Ballwin public meetings in 2025

Board of Alderman Regular Meeting

The Board of Aldermen will hold a public hearing on the 2026 budget and consider multiple bills, including the 2026 operating and capital budgets (Bill 5042 and 5043). Also on the agenda are zoning changes, text amendments for used merchandise sales, and site utility easements for two restaurants. Consent items include liquor licenses for Maria Nails & Spa and VFW.

• Public Hearing – 2026 Budget
• Bill 5042 – 2026 Operating Budget
• Bill 5043 – 2026 Capital Budget
• Bill 5041 – Zoning Change for Properties off Henry Avenue
• Bill 5038 – SUE for Al Manakeesh Restaurant at 15250 Manchester Road

The Board approved four legislative items unanimously: two restaurant special use exceptions, a code amendment allowing used merchandise stores, and a major zoning change for multiple subdivisions from St. Louis County R-2 to Ballwin R-2A. A resolution endorsing a county waste reduction grant was also approved. The 2026 operations budget received a first reading only, with no final vote in the record. Citizen comments addressed benches in the right-of-way, sidewalk inclusion, and parking at the former government center lot.

• Approved minutes of November 10, 2025 (unanimous voice vote)
• Approved Eagle Scout ceremony in board room (unanimous voice vote)
• Approved lifetime golf and recreation privileges for retiring Parks & Recreation Assistant Director John Hoffman (unanimous voice vote)
• Approved resolution endorsing Saint Louis County grant for waste reduction efforts (unanimous voice vote)
• Approved special use exception for Al Manakesh restaurant with front yard parking (8-0 roll call)
• Approved special use exception for HR Darbar restaurant (8-0 roll call)
• Approved ordinance amending code to allow used merchandise stores in C-1 district, requiring SUE (8-0 roll call)
• Approved zoning change for multiple subdivisions from St. Louis County R-2 to Ballwin R-2A (8-0 roll call)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider a major zoning change converting several subdivisions from St. Louis County R-2 Residence to Ballwin R-2A Single Family Dwelling. They will also review two special use exceptions for restaurants at 15250 Manchester Road and 910 Kehrs Mill Road, a text amendment to allow used merchandise stores, and the 2026 capital budget.

• Special Use Exception SUE-25-08 for a restaurant with front yard parking at 15250 Manchester Road
• Special Use Exception SUE-25-09 for a restaurant at 910 Kehrs Mill Road, Suite 109
• Text Amendment Z-25-05 to add used merchandise stores to Appendix A, Article XIV
• Zoning Change Z-25-06 for Henry Oaks, Barcelona, Ramsey Place, Muirview, Woodsmill Plats 1–4, New Camelot Plats 1–2, Claywoods Plats 1–3, 700 Henry Avenue, and 906 Bitterfield Drive
• Discussion of 2026 Capital Budget

The Planning & Zoning Commission recommended approval of four petitions to the Board of Aldermen: two special use exceptions for restaurants (SUE-25-08 at 15250 Manchester Road and SUE-25-09 at 910 Kehrs Mill Road, Suite 109), a text amendment (Z-25-05) adding used merchandise store regulations to the C-1 Commercial District, and a zoning change (Z-25-06) for several subdivisions and two properties from St. Louis County R-2 to Ballwin R-2A. The commission also unanimously approved the 2026 Capital Budget. All votes were unanimous.

• Recommended approval of special use exception for restaurant with front yard parking at 15250 Manchester Rd (unanimous)
• Recommended approval of special use exception for restaurant at 910 Kehrs Mill Rd, Suite 109 (unanimous)
• Recommended approval of text amendment adding subsection (39) for used merchandise stores in C-1 district, as amended (unanimous)
• Recommended approval of zoning change from St. Louis County R-2 to Ballwin R-2A for 10 subdivisions and two properties (unanimous)
• Approved 2026 Capital Budget (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will consider Bill 5037 for budget reappropriation, approve minutes from the previous meeting, and review bids for the 2026 Ballwin Life Magazine. The meeting also includes citizen comments and a possible closed session for legal matters.

• Bill 5037 – Budget Reappropriation
• 2026 Ballwin Life Magazine bids
• Approval of October 27, 2025 meeting minutes (open and closed session)
• Closed session authorized under Section 610.021(1) RSMo for legal matters

The Board of Aldermen passed an ordinance to amend the city's 2025 budget. They also accepted a bid for the printing of the 2026 Ballwin Life Magazine and canceled the second meeting in November.

• Approved October 27, 2025 meeting minutes (unanimous)
• Approved October 27, 2025 closed session minutes (unanimous)
• Approved Bill 5037/Ordinance No. 25-27 regarding the 2025 budget (7-0)
• Approved Messenger Print bid for 2026 Ballwin Life Magazine at $22,992 (unanimous)
• Accepted Lori Kelling's nomination to the Parks & Recreation Citizen Advisory Committee (unanimous)
• Canceled the second meeting in November (unanimous)

Parks & Recreation Citizen Advisory Committee Meeting

The Ballwin Parks & Recreation Citizen Advisory Committee will hold a routine meeting on November 3, 2025. Items include approval of minutes from September 15, a director’s report, and citizen comments. No specific projects, ordinances, or funding decisions are on the agenda.

• Approval of minutes from the September 15, 2025 committee meeting
• Director’s report on ongoing parks and recreation matters
• Opportunity for public citizen comments

The committee approved the minutes from the September 15, 2025, meeting. Members established the 2026 meeting dates to be held at The Pointe and the Ballwin Government Center.

• Approved September 15, 2025, meeting minutes (unanimous)
• Set 2026 meeting schedule for January, March, May, July, September, and November

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will consider three bills: one for street tree trimming, one for a public works mutual aid agreement, and one revising park fees and Pointe memberships. A closed session may follow to discuss legal and personnel matters.

• Bill 5034 – Street Tree Trimming
• Bill 5035 – Public Works Mutual Aid Agreement
• Bill 5036 – Parks Fees and Pointe Memberships
• Possible closed session under RSMo. 610.021(1) and (3) for legal and personnel matters

The Board of Aldermen approved two ordinances: one amending street tree regulations and another increasing fees for parks and recreation facilities. The fee increase passed with a 5-3 vote.

• Approved Ordinance No. 25-24 amending street tree regulations (unanimous)
• Approved Ordinance No. 25-25 authorizing emergency response mutual aid (unanimous)
• Approved Ordinance No. 25-26 increasing parks and recreation facility fees (5-3)
• Corrected October 13 meeting minutes to reflect Finley's 'no' vote (unanimous)
• Moved to closed session to discuss legal and personnel matters (unanimous)

Board of Alderman Budget Workshop

The Board of Aldermen will hold a budget workshop to discuss budgeted General Fund expenses for the upcoming fiscal year. No specific dollar amounts or line items are listed on the agenda, and the meeting is open to the public with the possibility of a closed session for legal, personnel, or real estate matters.

• Review of Budgeted General Fund Expenses

The Board of Aldermen approved Bill 5033, granting a special use exception to Shibam Mo Inc. for Shibam Coffee, allowing a restaurant with front yard parking at 910 Kehrs Mill (8-0). They also approved Spice Mantra’s liquor license, directed staff to draft legislation regulating video gambling machines, renewed a mutual aid agreement, and accepted a recommendation to place revised street tree trimming rules on a future agenda. A citizen’s request to bypass the SUE process for a new restaurant was denied; the business must go through the Planning & Zoning Commission first.

• Approved Bill 5033 (SUE for Shibam Coffee restaurant with front yard parking) (8-0), becoming Ordinance 25-23
• Approved Spice Mantra liquor license (unanimous voice vote)
• Directed staff to draft legislation regulating video gambling machines (unanimous voice vote)
• Renewed the Public Works Mutual Aid Agreement with St. Louis County (unanimous voice vote)
• Accepted staff recommendation to place revised street tree trimming ordinance on future agenda (unanimous voice vote)
• Approved minutes from September 22 regular meeting and budget workshop (both unanimous)
• Citizen request to open restaurant without SUE process denied; must follow SUE process

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will hold a regular meeting to consider legislation including Bill 5033 for a sewer use extension (SUE) for Shibam Coffee, approve a liquor license for Spice Mantra as a consent item, and discuss proposed revisions to the street tree trimming ordinance and park fees. The meeting also includes approval of prior meeting minutes and citizen comments.

• Bill 5033 – Shibam Coffee sewer use extension (SUE)
• Consent item: Spice Mantra liquor license
• Proposed revisions to Street Tree Trimming Ordinance
• Proposed revisions to Park Fees
• Approval of minutes from September 22, 2025 Board of Aldermen meeting and Budget Workshop

The Board unanimously approved a special use exception for Shibam Coffee at 910 Kehrs Mill and renewed the city’s Public Works Mutual Aid Agreement with St. Louis County. Staff received direction to draft legislation regulating video gambling machines and to revise park fees effective January 1, 2026. The Board also approved a liquor license for Spice Mantra and accepted proposed revisions to the street tree trimming ordinance for future voting.

• Approved special use exception for Shibam Coffee restaurant as Ordinance 25-23 (8-0)
• Approved Spice Mantra liquor license (unanimous)
• Directed staff to draft legislation regulating video gambling machines (unanimous)
• Renewed Public Works Mutual Aid Agreement with St. Louis County (unanimous)
• Accepted proposed revisions to street tree trimming ordinance for future voting (unanimous)
• Accepted staff recommendation to draft park fee changes effective January 1, 2026 (unanimous)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider a special use exception (SUE-25-07) submitted by Omar Abdel Baset for a restaurant with front yard parking at 15256 Manchester Road. The meeting also includes approval of the August 2025 minutes.

• SUE-25-07: Special use exception for a restaurant with front yard parking at 15256 Manchester Road, submitted by Omar Abdel Baset

The commission unanimously recommended approval of a special use exception (SUE-25-07) for a Shibam Coffee franchise at 15256 Manchester Road, allowing a restaurant with front yard parking. A motion to discuss accessory dwelling units (ADUs) at the next meeting failed 3-6. Minutes from August were approved as amended.

• Approved minutes from August 4 meeting as amended (unanimous)
• Recommended approval of SUE-25-07 for Shibam Coffee restaurant at 15256 Manchester Road (unanimous)
• Motion to add ADU discussion to next agenda failed (3-6)

Budget Workshop

The Ballwin Board of Aldermen will hold a budget workshop to discuss employee compensation, special revenue funds, and general fund revenues. This is a working session; no final votes are scheduled. The agenda is tentative and additional items may be introduced.

• Discussion of employee compensation
• Discussion of special revenue funds
• Discussion of general fund revenues

The Board of Aldermen held a budget workshop to discuss employee compensation, capital projects, and various revenue sources. Parks & Recreation proposed a one dollar increase on resident and non-resident rates and is considering a 15 percent fee increase.

• Proposed $1 increase on Resident & Non-Resident rates
• Discussed potential 15 percent increase on fees

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will consider two legislative items: Bill 5031 updating the Sunshine Law code and Bill 5032 updating the code on interference with a first responder. The board will also vote on consent items, including temporary labor for leaf collection, and hear staff reports on a fiber installation bid and leaf collection by a contractor.

• Bill 5031 – Sunshine Law Code Update
• Bill 5032 – Interference with a First Responder Code Update
• Consent Item: Public Works – Temporary Labor for Leaf Collection
• Staff Report: Administration – Public Works Fiber Installation Bid
• Staff Report: Public Works – Leaf Collection by Contractor

The Board of Aldermen approved two ordinances: Bill 5031 updates public records and voting procedures to align with state law, and Bill 5032 creates the offense of interference with a first responder. Both passed unanimously (8-0). The board also awarded several contracts, including temporary labor for leaf collection to Westside Personnel, fiber installation for a new Public Works facility to NetCom Inc., and leaf collection for two subdivisions to West County Landscaping. A proposed ordinance allowing residents to trim trees in public right-of-way was discussed but not voted on, with staff to draft a revised version for public comment.

• Approved Bill 5031 amending public records and votes section (Ordinance 25-21, 8-0)
• Approved Bill 5032 creating offense of interference with a first responder (Ordinance 25-22, 8-0)
• Awarded temporary labor contract for leaf collection to Westside Personnel (unanimous voice vote)
• Awarded fiber installation contract for Public Works facility to NetCom Inc. (unanimous voice vote)
• Awarded leaf collection contractor contract to West County Landscaping (unanimous voice vote)
• Approved September 8, 2025 meeting minutes (unanimous voice vote)
• Approved August 11, 2025 Public Works Committee minutes (unanimous voice vote)
• Discussed but tabled proposed tree trimming ordinance for further drafting and public input

Parks & Recreation Citizen Advisory Committee Meeting

The Ballwin Parks & Recreation Citizen Advisory Committee will hear presentations on the Ballwin Golf Course & Event Center updates and the upcoming Craft Beer Festival. The committee will also discuss a Pointe Membership Proposal, staff training, and receive the Director's Report.

• Presentation on Ballwin Golf Course & Event Center updates by Recreation Manager Dylan Toole
• Presentation on Craft Beer Festival by Recreation Manager Matt Struemph
• Discussion of Pointe Membership Proposal
• Discussion of Staff Training led by Committee Member Davis
• Director's Report and Aldermanic Report by Alderman Pam Haug

The committee approved the June 12, 2025, meeting minutes and passed a recommendation for a Pointe membership restructuring. Discussions included updates on the Craft Beer Festival, Vlasis Pond improvements, and upcoming median cleanup work.

• Approved June 12, 2025, meeting minutes (unanimous)
• Recommended Pointe membership restructuring to the Board of Aldermen (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will vote on Bill 5029 (CDBG Agreement) and Bill 5030 (Infrastructure Fund Re-Authorization). They will also approve minutes from previous meetings and hear citizen comments and reports from the mayor, city administrator, and city attorney. The board may enter closed session for legal, personnel, or real estate matters.

• Bill 5029 – CDBG Agreement
• Bill 5030 – Infrastructure Fund Re-Authorization
• Approval of minutes from August 11 and August 19 meetings
• Citizen comments opportunity
• Possible closed session under RSMo. 610.021

The Board of Aldermen approved two ordinances: Bill 5029 authorizing a housing cooperation agreement with St. Louis County for up to $40,000 in home improvements, and Bill 5030 re-establishing a restricted fund for capital infrastructure projects. Both passed unanimously (7-0). The Board also directed the City Attorney to draft code changes to align with new state laws.

• Approved Bill 5029, housing cooperation agreement with St. Louis County for HOME improvement program (up to $40,000) (7-0)
• Approved Bill 5030, re-authorizing restricted fund for capital/infrastructure projects (7-0)
• Directed City Attorney to draft legislation aligning city code with state law changes (voice vote, unanimous)

Board of Adjustment Meeting

The Ballwin Board of Adjustment is meeting to consider a single petition, Petition 1BA25. The agenda does not specify the nature of the petition. Additional items may be introduced during the meeting.

• Petition 1BA25 - no details provided in agenda

Board of Alderman Special Meeting

This special meeting of the Ballwin Board of Aldermen consists of procedural items and a vote to move into closed session to discuss legal matters under Missouri law. No public decisions or votes on ordinances, contracts, or other business are scheduled.

• Closed session under Section 610.021(1) RSMo for legal matters

The Board of Aldermen convened for a special meeting and voted to enter a closed session. No substantive decisions were recorded in open session before the meeting adjourned.

• Approved motion to enter closed session under RSMo. 610.021(1) (8-0)

Board of Alderman Public Works Committee Meeting

The Ballwin Board of Alderman Public Works Committee will meet to discuss and potentially act on several items including the 2026 street list, equipment needs, work orders, staffing levels, a tree trimming ordinance, and crack sealing. No specific proposals or dollar amounts are listed in the agenda; items may be introduced during the meeting.

• Discussion of 2026 Street List
• Equipment List review
• Tree Trimming Ordinance discussion
• Public Works Staffing Levels
• Crack Sealing work orders

The Board of Aldermen Public Works Committee discussed the 2026 street and equipment lists and current work order backlogs. The Board issued directives regarding dead tree removal, budget increases for crack sealing, and new legislation for tree trimming in public rights of way.

• Directed Public Works to prioritize the removal of dead trees
• Directed staff to write legislation allowing residents to trim trees in the public right of way
• Directed staff to add more crack sealing funds to the 2026 budget

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will consider three legislative bills: a corner lot fence code change (Bill 5026), roof and mechanical screening requirements (Bill 5027), and the Arbor Crest annexation plan of intent (Bill 5028). They will also review budget survey results and vote on a liquor license for the Craft Beer Festival. Staff reports address fence violations at three specific addresses. The meeting may include a closed session for legal and personnel matters.

• Bill 5026: Corner Lot Fence Code Change
• Bill 5027: Roof & Mechanical Screening Requirements
• Bill 5028: Arbor Crest Annexation Plan of Intent
• Presentation of Budget Survey Results
• Consent item: Craft Beer Festival Liquor License

The Board approved the annexation of the Arbor Crest Subdivision and passed ordinances updating fence regulations and commercial roof equipment screening. A liquor license for the September 6 Craft Beer Festival was also approved.

• Approved Bill 5026 (Ordinance 25-16) to allow staff to approve corner and double frontage lot fence permits (Unanimous)
• Approved Bill 5027 (Ordinance 25-17) requiring screening for roof-mounted equipment on new commercial developments and renovations (Unanimous)
• Approved Bill 5028 (Ordinance 25-18) for the annexation of Arbor Crest Subdivision (Unanimous)
• Approved liquor license for the September 6 Craft Beer Festival in Vlasis Park (Unanimous)
• Approved July 14, 2025 Board of Aldermen meeting minutes (Unanimous)
• Approved July 14, 2025 Closed Session meeting minutes (Unanimous)
• Approved July 14, 2025 Public Health & Safety Committee Meeting minutes as amended to add Alderman Michael Finley as chairperson (Unanimous)
• Approved July 8, 2025 Special Meeting and Strategic Planning Session minutes (Unanimous)

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will meet to elect a chairman and secretary and consider two zoning text amendments. Z-25-03 would change fence requirements in dwelling districts. Z-25-04 would require screening of roof-mounted equipment and flat roofing on new commercial developments. The commission will also approve minutes from June 2025.

• Election of a Chairman and Secretary
• Z-25-03: Amendment to fence requirements in dwelling districts
• Z-25-04: Amendment to require screening of roof-mounted equipment and flat roofing on new commercial developments
• Approval of June 2025 minutes

The commission recommended approval of a city code amendment regarding fence setbacks in dwelling districts and new screening requirements for commercial roof equipment. The body also elected its Chairman and Secretary.

• Elected Bill Hinds as Chairman (7-1)
• Elected Victoria Winfrey as Secretary (unanimous)
• Approved June 2, 2025 meeting minutes (unanimous)
• Authorized City Attorney to amend Z-25-03 to require a 3-foot setback from either property line or sidewalk (unanimous)
• Recommended approval of amended Z-25-03 fence requirements to Board of Aldermen (unanimous)
• Recommended approval of Z-25-04 commercial roof screening requirements to Board of Aldermen with specific height amendments (7-1)

Board of Alderman Public Health & Safety Committee Meeting

The Board of Alderman Public Health & Safety Committee will hold a meeting with the sole agenda item being a discussion on mosquito control. The meeting is mostly procedural with no votes or decisions listed. Additional items may be introduced during the meeting.

• Discussion on mosquito control

The committee discussed mosquito fogging and public opinion, but no official action was taken. The Board agreed to wait for budget survey results before making a recommendation. The meeting adjourned unanimously.

• No motion to discontinue fogging passed (no second)
• Agreed to wait for budget survey results before recommendations
• Meeting adjourned unanimously

Board of Alderman Regular Meeting

The Board will consider a resolution to apply for a grant for the Pointe Play Structure. Consent items include awarding bids for cart path paving and asphalt, approving insurance renewals, and declaring surplus vehicles for sale. Staff reports address fence issues at two properties. The Board may also enter closed session for legal matters.

• Resolution to apply for a grant for the Pointe Play Structure
• Award of bid for cart path paving (Parks & Recreation)
• Award of bid for asphalt (Public Works)
• Approval of insurance renewals
• Declaration of surplus vehicles for sale

The Board unanimously approved a resolution supporting an application to the St. Louis County Municipal Parks Grant for a play structure and other improvements at The Pointe. All consent items passed unanimously, including awarding an asphalt bid up to $220,829 to E.Meier Contracting and a cart path paving contract up to $40,000 to Leritz Contracting. Three individual fence requests were also approved. A closed session was held for legal matters.

• Approved resolution supporting Pointe Play Structure Grant Application (unanimous)
• Approved asphalt bid award to E.Meier Contracting up to $220,829 (unanimous)
• Approved cart path paving contract to Leritz Contracting up to $40,000 (unanimous)
• Approved insurance renewals for 2025-2026 (unanimous)
• Approved SUE extension for Dutch Bros (unanimous)
• Approved Ballwin Days liquor license for Rotary Club (unanimous)
• Approved destruction of records per state retention schedule (unanimous)
• Approved three resident fence requests at 329 Meadowbrook, 1024 Hollybend, and 384 Sunfield (unanimous)

Board of Alderman Special Meeting & Strategic Planning Session

The Board of Aldermen is holding a special meeting to appoint a Ward 1 Alderman and then convene a strategic planning session covering finance, street funding, park projects, annexation, marketing/economic development, and city communications. All items are for discussion only; no final votes are listed on the agenda.

• Appointment of Ward 1 Alderman
• Finance update and street funding discussion
• Park project priority discussion
• Annexation updates and marketing/economic development
• City communications and open discussion

The Board of Aldermen unanimously approved the appointment of Janet Rodriguez Judd to fill the Ward 1 vacancy. The Board also agreed to maintain a petition-driven annexation strategy and determined that a new city website is needed.

• Approved nomination of Janet Rodriguez Judd as Ward 1 Alderman (unanimous)
• Agreed to continue petition-driven annexation strategy
• Agreed that a new city website is needed
• Agreed to budget surplus funds for streets and parks

Ballwin Days Committee

The Ballwin Days Committee is meeting to discuss and coordinate the annual Ballwin Days event. Items on the agenda include dates/hours, facility setup, shuttles, a ride vendor, entertainment, sponsorships, vendor applications, and a car show schedule. No final decisions are recorded; all items are under discussion.

• Discussion of event dates and hours
• Review of facility setup and shuttle plans
• Update on entertainment and ride vendor selection
• Sponsorship status and vendor applications to date
• Car show schedule and committee booth planning

Parks & Recreation Citizen Advisory Committee Meeting

The Parks & Recreation Citizen Advisory Committee meets to receive updates on recent parks activities, the Little Library program, the Ballwin Grows Native initiative, and disc golf. Members will also discuss Ballwin Days volunteer opportunities and gather new ideas. No votes on ordinances or contracts are scheduled.

• Update on Parks and Rec Activities from committee member Chris
• Reminder on Little Library program
• Ballwin Grows Native update
• Ballwin Days volunteer opportunities
• Disc golf news and discussion

The committee approved the minutes from the April 21, 2025 meeting and voted to move public comments to the beginning of the agenda. Staff provided updates on park furnishings, pond dredging, and Ballwin Days preparations.

• Approved April 21, 2025 meeting minutes (unanimous)
• Approved motion to rearrange agenda to have guests make public comments first (unanimous)

Board of Alderman Regular Meeting

The Board of Aldermen will consider three pieces of legislation, including a zoning change for Oak Tree Farm and site utility easements for Mocha Point Coffee and Spice Mantra Ballwin. Consent items include liquor license renewals, a Subway SUE transfer, and a salt bid for public works. Presentations include recognition of a former alderman and the 2024 financial audit.

• Bill 5025 – Oak Tree Farm Zoning Change
• Bill 5023 – Mocha Point Coffee SUE (site utility easement)
• Bill 5024 – Spice Mantra Ballwin SUE
• Consent item: Administration – Liquor License Renewals
• Consent item: Public Works – Salt Bid 2025

The Board of Aldermen approved special use exceptions for Mocha Point Coffee and Spice Mantra Ballwin. They also approved a zoning change for Oak Tree Farm and other properties to Ballwin R-2A. Additional actions included awarding salt and tree removal contracts and approving liquor license renewals.

• Approved Bill 5023 (Ordinance 25-13) for Mocha Point Coffee restaurant exception (6-0)
• Approved Bill 5024 (Ordinance 25-14) for Spice Mantra Ballwin restaurant exception (6-0)
• Approved Bill 5025 (Ordinance 25-15) zoning change to Ballwin R-2A for Oak Tree Farm and others (6-0)
• Approved annual liquor license renewals for Ballwin businesses (unanimous voice vote)
• Approved Special Use Exception Transfer for Subway (unanimous voice vote)
• Awarded salt contract for 1,820 tons to City of Chesterfield Co-op/Compass Minerals (unanimous voice vote)
• Approved nomination of Tim Pogue to Ward 1 Planning & Zoning Commission (unanimous voice vote)
• Approved front yard fence at 597 Highland Ridge Drive (unanimous voice vote)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider two special‑use exception applications for restaurants with front‑yard parking at 15307 and 15299 Manchester Road. It will also review a zoning change moving properties in the Oak Tree Farm, Oak Tree Farm Addition, Parc Forrest subdivisions and 705 Henry Avenue from St. Louis County’s R‑2 Residence District to Ballwin’s R‑2 Single‑Family Dwelling District. The commission will vote on these items after approving the May 5, 2025 meeting minutes.

• SUE-25-05: Special Use Exception for a restaurant with front yard parking at 15307 Manchester Road
• SUE-25-06: Special Use Exception for a restaurant with front yard parking at 15299 Manchester Road
• Z-02-25: Zoning change from St. Louis County R‑2 Residence District to Ballwin R‑2 Single Family Dwelling District for Oak Tree Farm, Oak Tree Farm Addition, Parc Forrest, and 705 Henry Avenue

The Planning & Zoning Commission approved the May 5 minutes and unanimously recommended three actions to the Board of Aldermen: approval of a restaurant special‑use petition at 15307 Manchester Road, approval of a restaurant petition at 15299 Manchester Road with outdoor seating limited to the upper level, and a zoning change for Oak Tree Farm subdivisions to the R‑2A district.

• Approved May 5, 2025 minutes (unanimous)
• Recommended approval of SUE‑25‑05 restaurant petition at 15307 Manchester Rd (unanimous)
• Recommended approval of SUE‑25‑06 restaurant petition at 15299 Manchester Rd with outdoor seating limited to upper level (unanimous)
• Recommended approval of Z‑02‑25 zoning change to R‑2A for Oak Tree Farm subdivisions (unanimous)

Ballwin Days Committee Meeting

The Ballwin Days Committee will meet on May 15, 2025 to review and plan various aspects of the upcoming Ballwin Days festival. Committee members will discuss items such as facility setup, event dates and hours, shuttle and parking arrangements, ride vendor contracts, entertainment options, sponsorship status, and other vendor applications. No decisions are recorded in the agenda; the meeting is intended for discussion and coordination of festival logistics.

• Facility Setup
• Dates & Hours
• Shuttles & Parking
• Ride Vendor
• Entertainment

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will approve minutes from recent meetings, hear citizen comments, and vote on three pieces of legislation: a parking lot addition at 121 Steamboat Lane, a plan of intent for Arbor Trails and Oakbrook annexation, and a conflict‑of‑interest policy. A consent item will renew the city’s medical insurance contract. The meeting will also include reports from the mayor, city administrator, and city attorney.

• Bill 5020 – Parking Lot Addition for 121 Steamboat Lane
• Bill 5021 – Plan of Intent for Arbor Trails & Oakbrook Annexation
• Bill 5022 – Conflict of Interest Policy
• Consent Item – Administration Medical Insurance Renewal
• Approval of minutes from April 28, April 14, and April 23, 2025 meetings

The Board approved three ordinances—Bill 5020 for a parking lot addition, Bill 5021 for annexing the Arbor Trails Subdivision and Oakbrook Elementary School area, and Bill 5022 updating conflict‑of‑interest disclosure procedures—all by unanimous voice or roll‑call votes. The Board also accepted a 9.0% increase in medical insurance premiums recommended by staff, again unanimously. Nominations of Alderman Pam Haug to the Parks & Recreation Citizen Advisory Committee and Alderman David Siegel to the Planning & Zoning Commission were confirmed with unanimous voice votes.

• Approved Bill 5020 (parking lot addition at 121 Steamboat Lane) as Ordinance No. 25‑10 (unanimous)
• Approved Bill 5021 (annexation of Arbor Trails Subdivision and Oakbrook Elementary area) as Ordinance No. 25‑11 (unanimous)
• Approved Bill 5022 (readopt conflict‑of‑interest disclosure procedure) as Ordinance No. 25‑12 (unanimous)
• Accepted 9.0% medical insurance premium increase from SLAIT (unanimous voice vote)
• Confirmed Alderman Pam Haug’s nomination to the Parks & Recreation Citizen Advisory Committee (unanimous voice vote)
• Confirmed Alderman David Siegel’s nomination to the Planning & Zoning Commission (unanimous voice vote)

Planning and Zoning Commission Meeting

The Commission unanimously approved the April 7 minutes. It then unanimously voted to recommend that the Board of Aldermen approve the special‑use exception for a restaurant parking lot at 15523 Manchester Road, with staff‑suggested conditions. No public comments were received during the hearing. The meeting was adjourned at 7:33 p.m.

• Approved April 7 minutes (unanimous)
• Recommended approval of Special Use Exception for 15523 Manchester Road (unanimous)

Board of Alderman Regular Meeting

The Board of Aldermen will approve minutes from the March 24 and April 14, 2025 meetings. It will consider a resolution to designate Ballwin a Blue Shield City. The meeting includes reports from the mayor, city administrator, city attorney, and staff, including a presentation on Tyler Technology permitting software. Citizen comments and a swearing‑in of public officials are also on the agenda.

• Approval of minutes from March 24, 2025 and April 14, 2025 meetings
• Swearing in of public officials
• Resolution – Blue Shield City Designation
• Staff report on Tyler Technology permitting software
• Citizen comments

The Board approved a resolution affirming its commitment to public safety and state police funding. Alderman Frank Fleming was appointed President of the Board and several second meetings for May‑August were cancelled. The City also adopted the Tyler/MyGov permitting software subscription and approved prior meeting minutes.

• Approved Resolution affirming commitment to public safety (unanimous voice vote)
• Approved Alderman Frank Fleming as President of the Board (unanimous voice vote)
• Approved cancellation of the second May Board meeting (unanimous voice vote)
• Approved cancellation of second June, July, and August Board meetings (unanimous voice vote)
• Approved staff recommendation to adopt Tyler/MyGov permitting software ($44,000 annual subscription, $17,000 one‑time fee) (unanimous voice vote)
• Approved minutes from the March 24, 2025 Board meeting (unanimous voice vote)
• Approved minutes from the April 14, 2025 closed‑session meeting (unanimous voice vote)

Board of Alderman Public Health & Safety Committee

The Ballwin Board of Aldermen Public Health & Safety Committee will meet on April 23, 2025 to discuss police dispatch services. The agenda also includes a period for citizen comments. No formal decisions are listed on the agenda.

• Discussion of Police Dispatch Services
• Citizen Comments

The Public Health & Safety Committee heard a presentation from West Central Dispatch Center (WCDC) about a possible merger with Ballwin dispatch. City Administrator Eric Sterman noted that no contract has been negotiated and the proposal is not up for a vote. Committee members asked numerous questions about response times, staffing, costs, and facility impacts, but no formal action was approved or denied.

Parks & Recreation Citizen Advisory Committee Meeting

The Parks & Recreation Citizen Advisory Committee will meet to review the Director's report and plan for Ballwin Days. The meeting also includes updates from the Ballwin Alderman and a roundtable discussion.

• Ballwin Days Planning
• Director’s Report
• Ballwin Alderman Update

The Parks & Recreation Citizen Advisory Committee approved the February 3, 2025 meeting minutes by unanimous voice vote. The committee discussed upcoming events and projects, but no further actions were voted on. A motion to adjourn was made and passed unanimously, ending the meeting at 7:58 PM.

• Approved February 3, 2025 committee minutes (unanimous voice vote)
• Adjourned meeting at 7:58 PM (unanimous vote)

Board of Alderman Public Health & Safety Committee Meeting

The Board of Alderman Public Health & Safety Committee will meet to discuss police dispatch services. No other specific items are listed on the agenda.

• Discussion of Police Dispatch Services

The Public Health & Safety Committee met on April 14, 2025 to discuss a proposal for Ballwin to join the West Central Dispatch Center. No formal action on the proposal was taken. Alderman David Siegel moved to adjourn, seconded by Alderman Mark Weaver, and the motion passed by unanimous voice vote. The meeting adjourned at 7:05 p.m.

• Adjourned meeting (unanimous voice vote)
• No action taken on dispatch merger proposal

Board of Alderman Regular Meeting

The Board of Aldermen will review legislation regarding a rezoning request for Claymont and special use exceptions for Mizan Pizza and Midwest Petroleum. The body will also discuss contracts for a Parks Maintenance & Public Works Facility.

• Bill 5019: Claymont Rezoning
• Bill 5017: Mizan Pizza SUE
• Bill 5018: Midwest Petroleum SUE
• Construction contract for Parks Maintenance & Public Works Facility
• Vlasis Park site furnishings

The Board unanimously approved three special‑use ordinances—Bill 5017 for Mizan Pizza, Bill 5018 for a fuel station at 15302 Manchester Road, and Bill 5019 changing zoning for the Claymont Presbyterian Church property. It also approved a $27,838 geotechnical services contract for the new police station, a surplus‑vehicle auction, staff‑recommended construction contracts for a park facility and Vlasis Park furnishings, and reappointed and appointed members to the Planning & Zoning Commission and Board of Adjustment.

• Approved Bill 5017 granting a special‑use exception to Fuad Khalil for Mizan Pizza (unanimous)
• Approved Bill 5018 granting a special‑use exception to Midwest Petroleum for a fuel station at 15302 Manchester Road (unanimous)
• Approved Bill 5019 zoning change for Claymont Presbyterian Church property (unanimous)
• Approved $27,838 contract with SCI Engineering for geotechnical services for new police station (unanimous)
• Approved staff recommendation to auction/sell surplus city vehicles (unanimous)
• Approved staff recommendation for construction contract with Bex Construction for Parks Maintenance & Public Works facility (unanimous)
• Approved purchase of Vlasis Park furnishings (4 tables, 5 benches, 3 trash receptacles) from Fry & Associates (unanimous)
• Reappointed Grant Alexander to Planning & Zoning Commission and appointed Bret Schubert (alternate Board of Adjustment) and Jonathan Harvey (Planning & Zoning Commission) (unanimous)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider two special use exceptions for businesses on Manchester Road. The body will also discuss a zoning change for several properties, including Claymont Elementary School and St Mark’s Presbyterian Church.

• SUE-25-03: Special Use Exception for a restaurant at 15523 Manchester Road
• SUE-25-04: Special Use Exception for a motor vehicle fuel filling station at 15302 Manchester Road
• Z-25-01: Zoning change from St Louis County R-2 to City of Ballwin R-2 for Claymont Elementary School, St Mark’s Presbyterian Church, and several Claymont streets

The Planning & Zoning Commission approved the minutes from the March 3 meeting. It unanimously recommended the Board of Aldermen approve a special‑use exception for a new restaurant at 15523 Manchester Road. It also unanimously recommended approval of a fuel‑station special‑use exception at 15302 Manchester Road, waiving the cross‑access easement requirement. Finally, the commission unanimously recommended a zoning change for the Claymont area from the county R‑2 Residence District to the city’s R‑2 Single Family Dwelling District.

• Approved March 3, 2025 minutes (unanimous)
• Recommended approval of SUE-25-03 restaurant special‑use exception (unanimous)
• Recommended approval of SUE-25-04 fuel‑station special‑use exception, waive easement (unanimous)
• Recommended approval of Z-25-01 zoning change for Claymont area (unanimous)
• Adjourned meeting (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will approve minutes from the March 10, 2025 meetings, discuss Bill 5016 which proposes a zero property tax rate, and consider a Parks & Recreation consent item for a 2025 fitness equipment purchase. The board may also vote to move to closed session to discuss legal, personnel, or real‑estate matters under Missouri law.

• Bill 5016 – Zero Property Tax Rate
• Parks & Recreation – 2025 Fitness Equipment Purchase
• Approval of minutes from the March 10, 2025 Board of Aldermen meeting
• Potential vote to enter closed session under Section 610.022 RSMo.

The Board approved the March 10 regular and closed‑session minutes by unanimous voice vote. It passed Bill 5016, setting the city’s real estate tax rate at zero for fiscal year 2025, becoming Ordinance No. 25‑06. The Board also approved a $40,748.23 purchase of fitness equipment and a $28,165 contract for an A/V system at the Golf Course & Event Center, each by unanimous voice vote.

• Approved March 10 regular meeting minutes – unanimous
• Approved March 10 closed‑session minutes – unanimous
• Approved Bill 5016 (0% real estate tax) – unanimous roll‑call (aye: Utt, Finley, Haug, Stallmann, Fleming, Weaver, Lehmkuhl; nay: none)
• Approved $40,748.23 fitness equipment purchase – unanimous
• Approved $28,165 A/V system contract with ModComm – unanimous
• Adjourned meeting – unanimous

Board of Alderman Regular Meeting

The Board of Aldermen will review legislation regarding Caravel Autism Health and Inca Maya Restaurant. The meeting includes several bid awards for public works and parks maintenance, as well as a property transfer for Telle Tire.

• Bill 5014 – Caravel Autism Health SUE
• Bill 5015 – Inca Maya Restaurant SUE
• SUE Transfer 14942 Manchester Road – Telle Tire
• Public Works bid awards for Portland Cement, Ready Mix Concrete, and Crushed Rock & Stone
• Parks & Recreation bid awards for Tennis Courts Repair and North Pointe Concession Food

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will meet to consider two special use exception requests. These include proposals for a childcare facility and a restaurant.

• SUE-25-01: Request by SG MF Rockwood Investors LLC for Caravel Autism Health for a nursery, pre-kindergarten, day care/play school with front yard parking
• SUE-25-02: Request by George Flores for a restaurant with front yard parking, outside seating, and the sale of alcoholic beverages

Board of Alderman Regular Meeting

The Board of Aldermen will meet to approve minutes from February 10, 2025. The body is scheduled to consider consent items regarding administration merit increases and police vehicle purchases for 2025.

• 2025 Merit Increases for Administration
• 2025 Police Vehicle Purchases

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will discuss updates to Blair’s Law Code (Bill 5012) and review several consent items, including a contract for park mowing and a purchase of a 2‑ton truck with a leaf vacuum for Public Works. Additional reports will cover a park‑maintenance truck purchase and median maintenance. The meeting may move to a closed session for legal or personnel matters.

• Bill 5012 – Blair’s Law Code Update
• Parks & Recreation – Contract Mowing
• Public Works – 2 Ton Truck Purchase with Leaf Vacuum
• City Administrator’s Report – Parks & Recreation Truck Purchase
• Parks & Recreation – Median Maintenance (Staff Report)

Parks & Recreation Citizen Advisory Committee Meeting

The Parks & Recreation Citizen Advisory Committee will hear a presentation on native landscaping, an update on the Ballwin Golf Course & Event Center, the director’s report, and discussions about the Pointe Indoor Pool water playset and water temperature concerns. An aldermanic report will also be presented. No formal decisions are indicated on the agenda.

• Presentation – Ballwin Grows Native (Lori Stringer)
• Ballwin Golf Course & Event Center update (Laura Laurie)
• Director’s Report
• Discussion of Pointe Indoor Pool water playset
• Discussion of Pointe Indoor Pool water temperature concerns

Board of Alderman Regular Meeting

The Board of Aldermen will meet to discuss legislation regarding law enforcement animal protections, Blair’s Law, and video service providers. The body will also consider a liquor license for Mi Lupita.

• Bill 5011: Assault on a Law Enforcement Animal Code Update
• Bill 5012: Blair’s Law Code Update
• Bill 5013: Video Service Provider Code Update
• Liquor license for Mi Lupita
• Staff report regarding 326 Turfwood Drive Fence

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will review staff reports on a front‑yard fence at 326 Turfwood Drive and a proposed purchase of a park‑maintenance pickup truck. They will also consider routine consent items, hear citizen comments, and receive reports from the mayor, city administrator, and city attorney.

• Administration – 326 Turfwood Drive Front Yard Fence (staff report)
• Parks & Recreation – Parks Maintenance Pickup Truck Purchase (staff report)
• Consent Item – Administration Check Signatories
• Consent Item – Administration Six Month Cash Financial Statements
• Citizen Comments (public input)

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will meet to approve minutes from the December 2, 2024 meeting and consider a special use exception for a day care facility.

• Approval of December 2, 2024 minutes
• Consideration of special use exception for Caravel Autism Health day care
• Public hearing for nursery, pre-kindergarten, and day care with front yard parking