Ludlow public meetings in 2021
50 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Select Board
The Ludlow Select Board held a special meeting to workshop the FY2023 budget, focusing on Parks & Recreation funding and a proposed across-the-board wage increase. They discussed specific recreation projects, potential revenue changes, and considered a 5% pay raise or a one-time bonus to retain staff. The board also addressed questions from the previous meeting and plans for meeting packets.
- Parks & Recreation budget discussion: proposed projects include dredging West Hill, skate park resurfacing (estimated $500,000 total, phased at $140,000-$160,000), and repairs to basketball/tennis courts and playground
- Skate park capital budget: proposed to restore $20,000 for resurfacing, down from $20,000 to $10,000 in current draft
- Wage increase proposal: 5% across-the-board increase estimated at $97,000, or a $3,000 bonus for full-time staff ($1,500 part-time) to retain employees
- Transfer station bathroom: board requested cost estimate for adding a bathroom, possibly delaying a new truck
- Fireworks: talc mine will sponsor again, but location may change from West Hill; busing costs discussed
Water Commission
The Ludlow Water Commission approved a change of use for 71 Main Street from commercial to residential, reviewed final costs for the High Street Infrastructure Project, and discussed water rates and infrastructure repairs. The meeting was largely routine, with no public comments and no executive session.
- Approved change of use at 71 Main Street from commercial to 6-bedroom single family home
- High Street Infrastructure Project final cost $833,382 vs. original estimate $990,000
- Water Department bond repayment approximately $137,000; first payment $4,900 due July/August 2022
- Water rates review deferred to May 2022; capital account balance $47,000
- Water main leak near Timber Inn; additional test holes planned for spring
Select Board
The Ludlow Select Board approved a 45-day indoor mask mandate without penalties or enforcement, set a January 11, 2022 re-vote on cannabis opt-in, and discussed the FY2023 budget including police, fire, ambulance, and transfer station costs. The board also approved liquor licenses and a proposed town charter change.
- Approved 45-day indoor mask mandate, effective immediately, renewable in 30-day increments
- Set January 11, 2022 for cannabis opt-in re-vote
- Approved liquor licenses for Johnny's Kitchen, The Pond, and Monte
- Approved proposed town charter provision on warning town meeting articles
- Discussed FY2023 budget: police cruiser, fire truck replacements (~$1.5M), ambulance purchases
Select Board
The Board of Selectmen met for a budget workshop to discuss departmental allocations for the upcoming fiscal year. Discussions included Highway Department road priorities, Clerk office updates, and the finalization of an ambulance purchase.
- Ambulance purchase for LAS finalized at net cost of $249,644
- Proposed FY23 truck purchase projected at $192,000 with a $20,000 trade-in
- Highway road retreatment priorities include Upper Trailside ($105,000) and Red Bridge Road
- Town budget estimated at $4.1 million
- Discussion of potential 3% wage increase in the Clerk's budget
Water Commission
The Ludlow Water Commission approved a loan application for a preliminary engineering study of the Pleasant Street Extension/High Street water project, and authorized gift cards for staff and boards instead of a Christmas party. They also discussed a water main leak and set the next meeting for December 7.
- Approved signing Clean Water Revolving Loan application for Pleasant Street Extension/High Street project ($9,550 engineering study, 50% subsidy)
- Approved purchasing gift cards for staff, boards, and commissions (last year's cost: $4,780)
- Discussed water main leak near wastewater treatment plant, repair may affect Timber Inn
- Citizen requested road be ground down 6 inches during Pleasant Street Extension project
- Next meeting set for December 7, 2021
Select Board
The Ludlow Select Board approved several items, including a liquor license for Eight Oh Brew Tap House, a Christmas tree in Kesman Park, a $76,659.30 lease with Okemo for Stearns Pit, and gift cards for staff in lieu of a Christmas party. They also discussed joining a national opioid settlement, an ARPA funds update, and a VOREC grant decision between a bike path and skate park, ultimately supporting the skate park grant. The board tabled the ambulance purchase and budget discussions for a later meeting.
- Approved Stearns Pit lease with Okemo for $76,659.30
- Approved liquor license for Eight Oh Brew Tap House at former Christopher's at the Mill
- Approved Garden Club request for Christmas tree at Kesman Park
- Approved $50 gift cards for staff, board, and commissions totaling $4,780
- Discussed VOREC grant: chose skate park ($200,000) over bike path ($78,000)
Select Board
The Ludlow Select Board held a public informational meeting to discuss the Australian ballot article on whether to authorize cannabis retailers in town. The meeting featured a presentation by MARPC on Act 164 and public comments for and against the measure. The vote is scheduled for November 2, 2021.
- Public informational meeting on cannabis retail opt-in
- Presentation by Allison Hopkins, MARPC Senior Planner, on Act 164
- State timeline: regulations by March 2022, licenses by October 2022
- 14% state tax, 30% of which funds after-school and prevention programs
- Vote on November 2, 2021, from 10:00 a.m. to 7:00 p.m.
Water Commission
The Ludlow Water Commission approved a water allocation increase for Riverside Veterinary Clinic's move to 72 Pond Street, discussed a potential allocation issue at 79 Pleasant Street, and reviewed the Jewel Brook Hotel project's water allocation. They also received updates on the High Street construction project, Vail Bridge, and delinquent water and sewer payments.
- Approved 390 GPD increase for Riverside Veterinary Clinic at 72 Pond Street
- Discussed water allocation for two mini-houses at 79 Pleasant Street
- Reviewed Jewel Brook Hotel project allocation (9,980 GPD originally, now 8,617 GPD needed)
- High Street project near completion, spent $209,000 of $210,000 budget
- Delinquent water payments $26,849, sewer $46,000
Village Trustees
The Ludlow Village Trustees approved two sewer allocation requests and set a 90-day deadline for the Jewel Brook Hotel project to pay its $43,600 allocation fee or lose its reserved capacity. The board also reviewed the village's financial status, discussed the High Street project, and received updates on several infrastructure matters.
- Approved 390 GPD additional sewer allocation for Riverside Veterinary Clinic at 72 Pond Street for $195.00
- Approved 6-bedroom single-family home sewer allocation at 220 Upper Crossroad for $9,180.00 total
- Set 90-day deadline for $43,600 allocation fee for Jewel Brook Hotel project or allocation expires
- Reviewed financials: 2021 positive balance of $61,940, delinquent taxes at $116,000
- Discussed Vail Bridge rehabilitation, scheduled for spring 2022
Select Board
The Select Board approved the renewal of a liquor license for Mangiamo’s and a new first-class license for Game Bird. The board also voted to enter into a purchase agreement for a new ambulance, contingent upon approval at the town meeting.
- Approved liquor license renewal for Outback of Ludlow LLC (Mangiamo’s)
- Approved 1st class liquor license for Game Bird
- Voted to enter into an ambulance purchase agreement, subject to town meeting approval
- Discussed mitigation options for Miele property, including a $20,000 to $30,000 retaining wall
- Reported delinquent taxes at $116,000, down from $186,000 last year
Select Board
The Ludlow Select Board discussed a proposal to opt in to Vermont's legal adult-use cannabis retail sales, which would require repealing the town's current ordinance. After debate, the board voted 3-2 to schedule a special town vote on November 2, 2021, with an informational meeting at least 30 days prior. The board also awarded bids for winter sand, a police cruiser, and debris removal.
- Awarded winter sand bid to Pike Industries at $20.06 per cubic yard delivered or $10.20 loaded
- Awarded police cruiser bid to Claremont Ford for $25,220.00 (2022 Utility AWD Police Interceptor)
- Awarded Stone House debris removal bid to Crown Point Excavating for $28,750.00
- Moved alternate Select Board meetings to the second Monday of the month
- Scheduled a November 2, 2021 town vote on opting into cannabis retail sales
Meeting
The Town of Ludlow opened bids for a new police cruiser on September 7, 2021. Only one bid was received, from Ford of Claremont, for a 2022 Utility AWD Police Interceptor at a net price of $34,470.00, less a trade-in of the 2016 Ford Explorer valued at $9,250.00. The bid was reviewed and approved by Police Chief Billings. A recommendation will be made to the Select Board at their September 14, 2021 meeting.
- Opened bids for a new police cruiser; only one bid received.
- Reviewed and approved the bid from Ford of Claremont.
- Recorded bid price: $34,470.00 for 2022 Utility AWD Police Interceptor.
- Noted trade-in value of $9,250.00 for the 2016 Ford Explorer.
- Scheduled recommendation to Select Board for September 14, 2021.
Water Commission
The Ludlow Water Commission approved a water hook-on for a property on VanGuilder Lane and approved using A&E for preliminary engineering design on the Lower High Street/Pleasant Street Ext. project. They also discussed the High Street project, including potential full-width paving and stormwater design. The meeting was routine with no public comments.
- Approved water hook-on for Thomas & Marleen Hemmelgarn at 0 VanGuilder Lane with $1,500 fee
- Approved A&E for preliminary engineer design on Lower High Street/Pleasant Street Ext. project
- Discussed full-width paving on High Street and possible stormwater design
- Springs flow reported as adequate; possible painting of Springs building mentioned
Village Trustees
The Board of Trustees approved a quote from Aldrich & Elliott for water and sewer engineering services. The board also approved adding Juneteenth as a paid holiday for employees.
- Approved Aldrich & Elliott proposal for High Street and Pleasant Street Extension engineering
- Approved sewer allocation and hook-on fees for 115 Rimrock Road totaling $7,850
- Approved Juneteenth as an additional paid holiday for employees
- Received over $74,000 in second ARPA funding from the County source
- Discussed $28,700 bid from Crownpoint Excavating for Stonehouse debris removal
Meeting
The bid opening for debris removal at the Stone House was held on August 27, 2021. RFPs were sent to six vendors, but only one bid was received, from Crown Point Excavation, LLC, for $28,750. No decision was made on awarding the contract; the meeting was adjourned after the bid was opened.
- Opened single bid from Crown Point Excavation, LLC for $28,750 for Stone House debris removal
Meeting
The Select Board opened bids for screened winter sand on August 19, 2021. Four vendors submitted prices for delivered and pit-loaded sand. No contract was awarded; the Highway Foreman will review bids and inspect P&L – Eastman Sand & Gravel's sand for quality before making a recommendation.
- Opened screened winter sand bids from four vendors
- Deferred bid award pending Highway Foreman's review and quality inspection
Water Commission
The Ludlow Water Commission approved two water allocation requests, denied a sewer rate abatement for Village Pizza, and discussed engineering firm rankings for upcoming projects. They also reviewed the ongoing High Street project and potential future water line replacements.
- Approved adding one bedroom at 33 Pleasant Street Ext. for $780.00
- Approved changing use of 146 Main Street 3rd floor from commercial to residential
- Denied Village Pizza's sewer rate abatement request
- Ranked engineering firms: Aldrich & Elliott #1, Weston & Sampson #2, Wright-Pierce #3
- Discussed Gleascott Avenue water line replacement from 4" to 8"
Village Trustees
The Ludlow Village Trustees approved two sewer allocation requests, denied a sewer rate abatement for Village Pizza, tabled a $148,500 stormwater contract, and adopted a solid waste ordinance. They also approved a road closure for the Rotary chili cook-off and ranked engineering firms for water projects.
- Approved sewer allocation for 33 Pleasant Street Ext. at $780 per bedroom
- Approved change of use at 146 Main Street (DJ's) from commercial to residential
- Denied Village Pizza sewer abatement request
- Tabled Lower High Street stormwater project contract ($148,500 bid)
- Adopted Solid Waste Management Ordinance with $500 civil penalty
Select Board
The Ludlow Select Board discussed several items, including appointing a Charter Committee to consider changing town voting procedures, reviewing employee health insurance premium contributions, and learning about a $1 million cost increase for the Mill Street Pedestrian Bridge project due to required abutment replacement. The board also approved minutes and an errors and omissions correction, and heard updates on the Stone House rubble removal and potential ARPA funds for flood remediation.
- Mill Street Pedestrian Bridge project cost increased by about $1,000,000 due to abutment replacement; town share is 2.5%
- Board discussed appointing a Charter Committee to consider changing from floor vote to Australian ballot
- Health insurance premiums: town currently pays 100% for non-union employees; cost to cover 100% is $19,800
- Approved Listers Errors and Omissions adding Ken Saccardo's parcel at 20 Tapper Road to the Village
- Stone House rubble removal: town awaiting owner permission; may use FY2021 unassigned funds
Village Trustees
At a special meeting, the Ludlow Village Trustees set the FY 2022 Village tax rate at $0.2268 per $100 of assessed value, and changed the first quarter tax payment due date to August 27, 2021. Both motions passed unanimously.
- Set FY 2022 Village tax rate at $0.2268
- Changed first quarter tax payment due date to August 27, 2021
Select Board
The Ludlow Select Board held a special meeting to discuss using unassigned funds to reduce the FY 2022 tax rate and to address debris removal at the stone house. They decided to set the tax rate at $.2772 per $100 of assessed value, which will reduce taxes by 3 cents, and to use surplus funds for projects like rubble removal and paving. They also changed the first quarter tax payment due date to August 27, 2021.
- Set FY 2022 Town tax rate at $.2772, a 3-cent reduction, using $824,519 unassigned balance
- Approved $20,000 estimate for rubble removal at the stone house, with possible reimbursement from Village
- Changed first quarter tax payment due date to August 27, 2021
- Discussed potential FEMA Hazard Mitigation buyout for Miele property
- Noted auditors recommend saving 10% of funds
Select Board
The Ludlow Select Board held its regular meeting on July 12, 2021, addressing several administrative and community items. The board approved the acceptance of federal ARPA funds, a summer festival permit, a liquor license renewal, and a contracted assessor option for the Listers' Office. Discussions also covered camera installation at West Hill, a FEMA project for Commonwealth Avenue, and the town charter process.
- Approved acceptance of ARPA funds (~$114,000 total, $57,000 initial) and appointed Ulla Cook as Authorized Representative, Pamela Cruickshank as Contact Person
- Approved permit for 'Best of Vermont' Summer Festival at Okemo Fields on Aug 28-29, 2021, waiving fees
- Approved Option #2 for Listers' Office: Contracted Assessor with Limited Duty Listers for $53,800
- Approved liquor license renewal for Stemwinder (46 Depot Street Annex, LLC)
- Approved SCCA Rallycross at Stearn's Pit on September 4, 2021
Water Commission
The Ludlow Water Commission approved a new water hook-on for a property at Okemo Heights, discussed urgent repairs to the Pleasant Street extension water line after three leaks, and received updates on the High Street project, dam rehabilitation, and ARPA funds. The board also entered executive session to discuss the municipal manager contract and approved wage increases.
- Approved water hook-on for Greg Biancardi at Okemo Heights (Parcel #230735-000) with a $500 fee
- Prioritized repair/replacement of Pleasant Street water line after 3 leaks; considering RFQ for design
- High Street project construction start pushed to July 17-19, must finish by end of October
- Select Board chose to rehabilitate dams; town share estimated at $9,500,000+
- Village to receive about $50,000 in ARPA funds; Pleasant Street project may be eligible
Village Trustees
The Ludlow Village Trustees approved two sewer allocation requests, awarded a summer paving bid to Fuller Sand & Gravel, and voted to accept federal ARPA funds. They also discussed the Stone House demolition, a 9/11 parade, and a sewer line under Vail Bridge.
- Approved sewer allocation for 1 bedroom at 200 Upper Crossroad for $780
- Approved sewer allocation for 4-bedroom home at Okemo Heights for $4,384 total
- Awarded paving bid to Fuller Sand & Gravel at $69/ton and $2.50/sq yd
- Accepted ARPA funds (Village share ~$50,000) and appointed Ulla Cook as authorized representative
- Approved 9/11 parade route from Fire Station to Veterans' Park
Select Board
The Ludlow Select Board discussed and approved several items, including a multi-modal transit hub project at Stearns' Pit, a $30 million dam rehabilitation plan, and a paving bid. They also approved liquor license renewals and appointed a deputy health officer. The meeting included presentations from the Chamber of Commerce and Green Mountain Railroad about the transit hub, and from Dubois & King about the Jewell Brook watershed dams.
- Approved moving forward with recommended alternatives for Jewell Brook watershed dam rehabilitation, with total costs of $30,080,000 and town share of $9,954,000
- Discussed multi-modal/transit hub project at Stearns' Pit, including moving the train station and creating 300 parking spaces
- Approved Fuller Sand and Gravel for 2022 summer paving on Witalec, Bixby, and Town Farm Roads
- Approved adding Andover Road paving to town bid with $36,000 grant, town cost $4,000
- Approved liquor license renewal for Calcuttas and outside consumption permit for Sam's Steakhouse
Water Commission
The Ludlow Water Commission approved a water hook-on for 76 Pine Hill Road, decided not to offer a discount to Black River Overlook, and agreed to send out an RFQ for a preliminary engineering study for Lower High Street. The board also entered executive session to discuss the municipal manager's contract and authorized the chair to sign it.
- Approved water hook-on for 76 Pine Hill Road with $1,500 fee
- Consensus not to give hook-on fee discount to Black River Overlook
- Agreed to send RFQ for Lower High Street preliminary engineering study (response due July 9, 2021)
- Authorized chair to sign municipal manager's contract
- Next meeting set for July 6, 2021
Village Trustees
The Ludlow Village Trustees approved a $129,400 bid from Green Mountain Pipeline Services for pipe wrapping and manhole lining, signed Vermont State Revolving Fund loan agreements for water and sewer projects, and discussed the potential purchase of the Stone House property. They also approved a sewer allocation for an additional bedroom on Main Street and amended a motion to apply for a pollution control grant for the High Street project.
- Approved $129,400 bid from Green Mountain Pipeline Services for pipe wrapping and manhole lining
- Signed High Street Water Loan RF3-417-3.0 ($440,000, $330,000 forgiven) and High Street Sewer Loan RF1-272-3.0 ($550,000, $222,720 forgiven)
- Approved sewer allocation for Lot #67 Main Street: 1 bedroom at $546
- Amended motion to apply for Pollution Control Grant (up to $55,000) for High Street project
- Discussed Stone House demolition debris removal (cost ~$15,000, property appraisal ~$55,000)
Select Board
The Ludlow Select Board held a special meeting to consider and approve a 30-day extension request from the Board of Listers for filing the 2021 Grand List. The extension was granted due to the large volume of sales transactions and expected informational hearings from the reappraisal. The meeting was brief and focused solely on this item.
- Approved 30-day extension for filing 2021 Grand List (due June 4) under Title 32 § 4342
- Extension due to large volume of sales transactions and expected hearings from reappraisal
Water Commission
The Ludlow Water Commission voted to increase water rates by 5% for residential and commercial properties effective July 1, 2021. They also discussed a possible discount on the $1,500 hook-on fee for the Black River Overlook development, which is seeking to connect to the water system, and reviewed RFQ requirements for future projects.
- Approved 5% water rate increase effective July 1, 2021
- Discussed possible discount on $1,500 hook-on fee for Black River Overlook (22 units)
- Returned to pre-COVID requirement of 2 signatures on warrant orders
- Reviewed RFQ for High Street and Pleasant Street Extension projects
- Discussed cleaning Strong Tank (est. $3,000) and hiring assistant water operator
Village Trustees
The Ludlow Village Trustees held a regular electronic meeting, approving a 5% wastewater service rate increase effective July 1, 2021, and approving the American Legion's May 31 Day of Remembrance. They also voted to return to pre-COVID two-signature warrant orders, discard the Garbage & Rubbish Ordinance, and discussed future project RFQs, sewer wrap costs, and other updates.
- Approved 5% wastewater rate increase effective July 1, 2021
- Approved American Legion Day of Remembrance on May 31, 2021
- Voted to return to pre-COVID two-signature warrant orders
- Discarded Garbage & Rubbish Ordinance; plan to adopt Solid Waste Ordinance next month
- Discussed RFQ for future projects, including Pleasant Street Extension and High Street lines
Select Board
The Ludlow Select Board held a regular meeting, approving several items including a used side mower purchase, a microtransit consultant contract, and a liquor license renewal. They also appointed an animal control officer and discussed the town's financial status and the failing Amherst Lake Dam.
- Approved $85,000 purchase of used side mower as exception to purchasing policy
- Awarded $30,000 microtransit feasibility study contract to Toole Design
- Approved liquor license renewal for Tom's Loft Tavern
- Appointed Steve Laskevich as Animal Control Officer on per-call basis
- Approved $11,505 dispatch communications recorder system from R&R Communications
Water Commission
The Ludlow Water Commission met to approve minutes, reorganize officers, and discuss the fully funded High Street water project set to begin construction in June. They also reviewed potential federal lead testing regulation changes and prioritized future water line projects, including a Pleasant Street Extension replacement affecting 17 services. The meeting was largely procedural with updates on street sweeping, dam rehabilitation, and collections.
- High Street Water Project: fully funded, permits in place, pre-construction May 25, construction June, completion by end of October
- Potential lead testing regulation changes: possible inventory of lines, lead service line replacement program, 45-day replacement rule
- Priority projects: Meadow Street line replacement to 8", Terrace Avenue/Depot Street, Pleasant Street Extension (highest priority, 17 services, 1 hydrant)
- Preliminary engineering cost estimate $10,000-$15,000 with possible 50% subsidy or 0% interest loan
- Collections at $26,000, $10,000 over 120 days
Village Trustees
The Ludlow Village Trustees held their regular meeting, approving a sewer allocation for a new home, awarding a three-year audit contract, and discussing priority infrastructure projects. They also heard a proposal from a citizen about property improvements and parking, and entered executive session for lease/purchase negotiations.
- Approved sewer allocation for Lot #54 Partridge Road: 4-bedroom home, $7,620 total ($3,120 allocation + $4,500 hook-on fee)
- Awarded audit services bid to RHR Smith: $10,000/year for 2021-2023 plus $3,000 single audit
- Discussed priority sewer/water projects: East Main Street (highest priority), Pleasant Street, Lower High Street, Okemo Access Road
- Approved VTrans Financial Plan, Road and Bridge Standards, and Certificate of Compliance
- Heard Rotary Club proposal for memorial clock honoring Bob Kirkbride at corner park by Mel Fink's office
Village Trustees
The Ludlow Village Board of Trustees held a public informational meeting to review the six articles that will appear on the March 23 ballot. The meeting was informational only; no changes to the budget or articles were allowed. Voting will take place at town hall from 10:00 a.m. to 7:00 p.m. on March 23, 2021.
- Article 5: Voters to approve raising $330,386.00 in taxes for the 2021-2022 budget
- Article 2: Salaries for Village Trustees, Water Commission, and Village Clerk set at $1,000.00 each
- Article 4: Real property taxes to be paid in installments on Aug 16, Nov 15, Feb 15, May 16
- Article 1: Election of Village Officers including Trustee (3-year term) and Water Commissioner (3-year and 1-year terms)
- Article 3: Authorize borrowing in anticipation of taxes or other income
Village Trustees
The Village Trustees met to consider a contract award based on a bid analysis by Aldrich & Elliot Engineers. The Board voted unanimously to accept the recommendation and authorized the Municipal Manager to sign related documents.
- Accepted recommendation for contract award for High Street Infrastructure Improvement Project
- Authorized Municipal Manager to sign documents for High Street Infrastructure Improvement Project
Meeting
The Village of Ludlow held a remote bid opening for the High Street Infrastructure Improvements Project. Six bids were received and all were found responsive. The apparent low bidder was Zaluzny Excavating Corporation at $643,000.00. The formal bid tabulation was to be released the next day, and the final bid report the following week.
- Opened bids for Contract No. 1 of the High Street Infrastructure Improvements Project.
- Found all six bids responsive and complete.
- Read aloud total base bid amounts for each bidder.
- Identified Zaluzny Excavating Corporation as apparent low bidder at $643,000.00.
- Scheduled release of formal bid tabulation for March 4, 2021.
- Scheduled completion of final bid report for the end of the following week.
Water Commission
The Ludlow Water Commission discussed estimates for future water projects, including replacing an altitude valve on Andover Street, moving fire hydrants, and replacing a water valve at Main and Mill Streets. They also reviewed the upcoming bid opening for the High Street water project and considered bundling larger waterline projects for engineering and potential grant funding.
- Replace altitude valve on Andover Street: ~$14,000
- Move hydrants: ~$4,000-$5,000 each
- Replace water valve at Main and Mill Streets: ~$13,000-$15,000
- High Street water project bid opening scheduled for March 3, 2021 at 1:00 p.m.
- Water Capital Account balance: ~$159,000; Water Connection Account: ~$43,000
Village Trustees
The Ludlow Village Trustees approved a sewer allocation change for a property at 54 Gretto's Gap, reviewed a Municipal Planning Grant for a Village Center Master Plan, and amended the personnel policy on holiday pay. They also discussed potential large sewer projects and received updates on the High Street project, tax sales, and Vail Bridge.
- Approved sewer allocation change for 54 Gretto's Gap Lot #2 from 4-bedroom home to 3-bedroom home plus 1-bedroom apartment, with $780 fee
- Reviewed Mount Ascutney Regional Commission's 2021 Municipal Planning Grant for Village Center Master Plan including COVID recovery
- Amended Personnel Policy Article 7§B to add holiday compensation at 1.5x rate plus straight time
- Discussed possible large sewer projects including sludge handling and line replacements
- Received update on High Street bid opening scheduled for March 3, 2021
Select Board
The Ludlow Select Board approved liquor license renewals, awarded a $58,120 contract for fire department air packs to MES Lawmen Supply, and discussed unassigned funds and housing strategies. They also approved a personnel policy amendment on holiday pay and decided to keep the 2002 conflict of interest policy unchanged.
- Awarded $58,120 contract to MES Lawmen Supply for fire department air packs
- Approved liquor license renewals for multiple businesses including Shaw's, Pettigrew Inn, and Downtown Grocery
- Approved personnel policy amendment for 1.5x holiday pay
- Discussed using $300,000 unassigned funds to replenish department budgets
- Decided not to pursue a rental registry; will explore zoning changes for affordable housing
Select Board
The Ludlow Select Board held a remote informational meeting to review and discuss the 10 articles that will appear on the Town Meeting warning. No votes were taken; the meeting was for public discussion and questions. The most significant item is a proposed $312,085 appropriation for the Ludlow Community Ambulance Service, a large increase from last year's $66,000, which drew extensive public comment. The board also discussed a proposed $4,106,503 tax levy, a 0.6% increase over last year.
- Article 5: $4,106,503 to be raised by taxes, a 0.6% increase from $4,082,863
- Article 9: $312,085 appropriation for Ludlow Community Ambulance Service (up from $66,000)
- Article 6: $82,500 for capital funds (highway, fire, police, recreation, town hall, community center, senior center)
- Article 10: $18,760 for asbestos removal at Black River Museum Academy Building
- Article 8: $5,000 to establish a Facilities Fund for Black River High School Building
Village Trustees
The Ludlow Village Trustees held a special electronic meeting to approve a sewer allocation and hook-on request for two 4-bedroom dwelling units at Winterplace COA on Ridgeview Road, and to approve and sign the warning for the 2021 Village Meeting. They also discussed the upcoming High Street Project pre-bid meeting and bid process.
- Approved sewer allocation for 8 bedrooms at $780/bedroom ($6,240) plus hook-on fee of $9,000 for 2 units, total $15,240, reserving 960 GPD
- Approved and signed the Warning for the 2021 Village Meeting (Australian ballot March 23, 2021, 10 AM-7 PM; informational meeting via Zoom March 22, 2021, 6 PM)
- Discussed virtual pre-bid meeting for High Street Project on Feb 16, 2021; bids due March 3, 2021
- Trustees agreed to have Chairman David Rose moderate the informational meeting
Water Commission
The Ludlow Water Commission approved the FY2022 water budget, which has revenues of $402,100 and expenses of $331,534. They also discussed a list of small projects, including replacing water valves on Mill Street/Main Street, replacing the altitude valve on Andover Street, and moving fire hydrants out of the street. The commission prioritized the altitude valve replacement and requested rough cost estimates for the next meeting. Larger future projects, such as an 8-inch water line on Meadow Street, were also reviewed for potential prioritization.
- Approved FY2022 water budget with revenues of $402,100 and expenses of $331,534
- Discussed replacing water valves on Mill Street/Main Street
- Discussed replacing altitude valve on Andover Street
- Discussed moving 4-5 fire hydrants out of the street, estimated $4,000-$5,000 each
- Reviewed priority list for future water projects including 8-inch water line on Meadow Street
Village Trustees
The Ludlow Village Trustees approved the FY2022 Village Budget ($239,134 revenue, $569,520 expenditures) and Wastewater Budget ($774,317 revenue, $820,427 expenditures, including a $175,000 bond payment). They also set a date to sign the 2021 Village Meeting Warning, approved a coin drop, and took action on junkyard ordinance enforcement. The board affirmed the Fire Chief as Chief Engineer and approved the annual highway mileage certification.
- Approved FY2022 Village Budget: $239,134 revenue, $569,520 expenditures
- Approved FY2022 Wastewater Budget: $774,317 revenue, $820,427 expenditures, including $175,000 bond payment
- Set Feb 16, 2021 at 8:30 a.m. to sign 2021 Village Meeting Warning
- Approved Sons of the American Legion coin drop on April 24, 2021, 10 AM-2 PM
- Authorized enforcement of junkyard ordinance at 20 Pond Street
Select Board
The Ludlow Select Board met remotely on February 1, 2021, to handle routine business. They approved liquor license renewals for multiple businesses, waived late-filing penalties for six homestead filers, and recognized a police officer for her response to a fire. The board also discussed a holiday pay policy discrepancy, a conflict of interest policy, and heard an update from the Lake Rescue Association.
- Approved liquor license renewals for 17 businesses, including Ludlow Shell, The Hatchery, and D.J.'s Restaurant
- Waived late-filing penalties for all 6 homestead filers, including 3 repeat offenders
- Commenced Officer Kate Warner for her response to the Kettlebrook Condominium fire on January 12, 2021
- Discussed amending the personnel policy to clarify holiday compensation for non-police staff
- Certified highway mileage for VTRANS, making Ludlow eligible for highway grants
Water Commission
The Ludlow Board of Trustees and Water Commission held a joint electronic meeting to approve loan applications and an engineering contract amendment for the High Street Improvement Project. They unanimously approved Step III construction loan applications for $440,000 (drinking water) and $550,000 (clean water) under the State Revolving Loan programs. They also approved an amendment to the Aldrich & Elliott P.C. engineering contract, which covers construction services including a Resident Project Representative for about 120 days and a one-year warranty.
- Approved DWSRF loan application for $440,000 for drinking water improvements
- Approved CWSRF loan application for $550,000 for clean water improvements
- Approved amendment to Aldrich & Elliott P.C. engineering contract for construction services
- Engineering contract includes Resident Project Representative for ~120 days and one-year warranty
Village Trustees
The Ludlow Village Trustees and Water Commission held a special joint meeting to approve loan applications and an engineering contract amendment for the High Street Improvement Project. They approved a $440,000 Drinking Water State Revolving Fund loan application and a $550,000 Clean Water State Revolving Fund loan application. The boards also approved an amendment to the Aldrich & Elliott P.C. engineering contract, which covers construction services for the project.
- Approved $440,000 Drinking Water State Revolving Fund loan application
- Approved $550,000 Clean Water State Revolving Fund loan application
- Approved amendment to Aldrich & Elliott P.C. engineering contract
- Discussed construction services including Resident Project Representative and one-year warranty
Select Board
The Ludlow Board of Selectmen held a special meeting to amend the proposed FY2022 town budget after discovering that $106,136 in county tax and capital costs were omitted. The board approved $75,000 in cuts across several departments to offset the increase, keeping the tax rate increase to 0.6%. The amended budget will be presented at the Town Informational Meeting on February 22, 2021.
- Approved $75,000 in budget cuts: $25,000 from Cemetery, $10,000 from Recreation, $10,000 from Police Equipment Capital, $15,000 from Highway, $10,000 from Listers, $5,000 from Revenue Found
- County Tax and Capital omission of $106,136 corrected
- Budget increase reduced from 2.4% to 0.6% with cuts
- Town Informational Meeting scheduled for February 22, 2021 via Zoom
- Village bond vote for High Street Water/Sewer/Stormwater Project on January 19, 2021
Water Commission
The Ludlow Water Commission approved allowing one commissioner to sign warrants and authorize bill payments during COVID, removed a water allocation at 226 Main Street with a $40.02 shut-off charge, and discussed the FY2022 budget including a $2,500 state-required water tank inspection. They also discussed replacing the 4-inch water line on Meadow Street, with an estimate to be brought next meeting, and approved a 3% raise for the Municipal Manager retroactive to December 1, 2020.
- Approved one commissioner signature on warrants and bill payments until further notice
- Removed water allocation at 226 Main Street, charging $40.02 shut-off fee
- Discussed adding $2,500 for state-required water tank inspections to FY2022 budget
- Discussed replacing 4-inch water line on Meadow Street (680 feet), estimate next meeting
- Approved 3% raise for Municipal Manager, retroactive to December 1, 2020
Village Trustees
The Ludlow Village Trustees reviewed the annual audit, approved a sewer allocation removal and refund, granted South Face Village a one-year extension on its sewer allocation agreement, discussed the FY2022 budget, and authorized the chairman to sign warrants during COVID restrictions. The audit showed a negative general fund balance of $35,520, but the auditor said the village is financially healthy.
- Approved removal of sewer allocation for 226 Main Street and refund of $266.80 to Rexbo Development
- Granted South Face Village one-year extension on sewer allocation agreement, moving final payment to 2024
- Reviewed annual audit: general fund balance -$35,520, water fund net position $2,441,790, sewer fund net position $5,609,542
- Authorized David Rose to sign warrants and authorize payments until further notice
- Discussed FY2022 budget: $565,570 expenditures, $332,591 to be raised in taxes
Select Board
The Ludlow Select Board approved the FY2022 budget as presented, set a date to sign the Town Meeting warning, reviewed the FY2020 audit, and gave the municipal manager a 3% salary increase. They also approved a lease for a rallycross event at Stearn's Pit and discussed a proposed substance abuse treatment center on Fox Lane.
- Approved FY2022 budget, down about $6,496 (0.2%) from prior year
- Approved Stearn's Pit lease for rallycross on May 15, 2021 for about $800
- Reviewed FY2020 audit: fund balance $443,875; ambulance fund deficit -$170,670
- Gave Municipal Manager Scott Murphy a 3% salary increase
- Discussed possible letter to DRB re: Fox Lane substance abuse change of use application