Merrill public meetings in 2022

Airport Commission

The Merrill Airport Commission is meeting to review routine items like minutes and vouchers, and to get updates on the Runway 16/34 project, 2022 entitlement projects, airport signage, and the F-84 monument. The commission will also discuss and possibly decide on the airport labor rate. The agenda includes a possible closed session to consider a potential sale or purchase agreement of airport property.

• Runway 16/34 project status update
• Discussion/decision on airport labor rate
• Update on 2022 entitlement projects
• Update on airport signage
• Possible closed session for property sale/purchase agreement

The Airport Commission approved a $3/hour increase in the reimbursement rate for airport workers, raising it from $18.00 to $21.00 per hour, effective immediately. The commission also approved the November 16, 2022 minutes and vouchers, and discussed runway project status, signage permits, and maintenance issues. No other substantive decisions were made.

• Approved November 16, 2022 minutes (unanimous)
• Approved vouchers (unanimous)
• Raised airport labor reimbursement rate from $18.00 to $21.00 per hour (unanimous)
• Convened closed session to discuss potential sale/purchase of airport property (unanimous)

Library Board

The T.B. Scott Free Library Board of Trustees is holding its regular December meeting. They will consider a revised endowment fund request for professional development, discuss strategic plan goals, and review a trustee training topic on handling challenges to materials. The board will also move into closed session to review key employee compensation, with potential action after reconvening.

• Action item: Revised Endowment Fund Request for Professional Development
• Discussion: Strategic Plan Goals and Objectives #4
• Discussion: Wisconsin Trustee Essential #23 on dealing with challenges to materials and policies
• Closed session under Wis. Stat. 19.85(1)(c) to review key employee compensation
• Consent items: November 16 minutes and November 2022 revenue & expense reports

The T.B. Scott Free Library Board of Trustees approved a revised endowment fund request of $4,000 for professional development. The board also approved the November meeting minutes and the monthly revenue and expense report. No other substantive decisions were made; the remaining items were informational updates.

• Approved $4,000 Endowment Fund Request for Professional Development
• Approved minutes of November 16, 2022 regular meeting
• Accepted November 2022 Revenue and Expense Report

Committee of the Whole

The Committee of the Whole will hear a presentation on recruiting for the City Administrator position and discuss the hiring process. No decisions are listed on the agenda.

The Committee of the Whole and Ad-Hoc Committee reviewed a recruitment presentation for the City Administrator position. Members decided to re-evaluate the position following upcoming January and February meetings.

• Decided to re-evaluate City Administrator position after January Personnel and Finance and February Committee of the Whole meetings

Marketing & Communications Committee

The Marketing & Communications Committee will consider end-of-year spending for 2022 marketing activities and review minutes from a November 17 meeting about Merrill's logo and branding. Monthly reports from the Communications Specialist will also be presented.

• Consider end-of-year spending for Marketing for 2022
• Consider approval of November 17 regular meeting and town hall minutes on Merrill's Logo and Branding
• Monthly Report - Communications Specialist Kuczmarski
• Social Media Report - Communications Specialist Kuczmarski

The Marketing & Communications Committee tabled a decision on hiring The Digital Ring marketing service until January because members lacked information. It also decided to display Merrill's logo without the tagline in the Chamber's Visitor's Guide, with tagline revision to be considered by the Common Council in January. The committee entered closed session to discuss hiring a Social Media Specialist and made a decision, but did not reconvene in open session.

• Tabled decision on The Digital Ring marketing service to January meeting
• Approved displaying logo without tagline in Chamber's Visitor's Guide
• Agreed to place tagline revision on January Common Council agenda
• Entered closed session to discuss Social Media Specialist hiring (unanimous)
• Made decision on Social Media Specialist position in closed session

Transit Commission

The Transit Commission will meet to discuss the Administrator's report and election days. The meeting includes reviews of ridership and employee status.

• Administrator's report on ridership
• Administrator's report on employee status
• Discussion of tour of lights
• Discussion of election days

The Merrill Transit Commission met on December 19, 2022, and unanimously approved the November 2022 meeting minutes and the administrator's report. The report noted steady ridership, no employee changes, and that the Tour of Lights buses were full but rescheduled to December 21 due to weather. No other substantive decisions were made.

• Approved November 2022 meeting minutes (unanimous)
• Approved administrator's report (unanimous)

Common Council

The Common Council will review proposed changes to 2023 Utility Service Fees and the sale of city property between W 5th Street and W 6th Street. The body will also consider a revised development agreement for Webster St. and a contract with the International Association of Firefighters Local 847.

• Adjustment of 2023 Utility Service Fees
• Sale of city property between W 5th Street and W 6th Street
• Revised development agreement with S.C. Swideraki, LLC (Webster St.)
• Alcohol beverage retail license for Riverside Athletic Club, Inc. at 500 S. Center Avenue
• Ordinance amending septic/holding tank and leachate rates (Chapter 38)

The Common Council approved a revised development agreement with S.C. Swiderski, LLC for a 64-unit rental housing development on Webster Street, including transfer of about 12.154 acres. The council also approved the 2023 utility service fee adjustments, a new alcohol license for Riverside Athletic Club, and ratified the firefighter union contract. Several resolutions honoring retiring employees were passed.

• Approved revised development agreement with S.C. Swiderski, LLC for 64-unit Webster St. housing (Resolution #2743)
• Approved 2023 Utility Service Fees adjustment
• Approved alcohol beverage retail license for Riverside Athletic Club, Inc.
• Approved sale of city property between W 5th and W 6th Street (6-1 voice vote)
• Adopted ordinance amending septic/holding tank and leachate rate (7-0 roll call)
• Ratified firefighter union contract for Jan 1, 2022 – Dec 31, 2023 (Resolution #2744)
• Approved resolutions honoring Dave Johnson and Scott Krause for service
• Approved Mayor's appointments to Personnel & Finance Committee

Redevelopment Authority

The Redevelopment Authority is reviewing revised development plans and agreement modifications for residential projects on Webster St. The body will also review a draft Request for Proposal for the sale of a city-owned site at the southeast corner of Pine Ridge Plaza.

• Revised development plans and agreement modifications for Webster St. residential developments by S.C. Swiderski, LLC (TID No. 8)
• Draft Request for Proposal (RFP) for sale of City-owned development site at southeast corner of Pine Ridge Plaza (TID No. 4)
• Update on status of residential developments

The Redevelopment Authority recommended a revised development agreement with S.C. Swiderski, LLC for the Webster Street residential development in TID No. 8, which adds 32 housing units and an estimated $5 million in increased valuation. The board also approved distributing a Request for Proposal for the sale of the city-owned site at the southeast corner of Pine Ridge Plaza, with responses due January 30, 2023. A Phase 3 development agreement for Parkview Drive will be drafted for the next meeting.

• Recommended revised Webster St. development agreement with S.C. Swiderski, LLC (carried)
• Approved distribution of RFP for sale of Pine Ridge Plaza site (carried)
• Approved minutes from October 5, 2022 meeting (carried)

Parks and Recreation Commission

The Merrill Parks and Recreation Commission will meet to discuss park facility maintenance and a specific installation request. The body will also review claims and monthly reports.

• Request for a small “Free Blockbuster Movie Stand” to be placed in a park
• Waste removal options for park facilities

The Parks and Recreation Commission approved placing a citizen-donated 'Free Blockbuster Movie' stand at Banker's Square, with the department to install it when possible. They also approved the November meeting minutes and claims, and discussed future waste removal options without making a decision. The meeting was otherwise procedural.

• Approved November meeting minutes (unanimous)
• Approved November claims (unanimous)
• Approved placing Free Blockbuster Movie Stand at Banker's Square (unanimous)

Board of Public Works

The Merrill Board of Public Works will meet on November 30, 2022, to review vouchers and reports for water, sewer, and street departments. Key decisions include adjusting 2023 utility service fees, selling a city property between W 5th and W 6th Streets, and considering an RFP to sell the city airport service hangar.

• Adjust 2023 Utility Service Fees
• Sell city property between W 5th Street and W 6th Street (200 block)
• Allow Lions Club to place service club signs at city entrances
• Develop RFP to sell city airport service hangar

The Board of Public Works approved routine vouchers and forwarded a 3% utility service fee increase for 2023 to the December 13th Common Council meeting. It also voted to sell a city property between W. 5th and W. 6th Streets and to develop an RFP for the airport FBO hangar, both to be forwarded to the Common Council or Committee of the Whole. The Lion's Club sign request was tabled pending cost research, and recycling costs were noted to rise about 15% with further discussion set for January.

• Approved October 26, 2022 meeting minutes
• Approved water and sewer vouchers
• Approved street department vouchers
• Forwarded 2023 utility service fee 3% increase to Common Council
• Approved sale of city property between W. 5th and W. 6th Streets, forwarded to Common Council
• Tabled Lion's Club sign request pending cost research
• Approved developing RFP to sell city airport FBO hangar, forwarded to January Committee of the Whole

Personnel and Finance Committee

The Personnel and Finance Committee will consider lifting the hiring freeze in specific situations, update purchasing and grant reporting procedures, and review monthly reports. The committee may also enter closed session to discuss employee reclassification requests and fire negotiations with Local 847.

• Discuss and consider lifting hiring freeze in specific situations
• City of Merrill Purchasing Procedures update
• City of Merrill Grant Reporting and Journal Entry Procedures update
• Consider approving minutes from October 25th meeting
• Closed session on employee reclassification requests and fire negotiations with Local 847

The Personnel & Finance Committee voted to lift the hiring freeze to fill a vacancy at the Water Treatment Plant. The committee also approved several employee reclassification and title changes, made them retroactive to July 1, 2022, and approved forwarding the firefighter contract to the Common Council. The meeting included a closed session for personnel and negotiation matters.

• Approved October vouchers
• Approved October 25 meeting minutes
• Lifted hiring freeze to fill Water Treatment Plant vacancy
• Approved moving Enrichment Center Director from Grade 13 to Grade 14
• Approved moving Senior Finance Administrative Assistant from Grade 8 to Grade 10, retitled to Clerk/Treasurer Office Manager
• Approved moving Transit Coordinator from Grade 7 to Grade 8
• Approved retitling Park and Recreation Administrative Assistant to Operations Manager, moving from Grade 7 to Grade 9
• Approved moving Police Administrative Assistant/Property and Evidence Manager from Grade 6 to Grade 8

Health and Safety Committee

The Health and Safety Committee will review nuisance complaints, approve vouchers, and discuss the 2022 DHS EMS Flex Grant. They will also consider placing minutes and monthly reports from the Fire and Police Chiefs on file, and set the next meeting date.

• Consider placing October 24, 2022 minutes on file
• Nuisance complaints through November 15, 2022
• Vouchers
• Discuss and consider the 2022 DHS EMS Flex Grant
• Monthly reports from Fire Chief Klug and Police Chief Bennett

The Health and Safety Committee voted 2-1 to disapprove the purchase of a new Ford Ranger truck for the Fire Department using $50,000 in 2022 DHS EMS Flex Grant money. The committee also approved the October 24, 2022 minutes, vouchers, and monthly reports from the Fire and Police Chiefs. No other substantive decisions were made.

• Disapproved purchase of new Ford Ranger truck with $50,000 grant (2-1)
• Approved October 24, 2022 minutes
• Approved vouchers
• Approved monthly reports from Fire and Police Chiefs

Transit Commission

The Merrill Transit Commission is meeting to review transit system operations, including an administrator's report on ridership and employee status. The commission will also consider proposals to change service to a fixed route with new bus stop shelters and benches, discuss Glen Drive service, and review student rules and policies and election days.

• Consider changing service to fixed route adding bus stop shelters and benches
• Discuss Glen Drive service
• Review Student Rules and Policies
• Review Election Days
• Administrator's Report on Ridership, Employee Status, and MPR

The Transit Commission approved the October 2022 meeting minutes with corrections and the administrator's report, both unanimously. Discussions were held on changing to a fixed route with bus stop shelters and benches, expanding service to Glen Drive, student backpack rules, and election day policies, but no decisions were made on these topics.

• Approved October 2022 meeting minutes with corrections (unanimous)
• Approved administrator's report (unanimous)

Marketing & Communications Committee

The committee will discuss the procedures for an upcoming Town Hall meeting. Members will also review monthly reports and discuss the hiring of a Social Media Specialist.

• Procedure for Town Hall meeting
• Discussion on hiring a Social Media Specialist
• Monthly report from Communications Specialist Kuczmarski

The Marketing & Communications Committee met and discussed the procedure for an upcoming town hall meeting, with Scott Steele handling the presentation. They also discussed hiring a social media specialist, noting four candidates. No formal decisions were made on these topics; the only action was approving the previous meeting's minutes.

• Approved minutes from October 20, 2022 meeting

Marketing & Communications Committee

The Marketing & Communications Committee will hear a presentation on a proposed new logo and tagline for the City of Merrill. The meeting includes time for citizen questions, public comment, and adjournment.

• Presentation of proposed city logo and tagline

The Marketing & Communications Committee held a town hall meeting to present and discuss the proposed City of Merrill logo and tagline. No formal decisions or votes were made; the meeting was informational, with public comments and questions. The meeting adjourned without any action items.

• No formal decisions or votes taken during the meeting

Enrichment Center Committee

The Merrill Enrichment Center Committee is meeting to review final budget figures and attendance numbers for Thanksgiving and Christmas. The committee will also discuss survey questions and a marketing meeting and Town Hall scheduled for later that day.

• Review of final budget numbers
• Review of Thanksgiving and Christmas numbers
• Discussion of survey questions
• Marketing meeting and Town Hall on Nov. 17th

The Merrill Enrichment Center Committee approved October minutes and Oct/Nov vouchers, and voted to forgo a December meeting. The director offered to pay $5,000 from a non-lapsing account to preserve 50 extra employee hours, and discussed low Thanksgiving/Christmas meal numbers and a planned community survey.

• Approved October 2022 minutes (motion carried)
• Approved Oct/Nov 2022 vouchers (motion carried)
• Voted to forgo December 2022 meeting (motion carried)

Airport Commission

The Airport Commission is meeting to review the status of Runway 16/34 and 2022 entitlement projects. The body will discuss and decide on the sale of the RRL/FBO Hangar.

• Decision on the sale of RRL/FBO Hangar
• Status update on Runway 16/34 Project
• Repairs to Runway 16/34
• Update on 2022 Entitlement Projects
• Update on Airport Signage

The Merrill Airport Commission voted to explore selling the RRL/FBO hangar to fund future airport projects, including a new maintenance building and runway reconstruction. The commission also approved October minutes and vouchers, and discussed ongoing runway and signage projects. No final sale decision was made.

• Approved October 2022 minutes with correction (unanimous)
• Approved payment of vouchers (unanimous)
• Moved forward to investigate possible sale of RRL/FBO hangar (unanimous)

Library Board

The T.B. Scott Free Library Board of Trustees will meet to vote on funding requests from the Endowment Fund and a contract addition for a 3D model space needs study. The board will also discuss parking lot pavement payments and strategic plan goals.

• Endowment Fund Request for Professional Development
• Endowment Fund Request for Advertising/Marketing
• Contract addition for MSR Design Revit 3D Model Space Needs Study
• Library Parking Lot Pavement Project Payment
• Outdoor Advertising Sign/Church Mutual Grant Award

The Board approved a $1,000 stipend for advertising library events and a $5,800 payment to MSR Design for a 3D model. A request for professional development funding was tabled for further research. The Board also confirmed a parking lot payment and noted a $2,500 grant for a new sign.

• Approved $1,000 stipend for advertising library events and programs
• Approved $5,800 payment to MSR Design for Revit 3D modeling
• Tabled Endowment Fund request for professional development to December meeting
• Confirmed Library Endowment Fund payment for parking lot repavement
• Noted receipt of $2,500 Church Mutual CM Cares Grant for electronic sign

Tourism Commission

The Merrill Tourism Commission is meeting to review and approve the minutes from May's meeting, discuss the 2023 budget including a grant application, and set the next meeting date. The meeting is open to the public with a public comment period.

• Review and approve May meeting minutes
• Discuss 2023 budget and grant application
• Set date and time for next meeting

The Tourism Commission approved a $98,220 budget for 2023 and awarded grants totaling $40,075 to various local events and organizations. The commission reviewed each grant application individually and made awards, with some reduced from requested amounts. The budget and grant awards were approved in a single motion.

• Approved $98,220 budget for 2023 (motion by Kunkel, seconded by Blake, carried)
• Awarded $200 to Merrill Winterfest Sled Dog Race (requested $400)
• Awarded $1,250 to Lions Car Show (requested $1,500)
• Awarded $13,500 to Lincoln County Fair (requested $16,000)
• Awarded $13,500 to Wisconsin River Pro Rodeo (requested $20,000)
• Awarded $225 to Concertina Festival (requested $450)
• Awarded $5,000 to Merrill Ice Drags (requested $6,500)
• Awarded $1,500 to Barleyfest (requested $2,500)

Common Council

The Merrill Common Council is meeting to hold a public hearing on the proposed 2023 budget and consider related ordinances, including the tax levy and sewer service charges. The council will also address alcohol licenses, a multifamily development on Webster Street, and the issuance of $3,005,000 in General Obligation Promissory Notes.

• Public hearing on the proposed 2023 Budget
• Temporary "Class B" wine license for the Merrill Historical Society at 303 N Sales Street
• Alcohol beverage retail license for Humphrey's Gin Mill, LLC at 500 West Main Street
• Ordinance amending Chapter 38, Division 2, Section 38-149 Sewer Service Charges
• Resolution authorizing the issuance of $3,005,000 General Obligation Promissory Notes

The Common Council adopted the 2023 City of Merrill budget and established the tax levy for 2022 (Ordinance #2022-13) on a 7-1 roll call vote. It also approved a $3,004,000 note anticipation note for street improvements, grandstand lighting, IT equipment, and TID projects, and a $552,000 state trust fund loan for TID #4 land purchase and TID #10 development incentive. A planned unit development for a multifamily development on Webster Street was approved, along with two alcohol licenses and an agreement with the Lincoln County Economic Development Corporation.

• Adopted 2023 budget and tax levy ordinance (7-1)
• Approved $3,004,000 note anticipation note for projects (8-0)
• Approved $552,000 state trust fund loan for TID #4 and #10 (8-0)
• Approved planned unit development for multifamily on Webster Street
• Approved temporary Class B wine license for Merrill Historical Society
• Approved alcohol beverage retail license for Humphrey's Gin Mill, LLC
• Approved agreement with Lincoln County Economic Development Corporation
• Adopted sewer service charges ordinance amendment (8-0)

Community Development Committee

The Merrill Community Development Committee is scheduled to meet on November 9, 2022, to discuss economic development agreements, loan programs, and committee leadership. Voting members will address the agreement with the Lincoln County Economic Development Corporation and review program updates.

• Nominations for chairman of Community Development Committee
• Agreement with Lincoln County Economic Development Corporation for Economic Development services
• Update on Community Development Block Grant Program & Economic Development Funds
• Update on collection for the Small Business Emergency Support Loan Program
• Discussion on proposed changes on the Economic Development Revolving Loan Fund Procedure Manual

The committee appointed a new chairman and reviewed several economic development reports. Proposed changes to the Economic Development Revolving Loan Fund Manual were referred to the City Attorney for review.

• Appointed Daniel Schneider as Chairman of the Committee
• Approved minutes of the previous meeting
• Referred proposed Economic Development Revolving Loan Fund Manual changes to City Attorney Thomas Hayden for review

Personnel and Finance Committee

The Merrill Personnel and Finance Committee is holding a special meeting on November 7, 2022. The agenda includes a closed session to conduct fire negotiations with Local 847, followed by a possible reconvening in open session for action.

• Closed session for fire negotiations with Local 847 under Wisconsin State Statutes 19.85(1)(c) and (e)

Committee of the Whole

The committee is meeting for a budget session to review the 2023 General Fund Tax Levy and operating budget. Members will discuss tax rate projections, spending limits, and capital and infrastructure investments.

• Review of General Fund Tax Levy supported - 2023 Budget- Operating
• Preliminary 2023 tax rate projections
• 2023 Capital and Infrastructure Investments and preliminary borrowing plan
• 2023 Budget and Tax Levy Ordinance, Appendix A
• Spending limits for 2023

The committee approved the 2023 budget as presented, including a 2.5% tax increase. A city-wide hiring freeze was also implemented. A proposal to set an $8,000 spending limit on new purchases was denied.

• Approved 2023 budget with a 2.5% increase (9-0)
• Approved hiring freeze for all positions until rescinded by Council (9-0)
• Denied motion to set $8,000 spending limit for new purchases (1-8)
• Placed November 1st meeting minutes on file

Ad-Hoc Committee

The Merrill Ad-Hoc Committee will meet to discuss the City Administrator position, including recruiting firms and proposals, and review position profiles from Elkhorn and Middleton. The committee will also consider approving minutes from the October 5th meeting.

• Discuss recruiting firms and proposals for the City Administrator position
• Review City Administrator position profiles from Elkhorn and Middleton
• Approve minutes from the October 5th meeting

The Ad-Hoc Committee on the City Administrator Position approved the October 5 meeting minutes and continued discussing the job description and position. They decided to invite the Public Administration Association to present at a future joint meeting with the Committee of the Whole, with no date set. A start date for the new administrator is tentatively July 1, 2023. No formal decisions were made on the position profile or recruiting firm selection.

• Approved October 5 meeting minutes (motion by Rick, second by Fermanich)
• Invited Public Administration Association to present at a joint meeting with Committee of the Whole (no date set)

Parks and Recreation Commission

The Commission will meet to discuss the 2023 operational and capital budgets. The meeting includes standard reviews of claims and monthly reports.

• Update on 2023 Operational & Capital budgets
• Approval of claims

The Parks and Recreation Commission approved the October meeting minutes and September claims, both unanimously. The 2023 budget discussion was informational only, with no final decisions made; the Council was to meet again on November 3rd to finalize the budget. No substantive decisions were made beyond routine approvals.

• Approved October meeting minutes (unanimous)
• Approved September claims (unanimous)

City Plan Commission

The City Plan Commission will hold a public hearing on a Planned Unit Development (PUD) request by SC Swiderski for two lots to facilitate a multifamily development. The commission will also consider minutes from the June 7, 2022 meeting. No other substantive items are on the agenda.

• Public hearing on PUD request by SC Swiderski for Lots 2 and 3 of CSM 2855
• Multifamily development proposed under M.M.C. Sec. 113-66 to 113-69
• Properties identified by PINs 251-3106-152-0276 and 251-3106-152-0277
• Approval of minutes from June 7, 2022 meeting

The City Plan Commission approved a revised plan for a planned unit development requested by SC Swiderski. The project involves Lots 2 and 3 of CSM 2855 to facilitate a multifamily development.

• Approved June 7, 2022 meeting minutes
• Approved revised planned unit development for SC Swiderski multifamily project

Committee of the Whole

The Merrill Committee of the Whole holds its budget session to discuss the 2023 General Operations budget, including legal services, social media staffing, tax-rate projections, capital investments, and the budget ordinance. Minutes from prior meetings are also slated for approval.

• 2023 Budget and Tax Levy Ordinance review
• 2023 Capital and Infrastructure Investments discussion with preliminary borrowing plan
• Presentation on Social Media position
• Presentation of Attorney Hersil proposal for legal services
• Preliminary 2023 tax rate projections update

The Committee of the Whole voted to reinstate the Social Media position at $26,000 for the 2023 budget, following public comments in favor. They also approved using up to 50% of ARPA funds for a one-time fix, and made several adjustments to the capital and infrastructure budget, including removing certain items from ARPA funding. The meeting was a budget work session, and the final budget ordinance was not discussed due to lack of time.

• Reinstated Social Media position at $26,000 (9-0)
• Approved use of up to 50% of ARPA funds for one-time fix (6-3)
• Removed docks and ramps at Ott's and Riverside Parks from ARPA funds (9-0)
• Removed Firefighter Turnout Gear from ARPA funds (9-0)
• Removed 23rd Police Officer from ARPA funds, allowed $30,000 for overtime (9-0)
• Removed Fire Battalion Chief from ARPA funds (9-0)
• Reduced Enrichment Center ARPA request from $17,500 to $12,500 (9-0)
• Reduced Festival Grounds livestock barn and camping budget from $30,000 to $10,000 (8-1)

Board of Public Works

The Board of Public Works will review water, sewer, and public works vouchers. Members will discuss aluminum can collection and potential charges for specific properties. The meeting includes monthly reports from city inspectors and directors.

• Potential special assessments on 411 N. Prospect St.
• Charges for plowing at 608 Chippewa St.
• Update on 1210 E 8th Street yard
• Discussion on aluminum can collection
• Water, Sewer, and Public Works vouchers

The Board of Public Works approved routine vouchers and minutes, and made two one-time fee reductions: a 50% reduction in mowing charges for 411 N. Prospect St. and a 50% reduction in plowing charges for 608 Chippewa St. The board also discussed aluminum can recycling options, deciding to revisit the topic in the spring.

• Approved September 28, 2022 meeting minutes
• Approved water and sewer vouchers
• Approved Board of Public Works vouchers
• Reduced mowing charges by 50% for 411 N. Prospect St.
• Reduced plowing charges by 50% for 608 Chippewa St. as a one-time adjustment
• Filed monthly reports from building inspector, public works director, street superintendent, and street & weed commissioner

Personnel and Finance Committee

The Merrill Personnel and Finance Committee will discuss and consider agreements, 2023 non-union wages, employee handbook revisions, and internal controls recommended by CliftonLarsonAllen LLP. The committee will also review September vouchers, previous meeting minutes, and monthly reports from city officials.

• Agreement between the City of Merrill & Lincoln County Economic Development Corporation
• Discussion and consideration regarding continuing with Carlson Dettmann
• Consider 2023 Non-Union Wages
• Review Employee Handbook 6-8-2: Promotions and Employee Handbook 12-5-5: Double time revisions
• Development, approval and implementation of internal controls recommended by CliftonLarsonAllen LLP

The Personnel & Finance Committee approved an agreement with the Lincoln County Economic Development Corporation, with a provision to amend Article #5 for prorated fund return on early termination. They also approved continuing with Carlson Dettmann for services and referred internal controls recommendations to the November meeting. No public comment was made.

• Approved September vouchers
• Approved September 27 meeting minutes
• Approved agreement with Lincoln County Economic Development Corporation (with amendment to Article #5)
• Approved continuation with Carlson Dettmann
• Referred internal controls recommendations to November meeting

Health and Safety Committee

The Health and Safety Committee will consider several items, including a temporary liquor license for the Merrill Historical Society, a retail license for Humphrey's Gin Mill, and a discussion on designating a northern truck route. They will also consider posting no-truck signs on Parkway and 3rd St, and discuss a traumatic incident employee wellness policy.

• Temporary Class B license for Merrill Historical Society, Dec 2, 2022, at Expo Center, 303 N. Sales Street
• Alcohol beverage retail license for Humphrey's Gin Mill, LLC, 500 West Main Street
• Discuss and designate a northern truck route, referred by Board of Public Works
• Consider posting no-truck signs on Parkway and 3rd St from Grand Ave to Blaine St
• Discussion on traumatic incident employee wellness policy and supervision procedure

The Health & Safety Committee voted to close Mill Street from 3rd to 9th as a commercial truck route and to post no-truck signage on Parkway and 3rd Streets from Grand Avenue to Blaine Street. It also approved temporary and retail liquor licenses for the Merrill Historical Society and Humphrey's Gin Mill, LLC, and approved vouchers and the September minutes with corrections.

• Closed Mill Street from 3rd to 9th as commercial truck route (motion carried)
• Posted no-truck signage on Parkway and 3rd St from Grand Ave to Blaine St (motion carried)
• Approved temporary Class B license for Merrill Historical Society Dec 2, 2022 (motion carried)
• Approved alcohol beverage retail license for Humphrey's Gin Mill, LLC (motion carried)
• Approved vouchers (motion carried)
• Approved September 26, 2022 minutes with corrections (motion carried)

Transit Commission

The Transit Commission will review ridership and quarterly reports. The body will discuss using volunteers to help maintain control of students on buses after school.

• Consideration of volunteers to ride buses with school students after school
• 2022 Third quarter report
• Administrator's report on ridership, employee status, and Barleyfest
• Possible closed session to discuss Transit Department personnel issues

The Transit Commission approved the previous meeting's minutes and the Administrator's report. The report noted ridership reached 35,941 as of September 30, 2022.

• Approved September 2022 minutes (unanimous)
• Approved Administrator's report (unanimous)

Marketing & Communications Committee

The committee will discuss Merrill’s new branding and logo usage, following a report from the Communications Specialist. It will also review monthly marketing updates and survey results. No formal decisions are listed on this agenda.

• Review Merrill Brand Guide and new logo usage
• Monthly Marketing & Communications report by Kuczmarski
• Discuss survey card results

The committee scheduled a town hall meeting for November 17 to discuss the city's logo and tagline. Members also decided to distribute survey cards following that meeting. Discussion regarding a cut social media specialist position was deferred to a future budget session.

• Approved town hall for logo and tagline discussion on Nov 17 at 6:00 PM
• Decided to distribute survey cards after the Nov 17 meeting
• Approved September 22, 2022 meeting minutes

Enrichment Center Committee

The committee is meeting to review the budget and attendance figures. Members will discuss strategies to increase older adult participation at the center and plan for upcoming holiday events.

• Approval of September meeting minutes
• Approval of September and October vouchers
• Planning for Thanksgiving and Christmas outreach
• Holiday Shop, Sip & Support event on December 2nd
• Discussion of the approved new city logo

The committee approved the September minutes and September/October vouchers. They discussed the 2023 budget, including using $25,000 in ARPA funds for employee hours, and noted attendance has already surpassed 2021 levels. Plans were shared for Thanksgiving and Christmas meal outreach, a Holiday Shop event, and a town hall on the new city logo. No major policy decisions were made.

• Approved September 2022 meeting minutes
• Approved September/October 2022 vouchers

Airport Commission

The Merrill Airport Commission is meeting to discuss and decide on several airport matters, including the status of the Runway 16/34 project, potential repairs to the runway, a lease for T-Hangar 4, and airport signage. The commission will also vote on a new chair and address general maintenance items.

• Runway 16/34 project status update
• Discussion/decision on airport signage
• Repairs to Runway 16/34
• Discussion/decision on T-Hangar 4 lease to Craig Hanig
• Nomination/vote for Airport Commission Chair

The Merrill Airport Commission approved a lease for T-Hangar 4 to Craig Hanig, with all members voting in favor. The commission also approved the September minutes and vouchers, and re-elected Gary Schwartz as chairman. Updates were given on the Runway 16/34 project and other maintenance items.

• Approved T-Hangar 4 lease to Craig Hanig (all ayes)
• Approved September 21, 2022 minutes with correction (all ayes)
• Approved vouchers (all ayes)
• Re-elected Gary Schwartz as Commission Chair (all ayes)

Library Board

The T.B. Scott Free Library Board of Trustees is meeting to discuss several policy and operational items, including a tabled Memorial Books Policy, an update on a space needs study, and the status of a grant application for an outdoor sign. The board will also enter closed session to review compensation of key employees and discuss the Library Director position, with potential action after reconvening. Consent items include approval of prior meeting minutes and September financial reports.

• Memorial Books Policy (tabled from 9/21/2022 meeting)
• Space Needs Study Update – MSR Design
• Outdoor Sign/Church Mutual Grant Application Status
• Materials Inventory/Materials Security Gate
• Closed session to review key employee compensation and Library Director position

The Board approved a new Memorial Books Policy and will develop a survey for donors to evaluate the procedure. The Board also met in closed session to discuss the Library Director position and employee compensation.

• Approved Memorial Books Policy (unanimous)
• Approved September 21, 2022 regular meeting minutes (unanimous)
• Approved August 3, 2022 special meeting minutes (unanimous)
• Accepted September 2022 Revenue and Expense Report (unanimous)
• Approved action taken during Closed Session regarding employee compensation and Library Director position (unanimous)

Committee of the Whole

The Committee of the Whole is holding a budget session to consider 2023 operational budget requests across city departments, including public safety, marketing, and community events. They will also discuss a possible reconsideration of a previous logo vote and review the overall general-tax levy budget and preliminary tax levy projection.

• Possible reconsideration of the logo vote
• 2023 budget requests for Marketing & Communications
• Fund 24 - Merrill Festival Grounds & Bierman Building
• Public Safety - Police, Fire and Ambulance-EMS
• Overall General-Tax Levy Budget and Preliminary Tax Levy Projection

The Committee of the Whole voted to cut the Social Media Specialist position from the 2023 budget (5-4) and increased funding for Haven from $6,000 to $10,000 (6-2). A motion to reduce Humane Society funding failed for lack of a second. The logo vote was referred to the Marketing and Communications committee for a public forum.

• Cut Social Media Specialist position from 2023 budget (5-4)
• Increased Haven allocation from $6,000 to $10,000 (6-2)
• Referred logo reconsideration to Marketing and Communications committee
• Motion to reduce Humane Society allocation from $15,000 to $6,000 failed (no second)

Police and Fire Commission

The Commission will discuss staffing and promotional lists for the Police and Fire Departments. The meeting includes a closed session to conduct interviews for a Patrol Lieutenant position.

• Discussion and possible action on Battalion Chief promotional list extension
• Update on Firefighter/paramedic hiring process and list
• Update on new police officer hiring status
• Patrol Lieutenant candidate interviews in closed session

The commission approved extending the fire department's promotional candidate list to Jan. 31, 2023, due to a retirement date change, and approved the promotion of Officer Robert Caylor to Police Lieutenant. Updates were provided on fire and police hiring, including a new police hiring posting. The meeting included a closed session for firefighter/paramedic interviews.

• Approved extension of fire promotional candidate list to 01/31/23 (4-0)
• Approved promotion of Officer Robert Caylor to Police Lieutenant (4-0)
• Approved prior minutes from August 17, 2022

Committee of the Whole

The Merrill Committee of the Whole is meeting to hear a presentation from Ehlers Public Finance Advisors and consider the 2022 borrowing process for the city and Tax Incremental District (TID). The meeting takes place at City Hall Council Chambers with a virtual attendance option.

• Presentation by Ehlers Public Finance Advisors regarding the 2022 City & Tax Incremental District (TID) Borrowing process

The Committee of the Whole received a presentation from Ehlers Public Finance Advisors on a preliminary 2022 borrowing plan. After discussion, the committee voted 6-3 to recommend sending the plan to the Common Council for consideration. No final borrowing decision was made at this meeting.

• Recommended sending 2022 preliminary borrowing plan to Common Council (6-3)

Common Council

The Merrill Common Council will meet on October 11, 2022, to consider approving a new city logo, amendments to the employee handbook, and revisions to the Group Health Insurance Incentive Plan. The council will also discuss a Communications Specialist agreement and review a 2022 preliminary borrowing plan. Several temporary picnic licenses for local events are recommended for approval.

• Approval of new City of Merrill logo (presented by Scott Steele)
• Amendment to Group Health Insurance Incentive Plan for part-time employees
• Revisions to the Employee Handbook
• Authorization to proceed with the 2022 preliminary borrowing plan
• Two temporary Class "B" picnic licenses for Merrill Historical Society events (Nov 5 at 100 E Third St and Nov 12 at 303 N Sales Street)

The Common Council approved the 2022 preliminary borrowing plan, the new City of Merrill logo, and the Communications Specialist agreement. It also approved two temporary picnic licenses for the Merrill Historical Society, adopted the Outdoor Recreation Plan 2023-2027, and honored Police Canine Eros with a resolution. The meeting was largely routine, with no major policy changes.

• Approved 2022 preliminary borrowing plan (5-3)
• Approved new City of Merrill logo
• Approved Communications Specialist agreement (7-1)
• Approved temporary class B picnic license for Merrill Historical Society on Nov 5
• Approved temporary class B picnic license for Merrill Historical Society on Nov 12
• Approved revisions to Employee Handbook
• Adopted Outdoor Recreation Plan 2023-2027
• Approved Mayor's appointments (Andrew Polzin, Gary Schwartz)

Fairgrounds Committee

The committee is meeting to discuss the 2023 budget summary and capital budget requests for the Festival Grounds. Members will also continue discussions regarding campgrounds on the site.

• Discussion on campgrounds on Festival Grounds site
• 2023 Festival Grounds Budget Summary
• 2023 Festival Grounds Capital Budget Requests
• Updates on the Fair, Rodeo, and Food Vendors
• Review of the Calendar of Events

The committee unanimously approved the campground concept as presented, with a $30 nightly rate and a suggested 7-day stay limit. They also approved adding $13,000 to Festival Grounds expenses and $8,000 to potential revenue for budget purposes. Discussions covered partnerships, restroom cleaning, a drop box for payments, and capital projects, but no other formal decisions were made.

• Approved campground concept as presented (unanimous)
• Added $13,000 to Festival Grounds expenses and $8,000 to potential revenue for budget purposes (motion by Becker, seconded by Sabatke)

Ad-Hoc Committee

The Ad-Hoc Committee is meeting to consider and discuss the job description for a position, including revisions provided by committee members, and to continue discussion on recruiting firms. The committee will also approve minutes from the September 20th meeting and set the next meeting date.

• Approve minutes from September 20th meeting
• Discuss job description and revisions
• Continued discussion on recruiting firms
• Establish next meeting date and time

The Ad-Hoc Committee approved sending revisions to the City Administrator job description to the Common Council for final approval. The committee also discussed potential recruiting firms for the position.

• Approved September 20th meeting minutes
• Approved motion to send job description changes to Common Council
• Scheduled next meeting for November 2nd at 6:00 PM

Parks and Recreation Commission

The commission will meet to review and approve the 2023 Parks & Recreation Department Operating Budget. Members will also consider the final 2023-2027 Outdoor Recreation Plan.

• Review/approve 2023 Parks & Recreation Department Operating Budget
• Review/approve final 2023-2027 Outdoor Recreation Plan
• Updates on Bierman Family Aquatic Center

The Merrill Parks and Recreation Commission approved the 2023 Parks and Recreation Department operating budget and the 2023-2027 Outdoor Recreation Plan, with the plan to be sent to the city council for final approval. The commission also approved the September meeting minutes and claims, and received updates on aquatic center leaks and winterization.

• Approved September meeting minutes (unanimous)
• Approved September claims (unanimous)
• Approved 2023 Parks and Recreation Department operating budget (motion by Tabor, seconded by Ravn)
• Approved 2023-2027 Outdoor Recreation Plan (unanimous, with note to add ADA disc golf description at Riverside Park)

Redevelopment Authority

The Redevelopment Authority will consider modifications to a development agreement and review revised site plans for residential projects on Webster St. The body will also receive an update on Merrill Housing Developments.

• Review of revised site plan and building specs for Webster St. residential developments by S.C. Swiderski, LLC (TID No. 8)
• Consideration of modifications to the development agreement for Webster St. (TID No. 8)
• Update on status of Merrill Housing Developments
• Introduction of new RDA Commissioner Rebecca Rutkowski
• Closed session to consider negotiation terms for Webster St. residential developments

The Redevelopment Authority reviewed preliminary revised plans for residential developments on Webster St. by S.C. Swiderski, LLC. No formal action was taken on the development agreement, which awaits City Plan Commission and Common Council action on Conditional Use Permit applications.

• Approved September 7, 2022 meeting minutes

Committee of the Whole

The committee is meeting for a budget session to consider 2023 operational budget requests across multiple city departments. Members will also follow up on sewer rates and infrastructure planning.

• 2023 operational budget requests for Economic Development, Transit, Streets & Weed Commissioner, Public Works Director, Parks & Recreation, Building Inspection/Zoning, and Community Development
• Potential 2023 sewer rate adjustments
• Proposed alternative to 2022 Infrastructure Petition for N. State St. (E 8th St to E 10th St)
• Tax Increment Districts (TIDs)

The Committee of the Whole approved a 2.5% sewer rate increase for 2023 on a 6-3 roll call vote, with no water rate increase planned. They also approved an alternate 2022 infrastructure petition for N. State Street (W 8th St to W 10th St) on an 8-1 vote. The meeting included budget discussions for multiple departments, but no other formal decisions were made.

• Approved 2.5% sewer rate increase for 2023 (6-3)
• Approved alternate 2022 infrastructure petition on N. State St (W 8th St to W 10th St) (8-1)

Board of Public Works

The Board of Public Works will consider routine items including vouchers, reports, and a sanitary sewer charge adjustment, plus an extension of the paving deadline for a property on S. Hwy K and discussion of a northern truck route based on county committee minutes.

• Consider adjustment of the Aquatic Center sanitary sewer charge
• Consider extension deadline for paving at 1601 S. Hwy K
• Discuss northern truck route; minutes from Lincoln County Highway Committee meeting attached
• Consider placing monthly reports on file

The Board of Public Works approved a $16,705.55 adjustment to the Aquatic Center sanitary sewer charge based on policy, and extended the paving deadline for 1601 S Hwy K until October 1, 2023. The board also referred the northern truck route discussion to the Health & Safety Committee with a recommendation to restrict truck traffic on Mill Street and 9th Street. All other items were routine approvals or reports.

• Approved $16,705.55 Aquatic Center sewer charge adjustment
• Approved paving extension for 1601 S Hwy K until October 1, 2023
• Referred northern truck route to Health & Safety Committee with recommendation for local deliveries only and truck closure on Mill Street (1st to 9th) and 9th Street (Mill to Pier)
• Approved August 24, 2022 meeting minutes
• Approved water and sewer vouchers
• Approved Board of Public Works vouchers
• Filed monthly reports

Personnel and Finance Committee

The Merrill Personnel and Finance Committee will consider several personnel and finance items, including a 2023 non-union wage proposal, revisions to the Employee Handbook, and a wellness policy for traumatic incidents. They will also discuss continuing with Carlson Dettmann and a Communications Specialist agreement, both referred from other bodies. The agenda includes routine items like approving minutes, vouchers, and monthly reports.

• Write off 2021 personal property tax bill for 809 E 1st St (former First Street Coffee) for $140.65
• Discussion on continuing with Carlson Dettmann (referred from Sept 13 Common Council)
• Discussion on Communications Specialist agreement (referred from Sept 22 Marketing & Communications)
• Amendment to Group Health Insurance Incentive Plan for part-time employees (Section 14-5-2 Employee Handbook)
• Review and consideration of 2023 Non-Union Wage Proposal

The Personnel and Finance Committee approved an amendment to the Group Health Insurance Incentive Plan for part-time employees. The committee also forwarded a 2023 non-union wage proposal and a Communications Specialist contract to the Common Council for further action.

• Approved August vouchers
• Approved August 23 and September 7 meeting minutes
• Approved writing off $140.65 personal property tax bill for 809 E 1st St
• Approved sending formal letter to Carlson Dettmann requiring response by October 11
• Forwarded Communications Specialist contract to Oct 11 Common Council without recommendations
• Approved amendment to Group Health Insurance Incentive Plan for part-time employees (2-1)
• Forwarded 2023 non-union wage proposal ($127,000 initial cost) to Oct 17 Committee of the Whole
• Approved Employee Handbook revisions as an operational draft

Health and Safety Committee

The committee will review nuisance complaints and vouchers. Members will consider two temporary Class "B" picnic licenses for the Merrill Historical Society. The meeting includes monthly reports from the Fire and Police Chiefs.

• Temporary Class "B" picnic license for Merrill Historical Society on Nov 5 at 100 E Third St
• Temporary Class "B" picnic license for Merrill Historical Society on Nov 12 at 303 N. Sales Street
• Nuisance complaints through September 15, 2022
• Monthly report from Fire Chief Klug
• Monthly report from Police Chief Bennett

The Health and Safety Committee approved two temporary Class 'B' picnic licenses for the Merrill Historical Society for November 5 and 12, forwarding them to the Common Council. The committee also accepted the August minutes, placed monthly reports on file, and discussed reports from the fire and police chiefs, including Trick or Treat hours and a new police canine.

• Approved two temporary Class 'B' picnic licenses for Merrill Historical Society (forwarded to Common Council)
• Accepted minutes from August 22, 2022 meeting
• Placed monthly reports on file

Transit Commission

The Merrill Transit Commission will meet on September 26, 2022, to review administrative reports, discuss whether to operate on New Year’s Day 2023, and consider offering free rides to employees and their families. The meeting is open to public comment and will be held in City Hall chambers or by phone.

• Discuss free rides for employees and their families
• Decide whether to operate transit on New Year’s Day 2023
• Review August 15, 2022 meeting minutes
• Receive administrator’s report on ridership and employee status

The Merrill Transit Commission denied a proposal to offer free rides to employees and their immediate family members, with a 4-1 vote. The commission also approved the August 2022 minutes and the administrator's report, and confirmed New Year's Day will remain a holiday with no service.

• Approved August 2022 meeting minutes (unanimous)
• Approved administrator's report (unanimous)
• Denied free rides for employees and immediate family (4-1)
• Confirmed New Year's Day as holiday with no work

Marketing & Communications Committee

The committee will review feedback from a city logo survey and discuss a Communications Specialist agreement. Members will also discuss the 2023 budget and review monthly reports.

• Feedback on City Logo survey
• Recommendation to Personnel & Finance regarding Communications Specialist agreement
• Discussion of 2023 budget
• Monthly report from Communications Specialist Kuczmarski
• Social Media Report

The committee approved the city logo and a Communications Specialist agreement for referral to other governing bodies. It also recommended a 2023 budget of $110,800 for the October Committee of the Whole Budget session.

• Approved city logo as presented and referred to Common Council
• Approved Communications Specialist agreement and recommended to Personnel & Finance Committee
• Recommended and approved 2023 budget of $110,800 for Committee of the Whole
• Approved August 18, 2022 meeting minutes

Airport Commission

The Merrill Airport Commission will meet to discuss the Runway 16/34 project status and repairs, airport signage decisions, and maintenance hangar door repairs. The agenda also includes updates on 2022 entitlement projects and a formal time change for meetings to 6:00 PM.

• Discussion and decision regarding airport signage
• Runway 16/34 project status and repairs
• Maintenance hangar door repairs under general maintenance
• Update on 2022 entitlement projects
• Time change for meeting to 6:00 PM

The Airport Commission approved the August 2022 minutes and vouchers, and discussed several projects. The asphalt reconditioning projects were postponed to 2023 due to the season, except possible crack filling. The commission also discussed signage, runway repairs, and maintenance issues, but no formal votes were taken on these items.

• Approved August 2022 minutes (unanimous)
• Approved vouchers (unanimous)
• Deferred asphalt reconditioning projects to 2023 (no formal vote)
• Scheduled mastic crack sealing on Runway 16/34 for first week of October (no formal vote)
• Consensus to lease City Hangar #4 to Craig Hanig starting October 1, with formal vote at October meeting

Library Board

The T.B. Scott Free Library Board of Trustees is meeting to discuss and potentially act on a space needs study, a special election for vice president, endowment fund documents, and several policy updates (memorial books, skateboard, wireless internet). The board will also review strategic plan goals and building accessibility, then move into closed session to review key employee compensation.

• Space Needs Study by MSR Design
• Special Election for Office of Vice President
• Document for the Endowment Fund of the T.B. Scott Free Library
• Memorial Books Policy, Skateboard Policy, Wireless Internet Policy
• Closed session under Wis. Stat. 19.85(1)(c) to review key employee compensation

The Board appointed Laurie Ollhoff as Interim Director and approved personnel compensation adjustments. The Board also updated policies regarding wireless internet and skateboards, and authorized additional funding for a space needs study.

• Appointed Laurie Ollhoff as Interim Director (unanimous)
• Approved personnel compensation adjustments (unanimous)
• Approved $800 disbursement from Endowment Fund to MSR Design for Space Needs Study
• Elected Audrey Huftel as Vice President (unanimous)
• Approved revised Wireless Internet Policy
• Approved revised Skateboard Policy
• Approved review of Endowment Fund document
• Tabled Memorial Book Policy to October 19, 2022

Historic Preservation Committee

The Historic Preservation Committee will meet to review minutes from June meetings and receive an update on historic honorary street naming signs.

• Update on Historic Honorary Street naming signs

The committee approved the minutes from the June 16 and June 30, 2022 meetings. They discussed updates on the Historic Honorary Street naming signs, including family notifications. No substantive decisions were made beyond the minutes approval and scheduling the next meeting.

• Approved minutes from June 16 and June 30, 2022 meetings
• Scheduled next meeting for October 19, 2022 at 6:00 PM

Ad-Hoc Committee

The Ad-Hoc Committee is continuing its discussion of the city administrator position, including reviewing answers from alderpersons, considering the job description and revisions, and deciding on the position's title. The meeting is a regular working session with no final decisions expected.

• Approve minutes from September 6th meeting
• Review answers received from Alderpersons regarding the position
• Consider 2016 City Administrator job description and revisions
• Discuss title of the position
• Set date and time of next meeting

The Ad-Hoc Committee on the City Administrator Position met and approved the minutes from September 6. They discussed the job description, with a suggestion to add a line about communication skills and to edit the document for readability. The committee decided to keep the position title as 'Administrator' and scheduled the next meeting for October 5.

• Approved minutes from September 6 meeting
• Decided to keep position title as 'Administrator'
• Scheduled next meeting for October 5 at 6:00 PM

Enrichment Center Committee

The Merrill Enrichment Center Committee will meet to approve past meeting minutes and vouchers, discuss recent events like the Festival of Quilts, and plan upcoming fall activities including a Fall Event on October 1st and intergenerational programs. The committee will also review updates from the ADRC and receive city updates.

• Approval of July meeting minutes
• Approval of July/August vouchers
• Fall Event scheduled for October 1st
• Updated bus trip policy for riders
• Intergenerational activities with Steve’s friends restarting

The Merrill Enrichment Center Committee approved the July meeting minutes and July/August vouchers. They discussed upcoming events, including the Fall Craft & Market Event and intergenerational activities, and noted the success of the quilt show. No major policy decisions were made; the meeting was largely informational and procedural.

• Approved July 2022 meeting minutes (motion by Blake, second by Anderson)
• Approved July/August 2022 vouchers (motion by Bebel, second by Baker)

Common Council

The Merrill Common Council will meet to approve routine minutes, revenue reports, and personnel matters. Key decisions include a street-use permit for a Halloween haunted house on Hendricks Street and a new contract with Bowmar Appraisal for property revaluation. The council will also recognize employee service milestones and discuss audit findings.

• Approve street closure on Hendricks Street (E 7th to E 8th) for Haunted Sawmill event on 10 dates in October 2022
• Approve 2023-2024 contract with Bowmar Appraisal, Inc. for Maintenance and Market Revaluation
• Recognize Tom Hayden (20 years) and Robert Caylor (10 years) for employee service
• Discuss 2021 City of Merrill Audit Report by CliftonLarsonAllen LLP
• Continue Carlson Dettmann as interim City Administrator until successor appointed

The Common Council approved a street use permit for The Haunted Sawmill to close Hendricks Street on October weekends, approved non-union holiday pay adjustments including retroactive Labor Day hours, and approved a contract with Bowmar Appraisal with a future RFP stipulation. They also referred a decision on continuing with Carlson Dettmann to the September 27th Personnel & Finance Committee and approved an agreement for Urban Search & Rescue services on a 6/1 voice vote.

• Approved street use permit for Haunted Sawmill (Hendricks St closure) (motion carried)
• Approved non-union holiday pay: 2 hours per holiday added to holiday bank, plus 2 hours for Labor Day (motion carried)
• Approved 2023-2024 contract with Bowmar Appraisal, Inc. with stipulation for RFP after contract (motion carried)
• Referred continuation with Carlson Dettmann to September 27th P&F Committee (motion carried)
• Approved Urban Search & Rescue Emergency Response Services agreement (6/1 voice vote)
• Approved appointments: Rebecca Rutkowski to Redevelopment Authority, Rick Blake to Tourism Commission (motion carried)

Committee of the Whole

The Committee of the Whole is holding a special meeting to discuss and consider including Merrill firefighters in Wisconsin Task Force-1, a state-level emergency response team. Fire Chief Klug will present on the matter. No final decision is scheduled; the item is for discussion and consideration only.

• Discussion and consideration of Merrill Firefighters joining Wisconsin Task Force-1
• Presentation by Fire Chief Klug

The Committee of the Whole discussed including Merrill Firefighters in Wisconsin Task Force-1, a specialized emergency response team. Fire Chief Klug presented details and answered council questions. The committee voted 6-1 to recommend forwarding the consideration to the common council for approval. No final decision was made at this meeting.

• Recommended forwarding Wisconsin Task Force-1 inclusion to common council (6-1 voice vote)

Community Development Committee

The Community Development Committee will meet to approve April meeting minutes, nominate a chairman, and discuss the collection procedure for the Small Business Emergency Support Loan Program. The agenda includes public comment and general discussion.

• Collection procedure for Small Business Emergency Support Loan Program
• Nominations for chairman of Community Development Committee
• Approval of April 13, 2022 meeting minutes

The committee approved a process to ensure yearly payments for the Small Business Emergency Support Loan Program. The Lincoln County Economic Development Director will visit businesses to offer payment plans after written attempts are made.

• Approved previous meeting minutes
• Approved request for Lincoln County Economic Development Director to visit small business loan recipients to offer payment plans following written attempts

Personnel and Finance Committee

The Merrill Personnel and Finance Committee is holding a special meeting to consider a closed session regarding fire union collective bargaining, public employment data, and public property negotiations. Afterward, the committee may reconvene in open session before adjournment.

• Closed session regarding fire union collective bargaining and public employment data under Wisconsin State Statutes 19.85(1)(c) and (e)

The committee entered a closed session to discuss fire union collective bargaining, including employment compensation and performance evaluation data. No actions were taken in open session.

• Entered closed session for fire union collective bargaining (3-0)

Parks and Recreation Commission

The Merrill Parks and Recreation Commission is meeting to review and potentially approve the draft 2023-2027 Outdoor Recreation Plan and set 2023 Parks & Recreation fees. The agenda also includes routine items like approving minutes, claims, monthly reports, and setting the next meeting date. Public comment is scheduled.

• Review draft of 2023-2027 Outdoor Recreation Plan
• Review & approve 2023 Parks & Recreation fees
• Approve minutes from previous meeting
• Approve claims
• Monthly reports

The Parks and Recreation Commission reviewed the draft 2023-2027 Outdoor Recreation Plan, with staff noting Riverside Park was omitted and would be added. The plan will be resubmitted to the Commission and then go to the Council for approval. The Commission also approved changes to the 2023 Parks and Recreation fees. No other substantive decisions were made; the meeting was largely procedural.

• Approved minutes from August meeting (unanimous)
• Approved claims from August (unanimous)
• Approved 2023 Parks and Recreation fee changes (unanimous)
• Reviewed draft 2023-2027 Outdoor Recreation Plan; changes to be made and resubmitted

Redevelopment Authority

The Redevelopment Authority is meeting to consider modifications to development agreements for residential projects. The body will also discuss property acquisitions and incentives for various Tax Increment Districts.

• Development agreement modifications for Johnson St. single-family homes (Ott Development & Construction LLC)
• Development agreement modifications for Webster St. residential developments (S.C. Swiderski, LLC)
• Potential WHEDA tax credit site owned by Lincoln County
• Potential development incentives for Pine Ridge Plaza (TID No. 4)
• Potential purchase of S. State St. property along Wisconsin River (State Street 13 LLC)

The RDA approved extending the deadline for Ott Development to complete the first two Johnson St. homes to March 31, 2023, and agreed to require at least two new homes per year. They also authorized reallocating the $250,000 TID No. 4 cash incentive for redevelopment of the former big box building, and agreed to issue an RFP for the City-owned property at Pine Ridge Plaza. No action was taken on the WHEDA tax credit site.

• Approved minutes from August 3rd (motion carried)
• Extended Ott Development deadline for first two Johnson St. homes to March 31, 2023 (consensus)
• Modified development agreement to require at least two new homes per year (consensus)
• Authorized reallocation of $250,000 TID No. 4 cash incentive for former big box redevelopment (motion carried)
• Agreed to issue RFP for City-owned property at Pine Ridge Plaza, responses due January 2023 (consensus)
• Moved into closed session (5-0 roll call)

Ad-Hoc Committee

The Merrill Ad-Hoc Committee is meeting to review department head answers regarding the duties of a position and to discuss the title of the position. The agenda also includes approving minutes from the August 16th meeting and setting the next meeting date.

• Approve minutes from August 16th meeting
• Discussion of duties of the position including answers received from Department Heads
• Discussion regarding the title of the position
• Establish date and time of next meeting

The Ad-Hoc Committee on the City Administrator Position met and decided to create a job description before choosing a title for the position. They also agreed to review the 2016 job description and the current review form, and to send the department head questions to common council alderpersons. No final decisions on the position's duties or title were made.

• Approved minutes from August 16th meeting (unanimous)
• Decided to create a job description before choosing a title for the position
• Decided to provide the 2016 job description to committee members for review
• Decided to send department head questions to common council alderpersons
• Scheduled next meeting for September 20 at 6:00 PM

Zoning Board of Appeals

The City of Merrill Zoning Board of Appeals will hold public hearings regarding residential fencing regulations. The board will consider two separate requests for variances to M.M.C. Sec. 113-320.

• Variance request for fencing at 913 Grand Avenue (Norbert Conrad)
• Variance request for fencing at 105 S. Ohio Street (Kevin Emanuel)

The Zoning Board of Appeals approved two variance requests for fences, both unanimously. The first, by Norbert Conrad, was approved without conditions. The second, by Kevin Emanuel, was approved with a condition that the City be held harmless for any fence damage during sidewalk maintenance. No public comment was made, and no opposition was voiced at either hearing.

• Approved variance for Norbert Conrad's fence (unanimous)
• Approved variance for Kevin Emanuel's fence with hold-harmless condition for sidewalk maintenance damage (unanimous)
• Approved June 8, 2022 minutes (unanimous)

Fairgrounds Committee

The Merrill Festival Grounds Committee will meet to discuss a campground project on the Festival Grounds site, including projected budget, assumptions, and sample forms, alongside updates on the fair, rodeo, and food vendors. The committee will also review monthly reports from Festival Grounds Manager Bjorklund and consider approving minutes from the August 4th meeting.

• Discussion on campgrounds on Festival Grounds site with Steve Sabatke and Rick Bjorklund, including projected budget and assumptions
• Fair update
• Rodeo update
• Food vendor update
• Monthly report from Festival Grounds Manager Bjorklund

The committee discussed adding campgrounds to the Festival Grounds site but decided more research was needed before any decision. The item will be revisited at the October meeting. The committee also received updates on the fair, rodeo, and food vendors, and approved the previous meeting's minutes.

• Deferred campground discussion to October meeting for further research
• Approved August 4th meeting minutes (motion by Caylor, second by Rick)

Committee of the Whole

The committee is meeting for a budget session to review a fiscal overview and 2023 budget requests. Discussions will cover capital investments, utility funds, and potential rate adjustments.

• 2023 Budget Requests for Infrastructure Investments
• Tax Increment Districts (TIDs) budget requests
• Landfill (Fund 20) budget requests
• Water Fund and Sewer Fund utility capital requests
• Potential 2023 Sewer Rate adjustment

The Committee of the Whole held a budget session for 2023, making several decisions on capital requests. They approved using ARPA funds for firefighter turnout gear, denied the airport tractor/mower/brush hog, denied a public address system at Festival Grounds, and moved several other items to ARPA funding or removed them from the budget. The meeting was procedural and budget-focused, with no final budget adoption.

• Approved ARPA funds for Turnout Firefighting Gear (9-0)
• Denied airport tractor/mower/brush hog (8-1)
• Denied installation of public address system at Festival Grounds (9-0)
• Removed $80,000 for docks at Riverside and Ott's Park, amended to fund $40,000 with ARPA (5-4)
• Moved Streeter Square Basketball court request to ARPA funds (9-0)
• Cut $68,000 from City Hall Maintenance budget for Parks mower replacement (9-0)
• Removed Bramble Way, Wildwood Lane, and Summit Ave from infrastructure request (8-1)

Board of Public Works

The Merrill Board of Public Works is meeting to approve minutes and vouchers, review monthly reports, and consider two action items: amending the city ordinance on destruction of noxious weeds and installing rapid flash lights at a crosswalk on Grand Avenue. The meeting includes routine administrative items and public comment.

• Consider amending Ordinance Chapter 14, Article II, Section 14-34 on destruction of noxious weeds
• Consider rapid flash lights at crosswalk by 215 Grand Ave, requested by Park Place residents
• Approve water and sewer vouchers and operations report
• Approve Board of Public Works vouchers
• Review monthly reports from Building Inspector, Public Works Director, Street Superintendent, and Street & Weed Commissioner

The Board of Public Works approved routine vouchers and reports, and voted to forward an amendment to Ordinance Chapter 14, Article II, Section 14-34 regarding destruction of noxious weeds to the city council. The amendment would add two weed species found at 1210 E 8th St to the city's list. A request for rapid flash lights at the crosswalk by 215 Grand Ave was discussed but no decision was made; staff will explore cost sharing with Park Place residents and report back next month.

• Approved July 27, 2022 meeting minutes
• Approved water and sewer vouchers
• Approved Board of Public Works vouchers
• Forwarded noxious weed ordinance amendment to council
• Placed monthly reports on file

Committee of the Whole

The Committee of the Whole is discussing and considering its relationship with Carlson Dettmann Consulting, including a 2015 presentation, reclassifications since 2016, invoices since 2016, and a non-union wage overview for August 2022. No formal action is listed on the agenda.

• Discussion of Carlson Dettmann Consulting services
• Review of Carlson Dettmann reclassifications since 2016
• Review of Carlson Dettmann invoices since 2016
• Non-union wages overview for August 2022

The Committee of the Whole discussed Carlson Dettmann Consulting and voted on two motions. A motion to refer all reclassification requests to the new city administrator or hold until April 2023 failed 4-5. A subsequent motion to continue with Carlson Dettmann until the next city administrator is in place passed 5-3 and will be referred to the September Common Council meeting.

• Motion to refer reclassification requests to new city administrator or hold until April 2023 failed (4-5)
• Motion to continue with Carlson Dettmann until next city administrator is in place passed (5-3)
• Recommendation referred to September Common Council meeting

Personnel and Finance Committee

The Personnel and Finance Committee will review holiday pay for non-union and Street Department employees. Members will also discuss tornado siren triggers and the duties of city boards and commissions.

• 2023-2024 contract with Bowmar Appraisal, Inc. for Maintenance & Market Revaluation
• Non-union holiday hours recommendation for employees on 10-hour work days
• 2022 Christmas and New Year's Holiday pay for Street Department employees
• Tornado siren triggers
• July Vouchers

The Personnel & Finance Committee approved a 2023-2024 contract with Bowmar Appraisal, Inc. for maintenance and market revaluation, with future contracts to be put out for requests for proposals in 2024. The committee also approved adding holiday hour differences to employees' personal holiday banks, clarified holiday pay is on the holiday day rather than observed day, and authorized procurement of a new siren controller. All motions passed unanimously.

• Approved July vouchers (unanimous)
• Approved July 28 minutes (unanimous)
• Approved adding holiday hour differences to personal holiday bank (unanimous)
• Clarified holiday pay is paid on holiday day, not observed day (unanimous)
• Authorized procurement of Century Siren Generation 3 wireless siren controller and electrician fees (unanimous)
• Approved 2023-2024 contract with Bowmar Appraisal, Inc. for Maintenance & Market Revaluation (unanimous)
• Placed monthly reports on file (unanimous)

Health and Safety Committee

The Health and Safety Committee will meet to discuss the Merrill Police Department's response to school violence and shootings. The body will also review nuisance complaints and monthly reports from the fire and police chiefs.

• Discussion on Merrill Police Department response to school violence/shooting
• Review of nuisance complaints through August 15, 2022
• Review of vouchers
• Monthly report from Fire Chief Klug
• Monthly report from Police Chief Bennett

The Health & Safety Committee approved vouchers for discussion, accepted the July 25 minutes, and placed monthly reports on file. Police and fire chiefs provided updates on school violence response training and July activities, including temporary picnic licenses approved by the police chief. No public comments were made, and the meeting adjourned at 5:34 p.m.

• Approved vouchers for discussion (motion by Caylor, second by Weix)
• Accepted July 25, 2022 meeting minutes (motion carried)
• Placed monthly reports on file (motion carried)
• Police Chief approved temporary Class B picnic licenses for VFW (Sept 5) and Historical Society (Sept 10)

Marketing & Communications Committee

The committee will meet to review and potentially approve an official logo for the city's branding. Members will also receive monthly reports from the Marketing & Communications Consultant and a social media report.

• Approval of official logo for Merrill's branding
• Monthly report from Consultant Kuczmarski
• Social media report

The Marketing & Communications Committee discussed two logo options for Merrill's branding and favored the second design, with adjustments to be made for color accuracy. The logos will be tested in two focus groups, including at Community Night Out on August 30, with results expected at the September meeting. The committee also approved the minutes from the July 21, 2022 meeting.

• Approved minutes from July 21, 2022 meeting (motion by Weix, second by Fermanich)
• Favored second logo option for Merrill branding, pending color adjustments
• Scheduled focus groups for logo feedback, including Community Night Out on August 30

Police and Fire Commission

The Merrill Police and Fire Commission is scheduled to meet on August 17, 2022, to discuss a Battalion Chief promotional list and conduct Fire Fighter/Paramedic candidate interviews. The commission will also approve previous meeting minutes from June 2, 2022.

• Discussion and possible consideration of Battalion Chief promotional list
• Fire Fighter/Paramedic candidate interviews in closed session

The Police and Fire Commission approved four firefighter/paramedic applicants pending qualifications and testing, and extended the Battalion Chief promotion eligibility list through November 15, 2022. The meeting included a closed session for candidate interviews and reconvened to approve the applicants. Prior minutes were approved with a spelling correction.

• Approved four firefighter/paramedic applicants pending qualifications and testing (4-0)
• Extended Battalion Chief promotion list through November 15, 2022 (unanimous)
• Approved prior minutes as amended (unanimous)

Airport Commission

The Airport Commission is meeting to review the status of the Runway 16/34 project and 2022 entitlement projects. The body will discuss and decide on a commercial hangar ground lease. Members will also address general maintenance for airport signs and the maintenance hangar door.

• Decision on Commercial Hangar ground lease
• Status update on Runway 16/34 Project
• Repairs to Runway 16/34
• Maintenance of hangar door and airport signs

The Merrill Airport Commission met on August 17, 2022, and approved the July 2022 minutes. No other formal decisions were made; most items were status updates or discussions, including the Runway 16/34 project, entitlement projects, and maintenance tasks. The September meeting was rescheduled to 6:00 PM.

• Approved July 2022 minutes (all ayes)
• Rescheduled September meeting to 6:00 PM

Ad-Hoc Committee

The Ad-Hoc Committee is meeting to determine the title and job description for a future City Administrator position. The group will review related ordinances and a Lincoln County Administrative Coordinator job description from October 2020.

• Discussion of title name for future City Administrator position
• Review of job description and related Ordinance
• Review of Lincoln County Administrative Coordinator position (October 2020)

The Ad-Hoc Committee on the City Administrator Position discussed the current role's responsibilities, including marketing, development, and personnel management. The committee decided to determine the position's duties before deciding on a title. A follow-up meeting to review job description components and department head input was scheduled for September 6.

• Decided to discuss position duties before determining the job title
• Scheduled next meeting for September 6 at 6:30 pm

Transit Commission

The Merrill Transit Commission will meet to discuss routine matters including ridership, employee status, and whether to operate on New Year's 2023. A proposal by Lori Kroening to offer free rides to employees and their families will be considered. The meeting will also approve minutes from the previous session and set the next meeting date.

• Consider free rides for employees and their families (proposal by Lori Kroening)
• Discuss New Year's 2023 service (work or not)
• Approve minutes of July 18, 2022 meeting
• Administrator's report on ridership and employee status

The Transit Commission discussed a proposal for free bus service for employees and their immediate families, raised during public comment, but voted to table it to the next meeting for further discussion on funding. The commission also unanimously approved the July 2022 meeting minutes and the administrator's report, which noted ridership is expected to slow until school resumes and a new driver is being onboarded.

• Tabled free rides for employees and immediate family to next meeting (unanimous)
• Approved July 2022 meeting minutes (unanimous)
• Approved administrator's report (unanimous)

Common Council

The Common Council will discuss a maintenance and market revaluation contract and an ordinance regarding polling places. The body will also consider two temporary liquor licenses and a resolution regarding the 2020 Presidential election results.

• 2023-2024 contract with Bowmar Appraisal, Inc. for Maintenance & Market Revaluation
• Ordinance amending Chapter 2, Article III, Section 2-59, Polling Places
• Resolution supporting state legislative actions to reject certified 2020 Presidential election results
• Temporary Class 'B' picnic license for Merrill Rangers (August 12-14, 2022)
• Temporary Class 'B' picnic license for Trinity Lutheran Church at 107 N State Street (August 28)

The Common Council voted 5-2 to table a resolution that would have supported state legislative actions to reject the certified 2020 presidential election results. The council also approved a 6-1 ordinance change to polling places, approved two temporary picnic licenses, and referred a 2023-2024 appraisal contract back to committee.

• Tabled resolution supporting rejection of 2020 presidential election results (5-2)
• Approved ordinance amending polling places (6-1)
• Referred 2023-2024 Bowmar Appraisal contract back to Personnel & Finance Committee
• Approved temporary Class B picnic license for Merrill Rangers (Aug 12-14)
• Approved temporary Class B picnic license for Trinity Lutheran Church (Aug 28)
• Approved agent change for Krist Oil Company to Kevin Erickson
• Approved revenue and expense reports ending July 31, 2022
• Approved minutes from July 12 and August 3, 2022 meetings

Fairgrounds Committee

The Festival Grounds Committee is meeting to discuss operations at the site, including the use of the Expo Building and venue advertising. The body will also receive updates on the fair, rodeo, and food vendors.

• Discussion on campgrounds on Festival Grounds Site
• Discussion of gun shows in the Expo Building
• Possible action on advertising for quinceanera events
• Lighting update
• Calendar of Events

The committee approved the meeting minutes from May 5th and June 2nd. Other agenda items, including campground facilities and Expo Building advertising, were discussed but no formal actions were taken.

• Approved meeting minutes from May 5th and June 2nd

Common Council

The Merrill Common Council is holding a special meeting to consider a right-of-way lease for Trinity Daycare. The council will also enter closed session to discuss employment matters, including reviewing interim City Administrator candidates, and may take action on those issues afterward.

• Consider a right-of-way lease for Trinity Daycare
• Closed session to consider employment, promotion, compensation, or performance evaluation data
• Review materials from interim City Administrator candidates and potentially interview them
• Potential action on closed session issues after reconvening

The Common Council appointed Police Chief Bennett and Public Works Director/City Engineer Akey as an interim City Administrator team. The council also approved a right-of-way lease for Trinity Daycare.

• Approved right-of-way lease for Trinity Daycare (passed)
• Appointed Police Chief Bennett and Public Works Director/City Engineer Akey as interim City Administrator team (passed)

Parks and Recreation Commission

The Merrill Parks and Recreation Commission will meet to approve minutes and claims, hear public comment, and review a potential site location for pickleball courts. The meeting also includes monthly reports and setting the next meeting date.

• Review and approve potential site location for potential pickleball courts
• Approve minutes from previous meeting
• Approve claims
• Public comment
• Monthly reports

The Parks and Recreation Commission approved Ott's Park as the preferred location for potential pickleball courts, following a discussion of two proposed sites. The commission also unanimously approved the July claims and the minutes from the previous meeting. No other substantive decisions were made.

• Approved minutes from July meeting (unanimous)
• Approved July claims (unanimous)
• Approved Ott's Park as site for potential pickleball courts (unanimous)

Redevelopment Authority

The Merrill Redevelopment Authority will meet to approve past meeting minutes, discuss housing and economic development programs, and vote on a development agreement transfer for the Webster St. apartments from Nicolet Lumber Company to Premier Real Estate Management. The Authority will also review TIF budgets, residential development statuses, and potential multi-family housing sites.

• Assignment of Webster St. apartments development agreement to Premier Real Estate Management (TID No. 8)
• 2022 TID No. 8 budget reallocation for fire protection line to serve West Chippewa LLC manufacturing property
• Review of 2021 TID annual reports and fiscal status of General Fund Advances
• Consideration of 2023 TID budget requests
• Potential closed session to discuss sale of Pine Ridge Plaza property (TID No. 4) and Highway G business park development (TID No. 13)

The Merrill Redevelopment Authority approved assigning the Webster St. apartments development agreement from Nicolet Lumber Company to Premier Real Estate Management LLC (TID No. 8). The board also authorized a 2022 TID No. 8 budget reallocation for a fire protection line serving West Chippewa LLC. Discussions covered TIF programs, residential development updates, and 2023 budget requests, with no final decisions on those items.

• Approved June 29 RDA meeting minutes (motion Polak/Nelson)
• Authorized assignment of Webster St. apartments development agreement to Premier Real Estate Management LLC (TID No. 8) (motion Bares/Nelson)
• Authorized 2022 TID No. 8 budget reallocation for fire protection line for West Chippewa LLC (motion Hass/Polak)
• Moved into closed session to discuss potential sale of Pine Ridge Plaza property and Highway G park development (5-0 roll call)

Library Board

The T.B. Scott Free Library Board of Trustees is holding a special meeting. The primary purpose is to enter a closed session to discuss the employment status and performance evaluation of the Library Director.

• Closed session regarding Library Director employment status and performance evaluation

The Library Board held a closed session and then decided that the regular August meeting was not necessary. The board adjourned without taking any other substantive actions.

• Voted unanimously to enter closed session
• Decided not to hold the regular August meeting
• Adjourned the meeting

Board of Public Works

The Board of Public Works will discuss capital requests for water and sewer infrastructure and review street-related proposals. The body is also considering a permit for temporary street closures on Hendricks Street.

• Street Use Permit for The Haunted Sawmill to close Hendricks Street (East 7th to East 8th) on nine dates in October 2022
• Capital requests for Water Tower Coating, Boiler Replacement, Facility Plan, and Phosphorus Analyzer
• MAPS proposal for Washington School parking, drop-off, and pick-up concept
• Discussion on 'No Truck Routes'
• Discussion on 1210 E 8th St. Yard

The Board approved a street use permit for a haunted house event in October. It also forwarded several water and sewer capital budget requests to the Capital budget meeting and recommended a holiday pay change for street employees.

• Approved street use permit for The Haunted Sawmill to close Hendricks Street (E 7th St to E 8th St) on select October dates (carried)
• Forwarded water tower coating, boiler replacement, facility plan, and phosphorus analyzer budget requests to Capital budget meeting (carried)
• Recommended to Personnel & Finance committee that street employees on 10-hour schedules receive 10 hours of holiday pay (carried)
• Approved Water and Sewer vouchers (carried)
• Approved Board of Public Works vouchers (carried)
• Approved June 29, 2022 meeting minutes (carried)

Personnel and Finance Committee

The Personnel and Finance Committee meets to review preliminary 2023 budget items, including health insurance increases and compensation, and considers writing off 2021–2022 personal property tax bills. It also reviews 2023 budget requests for Lincoln County services and a revaluation contract with Bowmar Appraisal, Inc.

• Re-define spending limit for non-capital purchases
• Consider writing off 2021–2022 personal property tax bills
• Review preliminary 2023 budget: 5.0% health insurance increase and compensation
• Consider 2023 budget requests for Ambulance-EMS and T.B. Scott Free Public Library
• Consider 2023–2024 contract with Bowmar Appraisal, Inc. for Maintenance & Market Revaluation

The Personnel & Finance Committee approved forwarding 2023 budget requests for ambulance/EMS and the T.B. Scott Free Public Library to Lincoln County. It also approved a contract with Bowmar Appraisal for maintenance and market revaluation, and wrote off a $56.27 personal property tax bill. No action was taken on redefining the spending limit for non-capital purchases.

• Approved June vouchers
• Approved June 28, 2022 minutes
• Wrote off $56.27 personal property tax bill for Park City Pedorthics
• Forwarded 2023 budget requests for Ambulance-EMS and T.B. Scott Library to Lincoln County
• Approved 2023-2024 contract with Bowmar Appraisal, Inc. for maintenance and market revaluation
• Forwarded city administrator position ordinances to ad-hoc committee
• Placed monthly reports on file

Health and Safety Committee

The Health and Safety Committee will review nuisance complaints and COVID-19 status. The body is deciding on a temporary liquor license for a church event and discussing tornado siren triggers.

• Temporary Class "B" picnic license for Trinity Lutheran Church at 107 N State Street for August 28
• Discussion of tornado siren triggers
• Review of nuisance complaints through July 15, 2022
• Monthly reports from Fire Chief Klug and Police Chief Bennett

The Health and Safety Committee approved a temporary Class “B” picnic license for Trinity Lutheran Church to be forwarded to the Common Council. The committee also referred a proposal for tornado siren trigger upgrades to the Personnel and Finance committee.

• Approved temporary Class “B” picnic license for Trinity Lutheran Church (carried)
• Referred tornado siren trigger upgrades to Personnel and Finance committee (carried)
• Approved vouchers for discussion (carried)
• Accepted June 27, 2022 meeting minutes (carried)
• Placed monthly reports on file (carried)

Marketing & Communications Committee

The Marketing & Communications Committee will decide on compensation and voting rights for committee members and vote on an official city logo. They will also receive updates on branding efforts and a downtown walking tour presentation.

• Consider compensation and voting rights for committee members
• Approve official Merrill logo for city branding
• Review Marketing & Communications Consultant Report by Chantel Kuczmarski
• Presentation on AAC’s Downtown Walking Tour by Brian Arndorfer

The Marketing & Communications Committee voted to refer the question of voting and non-voting membership and compensation to the full council for determination. The committee also discussed logo options for Merrill's branding, narrowing designs to two for further community input, but made no final logo decision. No other substantive decisions were made.

• Referred voting structure and compensation question to full council
• Approved minutes from June 30, 2022 meeting
• Narrowed logo options to two designs for community input (no final vote)

Enrichment Center Committee

The Merrill Enrichment Center Committee is meeting to handle routine business, including approving June meeting minutes and vouchers, and to discuss operations such as the SOAR document, upcoming events, and next steps for a digital sign demo. They will also receive updates from the ADRC and discuss city changes and future meeting topics.

• Approval of June meeting minutes
• Approval of June/July vouchers
• Review of completed SOAR document
• Digital sign demo and next steps
• ADRC updates

The Merrill Enrichment Center Committee approved the June meeting minutes and June/July vouchers. No other formal decisions were made; the meeting focused on updates, including the upcoming Festival of Quilts, a digital sign quote, and ADRC caregiver programs.

• Approved June 2022 minutes (motion by Blake, second by Akey)
• Approved June/July 2022 vouchers (motion by Akey, second by Baker)

Airport Commission

The Merrill Airport Commission is meeting to discuss and decide on several operational items, including a hangar ground lease for a commercial hangar, the entrance gate annual inspection, and repairs to Runway 16/34. They will also review the status of the Runway 16/34 project and update entitlement projects for 2022. The meeting includes approval of minutes and vouchers, plus reports and public comment.

• Discussion/Decision on Hangar Ground Lease for Commercial Hangar
• Discussion/Decision on Entrance Gate Annual Inspection
• Discussion/Decision on Repairs to Runway 16/34
• Runway 16/34 Project Status update
• Update on Entitlement Projects 2022

The Commission approved a bid from the Lincoln County Highway Department for runway 16/34 repairs. It also authorized the construction of a new 80x100 ft hangar following a deposit. Vouchers were approved, and the board noted that expenses are currently at 43% of the annual budget.

• Approved June 2022 minutes with corrections
• Approved payment of vouchers
• Approved $8,724.80 bid from Lincoln County Highway Department to repair runway 16/34
• Approved Stan Pophal to build an 80x100 ft hangar

Library Board

The T. B. Scott Free Library Board of Trustees will meet to review the proposed 2023 budget and strategic plan goals. The board will also hold elections for Vice President and committee appointments. A closed session is scheduled to discuss the performance evaluation of the Director.

• Proposed 2023 library budget
• Election of Vice President
• Appointments to Personnel & Finance Committee
• Semi-annual Endowment Fund report
• Strategic Plan Goals and Objectives #1

The board approved a 2023 budget request of $1,009,045 (Scenario C), with $442,869.85 from Lincoln County and $566,175.15 from the City of Merrill. It also approved the semi-annual Endowment Fund report, appointed two trustees to the Personnel & Finance Committee, and tabled the election of a vice president. The meeting ended with a closed session for a director performance evaluation.

• Approved 2023 budget request of $1,009,045 (Scenario C)
• Approved semi-annual Endowment Fund report
• Appointed E. McCrank and R. Blake to Personnel & Finance Committee
• Tabled election of Vice President until next month
• Approved minutes of June 15, 2022 meeting
• Accepted June 2022 Revenue and Expense Report
• Moved to closed session for director performance evaluation (9-0)

Committee of the Whole

The Merrill Committee of the Whole will meet on July 19, 2022, to consider options and the succession process for the City Administrator position following a pending retirement. The committee will also hold a closed session to review a reported incident related to a city employee, personnel files, and employee status, with potential open session action to follow.

• Consider options and process of succession for City Administrator position due to pending retirement
• Closed session to review a reported incident related to City employee(s) and review personnel file and status

The Committee of the Whole discussed options for filling the city administrator position due to pending retirement, including the difference between an administrator and coordinator role. A recommendation was made to form an ad-hoc committee with 3 citizens and 3 council members to investigate the position and report back by early October. The committee also entered closed session to discuss personnel matters but took no action in open session afterward.

• Recommended forming ad-hoc committee with 3 citizens and 3 council members (carried)
• Adjusted recommendation to have committee report back by early October (without objection)
• Entered closed session on 9-0 roll call vote
• No action taken in open session after closed session

Tourism Commission

The Tourism Commission is meeting to discuss budget updates and grant applications. The body will decide on the allocation of funds to assist with re-branding the city.

• Allocation of funds for city re-branding
• Budget update
• Grant application updates and changes

Transit Commission

The Merrill Transit Commission meets to review the administrator's report, including ridership numbers, employee status, the second quarter report, and whether to work on New Year's 2023. Commissioners will also consider a proposal from Mayor Haas regarding Saturday service from 9:00 AM to 1:00 PM.

• Consider Saturday service from 9-1 proposed by Mayor Haas
• Administrator's report on ridership and employee status
• Second Quarter report review
• Discussion on New Year's 2023 work schedule

The Transit Commission tabled a proposal for Saturday service from 9 a.m. to 1 p.m., brought by Mayor Haas, after determining costs outweigh anticipated ridership. The commission also unanimously approved the June 2022 meeting minutes and the Administrator's Report, which noted steady summer ridership and new employee training.

• Tabled Saturday service 9-1 proposal after cost review
• Approved June 2022 meeting minutes (unanimous)
• Approved Administrator's Report (unanimous)

Parks and Recreation Commission

The Merrill Parks and Recreation Commission will meet to approve minutes and claims, review and approve the 2023 Capital Projects and Equipment list, and continue discussions on seasonal and hourly wages. They will also receive an update on Bierman Family Aquatic Center staffing and operations, along with monthly reports.

• Review and approve 2023 Capital Projects and Equipment
• Continued discussion on seasonal and hourly wages
• Update on Bierman Family Aquatic Center staffing and operations
• Approve claims
• Public comment periods

The Parks and Recreation Commission unanimously approved the 2023 Capital Projects and Equipment request list, which includes replacing docks, adding security cameras, and constructing pickleball courts. The commission also discussed seasonal and hourly wages, noting recruitment challenges and the need to stay competitive. No other formal decisions were made.

• Approved June meeting minutes (unanimous)
• Approved June claims (unanimous)
• Approved 2023 Capital Request list as presented (unanimous)

Common Council

The Common Council will review a final plat for the Alexander Estates residential development and a development agreement with Plant Garden Center, LLC. The body is also considering amendments to city ordinances regarding non-union compensation and the parking of unregistered vehicles.

• Final plat for residential development between Eugene, Alexander, and Heldt Streets (Alexander Estates)
• Development agreement between the City of Merrill and Plant Garden Center, LLC
• Amendment to Code of Ordinances No. 2021-18 regarding Non-Union Compensation and CDL Step
• Proposed ordinance prohibiting parking of unregistered motor vehicles on highways
• Street Use Permit for Gesundheit Bar to close South Park Street on July 15

The Common Council approved the final plat for the Alexander Estates residential development between Eugene, Alexander, and Heldt Streets, and authorized a development agreement with Plant Garden Center, LLC. The council also approved two ordinance amendments: one adding a CDL step to the 2022 non-union compensation schedule and another prohibiting parking of unregistered motor vehicles on highways. Several temporary picnic licenses and a street use permit were approved for upcoming events.

• Approved final plat for Alexander Estates residential development
• Authorized development agreement with Plant Garden Center, LLC (8-0)
• Approved ordinance amending 2022 non-union compensation to add CDL step (8-0)
• Approved ordinance prohibiting parking of unregistered motor vehicles on highways (8-0)
• Approved street use permit for Gesundheit Bar on South Park Street July 15
• Approved temporary picnic license for Merrill Youth Softball Association (July 22-24)
• Approved temporary picnic license for Lincoln County Fair Association (Aug 17-21)
• Approved temporary picnic licenses for Merrill Youth Hockey Association (Aug 25-26 and Sept 17)

Personnel and Finance Committee

The Personnel and Finance Committee is holding a special meeting to review and recommend a process for wage adjustment and classification of community development positions, and to discuss the future of the Carlson Dettman plan. The meeting includes public comment and a closed session for personnel and collective bargaining matters.

• Review and recommend process for community development positions wage adjustment and classification
• Discussion and recommendation on the future of the Carlson Dettman plan
• Closed session for fire union collective bargaining strategy
• Closed session to review personnel file and status of a City employee

The committee discussed community development wage adjustments and the Carlson Dettman study but took no formal action on these items. The Carlson Dettman topic was referred to a future Committee of the Whole meeting. Two closed sessions were held to discuss union obligations and personnel matters.

• Referred Carlson Dettman plan discussion to a future Committee of the Whole meeting
• Approved motion to enter closed session (3-0)
• Scheduled a follow-up closed session for July 19th to prepare a recommendation for Common Council

Marketing & Communications Committee

The Marketing & Communications and Historic Preservation committees are holding a joint meeting. The body will discuss and consider the approval of an official logo for Merrill's branding.

• Approval of official logo for Merrill's branding

Board of Public Works

The Board of Public Works will review water, sewer, and public works vouchers. Members will discuss a 10-year capital equipment plan and the installation of rapid flashing beacons at specific intersections.

• 10 Year Capital Equipment Plan discussion
• Rapid Flashing Beacons at E 3rd and Logan Street and possibly E 2nd and Logan Street
• Right-of-way lease for Riverside Athletic sign
• Discussion regarding 1007 St Paul Drive yard
• Update on Garbage and Recycle Program

The Board approved a right-of-way lease for the Riverside Athletic sign and initiated a natural lawn application process for 1007 St Paul Drive. The board also approved water, sewer, and public works vouchers.

• Approved Water and Sewer vouchers
• Approved Board of Public Works vouchers
• Approved motion to send notice and natural lawn application for 1007 St Paul Drive
• Approved right-of-way lease for Riverside Athletic sign
• Approved May 25, 2022 meeting minutes

Redevelopment Authority

The Redevelopment Authority will reconvene after a closed session to act on potential development incentives for TID No. 9 along S. Center Ave. The meeting will also include electing a new chairperson, reviewing past minutes, and discussing housing developments and funding sources for residential projects.

• Potential TID No. 9 (S. Center Ave.) development incentives
• Election of RDA Chairperson
• Review of 2004 legal basis for Merrill RDA
• Review of residential developments status (Housing Developments-Status 2022-06-20)
• Consider options for S. State St. property redevelopment (TID No. 8)

The Redevelopment Authority recommended a development agreement with Plant Garden Center LLC for $30,000 in two phases to support a greenhouse and retail development on S. Center Ave. The board also elected Steve Hass as chair and approved the June 1 minutes. No other formal decisions were made; other items were informational updates.

• Recommended $30,000 development agreement with Plant Garden Center LLC (carried)
• Elected Steve Hass as RDA Chairperson
• Approved June 1, 2022 meeting minutes

Personnel and Finance Committee

The committee is meeting to discuss the 2023 budget timeline and format. Members will consider several personnel changes, including a police officer replacement and compensation updates.

• Police officer position to replace a retiring officer
• Compensation increase for Election Officials effective December 31, 2022
• Amendment to Chapter 2, Article III, Section 2-59 regarding Bierman Building polling locations
• Reclassification request for Community Development Program Coordinator/Building and Zoning Assistant
• CDL Step for Transit, Streets and Parks employees

The Personnel & Finance Committee approved several items, including directing staff to prepare a budget overview similar to Waupun's, reclassifying a Community Development position with a pay increase, adding a CDL step for certain employees, allowing an extra police officer for a retiring officer, increasing election official compensation, and moving polling places for Districts 3 and 6 to the Bierman Building. The committee also referred a clarification of voting/non-voting committee member compensation to the Marketing and Communications Committee. All votes were unanimous (2-0) where recorded.

• Approved May vouchers
• Approved May 24, 2022 minutes
• Directed administration to provide budget overview similar to Waupun by late September
• Approved reclassification and pay increase for Community Development Program Coordinator to Grade 12 Step 6 retroactive to Jan 1
• Approved CDL step adjustment for Transit, Streets, and Parks employees
• Allowed Police Chief to exceed maximum officer count by 1 for anticipated retirement
• Referred voting/non-voting committee member clarification to Marketing and Communications Committee
• Approved increased compensation for Election Officials effective Dec 31, 2022

Health and Safety Committee

The Merrill Health and Safety Committee will meet to discuss nuisance complaints, vouchers, and a COVID-19 report. The committee will also consider multiple temporary liquor licenses for local events, a street use permit, and proposed parking ordinance changes.

• Temporary Class "B" picnic license for Merrill Youth Softball Association for July 22-24 at the MARC
• Temporary Class "B" picnic license for Lincoln Co Fair Association for August 17-21 at the Merrill Festival Grounds
• Temporary Class "B" picnic license for Merrill Youth Hockey Association for August 25-26 at the Merrill Enrichment Center
• Temporary Class "B" picnic license for Merrill Youth Hockey Association for September 17 at the Merrill Festival Grounds
• Street Use Permit for Gesundheit Bar to close South Park Street on July 15, 2022

The Health and Safety Committee approved four temporary class "B" picnic licenses for local organizations and a street use permit for Gesundheit Bar with a condition to end music by 11:00 PM. Vouchers were approved on a 2/1 vote, with Alderperson Caylor voting no. The committee also approved adding a section to prohibit parking unregistered motor vehicles on highways.

• Approved vouchers for discussion (2-1)
• Approved temporary class 'B' picnic license for Merrill Youth Softball Association (Merrill Fast pitch) for July 22-24 at the MARC
• Approved temporary class 'B' picnic license for Lincoln County Fair Association for August 17-21
• Approved temporary class 'B' picnic license for Merrill Youth Hockey Association for August 25-26
• Approved temporary class 'B' picnic license for Merrill Youth Hockey Association for September 17 in conjunction with Pork in the Park
• Approved street use permit for Gesundheit Bar to close South Park Street on July 15, with condition to end music at 11:00 PM
• Approved adding Sec 36-95 to prohibit parking unregistered motor vehicles on highways

Transit Commission

The Transit Commission will meet to discuss administrative reports and a proposal from Mayor Hass. The body will consider implementing Saturday service from 9 a.m. to 1 p.m.

• Proposal for Saturday service from 9-1
• Discussion of rate increase for agency – ARPA
• Administrator's report on ridership, employee status, and mask mandate

The Merrill Transit Commission met on June 20, 2022, and unanimously approved the April 2022 minutes and the administrator's report. The report noted steady ridership, a plan to offer a part-time driver position, no mask mandate, and an ARPA agency rate increase from $3.85 to $4.04. The commission discussed Saturday service from 9-1, brought by Mayor Haas, and decided to compile costs and ridership estimates to present back to the mayor. No other substantive decisions were made.

• Approved April 2022 minutes (unanimous)
• Approved administrator's report (unanimous)
• Discussed Saturday service; will prepare costs and ridership numbers for mayor

Marketing & Communications Committee

The Marketing & Communications and Historic Preservation committees are holding a joint meeting. The body will discuss city branding, the 175th anniversary of settlers arriving in Jenny, and a landmark plaque.

• Discussion of Merrill Branding and Scott Steele's presentation
• City involvement in the 175th Anniversary of settlers arriving in Jenny
• Discussion of available funds for a landmark plaque at 105 W 1st Street
• Future discussion points regarding the Ironbull Race and city signage

Airport Commission

The Merrill Airport Commission will discuss the status of the Runway 16/34 project and 2022 entitlement projects. The body will also make decisions regarding edits to T-Hangar and ground leases, as well as the annual entrance gate inspection.

• Runway 16/34 Project status update
• Edits to T-Hangar Lease and Ground Lease
• Entrance Gate Annual Inspection decision
• Update on 2022 Entitlement Projects

The Commission approved a budget of under $800 per year for annual entrance system maintenance. Members discussed the status of the Runway 16/34 project and received a report that the Town of Merrill received a grant for Airport road reconstruction.

• Approved annual entrance system maintenance for under $800.00 per year (All ayes)
• Approved May 2022 minutes (All ayes)
• Approved payment of vouchers (All ayes)

Library Board

The Library Board of Trustees will meet to review the Collection Development Policy and a request for endowment funds to refresh the collection. The board will also discuss Strategic Plan Goals and Objectives #5 and library director certification.

• Collection Development Policy
• Endowment request for collection refresh
• Strategic Plan Goals and Objectives #5
• Wisconsin Trustee Essential #19: Library director certification

The board approved a new Collection Development Policy, replacing the existing Materials Selection Policy, with a minor revision. It also approved $5,631.88 from endowment funds for a collection refresh of juvenile nonfiction and adult fiction. Consent items included approving May minutes and the monthly revenue/expense report.

• Approved new Collection Development Policy (unanimous)
• Approved $5,631.88 endowment for collection refresh (unanimous)
• Approved May 18, 2022 minutes (unanimous)
• Accepted May 2022 Revenue and Expense Report (unanimous)

Common Council

The Merrill Common Council will review and vote on several items including liquor license applications, zoning map amendments for Johnson Street, and a development agreement for Johnson Street homes. The meeting will also include a public hearing on an alley vacation and consider ordinance amendments related to electronic smoking devices and school bus warning lights.

• Approve 2022/2023 liquor license applications (except Erickson's Westside Tap)
• Amend zoning map for Johnson Street parcel from Rural to R1
• Authorize development agreement with Ott Development & Construction for Johnson Street homes
• Approve preliminary plat for Alexander Estates residential development
• Approve conditional use permit for daycare at 201 Stange Street

The Common Council approved four ordinance amendments (insurance certificates, e-cigarettes, school bus lights, and a zoning map change), all by 8-0 votes. It also approved liquor license renewals, a street use permit for Ballyhoo's Lobster Fest, and a development agreement with Ott Development for Johnson St. homes. A resolution supporting affordable housing was amended to change wording from 'participate in the construction' to 'participate in pursuit of such housing opportunities' before approval.

• Approved 4 ordinance amendments (8-0 each): insurance certificates, e-cigarettes, school bus lights, Johnson St. zoning change
• Approved 2022/2023 liquor licenses except Caylor's Trophy Bar; later approved Caylor's with abstention
• Approved street use permit for Ballyhoo's Lobster Fest on Prospect St. June 20
• Approved 30 temporary picnic licenses for Athletic Park Baseball Boosters
• Approved development agreement with Ott Development & Construction for Johnson St. homes
• Approved preliminary plat for Alexander Estates residential development
• Approved conditional use permit for daycare at 201 Stange St.
• Approved affordable housing resolution as amended

Personnel and Finance Committee

The committee is holding a special meeting to consider employment and bargaining issues in a closed session. The body may reconvene in open session to take action on these items.

• Fire union grievances
• Fire union collective bargaining strategy
• Union expression of concern

Zoning Board of Appeals

The Merrill Zoning Board of Appeals will convene on June 8, 2022 at 6:00 PM in City Hall Council Chambers to conduct a public hearing on two property-specific zoning variance requests. The board will also consider approval of prior meeting minutes and allow public comment before adjourning.

• Variance request by Joe Schiefelbein for sideyard setback at 811 N State Street (pin 251-3106-114-0045)
• Variance request by Travis and Natalie Klug for fencing regulations at 501 Wisconsin Street (pin 251-3106-113-0176)

The Zoning Board of Appeals approved two variance requests, both unanimously and with conditions. The first was for a spec house on a small lot, and the second was for a privacy fence at 501 Wisconsin. Both approvals require a Certified Survey Map, and the fence approval includes additional conditions regarding placement and liability.

• Approved variance for spec house on small lot, conditioned on Certified Survey Map (unanimous)
• Approved variance for privacy fence at 501 Wisconsin, conditioned on Certified Survey Map, 1' setback from sidewalk with owner liability, and 6' max solid fence with finished side out (unanimous)
• Approved January 5, 2022 minutes (unanimous)

City Plan Commission

The City Plan Commission will hold public hearings on rezoning for single-family homes and a new residential plat. The body will also consider a conditional use permit for a daycare and discuss Air BNB regulations.

• Rezoning from Rural Development to R-1 for 8 lots on the east side of Johnson Street
• Conditional Use Permit for a daycare facility at 201 Stange Street (Trinity Lutheran Church)
• Preliminary Plat for Alexander Estates residential development between Eugene, Alexander and Heldt Streets
• Discussion on Air BNB Regulations

The City Plan Commission approved a rezoning from Rural Development to R-1 for 8 lots on Johnson Street, a conditional use permit for a daycare at Trinity Lutheran Church, and a preliminary plat for the Alexander Estates residential development. The Air BNB discussion was deferred to a future agenda.

• Approved rezoning from Rural Development to R-1 for 8 lots on Johnson Street (motion passed)
• Approved conditional use permit for daycare at Trinity Lutheran Church, 201 Stange Street (motion passed)
• Approved preliminary plat for residential development between Eugene, Alexander and Heldt Streets (motion passed)
• Deferred Air BNB regulations discussion to a future agenda

Fairgrounds Committee

The Merrill Festival Grounds Committee is holding its regular June meeting to receive updates on the upcoming fair, rodeo, water and electric services, arena lighting, and food vendors. The committee will also review meeting minutes from May 5, 2022, and the Festival Grounds Manager's report, and set the date for the next meeting.

• Fair update
• Rodeo update
• Water & electric update
• Arena lighting update
• Food vendor update

The Festival Grounds Committee approved the May 5, 2022 meeting minutes, with an amendment to exclude the lighting discussion. The committee also discussed updates on the fair, rodeo, campsites, and arena lighting, and decided to add camping rent discussions to next month's agenda. No major decisions were made beyond the minutes approval and scheduling.

• Approved May 5, 2022 meeting minutes, amended to exclude lighting discussion (carried)
• Decided additional arena lighting outlets could be added as needed
• Decided to add camping rent discussion to next month's agenda

Police and Fire Commission

The Commission will discuss current employment levels and the hiring process. The meeting includes a closed session for police officer candidate interviews and potential action on an eligibility list.

• Discussion on current employment levels and hiring process
• Police Officer candidate interviews
• Possible action related to a Police Officer eligibility list

The Commission approved four applicants in the hiring process for the police department, pending qualifications and testing. The body also organized its leadership by electing a Chairman and Secretary.

• Elected Norm Hansen as Chairman (5-0)
• Elected Nicole Johnson as Secretary (5-0)
• Approved minutes from December 6, 2021
• Approved four police department applicants pending qualifications and testing (5-0)

Parks and Recreation Commission

The Merrill Parks and Recreation Commission will meet to approve minutes and claims, hear public comment, and review the Outdoor Recreation Survey. They will continue discussing staffing levels and recruitment for the Bierman Family Aquatic Center, and begin addressing seasonal staffing issues. The meeting is a regular business meeting with no final decisions expected on the discussion items.

• Approve minutes from previous meeting
• Approve claims
• Summary of Outdoor Recreation Survey
• Continued discussion on Bierman Family Aquatic Center staffing levels and recruitment/retention
• Begin discussion on seasonal staffing solutions

The Parks and Recreation Commission approved the May meeting minutes and May claims unanimously. They discussed the Outdoor Recreation Survey results and staffing challenges at the Bierman Family Aquatic Center, noting a $2/hour wage gap with MAPS lifeguards and considering wage adjustments for the 2023 budget. No formal decisions were made on staffing or wages.

• Approved May meeting minutes (unanimous)
• Approved May claims (unanimous)
• Discussed pool staffing and wage gap with MAPS; no action taken
• Discussed Outdoor Recreation Survey results; no action taken

Redevelopment Authority

The Merrill Redevelopment Authority will review 2022 assessments for residential developments in TID No. 11, discuss the next meeting date, and may enter closed session to consider responses to a request for proposals for single-family housing on Johnson St. (TID No. 4). They may reconvene in open session to act on the closed session item, including a potential development agreement.

• Update on 2022 assessments for TID No. 11 residential developments at W. St. Paul St. & Superior St. and Rock Ridge Ct. & Parkway Dr.
• Consideration of responses for single-family housing development on Johnson St. (TID No. 4) in closed session
• Potential consideration of development agreement for Johnson St. residential development (TID No. 4)
• Approval of May 4th meeting minutes
• Public comment period

The Redevelopment Authority recommended a development agreement with Ott Development & Construction, LLC for homes in TID No. 4. The board also reviewed tax increment growth for residential developments in TID No. 11.

• Approved May 4th meeting minutes (Carried)
• Recommended resolution authorizing development agreement with Ott Development & Construction, LLC for Johnson St. homes (Carried)

Board of Review

The Board of Review will meet to receive the assessment roll from the assessor and review the Annual Assessment Report from Bowman Appraisal. The body will also conduct Board of Review hearings.

• Annual Assessment Report from Bowman Appraisal
• Receipt of the Assessment Roll from the Assessor
• Board of Review Hearings

The Board of Review heard objections from property owners and made decisions on three parcels. It voted to maintain the assessment for Merrill Ridge Plaza, reduced the assessment for MEND Merrill, LLC, and retained the assessment for Walmart. The board also acknowledged policies and received the assessment roll.

• Maintained assessment for Merrill Ridge Plaza at $2,546,100 (5-0)
• Reduced MEND Merrill, LLC assessment from $1,910,200 to $1,586,000 (5-0)
• Retained Walmart assessment at $9,956,700 (5-4)

Board of Public Works

The Board of Public Works will meet to review operational reports and vouchers for water, sewer, and public works. The body will consider a resolution regarding the 2021 wastewater treatment plant compliance report and discuss minimum bids for vacant city lots.

• Resolution approving the 2021 Compliance Maintenance Annual Report for the Wastewater Treatment Plant
• Discussion on Facilities Review at the Wastewater Treatment Plant
• Consideration of a Natural Lawn Permit
• Discussion on acceptable minimum bids for vacant city lots

The Board of Public Works approved a motion to increase the minimum bid for vacant city lots from $250 to $500, referring the change to the Common Council. They also forwarded the 2021 Compliance Maintenance Annual Report for the wastewater treatment plant to the council. No other substantive decisions were made; other items were informational or routine approvals.

• Approved minutes from April 27, 2022 (motion carried)
• Approved water and sewer vouchers (motion carried)
• Approved Board of Public Works vouchers (motion carried)
• Forwarded 2021 Compliance Maintenance Annual Report to council (motion carried)
• Increased minimum bid for vacant city lots to $500 (motion carried)

Personnel and Finance Committee

The Merrill Personnel and Finance Committee will review and decide on changes to employee pay schedules, including adjustments for Clerk/Treasurer staff and Street, Park, and Transit Department workers. The committee will also discuss creating two new Public Works I positions for automated garbage and recycling truck operators, as well as clarifying committee member roles and compensation. Monthly reports from city departments will be presented and filed.

• Consider changing Temporary Classification Pay for Clerk/Treasurer's Staff from May 15 to May 22
• Consider increasing wages for maxed-out Street, Park, and Transit Department employees with CDL
• Consider creating two Public Works I positions for automated garbage and recycling truck operators
• Clarify voting and non-voting committee member roles and compensation
• File monthly reports from Finance Director, City Attorney, City Administrator, Municipal Court, and Fire Department

The Personnel & Finance Committee approved creating two Public Works I positions for operators of new automated garbage and recycling trucks. It also changed temporary classification pay for Clerk/Treasurer staff to May 22, and decided the Clerk/Treasurer counter will return to regular business hours starting May 31. A wage increase for maxed-out CDL employees was referred to the June agenda for further discussion.

• Approved vouchers for March and April
• Changed temporary classification pay for Clerk/Treasurer staff from May 15 to May 22
• Created two Public Works I positions for automated garbage/recycling truck operators
• Referred CDL wage increase for maxed-out employees to June agenda
• Referred committee voting/non-voting clarification to June agenda
• Set Clerk/Treasurer counter to open regular business hours starting May 31
• Placed monthly reports on file

Health and Safety Committee

The committee will discuss liquor license applications and a specific request for Ballyhoo's to extend alcohol sales for the Merrill Lobsterfest. Members will also consider amendments to city ordinances regarding insurance, electronic smoking devices, and school bus warning lights.

• Request for Ballyhoo's (124 N. Prospect Street) to sell alcohol in a fenced area east of their door on July 30, 2022
• Proposed amendment to Code of Ordinances Section 8-113 regarding certificate of liability insurance
• Proposed amendment to Code of Ordinances Section 14-39 regarding Electronic Smoking Device(s)
• Proposed amendment to Code of Ordinances Section 36-23 regarding School bus warning lights
• Review of 2022-2023 Liquor License Applications

The Health & Safety Committee approved the 2022-2023 liquor license list except for Ericksons Westside Tap, which was denied for failing to comply with the ordinance. The committee also approved a temporary premises extension for Ballyhoo's during Lobsterfest, revised ordinances on taxi insurance, electronic smoking devices, and school bus warning lights, and accepted vouchers and monthly reports.

• Denied Ericksons Westside Tap liquor license for ordinance noncompliance
• Approved 2022-2023 liquor license list (with exception)
• Granted Ballyhoo's premises extension for Lobsterfest on July 30, 2022
• Approved taxi insurance certificate ordinance revision
• Approved electronic smoking device ordinance revision (2-1)
• Approved school bus warning lights ordinance revision
• Approved vouchers including $2,882 for firefighter behavioral health
• Placed monthly reports on file

Common Council

The Common Council will hold a special meeting to review a branding proposal and lighting bids. The body will discuss the potential adoption of both the rebranding plan and the festival grounds lighting.

• Presentation and potential adoption of the Merrill Branding Proposal from Scott Steele
• Review and potential adoption of lighting bids for the Festival Grounds

The Common Council approved the Techline Sports Lighting bid of $199,230 for Festival Grounds lighting, with the Bierman Foundation covering all but $25,000. The motion passed 4-3. The council also discussed and moved forward with a rebranding proposal, with next steps to be coordinated by the Historical Preservation Committee and Marketing & Communications Committee.

• Approved Techline Sports Lighting bid of $199,230 for Festival Grounds lighting (4-3)
• Moved forward with adoption of the Merrill Branding Proposal (motion carried)

Enrichment Center Committee

The Merrill Enrichment Center Committee will hold a regular meeting to approve past minutes and vouchers, discuss operations including bathroom requests and advertising strategies, and review marketing and SOAR analysis updates. No formal decisions are listed beyond procedural approvals.

• Approval of April meeting minutes
• Approval of April/May vouchers
• MEC Bathroom request
• Advertising cost/benefits and digital sign discussion
• SOAR analysis review

The committee approved April minutes and vouchers and decided to seek quotes for a new public/staff handicap accessible bathroom. The Director paused radio advertising and declined a request from Girls On The Run due to lack of resources.

• Approved April ’22 minutes
• Approved April/May ‘22 vouchers
• Approved exploring options and obtaining quotes for a public/staff handicap accessible bathroom
• Paused radio advertising
• Denied resource request from Girls On The Run

Library Board

The Library Board of Trustees will meet to discuss library open hours and a request for endowment funds to refresh the collection. The board will also review Strategic Plan Goal #4 and trustee appointment guidelines.

• Discussion of Library Open Hours
• Endowment request for collection refresh
• Review of Strategic Plan Goals and Objectives #4
• Wisconsin Trustee Essential #18 regarding board appointments and composition

The board approved extending library hours Monday through Thursday until 7 p.m., with implementation targeted by July 4. It also tabled a request for endowment funds to refresh the collection until next month. No other substantive decisions were made; the meeting included reports and discussion.

• Approved extended evening hours (Monday–Thursday until 7 p.m.) (unanimous)
• Tabled endowment request for collection refresh until next month

Historic Preservation Committee

The Merrill Historic Preservation Committee will meet to discuss updates on the Legion Building uses and plaque wording, city branding for signs, and designated memorial streets. The committee will also consider prior historic street nominations and city involvement in recognizing the 175th anniversary of the first settlers in Jenny.

• Discuss placement and wording of plaque on Legion Building
• Reconsider prior Historic street nominations
• Discuss city involvement in recognition of the 175th Anniversary of the first settlers arriving in Jenny

The Historic Preservation Committee voted to reconsider and include all 10 names for honorary street signs, expanding from the original five. The committee also referred the 175th anniversary celebration to the Marketing and Communications Committee and discussed but did not decide on Legion Building plaque wording or funding.

• Approved April 20, 2022 meeting minutes (unanimous)
• Referred 175th anniversary celebration to Marketing and Communications Committee (motion carried)
• Reconsidered prior street nominations and included all 10 names for honorary street signs (motion carried)

Airport Commission

The Merrill Airport Commission is meeting to discuss and potentially decide on updates to the T-Hangar and ground leases, as well as a bulk sale of aviation fuels. They will also review the status of the Runway 16/34 project and 2022 entitlement projects, along with routine items like minutes, vouchers, and maintenance.

• Discussion/Decision on edits to T-Hangar lease and ground lease
• Discussion/Decision on bulk sale of aviation fuels
• Runway 16/34 project status update
• Update on 2022 entitlement projects
• Approval of vouchers

The Merrill Airport Commission approved a $5/month rent increase for T-hangars starting January 1, 2023, and raised the damage deposit to $150. They also voted not to sell prepaid bulk aviation fuel due to system limitations. The runway 16/34 project faces delays as FAA funds have not been released, potentially pushing work to next year. The lease agreement will be reviewed again next month to add compliance language.

• Approved April 2022 minutes (unanimous)
• Approved voucher payments (unanimous)
• Approved T-hangar rent increase $5/month starting Jan 1, 2023, damage deposit raised to $150 (unanimous)
• Denied prepaid bulk aviation fuel sales (unanimous)

Common Council

The Merrill Common Council will consider several items at its regular meeting, including the sale of properties acquired through Lincoln County delinquent tax foreclosures, a $50,000 purchase of 2.61 acres on Johnson Street through TID No. 4, and compensation for the EMS Medical Director. The council will also act on Class B liquor licenses for local events and organizations, and make several mayor's appointments to city committees.

• Sale of tax-delinquent foreclosed properties to bidders
• Purchase of 2.61 acres on Johnson Street for $50,000 from Church Mutual Insurance Company via TID No. 4
• Compensation request for EMS Medical Director, recommended by Health and Safety Committee
• Class B licenses for Lincoln County Rodeo, Merrill Baseball, and Merrill Historical Society
• Mayor's appointments: Theresa Baker, Kyle Gulke, Ketul Patel to city committees

The Common Council approved the sale of four tax-delinquent properties: three parcels to Tyson Fisher for $6,500 and one to Mark Rosengren for $4,000. A bid for 410 N Prospect St was withdrawn, and no action was taken on that property. The council also approved the purchase of 2.61 acres on Johnson Street for $50,000 from Church Mutual Insurance Company on a 7-1 vote.

• Approved sale of 405 E 7th St, 607 Douglas St, 609 Douglas St to Tyson Fisher for $6,500
• Approved sale of 405 N Genesee to Mark Rosengren for $4,000
• No action taken on 410 N Prospect St after bidder withdrew
• Approved $250 compensation for EMS Medical Director Dr. Clark (carried)
• Approved three temporary Class B licenses for Lincoln County Rodeo Association (carried)
• Approved nine temporary Class B licenses for Merrill Baseball Association (carried)
• Approved one temporary Class B license for Merrill Historical Society (carried)
• Approved purchase of 2.61 acres on Johnson Street for $50,000 (7-1)

Committee of the Whole

The committee is conducting an orientation and training session. Discussions include city governance roles, financial positions, and the preliminary 2023 budget strategy.

• Review of duties for Mayor, Alderpersons, City Administrator, and Department Heads
• Street and Weed Commissioner procedures for lawns, weeds, and snow removal
• Property conditions and demolitions
• Tax Increment Financing (TIF)
• City bond rating, debt, and preliminary 2023 budget strategy

The Committee of the Whole met for an orientation and training session, covering civility, open records, roles of officials, and city operations. No formal decisions or votes were taken; the only motion was to adjourn.

• Adjourned meeting at 12:00 PM (motion by Russell and Sabatke, seconded by Rick, carried)

Fairgrounds Committee

The Merrill Festival Grounds Committee is meeting to discuss updates on the fair, rodeo, water and electric services, and arena lighting. They will also consider food stand rent for 2022 and review lease payments from 2020-2022. The agenda includes monthly reports and public comment.

• Food Stand Rent for 2022
• Review of Lease Payments 2020-2022
• Arena Lighting Update
• Calendar of Events
• Water & Electric Update

The committee approved a 50% rent reduction for permanent food stand vendors for the 2022 season. Members also received updates on rodeo preparations and arena lighting bids.

• Approved 50% rent reduction for permanent food stand vendors for 2022 season
• Approved February 3, 2022 meeting minutes

Redevelopment Authority

The Merrill Redevelopment Authority will discuss and potentially act on several items related to residential development and infrastructure, including a proposed Spruce St. development concept, improvements to E. 13th St. for three residential lots, and potential property purchases for residential development. They will also receive status updates on new residential developments and follow up on the Lincoln County Housing Summit. The meeting may go into closed session to discuss development incentives.

• Consider proposed Spruce St. development concept and cost estimates (TID No. 7)
• Consider request to improve E. 13th St. for three residential lots (TID No. 7)
• Potential purchase of S. State St. property from State Street 13 LLC (TID No. 8)
• Potential purchase of Johnson St. property from Church Mutual Insurance Company (TID No. 4)
• Closed session to consider TID No. 7 development incentives

The Merrill Redevelopment Authority approved reallocating $38,500 in TID No. 7 funds for survey work and clearing of the future Spruce St. right-of-way, and committed to water and sewer laterals for E. 13th St. lots. It also recommended purchasing 2.61 acres from Church Mutual for $50,000 for residential development. A potential land purchase on S. State St. was tabled to the next meeting.

• Approved $8,500 for CSM/plat survey and $30,000 for clearing Spruce St. right-of-way (TID No. 7)
• Committed to water and sanitary sewer laterals for E. 13th St. lots when building permits issued (TID No. 7)
• Recommended purchase of 2.61 acres from Church Mutual for $50,000 (TID No. 4)
• Tabled potential purchase of S. State St. property to next RDA meeting

Parks and Recreation Commission

The commission will review survey results for the Outdoor Recreation Plan and discuss a potential concessions building at the MARC north fields. Members will also address the Bierman Family Aquatic Center's hours and lifeguard staffing.

• Review of Outdoor Recreation Plan and survey results
• Potential August 2022 Transportation Alternatives Program (TAP) application
• Potential concessions building near the north fields at the MARC
• Update on Bierman Family Aquatic Center lifeguard situation and hours
• Discussion regarding the Legion Building

The Parks and Recreation Commission approved a donated concession building near the north baseball/softball fields at the MARC, to be built with donated time and materials. They also reviewed the 5-year Outdoor Recreation Plan survey results, discussed the upcoming WisDOT TAP grant cycle, and addressed the ongoing lifeguard shortage at the Bierman Family Aquatic Center, which will limit hours to weekdays only. Kyle Gulke was re-nominated to the City Plan Commission for a one-year term.

• Approved minutes from April meeting (unanimous)
• Approved claims from April (unanimous)
• Approved concessions building by north fields at MARC (unanimous)
• Nominated Kyle Gulke to City Plan Commission for one-year term (unanimous)
• Approved monthly report (unanimous)

Tourism Commission

The Tourism Commission is meeting to define the purpose and scope of tourism in Merrill. The body will also discuss new initiatives and grant application procedures.

• Discussion on purpose and scope of Tourism
• Discussion on new initiatives
• Review of grant application and procedure

The Tourism Commission approved the previous meeting's minutes and discussed tourism promotion strategies, including grantee requirements, marketing efforts, and a new visitor survey. No major funding decisions were made; the meeting focused on planning and information sharing.

• Approved meeting minutes as written (motion by Paul Russell, seconded by Jeremy Ratliff)
• Commissioners Jeremy Ratliff and Ketul Patel to develop a visitor survey for hotels
• Adjourned at 1:20pm (motion by Sue Kunkel, seconded by Jeremy Ratliff)

Board of Public Works

The Merrill Board of Public Works will meet to approve minutes from the March 30 meeting, review water and sewer vouchers and operations, and consider using PVC pressure water main instead of ductile iron. Monthly reports from city departments will also be placed on file.

• Consider approval of March 30 meeting minutes
• Review Water and Sewer Vouchers and Operations Report
• Consider use of PVC pressure water main (instead of ductile water main)
• Place monthly reports from Building Inspector Pagel, Public Works Director/City Engineer Akey, Street Superintendent Bonack, and Street & Weed Commissioner Liberty on file

The Board of Public Works approved adding PVC pressure water main to the list of approved products, following a recommendation from a contractor citing shorter lead times. The board also approved water and sewer vouchers, BPW vouchers, and monthly reports. No other substantive decisions were made.

• Approved adding PVC pressure water main to approved products list
• Approved water and sewer vouchers
• Approved BPW vouchers
• Approved placing monthly reports on file

Health and Safety Committee

The Health and Safety Committee will discuss compensation for the City Health Officer, Deputy Health Officer, and EMS Medical Director. The body will also review liquor license applications and the 2021 Police Department Annual Report.

• Compensation for City Health Officer and Deputy Health Officer
• Compensation for EMS Medical Director regarding Federal DEA fees
• Temporary Class 'B' liquor licenses for Lincoln County Rodeo Association, Inc. and Merrill Baseball Association (June 10-12)
• Review of Police Department 2021 Annual Report
• Review of proposed liquor licensing renewal schedule

The Health and Safety Committee voted to forward a request to compensate Dr. Clark $250 annually as EMS medical director directly to the Common Council, bypassing the Personnel and Finance Committee. The committee also approved two temporary Class B liquor licenses for the Lincoln County Rodeo Association and Merrill Baseball Association for June 10-12 events, pending Common Council consideration. No other substantive decisions were made; the meeting included reports and discussions on COVID-19, compensation, and police department matters.

• Forwarded $250 annual compensation for EMS Medical Director Dr. Clark to Common Council (carried)
• Approved temporary Class B liquor license for Lincoln County Rodeo Association (carried)
• Approved temporary Class B liquor license for Merrill Baseball Association (carried)
• Approved vouchers (carried)
• Approved minutes from March 28th meeting (carried)
• Placed monthly reports on file (carried)

Marketing & Communications Committee

The committee will review a draft branding proposal for the city. Members will also receive an update on the search for a Communications Specialist.

• Update on Communications Specialist search
• Discussion of Merrill Brand Proposal draft

The Marketing & Communications Committee voted to recommend the draft Merrill Branding Proposal, focused on the theme 'More to Life', to the Common Council. The committee also approved the March 17 meeting minutes and discussed the upcoming start of Communications Specialist contractor Chantel Kuczmarski, expected to begin around mid-June.

• Recommended Merrill Branding Proposal to Common Council (motion carried)
• Approved March 17 meeting minutes (motion carried)

Enrichment Center Committee

The Merrill Enrichment Center Committee is holding a regular meeting to approve consent items, hear a presentation on 'Girls on the Run', review election results, and discuss operations including workshops, craft show results, and advertising. The committee will also review and update the Strengths and Opportunities sections of its SOAR analysis and set topics for the next meeting.

• Approval of February meeting minutes (March meeting cancelled)
• Approval of February/March/April vouchers
• Presentation on 'Girls on the Run'
• Review of April craft show results
• Review/update of SOAR analysis Strengths and Opportunities sections

The committee approved February meeting minutes and Feb/March/April vouchers. Members discussed adding a bathroom to the Enrichment Center, heard a presentation on 'Girls on the Run' for potential partnership, and reviewed operations including strong craft show results and advertising strategies. No major policy decisions were made; most items were discussions for future meetings.

• Approved February 2022 meeting minutes (motion carried)
• Approved Feb/March/April 2022 vouchers (motion carried)
• Bathroom addition discussion scheduled for May meeting
• Director to contact Festival Grounds committee about sharing digital sign costs

Airport Commission

The Airport Commission is meeting to receive status updates on the Runway 16/34 project and 2022 entitlement projects. Members will also discuss edits to the ground lease and T-hangar lease.

• Runway 16/34 Project status update
• 2022 Entitlement Projects update
• Proposed edits to T-Hangar and Ground leases
• Airport general maintenance discussion

The Merrill Airport Commission approved the February and March 2022 meeting minutes and approved payment of vouchers, both by unanimous vote. No substantive decisions were made on runway or entitlement projects, as the commission is still waiting for FAA action on funding. The commission discussed edits to the T-hangar lease and ground lease, which will be reviewed at the May meeting, and noted that the summer 7:00 PM meeting start time will also be discussed in May.

• Approved February and March 2022 meeting minutes (unanimous)
• Approved payment of vouchers (unanimous)

Historic Preservation Committee

The Merrill Historic Preservation Committee will meet to discuss several topics including the use of the Legion building, street signs, historic landmark home plaques, and an update on digitizing historical structure documents. The meeting will also review the March 16, 2022 minutes and hear public comment.

• Discussion on use of the Legion building
• Discussion on historic landmark home plaques
• Update on digitizing historical structure documents

The committee approved the March 16, 2022 minutes and discussed several items, including the Legion Building's use (under Park and Rec control) and a plaque for it. No formal decisions were made on these topics; the plaque design was deferred to the next meeting. The meeting was procedural, with no substantive votes beyond approving minutes and adjourning.

• Approved March 16, 2022 minutes (unanimous)
• Deferred Legion Building plaque design to next meeting
• Adjourned meeting at 6:30 PM

Library Board

The T.B. Scott Free Library Board of Trustees will hold a regular meeting to approve minutes from March and review the March revenue and expense report. The board will also discuss service recognition, endowment requests, and strategic plan goals.

• Approve minutes of March 16, 2022 meeting
• Review March revenue and expense report
• Consider transferring After the Bell funds to Boys and Girls Club
• Endowment requests for cushions and bus fare for Critic’s Choice Movies and summer programs

The board approved transferring funds and equipment from the After the Bell program to the Boys & Girls Club of Merrill, effective next school year. It also approved $1,027.66 for bench cushions and $600 for bus fare for library programs. The board discussed staffing limits on open hours and plans to propose alternative hours next month.

• Approved transferring After the Bell funds and equipment to Boys & Girls Club (McCrank abstaining)
• Approved $1,027.66 for bench cushions from Custom Cushions
• Approved $600 for bus fare for library programs
• Approved minutes of March 16, 2022 meeting
• Accepted March 2022 Revenue and Expense Report

Common Council

The Common Council is holding a special meeting to handle post-election administrative business: appointing the City Clerk effective April 19, administering oaths of office to newly elected officials, and electing a Council President and Plan Commission member. The Council will also consider placing committee reports on file, subordinating a $200,000 development loan for The Lofts at City Hall to Fortress Bank, and approving several resolutions, including a development agreement with MEND Merrill, LLC for Tractor Supply Company.

• Appointment of City Clerk effective April 19 instead of May 1
• Subordination of The Lofts at City Hall development loan of $200,000 to Fortress Bank for up to $800,000
• Resolution authorizing development agreement with MEND Merrill, LLC for Tractor Supply Company
• Resolutions designating official newspaper and depositories for the City
• Resolutions honoring Derek Woellner, Steve Osness, and John VanLieshout for service

The Common Council approved a development agreement with MEND Merrill, LLC for a Tractor Supply Company store, including up to $75,000 for roof replacement and $50,000 for a new greenhouse. The council also appointed Lori Anderson-Malm as City Clerk effective April 25, 2022, and adopted resolutions designating the official newspaper and depositories. Several resolutions honoring retiring officials were passed.

• Approved development agreement with MEND Merrill, LLC for Tractor Supply (up to $75,000 roof, $50,000 greenhouse)
• Appointed Lori Anderson-Malm as City Clerk effective April 25, 2022
• Adopted resolution designating Merrill FotoNews as official newspaper
• Adopted resolution designating official depositories (BMO Harris, Nicolet Bank, etc.)
• Approved subordination of The Lofts at City Hall's $200,000 loan to Fortress Bank for up to $800,000
• Elected Paul Russell as President of Common Council
• Elected Steve Sabatke as Alderperson member of City Plan Commission
• Adopted resolutions honoring Derek Woellner, Steve Osness, and John VanLieshout

Redevelopment Authority

The Merrill Redevelopment Authority will review and likely approve a development agreement with MEND Merrill, LLC for the former grocery store site and adjacent property on N. Pine Ridge Ave. to facilitate a new Tractor Supply store under Tax Incremental District (TID) No. 4. The meeting will also include approval of minutes from the previous meeting, public comments, and adjournment.

• Consider resolution authorizing development agreement with MEND Merrill, LLC for former grocery store and adjacent N. Pine Ridge Ave. property to facilitate Tractor Supply (TID No. 4)

The Redevelopment Authority voted to recommend a development agreement with MEND Merrill, LLC for the former grocery store and adjacent N. Pine Ridge Ave. property to facilitate Tractor Supply Company. The agreement includes additional details on the new 3,672 sq. ft. greenhouse and requires construction per approved plans. The recommendation will go to the Common Council.

• Approved minutes from April 13th meeting (unanimous)
• Recommended development agreement with MEND Merrill, LLC to Common Council (unanimous)

Transit Commission

The Transit Commission will meet to receive the Administrator's report and discuss operational updates. The meeting includes reviews of ridership, employee status, and the mask mandate.

• Administrator's report on ridership
• Employee status update
• Discussion of mask mandate
• 1st Quarter 2022 report

The Merrill Transit Commission unanimously approved the March 2022 meeting minutes and the administrator's report. The report noted steady ridership of about 200+ per day, the need for two part-time drivers, and an extended mask mandate until May 3. No other substantive decisions were made.

• Approved March 2022 meeting minutes (unanimous)
• Approved administrator's report (unanimous)

Board of Canvass

The Merrill Board of Canvass will meet to certify the results of the April 5, 2022 city election, focusing on the Aldermanic District 5 race. This is a procedural meeting with no new decisions or discussions planned beyond the official canvass of election records.

The Board of Canvass reviewed election materials and conducted a manual recount of ballots for the April 5, 2022 Aldermanic District No. 5 election. No changes were made to the election result, confirming Dick Lupton with 113 votes and John VanLieshout with 112 votes. The meeting was procedural and adjourned at 10:20 a.m.

• Confirmed election result for Aldermanic District No. 5 (no change)
• Reviewed poll lists showing 234 votes, including 44 absentee ballots
• Noted two absentee ballot envelopes lacked voter date and two lacked complete witness address
• Verified two spoiled ballots and corresponding replacement ballots
• Conducted manual recount of ballots sorted by candidate

Community Development Committee

The committee will receive a presentation from Mark Rein, owner of The Lofts at City Hall. Members may also consider a subordination request for File#21001 during a closed session.

• Presentation by Mark Rein, owner of The Lofts at City Hall
• Possible action on File#21001 regarding a Subordination request

The Community Development Committee approved subordinating a $200,000 city loan to Fortress Bank up to $800,000, related to the Lofts at City Hall project. The committee also met in closed session to discuss a subordination request and grant request for Economic Development loan application File#21001, then reconvened in open session. No public comment was received, and the meeting adjourned at 9:40 a.m.

• Approved subordination of $200,000 loan to Fortress Bank up to $800,000 (motion carried)
• Convened in closed session for subordination and grant request discussion (6-0 roll vote)
• Reconvened in open session after closed session
• Approved minutes of previous meeting

Redevelopment Authority

The Redevelopment Authority is meeting to consider a development agreement for a former grocery store and adjacent property. The body will also receive updates on specific Tax Incremental District (TID) sites and discuss affordable housing.

• Resolution for development agreement with MEND Merrill, LLC for Tractor Supply (TID No. 4) at the former grocery store and N. Pine Ridge Ave. property
• Update on former Anson-Gilkey site flood plain (TID No. 9)
• Update on new houses at 1406 and 1408 Highland Dr. (TID No. 11)
• Closed session regarding TID No. 7 development concept and incentives
• Discussion of affordable housing and the Lincoln County Housing Summit

The RDA discussed but did not approve a development agreement with MEND Merrill, LLC for the former grocery store and adjacent property to facilitate a Tractor Supply Company lease. The agreement was postponed to a special meeting on April 19 to review a draft and site plans. No other substantive decisions were made; the board also received updates on the Anson-Gilkey site and housing incentives.

• Approved minutes from March 2 meeting (unanimous)
• Tabled development agreement with MEND Merrill, LLC for Tractor Supply (no vote)
• Scheduled special RDA meeting for April 19 to review draft agreement
• Moved to closed session to discuss TID No. 7 development and property purchases (roll call vote)
• No action taken on closed session items

Common Council

The Merrill Common Council will receive the 2021 Tourism Commission report and room-tax figures, place routine committee reports on file, and vote on a conditional-use permit for a church at 925 E. Main St. The Board of Public Works also asks the council to waive private utility fees for Bryan Hoffman Construction and to award a $50,000 street-recycling contract to PCA, Inc.

• Waive private water/sewer fees for Bryan Hoffman Construction CSM
• Award $50,000 street-recycling contract to PCA, Inc.
• Reject bids for W. 10th St. (N. Center Ave. to Lake St.) utility project
• Approve conditional-use permit for 925 E. Main St. church center
• Honor William N. Heideman for long-time service

The Common Council approved a utility waiver for Bryan Hoffman Construction, awarded a $50,000 contract to PGA, Inc. for crushing street recycle material, and rejected bids for the W. 10th St. street/utility project due to costs exceeding the budget. It also approved a conditional use permit for a church at 925 E. Main St. and honored former City Clerk William N. Heideman.

• Approved utility waiver for private water and sanitary sewer service for Bryan Hoffman Construction CSM (8-0)
• Awarded crushing of street recycle material to PGA, Inc. for $50,000
• Rejected bids for M2022-02 street/utility project on W. 10th St. (low bid ~$570,000 vs. $356,000 budget)
• Approved conditional use permit for church center at 925 E. Main St. (The Gathering Table)
• Adopted resolution honoring William N. Heideman for 24 years as City Clerk
• Approved minutes of March 8 meeting
• Approved Revenue & Expense Reports for period ending March 31
• Placed committee reports on file

Board of Canvass

The Board of Canvass will meet to canvass the results of the City Election held on Tuesday, April 5, 2022.

• Canvass of Mayor election results
• Canvass of City Clerk election results
• Canvass of Street & Weed Commissioner election results
• Canvass of Aldermanic Districts 1 through 8 election results

The Board of Canvass reviewed election materials and completed certification paperwork for the April 5, 2022 City Election. No provisional ballots were recorded and no changes were made to the election totals.

• Certified election results for Mayor
• Certified election results for City Clerk
• Certified election results for Street & Weed Commissioner
• Certified election results for Aldermanic Districts 1 through 8

City Plan Commission

The Merrill City Plan Commission will consider a resolution to vacate an alley in H.W. Wright Lumber Company's Addition, requested by West Chippewa LLC, and continue a public hearing on a conditional use permit for a church at 925 E. Main Street. The meeting also includes approval of previous minutes and a public comment period.

• Resolution to vacate alley in H.W. Wright Lumber Company's Addition (requested by West Chippewa LLC)
• Conditional Use Permit for church occupancy at 925 E. Main Street (continued from March 1)
• Minutes from 03/01/2022 meeting

The Merrill City Plan Commission approved a conditional use permit for a church occupancy at 925 E Main Street, requested by Johanna and James Doyle. The commission also recommended a resolution to vacate an alley in H.W. Wright Lumber Company's Addition, which will proceed to the Common Council. The meeting included a public hearing and was adjourned after the decisions.

• Approved conditional use permit for church occupancy at 925 E Main St (motion Hass/Reimann, carried)
• Recommended resolution to vacate alley in H.W. Wright Lumber Company's Addition (motion Hass/Reimann, carried)
• Approved minutes of March 1, 2022 meeting (motion Schroeder/Hass, carried)

Parks and Recreation Commission

The Merrill Parks and Recreation Commission will meet to discuss staffing and operations for the Bierman Family Aquatic Center. The body will also receive an update on the Outdoor Recreation Plan and Survey.

• Update on Outdoor Recreation Plan & Survey
• Discussion of Bierman Family Aquatic Center staffing and operations
• Approval of claims

The Commission approved March meeting minutes and claims, including a scoreboard controller replacement. Staff reported that the Bierman Family Aquatic Center may not operate full time this summer due to a lifeguard shortage, despite a $1,000 donation from the Fraternal Order of Eagles. The outdoor recreation survey has received about 266 responses and will close in a week. No other substantive decisions were made.

• Approved March meeting minutes (unanimous)
• Approved March claims, including Nevco scoreboard controller (unanimous)

Board of Public Works

The Merrill Board of Public Works will meet to approve prior meeting minutes, hear water and sewer updates including PFAS, review vouchers, and take public comments. Monthly reports from city departments will also be filed.

• Consider Hoffman CSM private water & sewer service request
• Review bids for crushing street recycle material and M2022-02 street/utility project on W. 10th St. between N. Center Ave & Lake St.
• Three snow & ice removal fee requests: Dustin Widowski (300 S Cooper St.), Amanda Baker (1905 E 6th St.), Brenda Walters / RBW Properties (800 Grand Ave.)
• Continued discussion on Christine Vorpagel’s 'No Mow May' request

The Board of Public Works rejected all bids for the M2022-02 street/utility project on W. 10th St. because the lowest bid exceeded the budget. They also approved several snow and ice removal fee reductions, awarded a crushing bid, and tabled a 'No Mow May' request.

• Rejected M2022-02 street/utility project bids (lowest $568,280.19 vs. $356,000 budget)
• Awarded crushing bid to PGA, Inc. (max $50,000)
• Reduced snow removal fee for Dustin Widowski to $50
• Reduced snow removal fee for Amanda Baker to $150
• Reduced snow removal fees for Brenda Walters/RBW Properties and Natalie Peeters to $200 total
• Tabled 'No Mow May' request
• Approved water/sewer service waiver for Hoffman CSM
• Approved water & sewer and BPW vouchers

Community Development Committee

The Merrill Community Development Committee’s March 30, 2022 meeting consists entirely of procedural items: roll call, public comment, approval of prior minutes, and a possible closed-session discussion of personal financial data related to File #21001. No ordinances, contracts, or public hearings are listed.

The Community Development Committee met and approved prior meeting minutes. They entered closed session to discuss a subordination request for Economic Development loan File#21001 and a grant request. A motion to subordinate a $200,000 city loan to Fortress Bank for an approximately $800,000 loan failed for lack of a second, so no action was taken. The meeting adjourned without further substantive decisions.

• Approved minutes of previous meeting
• Convened closed session for subordination request (6-0)
• Reconvened open session
• Motion to subordinate $200,000 loan to Fortress Bank failed for lack of second

Personnel and Finance Committee

The Merrill Personnel and Finance Committee will meet to review routine vouchers, consider waiving a $448.64 interest and penalty on a 2021 tax bill, and discuss the existing Affirmative Action Ordinance. Monthly reports from city departments will be placed on file, and the committee may enter closed sessions to discuss labor negotiations and personnel matters.

• Waiver of $448.64 interest & penalty on 2021 tax bill for PIN 251-3106-142-0099
• Review and discuss existing Affirmative Action Ordinance
• Consider placing monthly reports on file (Municipal Court, Finance Director, City Attorney, City Administrator, Fire Department)
• Closed session to discuss firefighter union negotiations and personnel issues

The Personnel & Finance Committee approved February vouchers, waived $448.64 in interest and penalties on a 2021 tax bill for FVZ, LLC, and placed monthly reports on file. In closed session, the committee denied a grievance from Firefighters Local 847. No action was taken on the affirmative action ordinance, which was only reviewed.

• Approved February vouchers
• Waived $448.64 interest/penalty on 2021 tax bill for FVZ, LLC
• Placed monthly reports on file
• Denied grievance from Firefighters Local 847 (closed session)

Health and Safety Committee

The Merrill Health and Safety Committee meets to discuss COVID-19 reports, PFAS contamination in public water systems, and the 2021 Fire Department Annual Report. The committee also reviews liquor licensing policies and nuisance complaints.

• Review PFAS background and guidance for public water systems
• Discuss Physician involvement in Health & Safety Committee
• Review Fire Department 2021 Annual Report
• Review Ordinance Section 4-39 on licensed premise operation days
• Review Nuisance Complaints through March 15, 2022

The Health and Safety Committee reviewed several items but made few formal decisions. It voted to keep the city ordinance requiring 150 days of operation for licensed premises, approved vouchers, and approved the February minutes. No other substantive actions were taken; most items were informational or pending further review.

• Kept 150-day operation requirement for liquor licenses (consensus)
• Approved vouchers (Hass/Weix motion, carried)
• Approved February 28 minutes (Weix/Hass motion, carried)
• Placed monthly reports on file (Hass/Weix motion, carried)

Community Development Committee

The Merrill Community Development Committee will meet on March 23, 2022, at 8:00 A.M. in City Hall Council Chambers. The meeting includes procedural items and a possible closed session to review personal financial data related to File#21001, a subordination request. If convened, the committee may take action on this file after reconvening in open session.

• Possible closed session for File#21001 subordination request review
• Potential action on File#21001 after closed session

The Community Development Committee approved the previous meeting's minutes and then voted 6-0 to enter closed session to discuss a subordination request related to Economic Development loan application File#21001 and a grant request. After reconvening in open session, no action was taken. The meeting adjourned without any substantive decisions.

• Approved minutes of previous meeting
• Held closed session for loan subordination request (6-0)

Transit Commission

The Merrill Transit Commission will meet on March 21, 2022, at 4:00 p.m. in City Hall or by phone. The agenda includes routine items such as approving minutes, an administrator’s report on ridership and employee status, and setting future agenda items. No major decisions or new proposals are listed.

The Merrill Transit Commission met on March 21, 2022, and unanimously approved the minutes from the February 2022 meeting. The administrator reported steady ridership of about 175+ per day, with one day reaching 225 rides due to same-day bookings. Staffing updates included a new trainee and a candidate for a part-time position. No other substantive decisions were made.

• Approved February 2022 minutes (unanimous)

Marketing & Communications Committee

The committee will review the first draft of a branding proposal and receive an update on the search for a Communications Specialist. The meeting also includes updates on public and media outreach.

• First draft of branding proposal
• Search for Communications Specialist
• Public/media outreach update

The committee reviewed a first draft of branding concepts and discussed the search for a Communications Specialist. No formal votes were taken on these items, and a revised branding draft will be distributed for further review.

• Approved January 20, 2022 meeting minutes

Airport Commission

The Airport Commission is meeting to review the status of the Runway 16/34 project and 2022 entitlement projects. The body will also make decisions regarding CIP projects with the BOA and a lease for T-Hangar 4.

• Runway 16/34 Project status update
• Decision on T-Hangar 4 lease for Marlene and Rich Lussow
• Discussion and decision on CIP Projects with BOA
• Update on 2022 Entitlement Projects

The Airport Commission approved the Merrill Municipal Airport Capital Improvement Plan (CIP) for 2022-2027, added 'owned/leased' wording to the T-hangar lease agreement, and approved a 12-point addendum to the T-hangar policy. Vouchers were approved, and the Runway 16/34 project remains under FAA review with no results yet. The meeting was otherwise routine, with no other substantive decisions.

• Approved vouchers (all ayes)
• Approved 2022-2027 CIP projects document (all ayes)
• Added 'owned/leased' wording to T-hangar lease agreement Paragraph 2 (all ayes)
• Approved 12-point addendum to T-hangar policy (all ayes)

Historic Preservation Committee

The Merrill Historic Preservation Committee will meet to decide on a logo for historic street signs and approve 2022 nominations for historic street names. Members will also review a preservation request for the Hermione Livingston American Legion Building and hear updates on digitizing historical documents and a school presentation.

• Vote on logo for historic street sign initiative
• Consider 2022 nominations of historic street names
• Review historic preservation request for Hermione Livingston American Legion Building
• Update on digitization of 1992 historical structure document
• Discuss participation in Merrill High School class presentation on Merrill History

The committee approved five honorary street name nominations from nine submitted, and unanimously approved the American Legion Building nomination. The meeting was otherwise procedural, with discussions on logos, QR codes, and digitization progress.

• Approved 5 honorary street names: Lt. Robert F. Russell, Captain Elmer Krueger, Lt. Thomas Beckman, Hans von Kaltenborn, Riley Kurtz
• Approved American Legion Building nomination (unanimous)
• Approved February 16, 2022 minutes
• Adjourned at 6:55 p.m.

Library Board

The T.B. Scott Free Library Board of Trustees will hold a regular meeting to review the capital plan, receive updates on utilities and COVID-19, and discuss the 2021 annual report. The board will also consider three policy changes regarding borrowing privileges, death of a board or staff member, and unattended children. Additionally, they will review strategic plan goals and ethics laws for trustees.

• Review Capital Plan
• Policy: Borrowing Privileges: Parent and Guardian Rights and Responsibilities
• Policy: Death of a Library Board or Staff Member
• Policy: Unattended Children in the Library
• 2021 Local Annual Report

The Board approved changes to three library policies regarding borrowing privileges, staff/board deaths, and unattended visitors. It also authorized spending for a functional table made from a preserved elm tree. The Board reviewed the 2021 Local Annual Report and the current capital plan.

• Approved $2,350.00 estimate from Derek Krzanowski for elm tree table
• Approved changes to Borrowing Privileges: Parent and Guardian Rights and Responsibilities policy
• Approved changes to Death of a Library Board or Staff Member policy
• Approved changes to Unattended Children and Dependent Adults in the Library policy
• Approved February 16, 2022 meeting minutes
• Accepted February 2022 Revenue and Expense Report

Common Council

The Merrill Common Council is meeting to consider ordinances amending solid waste and recycling regulations and resolutions regarding special assessment powers and a planned unit development for duplexes on Webster Street. The agenda also includes reviewing previous meeting minutes, revenue and expense reports, and various committee reports.

• Ordinance amending Chapter 30, Article I and II relating to Solid Waste and Recycling
• Ordinance amending Chapter 16, Section 16-1, 30-31 through 30-32 relating to Solid Waste and Recycling
• Final Resolution of intent to exercise Special Assessment Powers by Police Power under Section 66.0703
• Resolution approving a Planned Unit Development and Construction of Duplexes on Webster Street between Eugene & Alexander Streets

The Common Council adopted two ordinances amending the solid waste and recycling chapters (No. 2022-03 and No. 2022-04), both by 8-0 roll call votes. The council also approved a final resolution to exercise special assessment powers for public works projects including sidewalk repairs, Michler Crest reconstruction, and alley paving, plus a resolution approving a Planned Unit Development for duplexes on Webster Street.

• Adopted Ordinance No. 2022-03 amending Solid Waste and Recycling Chapter 30 (8-0)
• Adopted Ordinance No. 2022-04 amending Solid Waste and Recycling Chapter 16 (8-0)
• Approved Resolution No. 2719 for special assessments for sidewalk repairs, Michler Crest reconstruction, and alley paving
• Approved Resolution No. 2720 for Planned Unit Development of duplexes on Webster Street between Eugene & Alexander Streets
• Approved minutes of February 8 and March 1 meetings
• Approved Revenue & Expense Reports for period ending February 28
• Placed 13 committee reports on file

Parks and Recreation Commission

The Merrill Parks and Recreation Commission will review routine items such as minutes, claims, and reports, but the main discussions focus on adopting No Mow May and approving survey questions for an Outdoor Recreation Plan. The group will also continue reviewing a 10-year Capital Plan and consider a resolution supporting the Great Pinery Heritage Waterway.

• Discuss and potentially approve No Mow May initiative
• Discuss and potentially approve survey questions for Outdoor Recreation Plan
• Continued discussion on 10-year Capital Plan
• Review/approve Resolution of Support for Great Pinery Heritage Waterway
• Approve claims

The Merrill Parks and Recreation Commission unanimously approved a Resolution of Support for the Great Pinery Heritage Waterway. The group also approved February meeting minutes and claims, though one claim lacked an account number because the Riverbend Trail group is paying it. Discussions covered 'No Mow May' initiatives, survey questions for an outdoor recreation plan, and the 10-year capital plan, but no new projects were approved.

• Approved February meeting minutes (unanimous)
• Approved February claims (unanimous)
• Approved Resolution of Support for Great Pinery Heritage Waterway (unanimous)
• Adjourned meeting at 5:11 p.m. (unanimous)

Redevelopment Authority

The Redevelopment Authority will review the fiscal impacts of two specific developments and discuss responses to a Request for Proposals. The body may also enter a closed session to negotiate property purchases and public fund investments.

• Fiscal impact review of Rock Ridge Residential (TID No.11)
• Fiscal impact review of E. Main St. Commercial (TID No. 3)
• Update on Request for Proposals for the former Anson-Gilkey site (TID No. 9)
• Discussion of 'Enabling Better Places: A User's Guide to Wisconsin Neighborhood Affordability'
• Closed session regarding potential TID No. 9 RFP responses and development site purchases

The Redevelopment Authority reviewed tax base growth for TID No. 11 and TID No. 3. The board discussed a development proposal for the former Anson-Gilkey site but took no action pending further engineering review.

• Approved February 2nd meeting minutes
• Reviewed TID No. 11 Rock Ridge valuation increase of over $4.1 million
• Reviewed TID No. 3 E. Main St. valuation increase of over $2.9 million
• No action taken on TID No. 9 RFP response from Horizon Development Group and Ryan Ott Construction & Development

City Plan Commission

The Merrill City Plan Commission will review updated storage-unit plans, a preliminary plat for single-family homes on Webster Street, and two public hearings. One hearing covers a Planned Unit Development for duplexes on Webster Street, and the other involves a conditional use permit for a church at 925 E. Main St.

• Updated colors and site plan for storage units at 705 S. Center Avenue
• Preliminary plat approval for single-family homes on Webster St. for S.C. Swiderski LLC
• Planned Unit Development for duplexes on Webster St. between Eugene & Alexander St.
• Conditional Use Permit for church occupancy at 925 E. Main St. for Johanna & James Doyle

The City Plan Commission approved a preliminary plat and recommended approval of a Planned Unit Development (PUD) for S.C. Swiderski LLC to construct duplexes on Webster Street. The commission also approved updated colors and site plan for storage units at 705 S. Center Ave. A conditional use permit request for a church at 925 E Main Street was referred to the next meeting.

• Approved updated colors and site plan for storage units at 705 S. Center Ave.
• Approved conceptual preliminary plat for S.C. Swiderski LLC single-family homes on Webster St.
• Recommended approval of Planned Unit Development for duplexes on Webster Street (4.3 acres)
• Referred conditional use permit for church at 925 E Main Street to next meeting

Common Council

The Common Council is holding a special meeting to review a proposal from the Board of Public Works. The primary focus is the awarding of an infrastructure contract.

• Award of M2022-01 infrastructure bid to Merrill Gravel & Construction, Co. for $1,922,672.06

The Common Council awarded the M2022-01 infrastructure bid to Merrill Gravel & Construction, Co. for $1,922,672.06. The motion carried. No other substantive decisions were made; the meeting was brief and procedural.

• Awarded M2022-01 infrastructure contract to Merrill Gravel & Construction, Co. for $1,922,672.06 (carried)

Health and Safety Committee

The committee will review the Health & Safety Committee Ordinance and discuss potential physician involvement. The meeting also includes updates on COVID-19 reports and reviews of nuisance complaints and vouchers.

• Review of Health & Safety Committee Ordinance
• Discussion of potential physician involvement
• Lincoln County Health COVID-19 update from 02/16/2022
• Review of nuisance complaints and vouchers
• Monthly reports from Fire Chief Klug and Police Chief Bennett

The committee reached a consensus to invite Dr. Greg Gill to the next meeting to discuss additional medical resources for public health issues. The committee also approved vouchers and previous meeting minutes.

• Consensus to invite Dr. Greg Gill to the next meeting
• Approved vouchers (Carried)
• Approved January 24th minutes (Carried)
• Placed monthly reports on file (Carried)

Transit Commission

The Merrill Transit Commission will meet on February 28, 2022, to review administrative reports and discuss expanding the transit service area to cover the entire city. The meeting includes standard procedural items such as approving minutes and public comment.

• Consider changing the service area to the entire city
• Review ridership and employee status reports

The Transit Commission decided to postpone changing the service area to the entire city. The commission will continue to track and consider service requests on an individual basis.

• Approved January 2022 minutes (unanimous)
• Tabled service area change to entire city (unanimous)

Board of Public Works

The Board of Public Works will hold a public hearing regarding 2022 special assessments. Members will also consider bids for street projects and amendments to solid waste and recycling ordinances.

• Public hearing on 2022 Special Assessments
• Bids received 2/17/2022 for M2022-01 street projects
• Ordinance amendment to Chapter 30 regarding roll out carts
• Ordinance amendment to Chapter 16 regarding Solid Waste & Recycling Fees
• Resolution to vacate an alley in H.W. Wright Lumber Company's Addition

The Board of Public Works recommended awarding the M2022-01 street project bid to Merrill Gravel & Construction Co. and approved ordinance amendments for solid waste and recycling, including a fee change from $25 to $20. It also approved an alley vacation request and recommended special assessments for sidewalk, Michler Crest, and alley improvements, but deleted the proposed Smith Street project after property owner opposition. The board tabled further discussion of a 'No Mow May' request until the next meeting.

• Recommended awarding M2022-01 street project bid to Merrill Gravel & Construction Co.
• Approved Chapter 30 ordinance amendment on roll out carts
• Approved Chapter 16 fee amendment with change from $25.00 to $20.00
• Approved resolution authorizing alley vacation for H.W. Wright Lumber Company's Addition
• Recommended special assessments for sidewalk and concrete replacements
• Recommended special assessments for Michler Crest curb, gutter, and pavement replacements
• Deleted proposed Smith Street improvements from special assessments
• Recommended special assessment resolution to Common Council excluding Smith Street project

Personnel and Finance Committee

The Merrill Personnel and Finance Committee will discuss the Spring 2022 election plan, review temporary pay for the city clerk role, and receive monthly reports. The meeting includes two closed sessions to discuss firefighter union negotiations and personnel matters.

• Review of Temporary Classification Pay for Elected City Clerk resignation
• Update and discussion on Spring 2022 Election Plan of Action
• Closed session to discuss status of negotiations with International Association of Firefighters Local 847
• Closed session to review personnel file and status of a City employee
• Consider placing monthly reports on file

The Personnel & Finance Committee approved temporary classification pay for nine city employees from January 4 through May 15, 2022, due to the elected City Clerk's resignation. The committee also approved January vouchers, referred an affirmative action plan review to the next meeting, and placed monthly reports on file. No public comment was offered, and the committee entered closed session to discuss union negotiations and personnel matters.

• Approved January vouchers (motion carried)
• Referred affirmative action plan review to next committee meeting
• Authorized temporary classification pay for nine city employees, Jan 4-May 15, 2022 (motion carried)
• Placed monthly reports on file (motion carried)
• Moved into closed session for union negotiations and personnel review (roll call vote carried)

Enrichment Center Committee

The Merrill Enrichment Center Committee will conduct a final review of 2021 year-end funds 10&26. The body will also discuss goals for 2022 and perform a SOAR analysis to review and update organizational strengths.

• Final review of 2021 year-end funds 10&26
• Discussion of MEC Goals for 2022
• SOAR analysis review of Strengths
• Approval of January/Feb vouchers

The Merrill Enrichment Center Committee approved the January 2022 meeting minutes and the January/February 2022 vouchers. The committee discussed using reserved funds for workshops, events, and a potential restroom, and heard updates from the ADRC. No major policy decisions were made; the meeting was largely procedural and planning-focused.

• Approved January 2022 meeting minutes (motion by Bebel, second by Akey)
• Approved January/February 2022 vouchers (motion by Akey, second by Harvey)

Airport Commission

The Merrill Airport Commission will review the status of the Runway 16/34 project, updates on entitlement projects for 2022, and discuss policies for West Side T-hangars and FBO templates. The meeting includes routine approvals and reports but focuses on upcoming airport development decisions.

• Runway 16/34 Project Status
• Update Entitlement Projects 2022
• Discussion/Decision West Side T-Hangar
• Discussion FBO templates
• Discussion/Decision T-hangar policies

The Commission voted to pursue the construction of a west side T-hangar and approved updated T-hangar policies. Members also reviewed draft plans for runway pavement rejuvenation and apron drainage projects.

• Approved pursuit of west side T-hangar construction (All ayes)
• Approved T-hangar policies with changes (All ayes)
• Approved December 15, 2021 meeting minutes (All ayes)
• Approved payment of presented vouchers (All ayes)

Historic Preservation Committee

The Historic Preservation Committee will meet to discuss honorary street names and digital access to the Merrill Historic Survey. The body will also review a partnership with a Merrill High School history class and an exterior maintenance report.

• Suggestions for honorary street names
• Digital access for editable version of Merrill Historic Survey
• Merrill High School history class partnership
• Exterior Maintenance Report
• Status update on American Legion building

The Historic Preservation Committee discussed several items, including a media release, honorary street names, and a digitized 1992 survey. Members agreed to pursue a nomination of the American Legion Building for the historic list, despite the Park and Rec Commission's stance, and will follow the ordinance process. No formal votes were taken on these items; the only action was approving the previous meeting's minutes.

• Approved November 10, 2021 minutes (motion by Sabatke, second by McCrank)
• Agreed to pursue nomination of American Legion Building for historic list (no formal vote)
• Directed Caylor to compile ballots for honorary street name voting at next meeting

Library Board

The Merrill T.B. Scott Free Library Board of Trustees meets to approve minutes, financial reports, and annual state reports. Trustees will also discuss endowment fund updates and revised requests for youth services upgrades.

• Approve minutes from January 19, 2021 meeting
• Review 2021 State Annual Report and System Effectiveness Statement
• Consider revised endowment request for upholstery ($ amount not specified)
• Consider endowment request for sensory wall in Youth Services ($ amount not specified)

The Board approved the purchase of a sensory wall for Youth Services and finalized the 2021 State Annual Report. Trustees also approved an updated payment for upholstery services and accepted recent financial reports.

• Approved purchase of sensory wall for $3,562.05
• Approved amended upholstery request for $1,238.00
• Approved 2021 State Annual Report draft as final
• Affirmed 2021 State Annual Report System Effectiveness Statement
• Approved unaudited endowment financial statement ending Dec 31, 2021
• Accepted December 2021 and January 2022 Revenue and Expense Reports
• Approved January 19, 2022 meeting minutes

Common Council

The Merrill Common Council will vote on several items, including denying an insurance claim, approving liquor licenses, adopting a pool operator certification pay, and authorizing a development agreement. They will also consider an ordinance amendment and resolutions for special assessments and a conditional use permit.

• Insurance claim denial for Susan Woller's trip-and-fall at 1705 E. 10th St.
• Class B beer/liquor license for 1-900 at 2501 W. Main St.
• Temporary license for St. Francis Xavier fish fries at 1708 E. 10th St.
• Ordinance amending Chapter 16, Sections 16-1, 38-40 through 38-152 (Utilities)
• Resolution for conditional use permit at 705 S. Center Ave. and development agreement with Tranquil Times Wellness, LLC

The Common Council adopted an ordinance updating water utility rates as ordered by the Public Service Commission, effective March 1, 2022. It also approved a preliminary resolution for special assessments on various street, sidewalk, and utility improvements, and authorized a conditional use permit for storage units at 705 S. Center Ave. A development agreement with Tranquil Times Wellness, LLC for 807 E. 1st Street, including an incentive payment up to $15,000, was also approved.

• Adopted water rate ordinance #2022-02 (8-0 roll call)
• Approved preliminary special assessment resolution #2716 for sidewalk, Michler Crest, Smith Street, and alley improvements
• Approved conditional use permit #2717 for AFR Holdings to remodel and build storage units at 705 S. Center Ave.
• Authorized development agreement #2718 with Tranquil Times Wellness, LLC for 807 E. 1st St. with up to $15,000 incentive
• Denied Susan Woller's trip-and-fall injury claim
• Approved liquor licenses for 1-900 (2501 W. Main St.)
• Approved temporary Class B licenses for St. Francis Xavier fish fries
• Referred Affirmative Action Plan to Personnel & Finance Committee for further review

Fairgrounds Committee

The Festival Grounds Committee is meeting to receive updates on planned electrical, lighting, and emergency public address improvements. Members will also continue discussions regarding rental fees and lease agreements.

• Planned improvements to electrical, lighting, and emergency public address systems
• Lease agreements and rental fees
• Rodeo and Fair updates
• Calendar of Events

The committee reviewed updates on electrical improvements, rodeo ticket sales, and fair planning. No substantive policy changes or funding approvals were decided during the meeting.

• Approved September 2, 2021 meeting minutes

Personnel and Finance Committee

The Personnel & Finance Committee is holding a special meeting with a single substantive item: a closed session to negotiate with the International Association of Firefighters Local 847. The closed session is authorized under Wisconsin state statute for bargaining purposes. The meeting is otherwise procedural, with only call to order and adjournment on the agenda.

• Closed session for negotiations with International Association of Firefighters Local 847

The committee met in a special session to conduct negotiations with the International Association of Firefighters Local 847 regarding the 2022-2023 contract. No public decisions or vote outcomes on the contract terms were recorded in the minutes.

• Moved into closed session to negotiate 2022-2023 Fire Union contract (Carried)

Redevelopment Authority

The Merrill Redevelopment Authority will review and likely approve a development agreement for a wellness center at 807 E. 1st St. under Tax Incremental District No. 6. Members will also hear an update on the Champagne Park development and its potential for additional residential sites.

• Consider Resolution authorizing development agreement with Tranquil Times Wellness, LLC - 807 E. 1st St. (TID No. 6)
• Update from Ryan Ott regarding Champagne Park development & interest in additional residential building sites

The Merrill Redevelopment Authority recommended a development agreement with Tranquil Times Wellness, LLC for 807 E. 1st St. (TID No. 8), including a $15,000 cash incentive. The board also received updates on the Champagne Park residential development and discussed potential future development sites in closed session.

• Approved minutes from January 5, 2022 meeting
• Recommended development agreement with Tranquil Times Wellness, LLC for 807 E. 1st St. (TID No. 8)
• Moved to closed session to discuss potential purchase of development sites

Parks and Recreation Commission

The Merrill Parks and Recreation Commission is meeting to discuss the 2023-2027 Outdoor Recreation Plan, its 10-year Capital Project & Equipment Plan, and several Bike & Pedestrian Plan initiatives that may be included in the 2023 budget request. The commission will also approve minutes and claims, and hear public comment.

• Presentation and discussion on 2023-2027 Merrill Outdoor Recreation Plan
• Annual discussion on 10-year Capital Project & Equipment Plan
• Review and potential approval of Bike & Pedestrian Plan initiatives/objectives
• Approve claims
• Public comment

The Commission approved minutes and claims for December and January, and discussed the upcoming 5-year Outdoor Recreation Plan, including a proposed online survey, and the 10-year Capital Plan, noting receipt of a $140,000 State Tourism Grant. No final decisions were made on these plans; they will be reviewed further at future meetings.

• Approved December meeting minutes (unanimous)
• Approved December claims (unanimous)
• Approved January claims (unanimous)
• Discussed 5-year Outdoor Recreation Plan; survey questions to be reviewed
• Discussed 10-year Capital Plan; noted $140,000 State Tourism Grant received
• Adjourned at 5:25 p.m. (unanimous)

City Plan Commission

The Merrill City Plan Commission will hold a public hearing on a conditional use permit for Albert Reinke of AFR Holdings to develop storage buildings at 705 S. Center Avenue, a former automotive dealer site. The commission will also consider minutes from the January 4th meeting and take public comments.

• Conditional Use Permit application by Albert Reinke, AFR Holdings for storage buildings at 705 S. Center Avenue
• Public hearing at 6:00 P.M.
• Minutes of January 4th, 2022 meeting

The City Plan Commission approved a Conditional Use Permit for Albert Reinke of AFR Holdings to develop storage buildings at 705 S. Center Ave., the former automotive dealer site. The plan includes rehabilitating a 20,000 sq. ft. existing building and constructing two new storage unit buildings with about 130 units, plus fencing, a controlled access gate, and landscaping. The approval was amended to require earth-tone exterior colors consistent with neighboring buildings and to bring final color and landscaping plans back for Plan Commission review. The commission also approved the January 4, 2022 minutes.

• Approved January 4, 2022 meeting minutes
• Approved Conditional Use Permit for storage buildings at 705 S. Center Ave. (as amended)
• Amendment carried to require earth-tone exterior colors and return of final color/landscaping plans for review
• Opened public hearing at 6:02 p.m. and closed at 6:12 p.m.
• Adjourned at 6:27 p.m.

Airport Commission

The Airport Commission will review the status of the Runway 16/34 project and 2022 entitlement projects. Members will discuss and decide on T-hangars, future projects, and T-hangar policies.

• Runway 16/34 Project status
• 2022 Entitlement Projects update
• Decision on T-Hangar and future projects
• T-hangar policies discussion
• FBO templates discussion

The Merrill Airport Commission approved the December 15, 2021 meeting minutes and voucher payments during its January 26, 2022 meeting. Commissioners also discussed the Runway 16/34 project status, 2022 entitlement projects, potential new T-hangar bids, and upcoming policy reviews.

• Approved December 15, 2021 meeting minutes (All ayes)
• Approved payment of vouchers (All ayes)

Board of Public Works

The Board of Public Works is holding a regular meeting to discuss water and sewer operations, review monthly reports from city staff, and consider approving vouchers. A key discussion item is an update on the automated garbage and recycling program. The meeting is largely routine, with no major decisions or public hearings scheduled.

• Update on automated garbage and recycling program
• Water and Sewer Vouchers
• Board of Public Works Vouchers
• Monthly reports from Building Inspector, Public Works Director, Street Superintendent, and Street & Weed Commissioner
• Next meeting scheduled for February 23rd with a public hearing at 6:00 p.m.

The Board of Public Works approved November and December utility vouchers and the board's vouchers, and placed monthly reports on file. It discussed the automated garbage and recycling program: Sierra Container Group LLC was the lowest cost per cart, with a ten-year cart warranty and grant funding being requested. Staff recommended $70.00 to purchase an additional cart and a $50.00 annual fee for additional material or an additional cart, with ordinance revisions to come before the February board. No formal vote on the automated program was recorded.

• Approved November and December utility vouchers (carried)
• Approved Board of Public Works vouchers (carried)
• Placed monthly reports on file (carried)
• Adjourned at 5:32 p.m. (carried)
• No vote recorded on automated garbage and recycling program; ordinance revisions to be drafted for February meeting

Personnel and Finance Committee

The Merrill Personnel and Finance Committee will meet on January 25, 2022, to consider pool operator certification pay and continue discussions on succession planning. The committee will also review vouchers from November and December, receive monthly city reports, and hold a closed session to negotiate with the International Association of Firefighters Local 847.

• Consider Pool Operator Certification Pay
• Continued discussion of succession planning
• Closed session to hold negotiations with the International Association of Firefighters Local 847
• Vouchers - November & December

The Personnel & Finance Committee approved November and December vouchers and voted to recommend $1.00 per hour certification pay for Certified Pool Operators over the 12-week summer season ($480.00). On succession planning, the committee reached consensus supporting appointment of the new elected City Clerk at the April 12 Common Council meeting, ahead of the official May 1 term start. Monthly reports were placed on file, and the committee moved into closed session to negotiate with International Association of Firefighters Local 847; those minutes will be filed separately and confidentially.

• Approved November & December vouchers (carried)
• Recommended $1.00/hour certification pay for Certified Pool Operators, 12-week summer season ($480.00) (carried)
• Consensus supporting appointment of new elected City Clerk at April 12 Common Council (no formal vote recorded)
• Placed monthly reports on file (carried)
• Set next regular meeting for February 22 at 5:15 p.m.
• Moved into closed session for negotiations with International Association of Firefighters Local 847 (carried on roll call, 5:30 p.m.)
• Adjourned at 5:55 p.m. (carried)

Health and Safety Committee

The Health and Safety Committee is meeting to receive COVID-19 reports, consider nuisance complaints and vouchers, and act on several liquor license applications, including a change of agent for Walgreens and a temporary license for St. Francis Xavier fish fries. They will also review monthly reports from the fire and police chiefs and the humane society, and set the next meeting date.

• Change of agent for Walgreens Class A and Class A licenses at 101 N. Center Avenue, naming Michael Cich
• Class B Beer & Class B Liquor license application from 1-900 Jesse Quade
• Temporary Class B / Class B Retailer's License for St. Francis Xavier, 1708 E. 10th St., for Feb-April 2022 fish fries
• Monthly reports from Fire Chief Klug, Police Chief Bennett, and Lincoln County Humane Society

The Health & Safety Committee approved November and December vouchers and placed monthly reports on file. It recommended a change of agent for Walgreen's #10574, a Class "B" beer and liquor license for 1-900 at 2501 W. Main St., and a temporary Class "B" retailer's license for St. Francis Xavier at 1708 E. 10th St. for February, March, and April 2022 fish fries. All motions carried; no roll-call tallies were recorded. The next meeting is February 28 at 5:15 p.m.

• Adopted minutes from November 29, 2021 (carried)
• Placed monthly reports on file (carried)
• Approved November and December vouchers (carried)
• Recommended change of agent for Walgreen's #10574 (carried)
• Recommended Class "B" beer and liquor license for 1-900, Jesse Quade agent, 2501 W. Main St. (carried)
• Recommended temporary Class "B" retailer's license for St. Francis Xavier, 1708 E. 10th St., for February-April 2022 fish fries (carried)
• Adjourned at 5:37 p.m. (carried)

Marketing & Communications Committee

The Marketing & Communications Committee is meeting to discuss the job description for a Communications Specialist and the Merrill Marketing brand. They will also discuss marketing and communications in light of recent City Hall events. The meeting includes approval of previous minutes and a public comment period.

• Review of Communications Specialist job description
• Discussion of Merrill Marketing brand
• Discussion of marketing and communications in light of recent City Hall events
• Approval of December 16, 2021 meeting minutes

The Merrill Marketing & Communications Committee approved the meeting minutes from December 16, 2021, and approved the job description for a Consultant – Communications Specialist with an added requirement for potential meeting attendance. The committee also discussed branding, recent City Hall events, and communication strategies, deciding to move forward with the Merrill Branding Plan as planned.

• Approved December 16, 2021 meeting minutes
• Approved job description for Consultant – Communications Specialist with local recruitment focus and potential meeting attendance addition
• Decided to move forward with the Merrill Branding Plan as planned

Enrichment Center Committee

The Merrill Enrichment Center Committee will hold a regular meeting to approve minutes and vouchers, receive public comment, and discuss operations including a Christmas Joy recap, Stockboxes for Seniors, and year-end funds. They will also hear updates from the ADRC and discuss goals for 2022, including revisiting the 2018 SOAR analysis.

• Approval of November meeting minutes
• Approval of November/December vouchers
• Christmas Joy recap
• Stockboxes for Seniors program
• Discussion of 2022 goals, revisiting 2018 SOAR analysis

The committee approved the November 2021 meeting minutes and November/December 2021 vouchers. They discussed launching a Stockbox food program for residents age 60+ starting February 22, 2022, and reviewed 2022 goals including potential intergenerational activities and bus transport options. No new funding or major policy changes were voted on during this meeting.

• Approved November 2021 meeting minutes (motion carried)
• Approved November/December 2021 vouchers (motion carried)
• Discussed launching Stockbox program for age 60+ starting Feb 22, 2022
• Discussed 2022 goals including intergenerational offerings and bus transport
• Noted $3,004.71 needed from fund #26 for technology needs (budget discussion ongoing)

Library Board

The T.B. Scott Free Library Board of Trustees will meet to elect officers and vote on several policy updates. The board will also consider a wage increase for a staff member and an endowment request.

• Officer elections for President, VP, and Financial Secretary
• Vote on updated City of Merrill personnel policies
• Vote on temporary wage increase for Sarah Maerz
• Endowment request for upholstery
• Policy reviews for Volunteer Workers and Mature Audiovisual Materials

The T.B. Scott Free Library Board of Trustees approved a temporary wage increase for Sarah Maerz, who took on extra duties while the library's bookkeeper is unable to perform bookkeeping duties. The board also approved $1,140.00 for upholstering seven chairs and accepted updated City of Merrill personnel policies. Several revised library policies (mature audiovisual materials, volunteer workers, personnel) and the current officer slate were approved. The director reported critically high Covid levels, with 5 staff out sick and 4 probable or definite Covid cases, requiring reduced public hours.

• Approved temporary wage increase for Sarah Maerz
• Approved $1,140.00 for upholstery of seven chairs
• Accepted updated City of Merrill personnel policies as presented
• Approved revised Mature Audiovisual Materials policy
• Approved revised Volunteer Workers policy
• Approved revised Personnel policy
• Approved current officer slate (President, VP, Financial Secretary) for another term
• Approved November 17, 2021 minutes and November 2021 Revenue and Expense Report

Transit Commission

The Merrill Transit Commission will meet on January 17, 2022, to discuss the transit system's service area, ridership, and grocery run times. The agenda also includes a review of the Tour of Lights event and reports from the Transit Administrator.

• Consider changing the service area to the entire city
• Grocery Run times discussion
• Administrator's report on ridership, employee status, and the fourth quarter/2021 report
• Tour of lights review

The commission approved the November 2021 meeting minutes and the 2021 year-end reports. A proposal to expand bus service to the entire city was tabled for further discussion.

• Approved November 2021 meeting minutes (unanimous)
• Approved 2021 fourth quarter and year-end reports (unanimous)
• Tabled changing service area to entire city

Common Council

The Merrill Common Council will consider two land-use items: an ordinance amending the zoning map for 105 N. Ohio Street and a resolution approving a conditional use permit for temporary housing at the former fire station at 1303 W. Main St. The meeting also includes routine items such as approving minutes, placing committee reports on file, and recognizing an employee's 10 years of service.

• Ordinance amending District Zoning Map for 105 N. Ohio Street
• Resolution approving Conditional Use Permit for temporary housing at 1303 W. Main St. (former Fire Station)
• Employee Years of Service Recognition – Sarah Maerz (T.B. Scott Free Library) – 10 Years
• Placing committee reports on file: Airport Commission, Board of Public Works, City Plan Commission, Marketing & Communications Committee, Redevelopment Authority, Transit Commission, Zoning Board of Appeals

The Common Council adopted Ordinance #2022-01, amending the District Zoning Map for property at 105 N. Ohio Street, by an 8-0 vote. The Council also approved Resolution #2715, granting a Conditional Use Permit to Agra Industries for temporary housing at 1303 W. Main St. (former Fire Station). Additionally, the Council placed several committee reports on file and recognized an employee for ten years of service.

• Adopted Ordinance #2022-01 amending zoning map for 105 N. Ohio Street (8-0)
• Approved Resolution #2715 for Conditional Use Permit for temporary housing at 1303 W. Main St.
• Placed committee reports on file for Airport, Public Works, City Plan, Marketing, Redevelopment, Transit, and Zoning Board
• Directed that Merrill Area Housing Authority minutes be included in future agenda packets
• Recognized Sarah Maerz for 10 years of service at T.B. Scott Free Library

Zoning Board of Appeals

The Merrill Zoning Board of Appeals will hold a public hearing on January 5, 2022, to consider a variance request for 1001 Cleveland Street regarding repairs to a structure deteriorated beyond 50% of its equalized value. The board will also review minutes from June 2, 2021, and handle routine meeting procedures.

• Public hearing on a variance request for Gloria Bannister at 1001 Cleveland Street (PIN# 251-3106-122-0009) to allow repairs to a structure deteriorated to greater than 50% of its equalized value under M.M.C. Sec.105-48
• Approval of meeting minutes from June 2, 2021

The Zoning Board of Appeals met on January 5, 2022, and held a hearing on a variance request from property owner Marvin Clark. After hearing from Clark in favor and from Mike Hamann and Linda Doerr in opposition, the board voted unanimously to deny the request. No other business was taken up, and the meeting adjourned at 6:23 p.m.

• Approved June 2, 2021 minutes (carried)
• Opened hearing on variance request (carried)
• Closed hearing on variance request (carried)
• Denied variance request (carried unanimously)
• Adjourned meeting (carried)

Redevelopment Authority

The Merrill Redevelopment Authority will hold a regular meeting to discuss updates on 2021 developments, review the 2022 tax increment generated, and consider the City Strategic Plan. The agenda also includes approval of prior meeting minutes and a review of potential 2022–2023 projects.

• Approval of November 3, 2021 RDA meeting minutes
• 2022 tax increment update (historical 2021 figure: 12)
• Review of 2021 developments in Merrill
• Discussion of City Strategic Plan (2020–2024)
• Potential 2022–2023 project proposals

The Merrill Redevelopment Authority approved the November 3rd, 2021 meeting minutes and adjourned at 8:47 a.m. Commissioners also received updates on 2021 building permits, tax increment generation for 2022, and discussed potential 2022-2023 projects including TID No. 8 and TID No. 9.

• Approved November 3rd, 2021 meeting minutes (carried)
• Adjourned meeting at 8:47 a.m. (carried)

City Plan Commission

The Merrill City Plan Commission will hold a regular meeting to review previous minutes, hear public comments, and conduct public hearings on a rezoning request at 105 N. Ohio Street and a conditional use permit application at 1303 W. Main Street.

• Public Hearing: Rezoning request from Residential to Thoroughfare Commercial by Mark Raymer for a parking lot at 105 N. Ohio Street
• Public Hearing: Conditional Use Permit application from Agra Industries for temporary housing in the former Fire Station at 1303 W. Main Street

The commission approved a conditional use permit for Agra Industries. It also approved a request to rezone a parking lot at 105 N Ohio St from residential to commercial.

• Approved conditional use request from Agra Industries (unanimous)
• Approved zoning change from residential to commercial at 105 N Ohio St
• Approved December 7, 2021, meeting minutes