinson (7-0)
- Approved modification of Community Police Review Board membership structure (7-0)
- Allowed Councilmember Simon to participate via teleconference (6-0-1)
🗳️ How they voted — 1 divided vote
Rent Review Board
The Board approved a settlement between a Greystar representative and a tenant regarding a rent increase case. The Board also elected its Chair and Vice Chair for the term.
- Elected Thomas Silva as Chair (4-0)
- Elected Linda Spreer as Vice Chair (3-1)
- Approved October 24, 2023 meeting minutes (4-0)
- Approved rent increase settlement for Case 2023-01 at 1055 Cecelia Ct (4-0)
🗳️ How they voted (5 roll-call votes)
Finance Committee
The Finance Committee approved its 2024 calendar. The committee also recommended that the City Council approve the annual report on development impact fees and the OPEB and pension funding policy and investment reports.
- Approved the 2024 Finance Committee Calendar
- Recommended Council approval of Annual Report Use of Development Impact Fees for year ended June 30, 2023
- Recommended Council review and approval of Section 115 OPEB Trust and Pension Trust Investment Report for quarter ended September 30, 2023
- Recommended Council review and approval of Annual Review for City OPEB and Pension Funding Policy
Arts, Culture and Library Commission
The Commission established maximum grant amounts for individuals and organizations and defined eligibility rules. It also agreed to support the Main Library's art gallery selection process and proposed dates for a grants mixer.
- Adopted grant limits of $5,000 per individual and $10,000 per organization (7-0)
- Determined sole operational expenses are ineligible for grant funds (7-0)
- Removed age limits for grant applications (7-0)
- Approved support for solicitation, review, and selection of Main Library art gallery displays on a fiscal year basis (7-0)
- Approved considering January 24 or 25, 2024, for a grants mixer event (7-0)
- Approved November 21, 2023 agenda (6-0)
- Approved October 17, 2023 minutes (6-0)
Youth Advisory Commission
The Commission approved the meeting agenda and previous minutes. Members discussed term goals focused on health, safety, partnerships, and community engagement, and brainstormed fundraising and event ideas.
- Approved November 21, 2023 agenda (15-0-0)
- Approved November 7, 2023 minutes (15-0-0)
City Council
The City Council approved a zoning amendment and permits for a 52,269 square foot warehouse on Washington Street. The Council appointed two members to the Rent Review Board and approved several budget and contract amendments via the consent calendar.
- Approved warehouse construction and rezoning to Industrial General at 14143-14273 Washington Street (6-0)
- Appointed Evelyn Olivera to the Rent Review Board (4-0)
- Appointed Linda Spreer to the Rent Review Board (4-0)
- Denied appointment of Tom Silva to the Rent Review Board (4-2)
- Approved adjusted Mayor and Council compensation for December 4 meeting: $3,800 for Mayor, $1,900 for Councilmembers (4-2)
- Approved $1.02M in Alameda County HHAP funds for shelter and winter warming services (6-0)
- Approved $918,900 amendment for Year Up, Inc. workforce development interns (6-0)
- Approved $403,752 contract amendment for Griffin Structures, Inc. (6-0)
🗳️ How they voted — 5 divided votes
Senior Commission
The Commission approved the agenda and previous meeting minutes. Members received updates on the Age-Friendly Assessment and Action Plan and a parking study, though no final decisions were made on these projects.
- Approved November 16, 2023 agenda (8-0)
- Approved October 19, 2023 minutes (8-0)
- Tabled Institute of Aging/Volunteers Assisting Seniors update
- Tabled Volunteer Program Development
- Tabled discussion regarding Commission Priorities
Community Police Review Board
The Board approved the minutes from the October 18, 2023 meeting. One discussion item regarding the Independent Police Auditor's role in use of force reviews was continued to the next meeting.
- Adopted October 18, 2023 meeting minutes (5-0)
- Continued Item 7.b. IPA Overview of Its Ongoing Role in Review of Use of Force Incidents to the next meeting (5-0)
- Agreed to extend the meeting to 7:45 pm (unanimous)
🗳️ How they voted (4 roll-call votes)
Rules Committee
The Rules Committee recommended the staff proposal regarding Mayor and Councilmember compensation to the City Council. Two other items regarding housing protections and the Council Handbook were continued.
- Recommended Mayor and Councilmembers Compensation (23-550) to Council
- Continued Housing Protections Update (23-549)
- Continued Council Handbook Update regarding Vice Mayor Selection and Council Mileage Reimbursement (23-551)
Youth Advisory Commission
The commission elected its leadership for the 2023-2024 term. Members also approved the meeting agenda and previous minutes. The Recreation and Parks Commission Chair requested youth feedback for the upcoming Parks Master Plan.
- Elected Victoria Bammer as Chair and Sam Fitting as Co-Chair (30-0)
- Approved November 7, 2023 agenda with amendment (30-0)
- Approved June 6, 2023 minutes (30-0)
City Council
The City Council approved an $800,000 donation from the San Leandro Public Library Foundation to help replace the Mulford-Marina Branch Library. The council also approved several infrastructure contracts and appointed new members to city commissions.
- Approved $800,000 donation for Mulford-Marina Branch Library replacement (6-0)
- Approved $675,000 contract with Schaaf and Wheeler for stormwater trash capture design (6-0)
- Approved $371,764 contract with Villalobos & Associates Inc. for annual sidewalk repairs (6-0)
- Approved $122,800 emergency contract with Lind Marine, Inc. for boat removal from marina (6-0)
- Approved $96,579 contract with Silman Industries for Washington Manor Park Pool Tower repair (6-0)
- Approved $455,076 software maintenance renewals with Tyler Technologies (6-0)
- Approved $4,500 Packard Foundation grant for library 'Stay and Play' programs (6-0)
- Appointed representatives to Recreation and Park, Arts, Culture and Library, and Youth Advisory Commissions (6-0)
🗳️ How they voted (18 roll-call votes)
Planning Commission and Board of Zoning Adjustments
The Planning Commission approved a Conditional Use Permit for a massage therapy studio at 400 Estudillo Avenue. The Commission also voted to recommend that the City Council approve a zoning map amendment and permits for a new warehouse at 14143-14273 Washington Street. Two motions to delay the warehouse decision failed before the final recommendation was adopted.
- Approved Conditional Use Permit for massage therapy at 400 Estudillo Ave (6-0)
- Recommended City Council approve zoning amendment and permits for warehouse at 14143-14273 Washington St (4-2)
- Motion to continue warehouse item to 12/7/2023 failed (2-4)
- Second motion to continue warehouse item to 12/7/2023 failed (3-3)
- Approved minutes of October 5, 2023 meeting as amended
🗳️ How they voted — 4 divided votes
Recreation and Parks Commission
The meeting scheduled for November 1, 2023, was cancelled. No substantive decisions were made.
Facilities & Transportation Committee
The committee unanimously approved the 2024 Facilities & Transportation Committee calendar. Other items regarding Vehicle Miles Traveled (VMT) policy and Council District Project Updates were presented for discussion.
- Approved 2024 Facilities & Transportation Committee Calendar (3-0)
🗳️ How they voted (1 roll-call vote)
Rules Committee
The Rules Committee recommended that the City Council add the Bicycle and Pedestrian Advisory Committee to the municipal code. The committee also discussed proposed ordinances regarding catalytic converter possession and sideshows, continuing both items for further staff review.
- Recommended adding Bicycle and Pedestrian Advisory Committee to code
- Continued catalytic converter possession ordinance
- Continued sideshow and street racing ordinance
Human Services Commission
The commission elected Zach Borja as Chair and Moira Fry as Vice Chair. The body voted to cancel its regularly scheduled meetings for November and December, with a special meeting to be scheduled in December. Commissioners discussed the 2024 Strategic Plan and requested gap analysis materials for review.
- Approved Moira Fry as Vice Chair (6-0)
- Approved Zach Borja as Chair (6-0)
- Approved cancellation of November commission meeting (6-0)
- Approved cancellation of December commission meeting (6-0)
- Approved October 25, 2023 agenda (6-0)
- Approved September 27, 2023 minutes (6-0)
Finance Committee
The San Leandro Finance Committee reviewed informational presentations on CalPERS and the ERP selection process. The committee also recommended that the City Council approve budget amendments for carry-over appropriations and departmental reorganizations involving position upgrades.
- Recommended City Council approval of 2023-2024 budget amendments for year-end 2022-2023 one-time carry-over appropriations for the General Fund and Environmental Services Fund
- Recommended City Council approval of 2023-2024 and 2024-2025 budget amendments for position upgrades and department reorganizations
Rent Review Board
The Board approved minutes from a 2019 meeting. Two substantive items, a rent hearing case and the annual review of rent and relocation ordinances, were continued to the next meeting for further research and written comments.
- Approved October 22, 2019 meeting minutes (3-0-2)
- Continued Rent Review Board Hearing Case 2023-01 to the next hearing (5-0)
- Continued FY 2022-2023 Annual Review of Rent Review and Tenant Relocation Assistance Ordinances to the next hearing
Senior Commission
The Commission voted 8-0 to cancel the December 21, 2023 meeting. It also voted 8-0 to approve the agenda and previous minutes. The Commission tabled the review of age-friendly survey statistics until after meeting with a new consultant, and noted that Commissioner Eversole resigned on October 17.
- Approved agenda (8-0)
- Approved September 21 minutes (8-0)
- Cancelled December 21, 2023 meeting (8-0)
- Tabled review of Age-Friendly Survey statistics
- Agreed to keep Alameda County Age-Friendly Council report on future agenda
- Agreed to add senior services budget presentation to March 2024 agenda
- Approved adjournment (8-0)
Community Police Review Board
The Community Police Review Board approved the recommendations of the ALPR Ad-Hoc Subcommittee. The Board rejected separate motions to recommend specific 15-day and 30-day retention periods for fixed Flock cameras.
- Adopted September 20, 2023 meeting minutes (6-0)
- Recommendation for 15-day retention period for fixed Flock cameras failed (2-3)
- Recommendation for 30-day retention period for fixed Flock cameras failed (4-2)
- Accepted ALPR Ad-Hoc Subcommittee recommendations as submitted (6-0)
🗳️ How they voted (4 roll-call votes)
Arts, Culture and Library Commission
The Commission approved the allocation of $62,000 for grants and advertising and $20,000 for history room and museum partnerships. Members also established a sub-committee to plan an arts grants mixer event.
- Allocated $60,000 to grants and $2,000 for advertising (5-0)
- Allocated $20,000 for history room and history museum partnerships (5-0)
- Formed Arts Grants mixer event sub-committee with Commissioner Alvarez and Chair Fowler (5-0)
- Nominated Vice-Chair Scotland to the Grants Ad-Hoc Sub-Committee
- Approved October 17, 2023 agenda (5-0)
- Approved September 19, 2023 minutes (5-0)
City Council
The City Council approved an ordinance changing student members of the Community Police Review Board to ex-officio and setting an age range of 14 to 18. The Council also authorized a median maintenance contract and a ground lease for a homeless shelter.
- Approved ordinance modifying Community Police Review Board membership (6-0-1)
- Approved sending student selection process to CPRB and Rules Committee (5-0-2)
- Approved resolution supporting persecuted Kuki Christians in Manipur, India (7-0)
- Approved $1,994,353.08 median maintenance contract with Rubicon Landscape Corporation (7-0)
- Approved ground lease for 555 Lewelling interim homeless shelter and navigation center (7-0)
- Approved $142,325.00 SAVE-23 grant for abandoned vessel abatement (7-0)
- Nominated Natalie Risdale to Arts, Culture and Library Commission (7-0)
- Nominated James Maes to Recreation and Parks Commission (7-0)
🗳️ How they voted (12 roll-call votes)
Planning Commission and Board of Zoning Adjustments
The Planning Commission and Board of Zoning Adjustments approved a Conditional Use Permit and Major Site Plan Review for a limited vehicle and equipment repair business. The approval includes a reduction in required off-street parking and a requirement to comply with BAAQMD coating regulations.
- Approved Conditional Use Permit and Major Site Plan Review for limited vehicle/equipment repair at 1930 Fairway Drive (5-0)
- Approved CEQA categorical exemption for 1930 Fairway Drive project (5-0)
- Received and filed September 7, 2023 meeting minutes (5-0)
🗳️ How they voted (4 roll-call votes)
Recreation and Parks Commission
The Recreation and Parks Commission approved the October 4, 2023 meeting agenda and the September 2023 draft minutes with 5-0 votes. The commission also heard presentations regarding the Steven Taylor Sanctity of Life Pavilion and the Shoreline Park Development Project, received park and maintenance reports, and adjourned the meeting.
- Approved agenda of October 4, 2023 (5-0)
- Approved September 2023 draft minutes (5-0)
- Adjourned meeting at 8:23 PM (5-0)
Facilities & Transportation Committee
The committee received presentations on the AC Transit Realign Project and Council District Project updates. No substantive decisions were made during the meeting.
City Council
The San Leandro City Council approved the consent calendar with a 7-0 vote. Key approvals included a construction contract for a park irrigation well and amendments to the city budget's staffing allocation. Several presentations on waste services and housing bonds were received but not acted upon.
- Approved Consent Calendar (7-0)
- Adopted resolutions amending SLMO Salary Schedule and budget staffing allocation
- Authorized $312,930 contract to Eaton Drilling Company for Washington Manor Park Irrigation Well
- Authorized City Manager to negotiate change orders up to 25% ($78,233) for irrigation well project
- Established $126,923 capital reserve for East Bay Dischargers Authority emergency repairs
- Approved minutes from Sept 6 Facilities/Transportation Committee and Sept 18 City Council meeting
- Received and Filed presentation on Post-Collection Procurement Package for waste services
- Received and Filed overview of Bay Area Housing Finance Authority 2024 Housing Bond
🗳️ How they voted (5 roll-call votes)
Human Services Commission
The Human Services Commission approved its agenda and previous minutes, but tabled the election of a new Chair and Vice Chair until the next meeting. Staff reported updates on a cooling center opening at Church of Christ, an age-friendly consultant contract nearing execution, and a need for volunteers for the Mercy Brown Bag food program. No substantive policy decisions or funding approvals were made during this session.
- Agenda approved (7-0)
- July 26 minutes approved (7-0)
- Election of Chair and Vice Chair tabled until October
- Adjournment approved (7-0)
Finance Committee
The Finance Committee reviewed investment reports for the OPEB and Pension Trusts and the city's fourth-quarter investments. Both items were recommended for full Council approval. A preliminary year-end financial report was presented for information only.
- Recommended OPEB and Pension Trust Investment Report (Quarter Ended June 30, 2023) for Council approval
- Recommended FY 2022-2023 Fourth-Quarter City of San Leandro Investment Report Update for Council approval
Senior Commission
The Commission re-elected its current leadership and approved the July 20, 2023, minutes. Staff provided updates on the Senior Community Center HVAC repairs and the Age-Friendly Action Plan consultant contract.
- Approved September 21, 2023 agenda (8-0)
- Approved July 20, 2023 minutes (8-0)
- Re-elected Commissioner Woycheshin as Chair (8-0)
- Re-elected Commissioner Comelo as Vice Chair (8-0)
Community Police Review Board
The Community Police Review Board established two ad-hoc subcommittees to research and make recommendations on Automatic License Plate Readers (ALPR) and Use of Force policies. The Board also adopted draft minutes from December 21, 2022.
- Established ad-hoc subcommittee to research ALPR policy (7-0)
- Established ad-hoc subcommittee to review Use of Force policy (7-0)
- Adopted draft minutes from December 21, 2022 (7-0)
- Approved 15-minute meeting extension (unanimous)
🗳️ How they voted (3 roll-call votes)
Arts, Culture and Library Commission
The Commission scheduled the 2024 Comedy in the Plaza for July 20, 2024, and approved a $20,000 budget for the event. Discussion regarding the East Bay Yesterday Podcast was postponed to October. The Commission also agreed to discuss the allocation of remaining annual funds and grant publicity at the next meeting.
- Scheduled 2024 Comedy in the Plaza for July 20, 2024 (5-0)
- Allocated $20,000 for 2024 Comedy in the Plaza for advertising and food vendor expenditures (5-0)
- Requested Brian Copeland return in March 2024 for updates and sub-committee discussion (5-0)
- Moved East Bay Yesterday Podcast discussion to October 2023 meeting (5-0)
- Added discussion on remaining fund allocation and grant publicity to October 2023 agenda (5-0)
- Approved July 18, 2023 minutes (5-0)
City Council
The City Council approved several maintenance contracts with BrightView Landscape Services and a consulting agreement for an economic development strategy. A proposal to expand the Flock Safety license plate reader program was denied.
- Approved 5-year park turf maintenance contract with BrightView Landscape Services not to exceed $1,286,315.42 (7-0)
- Approved 5-year city facility landscape maintenance contract with BrightView Landscape Services not to exceed $1,364,674.19 (7-0)
- Approved $120,000 consulting agreement with Strategic Economics for Economic Development Strategy (7-0)
- Denied contract amendment to purchase 41 additional Flock Safety ALPR cameras and increase compensation by $807,150.00 (3-4)
- Approved $100,000 grant from California Office of Traffic Safety for Pedestrian and Bicycle Safety Program (7-0)
- Approved $38,241.00 DOJ grant for LEFTA SHIELD Software Suite (7-0)
- Approved $125,000 for Storm Drain Master Plan consulting work (7-0)
- Approved lease agreement with Bandwidth IG, LLC for fiber optic cable installation (7-0)
🗳️ How they voted — 1 divided vote
Planning Commission and Board of Zoning Adjustments
The Commission approved a 180-unit multi-family residential development at 1145-1199 E. 14th Street. It also approved a modified permit for rental events at 561 Lafayette Avenue with new operational restrictions.
- Approved 180-unit multi-family residential project at 1145-1199 E. 14th Street (7-0)
- Approved Conditional Use Permit PLN23-0011 for rental events at 561 Lafayette Avenue with amendments (6-1)
- Received and filed August 3, 2023 meeting minutes (7-0)
🗳️ How they voted — 1 divided vote
Recreation and Parks Commission
The Commission approved the meeting agenda and previous minutes. Staff provided updates on tennis and pickleball court resurfacing and the San Leandro Family Aquatic Center construction timeline. No other substantive policy decisions were made.
- Approved September 6, 2023 agenda (6-0-1)
- Approved August 2, 2023 minutes (6-0-1)
Facilities & Transportation Committee
The committee reviewed presentations on three items. No formal actions were taken or decisions made during the meeting.
City Council
The City Council approved the Consent Calendar, authorizing several service agreements and emergency construction projects. The Council also designated voting delegates for the League of California Cities 2023 Annual Conference.
- Approved asset purchase and lease for Super 5 Chinese Restaurant not to exceed $147,270 (6-1)
- Approved $172,307 consulting agreement with Fehr & Peers for Bicycle and Pedestrian Master Plan Update (6-1)
- Approved final map for Tract 8592 at 2824 Halcyon Drive (6-1)
- Approved salary schedule amendments for Community Preservation Officers (6-1)
- Approved $1,226,654.52 amendment for FLEX RIDES Shuttle Paratransit Program (6-1)
- Approved $400,000 amendment for West Coast Arborists, Inc. citywide tree services (6-1)
- Approved $111,435 agreement with AERI Tree Service, LLC for Yarwood Sycamore trimming (6-1)
- Approved $227,500 emergency contract to McGuire & Hester for Haas Street Pedestrian Bridge demolition (6-1)
🗳️ How they voted (20 roll-call votes)
Personnel Relations Board
The Board approved a new classification for the Recreation and Parks Director and revisions to the Public Works and Assistant Public Works Director roles. It also voted to eliminate the Engineering & Transportation Director classification and extend an employment list for Senior Management Analysts.
- Approved six-month extension of Senior Management Analyst employment list (4-0)
- Approved new Recreation and Parks Director classification (4-0)
- Approved Public Works Director classification revision (3-1)
- Approved Assistant Public Works Director classification revision (4-0)
- Eliminated Engineering & Transportation Director classification (4-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission and Board of Zoning Adjustments
The commission received and filed the draft minutes from the July 13, 2023, special meeting. No other substantive decisions were made during the session.
- Approved July 13, 2023 Special Meeting minutes (4-0-1)
🗳️ How they voted (2 roll-call votes)
Recreation and Parks Commission
The Commission approved the meeting agenda and the minutes from July 5, 2023. The remainder of the meeting consisted of presentations on the REC LINK program and facility reservations, as well as reports on park maintenance and upcoming activities.
- Approved August 2, 2023 agenda (5-0)
- Approved July 5, 2023 minutes with corrections (5-0)
Rules Committee
The committee held presentations regarding the City of San Leandro Homeless Response Resource Guide and future agenda items for July 2023. No formal votes or decisions were recorded during the meeting.
Human Services Commission
The Commission approved a motion to recess its August meeting. Members discussed increasing Community Assistance Program (CAP) Grants and creating a database of local LGBTQIA resources. The commission was notified that the City was awarded $2.5 million for the Nimitz Motel conversion into a homeless navigation center and shelter.
- Approved agenda (7-0)
- Approved June 28, 2023 minutes (6-0-1)
- Approved motion to recess August meeting (7-0)
- Tabled Human Service Commission Nomination Committee item until September
Finance Committee
The Finance Committee received presentations on sales tax updates, city debt obligations as of June 30, 2023, and the City Debt Management Policy. No formal actions or decisions were made during the meeting.
Personnel Relations Board
The San Leandro Personnel Relations Board elected Louis Neira Heystek as Chair and Carolina Altamirano as Vice Chair for the 2023-2024 term. The Board unanimously approved a six-month extension for the Engineering Manager and Engineer/Assistant/Associate Engineer employment lists. Additionally, the Board approved revisions to job classifications, renaming Community Preservation Officer I/II to Code Enforcement Officer and Community Preservation Supervisor to Code Enforcement Supervisor.
- Elected Heystek as Chair and Altamirano as Vice Chair (5-0)
- Approved six-month extension of Engineering Manager and Engineer employment lists (5-0)
- Approved revision of Community Preservation Officer I/II to Code Enforcement Officer (5-0)
- Approved revision of Community Preservation Supervisor to Code Enforcement Supervisor (5-0)
- Approved minutes from April 20 and May 18, 2023 meetings (5-0)
Senior Commission
The Commission approved the meeting agenda and the minutes from June 15, 2023. No substantive policy actions were taken, though staff provided updates on the Senior Community Center HVAC system and the Age-Friendly Action Plan RFP process.
- Approved July 20, 2023 agenda (5-0)
- Approved June 15, 2023 meeting minutes (5-0)
Community Police Review Board
The Community Police Review Board voted unanimously to select the top three policy review topics and a code amendment. The Board also received reports from the Police Department, the Independent Police Auditor, and the Board Secretary.
- Approved vote on top three policy review topics and code amendment (Unanimous)
Arts, Culture and Library Commission
The Commission approved funding for the Downtown San Leandro Holiday Art Trees project and reserved funds for arts grants and Comedy in the Plaza. It also established a Grants Ad-Hoc Committee to develop grant process guidelines. Additionally, the body elected new leadership for the commission.
- Allocated $11,850 for Downtown San Leandro Holiday Art Trees project for FY24 (7-0)
- Reserved $20,000 for Comedy in the Plaza and $20,000 for arts grants for FY24 (7-0)
- Formed Grants Ad-Hoc Committee with Commissioners Guillory, Miller, and Hiraki (7-0)
- Elected K. Fowler as Chair and B. Scotland as Vice-Chair (7-0)
- Approved July 18, 2023 agenda (7-0)
- Approved June 21, 2023 minutes (7-0)
- Added 2023/2024 Comedy in the Plaza reports to the September agenda (7-0)
City Council
The City Council approved several infrastructure contracts, including park improvements and emergency road repairs. The council also adopted resolutions for the 2023 fee schedule and the imposition of liens for delinquent service charges.
- Approved $4,217,305 construction contract to Suarez & Munoz Construction, Inc. for Memorial Park Improvements
- Approved $450,000 emergency construction contract for Lake Chabot Road Upslope Repair Project
- Approved $245,355.54 emergency contract to McGuire & Hester for Blue Dolphin Restaurant Pier demolition
- Approved $800,000 ARPA budget reallocation for citywide beautification and community preservation
- Approved amendments to City Master Fee Schedule for 2023-2024 (6-0)
- Approved imposition of 2023 liens for delinquent service charges and overruled related protests (6-0)
- Approved 2023 Councilmembers Handbook (6-0)
- Approved contract amendment with CalPERS for employee cost sharing for unrepresented executive safety employees (6-0)
🗳️ How they voted (26 roll-call votes)
Planning Commission and Board of Zoning Adjustments
The commission received and filed the minutes from the June 1, 2023 meeting. No other substantive decisions were made during this special meeting.
- Approved June 1, 2023 meeting minutes (4-0)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council approved the Consent Calendar, authorizing multiple consulting and maintenance agreements. The council also approved a lease agreement for a property on Alvarado Street. Several presentations were held regarding waste services, fire department updates, and revenue opportunities.
- Approved $96,000 agreement with Townsend Public Affairs for state legislative advocacy (6-0)
- Approved Community Police Review Board’s Administrative Procedures (6-0)
- Approved $140,900 agreement with Dixon Resources Unlimited for parking program management (6-0)
- Approved $80,252.58 amendment with Del Conte’s Landscaping, Inc. for citywide maintenance (6-0)
- Approved $186,410 amendment with GoGo Technologies, Inc. for FLEX RIDES services (6-0)
- Approved $111,018.88 amendment with Rubicon Landscape Corporation for turf maintenance (6-0)
- Approved lease agreement for 3199 Alvarado Street with Henry Crown Grandchildren Trust II (6-0)
- Continued adoption of 2023 Councilmembers Handbook to July 17, 2023
🗳️ How they voted (8 roll-call votes)
Recreation and Parks Commission
The Commission approved the July 5, 2023 agenda and the June 7, 2023 minutes. A motion to go on recess during the August session was defeated. Commissioners and staff provided updates on park maintenance and upcoming community movie events.
- Approved July 5, 2023 agenda (6-0)
- Approved June 7, 2023 minutes (6-0)
- Motion to recess in August defeated (2-4)
Facilities & Transportation Committee
The Committee reviewed an update regarding Lake Chabot Road. It recommended that the City Council support emergency authorization for stabilization analysis of both the upslope and downslope areas.
- Recommended City Council support for emergency authorization of Lake Chabot Road stabilization analysis
City Council
The City Council meeting scheduled for July 3, 2023, was cancelled. No decisions were made.
Human Services Commission
The Human Services Commission appointed Chair Borja to participate in the interview process for the Age-Friendly action plan RFP. The commission also approved corrections to the CAP/CDBG application score sheet.
- Approved agenda for June 28, 2023 (7-0)
- Approved minutes of May 24, 2023 (7-0)
- Approved corrections to CAP/CDBG application score sheet (7-0)
- Appointed Chair Borja as representative for Age-Friendly Action Plan RFP interview process (6-0-1)
Finance Committee
The Finance Committee reviewed and recommended four items for full City Council approval, including fee schedule amendments and ARPA fund reallocations. The committee also received updates on the ERP system selection and the third quarter investment report.
- Recommended approval of amendments to City Master Fee Schedule for 2023-24
- Recommended reallocation of $800,000 in ARPA funds to Citywide Beautification and Code Enforcement
- Recommended authorization for City Manager to approve carryovers of unspent ARPA funds
- Recommended approval of Fiscal Year 2022-23 Third Quarter Investment Report
- Recommended approval of 2023 liens for non-payment of various city charges and overruling related protests
Rules Committee
The Rules Committee provided direction to staff regarding a student applicant and the structure of the Community Police Review Board. This item was recommended to the City Council. Other agenda items were received and filed.
- Recommended to Council: Direction regarding student applicant and structure of Community Police Review Board (Item 23-307)
- Received and Filed: Future Agenda Items (Item 23-322)
Arts, Culture and Library Commission
The Commission identified a 1% for art ordinance as its top priority for the city. It also established an ad-hoc sub-committee to explore sustained funding and arts endowments. The body reviewed remaining FY23 budget funds totaling $7,139.69.
- Approved top priority to adopt a 1% for art ordinance for new construction permits of $250,000 or more (6-0)
- Formed Exploration of Sustained Funding Resources for the Arts Including Potential Arts Endowment Ad-Hoc Sub-Committee (6-0)
- Appointed Commissioners Guillory, Miller, Cassidy, and Chair Scotland to the funding sub-committee (6-0)
- Approved June 21, 2023 agenda (6-0)
- Approved May 10, 2023 minutes (6-0)
- Decided to continue Public Arts Master Plan Priorities Exercise discussion at the next meeting (6-0)
Community Police Review Board
The Board reviewed reports from the Police Department, the Independent Police Auditor, and the Board Secretary. The Board voted to recommend the Ad Hoc Committee reports to the City Council. Other items regarding board vacancies and policy review were discussed without formal action.
- Recommended Ad Hoc Committee Reports (23-313) to Council (6-0)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council approved a $9.2 million contract for annual street paving and accepted multiple grants for streetscape and traffic calming projects. The council also appointed Arlene Lum to the Human Services Commission and approved the Heron Bay Maintenance Assessment District reports. An ordinance to terminate the city's eviction moratorium effective July 31, 2023, was received and filed.
- Appointed Arlene Lum to the Human Services Commission (5-0)
- Approved $9,207,613 construction contract to Pavement Coatings Company for street paving
- Approved $2,207,000 grant for Lewelling Boulevard Streetscape Project
- Approved $58,000 grant for Fairway Drive Traffic Calming Project
- Approved $255,000 grant for Hesperian Boulevard Gap Closure Project
- Approved $1,385,330 contract to Basset Engineering for sanitary sewer repairs
- Approved Heron Bay Maintenance Assessment District reports and levy (5-0)
- Approved resolution and ordinance for CalPERS cost sharing for executive safety employees (5-0)
🗳️ How they voted (32 roll-call votes)
Senior Commission
The Senior Commission approved an application for the San Leandro Art Association to display art at the Senior Community Center. The Commission also voted to cancel its August 17 meeting and delay the election of its Chair and Vice Chair.
- Approved San Leandro Art Association art display for July-December 2023 (7-0)
- Approved cancellation of August 17, 2023 meeting (7-0)
- Approved delay of Chair and Vice Chair nominations to September 21 and elections to October 19 (7-0)
- Appointed Dillon, Lopez-Nacario, and McHenry to the Nominating Committee
Recreation and Parks Commission
The Commission elected Commissioner DeQuincy as Chair and Commissioner Lamb as Vice-Chair. Members reported maintenance needs at several city parks, and staff provided updates on the Tennis Court/Pickleball Court Resurfacing project.
- Approved agenda (5-0)
- Approved May 3, 2023 minutes (5-0)
- Elected Commissioner DeQuincy as Chair (5-0)
- Elected Commissioner Lamb as Vice-Chair (5-0)
Facilities & Transportation Committee
The Facilities & Transportation Committee reviewed options for the San Leandro Family Aquatic Center and recommended presenting two different paths to the City Council. Other items were presented for information only.
- Recommended approaching City Council with 1 vote for Option A (staff recommendation) and 1 vote for amendment Option C regarding the San Leandro Family Aquatic Center
Youth Advisory Commission
The Commission voted to go dark for the remainder of the current term. Members nominated leadership for the upcoming 2023-2024 term and reviewed a project summary of the 2022-2023 term.
- Approved agenda as submitted (19-0-0)
- Approved minutes of May 16, May 23, and June 4, 2023 (19-0-0)
- Voted to go dark for the remainder of the term (19-0-0)
- Nominated Victoria Bammer as Chair and Sam Fitting as Co-Chair for 2023-2024 (14-5-0)
City Council
The City Council approved the first reading of an ordinance to end the city's eviction moratorium. Additionally, the Council approved a consent calendar containing multiple resolutions for housing, transportation, and city services.
- Approved termination of eviction moratorium effective July 31, 2023 (6-0)
- Approved $7.1M General Fund subsidy guaranty for Homekey Program Round 3 (6-0)
- Approved $893,400 construction contract to Sposeto Engineering Inc. for curb ramp upgrades (6-0)
- Approved $149,970 agreement with Ready To Launch Research for library strategic plan (6-0)
- Approved $577,409 amendment for workers’ compensation administration with Intercare Holdings (6-0)
- Approved $238,700 grant fund amendment for Building Futures interim housing operations (6-0)
- Approved $100,000 annual on-call transportation engineering agreements with DKS, Fehr & Peers, and W-Trans (6-0)
- Passed to print ordinance renewing Military Equipment, Funding, Acquisition and Use Policy (6-0)
🗳️ How they voted (17 roll-call votes)
Youth Advisory Commission
The commission met for a special session focused on team building. Members participated in activities, shared a potluck, and crafted bracelets. No legislative or policy decisions were made.
Planning Commission and Board of Zoning Adjustments
The Commission approved a Conditional Use Permit for a small scale hazardous waste center. The board also approved the minutes from the May 4, 2023 meeting and cancelled the July 6 meeting.
- Approved Conditional Use Permit and Resolution 2023-005 for hazardous waste center at 1971 Davis Street (6-0)
- Approved May 4, 2023 meeting minutes (5-0-1)
- Cancelled July 6 meeting
🗳️ How they voted (4 roll-call votes)
Rules Committee
The Rules Committee provided direction to staff regarding edits to the City Council Handbook and recommended the matter to the City Council. Direction was also provided to staff regarding the committee meeting schedule and future agenda items.
- Recommended City Council Handbook edits (23-252) to Council
- Provided direction to staff regarding Rules Committee Meeting Schedule
- Provided direction to staff regarding Future Agenda Items
Human Services Commission
The Commission approved a request to research local non-profits serving the LGBTQIA+ community to provide resources on the Human Services website. Members also decided to collectively review the CAP/CDBG application score sheet at the next meeting. Discussions regarding funding needs and volunteer opportunities were moved to unfinished business.
- Approved research of local LGBTQIA+ non-profits for the Human Services website (6-0)
- Decided to review CAP/CDBG application score sheet together at the next meeting
- Approved May 24, 2023 agenda (6-0)
- Approved April 26, 2023 minutes (6-0)
Finance Committee
The Finance Committee recommended that the City Council approve an amendment for audit services. The committee also reviewed the third quarter financial report and investment reports for pension and post-employment benefit trusts.
- Recommended City Council approval of Amendment No. 4 for $115,300 to Maze & Associates for audit services
- Recommended authorization for City Manager to approve further contract amendments up to $17,295
Youth Advisory Commission
The Commission reviewed grant proposals and unanimously decided on funding allocations for three applicants. A total of $1,000 was distributed among the selected youth groups.
- Approved $400 grant to Gxrl Up San Leandro (unanimous)
- Approved $350 grant to Assumption Youth Social Action Team (unanimous)
- Approved $250 grant to Cub Scout Pack 506 (unanimous)
Personnel Relations Board
The Personnel Relations Board met for a special meeting to review job classifications. The board approved a revision to the Deputy City Clerk classification.
- Approved Deputy City Clerk classification revision (5-0)
Senior Commission
The Commission approved the agenda and the minutes from the April 20, 2023 meeting. No other substantive actions were taken during the session.
- Approved May 18, 2023 agenda (8-0)
- Approved April 20, 2023 meeting minutes (8-0)
Community Police Review Board
The Board elected a new Vice Chair and recommended administrative procedures to the City Council with two amendments. The Board also created two ad-hoc committees related to its annual workplan and report.
- Elected Board Member Chang as Vice Chair (unanimous)
- Recommended 23-241 Ad Hoc Committee Recommended Administrative Procedures to Council with two amendments (7-0)
- Created two ad-hoc committees for the CPRB Annual Workplan and Annual Report
- Approved 15-minute meeting extension (unanimous)
🗳️ How they voted (1 roll-call vote)
Youth Advisory Commission
The commission approved the meeting agenda and previous minutes. Members coordinated upcoming events including a social at Carlton Senior Living and a special meeting to hear Youth Mini Grant proposals.
- Approved May 16, 2023 agenda (17-0-0)
- Approved May 2, 2023 minutes (17-0-0)
- Scheduled special meeting for Youth Mini Grant Proposals on May 23, 2023
- Scheduled special meeting at a local park on June 4
- Scheduled ice cream cookie social at Carlton Senior Living for May 28, 2023
City Council
The City Council approved the City Manager's proposed budgets for 2023-2024 and 2024-2025. The council also approved annual tax rate adjustments for business licenses and emergency services, and renewed the military equipment use policy.
- Approved proposed budgets for 2023-2024 and 2024-2025 (7-0)
- Approved annual tax rate adjustments for Business License Fee, EMS Tax, and Emergency Communications System Access Tax (7-0)
- Adopted ordinance to renew Military Equipment, Funding, Acquisition and Use Policy (7-0)
- Approved $416,204 contract with Whitewater West Industries for Washington Manor Pool play structure (7-0)
- Approved $669,487 contract with Gruendl Inc. for Wicks and Manor Boulevard traffic signal upgrades (7-0)
- Approved $161,000 grant-funded agreement with Terraphase Engineering for Sea Level Rise Master Plan (7-0)
- Reclassified Research and Development Services as a permitted use in the Bay Fair TOD District (7-0)
- Received and filed 90 Day Update on Eviction Moratorium Extension (6-1)
🗳️ How they voted — 1 divided vote
Arts, Culture and Library Commission
The Arts, Culture and Library Commission approved several expenditures for local events, including a puppet performance and a comedy series. The commission also confirmed that $75,000 in art program funding will carry over into FY24.
- Approved $16,300.00 for Giant Puppets Save the World at the Cherry Festival (7-0)
- Ratified $17,000.00 in funding for Comedy in the Plaza 2023 (7-0)
- Approved $400.00 rental for an art car for the Cherry Festival parade (7-0)
- Approved May 10, 2023 agenda (7-0)
- Approved April 18, 2023 minutes (7-0)
Planning Commission and Board of Zoning Adjustments
The Planning Commission and Board of Zoning Adjustments elected Commissioner Zuber as Chair and Commissioner Tejada as Vice Chair. They also approved a continuation of the public hearing for a 48-foot-tall warehouse at 1700 Doolittle Drive to a date uncertain. No other substantive decisions were made.
- Elected Commissioner Zuber as Chair (4-0-1)
- Elected Commissioner Tejada as Vice Chair (4-0-1)
- Approved continuation of PLN22-0030 warehouse project to a date uncertain (5-0)
🗳️ How they voted (5 roll-call votes)
Recreation and Parks Commission
The meeting was largely procedural and informational. The commission approved the agenda and previous meeting minutes. Staff reported that pickleball/tennis court resurfacing at Washington Manor Park will begin May 29, new trees were planted at three parks, and weed management was done behind Heron Bay. The Cherry Festival is scheduled for June 3. No substantive decisions or votes on policy or funding were taken.
- Approved agenda for May 3, 2023 (6-0)
- Approved minutes of April 5, 2023 (6-0)
- Adjourned meeting (6-0)
Facilities & Transportation Committee
The Facilities & Transportation Committee met to discuss five items, including the Neptune Drive Flood Protection Project, a Community Workforce Agreement update, Hillside Drive Slide Repair, and Lake Chabot Road Repair. No formal votes or decisions were made; the committee only received presentations and heard public comments. For Lake Chabot Road, the committee recommended a lane closure with alternating one-way operation under traffic signal or stop control until repairs are completed.
- No formal votes or decisions taken on any agenda item
- Committee recommended lane closure with alternating one-way operation for Lake Chabot Road repair
Youth Advisory Commission
The Commission approved the meeting agenda and previous minutes. Members agreed to provide graduation stoles to graduating seniors and scheduled a special meeting at a local park for June.
- Approved May 2, 2023 agenda (13-0-0)
- Approved April 18, 2023 minutes (13-0-0)
- Agreed to provide graduating seniors with YAC stoles
- Agreed to host a special meeting at a local park in June
- Scheduled ice cream cookie social at Carlton Senior Living for May 28, 2023
City Council
The City Council approved a 10-year Capital Improvement Program plan for FY 24 through FY 33. The council also approved updates to zoning for research and development services in the Bay Fair TOD District and the HUD FY 2023-2024 Annual Action Plan.
- Approved Capital Improvement Program 10 Year Plan FY 24 through FY 33 (7-0)
- Approved zoning update to reclassify Research and Development Services as a Permitted Use in Bay Fair TOD District (7-0)
- Approved HUD Fiscal Year 2023-2024 Annual Action Plan (7-0)
- Authorized acceptance of $500,091 in Alameda County HHAP funds for housing and shelters (7-0)
- Approved Human Services Commission recommendations for CAP Grants for FY 2023-2025 (7-0)
- Approved $203,350 consulting agreement with HF&H Consultants, LLC for stormwater rate voting process (7-0)
- Approved 10-year sewer utility commercial account billing agreement with EBMUD for approximately $40,000 annually (7-0)
🗳️ How they voted (9 roll-call votes)
Human Services Commission
The Commission approved the agenda and previous meeting minutes. Members voted to add discussions regarding volunteering opportunities and funding needs to the May meeting agenda. Staff provided an update on the city's eviction moratorium extension.
- Approved April 26, 2023 agenda (6-0-1)
- Approved April 4, 2023 minutes (6-0-1)
- Approved adding volunteering opportunities to May agenda (7-0-0)
- Approved adding funding needs to May agenda (7-0-0)
Finance Committee
The Finance Committee recommended a 4.9% CPI increase for Business License Fees, EMS Tax, and Emergency Communications System Access Tax effective July 1, 2023. The committee also recommended forwarding the FY 23-24 City Investment Policy to Council with specific edits. Other items presented included the FY 2022 Audited Financial Statements and the Proposed FY24 and FY25 Biennial Budget.
- Recommended 4.9% CPI increase to Business License Fee, EMS, and 911 Taxes effective July 1, 2023
- Recommended forwarding FY 23-24 City Investment Policy to Council with edits regarding reporting timelines and single issuer maximums
Personnel Relations Board
The Board elected a Chair Pro Tem and approved minutes from two previous meetings. Staff provided reports on recruitment and personnel activities for the first quarter of 2023.
- Elected Member Heystek as Chair Pro Tem (5-0)
- Approved minutes of November 10, 2022 and March 2, 2023 meetings (5-0)
Senior Commission
The Commission approved the April 20, 2023 agenda and the March 16, 2023 meeting minutes. No substantive policy decisions or new business actions were taken during the meeting.
- Approved April 20, 2023 agenda (9-0)
- Approved March 16, 2023 draft minutes (8-0-1)
Arts, Culture and Library Commission
The Arts, Culture and Library Commission elected a Chair and Vice-Chair Pro Tem to serve through July 2023. The body also voted to move its regular meeting start time to 6:30 PM. Discussions regarding the use of a one-time $75,000 art program budget were tabled until May 2023.
- Elected B. Scotland as Chair Pro Tem and K. Fowler as Vice-Chair Pro Tem (8-0)
- Approved April 18, 2023 agenda (8-0)
- Changed regular meeting start time to 6:30 PM on the 3rd Tuesday of each month (8-0)
- Tabled discussion on $75,000 art program budget to May 2023
- Moved Comedy in the Plaza item to May 2023 meeting
Youth Advisory Commission
The Commission decided to focus efforts elsewhere rather than partnering to host a 5K fundraiser. Members discussed the Youth Mini Grant application process and planning for a root beer float social and an outdoor movie night.
- Approved April 18, 2023 agenda (13-0-0)
- Approved April 4, 2023 minutes (13-0-0)
- Decided unanimously not to partner to host a 5K fundraiser
City Council
The City Council approved the Consent Calendar, which included the 2022-2023 mid-year financial report and budget amendments. The Council also authorized continued participation in the Alameda County HOME Consortium for affordable housing funds and rejected all bids for a sanitary sewer repair project.
- Approved 2022-2023 Mid-Year Financial Report and Budget Amendments (5-0)
- Accepted 2022-2023 Second Quarter Investment Report Update (5-0)
- Authorized continued participation in Alameda County HOME Consortium for FFY 2024-2026 (5-0)
- Rejected all bids for Sanitary Sewer Point Repairs 2022 Project (5-0)
- Approved minutes from April 3, 2023 meeting (5-0)
🗳️ How they voted (6 roll-call votes)
Planning Commission and Board of Zoning Adjustments
The Planning Commission approved a permit for beer and wine sales at a gas station and recommended a zoning code amendment for Research and Development services. A warehouse project review was continued to a future meeting.
- Approved Conditional Use Permit for beer and wine sales at 1935 Washington Avenue (5-1)
- Recommended City Council amend Zoning Code to make Research and Development Services a Permitted Use in Bay Fair TOD District (5-0)
- Continued review of warehouse/distribution facility at 1700 Doolittle Drive to May 4th meeting (6-0)
- Received and filed February 2, 2023 meeting minutes (4-0)
🗳️ How they voted — 1 divided vote
Recreation and Parks Commission
The Commission approved the meeting agenda and the minutes from February 1, 2023. Staff provided updates on the 2023 Cherry Festival, park maintenance issues following storms, and the selection of WRT Design for a parks needs assessment study.
- Approved agenda as submitted (7-0)
- Approved February 1, 2023 minutes (7-0)
Facilities & Transportation Committee
The committee meeting consisted of presentations on transit agreements, railroad safety, and project updates. No substantive decisions were made during the session.
Human Services Commission
The Commission approved funding recommendations for Community Development Block Grant (CDBG) and Community Action Program (CAP) applicants. The decisions allocate specific dollar amounts to several local service organizations.
- Recommended CDBG awards: Calico ($22k), Davis Street Family Resource Center ($30k), SOS/MOW ($39k), and Spectrum ($30,342) (5-0-1)
- Recommended CAP awards: Ruby's Place ($31k), SAVE ($18k), Seneca ($35k), EBAC ($35k), and FVLC ($41k) (7-0-0)
- Approved April 4, 2023 agenda (7-0-0)
- Approved February 22, 2023 minutes (6-0-1)
Youth Advisory Commission
The Commission approved the meeting agenda and the minutes from March 21, 2023. Members discussed planning for an outdoor movie night, a social event at Carlton Senior Living, and a potential 5K fundraiser.
- Accepted April 4 agenda (13-0-0)
- Accepted March 21 minutes (13-0-0)
City Council
The City Council approved a construction contract for the Washington Avenue Reconstruction Project and authorized grant applications for the Bay Fair TOD. The council also approved an employment agreement amendment for Police Chief Abdul Pridgen and a legal settlement offer.
- Approved $1,958,816 construction contract to Redgwick Construction Company for Washington Avenue Reconstruction (7-0)
- Approved Rule 68 offer of $200,001 to plaintiff in closed session (7-0)
- Authorized City Manager to submit grant applications totaling $1.8M for Bay Fair TOD (7-0)
- Authorized acceptance of $49,847.87 grant for officer wellness and mental health resources (7-0)
- Approved Amendment No. 1 to the employment agreement for Police Chief Abdul Pridgen (7-0)
- Approved employee cost-sharing under Government Code Section 20516 for unrepresented executive safety employees (7-0)
- Adopted proclamation of local emergency regarding persistent storms and local flooding (7-0)
- Appointed representatives to Boards and Commissions (7-0)
🗳️ How they voted (16 roll-call votes)
Rules Committee
The committee provided direction to staff regarding edits to the City Council Handbook. The matter was received and filed.
- Provided direction to staff regarding City Council Handbook edits (Received and Filed)
Finance Committee
The Finance Committee reviewed the second quarter investment report and the mid-year financial report as of December 31, 2022. The committee recommended moving forward to the City Council with proposed budget amendments.
- Recommended proposed budget amendments move forward to Council
Youth Advisory Commission
The commission approved the meeting agenda and previous minutes. Members received a presentation on a potential June 5K fundraiser at Marina Park and participated in Stop the Bleed training. The commission also discussed upcoming events, including an ice cream social and an outdoor movie night.
- Approved agenda of March 21, 2023 (16-0-0)
- Approved minutes of March 7, 2023 (16-0-0)
City Council
The City Council approved several consulting agreements and administrative updates. Key actions included authorizing a parks master plan and amending a CalPERS contract for police management. The Council also approved various grant funds and budget amendments via the consent calendar.
- Approved $379,612 consulting agreement with WRT Design for Comprehensive Parks Master Plan (7-0)
- Adopted ordinance to amend CalPERS contract for San Leandro Police Management Association employee cost sharing (7-0)
- Approved 30-day public comment period for HUD Draft FY 2023-2024 Annual Action Plan (7-0)
- Approved $370,000 amendment for Robert Half International Inc. staff augmentation services (7-0)
- Authorized acceptance of $5,500 grant from California Humanities’ Library Innovation Lab (7-0)
- Approved 2022-2023 Budget Amendment for one-time appropriation of surplus funds (7-0)
- Adopted motion to appoint representatives to Boards and Commissions (7-0)
- Adopted minute order to terminate referral to rename the San Leandro Main Library (7-0)
🗳️ How they voted (15 roll-call votes)
City Council
The meeting was procedural and no substantive items were decided, approved, or denied. Councilmembers shared calendar announcements and reports on intergovernmental agency meetings.
Senior Commission
The Commission approved the meeting agenda and the February 16, 2023, minutes. Members discussed a draft Request for Proposals (RFP) for an Age-Friendly Action Plan consultant and provided feedback. No other substantive actions were taken.
- Approved March 16, 2023 agenda (5-0)
- Approved February 16, 2023 meeting minutes (5-0)
Community Police Review Board
The Board received reports from the Police Department, the Independent Police Auditor, and the Board Secretary. Members discussed draft administrative procedures and the CPRB workplan, but no substantive policy decisions were recorded.
- Approved motion to extend meeting by 15 minutes (unanimous)
Youth Advisory Commission
The Commission approved the meeting agenda and previous minutes. Members discussed a fundraising event, a potential trail clean-up, and an ice cream social at Carlton Senior Living. An Outdoor Movie Night is scheduled for May 19, 2023, at Washington Manor Park.
- Approved March 7, 2023 agenda (12-0-0)
- Approved February 21, 2023 minutes (12-0-0)
- Scheduled Outdoor Movie Night for May 19, 2023 at Washington Manor Park
City Council
The City Council adopted a resolution opposing the East Bay Municipal Utility District's Quarry Site Restoration Project. The council also approved several funding agreements for homelessness services and technology equipment.
- Approved resolution opposing EBMUD Quarry Site Restoration Project (7-0)
- Approved $141,000 consulting agreement with Davis Street Family Resource Center (7-0)
- Approved $154,000 agreement amendment for Building Futures with Women and Children (7-0)
- Approved up to $300,000 for Dell Technologies equipment (7-0)
- Approved Amendment No. 5 to the Nimitz Motel purchase and sale agreement (7-0)
🗳️ How they voted (6 roll-call votes)
Personnel Relations Board
The Board approved the adoption of a new classification specification for the Executive Assistant to the City Manager. The board also approved the minutes from the October 20, 2022 meeting.
- Approved October 20, 2022 meeting minutes (3-0)
- Approved adoption of Executive Assistant to the City Manager classification (3-0)
Facilities & Transportation Committee
The committee discussed the Steven Taylor Sanctity of Life Memorial Project. No formal decisions or votes were recorded for the items on the agenda.
Human Services Commission
The Commission conducted ten-minute interviews with 10 organizations applying for the CAP/CDBG Grant program. These interviews and application data will be used to make award recommendations to the City Council. No other substantive decisions were made.
- Approved agenda of February 22, 2023 (5-0)
- Approved minutes of January 25, 2023 (4-0-1)
Finance Committee
The Finance Committee reviewed reports on post-employment benefits and pension trust investments. The committee recommended a budget amendment for the 2022-23 budget regarding year-end surplus funds to the City Council.
- Recommended 2022-23 Budget Amendment for 2021-22 year-end surplus funds to Council
City Council
The City Council approved an extension of the residential eviction moratorium and authorized the purchase of ten police vehicles. The council also approved several grant acceptances and consulting agreements.
- Extended residential eviction moratorium to February 28, 2024 (5-2)
- Approved procurement of ten police vehicles not to exceed $864,774.00 (7-0)
- Approved $487,500 contract increase for TRB+Associates plan check services (7-0)
- Authorized $455,106.25 agreement with Municipal Resources Group, LLC for executive evaluations (7-0)
- Accepted $161,000 California Resilience Challenge Grant for Shoreline Master Plan (7-0)
- Accepted $18,790 California Library Literacy Services grant for ESL program (7-0)
- Appointed Joseph Trujillo to Community Police Review Board (7-0)
- Approved CalPERS contract amendment for police management cost sharing (7-0)
🗳️ How they voted — 1 divided vote
Youth Advisory Commission
The Commission decided to host a fundraising event featuring a performance by Brian Copeland to raise mental health awareness. Members also approved a new date for an outdoor movie night. Other items regarding a senior living event and trail clean-up were deferred to the next meeting.
- Approved hosting a fundraising event with Brian Copeland (Unanimous)
- Approved May 19, 2023, as the date for Outdoor Movie Night (Unanimous)
- Approved February 21, 2023 agenda (14-0-0)
- Approved February 7, 2023 minutes (14-0-0)
Senior Commission
The commission approved the meeting agenda and previous minutes. No substantive policy decisions were made, though members received updates on Human Services staffing, homeless outreach, and the Age-Friendly Action Plan.
- Approved February 16 agenda (6-0)
- Approved January 19 draft minutes (6-0)
City Council
The City Council voted to adopt an ordinance extending the residential eviction moratorium through February 28, 2024. The approved version includes requirements for reports to the council every 90 days and for landlords to report COVID-19 exemption claims to the city.
- Approved extension of residential eviction moratorium to February 28, 2024 (4-3)
- Approved motion to extend meeting until 10:20 pm (7-0)
- Approved motion to extend meeting until 10:40 pm (7-0)
City Council
The City Council approved an urgent referral to rename the San Leandro Library to the Bernard Ashcraft Library within the next 6 months to 1 year.
- Approved urgent referral to rename San Leandro Library to Bernard Ashcraft Library (4-3)
Youth Advisory Commission
The commission decided to stop pursuing a fundraising event at Chipotle. Members also agreed to find a new date for an outdoor movie night due to a scheduling conflict with San Leandro High School prom.
- Approved February 7, 2023 agenda (12-0-0)
- Approved January 17, 2023 minutes (12-0-0)
- Decided to end efforts for Chipotle fundraiser (unanimous)
- Decided to pursue a new date for Outdoor Movie Night (unanimous)
City Council
The City Council approved several consultant agreements via the consent calendar, including waste procurement and transportation services. The council also approved a post-retirement employment exception for Sandra Colwell. A proposed ordinance to extend unpaid rent repayment for the residential eviction moratorium was pulled from the agenda.
- Approved $150,000 contract amendment with Fehr & Peers for transportation engineering (7-0)
- Approved $137,050 contract with HF&H Consultants, LLC for solid waste procurement process (7-0)
- Approved Communication and Integrity Policy for Solid Waste Contract Procurement (7-0)
- Nominated Joseph Trujillo as District 3 representative to the Community Police Review Board (7-0)
- Approved post-retirement employment waiting period exception for Sandra Colwell (7-0)
- Terminated local emergency proclamation regarding the COVID-19 pandemic (7-0)
- Pulled ordinance to extend unpaid rent repayment period for residential eviction moratorium
🗳️ How they voted (14 roll-call votes)
Planning Commission and Board of Zoning Adjustments
The Planning Commission and Board of Zoning Adjustments approved two conditional use permits. One allows hazardous materials storage at Williams Drive, and the other establishes an assisted care facility for the elderly on Bancroft Avenue.
- Approved Conditional Use Permit for hazardous materials storage at 2010 and 2020 Williams Drive (6-1)
- Approved Conditional Use Permit for an assisted care facility for up to 15 residents at 1411 Bancroft Avenue (7-0)
- Approved parking requirement modification for 1411 Bancroft Avenue, reducing minimum spaces from 11 to 5 (7-0)
- Received and filed November 17, 2022 meeting minutes (7-0)
🗳️ How they voted — 1 divided vote
Recreation and Parks Commission
The commission approved the meeting agenda and the minutes from September 7, 2022. No substantive policy decisions were made; the meeting consisted of reports on park maintenance, storm damage, and project updates.
- Approved February 1, 2023 agenda (5-0)
- Approved September 7, 2022 meeting minutes (5-0)
Facilities & Transportation Committee
The committee reviewed storm damage assessments for Lake Chabot Road and an update on the EBMUD Quarry Site Restoration Project. No formal votes were taken; the committee issued directions to staff and EBMUD for further analysis and written responses.
- Requested geotechnical analysis for Lake Chabot Road
- Requested EBMUD provide written responses to City questions before draft E.I.R. issuance
- Requested EBMUD print public comments received regarding the Quarry Site Restoration project
- Requested EBMUD present ground water project and Quarry Site Restoration project to full City Council
- Requested updates on San Lorenzo Creek trail development
- Requested updates on unfunded Lewelling Boulevard and Wicks Boulevard projects
- Requested updates on East Bay Greenway
Rules Committee
The committee received a presentation regarding the background and next steps for a proposed Soft Story Ordinance. No formal actions or votes were taken during the meeting.
- Presented proposed Soft Story Ordinance background and next steps
Human Services Commission
The Commission approved the meeting agenda and the minutes from November 30, 2022. No new business was decided; the session consisted of staff training and reports on community services. Staff provided updates on unhoused storm support, FLEX RIDES membership, and the Senior Community Center boiler.
- Approved agenda of January 25, 2023 (5-0)
- Approved minutes of November 30, 2022 (5-0)
Senior Commission
The Commission approved the January 19, 2023 agenda and the minutes from the November 17, 2022 meeting. No other substantive decisions were made during the session.
- Approved January 19, 2023 agenda (7-0)
- Approved November 17, 2022 meeting minutes (7-0)
Community Police Review Board
The Community Police Review Board elected its leadership for the 2023 calendar year. The Board also voted to provide direction to staff regarding draft administrative procedures.
- Elected Member Bailey as Chair (7-0-1)
- Elected Member Gage as Vice Chair (7-0-1)
- Approved motion to provide direction to staff regarding draft administrative procedures 23-010 (7-0-1)
Youth Advisory Commission
The Commission approved the January 17 agenda and the January 3 minutes. Members discussed upcoming events including a Valentine's craft event, a Chipotle fundraiser, and a movie night scheduled for May 12, 2023.
- Approved January 17, 2023 agenda (19-0-0)
- Approved January 3, 2023 minutes (19-0-0)
City Council
The City Council held a special meeting to adopt the 2023 State and Federal Legislative Platforms. The council also received updates from state and federal government liaisons.
- Adopted 2023 State and Federal Legislative Platforms
City Council
The City Council appointed a Vice Mayor and approved several infrastructure contracts, including street paving and park improvements. The council also approved the appointment of Kelly Clancy as City Clerk and updated various administrative reports.
- Appointed Councilmember Azevedo as Vice Mayor (7-0)
- Approved $2.471M contract to Spencon Construction for curb ramp upgrades (7-0)
- Approved $406,754.27 contract to Newton Construction & Management Inc. for tennis and pickleball courts at Washington Manor Park (7-0)
- Approved appointment of Kelly Clancy as City Clerk (6-1)
- Approved $15,151 compensation increase for Denalect Alarm Company for Farrelly Pool replacement (7-0)
- Approved 2023 list of recurring annual proclamations (7-0)
- Approved FY 2022-2023 first quarter financial and investment reports (7-0)
- Authorized FTE position upgrades in IT Department and City Manager’s Office (7-0)
🗳️ How they voted — 1 divided vote
Youth Advisory Commission
The Commission decided to host a beach-themed movie night featuring the film Moana at Washington Manor Park. Members also discussed a potential Valentine's event at Carlton Senior Living and a networking special meeting. No other substantive policy decisions were made.
- Approved beach-themed movie night showing Moana on May 12, 2023, at Washington Manor Park
- Approved January 3, 2023 agenda (14-0-0)
- Approved December 6, 2022 minutes (14-0-0)
- Approved December 20, 2022 minutes (14-0-0)