Sylva, NC

SUPPLEMENTAL BOARD OF COMMISSIONERS MEETING

BOARD OF COMMISSIONERS REGULAR MEETING

BOARD OF COMMISSIONERS REGULAR MEETING

The Board of Commissioners will hear a presentation on Fisher Creek Dam and consider a budget amendment for Ridgeway Street slope repair. They will also vote on resolutions to authorize design-build construction for general projects, a PARTF grant, and the Ridgeway Street slope failure. The meeting includes standard procedural items like consent agenda approval and public comments.

• Fisher Creek Dam Presentation
• Ridgeway Street Slope Repair Budget Amendment
• Resolution Approving the Use of Design-Build Construction Delivery Method
• Resolution Approving the Use of Design-Build for PARTF
• Resolution Approving the Use of Design-Build for Ridgeway Street Slope Failure

SUPPLEMENTAL BOARD OF COMMISSIONERS MEETING

The Board of Commissioners will meet to receive a presentation on the Fisher Creek Dam. The body will also consider an appeal request for the Sylva Pride Parade scheduled for September 20, 2026.

• Fisher Creek Dam Presentation
• Sylva Pride Parade Appeal Request for September 20, 2026

BOARD OF COMMISSIONERS REGULAR MEETING

The Sylva Board of Commissioners will hold a regular meeting to discuss and possibly act on an amendment to Chapter 24-6 regarding unreasonable loud or disturbing sound levels. They will also consider a personnel policy update and a special event permit request for alcohol service from the Center for Domestic Peace. The meeting includes a closed session for personnel matters as allowed by state law.

• Ordinance amendment to Chapter 24-6: Unreasonable Loud or Disturbing Sound Levels
• Personnel Policy Update
• Special Event Permit Request for Alcohol Service — Center for Domestic Peace
• Closed session pursuant to G.S. 143-318.11(a)(6) for personnel

BOARD OF COMMISSIONERS REGULAR MEETING

The Sylva Board of Commissioners will consider adopting the FY 2026-2027 Budget Ordinance and Fee Schedule, ratify a property purchase agreement on Municipal Drive, and review the ABC Board budget. The meeting also includes a closed session for contract negotiation.

• Ratification of purchase agreement for Municipal Drive Property
• Adoption of FY 2026-2027 Budget Ordinance
• Adoption of FY 2026-2027 Fee Schedule
• Review of FY 2026-2027 ABC Board Budget
• Closed session for contract negotiation under G.S. 143-318.11(a)(5)

The Board of Commissioners unanimously approved the FY 2026-2027 budget ordinance and the accompanying fee schedule. The Board also ratified the purchase of property located on Municipal Drive.

• Approved purchase of property on Municipal Drive (unanimous)
• Approved FY 2026-2027 budget ordinance (unanimous)
• Approved FY 2026-2027 fee schedule (unanimous)
• Entered closed session for contract negotiation; no action taken

TOWN OF SYLVA FY 2026-2027 BUDGET HEARING

The Town of Sylva holds a public hearing on the proposed FY 2026-2027 budget. No specific budget figures or details are included in the agenda. The meeting consists only of call to order, the hearing, and adjournment.

• Public hearing on the FY 2026-2027 budget – no details provided

The Board of Commissioners opened and closed a public hearing regarding the FY 2026-2027 budget. No public comments were recorded, and no budget decisions were made during the meeting.

• Opened public hearing on FY 2026-2027 budget (unanimous)
• Closed public hearing on FY 2026-2027 budget (unanimous)

BOARD OF COMMISSIONERS MEETING

The Sylva Board of Commissioners is meeting in a supplemental session to consider a Historic Preservation Committee appointment and a resolution authorizing the town manager to execute a contract for real property. The board will also receive reports from multiple departments including police, fire, and public works. A closed session is scheduled for contract negotiation under state law.

• Historic Preservation Committee Appointment
• Resolution Authorizing Town Manager to Execute Contract for Real Property
• Closed session for contract negotiation (G.S. 143-318.11(a)(5))
• Reports from Police, Fire, Public Works, and other departments

The Board of Commissioners authorized the Town Manager to purchase property on Vance Street for $212,500. The Board also appointed Commissioner McGuire to the Historic Preservation Committee. No action was taken during the closed session regarding contract negotiations.

• Approved resolution to purchase property on Vance Street for $212,500 (Unanimous)
• Appointed Commissioner McGuire to the Historic Preservation Committee (Unanimous)
• Approved agenda (Unanimous)
• Approved consent agenda (Unanimous)

BOARD OF COMMISSIONERS REGULAR MEETING

The Board of Commissioners will hear the formal presentation of the FY2026-2027 budget. They will also consider appointing an ABC Board chairman, vote on a Memorandum of Understanding for the Municipality Fire Service District, and cancel the June 25 regular meeting. A closed session is scheduled for contract negotiations.

• Formal presentation of FY2026-2027 budget
• Appointment of ABC Board chairman
• MOU for Municipality Fire Service District
• Cancellation of June 25, 2026 regular meeting
• Closed session for contract negotiation (G.S. 143-318.11(a)(5))

The Board approved a Memorandum of Understanding for a municipal fire service district to protect funding for fire and EMS services through 2030. David Noland was reappointed as ABC Board chairman. The FY 2026-2027 budget was presented for review, with no action taken.

• Approved MOU for Municipality Fire Service District (unanimous)
• Reappointed David Noland as ABC Board chairman (unanimous)
• Cancelled June 26, 2026, regular board meeting (unanimous)
• Approved agenda (unanimous)
• Approved consent agenda (unanimous)

SUPPLEMENTAL BOARD OF COMMISSIONERS MEETING

The Sylva Board of Commissioners is holding a supplemental meeting to receive departmental reports and consider two new business items: a resolution of appreciation and declaration of surplus property, and a special event request for alcohol service at a Ward Plumbing employee appreciation event. The meeting also includes a consent agenda and public comments.

• Resolution of Appreciation and Declaration of Surplus Property
• Special Event Request--Ward Plumbing Employee Appreciation--Alcohol Service
• Reports from Police, Fire, Public Works, and other departments
• Consent agenda adoption
• Reports from Planning Board, TWSA Board, and Pinnacle Park

The Board of Commissioners approved a resolution to declare a retiring officer's badge and firearm as surplus property for transfer. The board also approved a special event request regarding alcohol service for Ward Plumbing employee appreciation.

• Approved agenda (unanimous)
• Approved consent agenda (unanimous)
• Approved resolution to declare retiring officer's badge and firearm as surplus property (unanimous)
• Approved special event request for Ward Plumbing employee appreciation alcohol service (unanimous)

BOARD OF COMMISSIONERS REGULAR MEETING

The Sylva Board of Commissioners will hold a public hearing and consider a zoning map amendment and conditional district modification application from COOP Properties, LLC. The board is also set to appoint a member to the Planning Board.

• Public hearing and new business item: Zoning Map Amendment-Conditional District Modification for COOP Properties, LLC
• Consideration of Planning Board appointment

The Board unanimously approved a modification to a conditional zoning district for a multifamily residential development on Savannah Drive, increasing the number of units from 48 to 60 and allowing three-story buildings. The project, which includes 126 bedrooms and amenities such as a community center and playground, remains subject to future technical review. The Board also unanimously appointed Rob Barnes to fill an unexpired term on the Planning Board.

• Approved zoning map amendment for COOP Properties (unanimous)
• Approved statement of consistency with 2040 Land Use Plan (unanimous)
• Appointed Rob Barnes to Planning Board (unanimous)

SUPPLEMENTAL BOARD OF COMMISSIONERS MEETING

The Sylva Board of Commissioners will hold a supplemental meeting on March 26, 2026, to discuss and possibly act on several items. Key items include a resolution exempting the Ritz Parking Lot from qualifications-based selection for architects/engineers/surveyors, approval of the FY 2025-2026 audit contract, and a special event request from the Jackson County Farmer's Market to allow alcohol service. The agenda also includes routine reports, proclamations, and a resolution supporting the Jackson County Library.

• Resolution of Exemption from Architect/Engineer/Surveyor Qualifications-Based Selection for Ritz Parking Lot
• FY 2025-2026 Audit Contract
• Special Event Request for Jackson County Farmer's Market to allow alcohol service
• Resolution in Support of Jackson County Library
• Local News Day Proclamation

The Board unanimously approved a resolution exempting the Ritz parking lot engineer selection from qualification-based requirements, allowing the town to proceed with a SmallBiz grant for stormwater inlet rehabilitation. They also approved a $39,500 audit contract with Gould Killian CPA Group, a resolution supporting Jackson County Library, a Local News Day proclamation, and a special event alcohol permit for the Farmer's Market salsa showdown at Bridge Park. A certificate of appreciation was presented to Tracy Fitzmorris for 35 years of library service.

• Approved resolution of exemption for Ritz parking lot engineer selection to advance stormwater grant (unanimous)
• Approved FY 2025-2026 audit contract with Gould Killian CPA Group for $39,500 (unanimous)
• Approved resolution in support of Jackson County Library (unanimous)
• Approved Local News Day proclamation (unanimous)
• Approved special event alcohol request for Farmer's Market salsa showdown at Bridge Park (unanimous)
• Presented certificate of appreciation to Tracy Fitzmorris for 35 years of library service (unanimous)

PLANNING BOARD MEETING

The Sylva Planning Board will hold a meeting on March 26, 2026, to consider a zoning map amendment for COOP Properties, LLC, related to Waterfall Gardens. The board will also approve minutes from the October 23, 2025 meeting and hear public comments.

• Zoning Map Amendment -- COOP Properties, LLC/Waterfall Gardens
• Approval of October 23, 2025 Planning Board Minutes
• Public comments period

BOARD OF COMMISSIONERS REGULAR MEETING

The Sylva Board of Commissioners agenda is largely procedural, with no specific policy items or public hearings listed. The board will consider a consent agenda, hear reports, and then convene closed sessions to consult with the attorney, discuss a pending contract award, and address personnel matters.

• Closed session under G.S. 143-318.11(a)(3) – consult with attorney
• Closed session under G.S. 143-318.11(a)(2) – prevent premature disclosure of award
• Closed session under G.S. 143-318.11(a)(6) – personnel

The Board of Commissioners approved the meeting agenda and the consent agenda via unanimous votes. No new business was presented during the regular session.

• Approved agenda (unanimous)
• Approved consent agenda (unanimous)

BOARD OF ADJUSTMENTS MEETING

The Board of Adjustments will hold a public hearing on a zoning variance application from RLJ Land Development, LLC. No other items are on the agenda.

• Public hearing on RLJ Land Development, LLC variance application

The Board of Adjustment held a quasi-judicial hearing regarding a variance request from RLJ Land Development, LLC. The applicant seeks relief from design standards concerning required exterior siding materials on the northwest side of a proposed structure. No final decision was recorded in the provided text.

• Held quasi-judicial hearing for exterior material variance at 423 Jackson Plaza

SUPPLEMENTAL BOARD OF COMMISSIONERS MEETING

The Sylva Board of Commissioners holds a supplemental meeting to consider an addendum to the audit request for proposals and a resolution for the Small Business Infrastructure Grant Program. The agenda also includes department reports and a closed session for attorney consultation and the town manager's evaluation.

• Audit RFP Addendum discussion and possible action
• Small Business Infrastructure Grant Program Resolution
• WATR-Watershed Action Plan Presentation
• Closed session under G.S 143-318.11 (a)(3) to consult with attorney
• Closed session under G.S 143-318.11 (a)(6) for town manager's evaluation

The Board approved a resolution to apply for a $952,760 grant from the NC Commerce Department to repair infrastructure and improve business access at the Ritz lot. Officials also extended the deadline for audit service proposals to March 6, 2026. No action was taken during the closed session.

• Approved resolution to apply for $952,760 Small Business Infrastructure Grant for Ritz lot stormwater project (unanimous)
• Approved extension of audit services RFP deadline to March 6, 2026, at 4:00 p.m. (unanimous)
• Approved agenda (unanimous)
• Approved consent agenda (unanimous)

BOARD OF COMMISSIONERS REGULAR MEETING

The Board of Commissioners will consider approving the purchase of a fire department pumper truck and a related financing resolution. The board will also vote on two special event requests for alcohol service at Greening Up the Mountains and Concerts on the Creek. A presentation on the Jackson County Public Library Complex is scheduled.

• Fire Department Pumper Truck Purchase Approval and Resolution of Financing
• Special Event Request – Greening Up the Mountains Beverage Arts (alcohol service)
• Special Event Request – Concerts on the Creek Alcohol Service
• Presentation – Jackson County Public Library Complex by Antoinette MacWatt

The board approved the purchase of a new fire department pumper truck for $544,800, funded by capital reserves, contributed capital, investment earnings, and a loan. Also approved were special event requests for Greening Up the Mountains Beverage Arts and alcohol service at Concerts on the Creek. A request for guardrail on King's Mountain was placed on the next meeting agenda for discussion, and a library complex presentation was received with no immediate action.

• Approved $544,800 fire pumper truck purchase (unanimous)
• Approved resolution of financing for pumper truck (unanimous)
• Approved Beverage Arts special event request for Greening Up the Mountains (unanimous)
• Approved alcohol service at Concerts on the Creek (unanimous)
• Approved agenda (unanimous)
• Approved consent agenda (unanimous)

SUPPLEMENTAL BOARD OF COMMISSIONERS MEETING

The Sylva Board of Commissioners will hold a supplemental meeting to discuss reports from town departments and boards, consider appointments for town attorney and planning board, and vote on a resolution to exempt an engineering analysis for Fisher Creek Dam from qualifications-based selection requirements. The meeting will also include a closed session for attorney consultation and personnel matters.

• Resolution of Exemption from Architect/Engineer/Surveyor Qualifications-Based Selection for SM&E Cost and Alternatives Analysis for Fisher Creek Dam
• Town Attorney Appointment
• Planning Board Appointments
• Closed session for attorney consultation (G.S 143-318.11(a)(3)) and personnel (G.S 143-318.11(a)(6))

The Board of Commissioners approved several appointments and a resolution regarding dam repairs. The Board also entered into a closed session for personnel and legal consultation.

• Approved the agenda (unanimous)
• Approved the consent agenda (unanimous)
• Reappointed the Town Attorney for a four-year term (unanimous)
• Reappointed Melissa Madrona and Larry Tyson to the Planning Board for second three-year terms (unanimous)
• Approved resolution of exemption from qualifications-based selection for Fisher Creek Dam geotechnical firm (unanimous)
• Entered closed session for personnel and legal consultation (unanimous)
• Adjourned meeting (unanimous)

BOARD OF COMMISSIONERS REGULAR MEETING

The Board of Commissioners will discuss and potentially act on a request for proposals (RFP) for an audit. After public comments and reports from the mayor, commissioners, and town manager, the board will enter closed session to consult with the attorney and discuss personnel matters.

• Audit RFP under new business
• Closed session for attorney consultation (G.S. 143-318.11(a)(3))
• Closed session for personnel (G.S. 143-318.11(a)(6))

The Board unanimously approved the audit RFP for a three-year cycle, with proposals due February 13 and contract approval expected March 12. Manager reports included budget planning deadlines, a $237,600 Poteet Park restroom renovation (park closed until April), an RFP for a new commercial fire truck (bids open February 2), and NC 107 construction beginning in April. Public comments addressed the county-run skate park; the Board clarified it has no control over design decisions.

• Approved audit RFP for three-year cycle (unanimous)