Mathews County, Virginia

Economic Development Authority and Board of Supervisors Joint Meeting

Planning Commission

Board of Zoning Appeals

Board of Supervisors

Wetlands Zoning Board

Planning Commission

Board of Zoning Appeals

Board of Supervisors

Wetlands Zoning Board

Planning Commission

Board of Supervisors

Board of Zoning Appeals

Wetlands Zoning Board

Planning Commission

Board of Zoning Appeals

Board of Supervisors

Wetlands Zoning Board

Planning Commission

Board of Zoning Appeals

Board of Supervisors

Board of Zoning Appeals

Board of Supervisors

The Board of Supervisors will meet to conduct business, including a potential closed session. Discussions in the closed session may include a performance evaluation and legal matters regarding county property and litigation.

• Performance evaluation of the County Administrator
• Disposition of publicly held real property at 384 Old Ferry Road
• Litigation: Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors and Ramona Wilson
• Legal advice regarding the lease between Mathews County and Hole in the Wall Waterfront Grill, LLC
• Legal advice regarding the Virginia Freedom of Information Act

Board of Supervisors

The Board of Supervisors will discuss a 3.5% salary increase for the Comp Board and review surplus funds from the Department of Social Services and Public Schools. The meeting includes a closed session to discuss the disposition of property at 384 Old Ferry Road and litigation involving Hole in the Wall Waterfront Grill, LLC.

• 3.5% salary increase for Comp Board effective August 1, 2026
• Registrar's Office supplemental appropriation of $5,896.50
• Rezoning application 202600621 for James Callis, Jr. (TM 16-A-161 from RU to R1)
• Closed session regarding property at 384 Old Ferry Road
• Closed session regarding Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors

Board of Zoning Appeals

Planning Commission

The Planning Commission will hold a public hearing regarding Ordinance No 26-07 to amend special regulations for short-term rentals. The body will also review a rezone application for Callis and discuss updates to its by-laws.

• Public hearing on Ordinance No 26-07: Special Regulations for Short-Term Rentals
• Callis Rezone Application #202600621
• Proposed by-law change to add Public Hearing to the Order of Business

Board of Supervisors

Wetlands Zoning Board

The Mathews County Wetlands Board will meet to conduct a public hearing regarding a dredging project. The board will consider a request from James Adams to remove sediment from the Mill Creek channel and side channels.

• Public hearing for James Adams: Mill Creek Dredge Project (VMRC 26-0858)

Board of Supervisors

The Board of Supervisors will hold public hearings on several ordinances, including Ordinance 26-10 authorizing bonuses for county employees and Ordinance 26-11 amending the tax levy to require hotels, motels, bed‑and‑breakfasts, and short‑term vacation rentals to collect and remit transient occupancy taxes. A VDOT design hearing will be held for the Main Street Enhancements Phase II project. The meeting also includes discussion of FY26 Budget Amendment #2, a conditional use permit application for Robert Blake, and a request for a county‑managed bank account for the Mathews Farmers Market.

• Ordinance 26-10 – authorizing bonuses for county employees as budgeted
• Ordinance 26-11 – tax amendment requiring hotels, motels, B&Bs, and short‑term rentals to collect transient occupancy taxes
• VDOT design public hearing – Main Street Enhancements Phase II (Project #EN22-057-602)
• FY26 Budget Amendment #2
• Application #202500831 – Conditional Use Permit for Robert Blake

Board of Zoning Appeals

Board of Supervisors

The Board of Supervisors will convene to potentially hold a closed session to discuss the annual performance evaluation of the County Administrator, followed by a return to open business.

• Closed meeting for County Administrator performance evaluation
• Approval of agenda
• Roll call and quorum establishment

Planning Commission

The Planning Commission will hold public hearings to discuss amendments to short-term rental regulations and civil zoning enforcement procedures. The body will also review its Code of Ethics and receive reports from committees on agritourism, workforce housing, and HRSD.

• Ordinance No 26-07: Amendments to §175-15.28 regarding short-term rental permitting, licensing, and tax obligations
• Ordinance No 26-08: Amendment to §175-20.8 to remove the Board of Supervisors' approval requirement for civil zoning enforcement action
• Review of Planning Commission Code of Ethics
• Committee reports on Agritourism, Workforce Housing, and HRSD

Wetlands Zoning Board

The Mathews County Wetlands Board will hold public hearings to review four requests for shoreline modifications. These include proposals for revetments, sills, breakwaters, and a bulkhead.

• Katrina Smith: 22’x150’ revetment and 10’x150’x2’ berm at 314 Bay Shore Point Road
• Michael Dowd: 220’ armor stone sill and sand nourishment at 1743 Point Breeze Road
• James Martin: Two offshore breakwaters and a 124’ marsh toe sill at 649 Cobbs Creek Lane
• Donald Korb: After-the-fact application for a 5’x43’ timber bulkhead at 81 Island Drive

The Mathews County Wetlands Board approved three VMRC shoreline projects (applications 26-0694, 26-0745, and 26-0807) and denied one (application 26-0653). The board also approved the May 6, 2026 meeting minutes. All actions were taken with unanimous or near‑unanimous votes as recorded.

• Approved VMRC 26-0694 (armor stone sill project) – vote 4-0-0 (one nay)
• Approved VMRC 26-0745 (offshore breakwaters and marsh toe sill) – vote 5-0-0
• Approved VMRC 26-0807 (timber bulkhead repair) – vote 5-0-0
• Denied VMRC 26-0653 (riprap revetment replacement) – vote 5-0-0
• Approved May 6, 2026 meeting minutes – vote 5-0-0

Joint Board of Supervisors / Planning Commission

The Joint Board of Supervisors and Planning Commission will hold a public hearing on a Conditional Use Permit application (#202600198) submitted by The Towers, LLC, Cellco Partnership (Verizon Wireless) and property owners James & Esther McFarland. After the hearing, the Planning Commission will make a recommendation, and the Board will vote on the application. The decision concerns construction and operation of a 199‑foot telecommunications facility.

• Public hearing on Conditional Use Permit #202600198
• Application submitted by The Towers, LLC, Cellco Partnership (Verizon Wireless) and James & Esther McFarland
• Proposed construction of a 199‑foot telecommunications facility
• Planning Commission recommendation after hearing
• Board of Supervisors vote on the application

Joint Board of Supervisors / Planning Commission

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting to discuss public hearings on travel trailer and retail store permits, review supplemental appropriations, and consider reinstating the county's participation in the Virginia Main Street Program.

• Conditional Use Permit for travel trailer on Rural zoned land
• Conditional Use Permit for retail store on Rural zoned land
• Supplemental Appropriations of $8,787.05 for surplus items
• Reinstatement in Virginia Main Street Program
• Reappointment to Rappahannock Community College Board

Board of Zoning Appeals

Planning Commission

The Planning Commission is reviewing a Conditional Use Permit application for a telecommunications facility on Cherry Point Rd. The body is also requesting that the Board of Supervisors evaluate several ordinance matters, including short-term rentals and agritourism.

• Application #202600198: Conditional Use Permit for a 199-foot telecommunications facility at Tax Map Parcel 11A216-C on Cherry Point Rd
• Proposed ordinance evaluations: Agritourism, Gun Ranges, Short-Term Vacation Rentals, Code Enforcement, Hampton Roads Sanitary District provisions, Medical Marijuana, and Accessory Dwelling Units

The commission voted unanimously to approve the May 12 meeting agenda. It also approved the April 14 meeting minutes with a 5‑0‑0 vote. The meeting was then adjourned by a unanimous vote.

• Approved meeting agenda (5-0-0)
• Approved April 14 minutes (5-0-0)
• Adjourned meeting (5-0-0)

Board of Supervisors

The Board of Supervisors will meet for a special session primarily to enter a closed meeting. Discussions will focus on litigation and legal advice concerning Hole in the Wall Waterfront Grill, LLC and the disposition of public property at 384 Old Ferry Road.

• Litigation: Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors and Ramona Wilson (CL25-220)
• Real property disposition: 384 Old Ferry Road
• Legal advice regarding the lease between Mathews County and Hole in the Wall Waterfront Grill, LLC
• Consultation on Virginia Freedom of Information Act and settlement negotiation requirements

Wetlands Zoning Board

The Mathews County Wetlands Board will meet to review four requests for shoreline stabilization and construction. These proposals include the installation of revetments, sills, and sand nourishment along the Piankatank River, Mobjack Bay, and Stutts Creek.

• David Beck (216 Sundown Landing): Request for a 43’Lx12’Wx6’H Class II Revetment and sandfill on Piankatank River shoreline
• RJNVA, LLC (517 Starkwood Lane): Request for stone sills, riprap revetment, and concrete rubble sill repair on Piankatank River shoreline
• Katrina Smith (314 Bay Shore Point Road): Request to replace riprap with a 22’x150’ revetment and 10’x150’x2’ berm on Mobjack Bay shoreline
• Michael Dowd (1743 Point Breeze Road): Request for a 220’ armor stone sill, 70 cu. yds. of sand nourishment, and 1300 sq. ft. of plantings on Stutts Creek shoreline

The Mathews County Wetlands Board approved two shoreline revetment projects (VMRC 26-0289 and VMRC 26-0622) and granted a 12‑month extension for the 1084 Hess Farm Road project (VMRC 23-1296) with unanimous 4‑0‑0 votes. It deferred the applications for Katrina Smith (VMRC 26-0653) and Michael Dowd (VMRC 26-0694) to the June 3, 2026 hearing, also by 4‑0‑0 votes. All decisions were recorded with the listed vote tallies.

• Approved David Beck revetment (VMRC 26-0289) 4-0-0
• Approved RINVA, LLC revetment (VMRC 26-0622) 4-0-0
• Deferred Katrina Smith revetment (VMRC 26-0653) to June 3, 2026 4-0-0
• Deferred Michael Dowd revetment (VMRC 26-0694) pending VIMS comments, June 3, 2026 4-0-0
• Granted 12‑month extension for 1084 Hess Farm Road project (VMRC 23-1296) 4-0-0

Board of Supervisors

The Mathews County Board of Supervisors will consider two tax rate ordinances—one for real estate, personal property, and machinery & tools, and another for meals. They will also adopt the proposed FY27 county budget. The meeting includes standard procedural items and a brief citizen comment period.

• Ordinance 26-03: Proposed real estate, personal property, and machinery & tools tax rates
• Ordinance 26-04: Proposed meals tax rate
• FY27 Proposed Budget adoption
• Citizen comment period (3 minutes per speaker)
• Approval of agenda

Planning Commission

The Planning Commission will meet to conduct a review of the Fiscal Year 2027 Capital Improvement Program (CIP). The remainder of the meeting consists of procedural items.

• Review of FY27 CIP

Board of Supervisors

The Mathews County Board of Supervisors will hold a workshop to discuss priorities and goals for the Fiscal Year 2027 budget. The meeting includes a closed session to discuss the disposition of publicly held real property at 384 Old Ferry Road and land for septic, as well as legal matters including litigation with Hole in the Wall Waterfront Grill, LLC.

• FY27 Budget Priorities and Goals
• Closed meeting: disposition of property at 384 Old Ferry Road
• Closed meeting: land for septic acquisition
• Closed meeting: litigation with Hole in the Wall Waterfront Grill, LLC
• Closed meeting: legal advice regarding property and contract matters

Board of Supervisors

The Board of Supervisors will consider the proposed Fiscal Year 2027 budget, real estate tax rates, and a change to the meals tax rate. The meeting also includes a public hearing on short-term vacation rentals and a grant request for the Sheriff's Office.

• Proposed Budget for Fiscal Year 2027
• Ordinance to set real estate tax rates
• Ordinance to increase meals tax from 4% to 6%
• Ordinance to update Mathews Memorial Library code
• Short Term Vacation Rental public hearing

Board of Supervisors

The Board of Supervisors will meet for a special session. The agenda includes potential closed meetings to discuss real estate transactions and legal matters.

• Discussion of disposition of publicly held real property at 384 Old Ferry Road
• Discussion of acquisition of land for septic
• Consultation on litigation: Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors and Ramona Wilson
• Legal advice regarding the lease between Mathews County and Hole in the Wall Waterfront Grill, LLC
• Legal advice regarding the Virginia Freedom of Information Act

Board of Zoning Appeals

The Mathews County Board of Zoning Appeals will approve the March 18th meeting minutes, receive a report from the committee nominating a chair, vice‑chair and secretary for 2026‑2027, and discuss a proposed revision to the board’s by‑laws. No other items are listed.

• Approval of March 18, 2026 Board of Zoning Appeals meeting minutes
• Committee report on nominating 2026/2027 Chair, Vice‑Chair and Secretary (members: Scott Gibbs, Stan Grice)
• Consideration of a revision to the Board of Zoning Appeals by‑laws

Planning Commission

The Planning Commission will hold a public hearing on Application #202600230, a Conditional Use Permit request by Cynthia Montague and Cynthia Montague Properties LLC to allow a retail store on Tax Map Parcel 44‑A‑41, currently zoned Rural (RU). The commission will also discuss revisions to Ordinance §175‑20.8 enforcement procedures and review the Capital Improvement Program summary and an EDA presentation. Committee reports on short‑term vacation rentals, agritourism, workforce housing/accessory dwelling units, and HRSD will be presented.

• Application #202600230: Conditional Use Permit for retail store on Tax Map Parcel 44‑A‑41 (Rural zone)
• Ordinance §175‑20.8 enforcement procedures discussion (pre‑2022 and 2022 amendments)
• CIP Summary – CIP 27‑31 rev 2
• EDA Presentation
• Committee reports: short‑term vacation rentals, agritourism, workforce housing/ADUs, HRSD

The commission voted unanimously to approve Application #202600230, granting a Conditional Use Permit for a retail store on Tax Map Parcel 44‑A‑41 with specific operating hour and parking conditions. The board also unanimously disapproved the Capital Improvement Program as presented and directed staff to clarify penalty language for Ordinance §175‑20.8 before a public hearing. Additional committee updates were reported but no further actions were taken.

• Approved Conditional Use Permit for retail store (7-0-0)
• Disapproved Capital Improvement Program as presented (7-0-0)
• Approved staff discussion of Ordinance §175‑20.8 penalty language via email (7-0-0)
• Approved agenda amendment moving item 10.B to public hearing item 8.B (7-0-0)
• Approved March 10th, 2026 minutes (7-0-0)
• Accepted Mr. Joe Syslo to Comprehensive Plan Committee (unanimous)
• No action taken on short‑term vacation rental ordinance draft (discussion only)
• No action taken on agritourism ordinance draft (discussion only)

Board of Supervisors

The Board of Supervisors will reconvene to discuss FY27 budget priorities and goals. The meeting includes a closed session to discuss real property disposition at 384 Old Ferry Road and legal matters regarding litigation and contract negotiations.

• FY27 Budget Priorities and Goals
• Closed meeting: disposition of property at 384 Old Ferry Road
• Closed meeting: litigation with Hole in the Wall Waterfront Grill, LLC
• Closed meeting: legal advice regarding FOIA and settlement negotiations

Wetlands Zoning Board

The Mathews County Wetlands Board will approve the February 4, 2026 meeting minutes and hold a public hearing on a request from Allen Living Trust to construct a 205‑foot QuickReef living shoreline at 276 Ships Way along Mobjack Bay. The agenda also includes general public comments, new and old business, violations, and administrative matters.

• Approval of February 4, 2026 Wetlands Board minutes
• Public hearing on Allen Living Trust request for QuickReef living shoreline (205 LF, 200 LF of 30” blocks, 5 LF units, 877 sq ft sand fill, Spartina Alterniflora plantings) at 276 Ships Way
• General public comments
• New business
• Violations

The Mathews County Wetlands Board approved the February 4, 2026 meeting minutes. The board then voted 4‑0‑0 to approve Allen Living Trust’s application to construct a 205‑foot QuickReef living shoreline at 276 Ships Way on Mobjack Bay. The motion was made by Dan Desmond and seconded by Nicholas Koch. No other actions were taken.

• Approved February 4, 2026 Wetlands Board minutes
• Approved Allen Living Trust QuickReef living shoreline application (4-0-0)

Board of Supervisors

The Board of Supervisors will meet for a workshop to discuss budget priorities and goals for fiscal year 2027.

• FY27 budget priorities and goals

Board of Supervisors

The Mathews County Board of Supervisors and the Economic Development Authority will meet jointly on March 23, 2026. They will discuss a resolution to issue a $12 million bond presented by Davenport. Additional agenda items include collaboration with Middlesex County on the GoVA Regional 6 project, a Small Business Administration roundtable for local food manufacturers, and revisions to the county Comprehensive Plan. The meeting will also cover the EDA's strategic plan and a recap of previous workshop items.

• Resolution for $12 million bond issuance (Davenport presentation)
• Collaboration with Middlesex County on GoVA Regional 6 project
• SBA roundtable for Mathews County food manufacturers (April 2026)
• EDA participation in Planning and Zoning revision to the Comprehensive Plan
• Discussion of the EDA Strategic Plan

Board of Supervisors

The Board of Supervisors will hold a public hearing on Proposed Ordinance 26-01 to expand the Mathews Memorial Library Board of Trustees from five to seven members and adopt an updated library ordinance. The board will also consider a Conditional Use Permit application from ProSafe Acquisition, LLC and OT Ventures, LLC for a self‑storage facility on Tax Map Parcel 9‑A‑3 in the Business‑2 (B‑2) district. Additionally, a special presentation will discuss the Capital Improvement Plan, including expenditures tied to a $5,000,000 bond and a proposed allocation of a $12,000,000 bond.

• Public hearing on Proposed Ordinance 26-01 to expand the Library Board of Trustees
• Conditional Use Permit application for a self‑storage facility on Tax Map Parcel 9‑A‑3 (Business‑2 district)
• Discussion of Capital Improvement Plan with $5,000,000 bond expenditures and proposed $12,000,000 bond allocation
• Supplemental Appropriation: LexisNexis reimbursement – $78.97
• May Faire 2026 VDOT activity permit (consent agenda item)

The Board of Supervisors approved a $2,598,525.05 withdrawal and gift to the Mathews Volunteer Fire Department, adopted Resolution 26-08, and approved a Conditional Use Permit for a self‑storage facility on Tax Map Parcel 9‑A‑3. It also approved obtaining interim financing using a bank option and borrowing those funds, and tabled a public hearing on expanding the library board. All motions passed with the recorded vote tallies.

• Approved $2,598,525.05 withdrawal and gift to Volunteer Fire Department (5-0)
• Adopted Resolution 26-08 (5-0)
• Approved Conditional Use Permit application 202501069 for self‑storage facility (5-0)
• Approved obtaining interim financing funds using bank option (4-1)
• Approved borrowing the interim financing funds (4-1)
• Tabled public hearing on Library Board expansion (5-0)
• Approved consent agenda items (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold a closed session to discuss the disposition of publicly held real property at 384 Old Ferry Road. The session will also cover legal strategy for the Hole in the Wall Waterfront Grill, LLC lawsuit (case CL25-220) and related lease issues. Additional topics include advice on the Virginia Freedom of Information Act and other contract and settlement matters. No public decisions are recorded on the agenda.

• Closed‑session discussion of disposition of 384 Old Ferry Road property
• Legal consultation on Hole in the Wall Waterfront Grill, LLC v. Mathews County (CL25-220)
• Review of lease breach issues between the county and Hole in the Wall Waterfront Grill, LLC
• Advice on Virginia Freedom of Information Act requirements
• Consideration of settlement negotiation legal requirements

The Mathews County Board of Supervisors unanimously approved the meeting agenda, entered a closed session to discuss confidential matters, returned to an open meeting and certified the session, and then adjourned. All votes were 5-0-0 in favor.

• Approved agenda (5-0-0)
• Entered closed meeting (5-0-0)
• Returned to open meeting and certified (5-0-0)
• Adjourned meeting (5-0-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a variance request to build a 24‑by‑30‑foot pole barn (720 sq ft) on a property in the Chesapeake Bay Preservation Area at 249 Shell Point Ln, Hudgins. The request seeks relief under Sections 175‑22.11 and 175‑22.16 of the county ordinance for a Residential‑1 (R‑1) zone. The Board will also consider revising its by‑laws and updating its application forms.

• Public hearing on variance #202500166 for a 24 × 30 ft pole barn at 249 Shell Point Ln (R‑1 zone, Chesapeake Bay Preservation Area)
• Review of public hearing procedure
• Revision of Board by‑laws to include additional specific language
• Review and revision of application forms
• Approval of February 18, 2026 Board of Zoning Appeals minutes

Board of Supervisors

The Board of Supervisors will meet to discuss priorities and goals for the FY27 budget. The agenda also includes a potential closed meeting regarding the status of four specific county employees.

• Discussion of FY27 budget priorities and goals
• Potential closed meeting regarding the discussion, assignment, promotion, performance, or demotion of four employees

Board of Supervisors

The Mathews County Board of Supervisors will hold a joint workshop to discuss the FY27 budget for both the Board of Supervisors and the School Board. The meeting includes standard procedural items such as call to order, pledge of allegiance, roll call, agenda approval, employee recognition, and adjournment. No specific budget figures or proposals are listed in the agenda.

• FY27 joint budget discussion for Board of Supervisors and School Board
• Recognition of employees and community service

Planning Commission

The Mathews County Planning Commission will hold a public hearing on a conditional use permit request by Robert Blake to temporarily occupy a travel trailer as a dwelling on Tax Map Parcel 26-A-51, which is zoned Rural. The commission will also discuss the Comprehensive Plan, the Action Committee for Short‑Term Vacation Rentals, and draft enforcement procedures for Ordinance §175-20.8. Committee reports on agritourism, workforce housing/accessory dwelling units, and HRSD will be presented, followed by the Planning Director's report on a notice of variance and appeal.

• Conditional Use Permit Application #202500831 for travel trailer habitation on Parcel 26-A-51 (Rural zone)
• Comprehensive Plan discussion
• Action Committee for Short Term Vacation Rentals
• Ordinance §175-20.8 enforcement procedures discussion (draft)
• Planning Director's report: Notice of Variance and Appeal

The Planning Commission approved its agenda and the January 13, 2026 minutes unanimously. It voted 6-1 to adopt a one‑year term limit for Conditional Use Permits. The commission appointed Danette Matchen to the Comprehensive Plan Advisory Committee, agreed to add a high‑school participant, and created a Short Term Vacation Rental Advisory Committee. It also directed the planning director to submit a revised ordinance draft to the County Attorney before adjourning.

• Approved agenda (7-0) moving Item#10 ahead of Item#8
• Approved January 13, 2026 minutes (7-0)
• Approved limiting Conditional Use Permit terms to one year (6-1)
• Appointed Danette Matchen to Comprehensive Plan Advisory Committee
• Agreed to invite a high‑school participant to the Comprehensive Plan Advisory Committee
• Established Short Term Vacation Rental Advisory Committee (Matchen, Buckhalter, Minor)
• Requested Director Andrade to submit revised §175-20.8 ordinance draft to County Attorney
• Adjourned the meeting (motion passed)

Board of Supervisors

The Board of Supervisors is meeting to discuss budget priorities and goals for Fiscal Year 2027. This is a workshop focused on financial planning.

• Discussion of FY27 budget priorities and goals

Board of Supervisors

The Mathews County Board of Supervisors will discuss a referendum to change congressional districts and a resolution to oppose early voting until April 16, 2026. The agenda also includes an update on the new radio system. A closed session will address legal matters concerning 384 Old Ferry Road, the Hole in the Wall Waterfront Grill litigation, and related contract and FOIA issues.

• New radio system update
• Referendum to change congressional districts – resolution to oppose early voting until April 16, 2026
• Closed‑meeting discussion of disposition of publicly held property at 384 Old Ferry Road
• Legal briefing on Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors and related lease breach
• Consultation on Virginia Freedom of Information Act, settlement negotiations, and contract law

Board of Supervisors

The Board will consider a referendum to alter Mathews County’s congressional district boundaries. It will also discuss a resolution to oppose early voting before April 16, 2026. A brief update on the county’s new radio system will be provided. The meeting includes standard procedural items and a citizen comment period.

• Referendum to change congressional district boundaries
• Resolution to oppose early voting until April 16, 2026
• Update on the county’s new radio communication system

Board of Supervisors

Board of Supervisors

The Board of Supervisors is meeting to receive legal advice and staff briefings. The session includes closed meetings regarding specific litigation and state law requirements.

• Legal advice regarding Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors and Ramona Wilson, CL25-220
• Legal advice regarding state law requirements for library boards

Board of Supervisors

The Board will consider authorizing a $223,465.60 grant, matched by $125,699.40, to upgrade the generator and electrical system at Thomas Hunter Middle School. Public hearings will be held on proposed short‑term vacation rental regulations and a conditional use permit for a self‑storage facility on Tax Map Parcel 9‑A‑3. Additional items include a special election resolution, a joint meeting with the Economic Development Authority, and several budget appropriations.

• Public hearing on changes to Ordinance §175-15.28 for short‑term vacation rentals
• Conditional Use Permit application for a self‑storage facility on Tax Map Parcel 9‑A‑3 (Business‑2 District)
• Supplemental appropriations: $21,478.50 for E911 transition and $5,000 for MCVIC marketing
• Authorization for $223,465.60 grant (county match $125,699.40) to upgrade generator at Thomas Hunter Middle School
• Resolution for a special election pursuant to VA Code §24.2‑228.1

The Board voted unanimously to authorize a contract with VDEM for a $223,465.60 state grant, matched by $125,699.40, to upgrade the generator and electrical system at the county shelter in Thomas Hunter Middle School. It also approved the 2026 Bylaws, Code of Ethics, Rules of Procedure, and a revised employee handbook. Additional actions included scheduling a joint meeting with the Economic Development Authority on March 23, 2026, and adopting Resolution 26‑06 for a special election. The short‑term vacation‑rental ordinance was postponed for 60 days.

• Approved contract with VDEM for $223,465.60 grant and $125,699.40 match to upgrade shelter generator (5-0-0)
• Approved 2026 Bylaws, Code of Ethics, and Rules of Procedure (5-0-0)
• Approved revised employee handbook (5-0-0)
• Approved joint meeting with Economic Development Authority for March 23, 2026 at 4:00 PM (5-0-0)
• Approved Resolution 26-06 for a special election (5-0-0)
• Postponed short‑term vacation‑rental ordinance decisions for 60 days (3-2-0)
• Approved consent agenda, including $21,478.50 E911 adjustment and $5,000 MCVIC marketing (5-0-0)
• Scheduled board meeting on February 26, 2026 at 1:00 PM (5-0-0)

Board of Zoning Appeals

The Board of Zoning Appeals will discuss with staff how the board and staff should interact, including questions about variance versus exception and how impermeable surface is used for mitigation credit. It will review and discuss the BZA application forms to consider terminology and content changes. The board will review Roberts Rules of Order to clarify the process for extending time to review a case. Old business includes consideration of Application #202501069.

• Discussion with staff on board‑staff expectations and roles (variance vs. exception, mitigation credit, staff report needs)
• Review and discuss BZA application forms for terminology and content improvements
• Review Roberts Rules of Order to clarify extensions for case review
• Old business: consideration of Application #202501069

Planning Commission

The Planning Commission will receive updates on Board of Supervisors decisions regarding three Conditional Use Permits. The body will also hear reports from committees focused on agritourism, workforce housing, and HRSD.

• Update on Board of Supervisors' decisions for 3-CUP-17, 3-CUP-18, and 3-CUP-20
• Agritourism committee report
• Workforce Housing / Accessory Dwelling committee report
• HRSD committee report

Board of Supervisors

The Board of Supervisors will meet for a workshop to review budget requests from outside agencies for the FY27 budget. No other substantive items are listed on the agenda.

• Review of outside agency budget requests

Board of Supervisors

The Board of Supervisors will meet to discuss a potential out-of-court settlement for a lawsuit filed by Hole in the Wall Waterfront Grill, LLC, and clarify internal board processes. The meeting is scheduled for Thursday, February 5, 2026, at 11:00 AM.

• Closed meeting to discuss legal advice regarding settlement for Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors
• Clarification/discussion of Board process regarding staff requests and information sharing
• Hearing date for CL25-220 (Hole in the Wall Waterfront Grill, LLC v. Mathews County Board of Supervisors and Ramona Wilson) to be discussed
• Meeting location: Historic Courthouse, 27 Court Street, Mathews, VA 23109
• Meeting date: Thursday, February 5, 2026 at 11:00 AM

The Board of Supervisors voted 5-0-0 to certify the return to an open meeting after a closed session. They then voted 5-0-0 to adjourn the meeting. No substantive policy or budget decisions were made.

• Certified return to open meeting (5-0-0)
• Adjourned meeting (5-0-0)

Wetlands Zoning Board

The Wetlands Zoning Board will hold a public hearing on a request from Charles and Anna Galusha Aquino to install a 210‑foot by 12‑foot armor stone sill with sand fill and wetland vegetation at the mouth of Stutts Creek. The agenda also includes routine items such as roll call, approval of the January 7, 2026 minutes, and general public comments. No other decisions or proposals are listed.

• Public hearing: Aquino request for armor stone sill at 1818 Point Breeze Road, VMRC #25‑2682, TM #17‑2‑4
• Approval of January 7, 2026 Wetlands Board minutes

The Mathews County Wetlands Board approved the January 7, 2026 minutes by a 5‑0 vote. The board then approved the application to install a 210’ × 12’ armor stone sill with sand fill and vegetation at the mouth of Stutts Creek, also by a 5‑0 vote. The board announced there will be no Wetlands Board hearing on March 4, 2026.

• Approved January 7, 2026 Wetlands minutes (5-0-0)
• Approved armor stone sill application at Stutts Creek (5-0-0)
• No Wetlands Board hearing scheduled for March 4, 2026

Board of Supervisors

The Mathews County Board of Supervisors will hold a workshop to discuss the Fiscal Year 2027 budget. The meeting is scheduled for the Historic Courthouse on January 29, 2026.

• FY27 Budget Workshop
• County Department Presentations

The Mathews County Board of Supervisors unanimously approved the meeting agenda, amending it to include Resolution 26-03. The board then unanimously adjourned the meeting. No other substantive actions or approvals were recorded.

• Approved meeting agenda, amended to include Resolution 26-03 (5-0-0)
• Adjourned meeting (5-0-0)

Board of Supervisors

The Board will review FY25 audit and financial updates, schedule a public hearing on proposed changes to the short‑term vacation‑rental ordinance, and consider unfinished business on 2026 bylaws, code of ethics, and rules of procedure. New business includes revisions to the employee handbook, and the meeting may include a closed session to discuss candidate appointments.

• FY25 Final Audit Presentation by Robinson, Farmer, Cox Associates
• FY25 Financial Status Update & Capital Planning analysis by Davenport & Company
• Schedule public hearing on changes to Ordinance §175-15.28 for short‑term vacation rentals
• Unfinished business: 2026 Bylaws, Code of Ethics, and Rules of Procedure
• Employee Handbook revisions

The Board approved its agenda and scheduled a February 19 meeting at Thomas Hunter Middle School. It approved the consent agenda, which includes a public hearing on short‑term vacation rentals, and postponed adoption of the 2026 bylaws, code of ethics, and rules of procedure. The Board also revised the budget workshop schedule, authorized the County Attorney to seek a four‑month continuance, entered a closed meeting, and approved several regional appointments.

• Approved agenda as presented (5-0-0)
• Approved holding February 19, 2026 meeting at Thomas Hunter Middle School (5-0-0)
• Approved consent agenda, including scheduling a public hearing on short‑term vacation rentals (5-0-0)
• Postponed adoption of 2026 bylaws, code of ethics, and rules of procedure (5-0-0)
• Approved revisions to budget workshop times and joint MCPS workshop (5-0-0)
• Authorized County Attorney to request a four‑month continuance (5-0-0)
• Entered a closed meeting (5-0-0)
• Approved appointments to regional commissions and boards (5-0-0)

Planning Commission

The Mathews County Planning Commission will hold a public hearing to review Application #202501069 for a conditional use permit to construct and operate a self‑storage facility. The site is Tax Map Parcel 9‑A‑3, currently zoned Business‑2 District, and the request is made under Section 175‑9.3(P) of the county zoning ordinance. The commission will consider the applicant’s request during the meeting.

• Public hearing: Conditional Use Permit application #202501069 for self‑storage on Tax Map Parcel 9‑A‑3 (Business‑2 District)
• Approval of draft minutes from the December 9, 2025 Planning Commission meeting
• Planning Director's Report: Notice of Variance and Appeal
• Committee reports: Agritourism, Workforce Housing, HRSD
• Two public comment periods (3 minutes per speaker) scheduled

Wetlands Zoning Board

The Wetlands Zoning Board will hold public hearings on two shoreline improvement requests. One request seeks a 104‑foot quick‑reef living shoreline with sand fill and vegetation along Woodas Creek. The other request proposes a 101‑by‑10‑foot Class I armor stone revetment and backfill along a Chesapeake Bay shoreline. The board will consider these applications alongside routine agenda items.

• Elizabeth A. White – 231 Anchorage Way – VMRC #25-0982 – install 104 LF quick‑reef living shoreline with sand fill and wetland vegetation at Woodas Creek
• Deborah Davis – 62 Sweet Gum Drive – VMRC 25-2426 – construct 101 ft × 10 ft × 6 ft Class I armor stone revetment and backfill (~860 SF) at Chesapeake Bay shoreline

Board of Supervisors

The Mathews County Board of Supervisors will elect a chairperson and a vice‑chair for the 2026 term. It will also adopt a Code of Ethics, Bylaws, and Rules of Procedure, and appoint a Clerk and Deputy Clerk. Additional organizational matters include setting the regular meeting schedule and state holiday schedule.

• Election of chairperson (majority‑vote election)
• Election of vice‑chair (majority‑vote election)
• Adoption of Code of Ethics
• Adoption of Bylaws
• Appointment of Clerk and Deputy Clerk