Maitland public meetings in 2024

General

The Maitland City Council will meet to negotiate terms for a new Collective Bargaining Agreement with Maitland Professional Firefighters Local 3590. The meeting is scheduled for December 16, 2024, at 1:00 PM in the Council Chambers.

• Negotiation of Collective Bargaining Agreement terms
• Maitland Professional Firefighters Local 3590
• Council Chambers, 1:00 PM

City Council

The City Council will hold a public hearing on an ordinance prohibiting camping and sleeping on public property. The body will also review several resolutions regarding fee schedules, budget amendments, and grant applications for a new public library.

• Ordinance No. 1437: Prohibiting Camping and Sleeping on Public Property
• Resolution No. 29-2024: Grant Application Authorization for New Public Library Construction
• Resolution No. 28-2024: Amending the Schedule of Fees
• Waterfront Structure Appeal: 928 Versailles Circle
• FDEP Grant Award: Dommerich Drive Culvert and Lift Station Resiliency Project

The City Council adopted Ordinance No. 1437 prohibiting camping and sleeping on public property, and approved the consent agenda including fee schedule updates, a library grant application, vehicle purchases, and fund balance designations. The council also affirmed a waterfront structure permit, introduced two LDC text amendments, and approved salary increases for the City Clerk and City Manager.

• Adopted Ordinance No. 1437 prohibiting camping/sleeping on public property (5-0)
• Approved consent agenda including Resolution 28-2024 (fee schedule), Resolution 29-2024 (library grant application), Resolution 30-2024 (solid waste vehicle purchase), Resolution 31-2024 (Live Local Act opt-out), generator purchase, vehicle purchases, janitorial contract, and fund balance designations (5-0)
• Affirmed waterfront structure permit WSP-06-24-50575 for 928 Versailles Circle (5-0)
• Introduced Ordinance No. 1438 (waterfront structure review standards) with public hearing set for Jan 13, 2025 (5-0)
• Introduced Ordinance No. 1439 (shoreline protection standards) with public hearing set for Jan 13, 2025 (5-0)
• Approved 5% salary increase for City Clerk Hollingsworth effective Jan 2025 (5-0)
• Approved 3% salary increase for City Manager Reggentin effective Jan 2025 (5-0)
• Appointed Burr Stevens and Ben Shepard to Lakes Advisory Board for 3-year terms (5-0)

Parks & Recreation Advisory Board

The board will consider approval of the August 7, 2024 meeting minutes and hold a public comment period. It will also review the schematic design update for the Maitland Public Library and Quinn Strong Park project presented by HBM Architecture and RVi Planning + Landscape Architecture.

• Approve meeting minutes from August 7, 2024
• Public comment period
• Review schematic design update for Maitland Public Library and Quinn Strong Park project (HBM Architecture & RVi Planning + Landscape Architecture)

The Parks and Recreation Advisory Board approved the minutes from its August 7, 2024, meeting. The board also received a presentation on the schematic design for the new Maitland Public Library and Quinn Strong Park, with construction anticipated to start in early 2027. No other substantive decisions were made.

• Approved August 7, 2024 meeting minutes (4-0)

City Council

The City Council will hold a public hearing on regulations for solicitors, panhandlers, and peddlers. Members will also consider a new ordinance prohibiting camping and sleeping on public property. The meeting includes updates on the Maitland Public Library and Quinn Strong Park project.

• Ordinance No. 1436: Amending regulations for solicitors, panhandlers, and peddlers
• Ordinance No. 1437: Prohibiting camping and sleeping on public property
• Resolution 26-2024: Purchase of two K-9 vehicles and equipment
• Parks Trust Funds Designation for the Minnehaha Park Project
• Contracts for SCADA services, tree pruning, and lawn care maintenance

The Maitland City Council adopted Ordinance 1436 updating rules for solicitors, panhandlers, and peddlers. It introduced Ordinance 1437 to prohibit camping and sleeping on public property, with a public hearing set for December 9, 2024. The council also approved a hybrid pickleball court reservation policy and reallocated Parks Trust funds to convert a tennis court at Minnehaha Park into four pickleball courts. All votes were unanimous (4-0, with Councilmember Hall Harrison excused).

• Adopted Ordinance 1436 amending solicitor, panhandler, and peddler regulations (4-0)
• Introduced Ordinance 1437 prohibiting camping/sleeping on public property; hearing set Dec 9 (4-0)
• Approved hybrid pickleball open play/reservation policy at city manager's discretion (4-0)
• Reallocated Parks Trust funds from Hill Passive Park to Minnehaha Park for 4 pickleball courts (4-0)
• Approved consent agenda including $92,000 K-9 vehicle purchase and $587,000 utility budget amendment (4-0)
• Approved $7.9M FY25 General Fund carry-forward and other fund carry-forwards (4-0)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on two proposed amendments to the Land Development Code. One amendment revises the Waterfront Structure Review Standards, and the other updates Shoreline Protection Standards and Shoreline Alteration rules. The meeting also includes routine items such as the call to order, pledge of allegiance, and approval of minutes from the October 3, 2024 meeting.

• LDC Text Amendment: Waterfront Structure Review Standards
• LDC Text Amendment: Shoreline Protection Standards and Shoreline Alteration

The Maitland Planning & Zoning Commission approved two Land Development Code text amendments related to waterfront properties: one establishing waterfront structure review standards and another updating shoreline protection standards and shoreline alteration rules. Both were approved as drafted, with the first passing 2-1 and the second unanimously. The commission also approved the minutes from the October 3, 2024 meeting.

• Approved minutes of October 3, 2024 meeting (3-0)
• Approved LDC text amendment: waterfront structure review standards (2-1)
• Approved LDC text amendment: shoreline protection standards and shoreline alteration (3-0)

General

The Special Magistrate Hearing will consider an old case requesting a fine for 330 Seneca Trail. It will also discuss six new cases that involve required FBC 105.1 permits, overgrowth and maintenance violations, and other code compliance issues at specific residential addresses. The hearing will determine whether permits are granted and whether violations are addressed.

• CODE-05-24-2738 – 330 Seneca Trl. – David Dillard requests a fine.
• CODE-08-23-2642 – 1411 Horatio Ave. – Lopez Grullon Investment LLC needs an FBC 105.1 permit.
• CODE-05-24-2742 – 801 Thunder Trl. – Overgrowth, sealed doors/windows, exterior walls, rodent harborage, and vacant structure sealing required.
• CODE-09-24-2804 – 141 Talmeda Trl. – Bradley & Theresa Degler need an FBC 105.1 permit.
• CODE-10-24-2808 – 2502 Saginaw Trl. – Daniel Cohen-Neamie & Ester Kovacs need an FBC 105.1 permit and compliance with Sec.15-5 for work affecting public ways.

The Special Magistrate heard three code enforcement cases regarding property maintenance, permits, and construction site preservation. Respondents were ordered to correct violations by specific deadlines in December and November 2024. Four other cases were removed from the agenda.

• Ordered 801 Thunder Trl. to cure maintenance violations by 12/06/2024
• Ordered 2502 Saginaw Trl. to secure ditch by 11/07/2024 and fill by 12/07/2024
• Ordered 705 N. Lake Sybelia Dr. to cure repeat violation by 11/18/2024
• Removed 330 Seneca Trl. from agenda
• Removed 1411 Horatio Ave. from agenda
• Removed 141 Talmeda Trl. from agenda
• Removed 1950 Thunderbird Trl. from agenda

General

The Maitland City Council will meet on November 5, 2024 to discuss the terms of a collective bargaining agreement for the Maitland Professional Firefighters Local 3590. The agenda includes a call to order, discussion of the CBA negotiation, and adjournment. No other items are listed.

• Collective Bargaining Agreement negotiation for Maitland Professional Firefighters Local 3590

City Council

The City Council will consider Ordinance No. 1436 regarding local business taxes and regulations for solicitors, panhandlers, and peddlers. The body will also review a consent agenda featuring several piggyback contracts and a drinking water construction loan agreement.

• Ordinance No. 1436: Amending regulations for Solicitors, Panhandlers and Peddlers
• State Revolving Fund (SFR) Construction Loan Agreement: Drinking Water DW480252
• Westside Trails Project Design Change Order: CPH, Inc.
• Parks Trust Funds Designation Approval: Minnehaha Park Project
• Administrative Vehicle Replacement Purchase: Seminole Toyota Fleet

The Maitland City Council approved a consent agenda with multiple contracts and grants while pulling and tabling a discussion regarding Parks Trust funds for Minnehaha Park pickleball courts until November 11, 2024. The council also introduced Ordinance No. 1436 to amend local business taxes and regulations concerning solicitors, panhandlers, and peddlers, setting a public hearing for November 11, 2024.

• Approved consent agenda items 1 through 9 and item 11 (5-0)
• Tabled Parks Trust Fund Designation Approval for Minnehaha Park Project to November 11, 2024 (5-0)
• Introduced Ordinance No. 1436 regarding solicitors, panhandlers, and peddlers, and set public hearing for November 11, 2024 (5-0)

General

The Maitland City Council will consider two consent agenda items. One item is the approval of the Community Redevelopment Agency meeting minutes from September 23, 2024. The other item is the approval of the Fiscal Year 2024 CRA auditor engagement and related communication letters with Carr, Riggs & Ingram, LLC. No other decisions are listed on the agenda.

• Approve Community Redevelopment Agency meeting minutes of September 23, 2024
• Approve Fiscal Year 2024 CRA auditor engagement with Carr, Riggs & Ingram, LLC

The Maitland Community Redevelopment Agency met and approved the consent agenda unanimously. This included approving the September 23, 2024 meeting minutes and authorizing the City Manager to execute the FY 2024 auditor engagement letters from Carr, Riggs & Ingram, LLC. No public comments were made and no other substantive decisions were taken.

• Approved consent agenda (6-0)
• Approved September 23, 2024 CRA meeting minutes
• Authorized City Manager to execute FY 2024 auditor engagement letters from Carr, Riggs & Ingram, LLC

General

The Maitland City Council will convene to negotiate terms for a Collective Bargaining Agreement with the Maitland Professional Firefighters Local 3590. The meeting is scheduled for October 22, 2024, at 1:00 PM in the Council Chambers.

• Collective Bargaining Agreement (CBA) negotiations with Maitland Professional Firefighters Local 3590
• Meeting location: Maitland Council Chambers
• Meeting date: October 22, 2024
• Meeting time: 1:00 PM

Lakes Advisory Board

The Lakes Advisory Board will convene to approve the minutes from the September 18, 2024 meeting and review staff reports on new business items. The meeting is scheduled for October 16, 2024, at 6:30 PM in the Council Chambers.

• Approval of September 18, 2024 meeting minutes
• Review of Lakes Advisory Board Staff Report
• Public comment period
• Meeting in Council Chambers
• City Clerk contact for disability assistance

The board approved the minutes from the September 18, 2024 meeting. City Engineer Eide-Cadle provided a staff report regarding lakes data.

• Approved September 18, 2024 meeting minutes (3-0)

City Council

The council will hold a public hearing on four ordinances, including a five‑year Capital Improvements Program for 2025‑2029 and several amendments to the Land Development Code. A presentation on extending the half‑cent sales tax for Orange County Public Schools will also be given. The consent agenda includes approval of prior meeting minutes, an auditor engagement, a data‑inventory agreement with Kimley‑Horn, a signal maintenance contract, a grant administration agreement, a tree‑stock list resolution, and a local state of emergency for Hurricane Milton.

• Ordinance No. 1432: Five‑Year Capital Improvements Program (2025‑2029)
• Ordinance No. 1433: Land Development Code text amendments (various sections)
• Ordinance No. 1434: Amend Land Development Code Article 5, Section 5.6 Residential Tree Protection
• Ordinance No. 1435: Amend Chapter 17.5 Communications of the Maitland City Code
• Presentation: Half‑cent sales tax extension for Orange County Public Schools

The Maitland City Council adopted the five-year Capital Improvements Program (CIP) for 2025-2029 and approved several land development code amendments, including residential tree protection and communications code changes. The council also approved the consent agenda, which included a local state of emergency for Hurricane Milton and a one-year extension of a signal maintenance contract. The CRA meeting was cancelled due to lack of quorum and rescheduled for October 28.

• Adopted Ordinance No. 1432, Five Year CIP 2025-2029 (3-0)
• Adopted Ordinance No. 1433, Land Development Code Text Amendments (3-0)
• Adopted Ordinance No. 1434, Residential Tree Protection amendment (3-0)
• Adopted Ordinance No. 1435, Communications code amendment (3-0)
• Approved Consent Agenda including Resolution No. 25-2024 declaring local state of emergency for Hurricane Milton (3-0)
• Authorized one-year extension of Signal Maintenance agreement with Control Specialists with 10% price increase
• Approved professional services agreement with Brooks & Dun Grant Consulting
• CRA meeting cancelled due to lack of quorum, rescheduled for October 28

Planning & Zoning Commission

The Planning and Zoning Commission will meet to conduct a public hearing regarding a specific development waiver request. The body will also review minutes from the June 20, 2024 meeting.

• Public hearing for DM Waiver request WAIV(2024)-0002 at 425 Sybelia Parkway

The Maitland Planning and Zoning Commission approved a development waiver request (WAIV(2024)-0002) for 425 Sybelia Parkway, finding it meets the standards in Section 2.5.4(b)(4) of the Land Development Code. The vote was 4-1, with Commissioner McIver dissenting. The commission also approved the June 20, 2024 meeting minutes unanimously.

• Approved DM waiver request WAIV(2024)-0002 for 425 Sybelia Parkway (4-1)
• Approved minutes of June 20, 2024 Planning and Zoning Commission meeting (5-0)

General

The Maitland City Council will hold a Special Magistrate hearing to consider old cases and several new code‑enforcement matters. Items include a parking ticket for 9301 Summit Centre Way #4303 and overgrowth, maintenance and sealed‑structure violations at 801 Thunder Trail, 731 Bucher Road, and 1413 Baldwins Court. The council will also address any other business before adjourning.

• Parking Ticket #31319 for Amanda Morris at 9301 Summit Centre Way #4303
• Overgrowth, maintenance and sealed‑structure violations at 801 Thunder Trail (Laurilyn Arrington)
• Overgrowth violation at 731 Bucher Road (Mack McLaughlin)
• Overgrowth and maintenance violation at 1413 Baldwins Court (Legal‑ish)
• Review of old cases and other business

The Special Magistrate upheld a parking violation for Amanda Morris, ordering her to pay the fine within 30 days. Two overgrowth cases were found in violation but cured, and one case was continued for 30 days.

• Found Amanda Morris in violation of parking ticket #31319 and ordered fine payment within 30 days
• Continued overgrowth case for Laurilyn Arrington for 30 days
• Found Mack McLaughlin in violation of Sec. 7-6 overgrowth, but violation cured; may be brought back for repeat violations
• Found Legal-ish LLC in violation of Sec. 7-6 overgrowth and LDC 5.3.9(a), but violation cured; may be brought back for repeat violations

General

The Maitland City Council will meet to discuss the terms of a Collective Bargaining Agreement with Maitland Professional Firefighters Local 3590. The meeting is scheduled for September 24, 2024, at 2:00 PM in the Council Chambers.

• Collective Bargaining Agreement (CBA) negotiations with Maitland Professional Firefighters Local 3590
• Meeting location: Maitland Council Chambers
• Meeting date: September 24, 2024

General

The Maitland City Council will consider several items for the Community Redevelopment Agency, including past meeting minutes and agency goals. A resolution will amend the FY2024 budget, and a separate resolution will adopt the FY2025 CRA annual budget. These items are on the consent agenda and a decision agenda item.

• Community Redevelopment Agency meeting minutes of November 13, 2023
• CRA goals, objectives and standards
• Resolution No. 21-2024: amending Fiscal Year 2024 budget
• Resolution No. 22-2024: Fiscal Year 2025 CRA annual budget

The Maitland Community Redevelopment Agency unanimously adopted Resolution No. 22-2024, setting the FY2025 budget at $2,194,000, which includes a $1,194,000 operating budget and a $1,000,000 repayment to the City. The board also approved the consent agenda, including a $1,500,000 reduction to the FY2024 expenditure budget via Resolution No. 21-2024, and adopted the CRA Goals, Objectives and Standards. All votes were 6-0.

• Adopted FY2025 CRA annual budget of $2,194,000 (6-0)
• Adopted Resolution No. 21-2024 reducing FY2024 budget by $1,500,000 (6-0)
• Approved CRA Goals, Objectives and Standards (6-0)
• Approved November 13, 2023 meeting minutes (6-0)

City Council

The Maitland City Council will consider the FY2025 ad valorem tax rate and the FY2025 annual budget. It will also hear multiple ordinances, including a Live Local Act tax exemption, a fire protection impact fee amendment, a five‑year capital improvements program, and changes to the land development code. Additional items on the consent agenda include a grant supplemental agreement for the Westside Trail project and a ranking for the new public library and park construction management.

• Resolution No. 19-2024: Ad Valorem Tax Rate for Fiscal Year 2025
• Resolution No. 20-2024: Fiscal Year 2025 Annual Budget
• Ordinance No. 1430: Live Local Act Opt Out Ad Valorem Tax Exemption
• Ordinance No. 1432: Introduction of a Five‑Year Capital Improvements Program (2025‑2029)
• Resolution No. 23-2024: Westside Trail Project Supplemental Agreement (FDOT SFGA Grant)

The Maitland City Council adopted the FY2025 budget and set the property tax rate, with a 3-2 vote. The operating millage was set at 5.0465 (rolled-back rate) and the voted debt millage at 0.2020, for a total of 5.2485 mills. The General Fund budget is $39,671,000, with other funds totaling $21,456,000. Councilmembers Wilde and Mayor Lowndes voted against these measures.

• Adopted Resolution 19-2024 setting operating millage at 5.0465 (3-2)
• Adopted Resolution 19-2024 setting voted debt millage at 0.2020 (3-2)
• Approved Resolution 20-2024 adopting FY2025 budgets totaling $61,127,000 (3-2)
• Adopted Ordinance 1430 opting out of Live Local Act tax exemption (5-0)
• Adopted Ordinance 1431 amending fire impact fee (5-0)
• Approved consent agenda including police vehicle purchase and CMAR ranking (5-0)
• Introduced Ordinance 1432 for 2025-2029 CIP, hearing Oct 14 (5-0)
• Introduced Ordinances 1433, 1434, 1435 for land development and communications code changes (5-0)

General

The Maitland Development Review Committee will meet to approve minutes from a prior meeting and consider a petition for a zoning change at 425 Sybelia Parkway.

• Approval of DRC Minutes from May 15, 2024
• Petition No. WAIV(2024)-0002 for 425 Sybelia Parkway

Lakes Advisory Board

The Lakes Advisory Board will meet to approve previous meeting minutes and review a staff report. The agenda is primarily procedural.

• Approval of August 15, 2024 meeting minutes
• Lakes Advisory Board Staff Report

General

The Maitland City Council will meet on September 18, 2024 at 12:00 PM in the Council Chambers. The agenda lists a single decision item: the configuration of the site for the Maitland Public Library and Park Project. No other substantive items are included. Standard procedural items such as call to order, moment of silence, pledge of allegiance, and adjournment are also on the agenda.

• Maitland Public Library and Park Project – decision on site configuration

The City Council approved the current site configuration with modified parking lot concept 1 as the final overall site configuration for the new Maitland Public Library and Quinn Strong park. The decision was made after presentations and public comment. The motion passed unanimously with all five council members voting in favor.

• Approved current site configuration with modified parking lot concept 1 for new library and Quinn Strong park (5-0)

General

The Police Officers and Firefighters Pension Fund Trust Board will review updates on trustee terms, discuss the proposed 2024‑2025 budget, and set dates for the 2025 meetings. The board will also consider routine reports, ratify invoices (Warrant #101), and receive staff updates on state funding and upcoming training conferences.

• Update on trustee terms
• Proposed 2024‑2025 budget for the pension fund
• Proposed 2025 meeting dates
• Invoices for ratification – Warrant #101
• Fund Activity Report for June 6 – September 4 2024

General

The Maitland City Council will meet to negotiate the terms of a collective bargaining agreement for the Maitland Professional Firefighters Local 3590. The agenda lists a call to order, discussion of the CBA negotiation, and adjournment. No other agenda items are included.

• Collective Bargaining Agreement negotiation for Maitland Professional Firefighters Local 3590

City Council

The Maitland City Council will consider a public hearing on Resolution No. 18-2024 to adopt the tentative millage rate for Fiscal Year 2025. The meeting includes presentations of the Vision Zero Action Plan by VHB, Inc. and the FY24 Financial Summary for the third quarter. Two ordinances will be introduced: Ordinance No. 1430 for a Live Local Act tax exemption and Ordinance No. 1431 to amend the fire protection impact fee. Several items are on the consent agenda, including meeting minutes and a mutual aid agreement with the Seminole County Sheriff's Office.

• Presentation: Vision Zero Action Plan by VHB, Inc.
• Presentation: FY24 Financial Summary – 3rd Quarter
• Public Hearing: Resolution No. 18-2024 – Adopt tentative millage rate for FY 2025
• Ordinance No. 1430 – Live Local Act opt‑out ad valorem tax exemption
• Ordinance No. 1431 – Amend fire protection facilities and services impact fee

The City Council unanimously adopted Resolution 18-2024 setting the tentative FY2025 operating millage rate at 5.0465 (equal to the rolled-back rate), a voted debt millage of 0.2020, and a tentative General Fund budget of $39,671,000. The council also approved the consent agenda, including the Vision Zero Action Plan and a mutual aid agreement with Seminole County, and introduced two ordinances for future public hearings.

• Adopted tentative FY25 operating millage rate of 5.0465 (5-0)
• Adopted tentative voted debt millage rate of 0.2020 (5-0)
• Adopted tentative General Fund budget of $39,671,000 (5-0)
• Approved consent agenda including Vision Zero Action Plan and mutual aid agreement (5-0)
• Introduced Ordinance 1430 (Live Local Act opt-out) for Sept 23 hearing
• Introduced Ordinance 1431 (fire impact fee amendment) for Sept 23 hearing

General

The City Council will review the rankings of evaluators for RFQ 710‑2024‑01, the construction manager‑at‑risk contract for the Library & Park project. After the rankings are announced, the selection committee will present its recommendation. Public comment will be allowed for up to three minutes per speaker.

• Instructions to evaluators for RFQ 710‑2024‑01
• Announcement of evaluator rankings for Library & Park project
• Public comment (maximum three minutes per speaker)
• Selection committee recommendation on contract award

The Selection Committee ranked five firms for the Construction Management At Risk (CMAR) services for the new Public Library and Park Project, with Turner Construction Company ranked first. The committee unanimously recommended that City Council approve the ranking and begin negotiations with Turner Construction. No public comments were made during the meeting.

• Ranked Turner Construction Company as top firm for CMAR services (4-0)
• Recommended City Council approve ranking and start negotiations with Turner Construction (4-0)

General

The Special Magistrate is conducting hearings regarding city code violations. The meeting includes one old case and two new cases involving property maintenance and permits.

• Case CODE-06-24-2738: David Dillard, 330 Seneca Trl. (debris and insect control)
• Case CODE-08-24-2784: Carlton & Kathleen Miller, 260 White Oak Cir. (swimming pools, junk/debris, and permit requirements)
• Case CODE-07-24-2762: Development Associates INC, 760 Hillcrest Ave. (overgrowth and maintenance)

The Special Magistrate heard one old case and ordered fines for a property at 330 Seneca Trl. The respondent was not present. The property was found not in compliance since June 14, with fines of $100 per day to continue, and 30 days added for appeal. Two new cases were removed from the agenda.

• Ordered $100/day fines for property at 330 Seneca Trl, continuing until compliance (CODE-06-24-2738)
• Added 30 days to the order for appeal for property owner David Dillard
• Removed case CODE-08-24-2784 (260 White Oak Cir) from agenda
• Removed case CODE-07-24-2762 (760 Hillcrest Ave) from agenda

General

The City Council will hold a workshop on September 4, 2024 at 6:00 PM in the Council Chambers. The agenda includes a discussion of the site configuration for the Maitland Public Library and Park Project. No other items are listed. The meeting will conclude with adjournment.

• Discussion of site configuration for the Maitland Public Library and Park Project

The City Council held a workshop to discuss the Maitland Public Library and Park project site configuration, with three parking lot concepts presented. After public comment, the council deferred any direction due to an incomplete council and agreed to call a special meeting within two weeks for modified design options. No formal decisions were made.

• Deferred direction on library/park site configuration pending full council attendance
• Scheduled special meeting within two weeks for modified design options for concepts 1 and 3

City Council

The Maitland City Council meeting will approve the minutes from August 12, 2024, and consider a resolution updating solid waste collection and disposal rates. It will also review a mutual aid agreement with the Orange County Sheriff's Office and an emergency transport vehicle remount contract with ETR, LLC. These items are on the consent agenda.

• City Council Meeting Minutes of August 12, 2024
• Resolution No. 16-2024 Solid Waste Rates for Collection and Disposal of Commercial, Residential and Multifamily Solid Waste Refuse and Recyclables
• Mutual Aid Agreement for Operational Assistance and Voluntary Cooperation with Orange County Sheriff's Office
• Emergency Transport Vehicle Remount contract with ETR, LLC

The City Council approved the consent agenda as presented, which included adopting Resolution No. 16-2024 for solid waste service rates, authorizing a mutual aid agreement with the Orange County Sheriff's Office through 2028, and approving a $213,475 emergency transport vehicle remount. The meeting was brief with no public comments or other business.

• Approved consent agenda (3-0)
• Adopted Resolution No. 16-2024 for solid waste rates
• Authorized mutual aid agreement with Orange County Sheriff's Office through 2028
• Approved $213,475 emergency transport vehicle remount

Lakes Advisory Board

The Lakes Advisory Board will meet to approve previous meeting minutes and review a staff report. The agenda contains no specific votes or proposed ordinances.

• Approval of June 19th, 2024 meeting minutes
• Lakes Advisory Board Staff Report

The Lakes Advisory Board approved the minutes from the June 19, 2024 meeting. Chair Lee Hale announced he is stepping down due to moving out of city limits, and the board voted to make Vice-Chair Colleen Lilling Chairperson Elect. Board Member Paul Brennan was elected Vice-Chair Elect. No other substantive decisions were made.

• Approved minutes from June 19, 2024 meeting (unanimous)
• Approved Colleen Lilling as Chairperson Elect (unanimous)
• Approved Paul Brennan as Vice-Chair Elect (unanimous)

General

The City of Maitland will hold a rating meeting for RFQ 710-2024-01 concerning the Maitland Public Library & Park Project. The selection committee will review and clarify the scoring of proposals and consider how many firms should be invited to give presentations. No other decisions are listed on the agenda.

• Clarify proposal scores for RFQ 710-2024-01 (Maitland Public Library & Park Project)
• Consider number of firms to be invited for presentations
• Rating meeting for the public library and park project

The selection committee for the Maitland Public Library & Park project reconvened to correct a scoring discrepancy from the August 14 meeting. After recalculating, the committee approved moving forward with the top five highest-scoring firms instead of the original top four. Presentations are tentatively scheduled for September 5, 2024.

• Approved shortlist of top 5 firms for RFQ 710-2024-01 (4-0)
• Corrected score discrepancy: H.J. High Construction score changed from 55 to 66
• Corrected score discrepancy: Meyer Najem Construction score changed from 66 to 55
• Expanded shortlist from 4 to 5 firms after recalculation

General

The city is holding a rating meeting for RFQ 710-2024-01 regarding the Maitland Library & Park Project. Evaluators will announce rankings and the selection committee will provide a recommendation.

• Evaluation of RFQ 710-2024-01 for the Maitland Library & Park Project

The Selection Committee rated 12 firms for RFQ 710-2024-01 and voted to shortlist the top four for presentations. The shortlisted firms are Turner Construction, Pirtle Construction, Williams Company Building Division, and Oelrich Construction. Presentations are tentatively scheduled for September 5, 2024.

• Shortlisted top 4 firms for Library & Park Project (3-0)
• Turner Construction shortlisted with 87.875 points
• Pirtle Construction shortlisted with 82 points
• Williams Company Building Division shortlisted with 79.625 points
• Oelrich Construction shortlisted with 79.5 points

City Council

The Maitland City Council will consider downtown density changes and 17-92 road improvements. The meeting includes a public hearing on a right-of-way abandonment and several consent agenda items.

• Public Hearing: Ordinance No. 1429 regarding Right-of-Way Abandonment on Ellington Drive
• Decision: Downtown Maitland Density
• Decision: 17-92 Mobility Improvements
• Consent Agenda: Approval of FY25 Solid Waste Fund Budget
• Consent Agenda: Adoption of Environmental Stormwater Utility Fee ERU Rate

The City Council unanimously approved a consent agenda that included a $1.8 million contract for boardwalk rehabilitation, a $100,000 amendment to the solid waste fund budget, and a new stormwater fee of $16.72 per month per equivalent residential unit. The council also voted to notify the Department of Commerce of intent to amend the Comprehensive Development Plan regarding downtown density, and to notify the DOT about pedestrian improvements on US 17/92. All decisions were unanimous.

• Adopted Ordinance No. 1429 vacating a portion of Ellington Drive (5-0)
• Approved consent agenda including minutes, budget amendment, stormwater fee, and boardwalk contract (5-0)
• Adopted Resolution No. 14-2024 amending FY2024 Solid Waste Fund Budget with $100,000 additional appropriation (5-0)
• Adopted Resolution No. 15-2024 establishing stormwater utility fee of $16.72 per ERU per month, effective Oct 1, 2024 (5-0)
• Authorized City Manager to execute GMP contract with A2 Group, Inc. for boardwalk rehabilitation projects at $1,802,914 with $99,960 contingency (5-0)
• Authorized staff to notify Department of Commerce of intent to amend Comprehensive Development Plan regarding downtown density (5-0)
• Authorized staff to notify DOT to include pedestrian improvements at US 17/92 intersections with Greenwood Drive/Mayo Avenue and E. Packwood Avenue (5-0)

General

The Special Magistrate will hear five code enforcement cases regarding property maintenance, construction permits, and environmental preservation. The hearing is scheduled for August 7, 2024, at 9:30 AM in the Council Chambers.

• Hearing for Herbert Green Jr. at 2641 Carver Ave. regarding grass, weeds, and trash
• Hearing for MWAD Phase II at 8801 Albemarle Rd. regarding pollution and construction
• Hearing for John & Alicia Waller at 1681 Shawnee Trl. regarding brush and development
• Hearing for Michael Dipasqua at 4 Shadow Ln. regarding building without a permit
• Hearing for Donald & Carole Scarlett at 6 Shadow Ln. regarding building without a permit

The Special Magistrate heard five code enforcement cases, all resulting in findings of violation with deadlines to cure. Four respondents were absent; one appeared. Fines up to $250 per day were authorized if violations are not cured by the specified dates.

• Found Herbert Green Jr. in violation for overgrowth, parking, trash, and exterior structure issues; cure by 9/7/2024, exterior by 8/22/2024
• Found MWAD Phase II in violation for discharge and preservation; cure by 9/7/2024 or face fines up to $250/day
• Found John & Alicia Waller in violation for preservation and overgrowth; cure by 8/22/2024 or face fines up to $250/day
• Found Michael Dipasqua in violation for building without permit; cure by 8/22/2024 or face fines up to $250/day
• Found Donald & Carole Scarlett in violation for building without permit; cure by 8/22/2024 or face fines up to $250/day

Parks & Recreation Advisory Board

The Maitland Parks & Recreation Advisory Board will meet on August 7, 2024 at 6:30 PM in the Council Chambers. The board will consider updates to the FY25 Capital Improvement Plan and the construction of a pickleball court in Minnehaha Park. It will also approve the minutes from the March 6, 2024 meeting. A public period will be provided for community comments.

• FY25 Capital Improvement Plan Updates
• Minnehaha Park Pickleball Court Construction
• Approve the Meeting Minutes of March 6, 2024

The Parks and Recreation Advisory Board approved the minutes from the March 6, 2024 meeting. Staff reported that due to reduced revenue and higher costs, Sybelia Beach Park renovations are postponed except for restroom improvements, while the Westside Trail project will proceed. The board also heard that City Council approved converting a tennis court at Minnehaha Park into four permanent pickleball courts, with a possible grant application.

• Approved minutes of March 6, 2024 (3-0)
• Noted Sybelia Beach Park renovations postponed; only restroom improvements will proceed
• Noted Westside Trail project will proceed
• Noted City Council approved conversion of Minnehaha Park tennis court to four pickleball courts

City Council

The Maitland City Council will hold a workshop to review the proposed Fiscal Year 2025 budgets for the Community Redevelopment Agency, Stormwater, Solid Waste, and Water & Wastewater funds.

• Community Redevelopment Agency (CRA) FY25 budget presentation
• Stormwater Environmental Utility Fund FY25 budget presentation
• Solid Waste Fund FY25 budget presentation
• Water & Wastewater Fund FY25 budget presentation
• Miscellaneous Funds FY25 budget presentation

The City Council held a budget workshop to review FY25 recommendations for the CRA, Stormwater, Solid Waste, and Utility funds. Proposed rate increases were discussed: $6.00 per ERU for stormwater and 6% residential, 12% commercial, and 18% compactor for solid waste. No formal votes were taken; rate-setting and budget adoption are scheduled for later dates.

• Reviewed FY25 budget recommendations for CRA, Stormwater, Solid Waste, and Utility funds
• Discussed proposed Stormwater Fund rate increase of $6.00 per ERU
• Discussed proposed Solid Waste Fund rate increases of 6% residential, 12% commercial, 18% compactor
• Scheduled Stormwater rate setting for August 12, 2024
• Scheduled Solid Waste rate setting for August 26, 2024
• Scheduled first reading of FY25 budget, CIP, and millage rate for September 9, 2024
• Scheduled second reading and adoption for September 23, 2024

General

The Vision Zero Working Group is meeting to discuss the Maitland Vision Zero Action Plan. The group will also review and approve minutes from the March 4, 2024 meeting.

• Discussion of Maitland Vision Zero Action Plan
• Approval of March 4, 2024 meeting minutes

City Council

The City Council will meet to decide on the proposed millage rate and a right-of-way abandonment. The body will also discuss pickleball court construction and sidewalks for Dommerich Hills.

• Proposed millage rate setting
• Ordinance No. 1429: Right-of-Way Abandonment Ellington Drive
• Dommerich Hills Sidewalks
• Waterhouse Roof Replacement Project contract with Johnson-Laux Construction, LLC
• Pickleball Court Construction discussion

The City Council set the rolled-back millage rate at 5.0465, the proposed operating millage at 5.0465, and the voted debt millage at 0.2020, for a combined total of 5.2485 mills. They also scheduled the public hearing on the tentative FY25 budget for September 9, 2024. The council approved the consent agenda, including a $208,000 contract for the Waterhouse roof replacement, and postponed sidewalks in the Dommerich Hills project, reducing costs by $600,000.

• Adopted rolled-back millage rate of 5.0465 for 2024 (4-0)
• Adopted proposed operating millage rate of 5.0465 for 2024 (4-0)
• Adopted voted debt millage rate of 0.2020 for 2024 (4-0)
• Approved Sept. 9, 2024, 6:30 p.m. public hearing on tentative FY25 budget (4-0)
• Approved consent agenda including $208,000 Waterhouse roof replacement contract with Johnson-Laux Construction (4-0)
• Approved postponing sidewalks on Chinook, Huron, Tomahawk, Chickapee, and east Kewannee Trails in Dommerich Hills (4-0)
• Introduced Ordinance No. 1429 to vacate a portion of Ellington Drive, with public hearing set for Aug. 12, 2024 (4-0)
• Council consensus to convert one tennis court to four pickleball courts at Minnehaha Park using Park Trust Fund revenues

City Council

The City Council is meeting for a budget workshop to review funding requests for the next fiscal year. The session focuses on contribution proposals from two local institutions.

• Maitland Public Library FY25 contribution proposal and funding request
• Art & History Museums of Maitland FY25 contribution proposal and funding request

The City Council conducted a budget workshop to review funding requests for the upcoming fiscal year. No formal votes or decisions were recorded during the session.

City Council

The City Council is holding a workshop to review the draft of the FY25 General Fund Budget. This meeting is dedicated to the presentation of the budget draft.

• Presentation of FY25 General Fund Budget Draft

The City Council held a workshop to review the FY25 General Fund draft budget. Council reached a consensus to include the Dommerich Drive sidewalk design cost in the budget and use a CRA repayment to address the budget shortfall.

• Consensus reached to include Dommerich Drive sidewalk design cost in FY25 budget
• Consensus reached to use CRA repayment to the General Fund to address budget shortfall

City Council

The City Council will consider several items on the consent agenda, including cybersecurity services and meeting minutes. The council will also address a sanitary sewer assessment for Dommerich Hills Phases 1-4 and the Westside Trail Project construction GMP.

• Westside Trail Project Construction GMP
• Dommerich Hills Phases 1-4 Sanitary Sewer Assessment (Resolution 13-2024)
• Arctic Wolf Cybersecurity Services
• Approval of June 24, 2024, meeting minutes

The City Council approved several consent items, including a multi-million dollar trail project and cybersecurity procurement. The council also adopted a sanitary sewer assessment roll for Dommerich Hills. A proposal to postpone certain sidewalk improvements was discussed and deferred for further information.

• Approved procurement of Arctic Wolf cybersecurity services for $197,557.16 (5-0)
• Adopted Resolution 13-2024 for Dommerich Hills Phases 1-4 sanitary sewer assessment roll (5-0)
• Authorized $3,710,964 GMP amendment and $4,750,283 budget transfers for Westside Trail Project (5-0)
• Approved June 24, 2024 meeting minutes (5-0)
• Tabled decision on postponing sidewalk improvements for several streets pending cost savings data

City Council

The Maitland City Council will review a fire impact fee study and rate proposal. The meeting includes public hearings regarding a sanitary sewer assessment for Dommerich Hills and an interlocal agreement for Central Florida commuter rail. Additionally, the council will address several board appointments.

• Fire Impact Fee Study and Rate Proposal (Raftelis Financial Consultants, Inc.)
• Resolution No. 11-2024: Dommerich Hills Phases 1-4 sanitary sewer assessment
• Interlocal Agreement for Central Florida Commuter Rail
• Westside Trail Project Construction GMP
• Mohican Trail Waterline Replacement agreement amendment (CPH Consulting LLC)

The Maitland City Council voted unanimously to direct the City Manager to give Orange County notice of termination of the interlocal agreement funding the Maitland Station in the Central Florida Commuter Rail Transit System, then separately adopted a Second Amendment to that agreement and agreed to hold the termination notice in abeyance while talks continue. The council also adopted Resolution 11-2024 to use the uniform method of collecting non-ad valorem assessments for the Dommerich Hills Phases 1-4 sanitary sewer capital project, starting with the 2025 tax bill collected by the Orange County Tax Collector. It approved a $1,039,319.00 construction contract for the Westside Trail Project section adjacent to Lake Destiny plus a one-year FDEP grant extension, and accepted a fire impact fee report with proposed new rates, authorizing the City Manager to bring a future ordinance. Board appointments were made, and the Transportation Advisory Board appointments were tabled.

• Adopted Resolution 11-2024 for uniform collection of non-ad valorem assessments for Dommerich Hills Phases 1-4 sanitary sewer, beginning on the 2025 tax bill (5-0)
• Approved directing the City Manager to give Orange County notice of termination of the Maitland Station interlocal agreement under Section 6.2(d)(1) (5-0)
• Adopted the Second Amendment to the Central Florida Commuter Rail Transit System Interlocal Agreement, subject to Board of County Commissioners approval (5-0)
• Approved holding the termination notice in abeyance under the Second Amendment while parties continue discussions (5-0)
• Approved consent agenda items #1 (June 10, 2024 minutes) and #3 (CPH Consulting amendment #2, $23,365.00 for Mohican Trail water main replacement) (5-0)
• Authorized the City Manager to execute the Westside Trail Project GMP contract for the section adjacent to Lake Destiny, $1,039,319.00, and approved a one-year FDEP grant extension to August 3, 2025 (5-0)
• Accepted the fire impact fee report and proposed new rates, authorizing the City Manager to introduce a future ordinance amending fire impact fees for new construction (5-0)
• Appointed Melissa Soto to the Parks & Recreation Advisory Board (3-2 poll) and Gregory Hardwick and Eddie Baird to the Planning and Zoning Commission; re-appointed Ivan Valdes to the Police Officers and Firefighters Pension Trust Fund Board; tabled Transportation Advisory Board appointments (5-0)

General

The Planning and Zoning Commission will hold public hearings regarding amendments to the Land Development Code. These include changes to Chapter 5.6 Residential Tree Protection and various other sections.

• Land Development Code Text Amendment of Chapter 5.6 Residential Tree Protection
• Land Development Code Text Amendment -- Various Sections

The Planning and Zoning Commission approved minutes from its December 7, 2023 meeting and forwarded two proposed Land Development Code text amendments to City Council with recommendations of approval. One amendment concerns residential tree protection; the other covers various sections and was forwarded subject to removing the first reference to freestanding emergency rooms and changing the definition of dwelling unit. No members of the public spoke during the public period or the public hearings. The meeting adjourned at 6:57 PM.

• Approved minutes of the December 7, 2023 Planning and Zoning Commission meeting (3-0)
• Forwarded LDC text amendment on Chapter 5.6 residential tree protection to City Council with recommendation of approval (3-0)
• Forwarded LDC text amendment on various sections to City Council with recommendation of approval, subject to removing the first reference to freestanding ER and replacing 'independent housekeeping' with 'living unit' in the dwelling unit definition (3-0)

Lakes Advisory Board

The Lakes Advisory Board will review a staff report and approve minutes from the May 15, 2024, meeting. The agenda contains no other specific business items.

• Approval of May 15, 2024, minutes
• Lakes Advisory Board Staff Report

The board approved the minutes from the May 15, 2024 meeting. Environmental Scientist Steven provided a report on lakes data and herbicide education. Chair Hale discussed the possibility of canceling the July meeting.

• Approved May 15, 2024 meeting minutes (2-0)

Transportation Advisory Board

The Transportation Advisory Board will discuss the Maitland Areawide Study. The meeting also includes the approval of minutes from the April 11, 2024, meeting.

• Maitland Areawide Study
• Approval of April 11, 2024, meeting minutes

General

The Police & Firefighters Pension Trust Fund Board will review the quarterly investment report as of March 31, 2024. The meeting also includes updates on trustee terms and legal interpretations regarding retirement eligibility.

• Quarterly investment report as of March 31, 2024
• Update on Trustee terms
• Ratification of Warrants #99 and #100
• Fund Activity Report for March 7, 2024 - June 5, 2024
• Legal updates regarding retirement eligibility and Mariner contract

City Council

The City Council will consider quitclaim deeds for properties on Minnehaha Circle and a decision regarding the Greenwood Gardens Stormwater Improvement Project. The agenda also includes a resolution to transfer $2,381,918 from the General Fund to the FY24 Space Needs Fund.

• Transfer of $2,381,918 from the General Fund to the FY24 Space Needs Fund
• Quitclaim deeds for 50, 70, and 90 Minnehaha Circle
• Greenwood Gardens Stormwater Improvement Project decision
• FDOT grant for Westside Trail Project
• Design contract for Maitland Library and Quinn Strong Park

The City Council approved a design contract for the new Maitland Library and Quinn Strong Park. Council also authorized several property transfers via quitclaim deeds and approved various infrastructure and vehicle expenditures.

• Approved $2,381,918 design contract for new Maitland Library and Quinn Strong Park (4-0)
• Adopted Ordinance No. 1426 to transfer city property at 50 Minnehaha Circle (4-0)
• Adopted Ordinance No. 1427 to transfer city property at 70 Minnehaha Circle (4-0)
• Adopted Ordinance No. 1428 to transfer city property at 90 Minnehaha Circle (4-0)
• Authorized $2,381,918 transfer from General Fund for FY24 Space Needs Fund (4-0)
• Accepted $500,000 FDOT grant for Westside Trail Project (4-0)
• Approved $183,487 purchase of Utility replacement vehicle (4-0)
• Reallocated $500,000 from Greenwood Gardens Stormwater Project to Environmental Stormwater Fund (4-0)

General

The Special Magistrate will hear two cases regarding code enforcement and a parking ticket. The items include issues with insect control and debris at 330 Seneca Trl and a parking violation at 900 S Orlando Ave.

• Code enforcement case for 330 Seneca Trl involving insect control and debris accumulation
• Parking ticket appeal for 900 S Orlando Ave

The Maitland Special Magistrate heard two cases on June 5, 2024. For a code enforcement case regarding 330 Seneca Trail, the magistrate ordered violations to be resolved by June 14, 2024, or face a fine of $100.00 per day. In a parking ticket appeal for 900 S Orlando Ave, the magistrate upheld the fine and gave the respondent until August 5, 2024, to pay.

• Ordered 330 Seneca Trail code violations resolved by June 14, 2024, or subject to $100.00 per day fine
• Upheld parking ticket fine for 900 S Orlando Ave with payment due on or before August 5, 2024

General

The selection committee is meeting to announce evaluator ratings and make a recommendation regarding RFQ 410-2024-01. The proceedings include instructions to evaluators and a period for public comment.

• Selection Committee recommendation for RFQ 410-2024-01

General

The Development Review Committee is meeting to provide recommendations on a specific property petition. The body will also review and approve minutes from the February 21, 2024 meeting.

• Petition No. ABND-(2023)-0001 regarding 1039 Quinwood Lane

The Development Review Committee approved a petition for right-of-way abandonment at 1039 Quinwood Lane. The approval is subject to two conditions outlined in the committee's recommendation report.

• Approved February 21, 2024 meeting minutes (3-0)
• Approved right-of-way abandonment at 1039 Quinwood Lane (3-0)

Lakes Advisory Board

The Lakes Advisory Board will meet to review old business regarding herbicide chemicals. The board will also consider a new staff report.

• Discussion of herbicide chemicals
• Review of Lakes Advisory Board Staff Report

The board approved the minutes from the April 17, 2024 meeting. City Engineer Eide-Cadle provided reports on herbicide chemical use over the last two years and general lakes data.

• Approved April 17, 2024 meeting minutes

City Council

The City Council will hold a public hearing regarding a non-exclusive natural gas franchise agreement with Lake Apopka Natural Gas District. The body will also discuss a 5-year Capital Improvements Plan and consider several infrastructure and utility contracts.

• Ordinance No. 1425: Non-Exclusive Natural Gas Franchise Agreement with Lake Apopka Natural Gas District
• Resolution No. 7-2024: Mohican Trail Sidewalk Project (FDOT Grant)
• Resolution No. 9-2024: Westside Trail Project (FDOT Grant)
• Resolution No. 8-2024: Budget appropriation for purchase of police boat
• Introduction of Quitclaim Deeds for 50, 70, and 90 Minnehaha Circle

The City Council adopted a non-exclusive natural gas franchise agreement with Lake Apopka Natural Gas District. The council also approved a series of infrastructure and service contracts via the consent agenda, including emergency debris hauling and sewer improvements.

• Adopted Ordinance No. 1425 for Natural Gas Franchise Agreement with Lake Apopka Natural Gas District (4-0)
• Approved $4,623,809.90 emergency debris hauling contract with Ceres Environmental Services, Inc. (4-0)
• Adopted Resolution No. 6-2024 for Dommerich Hills Phases 1-4 sanitary sewer improvements (4-0)
• Approved $300,000 FDOT grant for Mohican Trail Sidewalk Project (4-0)
• Approved $500,000 FDOT grant for Westside Trail Project (4-0)
• Authorized $85,008.20 for an upgraded police patrol boat (4-0)
• Introduced quitclaim deeds for 50, 70, and 90 Minnehaha Circle (4-0)
• Re-appointed Grey Binford to the Community Redevelopment Agency Advisory Board

General

The city is holding a ranking meeting for RFP 422-2024-02 regarding emergency debris monitoring services. Evaluators will announce their rankings and the selection committee will provide a recommendation.

• RFP 422-2024-02 for Emergency Debris Monitoring Services

General

The selection committee will meet to announce evaluator rankings and provide a recommendation for RFP 422-2024-01. This process determines the vendor for emergency debris hauling and disposal services.

• RFP 422-2024-01: Emergency Debris Hauling & Disposal

General

The body is meeting to discuss policy issues and essential priorities for 2025. The session includes a review of a proposed 5-year capital plan.

• Proposed 5-Year Capital Plan
• 2025 Essential Priorities
• Policy Issues

City Council

The City Council will introduce an ordinance for a non-exclusive natural gas franchise agreement. Members will also discuss density and floor area ratio (FAR) for Downtown Maitland.

• Ordinance No. 1425: Non-Exclusive Natural Gas Franchise Agreement with Lake Apopka Natural Gas District
• Crown Castle Agreement Amendment
• Interlocal Agreement: South Seminole and North Orange County Wastewater Transmission Authority
• Downtown Maitland Density/FAR discussion
• Arbor Day Proclamation

The City Council approved a consent agenda including a wireless license amendment and a wastewater interlocal agreement. Council also introduced an ordinance for a natural gas franchise agreement with the Lake Apopka Natural Gas District.

• Approved City Council Meeting Minutes of April 8, 2024 (4-0)
• Authorized Fourth Amendment to License Agreement with New Cingular Wireless PCS, LLC (4-0)
• Authorized Mayor to execute Amended and Restated Interlocal Agreement for South Seminole and North Orange County Wastewater Transmission Authority (4-0)
• Introduced Ordinance No. 1425 for Non-Exclusive Natural Gas Franchise Agreement with Lake Apopka Natural Gas District and set public hearing for May 13, 2024 (4-0)

Lakes Advisory Board

The Lakes Advisory Board will meet to review previous minutes and receive a staff report. No specific projects or ordinances are listed on the agenda.

• Approval of February 21st, 2024 meeting minutes
• Lakes Advisory Board Staff Report

The board approved the minutes from the February 21, 2024, meeting. Members discussed potential future education topics regarding lake pathogens, septic-to-sewer projects, and herbicide use.

• Approved February 21, 2024 meeting minutes (4-0)

Transportation Advisory Board

The board will elect a Chairperson and Vice-Chairperson for the upcoming term. The meeting also includes a discussion regarding the FY 2025-2029 Transportation Capital Improvement Plan.

• Election of Chairperson and Vice-Chairperson
• FY 2025-2029 Transportation Capital Improvement Plan

City Council

The City Council will meet to certify the results of the 2024 municipal election. The body will also consider items related to water line repairs and lift station construction.

• 2024 Municipal Election Certificate & Results
• Lake Ave Emergency Water Line Repair with Cathcart Construction Company
• Lift Station #7 Relocation Construction GMP with Oelrich Construction, Inc.
• Florida State Revolving Fund Loan Amendment 3 to Loan Agreement WW480270

The City Council accepted official election results showing voter approval for bonds to finance a new public library and park project. The council also approved several infrastructure expenditures and a loan amendment via the consent agenda.

• Accepted 2024 election results for $14M public library and park bonds (5-0)
• Approved $50,378 emergency water line repair by Cathcart Construction Company (5-0)
• Authorized $1,676,415 GMP for Lift Station No. 7 Relocation with Oelrich Construction, Inc. (5-0)
• Authorized $167,600 contingency for Lift Station No. 7 Relocation (5-0)
• Approved $4,520 agreement amendment with Burgess and Niple, Inc. for easement acquisitions (5-0)
• Authorized third amendment to State Revolving Fund Loan WW480270 (5-0)
• Approved March 25, 2024 meeting minutes (5-0)

City Council

The City Council will conduct an inauguration ceremony for re-elected Mayor John Lowndes and select a Vice Mayor. The body will also review park and recreation survey results and consider several professional service agreements.

• Oath of Office for Mayor John Lowndes
• Selection of Vice Mayor
• Professional Services Agreement with Walter P Moore
• Piggyback Contract with Universal Engineering Sciences, Inc. for building plan review and inspection
• Minor Subdivision Petition# SUB (2023)-0001 E. Ventris Lane

The City Council appointed Councilmember Lori Wurtzel as Vice Mayor. The Council also approved several consent items, including professional services agreements for building assessments and plan reviews.

• Selected Councilmember Lori Wurtzel as Vice Mayor
• Approved $100,752 engineering services agreement with Walter P Moore (5-0)
• Approved extension and expenditures exceeding $50,000/year for Universal Engineering Sciences, Inc. (5-0)
• Approved Minor Subdivision Petition #SUB (2023)-0001 E. Ventris Lane (5-0)
• Approved City Council Meeting Minutes of March 11, 2024 (5-0)

General

The Board is meeting to review the October 1, 2023, actuarial valuation and the December 31, 2023, investment report. Members will discuss upcoming trustee term expirations and a periodic vendor review of AndCo Consulting.

• Review of October 1, 2023, actuarial valuation report by Foster & Foster
• Review of December 31, 2023, quarterly investment report by AndCo
• Vendor review of AndCo Consulting (contracted since October 1, 2011)
• Trustee term expirations for Matt Cross (May 19, 2024) and Ivan Valdes (June 23, 2024)
• Ratification of Warrant #98

City Council

The City Council will meet to discuss the 60% design for Independence Lane North. The body will also consider a budget amendment for the Law Enforcement Trust Fund and changes to the city's purchasing policy.

• Independence Lane North 60% Design discussion
• Resolution 4-2024: Amended FY24 Law Enforcement Trust Fund Budget and firearm purchase
• Resolution 5-2024: Amendments to the City's Purchasing Policy
• Lift Station 42 CEI Services Amendment
• Amendments to Maitland Public Library Board of Trustees Bylaws

The City Council approved a consent agenda including a budget amendment for firearms and updates to the city's purchasing policy. Council members discussed the 60% design for Independence Lane North but took no formal action on the project.

• Approved February 26, 2024 meeting minutes
• Authorized $13,150.24 amendment for Lift Station No. 42 CEI services (5-0)
• Adopted Resolution 4-2024 amending FY24 Law Enforcement Trust Fund Budget for $65,000 firearms purchase (5-0)
• Adopted Resolution 5-2024 amending the City's Purchasing Policy (5-0)
• Approved Maitland Public Library Board of Trustees Bylaws (5-0)

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board will meet to discuss the Capital Improvement Plan for fiscal year 2025. The board will also review minutes from the January 3, 2024 meeting.

• Discussion: FY25 Parks and Recreation Capital Improvement Plan
• Approval of January 3, 2024 meeting minutes

The board approved the minutes from the January 3, 2024 meeting. Members discussed the FY25 Capital Improvement Plan and reviewed preliminary results from a community mail survey regarding park priorities.

• Approved January 3, 2024 meeting minutes (4-0)

General

The Special Magistrate will hold hearings to address various code violations. These cases involve parking tickets, unsecured pools, work without permits, and erosion control standards.

• Parking ticket for 701 Lake Lilly Dr.
• Unsecured pool violation at 1930 Old Creek Ln.
• Work without permit at 941 Collie Ln.
• Erosion Control Standards violations at 705 and 763 N Lk Sybelia Dr.
• Work in ROW without permit at 304 Cliffwood Ct. and 170 Marion Wy.

Special Magistrate Dan Mantzaris granted one parking ticket appeal and ordered two properties to cure erosion control violations. Three other code cases were continued and one was removed from the agenda.

• Granted parking ticket appeal for 701 Lake Lilly Dr.
• Ordered erosion control violations at 705 N Lk Sybelia Dr. be cured by 03/18/2024
• Ordered erosion control violations at 763 N Lk Sybelia Dr. be cured by 03/18/2024
• Removed case CODE-10-23-2677 (1930 Old Creek Ln) from agenda
• Continued case CODE-10-23-2667 (941 Collie Ln)
• Continued case CODE-02-24-2706 (304 Cliffwood Ct)
• Continued case CODE-02-24-2707 (170 Marion Wy)

City Council

The City Council will meet to vote on a waterfront structure appeal and discuss another waterfront structure. The body will also consider a consent agenda including property land designations and lift station maintenance.

• Decision on Waterfront Structure Appeal: 201 Shell Point West
• Discussion on Waterfront Structure: 70 Minnehaha Circle
• Resolution 3-2024 Classifying City Owned Property Land Designation
• Agreement for replacement and maintenance of lift station at 300 Westwind Court
• Generator installation for Lift Station 17C by Tradewinds Power Corp.

With Mayor John Lowndes absent, the Council approved its consent agenda, including Resolution 3-2024 on city-owned land designation, receipt of the FY 2023 financial report, a $2,549 sewer agreement for 300 Westwind Court, and a $25,760 generator for Lift Station 17C. The Council affirmed staff's approval and issuance of a seawall permit at 201 Shell Point West following an appeal by Mark Cwikla. In discussion, the Council reached consensus to continue transferring ownership of a city-owned waterfront property at 70 Minnehaha Circle to adjacent owners, who must provide a survey and quit claim deeds, with staff to prepare ordinances and public hearings.

• Approved consent agenda as presented (4-0)
• Adopted Resolution 3-2024 classifying city-owned property land designation
• Received FY 2023 Annual Comprehensive Financial Report and auditor communications
• Approved $2,549 sewer agreement for 300 Westwind Court
• Authorized $25,760 generator installation for Lift Station 17C from Tradewinds Power Corp.
• Affirmed staff approval and issuance of seawall permit at 201 Shell Point West (4-0)
• Consensus to continue transferring ownership of 70 Minnehaha Circle city-owned property to adjacent owners

General

The Community Redevelopment Agency will meet to approve previous meeting minutes and receive the audited financial statements for fiscal year 2023.

• Approval of November 13, 2023 meeting minutes
• Receipt of FY 2023 CRA Audited Financial Statements and Auditor Communications

The Community Redevelopment Agency met on February 26, 2024, with four of six members present. The board approved its consent agenda, which included the November 13, 2023 meeting minutes and receiving the FY 2023 CRA Audited Financial Statements and Auditor Communications. No members of the public spoke during the public comment periods. The meeting adjourned at 6:34 pm.

• Approved consent agenda as presented (4-0)
• Approved November 13, 2023 CRA meeting minutes as presented
• Received FY 2023 CRA Audited Financial Statements and Auditor Communications

Lakes Advisory Board

The Lakes Advisory Board will meet to discuss a staff report and the FY 2025-2029 Lakes and Stormwater Capital Improvement Plan. The board will also review minutes from the January 17, 2024 meeting.

• FY 2025-2029 Lakes and Stormwater Capital Improvement Plan
• Lakes Advisory Board Staff Report

The board approved the minutes from the January 17, 2024 meeting. Staff provided reports on lake data and the FY 2025-2029 Lakes and Stormwater Capital Improvement Plan.

• Approved January 17, 2024 meeting minutes

General

The Development Review Committee will meet to review minutes from January 17, 2024, and consider a site plan review. The meeting includes a public period for resident participation.

• Site Plan Review for Petition No. SPR (2023)-0055 at 2600 Maitland Center Parkway

The Development Review Committee approved a site plan for 2600 Maitland Center Parkway. The approval includes two conditions from the recommendation report and one additional condition regarding TRG report revisions.

• Approved January 17, 2024 minutes (3-0)
• Approved site plan for Petition No. SPR (2023)-0055 at 2600 Maitland Center Parkway (3-0)

City Council

The City Council will meet to discuss a waterfront structure at 70 Minnehaha Circle. The body will also decide on a mayoral nomination for the Orange County Community Action Board and set the date for the May 27 meeting.

• Discussion of waterfront structure at 70 Minnehaha Circle
• Preconstruction Services Agreement for Westside Trail with A2 Group, Inc.
• Mayoral nomination for Orange County Community Action Board (CAB)
• Review of 1st Quarter 2024 Financial Summary

The City Council approved a pre-construction services agreement for the Westside Trail Project and cancelled the May 27, 2024, meeting. The Council also nominated Mayor Lowndes and Councilmember Wilde for the Orange County Community Action Board.

• Approved $71,650 agreement with A2 Group, Inc. for Westside Trail pre-construction (4-0)
• Approved January 22, 2024 meeting minutes (4-0)
• Received 1st Quarter 2024 Financial Summary and Investment Schedule
• Nominated Mayor Lowndes for the Orange County Community Action Board
• Nominated Councilmember Wilde as alternate for the Orange County Community Action Board
• Cancelled the May 27, 2024 City Council meeting (4-0)

General

The Maitland Special Magistrate will hold a hearing on February 7, 2024, to address code enforcement cases, including one old case and two new cases. The magistrate will consider violations related to debris, tree quantities, and fire safety standards.

• 310 Macarthur Pl: debris violation (Sec. 7-5)
• 2600 Chippewa Trl: tree quantity and specific violations (LDC 5.6.2, 5.6.3, 9.3.2)
• 9301 Summit Center Wy: fire safety violations (NFPA 12.7.6.3.1, 13.7.4.4)

Maitland's Code Enforcement Hearing on February 7, 2024, handled two cases. In the tree-quantity case at 2600 Chippewa Trl, Special Magistrate Dan Mantzaris ordered the case held in abatement for six months. In the fire alarm case at 9301 Summit Center Way, the magistrate ordered the violation cured on or before 2/15/2024. One old case was removed from the agenda, and there was no new business.

• Held case CODE-04-23-2583 (2600 Chippewa Trl) in abatement for six months
• Ordered violation CODE-09-21-2361 (9301 Summit Center Way) cured on or before 2/15/2024
• Removed old case CODE-11-23-2678 (310 MacArthur Pl) from the agenda
• No new business was conducted

General

The Vision Zero Working Group is holding a regular meeting. The only listed action item is approval of the minutes from the December 18, 2023 meeting; the rest of the agenda is set aside for discussion and adjournment. No specific proposals, votes, or dollar amounts are listed.

• Approval of minutes from December 18, 2023

City Council

The Maitland City Council is meeting to handle routine business, including approving minutes, resolutions for the March 19 general election and a budget amendment, and a preconstruction services agreement for Keller Road. They will also make appointments to the Sustainability Advisory Board and discuss waterfront structure appeals and Form 6 filing requirements.

• Resolution No. 1-2024: General Municipal Election March 19, 2024
• Resolution No. 2-2024: FY24 Budget Amendment Road Impact Fund
• Preconstruction Services Agreement Keller Road with A2 Group, Inc.
• Sustainability Advisory Board (SAB) Appointments
• Waterfront Structure (Boat Dock) Appeals discussion

The City Council approved a pre-construction agreement for the Keller Road Improvement Project and amended the Road Impact Fund budget. The council also adopted resolutions for the March 19, 2024, General Municipal Election and re-appointed two members to the Sustainability Advisory Board.

• Approved January 8, 2024 meeting minutes (5-0)
• Adopted Resolution No. 1-2024 for March 19, 2024 General Municipal Election (5-0)
• Adopted Resolution No. 2-2024 amending Road Impact Fund budget and Independence Lane North right-of-way cost of $1,120,544 (5-0)
• Approved $91,400 agreement with A2 Group, Inc. for Keller Road Improvement Project pre-construction services (5-0)
• Re-appointed Marc Walch to Sustainability Advisory Board for a 3-year term
• Re-appointed Carl Wilhelm to Sustainability Advisory Board for a 3-year term

General

The Development Review Committee is meeting to provide recommendations on a specific petition. The primary item for discussion is a subdivision or development request for E. Ventris Lane.

• Petition No. SUB (2023)- 0001 regarding E. Ventris Lane

The Development Review Committee approved a minor subdivision petition for E. Ventris Lane. The approval was unanimous and included a condition that all unresolved comments from the staff report must be resolved before site construction and building permits are issued.

• Approved minor subdivision petition SUB (2023)-0001 for E. Ventris Lane (3-0)
• Approval conditioned on resolving staff report comments prior to construction and permit approval

Lakes Advisory Board

The Maitland Lakes Advisory Board will hold a standard meeting to approve previous minutes and conduct a public comment period. The primary substantive actions are the nomination of a new Chairperson and Vice-Chairperson and the review of a staff report. No specific lake projects, contracts, or ordinances are listed on the agenda.

• Nomination of Chairperson and Vice-Chairperson
• Lakes Advisory Board Staff Report
• Approval of Minutes from October 15, 2023

The Lakes Advisory Board approved the minutes from its October 18, 2023 meeting. In new business, the board elected Lee Hale as Chairperson Elect and Colleen Lilling as Vice-Chair Elect, both by unanimous roll call votes. Staff also presented overviews on the Sunshine Law, bylaws and constitutions, state reporting, and a lakes update. No old or other business was reported.

• Approved minutes from October 18, 2023 meeting (moved by Brennan, seconded by Lilling; no nays)
• Elected Lee Hale as Chairperson Elect (unanimous roll call; no nays)
• Elected Colleen Lilling as Vice-Chair Elect (unanimous roll call; no nays)

General

The Sustainability Advisory Board will discuss the timeline for a greenhouse gas inventory and review the status of actions within the Sustainability Plan. The board will also determine its 2024 meeting frequency and elect new officers.

• Greenhouse Gas Inventory Timeline
• Review of Sustainability Plan and Status of Actions - Part 2
• Election of new officers
• Discussion of 2024 meeting frequency

City Council

The City Council will consider amendments to fire protection and prevention codes and regulations for Fort Maitland Park. The body will also review several infrastructure and equipment contracts on the consent agenda.

• Ordinance No. 1423: Amending Chapter 6 Fire Protection and Prevention
• Ordinance No. 1424: Chapter 11 Parks, Recreation and Boating Sec. 11-3 Fort Maitland Park Regulations
• Lift Station #7 Relocation Project Services Supplemental Agreement with Burgess & Niple Inc.
• Generator Replacement Lift Station 17C with Tradewinds Power Corp.
• FDEP Grant Award for Dommerich Hills Phases 2, 3, & 4

The Council adopted ordinances updating fire protection codes and Fort Maitland Park hours. A consent agenda was approved covering various equipment purchases and professional service agreements for city infrastructure.

• Adopted Ordinance No. 1423 amending fire protection and prevention codes (4-0)
• Adopted Ordinance No. 1424 modifying Fort Maitland Park closing times (4-0)
• Approved $65,236.80 agreement with Burgess & Niple Inc. for Lift Station #7 relocation (4-0)
• Approved $60,816 purchase of a generator for Lift Station 17C from Tradewinds Power Corp (4-0)
• Approved $67,125.50 purchase of a Fire Chief administrative vehicle from Alan Jay Fleet Sales (4-0)
• Approved agreement with Burgess & Niple, Inc. for Lead and Copper Rule Compliance Plan up to $61,295 (4-0)
• Approved purchase of up to 180 replacement computers from vTECHio up to $269,176.60 (4-0)
• Approved $2,418.34 for two Cisco Webex security software licenses (4-0)

Parks & Recreation Advisory Board

The board will meet to approve minutes from October 4, 2023. The primary action for this meeting is the election of a Chair and Vice-Chair for the 2024 calendar year.

• Election of Chair and Vice-Chair for 2024

The board elected Andrew Smith as Chair and Mike Thomas as Vice Chair for the 2024 calendar year. The board also approved the minutes from the October 4, 2023 meeting.

• Approved October 4, 2023 meeting minutes (3-0)
• Elected Andrew Smith as Chair (3-0)
• Elected Mike Thomas as Vice Chair (2-1)