Mequon public meetings in 2024

Board of Police Commissioners

The Board of Police Commissioners will hold a public listening session regarding the recruitment process for the Chief of Police. The board may enter a closed session to determine next steps for the recruitment process.

• Public listening session for Chief of Police recruitment process
• Determination of next steps for Police Chief recruitment
• Review and certification of the eligibility list for Detective

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss a preliminary draft of a 20-year master plan prepared by GRAEF. The study is 80% funded by a WisDOT Transportation Alternatives Program grant. The final plan is expected to go to the Common Council for adoption in February 2025.

• Review of North-South corridor recommendations including Swan Road, Buntrock Avenue, and Cedarburg Road/STH 57
• Review of East-West corridor recommendations including Highland Road, Division Street, and County Line Road
• Review of spot improvements for Donges Bay Road Bridge, Mequon Road Bridge, and River Road Bridge
• Review of Mequon Road/Cedarburg Road intersection crosswalks
• Review of safety improvements for OIT We Energies Facility and OIT Donges Bay Road Crossing

The commission discussed the draft Mequon-Thiensville Bike & Pedestrian Way Master Plan and submitted comments to the consulting firm Graef. No formal decisions were made on the plan; the only action taken was a unanimous motion to adjourn.

• Discussed draft master plan and submitted comments to Graef
• Approved motion to adjourn (unanimous)

Board of Police Commissioners

The Board of Police Commissioners unanimously approved the minutes from December 4, 2024, and certified the eligibility list for the detective position. The commission also scheduled a January 3, 2025 meeting to review results from the police chief recruitment listening session and surveys. No public comments were made, and the meeting adjourned at 7:46 PM.

• Approved minutes of December 4, 2024 (unanimous)
• Certified detective eligibility list (unanimous)
• Scheduled January 3, 2025 meeting for police chief recruitment next steps

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to approve the 2025 budget and 2024 budget amendments. The board will also consider new job descriptions and a 5-year audit contract with Baker Tilly.

• 2025 Budget Approval
• Baker Tilly 5-year audit contract
• 2024 Budget Amendments
• New Job Descriptions
• Update on Weyenberg Public Library Foundation Solar Panel Project

The Frank L. Weyenberg Library Board of Trustees approved the 2025 budget, new job descriptions for three positions, and a five-year audit contract with Baker Tilly. The board also approved the November accounts payable statement and wage increases after closed session. The 2024 budget amendments were tabled for the January meeting.

• Approved November 2024 accounts payable statement of $79,454.54
• Approved 2025 budget
• Approved new job descriptions for Assistant Library Director, Bookkeeper, and Page Level 2
• Approved Baker Tilly 5-year audit contract
• Tabled 2024 budget amendments for January meeting
• Approved wage increases after closed session

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review a draft update to the 20-year master plan and discuss safety concerns on Buntrock Avenue and Division Street. The group will also hear an update on the Highland Road path project.

• Review of draft Mequon-Thiensville Bike & Pedestrian Way Plan
• Update on Highland Road path from OIT to Rotary Park
• Discussion of safety concerns on Buntrock Ave and Division St
• Approval of November 14, 2024 meeting minutes
• Setting 2025 meeting dates

The commission heard updates on the Highland Road trail project and the draft Bike & Pedestrian Way Plan, but took no votes on these items. They scheduled an additional meeting for December 19, 2024, to discuss the draft plan further. They also approved the November minutes and adjusted the January 2025 meeting date.

• Approved November 14, 2024 minutes (unanimous)
• Scheduled additional commission meeting for December 19, 2024 to discuss draft plan
• Moved January 2025 meeting to January 16, 2025 (unanimous)
• Approved remaining 2025 meeting dates as scheduled

Finance-Personnel Committee

The committee will review the sale of general obligation promissory notes and a five-year software agreement with Tyler Technologies. Members will also discuss the 2025 compensation plan for non-represented employees and year-to-date budget and investment reports.

• Sale of $6,995,000 General Obligation Promissory Notes, Series 2025A
• Five-year Enterprise Land Management System agreement with Tyler Technologies, Inc. for $712,694
• Adoption of the Fiscal Year 2025 Compensation Plan for Non-Represented Employees
• Review of November 2024 Vouchers Paid totaling $677,843.17
• License renewals for E-Collectique LLC, Paragon Numismatics, and Tobin Jewelers

The Finance-Personnel Committee unanimously approved three resolutions: a $6.955 million general obligation promissory note sale (Resolution 4160) to fund road work, brush site improvements, and council chamber upgrades; a five-year, $712,694 agreement with Tyler Technologies for an enterprise land management system (Resolution 4161); and the FY2025 compensation plan for non-represented employees (Resolution 4162). The committee also approved the November 2024 meeting minutes, December 2024 licenses, and the November 2024 vouchers paid list. All votes were unanimous with Alderman Strzelczyk absent.

• Approved Resolution 4160 for $6.955M GO promissory notes (unanimous)
• Approved Resolution 4161 for Tyler Technologies land management system, $712,694 (unanimous)
• Approved Resolution 4162 for FY2025 non-represented employee compensation plan (unanimous)
• Approved December 2024 licenses (unanimous)
• Approved November 2024 vouchers paid list (unanimous)
• Approved November 12, 2024 meeting minutes (unanimous)

Public Works Committee

The Mequon Public Works Committee will review and recommend approval of multiple resolutions, including a $60,000 agreement for a Civic Campus Master Plan and a $1.01 million contract for the City Brush Site Improvement Project. The committee will also consider purchasing a snowplow truck chassis and HVAC upgrades for City Hall.

• Resolution authorizing a Civic Campus Master Plan agreement not-to-exceed $60,000
• Resolution awarding a City Brush Site Improvement construction contract not-to-exceed $1,014,191
• Resolution approving purchase of a snowplow truck chassis for $127,863
• Resolution approving HVAC upgrades for Council Chambers not-to-exceed $975,000
• Resolution approving purchase of a truck box with wedge tank application for $183,314

The Public Works Committee unanimously approved five resolutions, including a $60,000 professional services agreement for a civic campus master plan, a $1,014,191 construction contract for the brush site improvement project, and purchases for snowplow equipment and HVAC replacements. All votes were unanimous, with Alderman Tolocko absent for most items. The committee also discussed the Public Works Work Plan but took no action on it.

• Approved Resolution 4163: $60,000 civic campus master plan contract (unanimous)
• Approved Resolution 4164: $1,014,191 brush site construction contract to Vinton Construction (unanimous)
• Approved Resolution 4165: $183,314 truck box and snowplow package purchase (unanimous)
• Approved Resolution 4166: $127,863 replacement plow truck chassis purchase (unanimous)
• Approved Resolution 4167: $975,000 HVAC replacement contract to Selzer-Ornst Construction (unanimous)
• Approved November 12, 2024 meeting minutes (unanimous)

Common Council

The Mequon Common Council will consider approving a five-year software agreement with Tyler Technologies and a contract to upgrade HVAC systems at City Hall. The meeting also includes the first reading of a zoning ordinance for West Mequon Road and a potential closed session to discuss purchasing property at 11015 N. Market Street.

• Resolution 4161: Approves $712,694 software agreement with Tyler Technologies
• Resolution 4167: Approves $975,000 HVAC upgrades for Council Chambers
• Resolution 4164: Approves $1,014,191 construction contract for City Brush Site
• Ordinance 2024-1673: First reading to rezone 2803 and 2909 West Mequon Road
• Potential closed session: Discussing acquisition of 11015 N. Market Street

The Common Council approved several resolutions, including the sale of $6,955,000 in general obligation promissory notes, a five-year agreement with Tyler Technologies for an enterprise land management system, and contracts for the brush site improvement project, a truck box with snowplow package, a replacement plow truck chassis, and HVAC upgrades at City Hall. The council also authorized a professional services agreement for a Civic Campus Master Plan and terminated a joint sewer truck agreement with Brown Deer and Shorewood. All votes were split, with Alderman Strzelczyk deemed no on most items.

• Approved Resolution 4160: $6,955,000 GO promissory notes (7-1)
• Approved Resolution 4161: Tyler Technologies land management system, $712,694 (7-1)
• Approved Resolution 4162: FY2025 compensation plan for non-represented employees (7-1)
• Approved Resolution 4163: Civic Campus Master Plan professional services, not-to-exceed $60,000 (7-1)
• Approved Resolution 4164: Brush site improvement contract to Vinton Construction, $1,014,191 (6-2)
• Approved Resolution 4165: Truck box and snowplow package, $183,314 (7-1)
• Approved Resolution 4166: Replacement plow truck chassis, $127,863 (6-1, Parrish abstained)
• Approved Resolution 4167: HVAC replacement at City Hall, not-to-exceed $975,000 (7-1)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a resolution to terminate a joint ownership agreement for a sanitary sewer television truck. This action would allow Mequon to pursue the purchase of its own equipment to meet inspection requirements for its 165 miles of sewer.

• Resolution 4159: Termination of Memorandum of Agreement for joint ownership of a sanitary sewer television truck with the Villages of Brown Deer and Shorewood

The Sewer Utility District Commission unanimously approved Resolution 4159 to terminate the joint ownership and operation agreement for a sanitary sewer television truck with the Villages of Brown Deer and Shorewood. The decision allows Mequon to purchase its own truck with a lateral launch camera. The commission discussed costs, alternatives, and timing before approving.

• Approved Resolution 4159 to terminate joint sewer truck agreement (unanimous)
• Approved October 30, 2024 meeting minutes (unanimous)
• Adjourned at 7:47 PM (unanimous)

Public Welfare Committee

The Public Welfare Committee will discuss and review a draft of the 2025 community survey instrument. Staff from ETC Institute have updated the draft based on previous feedback, including moving the demographics section to the end and adding questions on police response times and special events.

• Review of draft 2025 community survey
• Discussion of survey formatting and question placement
• Review of questions submitted by other City committees

The Public Welfare Committee reviewed and adjusted the draft community survey, adding a question about development on the Port Washington Commercial Corridor. They also discussed incorporating Parks and Bikeway Plans into survey questions. No formal decisions were made beyond approving the November minutes.

• Approved November meeting minutes (unanimous)
• Adjusted draft community survey questions
• Added survey question on Port Washington Commercial Corridor development
• Requested ETC consultant Robert Heacock attend January meeting
• Requested sample bike and park questions from ETC
• Requested updated maps for next draft

Committee of the Whole

The Committee of the Whole will review draft updates to the Mequon-Thiensville Bike & Pedestrian Way Plan and the City's Park and Open Space Plan. Staff will present the documents for discussion prior to potential adoption by the Common Council.

• Discussion of draft updates to the Mequon-Thiensville Bike & Pedestrian Way Plan
• Discussion of draft updates to the City's Park and Open Space Plan
• Review of the 2025 Committee of the Whole Planning Calendar

The Committee of the Whole held a discussion-only meeting, reviewing draft updates to the Mequon-Thiensville Bike & Pedestrian Way Plan and the City's Park and Open Space Plan. No formal decisions were made; the items were presented for discussion and feedback. The minutes from October 30 and November 12, 2024, were approved unanimously.

• Approved October 30, 2024 meeting minutes (unanimous)
• Approved November 12, 2024 meeting minutes (unanimous)

Architectural Board

The Architectural Board will review several applications for new single-family homes, additions, and a shed. The board will also discuss projects that have received administrative approval at the staff level.

• New single-family residences at 10595 Tree Sparrow Drive, 10587 N. Tree Sparrow Drive, and 7739 W. Cheverny Drive
• Addition of attached garage and second floor at 10808 N. Cedarburg Road
• Addition and remodel at 2707 W. Cassel Lane
• Shed construction at 8360 W. Freistadt Road
• Canceled second-floor addition at 5115 W. Willow Road

The Architectural Board approved six of seven applications, including new homes, additions, and a shed, all unanimously. One application for a second-floor addition at 5115 W. Willow Road was cancelled. The board also approved the November 11, 2024 meeting minutes.

• Approved new single-family residence at 10595 Tree Sparrow Drive (unanimous, with condition to add shingles to left gable)
• Approved new single-family residence at 10587 Tree Sparrow Drive (unanimous)
• Cancelled application for second-floor addition at 5115 W. Willow Road
• Approved attached garage and second-floor addition at 10808 N. Cedarburg Road (unanimous)
• Approved addition and remodel at 2707 W. Cassel Lane (unanimous)
• Approved shed at 8360 W. Freistadt Road (unanimous, with conditions on materials, roof pitch, and windows)
• Approved new single-family residence at 7739 W. Cheverny Drive (unanimous)
• Approved November 11, 2024 meeting minutes (unanimous)

Board of Appeals

The Board of Appeals will review a variance request for a property on N Meadowbrook Drive. The board will also consider an ordinance to change the timeline for issuing official decisions.

• Variance request by Jeremy Gonzalez for a shed and dog run at 11329 N Meadowbrook Drive
• Ordinance 2024-1672 to amend Section 58-41(g) regarding the timeline for Board of Appeals decisions

The Board of Appeals unanimously denied all three variance requests from Jeremy Gonzalez for a shed and dog run at 11329 N Meadowbrook Drive. The shed did not meet setback requirements and the dog run exceeded the size limit. The board noted the need for ordinance clarification for working animals and discussed a proposed ordinance change to extend decision deadlines.

• Approved minutes of November 7, 2024 (unanimous)
• Denied variance for shed rear setback (unanimous)
• Denied variance for shed side setback (unanimous)
• Denied variance for dog run size (unanimous)
• Discussed ordinance 2024-1672 to extend decision deadline, no action taken

Board of Police Commissioners

The Board of Police Commissioners scheduled a public listening session for December 19, 2024, to gather community input on the police chief recruitment process. The commission also selected questions for the listening session and a public survey. No other substantive decisions were made; the meeting was otherwise procedural.

• Scheduled public listening session for Dec. 19, 2024, at 6:30 PM (unanimous)
• Selected questions for public listening session and survey (unanimous)
• Approved minutes of Nov. 13, 2024 (unanimous)

Board of Police Commissioners

The Board of Police Commissioners will meet to discuss the Police Chief recruitment process, including a listening session and survey planning. The board may enter a closed session to consider employment and compensation data.

• Police Chief Recruitment Process Listening Session and Survey Planning

Planning Commission

The Planning Commission will consider a 17,512 sq. ft. addition and rezoning for Christian Life Church. The body will also review several conditional use grants for warehousing, a nature preserve, and a guest house, along with subdivision approvals.

• Proposed 17,512 sq. ft. addition and site plan amendment for Christian Life Church at 2909 W. Mequon Road
• Rezoning recommendation from R-3 to IPS with PUD overlay for 2803 W. Mequon Road
• Final plat approval for Phase 1 of Swan Ridge Farms subdivision (41 lots) near 10129 N. Swan Road
• Conditional use grant for warehousing at 6300-6320 Eastwood Court
• Conditional use grant for a nature preserve and parking lot at 4513 W. Bonniwell Road

The Mequon Planning Commission approved several items including a guest house with a warming drawer condition, a warehousing conditional use, a nature preserve with parking lot, and a church expansion with rezoning. All votes were unanimous except for the guest house which passed 6-0 with one recusal.

• Approved consent agenda: sign waiver, certified survey map, and final plat for Swan Ridge Farms (7-0)
• Approved conditional use grant for guest house at 3131 W. Donges Bay Rd with condition warming drawer ≤200°F (6-0, Stoker recused)
• Approved conditional use grant for warehousing at 6300-6320 Eastwood Court (7-0)
• Approved conditional use grant for nature preserve and parking lot at 4513 W. Bonniwell Rd with conditions including safety review and signage (7-0)
• Approved building and site plan amendment for Christian Life Church addition at 2909 W. Mequon Rd with conditions (6-0, Stoker recused)
• Approved rezoning recommendation from R-3 to IPS with PUD overlay for Christian Life Church at 2803 W. Mequon Rd (7-0)

Park and Open Space Board

The Park and Open Space Board will review a final draft of the 2024-2029 Comprehensive Park, Recreation & Open Space Plan and related master plans. Staff recommends approval of the five completed tasks, which include a playground safety assessment and a review of park impact fees.

• Review of final draft of Comprehensive Park, Recreation & Open Space Plan 2024-2029
• Review of Playground Inventory and Safety Assessment and Recommendation Analysis
• Review of Impact Fee Review
• Review of Katherine Kearney-Carpenter Park Master Plan
• Review of River Barn Park Master Plan

The Park and Open Space Board approved the final draft of the open space plan and the October meeting minutes. Discussion on playground equipment replacement funding sources occurred, but no funding decision was made. The board adjourned at 8:05 PM.

• Approved October 16, 2024 meeting minutes (unanimous)
• Approved final draft of open space plan (unanimous)
• Adjourned at 8:05 PM (unanimous)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board will approve minutes, financial reports, and accounts payable for October. The board will also vote on the 2025 budget, meeting schedule, and holiday closings.

• Approval of October 2024 financial reports
• Action on 2025 Holiday Closings
• Action on 2025 Board of Trustees Meeting Schedule
• Action on 2025 Budget
• Action on Organizational Chart

The Frank L. Weyenberg Library Board of Trustees approved the proposed 2025 budget with an amended date, the 2025 holiday closing schedule, the 2025 meeting schedule, and a proposed organizational chart. The board also approved the October 2024 accounts payable statement of $123,116.12 and authorized a strategic plan launch party with wine and refreshments. The solar panel project is moving forward with a $90,000 contribution from the Weyenberg Library Foundation, with completion expected in the first quarter of 2025.

• Approved 2025 budget with amended date (all in favor)
• Approved 2025 holiday closing schedule
• Approved 2025 Board of Trustees meeting schedule
• Approved proposed organizational chart
• Approved October 2024 accounts payable statement of $123,116.12
• Approved strategic plan launch party with wine and refreshments for January 16, 2025
• Approved minutes of October 16, 2024 meeting as amended

Economic Development Board

The Economic Development Board will review a final market analysis of the Port Washington Road corridor and approve meeting minutes from September 2024. The board will also discuss the 2025 work program and staff updates.

• Review Port Washington Road Market Analysis Final Report
• Approval of September 24, 2024 meeting minutes
• 2025 Work Program discussion
• Staff Updates
• 2025 Meeting Calendar announcement

The Board approved the minutes from their September 24, 2024, meeting. Members also discussed the Port Washington Road market analysis, providing feedback that will be incorporated into a final report and a 2025 work program to be presented in January.

• Approved September 24, 2024, meeting minutes (8-0)
• Adjourned meeting (6-0)

Joint Review Board

The Joint Review Board will review the performance and status of the City's active Tax Incremental Districts (TIDs) as required by state law. The board will also consider a resolution acknowledging the filing of these annual reports.

• Review of annual PE-300 reports for active Tax Incremental Districts
• Resolution acknowledging filing of annual reports and compliance with meeting requirements
• Appointments for Chairperson and Public Member
• TID 2: Reported estimated 2024 year-end fund balance of $317,177
• TID 3: Reported 2023 year-end fund balance of -$691,370

Festivals Committee

The Mequon Festivals Committee will review updates for the Winter Wonderland and Redbud Festival events, including sponsorships, vendor fees, and artist applications. The group will also approve meeting minutes from the previous session.

• Review Winter Wonderland sponsor and ornament updates
• Review Redbud Festival artist applications and poster updates
• Approve October 2024 meeting minutes
• Discuss Winter Wonderland flyer distribution and event assignments
• Set next meeting date for January 20, 2025

The Committee approved the artist application for the Redbud Festival and authorized the purchase of wooden and circle ornaments for Winter Wonderland. Members also coordinated event assignments and logistics for the upcoming Winter Wonderland festival.

• Approved October meeting minutes (Unanimous)
• Approved order for wooden and circle ornaments from The Painted Creek
• Approved Redbud Festival artist application (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review progress on a planning study conducted by GRAEF. The body will discuss the draft report outline, facility types, and a proposed network of bicycle and pedestrian paths.

• Discussion of the Mequon-Thiensville Bike+Pedestrian Master Plan 2045 draft report outline
• Review of bike and pedestrian counts summary
• Discussion of a planned 10-foot paved asphalt trail in the Little Menomonee River Fish and Wildlife Preserve
• Review of spot improvement examples for Donges Bay Road/OIT crossing and Mequon Road Bridge of Milwaukee River
• Project timeline with final planning report due December 27, 2024

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved the October 10, 2024 meeting minutes unanimously. The Graef team presented a draft plan for the Joint M-T Bikeway Planning Study, which will be presented to the Mequon Committee of the Whole on December 10, 2024. No other substantive decisions were made.

• Approved October 10, 2024 meeting minutes (unanimous)

Board of Police Commissioners

The Board of Police Commissioners approved prior meeting minutes and moved into closed session to discuss personnel matters, then returned to open session. They scheduled a December 4, 2024, meeting to plan a public listening session and website survey for selecting the next Police Chief. No other substantive decisions were made.

• Approved June 18, 2024, meeting minutes (unanimous)
• Moved to closed session at 4:10 PM (5-0)
• Reconvened to open session at 5:15 PM
• Scheduled Dec. 4, 2024, 8:30 AM meeting to discuss chief selection listening session and survey

Board of Police Commissioners

The Board of Police Commissioners will meet to review and implement Chapter 6 of the Policies and Procedures of the Police Commissioners of the City of Mequon. The board may enter a closed session to discuss employee data related to this item.

• Review and implementation of Chapter 6 of the Policies and Procedures of the Police Commissioners

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Board is meeting to review the Q3 financial report and discuss updates to the employee manual and financial policies. The board will also review the 2024 work plan and consider approval of the 2025 work plan.

• Q3 Financial Report for the $3.773-million budget
• Review and approval of the 2025 Work Plan
• Presentation of draft financial policies for possible January adoption
• Presentation of draft Employee Handbook for possible January adoption
• Report of $257,332 in 2% Dues funding and $238,418 in Covid relief payments

The Southern Ozaukee Fire & EMS Board met and approved the September minutes with corrections. No substantive decisions were made; the board reviewed the Q3 financial report, discussed a draft financial policy update, and reviewed the employee manual draft and work plans. All major decisions were deferred to the January 8, 2025 meeting.

• Approved September 11, 2024 minutes with corrections (7-0)
• Adjourned meeting at 6:08 PM (7-0)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission is meeting to approve hiring lists for various roles. The board will also consider an amendment to make the full-time firefighter/paramedic hiring process continuous and open.

• Approval of Paid-on-Call hiring list
• Approval of Battalion Chief hiring list
• Approval of Full-Time Firefighter/Paramedics hiring list
• Proposed amendment to create a continuous and open hiring process for Full-Time Firefighters/Paramedics

The Southern Ozaukee Fire & EMS Commission met on November 13, 2024, and approved the minutes from September 11, 2024. The commission also approved hiring lists for Paid-on-Call personnel, Battalion Chiefs, and Full-Time Firefighter/Paramedics, along with an amendment to the hiring process for Full-Time Firefighters/Paramedics.

• Approved September 11, 2024 minutes with vote count corrections (7-0)
• Approved Paid-on-Call Hiring List (7-0)
• Approved Battalion Chief Hiring List (7-0)
• Approved Full-Time Firefighter/Paramedics Hiring List (7-0)
• Approved Amendment to Hiring Process for Full-Time Firefighters/Paramedics (7-0)
• Adjourned at 6:30 PM (7-0)

Public Safety Committee

The Public Safety Committee unanimously approved the minutes from its October 8 meeting. The committee also unanimously recommended approval of Resolution 4158, which renews the Memorandum of Understanding for the School Resource Officer Program between Mequon, Thiensville, and the Mequon-Thiensville School District for calendar years 2024-2028. Police Chief Pryor discussed the program prior to the vote.

• Approved October 8 meeting minutes (Unanimous)
• Recommended approval of Resolution 4158 renewing School Resource Officer MOU for 2024-2028 (Unanimous)
• Adjourned meeting at 5:08 PM (Unanimous)

Committee of the Whole

The Committee of the Whole will review a final report from Redevelopment Resources of Madison regarding the Port Washington Road corridor. The analysis provides recommendations for short, mid, and long-term development opportunities to be used by the Economic Development Board starting in 2025.

• Presentation of final market analysis for Port Washington Road between County Line Road and Glen Oaks Lane
• Discussion of potential changes to zoning and decision-making structures for use clusters
• Review of demographic, workforce, and economic data for the east side commercial corridor

The Committee of the Whole received a final report from Redevelopment Resources on the Port Washington Road corridor, including recommendations for a new Commercial Corridor zoning classification and creation of a Redevelopment Authority. No formal decisions were made; the discussion will inform future recommendations to the Economic Development Board.

• Approved October 8, 2024 meeting minutes (unanimous)
• Discussed Port Washington Road market analysis; no action taken
• Adjourned meeting at 7:34 PM (unanimous)

Finance-Personnel Committee

The committee will consider the Fiscal Year 2025 annual fee schedule and several professional service contracts. Members will also discuss proposed debt issuance for 2025 and review year-to-date budget and cash reports.

• Resolution 4154: Adopting the City of Mequon's Annual Fee Schedule for Fiscal Year 2025
• Resolution 4155: Auditing services contract with Baker Tilly US, LLP not to exceed $252,300
• Resolution 4156: Enterprise Land Management System agreement with Avèro Advisors not to exceed $77,120
• Resolution 4157: Market revaluation update agreement with Catalis Tax and CAMA, Inc. for $225,000
• Review of October 2024 vouchers paid totaling $2,387,250.18

The Finance-Personnel Committee unanimously approved the FY 2025 fee schedule, a five-year audit services contract with Baker Tilly (not-to-exceed $252,300), an extension with Avèro Advisors for land management system selection ($77,120), and a market revaluation agreement with Catalis Tax and CAMA ($225,000). All items were approved by voice acclamation and will move to the Common Council for formal adoption. The committee also approved November licenses and October vouchers, and discussed the city's debt structure with an advisor from Ehlers.

• Approved FY 2025 annual fee schedule (Resolution 4154)
• Approved audit services contract with Baker Tilly, not-to-exceed $252,300 (Resolution 4155)
• Approved extension with Avèro Advisors for land management system selection, not-to-exceed $77,120 (Resolution 4156)
• Approved market revaluation agreement with Catalis Tax and CAMA, $225,000 (Resolution 4157)
• Approved November 2024 licenses
• Approved October 2024 vouchers paid list
• Approved minutes of October 8, 2024 meeting

Public Works Committee

The Public Works Committee will review a resolution to approve a 10-foot storm sewer easement at 10538 North Gazebo Hill Parkway West. The agreement allows the City to maintain a drainage culvert on private property and is estimated to cost approximately $3,000 for materials.

• Resolution 4153: Stormwater Facilities Maintenance & Easement Agreement
• Easement at 10538 North Gazebo Hill Parkway West
• Discussion: 2024 Road Improvements Contract Summary
• Discussion: Fiesta Lane Drainage and 2024 Road Program Review
• Discussion: Public Works Work Plan (11.12.24)

The Public Works Committee unanimously approved Resolution 4153, which approves a Stormwater Facilities Maintenance & Easement Agreement for a 10-foot-wide storm sewer easement at 10538 North Gazebo Hill Parkway West. The committee also approved the October 8, 2024 minutes. Several items were discussed without action, including the 2024 road improvements contract, Fiesta Lane drainage, vehicle leasing performance standards, and the Public Works work plan.

• Approved Resolution 4153 for stormwater easement at 10538 N. Gazebo Hill Pkwy W (unanimous)
• Approved October 8, 2024 meeting minutes (unanimous)
• Adjourned at 6:43 PM (unanimous)

Common Council

The Common Council will conduct public hearings regarding the 2025 annual budget and a planned unit development amendment. The body will also consider several professional service contracts and development agreements.

• Public hearing for Ordinance 2024-1671 regarding the 2025 annual budget
• Public hearing for Ordinance 2024-1668 for property at 10865-10931 N. Port Washington Road
• Auditing services contract with Baker Tilly US, LLP not to exceed $252,300
• Market revaluation agreement with Catalis Tax and CAMA, Inc. for $225,000
• Professional services agreement with Avèro Advisors not to exceed $77,120

The Mequon Common Council approved the city's 2025 annual budget, adopted the 2025 sanitary sewer utility budget, and passed an ordinance amending a planned unit development for 10865-10931 N. Port Washington Road. The council also approved several resolutions, including a $252,300 auditing services agreement with Baker Tilly US, LLP, a $225,000 real property market revaluation agreement with Catalis Tax and CAMA, Inc., and development agreements for the Swan Ridge Farms and Enclave subdivisions.

• Approved Ordinance 2024-1668 amending a planned unit development at 10865-10931 N. Port Washington Road (Unanimous)
• Approved Ordinance 2024-1671 adopting the 2025 annual budget and levying taxes (Unanimous)
• Approved Consent Agenda items A through Q, including development agreements for Swan Ridge Farms Subdivision - Phase II and Enclave Subdivision - Phase VIII (Unanimous)
• Approved Ordinance 2024-1670 for 2025 Sewer Utility District capital charge payments (Unanimous)
• Approved Ordinance 2024-1666 amending Chapter 14 regarding peddlers, transient merchants, and solicitors (Unanimous)
• Approved Resolution 4155 for a 2024-2028 auditing services agreement with Baker Tilly US, LLP, not-to-exceed $252,300 (Unanimous)
• Approved Resolution 4157 for a 2025 market revaluation update of all real property with Catalis Tax and CAMA, Inc. for $225,000 (Unanimous)
• Approved Resolution 4158 renewing the School Resource Officer MOU with Thiensville and the Mequon-Thiensville School District (Unanimous)

Public Safety Committee

The Public Safety Committee is reviewing a resolution to renew a Memorandum of Understanding for the School Resource Officer Program for 2024-2028. The agreement involves cost-sharing between the City of Mequon, the Village of Thiensville, and the Mequon-Thiensville School District.

• RESOLUTION 4158: Renewing the School Resource Officer Program MOU for 2024-2028
• Proposed funding shift for Village of Thiensville from a fixed dollar amount to 7.26% of annual Program Cost
• Mequon-Thiensville School District to pay 50% of annual Program Cost

Public Welfare Committee

The Public Welfare Committee is meeting to discuss and provide feedback on a draft of the 2025 community-wide survey. The survey, developed with ETC Institute, aims to gather resident data to inform the city's next five-year strategic plan.

• Review of 2025 survey draft including ratings on city services and development preferences
• Discussion of resident support for a new Public Safety Building
• Feedback on desired amenities for a new pool
• Review of resident satisfaction with Aldermanic Representatives
• Evaluation of communication channels such as Facebook and the city website

The Mequon Public Welfare Committee approved the minutes from their previous meeting and discussed draft changes to the upcoming community survey with a consultant. The committee reviewed question structures regarding demographics, amenities, zoning, municipal services, and utilities, with plans to review a revised draft in December.

• Approved October 8, 2024 meeting minutes (Unanimous)

Architectural Board

The Architectural Board will review and approve applications for new single-family homes and an addition in Mequon. The board will also approve the minutes from its previous meeting.

• Review and approve October 14, 2024 meeting minutes
• Daniel & Theresa Umhoefer: Addition with attached garage at 11500 N. Parkview Drive
• Jim Dries: Window changes at 2627 W. Lake Park Court
• Sullivan & Jade Stewart: New single-family residence at 3623 W. Club Circle
• Veridian Homes LLC: Two new single-family residences at Tree Sparrow Drive

The Architectural Board approved all six applications on the agenda, including an attached garage addition, window changes, and four new single-family residences. All approvals were unanimous with conditions where noted. A discussion on administrative approvals was postponed to the December 9 meeting.

• Approved attached garage addition at 11500 N. Parkview Drive with conditions (unanimous)
• Approved window changes at 2627 W. Lake Park Court with conditions (unanimous)
• Approved new single-family residence at 3623 W. Club Circle (unanimous)
• Approved new single-family residence at Lot #91 N. Tree Sparrow Drive (unanimous)
• Approved new single-family residence at Lot #93 N. Tree Sparrow Drive (unanimous)
• Approved new single-family residence at 1828 W. Fiesta Lane (unanimous)
• Postponed discussion on administrative approvals to December 9 meeting

Board of Appeals

The Board of Appeals will hear evidence and decide on a variance request from Jason and Kate Stuewe. The request concerns Mequon Municipal Code Section 58-238, Table 58-249, regarding a proposed building addition.

• Variance request for an addition at 10808 N Cedarburg Rd

The Board of Appeals approved a variance request by Jason and Kate Stuewe to build an addition and garage at 10808 N. Cedarburg Rd., allowing a side yard offset of 13.1 feet instead of the required 20 feet. The motion passed 3-2 with a friendly amendment requiring the homeowners to plant trees along the property line. The board also approved the October 3, 2024 meeting minutes as amended.

• Approved October 3, 2024 meeting minutes as amended (unanimous, Flanagan abstained)
• Granted side yard offset variance for 10808 N. Cedarburg Rd. addition (3-2: Flanagan, Larson, Stern in favor; Massey, Helfer against)
• Added friendly amendment requiring tree planting along property line (3-2)

Mequon Municipal Water Utility Commission

The Commission is reviewing the Fiscal Year 2025 Mequon Water Utility Budget and a proposal to reassign $700,000 from undesignated cash reserves to capital projects. The meeting also includes discussions on water connection policies and utility master plan updates.

• Proposed reassignment of $700,000 in undesignated cash reserves to capital funding accounts
• Adoption of the Fiscal Year 2025 Mequon Water Utility Budget
• Authorization to exceed $25,000 for purchases/services from vendors including Core and Main, Etna Supply, and Badger Meter
• Proposed amendment to Water Connection Policy regarding amortization of system depreciation for private water trusts
• Status updates on the Water Utility Master Plan and Leak Audit

The Mequon Municipal Water Utility Commission approved four items unanimously by voice acclamation: the October 8, 2024 minutes, reassignment of undesignated cash reserves (partly to revive an unused water tower), the proposed FY 2025 Water Utility Budget, and authorization to exceed $25,000 for purchases/services from nine named vendors during FY 2025. The Commission also approved an amendment to the Water Connection Policy regarding amortization of depreciation costs. Status updates on the Water Utility Master Plan and Leak Audit were given with no action taken.

• Approved October 8, 2024 minutes (unanimous, voice acclamation)
• Approved reassignment of undesignated cash reserves, partly to revive unused water tower (unanimous)
• Approved proposed FY 2025 Water Utility Budget (unanimous)
• Approved authorization to exceed $25,000 for purchases/services from Core and Main, Etna Supply, Grunau, DF Tomasini, Mid-City, MJ Construction, Rozga, Badger Meter, and United Systems & Software during FY 2025 (unanimous)
• Approved Water Connection Policy amendment on amortization of depreciation costs (unanimous)
• Adjourned at 6:10 PM (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is meeting to recommend the 2025 sanitary sewer utility budget and user fee schedule. The body will also consider a tax levy of $7,262,821 to cover debt service and payments to the Milwaukee Metropolitan Sewerage District.

• Ordinance 2024-1670: Proposed $7,262,821 tax levy for 2025
• Resolution 4149: Proposed reassignment of $1,000,000 in cash reserves for one-time capital projects, specifically Lift Station E (Ranch Road)
• Resolution 4150: Adoption of the Fiscal Year 2025 Sanitary Sewer Utility Budget and User Fee Schedule
• Review of June 11, 2024, meeting minutes

The Sewer Utility District Commission unanimously approved the 2025 sanitary sewer budget and user fee schedule, a $1 million reassignment of cash reserves for one-time capital projects, and an ordinance appropriating funds for 2025 capital charge payments to the Milwaukee Metropolitan Sewerage District and city debt service. Staff noted that due to lower-than-expected 2024 capital spending, no borrowing is projected for the Lift Station E project. The commission also approved the June 11, 2024 meeting minutes.

• Approved Ordinance 2024-1670 appropriating 2025 funds for MMSD capital charges and city debt service (unanimous)
• Approved Resolution 4149 reassigning $1,000,000 in undesignated cash reserves to one-time capital projects (unanimous)
• Approved Resolution 4150 adopting FY2025 sanitary sewer budget and user fee schedule (unanimous)
• Approved June 11, 2024 meeting minutes (unanimous)

Committee of the Whole

The Committee of the Whole is reviewing a draft Request for Qualifications (RFQ) for a 30-year Civic Campus Master Plan. The plan will cover 15 acres of public land in the Town Center neighborhood to coordinate improvements for city facilities and parks.

• Proposed $60,000 budget for a concept master plan
• Project scope includes City Hall, Community Pool, Weyenberg Library, and public safety facilities
• Funding provided via the City of Mequon ARPA Spending Plan (Resolution 4086)
• Proposed timeline: RFQ issuance Nov 1, 2024, with project completion by Aug 31, 2025

The Committee of the Whole discussed the proposed Request for Qualifications (RFQ) for a Civic Campus Master Plan but took no formal action. Staff aims to award a contract by December 2024, begin work in January 2025, and complete the plan by fall 2025, with $60,000 in ARPA funding allocated. The meeting was adjourned unanimously.

• Discussed RFQ for Civic Campus Master Plan (no vote)
• Adjourned meeting unanimously (8-0, Hansher excused)

Milwaukee River Advisory Committee

The committee will review its mission, purpose, and membership structure. Members will also discuss and prioritize a list of potential future topics for upcoming meetings.

• Review of mission to advise Mequon and Thiensville on river preservation and use
• Discussion of educating property owners on dumping organic refuse along riverbanks
• Potential banning of power loading boats onto trailers at Villa Grove
• Discussion of invasive weeds and dead ash along the shoreline
• Review of possible river dredging and FEMA flood zone remapping

The Milwaukee River Advisory Committee approved the June 26, 2024 minutes and heard a presentation from Sergeant Heinen on police boat patrols, which issued 6 citations in 2024. The committee also discussed future agenda topics, including a tree root mass under the Highland Rd. bridge (not a hazard), a GRaEF review of flood maps, and a new 'No Wake' sign. No formal decisions were made beyond approving minutes and the agenda suspension.

• Approved June 26, 2024 minutes (unanimous)
• Approved suspension of agenda order for police presentation (unanimous)
• Approved adjournment at 7:45 PM (unanimous)

Planning Commission

The Planning Commission will hold public hearings for a new childcare facility and a coffee shop/restaurant development. The body will also consider several site plan amendments and residential development agreements.

• Public hearing for a 12,000 SF Kiddie Academy childcare facility at 10921 N. Port Washington Road
• Public hearing for a 1,300 SF coffee shop with drive-through and 3,800 SF restaurant
• Development agreement for 83 lots at Swan Ridge Farms south and west of 10129 N. Swan Road
• Fill permit for 30,000 C.Y. of construction fill for 13 lots at 7901 W. Preserve Parkway
• Building and site plan for a 3,415 SF Chase Bank at 11001 N. Port Washington Road

The Mequon Planning Commission approved a conditional use grant for a new 12,000 SF Kiddie Academy childcare facility at 10921 N. Port Washington Road, with conditions including a request to the county for a 'No U-Turn' sign and allowing the applicant's proposed front façade. The commission also approved a coffee shop and restaurant development, a Chase Bank branch, and several other site plans and minor requests.

• Approved Kiddie Academy conditional use grant with conditions (7-0)
• Approved O'Driscoll Real Estate coffee shop and restaurant CUG and site plan (7-0)
• Approved Swan Ridge Farms Phase II development agreement (7-0)
• Approved The Enclave of Mequon Preserve Phase VIII fill permit (7-0)
• Approved Sybaris fencing with conditions (7-0)
• Approved Chase Bank building and site plan with conditions (4-3)
• Approved Hahn Ace Hardware greenhouse and outside storage (7-0)
• Approved Mequon Town Center 1 residential conversion (7-0)

Festivals Committee

The Festivals Committee will review meeting minutes, welcome a new member, and discuss plans for the Redbud Festival and Winter Wonderland. The committee will also consider sponsorship levels for the Redbud Festival.

• Approval of August meeting minutes
• Welcome new Festival Committee member
• Redbud Festival history and sponsorship levels
• Winter Wonderland vendor quotes and planning
• Next meeting scheduled for November 18

The Mequon Festivals Committee approved the August minutes, re-elected Miranda White as Chair and Deanna Conaty as Vice Chair, and approved sponsorship levels for the Redbud Festival. They also voted to change the Taste of Mequon hours from 11am-8pm to an earlier schedule to attract more lunch patrons, eliminating fireworks. Additionally, they approved quotes for cookies, a face painter, and area rental for Winter Wonderland.

• Approved August meeting minutes (unanimous)
• Re-elected Miranda White as Chair and Deanna Conaty as Vice Chair (unanimous)
• Approved sponsorship levels for Redbud Festival (unanimous)
• Changed Taste of Mequon hours to end earlier, no fireworks (unanimous)
• Approved cookie quote for Winter Wonderland (unanimous)
• Approved face painter quote for Winter Wonderland (unanimous)
• Approved area rental quote for Winter Wonderland (unanimous)

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will review September 2024 financial reports and accounts payable. Members will discuss updates on the strategic plan, solar panel installation, and the status of the boiler and ARPA projects.

• Discussion on solar panels and the Weyenberg Public Library Foundation Wish List
• Status update on the boiler project and remaining ARPA projects
• Approval of September 2024 accounts payable
• Strategic Plan update
• Review of September 2024 revenue and expense reports

The Frank L. Weyenberg Library Board of Trustees approved the solar panel project, contingent on Foundation approval, and the draft strategic plan. They also approved the modified Foundation wish list and the September accounts payable statement. The board entered closed session for employee matters and reconvened without public action.

• Approved solar panel project, contingent on Weyenberg Public Library Foundation approval
• Approved draft strategic plan
• Approved modified Weyenberg Public Library Foundation wish list
• Approved September 2024 accounts payable statement of $73,045.66
• Approved minutes of September 18, 2024 meeting
• Entered closed session (10-0) and reconvened (10-0)

Park and Open Space Board

The Park and Open Space Board will meet to discuss the Master Plan and provide feedback. The agenda also includes updates on the Lemke project and the Rotary Park/Spirit Lake Boardwalk.

• Master Plan review and feedback
• Rotary Park/Spirit Lake Boardwalk discussion
• Lemke project update

The Park and Open Space Board met and discussed several park projects, including the master plan review, Rotary Park/Spirit Lake boardwalk soil testing, and the Lemke building construction timeline. No formal decisions were made; the board set an October 23, 2024 deadline for member feedback on the draft master plan. The meeting adjourned unanimously.

• Set October 23, 2024 deadline for board feedback on draft master plan
• Discussed soil testing for Rotary Park/Spirit Lake boardwalk length
• Noted Lemke building construction expected completion in December
• Planned ribbon cutting for Lemke in early spring
• Discussed unfunded items in 2025 budget (Spectrum service, janitorial supplies, tank pumping)
• Approved adjournment (unanimous)

Architectural Board

The Architectural Board will review applications for six new single-family residences and four home additions. The board is also tasked with approving the meeting minutes from September 9, 2024.

• New residences: Lot #97 and Lot #100 N. Tree Sparrow Drive (Veridian Homes LLC)
• New residences: Lot #1 and Lot #37 Highland Meadows (Victory Homes of WI and Allan Builders)
• New residences: 710 E. Ravine Court and 12031 N. Ridge Road
• Addition: 10518 N. Country Club Drive (1st floor office and 2nd floor master closet)
• Addition: 12037 W. Bonniwell Road (Garage and pool pavilion)

The Architectural Board approved nine applications for new single-family residences and additions, all unanimously, with conditions on two. One application for a new residence at 7739 W. Cheverny Drive was cancelled. The board also approved the September 9, 2024 meeting minutes.

• Approved new single-family residence at Lot #97 N. Tree Sparrow Drive (unanimous)
• Approved new single-family residence at Lot #100 N. Tree Sparrow Drive (unanimous)
• Approved new single-family residence at Lot #1 Highland Meadows (unanimous)
• Approved new single-family residence at Lot #37 Highland Meadows (unanimous)
• Approved addition at 10518 N. Country Club Drive (unanimous)
• Approved addition at 4835 W. Glen Cove Court (unanimous)
• Approved new single-family residence at 710 E. Ravine Court (unanimous)
• Approved new single-family residence at 12031 N. Ridge Road with condition to add a window on garage left elevation (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review the progress of a bikeway planning study conducted by GRAEF. The body will also discuss recommended width standards for shared-use bike paths.

• Joint M-T Bikeway Planning Study discussion
• Recommended standards for widths of shared use bike paths
• Review of draft goals, objectives, and planning criteria
• Discussion of e-bike classification and regulation summary
• Review of stakeholder meeting summaries from agencies including SEWRPC and Milwaukee County

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved its September 5, 2024 minutes unanimously and adjourned at 10:37 AM. Most of the meeting was discussion: a Thiensville resident raised bike and pedestrian safety concerns on Division St, Buntrock Ave, and near the Mequon Town Center; consultant Craig Huebner updated the commission on the Joint M-T Bikeway Planning Study; and commissioners discussed which items from the previous Master Plan to carry into the new plan and reviewed bike path width standards. No substantive decisions beyond approving the prior minutes were recorded.

• Approved September 5, 2024 meeting minutes (5-0)
• Adjourned at 10:37 AM by voice acclamation (5-0)
• No action taken on the Joint M-T Bikeway Planning Study; discussion only
• No action taken on recommended shared-use bike path width standards; discussion only

Appropriations Committee

The Mequon Appropriations Committee will review the proposed Fiscal Year 2025 budget, which includes a tax rate increase and funding for the Southern Ozaukee Fire & EMS Department. The meeting agenda lists the budget overview and departmental funding requests as the primary items for discussion.

• Review of Proposed FY2025 Budget
• Funding for Southern Ozaukee Fire & EMS Department ($69,000 tax levy increase)
• Weyenberg Library supplemental funding ($18,000)
• Community-wide survey funding ($23,850)
• Property revaluation allocation ($225,000)

The Appropriations Committee voted 9-0 to recommend the proposed FY2025 budget, which includes a 2.9% tax levy increase and a tax rate adjustment from $3.13 to $3.19 per $1,000 of assessed value. The budget funds projects like streetscaping, park improvements, and new systems, while addressing salary and benefit increases. The recommendation now moves to the Common Council for final approval.

• Approved FY2025 budget recommendation (9-0)
• Budget includes $360,000 tax levy increase (2.9%)
• Tax rate adjusted to $3.19 per $1,000 assessed value
• Funded $5.87 million in capital requests for 2025
• Allocated $18,284 to Weyenberg Library (requested $25,000)
• Budgeted $77,000 for Southern Ozaukee Fire & EMS tax levy increase

Committee of the Whole

The Committee of the Whole will discuss the selection and purchase of a new Land Management System using $425,000 in ARPA funds and review the status of the city-wide electronic poll book implementation.

• Land Management System update ($425,000 ARPA funds)
• Electronic poll books implementation status ($90,000 ARPA funds)
• Committee of the Whole Planning Calendar 2024
• Approval of September 10, 2024 meeting minutes
• Discussion on Community Survey topics

The Committee of the Whole received updates on the Land Management System (LMS) upgrade and electronic poll books, but took no substantive action. Staff reported that vendor demonstrations would occur within a week, with a selection expected in November and a contract award in December. The meeting minutes from September 10, 2024, were approved unanimously.

• Approved September 10, 2024 meeting minutes (unanimous)

Public Safety Committee

The Public Safety Committee will consider resolutions for new police vehicles and a multi-year agreement for body and squad cameras. The body will also discuss administrative window service hours at the Public Safety Building.

• Resolution 4146: Purchase of one Ford Police Interceptor and one Dodge Durango with equipment for a total not-to-exceed $110,800
• Resolution 4147: Master Services & Purchasing Agreement with Axon Enterprise Inc. for cameras and electronic control devices (2025-2030) not-to-exceed $497,632
• Resolution 4148: Approval of annual budget and levy limit exception for Southern Ozaukee Fire and EMS for fiscal year 2025
• Discussion regarding administrative window service hours at the Public Safety Building

Public Welfare Committee

The committee is meeting to discuss the development of a 2025 community-wide survey. Members will review overarching topics, benchmarking categories, and specific questions to be included in the survey instrument.

• Discussion of 2025 Community Survey instrument and topics
• Review of ETC Institute benchmarking categories
• Approval of September meeting minutes

The Public Welfare Committee reviewed the 2019 Community Survey and provided feedback for the 2025 version, focusing on development questions, future city needs, and resident satisfaction. The committee approved the September 10, 2024 meeting minutes unanimously. No formal decisions were made beyond the minutes approval; the survey feedback will be forwarded to the consultant for a draft at the November meeting.

• Approved September 10, 2024 meeting minutes (unanimous)
• Directed staff to forward survey feedback to ETC Institute consultant
• Requested draft survey for November meeting

Finance-Personnel Committee

The committee will consider an ordinance amending regulations for peddlers, transient merchants, and solicitors. Members will also review a change in ownership for a development agreement with Blue Ribbon Self Storage III.

• Ordinance 2024-1666 regarding regulation of peddlers, transient merchants, and solicitors
• Resolution 4143 authorizing ownership change to Extra Space Properties Two, LLC for Blue Ribbon Self Storage III
• Class C Wine License application for The Oasis at the Play Retreat at 1406 W. Mequon Road
• September 2024 Vouchers Paid List totaling $1,526,181.93
• Discussion of the Finance-Personnel Work Plan

The Finance-Personnel Committee unanimously approved all agenda items, including a resolution amending a pay-as-you-go incentive development agreement with Blue Ribbon Self Storage III to authorize a change in ownership to Extra Space Properties Two, LLC, and an ordinance amending Chapter 14 of the Mequon Municipal Code regarding peddlers, transient merchants, and solicitors. The committee also approved the September 2024 vouchers paid list, October licenses for Oasis Play Retreat, and the September 10, 2024 meeting minutes. No substantive discussion was recorded for the work plan item.

• Approved Resolution 4143 amending pay-as-you-go agreement with Blue Ribbon Self Storage III, authorizing ownership change to Extra Space Properties Two, LLC (unanimous)
• Approved Ordinance 2024-1666 amending Chapter 14 on peddlers, transient merchants, and solicitors (unanimous)
• Approved September 2024 vouchers paid list (unanimous)
• Approved October licenses for Oasis Play Retreat (unanimous)
• Approved September 10, 2024 meeting minutes (unanimous)

Tree Board

The Tree Board will review the proposed breakdown of tree species for planting at Highland Meadows. The discussion focuses on the distribution of 118 trees to be planted within the right-of-way.

• Discussion of species percentages for 118 street trees at Highland Meadows
• Review and approval of January 11, 2024 meeting minutes

The Tree Board approved its January 11, 2024 minutes by unanimous voice vote of the three members present. The board discussed and settled on a list of 11 tree species totaling 118 trees for the Highland Meadows location, including Kentucky Coffee (21), Planetree (20), Common Hackberry (17), and Early Glow Buckeye (14). Chair Carol Bangs and Alderman Robert Strzelczyk were absent. The meeting adjourned at 6:00 PM by unanimous voice vote.

• Approved January 11, 2024 minutes by voice acclamation (3-0; Bangs and Strzelczyk absent)
• Approved tree species list for Highland Meadows: 118 trees across 11 species
• Approved adjournment at 6:00 PM by voice acclamation (3-0; Bangs and Strzelczyk absent)

Common Council

The Common Council will discuss several public safety expenditures, including police vehicles and body cameras. The body is also reviewing zoning amendments for properties on N. Port Washington Road and a final plat for The Enclave at Mequon Preserve.

• Contract with Axon Enterprise Inc. for police squad and body cameras not to exceed $497,632
• Purchase of one Ford Police Interceptor and one Dodge Durango for a total not-to-exceed $110,800
• Contract with M Squared Engineering for floodplain mapping analysis in the amount of $29,630
• First reading of zoning amendments for 10865-10931 and 14319 N. Port Washington Road
• Final plat for The Enclave at Mequon Preserve - Phase VII for 12 lots north of 8200 W. Donges Bay Road

The Common Council unanimously approved all resolutions, including a $497,632 contract with Axon for police cameras and electronic control devices, and a $110,800 purchase of two police vehicles. They also approved a $29,630 floodplain mapping review, a final plat for 12 lots, and a pay-as-you-go agreement amendment. The council approved the consent agenda and appointments, and authorized a closed session for police union negotiations.

• Approved Axon police camera and equipment contract up to $497,632 (unanimous)
• Approved purchase of two police vehicles up to $110,800 (unanimous)
• Approved $29,630 floodplain mapping review contract (unanimous)
• Approved final plat for The Enclave at Mequon Preserve Phase VII, 12 lots (unanimous)
• Approved amendment to Blue Ribbon Self Storage III agreement (unanimous)
• Approved contractors exceeding $25,000 annualized expenditures (unanimous)
• Approved consent agenda items A-L (unanimous)
• Approved appointments to Architectural Board and Festivals Committee (unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will meet to discuss and possibly authorize a contract for the replacement of three fire hydrants identified as beyond repair. The body will also review the meeting minutes from September 8, 2024.

• Proposed contract award to Mid City Corporation of Butler, Wisconsin for $51,900.00 (includes 10% contingency) to replace three hydrants

The Mequon Municipal Water Utility Commission voted unanimously by voice acclamation to approve a contract award for three hydrant replacements. Staff will follow up on whether the three hydrants are in the original Water Utility area. The minutes do not record the contract amount or the contractor. The commission also approved its September 8, 2024 minutes and adjourned at 7:40 PM.

• Approved contract award for three hydrant replacements (unanimous, voice acclamation)
• Approved September 8, 2024 meeting minutes
• Adjourned at 7:40 PM (unanimous)

Public Works Committee

The Public Works Committee is meeting to recommend approval for a contract to analyze FEMA floodplain mapping and to authorize specific contractors to exceed annual spending limits. The body will also discuss the Public Works Work Plan.

• Contract for M Squared Engineering to review FEMA floodplain mapping for $29,630
• Authorization for Branch Out Land Clearing, LLC, Frank D Gillitzer Electric Company Ltd., Dillett Mechanical Services, Inc., and Lannon Stone Products, Inc. to exceed $25,000 in annual expenditures
• Discussion of the Public Works Work Plan

The Public Works Committee unanimously approved two resolutions: one authorizing four contractors to exceed $25,000 in annualized expenditures for city work, and another approving a $29,630 contract with M Squared Engineering to review FEMA's floodplain mapping update. The committee also approved the September 10, 2024 meeting minutes and discussed the Public Works Work Plan without taking action.

• Approved Resolution 4145 authorizing Branch Out Land Clearing, Frank D Gillitzer Electric, Dillett Mechanical, and Lannon Stone Products to exceed $25,000 in annualized expenditures (unanimous)
• Approved Resolution 4144 contracting M Squared Engineering for FEMA floodplain mapping review at $29,630 (unanimous)
• Approved September 10, 2024 committee minutes (unanimous)
• Discussed Public Works Work Plan; no action taken

Board of Appeals

The Board of Appeals will decide on a request from the Ralph Morello and Judith A. Morello Revocable Trust to remove Planning Commission requirements regarding driveway widening. The request follows a proposal to divide the property into two lots.

• Appeal regarding the retraction of Planning Commission requirements for widening the driveway at 10050 North Range Line Road

The Board of Appeals unanimously denied Ralph Morello's request to retract the Planning Commission's July 22, 2024 requirement to widen the driveway at 10050 North Range Line Road. The board found no conflict or hardship, citing the need for the driveway to serve six homes and accommodate emergency vehicles. The decision was approved by voice acclamation with all four present members voting aye.

• Approved minutes of August 1, 2024 (unanimous)
• Denied appeal to retract driveway widening requirement (unanimous)
• Closed public hearing (unanimous)
• Adjourned meeting (unanimous)

Economic Development Board

The Economic Development Board will consider amending a development agreement to transfer ownership of a Life Storage project from Blue Ribbon Storage to Extra Space Properties Two LLC. The board will also review a feasibility study for extending public sewer service to the Southwest Industrial area.

• Approving Development Agreement Amendment for Life Storage at 10448 N. Port Washington Road
• Reviewing Southwest Industrial sewer feasibility study
• Approving minutes from June 25, 2024 meeting
• Receiving Port Washington Road Market Analysis Update
• Receiving Staff Updates

The Economic Development Board unanimously approved amending the development agreement for the Life Storage project at 10448 N. Port Washington Road to reflect ownership transfer from Blue Ribbon Storage to Extra Space Properties Two LLC. The board also approved moving forward with the next steps of the SW Industrial sewer analysis, which includes cost estimates and property owner feedback. Meeting minutes from June 25, 2024, were approved unanimously.

• Approved June 25, 2024 meeting minutes (8-0)
• Approved development agreement amendment for ownership change to Extra Space Properties Two LLC (8-0)
• Approved moving forward with next steps of SW Industrial sewer analysis (8-0)
• Adjourned meeting (8-0)

Planning Commission

The Planning Commission will hold public hearings on a new fitness center and a car wash expansion. The body will also review several land divisions, a 12-lot final plat for The Enclave at Mequon Preserve Phase VII, and commercial building conversions.

• Conditional use grant for a Planet Fitness at 11300 N. Port Washington Road
• Expansion of non-conforming use for a Mobil car wash at 11155 N. Wauwatosa Road
• Final plat approval for 12 lots at The Enclave at Mequon Preserve Phase VII (north of 8200 W. Donges Bay Road)
• Building and site plan amendment to convert a vacant building to Ray's Wine & Spirits at 7555 W. Mequon Road
• Rezoning of PUD amendment and 2-lot land division at 10921 N. Port Washington Road

The Mequon Planning Commission approved several land-use requests, including a conditional use permit for a Planet Fitness at 11300 N. Port Washington Road, a site plan amendment for Ray's Wine & Spirits at 7555 W. Mequon Road, and a rezoning for a childcare center at 10921 N. Port Washington Road. The commission denied a waiver for a non-compliant berm at 12701 N. Farmdale Road, requiring it to be brought into compliance. All votes were unanimous (8-0) except for the Enclave at Mequon Preserve final plat, which passed 7-0.

• Approved Planet Fitness conditional use permit (8-0)
• Approved Mobil car wash expansion with amended condition date (8-0)
• Approved accessory structure at 14207 N. Birchwood Lane (8-0)
• Approved 2-lot land division at 11550 N. Wasaukee Road (8-0)
• Approved 2-lot land division at 2400 W. County Line Road (8-0)
• Approved lot line alteration at 14319 N. Port Washington Road (8-0)
• Approved final plat for Enclave at Mequon Preserve Phase VII (7-0)
• Denied berm waiver at 12701 N. Farmdale Road (8-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review financial reports and discuss the status of the boiler project. The board will also consider a wish list from the library foundation and a potential new logo.

• Discussion of solar panel updates
• Status update on boiler project and additional ARPA projects
• Action requested on Weyenberg Public Library Foundation Wish List
• Discussion and possible action on a new library logo
• Review of the 2023 Audit

The Frank L. Weyenberg Library Board of Trustees approved a revised Foundation Wish List, reallocating $80,000 toward a solar energy project. The board tabled the approval of the August 2024 Accounts Payable Statement due to concerns regarding payroll transparency. Additionally, the board deferred a decision on a new library logo to a future meeting.

• Approved August 21, 2024 meeting minutes
• Tabled August 2024 Accounts Payable Statement
• Approved Foundation Wish List with $80,000 for solar project
• Tabled decision on new library logo

Park and Open Space Board

The Park and Open Space Board is gathering public feedback on City of Mequon Parks. This information will be used to update the Comprehensive Parks, Recreation and Open Space Plan. No formal action will be taken at this meeting.

• Public feedback for the updated Comprehensive Parks, Recreation and Open Space Plan

Board of Review

The Board of Review will meet to accept the 2024 assessment roll and the Assessor's affidavit. The body will hear property assessment objections and requests for waivers to Circuit Court.

• Acceptance of 2024 assessment roll
• Hearing of property assessment objections
• Hear requests for waivers to Circuit Court
• Hear requests for waiver of 48-hour requirement
• Report of Board Member certification and training

The Mequon Board of Review unanimously approved the 2024 assessment roll and the Assessor Affidavit. The assessor reported the assessment ratio dropped to 79% and about $47.5M was added from new construction. No property assessment objections or requests for testimony or waivers were made. The board also approved its meeting minutes.

• Approved May 1, 2024 meeting minutes (unanimous)
• Accepted Assessor Affidavit (unanimous)
• Accepted 2024 assessment roll (unanimous)
• Approved September 12, 2024 meeting minutes (unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission will review and approve hiring processes for a new Battalion Chief and a Paid-on-Call staff list. The agenda also includes the approval of previous meeting minutes.

• Review and Approve Hiring Process for Battalion Chief
• Review and Approve Paid-on-Call Hiring List
• Approval of July 10, 2024 Minutes
• Review and Approve Hiring Process for Full-Time Firefighter Paramedic
• Approval of May 8, 2024 Minutes

The Southern Ozaukee Fire & EMS Commission unanimously approved a paid-on-call hiring list, a hiring process for a battalion chief, and a hiring process for full-time firefighter paramedics. All motions passed 7-0. The commission also approved the July 10, 2024 minutes.

• Approved July 10, 2024 minutes (7-0)
• Approved paid-on-call hiring list (7-0)
• Approved battalion chief hiring process (7-0)
• Approved full-time firefighter paramedic hiring process (7-0)

Southern Ozaukee Fire Department Board

The Board will discuss the 2025 budget and a proposal to increase ambulance transport fees to align with local departments. The meeting also includes a review of the 2023 annual report and updates to the personnel handbook and strategic plan.

• Proposed ambulance rate increases expected to generate $8,000 to $12,000 annually
• Review and approval of the 2025 Budget
• Review of the 2023 Annual Report
• Personnel Handbook update
• Strategic Plan update

The Southern Ozaukee Fire & EMS Board unanimously approved the 2025 budget, which includes a 5.1% increase in municipal contributions and a $202,608 decrease in operating revenue and expenditures to $3,571,180. The board also approved an ambulance rate survey suggesting increases for various services. No action was taken on the closed session topic regarding command staff performance.

• Approved 2025 budget with 5.1% municipal contribution increase (7-0)
• Approved ambulance rate survey suggestions (7-0)
• Approved minutes of July 10 and August 1, 2024 (7-0)
• Adjourned to closed session for command staff performance (7-0)
• Reconvened in open session; no action on closed session topic

Public Safety Committee

The Public Safety Committee unanimously approved the June 11, 2024 meeting minutes. They discussed a residential speed reduction initiative with active citizen participation and the condition of slow-no-wake buoys in the Milwaukee River, noting new buoys have been ordered. No formal decisions were made on these discussion items.

• Approved June 11, 2024 meeting minutes (unanimous)
• Discussed residential speed reduction initiative (no action)
• Discussed slow-no-wake buoy condition; new buoys ordered (no formal vote)

Public Safety Committee

The committee will discuss a residential speed reduction initiative involving citizen and HOA participation. Members will also review the condition of Slow-No-Wake buoys in the Milwaukee River and potential cleanup efforts.

• Discussion of residential speed reduction initiative and use of 'Your Speed' radar signs
• Proposed replacement of 8 Slow-No-Wake buoys at approximately $250 each (total ~$2,000)
• Discussion of Milwaukee River cleanup regarding garbage, sunken buoys, and tree limbs
• Review and approval of June 11, 2024 meeting minutes

Public Welfare Committee

The Public Welfare Committee will review a resolution to approve a $23,850 contract with ETC Institute to conduct a community-wide survey. The survey is intended to gather resident input for the City's 2025-26 strategic plan.

• Approval of Resolution 4138 for a $23,850 survey contract with ETC Institute
• Discussion of the Community Survey project
• Review and approval of August 2024 meeting minutes

The Public Welfare Committee unanimously approved Resolution 4138, authorizing a $23,850 agreement with ETC Institute for a community-wide survey. The committee also discussed survey topics, including potential land use changes and development, and will review ETC's categories and questions at the next meeting.

• Approved Resolution 4138 for ETC Institute community survey, $23,850 (unanimous)
• Approved August 14, 2024 meeting minutes (unanimous)

Committee of the Whole

The Committee of the Whole will discuss the purpose and scope of a planned 2025 community-wide survey. The body will consider whether the survey should focus on specific policy issues, customer satisfaction, or a broader needs assessment.

• Discussion on the purpose and benchmarking of the 2025 community survey
• Review of the Committee of the Whole Planning Calendar

The Committee of the Whole met and discussed the upcoming community survey, focusing on customer satisfaction and policy feedback. No formal decisions were made; the feedback will be forwarded to the Public Welfare Committee. The meeting also included approval of prior minutes and a request to reschedule a bike/pedestrian plan discussion.

• Approved August 14, 2024 meeting minutes (unanimous)
• Discussed community survey topics; no formal action taken
• Requested bike/pedestrian master plan discussion moved to October/November

Finance-Personnel Committee

The Finance-Personnel Committee will review and approve minutes from August, a list of vouchers paid, and a resolution amending a license agreement for a cellular tower at 11300 North Buntrock Avenue. The committee will also discuss an ordinance amending the city code regarding peddlers and solicitors.

• Approve cellular tower license amendment with SprintCom, LLC
• Discuss ordinance 2024-1666 regulating peddlers and solicitors
• Review August 2024 vouchers paid totaling $2,321,514.27
• Approve meeting minutes from August 14 and 28, 2024
• Review August 2024 license applications

The Finance-Personnel Committee unanimously approved the August 2024 vouchers and the minutes from August 14 and 28, 2024. It also approved Resolution 4137, amending the license agreement with SprintCom to extend the cellular tower lease at 11300 N. Buntrock Avenue through 2027 with five additional five-year renewal terms. Discussion on the peddler ordinance was held, with a request to add penalty language to the acknowledgment form, but no decision was made.

• Approved August 14, 2024 meeting minutes (unanimous)
• Approved August 28, 2024 meeting minutes (unanimous)
• Approved August 2024 vouchers paid list (unanimous)
• Approved Resolution 4137 for Sprint tower lease amendment (unanimous)

Public Works Committee

The Public Works Committee will review and recommend approval for three resolutions, including an amended agreement with the Village of Brown Deer to fund construction layout services for the County Line Road improvement project. The committee will also discuss the Public Works Work Plan.

• Resolution 4141: Amended MOU with Village of Brown Deer for $11,900 construction layout costs
• Resolution 4140: Agreement with Wisconsin DOT for sidewalk installation on Wauwatosa Road
• Resolution 4139: Amended agreement with Wisconsin DOT for sidewalk on Mequon Road
• Discussion: Public Works Work Plan (9.10.24)
• Approval of August 14, 2024 Minutes

The Public Works Committee unanimously approved three resolutions: an amended MOU with Brown Deer for construction layout services on County Line Road, a state agreement for a sidewalk on Wauwatosa Road, and an amendment to a previous agreement for a sidewalk on Mequon Road. A resident spoke against the Mequon Road sidewalk location, but staff explained the north side was chosen due to topography and population density. The committee also reviewed the Public Works Work Plan without taking action.

• Approved Resolution 4141 amending MOU with Brown Deer for construction layout services, increasing cost by $11,900 (unanimous)
• Approved Resolution 4140 for state agreement to install sidewalk on Wauwatosa Road between Mequon and Donges Bay Roads (unanimous)
• Approved Resolution 4139 amending Resolution 4026 for sidewalk on Mequon Road between Wauwatosa and Swan Roads (unanimous)
• Approved minutes of August 14, 2024 meeting (unanimous)

Common Council

The Common Council will hold a public hearing and consider Ordinance 2024-1667 to update stormwater management rules to meet WDNR permit conditions. The body will also review several infrastructure agreements and a community survey contract.

• Ordinance 2024-1667: Amends Chapter 58 regarding WDNR MS4 Stormwater Permit conditions
• Resolution 4138: Agreement with ETC Institute for a community-wide survey costing $23,850
• Resolution 4141: Amended MOU with Village of Brown Deer for road improvements increasing cost by $11,900
• Resolution 4139 & 4140: DOT agreements for sidewalks on Mequon Road and Wauwatosa Road
• Resolution 4137: License agreement amendment with SprintCom, LLC for cellular tower at 11300 North Buntrock Avenue

The Common Council unanimously approved an ordinance amending stormwater permit conditions to comply with WDNR MS4 requirements, and approved five resolutions including a community survey contract, cellular tower license amendment, and sidewalk agreements with WisDOT. All votes were unanimous.

• Approved Ordinance 2024-1667 amending stormwater permit conditions (unanimous)
• Approved Resolution 4137 for SprintCom cellular tower license amendment (unanimous)
• Approved Resolution 4138 for community survey with ETC Institute, $23,850 (unanimous)
• Approved Resolution 4139 for Mequon Road sidewalk agreement with WisDOT (unanimous)
• Approved Resolution 4140 for Wauwatosa Road sidewalk agreement with WisDOT (unanimous)
• Approved Resolution 4141 for County Line Road project MOU amendment, $11,900 (unanimous)
• Approved consent agenda items A-J (unanimous)
• Approved closed session for public safety building and pool site analysis (unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is discussing the purchase of 350 water meters for 2025 replacements and new developments. The body is also considering whether to allow private water trusts to pay depreciation costs over time via amortization.

• Proposed purchase of 350 water meters and appurtenances not to exceed $120,000
• Discussion on amending Water Connection Policy to allow amortization of depreciation costs for private water trusts
• Proposed 10-year payback period for amortized costs added to annual tax rolls
• Review of May 14, 2024, meeting minutes

The commission unanimously approved spending up to $120,000 to buy 350 water meters and associated parts. It also directed staff to draft policy language for amortizing depreciation costs for the city's roughly 18 private water trust systems. The May 14, 2024 meeting minutes were approved unanimously.

• Approved purchase of 350 water meters and appurtenances, not-to-exceed $120,000 (unanimous)
• Directed staff to draft policy language for amortizing depreciation costs for private water trusts
• Approved May 14, 2024 meeting minutes (unanimous)

Architectural Board

The Architectural Board will meet to review and potentially approve six applications for new homes, garages, and home additions. The board will also review the meeting minutes from August 12, 2024.

• New single-family residence at 7910 W. Preserve Parkway
• New single-family residence at 710 E. Ravine Court
• Detached garage replacement at 11216 W. Freistadt Road
• Sunroom addition at 6412 W. Spring Street
• Second floor addition at 9832 N. Courtland Drive

The Architectural Board approved five of six submitted applications, all unanimously, including a detached garage, a new single-family residence, a sunroom addition, a second-floor in-law suite, and a first-floor master suite. One application for a new single-family residence at 710 E. Ravine Court was cancelled. The board also approved the minutes from the August 12, 2024 meeting.

• Approved detached garage at 11216 W. Freistadt Road with condition (unanimous)
• Approved new single-family residence at 7910 W. Preserve Parkway (unanimous)
• Approved sunroom addition at 6412 W. Spring Street with conditions (unanimous)
• Approved second-floor in-law suite at 9832 N. Courtland Drive (unanimous)
• Approved first-floor master suite at 10802 N. Lakeview Road (unanimous)
• Cancelled application for new single-family residence at 710 E. Ravine Court
• Approved minutes from August 12, 2024 meeting (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review a redacted police report regarding a bicycle crash at East Freistadt Road and Green Bay Road. The body will also discuss the ongoing Joint M-T Bikeway Planning Study.

• Review of Freistadt Road and Green Bay Road accident report
• Discussion of Joint M-T Bikeway Planning Study
• Approval of August 15, 2024 meeting minutes

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved the August 15, 2024 meeting minutes unanimously. They discussed a recent vehicle vs. electric bicycle crash at Freistadt Rd and Green Bay Rd, and Graef presented an updated Crash Data Map and plans for a booth at The Taste of Mequon. No other substantive decisions were made.

• Approved August 15, 2024 meeting minutes (unanimous)
• Adjourned meeting at 10:01 AM (unanimous)

Appropriations Committee

The committee will review key factors for the fiscal year 2025 budget, including revenue outlooks and expenditure considerations. Discussions will cover a proposed 5-year capital plan and a planned 2025 debt issuance for road and sewer upgrades.

• Proposed 5-Year Capital Plan for Fiscal Years 2025-2029
• Proposed 2025 debt issuance for road and sewer system upgrades
• Four proposals for a 2025 real property revaluation
• Review of American Recovery Plan Act (ARPA) allocation updates
• Funding discussions for Weyenberg Library and Southern Ozaukee Fire & EMS Department

The Appropriations Committee held a workshop to review the FY2025 budget development process, covering revenue and expenditure outlooks, fund balance, capital financing, and component unit funding. No formal votes were taken; the meeting was informational, with discussions on a potential $10 million debt issue, a possible wheel tax, and a market update evaluation. The committee also reviewed the 2025 budget schedule, with adoption set for November 12.

• No formal decisions made; workshop only
• Reviewed FY2025 budget development process
• Discussed potential $10M debt issue for 2025
• Discussed possible wheel tax (registration fee) for road funding
• Noted planned market update evaluation at $225,000
• Reviewed 2025 budget schedule with adoption on November 12

Finance-Personnel Committee

The Finance-Personnel Committee will meet to review and approve license applications. The primary item is a recommended approval for a temporary liquor license for the Taste of Mequon event.

• Class B Beer and Class C Wine License for Barree LLC (DBA Daily Taco) for September 7, 2024

The Finance-Personnel Committee approved a license for the Taste of Mequon event by a unanimous roll call vote. The meeting was brief and procedural, with no other substantive decisions made.

• Approved license for Taste of Mequon (unanimous)
• Adjourned meeting at 5:56 PM (unanimous)

Common Council

The Common Council is holding a special meeting to potentially enter a closed session. The purpose is to deliberate or negotiate the acquisition or use of the property located at 11015 N. Market Street.

• Potential closed session regarding property at 11015 N. Market Street

The Common Council met in special session, entered closed session to discuss purchasing public properties or other specified business, then reconvened and voted 7-1 to direct the City Attorney and staff to act as directed in closed session. No substantive decisions were made in open session; the specific actions remain undisclosed.

• Entered closed session unanimously
• Reconvened to open session unanimously
• Directed City Attorney and staff to act as directed in closed session (7-1)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to discuss and potentially take action on boiler proposals. The board will also discuss additional ARPA projects and receive updates on solar panels and the strategic plan.

• Discussion and possible action on boiler proposals
• Discussion of additional ARPA projects
• Update and discussion regarding solar panels
• Strategic Plan planning update
• Approval of July 2024 accounts payable

The board approved awarding the boiler replacement contract to Dillet Mechanical after reviewing four proposals. It also approved the July 2024 accounts payable statement, noting missing payroll journal entries. No other substantive decisions were made; remaining items were reports or discussions.

• Approved boiler replacement contract awarded to Dillet Mechanical
• Approved Accounts Payable Statement for July 2024, noting $73,045.66 in payroll journal entries

Park and Open Space Board

The board will review a proposed new 'top five' format for the Capital Improvements Program and prioritize projects for 2024-2025. Members will also receive an update on Lemke Park.

• Review of 2024-2025 top five priority projects, including Rotary Park utilities and basketball/pickleball court resurfacing
• Discussion of Lemke Park update
• Review of park impact fee balance of $422,718
• Review of 2023 capital funding balance of $123,671.32
• Approval of June 19, 2024 meeting minutes

Festivals Committee

The Festivals Committee is meeting to discuss final preparations for the Taste of Mequon event. The body will consider approving a contract for a portable climbing wall and review vendor updates, marketing, and day-of logistics.

• Approval of Adventure Rock contract for a portable wall totaling $650.00
• Review of preliminary festival map and entertainment schedule
• Discussion of marketing via yard signs and posters
• Vendor updates for food, beverage, and artist participants
• Day-of logistics and volunteer assignments

The Mequon Festivals Committee approved the July meeting minutes and an Adventure Rock invoice, both unanimously. Vendor updates were provided, with 89 vendor spaces planned and a proposed Rock Wall addition in the Children's Area. The committee also selected finalists for the pizza contest and discussed marketing and day-of logistics for the September 7 festival.

• Approved July meeting minutes (unanimous)
• Approved Adventure Rock invoice (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to review progress on a joint bikeway planning study. The body will also discuss safety concerns regarding the Ozaukee Interurban Trail alignment near a railroad and the We Energies substation.

• Discussion of Ozaukee Interurban Trail safety near We Energies substation and WATCO/WSOR Railroad
• Review of Joint M-T Bikeway Planning Study, including online survey results and crash data
• Planning of a September 2024 public involvement meeting
• Review of 2019-2023 crash data showing 24 bike and 9 pedestrian crashes with motor vehicles
• Discussion of Mequon Ordinance Sec. 82-93 and Thiensville Ordinance Sec. 74-107

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved the July 11, 2024 minutes unanimously. They discussed safety concerns about the Ozaukee Interurban Trail near a railroad crossing, and Graef presented survey data, extending the survey period and planning a booth at The Taste of Mequon. The next meeting was moved to September 5, 2024. No other substantive decisions were made.

• Approved July 11, 2024 meeting minutes (unanimous)
• Moved next meeting to September 5, 2024
• Extended survey period for Joint M-T Bikeway Planning Study
• Discussed filling vacant Mequon commissioner position

Public Welfare Committee

The Public Welfare Committee will review and recommend approval of an ordinance amending Mequon's Municipal Code to adjust development standards for distilleries in the Town Center District. The committee will also discuss vendor selection for a community survey.

• Review Ordinance 2024-1664 amending Chapter 58 for distilleries
• Discuss vendor selection and survey question review
• Review July meeting minutes

The Public Welfare Committee unanimously approved an ordinance amending Chapter 58 of the Mequon Municipal Code regarding specific development standards for distilleries. The committee also discussed survey topics for a resident survey and requested consolidation of survey topics from other committees and the 2019 survey questions for the September meeting.

• Approved Ordinance 2024-1664 amending Chapter 58 for distillery development standards (unanimous)
• Approved July 9, 2024 meeting minutes (unanimous)
• Requested consolidation of survey topics from other committees and 2019 survey questions for September meeting

Committee of the Whole

The Committee of the Whole will discuss the possibility of allowing structures, such as staircases, to be built on the Lake Michigan Bluff. The body will also review a real estate market analysis for the Port Washington Road corridor and signage for the Town Center neighborhood.

• Discussion on regulating structures along the Lake Michigan Bluff
• Phase II Report for Real Estate Market Analysis of Port Washington Road Corridor (between County Line Road and Glen Oaks Lane)
• Review of revised Town Center Neighborhood signage designs
• Discussion regarding Brush Site Automation Project

The Committee of the Whole discussed several items but made no final binding decisions. It supported revised Town Center neighborhood signage designs, recommending a black cabinet with matte finish, after WisDOT rejected earlier versions. It also held straw polls on a brush site automation project, favoring an option with a possible structure and environmental remediation, and requested bidding for each option. Minutes from May 2 and July 9, 2024, were approved unanimously.

• Approved May 2, 2024 minutes (unanimous)
• Approved July 9, 2024 minutes (unanimous)
• Supported revised Town Center signage designs, recommending black matte cabinet
• Straw poll favored brush site option with gate, paved lot, possible structure (5 votes)
• Straw poll favored asphalt lot over concrete (6-2)
• Requested bidding for each brush site option

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval for a new agenda management system contract and an ordinance regulating solicitors. The body will also approve license applications and vouchers paid from July 2024.

• Resolution 4135: Master Services Agreement with Civic Select for $34,582
• Ordinance 2024-1666: Amending Chapter 14 regarding peddlers and solicitors
• August 2024 Licenses: Approvals for solar panel sales and Taste of Mequon vendors
• July 2024 Vouchers Paid: Total of $1,085,032.44
• 2024 YTD Cash & Investment Report: As of June 30, 2024

The Mequon Finance-Personnel Committee approved meeting minutes, August licenses, and July vouchers paid. They also advanced Resolution 4133 for updated financial policies and Resolution 4135 for a new $34,582 agenda management system. An ordinance regarding peddlers and solicitors was postponed due to time constraints.

• Approved July 9, 2024 meeting minutes (Unanimous)
• Approved August 2024 licenses (Unanimous)
• Approved July 2024 vouchers paid list (Unanimous)
• Approved Resolution 4133 adopting proposed updates to city financial policies (Unanimous)
• Approved Resolution 4135 for a master services agreement with Civic Select for $34,582 (Unanimous)
• Tabled Ordinance 2024-1666 regarding peddlers, transient merchants, and solicitors due to time constraints

Public Works Committee

The Public Works Committee is reviewing a contract amendment for construction plans on Port Washington Road and an ordinance to update stormwater permit conditions. The body will also discuss a public works work plan and an invoice waiver request.

• Resolution 4136: Contract amendment with Harwood Engineering Consultants, Ltd. not to exceed $88,200 for Port Washington Road streetscape plans
• Ordinance 2024-1667: Amendments to Chapter 58 of the Municipal Code regarding WDNR MS4 Stormwater Permit conditions
• Invoice Waiver Request for Bill 8201
• Review of the Public Works Work Plan (8.14.24)

The Public Works Committee unanimously approved a contract amendment with Harwood Engineering Consultants for streetscape construction plans on Port Washington Road, not to exceed $88,200. They also approved an ordinance amendment related to WDNR MS4 stormwater permit conditions. The committee upheld a previous denial of an invoice waiver request from Timothy and Gretchen Stanford regarding a damaged street sign.

• Approved contract amendment for streetscape plans on Port Washington Road, not to exceed $88,200 (unanimous)
• Approved ordinance amending Chapter 58 for WDNR MS4 stormwater permit conditions (unanimous)
• Upheld denial of invoice waiver request for street sign damage (unanimous)

Common Council

The Common Council will hold a public hearing on development standards for distilleries and consider an ordinance regarding informed consent for the city's legal counsel to collaborate with other attorneys. The body will also review financial policy updates and several service contracts.

• Ordinance 2024-1664: Development standards for distilleries
• Ordinance 2024-1665: Informed consent for City Attorney and Prosecutor collaboration
• Resolution 4135: $34,582 for a new agenda management system with Civic Select
• Resolution 4136: Contract amendment up to $88,200 for Port Washington Road streetscape plans with Harwood Engineering Consultants, Ltd.
• Ordinance 2024-1667: WDNR MS4 Stormwater Permit conditions (first reading)

The Common Council unanimously approved an ordinance amending Chapter 58 for distillery development standards, an ordinance requiring informed consent for certain legal counsel actions, a resolution adopting updated financial policies, a $34,582 agreement with Civic Select for a new agenda management system, and a contract amendment not-to-exceed $88,200 for streetscape construction plans on Port Washington Road. The council also approved the consent agenda, including minutes and first readings, and appointed Laura Graupe to the Ethics Board. All votes were unanimous.

• Approved Ordinance 2024-1664 amending distillery development standards (unanimous)
• Approved Ordinance 2024-1665 requiring informed consent for legal counsel actions (unanimous)
• Approved Resolution 4133 adopting updated financial policies (unanimous)
• Approved Resolution 4135 for Civic Select agenda management system, $34,582 (unanimous)
• Approved Resolution 4136 contract amendment for Port Washington Road streetscape plans, not-to-exceed $88,200 (unanimous)
• Approved consent agenda including minutes and first reading of Ordinance 2024-1667 (unanimous)
• Approved appointment of Laura Graupe to Ethics Board (unanimous)

Architectural Board

The Architectural Board will review and decide on eight applications for new residences, outbuildings, and home additions. The board will also review meeting minutes from July 8, 2024.

• New single-family residence at 3761 W. Club Circle
• New single-family residence at 8001 W. Preserve Parkway
• Garage addition at 10129 N. Kenilworth Court
• Sunroom addition at 8110 W. Bonniwell Road
• Three season room additions at 11217 N. Shorecliff Lane and 1534 W. County Line Road

The Architectural Board approved seven applications for additions and new constructions, all with unanimous votes, and tabled one application for redraw. The tabled application was for a new outbuilding at 14149 N. Davis Road, which was tabled for redraw. The meeting minutes from July 8, 2024, were also approved unanimously.

• Approved garage addition at 10129 N. Kenilworth Court with conditions (unanimous)
• Approved new outbuilding at 724 W. Auburn Court with condition (unanimous)
• Approved sunroom addition at 8110 W. Bonniwell Road (unanimous)
• Tabled new outbuilding at 14149 N. Davis Road for redraw (unanimous)
• Approved new single-family residence at 3761 W. Club Circle (unanimous)
• Approved new single-family residence at 8001 W. Preserve Parkway with conditions (unanimous)
• Approved three season room addition at 11217 N. Shorecliff Lane with condition (unanimous)
• Approved three season room addition at 1534 W. County Line Road with condition (unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Board will meet in a special session to conduct a roll call and adjourn to a closed session. The closed session is scheduled to consider grievance appeals and potential agreements with employees.

• Closed session to consider grievance appeals and employee agreements
• Meeting location: 250 Elm Street, Thiensville, WI
• Special session date: Thursday, August 1, 2024

The Southern Ozaukee Fire & EMS Board held a special session to address personnel matters. After a closed session regarding grievance appeals, the board voted to authorize staff to finalize an agreement with Deputy Chief Zellman. The board also directed legal counsel to draft a decision consistent with the closed session discussions.

• Adjourned to closed session for grievance appeals (6-0)
• Reconvened in open session (unanimous)
• Authorized finalizing agreement with Deputy Chief Zellman (7-0)
• Directed legal counsel to draft decision (6-1)
• Adjourned meeting (unanimous)

Board of Appeals

The Board of Appeals will decide on a request by Scott Starr to appeal the denial of a building permit. The appeal concerns the construction of a second accessory structure at 2220 Sunnydale Lane.

• Appeal by Scott Starr for a 396 square foot detached storage structure for a yoga studio at 2220 Sunnydale Lane

The Board of Appeals denied Scott Starr's variance request to build a second accessory structure (a yoga/meditation studio) at 2220 W Sunnydale Lane, upholding the city code that allows only one accessory structure. The board found no unique physical hardship of the land, despite the homeowner's medical needs, and noted the applicant's offer to remove the existing pool shed did not change the code requirement. The decision was unanimous (5-0).

• Approved minutes of May 2, 2024 (4-1, Wawrzyn abstaining)
• Denied variance for second accessory structure at 2220 W Sunnydale Lane (unanimous roll call 5-0)

Planning Commission

The Planning Commission approved a text amendment for distilleries in the Town Center district and granted conditional use approvals for a nightclub and distillery. The body also approved a 17-lot subdivision and a new storage facility.

• Approved conditional use grant for a nightclub at 11120 N. Weston Drive
• Approved conditional use grant for a distillery at 10090 N. Weston Drive
• Approved preliminary plat and development agreement for a 17-lot subdivision (Burr Oak Reserve) on Donges Bay Road
• Approved building and site plan amendment for a 40 x 60 storage barn at 10729 W. Freistadt Road
• Approved modified text amendment regarding distillery production and floor area limits in the Town Center district

The Mequon Planning Commission approved a conditional use permit for an automotive service facility, a 2-lot land division with conditions, a fill/excavation request, and an I-43 sign waiver. They tabled a restaurant renovation for Guzman Properties and approved a building/site plan amendment for Libby Montana's with conditions. The commission also recommended approval of a stormwater ordinance amendment to the Common Council.

• Approved conditional use for automotive service facility at 10650 N. Baehr Rd (7-0)
• Approved 2-lot land division at 10050 N. Range Line Rd with deed restriction for road widening (7-0)
• Approved fill/excavation request at 5700 W. Bonniwell Rd (7-0)
• Approved I-43 sign waiver for Paul Reilly Company at 1100 W. Glen Oaks Ln (6-0, Schaefer no)
• Tabled building/site plan amendment for Guzman Properties at 10352 N. Port Washington Rd (7-0)
• Approved building/site plan amendment for Libby Montana's at 5616 W. Donges Bay Rd with conditions (6-0, Choren recused)
• Recommended approval of stormwater ordinance amendment to Common Council (7-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to discuss an update on strategic plan planning and review financial reports. The session includes trustee training on library personnel and budget development.

• Approval of June 2024 accounts payable
• Strategic Plan Planning update
• Trustee training on 'The Library Board and Library Personnel'
• Trustee training on 'Developing the Library Budget'

The Board of Trustees approved the accounts payable statement for June 2024. Members discussed the Strategic Planning process and reviewed sections of the Trustees Essentials manual regarding personnel and budgeting.

• Approved June 2024 Accounts Payable Statement of $105,777.34
• Approved June 19, 2024 meeting minutes

Festivals Committee

The Festivals Committee will discuss sponsor and vendor updates for upcoming events. The body is specifically reviewing the event schedule and activities for the children's area, including a pizza contest.

• Review of Taste of Mequon vendor applications, including Ice Tea Spot and Mary Bryant Country Kraft Boutique
• Discussion of the 1st Annual Taste of Mequon Kids Pizza Contest culminating September 7, 2024
• Planning for children's area activities including bubble machines and library storytime
• Review of June meeting minutes
• Sponsor updates following a $3,000 commitment from SuperSteel for Taste of Mequon and Winter Wonderland

The committee approved applications for two vendors and several activities for the children's area. Members also reviewed sponsorship updates and discussed potential event additions including an after party and a family walk or bike ride.

• Approved June meeting minutes (Unanimous)
• Approved Ice Tea Spot application (4-1)
• Approved Mary Bryant Country Kraft Boutique application (Unanimous)
• Approved Pizza Contest (Unanimous)
• Approved Bubble Machines (Unanimous)
• Approved Swan Pool Floats (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Commission will hold a kickoff meeting with GRAEF to begin the Joint M-T Bikeway Planning Study. The agenda also includes updates on Ozaukee County trail repaving and safety concerns near the We Energies Substation.

• Kickoff meeting for the Joint M-T Bikeway Planning Study with GRAEF
• Update on Ozaukee Interurban Trail repaving and new trails at Little Menomonee Fish and Wildlife Preserve
• Discussion of safety concerns near the We Energies Substation and Railroad
• Approval of June 13, 2024 meeting minutes

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved a motion to follow up with the Office of the Commissioner of Railroads about a previously sent letter concerning safety at the Ozaukee Interurban Trail crossing near the WE Energies substation and railroad. Commissioners also approved June 13 minutes with amendments, reordered the agenda, and heard a kickoff presentation from Graef on the Joint M-T Bikeway Planning Study. The August meeting was moved to August 15 for attendance reasons.

• Approved June 13, 2024 minutes with amendments (6-0)
• Approved reordering the agenda to take up items b and c before item a (6-0)
• Approved following up with the Office of the Commissioner of Railroads on a previously sent letter about the OIT crossing near the WE Energies substation (6-0)
• Moved the August meeting to August 15 for attendance reasons

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission will discuss a proposal to allow a one-time conditional hiring offer for a firefighter/paramedic position. This includes specific medical evaluations and a six-month probationary period. The commission will also review the paid-on-call hiring list.

• Proposal for a one-time conditional hiring offer to Josh Lipp
• Estimated $60,000 net increase in annual expenses for the full-time hire
• Approval of the hiring list for paid-on-call staff
• Review of May 8, 2024, meeting minutes

The Southern Ozaukee Fire & EMS Commission approved its May 8, 2024 minutes and approved a hiring list of paid-on-call personnel, both unanimously. It also unanimously approved a revised full-time hiring process to make a conditional offer to Josh Lipp for Firefighter/Paramedic, contingent on medical and psychological clearance, at his prior salary level and with continuation of his prior employment probationary period. The meeting adjourned at 9:26 PM.

• Approved May 8, 2024 minutes (unanimous)
• Approved Hiring List of Paid on Call (unanimous)
• Approved revised full-time hiring process: conditional offer to Josh Lipp as Firefighter/Paramedic, if medically and psychologically cleared, at prior salary level and continuation of prior employment probationary period (unanimous)
• Adjourned at 9:26 PM (unanimous)

Southern Ozaukee Fire Department Board

The board will review the Fiscal Year 2023 Annual Comprehensive Fiscal Report and the 2024 second quarter budget report. The agenda also includes a strategic plan update and recognition of a dive equipment donation from the Thiensville Fire Department Corporation.

• Presentation of the FY 2023 Annual Comprehensive Fiscal Report
• Review of the 2024 Second Quarter Budget Report
• Recognition of dive equipment donation from Thiensville Fire Department Corporation
• Strategic Plan Update
• Closed session regarding command staff performance

The Southern Ozaukee Fire & EMS Board approved the May 2024 meeting minutes and accepted the 2023 Annual Comprehensive Fiscal Report. The board also agreed to move forward with a five-year strategic plan, with planning retreats proposed for November.

• Approved May 8, 2024 minutes (Unanimous)
• Accepted 2023 SOFD Annual Fiscal Audit (Unanimous)
• Agreed to proceed with five-year strategic plan (Unanimous)

Public Works Committee

The committee will review a request to waive an invoice for damage to a city street sign. Members will also discuss potential topics for the May 2025 Community Survey and review the 2024 Public Works Work Plan.

• Review of invoice waiver request (Bill 8201)
• Discussion of May 2025 Community Survey topics
• Review of the 2024 Public Works Work Plan

The committee denied a request to waive invoice Bill 8201. The meeting also included discussions on community survey topics and the Public Works work plan.

• Approved June 11, 2024, minutes (Unanimous)
• Denied invoice waiver request for Bill 8201 (0-3)

Common Council

The Common Council will review a development agreement for an 11-lot subdivision on Donges Bay Road. The meeting also includes first readings of ordinances regarding distillery standards and legal counsel procedures. Additionally, the council will consider a storage shed agreement for Rotary Park.

• Development agreement for 11-lot Burr Oak Reserve subdivision on Donges Bay Road
• Ordinance amending development standards for distilleries
• Agreement with Mequon-Thiensville Little League for a Rotary Park storage shed
• Ordinance regarding informed consent for City Legal Counsel actions
• Appointment of Richard Mueller to the Ethics Board

The Common Council approved a development agreement for a 17-lot subdivision on Donges Bay Road. The council also authorized a storage shed replacement at Rotary Park and appointed a new member to the Ethics Board.

• Approved Resolution 4132 for Burr Oak Reserve 17-lot subdivision (Unanimous)
• Approved Resolution 4134 for Mequon-Thiensville Little League/Mequon Heat storage shed at Rotary Park (Unanimous)
• Approved appointment of Richard Mueller to the Ethics Board (Unanimous)
• Approved FY2023 Annual Comprehensive Financial Report and Report on Internal Control (Unanimous)

Public Welfare Committee

The committee will discuss and potentially take action on selecting a vendor to conduct the City's next community-wide survey. The survey is intended to align with the upcoming update of the city's five-year strategic plan. Three finalists are under consideration: ETC Institute, Magellan Strategies, and Polco.

• Selection of a vendor for the City's next community survey
• Review of survey cost estimates ranging from $10,000 to $48,200
• Consideration of three finalists: ETC Institute, Magellan Strategies, and Polco

The Committee approved the selection of ETC Institute to conduct a community survey. Staff were directed to request a price quote for adding a QR code postcard for non-sampled residents and an in-person presentation of findings to the Council.

• Approved June meeting minutes (Unanimous)
• Selected ETC Institute for community survey as amended (Unanimous)

Committee of the Whole

The Committee of the Whole will review proposed changes to the City’s financial policies. The discussion includes revisions to investment management, debt obligations, and credit card expenditure limits. The committee will also consider expanding the recommended unassigned fund balance range from 10-12% to 10-15%.

• Proposed monthly credit card limits of $35,000 for Finance and $25,000 for IT
• Expansion of the reserve policy unassigned fund balance range from 10-12% to 10-15%
• Requirement for Common Council approval on automatic renewals of contracted service agreements
• Updates to language regarding investment management and debt obligations

The committee discussed proposed updates to 18 city financial policies, including reserves, investments, and purchasing. No final votes were taken on these policies during the meeting.

• Approved June 11, 2024 meeting minutes (Unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review the FY2023 Annual Comprehensive Financial Report presented by Baker Tilly US, LLP. The committee will also discuss a city-wide revaluation of property assessments for fiscal year 2025. Additionally, members will consider an ordinance regarding legal counsel and a development agreement for Rotary Park.

• Review of FY2023 Annual Comprehensive Financial Report and internal control report
• Resolution 4134: Development & Dedication Agreement with Mequon-Thiensville Little League/Mequon Heat for a Rotary Park storage shed
• Ordinance 2024-1665: Municipal code changes regarding informed consent for City Legal Counsel actions
• Discussion of city-wide property assessment revaluation during FY 2025
• Review of July 2024 license applications and June 2024 vouchers paid

The Finance-Personnel Committee approved a development agreement for a storage shed at Rotary Park and an ordinance regarding informed consent for legal counsel. The committee also reviewed the FY2023 financial reports and discussed property revaluation options for FY2025.

• Approved June 11, 2024 meeting minutes (Unanimous)
• Approved July 2024 license applications (Unanimous)
• Approved June 2024 vouchers paid list (Unanimous)
• Approved Resolution 4134 for a replacement storage shed at Rotary Park (Unanimous)
• Approved Ordinance 2024-1665 regarding informed consent for legal counsel with amendments (Unanimous)

Architectural Board

The Mequon Architectural Board will consider several building permit applications for residential construction. These include requests for new single-family residences in Torrey Drive Estates and Riverland Estates, along with a garage addition on Overlook Court. The board will also review the minutes from the June 10, 2024 meeting.

• New single-family residence at 10723 N. Torrey Drive
• New single-family residence at 3535 W. Torrey Drive
• New single-family residence at 13771 N. Pine View Court
• Attached garage addition at 7033 W. Overlook Court

The Architectural Board unanimously approved three new single-family residences and one attached garage addition. Two of the approvals included specific conditions regarding window placement and consistency.

• Approved new single-family residence at 10723 N. Torrey Drive (Unanimous)
• Approved new single-family residence at 3535 W. Torrey Drive with condition to add a second-floor bedroom window (Unanimous)
• Approved new single-family residence at 13771 N. Pine View Court (Unanimous)
• Approved attached garage addition at 7033 W. Overlook Court with condition for consistent window grids (Unanimous)
• Approved June 10, 2024 meeting minutes (Unanimous)

Milwaukee River Advisory Committee

The Milwaukee River Advisory Committee will discuss seasonal topics including 'Fun before the Fourth' and shoreline trash or debris. The committee will also review no-wake periods and establish rules for future meeting schedules. Additionally, members will consider approving minutes from March 3, 2021.

• Approval of March 3, 2021, meeting minutes
• Discussion on 'Fun before the Fourth'
• Review of no-wake and high/low water periods
• Discussion regarding shoreline trash and debris
• Review of River Advisory meeting schedule and rules

The Milwaukee River Advisory Committee approved its March 3, 2021 minutes by unanimous voice vote and agreed to hold meetings three times a year. Members discussed river signage, shoreline trash and debris, and the 'Fun Before the Fourth' boat decorating activity, but took no formal action on those items. The parks department will add 'No Power Loading' to the post at the boat launch, and Superintendent Gies will invite Detective Lance Wagner to a future meeting. The meeting adjourned at 7:20 PM by unanimous voice vote.

• Approved March 3, 2021 meeting minutes by voice acclamation (7-0, Robinson excused)
• Agreed committee will meet 3 times a year
• Agreed members will email meeting content to Superintendent Gies
• Parks department to add 'No Power Loading' sign on post at boat launch (no vote recorded)
• Superintendent Gies to invite Detective Lance Wagner to a future meeting (no vote recorded)
• Approved motion to adjourn at 7:20 PM by voice acclamation (7-0, Robinson excused)

Economic Development Board

The board is discussing implementation strategies for the 750-acre Ulao Creek neighborhood, including potential parcel consolidation. Members will also review concept designs for new signage along Port Washington Road. Additionally, the board is tasked with suggesting topics for the 2025 Community Survey.

• Selecting corridor sign designs for the Port Washington Road streetscape project
• Discussing parcel consolidation and marketing in Ulao Creek
• Proposing economic development topics for the 2025 Community Survey
• Considering an entryway feature at Port Washington and Highland Road

The Economic Development Board approved its May 21, 2024 meeting minutes on a 6-0 voice vote. The rest of the meeting was discussion only: Director Kim Tollefson explained why market-analysis questions should not be added to the community survey, described ongoing development and a possible gateway feature in the Ulao Creek district, and gathered the Board's preference for a traditional stone sign style along N. Port Washington Road. No other decisions were recorded.

• Approved May 21, 2024 meeting minutes (6-0 voice vote)
• Adjourned the meeting at 9:08 a.m. (6-0 voice vote)
• No vote on community survey topics; Director Tollefson advised against including market-analysis questions
• No vote on Ulao Creek development; discussion only
• No vote on Port Washington Road sign designs; Board preference for traditional stone structure noted

Planning Commission

The commission will review conditional use grants for a nightclub and distillery on Weston Drive. The agenda also includes a 17-lot subdivision proposal and updates to commercial design guidelines.

• Nightclub conditional use grant at 11120 N. Weston Drive
• Distillery conditional use grant at 10090 N. Weston Drive
• Storage facility site plan amendment at 10729 W. Freistadt Road
• 17-lot subdivision proposal for Burr Oak Reserve

The Mequon Planning Commission approved a modified text amendment governing distilleries in the Town Center district, then approved conditional use grants for a nightclub at 11120 N. Weston Drive and a distillery at 10090 N. Weston Drive, the latter contingent on final approval of the text amendment. It also approved a storage barn amendment for Trinity Lutheran Church at 10729 W. Freistadt Road and a 17-lot preliminary plat, development agreement and fill permit for Burr Oak Reserve on Donges Bay Road. All substantive items passed 7-0, with Commissioner Choren absent. The Commission also discussed possible topics for the 2025 community survey but took no action.

• Approved May 20, 2024 meeting minutes (7-0)
• Approved as amended text amendment on distilleries in the Town Center district (7-0)
• Approved conditional use grant for a nightclub at 11120 N. Weston Drive (7-0)
• Approved conditional use grant for a distillery at 10090 N. Weston Drive, contingent on final approval of the text amendment (7-0)
• Approved building and site plan amendment for a 40 x 60 storage barn at Trinity Lutheran Church, 10729 W. Freistadt Road (7-0)
• Approved preliminary plat, development agreement and fill permit for the 17-lot Burr Oak Reserve subdivision on Donges Bay Road (7-0)
• Discussed 2025 community survey topics; no action taken

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will review several financial policies and discuss the provision of Narcan and Epi-Pens to the public. The meeting also includes updates on the library's strategic plan and solar panel project.

• Discussion and possible action on financial policies including Capital Assets and Investment Policy
• Discussion and action requested regarding Narcan and Epi-Pens
• Update and discussion on solar panels
• Strategic Plan planning update
• Approval of May 2024 accounts payable

The Board approved the May 2024 accounts payable statement totaling $131,347.78. They also voted to approve six new financial policies covering assets, credit cards, expenditures, fund balance, and investments. Discussions occurred regarding strategic planning progress, solar panel pricing, and the logistics of stocking Narcan and Epi-Pens.

• Approved May 2024 Accounts Payable Statement ($131,347.78)
• Approved six financial policies (assets, credit cards, expenditures, fund balance, investments)
• Approved May 15, 2024 meeting minutes
• Discussed Narcan/Epi-Pen availability (no vote recorded)
• Discussed solar panel project scope/pricing (no vote recorded)

Park and Open Space Board

The Park and Open Space Board will review dedication agreements for a new baseball storage shed at Rotary Park and special event permits. The meeting also includes an update on the MSA.

• Rotary Park baseball storage shed dedication agreement ($12,500 project cost)
• Gathering on the Green 2024 Special Event Agreement
• Jewish Food Festival 2024 Special Event Agreement
• Approval of May 15, 2024, meeting minutes

The Mequon Park and Open Space Board approved a development and dedication agreement with the Mequon-Thiensville Little League/Mequon Heat for a replacement storage shed at Rotary Park. The board also approved requests for the Gathering on the Green and the Jewish Food Festival 2024. Additionally, the board received an update from MSA Professional Services regarding playground assessments and community surveys.

• Approved May 15, 2024, meeting minutes (Unanimous)
• Approved Resolution 4134 for a Development & Dedication Agreement with Mequon-Thiensville Little League/Mequon Heat for a replacement storage shed at Rotary Park (Unanimous)
• Approved Gathering on the Green (Unanimous)
• Approved Jewish Food Festival 2024 (Unanimous)

Board of Police Commissioners

The Board of Police Commissioners will elect a President and Vice President. The commission will also review the eligibility list for police officers. Additionally, members will discuss potential topics for the 2025 Community Survey.

• Election of Commission President and Vice President
• Review/certification of the Police Officer eligibility list
• Discussion on input for the 2025 Community Survey topics

Board of Police Commissioners

The Board of Police Commissioners elected Commissioner Pukaite as Commission President and Commissioner Jackson as Vice President, both by voice acclamation. The board approved the March 5, 2024 meeting minutes and voted 4/0 to approve/certify proposed Police Officer recruits. In reports, Chief Pryor said the department has two open officer positions and that a May strategic planning meeting discussed a new combined public safety facility of about 78,000 square feet on roughly seven acres, with the next step being to look for potential locations.

• Elected Commissioner Pukaite as Commission President by voice acclamation
• Elected Commissioner Jackson as Commission Vice President by voice acclamation
• Approved March 5, 2024 meeting minutes by voice acclamation
• Approved/certified proposed Police Officer recruits (4/0, unanimous voice acclamation)

Festivals Committee

The Mequon Festivals Committee is reviewing preparations for the Redbud Festival and the Taste of Mequon event. Discussion topics include vendor deadlines, sponsor updates, and volunteer recruitment. The committee will also review the minutes from the May meeting.

• June 28 early bird deadline for Taste of Mequon vendors
• Redbud Festival date confirmation
• Review of May meeting minutes

The Festivals Committee approved moving the 2025 Redbud Festival date from May 18 to May 10 to better align with tree bloom times. The committee also denied a vendor application from Wan's Thai for the Taste of Mequon event. Additionally, the committee received updates on sponsorships and vendor recruitment for upcoming festivals.

• Approved May 2024 meeting minutes (unanimous)
• Changed 2025 Redbud Festival date to May 10 (unanimous)
• Denied Wan's Thai vendor application (0-7)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Commission will discuss selecting three topics to include in the May 2025 community survey. Members will also receive an update on the execution of the Bikeway Planning Study contract. Additionally, the group will discuss signage on the Ozaukee Interurban Trail.

• Selection of three topics for the May 2025 community survey
• Update on the execution of the Bikeway Planning Study contract
• Discussion regarding signage on the Ozaukee Interurban Trail

The Commission approved three specific questions regarding funding, safety, and quality of life for an upcoming community survey. Members also discussed a planning study contract update and potential improvements to Ozaukee Interurban Trail signage.

• Approved May 9, 2024 meeting minutes (Unanimous)
• Approved three topics for the Community Survey (Unanimous)

Public Safety Committee

The Public Safety Committee approved an intergovernmental agreement with the City of Milwaukee to provide law enforcement support services for the 2024 Republican National Convention. Members also suggested safety-related topics for a potential 2025 community survey.

• Approved May 14, 2024 meeting minutes (Unanimous)
• Approved Resolution 4129 for law enforcement support during 2024 Republican National Convention (Unanimous)

Public Safety Committee

The committee will review a resolution to enter an agreement with Milwaukee for law enforcement services during the 2024 Republican National Convention. This agreement includes reimbursement for officer wages, benefits, and mileage. Members will also discuss potential topics for the 2025 community survey.

• Resolution 4129: Law enforcement support agreement with Milwaukee for the 2024 RNC
• Review of May 14, 2024, meeting minutes
• Discussion on 2025 Community Survey topics
• Police Department Call Summary report

Public Welfare Committee

The Public Welfare Committee will review a presentation and proposal from Polco regarding a National Community Survey. The committee will also review and approve the minutes from the May meeting.

• Polco community survey proposal and presentation
• Approval of May meeting minutes

Committee of the Whole

The Committee of the Whole will receive an update from the Southern Ozaukee Fire and EMS Department. Fire Chief David Bialk will present information regarding capital equipment, finances, and staffing. The committee will also review the upcoming planning calendar.

• Southern Ozaukee Fire and EMS Department update on equipment, finances, and staffing
• Review of the Committee of the Whole Planning Calendar

The Committee of the Whole approved the minutes from the May 14, 2024 meeting by voice acclamation. Fire Chief Bialk provided an informational update on the Southern Ozaukee Fire and Emergency Medical Services Department, covering statistics, staffing, and budgets. No new policies or financial actions were decided during this session.

• Approved May 14, 2024 meeting minutes (8-1 voice acclamation)
• Approved motion to adjourn (8-1 voice acclamation)

Finance-Personnel Committee

The Finance-Personnel Committee will review June 2024 license applications, including new retail sales authorizations for Foxtown Brewery. The committee will also consider appointing Brenda Arnett as Director of Finance/City Treasurer.

• Appointment of Brenda Arnett as Director of Finance/City Treasurer (Resolution 4127)
• Resolution 4126 to disallow the claim of Zachariah Anderson
• Authorization for Foxtown Brewery retail sales and fixed outlet
• Review of June 2024 license applications and 2025 Waste Hauler Permits
• Discussion of proposed financial policy change recommendations

The Finance-Personnel Committee approved the appointment of a new Finance Director and City Treasurer. The committee also approved June license applications, 2025 waste hauler permits, and May 2024 vouchers. Members discussed potential changes to financial policies and the 2025 community survey.

• Appointed Brenda Arnett as Director of Finance/City Treasurer (Unanimous)
• Disallowed the claim of Zachariah Anderson dated May 21, 2024 (Unanimous)
• Approved June 2024 licenses (Unanimous)
• Approved 2025 Waste Hauler Permits (Unanimous)
• Approved May 2024 Vouchers Paid List (Unanimous)
• Approved May 14, 2024 meeting minutes (Unanimous)

Public Works Committee

The Public Works Committee is reviewing a resolution to award a design services contract to The Sigma Group for City Brush Site improvements. This project includes automating the site gate and expanding the lot. The committee will also discuss the Public Works Work Plan.

• Design services contract for City Brush Site improvements ($84,914)
• Discussion of the Public Works Work Plan

The Public Works Committee unanimously approved Resolution 4128, awarding a design services contract to The Sigma Group for the City Brush Site. The committee also approved the previous meeting's minutes and adjourned after discussing the Public Works Work Plan.

• Approved May 14, 2024 minutes (Voice Acclamation)
• Approved $84,914 design contract for City Brush Site to The Sigma Group (Voice Acclamation)
• Discussed Public Works Work Plan (no action recorded)
• Approved motion to adjourn (Voice Acclamation)

Common Council

The Mequon Common Council will consider an ordinance regarding floodplain zoning and a law enforcement support agreement for the 2024 Republican National Convention. The council will also review contracts for brush site design and sewer repairs. Additionally, the appointment of a new Director of Finance is on the agenda.

• Ordinance 2024-1662 regarding floodplain zoning
• Law enforcement support agreement for the 2024 RNC
• $84,914 design services contract for the City Brush Site
• $60,000 sewer lateral replacement at 11333 N. Port Washington Road
• Appointment of Brenda Arnett as Director of Finance/City Treasurer

The Common Council approved Ordinance 2024-1662, which repeals and recreates floodplain zoning rules, with all present aldermen voting in favor under protest due to concerns about map accuracy and FEMA deadlines. The Council also approved a $84,914 design services contract for the City Brush Site and authorized police support for the 2024 Republican National Convention. Additionally, the Council voted to enter a closed session to discuss the potential acquisition of property at 11015 N. Market Street.

• Approved Ordinance 2024-1662 (Floodplain Zoning) 7-1 under protest
• Approved $84,914 design contract for City Brush Site 7-1
• Approved intergovernmental agreement for RNC police support 7-1
• Approved $60,000 sewer lateral replacement at 11333 N. Port Washington Rd 7-1
• Approved appointment of Brenda Arnett as Director of Finance 7-1
• Denied claim of Zachariah Anderson 7-1
• Approved closed session for 11015 N. Market Street property 8-1

Sewer Utility District Commission

The Sewer Utility District Commission will consider ratifying a $60,000 sewer lateral replacement at 11333 North Port Washington Road. The commission will also review authorization to file the 2023 Compliance Maintenance Annual Report. Additionally, staff will discuss sewer utility levy and user rates.

• Ratification of $60,000 sewer lateral replacement at 11333 North Port Washington Road
• Authorization to file the 2023 Compliance Maintenance Annual Report (CMAR)
• Discussion regarding Sewer Utility Levy and User Rates

The Sewer Utility District Commission approved Resolution 4130, ratifying replacement of a public sanitary sewer lateral at 11333 North Port Washington Road by Grunau of Oak Creek, Wisconsin, in an estimated amount of $60,000. It also approved Resolution 4131, authorizing staff to file the city's Compliance Maintenance Annual Report (CMAR) for calendar year 2023 under Wisconsin Administrative Code NR208. Both votes were unanimous by voice acclamation, with Commissioner Brian Parrish excused. The commission also reviewed a revised Financial Policy Statement 19 stating the annual sewer levy shall remain flat at $7,262,821 unless amended by policy; no action was recorded on that item.

• Approved Resolution 4130 ratifying replacement of a public sanitary sewer lateral at 11333 North Port Washington Road with Grunau of Oak Creek, Wisconsin, estimated at $60,000 (unanimous voice vote)
• Approved Resolution 4131 authorizing staff to file the city's Compliance Maintenance Annual Report (CMAR) for calendar year 2023 under Wisconsin Administrative Code NR208 (unanimous voice vote)
• Approved motion to adjourn (unanimous voice vote)
• Reviewed revised Financial Policy Statement 19: Sewer Utility Levy and User Rates; no action recorded

Architectural Board

The Mequon Architectural Board will review building permit applications for various residential projects. These include requests for new single-family residences, detached garages, and attached garage additions. The board will also review the minutes from the May 13, 2024 meeting.

• New single-family residence at 8021 W. Preserve Parkway
• New single-family residence at 8041 W. Preserve Parkway
• New detached garage at 13725 N. Green Bay Road
• Attached garage addition at 7033 W. Overlook Court
• New single-family residence at 3620 W. Torrey Drive

The Architectural Board approved six applications: a new detached garage at 13725 N. Green Bay Road, two new single-family residences at 8021 and 8041 W. Preserve Parkway, a new detached garage at 2220 W. Sunnydale Lane (with conditions), and two new single-family residences at 3620 and 3525 W. Torrey Drive. An addition for an attached garage at 7033 W. Overlook Court was listed as CANCELED. The board also approved an addition for an attached garage at 230 W. Highview Drive with conditions. All approvals were unanimous. The meeting adjourned at 6:35 p.m.

• Approved new detached garage at 13725 N. Green Bay Road (unanimous)
• Canceled addition for attached garage at 7033 W. Overlook Court
• Approved new single-family residence at 8021 W. Preserve Parkway (unanimous)
• Approved new single-family residence at 8041 W. Preserve Parkway (unanimous)
• Approved new detached garage at 2220 W. Sunnydale Lane with conditions (unanimous)
• Approved new single-family residence at 3620 W. Torrey Drive (unanimous)
• Approved new single-family residence at 3525 W. Torrey Drive (unanimous)
• Approved addition for attached garage at 230 W. Highview Drive with conditions (unanimous)

Economic Development Board

The Mequon Economic Development Board will review a Phase I baseline report for the Port Washington Road corridor between County Line Road and Glen Oaks Lane. Staff will present updates on streetscape planning, a community survey, and a sewer infrastructure analysis that will guide future commercial and industrial development along the route. The board is asked to evaluate the market data and note any additional information needed before the study concludes in September 2024.

• Review of Port Washington Road market analysis covering demographics and commercial vacancy between County Line Road and Glen Oaks Lane
• Update on streetscape plans for Port Washington Road from Mequon Road to County Line Road, with construction targeted for Spring 2025
• Staff report on a sewer service analysis RFP for the southwest industrial zoning initiative
• Discussion of Tax Increment Financing Districts #4 and #5, each with $5 million in planned expenditures
• Presentation on community survey results and Town Center Story Map

The board approved the minutes from February 20 and March 19, 2024. The remainder of the meeting consisted of staff updates and discussions regarding market analysis, streetscape planning, and a future community survey.

• Approved meeting minutes from February 20, 2024, and March 19, 2024 (7-0)

Planning Commission

The Planning Commission approved a photography studio at 10650 N. Baehr Road, a two-lot land division at 7777 W. Bonniwell Road, a new general merchandise tenant at Mequon Pavilions with signage conditions, and temporary outdoor storage for Hahn ACE Hardware until April 2025. The commission denied three applications by RDCycle LLC to place textile recycling containers at BP, Clark, and Mobil gas stations along N. Port Washington Road due to setback violations and lack of prior approval. These rulings determine which commercial uses can operate in specific zones and establish compliance standards for property lines and building exteriors.

• Approved conditional use grant for a photography studio at 10650 N. Baehr Road [7-0]
• Approved certified survey map for a two-lot division at 7777 W. Bonniwell Road [7-0]
• Approved with conditions a general merchandise tenant (Sierra) at 11110 N. Port Washington Road, requiring staff and applicant agreement on signage size and location
• Approved temporary outdoor storage for Hahn ACE Hardware at 11300 N. Port Washington Road until April 2025 [7-0]
• Denied three RDCycle LLC applications for textile recycling containers at BP, Clark, and Mobil gas stations along N. Port Washington Road due to non-conforming structures and setback violations [7-0 each]

The Commission approved a conditional use grant for a new veterinary clinic and a 37-lot subdivision. It also authorized exterior improvements for Sendik's Food Market and the removal of a specimen tree.

• Approved veterinary clinic at 12800 N. Port Washington Road with conditions (8-0)
• Approved removal of one specimen tree at 3600 W. Candlewick Court (8-1)
• Approved concept plan and preliminary plat for 37-lot Highland Meadows subdivision (8-0)
• Approved exterior improvements for Sendik's Food Market at 10930 N. Port Washington Road (7-1)

Festivals Committee

The Mequon Festivals Committee will meet to select a date for its third festival and review planning updates for Taste of Mequon and Winter Wonderland. Members will evaluate sponsor participation, coordinate children's area performers, and consider a $650 contract for a balloon artist. The session also includes approval of the April meeting minutes.

• Date selection for the city’s third festival
• Taste of Mequon vendor coordination and sponsor list review
• $650 service agreement with Ilene Smith ("Bingo the Clown") for Sept 7, 2024
• Winter Wonderland event planning discussion
• Approval of April 22 meeting minutes

The Festivals Committee selected Sunday, May 18, from noon to 5 p.m. for the 3rd Festival. They unanimously approved a contract for Bingo the Clown and discussed a 'create your own pizza' contest with More Happy Kitchens. Sponsor updates were reported, including increased contributions from Richmond Investments.

• Approved April meeting minutes (Voice Acclamation)
• Selected May 18, noon-5pm for 3rd Festival
• Approved Bingo the Clown contract (Voice Acclamation)
• Set next meeting for June 17 at 6:30 PM

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees meets to approve April financial reports, accounts payable, and officer elections for 2024–2025. The board will also review strategic planning progress and discuss Narcan and Epi-Pen procurement, a logo redesign, and solar panel installation at the 11345 North Cedarburg Road facility. These decisions affect library operations, safety protocols, and long-term service delivery for Mequon and Thiensville residents.

• Approval of April 2024 revenue, expense reports, and accounts payable
• Review of financial activity against a $1,341,372 annual library budget
• Election of board officers for the 2024–2025 term
• Discussion and action requested on Narcan and Epi-Pen procurement
• Discussion and action requested on logo redesign and solar panel installation

The Board held its annual organizational meeting to elect officers and appoint committee members. The Board approved April accounts payable and authorized soliciting a proposal for a logo redesign.

• Approved April 2024 Accounts Payable Statement of $67,439.50
• Elected Catherine Perry (President), Ted Lookatch (Vice President), Jeffrey Hansher (Secretary), and Graham Baxter (Treasurer)
• Approved motion to solicit a proposal from a graphic designer for a new library logo
• Approved April 17, 2024 meeting minutes
• Tabled decision on offering Narcan and Epi-Pens to the public

Park and Open Space Board

The Park and Open Space Board will approve the April 17 meeting minutes. Members will discuss a draft community survey for the 2024 Comprehensive Park, Recreation, and Open Space Plan update; the collected data will help prioritize park infrastructure needs and outline budgetary requirements for future projects. Staff also recommends board approval of a Girl Scout Troop 1407 donation to install a 10x10 butterfly garden at River View Park.

• Approve April 17, 2024 meeting minutes
• Review draft Mequon POSB 2024 General Resident Survey for the parks plan update
• Discuss Girl Scout Troop 1407 donation of a 10x10 butterfly garden at River View Park
• Review MSA Professional Services schedule for park impact fee review, playground safety assessments, and master plans for Katerine Kearney Carpenter Park and River Barn

The Park and Open Space Board unanimously approved the April 17 meeting minutes and a Girl Scout Butterfly Garden donation presentation. The board also discussed a draft 2024 General Resident Survey, reviewing questions for restructuring, deletion, or addition, and considered posting a QR code in parks and on social media. No final decisions were made on the survey content.

• Approved April 17, 2024 minutes (Voice Acclamation, Unanimous)
• Approved Girl Scout Butterfly Garden Donation Presentation (Voice Acclamation, Unanimous)
• Discussed draft 2024 General Resident Survey questions and distribution methods
• Adjourned at 7:51 PM (Voice Acclamation, Unanimous)

Public Safety Committee

The May 14, 2024, Public Safety Committee meeting is limited to procedural matters. The committee will conduct an election for chair and review the minutes from the April 9, 2024, meeting.

• Election of Chair
• Approval of April 9, 2024, meeting minutes

Public Welfare Committee

The Public Welfare Committee will review Ordinance 2024-1662, which updates floodplain zoning rules to comply with new FEMA maps and WDNR requirements. The meeting also includes an election for Committee Chair and a presentation by the ETC Institute.

• Review of Ordinance 2024-1662 regarding floodplain zoning
• Election of Committee Chair
• ETC Institute presentation

The committee unanimously approved Ordinance 2024-1662 to repeal and recreate floodplain zoning regulations following FEMA approval of new maps. The committee also received a $18,500 community survey proposal from ETC Institute.

• Approved April meeting minutes (Unanimous)
• Elected Alderman Mayr as Committee Chair (Unanimous)
• Approved Ordinance 2024-1662 regarding Floodplain Zoning (Unanimous)

Committee of the Whole

The Committee will review a Phase I report on the real estate market for the Port Washington Road corridor. The meeting also includes discussions on streetscaping updates and an ordinance regarding residential development standards in specific zoning districts.

• Phase I Summary Baseline Report for Port Washington Road corridor market analysis
• Proposed streetscaping plan updates for Port Washington Road
• Ordinance 2024-1661: Amending residential development standards in Town Center and Arrival Corridor districts

The Committee approved Ordinance 2024-1661, which removes the 16-unit restriction for residential development and modifies commercial requirements in specific zoning districts. Members also reviewed a market analysis for the Port Washington Road Corridor and discussed streetscaping plans.

• Approved April 9, 2024 meeting minutes (Unanimous)
• Approved Ordinance 2024-1661 to amend residential development and commercial standards in Town Center and Arrival Corridor districts (6-2)
• Denied motion to retain Section 58-302(h)(3) in original form (2-6)

Finance-Personnel Committee

The committee will review May 2024 license applications and April 2024 vouchers totaling $1,681,374.79. Members will also consider a resolution to appoint Marie A. Keyser as Acting Finance Director and City Treasurer. The agenda includes discussions on proposed financial policy changes and the year-to-date budget report.

• Resolution 4117: Appointing Marie A. Keyser as Acting Finance Director/City Treasurer
• Review of May 2024 license applications, including vending and peddler licenses
• Approval of April 2024 vouchers totaling $1,681,374.79
• Presentation of the 2024 YTD Cash & Investment Report as of March 31, 2024
• Discussion of proposed financial policy change recommendations

The Finance-Personnel Committee approved Resolution 4117 appointing Marie A. Keyser as Acting Finance Director/City Treasurer. It also approved the April 9, 2024 meeting minutes, the May 2024 license applications, and the April 2024 vouchers paid list. A review of proposed financial policy changes was deferred to the June meeting due to time constraints. The committee received a 2024 year-to-date cash and investment report as of March 31, 2024.

• Approved Resolution 4117 appointing Marie A. Keyser as Acting Finance Director/City Treasurer (unanimous voice vote)
• Approved April 9, 2024 Finance-Personnel meeting minutes (unanimous voice vote)
• Approved May 2024 license applications (unanimous voice vote)
• Approved April 2024 vouchers paid list (unanimous voice vote)
• Deferred review of proposed financial policy change recommendations to the June meeting

Public Works Committee

The Public Works Committee is reviewing several resolutions regarding infrastructure and city maintenance. Items include a contract for a bicycle and pedestrian way planning study and road improvements on County Line Road. The committee will also consider equipment purchases and landscaping contracts.

• Contract award to GRAEF for Mequon-Thiensville bicycle and pedestrian way study (up to $70,000)
• MOU with Brown Deer for County Line Road improvements (estimated $445,000)
• Three-year landscape maintenance contract for road medians ($35,000 annually)
• Purchase of a replacement plow truck chassis ($117,546)
• Contract with WE Energies to replace 14 street lights on Mequon Road

The Public Works Committee unanimously approved six resolutions covering a bicycle planning study, road improvements, landscaping contracts, and vehicle purchases. The committee also rejected current bids for City Hall HVAC upgrades, directing staff to re-bid the project later in the year to potentially secure better pricing.

• Approved $70,000 contract for Mequon-Thiensville bike/pedestrian study
• Rejected City Hall HVAC bids; directed staff to re-bid in late fall/winter
• Approved $445,000 MOU with Brown Deer for County Line Road improvements
• Approved 3-year landscaping contract at $35,000/year
• Approved $117,546 purchase of replacement plow truck chassis
• Rejected CRP grant; approved contract with WE Energies for street light replacement
• Elected Alderman Hansher as Chairman
• Approved April 9, 2024 minutes

Common Council

The Common Council will hold public hearings on updates to residential development standards and floodplain zoning. The agenda also includes resolutions for road improvements, landscaping contracts, and equipment purchases.

• Ordinance 2024-1661 regarding Town Center and Arrival Corridor zoning
• Up to $70,000 contract for Mequon-Thiensville bicycle and pedestrian study
• $445,000 road improvement MOU with Village of Brown Deer
• $35,000 annual landscape maintenance contract
• $117,546 purchase of a replacement plow truck chassis

The Common Council approved amendments to residential design and location standards for the Town Center and Arrival Corridor. The council tabled a floodplain zoning ordinance pending further study and an open house on May 29. Several infrastructure resolutions were passed, including a bicycle planning study and road improvements.

• Approved residential zoning design and location standards (6-2)
• Tabled floodplain zoning ordinance 2024-1662 (5-3)
• Approved $70,000 bicycle and pedestrian way planning study with GRAEF (7-1)
• Approved $445,000 MOU with Village of Brown Deer for County Line Road improvements (7-1)
• Approved $35,000 annual landscape maintenance contract with Northern Exposure Landscaping, Inc. (7-1)
• Approved $117,546 purchase of a replacement plow truck chassis (7-1)
• Approved designation of 2010 West Ranch Road as Lift Station E replacement site (5-3)
• Appointed Marie A. Keyser as Acting Finance Director/City Treasurer (7-1)

Mequon Municipal Water Utility Commission

The Commission will discuss a reimbursement request from the developer of Swan Ridge Farms for oversized water infrastructure. This includes costs for a meter pit and an upsized transmission main. Staff recommends authorizing payment up to $240,082.43, which includes a 10% contingency.

• Reimbursement of up to $240,082.43 for Swan Ridge Farms water infrastructure
• Approval of April 9, 2024, meeting minutes

The Mequon Municipal Water Utility Commission approved a reimbursement for Swan Ridge Farms regarding a Milwaukee Water Works meter pit and upsized transmission main. The commission also approved the minutes from the April 9, 2024, meeting.

• Approved reimbursement for Swan Ridge Farms: Milwaukee Water Works Meter Pit and Upsized Transmission Main (Unanimous)
• Approved April 9, 2024, meeting minutes (Unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a resolution to deny a sanitary service deferral for 10056 North Cedarburg Road. The commission will also consider authorizing 2010 West Ranch Road as the replacement site for Lift Station E construction.

• Denial of sanitary service deferral at 10056 North Cedarburg Road
• Designation of 2010 West Ranch Road as replacement site for Lift Station E
• Approval of October 30, 2023, and November 14, 2023, meeting minutes

The Sewer Utility District Commission approved the location for the construction of Lift Station E at 2010 West Ranch Road. The commission also approved a sanitary service deferral agreement for a property on North Cedarburg Road.

• Approved designation of 2010 West Ranch Road as Lift Station E replacement site (7-1)
• Approved Sanitary Service Deferral Agreement for 10056 North Cedarburg Road (Unanimous)
• Approved October 30, 2023 meeting minutes (Unanimous)
• Approved November 14, 2023 meeting minutes (Unanimous)

Public Safety Committee

The committee met to elect a chairperson and approve previous meeting minutes. No other substantive items were discussed or decided.

• Elected Alderman Gregg Bach as Committee Chair (Unanimous)
• Approved April 9, 2024 meeting minutes (Unanimous)

Architectural Board

The Mequon Architectural Board will review eleven applications for residential additions, outbuildings, and new single-family residences. The meeting also includes the approval of April 8, 2024, meeting minutes and a discussion regarding 2025 Community Survey topics.

• New single-family residence at 3560 W. Pine View Court
• Kitchen addition at 7210 w. Haddonstone Place
• New single-family residence at 7940 W. Preserve Parkway
• Shed application at 10710 N. River Valley Drive
• Pool house application at 3131 W. Donges Bay Road

The Architectural Board approved 11 applications for new homes, additions, and outbuildings. The board also decided not to submit questions or comments for the 2025 City of Mequon Community Survey.

• Approved kitchen addition at 710 W. Haddonstone Place (5-0)
• Approved enclosed patio and dormer changes at 12858 N. Cobblestone Court (5-0)
• Approved new single-family residence at 3560 W. Pine View Court (5-0)
• Approved outbuilding at 4406 W. Highland Road (5-0)
• Approved screened porch at 11400 N. Country View Drive (5-0)
• Approved first floor office and second floor master bedroom at 3600 W. Candlewick Court (5-0)
• Approved new single-family residence at 7940 W. Preserve Parkway (5-0)
• Approved attached garage and enclosed porch at 4826 W. Kathleen Lane (5-0)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review staff-provided crash data for bicycle and pedestrian incidents in Mequon from 2019 through 2023. Staff recommends the commission hold off on specific safety recommendations until its ongoing planning study is complete. The body will also elect a new chair and vice-chair following the current chair’s term ending.

• Review of pedestrian and bicycle crash data from 2019–2023 in Mequon
• Election of a new chair and vice-chair for the commission
• Approval of April 18, 2024 meeting minutes
• Ongoing planning study to inform future bike/pedestrian recommendations

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission elected its leadership and approved previous meeting minutes. Commissioners discussed pedestrian and bicycle crashes in Mequon and Thiensville.

• Elected Commissioner Maciolek as Chair (Unanimous)
• Elected Commissioner Doornek as Vice Chair (Unanimous)
• Approved April 18, 2024 meeting minutes (Unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission is meeting to review applications for Paid-on-Call positions. The agenda also includes the approval of minutes from the March 13, 2024, meeting.

• Review and action regarding Paid-on-Call hiring applicants
• Approval of March 13, 2024, meeting minutes

The Commission met on May 8, 2024, to conduct hiring actions and approve previous minutes. The board unanimously approved the hiring of two paid-on-call applicants.

• Approved March 13, 2024 minutes (unanimous)
• Approved hiring of two paid-on-call applicants (unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Board will review a $5,570 donation for dive equipment and discuss the potential use of the Thiensville fire station by a private ambulance company. The board will also receive updates on replacement ambulance procurement and the Mequon Public Safety Building.

• Acceptance of $5,570 donation from Thiensville Fire Department Corporation
• Discussion regarding private ambulance use of the Thiensville Fire Department building
• Update on purchase of replacement ambulance
• Update on Ozaukee County EMS ARPA Grant money

The Southern Ozaukee Fire & EMS Board approved its March 13, 2024 minutes and unanimously accepted a $5,570 donation from the Thiensville Fire Department Corporation for dive equipment. The Board discussed a chief's memo on possible private ambulance use of the Thiensville Fire Department building, but took no action; administrators noted the decision belongs to Thiensville. In closed session on command staff performance, the Board voted unanimously to direct staff to engage in services as discussed, and it received updates that a $324,000 ARPA payment was received in April and that a replacement ambulance ordered earlier is estimated for fall 2027 delivery.

• Approved March 13, 2024 minutes (unanimous)
• Accepted $5,570 donation from Thiensville Fire Department Corporation for dive equipment (unanimous)
• Adjourned to closed session on command staff performance (7 ayes, 0 nays)
• Directed staff to engage in services as discussed in closed session (unanimous)
• Adjourned the meeting at 7:06 PM (unanimous)

Board of Appeals

The Board of Appeals will hear an appeal by Tracy and Mike LaLonde concerning a building and site plan amendment for 6714 W. Mequon Road. This follows a February 2024 Planning Commission approval to allow renovations for office use. The board will also consider approving the January 4, 2024 meeting minutes.

• Appeal of building and site plan amendment at 6714 W. Mequon Road
• Approval of January 4, 2024 meeting minutes

The Board of Appeals denied an appeal by Tracy and Mike LaLonde to remove or revise conditions set by the Planning Commission for a commercial renovation. The denied request concerned requirements for fencing, hedges, street trees, and driveway access restrictions. The Board found the Planning Commission acted without error and the conditions were reasonable.

• Approved January 4, 2024 meeting minutes (Unanimous)
• Denied appeal to remove/revise building and site plan conditions for 6714 W. Mequon Road (Unanimous)

Committee of the Whole

The Mequon Common Council will hold a day-long strategic planning workshop on May 2, 2024, to discuss priorities from its 2022-2025 Strategic Plan. No formal votes or binding decisions are scheduled for this meeting; the session is focused on reviewing progress and evaluating options for community assets like the public pool and police/fire stations. The discussions will also cover long-term capital financing, including over $44 million in outstanding debt, and potential changes to sewer utility rates that affect resident bills.

• Review of the 2022-2025 Strategic Plan implementation progress across five focus areas
• Discussion on the future of the Community Pool and broader Civic Campus Master Plan
• Space needs analysis for the Police Department building at 11300 N. Buntrock Avenue and East Side Fire Station at 11800 N. Port Washington Road
• Presentation on long-term capital funding, including $44 million in outstanding general obligation debt retiring within nine years
• Review of sewer utility rate modeling and alternative revenue sources

The Committee of the Whole held a strategic planning workshop to review city progress and future needs. Members discussed options for the aging city pool and public safety facilities, as well as long-term capital funding and revenue sources.

• Agreed that leasing or purchasing an existing pool is the desired outcome
• Majority of Committee favored a joint Public Safety Building for Police and Fire

Board of Review

This meeting consists of procedural items including the election of a Chairman and Vice Chairman. Assessor Les Ahrens will also provide a status report. The board is scheduled to adjourn until September 12, 2024.

• Election of Chairman and Vice Chairman
• Status report from Assessor Les Ahrens

The Board of Review elected Scott Franklin as Chairman and Maureen Baumann as Vice Chairman, both by unanimous roll call votes of the four members present. City Assessor Les Ahrens reported that 2024 inspections are ongoing, that Act 12 eliminated personal property taxes for businesses, and that the 2023 level of assessment was 84% and is estimated to drop to 79% in 2024. Assessment notices are to be mailed around July 11, Open Book is August 1, and the next Board of Review meeting is September 12 at 8:30 AM. The board adjourned at 8:35 AM by unanimous voice acclamation.

• Elected Scott Franklin as Chairman (4-0 roll call)
• Elected Maureen Baumann as Vice Chairman (4-0 roll call)
• Adjourned to September 12, 2024, 8:30 AM (unanimous voice acclamation)

Planning Commission

The Mequon Planning Commission will consider several land use applications, including a conditional use grant for a general merchandise tenant at 11110 N. Port Washington Road. Other items include requests for a photography studio on N. Baehr Road and site plan amendments for gas stations on N. Port Washington Road. The commission will also discuss design guidelines for the Port Washington Road area.

• Conditional use grant and site plan amendment for a general merchandise tenant at 11110 N. Port Washington Road
• Conditional use grant for a photography studio at 10650 N. Baehr Road
• Building and site plan amendments for textile recycling containers at BP, Clark, and Mobil gas stations
• Building and site plan amendment for outdoor display and storage at 11300 N. Port Washington Road
• Two-lot land division approval for 7777 W. Bonniwell Road

The Mequon Planning Commission denied three requests from RDCycle LLC to keep textile recycling containers at BP, Clark and Mobil gas stations on N. Port Washington Road, citing non-conforming structures, setbacks and unapproved color. The Commission approved a conditional use for a photography studio at 10650 N. Baehr Road, a certified survey map for a 2-lot land division at 7777 W. Bonniwell Road, and a conditional use and site plan amendment for a Sierra general merchandise store at 11110 N. Port Washington Road. It also approved outdoor display and storage for Hahn ACE Hardware at 11300 N. Port Washington Road and tabled a request for blue vinyl window coverings at Marshalls. The Commission recommended a text amendment to the Common Council that would remove the ground-floor commercial requirement in the Arrival Corridor district for sites fronting Mequon Road.

• Approved conditional use grant for photography studio at 10650 N. Baehr Road (7-0)
• Approved certified survey map for 2-lot land division at 7777 W. Bonniwell Road (7-0)
• Approved conditional use and site plan amendment for Sierra store at 11110 N. Port Washington Road, with conditions on sign size and location (7-0)
• Approved building and site plan amendment for outdoor display and storage at Hahn ACE Hardware, 11300 N. Port Washington Road (7-0)
• Denied textile recycling container at BP gas station, 11147 N. Port Washington Road (7-0)
• Denied textile recycling container at Clark gas station, 10355 N. Port Washington Road (7-0)
• Denied textile recycling container at Mobil gas station, 11210 N. Port Washington Road (7-0)
• Tabled request for blue vinyl window coverings at Marshalls, 10948 N. Port Washington Road (7-0)

Festivals Committee

The committee will review the current vendor list and the Jandy's Base Camp application. Members will also discuss updates for sponsors and the children's area. Additionally, the committee is set to review quotes for face painting, caricature artists, and portable toilets.

• Jandy's Base Camp application review
• Face painting service quotes
• Caricature artist quotes
• Port-a-john quotes
• Sponsor and children's area updates

The Committee approved the vendor application for Jandy's Base Camp and accepted quotes for face painting, caricature artists, and portable toilets. Members also updated the sponsor list by removing entities inactive for five years.

• Approved March meeting minutes (Unanimous)
• Approved Jandy's Base Camp vendor application (Unanimous)
• Approved face painting quote (Unanimous)
• Approved caricature artist quote (Unanimous)
• Approved port-a-john quote (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review three consultant proposals for a bikeway planning study that will guide future path improvements used by residents and commuters. Staff recommends awarding the contract to GRAEF based on evaluation scores, with local funding split 88 percent by the City of Mequon and 12 percent by the Village of Thiensville. The commission will also consider sending a letter to state rail officials about safety concerns at the Ozaukee Interurban Trail crossing between Bonniwell Road and Highland Roads. Finally, members will receive an informational update on local pedestrian and bicycle incident data.

• Review three consultant proposals (GRAEF, MSA, Vandewalle & Associates) for a bikeway planning study; GRAEF scored highest at 8.5 out of 10
• Consider recommending GRAEF for contract award; local cost split is 88% City of Mequon and 12% Village of Thiensville
• Review draft letter to the Office of the Commissioner of Railroads regarding safety concerns at the Ozaukee Interurban Trail crossing between Bonniwell Road and Highland Roads
• Receive an informational update on pedestrian and bicycle incidents in Mequon from police data and state crash portals

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission selected Graef for a planning study. The commission also approved a letter to the Office of the Commissioner of Railroads with amendments. Discussion on pedestrian and bicycle incidents was deferred to the next meeting.

• Selected Graef for Planning Study Proposal (4-1)
• Approved amended letter to the Office of the Commissioner of Railroads (Unanimous)
• Approved March 14, 2024 meeting minutes (Unanimous)
• Tabled discussion on pedestrian and bicycle incidents in Mequon

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will review March 2024 financial reports and approve previous meeting minutes. The board will also consider a grant for the Junior Woman’s Club and a date change for a staff development half-day closing.

• AWE Computers for Kids Grant to Junior Woman’s Club
• Change of staff development half-day closing from September 27 to October 11, 2024
• Approval of March 20, 2024, meeting minutes
• Review of March 2024 revenue and expense reports

The Frank L. Weyenberg Library Board of Trustees approved its March 2024 accounts payable statement totaling $71,852.73. The board also approved a grant request for AWE Computers for Kids to be submitted to the Junior Woman's Club, and moved a half-day staff development closing from September 27 to October 11, 2024. The March 20, 2024 minutes were approved as presented, and the board held a strategic plan focus group discussion. No substantive items were denied or tabled.

• Approved Accounts Payable Statement for March 2024, $71,852.73
• Approved AWE Computers for Kids Grant request to Junior Woman's Club
• Approved moving half-day staff development closing from September 27 to October 11, 2024
• Approved March 20, 2024 meeting minutes as presented
• Adjourned at 7:19 p.m.

Park and Open Space Board

The Park and Open Space Board will review the minutes from the April 2, 2024 meeting. The board is also scheduled to hear a presentation from MSA concerning the Comprehensive Plan.

• Approval of April 2, 2024, meeting minutes
• MSA presentation for the Comprehensive Plan

The Park and Open Space Board approved the April 2 meeting minutes by voice acclamation. The board reviewed a presentation from MSA Professional Services regarding the Comprehensive Park, Recreation & Open Space Plan update. No substantive policy decisions or budget approvals were made; the meeting focused on procedural approvals and reviewing the project timeline for upcoming tasks.

• Approved April 2, 2024 minutes (Voice Acclamation, Unanimous)
• Reviewed MSA presentation on Comprehensive Plan update tasks
• Adjourned meeting at 8:15 PM (Voice Acclamation, Unanimous)

Common Council

The Common Council will hold its annual organizational meeting to swear in newly elected aldermen and elect a council president. The body will also nominate and confirm members for various city committees and boards. Additionally, staff has recommended designating the News Graphic as the official city newspaper.

• Swearing-in of Aldermen Brian Parrish, Peter Bratt, and Bill Gebhardt
• Election of Common Council President
• Appointment of members to various committees including Planning and Public Safety
• Designation of the official city newspaper
• Recognition of outgoing Council Member Kathleen Schneider

At its annual organizational meeting on April 16, 2024, the Mequon Common Council swore in re-elected Alderman Brian Parrish (District 6) and newly elected Alderman Peter Bratt (District 7) and Alderman Bill Gebhardt (District 8), and elected Alderman Dale Mayr as Common Council President. The council unanimously confirmed President Mayr's committee appointments, designated the News Graphics as the City's official newspaper, and approved Mayoral and Aldermanic appointments, including replacing Alderman Mayr with Alderman Bach on the Southern Ozaukee Fire and EMS Board of Directors. The meeting was largely procedural; no ordinances, contracts, or budget items were decided.

• Elected Alderman Dale Mayr as Common Council President (unanimous roll call, 6-0)
• Swore in Alderman Brian Parrish (District 6), Alderman Peter Bratt (District 7), Alderman Bill Gebhardt (District 8)
• Approved all Common Council President's committee appointments (unanimous roll call, 6-0)
• Designated News Graphics as the City's official newspaper (unanimous roll call, 6-0)
• Approved Mayoral and Aldermanic appointments, replacing Alderman Mayr with Alderman Bach on the Southern Ozaukee Fire and EMS Board of Directors (unanimous voice acclamation)
• Adjourned at 7:26 PM (unanimous voice acclamation)

Committee of the Whole

The Committee will discuss implementing recommendations from a 2022 study to create a new mechanism for advancing employees through pay ranges based on performance. The committee will also review Ordinance 2024-1662, which relates to floodplain zoning in the Mequon Municipal Code.

• Ordinance 2024-1662: Repealing and recreating Article XI of Chapter 58 regarding floodplain zoning
• Implementation of recommendations from the 2022 Classification & Compensation Study
• Proposed performance-based pay advancement for employees

The Committee of the Whole discussed a proposed floodplain zoning ordinance (Ordinance 2024-1662) that would affect about 200 existing homes, and agreed by straw poll to forgo participation in the Community Rating System (CRS) at this time. The committee also held a straw poll on a roof-over-deck measurement standard and discussed a proposed hybrid merit pay plan from a 2022 classification and compensation study. No formal votes were taken on the floodplain ordinance or compensation plan; the only formal actions were approval of the March 12, 2024 minutes and adjournment.

• Approved March 12, 2024 meeting minutes by voice acclamation (9-0)
• Straw poll 8-1: roof structure on a deck over a doorway may extend 4 feet outward with maximum 2 feet overhang on flanks
• Straw poll 9-0: forgo Community Rating System (CRS) participation at this time
• Adjourned at 7:51 PM by voice acclamation (9-0)

Common Council

The Mequon Common Council will consider ordinances related to redistricting and residential development standards. The agenda also includes approvals for various service contracts, including an ambulance purchase and park plan updates. Additionally, the council may enter a closed session to discuss a potential property purchase.

• Ordinance 2024-1663: New Aldermanic District Map due to redistricting
• Resolution 4114: $365,144 for a new Ford ambulance purchase
• Resolution 4112: Asphalt sealing contract not to exceed $97,000
• Resolution 4115: $50,500 for a park and recreation plan update
• Resolution 4116: Pre-development agreement for an inclusive playground at Rotary Park

The Common Council approved a pre-development agreement for an all-user inclusive playground at Rotary Park. The council also authorized several equipment purchases, a road seal contract, and a park plan update.

• Approved pre-development agreement for inclusive playground at Rotary Park (7-0, 1 abstain)
• Approved $365,144 purchase of 2026 Ford Ambulance (8-0)
• Approved $97,000 bituminous seal contract to Fahrner Asphalt Sealers (8-0)
• Approved $50,500 contract to MSA Professional Services for park plan update (8-0)
• Approved $34,900 purchase of Land Pride finish mower (8-0)
• Approved dissolution of Tax Incremental District No. 2 (8-0)
• Approved revisions to ward listing, map, and polling sites (8-0)
• Approved ordinance regarding reporting for auctions and secondhand stores (8-0)

Mequon Municipal Water Utility Commission

The commission will consider a proposal to replace an aging utility van with a new Ford F350 dump truck from Ewald Automotive Group. The vehicle is intended for use during emergency repairs and water main restoration work. The agenda also includes the approval of meeting minutes from October 2023.

• Purchase of replacement for Truck 801 from Ewald Automotive Group for $79,000
• Approval of October 30, 2023, meeting minutes

The Mequon Municipal Water Utility Commission approved the purchase of a replacement for Truck 801. The vehicle will be purchased from Ewald Automotive Group of Oconomowoc, WI.

• Approved purchase of replacement for Truck 801 for $79,000 (Unanimous)
• Approved October 30, 2023, meeting minutes (Unanimous)

Public Safety Committee

The Public Safety Committee approved the March 12, 2024 meeting minutes and voted to recommend approval of Resolution 4114, which amends the Southern Ozaukee Fire & EMS Department's capital improvement budget to authorize buying a 2026 Ford ambulance from Life Line Emergency Vehicles of Sumner, Iowa, for $365,144. Both votes passed unanimously by voice acclamation. The meeting adjourned at 5:08 PM.

• Recommended approval of Resolution 4114 authorizing a $365,144 2026 Ford ambulance purchase from Life Line Emergency Vehicles (unanimous)
• Approved March 12, 2024 regular meeting minutes (unanimous; Mayr absent for that vote)
• Adjourned at 5:08 PM (unanimous)

Public Safety Committee

The Public Safety Committee is reviewing a budget amendment to authorize the purchase of a 2026 Ford Ambulance for the Southern Ozaukee Fire & EMS Department. The proposed purchase from Life Line Emergency Vehicles follows a recommendation by the SOFD Board of Directors. This action is part of a plan to maintain a predictable replacement schedule for the department's fleet.

• Resolution to authorize a $365,144 ambulance purchase from Life Line Emergency Vehicles
• Approval of March 12, 2024, meeting minutes

Public Welfare Committee

The Public Welfare Committee will review an ordinance to update the Aldermanic District Map following state redistricting. The committee will also consider a resolution to revise ward listings and polling site designations. Additionally, members will hear a presentation from Magellan Strategies regarding community survey vendors.

• Ordinance 2024-1663: Repealing and recreating the Aldermanic District Map
• Resolution 4111: Revising ward listings, maps, and polling site designations
• Estimated $750 cost for new signage related to redistricting
• Magellan Strategies presentation regarding community survey vendors

The committee unanimously approved an ordinance and resolution to update the city's aldermanic district map, ward listings, and polling site designations. These changes follow 2024 Senate and Assembly redistricting. The committee also heard a proposal from Magellan Strategies for a community survey.

• Approved Ordinance 2024-1663 to repeal and recreate the Aldermanic District Map (Unanimous)
• Approved Resolution 4111 to revise the Ward Listing, Ward Map and Polling Site Designations (Unanimous)
• Approved March meeting minutes (Unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review April 2024 license applications and March 2024 vouchers totaling over $3 million. The committee will also consider a resolution to dissolve TIF District No. 2. Additionally, members will discuss proposed changes to financial policies.

• Resolution 4110: Dissolving Tax Incremental District No. 2
• Review of April 2024 license applications for Greenside Grill and Kwik Trip #325
• Approval of March 2024 vouchers totaling $3,035,876.88
• Discussion regarding proposed financial policy change recommendations

The Finance-Personnel Committee approved the dissolution of TID 2 and the distribution of excess revenue. The committee also approved April 2024 licenses and March 2024 vouchers. Members requested more descriptive reporting for large vendor purchases.

• Approved Resolution 4110 to dissolve Tax Incremental District No. 2 (Unanimous)
• Approved April 2024 license applications (Unanimous)
• Approved March 2024 vouchers paid list (Unanimous)
• Approved March 12, 2024 meeting minutes (Unanimous)

Public Works Committee

The Public Works Committee is reviewing resolutions regarding annual road maintenance and equipment replacement. The agenda also includes a contract to update the city's park plan and a pre-development agreement for an inclusive playground at Rotary Park.

• $97,000 contract for GSB-88 bituminous road sealing
• $34,900 purchase of a Land Pride batwing finish mower
• $50,500 contract to update the Comprehensive Park, Recreation & Open Space Plan
• Pre-development agreement for an all-user inclusive playground at Rotary Park

The Public Works Committee approved a pre-development agreement with the Rotary Club of Thiensville-Mequon for an all-user inclusive playground at Rotary Park, with Chair Schneider abstaining because she is a Rotary member. The committee also approved three contracts: bituminous seal work, a batwing finish mower, and an update to the park and open space plan. All votes were by voice acclamation and unanimous among voting members. The committee briefly listed a public works work plan as a discussion item and adjourned at 6:36 PM.

• Approved Resolution 4116 pre-development agreement with Rotary Club of Thiensville-Mequon for all-user inclusive playground at Rotary Park (unanimous, Schneider abstained)
• Approved Resolution 4112 2024 GSB-88 bituminous seal contract to Fahrner Asphalt Sealers, not-to-exceed $97,000 (unanimous)
• Approved Resolution 4113 purchase of Land Pride AFM4522 batwing finish mower from John P. Lochen Co., Inc., $34,900 (unanimous)
• Approved Resolution 4115 contract to MSA Professional Services, Inc. for update to Comprehensive Park, Recreation & Open Space Plan, not-to-exceed $50,500 (unanimous)
• Approved March 12, 2024 minutes (unanimous)
• Approved motion to suspend rules and take up Resolution 4116 first (unanimous)
• Adjourned at 6:36 PM (unanimous)

Architectural Board

The board will consider applications for new single-family residences and a covered porch. Members will also approve minutes from the March 11, 2024, meeting and receive an announcement regarding new guidelines.

• New single-family residence at 10720 N. Torrey Drive
• Covered porch application for 4111 W. Le Grande Blvd.
• Re-submittal for a new residence at 12645 N. Rotary Park Court
• New single-family residence at 8081 W. Preserve Parkway
• Announcement regarding new Architectural Board Guidelines

The Architectural Board unanimously approved plans for three new single-family residences and one covered porch. One residential project was approved with specific conditions regarding window headers and corner boards.

• Approved new single-family residence at 10720 N. Torrey Drive (Unanimous)
• Approved covered porch at 4111 W. Le Grande Blvd. (Unanimous)
• Approved new single-family residence at 12645 N. Rotary Park Court with conditions for cedar headers and corner boards (Unanimous)
• Approved new single-family residence at 8081 W. Preserve Parkway (Unanimous)
• Approved March 11, 2024 meeting minutes (Unanimous)

Park and Open Space Board

The Mequon Park and Open Space Board will discuss recommending a $50,500 contract with MSA Professional Services to update the city’s Comprehensive Park, Recreation & Open Space Plan. Staff also seeks approval for a predevelopment agreement with the Rotary Club of Thiensville-Mequon for an all-user playground at Rotary Park. The board will additionally review discussion items regarding Pukaite Woods Corp Addition, Opitz Cemetery improvements, and Katherine Kearney Carpenter Park planning. The five-year plan update is required by state law and will guide future park funding, playground safety assessments, and impact fee reviews for local residents.

• Resolution 4115: Recommend awarding a $50,500 contract to MSA Professional Services for the Comprehensive Park, Recreation & Open Space Plan update.
• Resolution 4116: Approve a predevelopment agreement with the Rotary Club of Thiensville-Mequon for an all-user playground at Rotary Park.
• Discussion on Pukaite Woods Corp Addition and Opitz Cemetery improvements.
• Review of Katherine Kearney Carpenter Park planning, including west lot elimination and north lot parking adjustments.
• RFP scope includes playground inventory safety assessments, park impact fee reviews, and River Barn Park master plan updates.

The Park and Open Space Board approved a pre-development agreement for an all-user inclusive playground at Rotary Park. The board also awarded a contract to MSA Professional Services, Inc. to update the Comprehensive Park, Recreation & Open Space Plan.

• Approved Pre-Development Agreement with Rotary Club of Thiensville-Mequon for inclusive playground at Rotary Park (Unanimous)
• Approved contract for Comprehensive Park, Recreation & Open Space Plan update to MSA Professional Services, Inc. not-to-exceed $50,500 (Unanimous)
• Approved February 21, 2004, meeting minutes (Unanimous)

Festivals Committee

The Mequon Festivals Committee will meet on March 20, 2024, to review vendor applications and sponsor updates for upcoming city festivals. The agenda lists action items to approve contracts for area rentals, photography services, dumpsters, and fireworks. These decisions finalize the equipment setup and service providers that support public festival operations. Members will also discuss logistical details including Homestead parking arrangements, bus service, ATM placements, and potential new event dates.

• Approval of rental contract for stage and light towers totaling $3,427.56
• Review of vendor fee schedules ranging from $71.09 to $318.48
• Action items to approve contracts for photographers, dumpsters, and fireworks
• Discussion on Homestead parking arrangements and bus service logistics
• Updates on sponsor acquisition and ATM placement plans

The Committee approved several contracts for festival services, including sound, lighting, and photography. They also accepted a new vendor application and approved the fireworks agreement. The group reviewed current sponsors and confirmed shuttle services and parking arrangements.

• Approved February meeting minutes (Unanimous)
• Approved Frankie's vendor application (Unanimous)
• Approved stage area rental contract (Unanimous)
• Approved John O'Hara as photographer (Unanimous)
• Approved Toss It Disposal dumpster contract (Unanimous)
• Approved fireworks agreement (Unanimous)
• Approved Kim Guibord for sound/lights (Unanimous)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review revenue and expense reports for fiscal 2023 and early 2024. The board will also discuss committee working meetings and consider approving updated job descriptions.

• Approval of accounts payable for January and February 2024
• Review of revenue and expense reports for fiscal 2023
• Discussion regarding committee working meetings
• Request for approval of updated job descriptions
• Strategic Plan planning update

The Board approved revised job descriptions to standardize titles with the Department of Public Instruction. Trustees also approved accounts payable for January and February 2024 and established a process for scheduling Committee of the Whole meetings.

• Approved January 2024 Accounts Payable Statement of $111,896.20
• Approved February 2024 Accounts Payable Statement of $77,819.15
• Approved all revised job descriptions as presented
• Approved scheduling regular Committee of the Whole meetings on an as-needed basis
• Approved February 21, 2023 meeting minutes

Economic Development Board

The board will consider recommending the closure of Tax Increment District (TID) No. 2, which was created for the Mequon Business Park. All project costs and debts have been paid, allowing the district to close one year earlier than its original 2025 deadline. The proposal includes distributing an estimated $343,382 in excess revenue to local taxing jurisdictions.

• Recommendation to approve the closure of Tax Increment District #2 (Mequon Business Park – Phase II)
• Distribution of an estimated $343,382 in excess incremental revenue to affected taxing districts

The Economic Development Board voted 5-0 to recommend closing Tax Increment District #2 (Mequon Business Park - Phase II) to the Common Council. The minutes list Resolution 4110, dissolving Tax Incremental District No. 2 and authorizing distribution of excess incremental revenue to affected taxing jurisdictions, but the motion as recorded refers to closing TID #4. The board also set its next meeting for Tuesday, April 30, 2024, at 8:00 a.m., and then adjourned by a 5-0 voice vote.

• Recommended closing TID #2 (Mequon Business Park - Phase II) to the Common Council (5-0)
• Adjourned the meeting (5-0)

Planning Commission

The commission will consider a conditional use grant for a fitness center at 6340 W. Donges Bay. Other items include a three-lot land division on Port Washington Road and minor requests regarding setbacks and tree removal. The meeting will also address updates to floodplain zoning and arrival corridor development standards.

• Conditional use grant for a fitness center at 6340 W. Donges Bay
• Three-lot land division at 391 Port Washington Road
• Setback waiver request for 2116 W. Donges Bay Road
• Request to remove two specimen trees at 12360 N. Lake Shore Drive
• Updates to floodplain zoning and arrival corridor development standards

The Commission recommended updating floodplain zoning to maintain National Flood Insurance Program eligibility. It also approved a conditional use permit for a fitness center and authorized the removal of two specimen trees.

• Recommended floodplain zoning policy to Common Council (7-0)
• Approved conditional use for Martin Skills Academy fitness center with hours 8:00 am - 9:00 pm (7-0)
• Approved removal of two specimen trees at 12360 N. Lake Shore Drive (7-0)
• Approved 3-lot land division at 391 Port Washington Road (6-0)
• Approved setback waiver at 2116 W. Donges Bay Road (6-0)
• Approved February 19, 2024 meeting minutes (6-0)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The commission is reviewing the scope of services for a Request for Proposals to update the regional bikeway master plan. Discussion items also include electric bike regulations and safety concerns near the We Energies substation.

• Review of Planning Study RFP Scope of Services
• Safety concerns at Ozaukee Interurban Trail near We Energies Substation
• Discussion on electric bike regulations
• Proposed 88% cost share by Mequon and 12% by Thiensville for the study

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved moving forward with a Request for Proposals for a planning study and unanimously agreed to draft a letter to the Office of the Commissioner of Railroads about safety concerns at the Ozaukee Interurban Trail railroad crossing near the We Energies substation. The commission also approved its February 8, 2024 minutes and decided to discuss pedestrian and bicycle incident data more thoroughly at its next meeting on April 11, 2024. Informational presentations covered off-road path connectivity and Wisconsin e-bike regulations, with no decisions made on those topics.

• Approved February 8, 2024 minutes (unanimous)
• Approved presenting the Planning Study RFP to consultants (unanimous)
• Approved drafting a letter to the Office of the Commissioner of Railroads on OIT railroad crossing safety concerns (unanimous)
• Decided to further discuss pedestrian and bicycle incident data at the 4/11/2024 meeting
• Adjourned at 10:38 AM by voice acclamation (unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission meeting includes the approval of January 10, 2024 minutes and a motion to enter closed session. The closed session will address command staff performance, including employment or compensation data.

• Approval of January 10, 2024, meeting minutes
• Closed session regarding command staff performance

The Commission approved the minutes from the January 10, 2024 meeting. The board entered a closed session to discuss command staff performance before adjourning.

• Approved January 10, 2024 Minutes (Unanimous)
• Entered closed session to discuss command staff performance (Unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Board will review actions regarding payment for an ambulance chassis and the purchase of a replacement ambulance. The board is also scheduled to review the Commercial Fire Inspection Fee Policy and receive updates on fleet consolidation. Additionally, members will discuss the department handbook and the Ozaukee County EMS ARPA Grant Audit.

• Review and action regarding payment for an ambulance chassis
• Review and action regarding purchase of a replacement ambulance
• Review and action regarding Commercial Fire Inspection Fee Policy
• Update on consolidation of SOFD fleet and capital accounts
• Ozaukee County EMS ARPA Grant Audit update

The Southern Ozaukee Fire & EMS Board approved buying a replacement ambulance from Life Line Emergency Vehicles for $365,144, including a $55,356 Stryker Power-Load cot system, with delivery expected in about two years. The Board also authorized a $35,967 payment to Life Line Emergency Vehicles for an ambulance chassis and approved a Commercial Fire Inspection Fee Policy exempting tax-supported government-owned properties, with named entities and "post offices" deleted. The Board approved the January 10, 2024 minutes and heard updates on fleet and capital account consolidation, the SOFD Handbook, a Mequon space needs analysis, and audits.

• Approved January 10, 2024 minutes (unanimous)
• Approved Commercial Fire Inspection Fee Policy with revised exemption wording; named entities and "post offices" deleted (unanimous)
• Authorized $35,967 payment to Life Line Emergency Vehicles for ambulance chassis, Resolution 2024001 (6 ayes, 0 nays)
• Approved purchase of replacement ambulance from Life Line Emergency Vehicles for $365,144, Resolution 2024002 (6 ayes, 0 nays)
• Adjourned meeting at 7:02 PM (unanimous)

Public Welfare Committee

The Public Welfare Committee will review a matrix of potential vendors for the 2025 community-wide survey. This process is intended to align survey results with the city's upcoming strategic plan update. The committee will also consider approving the February meeting minutes.

• Review of vendor selection matrix for the 2025 community survey
• Approval of February meeting minutes

The committee approved the February meeting minutes. Staff presented a comparison of four survey vendors, resulting in the elimination of ZenCity; the remaining three vendors are scheduled for presentations in April, May, and June.

• Approved February meeting minutes (Unanimous)

Committee of the Whole

The Committee of the Whole will discuss proposed updates to the Milwaukee River Watershed floodplain maps and a model ordinance for regulating activity within city floodplains. Staff is evaluating whether the City should remain in the National Flood Insurance Program or adopt more restrictive requirements. The discussion includes addressing potential zoning map conflicts.

• Proposed updates to Milwaukee River Watershed floodplain maps
• New model ordinance for regulating activity within city floodplains
• Evaluation of City participation in the National Flood Insurance Program (NFIP)
• Review of potential zoning map conflicts

The Committee reviewed proposed updates to the Milwaukee River Watershed floodplain maps and a model ordinance for FEMA review. No formal action was taken on the proposal, which is scheduled for Planning Commission discussion in March and Common Council reading in April.

• Approved February 13, 2024 meeting minutes (Unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review a professional services agreement for a real estate market analysis of the Port Washington Road corridor. The committee is also considering the establishment of a full-time management intern position and reviewing proposed financial policy changes. Additionally, the committee will review February 2024 vouchers totaling over $1 million.

• Professional services agreement for Port Washington Road market analysis up to $69,710
• Establishment of a full-time management intern position for 2024-2025
• Resolution to clear delinquent 2022 personal property tax accounts
• Review of February 2024 vouchers totaling $1,074,626.76

The Finance-Personnel Committee approved a professional services agreement for a real estate market analysis and authorized the creation of a full-time management intern position. The committee also cleared delinquent personal property tax accounts from the 2022 tax roll.

• Approved February 13, 2024 meeting minutes (Unanimous)
• Approved February 2024 Vouchers Paid List (Unanimous)
• Approved Resolution 4104 to clear delinquent 2022 personal property tax accounts (Unanimous)
• Approved Resolution 4105 for Port Washington Road corridor market analysis with Redevelopment Resources, not to exceed $69,710 (Unanimous)
• Approved Resolution 4106 to amend FY2024 Compensation Plan for a full-time Management Intern position (Unanimous)

Public Works Committee

The Public Works Committee is reviewing recommendations to award contracts for 2024 road improvements and crack sealing. The meeting also includes a discussion regarding the Public Works work plan.

• $1,260,000 road improvement contract to Payne & Dolan
• $252,000 crack sealing contract to Fahrner Asphalt Sealers
• Roadwork for Highland Road and Fiesta Lane
• Discussion of the Public Works work plan

The committee approved two contracts for city road maintenance. This includes a road improvements contract and a crack sealing contract.

• Approved 2024 Road Improvements Contract to Payne & Dolan for $1,260,000 (Unanimous)
• Approved 2024 Crack Sealing Contract to Fahrner Asphalt Sealers not-to-exceed $252,000 (Unanimous)
• Approved February 13, 2024, minutes (Unanimous)

Common Council

The Common Council will review ordinances regarding architectural reviews and sign regulations. The agenda also includes approving contracts for road improvements and asphalt crack sealing. Additionally, the council may discuss the potential purchase of property on W. Ranch Road in a closed session.

• $1,260,000 contract award for 2024 road improvements to Payne & Dolan
• $252,000 crack sealing contract with Fahrner Asphalt Sealers
• Ordinance 2024-1659 updating Architectural Review Board residential guidelines
• $69,710 agreement for Port Washington Road Corridor market analysis
• Establishment of a full-time management intern position

The Common Council approved several infrastructure contracts, including road improvements and crack sealing. The council also authorized the purchase of 2010 W. Ranch Road for a sanitary sewer lift station and updated city ordinances regarding signs and residential architectural guidelines.

• Approved 2024 Road Improvements Contract to Payne & Dolan for $1,260,000 (Unanimous)
• Approved 2024 Crack Sealing Contract to Fahrner Asphalt Sealers not-to-exceed $252,000 (Unanimous)
• Approved purchase of 2010 W. Ranch Road for Sanitary Sewer Lift Station E (Unanimous)
• Approved Ordinance 2024-1658 recreating sign regulations (Unanimous)
• Approved Ordinance 2024-1659 updating residential architectural guidelines (Unanimous)
• Approved $69,710 market analysis of Port Washington Road Corridor (Unanimous)
• Approved establishment of a full-time Management Intern position for 2024-2025 (Unanimous)
• Approved clearing 2022 delinquent personal property tax accounts (Unanimous)

Public Safety Committee

The Public Safety Committee approved minutes from its Feb 13, 2024 meeting and recommended approval of Ordinance 2024-1660, which amends Chapter 14 of the Mequon Municipal Code regarding reporting requirements for auctions and secondhand stores. Police Chief Pryor summarized the proposed changes. Both items passed by voice acclamation with Aldermen Bach and Tolocko voting aye; Alderman Mayr was absent for those votes, having arrived at 5:34 PM. The meeting adjourned at 5:38 PM.

• Recommended approval of Ordinance 2024-1660 amending Chapter 14 reporting requirements for auctions and secondhand stores (voice acclamation, unanimous among Bach and Tolocko; Mayr absent)
• Approved Feb 13, 2024 Public Safety Committee minutes (voice acclamation, unanimous among Bach and Tolocko; Mayr absent)
• Approved motion to adjourn at 5:38 PM (voice acclamation, unanimous: Bach, Mayr, Tolocko)

Public Safety Committee

The committee will review Ordinance 2024-1660, which updates reporting requirements for auctions and secondhand stores. The ordinance replaces a specific reference to the NEWPRS system with a general reference to a system designated by the Police Department. This change follows the Green Bay Police Department's decision to discontinue the NEWPRS service.

• Ordinance 2024-1660: Amending reporting requirements for auctions and secondhand stores
• Transitioning transaction logging from the NEWPRS system to a system designated by the Police Department

Architectural Board

The Mequon Architectural Board will meet to consider various building permit applications for residential projects. These include requests for new single-family residences, detached garages, and home additions. The board will also review the meeting minutes from February 12, 2024.

• New single-family residence at 10727 N. Torrey Drive
• Detached garage application for 4843 W. Glen Cove Court
• Home addition including a sitting area and bedroom suite at 2116 W. Donges Bay Road
• New single-family residence at 3600 W. Torrey Drive
• Kitchen and walk-in closet addition at 106 W. Dogwood Court

The Architectural Board approved all 14 applications it reviewed on March 11, 2024, covering additions, detached garages, new single-family homes, a side-by-side condominium, a breezeway and pergola, and a shed. Thirteen approvals were unanimous; the breezeway and pergola at 4430 W. Grace Avenue passed 3-1, with member Michael Wade opposed. Most approvals carried conditions on windows, siding, and materials. The board also approved the February 12, 2024 minutes with a correction to the attendance list.

• Approved February 12, 2024 minutes with Curtis Helm's name omitted from attendance (unanimous)
• Approved addition at 2116 W. Donges Bay Road with window, siding, and corner-board conditions (unanimous)
• Approved detached garage at 4843 W. Glen Cove Court with window and shutter conditions (unanimous)
• Approved new residence at 10727 N. Torrey Drive as submitted (unanimous)
• Approved new residence at 3600 W. Torrey Drive with an added left-elevation window condition (unanimous)
• Approved new residence at 11000 N. Lake Shore Drive as submitted (unanimous)
• Approved kitchen and walk-in closet addition at 106 W. Dogwood Court with window and material conditions (unanimous)
• Approved breezeway and pergola at 4430 W. Grace Avenue as submitted (3-1, Wade opposed)

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet to review the Police Commission Manual. The agenda also includes approval of meeting minutes from June 6, 2023, and a period for public comment.

• Review of the Police Commission Manual

Board of Police Commissioners

The provided document is a meeting agenda rather than minutes. It does not record any decisions, votes, or outcomes from the meeting.

Park and Open Space Board

The board will discuss updates to the Request for Proposal for the city's Comprehensive Park, Recreation & Open Space Plan. This includes potential master plans for Katherine Kearney-Carpenter Park and River Barn. The meeting also includes a discussion regarding Opitz Cemetery improvements.

• RFP 2024 Update: Comprehensive Park, Recreation & Open Space Plan
• Potential master plan for Katherine Kearney-Carpenter Park
• Master plan update for River Barn Park
• Discussion of Opitz Cemetery improvements

The Park and Open Space Board approved its January minutes with an amendment to update current voting members, then adjourned at 7:33 PM. Most of the meeting was discussion: fencing and landscaping ideas for the dog park under the 2024 park plan RFP, stormwater compliance for parking lot changes, and possible Opitz Cemetery improvements. No funding or construction decisions were made; staff were directed to follow up on fencing rules and to invite city officials to a future meeting about the cemetery and TIF money.

• Approved January minutes with amendment to update current voting members (6-0, Cain absent, Vite not present)
• Approved motion to adjourn at 7:33 PM by voice acclamation (6-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will review revenue and expense reports for Period 13, 2023, and January 2024. The board also plans to approve the 2023 Annual Report for the Department of Public Instruction.

• Approval of the 2023 Annual Report for DPI
• Review of revenue and expense reports for Period 13, 2023, and January 2024
• Approval of accounts payable for Period 13, 2023, and January 2024
• Discussion regarding working meetings

The Board approved the 2023 Annual Report for the State of Wisconsin Department of Public Instruction. Several financial reports and trustee training were tabled until the March meeting.

• Approved 2023 Annual Report for the State of Wisconsin, Department of Public Instruction
• Approved January 17, 2024, meeting minutes as corrected
• Tabled December 2023 Revenue and Expense Reports
• Tabled December 2023 Accounts Payable Statement
• Tabled January 2024 Revenue and Expense Reports
• Tabled January 2024 Accounts Payable
• Tabled Trustee Training until March meeting

Festivals Committee

The committee is reviewing vendor applications and receiving updates on music and vendors for the Taste of Mequon festival. Members are also discussing the development of a third annual event to be held in the spring.

• Reviewing vendor applications, including B Divine Aromatherapy
• Updates on music and vendor participation for upcoming festivals
• Discussion regarding a potential new spring event
• Planning for the Taste of Mequon festival scheduled for September 7, 2024

The committee approved three vendor applications and tabled two others. Members also received updates on music agreements and vendor application volume.

• Approved B Divine Aromatherapy application (Unanimous)
• Approved Flip's Donuts application (Unanimous)
• Approved WI Fried Cheese Curd application (Unanimous)
• Tabled Wan's Thai Cuisine application (Unanimous)
• Tabled Say Cheese Curd application (Unanimous)
• Approved January meeting minutes (Unanimous)

Economic Development Board

The Economic Development Board is reviewing a proposal from Redevelopment Resources for a real estate market analysis of the Port Washington Road corridor. The study aims to assess redevelopment and growth opportunities between County Line Road and Glen Oaks Lane. Staff recommends approving the contract for Common Council action in March.

• Review of $69,710 proposal for Port Washington Road real estate market analysis
• Annual Revolving Loan Fund Program Report

The Economic Development Board approved a recommendation to the Common Council for a real estate market analysis RFP for Port Washington Road. The board also approved the previous meeting's minutes and received staff updates on sewer service analysis and the Revolving Loan Fund.

• Approved January 23, 2024 meeting minutes (7-0)
• Recommended Port Washington Road real estate market analysis RFP to Common Council (7-0)

Planning Commission

The Planning Commission will meet on February 19, 2024, to consider a building and site plan amendment for an office renovation at 6714 W. Mequon Road. The agenda also includes a discussion on design guidelines for commercial structures.

• Office renovation proposal for 6714 W. Mequon Road
• Discussion of Design Guidelines for Commercial Structures

The Commission approved a building and site plan amendment for converting a former woodworking shop into rental offices, subject to conditions resolving an HOA dispute and restricting driveway access. The vote passed 6-0. The Commission also discussed updating city-wide design guidelines for commercial structures but took no formal action on the policy.

• Approved January 22, 2024 meeting minutes (5-0 voice vote)
• Approved building/site plan amendment for 6714 W. Mequon Road with conditions (6-0 roll call)
• Conditioned approval on resolution of HOA trespassing/tree removal dispute before final occupancy
• Required severance of driveway connection to River Birch Drive if extended to north property
• Required extended privacy fence on east side to north property line
• Required any future site additions to receive Commission approval
• Discussed updating city-wide commercial design guidelines (no vote taken)

Finance-Personnel Committee

The Finance-Personnel Committee will review a development and dedication agreement for batting cage improvements at Rennicke Field. The meeting also includes discussions on proposed financial policy changes, the 2023 year-to-date cash and investment report, and the Finance & Personnel work plan.

• Resolution 4099: Development & Dedication Agreement for batting cage improvements at Rennicke Field
• Review of proposed financial policy change recommendations
• 2023 YTD Cash & Investment Report as of 12/31/2023
• February 2024 license applications including Mint Asian Kitchen and Foxtown Station
• January 2024 vouchers totaling $1,008,383.26

The Finance-Personnel Committee approved a development agreement for a donated batting cage at Rennicke Field. The committee also approved February license applications and January vouchers.

• Approved Resolution 4099 for batting cage improvements at Rennicke Field (Unanimous)
• Approved February 2024 license applications (Unanimous)
• Approved January 2024 Vouchers Paid List (Unanimous)
• Approved January 9, 2024 meeting minutes (Unanimous)

Public Safety Committee

The Public Safety Committee is reviewing a second amendment to an intergovernmental agreement with the Village of Thiensville. The proposal involves donating all fire and EMS vehicles and transferring capital fund balances to the Southern Ozaukee Fire and Emergency Medical Services Department (SOFD).

• Resolution 4103: Second Amendment to the Southern Ozaukee Fire and EMS Intergovernmental Agreement
• Proposed donation of Mequon vehicles valued at $1,398,800
• Proposed transfer of Mequon capital account balance of $845,295
• Proposed equalizing payment of $4,028 from Mequon to the Village of Thiensville
• SOFD payment of $183,794 to Thiensville from the sale of unneeded equipment

Public Welfare Committee

The Public Welfare Committee is reviewing Ordinance 2024-1659 to update the Architectural Review Board's guidelines for residential structures. The proposed changes aim to increase staff approval authority for smaller projects to expedite the application process. The committee will also discuss the 2025 Community Survey process timeline.

• Ordinance 2024-1659: Increases staff review limit for detached structures from 150 to 300 square feet
• Ordinance 2024-1659: Grants staff authority to approve agricultural structures under 1,000 square feet
• Ordinance 2024-1659: Allows staff approval for minor alterations and additions to one- and two-family dwellings
• Discussion on the 2025 Community Survey Process Timeline

The committee approved an ordinance amending the municipal code regarding Architectural Review Board approvals and residential structure guidelines. Members also reviewed a proposed timeline for the 2025 Community Survey process.

• Approved January meeting minutes (Unanimous)
• Approved Ordinance 2024-1659 amending Chapters 10 and 58 regarding Architectural Review Board approvals and residential guidelines (Unanimous)

Committee of the Whole

The Committee of the Whole is considering conceptual land uses and zoning classifications for a large area south of Donges Bay Road. The discussion includes potential residential development options ranging from plex dwellings to single-family homes near County Line Road.

• Conceptual residential zoning for land west of Baehr Road
• Industrial land use proposals in the southwest area of the City
• Review of residential density options (Options A through G)
• Sewer service analysis for the Industrial Study Area

The Committee discussed conceptual land uses and zoning for approximately 230 acres south of Donges Bay Road. Members reached a consensus to gather more data on environmental impacts and economic viability and to include the topic in the 2025 community survey.

• Approved January 9, 2024 meeting minutes (Unanimous)

Public Safety Committee

The Public Safety Committee approved the minutes of its January 9, 2024 meeting and recommended approval of Resolution 4103, a second amendment to the intergovernmental agreement between the City of Mequon and the Village of Thiensville establishing the Southern Ozaukee Fire and Emergency Medical Services Department. Both items passed by unanimous voice acclamation, with Ayes from Bach, Mayr, and Tolocko. The committee then adjourned at 6:03 PM. The minutes do not state the specific terms of the amendment.

• Approved Jan 9, 2024 meeting minutes (3-0, voice acclamation)
• Recommended approval of Resolution 4103, second amendment to Mequon–Thiensville intergovernmental agreement for the Southern Ozaukee Fire and EMS Department (3-0, voice acclamation)
• Adjourned at 6:03 PM (3-0)

Public Works Committee

The committee will review several resolutions, including a $90,000 design contract for HVAC replacements and upgrades to the City Hall Council Chambers. Discussion items include the 2024 Annual Road Program and the Public Works Work Plan.

• Resolution 4100: Design contract for City Hall Council Chambers HVAC replacement and upgrades ($90,000)
• Resolution 4101: Purchase of two Stertil-Koni Mobile Column Lifts ($30,994)
• Resolution 4102: Supplemental inspection services exceeding $25,000
• 2024 Annual Road Program discussion
• Public Works Work Plan discussion

The Public Works Committee unanimously approved three resolutions. These included a $90,000 design contract for HVAC upgrades at City Hall, the purchase of two mobile column lifts for $30,994, and authorization for supplemental inspection services exceeding $25,000 for the 2024 construction season. The committee also reviewed the 2024 Annual Road Program and Public Works Work Plan as discussion items.

• Approved December 12, 2023 minutes (Voice Acclamation)
• Approved $90,000 design contract for Council Chambers HVAC upgrades (Voice Acclamation)
• Approved $30,994 purchase of two Stertil-Koni mobile column lifts (Voice Acclamation)
• Authorized supplemental inspection services over $25,000 for 2024 season (Voice Acclamation)
• Discussed 2024 Annual Road Program and Public Works Work Plan
• Approved motion to adjourn (Voice Acclamation)

Common Council

The Common Council will review several resolutions including a contract for City Hall HVAC upgrades and the purchase of mobile column lifts. The agenda also includes first readings of ordinances regarding sign regulations and architectural guidelines.

• Resolution 4100: $90,000 design contract for Council Chambers HVAC and upgrades
• Resolution 4101: $30,994 purchase of two Stertil-Koni Mobile Column Lifts
• Resolution 4102: Supplemental inspection services exceeding $25,000
• Ordinance 2024-1658: Regulation of signs within the city
• Ordinance 2024-1659: Updates to Architectural Review Board guidelines

The Common Council approved several infrastructure and equipment purchases, including a $90,000 HVAC contract for City Hall. The Council also approved an amendment to expedite fleet consolidation for the Southern Ozaukee Fire and EMS Department.

• Approved $90,000 HVAC design contract for Council Chambers to Strang (Unanimous)
• Approved purchase of two Stertil-Koni Mobile Column Lifts for $30,994 (Unanimous)
• Approved supplemental inspection services over $25,000 for six engineering firms (Unanimous)
• Approved amendment to expedite fleet consolidation for Southern Ozaukee Fire and EMS (Unanimous)
• Approved development agreement with Mequon-Thiensville Little League/Mequon Heat for batting cages (Unanimous)
• Approved Consent Agenda items A-K (Unanimous)

Architectural Board

The Architectural Board reviewed and unanimously approved four application submittals for residential work. The decisions included approvals for a new home, a detached garage, an attached garage, and exterior changes.

• Approved detached garage at 4528 W. Hiawatha Drive
• Approved exterior changes at 14007 N. Bridal Path Court
• Approved new single-family residence at 1000 N. Oriole Lane
• Approved attached garage addition at 7135 W. Highland Ridge Drive

The Architectural Board approved all four applications on its February 12, 2024 agenda: a detached garage at 4528 W. Hiawatha Drive, exterior changes at 14007 N. Bridal Path Court, a new single-family residence at 1000 N. Oriole Lane, and an attached garage addition at 7135 W. Highland Ridge Drive. Each approval was unanimous, and several came with conditions on window styles, gables, or wall placement. The board also unanimously approved the minutes of its January 8, 2024 meeting and adjourned at 6:35 p.m.

• Approved detached garage at 4528 W. Hiawatha Drive with conditions on windows and gables (unanimous)
• Approved exterior changes at 14007 N. Bridal Path Court as submitted (unanimous)
• Approved new single-family residence at 1000 N. Oriole Lane with conditions on wall placement and window grids (unanimous)
• Approved attached garage addition at 7135 W. Highland Ridge Drive with a condition to add a vent and bracket (unanimous)
• Approved January 8, 2024 meeting minutes (unanimous)
• Adjourned the meeting at 6:35 p.m. (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is discussing the schedule for a Bikeway Master Plan update and safety concerns regarding the Ozaukee Interurban Trail. The body is also reviewing a potential bike route from River Road and Freistadt Road to the trail.

• Bikeway Master Plan update with an estimated total cost of $80,000 ($64,000 federal grant, $16,000 local share)
• Proposed 12% cost share for the Village of Thiensville, estimated at $1,920
• Safety review of Ozaukee Interurban Trail alignment near the We Energies Substation and railroad
• Discussion of bike route from River Road and Freistadt Road to the Ozaukee Interurban Trail
• Review of December 14, 2023 meeting minutes

The commission voted to explore design modifications to existing maze fencing near the WE Energies Substation to improve safety for bikes and pedestrians. Members also reviewed a proposed schedule for the Bikeway Master Plan update and set agenda items for the March meeting.

• Approved exploration of design modifications to OIT maze fencing (5-1)
• Approved December 14, 2023 meeting minutes (Unanimous)

Common Council

The Common Council is attending an informational event at Foxtown Station. The agenda states that no formal action will be taken at this event.

Economic Development Board

The Economic Development Board discussed a request for proposals (RFP) for a real estate market analysis on Port Washington Road. The board reached a consensus to interview the sole applicant and modify the project scope to reduce costs.

• Port Washington Road real estate market analysis RFP
• TIF-funded consultant interview and scope modification
• TID reimbursement schedule and development agreement review
• RLF program status update scheduled for February

The Board agreed to move forward with the sole applicant for a real estate market analysis RFP, pending a modified project scope and an interview. Staff provided updates on TIF district reimbursements and the RLF program.

• Approved meeting minutes from November 28, 2023 (7-0)
• Reached consensus to interview the sole applicant for the Port Washington Road RFP
• Directed staff to modify the RFP scope to narrow intent and reduce costs

Planning Commission

The Planning Commission will discuss proposed changes to the Architectural Review Board's responsibilities and residential structure guidelines. The body is also considering several site plan amendments, sign waivers, and a land division request.

• Proposed changes to Chapter 58 and Chapter 10 regarding residential structure guidelines
• 2-lot land division request for 3319 W. Mequon Road
• Building and site plan amendment for school addition at 11300 N. St. James Lane
• Electronic menu board sign waiver for 10865 N. Port Washington Road
• Backup generator and wall expansion request for 10448 N. Port Washington Road

The Commission recommended updating residential structure guidelines to streamline staff reviews and increase flexibility for additions and detached buildings. Several site plan amendments and a land division were approved, while some signage requests were denied or tabled.

• Recommended approval of Chapter 58 and Chapter 10 residential structure guideline changes to Common Council (8-0)
• Approved 2-lot land division at 3319 W. Mequon Road (8-0)
• Approved building and site plan amendment for Lumen Christi Parish school (6-0)
• Approved backup generator minor request for AT&T Mobility at 10448 N. Port Washington Road (8-0)
• Approved font color changes for blade signs at 1300-1412 W. Mequon Road (8-0)
• Denied east elevation wall sign at 1300-1412 W. Mequon Road (8-0)
• Tabled larger sign request at 1300-1412 W. Mequon Road (8-0)
• Tabled electronic menu board request for Landmark Credit Union (7-0)

Park and Open Space Board

The Park and Open Space Board is reviewing a proposal from Mequon-Thiensville Little League to fund and construct new batting cages at Rennicke Field. Once completed, the organization will donate the infrastructure to the City of Mequon.

• Resolution 4099: MTLL Baseball Dedication Agreement for Rennicke Cages
• Proposed batting cage construction cost: approximately $15,000
• Batting cage specifications: 20’x 80’ concrete base with synthetic turf
• Comprehensive Park, Recreation and Open Space Plan discussion