Ballwin, MO

Board of Alderman Regular Meeting

Board of Alderman Strategic Planning Session

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will consider several legislative items, including adoption of the 2024 International Building Codes (Bill 5057), updates to e-bike regulations (Bill 5058), and three rezoning requests for Arbor Crest, Arbor Trails, and Oak Brook Elementary. A resolution authorizing a utility tax audit is also on the agenda. The meeting includes a possible closed session for personnel and employee negotiations.

• Bill 5057 – Adoption of 2024 International Building Codes
• Bill 5058 – E-bike Code Updates
• Bill 5059 – Arbor Crest Rezoning
• Bill 5060 – Arbor Trails Rezoning
• Resolution - Utility Tax Audit

Board of Alderman Public Works Committee Meeting

The Public Works Committee will receive a presentation on the Stormwater Master Plan process and hold a discussion. No votes or decisions are scheduled; the agenda is procedural and informational.

• Presentation on Stormwater Master Plan Process
• Discussion of stormwater planning

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will meet on August 3, 2026, to decide on three zoning changes and one lot split. The commission will also elect a new chairman and secretary. The meeting is held at Government Center in Ballwin.

• SUB-26-02 Lot Split at 532 Kingridge Drive
• Z-26-01 Zoning change in Arbor Crest Subdivision
• Z-26-02 Zoning change in Arbor Trails Subdivision
• Z-26-03 Zoning change for Oak Brook Elementary School at 510 Big Bend Road

Parks & Recreation Citizen Advisory Committee Meeting

The Parks & Recreation Citizen Advisory Committee will hear a Director’s Report and an Aldermanic Report from Alderman Jim Lehmkuhl concerning the e‑bike ordinance. The committee will then open the floor for member comments before adjourning. No decisions are listed; the items are for discussion and information.

• Director’s Report
• Aldermanic Report – Alderman Jim Lehmkuhl on the e‑bike ordinance
• Committee member comments

Board of Alderman Regular Meeting

The Board will vote on Bill 5057 to adopt the 2024 International Building Codes, affecting construction standards. They will also introduce Bill 5058, an e-bike ordinance, and consider resolutions for a parks grant for Pointe Playground and a contract amendment for prisoner detention. Consent items include a craft beer festival liquor license and a tree removal bid award. The meeting may move to closed session for personnel matters and negotiations.

• Bill 5057 – Adoption of 2024 International Building Codes
• Bill 5058 – E-bike Ordinance
• Resolution – Municipal Parks Grant Application for Pointe Playground
• Resolution – St. Louis County Prisoner Detention Contract Amendment
• Administration – Craft Beer Festival Liquor License

Planning and Zoning Commission Meeting - CANCELED

Board of Alderman Regular Meeting

The Board of Aldermen will consider Bill 5057, which would adopt the 2024 International Building Codes, updating construction standards for the city. The board also has consent items including liquor license renewals, medical insurance renewal, and destruction of records, along with staff reports on park furniture and asphalt bid awards and an e-bike ordinance request. The meeting may enter closed session for legal, personnel, or real estate matters.

• Bill 5057 – Adoption of 2024 International Building Codes
• Administration – Liquor License Renewals
• Administration – Medical Insurance Renewal
• Public Works – Asphalt Bid Award
• Police – E-bike Ordinance Request

The Board of Aldermen approved a contract for asphalt work not to exceed $900,000 and a furniture bid for The Pointe. Other approved actions included record destruction, liquor license renewals, and medical insurance premium increases.

• Approved May 11, 2026 Board minutes (unanimous)
• Approved May 11, 2026 Finance & Administration Committee minutes (unanimous)
• Passed first reading of Bill 5057 regarding construction and technical codes (unanimous)
• Approved destruction of records (unanimous)
• Approved liquor license renewals (unanimous)
• Approved 6.0% medical insurance premium increase (unanimous)
• Approved Ci Select furniture proposal for $44,202.81 (unanimous)
• Approved Ford Asphalt contract not to exceed $900,000 (unanimous)

Planning and Zoning Commission Meeting - CANCELED

Ballwin Days Meeting

This meeting covers planning and logistics for the annual Ballwin Days event, including setup, shuttles, entertainment, sponsorships, and vendor applications. No votes or binding decisions are listed; items are discussion topics.

• Thursday, August 13 soft opening discussion
• New ride vendor being considered
• Shuttle logistics for the event
• Car show schedule and location
• Sponsorship status and vendor applications to date

Parks & Recreation Citizen Advisory Committee Meeting

The Parks & Recreation Citizen Advisory Committee will discuss the results of a grant survey for Pointe Playground and review playground concepts. The meeting also includes a presentation from the Ballwin Historical Commission, a follow-up on crosswalk painting, and routine reports. Minutes from January 22, 2026 are up for approval.

• Pointe Playground grant survey results
• Pointe Playground concepts discussion
• Crosswalk painting follow-up
• Presentation by Ballwin Historical Commission (Marie Clark)

Board of Alderman Regular Meeting

The Board of Aldermen will vote on consent items for a skid steer and salt purchase, and award a bid for the golf course bathroom renovation. The meeting also includes a presentation of the 2025 audit and the swearing in of elected officials.

• Skid steer purchase
• Salt purchase
• Golf course bathroom renovation bid award
• 2025 audit presentation
• Swearing in of Janet Rodriguez Judd

The Board approved several items by unanimous voice vote, including the purchase of two skid steers for $199,900, a contract for salt deliveries, and lifetime recreation passes for the IT Director. It also appointed Alderman Weaver to the Planning & Zoning Commission and Alderman Lehmkuhl to the Parks & Recreation Committee. Finally, the Board adopted a fund‑balance reserve policy of 35% of operating expenses.

• Approved minutes from April 27, 2026 (unanimous)
• Approved lifetime recreation pass for IT Director Reeds (unanimous)
• Approved purchase of two skid steers for $199,900 (unanimous)
• Approved contract for 1,146 tons of salt (late 2026) and 500 tons (early 2027) (unanimous)
• Appointed Alderman Weaver as Aldermanic Representative to the Planning & Zoning Commission (unanimous)
• Appointed Alderman Lehmkuhl as Aldermanic Representative to the Parks & Recreation Committee (unanimous)
• Adopted fund‑balance reserve policy at 35% (unanimous)
• Approved staff recommendation to award Golf Course bathroom renovation bid up to $115,000 (unanimous)

Board of Alderman Finance & Administration Committee Meeting

The Finance & Administration Committee will discuss four agenda items: an update to the 2024 International Building Code, a policy on fund balance reserves, the St. Louis County use tax, and a virtual meeting policy. No votes are scheduled; items are under discussion ahead of possible board action.

• 2024 International Building Code Update – possible adoption of new construction standards
• Fund Balance Reserve Policy – establishing or revising reserve requirements for city funds
• St. Louis County Use Tax – discussion of county-imposed tax on out-of-state purchases
• Virtual Meeting Policy – rules for remote participation in public meetings

Planning and Zoning Commission Meeting - CANCELED

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will hold a regular meeting on April 27, 2026, with items including recognition of an outgoing alderman and swearing in of newly elected officials. The board will consider Bill 5056 on board aldermanic committees and hear staff reports on a Police Drone Bid Award and a Public Works Slab Bid Award. Citizen comments and reports from the mayor, city administrator, and city attorney are also scheduled.

• Bill 5056 – Board Aldermanic Committees
• Police Drone Bid Award
• Public Works Slab Bid Award
• Recognition of Outgoing Alderman and Swearing in of Elected Officials
• Possible closed session for legal, personnel, or real estate matters

The Board approved a unit price contract for concrete slab replacement and authorized the purchase of a new police drone. The Board also reorganized its standing committees and swore in several Aldermen.

• Approved Bill 5056 to sunset Parks & Recreation Board Committee and create Economic Development & Communications Committee
• Approved $2,028,193.00 concrete slab contract with M&H Concrete Pavement
• Approved purchase of Axon/Skydio X10 drone for Police Department
• Approved appointment of Judge Frisella as Provisional Judge
• Approved nomination of Alderman Frank Fleming as Board President
• Approved transition to summer meeting schedule, canceling second meetings in May, June, July, and August
• Approved April 13, 2026 meeting minutes (unanimous)

Ballwin Days Committee Meeting

The Ballwin Days Committee will discuss logistics for the 2026 event, including setting dates/hours, facility setup, shuttle service, and selecting a new ride vendor. Also covered are entertainment, sponsor status, advertising, vendor applications, car show schedule, and volunteer amenities.

• New ride vendor selection
• Sponsorship status update
• West News advertisement placement
• Car show schedule planning
• Food for volunteers arrangement

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will hold a regular meeting to consider two bills granting special use permits for Pana Coffee and Dessert Bar and Lupita Restaurant. Consent items include a Salvation Army SUE transfer, a Parks message center bid award, and a police vehicle purchase. The board may also enter closed session for legal, personnel, or real estate matters.

• Bill 5054 - Pana Coffee and Dessert Bar SUE
• Bill 5055 - Lupita Restaurant SUE
• Consent: Salvation Army SUE Transfer
• Consent: Parks Message Center Bid Award
• Consent: Police 2026 Vehicle Purchase

The Board of Aldermen approved special use exceptions for a coffee shop and a restaurant. Additional approvals included a new city website, police vehicle purchases, and a park message center bid.

• Approved Pana Coffee and Dessert Bar special use exception (8-0)
• Approved Lupita’s Restaurant special use exception (8-0)
• Approved Salvation Army special use exception transfer (unanimous)
• Awarded Dale Sign Service $78,149 for message center bid (unanimous)
• Approved purchase of six Dodge Durangos for $264,270.00 (unanimous)
• Approved creation of Communications/Economic Development Committee (unanimous)
• Approved CivicPlus as city website provider (unanimous)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will hold a public hearing on two applications for Special Use Exceptions to allow restaurants at 910 Kehrs Mill Road, Suite 102, and 15467 Clayton Road. The applicants are Panayiotis Stavrianos and Jorge Gutierrez Texis, respectively. The meeting will also include approval of minutes from January 5, 2026.

• Special Use Exception (SUE-26-05) for a restaurant at 910 Kehrs Mill Road, Suite 102, applicant Panayiotis Stavrianos.
• Special Use Exception (SUE-26-06) for a restaurant at 15467 Clayton Road, applicant Jorge Gutierrez Texis.

Board of Alderman Regular Meeting

The Board of Aldermen will vote on Bill 5053, which would set the property tax rate at zero. The consent agenda includes purchasing police vehicle Mobile Data Terminals (MDTs). A staff report covers the purchase of Motorola portable radios for police.

• Bill 5053 – Zero Property Tax Rate (public hearing and vote)
• Administration – Police Vehicle MDT Purchase (consent item)
• Police – Motorola Portable Radio Purchase (staff report)

The Board of Aldermen approved Ordinance No. 26-10, setting the real estate tax rate to zero percent for the fiscal year beginning January 1, 2026. The board also approved the purchase of 42 portable radios for the Police Department and accepted a staff recommendation for a police vehicle MDT purchase.

• Approved zero property tax rate (Ordinance No. 26-10)
• Approved purchase of 42 Motorola portable radios ($279,894.46)
• Approved police vehicle MDT purchase via SHI
• Approved March 9, 2026 Board of Aldermen minutes
• Approved March 9, 2026 Public Works Committee minutes

Board of Alderman Public Works Committee Meeting

The Ballwin Board of Alderman Public Works Committee will discuss two items: MSD Prop S Grant Funding and a Senior/Veteran Snow Removal program. The meeting also includes a citizen comments period. The agenda is tentative and additional issues may be introduced during the meeting.

• Discussion of MSD Prop S Grant Funding
• Discussion of Senior/Veteran Snow Removal program
• Citizen Comments period
• Possible closed session for legal, personnel, or real estate matters as permitted by state law

The Public Works Committee met to discuss how to spend grant money from MSD Proposition S. The group discussed hiring an outside consultant to evaluate stormwater needs and projects, but no formal decisions were made.

• Discussed using MSD Proposition S grant funds for local projects
• Discussed hiring an outside consultant to evaluate stormwater needs
• No formal decisions made regarding grant spending or consultant hiring

Board of Alderman Regular Meeting

The Board of Aldermen will meet to approve minutes from the previous meeting, consider consent items including utility extensions and bid awards, and receive reports from the mayor, city administrator, and staff. Several public works bid awards for concrete, asphalt, and street services are up for approval. The meeting may also move into closed session for legal, personnel, or real estate matters.

• Consent item: 265 Steamboat Lane SUE Extension
• Consent item: 15069 Manchester Road SUE Transfer
• Public Works: Concrete Ready Mix Bid Award
• Public Works: Crushed Rock and Stone Bid Award
• Staff reports: Hot Mix Asphalt, Portland Cement, Ready Mix Sand, Street Sweeping, and Street Striping Bid Awards

The Board unanimously approved several public works bid awards and two special use exception requests. All motions passed by voice vote, with the concrete mix bid receiving some debate before approval. The Board discussed but took no formal action on a potential stormwater consultant RFQ.

• Approved 4-month SUE extension for 256 Steamboat Lane (unanimous)
• Approved SUE transfer for 15069 Manchester Road (unanimous)
• Approved concrete ready mix bid award to Valley Material Company (affirmative vote)
• Approved crushed rock/stone bid award to Central Stone (unanimous)
• Approved hot mix asphalt bid award to New Frontier and Simpson Materials (unanimous)
• Approved portland cement bid award to Quikrete Cement (unanimous)
• Approved street sweeping bid award to Katsam LLC (unanimous)
• Approved street striping bid award to TraMar Contracting for $27,767.78 (unanimous)

Planning and Zoning Commission Meeting - CANCELED

Board of Alderman Regular Meeting

The Board will consider Bill 5052 to opt out of extended alcohol sales during the World Cup. Consent items include merit raises for staff and a median maintenance bid award. Staff reports cover parks staff adjustments and a day camp transportation bid.

• Bill 5052 – World Cup Alcohol Extended Sales Opt Out
• Administration – Merit Raises (consent)
• Parks & Recreation – Median Maintenance Bid Award (consent)
• Administration – Parks Staff Adjustments (staff report)
• Parks & Recreation – Day Camp Transportation Bid Award (staff report)

The Ballwin Board of Aldermen approved Ordinance 26-09, exempting the city from state liquor laws to allow sales until 5 a.m. during the 2026 FIFA World Cup. The board also unanimously approved a 3% merit raise for all full-time staff, awarded maintenance and transportation contracts, and restructured one Parks Department position from custodial to marketing. The liquor exemption changes local operating hours for the FIFA event, while the staff shift moves one full-time role to marketing with an estimated $12,000 annual increase.

• Approved Bill 5052 (Ordinance 26-09) allowing liquor sales until 5 a.m. during the 2026 FIFA World Cup (6-1)
• Approved 3% merit salary increase for all full-time staff effective April 1, 2026 (unanimous)
• Awarded 2026 median maintenance contract to Landdesign Plus for $17,266.07 (unanimous)
• Approved Parks Department staff adjustment to replace one custodial position with a marketing role (unanimous)
• Awarded Government Center custodial bid to US Supreme Cleaning (unanimous)
• Awarded 2026 day camp transportation contract to First Student Inc. for $16,731 (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will vote on a resolution to participate in the MSD Project Clear Grant program and consider Bill 5051 to clean up the former Police Pension Trust Plan code. They will also review a consent item for a Parks & Recreation mowing contract and a staff report on a MODOT grant application for the Police Department. Public comment is invited.

• Resolution – MSD Project Clear Grant Participation
• Bill 5051 – Former Police Pension Trust Plan Code Cleanup
• Consent item: Parks & Recreation – Mowing Contract
• Staff report: Police Department – MODOT Grant Application

The Board of Aldermen approved participation in the MSD Project Clear grant program and passed Ordinance No. 26-08 to repeal antiquated police pension language. Additionally, the Board authorized hiring a lobbyist regarding grocery sales tax and approved staff writing legislation to opt out of statewide 24/7 restaurant laws during the World Cup.

• Approved January 26, 2026 meeting minutes (unanimous)
• Approved January 26, 2026 Public Health & Safety Committee minutes (unanimous)
• Approved MSD Project Clear Grant participation resolution (unanimous)
• Approved Ordinance No. 26-08 to repeal former police pension trust language (7-0)
• Renewed IDEAL Landscape mowing contract for $94,121.16 (unanimous)
• Approved hiring a lobbyist regarding the grocery sales tax bill (unanimous)
• Approved legislation to opt out of 24/7 restaurant laws during World Cup (unanimous)
• Approved MODOT grant application for police department traffic enforcement (unanimous)

Planning and Zoning Commission Meeting - CANCELED

Board of Alderman Regular Meeting

The Board of Aldermen will vote on Bill 5049, a dispatching agreement with Des Peres, and Bill 5050, a municipal court reporting code update. The meeting also includes discussion of a Clarkson Road sidewalk project and new annexations affecting aldermanic wards, plus consent items for park basketball court maintenance and North Pointe filter media.

• Bill 5049 – Des Peres Dispatching Agreement
• Bill 5050 – Municipal Court Reporting Code Update
• Mayor’s Report on Clarkson Road Sidewalk
• Administration report on aldermanic wards related to new annexations
• Consent item: Parks & Recreation – Park Basketball Court Maintenance

The Board approved Bill 5049, authorizing a police dispatching services agreement with the City of Des Peres, which became Ordinance 26-06. Two other ordinances were passed: Bill 5050 updating municipal court reporting requirements (Ordinance 26-07) and consent items including a basketball court maintenance contract and pool filter media purchase. A motion to draft a letter of support for the Clarkson Road sidewalk project with a $100,000 cap passed 5-2.

• Approved police dispatch agreement with Des Peres (Ordinance 26-06) (unanimous)
• Approved municipal court reporting code update (Ordinance 26-07) (unanimous)
• Awarded $17,860 contract to McConnell and Associates for basketball court crack repair and painting at Vlasis and Holloway Courts (unanimous)
• Approved $51,970.79 contract with Landmark Aquatic for sand filter media at North Pointe Aquatic Center (unanimous)
• Passed motion 5-2 to draft letter of support for Clarkson Road sidewalk project with $100,000 cap on Ballwin's contribution

Board of Alderman Public Health & Safety Committee Meeting

The Public Health & Safety Committee will discuss the Clarkson Road Sidewalk Project. This is a discussion item only; no vote is listed on the tentative agenda.

• Discussion of Clarkson Road Sidewalk Project

The Public Health & Safety Committee discussed a potential sidewalk project along Clarkson Road initiated by Clarkson Valley. The discussion included grant funding structures, topography challenges, and the request for a letter of support from Ballwin.

• Adjourned meeting (unanimous)

Parks & Recreation Citizen Advisory Committee Meeting

The Parks & Recreation Citizen Advisory Committee will consider a presentation from the Ballwin Historical Commission, hear the Director's Report, and discuss the Pointe Playground Grant and bike lanes. The committee will also vote on approving the November 2025 meeting minutes. The agenda is tentative and subject to change.

• Presentation by Marie Clark of the Ballwin Historical Commission
• Director's Report on department updates
• Discussion of Pointe Playground Grant
• Discussion of Bike Lanes
• Approval of November 3, 2025 meeting minutes

Board of Alderman Regular Meeting

The Board will hold public hearings and consider bills to annex Arbor Trails & Oak Brook Elementary and Arbor Crest. Additional legislation includes SUEs for Natural History Brewing Collective, PayMore Store, and Salvation Army Store. Consent items cover check signatories, cash financials, and several bid awards for sewer lateral, strength training equipment, painting, and slide refinishing. The meeting may move into closed session to discuss contract negotiations.

• Bill 5047 – Arbor Trails & Oak Brook Elementary Annexation and Bill 5048 – Arbor Crest Annexation
• Bills 5044–5046 – SUEs for Natural History Brewing Collective, PayMore Store, Salvation Army Store
• Consent Item: Sewer Lateral Bid Award
• Consent Item: Strength Training Equipment Bid Award (Parks & Recreation)
• Closed session authorized for contract negotiation matters under §610.021(12)

The Ballwin Board of Alderman unanimously approved the annexation of the Arbor Trails Subdivision, Oak Brook Elementary School area, and Arbor Crest Subdivision, effective April 1st, which will place new neighborhoods under city jurisdiction pending a ward placement report. The Board also granted special use exceptions for a microbrewery, an electronics resale store, and a Salvation Army location, each with specific operational conditions. Additionally, the Board adopted semi-annual financial records, authorized check signatories, awarded a sewer lateral bid to A & A Sewer, and approved $30,457.38 for Parks & Recreation strength training equipment to upgrade local facilities.

• Approved annexation of Arbor Trails Subdivision and Oak Brook Elementary School (unanimous)
• Approved annexation of Arbor Crest Subdivision (unanimous)
• Granted special use exception for Natural History Brewing Collective microbrewery (8-0)
• Granted special use exception for Paymore electronics resale store (8-0)
• Granted special use exception for Salvation Army resale store with traffic/delivery conditions (8-0)
• Approved semi-annual financial statement and check signatories (unanimous voice vote)
• Awarded sewer lateral program bid to A & A Sewer (unanimous voice vote)
• Approved $30,457.38 budget for Parks & Recreation strength training equipment (unanimous voice vote)

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will consider four special use exception applications at its January 5, 2026 meeting. These include a brewery and taproom at 14738 Manchester Road, a restaurant at 15425 Manchester Road, Unit 38, and two applications for stores selling used merchandise exceeding 25% of floor area or receipts at 15367 and 15325 Manchester Road. No other substantive items are on the agenda.

• SUE-26-01: Special Use Exception for a brewery and taproom at 14738 (LL) Manchester Road, submitted by Kyle Matthias
• SUE-26-02: Special Use Exception for a restaurant at 15425 Manchester Road, Suite 38, submitted by Malik Yahya
• SUE-26-03: Special Use Exception for a used merchandise store at 15367 Manchester Road, submitted by Paul Kushnir
• SUE-26-04: Special Use Exception for a used merchandise store at 15325 Manchester Road, submitted by Central Plaza

The Ballwin Planning & Zoning Commission recommended approval of three special use exceptions, including a brewery taproom and two used merchandise stores, and noted that one petition was withdrawn. The most contested decision was the recommendation for a used goods store at Central Plaza (15325 Manchester Rd), which passed 6-3 with conditions requiring a safe traffic pattern and no outdoor storage. The commission also learned that the annexation of Arbor Trails and Arbor Crest subdivisions will take effect April 1, 2026, with rezoning to follow later this year.

• Approved minutes from December 1, 2025, meeting unanimously.
• Recommended approval of brewery/taproom (SUE-26-01) at 14738 Manchester Rd unanimously.
• Petition SUE-26-02 for a restaurant at 15425 Manchester Rd, Suite 38, was withdrawn by the petitioner.
• Recommended approval of used merchandise store (SUE-26-03) at 15367 Manchester Rd unanimously, with condition of no outdoor storage.
• Recommended approval of used merchandise store (SUE-26-04) at 15325 Manchester Rd (Central Plaza) with conditions (safe traffic pattern, no outdoor storage) by a vote of 6-3.
• Noted annexation of Arbor Trails and Arbor Crest subdivisions effective April 1, 2026, to be rezoned later this year.