McLennan County public meetings in 2023
36 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will consider the appointment process for a replacement judge for County Court at Law No. 3. The agenda also includes authorizing contracts for the March 2024 primary elections and discussing tornado siren replacements.
- Appointment process for vacancy in County Court at Law No. 3
- Authorization of Joint Primary Election Services Contract for March 5, 2024 election
- Agreement for engineering services regarding Bullhide Creek Road erosion stabilization
- Authorization of agreement for mental health counseling reimbursement with Heart of Texas COG
- Discussion on replacement of tornado sirens for Lacy Lakeview and Elm Mott
Regular Meeting of Commissioners Court
The meeting will cover the FY24 budget, including funding for flood repair projects and communication towers. Capital expenditure discussions are also planned.
- Approval of First Amendment to Interlocal Agreement with City of Waco for TIF Zone Four expansion
- Authorization of Microsoft Office 365 migration project quotes from CDW-G and SHI
- Authorization of Software as a Service Agreement with Tyler Technologies, Inc.
- Ratification of Intergovernmental Transfers related to the Rural Access to Primary and Preventive Services (RAPPs) program
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will consider various financial, contractual, and administrative items during this special meeting. Key discussions include FY 24 budget updates for the Sheriff's Office and 19th District Court, as well as potential tornado siren replacements.
- Authorization of software agreement with Tyler Technologies, Inc. for public safety and corrections
- Discussion regarding purchase or replacement of tornado sirens for Lacy Lakeview and Elm Mott
- Authorization of construction agreement with WR Utilities and Excavation, LLC for East Rainer Road improvements
- Review of FY 24 budget items for the County Sheriff and 19th District Court
- Authorization of Motorola Solutions, Inc. software trial for Sheriff's Office body and fleet cameras
Special Meeting of Commissioners Court
The McLennan County Commissioners Court will meet to consider approving the canvass for the November 7, 2023, Texas Constitutional Amendment Special Election. The meeting also includes provisions for closed sessions regarding legal advice, real property, personnel matters, security, and economic development.
- Approval of the canvass for the November 7, 2023, Texas Constitutional Amendment Special Election
Special Meeting of Commissioners Court
The Commissioners Court will hold a special meeting for discussion only; no action will be taken at this time. The agenda includes discussions on human resources, road and bridge departments, and the 2024 total solar eclipse.
- Discussion of Road & Bridge training, systems, and equipment
- Planning for the April 8, 2024 Total Solar Eclipse
- Human Resources discussion including COLA and incentive pay
- Budget recap from the County Auditor
- Updates on Downtown Jail Project, 1211 Washington Avenue, and 405 Columbus Avenue
Regular Meeting of Commissioners Court
The Commissioners Court will consider various budget amendments for FY 23 and FY 24, including funds for the County Judge and Health Services. The agenda also includes several contract authorizations for road improvements, equipment purchases, and professional services.
- Authorization of road improvement bids for Chapel Road and East Rainer Road Low Water Crossing
- Equipment purchase agreements with Kirby-Smith Machinery, Inc. for a tree shear and tyre roller in Precinct 1
- Financial renewal for the McLennan County Group Health Plan with United HealthCare Services, Inc.
- Authorization of construction contract with No-Digtec, LLC for Elm Mott Sewer Improvements
- Discussion regarding the purchase or replacement of tornado sirens for Lacy Lakeview and Elm Mott
General
The McLennan County Commissioners Court and City of Waco committees will hold a joint meeting for discussion only; no action will be taken at this meeting. Topics include updates on the April 2024 solar eclipse, the Ironman race, and the proposed Waco Solid Waste Transfer Station.
- Update on expected April 8, 2024, solar eclipse event
- Update on the Ironman race
- Discussion of proposed City of Waco Solid Waste Transfer Station
- Update on McLennan County Judicial Center Downtown Jail conversion
- Approval of August 7, 2023, Summary Notes
Special Meeting of Commissioners Court
The Commissioners Court will review departmental reports and consider several contracts, including a cloud services agreement for Microsoft Office 365 migration. The agenda also includes discussions on federal funding from the American Rescue Plan Act and the Bipartisan Infrastructure Law.
- Ratification of Cloud Services Agreement with LiftOff LLC for Microsoft Office 365 Migration
- Authorization of contract with Edoc Technologies, Inc. for imaging deed records
- Discussion of Road Use Agreement between Albatross Solar, LLC and McLennan County
- Recommendation regarding Bid 23-021 for Elm Mott Sewer Improvements at Leroy Parkway
- Recording of quotes from Longhorn General Contracting for ADA compliance projects
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will consider various budget amendments for FY 23 and FY 24, including funds for the Sheriff's Office and Road & Bridge departments. The agenda also includes renewing several mental health service agreements and approving subdivision plats.
- Renewal of multiple service agreements with Heart of Texas Region Behavioral Health Network
- Authorization of construction agreement with Knife River Corporation - South for Panther Branch Road Bridge
- Approval of final plats for Qader-Lorena Addition, Cams Castle Subdivision, and Morehouse Addition
- Budget amendments for Highway 6 Jail, Jack Harwell Detention Center, and various Road & Bridge precincts
- Authorization of software contracts with Edoc Technologies, Inc. for case management
Regular Meeting of Commissioners Court
The Commissioners Court will consider various administrative items including FY 23 and FY 24 budget requests for several departments. The agenda includes the authorization of multiple construction contracts, grant acceptances, and several interlocal agreements.
- Authorization of contract with Janek & Whitten Construction, LLC for Castleman Creek Watershed repair
- Authorization of construction contract with Knife River Corp - South for Panther Branch Road Bridge
- Acceptance of various grants including Rifle-Resistant Body Armor and Border Prosecution Unit grants
- Authorization of professional services agreement with BGE, Inc. for Holy Road low water crossings
- Approval of final plat for Cams Castle Subdivision in Precinct 2
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will meet to review several interlocal agreements, budget updates for fiscal year 2023 and 2024, and various service contracts. The agenda includes items ranging from infrastructure improvements to personnel compensation adjustments.
- Authorization of Bid 23-018 for the construction of Panther Branch Road Bridge at Rock Springs Creek
- Authorization of Bid 23-022 for East Rainer Lane Low Water Crossing Improvements
- Approval of various FY 23 budget amendments, including funds for the Sheriff's Office and Highway 6 Jail roof repairs
- Authorization of field trail agreements with Axon Enterprise, Inc. for Sheriff's Office body and fleet cameras
- Authorization of several service agreements with Heart of Texas Region Behavioral Health Network
Special Meeting of Commissioners Court
The Commissioners Court will hold a public hearing on the proposed FY 2024 Budget and may vote to adopt it along with the 2023 tax rate. The meeting also includes discussions on various departmental reports, grant updates, and contract authorizations.
- Public Hearing on the Proposed FY 2024 Budget
- Vote to Adopt the FY 2024 Budget and ratify property tax increase if required
- Authorization of Memorandum of Agreement with Rochester Armored Car Co. Inc.
- Authorization of Notice of Grant Award for Castleman Creek Site #2 Remedial Repair
- Discussion regarding TAC RMP claim settlement for hail damage
General
The McLennan County Commissioners Court will meet to discuss the FY 24 budget, including tax rates and employee health plans. The Court will also consider authorizing the issuance of Series 2023 Tax and Limited Pledge Revenue Certificates of Obligation.
- Discussion regarding FY 24 Budget, 2023 Tax Rate, and Employee Health Plan updates
- Authorization of 'McLennan County, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2023'
- Review of TxDOT sale of surplus real property at IH 35 & 1st Street for the City of Bruceville
- Ratification of contract termination for Dunbar Armored, Inc. / Brink's US
- Ratification of several proclamations honoring local individuals and organizations
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will meet to discuss the Fiscal Year 2024 budget, including tax rates and employee health plans. The agenda also includes preparations for the November 7, 2023, Texas Constitutional Special Election.
- Authorization of Bid 23-013 for Chapel Road Improvements
- Approval of software contract with Edoc Technologies, Inc. for District Clerk Case Management
- Authorization of video surveillance system quote from Extraco Technology for JP Precinct 3
- Consideration of FY 24 Budget and 2023 Tax Rate
- Authorization of election personnel and voting locations for the November 7 Special Election
Regular Meeting of Commissioners Court
The Commissioners Court will meet to discuss the FY 24 budget and vote on the proposed 2023 tax rate. The agenda also includes various contract authorizations, infrastructure project updates, and budget amendments for several county departments.
- Vote on the Proposed 2023 Tax Rate
- Authorization of video surveillance quotes from Extraco Technology for the Tax Office and JP Precinct 3
- Interlocal Cooperation Agreements with the City of Gholson for road work on Mary Ware Drive, Joanna Drive, and Wesley Chapel Road
- Authorization of contract for EdocSuite case management software with Edoc Technologies, Inc.
- Approval of final plat for Barrientos Addition in Precinct 1
Special Meeting of Commissioners Court
The Commissioners Court will hold a special meeting to discuss the Fiscal Year 2024 budget, including budget policies, priorities, and the 2023 tax rate. The agenda also includes discussions regarding personnel matters for the Precinct 4 Constable.
- Discussion of FY 24 Budget and 2023 Tax Rate
- Review of Employee Health Plan Updates
- Human Resources and Salary Matters for Constable, Precinct 4
- Closed session regarding real property acquisitions and transfers
- Closed session regarding economic development negotiations
Special Meeting of Commissioners Court
The Commissioners Court will hold a special meeting to address fiscal year 2024 budget priorities, tax rates, and library funding. The agenda also includes several contract authorizations, grant updates, and infrastructure project payments.
- Discussion of FY 24 Budget policies, priorities, and the 2023 Tax Rate
- Authorization of software contract with Edoc Technologies, Inc. for District Clerk Case Management
- Authorization of health services agreement with Turn Key Health Clinics for county jails
- Authorization of interlocal agreement with City of Waco for Justice Assistance Grant (JAG) program
- Payment authorization for ADA renovations at Extraco Events Center
Special Meeting of Commissioners Court
The Commissioners Court will meet to discuss matters regarding the Fiscal Year 2024 budget, including budget policies, priorities, and updates from the County Auditor. The agenda also includes several items for closed session deliberations.
- Discussion of FY 24 Budget and 2023 Tax Rate
- Closed session regarding real property acquisitions and transfers
- Closed session regarding personnel matters and evaluations
- Closed session regarding economic development negotiations
- Closed session regarding security audits and devices
Special Meeting of Commissioners Court
The McLennan County Commissioners Court will meet to consider settlement terms with Walgreens, CVS, and Walmart regarding Texas Statewide Opioid Multi-District Litigation. The court will also hold discussions regarding the Fiscal Year 2024 budget, tax rates, and budget policies.
- Settlement terms with Walgreens, CVS, and Walmart defendants regarding opioid litigation
- Discussion of FY 24 Budget, 2023 Tax Rate, and Budget Policies
- Executive session regarding real property acquisitions and right-of-way expansions
- Executive session regarding personnel matters and department head evaluations
- Executive session regarding economic development negotiations
Special Meeting of Commissioners Court
The Commissioners Court will hold a special meeting to discuss the FY 24 budget, tax rates, and funding allocations for the Waco-McLennan County Library. The agenda also includes reviewing contract proposals for jail medical services and equipment repairs for the Heart O'Texas Fairgrounds.
- Discussion of FY 24 Budget and 2023 Tax Rate
- Authorization of repair proposals with Lonestar Chiller Systems for the Event Center
- Review of medical and health services RFQ/RFP for jails and detention centers
- Authorization of software contract with Edoc Technologies, Inc. for District Clerk
- Interlocal Cooperation Agreements with City of Gholson regarding road work
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will meet to discuss the FY24 budget, including tax rates and funding allocations for the Public Health District and Appraisal District. The agenda also includes updates on the Downtown Jail remodel and various infrastructure and service contracts.
- Discussion of FY 24 Budget, 2023 Tax Rate, and funding for Waco-McLennan County Public Health District
- Update on McLennan County Downtown Jail Remodel regarding construction cost estimates and floor plans
- Authorization of construction agreement with DJ Hansen Construction Corporation for N. Crooked Creek and Tonk Creek crossing improvements
- Authorization of RFP 23-015 for inmate and staff meal services at Highway 6 Jail and Jack Harwell Detention Center
- Authorization of interlocal agreements with the City of Gholson for road work on Knutz Circle, Mary Ware Drive, Joanna Drive, and Hamilton Drive
Regular Meeting of Commissioners Court
The Commissioners Court will consider various items including the FY24 budget, tax rates, and several contract approvals. The meeting also includes discussions on American Rescue Plan Act funding and potential road work agreements.
- Discussion of FY 24 Budget and 2023 Tax Rate
- Authorization of bridge replacement for N. Crooked Creek and repair for Tonk Creek Lane
- Approval of property sale for the old Precinct 4 Justice of the Peace Building in McGregor
- Authorization of interlocal agreement with City of Robinson for road work
- Authorization of Red Flag Warning Burn Ban Order
Special Meeting of Commissioners Court
The Commissioners Court will discuss the sale of county real property and medical services for jails. The body will also review ARPA funding guidelines and receive activity reports from various county departments.
- Contract amendment for sale of 307 S. Madison, McGregor, Texas (Old Justice of the Peace, Precinct 4 Building)
- Recommendation and RFP release for RFQ 23-012: Medical and Health Services for Jails and Detention Centers
- Amendment to Guaranteed Maintenance Agreement with A&A Technology Group, Inc. for Mitel Phone System
- Discussion and action regarding ARPA Coronavirus Local Fiscal Recovery Fund expenses and funding
- Authorization of McLennan County Credit Card Purchase
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will discuss potential settlement terms with Allergan defendants regarding statewide opioid litigation. The body is also considering the sale of county real property in McGregor and discussing the FY 24 budget and tax rate.
- Sale of county real property: Lot 3, Block 71, Original Town of McGregor (old Justice of the Peace, Precinct 4 building)
- Settlement terms with Allergan defendants regarding Texas statewide opioid multi-district litigation
- Adoption of a county fee for recreational vehicle parking at the Heart O’ Texas Events Center
- Authorization of final plats for Kattner Road Addition and Four K's Addition in Precinct 2
- Discussion and action regarding the FY 24 Budget and 2023 Tax Rate
Regular Meeting of Commissioners Court
The Commissioners Court will consider several service agreements, budget amendments, and the reallocation of ARPA funding. The body will also discuss capital expenditures and criminal justice issues during a work session.
- Authorization of construction agreement with Mechell Contracting, LLC for Trading Post Road Creek Crossing Improvements
- Rescinding and re-authorizing ARPA funding agreements for the City of Lorena, City of Riesel, City of West, and TSTC Foundation
- Authorization to sell property at 307 S. Madison, McGregor, Texas via Paschall, Skipper & Assoc.
- Approval of an ARPA fund allocation amendment for the McLennan County Fire Protection Association to $28,047.58
- Authorization of a wastewater inspection system agreement with Reddell Septic, LLC for Precinct 2
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will discuss the allocation of American Rescue Plan Act (ARPA) funds for various water projects and the Trading Post Creek Crossing project. The body is also reviewing several interlocal agreements for road work and various county maintenance contracts.
- Beneficiary agreements for ARPA funding for 15 water supply corporations and cities, including Axtell, Lorena, and West
- Construction agreement with Mechell Contracting, LLC for Trading Post Road Creek Crossing Improvements
- Interlocal Cooperative Agreements for road work with Lorena ISD and the City of Moody
- Correction of ARPA funding for Greater Waco Sports Commission from $96,000 to $96,525
- Service agreement with Motorola Solutions for Sheriff’s Office Radios
Regular Meeting of Commissioners Court
The Commissioners Court will discuss FY 23 budget amendments and various infrastructure projects, including road work and the Venue Project. The body is also considering grant applications and property tax penalty waivers for several residents.
- Right-of-way property acquisition for Panther Branch Road Improvement Project - Phase 2
- Interlocal Cooperation Agreements for road and culvert work with the cities of Ross, Gholson, and Leroy
- Abatement work proposal for 415 Columbus Ave. from ARC Abatement I, Ltd.
- Grant application for the Department of Transportation Charging and Fueling Infrastructure (CFI) program
- Waiver requests for property tax penalties and interest from 10 individual applicants
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will consider several interlocal agreements for road improvements and the administration of ARPA and TxCDBG grant funds. The body will also review requests for property tax penalty waivers and authorize various professional service contracts.
- Additional $30,597.36 in ARPA funds for 12 radios for the McLennan County Fire Protection Association, Inc.
- Interlocal agreements for road work on Cooksey Lane (City of Robinson) and Temple, Ausborn, Archie, N. Mesquite and Crescent Creek (City of Bruceville-Eddy)
- Grant application for Elm Mott Sewer System Improvements via the Texas Community Development Block Grant Program
- Authorization of final plats for Huffman Addition, Freddie Polansky Estates Addition, and Westerfeld Subdivision
- Review of penalty and interest waivers for 17 property tax requests
Regular Meeting of Commissioners Court
The McLennan County Commissioners Court will meet to discuss various county contracts, budget amendments, and infrastructure projects. The body will consider approvals for jail facility improvements and requests from several individuals and entities to waive property tax penalties and interest.
- Construction Manager at Risk Agreement with John W. Erwin Contractor, Inc. for the Downtown Jail remodel
- Requests for waiver of penalties and interest on property taxes from 12 different entities/individuals
- Authorization of Final Plat for 'Old Perry Loop Addition' and Town of Axtell lots
- Payment for right-of-way property acquisition for the Chapel Road Improvement Project
- Memorandum of Understanding with Gholson Independent School District Police Department
Regularly Scheduled Special Meeting of Commissioners Court
The McLennan County Commissioners Court will meet to discuss various budget amendments, infrastructure projects, and contract authorizations. Key actions include selecting a construction manager for the downtown jail remodel and reviewing ARPA funding usage.
- Selection of a Construction Manager-at-Risk (CMR) for the downtown jail remodel
- Authorization to use ARPA funding for legal fees and budget adjustments
- Final plat authorizations for Rogers Hill Estates Addition and Patterson Addition
- Engineering agreements for bridge upgrades on 7 Mile Lane and Thompson Road
- Authorization of bids for asphalt emulsions, pit run gravel, and crushed limestone
Special Meeting of Commissioners Court
The Commissioners Court will conduct interviews and potentially select a Construction Manager-at-Risk (CMR) firm for the remodel of the downtown jail. The meeting also includes a scheduled executive session to discuss legal, personnel, and real property matters.
- Interviews and selection of a Construction Manager-at-Risk (CMR) for the Downtown Jail remodel (RFQ/RFP 22-013)
Regular Meeting of Commissioners Court
The Commissioners Court will consider several infrastructure projects, including the downtown jail remodel and the 415 Columbus Avenue site demolition. The body will also review ARPA grant agreements and various county budget amendments.
- Discussion of Construction Manager-at-Risk services for the Downtown Jail remodel
- Reimbursement invoice exceeding $500,000 for Judith Road improvements in McGregor
- Authorization of a Red Flag Warning Burn Ban Order
- Review of ARPA subrecipient and beneficiary agreements for health and cultural entities
- Waiver of county tax penalties for delinquent taxes due to office closures on Jan 31 and Feb 1, 2023
Special Meeting of Commissioners Court
The Commissioners Court will review several American Rescue Plan Act (ARPA) agreements and funding guidelines. The body is also considering the temporary closure of specific roads in Precinct 2 and a red flag warning burn ban.
- Temporary closure of portions of Old Mexia Road and Double E Ranch Road in Precinct 2
- Amended ARPA agreement with McLennan County Fire Protection Association, Inc. for radio installation
- Voiding ARPA subrecipient agreements with Heart of Texas Community Health Center, Inc. and Heart of Texas Region Mental Health Mental Retardation Center
- Authorization of aviation insurance proposal with AssuredPartners Aerospace for the County Sheriff
- Authorization of a Red Flag Warning Burn Ban Order
General
The McLennan County Public Facility Corporation Board is meeting to handle annual administrative appointments and scheduling. The board may enter an executive session to consult with an attorney regarding a proposed privately operated detention center.
- Annual appointment and re-appointment of officers and directors
- Establishment of the 2024 annual meeting date
- Executive session regarding financing, operation, and construction of a proposed privately operated detention center
Regularly Scheduled Special Meeting of Commissioners Court
The Commissioners Court will consider budget changes for FY 22 and FY 23, authorize several bids for road materials and jail repairs, and discuss criminal justice and capital expenditure issues. The body is also reviewing various service agreements and grant-funded projects.
- Bids for pit-run gravel, aggregated surface treatment, crushed limestone, and asphalt emulsions
- RFP for sliding door and control mechanism replacement at Highway 6 Jail
- Professional services agreement with Langerman Foster Engineering Company for East Rainer Lane Low Water Crossing
- Road use agreement with True North Solar, LLC
- Easement and Right of Way with Oncor Electric Delivery Company LLC for the Venue Project
Regular Meeting of Commissioners Court
The McLennan County Commissioners Court will consider establishing a 20 MPH school zone on Mockingbird Lane in Precinct 1. The body will also review budget amendments, grant applications for law enforcement equipment, and various service reports.
- Public hearing and potential approval of a 20 MPH school zone on Mockingbird Lane
- Authorization of digital recording software and equipment quote from BIS Digital for the 747th District Court
- Grant applications for FY 24 Rifle-Resistant Body Armor and Commercial Sexual Exploitation programs
- Use agreement with Waco Rowing Club, Inc. for a championship event at Tradinghouse Lake/Park
- Approval to sell surplus eSlate voting machines