Lyndon public meetings in 2023

Council

The City Council will address several new business items including fund transfers and licensing. The meeting also includes discussions on police hotspots and staff reports from public works and the police department.

• Resolution 2023-05: Transfer of funds from Special Highway to Special Machinery
• Approval of annual League of Kansas Municipality dues
• Approval of two annual licenses for Adobe Pro
• Buzzard’s CMB License
• Sewer abatement discussion

The Lyndon City Council approved a $2.00 per hour wage increase for all full-time and part-time employees effective January 1, 2024, and hired Nicole Burton as office assistant and Felix Nunez as part-time police officer. The council also approved police department hotspots from AT&T for $137.52/month, a $6,000 fund transfer, and a sewer abatement of $606.41. No action was taken on a $150,568.20 radio-read meter system from Schulte Supply.

• Approved $2.00/hr wage increase for all city employees effective Jan 1, 2024 (unanimous)
• Hired Nicole Burton as office assistant, 24-30 hrs/week at $15.00/hr (unanimous)
• Hired Felix Nunez as part-time police officer, 16 hrs/week at $16.50/hr (unanimous)
• Approved police department hotspots from AT&T at $137.52/month (unanimous)
• Approved Resolution 2023-05 transferring $6,000 to Special Machinery Fund (unanimous)
• Approved sewer abatement of $606.41 for Osage County Sheriff's Office (unanimous)
• Approved two Adobe Pro licenses at $47.98/month ($575.76/year) (unanimous)
• Approved Buzzard's 2024 cereal malt beverage license (unanimous)

Council

The Lyndon City Council will hold its regular meeting to discuss unfinished business including a construction pay application, crosswalk improvements, a HAT assessment quote, and the 2024 street project. New business includes considering hotspots for the police department. The agenda also includes routine items like approval of minutes and bills, and an executive session.

• Shirley Construction Pay Application #8
• Crosswalks – Gades Sales
• Quotes for HAT Assessment
• 2024 Street Project
• Hotspots for Police Department

The Lyndon City Council approved pay application #8 from Shirley Construction for the Community Center project. The council also discussed the 2024 street project, noting that the 2023 project will not be completed and that funds will be carried over. No action was taken on the street project. The council gave Chief Forkenbrock a $0.50 raise for completing the CPM program.

• Approved Shirley Construction pay application #8 for Community Center project
• Consensus to obtain RFPs from three grant writers for crosswalk project
• Consensus to obtain RFPs from Garrett Nordstrom and Quintin Roberts for HAT Assessment
• Consensus to obtain two more quotes for FirstNet hotspot devices for police
• Approved $0.50 raise for Chief Forkenbrock for CPM certification (effective Dec 1, 2023)

Planning

The Lyndon Planning & Zoning Commission is meeting to handle routine business, including approving minutes and hearing public comments. The main items are a continued review of zoning regulations and a new request from Carla Sloop regarding Monroe Street. The meeting is scheduled for December 4, 2023, at 5:30 p.m. at City Hall.

• Review of zoning regulations (unfinished business)
• Carla Sloop – Monroe Street (new business)
• Approval of November 6, 2023 meeting minutes
• Public comments limited to 45 minutes total, 5 minutes per person

The Planning and Zoning Commission tabled the zoning regulations review until the January meeting. A request by Carla Sloop to split lots on Monroe Street was also tabled after discussion about driveway requirements and replatting. The commission directed the zoning administrator to follow up on a pending lot split survey for properties on Madison.

• Tabled zoning regulations review until January 2024 meeting
• Tabled Carla Sloop's Monroe Street lot split request
• Directed zoning administrator to contact Mr. Smith about Madison lot split survey status

Council

The Lyndon City Council will hold its regular meeting, addressing unfinished business such as lagoon site rules and fees, and a crosswalk quote. New business includes a rezoning ordinance for 7112 West 6th, debit card authorizations, a police vest quote, and an updated street project quote. The council will also enter executive session for personnel and legal matters.

• Ordinance No. 859 – Rezone 7112 West 6th
• Draft of Rules and Fees for Lagoon Site
• Quote from Gades Sales for crosswalks
• Quote for PD Vest for BVP Grant
• Updated Quote from Killough for 2023 Street Project

The Lyndon City Council approved Ordinance No. 859 to rezone 711 West 6th. They also approved a draft of rules and fees for the lagoon site, a debit card user agreement, an updated quote for 2023 street projects, and training for a part-time officer. No action was taken on a quote for police vests or crosswalk improvements.

• Approved rezoning at 711 West 6th via Ordinance No. 859
• Accepted draft rules and fees for lagoon site with amended hours and requirements
• Approved debit card user agreement as amended
• Approved updated quote from Killough for 2023 street projects
• Approved training for part-time Officer Williams at $545 plus transport and fuel

Council

The Lyndon City Council will hold its regular meeting on November 6, 2023, at 7:00 p.m. at City Hall. The agenda includes unfinished business such as a pay application for the Community Center project, a draft snow removal policy, and grant-related items, as well as new business covering water project grants, a dog impound fee refund, flood restoration costs, and various operational purchases and repairs. The meeting will also include staff reports and an executive session for non-elected personnel and attorney-client privilege matters.

• Shirley Construction Pay Application #7 – Community Center Project
• Draft Snow Removal Policy
• CDBG-CVR Grant and KDHE Solid Waste Grant Affidavit of Expenditures #1
• Technical and Water Project Fund Grants through Kansas Water Office
• 2024 Cereal Malt Beverage License for Casey General Store

The Lyndon City Council approved Shirley Construction Pay Application #7 for the Community Center project in the amount of $16,002.90. They also adopted a new snow policy, approved a $42,210.11 solid waste grant expenditure affidavit, and authorized a 2024 cereal malt beverage license for Casey's General Store. The council tabled a water tower inspection quote to seek another estimate.

• Approved Shirley Construction Pay Application #7 for $16,002.90
• Approved and adopted the proposed snow policy
• Approved and submitted KDHESolid Waste Grant Affidavit of Expenditures #1 for $42,210.11
• Approved 2024 Cereal Malt Beverage License for Casey's General Store
• Approved 2024 holiday schedule
• Approved ballistic shield training for Chief of Police at $700.00
• Approved placement of no parking signs at 10th and Cedar
• Tabled 2024 water tower inspection quote to obtain another estimate

Planning

The Planning & Zoning Commission will hold a public hearing regarding a rezoning permit for 711 West 6th. The commission will also discuss a lot split on Monroe Street and continue its review of zoning regulations.

• Public hearing for Permit 23-23RZ (Rezone of 711 West 6th)
• Lot split on Monroe Street
• Zoning Regulations Review

The commission held a public hearing and voted unanimously to recommend approval of a rezoning request for 711 West 6th Street from residential to commercial, allowing the applicant to build nine additional storage units and bring existing C-Vans into compliance. No action was taken on a proposed lot split on Monroe Street; the zoning administrator will discuss options with the property owner.

• Recommended approval of rezone permit #23-23RZ for 711 West 6th Street (5-0)
• No action taken on Monroe Street lot split; zoning administrator to consult with owner

Council

The City Council will address unfinished business regarding Monroe Street and community center fees. The meeting includes new business items ranging from ordinance matters to equipment quotes and fuel purchases.

• Meter quote for New Law Enforcement Center
• Appointment of Randy Kirkpatrick as Enforcement Officer
• Shirley Construction Pay Application #6
• CDBG Fund Request #6
• Diesel fuel purchase from MFA Oil

Council

The Lyndon City Council will hold its regular meeting on October 2, 2023, at 7:00 p.m. at City Hall. The agenda includes unfinished business on a snow removal policy update and a quote from Core and Main for water setters, as well as new business on safety lights for maintenance and a review of community center fees. The meeting will also include approval of minutes, a consent agenda for bills, staff reports, and an executive session for non-elected personnel and attorney-client privilege.

• Snow Removal Policy Update
• Quote from Core and Main for Water Setters
• Quote from Galls – Safety Lights for Maintenance
• Review of Community Center Fees
• Executive Session: Non-Elected Personnel, Attorney-Client Privilege

The Council tabled an update to the snow removal policy pending review of ordinances in the Uniform Public Offense Code. They also discussed a quote for water meter setters, noting the cost had already been approved and the new quote was significantly lower. No other substantive decisions were made; several items were discussed but not voted on.

• Tabled snow removal policy update for review of UPOC ordinances
• Noted water meter setter quote from Core and Main at $1,812.40, cost already approved

Planning

The Lyndon Planning & Zoning Commission is meeting to approve minutes, hear public comments, and continue its review of zoning regulations. No new business is listed. The next meeting is scheduled for November 6, 2023, with a public hearing on a rezone request at 5:30 p.m. and a regular meeting at 6:00 p.m.

• Zoning Regulations Review (unfinished business)
• Public hearing on rezone request scheduled for November 6, 2023
• Approval of minutes from September 12 and September 26 meetings

The Lyndon Planning and Zoning Commission reviewed Articles 1-7 of the Zoning Regulations, noting changes and corrections to be submitted to Mr. Ewy. The commission voted to stop the review at Article 7 and continue at the next meeting on November 6. No new business or public comments were addressed.

• Approved September 12, 2023 regular meeting minutes as amended (motion carried)
• Approved September 12, 2023 Board of Zoning Appeals meeting minutes as amended (motion carried)
• Approved September 26, 2023 work session meeting minutes as written (motion carried)
• Reviewed Articles 1-7 of Zoning Regulations, changes noted for submission
• Voted to stop zoning regulation review at Article 7, continue November 6 (motion carried)
• Adjourned to November 6, 2023 at 5:30 p.m. for public hearing (motion carried)

Council

The Lyndon City Council is holding a special meeting on Saturday, September 30, 2023, at 8:00 a.m. The agenda includes a work session on city planning, with no specific decisions or proposals listed. The meeting is procedural, and the next regular meeting is scheduled for Monday, October 2, 2023, at 7:00 p.m.

• Work session on city planning
• Next ordinance number: 859
• Next resolution number: 2023-05
• Next charter ordinance number: 10

The Lyndon City Council met in a special session on September 30, 2023, to discuss a wide range of potential future projects, including infrastructure, parks, and economic development. No formal decisions or votes were made during the work session. The meeting was adjourned to the next regular meeting on October 2, 2023.

• No formal decisions or votes taken at this special meeting
• Council discussed future projects including crosswalk safety, pool upgrades, and water debt reduction
• Meeting adjourned to October 2, 2023 regular meeting

Planning

The Lyndon Planning and Zoning Commission held a work session to discuss proposed zoning and subdivision regulations with consultant Russ Ewy of Baughman and Co. Topics included the zoning map, adoption procedures, extra-territorial jurisdiction, setbacks, fences, dog runs, sheds, hard surfaces, and manufactured homes. No final decisions were made; the commission adjourned to a regular meeting on October 2, 2023.

• Discussion of proposed zoning and subdivision regulations with consultant Russ Ewy
• Review of zoning map and extra-territorial jurisdiction (ETJ)
• Proposed changes to regulation setbacks for consistency
• Discussion of fence and dog run regulations (Section 20-4)
• Discussion of C-Vans/Sheds (Section 20-6) and hard surface drive requirements

Council

The Lyndon City Council will hold its regular meeting to consider a construction payment for the Community Center project, purchase a new mower, and review quotes for police equipment and school zone beacons. The agenda also includes proclamations and donations related to a diabetes awareness walk, plus staff reports and an executive session.

• Shirley Construction Pay Application #5 – Community Center Project
• Purchase of New Mower
• Quote from Charger Arms – PD Equipment
• Quote from Gades Sales – School Zone/Crosswalk beacons/lights
• Donation to 2nd Annual Strides Walk

The Lyndon City Council approved pay application #5 for the community center project in the amount of $189,241.20, and authorized the purchase of a new mower with snow blade for $13,063.45. They also approved culvert purchases, water project supplies, police suppressors, and a diabetes awareness proclamation. A school zone beacon quote was tabled for further review.

• Approved pay application #5 for community center project for $189,241.20
• Approved purchase of culverts from Olathe Winwater for $1,805.20, amended to not exceed $2,500.00
• Approved purchase of Ash Street water project supplies for $1,579.00 from Olathe Winwater
• Approved purchase of new mower for $10,088.45 plus snow blade for $2,975.00, total $13,063.45
• Approved purchase of two K Suppressors from Charger Arms for $1,370.00 from Law Enforcement Fund
• Tabled quote from Gades Sales for school zone/crosswalk beacons and lights
• Authorized Mayor to sign diabetes awareness proclamation for Lyndon Lions Club Strides Event Day on October 7, 2023
• Approved bills from September 5 to September 18, 2023

Planning

The Planning and Zoning Commission and Board of Zoning Appeals will hold a public hearing on a variance request for properties at 603 and 607 Madison. The meeting also includes roll call and adjournment to the next regular meeting on October 2, 2023.

• Public hearing for Permit #23-22VAR – Variance for 603 & 607 Madison

The Board of Zoning Appeals held a public hearing on a variance permit (Permit #23-32VAR) submitted by Tanner Smith for properties at 603 and 607 Madison, Lyndon, KS. Smith requested to use a third water meter and split a tract that did not meet standard square footage. The BZA voted to deny the variance, with Chairperson Williams and members Rasmusson and Stutzman in favor of denial, and members Brown and Winsky opposed.

• Denied variance permit #23-32VAR for 603 & 607 Madison (4-2 vote: Williams, Rasmusson, G. Stutzman to deny; Brown, Winsky opposed)
• Adjourned to regular Planning and Zoning meeting on October 2, 2023 at 5:30 p.m.

Council

The Lyndon City Council will hold its regular meeting on September 5, 2023, to consider unfinished business including payment applications for the Community Center project, a City Hall HVAC update, and new business such as purchasing a Grasshopper mower, adopting two ordinances, and discussing public water supply contacts. The agenda also includes routine items like minutes approval, consent agenda, and staff reports, followed by an executive session.

• Shirley Construction Pay Application #4 and #5 – Community Center Project
• CDBG Fund Request #4 – Community Center Project
• Purchase of Grasshopper Mower
• Ordinance No. 857 – 2023 Edition of the Standard Traffic Ordinance
• Ordinance No. 858 – 2023 Edition of the Uniform Public Offense Code

The council approved Shirley Construction Pay Application #4 for $112,343.40 for the community center project, but tabled Pay Application #5 until the next meeting. They also authorized the mayor to sign a CDBG fund request covering only the approved payment, and approved up to $21,000 for new HVAC units at city hall. Other actions included adopting updated traffic and public offense codes, approving a key request for Jones Park bathrooms, and tabling a mower purchase.

• Approved Shirley Construction Pay Application #4 for $112,343.40 (community center)
• Tabled Shirley Construction Pay Application #5 until September 18 meeting
• Authorized mayor to sign CDBG Fund Request #4 (amended to include only Pay App #4)
• Approved replacement of city hall HVAC units not to exceed $21,000
• Adopted Ordinance No. 857 (2023 Standard Traffic Ordinance)
• Adopted Ordinance No. 858 (2023 Uniform Public Offense Code)
• Approved key request for Jones Park bathrooms for Harvesters Mobile Pantry
• Approved updated public water supply system contacts for KDHE

Council

The Lyndon City Council will hold its regular meeting on August 21, 2023, at 7:00 p.m. The agenda includes unfinished business on the splash park, 2023 budget, Jones Park improvements, street project budget, and community center project payments, plus new business on holiday lighting, sewer headworks, and road equipment quotes. The meeting will also include a consent agenda, staff reports, and an executive session.

• Splash Park discussion
• 2023 Budget Presentation/Discussion
• Jones Park Improvements
• Shirley Construction Pay Application #4 – Community Center Project
• Quote from Huber - Sewer Headworks Plant

The Lyndon City Council approved $214,430 in street repairs from Killough Construction and Criqui Construction, authorized the 2024 budget for publication, and approved a $55,000 softball field improvement at Jones Park with the city paying one-third. The council also vacated 11th and 12th Streets between Quincy and Monroe, approved a splash park location, and appointed Randall Gregory as Public Works Supervisor.

• Approved $214,430 in street repairs from Killough Construction ($174,280) and Criqui Construction ($40,150)
• Approved $55,000 Jones Park softball field improvements, city paying $18,333.34 contingent on other partners
• Approved Ordinance No. 856 vacating 11th and 12th Streets between Quincy and Monroe
• Consensus to place splash park at City Park at proposed location
• Approved $1,739 quote from Keyman Locksmith Service to replace locks at city facilities
• Approved $3,750 contract with Western Consultants for CDBG-CVR grant preparation
• Approved purchase of four Samsung Galaxy XCover6 Pro phones for maintenance at $16.68/month each
• Appointed Randall Gregory as Public Works Supervisor

Council

The Lyndon City Council will hold a public hearing on a CDBG COVID Resiliency Grant, then consider several unfinished and new business items. These include splash park and Jones Park improvements, a solid waste grant contract, and multiple quotes for city projects. The meeting also includes approval of minutes and bills, plus an executive session.

• Public hearing on CDBG – CVR (Covid Resiliency Grant)
• Splash Park and Jones Park Improvements
• Solid Waste Grant Award and Contract
• Shirley Construction Pay Application #4 – Community Center Project
• Quote to replace locks and weatherproof city facilities

The council voted to submit a Community Development Block Grant Covid Resiliency Grant application, with a maximum award of $150,000, to help local businesses. They also hired Alishia Anderson as utility clerk and Lucas Bronson and Preston Manning for maintenance positions, all at $15.00 per hour. Several items were tabled, including the splash park proposal, Shirley Construction pay application, and a quote for locks and weatherproofing.

• Approved submitting CDBG-CVR grant application (unanimous)
• Hired Alishia Anderson as utility clerk at $15.00/hr (unanimous)
• Hired Lucas Bronson for maintenance at $15.00/hr (unanimous)
• Hired Preston Manning for maintenance at $15.00/hr (unanimous)
• Approved $32,174.21 Solid Waste Grant contract with KDHE (unanimous)
• Approved final payment of $1,125.00 to Baughman and Company (unanimous)
• Approved $1,066.50 culvert replacement quote from Olathe Winwater (unanimous)
• Approved $1,057.44 tire purchase from Hanna's Auto (unanimous)

Planning

The Lyndon Planning & Zoning Commission will hold a regular meeting to discuss unfinished business on zoning regulations and consider new applications, including a lot split and a variance for properties on Madison, and an RV park short-term stay request on Topeka Ave. Public comments are limited to 45 minutes total, with each speaker given 5 minutes.

• Lot Split Application #23-21LS – Tanner Smith – 607 Madison
• Variance Application #23-22VAR – Tanner Smith, 607 & 603 Madison
• RV park short-term stay – Danny Beauclair, 1106 Topeka Ave
• Zoning Regulations Review (unfinished business)

The Planning and Zoning Commission moved its regular meeting and a variance hearing to September 12, 2023, due to publication deadlines. A lot split application for 607 Madison and a variance for 607 & 603 Madison will be considered then. Danny Beauclair discussed a potential RV park at 1106 Topeka Ave but was told a special use permit is required. No final decisions were made on any applications.

• Moved regular Planning and Zoning meeting to September 12, 2023 (motion carried)
• Scheduled variance hearing for Tanner Smith at 607 & 603 Madison for September 12, 2023 at 6:00 p.m.
• Approved minutes of July 10, 2023 as amended (motion carried)

Council

The Lyndon City Council will discuss the 2024 budget and mill levy rate, including setting a hearing date, and consider a petition to vacate 11th and 12th Streets between Monroe and Quincy. New business also includes purchases for police firearms and ammunition, a street project, and a crossing guard for the upcoming school year. The meeting includes routine items like bill approval and staff reports.

• 2024 Budget – Mill Levy Rate / Hearing Date
• Petition to Vacate 11th and 12th Streets between Monroe and Quincy
• Ammunition Purchase and Purchase of PD Firearms
• 2023 Street Project
• Crossing Guard for 2023-2024 School Year

The Lyndon City Council approved a combined bid of $195,540 for the 2023 street project, including dirt work and paving, to be paid from City 1% and Special Highway funds. The council also set a public hearing for September 5, 2023, to consider exceeding the Revenue Neutral Rate for the 2024 budget, which would increase tax revenue by $25,781. Other actions included approving a petition to vacate two streets, renewing an annual support contract for $1,715.95, purchasing ammunition and firearms for the police department, and hiring a seasonal maintenance worker.

• Approved combined bids from Criqui and Killough Construction for 2023 street project at $195,540 (unanimous)
• Set public hearing for September 5, 2023, to consider exceeding Revenue Neutral Rate for 2024 budget (unanimous)
• Set public hearing for August 21, 2023, on petition to vacate 11th and 12th Streets between Monroe and Quincy (unanimous)
• Renewed annual support contract for $1,715.95 (unanimous)
• Approved ammunition purchase not to exceed $2,500 from Sunset Law Enforcement, LLC (unanimous)
• Approved purchase of two firearms and accessories for police department not to exceed $2,690.06 (unanimous)
• Hired Evan Feuerborn as seasonal maintenance at $8.50 per hour (unanimous)
• Appointed Randy Gregory as Interim Maintenance Supervisor with $2.00/hour wage increase effective July 13, 2023 (unanimous)

Planning

The Lyndon Planning & Zoning Commission is holding a regular meeting to approve minutes from previous meetings, review zoning regulations as unfinished business, and hear from Kevin Culley under new business. The agenda is largely procedural, with the zoning review and Culley's item being the only substantive items.

• Review of Zoning Regulations (unfinished business)
• New business item: Kevin Culley
• Approval of minutes from June 5, 19, and 27 meetings
• Public comments limited to 45 minutes total, 5 minutes per person

The Planning and Zoning Commission held a regular meeting with no substantive decisions. They approved several sets of previous meeting minutes, discussed zoning regulations review, and heard from Kevin Culley about portable storage containers at 413 Ash Street. The commission clarified current rules do not allow C-van containers in residential areas but noted proposed regulations may change that. No votes were taken on any zoning changes or enforcement actions.

• Approved Board of Zoning Appeals minutes of June 5, 2023 as amended (Williams seconded; Winsky and Rasmusson abstained)
• Approved Planning and Zoning Regular Meeting minutes of June 5, 2023 as written (G. Stutzman seconded; carried)
• Approved Board of Zoning Appeals minutes of June 19, 2023 as written (Rasmusson seconded; carried)
• Approved Planning and Zoning Adjourned Meeting minutes of June 19, 2023 as written (G. Stutzman seconded; carried)
• Approved Planning and Zoning Work Session minutes of June 27, 2023 as written (Winsky seconded; carried)
• Discussed but took no action on Kevin Culley's request regarding portable storage containers at 413 Ash Street
• Zoning Administrator to research enforcement of C-van container violations and send violation letters for 814 Washington and 903 Washington

Council

The council approved Pay Application #3 for the community center project ($218,855.70) and a CDBG draw ($280,688.85). They declined to sign a contract with BG Consultants due to liability concerns. Two resignations were accepted: Utility Clerk Katie Shepard and Maintenance Supervisor Scott Culley.

• Approved Pay Application #3 for Shirley Construction - community center project ($218,855.70)
• Approved CDBG Draw #3 for community center project ($280,688.85)
• Declined signing contract with BG Consultants due to liability limitations
• Approved purchase of compressor for headworks plant ($1,111.00)
• Approved purchase of 12 water service saddles ($840.00)
• Accepted resignation of Utility Clerk Katie Shepard effective July 14, 2023
• Accepted resignation of Maintenance Supervisor Scott Culley effective July 31, 2023

Planning

The Lyndon Planning & Zoning Commission is holding a work session to discuss regulations with Russ Ewy of Baughman Company. No formal decisions are scheduled; the agenda is limited to this discussion and administrative items.

• Work session with Russ Ewy, Baughman Company, on regulations
• Next regular meeting scheduled for Monday, July 10, 2023 at 5:30 p.m.

The Lyndon Planning and Zoning Commission held a work session with Russ Ewy of Baughman and Company to review proposed zoning and subdivision regulations. Topics included possible extraterritorial jurisdiction, BZA duties, appeal statutes, and setback consistency. No formal votes or decisions were taken; the session was purely discussion-based.

• No formal decisions were made during the work session
• Commission discussed proposed zoning regulations for cities under 4,000 people
• Discussed possible implementation of Extra-Territorial Jurisdiction (ETJ) 1 mile outside city limits
• Clarified BZA duties including appeals, use exceptions, and variances
• Discussed 30-day appeal statute and vacation of streets and alleys statute
• Discussed changing regulation setbacks to current regulations for consistency
• Mr. Ewy will prepare a memo on establishing a notification area for county zoning cases
• Adjourned to regular meeting on July 10, 2023 at 5:30 p.m.

Council

The Lyndon City Council will hold its regular meeting on June 19, 2023, at City Hall. They will consider quotes for repairing the City Hall air conditioner and installing a 4-inch water line for two city blocks. The agenda also includes routine items like approving minutes and bills, plus an executive session for personnel and legal matters.

• Quote to repair air conditioner at City Hall
• Quote for 2 city blocks of 4-inch water line
• Approval of bills (consent agenda)
• Executive session for non-elected personnel and attorney-client privilege

The Lyndon City Council approved a $21,000 quote from Theel Plumbing to replace the HVAC system at City Hall, and a $6,590 quote from Schulte Supply for 1,000 feet of water line for Ash Street. The council also amended a previous sign purchase to a lower-cost material, reducing the price to $2,030. Two executive sessions were held regarding non-elected personnel, with no binding action taken.

• Approved $21,000 HVAC replacement quote from Theel Plumbing (motion carried)
• Approved $6,590 water line purchase from Schulte Supply for Ash Street (motion carried)
• Amended city sign purchase to 1/8" polymetal at updated price of $2,030 (motion carried)
• Approved minutes of June 5, 2023 as amended (motion carried)
• Approved consent agenda including bills (motion carried)
• Held executive session for non-elected personnel (no binding action taken)
• Adjourned to next regular meeting on July 5, 2023 (motion carried)

Planning

The Lyndon Planning & Zoning Commission is meeting to consider a lot split application for 804 Topeka Avenue. The agenda also includes public comments and correspondence, with the next meeting scheduled for a work session on June 27.

• Lot split application – 804 Topeka Avenue
• Public comments limited to 45 minutes total, 5 minutes per person
• Next meeting: work session with Russ Ewy on June 27, 2023

The Planning and Zoning Commission voted unanimously to disapprove a lot split application for 804 Topeka because existing structures could not meet all yard requirements. The motion was made by Rasmusson and seconded by Winsky, with no opposition. A certificate of disapproval will be prepared and attached to the application.

• Denied lot split at 804 Topeka (3-0)

Council

The Lyndon City Council approved pay application #2 for the community center project at $135,904.50 and authorized $1,550 for new city signs from Knox Graphics. They also approved a 4-year website contract with Catalis, payment for headworks plant repairs, and several vehicle and equipment repairs. A splash park site discussion resulted in no action, and a request for city water without annexation north of Ash Court received consensus support.

• Approved pay application #2 for community center project at $135,904.50 (carried)
• Approved $1,550 for new city signs from Knox Graphics (carried)
• Approved 4-year website contract with Catalis at $2,000-$2,400/year (carried)
• Approved $10,683.64 payment to Haynes Equipment for headworks plant repair (carried)
• Approved $1,175.03 repair of 2020 Dodge Durango air conditioner (carried)
• Approved $320.83 repair of 2014 Dodge Charger oil pressure sensor and alternator belt (carried)
• Approved $1,221.22 purchase of two thermostats for headworks plant (carried)
• Approved $684.67 purchase of air conditioner for city shop (carried)

Planning

The Lyndon Planning & Zoning Commission will hold a regular meeting to consider a lot split application for 804 Topeka Avenue and continue its review of zoning regulations. The meeting includes public comments, approval of prior minutes, and staff reports.

• Lot split application for 804 Topeka
• Zoning regulations review (unfinished business)
• Approval of minutes from April 3 and May 1, 2023
• Public comments limited to 45 minutes total, 5 minutes per person

The commission tabled a lot split application for 804 Topeka after discovering a neighbor's chimney, concrete pad, and fence encroach on the applicant's property. No action was taken; the item was continued to June 19, 2023, and the applicant was asked to attend. Minutes from April and May 2023 were approved, with one abstention.

• Approved minutes of April 3, 2023 and May 1, 2023 (2-0-1)
• Tabled lot split application for 804 Topeka until June 19, 2023

Council

The Lyndon City Council will hold its regular meeting on May 15, 2023, addressing unfinished business including adoption of the 2023 Employee Handbook, a Toshiba lease agreement, and half payment for the OS Co Sheriff's 800 MHz radio project. They will also consider a rezoning ordinance for 402 E 10th, a solid waste grant submission, and new business items such as an engineer agreement and repairs. The meeting includes staff reports and an executive session for non-elected personnel and attorney-client matters.

• Resolution 2023-02 – Adoption of Employee Handbook, 2023 Edition
• Ordinance No. 854 – Rezone of 402 E 10th
• Half Payment of OS Co Sheriff’s 800 MHZ Radio Project
• On Call Engineer Agreement – BG Consultants
• Repairs of 2014 Dodge Charger

Council

The Lyndon City Council is meeting to handle routine approvals and several action items, including adopting a new employee handbook, approving a pay application for the community center project, and considering a gravel driveway request. The agenda also includes a generator maintenance contract, a copier lease renewal, and a proclamation for Municipal Clerks Week.

• Resolution 2023-02: Adoption of 2023 Employee Handbook
• Pay Application #1 for Community Center Project
• Gravel drive installation request at 327 West 6th Street
• Central Power Systems generator maintenance contract
• Toshiba copier lease renewal and equipment

The council approved Pay Application #1 for the community center project ($88,911 to Shirley Construction) and a $3,137.50 invoice from Western Consultants for grant administration. Several items were tabled, including the employee handbook and a culvert replacement policy. A request for a gravel drive at 327 W 6th was forwarded to the Planning and Zoning Commission for non-compliance.

• Approved $1,161.18 generator maintenance contract (5-0)
• Approved $1,875.00 for ARPA grant administration services (5-0)
• Approved $88,911.00 pay application #1 for community center (5-0)
• Approved $3,137.50 Western Consultants invoice for community center (5-0)
• Approved $592.00 purchase of challenge coins for police department (5-0)
• Tabled employee handbook adoption to May 15 meeting
• Tabled culvert replacement policy for further research
• Forwarded gravel drive violation to Planning and Zoning Commission

Planning

The Lyndon Planning and Zoning Commission did not hold its regular meeting on May 1, 2023, because a quorum was not present. No decisions or discussions occurred. The next regular meeting is scheduled for June 5, 2023.

Council

The Lyndon City Council will hold its regular meeting on April 17, 2023, to address unfinished business including a wage increase for the water operator, a tree planting budget for Jones Park, and repairs to the Community Center, including a notice to proceed. New business includes contracts for a city website, street repairs at 7th and Jefferson, chemical purchases, a diesel fuel purchase, culvert purchases, water meters, and stump removal. The meeting will also include staff reports and an executive session.

• Water Operator Certification Wage Increase
• Tree Planting Budget – Jones Park
• Repair of Community Center and Notice to Proceed
• 7th and Jefferson Street Repair - Concrete and Flowable Fill cost approval
• Diesel Fuel Purchase – MFA Oil Co.

The Lyndon City Council approved a $2,000 budget for trees at Jones Park and authorized a Notice to Proceed for the Community Center project with a 360-day completion timeline. Several infrastructure repairs and purchases were approved, including concrete work, culverts, and meters. A water operator certification wage increase was approved in executive session.

• Approved $2,000 budget for tree planting at Jones Park (unanimous)
• Authorized Mayor to sign Notice to Proceed for Community Center project (unanimous)
• Approved $1,185 for concrete repair at 7th and Jefferson (unanimous)
• Approved up to $600 for additional concrete at Jones Park trail (unanimous)
• Approved $1,206.50 for flowable fill at 7th and Jefferson (unanimous)
• Approved $620 invoice from Osage County Weed Department for Roundup and 2,4-D (unanimous)
• Approved $702 diesel fuel purchase from MFA Oil (unanimous)
• Approved up to $4,000 for culvert purchase (unanimous)

Council

The Lyndon City Council is holding its regular meeting to address unfinished business including community center contracts, employee handbook review, and city cost share for trees, plus new business such as a future splash park discussion and proclamations for Fair Housing and Arbor Day. The council will also consider a quote to repair a hydraulic cylinder on the International dump truck and discuss a community center incident.

• Community Center Contracts
• Future Splash Park Discussion
• 2023 Fair Housing Proclamation
• 2023 Arbor Day Proclamation
• Quote to repair hydraulic cylinder on International Dump Truck

Planning

The Lyndon Planning and Zoning Commission held a public hearing and voted to recommend rezoning the property at 402 East 4th from R-1 to R-2 to allow duplex construction. The applicant cited a need for diversified housing in the community. The recommendation will be forwarded to the City Council for final decision.

• Approved recommendation to rezone 402 East 4th from R-1 to R-2 (unanimous)
• Approved minutes of March 6, 2023 meeting (unanimous)
• Tabled zoning regulations review to May 1, 2023

Council

The Lyndon City Council is holding its regular meeting with a mix of unfinished business and new business. They will discuss community center contracts, review the employee handbook, and make appointments to the Planning and Zoning Commission and the Council. New items include quotes for a culvert replacement and a sound system cable installation, plus a sewer abatement and a request for Easter Egg pool passes.

• Community Center Contracts
• Employee Handbook Review
• Appointment of Planning and Zoning Commission Member
• Quote for culvert replacement on West 12th
• Quote for installation of Sound System cable across 7th Street

The council voted to strike vacation and sick leave benefits for part-time employees from the city handbook, effective March 31, 2023. Part-time workers will be paid out accrued vacation with their March pay. The council also approved appointments to the planning commission and council, approved a sound system cable installation, sewer abatement, pool passes, and insurance renewal, and tabled discussion on a community center contract and culvert replacement.

• Struck vacation/sick leave for part-time employees from handbook (motion carried)
• Appointed Kelsey Winsky to Planning and Zoning Commission (motion carried)
• Appointed Hannah Wilson to open council seat (motion carried)
• Approved $836.74 sound system cable installation from Rick's Concrete Sawing (motion carried)
• Granted $25.31 sewer abatement for M. Atchison (motion carried)
• Approved 100 single-day pool passes for Easter egg hunt (motion carried)
• Approved $79,310 annual insurance renewal with EMC Insurance (motion carried)
• Extended public works supervisor's vacation overage deadline to June 30, 2023 (motion carried)

Council

The council approved Phase 1 of the Lyndon Pride downtown sound system installation from City Hall to Burns' Office, contingent on property owner approval. They also hired Harold Bare as a crossing guard at 6th and Topeka at $25 per day, and approved a handicap bathroom rental for the car show not to exceed $300. The council tabled further review of the employee handbook until the next meeting.

• Approved Phase 1 of downtown sound system installation (contingent on property owner approval)
• Hired Harold Bare as crossing guard at 6th and Topeka at $25 per day
• Approved handicap bathroom rental for car show not to exceed $300
• Authorized Mayor, Council President, City Clerk, and City Treasurer as signatories for community center project
• Approved $1,274.92 for KRWA conference and training for maintenance staff
• Tabled continued review of employee handbook until next meeting
• Approved minutes of February 20, 2023 as amended
• Approved bills as presented

Planning

The Lyndon Planning & Zoning Commission is holding a regular meeting with a focus on reviewing zoning regulations as unfinished business. The agenda includes approval of the previous meeting's minutes, public comments, and a report from the zoning administrator. No new business items are listed.

• Review of zoning regulations
• Approval of February 6, 2023 meeting minutes
• Public comments limited to 45 minutes total, 5 minutes per speaker

The Lyndon Planning and Zoning Commission approved the February 2023 meeting minutes as amended and scheduled a public hearing for April 3, 2023, to consider a rezoning request at 402 East 4th Street. The commission also discussed a zoning violation and the status of a permit for a new law enforcement center.

• Approved February 2023 meeting minutes as amended (motion carried)
• Set public hearing for April 3, 2023 at 5:30 p.m. to consider rezoning of 402 East 4th Street
• Noted that no permit has been filed for the new law enforcement center; discussion ongoing due to county budget limitations
• Discussed a fence built without a permit at 405 Cedar; notice of violation sent to property owner

Council

The Lyndon City Council will hold its regular meeting on February 20, 2023, at 7:00 p.m. at City Hall. The main items are reviewing bid results and discussing the budget for the Community Center, along with several routine purchases and agreements. The meeting includes an executive session for non-elected personnel and attorney-client matters.

• Community Center bid results and budget discussion
• Connecting Links Agreement
• Quote for handheld radar
• Annual purchase of water meters
• Purchase of pool chemicals and paint

The council awarded Shirley Construction the contract for the Community Center project at $1,060,000, which is about $264,304 over the original estimate. The council discussed using carryover funds, ARPA money, and general fund capital projects to cover the gap. Other actions included declining the Connecting Links Agreement, renewing flood insurance, and approving various equipment and supply purchases.

• Awarded Shirley Construction $1.06M Community Center contract (carried)
• Declined signing Connecting Links Agreement with Osage County (carried)
• Renewed flood insurance for community center at $2,167 (Option A) (carried)
• Approved $2,499 purchase of handheld radar from Stalker (carried)
• Approved $1,334.60 for tornado siren replacement batteries (carried)
• Approved $7,750 for 50 water meters from Core and Main (carried)
• Approved $7,991 for water service supplies from Olathe Winwater (carried)
• Accepted resignation of maintenance employee Russell Jones effective March 10, 2023 (carried)

Council

The Lyndon City Council will hold its regular meeting on February 6, 2023, at 7:00 p.m. at City Hall. The agenda includes unfinished business on the downtown sound system, removal of string lights, and approval of the 2023 zoning permit and application fee schedule. New business includes quotes for a meter reading wand, water tower telemetry service, truck repair, and hiring a pool manager. The meeting will also address sewer abatements, ash tree removal, and a crossing guard schedule.

• Approval of 2023 Zoning Permit and Application Fee Schedule
• Quote from Core & Main for meter reading wand
• Micro-Comm Annual Service Plan for water tower telemetry system
• Quote to repair 1995 Chevy truck
• Hiring of pool manager

The council approved the 2023 zoning permit and application fee schedule, effective March 1, 2023. They also hired Lisa Reeser as pool manager for the 2023 season at her current wage after an executive session. Several other items were approved, including a meter reading wand purchase, a water tower telemetry service contract, and tree removal at City Park.

• Approved 2023 zoning permit and application fee schedule (unanimous)
• Hired Lisa Reeser as pool manager for 2023 at current wage (unanimous)
• Approved $1,449.00 purchase of meter reading wand (unanimous)
• Approved $2,150.00 Micro-Comm annual service contract for water tower telemetry (unanimous)
• Accepted resignation of Planning and Zoning Commission member Peggy Clark (unanimous)
• Approved $592.89 repair of 1995 Chevy truck (unanimous)
• Approved advertising for crossing guard at $25 per day (unanimous)
• Approved $550.00 quote to remove three ash trees at City Park (unanimous)

Planning

The Lyndon Planning & Zoning Commission will hold its regular meeting to discuss unfinished business, including a lot split for 804 Topeka, and new business, such as a proposed senior housing project at 124 E 6th, solar power permit requirements, and election of a zoning secretary. Public comments are scheduled, with Charles Hanna and Levi Garber listed. The agenda includes routine items like approval of minutes and staff reports.

• Lot split discussion for 804 Topeka
• Proposed senior housing at 124 E 6th by Dan Smith
• Solar power permit requirements
• Election of zoning secretary
• Public comments by Charles Hanna and Levi Garber

The Lyndon Planning and Zoning Commission met on February 6, 2023, but took no substantive actions. Two items were discussed but no action was taken: a lot split for 804 Topeka and a proposed senior housing project at 124 E 6th St. The commission approved the previous meeting's minutes and tabled the election of a zoning secretary.

• Approved minutes from January 16, 2023 meeting (unanimous)
• Tabled election of zoning secretary

Council

The Lyndon City Council is meeting to handle routine business, including accepting a council member's resignation and holding an executive session to discuss non-elected personnel. The agenda contains no major policy decisions or public hearings; it is largely procedural.

• Acceptance of Council Member resignation
• Executive session for non-elected personnel discussion
• Next ordinance number set at 854
• Next resolution number set at 2023-02

The council accepted Katie Shepard's resignation from the council and, after a 10-minute executive session, hired Kathryn Shepard as utility clerk at $15.00 per hour, effective immediately. No other substantive decisions were made.

• Accepted resignation of Councilmember Katie Shepard (motion carried)
• Hired Kathryn Shepard as utility clerk at $15.00 per hour, effective immediately (motion carried)

Council

The January 17, 2023 regular meeting of the Lyndon City Council was not held because a quorum was not present. No decisions were made or business conducted.

Council

The Lyndon City Council will hold its regular meeting on January 3, 2023, at 7:00 p.m. at City Hall. The agenda includes unfinished business on the Jackson Street Project and open records request fees, plus new business items such as a special use permit for the OS CO Law Enforcement Center, a GAAP waiver, software leases, a walkway request, and sewer abatements. The meeting will also include staff reports and an executive session.

• Ordinance No. 853: Special Use Permit Application #22-45 for OS CO Law Enforcement Center
• Resolution 2023-01: 2023 GAAP Waiver
• Jackson Street Project: Certificate of Completions & Final Pay Application #5
• Jayhawk Court Software and Utility Suite annual leases
• Purchase of Annual Vapex System

The council approved Ordinance No. 853 granting a special use permit for the new Osage County Law Enforcement Center. They also approved the Jackson Street Sewer Project final payment, new open records request fees, and several software renewals. A resident's request to use asphalt millings for a walking path was denied, with the council instead directing staff to research a concrete sidewalk cost-share program. In executive session, the council promoted Hannah Small to Deputy City Clerk and Randy Gregory to Assistant Public Works Supervisor, and extended the city clerk's vacation carryover.

• Approved Ordinance No. 853 for special use permit for new law enforcement center (unanimous)
• Authorized final Pay Application #5 for $10,000 to Smoky Hill for Jackson Street Sewer Project (unanimous)
• Approved new open records request fees and procedure with minimum 2-hour fee (unanimous)
• Approved court software renewal for $400 and utility software renewal for $725 (unanimous)
• Denied request to use city asphalt millings for walking path from Monroe to Washington
• Approved Vapex system purchase for sewer headworks not to exceed $2,000 (unanimous)
• Approved sewer abatements totaling $148.43 for three properties (unanimous)
• Promoted Hannah Small to Deputy City Clerk at $16.00/hr and Randy Gregory to Assistant Public Works Supervisor with $2.10/hr raise (unanimous)