Milpitas public meetings in 2021

Planning Commission

The Planning Commission is holding a special meeting for a coaching session. The session focuses on effective meeting preparation, deliberation, and decision-making led by Barbara Nelson, FCS.

• Planning Commissioner Coaching Session #8

Planning Commission

The Planning Commission will receive status update presentations on two city projects. These include the Milpitas Metro Specific Plan and the Milpitas Gateway - Main Street Specific Plan.

• Status update on Milpitas Metro Specific Plan (CIP Project No. 2006)
• Status update on Milpitas Gateway - Main Street Specific Plan (CIP Project No. 3437)

Senior Advisory Commission

The Commission is discussing the reopening of the Barbara Lee Senior Center and a planned event on September 18, 2021. Members will also review work plan tasks regarding an upcoming Resource Fair in October.

• Senior Center 'Welcome Back' event on September 18, 2021
• Work Plan Topic/Advisory Area #1 regarding October Resource Fair
• Police Chief Briefing
• Age-Friendly Initiative report

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss preliminary greenhouse gas reduction projections for 2030 and 2045. The body will also review potential legislative bills to recommend City positions.

• Discussion of CAP Update preliminary 2030 and 2045 GHG reduction projections
• Review of potential legislative bills for City position recommendations

City Council

The City Council will consider several items including an ordinance amendment for accessory dwelling units and a report on Sunnyhills Apartment affordable unit residents. The meeting also includes discussions on city branding and a presentation regarding police response to drug-related calls.

• Ordinance No. 38.843 amending Milpitas Municipal Code Title XI, Chapter 10 relating to accessory dwelling units
• Reduction of performance bond for Sprig Center Commercial Project at 1585 North McCarthy Boulevard to $195,923.00
• Reduction of performance bond for McCarthy Creekside Phase 2 – Buildings C, D and E Subdivision to $50,836
• Rental agreement amendment with PSI Water Technologies Inc. not-to-exceed $106,380.00
• Landscaping services contract with BrightView Landscape Services, Inc. not-to-exceed $581,300.00 over five years

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive updates on workforce recovery programs and the American Rescue Plan Act. The body will also discuss a project to revitalize Main Street and select a commissioner for the project leadership team.

• Update on Phase 1 of the COVID-19 Workforce Recovery Program implemented by NOVAworks
• Update on the $16,736,815 American Rescue Plan Act (ARPA) allocation
• Better Block Milpitas 2021 project to transform two blocks at Serra Way and South Main Street
• Selection of one Commissioner for the Better Block Milpitas Project Leadership Team

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will meet to receive work plan updates on several technology goals. The body will also hear a presentation on autonomous data centers.

• Presentation on Autonomous Data Centers by Commissioner A. Bao
• Work plan update on Digital Inclusion Strategy
• Work plan update on 5G Implementation Status
• Work plan update on Odor Sensors
• Work plan updates on Traffic Congestion and IT Technology Project

City Attorney Subcommittee

The City Attorney Council Subcommittee is meeting to discuss the role and objectives of the subcommittee. The body will review desired qualifications for the City Attorney and the process for recruitment, selection, and transition to an in-house office.

• Discussion of City Attorney desired qualifications
• Review of recruitment and appointment timeline
• Planning for transition to an in-house City Attorney’s Office

City Council Transportation Subcommittee

The City Council Transportation Subcommittee is meeting to review and discuss several transportation-related topics. The session includes reviews of specific safety projects and discussions on vehicle technology and street design.

• Enhanced Crosswalk Striping Beacon Project (CP3454) review
• Radar Speed Feedback Sign Project (CP3458) review
• Discussion on State of Autonomous Vehicle Technology
• Discussion on Urban Street Design Concepts

Planning Commission

The Zoning Administrator is meeting to review a Minor Site Development Permit for an industrial site. The body will consider a staff recommendation to approve the addition of an equipment enclosure.

• Minor Site Development Permit (MS21-0056) for a 2,370-square foot equipment enclosure at 840 Tasman Drive

Planning Commission

The Planning Commission will consider a request for a time extension for a convenience store remodel at 1490 South Park Victoria Drive. The commission will also hold a public hearing regarding the operation of a new private preschool and early elementary school at 125 North Milpitas Boulevard.

• Time extension for permits at 1490 South Park Victoria Drive to allow beer and wine sales and store remodel
• Conditional Use Permit and Site Development Permit for Stratford School at 125 North Milpitas Boulevard

City Council

The City Council is meeting to receive an update on the American Rescue Plan Act (ARPA) and provide input on a draft investment plan. The body will also review and provide direction on agenda item requests from individual Councilmembers.

• Review of draft ARPA Investment Plan and proposed programs
• Potential delegation of appropriation and contract approval authority to the City Manager for ARPA programs
• Review of Group 1 and Group 2 agenda item requests from Councilmembers

City Council

The City Council will hold public hearings regarding a water shortage contingency plan and updates to Accessory Dwelling Unit (ADU) regulations. The body is also considering a development permit for a 100% affordable multi-family residential building at 308 Sango Court.

• Urgency Ordinance No. 240.7 relating to the Water Shortage Contingency Plan
• Ordinance No. 38.843 amending municipal code regarding Accessory Dwelling Units (ADUs)
• Proposed 85-unit affordable housing development at 308 Sango Court
• Landscaping services agreement with BrightView Landscape Services, Inc. not to exceed $581,300
• Direct purchase of asphaltic material from Granite Construction Company and Reed & Graham Inc. up to $80,000

Veterans Commission

The Veterans Commission is discussing the planning of the 2021 Veterans Day Ceremony and the Annual Veterans Luncheon. The body is also reviewing potential partnerships with the Milpitas High School NJROTC and the Adopt A Vet program in elementary schools.

• Veterans Day Ceremony 2021 planning
• Annual Veterans Luncheon scheduled for November 13, 2021
• NJROTC involvement from Milpitas High School
• Adopt A Vet program implementation with MUSD
• Formation of sub-committees for event planning and school outreach

Community Housing Commission

The Community Advisory Commission will receive reports on National Night Out and the Neighborhood Beautification Award work plan. Staff will also present information regarding an upcoming Housing Element community outreach event called Let’s Talk Housing Santa Clara County.

• Report on National Night Out
• Update on Neighborhood Beautification Award work plan
• Presentation on Let’s Talk Housing Santa Clara County outreach event

City Council

The regularly scheduled City Council meeting for August 3, 2021, has been canceled. A Special Meeting has been scheduled for Thursday, August 5, 2021, at 5:30 p.m.

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a quarterly report on youth and teen programs. The body will also discuss planning for future family bike events and receive an update on the Park Marker Program.

• Quarterly Report on Youth and Teen Programs
• Discussion on Family Bike Event planning for 2021-22
• Update on Park Marker Program and Park Name History Project

Planning Commission

The Planning Commission will consider a zoning amendment to modify accessory dwelling unit (ADU) regulations. They will also review a proposal for a six-story multi-family residential building at 308 Sango Court.

• Zoning Text Amendment for Accessory Dwelling Units (P-ZA21-0003)
• Multi-family affordable housing development at 308 Sango Ct. featuring up to 85 units
• Demolition of an existing industrial building and removal of three protected trees at 308 Sango Ct.
• Construction of a ground-floor parking garage with 48 vehicle spaces at 308 Sango Ct.

Science, Technology, and Innovation Commission

The Commission will receive updates on five specific goals within its work plan. Members will also provide presentations on the Hayabusa II mission and Roberts Rules of Order.

• Digital Inclusion Strategy update
• 5G Implementation Status update
• Odor Sensors update
• Traffic Congestion update
• IT Technology Project update

Arts Commission

The Arts Commission is reviewing a proposal for a new Mural Program and a corresponding funding request. The body is also considering an artist's application for a virtual exhibit and the 2021-2022 Work Plan.

• Request for $50,000 allocation from the Public Art Fund for the Mural Program in 2021-22
• Application for a Virtual Phantom Art Gallery exhibit by Jackie Haga-Rice
• Recommendation of the 2021-2022 Work Plan to City Council
• Review of the new Mural Program outline

Senior Advisory Commission

The commission is meeting to finalize the FY2021-22 Work Plan for City Council approval. Members will also discuss a planned September 2021 "Welcome Back" event for the Barbara Lee Senior Center.

• Final review of FY2021-22 Work Plan for Senior Center activities
• Planning for September 2021 Senior Center "Welcome Back" event
• Police Chief Briefing
• Financial Report
• Age-Friendly Initiative update

City Council

The City Council is holding a special meeting to conduct a public employee performance evaluation. The session is scheduled to be held in closed session.

• Performance evaluation of the City Manager

City Council

The City Council will consider adopting an American Rescue Plan Act (ARPA) investment framework and fiscal guidelines. The meeting also includes a consent calendar for city commission appointments and a master joint use agreement with the Milpitas Unified School District.

• Mayor Tran's recommendations for various City Commission appointments
• Master Joint Use Agreement for Open Space with Milpitas Unified School District
• Resolution to rescind face covering regulations for essential workers and consumers
• Proposed ARPA Investment Framework and Preliminary ARPA Investment Plan

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive an update on the Street Sweeping Pilot Program. Members will also discuss how to identify and review pending environmental legislation following the City Council's approval of the Legislative Advocacy Policy and Legislative Guiding Principles.

• Update on Street Sweeping Pilot Program
• Discussion on identifying and reviewing pending environmental legislation

City Council

The City Council will consider several routine items including a smoking ban ordinance and various residential project improvements. The agenda also includes funding for creek maintenance, citywide park rehabilitation, and a new law enforcement records system.

• Ordinance No. 227.8: Prohibiting smoking in multi-unit housing and certain outdoor areas
• 450 Montague Residential Project: Reduction of performance bonds to $109,785 and $115,255
• Metro Subdivision: Reduction of performance bond to $79,250
• South Main Senior Lifestyles Project: Reduction of performance bonds to $157,500 and $116,800
• Creek Maintenance: Agreement with Hanford Applied Restoration & Conservation for up to $128,430.00

City Council

The City Council is holding a special meeting to conduct the sixth study session for the Milpitas Metro Specific Plan. The session focuses on real estate economics and the relationship between development and public infrastructure.

• Sixth Study Session on the Milpitas Metro Specific Plan regarding real estate economics and public infrastructure funding

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss specific transportation topics. The meeting includes updates on safety infrastructure projects and discussions on vehicle technology and street design.

• Enhanced Crosswalk Striping Beacon Project (CP3454) update
• Radar Speed Feedback Sign Project (CP3458) update
• Discussion on State of Autonomous Vehicle Technology
• Discussion on Urban Street Design Concepts

Homelessness Task Force

The Homelessness Task Force will discuss its goals, objectives, and specific program areas for focus. The body will also take action to establish subcommittees and assign members to them.

• Discussion of goals, objectives, and program areas for Task Force focus
• Action to form subcommittees with distinct areas of focus
• Action to assign Task Force members to subcommittees
• Action to set the date for subcommittee reports to the full Task Force

Planning Commission

The Planning Commission will hold a public hearing regarding a proposal to convert a previously approved child care facility into an adult day care facility. The request includes exterior modifications to a 19,733-square foot building and the removal of four trees.

• Conditional Use Permit Amendment UA20-0027 for adult day care at 210 S Main St
• Minor Site Development Permit MS21-0023 for exterior modifications to a 19,733-square foot building
• Tree Removal Permit TR21-0013 for removal and replacement of four ordinance-size trees

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on county services and city mental health initiatives. The body will discuss town halls, postvention protocols, and reports regarding police department mental health calls.

• County Suicide Prevention updates from Santa Clara County Behavioral Health Services Department
• Review of May 17 adult town hall on mental health needs
• City Council Report on Police Department Mental Health Calls
• Discussion of Postvention Protocol
• Workgroup updates on Diversity, Teens/Transitional Youth, Public Safety, and AAPI Empowerment

City Council

The City Council will receive an update on the American Rescue Plan Act (ARPA). The body is tasked with providing direction on the proposed ARPA Investment Framework and Preliminary ARPA Investment Plan.

• Review of American Rescue Plan Act (ARPA) Investment Framework and Preliminary ARPA Investment Plan

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission is meeting to review findings from park visits and the Park Marker Program. The body will also establish key tasks for the Fiscal Year 2021-22 Work Plan for City Council approval.

• Review of findings from visits to three parks
• Update on the Park Marker Program and Park Name History Project
• Establishment of Fiscal Year 2021-22 Work Plan tasks

City Council Housing Subcommittee

The Housing Subcommittee will select a new Chair and review its history and mission statements. The meeting also includes discussions on 2021–2022 work plan items and regional housing updates.

• Selection of Subcommittee Chair
• Review of 2021–2022 Housing Work Plan Items and Initiatives
• Updates on Regional Housing Needs Allocation (RHNA), Assessment of Fair Housing (AFH), and Housing Element
• Presentation on Objective Design Standards

Veterans Commission

The Veterans Commission is meeting to update its annual Work Plan for City Council approval and provide feedback on virtual Memorial Day and Veterans Day ceremonies. The body will also discuss adding veteran resource organizations to the city website and the status of the Veteran of the Year 2021 nominations.

• Review and update of the Veterans Commission Work Plan 2021-22
• Discussion on adding American Legion 858 and other non-profits to the city webpage
• Staff update on Veteran of the Year 2021 nomination progress
• Report on the Milpitas HOPE Suicide Prevention Task Force
• Discussion on re-introducing the Adopt A Vet Program with Milpitas Unified School District

Community Housing Commission

The Commission will meet via Zoom to conduct regular business and receive a report from the Milpitas Police Department. The meeting includes a public forum for comments on non-agenda items.

• Update from MPD regarding National Night Out

City Council

The City Council will consider the Fiscal Year 2021-22 operating budget for the City of Milpitas and the Milpitas Housing Authority. The agenda also includes a public hearing regarding an ordinance to prohibit smoking in multi-unit housing and certain outdoor areas.

• Budget amendment to fund Pedestrian Trail Replacement Project connecting Sinnott, Browne and Murphy Parks with $71,080
• FY 2021-22 budget appropriation of $45,000 for the Project Bike and Pedestrian Public Outreach Project
• Introduction of Ordinance No. 227.8 regarding smoking regulations in multi-unit housing and outdoor areas
• Approval of the Fiscal Year 2021-22 Operating Budget for the City of Milpitas and Milpitas Housing Authority
• Resolution for a flag raising to commemorate Philippine Independence Day at Cesar Chavez Plaza

Measure F Oversight Committee

The committee will receive an informational report on sales tax revenues and allocations for Measure F. Members will also discuss the committee's scope and roles and propose quarterly meeting dates.

• Tax Revenue Informational Report regarding the 1/4 cent Measure F sales tax
• Discussion of Measure F Oversight Committee scope and roles
• Proposed quarterly meeting dates and times
• Proposed cancellation of the June 17, 2021 regular meeting

Planning Commission

The Planning Commission is holding public hearings on a city-initiated zoning amendment for accessory dwelling units and a site permit amendment for a residential project. Staff has recommended postponing the ADU discussion and approving the home size reduction.

• Zoning Text Amendment P-ZA21-0003 to regulate accessory dwelling units (ADUs)
• Site Development Permit Amendment P-SA21-0001 for 517 Vista Rdg to reduce home size from 4,381 to 3,000 square feet

Parks, Recreation, & Cultural Resources Commission

The Park Markers Subcommittee is meeting to discuss the design and content of park markers. The body will review marker styles, prioritize parks, and discuss funding options.

• Review of marker styles
• Discussion of desired historical content
• Prioritization of parks
• Discussion of funding options

Arts Commission

The Arts Commission is reviewing a proposal for a new city-wide Mural Program and the 2021-2022 Work Plan. The body is also considering an application for a virtual art exhibit.

• Proposed $50,000 allocation from the Public Art Fund for a new Mural Program
• Application from artist Jackie Haga-Rice for a Virtual Phantom Art Gallery exhibit
• Recommendation of the 2021-2022 Work Plan to City Council

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission is meeting to discuss several work plan reports and receive updates from city liaisons. The body will review initiatives regarding business emergency preparedness and neighborhood watch collaboration.

• Business Emergency Preparedness Plan report
• Milpitas PD Neighborhood Watch Collaboration report
• Technology and Collaboration Initiative report
• Radio Project Update
• DOJ Compliance report

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss a draft 2020 Urban Water Management Plan and Water Shortage Contingency Plan. The body will also review a vulnerability assessment and proposed strategies for the Climate Action Plan's Community Preparedness and Resiliency Plan.

• Draft 2020 Urban Water Management Plan and Water Shortage Contingency Plan
• Climate Action Plan Update – Community Preparedness and Resiliency Plan vulnerability assessment

City Council

The City Council will hold a public hearing to establish Vehicle Miles Traveled (VMT) as the standard for analyzing environmental impacts from traffic. The body will also address several consent items including land maintenance assessments and a car wash development appeal.

• Public hearing to adopt a Vehicle Miles Traveled (VMT) policy to implement Senate Bill 743
• Appeal to approve a new 3,189-square foot automatic car wash at 554 S. Main Street
• Acceptance of $8,000 in donations for temporary housing for unhoused persons
• Intent to levy assessments for LLMD 95-1 McCarthy Ranch and LLMD 98-1 Sinclair Horizon
• Reduction of performance bond to $131,000 for California Circle Residential Project at 1210 California Circle

Library & Education Advisory Commission

The Library and Education Advisory Commission is meeting to finalize its work plan for the 2021-22 fiscal year. The body will also discuss logistics for an upcoming youth essay writing contest.

• Review and finalization of the Fiscal Year 2021-22 Work Plan draft for City Council approval
• Finalization of details and logistics for the June 2021 Youth Essay Writing Contest

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will receive a presentation from the IT Department regarding the April 2021 upgrade of the 9-1-1 Computer Aided Dispatch system. Members will also provide updates on five specific work plan goals.

• 9-1-1 Computer Aided Dispatch (CAD) System Upgrade update
• Digital Inclusion Strategy update
• 5G Implementation Status update
• Odor Sensors update
• Traffic Congestion and IT Technology Project updates

Homelessness Task Force

The Homelessness Task Force will receive a presentation and conduct a question-and-answer session with County and City staff. The body will also discuss the goals and objectives for the Task Force.

• Presentation by County Office of Supportive Housing (Kathryn Kaminski and Hilary Barroga)
• Discussion of Task Force goals and objectives

Planning Commission

The Zoning Administrator is meeting to consider two permit requests. These include a master sign program for a mixed-use development and modifications to a single-family residence.

• Site Development Permit SD20-0011 for a master sign program at Centre Pointe (1500-1646 Centre Pointe)
• Minor Site Development Permit P-MS21-0005 for a 1,842 square foot expansion and second story loft at 445 Roswell Dr

Youth Advisory Commission

The Youth Advisory Commission is discussing the scheduling and coordination of several youth-focused events. The body is also reviewing messaging for a tobacco-free communities grant program funded by the County of Santa Clara Public Health Department.

• Proposed rescheduling of a film competition involving Milpitas High School and the Arts Commission
• Proposed rescheduling of a Mental Health Awareness event with NAMI
• Planning for May 28 care package distribution for Milpitas Teens
• Review of messaging for the County of Santa Clara Public Health Department Tobacco Free Communities Program grant
• Discussion of upcoming YAC Scholarship information and 2021-22 Workplan

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for a grocery store. The body will also receive an update on research and recommendations for the hotel and travel industries.

• Conditional Use Permit P-UP21-0001 for a 3,650 square-foot grocery store at 1261 E Calaveras Blvd
• Staff recommendation to adopt Resolution No. 21-013 for the 1261 E Calaveras Blvd project
• Update on 'Surviving the Pandemic and Building Resilient Hotel And Travel Industries in Silicon Valley' white paper

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to discuss 2021-22 priorities and receive updates from Santa Clara County Behavioral Health Services. The body aims to select three primary goals and assign workgroups to address them.

• Discussion of 2021-22 priorities including a positive messaging campaign, mental health check-ins, and resident surveys
• Outreach planning for Veterans and the AAPI community
• Provision of resources in Spanish, Vietnamese, and Chinese
• Adult mental health needs town hall scheduled for May 17
• Updates from Diversity, Postvention, and Teens/Transitional Youth workgroups

City Council

The City Council will receive presentations on the proposed FY 2021-22 operating budget and the American Rescue Plan Act. Members will also discuss potential ordinances regarding hazard pay and middle-income workforce housing.

• Presentation on FY 2021-22 Proposed City of Milpitas Operating Budget
• Update and direction on American Rescue Plan Act
• Discussion on potential Hero/Hazard Pay Ordinance
• Discussion on middle-income workforce housing via California Statewide Communities Development Authority
• March 2021 monthly report for unhoused services

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive staff updates on workforce recovery, economic development practices, and a small business promotional program. The body is tasked with selecting one commissioner to join the COVID-19 Workforce Recovery Program Stakeholder Working Group.

• Selection of one commissioner for the COVID-19 Workforce Recovery Program Stakeholder Working Group
• Update on the COVID-19 Workforce Recovery Program implemented by NOVAworks
• Presentation on Economic Development 101 regarding business attraction and retention
• Update on the Milpitas Small Business Spotlight Program promotional videos

City Council

The City Council will hold a public hearing regarding allocation amounts for FY21-22 Community Development Block Grant funding. The Council is also considering an amendment to the FY20-21 Annual Action Plan.

• Public hearing on FY21-22 Community Development Block Grant funding allocations
• Amendment to the FY20-21 Annual Action Plan

Community Housing Commission

The Community Advisory Commission is meeting to discuss community engagement, affordable housing, and Building Safety Month. The meeting also includes standard procedural items and reports from city staff and the Councilmember.

• Discussion on Community Engagement & Affordable Housing and Building Safety Month

City Council

The City Council is considering several infrastructure projects, including street resurfacing and trash removal device acceptance. The body will also review amendments to municipal codes regarding hotel parking and professional service agreements.

• Award construction contract to DeSilva Gates Construction, LP for $2,388,223.00 for Street Resurfacing Project 2021
• Adopt Ordinance No. 38.841 amending off-street parking requirements for hotels and lodging
• Increase professional services agreement with Municipal Plan Check Services to a total not-to-exceed $295,000
• Resolution of intent to annex 1380-1400 South Main Street into Community Facilities District No. 2008-1
• Amendment with Executive Facilities Services for daytime custodial services in the amount of $144,000

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission is reviewing a draft update to the 2008 Parks and Recreation Master Plan. The body is also receiving updates on park name history research and bicycle and pedestrian funding.

• Review of draft Parks and Recreation Master Plan Update for recommendation to City Council
• Receipt of $155,316 in TDA-3 funding for FY21/22 bicycle and pedestrian projects
• Update on Park Marker Program and Park Name History Project Phase 2
• Discussion of TDA-3 funding use for curb ramps and sidewalks during street resurfacing

Planning Commission

The Planning Commission will receive a presentation on the Milpitas Metro Specific Plan (TASP Update), CIP Project No. 2006. The presentation covers policy considerations for land use, mobility, urban design, and parks.

• Presentation on Milpitas Metro Specific Plan (TASP Update), CIP Project No. 2006

Planning Commission

The Planning Commission will hold a public hearing regarding a request to operate a Montessori School at 164 North Abel Street. The proposal includes exterior modifications to a 12,196-square foot commercial building to accommodate up to 200 children.

• Public hearing for preschool and daycare facility at 164 N Abel St (P-UP20-0008 and P-MS20-0175)
• Proposed outdoor playground and parking lot improvements on a 1.398-acre site
• Staff recommendation to adopt Resolution No. 21-011 approving the Conditional Use Permit and Minor Site Development Permit

Senior Advisory Commission

The Senior Advisory Commission will receive a presentation on emergency preparedness for seniors. The body will also discuss approving funding for one intern per semester to support the Technology for Seniors program.

• Presentation on emergency preparedness for seniors by Toni Charlop
• Discussion of funding for one intern per semester for the Technology for Seniors program
• Consideration of a $150 stipend per student intern upon completion of 120-150 hours of service

Measure F Oversight Committee

The committee will select a Chair and Vice Chair for one-year terms. Members will also review the committee's bylaws and confirm that proposed services are allowable expenditures under Measure F.

• Selection of Chair and Vice Chair
• Review of Measure F Oversight Committee Bylaws and Responsibilities
• Review of projected revenues and recommended expenditures for Measure F funds

Arts Commission

The Arts Commission is meeting to review a proposed concept and parameters for a city mural program. The body will also review progress on the current work plan and consider recommendations for the 2021-2022 Work Plan.

• Recommendation of parameters for a new mural program
• Review of 2021-2022 Work Plan recommendations

City-School Collaborative Subcommittee

The subcommittee will discuss several items including MUSD bond projects and innovation campus plans. Members will also address adult education offerings and city vaccine clinic outreach.

• MUSD Innovation Campus/MAP for Future Ready Learners discussion
• Milpitas Adult Education Course Offerings to City of Milpitas employees
• MUSD Bond Projects Update
• City of Milpitas Vaccine Clinic outreach to families and residents age 16+

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss greenhouse gas emissions forecasts for the years 2030, 2040, and 2045. The body will provide feedback on potential reduction strategies and actions to update the city's Climate Action Plan.

• Review of greenhouse gas emissions forecasts for 2030, 2040, and 2045
• Discussion of GHG reduction strategies and actions for the Climate Action Plan Update

City Council

The City Council is meeting to decide on several construction contracts and infrastructure agreements. The body will also discuss legal matters in closed session, including a car wash permit appeal at 554 South Main Street.

• Construction contract for McCandless Park with McGuire and Hester for $6,303,700
• Construction contract for Alviso Adobe Renovation (Phase V) with Gizmo Art Productions, Inc. for $792,573
• Five-year agreement with DataProse LLC for utility bill printing and mailing services up to $337,150
• Budget appropriation of $242,000 for public facilities at 1425 S. Milpitas Blvd
• Budget appropriation of $145,000 for crosswalk improvements on E. Capitol Avenue

Community Housing Commission

The Community Advisory Commission is holding a special meeting to consider a staff presentation on CAC priorities feedback and recommendations. The meeting also includes standard procedural items and reports from city liaisons.

• Presentation of summary of CAC priorities feedback and recommendations

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is reviewing updates on several city initiatives. This includes a report on the Public Safety Radio Project and progress on five specific work plan goals.

• Public Safety Radio Project update from Police Department staff
• Digital Inclusion Strategy goal update
• 5G Implementation Status goal update
• Odor Sensors goal update
• Traffic Congestion and IT Technology Project goal updates

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss three transportation-related topics. The session is conducted virtually and includes a public forum for non-agenda items.

• Calaveras Boulevard Widening Project
• Milpitas On-Demand City-wide First Mile/Last Mile On-Demand Transit Pilot Project
• Vehicle Miles Traveled (VMT) transportation analysis under California Environmental Quality Act (CEQA)

Planning Commission

The Zoning Administrator will consider two minor site development permit requests. These include a single-family home modification at 388 Levin Street and the installation of perimeter fencing at 1207 N McCarthy Blvd.

• Single-family home expansion at 388 Levin Street involving a new second floor and 1,856 square feet of total new floor area
• Installation of 2,175 linear feet of new wrought iron and chainlink security fencing with two rolling gates and four entrance gates at 1207 N McCarthy Blvd

Planning Commission

The Planning Commission is discussing a transition to Vehicle Miles Traveled (VMT) as the standard for analyzing traffic environmental impacts. The body is also reviewing a zoning text amendment regarding accessory dwelling units (ADUs).

• Resolution No. 21-011 to establish Vehicle Miles Traveled (VMT) as the traffic impact measurement standard
• Zoning Text Amendment P-ZA21-0003 regarding accessory dwelling units (ADUs) to comply with Government Code Sections 65852.2 and 65852.22

Suicide Prevention Task Force

The task force is reviewing upcoming initiatives and priorities for the 2021-22 period. Discussion includes updates from County Behavioral Health Services and upcoming mental health town halls.

• Town Hall on Teens scheduled for April 21
• Discussion of 2021-22 priority groups including Veterans, Seniors, and Youth
• Workgroup updates regarding Diversity, Postvention, and Teens/Transitional Youth

City Council

The Special Meeting of the Milpitas City Council scheduled for April 13, 2021, has been canceled. This meeting was intended to address the Master Fee Schedule.

Economic Development & Trade Commission

The Commission will review a presentation on the COVID-19 Workforce Recovery Program involving NOVAworks. Members will also receive updates on the Small Business Spotlight Program and the city's five-year Economic Development Strategy.

• City of Milpitas COVID-19 Workforce Recovery Program staff presentation
• Milpitas Small Business Spotlight Program update
• Update on the Economic Development Strategy

Homelessness Task Force

The Homelessness Task Force will meet via teleconference to establish operational procedures. The agenda includes introducing a new member, discussing Brown Act compliance, and determining the frequency of future meetings.

• Introduction of new Task Force member Barbara Jo Navarro
• Discussion regarding Brown Act/Open Governance compliance
• Establishment of Ground Rules for the Task Force
• Discussion of meeting frequency, date, and time

Youth Advisory Commission

The Youth Advisory Commission is discussing the final details for several 2020-21 work plan events. The body is coordinating a film competition, a mental health awareness event, and teen center care packages.

• Film competition scheduled for May 15th in partnership with Milpitas High School and the Arts Commission
• Virtual Mental Health Awareness event scheduled for April 21, 2021, with NAMI
• Teen Center care package giveaways scheduled for the week of May 24
• Tobacco Free Communities program grant from the County of Santa Clara Public Health Department
• YAC Social event on April 9th

Veterans Commission

The Veterans Commission is meeting to review the nomination process for the 2021 Veteran of the Year and the status of the Adopt A Vet program with Milpitas Unified School District. The body will also provide input on virtual plans for the 2021 Memorial Day and Veterans Day ceremonies.

• Progress report on Veteran of the Year 2021 nomination process
• Discussion on re-introducing the Adopt A Vet program to MUSD in a remote-learning environment
• Planning and feedback for virtual 2021 Memorial Day and Veterans Day ceremonies

Community Housing Commission

The Community Advisory Commission will review results from a community needs survey conducted from January to March 2021. The body will also discuss FY21-22 CDBG applications and determine funding priorities for the City Council.

• Presentation of CDBG Community Needs survey results
• Overview of FY21-22 CDBG applications received
• Public comment period for prospective FY21-22 CDBG applicants
• Commissioners' feedback on funding priorities for City Council

City Council

The City Council and Public Financing Authority will hold a public hearing to approve the 2022-2026 Capital Improvement Program. The body will also discuss Accessory Dwelling Units (ADUs) and bike/scooter share options.

• Public hearing for the 2022-2026 Capital Improvement Program
• Amendment to Urban Field Studio agreement for Milpitas Metro Specific Plan totaling $966,250
• Animal Services Agreement amendment with City of San Jose increasing total to $1,628,211
• Grant application for $31,474 from Bureau of Reclamation’s WaterSmart program
• Easement agreement with Milpitas Unified School District for widening McCandless Drive

Parks, Recreation, & Cultural Resources Commission

The Commission is reviewing updates to the Historic Inventory List regarding building status and family affiliations. Members will also decide on locations and a date for a socially distanced annual park and facility tour in June.

• Historic Inventory List update
• Annual Park/Facility Tour planning

Library & Education Advisory Commission

The Commission will review a library funding proposal for fiscal year 2021/22. Members will also receive updates on the Active Transportation Plan and a community Wi-Fi project focused on digital inclusion.

• Library funding proposal for FY 2021/22
• Active Transportation Plan update regarding trails, pedestrian, and bicycle master plan
• Community Wi-Fi project presentation
• Youth Essay Writing Contest 2021 proposal

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss the launch of MUSD EducatEveryWhere v. 3.0. The body will also discuss how the city can help low performing schools and review bond project updates.

• MUSD EducatEveryWhere v. 3.0 launch on April 1st
• Discussion on city assistance for low performing schools
• Bond project updates

Planning Commission

The Planning Commission will hold public hearings regarding two industrial projects. The body is reviewing a request to expand a charity bingo facility and a proposal for a large distribution center.

• Proposed 491,040-square foot distribution center and office space at 1000 Gibraltar Drive
• Tree Removal Permit to remove and replace 88 protected trees at 1000 Gibraltar Drive
• Conditional Use Permit Amendment to increase floor area of Milpitas Charity Bingo at 461 S Milpitas Blvd by up to 25 percent

Arts Commission

The Commission will review a draft trails, pedestrian, and bicycle master plan presentation. Members will also consider an application for a Virtual Phantom Art Gallery exhibit and discuss various mural program initiatives.

• Presentation on Draft Trails, Pedestrian and Bicycle Master Plan
• Virtual Phantom Art Gallery Application: Karthik Jayaraman
• Park Marker Program subcommittee selection
• Emergency Cache Boxes mural opportunity
• Mural program proposal request from City Council

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will receive a presentation on the Trails, Pedestrian and Bicycle Master Plan. The body will also review work plan reports and receive updates from city liaisons regarding emergency operations and public safety.

• Presentation on Trails, Pedestrian and Bicycle Master Plan
• Work plan reports on Technology and Collaboration Initiative and Business Emergency Preparedness Plan
• Milpitas PD Neighborhood Watch Collaboration report
• Emergency Operations Plan and CERT Program updates
• Law report regarding Personnel Grooming Policy

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will review a vulnerability assessment for the city's Climate Action Plan Update. The body will discuss climate-related hazards and adaptation strategies to improve city resilience.

• Discussion of the Community Preparedness and Resiliency Plan vulnerability assessment
• Update on virtual Earth Day planning efforts

City Council

The City Council will receive presentations from PG&E regarding power outages and updates on the Parks and Recreation Master Plan. Members will also provide direction on spending plans for federal coronavirus relief funds and the FY 2021-2022 budget.

• Adoption of Ordinance No. 65.151 regarding Responsible Construction
• Acceptance of a $22,400 Emergency Management Performance Grant for computers and technology
• Acceptance of a $37,560 grant from Santa Clara County for tobacco prevention strategies
• Approval of a Cost Recovery Policy for the Recreation and Community Service Department
• Appointment of seven members and two alternates to the Measure F Oversight Committee

Science, Technology, and Innovation Commission

The Commission will receive work plan updates from its members. The agenda also includes reports from the Mayor and City Staff.

• Work Plan Updates
• Mayor Tran Report
• City Staff Report – Commissioner Photos

Youth Advisory Commission

The Youth Advisory Commission is discussing the scheduling and planning of several youth-focused events. The body is reviewing recommendations to postpone some activities and organize others related to mental health, arts, and tobacco prevention.

• Proposal to move Career Day and E-Sports tournament to the 2021-22 work plan
• Planning for a film competition scheduled for May 15
• Planning for a virtual Mental Health Awareness event on April 21
• Proposal to move Teen Center finals giveaway packets to May 24-28, 2021
• Formation of a sub-committee for the Tobacco Free Communities grant program

Planning Commission

The Planning Commission will hold public hearings regarding a proposed automatic car wash and the 2022-2026 Capital Improvement Program. Staff recommends denying the car wash permit and approving the CIP conformity finding.

• Public hearing for a 3,189-square foot automatic car wash at 554 South Main Street
• Proposed exception to the maximum front setback of 15 feet to allow 37 feet and seven inches at 554 South Main Street
• General Plan conformity finding for the proposed 2022-2026 Capital Improvement Program (CIP) Annual Report

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on county services and recent mental health town halls. The body will also review workgroup progress and discuss future priorities.

• County Suicide Prevention updates from Santa Clara County Behavioral Health Services Department
• Review of mental health town halls for seniors (Feb 24) and Spanish speakers (Feb 25)
• Discussion of postvention letters and resources
• Updates from Diversity, Postvention, and Teens/Transitional Youth workgroups
• Discussion on next priorities

City Council

The City Council is holding a special meeting to conduct a public hearing regarding the city's long-term development strategy. The body will consider certifying the Final Environmental Impact Report and adopting the Milpitas 2040 General Plan.

• Public hearing to adopt the Milpitas 2040 General Plan
• Certification of the Milpitas 2040 General Plan Final Environmental Impact Report (FEIR)

Economic Development & Trade Commission

The Economic Development and Trade Commission is meeting to provide feedback on a proposed study regarding the fiscal benefits of employment lands. The body will also receive an update on the Milpitas Metro Specific Plan, which aims to transform 437 acres into a transit-oriented community.

• Fiscal Benefits of Employment Lands Study scope of work
• Milpitas Metro Specific Plan update
• Discussion on framework plan for the Milpitas Innovation District

Community Housing Commission

The Community Advisory Commission will receive a presentation on the Community Development Block Grant (CDBG) overview and process. Members will also discuss community engagement for Affordable Housing and Building Safety Month in May.

• Presentation on CDBG overview and process
• Discussion on Community Engagement & Affordable Housing and Building Safety Month

City Council

The City Council and Housing Authority will hold a joint meeting to discuss policies for the Milpitas Metro Specific Plan. The body will also consider several contracts for city infrastructure and public safety equipment.

• Contract award of $138,480.00 to Johnson Controls Fire Protection LP for City Hall Fire Suppression System Repairs
• Purchase of six police vehicles from National Auto Fleet Group for $107,842
• Pavement restoration agreement with the City of San Jose for Landess Avenue between Highway 680 and Piedmont Road
• Public hearing for the 2021 Weed Abatement resolution
• Introduction of Ordinance No. 65.151 regarding Responsible Construction

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a presentation on a draft master plan for trails, pedestrians, and bicycles. The body will also recommend priorities for park projects in the 2021-2026 Capital Improvement Program.

• Draft City of Milpitas Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448)
• 2021-2026 Capital Improvement Program (CIP) park project priorities
• Historic Inventory List update
• Park Marker program update and Park Name History Project Phase 2

Planning Commission

The Planning Commission is reviewing city-initiated zoning amendments regarding food trucks on private property and hotel parking requirements. The body will also consider appointments for sub-committees regarding the Midtown and Metro Specific Plan areas.

• Zoning Text Amendment P-ZA21-0001 to regulate food trucks on private property
• Zoning Text Amendment P-ZA21-0002 to modify hotel parking requirements
• Zoning Text Amendment P-ZA21-0003 regarding accessory dwelling units (ADUs)
• Appointment of Ad hoc Planning Commission Sub-committee members for Midtown Specific Plan area
• Appointment of Ad hoc Planning Commission Sub-committee members for Metro Specific Plan area

Senior Advisory Commission

The commission will nominate and elect a Chair and Vice Chair to serve through December 2021. Members will also receive updates on city-wide transportation, digital access, and senior center programming.

• Election of Chair and Vice Chair for the commission
• Presentation on the draft City of Milpitas Trails, Pedestrian, and Bicycle Master Plan
• Presentation on the community Wifi project for digital inclusion
• Update on Senior Center programs including 'to-go' meals for Terrace Garden residents
• Update on 'Technology for Seniors' Chromebook loan program

City Council

The Special Meeting of the Milpitas City Council scheduled for February 23, 2021, has been canceled. Staff requested additional time and information for the meeting.

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will receive a presentation on the City's Trails, Pedestrian, and Bicycle Master Plan. The body will also receive work plan updates from commission members.

• Presentation on the Trails, Pedestrian, and Bicycle Master Plan
• Work Plan updates from commission members

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a presentation on a draft master plan for trails, pedestrians, and bicycles. The body will also elect a Chair and Vice Chair for 2021 and discuss virtual Earth Day planning.

• Presentation on draft Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448)
• Election of 2021 Chair and Vice Chair
• Update and discussion on virtual Earth Day planning