Lombard public meetings in 2024

Municipal Officers Electoral Board

The Municipal Officers Electoral Board will meet to continue hearings on objections to nomination petitions for Village offices in the April 1, 2025 Consolidated Election. The board will address four specific cases involving objections to candidates for Trustee and Village Clerk.

• Hearings on nomination petition objections for District 6 and District 3 Trustee races
• Hearings on objections to the Village Clerk nomination for Wilson v. Elkhatib
• Hearings on objections to the Village Clerk nomination for Elkhatib v. Conway
• Meeting at Village Hall, 255 East Wilson Ave.
• Date: December 27, 2024

Zoning Board of Appeals

The Lombard Village Zoning Board of Appeals meeting scheduled for December 25, 2024 was cancelled. The next regular meeting is set for January 22, 2025.

Village Board of Trustees

The Village Board of Trustees will vote on a general release and settlement of all claims in the case DeKasha v. Village of Lombard (Case No. 21 CV 4543). The board will also act on multiple contract approvals, including a two‑year engineering services agreement with Robinson Engineering, Ltd. for $185,700 and a change order reducing Vortex Lining Systems’ sewer rehabilitation contract by $87,280.31. Ordinance amendments to the village code affecting liquor‑license video‑gaming restrictions and a reduction in a Class “SS” liquor license for Afterthought Brewing are on the first‑reading agenda. Additional items include extensions of the OpenGov Cartegraph asset‑management contract and various maintenance and landscaping contracts.

• Ordinance D‑2 amending Title XI, Chapter 112, Section 112.18(D) to add video‑gaming restrictions on liquor licenses.
• Ordinance D‑3 decreasing the number of entries in Class “SS” liquor license after Afterthought Brewing’s voluntary non‑renewal.
• Approval of a two‑year consulting agreement with Robinson Engineering, Ltd. for $185,700 (FY2025‑FY2026).
• Change Order No. 3 with Vortex Lining Systems reducing the Large Diameter Combined Sewer Rehabilitation contract by $87,280.31.
• General release and settlement of all claims in DeKasha v. Village of Lombard (Case No. 21 CV 4543).

The Village Board approved the consent agenda, which included several ordinances, resolutions, and contracts. Key items included amending liquor license rules, approving a two-year engineering services agreement, and settling a lawsuit. The board also approved multiple contract renewals and purchases, all with a 5-0 vote.

• Approved consent agenda (5-0)
• Adopted Ordinance 8316 amending liquor license video gaming restrictions
• Adopted Ordinance 8317 reducing Class SS liquor license count by one
• Adopted Resolution R 65-24 for Grove Tavern Downtown Business Grant amendment
• Adopted Resolution R 66-24 for Robinson Engineering services ($185,700 for FY2025)
• Adopted Resolution R 67-24 for sewer rehabilitation change order decrease of $87,280.31
• Adopted Resolution R 69-24 rescinding IDOT traffic signal agreement at IL 53 and Parkview/Surrey
• Approved settlement in DeKasha v. Village of Lombard

Municipal Officers Electoral Board

The Municipal Officers Electoral Board is continuing hearings on nomination petition objections for Village offices in the April 1, 2025 Consolidated Election. Four cases are scheduled, involving objections to trustee and village clerk candidates. The hearing will address preliminary motions and adopt rules of procedure.

• Ware v. Haque Trustee – District 6 (MOEB 24-01)
• Wilson v. Uddin Trustee – District 3 (MOEB 24-02)
• Wilson v. Elkhatib Village Clerk (MOEB 24-03)
• Elkhatib v. Conway Village Clerk (MOEB 24-04)

Plan Commission

The Plan Commission will hold public hearings for several businesses seeking conditional use permits for storage, sales, and education. The body will also consider a front yard setback variation for residential lots in the Suraiya Subdivision.

• 324 Eisenhower Lane North: request for landscaping equipment and material storage
• 10 W. North Avenue: request for raw materials storage for manufacturing
• 11 N. Chase and 734 E. St. Charles Road: request for building material sales and storage
• 851 Parkview Blvd: request for a private elementary, middle, and high school
• 434 E. North Avenue: request for motor vehicle sales and service business

The Lombard Plan Commission voted 6-0 to recommend approval of five conditional use petitions: outdoor storage for Davey Tree (PC 24-10), Chicago Pallet (PC 24-11), building material sales (PC 24-12), a private school (PC 24-13), and a front yard setback variation (PC 24-14). One petition (PC 24-15) was continued to the January 27, 2025 meeting because the petitioner was not present. All recommendations go to the Village Board for final action.

• Recommended approval of PC 24-10 (Davey Tree outdoor storage) 6-0
• Recommended approval of PC 24-11 (Chicago Pallet outdoor storage) 6-0
• Recommended approval of PC 24-12 (building material sales) 6-0
• Recommended approval of PC 24-13 (private school) 6-0
• Recommended approval of PC 24-14 (front yard setback variation) 6-0
• Continued PC 24-15 (motor vehicle sales/service) to Jan 27, 2025
• Approved minutes of Aug 19, 2024 meeting 6-0
• Scheduled special meeting for Jan 27, 2025

Municipal Officers Electoral Board

The Municipal Officers Electoral Board is meeting to continue hearings regarding nomination petition objections. These objections concern candidates for Village offices in the April 1, 2025 Consolidated Election.

• Ware v. Haque (Trustee – District 6)
• Wilson v. Uddin (Trustee – District 3)
• Wilson v. Elkhatib (Village Clerk)
• Elkhatib v. Conway (Village Clerk)

Public Works & Environmental Concerns

The Public Works & Environmental Concerns committee will consider two change orders: a $50,921.80 increase for the Sidewalk and Curb Improvement Program with Globe Construction, Inc. (District All), and an $87,280.31 decrease for the Large Diameter Combined Sewer Rehabilitation Project with Vortex Lining Systems (Districts 1 & 5). The meeting also includes informational updates on the Capital Improvement Program, the Snow Management Plan for 2024-2025, and the Tree Planting Program.

• Ratification of Change Order No. 1 for Sidewalk and Curb Improvement Program (240355) — increase of $50,921.80 to Globe Construction, Inc.
• Consideration of Change Order No. 3 for Large Diameter Combined Sewer Rehabilitation Project (240398) — decrease of $87,280.31 to Vortex Lining Systems
• Update on Capital Improvement Program project status (240403)
• Presentation of Snow Management Plan for 2024-2025 (240404)
• Update on Tree Planting Program (240405)

Community Relations Committee

The Community Relations Committee meeting scheduled for December 9, 2024, has been cancelled. The next regular meeting is set for January 13, 2025.

Economic & Community Development Committee

The Economic & Community Development Committee meeting scheduled for December 9, 2024, has been cancelled. The next regular meeting is set for January 13, 2025.

• Meeting cancelled
• Next meeting scheduled for January 13, 2025

Board of Fire and Police Commissioners

The Board will consider extending a final offer of employment to a police officer candidate. It will also vote on promoting one Fire Battalion Chief and two Fire Lieutenants. The meeting includes routine reports, payment of bills, and an executive session on employee matters.

• Extend final employment offer to police officer candidate (Chief Wirsing)
• Approve promotion of one Fire Battalion Chief and two Fire Lieutenants (Chief Sander)
• Payment of bills
• Executive session on employee appointments, compensation, discipline, or dismissal

The Board approved a final job offer to police candidate David Vasallo and promoted firefighters Matthew Weibler and Jonathan Trapani to Fire Lieutenant and Dan Ekhart to Fire Battalion Chief. The Board also received a memo authorizing these promotions and a retirement notice from Battalion Chief Doug Cail, effective January 31, 2025.

• Extended final offer of employment to police candidate David Vasallo (motion carried)
• Promoted firefighters Matthew Weibler and Jonathan Trapani to Fire Lieutenant (motion carried)
• Promoted Fire Lieutenant Dan Ekhart to Fire Battalion Chief (motion carried)

Village Board of Trustees

The Village Board of Trustees will vote on several contracts, including a new pumper engine and ambulance billing services. The board is also considering updates to the electrical, driveway, and patio codes.

• Purchase of Pierce Enforcer Pumper Engine from MacQueen Emergency Group for $1,179,000.00
• Adoption of the 2023 National Electric Code and local amendments
• Proposed increase of stone base requirements for driveways and patios from two to four inches
• Five-year agreement with EMS Management & Consultants, Inc. for ambulance billing at 3.0% of net collections
• Contract for Police and Fire Pension Actuarial Services with The Howard E. Nyhart Company, Inc. for $30,600

The Village Board approved the consent agenda, which included a $1,179,000 contract for a Pierce Enforcer pumper fire engine, the 2025 risk management and insurance renewal program with increased excess liability coverage, and several ordinance amendments. The board also approved the 2025 meeting schedule and a three-year actuarial services contract. All consent agenda items were approved by a 5-0 vote.

• Approved $1,179,000 purchase of Pierce Enforcer pumper engine from MacQueen Emergency Group (5-0)
• Approved 2025 insurance program with excess liability coverage increased to $16 million (5-0)
• Adopted Ordinance 8313 adopting 2023 National Electric Code (5-0)
• Adopted Ordinance 8314 increasing driveway stone base from 2 to 4 inches (5-0)
• Adopted Ordinance 8315 increasing patio stone base from 2 to 4 inches (5-0)
• Approved $30,600 three-year actuarial services contract with Nyhart (5-0)
• Approved five-year ambulance billing services agreement with EMS Management & Consultants (5-0)
• Approved 2025 meeting schedule, rescheduling January meetings and canceling June, July, August first meetings (5-0)

Public Safety & Transportation Committee

The Public Safety & Transportation Committee will consider amending the Lombard Traffic Code to prohibit parking on the North side of Magnolia Circle and the East side of Cherry Lane. The committee will also review Fire and Police department reports from September and October 2024.

• Amend Lombard Traffic Code (Ordinance 1186) for Magnolia Circle and Cherry Lane parking
• Review Fire Department reports for September and October 2024
• Review Police Department reports for September and October 2024
• Receive background information on e-bikes and scooters in public right-of-way

The Public Safety & Transportation Committee voted unanimously to recommend that the Village Board approve amending the Lombard Traffic Code to prohibit parking on the north side of Magnolia Circle from Cherry Lane to Lilac Way and on the east side of Cherry Lane from Wilson Avenue to the north dead end. The committee also recommended informing the Falcon Football organization of the changes. No other substantive decisions were made; the meeting included reports from the Fire and Police Departments and a discussion on e-bike/scooter regulations.

• Recommended amending Lombard Traffic Code to prohibit parking on north side of Magnolia Circle from Cherry Lane to Lilac Way and east side of Cherry Lane from Wilson Avenue to north dead end (unanimous)
• Recommended reaching out to Falcon Football organization to inform them of parking changes
• Approved minutes of October 2, 2024 meeting (unanimous)
• Adjourned meeting at 6:46pm (unanimous)

Community Promotion & Tourism

The Community Promotion and Tourism Committee meeting scheduled for Tuesday, December 3, 2024, has been cancelled. The next meeting is set for Tuesday, January 7, 2025.

• Meeting cancelled
• Next meeting scheduled for January 7, 2025

Finance & Administration Committee

The Finance & Administration Committee will receive an update from the village's risk management consultant on the 2025 insurance program and consider a recommendation to the Village Board. They will also review the October 2024 financial report, approve minutes from August 26, 2024, and allow public participation.

• 2025 Risk Management & Insurance Renewal Program update and recommendation to the Village Board
• Review of October 2024 Financial Report
• Approval of minutes from August 26, 2024
• Public Participation opportunity

Municipal Officers Electoral Board

The Municipal Officers Electoral Board will hold hearings on four objections to nomination petitions for Village offices (Trustee and Clerk) in the upcoming April 1, 2025 consolidated election. The board will also adopt rules of procedure and conduct preliminary motions.

• Ware v. Haque – Trustee District 6 (MOEB 24-01)
• Wilson v. Uddin – Trustee District 3 (MOEB 24-02)
• Wilson v. Elkhatib – Village Clerk (MOEB 24-03)
• Elkhatib v. Conway – Village Clerk (MOEB 24-04)

Zoning Board of Appeals

This meeting has been cancelled. The next regular scheduled meeting is on January 22, 2025. No items were discussed or decided.

Foreign Fire Tax Board

The Foreign Fire Tax Board is meeting to review unfinished business regarding the Station Locker Project. The board will also consider new purchases for fire stations, including kitchen chairs and a grill.

• Station Locker Project
• Purchase of new kitchen chairs for FS45
• Purchase of grill for FS44

Village Board of Trustees

The Village Board of Trustees will consider several ordinances and resolutions at its regular meeting, including a fourth amendment to the Yorktown Reserve Economic Incentive Agreement, liquor license changes for two restaurants, adoption of the 2023 National Electric Code, and increases to driveway and patio stone base requirements. The consent agenda includes approval of payroll and accounts payable totaling over $5 million.

• Fourth Amendment to Yorktown Reserve Economic Incentive Agreement for asbestos removal, demolition, and related costs (District 3)
• Increase in Class A/B-III liquor license by one for All-In Hospitality Group d/b/a Ancho & Agave at 92 Yorktown Shopping Center (District 3)
• Decrease in Class A/B-I license by one and increase in Class A/B-II-VG license for Egg House d/b/a Egg House & Grove Tavern at 2-8 W. St. Charles Road (District 1)
• Adoption of 2023 National Electric Code and local amendments, replacing current 2017 code
• Change order for Pavement Marking Replacement Program with Superior Road Striping, Inc. increasing contract by $9,266.40

The Village Board approved the consent agenda, which included liquor license changes for Ancho & Agave, RA Sushi, and Egg House & Grove Tavern, a Fourth Amendment to the Yorktown Reserve Economic Incentive Agreement, and contracts for geotechnical and testing services. The board also passed first readings on code updates for electrical, driveway, and patio standards. All votes were 5-0 with one vacancy.

• Approved consent agenda including payroll and accounts payable (5-0)
• Granted Class A/B-III liquor license to Ancho & Agave at 92 Yorktown Shopping Center (Ordinance 8308)
• Reduced Class A/B-III licenses by one for RA Sushi closure (Ordinance 8309)
• Approved Fourth Amendment to Yorktown Reserve Economic Incentive Agreement (Ordinance 8312)
• Approved contracts with CTL, SEECO, and Rubino Engineering for 2025-2027 (R61-24, R62-24, R63-24)
• Passed first reading of 2023 National Electric Code adoption (Ordinance 240352)
• Passed first reading increasing driveway stone base to 4 inches (Ordinance 240353)
• Passed first reading increasing patio stone base to 4 inches (Ordinance 240354)

Glenbard Wastewater Authority

The Authority will review the CY2023 annual financial reports presented by Lauterbach & Amen, LLP, and consider approval of the proposed CY2025 budget. The budget totals $17,119,390, comprising $5,502,426 for operations/maintenance and $11,606,967 for capital projects. The executive director will summarize CY2024 activities and planned CY2025 goals. The consent agenda includes approval of minutes from the November 13, 2023 annual meeting.

• Review of CY2023 annual financial reports by Lauterbach & Amen, LLP
• Proposed CY2025 budget: $17,119,390 (operations $5,502,426, capital $11,606,967)
• Executive director summary of CY2024 events and CY2025 plans
• Consent agenda: approval of minutes from November 13, 2023 annual meeting
• Public comment opportunity

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will vote on extending a final offer of employment to a police officer candidate. They will also receive updates from the Fire Department and may enter an executive session to discuss personnel matters.

• Extend final offer of employment to a police officer candidate (Chief Wirsing)
• Fire Department Updates (Chief Sander)
• Executive session on appointment, employment, or discipline of specific employees

The Board approved a conditional offer of employment to police candidate David Vasallo after an executive session. It also approved payment of bills totaling $5,321 for candidate testing and evaluations, and agreed to start a new police officer eligibility list because the current one is exhausted. The Board approved minutes from three prior meetings and noted upcoming retirements of Fire Lt. Mark Laffrey and Police Chief Tom Wirsing.

• Approved conditional offer of employment to police candidate David Vasallo
• Approved payment of bills totaling $5,321 for candidate testing and evaluations
• Agreed to start a new police officer eligibility list
• Approved minutes from August 1, August 29, and September 12, 2024 meetings

Plan Commission

The November 18, 2024, meeting of the Lombard Plan Commission has been cancelled. The next regular meeting is scheduled for December 16, 2024.

• Meeting cancelled
• Next meeting scheduled for December 16, 2024

Public Works & Environmental Concerns

This meeting has been cancelled. The next regularly scheduled meeting is December 10, 2024, and no business was conducted.

Economic & Community Development Committee

The Economic & Community Development Committee will consider a fourth amendment to the Yorktown Reserve economic incentive agreement, altering payout provisions for advance activities. It will also discuss a contingency amendment for the Grove Tavern restaurant grant and a modification to Punky's downtown renovation grant. Additionally, status updates on a BD1 amendment agreement and future village code changes are noted.

• Fourth Amendment to Yorktown Reserve Economic Incentive Agreement (220185) – changes payout provisions for asbestos removal, demolition, and related costs (District #3)
• Contingency amendment for Grove Tavern Restaurant (230298) – allows use of Downtown Business Grant (Economic Development Fund) if TIF-funded project incomplete by Dec. 31, 2024 (District #1)
• Modification to Punky's Downtown Renovation & Improvement Grant (230366) – permits existing projecting sign to remain on exterior façade (16 S. Park Ave., District #1)
• Approval of October 14, 2024 meeting minutes

The Economic & Community Development Committee recommended approval of a Fourth Amendment to the Yorktown Reserve Economic Incentive Agreement, allowing monthly payouts for asbestos removal and demolition work instead of lump-sum payments upon task completion. The committee also recommended a contingency amendment for the Grove Tavern project to use Economic Development Fund money if TIF funds are unavailable after December 31, 2024. Both recommendations will go to the Village Board for final approval.

• Recommended approval of Fourth Amendment to Yorktown Reserve Economic Incentive Agreement (6-0)
• Recommended approval of contingency amendment for Grove Tavern to use Economic Development Fund if TIF funds unavailable (6-0)
• Approved minutes of 10-14-24 meeting (6-0)
• No objection to allowing 'Old Style' sign to remain at Punky's; staff to review for ZBA or HPC consideration

Village Board of Trustees

The Village Board will vote on second-reading ordinances that would increase water and sewer rates by 3.5% for operations and 6.5% for capital each year through 2029. Trustees will also consider adopting a $131.9 million FY2025 budget. Several contracts and routine items are on the consent agenda.

• Four ordinances increasing water and sewer rates with annual 3.5% operational and 6.5% capital hikes through 2029
• Adoption of FY2025 annual budget in the amount of $131,875,574
• Purchase of an Advanced Life Support ambulance from Foster Coach for up to $364,740
• Business retention incentive agreement for Prairie Food Co-op at Eastgate Shopping Center (837 S. Westmore-Meyers Road)
• Award of a right-of-way tree pruning contract to D Ryan Tree and Landscape for up to $84,625

The Village Board approved the FY 2025 budget of $131,875,574 and passed four ordinances increasing water and sewer rates over the next five years. The board also approved a consent agenda covering contracts, appointments, and other routine items. Trustee Andrew Honig announced his resignation effective November 8, 2024, after winning a DuPage County Board seat.

• Adopted FY 2025 budget of $131,875,574 (5-0, Bachner absent)
• Approved water/sewer rate increases for 2025-2029 (5-0, Bachner absent)
• Approved $364,740 ALS ambulance purchase from Foster Coach (consent agenda)
• Approved $84,625 tree pruning contract with D Ryan Tree and Landscape (consent agenda)
• Approved $55,275 landscaping contract with Advanced Landscaping (consent agenda)
• Approved $50,921.80 change order for sidewalk/curb program (consent agenda)
• Approved appointments to Zoning Board of Appeals and Plan Commission (consent agenda)
• Approved $5.5M in accounts payable and $981K payroll (consent agenda)

Board of Building Appeals

The Lombard Board of Building Appeals will hear public comments, approve the November 1, 2023 meeting minutes, and consider three text amendments to the village code. The primary amendment updates Section 150.060 to adopt the 2023 National Electric Code. Additional amendments would increase the required stone base under driveways and patios from two inches to four inches.

• Text amendment to Section 150.060 to adopt the 2023 National Electric Code
• Text amendment to Section 150.301 to increase driveway stone base from 2" to 4"
• Text amendment to Section 150.312 to increase patio stone base from 2" to 4"
• Approval of minutes from the November 1, 2023 Board of Building Appeals meeting
• Public hearings on pending code amendment proposals

The Board of Building Appeals approved three text amendments: updating the National Electric Code to the 2023 edition with local amendments, and increasing stone base requirements under driveways and patios from two inches to four inches. All motions passed unanimously. The board also discussed fire alarm compliance for four apartment buildings and future code reviews.

• Approved text amendment 240352 adopting 2023 NEC with local amendments (5-0)
• Approved text amendment 240353 requiring 4 inches of stone base under driveways (5-0)
• Approved text amendment 240354 requiring 4 inches of CA-6 aggregate under patios (5-0)
• Approved November 1, 2023 meeting minutes (unanimous)

Public Safety & Transportation Committee

The November 6, 2024, meeting of the Lombard Public Safety & Transportation Committee has been cancelled. The next regularly scheduled meeting is December 4, 2024.

Community Promotion & Tourism

The Community Promotion & Tourism Committee meeting scheduled for November 5, 2024, has been cancelled. The next meeting is scheduled for December 3, 2024.

Plan Commission

The special meeting of the Lombard Village Plan Commission scheduled for October 28, 2024 was cancelled. The commission will reconvene at its next regular meeting on November 18, 2024. No agenda items were presented for the cancelled meeting.

Village Board of Trustees

The Village Board will hold a public hearing on the proposed FY 2025 budget and consider adopting the FY 2025 Budget Ordinance for $131,875,574. It will also review several ordinances that adjust water and sewer rates beginning Jan. 1, 2025. Additional items include contract change orders for sewer rehabilitation and signal modernization, and a renewal of the Microsoft Office 365 subscription.

• Public Hearing – Proposed FY 2025 Budget (Agenda Item 240319)
• Adoption of FY 2025 Budget Ordinance for $131,875,574 (Agenda Item 240265)
• Ordinances amending water and sewer rates effective Jan. 1, 2025 (Agenda Item 240267)
• Change Order No. 2 for Large Diameter Combined Sewer Rehabilitation Project – increase $20,377.36 (Agenda Item F)
• Design engineering contract for 22nd Street Corridor Signal Modernizations – up to $250,132.10 (Agenda Item G-2)

The Village Board adopted the FY 2025 budget of $131,875,574 and approved a 2024 tax levy of $12,429,110 (5-1). The board also passed first reading of ordinances increasing water and sewer rates by 3.5% for operations and 6.5% for capital needs annually through 2029. Several consent agenda items were approved, including contracts for sewer rehab, asphalt paving, and signal design.

• Adopted FY 2025 budget of $131,875,574 (6-0)
• Approved 2024 tax levy of $12,429,110 (5-1)
• Passed first reading of water/sewer rate increases (6-0)
• Approved $20,377.36 change order for sewer rehab (consent)
• Approved $138,510.21 change order for asphalt program (consent)
• Approved $250,132.10 design contract for 22nd Street signals (consent)
• Approved $55,472.44 Microsoft 365 renewal (consent)
• Approved $49,400 sidewalk snow removal contract (consent)

Lombard Historic Preservation Commission

The Lombard Historic Preservation Commission will hold a 15‑minute public comment period, approve the minutes from the July 16, 2024 meeting, and consider a proposal to create and install an educational sign along the Great Western Trail. Additional agenda items include informational reports on officer selections, a proclamation for Rita Schneider, and updates from the Local Landmark Committee, Ex‑Officio, Historical Society, Planner, and Finance.

• Proposal to create and install an educational sign along the Great Western Trail
• Approval of July 16, 2024 meeting minutes
• Discussion of the selection of commission officers (information only)
• Proclamation for Rita Schneider (information only)
• Reports from Local Landmark Committee, Ex‑Officio, Historical Society, Planner, and Finance (information only)

The Lombard Historic Preservation Commission voted 9-0 to recommend that the Local Landmark Committee add a proposal for educational signage along the Great Western Trail to its agenda. The commission also approved minutes from the July 16, 2024 meeting with noted changes. No other substantive decisions were made; other items were informational or procedural.

• Recommended Great Western Trail signage proposal to Local Landmark Committee (9-0)
• Approved July 16, 2024 meeting minutes with noted changes (all in favor)

Community Relations Committee

The Community Relations Committee meeting scheduled for October 14, 2024, has been cancelled. The next meeting is scheduled for November 11, 2024.

Economic & Community Development Committee

The Economic & Community Development Committee will consider a Business Retention Economic Incentive Agreement Request for Prairie Food Co-op. The meeting also includes status updates on downtown grants and Roosevelt Road corridor data.

• Business Retention Economic Incentive Agreement Request for Prairie Food Co-op at 837 S. Westmore-Meyers Road, Unit A4-1
• Status update on Downtown Grant Awards
• Municipal Analytics Program Data for the Roosevelt Road Corridor

The Economic & Community Development Committee recommended approval of a Business Retention Economic Incentive Agreement for Prairie Food Co-op at Eastgate Shopping Center, 837 S. Westmore-Meyers Road, Unit A4-1. Staff reported the Village Board had already tabled its consideration of the agreement to the November 7, 2024 Board meeting after questions arose about the store opening and PFC's funding status. PFC representative Leslee Keri said the co-op raised $450,000 in bridge loans in three weeks and hopes to open right after the first of 2025, possibly in February. The committee also approved the 8-12-24 meeting minutes and received information-only updates on downtown grants and Roosevelt Road corridor market data; no other new business was taken up.

• Recommended approval of Business Retention Economic Incentive Agreement for Prairie Food Co-op at 837 S. Westmore-Meyers Road, Unit A4-1 (Eastgate Shopping Center)
• Approved 8-12-24 meeting minutes (8 aye, 1 abstain, 1 absent)
• Adjourned at 6:26 p.m. on a motion by Ms. Vant Hoff, seconded by Mr. Pike
• No new business taken up (New Business: None)
• Received information only: downtown grant status updates and Roosevelt Road corridor market data

Public Works & Environmental Concerns

The Public Works & Environmental Concerns committee will review findings and recommendations from a Water System Network Analysis. The body will also consider two contract change orders for sewer rehabilitation and roadway patching.

• Water System Network Analysis presentation by Baxter and Woodman Consulting Engineering
• Change Order No. 2 for Vortex Lining Systems regarding 96-inch diameter sewer in Lombard Common Park for $20,377.36
• Final Balancing Change Order No. 1 for Brothers Asphalt Paving for $138,510.21
• Asphalt roadway patching on Washington Boulevard
• Public Safety Capital Project update

Public Safety & Transportation Committee

The Public Safety & Transportation Committee will discuss amending the Traffic Code to change a specific intersection to an all-way stop. The body will also review a proposed agreement for behavioral health services funded by opioid settlement money.

• Proposal to establish all-way stop control at Central Avenue and Stewart Avenue
• Intergovernmental Agreement with DuPage County Health Department for behavioral health services at a cost of $20,000 per year
• Review of July and August 2024 Fire Department reports
• Review of Police Department reports

The Public Safety & Transportation Committee voted to recommend that the Board of Trustees approve an all-way stop at the intersection of Central and Stewart Avenues. The committee also reviewed departmental reports from the Fire and Police departments and discussed a pilot program for behavioral health services.

• Approved June 5 and August 13 meeting minutes (unanimous)
• Recommended all-way stop at Central and Stewart Avenues (unanimous)
• Adjourned meeting at 7:44pm (unanimous)

Community Promotion & Tourism

The Community Promotion & Tourism Committee meeting scheduled for Oct 1, 2024 was cancelled. No agenda items were considered. The next meeting is set for Tuesday, November 5, 2024.

Zoning Board of Appeals

The Lombard Village Zoning Board of Appeals meeting scheduled for September 25, 2024 was cancelled. The next regular meeting is scheduled for October 23, 2024.

Finance & Administration Committee

The Lombard Finance & Administration Committee meeting scheduled for September 23, 2024 was cancelled. No agenda items will be considered, discussed, or decided at this time. The agenda listed standard items such as call to order, roll call, and public participation, but none will occur.

The Finance & Administration Committee meeting scheduled for September 23, 2024, was cancelled. No decisions were made.

Village Board of Trustees

The Village Board of Trustees will discuss the annexation and rezoning of properties at 1308-1330 S. Meyers Road for a 22-unit single-family residential development. The meeting also includes votes on several public works contracts and a new emergency notification system.

• Proposed 22 detached single-family residences at 1308-1330 S. Meyers Road
• East St. Charles Road Sidewalk Improvement Project contract for $768,979.00
• 641 North Main Drainage Basin Project change order for $488,202.50
• Three-year Everbridge Mass Notification System contract for $40,757.16
• Temporary alcohol sale permit for Cody Moutvic Benefit at 801 E. Roosevelt Road

The Village Board approved the annexation agreement, annexation, and planned development for the Pinnacle at Meyers subdivision at 1308-1330 S. Meyers Road, allowing 22 single-family homes with 45% open space (revised from 43%). The board also approved several consent agenda items, including contracts for sidewalk improvements, sewer rehabilitation, and a mass notification system.

• Approved Pinnacle at Meyers annexation agreement with 45% open space (6-1)
• Approved annexation of 1312-1330 S. Meyers Road (5-1)
• Approved planned development for 22 single-family homes with variances (5-1)
• Approved $768,979 sidewalk construction contract to R.W. Dunteman Company
• Approved $98,783.49 increase for sewer rehabilitation change order
• Approved $488,202.50 increase for drainage basin project change order
• Approved $40,757.16 Everbridge mass notification contract
• Approved Teamsters Local 700 three-year agreement

Plan Commission

The Plan Commission meeting scheduled for September 16, 2024, has been cancelled. The next regular scheduled meeting is October 21, 2024.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting to address unfinished business. The primary item is the extension of a final employment offer to a firefighter/paramedic candidate.

• Final offer of employment to a firefighter/paramedic candidate

The Lombard Board of Fire and Police Commissioners held a special meeting and voted to extend a final offer of employment to firefighter/paramedic candidate Leo Gonzalez. The board also agreed to proceed with a background investigation for another firefighter/paramedic candidate. No other substantive decisions were made.

• Extended final offer of employment to firefighter/paramedic Leo Gonzalez (motion carried)
• Agreed to move forward with background investigation on a firefighter/paramedic candidate

Public Works & Environmental Concerns

The Public Works & Environmental Concerns Committee is reviewing several contract change orders for sewer and drainage projects. The body is also considering an amended Storm Debris Management Policy for recommendation to the Village Board.

• Increase of $488,202.50 for the 641 North Main Drainage Basin Project with Lima Contractors, Inc.
• Increase of $98,783.49 for the Large Diameter Combined Sewer Rehabilitation Project at Lombard Common Park
• Increase of $34,823.00 for sanitary sewer lining on South June Lane and South Park Avenue
• Decrease of $19,770.17 for the Sanitary and Storm Sewer CCTV Inspection and Cleaning Program
• Proposed amended Village Board Policy Memorandum regarding Storm Debris Management

Economic & Community Development Committee

The meeting scheduled for September 9, 2024, has been cancelled. The next regular meeting is scheduled for October 14, 2024.

Community Relations Committee

The Community Relations Committee will vote on the winners for the Senior of the Year nominations. Members will also discuss a proposed public art mural program and receive an update on the 2024 Senior Fair.

• Vote on Senior Man and Woman of the Year winners
• Discussion of UPRR Mural Program public art concepts
• Update on 2024 Senior Fair scheduled for October 2, 2024, at Madison Meadow Athletic Center

The Community Relations Committee approved the UPRR mural program after discussing costs and benefits, with 6 in favor and 1 opposed. They also selected Joseph Martinet as Senior Man of the Year and Cindy Ward as Senior Woman of the Year. The minutes from the August 12 meeting were approved with one abstention.

• Approved UPRR mural program (6-1)
• Selected Joseph Martinet as Senior Man of the Year
• Selected Cindy Ward as Senior Woman of the Year
• Approved minutes of August 12, 2024 meeting (6-0, 1 abstention)

Village Board of Trustees

The Lombard Village Board will consider several items, including approval of payroll and accounts payable totaling over $5 million, an ordinance reducing one Class GGG liquor license and creating a new one for Mariano’s at 345 W. Roosevelt Road, and contracts for a sidewalk improvement project ($75,070) and bulk road salt purchase ($295,600). The board will also vote on an intergovernmental agreement with Villa Park concerning Addison Avenue improvements. Additional items include acoustic paneling, fire station bathroom remodels, and a generator purchase.

• Approve Village payroll ($1,011,303.84; $1,019,356.33) and accounts payable ($1,730,712.21; $1,081,828.37; $1,026,905.65).
• Ordinance 240270: Decrease one Class GGG liquor license and create a new Class GGG license for Mariano’s at 345 W. Roosevelt Road.
• Contract 240280: East St. Charles Road Sidewalk Improvement services up to $75,070.00 with Christopher B. Burke Engineering.
• Contract 240272: Bulk road salt purchase $295,600.00 awarded to Morton Salt, Inc.
• Intergovernmental Agreement 240278: Improvements to Addison Avenue with the Village of Villa Park.

The Village Board passed three ordinances related to the Pinnacle at Meyers subdivision on first reading: an annexation agreement, an annexation request, and a planned development for 22 single-family homes at 1308-1330 S. Meyers Road. The votes were 5-2, 4-2, and 4-2 respectively, with Trustees Dudek and Honig voting against. The board also approved a consent agenda including liquor license changes, a KFC building addition, and multiple contracts.

• Passed Pinnacle annexation agreement on first reading (5-2)
• Passed Pinnacle annexation request on first reading (4-2)
• Passed Pinnacle planned development on first reading (4-2)
• Approved consent agenda including $1.01M payroll and $4.86M accounts payable
• Approved Noon Whistle Brewing Oktoberfest liquor license (5-0, 1 abstention)
• Approved $75,070 engineering contract for St. Charles Road sidewalk project
• Approved $295,600 bulk road salt purchase from Morton Salt
• Approved $172,895 generator purchase for fire stations

Special Meeting Board of Trustees

The trustees will receive an overview of the proposed 10‑year Capital Improvement Program and major projects for fiscal year 2025. They will also review the General Fund revenue and expenditure assumptions and the Water & Sewer Operations & Maintenance Fund assumptions, both previously approved by the Finance & Administration Committee. Department heads from Legislative, Police, Finance, Community Development, Fire, and Public Works will present brief updates.

• Review of FY 2025‑2034 Capital Improvement Program overview
• General Fund Revenue & Expenditure Overview (item 240265)
• Water & Sewer Operations & Maintenance Fund Overview (item 240267)
• Department head presentations from six village departments

The Board of Trustees held a special meeting to review the proposed FY 2025 budget, including General Fund revenue and expenditure assumptions, department head presentations, the FY 2025-2034 Capital Improvement Program, and the Water & Sewer Operations & Maintenance Fund. No formal votes were taken on the budget; the meeting was informational, with staff presentations and board discussion. The meeting adjourned at 5:15 p.m.

• Reviewed proposed FY 2025 General Fund budget (no vote)
• Reviewed FY 2025-2034 Capital Improvement Program (no vote)
• Reviewed Water & Sewer O&M Fund budget and proposed rate increases (no vote)
• Adjourned special meeting at 5:15 p.m. (6-0)

Public Safety & Transportation Committee

The scheduled September 4, 2024 meeting of Lombard's Public Safety & Transportation Committee was cancelled. No items will be discussed or decided at this time. The next regular meeting is set for October 2, 2024.

Community Promotion & Tourism

The Community Promotion & Tourism committee will meet to review the 2025 Local Tourism Grant Program and the 2025 Hotel Motel Budget. The meeting also includes a presentation on Lombard Historical Society activities.

• Review of 2025 Local Tourism Grant Program
• Review of 2025 Hotel Motel Budget
• Lombard Historical Society updates from Executive Director Alison Costanza

The Community Promotion & Tourism Commission approved the 2025 Hotel/Motel Budget and the minutes from the February 27, 2024 meeting. The budget will be reviewed by the Village Board as part of the overall FY2025 budget. The commission also reviewed the 2025 Local Tourism Grant Program and heard a presentation from the Lombard Historical Society.

• Approved 2025 Hotel/Motel Budget (unanimous)
• Approved minutes of February 27, 2024 meeting (unanimous)

Special Meeting Board of Trustees

The Board of Trustees is holding a special meeting to conduct a required public hearing. The meeting focuses on a proposed annexation agreement requested by Afsar Development LLC.

• Public hearing for Annexation Agreement BOT 24-01 regarding Pinnacle at Meyers Subdivision

The Board of Trustees held a public hearing on the proposed annexation agreement for the Pinnacle at Meyers Subdivision, requested by Afsar Development LLC. Multiple residents spoke against the proposal, and the petitioner's attorney and developer also spoke. No decision was made; the meeting adjourned without a vote on the annexation.

• Public hearing held on annexation agreement BOT 24-01 for Pinnacle at Meyers Subdivision
• No vote taken on annexation agreement; matter remains pending

Board of Fire and Police Commissioners

The Lombard Board of Fire and Police Commissioners will discuss extending conditional employment offers to firefighter/paramedics. They will also decide whether to proceed with background investigations for those candidates, which will be handled in executive session. The agenda also includes routine items such as reports, minutes approval, and public participation.

• Extend conditional offers of employment for firefighter/paramedics
• Approve proceeding with background investigations for firefighter/paramedics (executive session)

The Board approved payment of a $1,578 medical testing invoice for two police officer candidates. After executive session, the Board extended a conditional offer of employment to firefighter candidate Leo Gonzalez and sent denial letters to Braden Glennon and Dennis Reisel. The meeting adjourned at 8:15 a.m.

• Approved payment of $1,578 to Elmhurst Occupational Health for medical testing (motion carried)
• Extended conditional offer of employment to firefighter candidate Leo Gonzalez (motion carried)
• Sent denial letters to firefighter candidates Braden Glennon and Dennis Reisel (motion carried)

Zoning Board of Appeals

The Zoning Board of Appeals meeting scheduled for August 28, 2024, has been cancelled. The next regular meeting is scheduled for September 25, 2024.

Foreign Fire Tax Board

The Foreign Fire Tax Board will consider purchasing new mechanics sockets and tools for $2,000, a new tool chest for $1,000, and various equipment for Station 44.

• New and Complete Mechanics Sockets and Tools - $2,000
• New Tool Chest - $1,000
• Station 44 Griddle
• Station 44 Shop Tools
• Shop Speaker

The Foreign Fire Tax Board approved four purchases: a tool chest (up to $1,000), two Milwaukee batteries for Station 44 shop, a shop speaker (up to $200), and a griddle with gas hookup and accessories (up to $2,000). Items tabled included personalized radio straps, socket sets for Stations 44/45, and station lockers. Minutes from May 29 were approved unanimously.

• Approved new tool chest for Station 45 not to exceed $1,000 (4-0)
• Approved 2 Milwaukee batteries for Station 44 shop (5-0)
• Approved shop speaker for Station 44 not to exceed $200 (4-0)
• Approved new griddle for Station 44 including gas hookup and accessories not to exceed $2,000 (5-0)
• Approved May 29 minutes (4-0)
• Tabled personalized radio straps
• Tabled new socket sets for Stations 44/45
• Tabled station lockers

Finance & Administration Committee

The Finance & Administration Committee will review a 2024 Water & Sewer Rate Study, a property tax levy recommendation, and general fund revenue and expenditure reports. Staff will present the findings and request committee recommendations.

• 2024 Water & Sewer Rate Study presentation
• Review of 2024 Property Tax Levy recommendation
• General Fund Revenue & Expenditure Overview
• Water & Sewer Operations & Maintenance Fund Overview
• Review of Financial Report - July 2024

Plan Commission

The Plan Commission will hold a public hearing regarding a building addition at 810 E. Roosevelt Road. The body will also hold a workshop to discuss development considerations for a parcel on Grace Street north of North Avenue.

• Public hearing for 810 E. Roosevelt Road: proposed addition to KFC restaurant involving a building location change of more than 10 feet
• Workshop: Comprehensive Plan and Development Considerations for a parcel on Grace Street, north of North Avenue

The Lombard Plan Commission voted 5-0 to recommend the Village Board approve a major change to the 800-810 E. Roosevelt Road Planned Development, allowing an addition to the KFC restaurant at 810 E. Roosevelt Road. The addition would expand the building to create a food court with multiple kitchens and vendors, while keeping the drive-through lane in its current location. The recommendation is subject to five conditions, including addressing inter-departmental comments and vacating a private utility easement before a building permit is issued. The commission also held a workshop on a potential affordable housing development by Mercy Housing on Grace Street, but took no action.

• Recommended approval of KFC building addition at 810 E. Roosevelt Road (5-0)
• Approved minutes of July 17, 2024 meetings (5-0)
• Adjourned meeting at 8:03 p.m. (unanimous)

Village Board of Trustees

The Village Board of Trustees will review several liquor license requests and a development agreement amendment for Yorktown Reserve. The meeting includes votes on traffic signal improvements and various municipal service contracts.

• Liquor license for Dave & Buster's at 306 Yorktown Shopping Center
• Smart Corridor Project on North Avenue (IL Route 64) estimated at $82,655.00
• Purchase of eight cargo trailers from A&W Truck and Trailer for $52,376.00
• Zoning variation for a new home at 374 W. Grove Street
• Purchase of a single axle Peterbilt Cab and Chassis for $139,775.66

The Village Board approved a consent agenda that included a third amendment to the Yorktown Reserve economic incentive agreement, extending timelines and adding a joinder provision. It also approved a new Class MM liquor license for Dave & Buster's, a zoning variation for a home on W. Grove Street, and several contracts and intergovernmental agreements. All items were approved unanimously (6-0).

• Approved Yorktown Reserve Economic Incentive Agreement Third Amendment (Ordinance 8277)
• Approved zoning variation for 374 W. Grove Street (Ordinance 8278)
• Approved purchase of 8 cargo trailers and surplus declaration (Ordinance 8279)
• Approved additional Class MM liquor license for Dave & Buster's (Ordinance 8280)
• Approved reduction of coin-operated amusement device licenses for Dave & Buster's (Ordinance 8281)
• Approved Class J liquor license for downtown businesses for Cruise Nights finale (Ordinance 8282)
• Approved IDOT agreements for traffic signal improvements and Smart Corridor project (R 40-24, R 42-24)
• Approved sewer lining change order and root control contract (R 43-24, bid)

Public Works & Environmental Concerns

The Village of Lombard Public Works & Environmental Concerns Committee meeting for August 13, 2024, was cancelled. A special joint meeting with the Public Safety & Transportation Committee is scheduled for the same time and location.

Economic & Community Development Committee

The Economic & Community Development Committee will review a request from Pacific Retail Capital Partners (PRCP) for additional economic development incentives using projected funds from Business District 1. The committee is also set to receive an update on the Village’s partnership with Choose DuPage’s Municipal Analytics Program (MAP).

• 240258 Business District 1: Economic Incentive Further Funding Request from Pacific Retail Capital Partners
• 240198 Choose DuPage Municipal Analytics Program update

The Economic & Community Development Committee approved a request from Pacific Retail Capital Partners to use projected Business District 1 funds for development projects through 2029. Staff and Village Counsel are directed to prepare an incentive agreement for future Village Board consideration.

• Approved Economic Incentive Request for Business District 1 (8-0)
• Approved June 10, 2024 meeting minutes (8-0)

Community Relations Committee

The Community Relations Committee will review proposals for a mass notification system and a public art mural program. Staff will also provide updates on the 2024 Senior Fair and the Senior of the Year nomination process.

• Proposal for Everbridge Mass Notification System
• UPRR Mural Program concept for specified locations
• Update on 2024 Senior Fair scheduled for October 2, 2024
• Update on Senior of the Year nomination process

The Community Relations Committee unanimously approved the Everbridge Mass Notification System for the Village, which will allow officials to reach residents during critical incidents. The committee also supported staff moving forward with a public art/mural project, and received updates on the 2024 Senior Fair and Senior of the Year nominations.

• Approved Everbridge Mass Notification System (unanimous)
• Approved minutes of April 15, 2024 meeting (unanimous)
• Supported staff continuing mural project with more details to come
• Adjourned at 7:36 p.m. (unanimous)

Board of Building Appeals

The Board of Building Appeals meeting scheduled for August 7, 2024, has been cancelled. The next regular scheduled meeting is November 6, 2024.

The Board of Building Appeals meeting scheduled for August 7, 2024, was cancelled. No decisions were made. The next regular meeting is scheduled for November 6, 2024.

Public Safety & Transportation Committee

The regularly scheduled Public Safety & Transportation Committee meeting for August 7, 2024, was cancelled. A special joint meeting with the Public Works and Environmental Concerns Committee is scheduled for August 13 at 6:00 PM. The next regular meeting is set for September 4.

Community Promotion & Tourism

The Lombard Community Promotion & Tourism Committee meeting scheduled for August 6, 2024 was cancelled. No agenda items were considered. The next scheduled meeting is on Tuesday, September 3, 2024.

Village Board of Trustees

The scheduled meeting for the Village of Lombard Board of Trustees on August 1, 2024, was cancelled. No items were discussed or decided.

The Village Board of Trustees meeting scheduled for August 1, 2024, was cancelled. No decisions were made, and no business was conducted.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will consider extending employment offers to police officer candidates. They will also review the Final Fire Battalion Chief Eligibility List and discuss entry-level hiring requirements for firefighter/paramedics.

• Extending final employment offers to police officer candidates
• Approval of the Final Fire Battalion Chief Eligibility List
• Discussion of entry level hiring requirements for firefighter/paramedics
• Extending conditional employment offers to firefighter/paramedic candidates

The Lombard Board of Fire and Police Commissioners approved payments for candidate testing services, extended a final employment offer to police officer candidate Jorge Barbra, and sent a denial letter to firefighter candidate Joseph Biagi. The board also discussed possibly removing the paramedic requirement from firefighter testing, with more information to follow after consulting the village attorney.

• Approved minutes from June 28, 2024 meeting
• Approved payment of bills totaling $15,459.50 for polygraphs, evaluations, and testing services
• Extended final offer of employment to police officer candidate Jorge Barbra
• Sent denial letter of employment to firefighter candidate Joseph Biagi
• Discussed removing paramedic requirement from firefighter testing (no action taken)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a residential property. The board is considering a request to allow a new single-family home to encroach into the front yard setback.

• Public hearing for ZBA 24-03: variation request for 374 W. Grove Street

The Zoning Board of Appeals voted 4-0 to recommend the Village Board approve a variance allowing a new single-family home at 374 W. Grove Street to encroach 17 feet into the required front yard setback due to the street's curvature. The recommendation includes four conditions, such as building in conformance with submitted plans and obtaining a building permit. The board also approved the January 26, 2024 meeting minutes with corrections.

• Recommended approval of front-yard setback variance for 374 W. Grove St. (4-0)
• Approved minutes of January 26, 2024 meeting with corrections (unanimous)

Downtown TIF District Joint Review Board Meeting

The Joint Review Board for Lombard’s Downtown Tax Increment Financing district meets to approve past minutes, receive the 2023 annual TIF report, hear development updates, and begin discussion on ending the TIF district. No formal decisions are scheduled.

• Approval of September 28, 2023 meeting minutes
• Presentation of 2023 Annual TIF Report
• Discussion of Development Activity within TIF District
• Initial discussion on Downtown TIF District Ending

Lombard Butterfield-Yorktown Tax Increment Financing District Joint Review Board Meeting

The Lombard Butterfield-Yorktown Tax Increment Financing District Joint Review Board will meet to discuss the 2023 Annual TIF Report. The board will also review development activity within the TIF district.

• Review of 2023 Annual TIF Report
• Discussion of development activity within the TIF District
• Approval of September 28, 2023 minutes

St. Charles Road TIF 1 -West District Joint Review Board Meeting

The St. Charles Road TIF 1-West District Joint Review Board will meet to review the 2023 annual Tax Increment Financing (TIF) report. The board will also consider approval of minutes from the September 28, 2023 meeting and allow public participation. No new decisions are scheduled.

St. Charles Road TIF 2 - East District Joint Review Board Meeting

The St. Charles Road TIF 2 - East District Joint Review Board is meeting to discuss the 2023 Annual TIF Report. The board will also consider the approval of minutes from the September 28, 2023 meeting.

• Review of 2023 Annual TIF Report
• Approval of September 28, 2023 minutes

Village Board of Trustees

The Lombard Village Board of Trustees will consider approving a $1,296,611.50 construction contract for the 641 North Main Street Drainage Basin and zoning modifications for the 855 E. Roosevelt Road Creekview Plaza project. The board will also review surplus equipment sales, parking agreements for Cruise Nights, and a settlement in Anita Ferrero v. Village of Lombard.

• Award construction contract to Lima Contractors, Inc. for $1,296,611.50 for 641 North Main Street Drainage Basin (District 4)
• Approve zoning changes for 855 E. Roosevelt Road Creekview Plaza, including drive-through facility and second-floor restaurant
• Approve surplus equipment sales from Fire Department and Finance Department, including saws, generators, and desks
• Authorize parking agreements with AT&T and Egg House for Cruise Nights event on August 24, 2024 (District 1)
• Approve settlement agreement in Anita Ferrero v. Village of Lombard case (Case No. 2023 LA 001317)

The Village Board approved a zoning ordinance for 855 E. Roosevelt Road (Creekview Plaza), allowing a new principal building with a second-floor restaurant/banquet and a drive-through, while eliminating certain prior conditional uses and variations. The board also approved a $1.3 million construction contract for the 641 North Main Street drainage basin and several other consent agenda items, including payroll, accounts payable, and equipment surplus declarations.

• Approved Ordinance 8276 for Creekview Plaza redevelopment (6-0)
• Awarded $1,296,611.50 construction contract to Lima Contractors for 641 N. Main drainage basin
• Approved $177,016 engineering contract for 641 N. Main drainage basin (R 37-24)
• Approved $27,966 change order for North Avenue Pressure Adjusting Station (R 38-24)
• Approved parking agreements for Cruise Nights Final Event (R 39-24)
• Approved $206,000 asphalt purchase from K-Five (DuPage Materials)
• Approved $105,485.07 hosting agreement with Tyler Technologies
• Approved $107,947.60 Neptune System maintenance agreement

Lombard Historic Preservation Commission

The Lombard Historic Preservation Commission will hold a special meeting to discuss and approve the 2023 annual report, consider a permanent meeting time change to 7:00 p.m. starting January 2025, and review public comments on historic preservation matters. The agenda also includes routine procedural items like approving minutes and reports from subcommittees.

• Request to acknowledge receipt of the 2023 Historic Preservation Commission Annual Report
• Proposal to permanently change meeting time to 7:00 p.m. starting January 2025
• Public hearing for comments on historic preservation issues
• Approval of April 16, 2024 meeting minutes

The Commission approved its 2023 Annual Report and voted to permanently change its meeting start time to 7:00 p.m. beginning in January 2025. Members also discussed updating architectural and historical surveys from 2014-2016.

• Appointed Commissioner Myers as acting chairperson
• Approved April 16, 2024 meeting minutes
• Approved 2023 Annual Report (7-0)
• Approved permanent meeting time change to 7:00 p.m. starting January 2025 (7-0)

Plan Commission

The Lombard Plan Commission will hold a public hearing and vote on a request by Empire Burger to amend signage rules for the Yorktown Shopping Center. The meeting will also include routine approval of past meeting minutes and a workshop on trash enclosures.

• Public hearing on Empire Burger’s request to increase wall signage at 94 Yorktown Shopping Center from 209 to 294 square feet
• Approval of May 20, June 3, and June 17, 2024 meeting minutes
• Workshop on Trash Enclosures and Refuse Disposal Areas

The Plan Commission approved a request for Empire Burger to install 294 square feet of wall signage at 94 Yorktown Shopping Center. The commission also held a workshop to discuss potential future zoning amendments regarding the screening of nonconforming trash collection areas.

• Approved SPA 24-01ph for 294 sq ft of wall signage at 94 Yorktown Shopping Center (5-0)
• Approved minutes from May 20, June 3, and June 17, 2024 meetings (5-0)

Finance & Administration Committee

The Finance & Administration Committee will meet to review and act on the 2023 Annual Comprehensive Financial Report and Management Letter. It will also review the May 2024 financial report and set future meeting dates.

• Review and recommendation to accept and file the 2023 Annual Comprehensive Financial Report and Management Letter as submitted by Lauterbach & Amen
• Review of Financial Report - May 2024

The Finance & Administration Committee voted 5-3 to present the 2023 Annual Comprehensive Financial Report (ACFR) and Management Letter to the Village Board and file them with the Village Clerk. The report, submitted by auditor Lauterbach & Amen, was reviewed by Jamie Wilkey and Accounting Manager Jessica Nawracaj, followed by discussion. The committee also approved the June 3, 2024 meeting minutes 5-4 and reviewed the May 2024 financial reports; no other new business was taken up.

• Approved presenting the 2023 ACFR and Management Letter to the Village Board and filing with the Village Clerk (5-3)
• Approved minutes of the June 3, 2024 meeting (5-4)
• Reviewed May 2024 financial reports (information/discussion only)
• Adjourned at 6:40 p.m. (5-3)

Public Works & Environmental Concerns

The Public Works & Environmental Concerns committee will review a final change order increasing the Burke LLC contract by $27,966.00 to add equipment at the North Avenue Pressure Adjusting Station. Officials will also present an overview of planned infrastructure projects for fiscal years 2025 through 2034 to outline future spending priorities that affect local services. Standard procedural items include roll call and public participation.

• Final Change Order No. 2 increases the Burke LLC contract by $27,966.00 for the North Avenue Pressure Adjusting Station
• Scope updates include installing a meter and valve motor while deleting a dehumidifier from the original agreement
• FY2025-2034 Capital Improvement Plan Overview presentation

Economic & Community Development Committee

The scheduled meeting for the Economic & Community Development Committee on July 8, 2024, has been cancelled. The next regular scheduled meeting is set for August 12, 2024.

Village Board of Trustees

The Village of Lombard Board of Trustees scheduled a meeting for July 4, 2024, but the agenda states the meeting has been cancelled. The document contains only standard boilerplate sections, such as committee reports and consent agenda items, with no specific ordinances, contracts, or public hearings listed for action.

• No specific rezonings, contracts, or fee changes are listed due to the cancellation.

The meeting scheduled for July 4, 2024, was cancelled. No substantive decisions were made.

Public Safety & Transportation Committee

The scheduled meeting for the Village of Lombard Public Safety & Transportation Committee has been cancelled. The next regular meeting is scheduled for August 7, 2024.

Community Promotion & Tourism

The scheduled meeting for the Community Promotion & Tourism Committee on July 2, 2024, has been cancelled. The next meeting is scheduled for August 6, 2024.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to review several items including the approval of two eligibility lists. The meeting also includes an executive session regarding employee appointments, compensation, or discipline.

• Approval of Final Firefighter Entry Level eligibility list
• Approval of Initial Battalion Chief eligibility list
• Executive session regarding employee employment and discipline

The Lombard Board of Fire and Police Commissioners met on June 28, 2024 and approved the 2024 Final Firefighter Eligibility List and the Initial Fire Battalion Chief Eligibility List. The board also approved minutes from its April 26, 2024 meeting and approved payment of bills for candidate testing and evaluations. The board received correspondence including a memo authorizing hiring of 3 firefighters, and adjourned at 8:10 a.m.

• Approved minutes from the April 26, 2024 regular meeting (motion carried)
• Approved payment of all bills, including $900.00 to Conrad Polygraph, $3,157.00 total to Elmhurst Occupational Health, and $495.00 to Stanard & Associates (motion carried)
• Approved the 2024 Final Firefighter Eligibility List (motion carried)
• Approved the Initial Fire Battalion Chief Eligibility List (motion carried)
• Adjourned the meeting at 8:10 a.m. (motion carried)

Zoning Board of Appeals

The Zoning Board of Appeals will conduct a public hearing regarding a request at 1144 E. Woodrow Avenue. The petitioner seeks a variation to allow a partially covered deck to encroach into the rear yard setback.

• Public Hearing: Variation for a partially covered deck at 1144 E. Woodrow Avenue
• Approval of minutes from the January 24, 2024 meeting

The Zoning Board of Appeals voted 5-0 to recommend that the Village Board approve a variation from Section 155.212 allowing a partially covered deck to encroach into the rear yard setback at 1144 E. Woodrow Avenue in the R2 Single-Family Residence District. The recommendation carries five conditions, including a building permit, addressing review committee comments, construction commencement time limits, and a rule that the structure cannot be restored if damaged beyond 50 percent of its value unless it then conforms to zoning. The board also approved minutes of the January 24, 2024 meeting and adjourned at 7:23 p.m. Member Zach Meadows was absent from the roll call vote on the petition.

• Recommended approval of ZBA 24-02 variance for a partially covered deck at 1144 E. Woodrow Avenue (5-0)
• Attached five conditions to the recommendation, including building permit and 50% damage restoration limit
• Approved minutes of the January 24, 2024 meeting (unanimous)
• Adjourned the meeting at 7:23 p.m. (unanimous)

Village Board of Trustees

The Village Board of Trustees will vote on payroll approvals, contract awards, and a budget amendment that transfers $4,793,570 to pension and reserve funds. The agenda also lists first readings on ordinances to adjust liquor license categories and modify zoning approvals for a property at 855 E. Roosevelt Road. These items will affect local business regulations, infrastructure maintenance, and long-term financial planning.

• Amend FY2023 budget to transfer $4,793,570 to the Pension Stabilization Fund and other reserves.
• Approve contract with Christopher B. Burke Engineering for St. Charles Road Resurfacing Project (up to $205,016.00).
• Issue Class "VVV" liquor license to Yorkville Tap, LLC at 203 Yorktown Mall Drive, C1.
• Approve contract with KSA Lighting for street light pole replacement ($164,640.00).
• Review Plan Commission recommendation for zoning changes at 855 E. Roosevelt Road (Creekview Plaza).

The Board approved a budget increase for the 2023 fiscal year to fund pension stabilization and building reserves. Several liquor license changes and infrastructure contracts were approved via the consent agenda. The Board also passed the first reading of an ordinance for the Creekview Plaza development.

• Approved 2023 budget increase of $4,793,570 (7-0)
• Passed first reading of Creekview Plaza development ordinance (6-0)
• Approved $205,016 contract for St. Charles Road resurfacing engineering
• Approved $164,640 contract for street light pole replacement
• Approved $69,665.71 contract for Meridian Barrier System components
• Approved $62,895.43 contract for manhole rehabilitation
• Approved $25,450 contract for public safety facility PR services
• Approved $50,380.70 contract amendment for fleet facility architectural services

Plan Commission

The Plan Commission is considering a request to establish a new planned development for 24 detached single-family residences. The proposal includes rezoning requests, an annexation agreement, and several deviations from existing village zoning and subdivision ordinances.

• Rezoning of 1308 S. Meyers Road from R1 to R2
• Annexation and rezoning of 1312-1330 S. Meyers Road from R0 to R2
• Establishment of a planned development for 24 detached single-family residences
• Request for building height up to 38 feet or three stories
• Approval of May 20, 2024 meeting minutes

The Plan Commission voted 5-0 to recommend that the Village Board approve a planned development for 24 detached single-family homes at 1308-1330 S. Meyers Road. The recommendation includes rezoning the properties to R2 Single-Family Residence District and approving various zoning deviations for density, height, and setbacks. The petition is tentatively scheduled for Village Board consideration on August 15, 2024.

• Recommended approval of PC 24-07 planned development (5-0 vote)
• Recommended Comprehensive Plan Map amendment from Estate to Low Density Residential
• Recommended rezoning 1308 S. Meyers Road from R1 to R2
• Recommended annexation and rezoning of 1312-1330 S. Meyers Road from R0 to R2
• Recommended approval of preliminary plat of subdivision
• Recommended approval subject to four staff report conditions
• Minutes approval continued to next meeting

Public Works & Environmental Concerns

The scheduled meeting for the Village of Lombard Public Works & Environmental Concerns committee has been cancelled. The next regular meeting is scheduled for July 9, 2024.

Economic & Community Development Committee

The committee will discuss a proposal for the Choose DuPage Municipal Analytics Program. Members will also discuss an amended economic incentive request for the Prairie Food Co-op retail grocery store.

• $5,000 annual expenditure for Choose DuPage Municipal Analytics Program (MAP)
• Amended Economic Incentive Request for Prairie Food Co-op at 837 S. Westmore-Meyers Road
• Approval of April 8, 2024 meeting minutes

The Economic & Community Development Committee approved a $5,000 annual expenditure to join the Choose DuPage Municipal Analytics Program. The committee also directed staff to prepare an amended economic incentive agreement for the Prairie Food Co-op.

• Approved $5,000 annual expenditure for Choose DuPage Municipal Analytics Program (5-0)
• Directed staff to prepare an incentive agreement for Prairie Food Co-op (5-0)
• Approved 4-8-24 meeting minutes (5-0)

Community Relations Committee

The committee will vote on winning entries for the 'Lombard at Night' photo contest. Members will also discuss a proposal for the Everbridge Mass Notification System and a public art mural program.

• Vote on 'Lombard at Night' photo contest winners
• Discussion of Everbridge Mass Notification System proposal
• Discussion of UPRR Mural Program concept
• Update on Cruise Nights, Summer Concerts, Fourth of July, and Lombard Bicycle Classic

Village Board of Trustees

The scheduled meeting for the Village Board of Trustees has been cancelled. No items are listed for discussion or action due to the cancellation.

The meeting scheduled for June 6, 2024, was cancelled. No substantive decisions were recorded.

Public Safety & Transportation Committee

The committee will review information regarding the Fire Department and Police Department for April 2024. The agenda also includes a stop sign highlighting item for Pleasant Lane & Berkshire Ave at Charlotte St and an update on the DuPage County Mental Health Pilot Program.

• Stop Sign Highlighting - Pleasant Lane & Berkshire Ave at Charlotte St
• Fire Department Reports/Information (April 2024)
• Police Department Reports/Information (April 2024)
• DuPage County Mental Health Pilot Program Update

The committee approved the May 1, 2024 meeting minutes. Members expressed support for using reflective posts to highlight stop signs at Pleasant Lane and Berkshire Ave at Charlotte St. The meeting included reports on fire and police department staffing and training.

• Approved May 1, 2024 meeting minutes (unanimous)
• Supported highlighting stop signs at Pleasant Lane & Berkshire Ave at Charlotte St with reflective posts

Community Promotion & Tourism

This agenda covers the Village of Lombard’s Community Promotion and Tourism Committee session scheduled for June 4, 2024. The meeting has been cancelled with no items to review or decisions pending. The next committee meeting is scheduled for July 2, 2024.

• Meeting cancelled; no agenda items or votes on the record

Plan Commission

The Plan Commission is considering a request to establish a planned development for 24 detached single-family residences. The proposal includes rezoning and map amendments for properties located on S. Meyers Road. The petitioner is also seeking several deviations regarding building height, lot density, and yard requirements.

• Rezoning of 1308 S. Meyers Road from R1 to R2
• Annexation and rezoning of 1312-1330 S. Meyers Road from R0 to R2
• Establishment of a planned development for 24 detached single-family residences
• Request for building height up to 38 feet or three stories
• Deviation to allow density of 6.14 dwelling units per acre

The Village of Lombard Plan Commission held a public hearing on PC 24-07, a request by Pinnacle Single-Family Residential Planned Development for various entitlements at 1308-1330 S. Meyers Road, including a Comprehensive Plan amendment, rezoning, annexation, and planned development approvals for 24 detached single-family homes. Following extensive public testimony, staff reports, and cross-examination, the commission closed the public hearing and voted to continue the proceedings to June 17, 2024. No final decision on the petition was made at this meeting.

• Continued public hearing and petition PC 24-07 to June 17, 2024 (unanimous voice/motion vote implied by continuation)

Finance & Administration Committee

The committee will review the April 2024 financial report and receive an update on state legislation. The meeting includes a review of previous minutes from March 25, 2024.

• Review of Financial Report - April 2024
• Update on State Legislation (240192)

Foreign Fire Tax Board

The board will review several new business items regarding fire station equipment and personnel support. These requests include various furniture, electronics, and mental health support.

• Photo Scanner for Historical Committee
• Repairing/Replacing Treadmill at FS45
• Kitchen Chairs for FS44
• Bluetooth Speakers for Battalion Chief and Lieutenant's Offices
• Personalized Leather Radio Straps, Weight Room Fan, Day Room Recliners, and Mental Health Support

Zoning Board of Appeals

The scheduled meeting for the Village of Lombard Zoning Board of Appeals on May 22, 2024, has been cancelled. The next regular scheduled meeting is June 26, 2024.

Plan Commission

SAFA PROPERTY LLC is requesting amendments to a previously approved development plan to allow for the construction of a new principal building. The request includes adding a drive-through facility and preserving several existing conditional uses and variations.

• Public Hearing: Revised development proposal for 855 E. Roosevelt Road (SAFA PROPERTY LLC)
• New conditional use request for a drive-through facility at 855 E. Roosevelt Road
• Request to approve the April 15, 2024 meeting minutes

The Plan Commission recommended that the Village Board approve a revised proposal for a two-story multi-tenant commercial building. The updated plan replaces a previously approved banquet facility with a mix of retail and restaurants, including a drive-through. The recommendation includes 10 specific conditions, including a requirement to explore evergreen landscaping for screening.

• Recommended approval of revised development at 855 E. Roosevelt Road (5-1)
• Recommended conditional use for a drive-through facility (5-1)
• Recommended variance for loading area setback (5-1)
• Recommended repeal of previously granted height, parking, and lighting variances (5-1)
• Recommended approval of preliminary and final plat of subdivision for Creekview/Pep Boys Resubdivision No. 1 (5-1)
• Approved April 15, 2024, meeting minutes (6-0)

Village Board of Trustees

The Village Board of Trustees will review several infrastructure contracts and ordinances. Items include large-scale sewer rehabilitation, road resurfacing projects, and updates to the local traffic code. The board will also consider liquor license applications and equipment disposal.

• $14,698,922.04 contract for Large Diameter Combined Sewer Rehabilitation
• $1,357,500.00 appropriation for St. Charles Road Resurfacing Project
• Reapproval of Preliminary Plat for Yorktown Reserve at 230 Yorktown Center
• $1,248,563.27 contract for the Asphalt Resurfacing Program
• Ordinance to add parking prohibitions on Central Avenue

The Village Board approved a $14.7 million contract for large diameter combined sewer rehabilitation and a $1.25 million contract for asphalt resurfacing. The board also authorized $1.36 million for St. Charles Road resurfacing and passed several ordinances regarding liquor licenses and temporary event permits. A proposed responsible bidder ordinance was not moved forward by the Public Works Committee.

• Approved $14,698,922.04 contract for sewer rehabilitation
• Approved $1,248,563.27 contract for asphalt resurfacing
• Approved $1,357,500.00 authorization for St. Charles Road resurfacing
• Approved $69,464.00 purchase of vibratory roller
• Approved $98,682.00 contract for Victorian Cottage rehabilitation
• Approved $69,250.00 demolition contract at 641 North Main Street
• Passed Ordinance 8268 for Noon Whistle Brewing Summerfest (4-1-2)
• Committee voted not to move forward with responsible bidder ordinance

Public Works & Environmental Concerns

The committee will review change orders for the South Park Avenue pedestrianization, sanitary sewer lining, and sewer inspection programs. Additionally, staff will present a memo regarding the potential adoption of a responsible bidder ordinance.

• $56,192.70 increase for 240127 South Park Avenue Pedestrianization Project
• $17,872.00 increase for 240145 Sanitary Sewer Lining Program
• $31,370.46 increase for 240146 Sanitary and Storm Sewer CCTV Inspection and Cleaning Program
• Review of Responsible Bidder Ordinance (RMO) process

Community Relations Committee

The scheduled meeting for the Lombard Community Relations Committee on May 13, 2024, has been cancelled. The next meeting is scheduled for Monday, June 10, 2024.

Economic & Community Development Committee

The scheduled meeting for the Economic & Community Development Committee on May 13, 2024, has been cancelled. The next regular scheduled meeting is set for June 10, 2024.

Community Promotion & Tourism

The scheduled meeting for the Community Promotion & Tourism Committee on May 7, 2024, has been cancelled. The next meeting is scheduled for June 4, 2024.

Village Board of Trustees

The Village Board of Trustees will consider several ordinances, including a construction extension for E. St. Charles Road and liquor license updates. The agenda also includes contracts for manhole inspections, HVAC software upgrades, and salt conveyor repairs. Additionally, the board will review agreements for July 4th fireworks at Madison Meadow Park.

• Purchase of a forestry brush chipper for $85,500.66
• Contract for manhole inspection up to $61,729.00
• Agreement with Mad Bomber Fireworks Productions for $47,500
• Purchase of a horizontal directional drill for $158,891.49
• Construction extension for 130-144 E. St. Charles Road until June 2026

The Village Board approved a series of equipment purchases for public works and a $47,500 contract for July 4 fireworks. The Board also extended a construction timeline for a project on E. St. Charles Road and approved a settlement in the case of Mattison v. Village of Lombard.

• Approved $47,500 contract with Mad Bomber Fireworks Productions for July 4 display
• Approved $158,891.49 purchase of a Vermeer Horizontal Directional Drill
• Approved $85,500.66 purchase of a Morbark LLC forestry brush chipper
• Approved $83,960.00 HVAC software upgrade from Integrated Building Automations
• Approved $80,000.00 salt conveyor rehabilitation contract with Kimco USA, Inc.
• Approved $38,292.00 purchase of a Falcon Asphalt Recycler & Hot Box Trailer
• Approved 24-month construction extension for 130-144 E. St. Charles Road
• Approved settlement agreement for Jeffrey Mattison v. Village of Lombard

Board of Building Appeals

The scheduled meeting for the Board of Building Appeals on May 1, 2024, has been cancelled. The next regular scheduled meeting is set for August 7, 2024.

The meeting scheduled for May 1, 2024, was cancelled. No decisions were made.

Public Safety & Transportation Committee

The committee will consider an ordinance to amend the Lombard Traffic Code regarding parking on Central Avenue. The meeting also includes reports from the Fire and Police departments and a mental health pilot program update.

• Ordinance to prohibit parking on the north side of Central Avenue from Stewart Avenue to Grace Street
• Fire Department Reports/Information for March 2024
• Police Department Reports/Information
• DuPage County Mental Health Pilot Program Update

The Committee voted to recommend an ordinance to the Board of Trustees prohibiting parking on the north side of Central Avenue from Stewart Avenue to Grace Street. The recommendation follows a presentation on traffic bottlenecks in District #6.

• Approved April 3, 2024 meeting minutes (unanimous)
• Recommended ordinance to prohibit parking on north side of Central Avenue from Stewart Avenue to Grace Street to Board of Trustees (unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to extend final employment offers to firefighter/paramedic candidates. The meeting also includes an executive session regarding employee appointments, compensation, discipline, or dismissal.

• Final offers of employment for firefighter/paramedic candidates
• Executive session regarding personnel matters and legal counsel

The Board approved payment for medical testing and application fees for police and fire candidates. They also extended final employment offers to two firefighter/paramedic candidates. The meeting was brief, lasting only five minutes.

• Approved payment of four invoices for candidate testing and evaluations
• Extended final employment offers to John Horn and Justin Kirincich
• Approved minutes from three previous special meetings

Zoning Board of Appeals

The scheduled meeting for the Village of Lombard Zoning Board of Appeals on April 24, 2024, has been cancelled. The next regular scheduled meeting is set for May 22, 2024.

Village Board of Trustees

The Village Board of Trustees will review ordinances for parking changes on Maple Street and new liquor licenses. The agenda includes engineering contracts for North Grace Street and the Charles Lane Basin. Several infrastructure and vehicle purchase contracts are also up for approval.

• Amend Heron Point Planned Development to allow a storage center at 665 W North Avenue
• $267,200 contract for North Grace Street roadway engineering
• $46,400 amendment for Charles Lane Basin flood modeling
• New 'CC' liquor license for Righteous Kitchen Inc. at 390 East Saint Charles Road
• $158,360.23 contract for the FY2024 Surface Treatment Program

The Village Board approved a consent agenda containing multiple infrastructure contracts, including $267,200 for North Grace Street design and $46,400 for Charles Lane Basin modeling. The Board also passed ordinances to amend parking rules on Maple Street and grant a new liquor license to Righteous Kitchen. Additionally, the Board adopted updates to financial and purchasing policies and approved bids for tree planting and surface treatments.

• Approved $267,200 contract for North Grace Street design engineering
• Approved $46,400 contract amendment for Charles Lane Basin modeling
• Approved Ordinance 8251 granting Class 'CC' liquor license to Righteous Kitchen
• Approved Ordinance 8250 removing two parking spaces on Maple Street
• Approved $158,360 contract for FY2024 Surface Treatment Program
• Approved $132,350 contract for tree planting via Suburban Tree Consortium
• Adopted resolutions updating Financial Policies and Purchasing Procedures
• Approved $101,000 contract for FY2024 Crack Sealing Program

Lombard Historic Preservation Commission

The commission will meet to appoint an acting chairperson and discuss officer selection. The agenda also includes a request to acknowledge the 2023 Annual Report and discussions regarding criteria for potential local landmarks.

• Appointment of an Acting Chairperson
• Selection of Commission Officers
• Acknowledgment of the 2023 Annual Report
• Discussion on criteria for identifying potential Local Landmarks
• Update on the Story Map and Finance Report

The commission approved the minutes from the January 16, 2024 meeting. Members discussed the 2023 Annual Report, which will be reviewed and voted on in July, and the potential to permanently change meeting times to 7 p.m. for 2025.

• Appointed Commissioner Myers as acting chairperson
• Approved January 16, 2024 meeting minutes

Plan Commission

The Plan Commission will hold a workshop discussion regarding comprehensive plan and development considerations for unincorporated estate residential properties. The agenda also includes the resignation of Commissioner Kevin Walker and the approval of March 18, 2024 meeting minutes.

• Workshop: Unincorporated Estate Residential Properties - Comprehensive Plan and Development Considerations
• Resignation of Commissioner Kevin Walker
• Approval of March 18, 2024 meeting minutes

The Commission held a workshop to gather input on whether to amend the Comprehensive Plan to allow higher-density residential development in two unincorporated areas. No formal votes were taken on these policy considerations. The Commission approved the minutes from the March 18, 2024, meeting.

• Approved March 18, 2024, meeting minutes (6-0)

Community Relations Committee

The Community Relations Committee will meet to discuss and suggest options for the upcoming 2024 Lilac Time Photo Contest. The meeting also includes the introduction of new members Megan McVane and Brittney Conway.

• Introduction of new members Megan McVane and Brittney Conway
• Review of options for the 2024 Lilac Time Photo Contest

The committee approved the minutes from the January 8, 2024, meeting. Members discussed themes for the 2024 Lilac Time Photo Contest to encourage diverse submissions. Staff were instructed to proceed with the theme 'Lombard at Night'.

• Approved January 8, 2024, meeting minutes (unanimous)
• Selected 'Lombard at Night' as the 2024 Lilac Time Photo Contest theme

Public Works & Environmental Concerns

The scheduled meeting for the Village of Lombard Public Works & Environmental Concerns committee has been cancelled. The next regular meeting is scheduled for May 14, 2024.

Economic & Community Development Committee

The committee will consider a request from Synergy Development to amend the existing Yorktown Reserve Economic Incentive Agreement. The proposed change involves parsing previously approved Tax Increment Financing components for Phase I residential redevelopment and Business District #2 improvements.

• Amendment to 220185 Yorktown Reserve Economic Incentive Agreement
• Tax Increment Financing adjustments for Phase I residential redevelopment
• Business District #2 Greenspace/Yorktown exterior improvements
• Retail Business Grant follow up discussion

The committee recommended that staff and legal counsel work with Synergy Development to amend an economic incentive agreement for the Yorktown Reserve project. The amendment would separate Tax Increment Financing funding components to align with lender requirements. Staff also presented a new 'Story Map' web page to provide residents with real-time development project updates.

• Approved 2-12-24 meeting minutes (7-0)
• Recommended creating a further amended Economic Incentive Agreement for Yorktown Reserve for Village Board consideration (6-0)

Community Relations Committee

The Community Relations Committee meeting originally scheduled for April 8, 2024, at Village Hall has been cancelled.

Village Board of Trustees

The Village Board of Trustees will review a proposed conditional use for a storage center at 665 W North Avenue. The board is also considering text amendments to the village code regarding filling stations.

• Conditional use for a storage center at 665 W North Avenue (Heron Point Office Building)
• Text amendments to Chapter 115: Filling Stations
• Accounts payable approval of $442,571.35 for the period ending March 22, 2024
• Village payroll approval of $953,783.47 for the period ending March 23, 2024
• Accounts payable approval of $655,675.05 for the period ending March 29, 2024

The Lombard Village Board approved its consent agenda 6-0, covering three accounts payable and payroll batches totaling $2,051,029.87 and two zoning items. Trustees passed on first reading a conditional use to allow a storage center at 665 W North Avenue in the Heron Point Planned Development, and passed on second reading text amendments to Chapter 115 on filling stations (Ordinance 8249). The board also approved the March 21, 2024 minutes 6-0 and adjourned at 7:27 p.m. During public participation, residents and clergy spoke regarding a ceasefire in Gaza; no action was recorded on that topic.

• Approved consent agenda (6-0)
• Approved accounts payable of $442,571.35 for period ending March 22, 2024
• Approved village payroll of $953,783.47 for period ending March 23, 2024
• Approved accounts payable of $655,675.05 for period ending March 29, 2024
• Passed on first reading a conditional use for a storage center at 665 W North Avenue (Heron Point Planned Development, District 1)
• Passed on second reading text amendments to Chapter 115: Filling Stations (Ordinance 8249)
• Approved March 21, 2024 regular meeting minutes (6-0)
• Adjourned at 7:27 p.m. (6-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will extend a final offer of employment to a police officer candidate. The meeting also includes extending conditional offers of employment to firefighter/paramedic candidates.

• Final employment offer for a police officer candidate
• Conditional employment offers for firefighter/paramedic candidates

The Lombard Board of Fire and Police Commissioners held a special meeting on April 3, 2024, and voted to extend a final offer of employment to police officer candidate Veronica Suarez. The board also voted to extend conditional offers of employment to firefighter/paramedic candidates John Horn and Justin Kirincich. Both motions carried; no vote tallies were recorded. The board met briefly in executive session before reconvening and then adjourned.

• Extended final offer of employment to police officer candidate Veronica Suarez (motion carried)
• Extended conditional offers of employment to firefighter/paramedic candidates John Horn and Justin Kirincich (motion carried)
• Adjourned to executive session at 8:03 a.m. (motion carried)
• Adjourned the special meeting at 8:12 a.m. (motion carried)

Public Safety & Transportation Committee

The Public Safety & Transportation Committee will consider ordinances to add parking prohibitions on Maple Street and Central Avenue. The meeting also includes reports from the Fire and Police departments.

• Ordinance to add parking prohibitions on Maple Street
• Ordinance to prohibit parking on the north side of Central Avenue from Stewart Avenue to Grace Street
• Fire Department Reports for January and February 2024
• Police Department Report regarding mental health impact on operations

The committee recommended an ordinance to remove two parking spaces on Maple Street to improve sight distance during school transit. A proposal to prohibit parking on Central Avenue was tabled until May 1, 2024, to allow for neighbor notification.

• Recommended ordinance to remove two parking spaces on Maple Street west of Lincoln (Unanimous)
• Tabled ordinance to prohibit parking on Central Avenue from Stewart Avenue to Grace Street (Unanimous)
• Approved February 7, 2024 meeting minutes (Unanimous)

Foreign Fire Tax Board

The board will review the February 20, 2024 meeting minutes. New business items include requests for Milwaukee tools, a training table saw, and infrastructure upgrades for Station 44 and 45.

• Milwaukee Tools and Accessories
• Training Table Saw
• Station 44 Shed Roll-up Door
• Station 44 and 45 Internet Upgrades

Community Promotion & Tourism

The Community Promotion & Tourism Committee meeting scheduled for April 2, 2024, was cancelled. The next meeting is scheduled for Tuesday, May 7, 2024.

Zoning Board of Appeals

The scheduled meeting for the Village of Lombard Zoning Board of Appeals on March 27, 2024, has been cancelled. The next regular scheduled meeting is set for April 24, 2024.

Finance & Administration Committee

The Finance & Administration Committee will review several policy updates and an agreement for ambulance billing services. The meeting also includes a review of the February 2024 financial report.

• Agreement for Ambulance Billing Services with EMS Management & Consultants, Inc.
• Proposed updates to Year End General Fund Reserve Policy and Fixed Assets Policy
• Proposed addition to the Purchasing Policy and Procedures Manual regarding Federal Debarment and Suspension
• Intergovernmental Agreement amendment with Village of Glen Ellyn regarding Glenbard Wastewater Authority
• Review of February 2024 Financial Report

Village Board of Trustees

The Village Board of Trustees will consider several ordinances including a $126,937 vehicle purchase and updated waste collection rates. The meeting also includes discussions on property maintenance agreements and various local tourism grant applications.

• Purchase of three vehicles from Currie Motors for $126,937.00
• Ordinance updating solid waste and recycling collection and disposal rates effective April 1, 2024
• Conditional use request for a K-8 private school at 1920 S. Highland Avenue
• Fifty-year intergovernmental agreement with Lombard Park District for 641 N. Main Street
• North Grace Street underground improvements change order increasing contract by $21,541.26

The Board approved several local tourism grants totaling $37,000 and authorized the purchase of three new vehicles. Other actions included updating waste collection rates and approving a conditional use for a private K-8 school.

• Approved $37,000 in tourism grants for Lilac Sale, Jingle Bell Jubilee, Lombard Cycling Classic, and Annie-versary
• Approved $126,937 contract with Currie Motors for one Ford Escape and two Ford Police Interceptor Utilities
• Approved conditional use for K-8 private school at 1920 S. Highland Avenue
• Approved updated solid waste and recycling collection and disposal rates effective April 1, 2024
• Approved 50-year agreement with Lombard Park District for maintenance of 641 N. Main Street
• Approved $21,541.26 increase for North Grace Street underground utility improvements
• Approved sale or disposal of surplus equipment from Village Manager's Office, Fire, and Public Works
• Decreased Class A/B-II liquor license entries by one due to Flat Top Grill closing

Plan Commission

The commission will consider a request to convert the Heron Point office building into a storage center. The agenda also includes a request to withdraw a modification for a KFC drive-through at 810 E. Roosevelt Road.

• Request to allow a storage center at 665 W. North Avenue
• Withdrawal request for KFC drive-through modification at 810 E. Roosevelt Road
• Approval of February 19, 2024 meeting minutes

The Plan Commission recommended that the Village Board approve the conversion of an office building at 665 W. North Avenue into a climate-controlled self-storage facility. The proposal includes an enclosed loading area and a fenced outdoor vehicle storage section. The commission also accepted a request to withdraw a petition regarding a KFC at 810 E. Roosevelt Road.

• Recommended approval of storage center conversion at 665 W. North Avenue (6-0)
• Accepted withdrawal of petition PC 24-05 for 810 E. Roosevelt Road (KFC)
• Approved February 19, 2024, meeting minutes (6-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will review entry-level testing for firefighter/paramedic candidates. Several items regarding police and firefighter/paramedic employment, including final offers, conditional offers, and background check approvals, are scheduled for discussion in executive sessions.

• Entry-level testing for firefighter/paramedic candidates
• Final offer of employment for a police officer candidate
• Conditional offers of employment for police officer candidates
• Background check approval for a police officer candidate
• Conditional offers and background check approvals for firefighter/paramedic candidates

The Board approved payment for police candidate testing fees and authorized the next step in the firefighter/paramedic testing process. In executive session, the Board extended employment offers to two police candidates and denied employment to five police candidates and two firefighter/paramedic candidates.

• Approved payment of $757.00 total for police candidate testing invoices
• Approved moving forward with firefighter/paramedic testing process
• Extended final employment offer to police candidate Troy Vargas
• Extended conditional employment offer to police candidate Veronica Suarez
• Denied employment to police candidates Patrick Guest, Eric Drozdek, Andrew Marquez, Andrew Chemers, and Kevin Jack
• Denied employment to firefighter/paramedic candidates Dakota Kbrahim and Lukasz Repczynski

Public Works & Environmental Concerns

The committee will review recommendations for the FY2024 asphalt street resurfacing and concrete roadway programs. Members will also consider a change order for underground improvements on North Grace Street.

• $21,541.26 increase to John Neri Construction contract for North Grace Street underground improvements
• Recommendation for FY2024 Asphalt Street Resurfacing and Concrete Roadway Programs

Economic & Community Development Committee

The Village of Lombard Economic & Community Development Committee meeting scheduled for March 11, 2024, has been cancelled. The next regular meeting is set for April 8, 2024.

Community Relations Committee

The scheduled meeting for the Community Relations Committee on March 11, 2024, has been cancelled. The next meeting is scheduled for Monday, April 8, 2024.

Village Board of Trustees

The Village Board of Trustees will review several items including local tourism grant applications, municipal service contracts, and zoning variations. The agenda also includes a presentation from School District #88 and an intergovernmental agreement with the Village of Glen Ellyn.

• Ordinance to amend alcoholic beverage sale rules for Lombard Brew Fest on Parkside Avenue
• Zoning variations for 224 W. Crystal Avenue regarding yard setbacks
• Conditional use for a K-8 private school at 1920 S. Highland Avenue
• Tourism grants including $22,000 for the Lombard Lilac Parade and $17,500 for Lombard Brew Fest
• Contracts for snow/debris hauling ($107,800.84) and sewer CCTV inspections ($86,541.50)

The Village Board approved a conditional use for a K-8 private school at 1920 S. Highland Avenue and adopted an intergovernmental agreement with Glen Ellyn regarding the Glenbard Wastewater Authority. The Board also passed a consent agenda approving multiple public works contracts, including snow hauling and sewer inspections, along with several local tourism grants. A zoning variation for a property on W. Crystal Avenue was approved, and an ordinance for the Lombard Brew Fest was passed.

• Approved conditional use for Carriers of Light School at 1920 S. Highland Avenue (6-0)
• Adopted Intergovernmental Agreement with Glen Ellyn for Glenbard Wastewater Authority (6-0)
• Approved snow and debris hauling contract with Utility Transport for $107,800.84
• Approved sewer CCTV inspection contract with Sewertech, LLC for $86,541.50
• Approved zoning variation for 224 W. Crystal Avenue (Ordinance 8243)
• Passed ordinance amending alcoholic beverage rules for Lombard Brew Fest (Ordinance 8242)
• Approved $22,000 grant for Lombard Lilac Parade
• Approved payroll and accounts payable totaling over $6.9 million

Public Safety & Transportation Committee

The scheduled meeting for the Lombard Public Safety & Transportation Committee on March 6, 2024, was cancelled. The next regular meeting is scheduled for April 3.

Community Promotion & Tourism

The scheduled meeting for the Community Promotion & Tourism Committee has been cancelled. The next meeting is scheduled for Tuesday, April 2, 2024.

Zoning Board of Appeals

The scheduled meeting for the Village of Lombard Zoning Board of Appeals has been cancelled. The next regular meeting is scheduled for March 27, 2024.

Community Promotion & Tourism

The committee is reviewing several grant requests funded by Hotel/Motel funds for upcoming community events. These requests include funding for the Lilac Sale, Jingle Bell Jubilee, Lombard Cycling Classic, Spooktacular, and Annie-versary.

• $2,000 grant request from Lombard Garden Club for the Lilac Sale
• $3,000 grant request from Lombard Area Chamber of Commerce for Jingle Bell Jubilee
• $10,000 grant request from Prairie State Cycling Series, LLC for Lombard Cycling Classic
• $10,000 grant request from Downtown Lombard Business Alliance for Spooktacular
• $22,000 grant request from Lombard Historical Society for Annie-versary

The Community Promotion & Tourism committee approved five Local Tourism Grant applications totaling $47,000 from Hotel/Motel funds at its February 27, 2024 meeting. Grants went to the Lombard Garden Club lilac sale ($2,000), the Lombard Area Chamber of Commerce Jingle Bell Jubilee ($3,000), the Prairie State Cycling Series Lombard Cycling Classic ($10,000 plus Village services), the Downtown Lombard Business Alliance Spooktacular ($10,000 inclusive of Village Services), and the Lombard Historical Society Annie-versary ($22,000). All motions passed by unanimous votes of the members present. The meeting was briefly moved to the first floor when tornado sirens sounded, and member Nancy Schukat left at that point.

• Approved $2,000 grant to Lombard Garden Club for May 9, 2024 lilac sale (unanimous)
• Approved $3,000 grant to Lombard Area Chamber of Commerce for Dec 7, 2024 Jingle Bell Jubilee (unanimous)
• Approved $10,000 plus Village services to Prairie State Cycling Series for July 23, 2024 Lombard Cycling Classic (unanimous)
• Approved $10,000 inclusive of Village Services to Downtown Lombard Business Alliance for Oct 20, 2024 Spooktacular (unanimous)
• Approved $22,000 grant to Lombard Historical Society for Annie-versary events April 24–Dec 22, 2024 (unanimous)
• Approved January 16, 2024 meeting minutes (unanimous)
• Adjourned meeting at 8:50 p.m. (unanimous)

Finance & Administration Committee

The Finance & Administration Committee meeting scheduled for February 26, 2024, was cancelled. The agenda contained only standard procedural items.

Foreign Fire Tax Board

The board is reviewing several requests for equipment and technology updates. Proposed items include tools for Station 44 and Station 45, as well as networking hardware for the Skype Room.

• Milwaukee Tool purchase for Station 44 and Station 45
• Apple TV for Fire Station 45 gym
• Sound Bar for Fire Station 45 gym
• Networking equipment for the Skype Room (approximately $75.00)

Plan Commission

The Plan Commission will consider a request to convert an office building at 1920 S. Highland Avenue into a private K-8 school. Additionally, the commission received a request for a continuance regarding proposed drive-through modifications at 810 E. Roosevelt Road.

• Request for continuance: 810 E. Roosevelt Road KFC drive-through modifications
• Conditional use request: Conversion of office building at 1920 S. Highland Avenue to a private K-8 school
• Approval of January 22, 2024 meeting minutes

The Plan Commission recommended that the Village Board approve the conversion of an office building at 1920 S. Highland Avenue into a private K-8 school. The recommendation includes six conditions, including a required traffic study once enrollment exceeds 260 students. A separate request for KFC drive-through modifications was continued to a later date.

• Recommended approval of private K-8 school conversion at 1920 S. Highland Avenue (4-0)
• Continued PC 24-05 regarding KFC drive-through modifications at 810 E. Roosevelt Road to March 18, 2024 (4-0)
• Approved January 18, 2023 meeting minutes (4-0)

Village Board of Trustees

The Village Board of Trustees will consider several ordinances including a new zoning map and property variations. The meeting includes resolutions for road improvements, motor fuel tax appropriations, and various service contracts for sewer and water maintenance.

• Adoption of the 2024 Village of Lombard Zoning Map
• Conditional use for Tesla Supercharger Station at 60 Yorktown
• Allocation of $283,800.00 for 22nd Street shared-use path improvements
• Appropriation of $1,000,000.00 in Motor Fuel Tax funds for asphalt patching and paving
• License agreement for Hammerschmidt Commuter Parking Lot with Lombard Tower Condominium Association

The Board approved several public works contracts for sewer, water, and sidewalk maintenance. It also passed ordinances regarding a Tesla Supercharger station, storage center uses in office districts, and a parking license agreement for condo residents.

• Approved $1M in Motor Fuel Tax funds for 2022 Asphalt Patching & Paving (Consent Agenda)
• Approved $343,637.79 sidewalk and curb improvement contract to Globe Construction, Inc. (Consent Agenda)
• Approved Tesla Supercharger Station conditional use at 60 Yorktown (Ordinance 8238)
• Approved text amendment allowing storage centers in the Office District (Ordinance 8239)
• Approved license agreement for Lombard Tower Condominium Association to use Hammerschmidt Parking Lot (Ordinance 8240)
• Approved overnight animal kennel and daycare at 613 S. Main Street (Ordinance 8241)
• Approved $283,800 for 22nd Street Shared-Use Path matching funds (R10-24)
• Approved $41,916.10 for Dell computers and monitors (Consent Agenda)

Public Works & Environmental Concerns

The Committee will review several informational items, including the Volunteer Manual and Open Meetings Act Guidelines. Members will also review the Lead Service Line Replacement and Notification Act and the 2023 Capital Improvement Program Budget to Actual Report. No action is required for these items.

• Review of Committee Volunteer Manual and Open Meetings Act Guidelines
• Review of Lead Service Line Replacement and Notification Act
• Review of 2023 Capital Improvement Program, Budget to Actual Report

Economic & Community Development Committee

The Economic & Community Development Committee will review proposed text amendments to Chapter 115 regarding filling stations. Staff will also provide a status update on open economic incentive agreements and discuss the 2024 activities related to the Village Board Strategic Plan.

• Text amendments to Chapter 115: Filling Stations
• Status update on open economic incentive agreements
• Village Board Strategic Plan: Economic Incentive Components and Projected 2024 Activities

The Economic & Community Development Committee approved amendments to Chapter 115 regarding filling stations to improve code clarity and consistency. The committee also received status updates on economic incentive agreements and the Village Board Strategic Plan.

• Approved text amendments to Chapter 115: Filling Stations (6-0)
• Approved meeting minutes (6-0)

Community Relations Committee

The scheduled meeting of the Lombard Community Relations Committee for February 12, 2024, is cancelled. The next meeting is scheduled for Monday, March 11, 2024.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to consider approving the final Firefighter/Paramedic Eligibility List. The agenda also includes reviewing the Fire Battalion Chiefs Promotional Testing process and guidelines for volunteer manuals.

• Approval of the final Firefighter/Paramedic Eligibility List
• Approval of the Fire Battalion Chiefs Promotional Testing process
• Review of Committee Volunteer Manual and Open Meetings Act Guidelines

The Lombard Board of Fire and Police Commissioners voted to proceed with hiring 6 firefighter candidates and approved the 2024 Lombard Fire Department Eligibility List. The board also approved the Fire Battalion Chief's Promotional Testing process and approved payment of bills for candidate evaluations and examinations. The minutes record no executive session actions and the meeting adjourned at 8:25 a.m.

• Approved minutes from the December 28, 2023 regular meeting and January 19, 2024 special meeting (motion carried)
• Approved payment of all bills, including candidate evaluations, polygraph, medical exams, and promotional process invoices (motion carried)
• Approved proceeding with the hiring of 6 firefighter candidates (motion carried)
• Approved the 2024 Lombard Fire Department Eligibility List (motion carried)
• Approved the Fire Battalion Chief's Promotional Testing process (motion carried)
• Adjourned the special meeting at 8:25 a.m. (motion carried)

Board of Building Appeals

The scheduled meeting for the Board of Building Appeals on February 7, 2024, has been cancelled. The next regular meeting is scheduled for May 1, 2024.

The regularly scheduled meeting of the Board of Building Appeals on February 7, 2024, was cancelled. No decisions, approvals, or discussions took place. The next regularly scheduled meeting is set for May 1, 2024.

• Meeting cancelled; no actions taken

Public Safety & Transportation Committee

The committee will discuss migrant bus drop-offs and review the Committee Volunteer Manual and Open Meetings Act Guidelines. The agenda also includes information regarding Fire and Police Department reports from late 2023. No official actions are required for these items.

• Discussion of migrant bus drop-offs
• Review of Committee Volunteer Manual and Open Meetings Act Guidelines
• Fire Department reports for November and December 2023
• Police Department reports

The Public Safety & Transportation Committee approved the minutes of its December 6, 2023 meeting unanimously. The rest of the meeting was informational: Chairperson LaVaque updated members on migrant bus drop-offs (15 buses since Christmas, all peaceful, under 20 minutes each, final destination Chicago), reviewed the Committee Volunteer Manual and Open Meetings Act Guidelines, and heard Fire and Police Department reports. No substantive decisions were made beyond approving the prior minutes.

• Approved December 6, 2023 meeting minutes (unanimous)
• Adjourned meeting at 7:39 PM (unanimous)
• No action required on migrant bus drop-off discussion
• No action required on Committee Volunteer Manual and Open Meetings Act Guidelines review

Community Promotion & Tourism

The scheduled meeting for the Village of Lombard Community Promotion & Tourism committee on February 6, 2024, has been cancelled. The meeting will be rescheduled to a later date.

Village Board of Trustees

The Village Board of Trustees will consider several ordinances including a Tesla Supercharger station at 60 Yorktown and an animal kennel at 613 S. Main Street. The board is also reviewing infrastructure agreements for the Butterfield Road corridor and various service contracts for mosquito control, sewer services, and police uniforms.

• Tesla Supercharger Station conditional use at 60 Yorktown
• Hollywood Hounds animal kennel/day care conditional use at 613 S. Main Street
• IDOT Smart Corridors Project on Butterfield Road (estimated $646,734.00)
• Mosquito Control contract with Clarke Environmental Mosquito Management ($68,280.00)
• Sewer Lateral Rodding contract with All Plumbing & Sewer Services, Inc. (up to $40,000.00)

The Board approved several service contracts, including mosquito control and sewer rodding, and authorized funding for the Butterfield Road Smart Corridors Project. Several ordinances were passed on first reading, including a conditional use request for an animal facility on S. Main Street.

• Approved $646,734 IDOT agreement for Butterfield Road Smart Corridors Project
• Approved $650,000 Motor Fuel Tax allocation for Butterfield Road project
• Approved $68,280 mosquito control contract with Clarke Environmental (2024-2027)
• Approved $40,000 sewer lateral rodding contract with All Plumbing & Sewer Services, Inc.
• Approved $127,500 catch basin cleaning contract extension with Veterans Vac Services
• Approved $85,750 for Police Department uniforms from Galls LLC and Ray O'Herron
• Approved $406,850 first-year technical support extension with Prescient Development, Inc.
• Passed first reading for Hollywood Hounds animal facility at 613 S. Main Street (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding property variations at 224 W. Crystal Avenue. The petitioner is requesting adjustments to the required front and side yard setbacks for this R2 Single-Family Residence District lot. The board will also consider approving meeting minutes from August 23, 2023.

• Public hearing for setback variations at 224 W. Crystal Avenue
• Request to reduce front yard setback from 30 feet to 29 feet
• Request to reduce interior side yard setback from 6 feet to 5 feet
• Request to reduce interior side yard setback from 9 feet to 8 feet
• Approval of August 23, 2023 meeting minutes

The Zoning Board of Appeals voted 4-0 to recommend that the Village Board approve a petition for setback variances at 224 W. Crystal Avenue. The petitioner requested variations to build a second-story addition and modify the front façade on a lot platted in the 1920s. Staff recommended approval due to unique circumstances, including the lot's 50-foot width and the existing home's non-conforming setbacks.

• Recommended approval of ZBA 24-01 variances for 224 W. Crystal Ave (4-0)
• Approval subject to four conditions, including building permit application and adherence to submitted plans
• Approved August 23, 2023 meeting minutes with corrections (unanimous)
• Adjourned meeting at 7:23 p.m. (unanimous)

Finance & Administration Committee

The scheduled meeting for the Finance & Administration Committee on January 22, 2024, has been cancelled.

Plan Commission

The Plan Commission will review several conditional use requests, including a Tesla Supercharger station and an animal kennel facility. The commission will also consider a text amendment to allow storage centers in the Office District. A request was made to postpone the Heron Point office conversion case until March 2024.

• Text amendment for storage centers in the O Office District
• Tesla Supercharger station conditional use at 60 Yorktown
• Animal kennel and training facility conditional use at 613 S. Main Street
• Request to continue Heron Point office conversion (665 W. North Avenue) to March 2024

The Plan Commission voted 5-0 to recommend that the Village Board approve a conditional use for a Tesla Supercharger station in the Target parking lot at 60 Yorktown, and 5-0 to recommend approval of a conditional use for Hollywood Hounds, an overnight animal kennel, daycare and training facility at 613 S. Main Street, subject to ten conditions. The Commission also voted 5-0 to recommend a text amendment (PC 24-01) allowing storage centers as a conditional use in the O Office District. A separate request to convert the Heron Point office building at 665 W. North Avenue to a storage center (PC 24-02) was continued to the March 18, 2024 meeting by a 5-0 vote. Commissioners Bill Johnston and Kevin Walker were absent for all votes.

• Recommended approval of Tesla Supercharger conditional use at 60 Yorktown (5-0)
• Recommended approval of Hollywood Hounds kennel/daycare conditional use at 613 S. Main St. with 10 conditions (5-0)
• Recommended approval of text amendment allowing storage centers as conditional use in O Office District (5-0)
• Continued PC 24-02 (Heron Point office-to-storage conversion, 665 W. North Ave.) to March 18, 2024 (5-0)
• Approved minutes of the December 18, 2023 meeting (5-0)
• Adjourned meeting at 8:03 p.m. (unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a special meeting to consider the promotion of a Police Officer to the rank of Police Sergeant. The agenda also includes an executive session regarding employee appointments, compensation, or discipline.

• Promotion of a Police Officer to Police Sergeant

The Board of Fire and Police Commissioners held a special meeting on January 19, 2024. The board approved the promotion of Police Officer Joe Statkus to Police Sergeant. The motion was made by Vice Chairman Kenneth Florey and seconded by Chairman Thomas Rachubinski. The meeting adjourned shortly after this decision.

• Approved promotion of Police Officer Joe Statkus to Police Sergeant

Village Board of Trustees

The Village Board of Trustees will review several items including code amendments for TIF Grant Programs following the expiration of the Downtown TIF District. The board will also consider a subdivision request for properties at 105 and 115 W Maple Street.

• Calvary Church Resubdivision at 105 and 115 W Maple Street
• Text Amendments to Village Code regarding TIF Grant Programs
• $25,000 Social Services Contract with Association for Individual Development (A.I.D.)
• Fire Department clothing and uniforms purchase up to $62,550.00
• Fire Department turnout gear, boots, and helmets purchase up to $68,200.00

The Village Board approved several financial payments, a water wheeling agreement, and a zoning amendment for the Calvary Church property. The Board also authorized contracts for victim services, detention pond maintenance, and fire department equipment.

• Approved accounts payable and payroll totaling $3,671,610.41
• Approved Calvary Church resubdivision and zoning amendment at 105 and 115 W Maple Street
• Approved $25,000 Victim Services Contract with Association for Individual Development
• Approved water wheeling agreement with Illinois American Water Company
• Approved $23,540 contract with Bedrock Earthscapes, LLC for detention pond maintenance
• Approved fire department clothing and uniform purchase up to $62,550.00
• Approved fire department turnout gear, boots, and helmets up to $68,200.00
• Approved Ordinance 8234 terminating sales tax revenue direction for paid-off 2018 bonds

Lombard Historic Preservation Commission

The commission will meet to approve April 18, 2023 meeting minutes and appoint an acting chairperson. The agenda also includes information-only updates regarding the 2024 draft work program, budget, and bylaws.

• Appointment of an Acting Chairperson
• Approval of April 18, 2023 meeting minutes
• Review of the Draft Work Program for 2024
• Recognition of former Chair President Rita Schneider

The Commission approved the minutes from its April 18, 2023 meeting and appointed Lyn Myers as acting chairperson for this session. No new ordinances or permits were decided; instead, members discussed administrative updates, including potential changes to meeting times, bylaw reviews, and a 2024 work program. The William J. Mueller Memorial Heritage Award was tabled for 2024, and staff were directed to investigate a proclamation honoring former Chairperson Rita Schneider.

• Approved minutes from April 18, 2023 meeting (unanimous)
• Appointed Lyn Myers as acting chairperson (unanimous)
• Tabled William J. Mueller Memorial Heritage Award for 2024
• Directed staff to investigate proclamation process for Rita Schneider
• Adjourned meeting at 9:08 p.m. (unanimous)

Community Promotion & Tourism

The committee is reviewing multiple grant requests to fund local community events and festivals. These items include funding for the Lombard Lilac Parade, the Lilac Times Arts and Craft Fair, the Lilac Princess Program, the Lombard Farmers Market, and the Lombard Brew Fest.

• $22,000 grant request for the Lombard Lilac Parade
• $5,500 grant request for the Lilac Times Arts and Craft Fair
• $7,500 grant request for the Lilac Princess Program
• $5,400 grant request for the Lombard Farmers Market
• $17,500 grant request for the Lombard Brew Fest

The Community Promotion & Tourism committee voted to recommend five 2024 Local Tourism Grant applications to the Board of Trustees for approval, totaling $57,900 from Hotel/Motel funds. The requests were $22,000 for the Lombard Lilac Parade, $5,500 for the Lilac Times Arts and Craft Fair, $7,500 for the Lilac Princess Program, $5,400 for the Lombard Farmers Market, and $17,500 for the Lombard Brew Fest. The committee also approved its prior meeting minutes and adjourned. The Board of Trustees has not yet acted on the recommendations.

• Recommended $22,000 tourism grant for Lombard Lilac Parade to Board of Trustees
• Recommended $5,500 tourism grant for Lilac Times Arts and Craft Fair to Board of Trustees
• Recommended $7,500 tourism grant for Lilac Princess Program to Board of Trustees
• Recommended $5,400 tourism grant for Lombard Farmers Market to Board of Trustees
• Recommended $17,500 tourism grant for Lombard Brew Fest to Board of Trustees
• Approved prior meeting minutes
• Approved adjournment

Public Works & Environmental Concerns

The committee will review a multi-year mosquito control contract and a construction change order. Staff is seeking a recommendation regarding the 2024–2028 contract with Clark Environmental Mosquito Management. The meeting also includes a final balance change order for the 22nd Street Junction Chamber project.

• Recommendation for 2024–2028 mosquito control contract with Clark Environmental Mosquito Management
• Final balancing change order No. 3 for 22nd Street Junction Chamber, decreasing the John Neri Construction Company contract by $9,310.00
• Information regarding the Snow Plow Naming Program

Economic & Community Development Committee

The scheduled meeting for the Economic & Community Development Committee on January 8, 2024, has been cancelled. The next regularly scheduled meeting is set for February 12, 2024.

Community Relations Committee

The Community Relations Committee will review the 2023 usage of victim services and consider a contract with the Association for Individual Development (A.I.D.). The contract provides crisis intervention, counseling, advocacy, and referral services for victims of crime or trauma.

• Review of 2023 Victim Services usage
• Consideration of 2024 Victim Services Contract with Association for Individual Development (A.I.D.)
• Approval of August 14, 2023, meeting minutes

The Community Relations Committee reviewed 2023 usage data for victim services, which included 86 cases and 380.5 service hours. The committee voted to recommend the 2024 Victim Services Contract with the Association for Individual Development (A.I.D.) to the Board of Trustees.

• Approved August 14, 2023 meeting minutes (unanimous)
• Recommended 2024 Victim Services Contract with A.I.D. to Board of Trustees (unanimous)

Village Board of Trustees

The Village Board is considering several ordinances related to the expiration of the Downtown TIF District. Discussion includes updating grant programs, amending business incentive policies, and reviewing a planned development change for Calvary Church at 105 and 115 W. Maple Street.

• Proposed code amendments regarding 'No Mow' provisions for weeds and vegetation
• Liquor license updates for Brauer House and Humo Smokehouse at 1000 Rohlwing Road
• Calvary Church Resubdivision proposal for 105 and 115 W. Maple Street
• Design engineering contract for Lombard Meadows-Phase IV up to $344,166.27
• Village payroll approval of $943,198.28 and accounts payable of $2,077,485.52

The Village Board approved a consent agenda including payroll and accounts payable totaling over $3 million. The Board passed several ordinances and resolutions updating grant programs and zoning following the expiration of the Downtown TIF District. A new design engineering contract for Lombard Meadows-Phase IV was also adopted.

• Approved Village Payroll of $943,198.28 (5-0)
• Approved Accounts Payable of $2,077,485.52 (5-0)
• Passed ordinance amending 'No Mow 'til Mother's Day' vegetation provisions (5-0)
• Passed ordinance creating a new liquor license for Humo Smokehouse (5-0)
• Passed first reading of TIF Grant Program text amendments (5-0)
• Passed first reading of Calvary Church Resubdivision at 105 and 115 W Maple Street (5-0)
• Approved $344,166.27 design engineering contract with Civiltech Engineering, Inc. (5-0)
• Approved four-year agreement with AFSCME Council 89 through 2027 (5-0)

Public Safety & Transportation Committee

The January 3, 2024, meeting of the Lombard Public Safety & Transportation Committee was cancelled. The next regularly scheduled meeting is February 7, 2024.

Community Promotion & Tourism

The scheduled meeting for the Community Promotion & Tourism Committee on January 2, 2024, has been cancelled. The next meeting is scheduled for Tuesday, January 16, 2024.

The meeting scheduled for January 2, 2024, was cancelled. No decisions were made.