Mathews County public meetings in 2022

Board of Supervisors

The Board of Supervisors will hold a public hearing and vote on a conditional use permit for a commercial building over 7,500 square feet, and consider a zoning text amendment to restrict open dumps. They will also vote on supplemental appropriations totaling $69,154.80, including back funding for MVRS 4-For-Life and employee bonuses.

• Conditional Use Permit for Rhetson Companies to build commercial building over 7,500 sq ft on parcel 9(A)3 in B-2 district
• Zoning text amendment to prohibit open dumps in front of primary structures
• Supplemental appropriation of $43,154.80 for MVRS 4-For-Life back funding (2019-2022)
• Supplemental appropriation of $24,000 for employee achievement bonuses from contingency funds
• Supplemental appropriation of $2,000 donation from Royce Publications to Sheriff's Office

Financial advisor Davenport & Company presented a comprehensive review of the County's financial condition and capital needs. The presentation included recommendations for new financial policies and funding scenarios for upcoming projects, including a new fire station. No formal votes or decisions were recorded in the provided text.

• Proposed formal adoption of a policy to maintain Unassigned Fund Balance at minimum 20% of General Government Expenditures
• Proposed adding financial policy guidelines for Debt Service vs. Governmental Expenditures and Debt vs. Assessed Value
• Identified approximately $17 million in capital needs over the next five years
• Analyzed three borrowing scenarios for a new fire station ranging from $2.5 million to $4.5 million

Planning Commission

The Planning Commission will hold a public hearing and consider a conditional use permit from Rhetson Companies, Inc. to construct a commercial building larger than 7,500 square feet on parcel 9(A)3 in the Business-2 district. The commission will also discuss the FY 24-28 Capital Improvement Plan and approve prior meeting minutes.

• Public hearing on Application 6-CUP-22 for a conditional use permit to build a commercial building over 7,500 sq ft on parcel 9(A)3 in the B-2 district
• Discussion of FY 24-28 Capital Improvement Plan, including meals tax data and courthouse water system report
• Approval of November joint public hearing minutes

The Planning Commission recommended approval for a conditional use permit to build a commercial structure over 7,500 square feet. The commission also appointed its leadership for the upcoming term and established committees to review the FY 24-28 Capital Improvement Plan.

• Recommended approval of Application 6-CUP-22 for Rhetson Companies, Inc. to construct a commercial building over 7,500 square feet (7-0-0)
• Approved November joint public hearing meeting minutes (7-0-0)
• Appointed Mr. Meeks as Vice Chair (7-0-0)
• Appointed Mr. Cook as Chairman (7-0-0)

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings on six applications for shoreline structures including stone sills, revetments, groins, and a boat ramp. No other substantive business is listed.

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on three items: an ordinance to eliminate the motor vehicle registration fee entirely, an ordinance to extend the 2022 personal property tax due date from December 5 to January 5, 2023, and a proposed transfer of the Monument Site (the Soldiers' and Sailors' Monument property at Church and Court Streets) to the Mathews War Memorial Preservation, Inc., with deed restrictions including reversion rights and maintenance requirements.

• Proposed Ordinance 22-06 would eliminate the entire motor vehicle registration fee requirement
• Proposed Ordinance 22-07 extends personal property tax due date from Dec. 5, 2022 to Jan. 5, 2023 (2022 only)
• Proposed transfer of the Monument Site (corner of Church and Court Streets) to Mathews War Memorial Preservation, Inc.
• Deed restrictions on the monument property include automatic reversion, right of first refusal, and limits on signs/flags
• Public comment period open (3 minutes per speaker)

The Board of Supervisors extended the 2022 personal property tax deadline. A proposal to eliminate the motor vehicle registration fee was not approved, and a public hearing regarding the transfer of the 'Monument Site' land was adjourned.

• Extended personal property tax due date to February 6, 2023 (5-0-0)
• Denied Ordinance 22-06 to eliminate motor vehicle registration fee (4-1-0)
• Adjourned public hearing on proposed transfer of 'Monument Site' public land (5-0-0)

Board of Supervisors

The Board of Supervisors is holding a special called meeting to receive an update on the IT forensic investigation timeline and to consider a subdivision of property in the Historic Court Green area. Public comments are allowed.

• Update on the IT forensic investigation timeline
• Subdivision of property located in Historic Court Green

The Board of Supervisors held a special called meeting where the agenda was approved. No final action was recorded regarding the proposed subdivision waiver for Tax Map 26A3-A-163.

• Approved the agenda (5-0-0)

Board of Supervisors

The Board of Supervisors will consider a zoning text amendment to prohibit open dumps in front of primary structures, a comprehensive plan amendment on solar facility siting, and a rezoning request to modify a conceptual plan on Buckley Hall Rd. They will also vote on accepting donations totaling $5,500 for the Sheriff's Office and $1,521 for social services, and discuss a broadband towers bid resolution.

• Text amendment to ban open dumps in front of primary structures
• Comprehensive plan amendment to add detail on solar facility siting
• Rezoning request by Rhetson Companies to modify conceptual plan at 1909 Buckley Hall Rd, removing multi-family and commercial, adding retail
• Acceptance of $3,500 donation from Market Days and $2,000 from The Seafood Shack for Sheriff's Office
• Broadband towers bid resolution

The Board of Supervisors approved a resolution for broadband tower bids and authorized the County Administrator to offer or counter-offer on a proposed fire station property. They also removed solar farm language from the Comprehensive Plan and extended personal property tax deadlines.

• Approved Broadband Towers Bid Resolution (5-0)
• Authorized County Administrator to offer/counter offer on proposed fire station property (5-0)
• Approved removal of solar farm language from Comprehensive Plan Amendment (5-0)
• Approved 30-day extension for personal property taxes due 01/05/2022 and associated penalties (5-0)
• Approved acceptance of Application 1-RZ-21 for Rhetson Companies, LLC (5-0)
• Approved road name Aeolous Lane (5-0)
• Approved 30-day hold for reviewing Application 4-ZA-22 regarding open dumps (3-2)
• Approved support letter for Emily Allen, MCVIC Action Plan (5-0)

Planning Commission

The Mathews County Planning Commission will hold a joint meeting with the Board of Supervisors to conduct public hearings and discuss several items. Key items include a text amendment to clarify that open dumps cannot be placed in front of a primary structure, a comprehensive plan amendment to add detail on solar facility siting, and a request from Rhetson Companies, LLC to modify proffer conditions for a property at 1909 Buckley Hall Rd. The commission will also consider adopting proposed by-laws.

• Text amendment 4-ZA-22 to zoning ordinance §175-15.22(A) to prohibit open dumps in front of primary structures
• Comprehensive Plan amendment to modify Public Facilities and Service section (page 68) for solar facility siting
• Application 1-RZ-21: Rhetson Companies, LLC requests to amend proffer condition (1) to replace 'Multi-Family Residential' and 'Commercial' with 'Retail' along Twiggs Ferry Rd. at 1909 Buckley Hall Rd.
• Adoption of proposed by-laws for the Planning Commission

The Planning Commission recommended approval for a zoning text amendment regarding open dumps, a Comprehensive Plan amendment for solar facility siting, and a proffer amendment for a retail project. The commission also approved its own amended by-laws.

• Recommended approval of text amendment 4-ZA-22 to prohibit open dumps in front of primary structures (7-0)
• Recommended approval of Comprehensive Plan amendment option #2 for solar facility siting (7-0)
• Recommended approval of proffer amendment 1-RZ-21 for Rhetson Companies, LLC at 1909 Buckley Hall Rd (7-0)
• Approved amended by-laws (7-0)
• Approved October 11, 2022 meeting minutes (7-0)

Board of Supervisors

This is a procedural agenda for a regular meeting of the Mathews County Board of Supervisors. The only substantive item is a closed session to discuss the investment of public funds where competition or bargaining is involved, as permitted by Virginia law. No other decisions or discussions are listed.

• Closed session under §2.2-3711 (A)(6) for investment of public funds

The Board of Supervisors met to amend the agenda and enter a closed session regarding the investment of public funds. Following the closed session, the Board appointed the County Administrator to negotiate a proposed property purchase.

• Approved amended agenda (5-0-0)
• Entered closed session to discuss investment of public funds (5-0-0)
• Appointed County Administrator Ramona Wilson as negotiator on proposed property purchase (5-0-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting on October 25, 2022. The agenda includes public hearings on two conditional use permits for telecommunication towers (on parcels 16(A)46A and 29(A)103), a text amendment to zoning enforcement procedures, and a conditional use permit for a hair salon. Other items include a $4,000 grant acceptance, a broadband tower bid, and a discussion of monument deed restrictions.

• Conditional Use Permit for a telecommunication tower on parcel 16(A)46A in the B2 district.
• Conditional Use Permit for a telecommunication tower on parcel 29(A)103 in the RU district.
• Text amendment to zoning ordinance §175-20.8,20.9,20.10 on enforcement procedures and permits.
• Conditional Use Permit for a hair salon on parcel 10(A)46 in the RU district.
• Supplemental appropriation of a $4,000 grant from the Public Library Association/ATT.

The Board of Supervisors approved two conditional use permits for telecommunication towers and a zoning ordinance text amendment. Other actions included forming a subcommittee for a new fire station and adopting a proposed budget schedule.

• Approved CUP for telecommunication tower on parcel 16 (A) 46A (5-0-0)
• Approved CUP for telecommunication tower on parcel 29 (A) 103 (5-0-0)
• Approved Zoning Text amendment to §175-20.8, 20.9 and 20.10 (5-0-0)
• Approved CUP for hair salon on parcel 10 (A) 46 (5-0-0)
• Authorized public hearing for Monument Property Deed Restrictions (4-1-0)
• Approved using existing donated survey for monument property (3-2-0)
• Approved subcommittee and grant process for new MVFD station (5-0-0)
• Appointed Donald Quartel to the Library Board (5-0-0)

Planning Commission

The Board of Supervisors and Planning Commission are holding a joint meeting to conduct public hearings on two conditional use permits. The commission will also discuss a proposed text amendment to zoning ordinance enforcement procedures.

• Application 4-CUP-22: Request from Jessica Wagner for a hair salon on parcel 10 (A) 46
• Application 5-CUP-22: Request from Shannon Jones for a dog grooming facility on parcel 25 (10) 2Q
• Application 3-ZA-22: Proposed text amendment to zoning ordinance §175-20.8, 20.9 and 20.10 regarding enforcement procedures and permits

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings regarding three requests for shoreline stabilization. The board will also address a violation involving unpermitted fill of vegetated wetlands.

• Public hearing: 239 Old Ferry Rd for 94’ of riprap revetment
• Public hearing: 52 Beechland Creek Pl for 123’ of riprap revetment
• Public hearing: 373 Azalea Lane for 55’ marsh sill
• Violation: Sun New Point RV, LLC at 846 Sandbank Rd for unpermitted fill of vegetated wetlands

Board of Supervisors

The Board of Supervisors is reconvening to hold public hearings on tax relief and the deeding of public property to a private entity. The meeting includes requests for conditional use permits for two telecommunication towers and a report on a noise ordinance subcommittee.

• Public hearing on deeding public property to a private entity
• Public hearing on tax relief for the elderly and disabled
• Conditional Use Permit for telecommunication tower on parcel 16 (A) 46A
• Conditional Use Permit for telecommunication tower on parcel 29 (A) 103
• Discussion of 2030 Comprehensive Plan solar prohibition map

Board of Supervisors

The Board of Supervisors will hold public hearings regarding tax relief for the elderly and disabled and the deeding of public property to a private entity. The meeting also includes requests for conditional use permits for two telecommunication towers.

• Public hearing: Tax Relief for The Elderly and Disabled
• Public hearing: Deeding of Public Property to a Private Entity
• Application 2-CUP-22: Conditional Use Permit for telecommunication tower on parcel 16 (A) 46A
• Application 3-CUP-22: Conditional Use Permit for telecommunication tower on parcel 29 (A) 103
• Noise Ordinance Subcommittee report and recommendation

Joint Board of Supervisors / Planning Commission

The Joint Board of Supervisors and Planning Commission will hold public hearings on two requests for conditional use permits to build telecommunication towers. The body will also discuss a text amendment to the zoning ordinance regarding enforcement procedures, permits, and licenses.

• Application 3-ZA-22: Text amendment to zoning ordinance §175-20.8, 20.9, and 20.10 regarding enforcement and permits
• Application 2-CUP-22: Conditional Use Permit for a telecommunication tower on parcel 16 (A) 46A in the Business-2 district
• Application 3-CUP-22: Conditional Use Permit for a telecommunication tower on parcel 29 (A) 103 in the Rural district

Board of Supervisors

The Board of Supervisors will vote on the Mathews County Public School budget for appropriation. The meeting includes public hearings regarding a proposed noise ordinance and a budget amendment exceeding one percent of total FY 2022–2023 expenditures.

• Approval of Mathews County Public School budget for appropriation
• Public hearing on proposed Noise Ordinance
• Public hearing on budget amendment exceeding 1% of FY 2022-2023 expenditures
• National Opioid Settlement payment of $3,578.39
• VDOT Activity Permit for Christmas Parade

Planning Commission

The Planning Commission will meet to discuss the adoption of proposed By-Laws and edits to the Commission Code of Ethics. The body will also review a report regarding inoperable junk vehicles and open dumps.

• Adoption of proposed By-Laws
• Edits to the Planning Commission Code of Ethics
• Inoperable Junk Vehicles/Open Dump Committee report
• Review of Board of Supervisor action on rezoning 897 South Bay Haven Dr from Residential-1 (R-1) to Conservation (C)

Board of Supervisors

The Board of Supervisors is meeting to change the location of future meetings and set the schedule for November and December 2022. The agenda also includes a potential closed session to discuss cybersecurity threats and vulnerabilities.

• Meetings to be held at The Historic Courthouse beginning August 26, 2022
• Regular meeting dates set for November 15, 2022 and December 20, 2022
• Closed meeting discussion regarding cybersecurity threats and vulnerabilities

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings regarding two shoreline construction requests. The board will also address a violation involving unpermitted fill of vegetated wetlands.

• Public hearing: 134 Bingo Blvd request for 62 feet of galvanized wire fencing
• Public hearing: 116 Mad Calf request to remove four jettys and construct three 70-foot timber jettys and a 5-foot walkover
• Violation review: Sun New Point RV, LLC at 846 Sandbank Rd for unpermitted fill of vegetated wetlands

Board of Supervisors

The Board of Supervisors will hold public hearings on a proposed flag ordinance and a $5 fee for electronic summons systems. The body is also reviewing zoning requests and a procurement policy revision.

• Proposed ordinance to limit flags on county property to U.S., Virginia, and Mathews County flags
• Proposed $5 assessment per criminal or traffic case for sheriff's office electronic summons equipment
• Supplemental appropriation of $15,168.26 for Sheriff's Department vehicle outfitting
• Rezoning request for 897 South Bay Haven Dr. from Residential-1 (R-1) to Conservation (C)
• Conditional Use Permit request for Rhetson Companies Inc. 10,640 square foot retail building

Planning Commission

The Board of Supervisors and Planning Commission are holding a joint meeting to conduct a public hearing and discuss a rezoning request. The Planning Commission will also review its by-laws and the prioritization of county public access sites.

• Public hearing for 3-RZ-22: request to rezone 897 South Bay Haven Dr. (Tax Map parcel 11A6 (4) 5B) from Residential-1 (R-1) to Conservation (C)
• Proposed amendments to the Planning Commission By-Laws
• Discussion on prioritizing County Public Access Sites

Board of Supervisors

The Board of Supervisors will consider resolutions to adopt and appropriate the FY23 Budget and the Capital Improvement Plan. The meeting includes requests for supplemental appropriations and the scheduling of public hearings for new ordinances.

• Resolution Adopting and Appropriating the FY23 Budget
• Resolution Adopting Capital Improvement Plan
• Supplemental Appropriations: Public Schools ($173,039.00), Volunteer Fire Department ($11,388.00), and Sheriff's Office ($8,312.14)
• 1-CUP-22 Rhetson Companies Inc. 10,640 square foot retail building
• Scheduling of public hearings for Flag, Noise, and Electronic Ticketing ordinances

Board of Supervisors

The Board of Supervisors will meet to review the Proposed FY22-23 Budget presented by County Administrator Ramona Wilson. The meeting includes a public hearing for citizen comment and board discussion regarding the budget proposal.

• Public hearing for Proposed FY22-23 Budget
• Discussion of Proposed FY22-23 Budget
• Relocation of regularly scheduled meetings for June and July

Board of Supervisors

The Board of Supervisors and School Board are meeting for a joint work session. The body will review the adopted 2022-2023 public schools operating budget and discuss the proposed Mathews County Budget for FY23.

• Review of adopted 2022-2023 Mathews County Public Schools Operating Budget
• Discussion of proposed Mathews County Budget for FY23

Wetlands Zoning Board

The board will review five requests for shoreline modifications, including the installation of breakwaters, revetments, and bulkheads. These projects are located along the Chesapeake Bay, Whites Creek, Cobbs Creek, East River, and Stutts Creek.

• 156 Rigby Ln: Request for two stone breakwaters (75’x20’ and 87’x20’)
• 376 Beaumar Lane: Request for 378’ of riprap revetment, 115’ stone breakwater, and vinyl bulkhead
• 168 Serene Way: Request for 19’ of marsh sill and 620’ of riprap revetment
• 365 The Long Lane: Request for 168’ stone sill, 108’ stone march toe, and 12x30 boat launch
• 1865 Fitchetts Wharf Rd: Request for 349’ of riprap revetment

Board of Supervisors

The Board of Supervisors will hold public hearings to set real estate, personal property, and machinery and tools tax rates. The board will also consider reducing the Planning Commission membership from seven to five members.

• Ordinance No. 22-02 to set real estate, personal property and machinery & tools tax rates
• Ordinance No. 22-01 to reduce Planning Commission members from seven to five
• 1-CUP-22 Rhetson Companies Inc. 10,640 square foot retail building (Tax Map 9-A-3)
• Discussion on a noise ordinance with Sheriff Mark Barrick
• Lighthouse Overlook Project information and update