Milpitas public meetings in 2022

Planning Commission

The Zoning Administrator is meeting to consider a Minor Conditional Use Permit for a restaurant. The request is to allow ancillary on-premise beer and wine sales at an existing business.

• Minor Conditional Use Permit MC22-0012 for beer and wine sales (ABC Type 41 License) at Sushi Adachi, 668 Barber Lane

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to brainstorm activities for the 2023 Earth Day event. The body will also identify other community opportunities to discuss sustainability and distribute advanced power strips.

• Planning for 2023 Earth Day event
• Discussion of community events for sustainability topics
• Planning for advanced power strip distributions

The Commission discussed potential activities for Earth Day 2023, including induction cooktop demonstrations and an EV showcase. No formal votes were taken on the event planning; the meeting primarily covered procedural approvals and staff announcements.

• Approved December 21, 2022 agenda (4-0)
• Approved November 16, 2022 minutes (3-0)

City Council

The City Council will certify the November 8, 2022, municipal election results and swear in Mayor Carmen Montano and Councilmembers Garry Barbadillo and Hon Lien. The body will also elect a new Vice Mayor and vote on several city contracts and grants.

• Purchase of five police vehicles for $297,573.91
• Five-year agreement with Hadronex, Inc. for sewer monitoring services not to exceed $209,835.85
• Acceptance of a $224,543.00 state grant for Sunnyhills Albert Augustine Jr. Memorial Park
• Encroachment and Maintenance Agreement for sidewalk lighting at 150 Market Street
• Review of annual development impact fees for Calaveras Boulevard Widening, Transit Area Specific Plan, and Storm Drain

The City Council certified the November 8, 2022, election results and conducted the ceremonial swearing-in of Mayor Carmen Montano and Councilmembers Garry Barbadillo and Hon Lien. The Council also elected Evelyn Chua as Vice Mayor for a one-year term.

• Adopted Resolution No. 9206 certifying November 8, 2022, election results (5-0)
• Elected Evelyn Chua as Vice Mayor for a one-year term (5-0)
• Authorized $297,573.91 for five police vehicles via Resolution No. 9208 (5-0)
• Authorized five-year agreement with Hadronex, Inc. for sewer monitoring up to $209,835.85 (5-0)
• Accepted $224,543.00 State of California Parks grant for Sunnyhills Albert Augustine Jr. Memorial Park (5-0)
• Approved Encroachment and Maintenance Agreement for sidewalk lighting at 150 Market Street (5-0)
• Adopted Resolution No. 9207 accepting annual development impact fee reports (5-0)
• Reconfirmed findings under Resolution No. 9165 and AB 361 to continue virtual meetings (5-0)

Science, Technology, and Innovation Commission

The Commission will discuss updates to its current work plan goals. The meeting includes the introduction of a new non-voting student member and reports from the Mayor and City staff.

• Smart City Initiatives update
• Comprehensive Internet Connectivity Plan update
• MUSD Innovation Center Partnership update
• IT Technology Projects update
• Introduction of new student member Aahan Shah

The Commission received updates on smart city initiatives, internet connectivity, and the MUSD Innovation Center Partnership. The body also received a cybersecurity update from the IT Director. No new policies or expenditures were decided.

• Approved December 19, 2022, Agenda (5-0)
• Approved October 17, 2022, Meeting Minutes (5-0)
• Received and filed work plan updates (5-0)
• Received and filed discussion of future items (5-0)

Measure F Oversight Committee

The committee will receive a presentation from the City’s independent financial auditor. Members will also receive the FY22 Annual Comprehensive Financial Report for reference.

• Presentation from the City’s independent financial auditor
• Review of FY22 Annual Comprehensive Financial Report (ACFR)

The committee received a presentation from the city's independent financial auditor and the FY22 Annual Comprehensive Financial Report. The committee was unable to approve the September 15, 2022 minutes due to a lack of quorum from those present at that meeting.

• Seated alternate member Ranjith Kumar
• Approved agenda
• Received independent financial auditor presentation
• Received FY22 Annual Comprehensive Financial Report (ACFR)

Planning Commission

The Planning Commission will hold public hearings to recommend actions to the City Council regarding a transit area plan update and a residential development. The body will discuss expanding development potential in the Metro Plan area and a proposal for new housing on Trade Zone Boulevard.

• Draft Milpitas Metro Specific Plan and Final Subsequent Environmental Impact Report (SEIR)
• Proposed 78 townhomes and 12 accessory dwelling units at 675 Trade Zone Boulevard and 1951 Tarob Court
• Demolition of two industrial buildings and removal/replacement of 55 ordinance-size trees
• Resolution No. 22-025 regarding the Milpitas Metro Plan
• Resolution No. 22-029 regarding Site Development and Conditional Use permits for Toll Brothers

The Planning Commission recommended that the City Council adopt the Milpitas Metro Specific Plan and certify its Subsequent Environmental Impact Report. The Commission also recommended City Council approval for a Toll Brothers residential project featuring 78 townhomes and 12 accessory dwelling units.

• Recommended City Council certify the Milpitas Metro Plan Subsequent Environmental Impact Report and adopt the Milpitas Metro Specific Plan (6-0)
• Recommended City Council approve Site Development Permit, Conditional Use Permit, Vesting Tentative Map, Density Bonus Permit, Tree Removal Permit, and Environmental Assessment for Toll Brothers project at 675 Trade Zone Boulevard and 1951 Tarob Court (6-0)
• Approved meeting agenda for December 14, 2022 (6-0)
• Approved meeting minutes for November 9, 2022 (6-0)

Suicide Prevention Task Force

The Task Force is meeting to receive updates on county and city suicide prevention and mental health efforts. The group will discuss progress from work groups focusing on cultural diversity, youth, veterans, and older adults.

• ARPA Nonprofit Grant Recipients update
• Testimonial Videos update for Cultural Diversity/Outreach
• Veterans Support Group update
• Updates on Youth/Teens and Older Adults programs

Youth Advisory Commission

The Commission is meeting to review the results of a recent charity coat drive and plan two youth events for early 2023. Members will discuss the logistics, prizes, and promotional materials for these competitions.

• Review of Charity Coat Drive held December 1-8, 2022
• Planning for Coding Competition on February 11, 2023
• Planning for Spelling Bee Competition on March 3, 2023
• Discussion of potential partnership with Girls Who Code Club

The Commission discussed the completion of the 2022-23 work plan, including a completed charity coat drive. Members outlined plans for a February coding competition and a March spelling bee, both to be held at the Barbara Lee Senior Center.

• Approved the agenda
• Approved the minutes
• Confirmed completion of Charity Coat Drive (Dec 1-8, 2022)
• Planned Coding Competition for February 11, 2023
• Planned Spelling Bee for March 3, 2023

Community Housing Commission

The Commission will meet to review financial and administrative procedures. The meeting also includes standard procedural items and reports from city staff and a councilmember.

• Finance/Administration Update regarding financials and administrative procedures

The Commission approved the December 7, 2022 agenda and the November 2, 2022 meeting minutes. Staff and a Councilmember provided updates on city park rehabilitation and the sale of a below-market-rate residential unit, both of which were approved by the City Council on December 6.

• Approved December 7, 2022 agenda (6-0-0)
• Approved November 2, 2022 meeting minutes (4-0-2)

City Council

The City Council is considering the adoption of several 2022 California building, energy, and fire codes. The body will also discuss updates to zoning for accessory dwelling units and review draft water and sewer rate studies.

• Contract of $872,029.00 to G&G Builders Inc. for rehabilitation of up to 11 city parks
• Purchase of two 2023 Ford Super Duty F-250 trucks for the Fire Department for $154,270.06
• Sale of residential unit at 600 S. Abel Street Unit #208 for $314,973.00
• Zoning change from M2 Heavy Industrial to M1 Light Industrial on east side of South Hillview Drive
• Public hearings for 2022 California Building, Energy, Green Building, and Fire Codes

The City Council adopted the 2022 California Building Codes and the 2022 California Fire Code. The council also approved several zoning changes, including new rules for outdoor dining and accessory dwelling units. Additionally, the city awarded a $872,059 contract for park rehabilitation.

• Adopted Ordinance No. 65.152 adopting 2022 California Building Codes (5-0)
• Adopted Ordinance No. 113.26 adopting 2022 California Fire Code (5-0)
• Adopted Urgency Ordinance No. 38.851 and introduced Ordinance No. 38.852 regarding ADUs and JADUs (5-0)
• Adopted Ordinance No. 38.850 adding zoning rules for outdoor dining
• Awarded $872,059 construction contract to G&G Builders Inc. for park rehabilitation
• Approved $154,270.06 purchase of two 2023 Ford Super Duty trucks for Fire Department
• Approved sale of residential unit at 600 S. Abel Street Unit #208 for $314,973.00
• Appointed Brian Stelling as Interim Fire Chief and Roger Lee as Interim Public Works Director

Arts Commission

The Arts Commission is meeting to discuss recommendations for the Park Markers project to be sent to City Council. The body will also review portfolios to pre-qualify three muralists.

• Recommendation of Park Marker budget and artist-designed kiosk concept to City Council
• Prequalification of muralists Urna Bajracharya, Paul Gonzalez, and Carlos Rodriguez

The Arts Commission approved staff recommendations for the Park Marker Project and prequalified three artists for mural work. The commission also approved the meeting agenda and previous minutes.

• Approved Park Marker Project staff recommendation with a request to seek alternate funding for future phases (All Ayes)
• Prequalified muralists Urna Bajracharya, Paul Gonzalez, and Carlos Rodriguez (All Ayes)
• Approved August 29, 2022 minutes (All Ayes)
• Approved meeting agenda (All Ayes)

Library & Education Advisory Commission

The Library and Education Advisory Commission is meeting to discuss several work plan projects. The body will review attendance for upcoming forums and conferences and plan for National Library Week and a youth essay contest.

• Planning logistics for the Spring 2023 Youth Essay Contest
• Discussion of Milpitas Community Library’s National Library Week activities
• Coordination for the February 2023 County Commissions Forum
• Coordination for the April 2023 local Library Conference

The Commission approved the format, name, date, and location for the 2023 youth essay contest. Members also agreed to attend the County Commission Forum and the CLA Conference in Sacramento.

• Approved Youth Essay Contest as an in-person written contest (All Ayes)
• Approved naming the event the Milpitas Library Essay Contest 2023 (All Ayes)
• Approved contest date of Saturday, March 11, 2023, at the Milpitas Library (All Ayes)
• Agreed to attend the CLA Conference June 1-3, 2023 in Sacramento
• Agreed to attend the local County Commission Forum
• Approved agenda (All Ayes)
• Approved minutes (All Ayes)

Planning Commission

The Zoning Administrator is reviewing two permit requests. One involves industrial site improvements at 155 N. McCarthy Blvd. and the other is a proposal to replace a home at 55 Butler St.

• Minor Site Development Permit for 155 N. McCarthy Blvd. to add a loading dock, trash enclosure, fire truck turnaround, two Bloom Energy fuel cell yards, and a hazardous materials storage area
• Site Development Permit for 55 Butler St. to demolish an existing home and build a 2,672-square foot single-family residence

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will discuss the wrap-up report for its 2022 Work Plan. The body will also receive reports from the police, fire, and school district liaisons.

• 2022 Work Plan Wrap Up Report including Neighborfest and Business Community Outreach
• Multi-Lingual and Access & Functional Needs E-Prep Programs
• Public Safety Collaboration Program (Neighborhood Watch, NNO, Pub Ed events)
• Liaison reports from Milpitas Police, Milpitas Fire, and Milpitas Unified School District
• Discussion of Chair and Vice-Chair elections for the January meeting

The Commission approved the meeting agenda and previous minutes. Members were assigned to five committees for the 2023 Work Plan, including Access & Functional Needs, Multi-Lingual, Neighborfest, Business Preparedness, and Public Safety Collaboration.

• Approved agenda (unanimous)
• Approved minutes (all Ayes, Gan abstained)
• Assigned Commissioner Ellis to Access & Functional Needs Committee
• Assigned Commissioners Gan & Luu to Multi-Lingual Committee
• Assigned Commissioners Clendenin & Berryhill to Neighborfest Committee
• Assigned Commissioners Nichols & Nakapalau to Business Preparedness Committee
• Assigned all members to Public Safety Collaboration

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet to discuss city waste services. The primary focus is an update on garbage and recycling services and the implementation of SB 1383.

• Update on Garbage and Recycling Services and SB 1383 Implementation

The Commission approved the meeting agenda and the minutes from October 19, 2022. Staff provided an update on garbage and recycling services and SB 1383 implementation, which the Commission discussed without taking further action.

• Approved November 16, 2022 agenda (4-0)
• Approved October 19, 2022 minutes (4-0)

City Council

The City Council will consider changing the zoning of parcels on South Hillview Drive from heavy to light industrial and introduce new regulations for outdoor dining. The body will also vote on several service contracts and interim director appointments.

• Proposed zoning change for parcels on South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial
• Proposed ordinance adding Subsection 13.19 regarding Outdoor Dining to the Municipal Code
• Four-year agreement with CivicPlus for website platform not to exceed $200,000.00
• Five-year contract with Fireworks and Stage Effects America, LLC for $140,510.00
• Interim appointments for Public Works Director (Roger Lee) and Human Resources Director (Liz Brown)

The City Council adopted ordinances updating zoning for commercial services and specific industrial parcels, and introduced new regulations for outdoor dining. The council also approved several administrative contracts and interim director appointments.

• Approved $200,000 four-year contract with CivicPlus for municipal website platform
• Adopted Ordinance No. 38.848 amending zoning for personal and commercial service land uses
• Introduced Ordinance No. 38.849 changing parcels on South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial
• Introduced Ordinance No. 38.850 adding outdoor dining regulations to the zoning code
• Approved $140,510 five-year contract with Fireworks and Stage Effects America, LLC
• Appointed Roger Lee as Interim Public Works Director (Resolution No. 9199)
• Appointed Liz Brown as Interim Human Resources Director (Resolution No. 9200)
• Adopted Resolution No. 9201 adding 1724 Sunnyhills Drive — Parcel 2 into Community Facilities District No. 2005-1

Economic Development & Trade Commission

The Economic Development and Trade Commission will review a progress report on land use, zoning, and transportation for the Gateway-Main Street Specific Plan. The body will also discuss commissioner participation in business outreach events and schedule its January 2023 meeting.

• Gateway-Main Street Specific Plan progress report on Land Use, Zoning and Urban Form Analysis, Market Study and Transportation Analysis
• Review of FY 2022-23 Workplan calendar for commissioner participation in business outreach and Chamber of Commerce events

The Commission reviewed updates on the Gateway-Main Street Specific Plan, including land use and transportation analysis. Members also agreed to a process for selecting upcoming events and activities via electronic form. The meeting included reports on a new 240,000 square foot lease by BD Biosciences.

• Approved November 14, 2022 agenda (6-0)
• Tabled approval of September 12, 2022 meeting minutes (6-0)
• Approved October 3, 2022 special meeting minutes (4-0-2)
• Received Gateway/Main Street Specific Plan progress report (6-0)
• Approved memorandum on Commissioner roles and event selection via electronic form (5-0)
• Confirmed next regular meeting for January 9, 2023 (5-0)

Youth Advisory Commission

The Commission is discussing the completion of its 2022-23 work plan, which includes a series of youth-focused events. These goals will be presented to the City Council for approval.

• Fall Fiesta scheduled for 11/18/22
• Charity coat drive at the Teen Center from 12/1 to 12/8
• Coding Competition on 2/11/23 using Hacker Rank
• Spelling Bee on 3/3/23 with $5 registration and $30 nonresident fees
• Earth Day event in April

The Commission reviewed its 2022-23 work plan, detailing upcoming youth events including a Fall Fiesta, a charity coat drive, a coding competition, and a spelling bee. Members volunteered for specific event roles and requested staff assistance for competition prizes.

• Approved the meeting agenda (All Ayes)
• Approved previous meeting minutes (4 Ayes, 3 Abstentions)
• Scheduled Fall Fiesta for November 18, 2022, at Barbara Lee Senior Center
• Scheduled Charity Coat Drive for December 1-8, 2022, at Barbara Lee Senior Center
• Scheduled Coding Competition for February 11, 2023
• Scheduled Spelling Bee for March 3, 2023

Planning Commission

The Planning Commission will hold public hearings to provide recommendations to the City Council on two items. These include an update to the transit area specific plan and a city-wide zoning amendment for accessory dwelling units.

• Review of Draft Milpitas Metro Specific Plan and Final Subsequent Environmental Impact Report
• Recommendation on Zoning Ordinance Text Amendment ZA22-0007 regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs)

The Planning Commission adopted two resolutions recommending that the City Council amend zoning regulations for Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) to comply with state law. The commission also reviewed a presentation on the Draft Milpitas Metro Specific Plan and deferred a recommendation to December 12.

• Adopted Resolution No. 22-027 (Urgency) recommending Zoning Amendment ZA22-0007 for ADUs (7-0)
• Adopted Resolution No. 22-028 (Regular) recommending Zoning Amendment ZA22-0007 for ADUs (7-0)
• Continued Milpitas Metro Specific Plan and SEIR review to December 12
• Approved November 9, 2022 meeting agenda (7-0)
• Approved October 26, 2022 meeting minutes (5-0, 2 abstentions)

Suicide Prevention Task Force

The Task Force is meeting to receive updates on suicide prevention efforts from the city and Santa Clara County. Discussions include ARPA nonprofit grant recipients and progress from various 2022-23 work groups.

• Update on ARPA Nonprofit Grant recipients and funded projects
• Reports from work groups on Cultural Diversity/Outreach, Teens/Transitional Youth, Veterans/Homeless, and Older Adults
• Review of testimonial videos
• Update on the Be Sensitive, Be Brave Training Resource
• Reports from the Milpitas Police Department and Santa Clara County Behavioral Health Services

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will discuss deliverables for bicycle and pedestrian trails, including a family bike day. The body will also review reports on arts, culture, and community services activities.

• Recommendation of Park Marker locations and artist-designed kiosk concepts to City Council
• Discussion of dates and locations for family bike day
• Staff presentation on previous year's bike repair clinic
• Quarterly report on Arts and Culture and Community Services

The Commission recommended the approval of a kiosk concept and six Phase 1 locations for park markers to the City Council. It also decided to carry over the bike repair clinic to the 2022-2023 Workplan. A quarterly report on Arts and Culture and Community Services was presented.

• Approved agenda for November 7, 2022 (All Ayes)
• Approved September 12, 2022 minutes (Davis, Ehardt, Strauss, Jackson Ayes; Thomas Abstain)
• Approved carrying over bike repair clinic to 2022-2023 Workplan with confirmation of date in January and subsequent scheduling of Family Bike Day (All Ayes)
• Recommended park marker kiosk concept and six Phase 1 locations to City Council for approval (All Ayes)

Community Housing Commission

The Community Advisory Commission will meet to receive a staff update regarding the Community Development Block Grant (CDBG) timeline for the upcoming fiscal year.

• CDBG update and timeline for the upcoming fiscal year

The Commission approved the November 2, 2022 agenda and the October 5, 2022 meeting minutes. No other substantive decisions were made during the meeting.

• Approved November 2, 2022 agenda (5-0)
• Approved October 5, 2022 meeting minutes (5-0)

City Council

The City Council, Housing Authority, and Successor Agency will meet to discuss objective design standards for residential and mixed-use projects. The body is also considering several contracts for public works and police equipment, as well as a grant for housing.

• Proposed adoption of Milpitas Residential and Mixed-Use Objective Design Standards
• Contract with SCI Consulting Group for storm drain fee analysis not to exceed $229,216.00
• Sale of residential unit at 254 Parc Place Drive for $278,315.00
• Funding application for PLHA Program formula allocation estimated at $1,431,570.00
• Budget appropriation of $17,151.00 for two replacement police vehicles

The City Council authorized a five-year plan for a PLHA program grant estimated at $1,431,570 for workforce housing. The Council also adopted new Residential and Mixed-Use Objective Design Standards. Several administrative contracts and police equipment purchases were approved via the consent calendar.

• Approved PLHA program funding application and five-year plan for estimated $1,431,570 (5-0)
• Adopted Resolution No. 9197 approving Residential and Mixed-Use Objective Design Standards (5-0)
• Authorized $229,216 contract with SCI Consulting Group for storm drain fee analysis (5-0)
• Approved sale of residential property at 254 Parc Place Drive for $278,315 (5-0)
• Authorized $11,078.17 Bulletproof Vest Partnership Grant and budget appropriation (5-0)
• Approved purchase of one police vehicle and $17,151 appropriation for two replacement vehicles (5-0)
• Approved $67,975 contract increase with AG Witt, LLC for disaster and COVID-19 cost recovery (5-0)
• Continued site development permit for 1339 Terra Vista Court to January 17, 2023

Planning Commission

The Planning Commission will hold public hearings on two city-initiated zoning amendments. These include a specific property rezoning for a safety buffer and citywide regulations for restaurant outdoor dining.

• Zoning map amendment to rezone 2.8 acres at 158-300 South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial
• Zoning ordinance text amendment to add definitions and regulations for citywide outdoor dining facilities as accessory uses to restaurants

The Planning Commission recommended that the City Council approve a zoning change for three parcels on South Hillview Drive to create a safety and noise buffer. The Commission also recommended that the City Council adopt new citywide definitions and regulations for outdoor dining facilities at restaurants.

• Recommended City Council approve rezoning three parcels at 158-300 South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial (5-0)
• Recommended City Council adopt Zoning Amendment P-ZA22-0005 adding definitions and regulations for citywide outdoor dining facilities (5-0)
• Approved October 26, 2022 meeting agenda (5-0)
• Approved September 28, 2022 meeting minutes (5-0)
• Approved October 12, 2022 meeting minutes (3-0, 2 abstentions)

Senior Advisory Commission

The Commission is discussing the reinstitution of costs for quarterly birthday celebrations for Senior Nutrition Program participants. Members are also coordinating promotion and staffing for the Trunk or Treat Resource Fair on October 28, 2022.

• Review and approval of costs for quarterly birthday celebrations
• Coordination of Trunk or Treat Resource Fair at Cesar Chavez Plaza on October 28, 2022
• Proposed adjournment of the December 27, 2022 meeting
• Police Chief Briefing

The Commission approved the return of quarterly birthday celebrations for Senior Nutrition Program participants. Members also committed to volunteering for the Trunk or Treat Resource Fair and cancelled the December meeting.

• Approved reinstating quarterly birthday celebrations with cupcakes and ice cream (All Ayes)
• Approved volunteering and participating in the Senior Center’s Trunk or Treat Resource Fair (All Ayes)
• Approved adjourning the December 27, 2022 meeting and rescheduling for February 28, 2023 (All Ayes)
• Approved the agenda (All Ayes)
• Approved the minutes (All Ayes, Wong abstained)

Odor Reduction Subcommittee

The Odor Reduction Ad Hoc Subcommittee is meeting to review findings from the Milpitas Community Odor Monitoring Project and the BAAQMD Odor Attribution Study. Members will discuss BAAQMD enforcement authority and current enforcement actions.

• Review of Milpitas Community Odor Monitoring Project and BAAQMD Odor Attribution Study findings
• Discussion with BAAQMD regarding enforcement authority and pending/current actions
• Discussion of future agenda item: Odor Source Facilities Update regarding Odor Reduction Efforts

City Council

The Special Meeting of the Milpitas City Council scheduled for Tuesday, October 25, 2022, has been cancelled.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive updates on the city's reach code efforts and a proposed Carbon Neutral Home Incentive Program. The body will discuss these items and provide feedback.

• 2022 Building Reach Code Update
• Carbon Neutral Home Incentive Program overview

City Council

The City Council will discuss adopting the 2022 California Building, Fire, Energy, and Green Building Standards codes. The body is also considering amendments to zoning regulations for commercial service land uses and approving a new residential development at 1333 Terra Vista Court.

• Contract with Banner Pest Services for pest control at city facilities not to exceed $300,000 over five years
• Proposed ordinance amending zoning definitions and regulations for commercial service land uses
• Site Development Permit for a 5,602-square foot residence at 1333 Terra Vista Court
• Improvement Agreement with Parktown Plaza Pak, LLC for 1400 S. Park Victoria Drive
• Introduction of ordinances to adopt 2022 California Building, Fire, Energy, and Green Building codes

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will discuss updates to its work plan goals. The meeting includes reports from the Mayor and City staff.

• Work plan update: Smart City Initiatives
• Work plan update: Comprehensive Internet Connectivity Plan
• Work plan update: MUSD Innovation Center Partnership
• Work plan update: IT Technology Projects

Planning Commission

The Zoning Administrator will consider a Site Development Permit for the Nadimpalli residence. The proposal involves demolishing an existing one-story home to build a two-story residence.

• Site Development Permit P-SD22-0009: demolish one-story home and build a 2,647-square foot two-story residence with a 472-square foot garage at 193 Silvera Street

Youth Advisory Commission

The Youth Advisory Commission is meeting to complete its work plan for the 2022-23 fiscal year. This plan includes goals and events that will be presented to the City Council for approval.

• Completion of 2022-23 Work Plan
• Fall Fiesta on 11/18/22
• Charity coat drive in December
• Coding Competition in February
• Spelling Bee in March

City Council Transportation Subcommittee

The City Council Transportation Subcommittee is meeting to review and discuss transportation topics. The agenda includes a proposed amendment to the residential speed hump policy and traffic assessments for three specific intersections.

• Proposed Residential Speed Hump Policy Amendment
• Traffic assessment and action plan for Park Victoria Blvd/Kennedy Drive
• Traffic assessment and action plan for S. Park Victoria Blvd/Mt. Shasta Avenue
• Traffic assessment and action plan for Kennedy Drive/Fanyon Street

Planning Commission

The Planning Commission is holding public hearings on two city-initiated projects. These include a zoning amendment for outdoor dining and the adoption of objective design standards for residential and mixed-use developments.

• Zoning Ordinance Text Amendment P-ZA22-0005 to add definitions and regulations for outdoor dining facilities citywide
• Proposed adoption of Milpitas Residential and Mixed-Use Objective Design Standards for new residential and mixed-use developments

Veterans Commission

The Veterans Commission is meeting to coordinate the November 11 Veterans Day Ceremony and the November 19 Annual Veterans Luncheon. The body will also review the nomination process for the Veteran of the Year award.

• Veterans Day Ceremony planning for November 11, 2022, at Veterans Plaza
• Review and potential changes to the Veteran of the Year nomination form
• Planning for the Veterans Annual Luncheon and Resource Fair on November 19, 2022
• Discussion of a potential keynote speaker for the Veterans Day event

City Council

The City Council will discuss updates to non-residential building height limits in specific zoning districts and review several city contracts. The body is also considering revisions to the donation policy for parks and recreation programs and receiving an update on American Rescue Plan Act programs.

• Ordinance No. 38.846 to amend non-residential building heights in C2 General Commercial, HS Highway Services, and TC Town Center districts
• Construction contract for Annual Sidewalk, Curb, and Gutter Repair Project awarded to Mercoza, Inc. for $344,928.00
• Sole source purchase of six LIFEPAK 15 V4 Monitor/Defibrillators from Stryker Sales Corporation for $220,107.43
• Real estate services contract with Colliers Parrish International for property at 1432-1446 South Main Street at a fee of 4% of final gross sales price
• Acceptance of $142,718.00 in grant funding from the Association of Bay Area Governments (ABAG) for the Regional Early Impact Planning (REAP) Grant

Planning Commission

The Planning Commission is holding public hearings for two single-family home projects in the Countryside Estates area. Both requests involve amending development standards and obtaining site development permits for vacant parcels.

• 1333 Terra Vista Court: Proposed 5,602-square foot home on a 1.135-acre parcel (SD21-0009, PA21-0002)
• 1339 Terra Vista Court: Proposed 5,900-square foot home, two accessory structures, and pool on a 1.394-acre parcel (VA22-0001, PA21-0001, SD21-0005)

City Council

The Special Meeting of the Milpitas City Council scheduled for September 27, 2022, has been cancelled.

Arts Commission

The Arts Commission is reviewing a grant request for dance performances and artist applications for the Phantom Art Gallery. The body will also discuss the upcoming October 14 ArtWalk and the commission's approved Work Plan.

• Grant request for Noreen’s Dance Collaborative for two spring performances
• Phantom Art Gallery exhibit applications from Aiwen Chen and Friends and Renee Switkes
• Volunteer role selection for the October 14 ArtWalk
• Review of the Arts Commission’s Work Plan approved by City Council

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to discuss topics for its work plan for the remainder of the fiscal year. The body is focusing on how to educate residents about climate change and encourage participation in climate action programs.

• Discussion of FY 22-23 Work Plan topics for December 2022 – June 2023

City Council

The City Council will hold public hearings regarding non-residential building height ordinances and the Community Development Block Grant report. The body will also review the 6th Cycle Draft Housing Element (2023-2031) and state funding for bike lanes and homelessness services.

• Proposed ordinance amending non-residential building heights
• Contract with Flock Group Inc. for ALPR cameras not-to-exceed $314,750.00
• Purchase of 30 Iteris traffic cameras for not-to-exceed $125,606.25
• Agreement with CentralSquare Inc. for Public Safety CAD support not-to-exceed $129,264.92
• Discussion of $2.5 million in state funding for bike lanes and homelessness services

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission is meeting to establish its 2023 Work Plan. The body will also receive reports from the Milpitas Police, Milpitas Fire, and the Milpitas Unified School District.

• Development and approval of the 2023 Work Plan
• Milpitas Unified School District (MUSD) Report
• OEM Report including CERT and RACES
• Milpitas Fire Report
• Milpitas Police Report

Planning Commission

The Planning Commission is holding public hearings on two city-initiated zoning ordinance text amendments. One proposal seeks to redefine commercial service land uses, while the other concerns outdoor dining regulations.

• Public hearing on P-ZA22-0004 to modify definitions and regulations for Personal Services citywide
• Public hearing on P-ZA22-0005 regarding outdoor dining facilities as accessory uses to restaurants
• Staff recommendation to move the Outdoor Dining public hearing to October 12, 2022
• Staff recommendation to adopt Resolution No. 22-017 regarding personal services regulations

Odor Reduction Subcommittee

The Odor Reduction Ad Hoc Subcommittee is meeting to establish its internal organization. The body will select a Chair and Vice Chair and discuss its role and future agenda items.

• Selection of Chair and Vice Chair
• Discussion of subcommittee role and governance
• Discussion of future agenda items

Suicide Prevention Task Force

The Suicide Prevention Task Force is meeting to receive updates from city and county behavioral health services. The group will discuss work group progress for veterans, youth, and older adults, and review ARPA nonprofit grant recipients.

• Update on ARPA Nonprofit Grant recipients and funded projects
• Youth Mental Health First Aid presentation flyer
• 988 County three digit Lifeline collateral material
• Veterans Affairs paid research study
• Crisis Intercept Mapping (CIM) presentation

Economic Development & Trade Commission

The Economic Development and Trade Commission is meeting to discuss commissioner roles and the draft FY 2022-23 Work Plan for City Council approval. The body will also receive an update on the Sixth Annual Manufacturing Day.

• Vote on Commissioner assignments for the September through November 2022 calendar of events
• Recommendation to City Council for approval of the FY 2022-23 Work Plan
• Staff update on the virtual Sixth Annual Manufacturing Day

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review a draft update to the donation policy for Parks and Recreation programs. The body will also conduct a final discussion on the Fiscal Year 2022-23 Work Plan. Both items are slated for recommendation to the City Council for final approval.

• Donation Policy update for Recreation and Community Services Department
• Fiscal Year 2022-23 Work Plan final discussion

Planning Commission

The Zoning Administrator is meeting to review a Minor Conditional Use Permit for the Perfect Healing Spa Center. The proposal is for a massage establishment within an existing multi-tenant commercial building.

• Minor Conditional Use Permit MC22-0005 for a massage establishment at 490 Barber Lane

Youth Advisory Commission

The Youth Advisory Commission is meeting to nominate and elect a Chair and Vice Chair. The body will also develop a 2022-23 work plan for City Council approval and coordinate a "Welcome Back" event with the Milpitas Teen Center.

• Election of Commission Chair and Vice Chair
• Establishment of the 2022-23 fiscal year work plan
• Presentation on Children's Outdoor Bill of Rights from Santa Clara County Public Health Department
• Coordination of "Welcome Back" events with the Milpitas Teen Center

Community Housing Commission

The Community Advisory Commission will discuss a draft work plan for fiscal year 2022-23. The body will also discuss Spring Cleaning Day.

• Draft CAC work plan for FY22-23
• Spring Cleaning Day

City Council

The City Council will discuss a new ordinance regarding the use of rights-of-way and public property. The body is also deciding on several service contracts, a residential development permit, and appointments to city commissions.

• Proposed ordinance adding Chapter 9 ('Use of Rights-of-Way and Public Property') to Title X of the Municipal Code
• Site Development Permit for a new two-story residence at 489 Vista Ridge Drive
• Five-year agreement with Aramark Uniform Service not to exceed $240,916.30
• Contract change order for Trofholz Technologies for fire station access systems increasing total to $143,487.12
• Amendment to WeHOPE agreement for mobile shower and laundry services for a total not to exceed $86,552.00

Planning Commission

The Planning Commission will receive a presentation on the draft Housing Element update for the 2023 to 2031 planning period. The body will provide feedback and recommendations on housing needs, production policies, and sites to meet Regional Housing Needs Allocation goals.

• Draft Housing Element update presentation and feedback

Arts Commission

The Arts Commission will receive updates on several public art projects and gallery exhibits. The body is asked to approve the location, potential themes, and initial outreach plan for public art at Dixon Landing Park.

• Approval of location, potential themes, and initial public outreach plan for Dixon Landing Park Public Art
• Updates on Montague Pedestrian Overcrossing and Higuera Adobe Park public art projects
• Updates on Phantom Art Gallery exhibits featuring Golden Hills Art Association and Weifen Zhu
• Milpitas Community Theatre 2022-23 season titles and auditions for Clue the Musical and Elf Jr.
• Updates on ArtWalk and upcoming event booth opportunities

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss safety updates and bond work. The body will also review potential resolutions regarding workforce housing and the Safe Schools Safe City initiative.

• Safety updates regarding traffic, crossing guards, and School Resource Officers
• Bond work updates for MUSD Innovation Campus and Safety and Security
• Discussion of potential resolution for Workforce Housing
• Discussion of potential resolution for Safe Schools Safe City

Planning Commission

The Planning Commission will hold public hearings regarding a time extension for a mixed-use development and a permit for a new preschool. Staff recommendations include extending permits for the Barber Lane project and approving permits for a child care center on Jacklin Road.

• 24-month time extension for 600 Barber Lane mixed-use project (372 residential units, retail, and office)
• Conditional Use Permit for a Primrose School preschool for up to 266 children at 1000 Jacklin Road
• Minor Site Development Permit and Tree Removal Permit for 1000 Jacklin Road
• Tree Removal Permit No. TR20-0008 and Site Development Permit No. SD19-0006 for 600 Barber Lane

Senior Advisory Commission

The Commission will receive updates on upcoming senior enrichment events and participant feedback regarding a brain health series. Members are asked to volunteer for event support and promotion.

• Saturday Pilot Program kickoff event on September 10
• Trunk or Treat resource fair on October 28
• Participant survey feedback for the County of Santa Clara’s Brain Health Series
• Police Chief Briefing

City Council Housing Subcommittee

The City Council Housing Subcommittee is meeting to receive an update and overview of the Draft Housing Element 6th Cycle. The session includes a public forum for residents to address the subcommittee.

• Update and Overview of Draft Housing Element 6th Cycle

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss potential City positions on legislative bills. The body will also identify goals and topics for the remainder of the FY 22-23 work plan to align with the City's fiscal year.

• Legislative review of potential bills for City position recommendations
• Discussion of FY 22-23 Work Plan items for January through June 2023

City Council

The City Council will consider amendments to municipal codes regarding non-residential building heights and outdoor music at bars and restaurants. The body will also hold a public hearing on drinking water public health goals and receive updates on the Homekey Project at 1000 Hillview Court.

• Ordinance No. 38.846: Amending non-residential building heights in certain zoning districts
• Ordinance No. 38.847: Amending zoning and noise abatement codes for outdoor music at bars and restaurants
• Public hearing on the 2022 Report on Compliance with Public Health Goals for Drinking Water
• Authorization of up to $2,000 for City Manager travel to the League of California Cities conference
• Emergency update on boiler replacement for Public Works, IT, and Police Department buildings

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is meeting to receive final updates on its current work plan and discuss the plan for the next year. The body will also address the Comprehensive Internet Connectivity Plan and the frequency of future meetings.

• Work plan updates for Digital Inclusion Strategy, Smart City Initiatives, and IT Technology Projects
• Comprehensive Internet Connectivity Plan
• Discussion of 2022 and 2023 meeting schedules

Youth Advisory Commission

The Youth Advisory Commission is meeting to establish goals and a timeline for its 2022-23 work plan for City Council approval. The body will also discuss member expectations and brainstorm events for the Milpitas Teen Center.

• Completion of the 2022-23 Work Plan
• Brainstorming welcome back events for the Milpitas Teen Center
• Chair and Co-Chair nominations for 2022-23
• Discussion of YAC Scholarship

Planning Commission

The Planning Commission will hold a public hearing regarding a site development permit for a new single-family home. The body will also receive a progress report on residential and mixed-use design standards.

• Public hearing for a 4,224-square foot residence and 730-square foot garage at 489 Vista Ridge Drive
• Review of CEQA exemption for the 489 Vista Ridge Drive project
• Progress report on Milpitas Residential and Mixed-Use Objective Design Standards Public Draft

Suicide Prevention Task Force

The task force is meeting to discuss suicide prevention updates from the city and Santa Clara County. The body will review ARPA nonprofit grant recipients and various youth, veteran, and older adult support programs.

• ARPA Nonprofit Grant recipients and funded projects
• Youth Mental Health First Aid training
• Support Youth: Call to Action framework
• 988 County three digit Lifeline
• Crisis Intercept Mapping (CIM)

City Council

The City Council will hold public hearings to adopt a Climate Action Plan update and new Water, Sewer, and Storm Master Plans. The body will also discuss ordinances regarding non-residential building heights and outdoor music in bars and restaurants.

• Budget appropriation of $150,000 for Climate Action Plan implementation
• Budget appropriation of $103,602 for ADA Curb Ramp Transition Program
• Proposed ordinance amending non-residential building heights
• Proposed ordinance regarding outdoor music in bars and restaurants and special event permits
• Public hearing for 2022 Weed Abatement Assessment Report

Veterans Commission

The Veterans Commission is meeting to discuss the location and planning for the Annual Veterans Luncheon on November 12, 2022. The body will also review and update the draft 2022-2023 Work Plan for potential approval by the City Council.

• Planning for Veterans Annual Luncheon 2022 on November 12, 2022
• Selection of luncheon site: Jose Higuera Adobe Park, Milpitas Community Center Auditorium, or Barbara Lee Senior Center
• Review and updates to the Veterans Commission Work Plan 2022-2023

Community Housing Commission

The Community Advisory Commission will meet to receive a report on National Night Out. The body will also discuss Spring Cleaning Day.

• Report on National Night Out
• Discussion of Spring Cleaning Day

City Council

The City Council is meeting to reconfirm findings and determinations regarding the continuation of virtual meetings for the Council and other legislative bodies. The meeting also includes a closed session for a performance evaluation of the City Manager.

• Reconfirmation of findings under Resolution No. 9165 and Assembly Bill 361 for virtual meetings
• Closed session performance evaluation of the City Manager

City Council

The City Council and Congressman Ro Khanna are meeting to discuss a federal funding request. Staff from the Public Works Department and Silicon Valley Clean Energy will provide an overview of the proposed Carbon Neutral Home Incentives Program.

• Federal Community Project Funding request of $3 million for the Carbon Neutral Home Incentives Program

Senior Advisory Commission

The Senior Advisory Commission is meeting to review its work plan for the 2022-23 fiscal year. The body will discuss a pilot program for Saturday hours at the Senior Center and debrief a previous open house event.

• FY2022-23 Work Plan including Technology for Seniors and Fall Senior Resource Event/Fair
• Pilot program for Saturday Senior Center hours in Fall 2022
• Debrief of May 7, 2022, Barbara Lee Senior Center Open House
• Police Chief Briefing

Arts Commission

The Commission will receive updates on several public art projects and upcoming gallery exhibits. Staff will also present the Public Art Fund balance sheet and recommendations for 2022-23 funding requests to the City Council.

• Higuera Adobe Park Public Art Project update
• Montague Pedestrian Overcrossing Public Art Project update
• Dixon Landing Park Public Art Project update
• Phantom Art Gallery exhibit updates
• Public Art Fund balance sheet and 2022-23 funding recommendations

Planning Commission

The Planning Commission is reviewing a city-initiated amendment to outdoor music regulations in Commercial and Mixed Use districts. The body is also considering 18-month time extensions for two development projects.

• Zoning Text Amendment P-ZA22-0003 to modify outdoor music and amplified sound regulations
• 18-month time extension for Amazon Distribution Center at 1000 Gibraltar Dr (491,040 sq ft facility)
• 18-month time extension for Food Truck Park at 25 S. Abbott Ave

City Council

The City Council will review several consent calendar items including budget amendments, insurance renewals, and service agreements. The meeting includes discussions on emergency boiler replacements and updates to mobile food vending regulations.

• Acceptance of $107,661 CalRecycle grant for the Solid Waste Fund
• Stormwater management agreement for Chick-fil-A at 755 East Calaveras Boulevard
• Renewal of excess workers' compensation insurance with Brown & Brown for $302,134
• Three master professional services agreements for on-call staffing up to $500,000 each
• Ordinance amendment regarding mobile food vending (food trucks)

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is meeting to receive updates on its current work plan and discuss the plan for the next year. The body will also consider changing its meeting frequency from monthly to bi-monthly.

• Work plan updates on Digital Inclusion Strategy, Smart City Initiatives, and IT Technology Projects
• Comprehensive Internet Connectivity Plan
• Proposal to change meeting frequency from monthly to bi-monthly

Suicide Prevention Task Force

The task force is meeting to receive updates on suicide prevention and mental health efforts from city and county officials. The group will also discuss work group updates for the 2022-23 period.

• County Suicide Prevention updates from Santa Clara County Behavioral Health Services Department
• City Suicide Prevention/Mental Health updates from the Community Engagement and Inclusion Administrator
• Police Department updates from Lt. Tyler Jamison
• 2022-23 Work Group updates for Cultural Diversity/Outreach, Teens/Transitional Youth, Veterans/Homeless, and Older Adults

City Council

The City Council will discuss a resolution to place a measure on the November 8, 2022, ballot regarding term limits for the mayor and council members. The body will also hold a public hearing on community development funding and review building height regulations.

• Resolution No. 9171 to amend Mayoral and Councilmanic Term Limits for the November 8, 2022 election
• Lease agreement amendment with Casetronic Engineering Group for temporary fire station at 1126 Yosemite Drive
• Public hearing for FY2022-25 Consolidated Plan and FY2022-23 Community Development Block Grant funding
• Proposed Zoning Ordinance Amendment regarding maximum building heights
• Presentation on the Pilot Street Sweeping Program

Youth Advisory Commission

The Commission is reviewing the completion of the 2021-22 work plan and brainstorming goals for the 2022-23 term. Members will also review applications for a service scholarship awarded to a high school junior or senior.

• Review of 2021-22 Work Plan items including Health and Mental Wellness, Spelling Bee, and Coding Competition
• Brainstorming and finalization of the 2022-23 Work Plan for City Council approval
• Review and selection of applicants for the Youth Advisory Scholarship
• Discussion of fundraising opportunities for the scholarship fund
• Nominations for 2022-23 Chair and Co-Chair

Planning Commission

The Planning Commission will review proposed zoning text amendments regarding maximum building heights in commercial districts and outdoor music regulations. The body will also conduct a compliance review for a use permit at 148 W. Calaveras Blvd.

• Zoning Text Amendment P-ZA22-0002: Proposed modifications to maximum building height regulations in certain commercial zoning districts
• Zoning Text Amendment P-ZA22-0003: Proposed modifications to outdoor music regulations
• Compliance review of Conditional Use Permit P-UA15-0007 for SBC Liquors at 148 W. Calaveras Blvd.

City Council

The City Council is holding a special meeting to receive a presentation and public comments regarding the 2023-2031 Housing Element. The body will provide feedback and direction on the components of this update.

• 2023-2031 Housing Element Update presentation and feedback
• Closed session conference with labor negotiators for LIUNA and UPEC (Mid-Con, Pro-Tech, MEA)

Veterans Commission

The Veterans Commission is meeting to discuss the location and planning for the Annual Veterans Luncheon on November 12, 2022. The body will also review and update the draft 2022-2023 Work Plan for potential submission to the City Council.

• Planning for Veterans Annual Luncheon 2022 on November 12
• Discussion of luncheon locations: Jose Higuera Adobe Park, Milpitas Community Center Auditorium, or Barbara Lee Senior Center
• Review and updates to the Veterans Commission Work Plan 2022-2023

Community Housing Commission

The Community Advisory Commission will receive an update from the Milpitas Police Department regarding National Night Out. Commissioners will also discuss details for a Spring Cleaning Day event planned for fall 2022.

• Update from MPD on National Night Out
• Discussion of Spring Cleaning Day for fall 2022

City-School Collaborative Subcommittee

The subcommittee will discuss several items including the Innovation Campus update and MUSD public school enrollment campaigns. Discussion topics also include residential and community safety around schools and outcomes of the 2015 parcel tax.

• Innovation Campus Update
• ELOP Presentation
• Residential & Community Safety (walking/biking/driving) Around Schools
• MUSD Public School Enrollment Campaign
• Outcomes of 2015 Parcel Tax for MUSD

City Council Housing Subcommittee

The Special Meeting of the City Council Housing Subcommittee scheduled for May 25, 2022, has been canceled.

Planning Commission

The Planning Commission will receive a progress report on the existing conditions analysis for the Milpitas Gateway-Main Street Specific Plan. The body will discuss land use strategies and key planning concepts.

• Progress report on Gateway-Main Street Specific Plan existing conditions analysis

Arts Commission

The Arts Commission is meeting to review applications for the Phantom Art Gallery and the Mural Program. The body will also discuss the Milpitas Community Theatre and finalize its 2022-23 Work Plan for recommendation to the City Council.

• Review of Phantom Art Gallery exhibit applications from Golden Hills Art Association, Weifen Zhu, and Mark Galapia
• Prequalification of muralists Ashika Subramanian and Angela Mo
• Proposal to use graffitied utility boxes for mural projects
• Selection of one Commissioner for the 2022-23 Milpitas Community Theatre show selection committee
• Finalization of the 2022-23 Work Plan

City Council Transportation Subcommittee

The Transportation Subcommittee will meet to review and discuss transportation-related topics. Discussion items include a report on a pilot street sweeping program and a review of the speed hump policy.

• Pilot Street Sweeping Program Report
• Speed Hump Policy Review

Energy & Environmental Sustainability Commission

The Commission will receive a presentation regarding the recently released Draft Climate Action Plan. Staff is seeking feedback on the draft plan from the Commission.

• Climate Action Plan Update

City Council

The City Council will review several consent calendar items including street resurfacing contracts and landscaping assessments. The meeting also includes presentations for various community recognitions and a closed session regarding anticipated litigation.

• Street Resurfacing Project contract award to DeSilva Gates Construction LLC for $4,754,451.00
• Landscaping and Lighting Maintenance Assessment District No. 98-1 (Sinclair Horizon) report
• Landscaping and Lighting Maintenance Assessment District No. 95-1 (McCarthy Ranch) report
• Easement grant to Santa Clara Valley Water District for Gibraltar Water Pump Station
• Pay differential for Community Service Officers assigned as Field Evidence Technicians

Library & Education Advisory Commission

The Library and Education Advisory Commission is meeting to review and prioritize upcoming projects from the Fiscal Year 2021-22 Work Plan. The body will also discuss rescheduling the annual Youth Essay Contest to Fall 2022.

• Review of Fiscal Year 2021-22 Work Plan projects
• Discussion on moving the Youth Essay Contest to Fall 2022
• Planning for essay contest judges, submission process, and awards ceremony

Youth Advisory Commission

The Commission is reviewing its 2021-22 work plan and brainstorming goals for the 2022-23 term. Members are also discussing scholarship application deadlines and a proposal to change meeting times and locations.

• Review of 2021-22 Work Plan including Health and Mental Wellness, Spelling Bee, and Coding Competition
• Discussion of Youth Advisory Scholarship application deadlines: June 3 for applications and June 9 for review
• Proposal to change meeting time from 7:00 PM to 5:30 PM and move location to the Milpitas Teen Center

Suicide Prevention Task Force

The task force is reviewing county and city suicide prevention and mental health updates. The meeting includes the assignment of new 2022-23 work groups and discussion of summer tabling opportunities.

• Assignment of 2022-23 Work Groups for Cultural Diversity, Teens/Transitional Youth, Veterans/Homeless, and Older Adults
• Discussion of Summer Tabling: Gun Buyback (5/22), Veteran's Day (5/31), and LGBTQ Pride (6/1)
• Potential change to meeting frequency to every other month for FY 2022-2023

City Council

The City Council will hold a special meeting to receive a presentation on the proposed operating budget for fiscal year 2022-23. Council members will provide feedback to staff regarding the proposal.

• Presentation on the FY 2022-23 Proposed City of Milpitas Operating Budget

Economic Development & Trade Commission

The Commission will discuss commissioner roles and involvement based on the Fiscal Year 2021-2022 Work Plan. Additionally, city staff will provide an update on various American Rescue Plan Act programs.

• Discussion and potential vote on a schedule with specific Commissioner assignments
• Update on Small Business Assistance Grant Program
• Update on Milpitas Hotels Assistance Grant Program
• Update on Chamber of Commerce Financial Assistance
• Update on Workforce Development Program

Community Housing Commission

The Community Advisory Commission will receive a presentation from city staff regarding affordable housing and building safety topics. This presentation is held in celebration of Affordable Housing and Building Safety Month.

• Staff presentation on Community Engagement & Affordable Housing and Building Safety Month

City Council

The City Council will hold a public hearing to approve the 2023-2027 Capital Improvement Program. The body will also review conceptual plans for a mixed-use development project featuring up to 94 residential units and 2,000 sq. ft. of retail between South Main Street and Abel Street.

• Public hearing for the 2023-2027 Capital Improvement Program
• Proposed mixed-use project with 94 residential units and 2,000 sq. ft. retail between South Main Street and Abel Street
• Purchase of 11 Ward’s No Smoke Diesel Exhaust Removal Systems not-to-exceed $113,027.46
• Acceptance of COPS grants for police services totaling $188,491.93 ($72,578.93 and $115,913.00)
• Grant of $31,474.00 and matching funds of $27,655.00 for water system pressure loggers

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review a draft update to the donation policy for Parks and Recreation programs. The body will also receive an informational report on the Sister Cities Program.

• Review of draft donation policy update for recommendation to City Council
• Informational presentation on the Sister Cities Program

Planning Commission

The Planning Commission will hold a public hearing regarding a proposal to develop 56 townhome condominiums and 24 accessory dwelling units. The project involves demolishing two industrial buildings on a 1.92 acre site.

• Public hearing for City Ventures Townhomes at 1752-1810 Houret Court
• Proposal for 56 townhome condominiums and 24 accessory dwelling units
• Demolition of two industrial buildings
• Removal and replacement of 17 ordinance-size trees
• Request for Site Development, Conditional Use, and Density Bonus permits

Senior Advisory Commission

The Commission will review a presentation on brain health from the Santa Clara County Office of Public Health. Members will also discuss volunteer opportunities for an upcoming Senior Center Open House and finalize the FY2022-23 Work Plan for City Council approval.

• Healthy Brain Initiative presentation by Ethan Giang
• Senior Center Open House/Summer Camp Showcase event on May 7, 2022
• Final review of the FY2022-23 Work Plan

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss several coordination items between the City of Milpitas and the Milpitas Unified School District. The body will review operational updates and planning elements.

• Crossing Guards Coverage Status
• Innovation Campus Update
• Housing Element Update regarding workforce housing
• MUSD Bond Projects Update

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a staff update on the Street Sweeping Pilot Program's data and findings. The body will also coordinate logistics for an Earth Day event scheduled for April 23rd.

• Update on Street Sweeping Pilot Program data analysis and findings
• Logistics planning for Earth Day Event on Saturday, April 23rd

City Council

The City Council will discuss financing for an affordable housing project and a new controlled equipment use policy for police. The body is also reviewing the 2022-23 Master Fee Schedule and options for a Homelessness Task Force.

• Approval of up to $47,000,000 in Multifamily Housing Revenue Bonds for 308 Sango Court
• Ordinance adopting a Controlled Equipment Use Policy per AB 481
• Software license amendment for Mark43 increasing the not-to-exceed amount to $1,085,456.00
• Payment of $90,095.32 to Koffler Electric for Main Lift Sewer Pump Station repairs
• Adoption of the Fiscal Year 2022-23 Master Fee Schedule

Science, Technology, and Innovation Commission

The Commission will receive updates on its current goals and discuss the work plan for next year. The meeting includes presentations on digital inclusion and city technology projects.

• Presentation of survey results for the Digital Inclusion Strategy
• Discussion of Smart City Initiatives
• Update on the Milpitas.gov domain transition
• Commissioner presentation on the James Webb Telescope

Youth Advisory Commission

The Commission is reviewing its 2021-22 work plan and discussing fundraising for a youth service scholarship. Members are coordinating logistics for upcoming youth events at the Teen Center.

• Spelling Bee scheduled for 4/22/22 from 5:00 p.m. to 8:30 p.m. at the Teen Center
• Coding Competition scheduled for 5/14/22 from 2:30 p.m. to 7:00 p.m. at the Teen Center
• Youth Advisory Scholarship application deadline set for May 10, 2022
• Discussion of fundraising opportunities for the scholarship fund, previously $500
• Review of Health and Mental Wellness updates

Main Street Revitalization Subcommittee

The Ad Hoc Main Street Revitalization Subcommittee will receive updates on several city programs. The meeting includes discussions regarding the Main Street / Gateway Specific Plan and the Existing Storefront Improvement Program.

• Update on the Main Street / Gateway Specific Plan
• Update on the Existing Storefront Improvement Program
• Report on the Holiday Magic Event
• Discussion of Subcommittee Role – Vision and Mission

Suicide Prevention Task Force

The task force will receive updates regarding county and city suicide prevention and mental health initiatives. The meeting includes discussions on work group assignments and upcoming tabling opportunities.

• County Suicide Prevention Updates from Santa Clara County Behavioral Health Services Department
• City Suicide Prevention/Mental Health Updates for Youth/Teens
• 2022-23 Work Group Assignments
• Updates from workgroups including Public Safety, AAPI Empowerment, Teens/Transitional Youth, and Diversity

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive presentations on the Innovation District Action Plan and the Milpitas Youth Force program. Members will also discuss and vote on specific commissioner assignments based on the Fiscal Year 2021-2022 Work Plan.

• Presentation on the Innovation District Action Plan developed by Economic & Planning Systems, Inc.
• Discussion and vote on Commissioner roles and assignments for the FY 2021-2022 Work Plan
• Presentation on the 2022 Milpitas Youth Force summer training program
• Proposal for a Cultural Night Market event on May 20th at City Hall

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss transportation-related topics. The meeting includes a report on a pilot street sweeping program and a review of the speed hump policy.

• Pilot Street Sweeping Program Report
• Speed Hump Policy Review