Mathews County public meetings in 2021

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting with public hearings on several conditional use permits, including a proposed 10,640-square-foot retail building for Dollar General, a sand and gravel operation, a home enterprise, and a park. The board will also consider consent agenda items, supplemental appropriations, an opioid settlement resolution, and other administrative matters.

• Conditional use permit for 10,640 sq ft retail building (Dollar General) on Tax Map parcel 9(A)3
• Conditional use permit for sand and gravel operation by Mathews Material LLC on Tax Map 4A(3)1
• Supplemental appropriation: $41,429.73 for Animal Control vehicle purchase
• Supplemental appropriation: $69,600 for fire department air compressor/fill station
• Opioid settlement resolution authorizing MOU participation

The Mathews County Board of Supervisors denied a conditional use permit for a 10,640-square-foot retail building (6-CUP-21) due to unresolved sewer line and easement questions, voting 3-2. They approved a sand and gravel operation (3-CUP-21) and a home-based equipment rental enterprise (5-CUP-21), both 5-0. The board also approved supplemental appropriations for fire department equipment, animal control vehicle, and broadband data pole service, and authorized the interim county administrator to sign checks.

• Denied 6-CUP-21 retail building permit (3-2)
• Approved 3-CUP-21 sand and gravel operation (5-0)
• Approved 5-CUP-21 home equipment rental permit (5-0)
• Approved supplemental appropriations for fire dept, animal control, library (5-0)
• Approved ARP funding for data pole cellular service (5-0)
• Approved opioid settlement resolution (5-0)
• Appointed Jim Robinson to Planning Commission (3-2)
• Appointed Bette Dillehay to committees (4-1)

Board of Supervisors

The Board of Supervisors called a special meeting for the purpose of discussion and appointment of an Interim County Administrator.

• Discussion and appointment of an Interim County Administrator

The Mathews County Board of Supervisors voted 3-2 to appoint Bette Dillehay as interim county administrator for the remainder of the year, with a salary of $8,000 per month starting December 13, 2021. The vote was split, with Supervisors Hudgins and Ingram opposing, citing concerns about the selection process. The motion was amended to correct a pronoun error on page 3 of the agreement.

• Appointed Bette Dillehay as interim county administrator (3-2)
• Set interim administrator salary at $8,000 per month
• Set term to begin December 13, 2021
• Adopted agreement as amended (3-2)

Planning Commission

The Mathews County Planning Commission and Board of Supervisors will hold a joint meeting with public hearings on three conditional use permits: a sand and gravel operation by Mathews Material LLC, a home enterprise permit for equipment rental by Richard & Yana Hahn, and a 10,640-square-foot retail building by Rhetson Companies. The commission will also review the FY23-FY27 Capital Improvement Program and honor outgoing Commissioner Jim Robinson.

• Public hearing on 3-CUP-21: Mathews Material LLC sand and gravel operation, tax map 4A (3) 1
• Public hearing on 5-CUP-21: Richard & Yana Hahn home enterprise permit for equipment rental, tax map 4 (13) 3
• Public hearing on 6-CUP-21: Rhetson Companies 10,640 sq ft retail building, tax map parcel 9 (A) 3
• Review of FY23-FY27 Capital Improvement Program including school projects and patrol cars
• Resolution honoring Planning Commissioner Jim Robinson

The Planning Commission recommended approval of three conditional use permits: a sand and gravel operation for Mathews Material LLC, a home enterprise equipment rental for Richard & Yana Hahn, and a 10,640 square foot retail building for Rhetson Companies. Each recommendation includes amended conditions, with the Rhetson permit approved by a 4-1 vote. The Commission also approved prior meeting minutes, nominated new officers, and adopted a resolution recognizing Commissioner Jim Robinson.

• Recommended approval of 3-CUP-21 (Mathews Material LLC) with amended conditions, including removal of equipment storage enclosure requirement and adjusted hours of operation.
• Recommended approval of 5-CUP-21 (Richard & Yana Hahn) with an added condition for a 6-foot buffer on the eastern side.
• Recommended approval of 6-CUP-21 (Rhetson Companies) with amended conditions, including a requirement to connect to HRSD when available; vote was 4-1 with Mr. Wilton dissenting.
• Approved the November 16, 2021 joint meeting minutes with corrections; vote was 4-0-1 with Mrs. Machen abstaining.
• Nominated Mr. Rollins as chair and Mr. Cook as vice chair, extending Mr. Hill's chairmanship until the next meeting.
• Adopted a resolution recognizing Planning Commissioner Jim Robinson for his service; vote was 5-0.
• Assigned Mr. Cook as liaison for the fire department to discuss their needs regarding the Capital Improvement Program.

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings on four requests for shoreline projects, including sand fill, riprap revetments, and an oyster reef sill. These are the main items on the agenda; the rest is routine procedural business.

• James Brockenbrough III requests after-the-fact sand fill and additional sand fill along North River shoreline (VMRC #21-2179)
• Carr, Gray, Keeling, Vida request 350' riprap revetment along Chesapeake Bay shoreline (VMRC #21-2267)
• Joan Fletcher requests oyster reef sill, sand backfill, and wetland plants along Queens Creek (VMRC #21-2296)
• Jerry & Theresa Ferrell request 90' riprap revetment along Piankatank River (VMRC #21-2309)

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on updating Chapter 166 (Wetlands) of the county code. They will also hear a presentation on resilience planning from William & Mary graduate students, consider conditional use permits, and vote on several resolutions and appropriations.

• Public hearing on Chapter 166 Wetlands ordinance update
• Conditional use permit 1-CUP-21 for Maritime Foundation Park
• Conditional use permit 4-CUP-21 for Rhetson Companies, 10,640 sq ft retail building (tax map parcel 9A)
• Resolution to purchase property (Tax Map 21, Parcels A-15 and Tax Map 20, Parcel A-107)
• Supplemental appropriation for Social Services: $507

The Board approved updates to the county wetlands ordinance to align with state law, including provisions for living shoreline projects. It also approved the purchase of a property (Tax Map 21, Parcels A-15 and Tax Map 20, Parcel A-107) for $75,000, despite concerns about wetlands. The Board tabled a conditional use permit for Maritime Foundation Park until December 13, and approved a $4,000 supplemental appropriation for an intermittent waterways maintenance position. The consent agenda was approved, and a lease agreement for broadband towers with the fire and rescue squads was approved as amended.

• Approved updates to Chapter 166 Wetlands ordinance, adding living shoreline provisions (5-0).
• Approved purchase of property (Tax Map 21, Parcels A-15 and Tax Map 20, Parcel A-107) for $75,000 (3-2).
• Tabled 1-CUP-21 Maritime Foundation Park discussion until December 13 meeting (5-0).
• Approved $4,000 supplemental appropriation for intermittent waterways maintenance position (3-2).
• Approved consent agenda including October 25, 2021 meeting minutes (4-1).
• Approved broadband tower lease agreements with MVFD and MVRS, as amended (3-2).
• Noted withdrawal of 4-CUP-21 Rhetson Companies application.
• Adjourned meeting (5-0).

Planning Commission

The Mathews County Planning Commission and Board of Supervisors are holding a joint public hearing on a proposal by Rhetson Companies to build a 10,640-square-foot retail building on tax map parcel 9 (A) 3. The commission will also discuss the FY23-FY27 Capital Improvement Program and begin a 5-year review of the Comprehensive Plan.

• Public hearing on 4-CUP-21: 10,640 sq ft retail building by Rhetson Companies
• Discussion of FY23-FY27 Capital Improvement Program
• Comprehensive Plan 5-Year Review
• Approval of minutes from August and September 2021 meetings

The Planning Commission voted 5-0 to recommend approval of a conditional use permit for Rhetson Companies to build a 10,640-square-foot retail building (likely a Dollar General) on tax map parcel 9 (A) 3. The recommendation will go to the Board of Supervisors. The commission also approved minutes from August and September 2021 and discussed the FY23-FY27 Capital Improvement Program and the Comprehensive Plan 5-Year Review.

• Recommended approval of 4-CUP-21 for Rhetson Companies retail building (5-0)
• Approved August 17, 2021 Planning Commission minutes (5-0)
• Approved September 21, 2021 Planning Commission minutes (5-0)
• Selected Wilton and Russell for nominating committee for chair and vice chair

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings and discuss several wetland-related items, including a major shoreline stabilization project by Dennis & Janie McShane, an after-the-fact permit request from Chesapeake Shores, and a violation case. The board will also review minutes from previous meetings and address old business, including a revetment request from Miriam Cromwell.

• Public hearing: McShane request for 300' stone sill, 198' stone revetment, 72' stone spur, three 48' stone groins, and dredging ~350 cubic yards of sand along Stutts Creek shoreline (VMRC #21-2088)
• New business: Chesapeake Shores after-the-fact permit request (VMRC #21-2267)
• Old business: Cromwell request for 19' rock revetment, 5' high, along Queens Creek shoreline (VMRC #21-0974)
• Violation: Unpermitted fill of ~350 sq ft of wetlands and ~50' oyster bag sill at 993 Gwynnsville Rd. (Tax Map #11A6 (A) 54)

Board of Supervisors

The Mathews County Board of Supervisors will hold public hearings on three ordinances: no-wake areas in Mill Creek and Callis Creek, livestock running at large, and precinct names and polling locations. The board will also consider consent agenda items including supplemental appropriations and a settlement of opioid-related claims, and receive reports on planning, broadband, and other county matters.

• Public hearing on no-wake areas in Mill Creek and Callis Creek
• Ordinance 21-03: Livestock running at large
• Ordinance 21-02: Precinct names and polling places
• Supplemental appropriations: $27,000 ARPA bonus for law enforcement, $11,214 Library of Virginia grant, $990.40 Seafood Festival reimbursement
• Resolution to settle opioid-related claims against McKesson, Cardinal Health, AmerisourceBergen, Janssen

The Mathews County Board of Supervisors approved several items, including adding no-wake zones in Callis Creek and Mill Creek, adopting a livestock running-at-large ordinance, and joining the Virginia opioid settlement. They also approved a $488,506.93 supplemental appropriation for the New Point Comfort Lighthouse project and tabled a conditional use permit for the Mathews Maritime Foundation Park for another 30 days.

• Approved no-wake signage for Callis Creek and Mill Creek (3-2)
• Adopted Ordinance No. 21-03 on livestock running at large (3-2)
• Adopted Ordinance No. 21-02 updating precinct name to Mathews Elementary (4-1)
• Approved $488,506.93 supplemental appropriation for New Point Comfort Lighthouse from Committed Reserves (5-0)
• Approved MOU and joining opioid settlement (3-2)
• Tabled Mathews Maritime Foundation Park conditional use permit for 30 days (5-0)
• Approved bus use agreement and resolution (5-0)
• Approved motion prohibiting placement of anything at the monument except county staff with County Administrator approval (3-2)

Board of Supervisors

The Mathews County Board of Supervisors is holding a special closed meeting to discuss prospective candidates for the County Administrator position. The meeting is a reconvening of the September 27 regular meeting, and the board will certify that only the identified matters were discussed.

• Closed meeting per §2.2-3711 (A)(1) of the Code of Virginia for discussion of County Administrator candidates
• Reconvene from September 27, 2021 regular meeting
• Certification of closed meeting matters

Board of Supervisors

The Mathews County Board of Supervisors is holding a special meeting to discuss Chairman Rowe's actions regarding the removal of a 'Vote No' sign on the monument. The agenda includes a call to order, pledge of allegiance, roll call, and this discussion item before recess or adjournment.

• Discussion of Chairman Rowe's actions regarding the removal of the Vote No sign on the monument

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings on two requests to build shoreline structures along Mobjack Bay, and will consider an extension for a previously approved project. The board will also approve minutes from prior meetings and take public comments.

• Pamela Black-Lemon requests to construct 140' of marsh sill at 156 Bayshore Ave.
• Flynn Family Trust requests 70' revetment and 120' stone berm reconstruction at 33 Pearl St.
• Schwartz Trust seeks extension for 80' riprap revetment and 154' marsh sill on East River.
• Approval of minutes from April, May, July, and September 2021 meetings.

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on an ordinance amendment regarding the Economic Development Authority, and will also consider several planning and zoning items, including a sanitary sewer service area expansion and conditional use permits. The board will also schedule public hearings on a livestock ordinance and a polling place change, and may enter a closed meeting to discuss litigation and legal matters.

• Public hearing: Ordinance amendment for Economic Development Authority
• Sanitary Sewer Service Area Expansion Request
• Schedule public hearings for No Wake zones in Mill Creek and Callis Creek
• 1-CUP-21: Mathews Maritime Foundation Park; 2-CUP-21: Self Storage Units
• Schedule public hearings to amend Chapter 6 (livestock) and Chapter 44 (polling place change)

The Mathews County Board of Supervisors denied a conditional use permit for a self-storage facility in the Village Mixed Use district (4-1), and tabled a request for a maritime foundation park for 30 days to gather more information. The board also approved several other items, including an Economic Development Authority ordinance amendment, a sanitary sewer expansion request, and authorization for broadband tower agreements.

• Denied 2-CUP-21 self-storage facility (4-1)
• Tabled 1-CUP-21 Mathews Maritime Foundation Park for 30 days (5-0)
• Adopted Economic Development Authority ordinance amendment allowing 5-7 members (5-0)
• Directed staff to prepare sanitary sewer expansion application for Rt. 3/198 Dutton area (5-0)
• Scheduled public hearing on No Wake Zone signage for Mill Creek and Callis Creek (5-0)
• Appropriated $12,723 for East River Boat Yard improvements (5-0)
• Authorized Interim County Administrator to execute broadband tower MOUs with fire and rescue (5-0)
• Scheduled public hearings on livestock ordinance and polling place name change for Oct. 25 (3-2)

Joint Board of Supervisors / Planning Commission

The Mathews County Board of Supervisors and Planning Commission are meeting jointly to hold public hearings on two conditional use permit applications: one from the Mathews Maritime Foundation for a park, and one for self-storage units on tax map parcels 26A2 (15) B & C. Following the hearings, the Planning Commission will convene separately to review the 2030 Comprehensive Plan, receive an update on Chesapeake Bay Preservation Act regulatory changes, and discuss the Capital Improvement Program.

• Public hearing 1-CUP-21: Mathews Maritime Foundation Park
• Public hearing 2-CUP-21: Self Storage Units, tax map parcels 26A2 (15) B & C
• 2030 Comprehensive Plan 5-Year Review: Public Facilities & Services
• Update on Chesapeake Bay Preservation Act regulatory changes for Climate Adaptation & Sea Level Rise
• Capital Improvement Program discussion

The Mathews County Planning Commission voted 5-0 to adopt the revised electronic meeting policy, effective July 1, 2021. They also approved the July 21, 2021 joint meeting minutes as amended, 5-0. No public comments were made, and no variances or appeals were noticed.

• Adopted updated electronic meeting policy (5-0)
• Approved July 21, 2021 joint meeting minutes as amended (5-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold public hearings on a budget amendment for the Hole in the Wall dredging project and a VDOT Transportation Alternatives Program application for Main Street Phase 2. The board will also consider consent agenda items, including supplemental appropriations, and reports from departments and agencies. Several items are for discussion or action, including a lease addendum and a resolution on the Milford Haven Coast Guard Station.

• Public hearing: FY2021-2022 Budget Amendment for Hole in the Wall Dredging Project grant funds
• Public hearing: VDOT Transportation Alternatives Program application for Main Street Phase 2
• Supplemental appropriations: $1,521 for Social Services, $1,000 for Library, $7,500 for Emergency Management
• Resolution: Milford Haven Coast Guard Station
• Contract to purchase property for public use

The Mathews County Board of Supervisors approved several items, including a $1.5 million Virginia Port Authority grant for the Hole in the Wall dredging project, a resolution for the VDOT Main Street Phase 2 project, and a $51,447 partnership with the United Way. They also approved the purchase of Coast Guard ATONs for $1, a $5,000 water system study grant, and a resolution opposing reduced Coast Guard service at Milford Haven. The board voted 3-2 to enter a closed meeting but later cancelled it and moved it to the September agenda.

• Amended FY22 budget to appropriate $1.5M Virginia Port Authority grant for Hole in the Wall dredging (5-0)
• Approved VDOT Main Street Phase 2 resolution with 20% local match (5-0)
• Approved $51,447 United Way partnership using American Rescue Plan funds (5-0)
• Approved $1 purchase of Coast Guard ATONs and maintenance responsibility (5-0)
• Approved $5,000 water system planning grant and engineer procurement (5-0)
• Set Personal Property Tax Relief Act rate at 33% (5-0)
• Approved resolution opposing Coast Guard service reduction at Milford Haven (5-0)
• Approved property purchase contract and authorized administrator to execute (5-0)

Planning Commission

The Mathews County Planning Commission is meeting to discuss several items, including a five-year review of the Public Facilities & Services section of the Comprehensive Plan, revisions to the Electronic Meeting Policy, and a committee report on shipping containers. The agenda also includes routine items such as approval of minutes and public comment.

• Comprehensive Plan 5-year review: Public Facilities & Services (2018 Section IV)
• Electronic Meeting Policy (2021 revisions)
• Committee report on shipping containers
• Approval of minutes from July 21, 2021 joint meeting

The Planning Commission voted 3-2 to recommend the Board of Supervisors rezone tax map 9 (A) 3 from Rural to R-1, a change that would allow medium-income housing, storage, and retail. The commission also voted 5-0 to approve adding 'concrete batch plant' as a permitted use in the Industrial District. A motion to table the rezoning discussion failed 2-3.

• Recommended rezoning tax map 9 (A) 3 from Rural to R-1 (3-2)
• Approved adding 'concrete batch plant' as permitted use in Industrial District (5-0)
• Approved June 15, 2021 meeting minutes (5-0)
• Agreed to distribute Public Water Access Guide to visitors center and website
• Motion to table rezoning discussion failed (2-3)

Board of Supervisors

The Mathews County Board of Supervisors is holding a special closed meeting to discuss the county administrator position requirements and salaries for treasurer's staff. The board will also enter a closed session to discuss the county administrator's salary and the acquisition of real property for an emergency services facility. After the closed session, they will reconvene in open meeting to certify the closed session and take any necessary action.

• Discussion of county administrator position requirements
• Discussion of salaries for Deputy Treasurer I (Grade 4), Deputy Treasurer II (Grade 10), and Chief Deputy Treasurer (Grade 14)
• Closed session per §2.2-3711 (A)(1) for county administrator salary
• Closed session per §2.2-3711 (A)(3) for acquisition of real property for emergency services facility

The Board of Supervisors met with Berkley Group consultants to outline the process and requirements for hiring a new County Administrator, including a recruitment profile, timeline, and candidate qualifications. The Board also discussed salary adjustments for Treasurer's staff and agreed to have the Interim Administrator meet with the Treasurer and Commissioner of Revenue to bring back recommendations. In closed session, the Board discussed the County Administrator salary and acquisition of real property for emergency services facilities, and afterward voted 5-0 to move forward with the property acquisition subject to due diligence.

• Approved moving forward with acquisition of real property for emergency services facilities, subject to due diligence (5-0)
• Agreed by consensus to have Interim Administrator meet with Treasurer and Commissioner of Revenue regarding staff salaries
• Agreed to require Bachelor's degree (Masters preferred) and 3-5 years experience for new County Administrator
• Agreed to drug testing for County Administrator candidates
• Agreed to provide travel expense assistance for onsite interviews
• Agreed new County Administrator must reside in Mathews County

Board of Supervisors

The Mathews County Board of Supervisors will consider several land-use and funding items, including a rezoning request, a zoning amendment to allow concrete batch plants in industrial districts, and funding requests for broadband towers and voter security. The board will also discuss a public safety radio system lease financing resolution and other administrative matters.

• 1-RZ-21: Rezone Parcel 9 (A) 3 from Rural (RU) to Business-2 (B2)
• 2-ZA-21: Add 'Concrete Batch Plant' as permitted use in Industrial (I) District
• Funding request: ARP funding for two broadband towers
• Appropriation: E-911 call handling equipment grant
• Resolution: Public safety radio system lease financing

The Mathews County Board of Supervisors approved a rezoning request (1-RZ-21) with proffers, despite one abstention and one nay vote. They also approved funding for broadband towers, IT services, and E-911 equipment, among other items. All other motions passed unanimously.

• Approved rezoning Parcel 9 (A) 3 from Rural to Business-2 with proffers (3-1-1)
• Approved $1,377.92 for Market Days security (5-0)
• Encumbered ARP funds for two broadband towers (5-0)
• Approved $79,200 contract for Sheriff's IT services (5-0)
• Appropriated $150,000 E-911 equipment grant (5-0)
• Approved $3,191,000 lease financing for public safety radio system (5-0)
• Approved lease addendum for Hole in the Wall parking (4-1)
• Approved bus use for Horn Harbor Marina event (5-0)

Planning Commission

The Mathews County Planning Commission and Board of Supervisors are holding a joint meeting with public hearings on two requests: rezoning a property from Rural to Business-2, and adding 'concrete batch plant' as a permitted use in the Industrial District. The Planning Commission will also review minutes, hear public comments, and discuss the 2030 Comprehensive Plan's Public Facilities & Services section.

• Public hearing 1-RZ-21: rezone tax map 9 (A) 3 from Rural to Business-2
• Public hearing 2-ZA-21: add 'concrete batch plant' as permitted use in Industrial (I) District
• Review of June 15, 2021 Planning Commission minutes
• 2030 Comprehensive Plan 5-year review - Public Facilities & Services

The Mathews County Planning Commission voted 5-0 to exclude Auburn Landing from the Public Water Access Guide, following a discussion about its ownership, uses, and issues. The commission also voted to table a discussion on cargo and shipping containers as buildings for 30 days to review. Additionally, they discussed potential changes to setback requirements from rights-of-way, with members volunteering to form a committee for review.

• Approved the May 18, 2021 meeting minutes (5-0).
• Voted to exclude Auburn Landing from the Public Water Access Guide (5-0).
• Voted to lay over the topic of cargo and shipping containers as buildings for 30 days (5-0).
• Discussed forming a committee to review current setbacks from rights-of-way (no formal action).

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings on seven requests for shoreline projects, including dredging, breakwaters, sills, and revetments, along various waterways. The board will also review a violation for unpermitted fill and discuss old business, including a revised marsh sill project.

• Dredging under boatlift at Light Keeper Ln., Queens Creek (VMRC #21-0808)
• Stone breakwater with spurs at 162 Rigby Ln., Chesapeake Bay (VMRC #21-0900)
• Riprap sill and launch ramp at 195 Old Cove Ln., Cobbs Creek (VMRC #21-0944)
• Rock revetment at 137 Smither Ln., Queens Creek (VMRC #21-0974)
• Violation: unpermitted fill of 700 sq ft wetlands at Bayshore Ave., Mobjack Bay

Board of Supervisors

The Mathews County Board of Supervisors will hold public hearings on solar facilities and a FY2020-2021 budget amendment, and will consider several budget items, including appropriations and transfers. The agenda also includes a conditional use permit for a helipad, a proposed small purchase policy update, and a closed meeting to discuss hiring an interim county administrator.

• Public hearing: Scale Solar Facilities
• Public hearing: FY2020-2021 Budget Amendment
• Conditional Use Permit 4-CUP-20 for aviation facility (helipad) on Tax Map 11A2 (A) 12, R2 zoning
• Supplemental appropriations for Sheriff and Social Services
• Closed meeting for interim County Administrator search and contract

The Mathews County Board of Supervisors denied a conditional use permit for an aviation facility (helipad) on a residential property, and separately approved a contract with the Berkley Group for executive search services and appointed Sandford B. Wanner as interim County Administrator effective August 1, 2021. The board also adopted supportive language for large-scale solar facilities, approved a budget amendment for FY2020-2021, and extended a broadband consulting contract.

• Denied conditional use permit 4-CUP-20 for an aviation facility (helipad) on Tax Map 11A2 (A) 12, voting 4-1.
• Approved contract with the Berkley Group for executive search services and appointed Sandford B. Wanner as interim County Administrator effective August 1, 2021, voting 3-1-1.
• Adopted supportive language for large-scale solar facilities and directed staff to draft a map of restricted areas, voting 3-2.
• Adopted amendments to the FY2020-2021 County Budget, voting 3-2.
• Extended the contract with Broadband-Telecom Services for 12 months with an option for an additional six months, voting 5-0.
• Approved two Children at Play signs on a portion of Circle Drive, voting 5-0.
• Approved changes to the Small Purchase Policy, voting 4-1.
• Appropriated the FY21-22 County Budget, all funds, with all amendments, voting 3-2.

Planning Commission

The Mathews County Planning Commission is meeting to discuss several planning matters, including a public water access guide, setbacks from right-of-way, and the use of cargo and shipping containers as buildings. They will also receive updates on capital improvement program items and a private use helipad case.

• Discussion on setback from right-of-way requirements
• Discussion on use of cargo and shipping containers as buildings
• Update on FY22 Capital Improvement Program items
• Update on 4-CUP-20; Private Use Helipad
• Public Water Access Guide review

The Mathews County Planning Commission voted 5-0 to exclude Auburn Landing from the Public Water Access Guide, following discussion about its ownership and uses. They also voted 5-0 to table a discussion on cargo and shipping containers as buildings for 30 days. The commission discussed but took no action on right-of-way setbacks, and heard that the county received a $1.5 million grant for dredging and beach stabilization.

• Approved the May 18, 2021 meeting minutes (5-0).
• Voted to exclude Auburn Landing from the Public Water Access Guide (5-0).
• Voted to lay over the topic of cargo and shipping containers as buildings for 30 days (5-0).

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on a conditional use permit for a helipad on a rural-zoned parcel, and will also discuss solar facilities, a broadband proposal, and a Confederate monument referendum. The agenda includes routine items such as consent agenda approval, employee service recognitions, and reports from county departments.

• Public hearing on Application 4-CUP-20 for a helipad on Tax Map 11A2 (A) 12, Rural (R2) zoning
• Resolution to appropriate CARES Act ESSERF funds for schools
• Discussion of solar facilities public hearing and Children at Play street sign
• Broadband-Telecom proposal - VATI ABB Project
• Confederate Monument referendum and Hole in the Wall NextGen septic permit application

The Board of Supervisors denied a conditional use permit for a helipad on Gwynn's Island, with a 2-3 vote, and a subsequent motion to table the matter also failed 2-3. The Board approved a referendum question on relocating the Confederate monument, and approved the Hole in the Wall septic permit application despite concerns. The meeting also included approvals for CARES Act funds, a solar facilities public hearing, and audit service procurement.

• Denied CUP for helipad at Tax Map 11A2 (A) 12 (2-3)
• Motion to table helipad CUP for EMS info failed (2-3)
• Approved referendum question on relocating Confederate monument (5-0)
• Approved CARES Act ESSERF funds resolution (5-0)
• Scheduled public hearing on solar facilities for June 2021 (5-0)
• Approved Hole in the Wall septic permit application (3-2)
• Directed staff to follow Small Purchase Policy for audit services (5-0)
• Tabled Board of Zoning Appeals appointment for Tim Doss (5-0)

Planning Commission

The Mathews County Planning Commission will meet to consider a conditional use permit for an aviation facility (helipad) on a property in the Rural (R2) zoning district, as requested by William Shewmake on behalf of the Mark T. Motley Trust. The commission will also review a draft Public Water Access Guide and a draft County Owned Properties Report, and discuss the Comprehensive Plan 5-Year Review for Mathews County and the region.

• Conditional use permit (4-CUP-20) for helipad on Tax Map 11A2 (A) 12 in Rural (R2) district
• Draft Public Water Access Guide (PWAG 5.12.21)
• Draft County Owned Properties Report (county parcels- 042021)
• Comprehensive Plan 5-Year Review 2021: Section III, Mathews County and the Region

The Mathews County Planning Commission voted 4-1 to support a Comprehensive Plan amendment that would restrict utility-scale solar facilities, with one speaker opposing. The commission also voted 4-1 to table a conditional use permit request for a private helipad for 30 days to allow further research, after hearing from both supporters and opponents. The minutes also include approval of the March 16, 2021 meeting minutes.

• Supported Comprehensive Plan amendment restricting utility-scale solar facilities (4-1)
• Tabled conditional use permit for helipad at Tax Map 11A2 (A) 12 for 30 days (4-1)
• Approved March 16, 2021 Planning Commission minutes (5-0)

Board of Supervisors

The Mathews County Board of Supervisors is holding a special called meeting to consider adopting the proposed FY22 budget. The agenda includes routine items such as call to order, pledge, roll call, and agenda approval, with the main action being the budget adoption.

• Adoption of Proposed FY22 Budget

The Board of Supervisors voted 3-2 to adopt the FY2021-2022 County Budget, including Schools and Social Services, as presented. Supervisor Hudgins opposed the budget because it included funding for the Public Safety Radio System project, which he said had not been transparent. The board also approved the agenda 3-2 and adjourned unanimously.

• Adopted FY2021-2022 County Budget, including Schools and Social Services (3-2)
• Approved meeting agenda as presented (3-2)
• Adjourned meeting at approximately 6:04 p.m. (5-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on the VDOT Secondary Six Year Plan and consider adopting the FY2022 budget and proposed tax rates. The board will also vote on consent agenda items including meeting minutes, a school bus request, and supplemental appropriations, and receive reports from county departments and the school system.

• Public hearing on VDOT Secondary Six Year Plan
• Adoption of FY2022 budget and proposed tax rates
• Supplemental appropriations for Sheriff
• School bus request for Tour de Chesapeake 2021
• Resolutions for school cafeteria funds, CARES Act appropriation, and fund transfers

The Mathews County Board of Supervisors voted 3-2 to authorize entering the Regional Authority and to authorize the County Administrator and County Attorney to negotiate and execute documents for the Public Safety Radio system lease purchasing agreement. The board also approved the FY22 tax rates, the Secondary Six Year Plan, and several resolutions and appointments. A motion to remove Chairman Rowe from the board failed 2-2.

• Authorized entering Regional Authority and lease purchase agreement for Public Safety Radio system (3-2)
• Approved FY22 tax rates as presented (4-0)
• Approved Secondary Six Year Plan (VDOT) as presented (4-0)
• Approved amendment to March 23, 2021 minutes to correct date and retract name reference (4-0)
• Approved Sheriff's office supplemental appropriations (4-0)
• Approved Private Aids to Navigation budget amendment for $3,000 buoy (4-0)
• Approved agreement with VDOT for dredging Hole in the Wall channel (5-0)
• Appointed Willie Love to Economic Development Authority and Alexis Foster to Library Board of Trustees (5-0)

Planning Commission

The Mathews County Planning Commission is holding public hearings on two items: a proposed amendment to the Comprehensive Plan regarding utility-scale solar facilities, and a conditional use permit request for a helipad on a rural property. The commission will also consider approval of the March 16, 2021 meeting minutes.

• Public hearing on Comprehensive Plan amendment for utility-scale solar facilities
• Conditional Use Permit 4-CUP-20 for aviation facility (helipad) on Tax Map 11A2 (A) 12, Rural (R2) district
• Request by William H. Shewmake on behalf of Mark T. Motley Trust
• Approval of March 16, 2021 meeting minutes

The Planning Commission voted 4-1 to support an amendment to the county's Comprehensive Plan regarding utility-scale solar facilities, with one public speaker opposed. The commission also voted 4-1 to table a conditional use permit request for a private helipad for 30 days to allow for further research. The March 16, 2021 meeting minutes were approved unanimously.

• Supported Comprehensive Plan amendment on utility-scale solar facilities (4-1)
• Tabled conditional use permit for helipad at Tax Map 11A2 (A) 12 for 30 days (4-1)
• Approved March 16, 2021 Planning Commission minutes (5-0)

Board of Supervisors

The Mathews County Board of Supervisors is reconvening from a March 27 meeting to handle routine procedural items, including agenda approval and a closed meeting. The closed session is authorized under Virginia law for discussing personnel and consulting with legal counsel. No other substantive public business is listed on the agenda.

• Closed meeting for personnel discussion per §2.2-3711 (A)(1)
• Closed meeting for legal counsel consultation per §2.2-3711 (A)(8)
• Certification of closed meeting compliance with Virginia FOIA
• Possible action on closed matters via public recorded vote

The Mathews County Board of Supervisors reconvened a March 27 meeting on April 12 but failed to approve the agenda due to a last-minute amendment dispute. After a motion to adjourn tied and a motion to schedule another closed meeting passed 3-2, the board ultimately voted 3-2 to adjourn without conducting any substantive business.

• Agenda approval motion died for lack of a second
• Motion to adjourn failed in a 2-2 tie
• Motion to schedule another date for closed meeting approved (3-2)
• Motion to adjourn meeting approved (3-2)

Board of Supervisors

The Mathews County Board of Supervisors is holding a public hearing on the proposed budget for fiscal year 2021-22. The agenda includes procedural items such as call to order, roll call, and approval of the agenda, followed by the public hearing and adjournment.

• Public hearing on proposed FY 2021-22 budget
• Supporting documentation for budget review

The Mathews County Board of Supervisors held a public hearing on the proposed FY2021-22 budget, which is balanced, mostly level-funded, and includes no tax increase. The budget addresses the public safety radio system and local match for broadband grants. Two residents spoke, but no formal action was taken on the budget at this hearing.

• Approved agenda as presented (5-0)
• Adjourned meeting (5-0)

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings on three requests to build shoreline structures along the Chesapeake Bay, Milford Haven, and East River. The board will also approve minutes from previous meetings and take public comments.

• Kenneth & Mary Pair, VMRC #21-0353, 714 Whites Creek Ln.: three breakwaters (30', 35', 15') with beach nourishment along Chesapeake Bay shoreline
• Agamemnon Mourges, VMRC #21-0354, 360 Callis Wharf Rd.: 144' of 1' high concrete reefs as marsh sill with sand backfill and marsh grasses along Milford Haven shoreline
• Eunice Collier & George Leitz, VMRC #21-0361, 46 Tick Neck Rd.: 6' x 178' stone marsh toe with sand backfill and 6' x 30' canoe/kayak ramp along East River shoreline
• Approval of minutes from October 7, 2020 and February 3, 2021 meetings

Board of Supervisors

The Mathews County Board of Supervisors will hold an electronic meeting on March 23, 2021, at 6:00 PM. They will hear a presentation on establishing a Historic District on Gwynn's Island, consider a consent agenda including supplemental appropriations for the Sheriff and Fire Programs, and discuss unfinished business on the Public Safety Radio System. The board will also review the FY21 draft budget and make appointments to the Board of Zoning Appeals and Wetlands Zoning Board.

• Presentation on establishing a Historic District on Gwynn's Island
• Supplemental appropriations for Sheriff and Department of Fire Programs
• Discussion of Public Safety Radio System
• Review of FY21 draft budget
• Appointments: Susan Thomas to Board of Zoning Appeals, Nicholas Koch to Wetlands Zoning Board

The Board voted 5-0 to authorize advertising the proposed FY2022 budget for a public hearing on April 12, 2021. The budget is balanced with no proposed tax increase and includes funding for a new public safety radio system and local matches for VATI grants. The Board also voted 5-0 to support the Department of Historic Resources application to designate Gwynn's Island a Historic District, and approved the consent agenda and several appointments.

• Approved agenda 3-2, with Supervisors Hudgins and Ingram dissenting.
• Approved motion to support DHR application for Gwynn's Island Historic District designation 5-0.
• Approved consent agenda 3-2, including minutes, supplemental appropriations, Section 125 Plan, and proclamation.
• Approved scheduling April 27, 2021 regular meeting at 4:00 p.m. in Harry M. Ward Auditorium 5-0.
• Approved authorizing advertisement of proposed FY22 Budget for public hearing on April 12, 2021 5-0.
• Approved recommending Susan Thomas to Circuit Court for BZA appointment 3-2.
• Approved appointing Nicholas Koch to Wetlands Zoning Board and reappointing Danette Machen to Planning Commission 5-0.
• Approved recessing to closed meeting on April 12, 2021 for personnel and legal matters 5-0.

Planning Commission

The Mathews County Planning Commission is meeting to discuss the 2030 Comprehensive Plan 5-year review and the Capital Improvement Plan for FY22. They will also hear a presentation on the Economic Development Authority, receive committee reports, and review a Board of Supervisors action on a text amendment regarding utility classification.

• 2030 Comprehensive Plan 5-year review discussion
• Capital Improvement Plan FY22 discussion and department liaison designations
• Presentation on the role of the Economic Development Authority by Hal Bourque
• Brian Russell report on 911 Dispatch Equipment
• Review of Board of Supervisors action 1-ZA-21 on utility classification text amendment

The Planning Commission voted unanimously to recommend the replacement of the county's public safety radio and dispatch console systems, estimated at $1 million, to the Board of Supervisors. They also recommended the FY22 Capital Improvement Plan and approved liaison assignments for future CIP work. The commission approved the February minutes as amended after discussion about missing details.

• Recommended dispatch and console replacement to the board (6-0)
• Recommended FY22 Capital Improvement Plan (6-0)
• Approved liaison assignments for CIP (6-0)
• Approved February 16, 2021 minutes as amended (6-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on a zoning text amendment that would classify utilities into two categories—minor and major—permitting them by-right or by conditional use, respectively. The board will also consider consent agenda items including meeting minutes and supplemental appropriations for the Sheriff, Social Services, and Emergency Services. Reports from county departments and new business items, such as public safety radio and COVID vaccination communication efforts, are also on the agenda.

• Public hearing on zoning text amendment 1-ZA-21 to classify utilities as minor (by-right) or major (conditional use)
• Supplemental appropriations for Sheriff, Social Services, and Emergency Services Grant
• Update on survey work at Hole in the Wall
• Public Safety Radio discussion with Sheriff Mark Barrick
• Resolution of appreciation for Mr. Charles Huntley

The Mathews County Board of Supervisors approved a zoning text amendment to classify utilities into minor (by-right) and major (conditional use) categories, and authorized the County Administrator to pursue a partnership with King & Queen County for a public safety radio system. The board also approved a $5,100 appropriation for a marker repair, a $3,000 payment for COVID vaccination marketing, and a resolution of appreciation for a former staff member.

• Approved zoning text amendment classifying utilities into minor and major categories (5-0)
• Authorized County Administrator to identify steps for King & Queen radio system partnership (3-2)
• Approved $5,100 appropriation from Committed Reserves for Hole in the Wall marker repair (5-0)
• Approved $3,000 payment to Middle Peninsula PDC for COVID vaccination marketing (5-0)
• Adopted resolution of appreciation for Charles Huntley (3-2)
• Approved letter of support for Economic Development District (5-0)
• Approved consent agenda (5-0)

Planning Commission

The Mathews County Planning Commission is meeting to review the FY22 Capital Improvement Plan, including 911 dispatch equipment, and the 2020 annual report. They will also begin the 2030 Comprehensive Plan 5-year review and discuss outstanding items.

• FY22 Capital Improvement Plan including 911 dispatch equipment
• 2020 Planning Commission Annual Report
• 2030 Comprehensive Plan 5-year review with 2018 Executive Summary

Board of Supervisors

The Mathews County Board of Supervisors is holding its first budget work session to discuss budget priorities and goals for the upcoming fiscal year. The meeting is conducted electronically due to the COVID-19 pandemic. The agenda includes a presentation by the county administrator and board discussion, but no specific budget figures or decisions are listed.

• Public participation guidelines
• Presentation by county administrator
• Board discussion on budget priorities and goals

Wetlands Zoning Board

The Mathews County Wetland Board is meeting to consider four public hearing requests for shoreline projects, including revisions to a previously approved permit and new installations of erosion control structures. The board will also handle routine items like minutes approval and public comments.

• Richard Elder: revise permit to replace sand berm with 86' Geotube and scour mat at 38 Rigby Ln.
• Bryan Family Trust: install 60' rip rap sill and 70' revetment at 305 Marina Way
• Dorothy Spiggle: replace 80' wooden groin with 68' vinyl groin at 202 Old Farm Rd.
• William Coleman: install 195' rip rap revetment at 444 Evans Rd.

Board of Supervisors

The Mathews County Board of Supervisors is holding a regular meeting electronically due to COVID-19 restrictions. The main item is opening the floor for public input on the FY22 budget, including requests from outside agencies and written comments. The meeting is largely procedural, with no specific decisions or proposals detailed in the agenda.

• Public input on FY21-22 budget requests from outside agencies
• Submitted written comments on FY22 budget
• Meeting held via Zoom due to COVID-19 pandemic
• Live stream on Facebook, recording on County Meeting Portal

The Mathews County Board of Supervisors held a public input session for the FY22 budget, hearing requests from outside agencies. No funding decisions were made; the board only approved the agenda and adjourned. Agencies requested level funding or increases, including Bay Aging, Bay Transit, and the Mathews County Visitor and Information Center.

• Approved agenda as presented (5-0)
• Adjourned meeting at approximately 7:13 p.m. (5-0)

Board of Supervisors

The Board of Supervisors will conduct a regular meeting held electronically via Facebook. The agenda includes public hearings, supplemental appropriations for the Sheriff and Social Services, and reports from various county departments.

• Public hearing regarding Proposed Tompkins Cottage Lease Agreement
• Supplemental Appropriations for the Sheriff and Social Services
• Mathews County Building Department cleaning contract
• Broadband Advisory Board stakeholder appointments and strategic plan
• Unfinished business regarding Hole in the Wall Pump and Haul bid

The Mathews County Board of Supervisors adopted the county's Broadband Strategic Plan and awarded a contract for pump and haul services at the Hole in the Wall restaurant. The board also approved a new lease for Tompkins Cottage, terminated a cleaning services contract, and authorized a new survey of the Hole in the Wall property. A resolution on First Amendment sanctuary was defeated.

• Adopted Mathews County Broadband Strategic Plan (5-0)
• Awarded pump and haul services contract for Hole in the Wall restaurant to sole bidder (5-0)
• Approved Tompkins Cottage lease agreement with Mathews County Historical Society (5-0)
• Approved termination of cleaning services contract and creation of two new staff positions (5-0)
• Authorized new survey of Hole in the Wall property (5-0)
• Approved Broadband Advisory Board appointments and revised bylaws (5-0)
• Approved all Board meetings held electronically through February 2021 (5-0)
• Defeated First Amendment Sanctuary Resolution (2-3)

Planning Commission

The Mathews County Planning Commission will hold a public hearing on a proposed text amendment to the zoning ordinance regarding utilities (case 1-ZA-21). The commission will also discuss the FY22 Capital Improvement Plan, review the 2020 annual report and set 2021 goals, and handle routine items like minutes approval and public comments.

• Public hearing on 1-ZA-21, text amendment to zoning ordinance pertaining to utilities
• Discussion of FY22 Capital Improvement Plan, including CIP spreadsheet and requests
• Review of 2020 Annual Report and setting 2021 goals
• Approval of December 8, 2020 meeting minutes

Board of Supervisors

The Mathews County Board of Supervisors is holding its annual organizational meeting virtually, where members will elect a chairman and vice-chairman, approve rules and appointments, and schedule 2021 meetings. The agenda also includes a budget work session with presentations from constitutional officers and department heads for the FY21/22 budget.

• Election of Chairman and Vice-Chairman
• Appointment of Clerk and Deputy Clerk to the Board
• Schedule 2021 Board of Supervisors Regular Meetings
• Board of Supervisors 2021 Appointments to Boards and Commissions
• Budget work session with Office/Department Overviews and FY21/22 Budget Presentations