Millersburg public meetings in 2025

City Council

The Millersburg City Council will meet in an executive session on Tuesday, December 9, 2025 at 5:30 p.m. The session is called under ORS 192.660(2)(e) to discuss negotiations of real‑property transactions. It is also called under ORS 192.660(2)(h) for counsel to advise on current or anticipated litigation. No other agenda items are listed.

• Deliberations on real‑property transaction negotiations (ORS 192.660(2)(e))
• Consultation with counsel on current or potential litigation (ORS 192.660(2)(h))

City Council

The City Council will meet to discuss several new business items, including commission appointments and a grant request for Miller Cemetery. The body is also expected to award a contract for the Transportation System Plan update.

• Transportation System Plan Update Award
• Miller Cemetery Grant Request
• Appointments for Planning Commission and Parks Commission
• Leaf Pickup information
• Communications Survey results

The council approved the award of the Transportation System Plan update to DKS Associates, authorizing a contract not to exceed $206,725. They also approved the Miller Cemetery grant request, reappointed members to the Planning and Parks Commissions, and adopted the consent agenda including the November 12, 2025 meeting minutes. All motions passed unanimously with a 4‑0 vote.

• Approved Transportation System Plan update contract up to $206,725 (4-0)
• Approved Miller Cemetery grant request (4-0)
• Reappointed Alex Patterson, Michael Mueller, and Trudy Swenson to the Planning Commission (4-0)
• Reappointed Chuck Withrow and Talley Richardson and appointed Susan Patterson to the Parks Commission (4-0)
• Approved November 12, 2025 City Council meeting minutes via consent agenda (4-0)

Events Planning Committee

The Events Planning Committee approved the November 5, 2025 minutes, reviewed a $93.92 sign expense, and discussed details for the 2026 Car Show. It voted to separate the 2026 Drone Show from the Day in the Park event, proposing a date of July 10 or July 17 and noting a cost of $15,000 (or $12,500 if tied to another event). The committee also set a proposed Day in the Park date of June 27, 2026, and scheduled the next meeting for December 1, 2025.

• Approval of November 5, 2025 meeting minutes
• Sign purchase expense of $93.92 reported in financial update
• Decision to separate Drone Show from Day in the Park; proposed dates July 10 or July 17, 2026; cost $15,000 (or $12,500 if combined with another event)
• Proposed Day in the Park event date of June 27, 2026
• Car Show 2026 planning: 4‑5 food trucks, trophies, porta‑potties, dash plaques (~$1 each), sponsorship flyer

The committee approved the November 5, 2025 minutes unanimously (5-0). They approved scheduling the next meeting for January 8, 2025 at 5:30 p.m., also unanimously (5-0). They voted to have Michele Hickam contact businesses for the holiday parade and to cancel the parade if fewer than ten participants are secured, passing 5-0.

• Approved November 5, 2025 minutes (5-0)
• Approved next meeting on Jan 8, 2025 at 5:30 p.m. (5-0)
• Approved outreach for holiday parade and cancellation if under 10 participants (5-0)

City Council

The City Council will meet in an executive session to discuss specific legal and property matters. These sessions are conducted privately as authorized by Oregon Revised Statutes.

• Negotiations regarding real property transactions
• Consultation with counsel on current or likely litigation

City Council

The Millersburg City Council will vote on the Fire Station 15 Solar Project Award as a new business item. The council will also approve the consent agenda items, including the October 14 meeting minutes, the Linn County Multi‑Jurisdictional Natural Hazard Mitigation Plan, the Republic Services annual rate adjustment, and the intergovernmental agreement with Albany. Unfinished business includes discussion of the Water Meter AMI Project, and the manager will give updates on several city projects and the upcoming Urban Reserve Study.

• Approval of October 14, 2025 City Council meeting minutes (consent agenda)
• Adoption of Linn County Multi‑Jurisdictional Natural Hazard Mitigation Plan (Resolution 2025‑11)
• Republic Services annual rate adjustment (Resolution 2025‑12)
• Intergovernmental agreement with Albany for litigation and cost‑recovery sharing
• Fire Station 15 Solar Project Award (new business action)

The council voted to approve the consent agenda by a 5-0 vote. Items approved were the October 14, 2025 meeting minutes, the Linn County Multi-Jurisdictional Natural Hazard Mitigation Plan (Resolution 2025-1), the Republic Services Annual Rate Adjustment (Resolution 2025-12), and an intergovernmental agreement with Albany for litigation and cost‑recovery sharing.

• Approved October 14, 2025 City Council meeting minutes (5-0)
• Adopted Linn County Multi-Jurisdictional Natural Hazard Mitigation Plan, Resolution 2025-1 (5-0)
• Approved Republic Services Annual Rate Adjustment, Resolution 2025-12 (5-0)
• Approved Intergovernmental Agreement with Albany for Litigation and Cost Recovery Sharing (5-0)

Events Planning Committee

The Events Planning Committee reviewed details for the 2026 Car Show, including a $50 permit fee, a $500 dash‑plaque design, trophy award structure, and portable‑toilet arrangements. It approved $80 gift‑card purchases for holiday‑parade baskets and set signage costs at $20 each. New business items included gathering dates for a 2026 drone show and coordinating the Day in the Park event. No decision was made on the drone show date.

• Car Show 2026 permit fee $50 with $2 M insurance requirement
• Dash plaque design cost $500
• Trophy awards: 30‑40 awards, cap of 250 cars
• Estimate for portable toilets (contact BPT)
• Holiday parade basket gift cards $80 for $100 budget; signs $20 each

The Events Planning Committee approved the October 15, 2025 minutes. It voted to separate the 2026 Drone Show from the Day in the Park event. The committee also set the next meeting for December 1, 2025 at 5:30 p.m.

• Approved October 15, 2025 minutes (5-0)
• Approved separation of Drone Show from Day in the Park (6-0)
• Approved next meeting date Dec 1, 2025 at 5:30 p.m. (6-0)

Planning Commission

The commission approved the August 6, 2025 public‑hearing minutes. It discussed the Comprehensive Plan update outline and reviewed the Economic Opportunities Analysis (DC 25‑02) as a supporting document for the Comprehensive Plan. Commissioners voted unanimously to recommend that the City Council adopt the EOA. The meeting also included a brief planning update on upcoming projects.

• Approve August 6 2025 Planning Commission public‑hearing minutes.
• Recommend City Council adopt application DC 25‑02 (Economic Opportunities Analysis) to the Comprehensive Plan.
• Review Comprehensive Plan update outline.
• Provide planning update on upcoming Transportation System Plan and Urban Reserves Study.
• Note ongoing use of the former tank farm site by Kinder Morgan as a pipeline staging area.

The Planning Commission heard staff presentations on adding residential density categories, revising the comprehensive plan, and changing street‑tree planting requirements. Commissioners provided feedback on terminology, funding options, and state mandates, but no motions were adopted, voted on, or tabled. The meeting adjourned without any formal decisions.

Parks Commission

The Parks Commission will discuss naming the new linear park along Conser Road and select the color for a playground shade cover at City Park. Staff will present updates on construction projects and the 2025-26 budget.

• Park naming process for linear park along Conser Road
• Selection of red fabric for City Park playground shade cover
• Review of current and recently completed park projects
• Overview of FY 2025-26 budget and CIP projects
• Discussion on pickleball court location near City Hall

The commission reviewed recent park improvements, including fencing, shade structures, and the linear park construction status. They announced a six‑week closure of the Woods and Conser intersection starting the first week of November. No votes or formal approvals were recorded.

Events Planning Committee

The committee is meeting to plan dates for the 2026 Drone Show and Day in the Park. Members will also discuss logistics for the 2026 car show and upcoming holiday events.

• 2026 Drone Show date selection
• 2026 Day in the Park date selection
• 2026 Car Show planning (food trucks, trophies, and porta-potties)
• Holiday events flyer for October billing
• Baskets for holiday contest winners

The Events Planning Committee approved the September 17 minutes (6-0). It voted to have Ryan make the same category signs for this year’s holiday parade winners (6-0). The committee also set the next meeting for November 5, 2025 at 5:30 p.m. (6-0).

• Approved September 17, 2025 minutes (6-0)
• Approved Ryan to make holiday parade winner signs (6-0)
• Approved next meeting date: November 5, 2025 at 5:30 p.m. (6-0)

City Council

The Millersburg City Council will vote on the adoption of the Linn County Multi-Jurisdictional Natural Hazard Mitigation Plan (Resolution 2025-11). They will also consider the Republic Services Annual Rate Adjustment (Resolution 2025-12) and receive informational updates on sidewalks, the Water Meter AMI Project, and Fuel Tax Survey results. The meeting includes routine consent agenda approvals, guest reports, and city manager updates.

• Adoption of Linn County Multi-Jurisdictional Natural Hazard Mitigation Plan – Resolution 2025-11
• Republic Services Annual Rate Adjustment – Resolution 2025-12
• Sidewalks – Information Only
• Water Meter AMI Project – Information Only
• Fuel Tax Stakeholder Survey Results – Information Only

The council approved the consent agenda with a 5-0 vote, which included the September 9, 2025 regular meeting minutes. No other motions were voted on; the meeting featured public safety reports, project updates, and staff reports. The Republic Services rate increase request was moved to unfinished business but not decided.

• Approved consent agenda and September 9, 2025 meeting minutes (5-0)

Events Planning Committee

The Events Planning Committee approved the July 9 minutes, reviewed the fiscal year‑end spending of $29,971.32, and provided updates on the upcoming Drone Show, Family Day in the Park, and the 2026 Car Show. New business included discussion of holiday event ideas. The next meeting was set for August 7.

• Drone Show Event – water purchase pending, coffee vendor location to be coordinated
• Family Day in the Park – activities, equipment, and supply needs (pinatas $10‑$25, popcorn, cones)
• Car show 2026 – listed for review under old business
• Holiday events – introduced as new business for planning
• Financial report – FY end spending $29,971.32; $320.33 for Destination Events supplies

The committee approved the July 9, 2025 minutes as amended. It adopted a motion for Tom and Lori to create a flyer for the December 6 holiday parade and lighting events, and approved the purchase of contest‑winner baskets not to exceed $100. The next meeting was scheduled for October 15, 2025 at 5:30 p.m.

• Approved July 9, 2025 minutes (6-0)
• Approved holiday parade flyer creation (6-0)
• Approved purchase of lighting contest baskets up to $100 (6-0)
• Scheduled next meeting for Oct 15, 2025 at 5:30 p.m. (6-0)

City Council

The City Council will meet to decide on Planning Commission applications and a farm lease. The body will also discuss a cemetery sign fee waiver, construction noise, and fuel tax public outreach.

• Planning Commission applications
• Farm lease
• Cemetery sign fee waiver
• Fuel tax public outreach and timing
• Appraisal of City-owned property

The council unanimously approved the August 12, 2025 City Council meeting minutes. It decided to waive the fee for the cemetery’s sign permit. A construction noise permit was issued after a resident complaint, and staff were asked to bring a detailed cost breakdown for the water‑meter upgrade to a future meeting.

• Approved August 12, 2025 City Council minutes (4-0)
• Waived cemetery sign permit fee (decision, no vote recorded)
• Issued construction noise permit after resident complaint (decision, no vote recorded)
• Requested detailed water‑meter cost breakdown for future meeting

City Council

The council approved the July 8, 2025 meeting minutes by a 5‑0 vote. It then adopted the Economic Opportunities Analysis (DC 25‑02) and Ordinance 218‑25, also by a unanimous 5‑0 vote. No other motions were decided at this meeting.

• Approved July 8, 2025 City Council minutes (5-0)
• Adopted Economic Opportunities Analysis and Ordinance 218‑25 (5-0)

Planning Commission

The commission unanimously approved the July 1, 2025 meeting minutes. It then voted 6‑0 to recommend that the City Council approve application DC 25‑02, which adds the Economic Opportunities Analysis as an appendix to the Comprehensive Plan. No other substantive actions were taken.

• Approved July 1, 2025 Planning Commission minutes (6-0)
• Recommended approval of DC 25-02 Economic Opportunities Analysis to City Council (6-0)

City Council

The council unanimously approved a three‑year intergovernmental agreement with the Linn County Sheriff's Office, costing $170,050 for 153 monthly deputy hours and including an 8% budget increase for FY 2025‑26. It also adopted Development Code amendment DC 25‑01 (4‑1 vote), approved a $24,500 fuel‑tax outreach plan (4‑1 vote), and passed Ordinance 217‑25 on RVs and construction signs (5‑0 vote). The consent agenda was approved unanimously.

• Approved IGA with Linn County Sheriff's Office for $170,050 (5-0)
• Adopted Development Code amendment DC 25‑01 (4-1)
• Approved $24,500 fuel‑tax public outreach proposal (4-1)
• Approved Ordinance 217‑25 on RVs and construction signs (5-0)
• Approved June 3 and June 10 City Council meeting minutes (5-0)

Planning Commission

The Commission approved the May 6, 2025 Planning Commission Workshop minutes with a unanimous 4‑0 vote. It also voted to recommend that the City Council approve application No. DC 25-01, again unanimously (4‑0). No other actions were taken.

• Approved May 6, 2025 Planning Commission Workshop minutes (4-0)
• Recommended approval of application No. DC 25-01 to City Council (4-0)

City Council

The council approved the consent agenda, which included the May 13 meeting minutes and Resolution 2025‑02 supporting a DLCD grant application. It then certified eligibility for, and elected to receive, State Shared Revenue Funds through Resolutions 2025‑03 and 2025‑04. Finally, the council adopted the FY 2025‑26 budget and appropriations (Resolution 2025‑05). All motions passed unanimously (4‑0).

• Adopted consent agenda (including May 13 minutes and Resolution 2025‑02) – passed 4/0
• Approved Resolution 2025‑03: certify eligibility for State Shared Revenue Funds – passed 4/0
• Approved Resolution 2025‑04: elect to receive State Shared Revenue Funds – passed 4/0
• Approved Resolution 2025‑05: adopt FY 2025‑26 budget and appropriations – passed 4/0

City Council

The council adopted staff proposals to allow ground‑mounted solar systems in non‑residential zones and to permit RVs on construction sites with a building permit. It also approved allowing signs on fences, kept the RV‑cover wall changes, and adopted revised language for rebuilding legally non‑conforming structures with two one‑year extensions. Additional updates include removing an over‑regulation on partitions, clarifying lot‑width measurements, and letting council members choose laptops or tablets.

• Approved ground‑mounted solar in non‑residential zones
• Allowed RVs on construction sites with a building permit
• Allowed signs on fences subject to existing sign regulations
• Kept proposed changes for RV‑cover wall requirements
• Adopted revised language for rebuilding legally non‑conforming structures with two one‑year extensions
• Removed over‑regulation on partition standards
• Approved clarification of lot‑width measurement for irregular lots
• Permitted council members to choose laptops or tablets

City Council

The council approved the consent agenda, adopting minutes from April 8 and April 15, 2025 (5-0). It voted to authorize the City Manager to hire outside legal counsel to evaluate and prosecute claims against the U.S. Army Corps of Engineers for dam drawdown damages (5-0). The council also adopted the updated Strategic Plan (5-0) and directed staff to prepare a future council stipend resolution and to gather more information on a potential fuel tax measure for discussion in July.

• Approved April 8, 2025 meeting minutes (5-0)
• Approved April 15, 2025 work session minutes (5-0)
• Authorized City Manager to engage outside legal counsel for Army Corps dam damage claims (5-0)
• Adopted the City Strategic Plan (5-0)
• Directed staff to draft a council stipend resolution for a future council (unanimous)
• Directed staff to collect additional information on a potential fuel tax and report back in July (unanimous)

Planning Commission

The commission approved the January 7, 2025 meeting minutes by a 5‑0 vote. It adopted a FEMA‑required floodplain model code overlay and approved a series of zoning and land‑use changes such as RV cover wall limits, ground‑mounted solar as an ancillary use, and removal of subdivision criteria for further‑divisible partitions. The commission also agreed to allow signs on chain‑link fences, clarified that no permit is needed for fowl and rabbits, and adopted a lot width‑to‑depth ratio clarification.

• Approved Jan 7 2025 Planning Commission minutes (5‑0)
• Adopted FEMA floodplain model code overlay
• Approved RV cover wall rules (walls on three sides, 4‑ft height limit)
• Approved ground‑mounted solar as ancillary use in all zones
• Removed subdivision requirement for further‑divisible partitions
• Allowed signs on chain‑link fences (not in right‑of‑way)
• Clarified no permit needed for keeping fowl and rabbits
• Adopted lot width‑to‑depth ratio clarification

Budget Committee

The committee voted 9‑0 to approve and recommend to City Council the proposed FY 2025‑2026 budget and Capital Improvement Program as modified by Mayor Scott Cowan. They approved $35,000 in community‑support allocations, including specific funding for ABC House, Boys & Girls Club, and others, while denying a $500 request from Meals on Wheels/StandByMe. The $600,000 general‑fund contingency was left unchanged, with a request for more information for future consideration. No public comments were received.

• Approved FY 2025‑2026 budget and Capital Improvement Program (9‑0)
• Approved $35,000 community‑support allocations (e.g., $5,000 ABC House, $5,000 Boys & Girls Club, $1,000 Linn County Fair & Expo, $3,000 Northwest Art & Air Festival, $3,000 Northwest Honor Flight, $2,300 South Albany High School All Night Party, $2,000 Timber Ridge PTC, $5,500 Millersburg Cemetery Association, $2,500 MorningStar Grange)
• Denied $500 Meals on Wheels/StandByMe training request
• Approved $3,000 Northwest Art & Air Festival funding pending Council presentation
• Approved $1,000 Linn County Fair & Expo funding pending Council presentation
• Kept $600,000 general‑fund contingency unchanged
• Allocated $5,700 to a miscellaneous line item

Budget Committee

The committee elected Mark Raum as chairperson by a 9‑0 vote. It also approved the corrected minutes from the April 30 and May 8, 2024 Budget Committee meetings, again 9‑0. No agency donation requests were decided at this meeting.

• Elected Mark Raum as Budget Committee chair (9-0)
• Approved April 30 2024 and May 8 2024 Budget Committee minutes (9-0)

City Council

The council reviewed the draft 2025 Strategic Plan and approved several wording changes, including the mission, vision, and priority descriptions. They added “reliable” to the safety priority, changed “Emergency Services” to “Emergency Services and Public Safety”, and removed certain objectives. The revised plan will be presented for a vote at the May council meeting.

• Approved keeping “partnering” in the mission statement
• Rejected “agriculture” and changed “atmosphere” to “character” in the mission
• Adopted final vision statement wording
• Added “reliable” to the Safety priority description
• Changed “Emergency Services” to “Emergency Services and Public Safety"
• Inserted wording “Work with Linn County and State of Oregon” for multi‑jurisdictional goal
• Removed objective on ADU System Development Charges
• Decided not to include sidewalks in public infrastructure objectives

City Council

The Millersburg City Council adopted the consent agenda with a 5‑0 vote, which included approval of the March 11, 2025 regular meeting minutes and the March 17, 2025 work session minutes. No other formal actions were taken; the remainder of the meeting consisted of reports and discussion.

• Adopted consent agenda (5-0)
• Approved March 11, 2025 City Council regular meeting minutes (5-0)
• Approved March 17, 2025 City Council work session minutes (5-0)