Milpitas public meetings in 2024

Senior Advisory Commission

The Senior Advisory Commission meeting scheduled for December 24, 2024, has been canceled. The agenda contains only a notice of cancellation.

Zoning Administrator Hearing

The Zoning Administrator will hold a hearing to consider a Minor Site Development Permit for a single-family residence expansion at 1449 Stemel Way. Staff recommends approval of the project, which includes a ground-floor addition and a second-story addition.

• Minor Site Development Permit for single-family residence expansion at 1449 Stemel Way
• Ground-floor addition of 510 square feet
• Second-story addition of 982 square feet
• Project is categorically exempt from environmental review under CEQA
• Appeal process to City Council available within 12 calendar days

Measure F Oversight Committee

The regular meeting of the Measure F Oversight Committee scheduled for December 19, 2024 was cancelled. The committee will hold a special meeting on December 12, 2024 at 5:30 PM. No agenda items were presented for the cancelled meeting. The cancellation notice was signed by Finance Director/Secretary Luz Cofresí-Howe on October 18, 2024.

• Regular meeting on Dec 19, 2024 cancelled; next special meeting set for Dec 12, 2024 at 5:30 PM

General

The Ad Hoc Naming Subcommittee is meeting to discuss street names for two specific projects. The body will review naming for the Toll Brothers South Main Street and Geomax II developments.

• Toll Brothers South Main Street Development street names
• Toll Brothers Geomax II Development street name

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet to discuss logistics for a climate film event and a project to encourage businesses to use non-plastic foodware. The meeting is a regular session with a public forum.

• Climate Film and Discussion Event – Discuss event vision, film selection, and date
• Non-plastic Foodware and Businesses – Discuss scope, target businesses, and promotion
• Library Auditorium availability for March 22 or 23
• Approval of November 20, 2024 meeting minutes
• Public forum for non-agenda items

City Council

The regular City Council meeting scheduled for Tuesday, December 17, 2024 at 7:00 PM was cancelled. No agenda items were considered. The next regular meeting is set for January 7, 2025 at 7:00 PM.

Measure F Oversight Committee

The committee will receive information regarding the outcome of Measure J and the city's recruiting outreach campaign. Members will also review the Annual Comprehensive Financial Report for the fiscal year ending June 30, 2024.

• Measure J outcome information
• Measure F Oversight Committee recruiting outreach campaign information
• Annual Comprehensive Financial Report for Fiscal Year Ended June 30, 2024

Youth Advisory Commission

The Commission is discussing youth concerns to provide feedback to the City Council. Members are also planning a college workshop for early 2025 and a youth spelling bee for March 2025.

• Discussion of youth and teen concerns for City Council advisory
• Planning for a College Workshop, including potential partnership with San Jose City Community College
• Planning for the March 2025 Youth Spelling Bee Competition
• Welcome of Commissioner Samyuktha Rangarajan

City Council

The City Council will certify the final results of the November 5, 2024, municipal election and swear in newly elected officials. The body will also elect a new Vice Mayor and consider appointments to city commissions.

• Certification of November 5, 2024, municipal election results
• Election of a new Vice Mayor
• Fee waiver requests for Kiwanis Club of Milpitas ($945), Police Activity League Knights ($436), and Milpitas Youth Soccer League ($545)
• Introduction of Ordinance No. 315 to update the Milpitas Municipal Code
• Review of Development Impact Fee reports for Calaveras Boulevard Widening, Transit Area Specific Plan, and Storm Drainage

Community Housing Commission

The Milpitas Community Housing Commission will nominate, deliberate, and elect a new Chair and Vice Chair for a term ending in December 2025. Staff will give an update on completed and upcoming city housing initiatives. The meeting also includes routine approvals of the agenda and prior minutes, and a public forum for residents to speak on any topic not on the agenda.

• Chair and Vice Chair elections – nomination and election of officers to serve through Dec 2025
• Office of Housing update – staff presentation on city housing projects and initiatives
• Approval of agenda for Dec 4, 2024
• Approval of meeting minutes from Oct 2, 2024
• Public forum – residents may address the commission on any non‑agenda items

City Council

The Milpitas City Council will consider a consent calendar that includes routine approvals and several resolutions. Among the items, the Council will vote to approve an amendment No. 3 to the Professional Services Agreement with Liebert Cassidy Whitmore for an additional $200,000. Other actions include a cost‑of‑living salary adjustment for the City Manager, acceptance of a $22,997 public‑health grant, and approval of street‑resurfacing project completions.

• Approve $200,000 amendment to the Professional Services Agreement with Liebert Cassidy Whitmore (C8)
• Adopt a 3% cost‑of‑living salary adjustment for the City Manager (C9)
• Accept a $22,997 grant from Santa Clara County Public Health for youth tobacco prevention (C11)
• Grant acceptance of Street Resurfacing Project 2024, Projects Nos. 4283, 4304, 4305 (C12)
• Adopt resolution delegating authority to the City Manager during the winter recess (C6)

Arts Commission

The Milpitas Arts Commission will decide whether to approve the Phantom Art Gallery application presented by Global Artists’ Creative Collaboration for Empowerment. The commission will receive an update on the Public Art Master Plan and provide feedback on draft policy recommendations. Commissioners will discuss possible art locations and types for the City Hall lobby and exterior.

• Decision to approve or deny the Phantom Art Gallery exhibit by Global Artists’ Creative Collaboration for Empowerment
• Public Art Master Plan update and feedback on draft policy recommendations
• Discussion of art locations and types for the City Hall lobby and front exterior
• Report on public art project budgets: Higuera Park $45K, Dixon Landing Park $30K, Historical Park Markers $100K, Public Art Master Plan $80K

Public Safety & Emergency Preparedness Commission

The Public Safety & Emergency Preparedness Commission will review recent community safety events and preview upcoming events. It will present an overview of the 2025 “Know Your Zone” campaign work plan and assign work‑plan teams. The meeting also includes liaison reports from the City Council, MUSD, OEM, the fire department, and the police department.

• Review of Personal Emergency Preparedness Event (Sept 26)
• Review of Pumpkins in the Park event (Oct 26)
• Upcoming Library fire safety presentation (Dec 12)
• Overview of 2025 “Know Your Zone” campaign work plan
• Assignment of work‑plan teams

City Council Finance Subcommittee

The Finance Subcommittee will discuss the status of the city's financial audit and review an investment report. The body will also receive updates on the Enterprise Resource Planning (ERP) deployment and the Financial Resiliency Model.

• Status of Financial Audit
• Investment Report
• Enterprise Resource Planning (ERP) deployment update
• Financial Resiliency Model

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet on November 20, 2024. The agenda includes a discussion of a climate film and discussion event, reviewing possible films, logistics, responsibilities, and action items. It also includes a discussion on encouraging businesses to switch to non-plastic foodware, defining project scope, target businesses, research responsibilities, and promotion ideas. No decisions are noted; the items are for discussion only.

• Climate Film and Discussion Event – discuss vision, logistics, film selection, and responsibilities
• Non-plastic Foodware Initiative – discuss scope, target businesses, research, and promotion ideas

General

The Ad Hoc Naming Subcommittee is meeting to discuss street names for two specific development projects. The body will also review and approve the agenda and previous meeting minutes.

• Toll Brothers South Main Street Development street names
• Toll Brothers Geomax II Development street name

City Council

The Milpitas City Council will adopt a consent calendar of routine items and approve the 2025 meeting schedule. It will adopt resolutions for a fee study, a sense‑of‑place plan, water‑valve and street‑pavement contracts, and a waiver to purchase FY24‑25 fleet vehicles up to $822,500. Additional items include a $77,520 fee‑study agreement, a $600,000 grant acceptance, and several arts and memorial donations.

• Authorize $77,520 fee‑study agreement with ClearSource Financial Consulting (C9)
• Approve $420,000 two‑year professional services agreement with TDG Engineering for Milpitas Gateway‑Main Street Sense of Place Plan and accept $600,000 grant (C10)
• Award $445,000 contract to WestRock Engineering for Dempsey Road Water Valves Project (C12)
• Award $862,506 contract to Sterndahl Enterprises for 2024 Annual Street Pavement Restriping (C13)
• Waive procurement rules and authorize up to $822,500 purchase of FY24‑25 fleet vehicles (C15)

City Council

The Milpitas City Council held a special meeting to conduct standard procedural business. Items included a public forum for resident comments, recognition of a Dagupan delegation, and an adjournment to a reception before a regular meeting at 7:00 PM. No policy decisions or votes were scheduled.

• Public forum – residents may address the Council (max 3 minutes per comment)
• Dagupan delegation recognition – reception honoring the delegation
• Adjournment to reception before regular meeting at 7:00 PM
• Open Government Ordinance notice – information on public rights and reporting violations
• Commission application information – forms available online and at City Hall

Library & Education Advisory Commission

The Library and Education Advisory Commission will review a draft policy for library events and programs. Members will also discuss service level needs for the increasing Milpitas population and plan for the February County Commissions Forum.

• Review of SCCLD Library Events and Programs Draft Policy
• Discussion on library service level assessments and potential service points for growing populations
• Planning for the annual County Commissions Forum in February

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024‑2025 work plan. The agenda lists three goals: Artificial Intelligence, AI usage in city government, and Cybersecurity. The commission will consider how to pursue these goals during the upcoming year. No formal decisions or votes are indicated.

• Goal 1 – Artificial Intelligence
• Goal 2 – AI usage in city government
• Goal 3 – Cybersecurity
• Public Forum for audience comments (up to 3 minutes per speaker)

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive presentations on local economic indicators and a debrief of the 2024 Manufacturing Day event. Members will also provide feedback and recommendations on logo design options for the Innovation District Branding Initiative.

• Presentation of demographic data, revenue, and workforce trends
• 2024 Manufacturing Day event debrief
• Logo design selection for the Innovation District Branding Initiative

Youth Advisory Commission

The Commission will discuss ways to address youth vaping and other teen concerns to advise City Council. Members will also coordinate logistics for a college workshop, a clothing drive, and tabling at the Lunar New Year event.

• Discussion on addressing youth vaping in the community
• Planning for a College Workshop in November or December 2024
• Coordination of a Clothing Drive from December 2024 through January 2025
• Tabling logistics for the Lunar New Year event on January 25, 2025
• Upcoming planning for a Youth Spelling Bee Competition

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for a detached accessory dwelling unit. Staff recommends approval of the project.

• Minor Site Development Permit P-MS24-0207 for a 1,000 square-foot, two-story detached ADU at 2143 Incline Ct

Planning Commission

The Milpitas Planning Commission will hold a public hearing on a proposed banquet facility and food‑truck park at 200 Serra Way. Staff recommends adopting Resolution No. 24‑033 to approve Conditional Use Permit UP23‑0006, Minor Conditional Use Permit MC23‑0007, and Minor Site Development Permit MS23‑0143, subject to conditions. The project is located on a 0.5‑acre lot in the C2 General Commercial zone and is exempt from CEQA review. No other new business items are on the agenda.

• Conditional Use Permit UP23-0006 for banquet facility at 200 Serra Way
• Minor Conditional Use Permit MC23-0007 for food‑truck park at 200 Serra Way
• Minor Site Development Permit MS23-0143 for exterior paint color change
• Resolution No. 24-033 to approve the permits
• Public hearing on the banquet facility and food‑truck park project

Parks Marker Subcommittee

The Park Markers Subcommittee is meeting to discuss and rank proposals from finalists. The meeting includes a public forum and the approval of minutes from August 12, 2024.

• Review and ranking of finalists proposals

Planning Commission

The Planning Commission Subcommittee will hold a public hearing regarding a site development permit modification for a mixed-use building. The proposal seeks to increase the number of residential apartment units at 1500 Centre Pointe Dr.

• Site Development Permit Adjustment SA24-0001 for 1500 Centre Pointe Dr.
• Proposed addition of 38 residential apartment units
• Project total: 399 residential units, 24,000 square feet of retail space, and 648 parking spaces
• Project specifications: five stories (up to 65 feet) on a 5.28-acre site

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force will discuss work group updates and prioritize new goals for the 2024-2025 fiscal year. The meeting includes updates on county and city mental health programs and ARPA nonprofit grant recipients.

• Prioritization of new goals for Fiscal Year 2024-2025
• Updates on ARPA Nonprofit Grant Recipients
• Updates on Youth/Teens and Older Adults programs
• Police Department updates from Lt. Tyler Jamison

City Council

The regular Milpitas City Council meeting scheduled for Tuesday, November 5, 2024 at 7:00 PM was cancelled. A special City Council meeting is still scheduled for the same day at 5:30 PM.

City Council

The Milpitas City Council will consider a resolution to award a $99,700 construction contract to Corcus Construction for the Fire Station No. 1 Modular Building Replacement and reallocate $120,000 from another fire station project. The council will also adopt resolutions adding properties at 1355 California Circle and 1905 Tarob Court to community facilities districts. Additional items include approving travel for the City Manager ($200), receiving the November meeting calendar and October minutes, and reviewing mayoral commission appointments.

• Approve $99,700 contract with Corcus Construction for Fire Station No. 1 Modular Building Replacement (Project No. 3465)
• Reappropriate $120,000 from Fire Station No. 2 Replacement (Project No. 3447) to the modular building project
• Adopt resolution adding 1355 California Circle to Community Facilities District No. 2005‑1 (Annexation No. 23)
• Adopt resolution adding 1905 Tarob Court to Community Facilities District No. 2008‑1 (Annexation No. 27)
• Authorize City Manager travel to Silicon Valley Economic Development Alliance conference, not to exceed $200

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review two applications for memorial bench donations to recommend for City Council approval. The body will also discuss the location and start time for its June 2025 tour.

• Memorial bench donation application for Paul Michael Schooss (Murphy Park)
• Memorial bench donation application for David Volberg (Sunnyhills Albert Augustine Jr. Memorial Park)
• Discussion of June 2, 2025, tour site and start time

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will review and discuss transportation-related topics. The meeting includes a debrief on the Safe Streets and Roads for All (SS4A) grant and a discussion on future resurfacing projects.

• Safe Streets and Roads for All (SS4A) Grant Win Debrief
• Future Resurfacing Projects

Senior Advisory Commission

The Senior Advisory Commission will receive an educational staff report on Measure J, the city’s public‑services reauthorization sales‑tax measure slated for the November 2024 ballot. Commissioners will also discuss ideas for a senior business discount program, review the recent Walk to End Alzheimer’s event, and vote to adjourn the December 24 meeting to February 2025.

• Measure J: receive staff report on the Public Services Reauthorization Measure
• Senior Business Discount Program: request commission feedback on up‑to‑10% senior discounts for restaurants, sports, recreation, culture, and transportation
• Debrief Walk to End Alzheimer’s event held on September 28, 2024
• Adjourn December 24, 2024 meeting to the next regular meeting on February 25, 2025

City Council

The Milpitas City Council special meeting scheduled for Tuesday, October 22, 2024 at 5:30 PM was cancelled. No agenda items were considered. The next special council meeting is set for Tuesday, November 5, 2024 at 5:30 PM.

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024-2025 work plan goals and the Annual Council Report. The body will also receive an update on Measure J from the Assistant City Manager.

• Update on Measure J
• MUSD Innovation Center Partnership goal
• Emergency Communication goal
• Artificial Intelligence goal
• Review of the Annual Council Report

Planning Commission

The Milpitas Planning Commission will consider approving two Minor Site Development Permits for residential additions at 211 Smithwood Street and 285 Falcato Drive. Staff recommends approval for both projects, which are categorically exempt from environmental review.

• Approve Minor Site Development Permit MS24-0119 for 1,443 sq ft addition at 211 Smithwood St
• Approve Minor Site Development Permit MS24-0196 for 2,507 sq ft two-story addition at 285 Falcato Dr
• Public hearing for residential additions in R1-6 zoning district
• Meeting held at 455 E Calaveras Blvd via Zoom and in person

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to review and potentially approve its annual work plan for submission to City Council. The body will also discuss the vision and logistics for a climate film and discussion event.

• Approval of Draft FY 2024-2025 Commission Work Plan
• Discussion of climate film and discussion event logistics

City Council

The Milpitas City Council will consider a range of routine consent‑calendar items, approve travel and professional service agreements, and adopt a new development and storm impact fee schedule for FY 2024‑25. Additional items include a bulletproof‑vest grant, a holiday‑lights contract, and a street‑sweeping program reallocation. The council will also receive updates on sewer‑lift station security and the HOPE suicide‑prevention task force.

• Adopt FY 2024‑25 Development and Storm Impact Fee Schedule for TASP, Calaveras Blvd widening, and Storm Drain Fee
• Authorize a five‑year recruitment software agreement with Governmentjobs.com (NEOGOV) up to $245,819
• Amend professional services agreement with Blais and Associates for grant consulting up to $150,000 (total $240,000)
• Accept $6,278.81 Bulletproof Vest Partnership Grant and approve related budget appropriation
• Approve holiday lights installation/removal contract with Holiday Lights LLC up to $78,315

Economic Development & Trade Commission

The Economic Development & Trade Commission is meeting to prepare and approve its annual work plan. This plan outlines anticipated topics, assignments, and goals for the next 12 months for subsequent City Council consideration on November 5.

• Approval of FY 2024-25 Work Plan

Youth Advisory Commission

The Youth Advisory Commission will discuss youth concerns and assign three topics for the November meeting. Commissioners will review the volunteer and tabling sign‑up sheet and assign those who have not signed up. The commission will create subcommittees to plan a College Workshop and a Clothing Drive, and will receive a presentation on the Milpitas Teen Center to discuss promotion.

• Discuss youth and teen concerns and assign three topics for the November 14 meeting
• Review volunteer and tabling sign‑up sheet and assign commissioners who have not signed up
• Form a College Workshop subcommittee, select a community partner, and set a planning timeline
• Form a Clothing Drive subcommittee and develop a timeline for the December‑January drive
• Receive presentation on Milpitas Teen Center and discuss promotion strategies

City Council Finance Subcommittee

The Finance Subcommittee will discuss the status of the city's financial audit and the Financial Health Model. The body will also receive an investment report and an update on the Enterprise Resource Planning (ERP) deployment.

• Status of Financial Audit
• Investment Report
• Enterprise Resource Planning (ERP) deployment update
• Financial Health Model

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for an indoor recreational facility. The body will also consider appointing three members to a Planning Commission Subcommittee.

• Public hearing for Altitude Trampoline Park (147 Great Mall Dr) for a 28,500 square-foot indoor recreational facility
• Appointment of three members to the Planning Commission Subcommittee to serve until April 30, 2025

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation and Cultural Resources Commission's October 7, 2024, regular meeting has been cancelled. The cancellation was issued by Director of Recreation and Community Services Renee Lorentzen on September 25, 2024.

Veterans Commission

The Commission will receive a staff report on Measure J, a public services reauthorization measure on the November 2024 ballot. Members will also discuss and assign tasks for the annual Veterans Day Ceremony scheduled for November 11, 2024.

• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)
• Planning and task assignment for the November 11, 2024 Veterans Day Ceremony
• Discussion of future agenda item: Veterans Brick Wall

Community Housing Commission

The Milpitas Community Housing Commission will receive presentations on the Commissioner Handbook, the Milpitas Public Services Reauthorization Measure (Measure J), and the FY 23-24 CDBG accomplishments. The meeting includes approval of minutes and a public forum.

• Approval of August 7, 2024 meeting minutes
• Review of Commissioner Handbook
• Presentation on Milpitas Public Services Reauthorization Measure (Measure J)
• FY 23-24 CDBG CAPER Update
• Public forum for non-agenda items

City Council

The Milpitas City Council will consider a consent calendar of routine items and several resolutions. Key actions include approving a three‑year tree‑maintenance agreement with West Coast Arborists, Inc. for up to $1,440,000, authorizing the purchase of a cleaning and excavation truck for up to $677,713, and approving a $551,995.20 fee‑reimbursement for sewer liner improvements at the 1355 California Circle project. The council will also adopt a site‑development permit for 1327 Terra Vista Court and join the California Asset Management Trust as a shareholder.

• Approve three‑year tree‑maintenance contract with West Coast Arborists, Inc., not‑to‑exceed $1,440,000
• Authorize purchase of cleaning and excavation truck from Owen’s Equipment, not‑to‑exceed $677,713
• Approve $551,995.20 fee‑reimbursement for sanitary sewer liner improvements at 1355 California Circle
• Adopt site‑development permit for a new single‑family residence at 1327 Terra Vista Court
• Authorize City to join California Asset Management Trust as a shareholder

Community Meetings

The Zoning Advisory Group is meeting to review a presentation on the Comprehensive Zoning Ordinance update. The group will discuss outreach for the draft ordinance and identify new or substantially revised content expected in the update.

• Presentation on Zoning Ordinance Update
• Discussion on outreach for Draft Zoning Ordinance
• Review of new and substantially revised content for the updated ordinance
• Approval of April 22, 2024 meeting summary notes

City Council

The Regular Meeting of the Milpitas City Council scheduled for September 24, 2024, has been cancelled. All scheduled items will be heard at the next meeting on October 1, 2024.

Arts Commission

The Milpitas Arts Commission will discuss potential art for City Hall and review applications for the Phantom Art Gallery. The body will also receive a staff report on Measure J, a sales tax measure on the November ballot.

• Receive staff report on Measure J (sales tax reauthorization)
• Approve Phantom Art Gallery applications for José Garcia, Aarya Mhaskar, and Christina Lim
• Recommend Milpitas Arts and Culture Grant for Sunnyhills Neighborhood Association's Juneteenth event
• Discuss art types and locations for City Hall lobby and exterior
• Review public art project budgets: Higuera Park ($45K), Dixon Landing Park ($30K), Historical Park Markers ($100K)

Measure F Oversight Committee

The Measure F Oversight Committee will hold a public forum and consider several business items. Members will vote to appoint a chair and vice chair and approve Brown Act training. The committee will hear a presentation on the Measure F sales tax from HdL Companies and a presentation on Measure J by Assistant City Manager Matt Cano. They will also consider moving the December 19, 2024 regular meeting to a special meeting on December 12, 2024.

• Appoint Chair and Vice Chair (roll‑call vote)
• Brown Act training for committee members
• Measure F sales tax presentation by HdL Companies
• Measure J – Milpitas Public Services Reauthorization Measure presentation by Assistant City Manager Matt Cano
• Propose rescheduling regular Dec 19 2024 meeting to special Dec 12 2024 meeting

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will review progress on the 2024 Work Plan and develop the plan for 2025. The meeting includes a presentation on the Milpitas Public Services Reauthorization Measure and reviews of community safety events.

• Presentation on Milpitas Public Services Reauthorization Measure
• Approval of 2025 Work Plan
• Review of Personal Emergency Preparedness Event at the Library on 9/26
• Review of Pumpkins in the Park event on 10/26
• Close out of 2024 Work Plan progress for Public Safety, Fire Prevention, and Emergency Preparedness

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will hold an initial discussion to identify goals and assignments for its annual work plan. The body will also receive an educational staff report regarding Measure J, a public services reauthorization measure on the November 2024 ballot.

• Educational staff report on Measure J (1/4-cent sales tax reauthorization)
• Initial discussion of the Commission annual work plan

City Council

The City Council will discuss a new ordinance to prohibit canvassers and solicitors from trespassing on residential property. The body will also review city investment policies and a community development grant report.

• Ordinance 314: Prohibits trespass of canvassers and solicitors on residential property
• Contract with Staples Contract & Commercial LLC for office supplies not to exceed $725,000
• FY 2023-2024 Community Development Block Grant (CDBG) Performance and Evaluation Report
• Investment Policy for Fiscal Year 2024-25
• Security improvements update for McCarthy Ranch Sewer Lift Station

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will consider its 2024‑2025 work plan, which includes three goals: a partnership with the Milpitas Unified School District Innovation Center, emergency communication improvements, and artificial intelligence initiatives. No formal decisions are listed; the items appear for discussion. The meeting also includes standard agenda items such as a public forum, announcements, and liaison reports.

• Goal 1: MUSD Innovation Center Partnership
• Goal 2: Emergency Communication
• Goal 3: Artificial Intelligence
• Public Forum for audience comments
• Commissioner announcements and updates

Library & Education Advisory Commission

The Library and Education Advisory Commission will receive a staff report on the Measure J public services reauthorization. Members will also debrief a youth essay writing contest and select upcoming projects from the Commission's Work Plan.

• Staff report on Measure J (1/4-cent sales tax reauthorization)
• Debrief of Youth Essay Writing Contest held August 24, 2024
• Selection of Work Plan projects, including potential participation in Pumpkins in the Park on October 26
• Selection of projects for the annual County Commissions Forum in February

Youth Advisory Commission

The Youth Advisory Commission will finalize its annual work plan for City Council review on September 17, 2024. The body will also elect a Chair and Vice Chair for a one-year term and receive a staff report on Measure J.

• Finalization of the 2024-2025 Youth Advisory Commission Work Plan
• Election of Chair and Vice Chair through June 2025
• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)
• Review of Commissioner Handbook, Commission by-laws, and Robert's Rules of Order

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive a staff report on Measure J, a public services reauthorization measure on the November 2024 ballot. The body will also receive presentations from Santa Clara County Behavioral Health Services and city departments regarding mental health programs. Members will discuss and prioritize goals for Fiscal Year 2024-2025.

• Educational staff report on Measure J (1/4-cent sales tax reauthorization)
• Presentation from Santa Clara County Behavioral Health Services Department
• Updates on ARPA Nonprofit Grant Recipients
• Reports on youth, teen, and older adult social services programs
• Prioritization of FY 2024-2025 goals for marketing, youth, and older adult work groups

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on Measure J, a proposed sales tax measure for the November 2024 ballot, and a status update on Manufacturing Day 2024. The meeting will also include a presentation on economic indicators by a youth intern.

• Measure J: Public Services Reauthorization Measure on November 2024 ballot
• Manufacturing Day 2024 event planning update
• Economic indicators presentation by Milpitas Youth Force Intern
• Approval of August 12, 2024 meeting minutes
• Public forum for non-agenda items

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will meet to receive an educational staff report regarding Measure J. This measure, placed on the November 2024 ballot, seeks to continue a 1/4-cent sales tax for 8 years.

• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)

Zoning Administrator Hearing

The Zoning Administrator will hold a hearing to consider a Minor Conditional Use Permit for beer and wine sales at an existing restaurant on Dixon Road. The hearing will be conducted in person at the Planning Conference Room and via Zoom.

• Public hearing for beer and wine sales permit at 50 Dixon Road
• Resolution 24-028 proposed for approval
• Public comments limited to three minutes per person
• Meeting held at 455 E Calaveras Blvd. and via Zoom

City Council

The Milpitas City Council will discuss and potentially introduce an ordinance to prohibit canvassers and solicitors from trespassing on residential property. The body will also consider several contract amendments, commission appointments, and a library renaming.

• Proposed Ordinance 302 to prohibit residential trespass, canvassing, and solicitation
• Amendments to RideCo agreement for Milpitas SMART with a not-to-exceed amount of $2,955,916
• Resolution to rename the Milpitas Library to 'Milpitas Jose Esteves Library'
• MOU with Crown Castle Fiber LLC to install telecommunication equipment in the City Right-of-Way
• Adoption of the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan

General

The Zero Waste Subcommittee is meeting to discuss potential programs and projects for funding in fiscal year 2025-2026. The body will also consider creating an Ad Hoc Subcommittee to continue these discussions.

• Brainstorm of programs, projects, or ideas for fiscal year 2025-2026 funding
• Consideration of establishing an Ad Hoc Subcommittee
• Presentation from the City of San José regarding a Textile Material Recovery Facility Pilot
• Information exchange on the 2024 California Resource Recovery Association Conference
• Approval of 7-24-2024 draft meeting minutes

Planning Commission

The commission will hold a public hearing on a request to amend development standards and issue a site development permit for a new 5,998‑square‑foot single‑family residence at 1327 Terra Vista Court in the Countryside Estates subdivision. Staff recommends the commission open and close the hearing, consider CEQA exemptions, and adopt Resolution No. 24‑030 recommending approval of the permit and amendment to the Planned Unit Development to the City Council. The meeting also includes a study session on the Comprehensive Zoning Update Phase 2 presented by Holly Pearson.

• Public hearing – amendment and site development permit for 1327 Terra Vista Ct. (5,998 sq ft single‑family home)
• Staff recommendation to adopt Resolution No. 24‑030 recommending approval to City Council
• Study Session – Comprehensive Zoning Update Phase 2 presented by Holly Pearson
• Approval of agenda and meeting minutes (June 26 and August 14)
• Public forum for comments on items not on the agenda

Senior Advisory Commission

The Milpitas Senior Advisory Commission will discuss how members can help promote the Senior Center Sock Hop scheduled for October 18, 2024, and recruit volunteers for event duties. They will also consider ways to increase community participation in the Walk to End Alzheimer’s Silicon Valley event on September 28, 2024. Additional agenda items include a police department briefing, liaison reports, and setting future agenda topics.

• Senior Center Event Sock Hop – discuss promotion and volunteer recruitment (Oct 18, 2024)
• Walk to End Alzheimer’s Silicon Valley – discuss increasing Milpitas participation (Sep 28, 2024)
• Police Dept. briefing (announcement)
• City Council, Age‑Friendly, and City Staff liaison reports
• Future agenda items

Community Meetings

The Milpitas Planning Department will hold a community meeting to introduce a planning project, provide an overview, and solicit public comments. After hearing comments, staff will respond and outline next steps. No specific decisions or actions are listed on the agenda.

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for a residential project. Staff recommends approving the construction of a detached two-story accessory dwelling unit structure.

• Minor Site Development Permit MS24-0044 for a 1,360 square-foot, two-story structure containing two ADUs at 1119 Shirley Dr.

General

The Ad Hoc Naming Subcommittee is meeting to discuss recommendations for a naming list. The body will also discuss the naming of the Milpitas Library.

• Naming List Recommendations
• Milpitas Library Naming

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss and recommend positions on potential state legislative bills relevant to the commission's scope. Commissioners are asked to select no more than two bills for further discussion.

• Review of potential legislative bills for City positions
• Discussion of prioritization for legislative review
• Approval of April 17, 2024 meeting minutes
• Public forum for non-agenda items
• City Liaison Reports

City Council

The Milpitas City Council will review closed‑session updates on several pending lawsuits. It will adopt a consent calendar that includes routine items, a resolution supporting the Build the Future childcare campaign, and waive the second reading to adopt Ordinance 38.856 approving a development agreement for a new private middle and high school at 1323 Great Mall Drive. The council will also approve a five‑year, up‑to‑$556,790 service contract with McCampbell Analytical for water‑quality lab analysis, receive an update on security improvements at the McCarthy Ranch Sewer Lift Station and determine the condition remains an emergency, and consider a potential renaming of the Milpitas Library.

• Waive second reading and adopt Ordinance 38.856 for a private school development at 1323 Great Mall Drive
• Approve up‑to‑$556,790 five‑year service agreement with McCampbell Analytical for water‑quality laboratory analysis
• Receive update and vote on emergency status for security improvements at McCarthy Ranch Sewer Lift Station
• Adopt resolution supporting the Build the Future (Childcare) Santa Clara County campaign
• Discuss potential renaming of the Milpitas Library

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024‑2025 work plan items. The discussion includes the MUSD Innovation Center partnership, an emergency communication initiative, and an artificial intelligence project. No formal actions or votes are listed on the agenda.

• Goal 1 – MUSD Innovation Center Partnership (owners: A. Alcorn, A. Mukherjee, K. Virdi)
• Goal 2 – Emergency Communication (owners: K. Le, R. Choudhury, S. Chu)
• Goal 3 – Artificial Intelligence (owners: S. Sinha, A. Mukherjee, A. Bao, A. Shah)

Planning Commission

The Planning Commission will hold public hearings regarding two commercial use permits. The body will also consider appointing a new alternate member to the Zoning Advisory Group.

• 18-month time extension for a Primrose School preschool at 1000 Jacklin Road
• Conditional Use Permit for The Little Gym group instruction at 139 Ranch Drive
• Appointment of a new alternate member to the Zoning Advisory Group to replace Bill Chuan

Recycling & Source Reduction Advisory Commission

The Operations Subcommittee will approve the draft minutes from May 14, 2024. It will accept an update on the Model Construction and Demolition Ordinance language and decide next steps. Members will brainstorm programs or projects to recommend for fiscal year 2025‑2026 funding and consider creating an Ad Hoc Subcommittee. The meeting also includes an information exchange on California Green Building Standards Code projects and a brief roundtable.

• Approval of the 5-14-2024 draft meeting minutes
• Acceptance of update on the Model Construction and Demolition Ordinance language
• Brainstorm discussion on FY 2025‑2026 funding recommendations and possible Ad Hoc Subcommittee
• Information exchange on identifying, reviewing, and reporting California Green Building Standards Code projects
• Consideration of future agenda items

City Council

The Milpitas City Council will hold a public hearing and consider a site development permit, a conditional use permit, and an ordinance establishing a development agreement for a new private middle/high school at 1323 Great Mall Drive. The meeting also includes routine consent calendar actions, contract authorizations, and approval of a grant and related consulting agreement. Several fee waivers and community program approvals are also on the agenda.

• Public hearing to adopt resolutions approving a Site Development Permit, Conditional Use Permit, and Development Agreement for a new private school at 1323 Great Mall Drive
• Authorize contract with Meyers Nave for outside litigation services (C7)
• Approve agreement with Peninsula Pump & Equipment Inc. for five‑year wet‑well cleaning services, up to $324,060 (C11)
• Accept $200,000 grant from Metropolitan Transportation Commission and authorize $198,178 consulting agreement with O’Dell Engineering for the Innovation District Parks and Trails Master Plan (C12)
• Approve Final Map and Subdivision Improvement Agreement for residential project at 1951 Tarob Court and 675 Trade Zone Boulevard (C13)

Economic Development & Trade Commission

The Economic Development & Trade Commission will meet on August 12, 2024 at the Milpitas Library. The commission will receive a status update on the Main Street Revitalization effort, which includes visits to several downtown locations. After the update, commissioners will provide feedback to staff.

• Main Street Revitalization – status update on revitalization efforts at 230 N. Main St, 82 & 86 N. Main St, 70 N. Main St (former Quincy’s BBQ), and the public parking lot under Calaveras Boulevard overpass

Parks Marker Subcommittee

The Milpitas Parks Marker Subcommittee will meet on August 12, 2024 at the Milpitas Community Center, 457 E. Calaveras Blvd., Room 7/8. The agenda includes routine items such as call to order, flag salute, public forum, and approval of the agenda and minutes. The primary discussion item is to review and rank the finalist proposals for park markers.

• Review and rank finalist proposals for park markers

Youth Advisory Commission

The Youth Advisory Commission will elect a Chair and Vice-Chair for a one-year term and review its 2024-2025 work plan. The body will also discuss the Commissioner Handbook and by-laws.

• Election of Chair and Vice-Chair
• Review of 2024-2025 Work Plan
• Review of Commissioner Handbook and by-laws
• Upcoming City Council review of work plan on September 17, 2024

Veterans Commission

The Veterans Commission will discuss improvements for the annual Veterans Appreciation Lunch and plan the Veterans Day Ceremony for November 11, 2024. The body will also discuss methods for gathering nominations for the Veteran of the Year award.

• Debrief of the 2024 Veterans Appreciation Lunch
• Planning and task assignment for the November 11, 2024 Veterans Day Ceremony
• Discussion on distributing information for Veteran of the Year nominations

Community Housing Commission

The Community Advisory Commission will deliberate and approve the FY24-25 Work Plan and discuss potential revisions to its bylaws. The body will also receive a staff presentation regarding the City Council-approved FY24-25 CDBG Annual Action Plan.

• Approval of FY24-25 Community Advisory Commission Work Plan
• Discussion of potential revisions to CAC bylaws
• Staff update on the FY24-25 CDBG Annual Action Plan

City Council

The Milpitas City Council will consider a resolution to submit the Public Services Reauthorization Measure, a General Tax Measure, to voters at the November 5, 2024 General Municipal Election and to request that the election be consolidated with other elections on that date. The meeting also includes routine items such as public comment, reading of the City Council Code of Conduct, and a closed‑session conference with legal counsel regarding the McHarris vs. City of Milpitas litigation (Case No. 23CV427505).

• Adopt a resolution to place the Public Services Reauthorization (General Tax) Measure on the Nov 5, 2024 ballot and request election consolidation
• Public comment limited to three minutes per agenda item
• Reading of the City Council Code of Conduct
• Closed‑session conference with legal counsel on existing litigation (McHarris vs. City of Milpitas, Case No. 23CV427505)
• Announcement of conflict of interest and campaign contributions

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a presentation on senior services and discuss the next steps for the Sister Cities program. The body will also confirm details for the upcoming Family Bike Day event.

• Receive presentation on Senior Services and Programs
• Discuss Sister Cities Letter of Introduction
• Confirm Family Bike Day event date, time, and location
• Approve meeting minutes from June 3, 2024
• Public Forum for non-agenda items