Milpitas public meetings in 2024

Senior Advisory Commission

The Senior Advisory Commission meeting scheduled for December 24, 2024, has been canceled. The agenda contains only a notice of cancellation.

Measure F Oversight Committee

The regular meeting of the Measure F Oversight Committee scheduled for December 19, 2024 was cancelled. The committee will hold a special meeting on December 12, 2024 at 5:30 PM. No agenda items were presented for the cancelled meeting. The cancellation notice was signed by Finance Director/Secretary Luz Cofresí-Howe on October 18, 2024.

• Regular meeting on Dec 19, 2024 cancelled; next special meeting set for Dec 12, 2024 at 5:30 PM

Zoning Administrator Hearing

The Zoning Administrator will hold a hearing to consider a Minor Site Development Permit for a single-family residence expansion at 1449 Stemel Way. Staff recommends approval of the project, which includes a ground-floor addition and a second-story addition.

• Minor Site Development Permit for single-family residence expansion at 1449 Stemel Way
• Ground-floor addition of 510 square feet
• Second-story addition of 982 square feet
• Project is categorically exempt from environmental review under CEQA
• Appeal process to City Council available within 12 calendar days

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet to discuss logistics for a climate film event and a project to encourage businesses to use non-plastic foodware. The meeting is a regular session with a public forum.

• Climate Film and Discussion Event – Discuss event vision, film selection, and date
• Non-plastic Foodware and Businesses – Discuss scope, target businesses, and promotion
• Library Auditorium availability for March 22 or 23
• Approval of November 20, 2024 meeting minutes
• Public forum for non-agenda items

General

The Ad Hoc Naming Subcommittee is meeting to discuss street names for two specific projects. The body will review naming for the Toll Brothers South Main Street and Geomax II developments.

• Toll Brothers South Main Street Development street names
• Toll Brothers Geomax II Development street name

The Ad Hoc Naming Subcommittee recommended street names for two Toll Brothers developments, pending City Council approval. For the South Main Street development, Ohlone Street and Muwekma Street were recommended, with support from the Muwekma Tribe leadership. For the Geomax II development, the subcommittee recommended Venture Street, as requested by the developer, with final approval anticipated in April 2025.

• Recommended Ohlone Street and Muwekma Street for Toll West Coast development (all ayes)
• Recommended Venture Street for Toll West Coast Geomax II development (all ayes)
• Approved agenda for December 18, 2024 (all ayes)
• Approved minutes from November 20, 2024 (all ayes)

City Council

The regular City Council meeting scheduled for Tuesday, December 17, 2024 at 7:00 PM was cancelled. No agenda items were considered. The next regular meeting is set for January 7, 2025 at 7:00 PM.

Youth Advisory Commission

The Commission is discussing youth concerns to provide feedback to the City Council. Members are also planning a college workshop for early 2025 and a youth spelling bee for March 2025.

• Discussion of youth and teen concerns for City Council advisory
• Planning for a College Workshop, including potential partnership with San Jose City Community College
• Planning for the March 2025 Youth Spelling Bee Competition
• Welcome of Commissioner Samyuktha Rangarajan

The Milpitas Youth Advisory Commission approved changing the upcoming workshop to a college essay workshop, scheduled for January 23, 2024, at the Milpitas Teen Center, with staff and subcommittee to seek assistance from a local college outreach coordinator. The Commission also discussed the Youth Spelling Bee competition, approving a motion for the subcommittee to work on the word list for the 2025 event. No other substantive decisions were made; the meeting included routine approvals and announcements.

• Approved agenda for November 14, 2024 (all in favor)
• Approved minutes for September 12, 2024 (all in favor, Chen abstained)
• Approved changing workshop to college essay workshop and seeking local college outreach coordinator (all in favor)
• Approved subcommittee to work on word list for 2025 Youth Spelling Bee (all in favor)

Measure F Oversight Committee

The committee will receive information regarding the outcome of Measure J and the city's recruiting outreach campaign. Members will also review the Annual Comprehensive Financial Report for the fiscal year ending June 30, 2024.

• Measure J outcome information
• Measure F Oversight Committee recruiting outreach campaign information
• Annual Comprehensive Financial Report for Fiscal Year Ended June 30, 2024

The Measure F Oversight Committee convened on December 12, 2024, but lacked a quorum, so it could not approve the agenda, prior meeting minutes, or take any formal actions. Members received informational presentations on Measure J outcomes, a recruiting outreach campaign, and the city's annual financial report, but no decisions were made.

• Agenda not approved due to lack of quorum
• March 21, 2024 minutes not approved due to lack of quorum
• June 20, 2024 minutes not approved due to lack of quorum
• September 19, 2024 minutes not approved due to lack of quorum

City Council

The City Council will certify the final results of the November 5, 2024, municipal election and swear in newly elected officials. The body will also elect a new Vice Mayor and consider appointments to city commissions.

• Certification of November 5, 2024, municipal election results
• Election of a new Vice Mayor
• Fee waiver requests for Kiwanis Club of Milpitas ($945), Police Activity League Knights ($436), and Milpitas Youth Soccer League ($545)
• Introduction of Ordinance No. 315 to update the Milpitas Municipal Code
• Review of Development Impact Fee reports for Calaveras Boulevard Widening, Transit Area Specific Plan, and Storm Drainage

The City Council certified the November 5, 2024 election results and adopted Resolution No. 9374. The council also swore in re-elected Mayor Carmen Montano, Councilmember Evelyn Chua, and newly elected Councilmember William Lam, and elected Councilmember Barbadillo as Vice Mayor. Several routine items were approved, including commission appointments and fee waivers.

• Certified election results and adopted Resolution No. 9374 (5-0)
• Elected Councilmember Barbadillo as Vice Mayor (5-0)
• Approved consent calendar with Item C10 deferred to Jan. 7, 2025 (5-0)
• Approved commission reappointments: Parveen Gupta, Dipak Awasthi, Alexander Galang to Planning Commission
• Approved fee waivers: Kiwanis Club $945, PAL Knights $436, MYSL $545
• Accepted Development Impact Fee Five-Year Reports and adopted Resolution No. 9375 (5-0)
• Introduced Ordinance No. 315 amending Municipal Code (5-0)

Community Housing Commission

The Milpitas Community Housing Commission will nominate, deliberate, and elect a new Chair and Vice Chair for a term ending in December 2025. Staff will give an update on completed and upcoming city housing initiatives. The meeting also includes routine approvals of the agenda and prior minutes, and a public forum for residents to speak on any topic not on the agenda.

• Chair and Vice Chair elections – nomination and election of officers to serve through Dec 2025
• Office of Housing update – staff presentation on city housing projects and initiatives
• Approval of agenda for Dec 4, 2024
• Approval of meeting minutes from Oct 2, 2024
• Public forum – residents may address the commission on any non‑agenda items

City Council

The Milpitas City Council will consider a consent calendar that includes routine approvals and several resolutions. Among the items, the Council will vote to approve an amendment No. 3 to the Professional Services Agreement with Liebert Cassidy Whitmore for an additional $200,000. Other actions include a cost‑of‑living salary adjustment for the City Manager, acceptance of a $22,997 public‑health grant, and approval of street‑resurfacing project completions.

• Approve $200,000 amendment to the Professional Services Agreement with Liebert Cassidy Whitmore (C8)
• Adopt a 3% cost‑of‑living salary adjustment for the City Manager (C9)
• Accept a $22,997 grant from Santa Clara County Public Health for youth tobacco prevention (C11)
• Grant acceptance of Street Resurfacing Project 2024, Projects Nos. 4283, 4304, 4305 (C12)
• Adopt resolution delegating authority to the City Manager during the winter recess (C6)

The City Council accepted the Annual Comprehensive Financial Report for the fiscal year ending June 30, 2024. They also adopted a resolution delegating emergency administrative authority to the City Manager during the upcoming winter recess and approved various personnel and infrastructure resolutions.

• Accepted FY 2024 Annual Comprehensive Financial Report (5-0)
• Adopted Resolution 9368 for winter recess administrative authority (5-0)
• Adopted Resolution 9369 updating Conflict of Interest Code (5-0)
• Approved $200,000 contract amendment with Liebert Cassidy Whitmore (5-0)
• Adopted Resolution 9370 for 3% City Manager COLA (5-0)
• Adopted Resolution 9371 for Planning Department personnel realignment (5-0)
• Adopted Resolution 9372 accepting $22,997 tobacco prevention grant (5-0)
• Adopted Resolution 9373 accepting 2024 Street Resurfacing Project (5-0)

Arts Commission

The Milpitas Arts Commission will decide whether to approve the Phantom Art Gallery application presented by Global Artists’ Creative Collaboration for Empowerment. The commission will receive an update on the Public Art Master Plan and provide feedback on draft policy recommendations. Commissioners will discuss possible art locations and types for the City Hall lobby and exterior.

• Decision to approve or deny the Phantom Art Gallery exhibit by Global Artists’ Creative Collaboration for Empowerment
• Public Art Master Plan update and feedback on draft policy recommendations
• Discussion of art locations and types for the City Hall lobby and front exterior
• Report on public art project budgets: Higuera Park $45K, Dixon Landing Park $30K, Historical Park Markers $100K, Public Art Master Plan $80K

The Milpitas Arts Commission approved a Phantom Art Gallery exhibit titled 'Colors of Diversity' by Global Artists' Creative Collaboration for Empowerment (GACCE), subject to a mutually agreeable date. The commission also received a report on the Public Art Master Plan update and continued discussions on art for City Hall, including a proposed map of local artwork locations. No other substantive decisions were made.

• Approved Phantom Art Gallery exhibit 'Colors of Diversity' by GACCE (all in favor)
• Approved agenda for November 25, 2024, with Councilmember Liaison report moved to beginning (all in favor)
• Approved minutes for September 23, 2024 (all in favor)

City Council Finance Subcommittee

The Finance Subcommittee will discuss the status of the city's financial audit and review an investment report. The body will also receive updates on the Enterprise Resource Planning (ERP) deployment and the Financial Resiliency Model.

• Status of Financial Audit
• Investment Report
• Enterprise Resource Planning (ERP) deployment update
• Financial Resiliency Model

The Finance Subcommittee met and received updates on the financial audit timeline, investment reports for quarters ending June 30 and September 30, 2024, and the ERP transition to Tyler. No formal decisions were made; the financial resiliency model was not discussed due to time constraints.

• Approved agenda (all in favor)
• Approved October 23, 2023 minutes (all in favor)

Public Safety & Emergency Preparedness Commission

The Public Safety & Emergency Preparedness Commission will review recent community safety events and preview upcoming events. It will present an overview of the 2025 “Know Your Zone” campaign work plan and assign work‑plan teams. The meeting also includes liaison reports from the City Council, MUSD, OEM, the fire department, and the police department.

• Review of Personal Emergency Preparedness Event (Sept 26)
• Review of Pumpkins in the Park event (Oct 26)
• Upcoming Library fire safety presentation (Dec 12)
• Overview of 2025 “Know Your Zone” campaign work plan
• Assignment of work‑plan teams

The Public Safety and Emergency Preparedness Commission met on Nov. 21, 2024, approving its agenda and prior minutes by unanimous votes. Most of the meeting covered past and upcoming community events, a 2025 work plan overview including the Know Your Zone campaign, and liaison reports from the Council, school board, OEM, fire, and police. No ordinances, contracts, or funding items were decided; elections for commission positions were announced for the next meeting on Jan. 16, 2025.

• Approved the meeting agenda (all AYES)
• Approved prior meeting minutes (all AYES, no abstentions)
• No substantive policy, budget, or zoning decisions were made
• Announced commission elections for Jan. 16, 2025 meeting

General

The Ad Hoc Naming Subcommittee is meeting to discuss street names for two specific development projects. The body will also review and approve the agenda and previous meeting minutes.

• Toll Brothers South Main Street Development street names
• Toll Brothers Geomax II Development street name

The Ad Hoc Naming Subcommittee recommended Safari Street for the Toll West Coast development at 1905 Tarob Court. They also discussed potential street names for the 612 South Main Street development, including Iris, Primrose, Muwekma, and Ohlone, with staff to consult the developers and Muwekma Tribe leadership. The subcommittee approved the agenda and minutes from August 21, 2024, and scheduled a future discussion on an additional historical themed list.

• Recommended Safari Street for Toll West Coast development (all ayes)
• Approved agenda for November 20, 2024 (all ayes)
• Approved minutes from August 21, 2024 (all ayes)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet on November 20, 2024. The agenda includes a discussion of a climate film and discussion event, reviewing possible films, logistics, responsibilities, and action items. It also includes a discussion on encouraging businesses to switch to non-plastic foodware, defining project scope, target businesses, research responsibilities, and promotion ideas. No decisions are noted; the items are for discussion only.

• Climate Film and Discussion Event – discuss vision, logistics, film selection, and responsibilities
• Non-plastic Foodware Initiative – discuss scope, target businesses, research, and promotion ideas

City Council

The Milpitas City Council held a special meeting to conduct standard procedural business. Items included a public forum for resident comments, recognition of a Dagupan delegation, and an adjournment to a reception before a regular meeting at 7:00 PM. No policy decisions or votes were scheduled.

• Public forum – residents may address the Council (max 3 minutes per comment)
• Dagupan delegation recognition – reception honoring the delegation
• Adjournment to reception before regular meeting at 7:00 PM
• Open Government Ordinance notice – information on public rights and reporting violations
• Commission application information – forms available online and at City Hall

The Milpitas City Council held a special meeting on November 19, 2024, with no public speakers and no conflicts of interest declared. The only action was recognizing the Dagupan Sister City Delegation. No substantive decisions were made; the meeting was procedural and ceremonial.

• Recognized Dagupan Sister City Delegation (unanimous)

City Council

The Milpitas City Council will adopt a consent calendar of routine items and approve the 2025 meeting schedule. It will adopt resolutions for a fee study, a sense‑of‑place plan, water‑valve and street‑pavement contracts, and a waiver to purchase FY24‑25 fleet vehicles up to $822,500. Additional items include a $77,520 fee‑study agreement, a $600,000 grant acceptance, and several arts and memorial donations.

• Authorize $77,520 fee‑study agreement with ClearSource Financial Consulting (C9)
• Approve $420,000 two‑year professional services agreement with TDG Engineering for Milpitas Gateway‑Main Street Sense of Place Plan and accept $600,000 grant (C10)
• Award $445,000 contract to WestRock Engineering for Dempsey Road Water Valves Project (C12)
• Award $862,506 contract to Sterndahl Enterprises for 2024 Annual Street Pavement Restriping (C13)
• Waive procurement rules and authorize up to $822,500 purchase of FY24‑25 fleet vehicles (C15)

The Milpitas City Council approved a consent calendar including a new three-year contract with the firefighters union (IAFF Local 1699), a $600,000 grant for a downtown plan, and construction contracts for water line replacement and street restriping. They also certified election results to annex four properties into a community facilities district. Several other items were approved, including a fee study, fleet vehicle purchases, and a donation to the Knights of Columbus.

• Approved IAFF Local 1699 MOU for July 2024-June 2027 (5-0)
• Awarded $445,000 water valve construction contract to WestRock Engineering (5-0)
• Awarded $862,506 street restriping contract to Sterndahl Enterprises (5-0)
• Approved $600,000 grant and $420,000 agreement for Gateway-Main Street Plan (5-0)
• Certified election results and annexed 470-500 Wool Drive into CFD No. 2005-1 (5-0)
• Approved $500 donation to Knights of Columbus (4-0, Barbadillo recused)
• Authorized $822,500 for fleet vehicle purchases (5-0)
• Approved $77,520 fee study with ClearSource Financial Consulting (5-0)

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive presentations on local economic indicators and a debrief of the 2024 Manufacturing Day event. Members will also provide feedback and recommendations on logo design options for the Innovation District Branding Initiative.

• Presentation of demographic data, revenue, and workforce trends
• 2024 Manufacturing Day event debrief
• Logo design selection for the Innovation District Branding Initiative

The Milpitas Economic Development & Trade Commission approved the meeting agenda and previous minutes, and re-opened the seating of alternates. The Commission also received updates and provided feedback on the Innovation District Branding Initiative logo design options, a presentation on economic indicators, and a debrief on Manufacturing Day.

• Approved November 18, 2024 special meeting agenda (6-0)
• Approved October 14, 2024 regular meeting minutes (5-0)
• Re-opened seating of alternates (6-0)
• Re-ordered agenda to hear Item 9c first (7-0)
• Received update and provided feedback preferring logo mark one and letter mark two for the Innovation District Branding Initiative (7-0)
• Received presentation on economic indicators (7-0)
• Received presentation and provided feedback regarding Manufacturing Day (7-0)
• Approved motion to adjourn the meeting at 5:55 PM (7-0)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024‑2025 work plan. The agenda lists three goals: Artificial Intelligence, AI usage in city government, and Cybersecurity. The commission will consider how to pursue these goals during the upcoming year. No formal decisions or votes are indicated.

• Goal 1 – Artificial Intelligence
• Goal 2 – AI usage in city government
• Goal 3 – Cybersecurity
• Public Forum for audience comments (up to 3 minutes per speaker)

The Commission approved the meeting agenda and the minutes from October 21, 2024. Members received and filed updates regarding the 2024-2025 Work Plan goals for artificial intelligence and cybersecurity.

• Approved November 18, 2024 agenda (5-0)
• Approved October 21, 2024 meeting minutes (5-0)
• Received and filed 2024-2025 Work Plan updates (5-0)

Library & Education Advisory Commission

The Library and Education Advisory Commission will review a draft policy for library events and programs. Members will also discuss service level needs for the increasing Milpitas population and plan for the February County Commissions Forum.

• Review of SCCLD Library Events and Programs Draft Policy
• Discussion on library service level assessments and potential service points for growing populations
• Planning for the annual County Commissions Forum in February

The Commission approved the agenda for the November 18, 2024 meeting and the minutes from the September 16, 2024 meeting. Members received information regarding the Santa Clara County Library District (SCCLD) program policy and discussed future service levels for growing populations.

• Approved November 18, 2024 agenda (unanimous)
• Approved September 16, 2024 minutes (2-0, 2 abstentions)

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for a detached accessory dwelling unit. Staff recommends approval of the project.

• Minor Site Development Permit P-MS24-0207 for a 1,000 square-foot, two-story detached ADU at 2143 Incline Ct

Youth Advisory Commission

The Commission will discuss ways to address youth vaping and other teen concerns to advise City Council. Members will also coordinate logistics for a college workshop, a clothing drive, and tabling at the Lunar New Year event.

• Discussion on addressing youth vaping in the community
• Planning for a College Workshop in November or December 2024
• Coordination of a Clothing Drive from December 2024 through January 2025
• Tabling logistics for the Lunar New Year event on January 25, 2025
• Upcoming planning for a Youth Spelling Bee Competition

The Milpitas Youth Advisory Commission voted to postpone the College Workshop to February and to add a commissioner to the Clothing Drive subcommittee while purchasing a larger donation box. Discussions on vaping, substance abuse, homelessness, and tabling for cultural events will continue at the next meeting.

• Approved agenda for November 14, 2024 (all in favor)
• Approved minutes for September 12, 2024 (all in favor, Chen abstained)
• Postponed College Workshop to February (all in favor)
• Added Commissioner Gupte to Clothing Drive subcommittee and approved purchase of bigger donation box (all in favor)

Planning Commission

The Planning Commission Subcommittee will hold a public hearing regarding a site development permit modification for a mixed-use building. The proposal seeks to increase the number of residential apartment units at 1500 Centre Pointe Dr.

• Site Development Permit Adjustment SA24-0001 for 1500 Centre Pointe Dr.
• Proposed addition of 38 residential apartment units
• Project total: 399 residential units, 24,000 square feet of retail space, and 648 parking spaces
• Project specifications: five stories (up to 65 feet) on a 5.28-acre site

Parks Marker Subcommittee

The Park Markers Subcommittee is meeting to discuss and rank proposals from finalists. The meeting includes a public forum and the approval of minutes from August 12, 2024.

• Review and ranking of finalists proposals

The Park Markers Subcommittee reviewed four finalist proposals for a kiosk-style park marker and unanimously selected artist Vicki Jo Sewell's design as the first choice, with Kaspari Dell Workshop's design as the second option. Both designs will be recommended to the Arts Commission and PRCRC for review. The meeting also approved the agenda and prior minutes without opposition.

• Approved agenda for November 13, 2024 (all in favor)
• Approved minutes for August 12, 2024 (all in favor)
• Selected Vicki Jo Sewell's design as first choice for park marker (unanimous)
• Selected Kaspari Dell Workshop's design as second choice (unanimous)
• Recommended both designs to Arts Commission and PRCRC for review (unanimous)

Planning Commission

The Milpitas Planning Commission will hold a public hearing on a proposed banquet facility and food‑truck park at 200 Serra Way. Staff recommends adopting Resolution No. 24‑033 to approve Conditional Use Permit UP23‑0006, Minor Conditional Use Permit MC23‑0007, and Minor Site Development Permit MS23‑0143, subject to conditions. The project is located on a 0.5‑acre lot in the C2 General Commercial zone and is exempt from CEQA review. No other new business items are on the agenda.

• Conditional Use Permit UP23-0006 for banquet facility at 200 Serra Way
• Minor Conditional Use Permit MC23-0007 for food‑truck park at 200 Serra Way
• Minor Site Development Permit MS23-0143 for exterior paint color change
• Resolution No. 24-033 to approve the permits
• Public hearing on the banquet facility and food‑truck park project

The Milpitas Planning Commission approved a Conditional Use Permit, Minor Conditional Use Permit, and Minor Site Development Permit for a new banquet facility and food truck park at 200 Serra Way, with additional conditions regarding soundproofing, security cameras, and overnight storage. The approval passed with a 6-1 vote after a public hearing involving community comments and local business concerns. The commission deferred approval of the October 9, 2024 meeting minutes to the next regular meeting.

• Approved the meeting agenda for November 13, 2024 (7-0)
• Deferred approval of the October 9, 2024 meeting minutes to the next regular meeting
• Closed the public forum on the Serra Way project (7-0)
• Adopted Resolution No. 24-033 approving Conditional Use Permit UP23-0006 and Minor Conditional Use Permit MC23-0007 for a new banquet facility and food truck park at 200 Serra Way with additional conditions (6-1)
• Adjourned the meeting at 10:00 pm (7-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force will discuss work group updates and prioritize new goals for the 2024-2025 fiscal year. The meeting includes updates on county and city mental health programs and ARPA nonprofit grant recipients.

• Prioritization of new goals for Fiscal Year 2024-2025
• Updates on ARPA Nonprofit Grant Recipients
• Updates on Youth/Teens and Older Adults programs
• Police Department updates from Lt. Tyler Jamison

City Council

The Milpitas City Council will consider a resolution to award a $99,700 construction contract to Corcus Construction for the Fire Station No. 1 Modular Building Replacement and reallocate $120,000 from another fire station project. The council will also adopt resolutions adding properties at 1355 California Circle and 1905 Tarob Court to community facilities districts. Additional items include approving travel for the City Manager ($200), receiving the November meeting calendar and October minutes, and reviewing mayoral commission appointments.

• Approve $99,700 contract with Corcus Construction for Fire Station No. 1 Modular Building Replacement (Project No. 3465)
• Reappropriate $120,000 from Fire Station No. 2 Replacement (Project No. 3447) to the modular building project
• Adopt resolution adding 1355 California Circle to Community Facilities District No. 2005‑1 (Annexation No. 23)
• Adopt resolution adding 1905 Tarob Court to Community Facilities District No. 2008‑1 (Annexation No. 27)
• Authorize City Manager travel to Silicon Valley Economic Development Alliance conference, not to exceed $200

The Milpitas City Council held a special meeting and approved several items, including a construction contract for the Fire Station No. 1 Modular Building Replacement project. The council also certified election results for two property annexations into community facilities districts and made a commission appointment. All votes were unanimous with Councilmember Phan absent.

• Approved agenda and consent calendar (4-0, Phan absent)
• Approved Fire Station No. 1 modular replacement contract to Corcus Construction, Inc. for $99,700 (4-0)
• Authorized budget reappropriation of $120,000 for Fire Station No. 1 project (4-0)
• Adopted Resolution No. 9361 certifying election results for 1355 California Circle annexation into CFD No. 2005-1 (4-0)
• Adopted Resolution No. 9362 certifying election results for 1905 Tarob Court annexation into CFD No. 2008-1 (4-0)
• Appointed Jeffrey Hogg to Public Safety and Emergency Preparedness Commission (4-0)
• Approved City Manager travel to Silicon Valley Economic Development Alliance Conference, not to exceed $200 (4-0)

City Council

The regular Milpitas City Council meeting scheduled for Tuesday, November 5, 2024 at 7:00 PM was cancelled. A special City Council meeting is still scheduled for the same day at 5:30 PM.

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review two applications for memorial bench donations to recommend for City Council approval. The body will also discuss the location and start time for its June 2025 tour.

• Memorial bench donation application for Paul Michael Schooss (Murphy Park)
• Memorial bench donation application for David Volberg (Sunnyhills Albert Augustine Jr. Memorial Park)
• Discussion of June 2, 2025, tour site and start time

The Commission unanimously approved moving forward with two memorial bench donation proposals for final approval by the City Council. The benches are proposed for Murphy Park and Sunnyhills Albert Augustine Jr. Memorial Park. The group also discussed potential sites for a future park tour but made no decisions on them.

• Approved agenda (5-0)
• Approved September 9 minutes (5-0)
• Approved moving two memorial bench proposals to City Council (5-0)

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will review and discuss transportation-related topics. The meeting includes a debrief on the Safe Streets and Roads for All (SS4A) grant and a discussion on future resurfacing projects.

• Safe Streets and Roads for All (SS4A) Grant Win Debrief
• Future Resurfacing Projects

City Council

The Milpitas City Council special meeting scheduled for Tuesday, October 22, 2024 at 5:30 PM was cancelled. No agenda items were considered. The next special council meeting is set for Tuesday, November 5, 2024 at 5:30 PM.

Senior Advisory Commission

The Senior Advisory Commission will receive an educational staff report on Measure J, the city’s public‑services reauthorization sales‑tax measure slated for the November 2024 ballot. Commissioners will also discuss ideas for a senior business discount program, review the recent Walk to End Alzheimer’s event, and vote to adjourn the December 24 meeting to February 2025.

• Measure J: receive staff report on the Public Services Reauthorization Measure
• Senior Business Discount Program: request commission feedback on up‑to‑10% senior discounts for restaurants, sports, recreation, culture, and transportation
• Debrief Walk to End Alzheimer’s event held on September 28, 2024
• Adjourn December 24, 2024 meeting to the next regular meeting on February 25, 2025

The Commission approved adjourning the December 24, 2024, meeting to the next scheduled date in February. Members provided feedback on a potential city-wide senior discount program and received a report on Measure J.

• Approved agenda for October 22, 2024 (All Ayes)
• Approved minutes for August 27, 2024 (All Ayes, 1 Abstain)
• Approved adjournment of December 24, 2024 meeting to February 25, 2025 (All Ayes)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024-2025 work plan goals and the Annual Council Report. The body will also receive an update on Measure J from the Assistant City Manager.

• Update on Measure J
• MUSD Innovation Center Partnership goal
• Emergency Communication goal
• Artificial Intelligence goal
• Review of the Annual Council Report

The Science, Technology, and Innovation Commission approved its 2023-24 accomplishments and 2024-25 work plan, which includes items on artificial intelligence, AI usage in city government, and cybersecurity. The commission also received and filed work plan updates, including a presentation on the city's 79 intersections and a discussion about providing counseling advice to MUSD students. The agenda and September 16, 2024 minutes were approved unanimously.

• Approved 2023-24 accomplishments and 2024-25 work plan (7-0)
• Received and filed work plan updates (7-0)
• Approved October 21, 2024 agenda (7-0)
• Approved September 16, 2024 minutes (7-0)

Planning Commission

The Milpitas Planning Commission will consider approving two Minor Site Development Permits for residential additions at 211 Smithwood Street and 285 Falcato Drive. Staff recommends approval for both projects, which are categorically exempt from environmental review.

• Approve Minor Site Development Permit MS24-0119 for 1,443 sq ft addition at 211 Smithwood St
• Approve Minor Site Development Permit MS24-0196 for 2,507 sq ft two-story addition at 285 Falcato Dr
• Public hearing for residential additions in R1-6 zoning district
• Meeting held at 455 E Calaveras Blvd via Zoom and in person

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to review and potentially approve its annual work plan for submission to City Council. The body will also discuss the vision and logistics for a climate film and discussion event.

• Approval of Draft FY 2024-2025 Commission Work Plan
• Discussion of climate film and discussion event logistics

City Council

The Milpitas City Council will consider a range of routine consent‑calendar items, approve travel and professional service agreements, and adopt a new development and storm impact fee schedule for FY 2024‑25. Additional items include a bulletproof‑vest grant, a holiday‑lights contract, and a street‑sweeping program reallocation. The council will also receive updates on sewer‑lift station security and the HOPE suicide‑prevention task force.

• Adopt FY 2024‑25 Development and Storm Impact Fee Schedule for TASP, Calaveras Blvd widening, and Storm Drain Fee
• Authorize a five‑year recruitment software agreement with Governmentjobs.com (NEOGOV) up to $245,819
• Amend professional services agreement with Blais and Associates for grant consulting up to $150,000 (total $240,000)
• Accept $6,278.81 Bulletproof Vest Partnership Grant and approve related budget appropriation
• Approve holiday lights installation/removal contract with Holiday Lights LLC up to $78,315

The City Council approved adding two areas to the Parking Prohibited Street Sweeping Program and reappropriated $300,000 for street restriping, despite the mayor's opposition. The council also deferred the FY 2024-25 Development and Storm Impact Fee Schedule to a future meeting after questions about fee impacts. All other agenda items were approved as part of the consent calendar, with one item deferred to December.

• Approved street sweeping expansion and $300,000 reappropriation (4-1, Mayor Montano dissenting)
• Deferred FY 2024-25 Development and Storm Impact Fee Schedule to a future meeting (5-0)
• Approved consent calendar, deferring Item C12 (HOPE Task Force report) to December (5-0)
• Approved $1,500 travel authorization for City Manager Ned Thomas (consent)
• Amended Blais and Associates grant consulting agreement, not-to-exceed $240,000 total (consent)
• Approved five-year NEOGOV software agreement, not-to-exceed $245,819 (consent)
• Accepted $6,278.81 Bulletproof Vest Partnership Grant (consent)
• Approved $78,315 Holiday Lights LLC tree lighting agreement (consent)

Economic Development & Trade Commission

The Economic Development & Trade Commission is meeting to prepare and approve its annual work plan. This plan outlines anticipated topics, assignments, and goals for the next 12 months for subsequent City Council consideration on November 5.

• Approval of FY 2024-25 Work Plan

The Economic Development & Trade Commission approved its FY 2024-25 Work Plan, which will be forwarded to the City Council for consideration at a November meeting. The plan includes action items on the Economic Development Strategy, Main Street revitalization, workforce development, and other topics. The meeting also included procedural approvals of the agenda and prior minutes, plus announcements about a special November 18 meeting and a new staff member.

• Approved FY 2024-25 Work Plan for Council consideration (5-0)
• Approved October 14, 2024 meeting agenda (6-0)
• Approved September 9, 2024 meeting minutes (6-0)

Youth Advisory Commission

The Youth Advisory Commission will discuss youth concerns and assign three topics for the November meeting. Commissioners will review the volunteer and tabling sign‑up sheet and assign those who have not signed up. The commission will create subcommittees to plan a College Workshop and a Clothing Drive, and will receive a presentation on the Milpitas Teen Center to discuss promotion.

• Discuss youth and teen concerns and assign three topics for the November 14 meeting
• Review volunteer and tabling sign‑up sheet and assign commissioners who have not signed up
• Form a College Workshop subcommittee, select a community partner, and set a planning timeline
• Form a Clothing Drive subcommittee and develop a timeline for the December‑January drive
• Receive presentation on Milpitas Teen Center and discuss promotion strategies

The Youth Advisory Commission approved its October 10, 2024 agenda and the September 12, 2024 minutes, both by unanimous votes. It formed a College Workshop subcommittee (Commissioners Gupte, Mudunuri, and Sadhu) and a Clothing Drive subcommittee (Commissioners Gupte and Sadhu), with tasks due by the November 14 meeting. The Commission agreed to help promote the Milpitas Teen Center and said it will continue discussing youth homelessness, low-income housing, and vaping at its next meeting. No funding or binding policy decisions were made.

• Approved the October 10, 2024 agenda (all ayes)
• Approved the September 12, 2024 minutes (all ayes)
• Seated Commissioner Sadhu as a voting member
• Formed College Workshop subcommittee: Gupte, Mudunuri, Sadhu
• Formed Clothing Drive subcommittee: Gupte and Sadhu
• Agreed to help promote the Milpitas Teen Center
• Selected youth homelessness, low-income housing, and vaping as topics for continued discussion
• Adjourned at 6:46 p.m.

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for an indoor recreational facility. The body will also consider appointing three members to a Planning Commission Subcommittee.

• Public hearing for Altitude Trampoline Park (147 Great Mall Dr) for a 28,500 square-foot indoor recreational facility
• Appointment of three members to the Planning Commission Subcommittee to serve until April 30, 2025

The Planning Commission approved a Conditional Use Permit for Altitude Trampoline Park, a 28,500-square-foot indoor recreational facility at 147 Great Mall Drive, with a 6-0 vote. The commission also appointed three members to a subcommittee and discussed future agenda items, including meeting minutes procedures and the Main Street plan.

• Approved Conditional Use Permit UP24-0004 for Altitude Trampoline Park (6-0)
• Appointed Caulkins, Kong, and Gupta to Planning Commission Subcommittee (6-0)
• Approved meeting agenda for October 9, 2024 (6-0)
• Approved meeting minutes for August 28, 2024 (6-0)
• Closed public forum (6-0)

City Council Finance Subcommittee

The Finance Subcommittee will discuss the status of the city's financial audit and the Financial Health Model. The body will also receive an investment report and an update on the Enterprise Resource Planning (ERP) deployment.

• Status of Financial Audit
• Investment Report
• Enterprise Resource Planning (ERP) deployment update
• Financial Health Model

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation and Cultural Resources Commission's October 7, 2024, regular meeting has been cancelled. The cancellation was issued by Director of Recreation and Community Services Renee Lorentzen on September 25, 2024.

Community Housing Commission

The Milpitas Community Housing Commission will receive presentations on the Commissioner Handbook, the Milpitas Public Services Reauthorization Measure (Measure J), and the FY 23-24 CDBG accomplishments. The meeting includes approval of minutes and a public forum.

• Approval of August 7, 2024 meeting minutes
• Review of Commissioner Handbook
• Presentation on Milpitas Public Services Reauthorization Measure (Measure J)
• FY 23-24 CDBG CAPER Update
• Public forum for non-agenda items

The Community Housing Commission approved its agenda and minutes, and moved the Community Handbook business item to a future meeting. Presentations were received on Measure J and the CDBG CAPER, with no substantive decisions made on those items.

• Approved October 2, 2024 agenda, moving business item 9a to a future meeting (7-0)
• Approved August 7, 2024 meeting minutes (4-0, 3 abstentions)

Veterans Commission

The Commission will receive a staff report on Measure J, a public services reauthorization measure on the November 2024 ballot. Members will also discuss and assign tasks for the annual Veterans Day Ceremony scheduled for November 11, 2024.

• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)
• Planning and task assignment for the November 11, 2024 Veterans Day Ceremony
• Discussion of future agenda item: Veterans Brick Wall

The Milpitas Veterans Commission met on October 2, 2024, and approved the agenda and minutes. They received a presentation on Measure J, the Milpitas Public Services Reauthorization Measure, and discussed the upcoming Veterans Day ceremony, including the need for a keynote speaker. No formal decisions were made on these items.

• Approved agenda for October 2, 2024 (all in favor)
• Approved minutes for August 7, 2024 (all in favor, 1 abstention)

City Council

The Milpitas City Council will consider a consent calendar of routine items and several resolutions. Key actions include approving a three‑year tree‑maintenance agreement with West Coast Arborists, Inc. for up to $1,440,000, authorizing the purchase of a cleaning and excavation truck for up to $677,713, and approving a $551,995.20 fee‑reimbursement for sewer liner improvements at the 1355 California Circle project. The council will also adopt a site‑development permit for 1327 Terra Vista Court and join the California Asset Management Trust as a shareholder.

• Approve three‑year tree‑maintenance contract with West Coast Arborists, Inc., not‑to‑exceed $1,440,000
• Authorize purchase of cleaning and excavation truck from Owen’s Equipment, not‑to‑exceed $677,713
• Approve $551,995.20 fee‑reimbursement for sanitary sewer liner improvements at 1355 California Circle
• Adopt site‑development permit for a new single‑family residence at 1327 Terra Vista Court
• Authorize City to join California Asset Management Trust as a shareholder

The Milpitas City Council approved the consent calendar with one item pulled for discussion, adopted resolutions for a tree maintenance contract with West Coast Arborists, Inc., and authorized joining the California Asset Management Trust. The council also received updates on the zoning ordinance update and directed staff on several future agenda items. No substantive policy decisions were made beyond these approvals.

• Approved consent calendar with Item C7 deferred and Item C9 pulled for discussion (5-0)
• Adopted Resolution No. 9357 authorizing 3-year tree maintenance agreement with West Coast Arborists, Inc., not-to-exceed $1,440,000 total (5-0)
• Adopted Resolution No. 9358 authorizing purchase of cleaning/excavation truck from Owen's Equipment, not-to-exceed $677,713 (5-0)
• Adopted Resolution No. 9359 to join California Asset Management Trust as shareholder (5-0)
• Approved travel to League of California Cities conference for Mayor and City Manager, $3,000 each (consent)
• Approved FY 2023-24 budget actions to close fiscal year (consent)
• Adopted Resolution No. 9356 approving site development permit for new home at 1327 Terra Vista Court (consent)
• Determined McCarthy Ranch Sewer Lift Station security condition continues to constitute an emergency (4/5 vote)

Community Meetings

The Zoning Advisory Group is meeting to review a presentation on the Comprehensive Zoning Ordinance update. The group will discuss outreach for the draft ordinance and identify new or substantially revised content expected in the update.

• Presentation on Zoning Ordinance Update
• Discussion on outreach for Draft Zoning Ordinance
• Review of new and substantially revised content for the updated ordinance
• Approval of April 22, 2024 meeting summary notes

City Council

The Regular Meeting of the Milpitas City Council scheduled for September 24, 2024, has been cancelled. All scheduled items will be heard at the next meeting on October 1, 2024.

Arts Commission

The Milpitas Arts Commission will discuss potential art for City Hall and review applications for the Phantom Art Gallery. The body will also receive a staff report on Measure J, a sales tax measure on the November ballot.

• Receive staff report on Measure J (sales tax reauthorization)
• Approve Phantom Art Gallery applications for José Garcia, Aarya Mhaskar, and Christina Lim
• Recommend Milpitas Arts and Culture Grant for Sunnyhills Neighborhood Association's Juneteenth event
• Discuss art types and locations for City Hall lobby and exterior
• Review public art project budgets: Higuera Park ($45K), Dixon Landing Park ($30K), Historical Park Markers ($100K)

The Milpitas Arts Commission approved three Phantom Art Gallery exhibits for artists Jose Garcia, Aarya Mhaskar, and Christina Lim, each by unanimous vote. It also recommended to City Council a Milpitas Arts and Culture Grant for the Sunnyhills Neighborhood Association's Juneteenth event. The Commission discussed City Hall art ideas but took no action, agreeing to revisit the topic. No other substantive decisions were made.

• Approved Phantom Art Gallery exhibit for Jose Garcia (5-0)
• Approved Phantom Art Gallery exhibit for Aarya Mhaskar (5-0)
• Approved Phantom Art Gallery exhibit for Christina Lim (5-0)
• Recommended to City Council a Milpitas Arts and Culture Grant for Sunnyhills Neighborhood Association's Juneteenth event (5-0)

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will review progress on the 2024 Work Plan and develop the plan for 2025. The meeting includes a presentation on the Milpitas Public Services Reauthorization Measure and reviews of community safety events.

• Presentation on Milpitas Public Services Reauthorization Measure
• Approval of 2025 Work Plan
• Review of Personal Emergency Preparedness Event at the Library on 9/26
• Review of Pumpkins in the Park event on 10/26
• Close out of 2024 Work Plan progress for Public Safety, Fire Prevention, and Emergency Preparedness

The Commission approved the 2025 Work Plan, which continues all 2024 items and adds Genasys/ZoneHaven Promotion. Members also reviewed recent community outreach events and received reports from city and school district liaisons.

• Approved agenda (all ayes)
• Approved minutes (all ayes, 2 abstentions)
• Approved 2025 Work Plan (all ayes)

Measure F Oversight Committee

The Measure F Oversight Committee will hold a public forum and consider several business items. Members will vote to appoint a chair and vice chair and approve Brown Act training. The committee will hear a presentation on the Measure F sales tax from HdL Companies and a presentation on Measure J by Assistant City Manager Matt Cano. They will also consider moving the December 19, 2024 regular meeting to a special meeting on December 12, 2024.

• Appoint Chair and Vice Chair (roll‑call vote)
• Brown Act training for committee members
• Measure F sales tax presentation by HdL Companies
• Measure J – Milpitas Public Services Reauthorization Measure presentation by Assistant City Manager Matt Cano
• Propose rescheduling regular Dec 19 2024 meeting to special Dec 12 2024 meeting

No substantive decisions were made as the committee lacked a quorum. Members received presentations on Measure F sales tax data and the Measure J Public Services Reauthorization.

• Agenda not approved (no quorum)
• March 21, 2024 minutes not approved (no quorum)
• June 20, 2024 minutes not approved (no quorum)
• Chair and Vice Chair appointments not made (no quorum)
• Rescheduling of December 19 meeting to December 12 not approved (no quorum)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will hold an initial discussion to identify goals and assignments for its annual work plan. The body will also receive an educational staff report regarding Measure J, a public services reauthorization measure on the November 2024 ballot.

• Educational staff report on Measure J (1/4-cent sales tax reauthorization)
• Initial discussion of the Commission annual work plan

City Council

The City Council will discuss a new ordinance to prohibit canvassers and solicitors from trespassing on residential property. The body will also review city investment policies and a community development grant report.

• Ordinance 314: Prohibits trespass of canvassers and solicitors on residential property
• Contract with Staples Contract & Commercial LLC for office supplies not to exceed $725,000
• FY 2023-2024 Community Development Block Grant (CDBG) Performance and Evaluation Report
• Investment Policy for Fiscal Year 2024-25
• Security improvements update for McCarthy Ranch Sewer Lift Station

The Milpitas City Council adopted Ordinance 314, adding Chapter 15 to Title V of the Municipal Code to prohibit trespass by canvassers, solicitors, and others on residential property. The council also approved the FY 2023-2024 CDBG CAPER, prioritized several agenda items, and handled routine consent items.

• Adopted Ordinance 314 restricting residential solicitation (unanimous)
• Approved FY 2023-2024 CDBG CAPER and authorized submission to HUD (unanimous)
• Prioritized CC 01 (ADU ordinance for condominium conversions), CC 02 (Main Street property purchase), and CC 03 (humane treatment of animals)
• Appointed Mayor Montano as voting delegate and City Manager Thomas as alternate for League of California Cities conference
• Adopted Resolution No. 9354 approving FY 2024-25 Investment Policy
• Authorized $725,000 five-year office supplies agreement with Staples
• Adopted Resolution No. 9355 accepting Alviso Adobe House HVAC system
• Determined McCarthy Ranch Sewer Lift Station security improvements continue to constitute an emergency

Library & Education Advisory Commission

The Library and Education Advisory Commission will receive a staff report on the Measure J public services reauthorization. Members will also debrief a youth essay writing contest and select upcoming projects from the Commission's Work Plan.

• Staff report on Measure J (1/4-cent sales tax reauthorization)
• Debrief of Youth Essay Writing Contest held August 24, 2024
• Selection of Work Plan projects, including potential participation in Pumpkins in the Park on October 26
• Selection of projects for the annual County Commissions Forum in February

The Library and Education Advisory Commission approved the September 16, 2024 meeting agenda and the amended May 20, 2024 minutes. The commission also received a staff report on Measure J, discussed the Youth Essay Writing Contest and scheduled next year's contest, and reviewed work plan projects.

• Approved September 16, 2024 meeting agenda (AYES: All)
• Approved amended May 20, 2024 meeting minutes (AYES: All)
• Received educational staff report on Measure J
• Scheduled next year's Youth Essay Writing Contest for Saturday, August 23, 2025

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will consider its 2024‑2025 work plan, which includes three goals: a partnership with the Milpitas Unified School District Innovation Center, emergency communication improvements, and artificial intelligence initiatives. No formal decisions are listed; the items appear for discussion. The meeting also includes standard agenda items such as a public forum, announcements, and liaison reports.

• Goal 1: MUSD Innovation Center Partnership
• Goal 2: Emergency Communication
• Goal 3: Artificial Intelligence
• Public Forum for audience comments
• Commissioner announcements and updates

Youth Advisory Commission

The Youth Advisory Commission will finalize its annual work plan for City Council review on September 17, 2024. The body will also elect a Chair and Vice Chair for a one-year term and receive a staff report on Measure J.

• Finalization of the 2024-2025 Youth Advisory Commission Work Plan
• Election of Chair and Vice Chair through June 2025
• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)
• Review of Commissioner Handbook, Commission by-laws, and Robert's Rules of Order

The Milpitas Youth Advisory Commission approved its 2024/25 work plan, which includes a college workshop, clothing drive, spelling bee, and volleyball tournament, and recommended it to the City Council. Crystal Huang was elected Chair and Nitya Kaki Vice Chair to serve through June 2025. The commission also received reports on Measure J and the Commissioner Handbook, and approved the agenda and prior minutes.

• Approved agenda for September 12, 2024 (all in favor)
• Approved minutes for August 8, 2024 (all in favor; Mudunuri abstained)
• Elected Crystal Huang as Chair and Nitya Kaki as Vice Chair through June 2025 (all in favor)
• Recommended 2024/25 Work Plan to City Council (all in favor)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive a staff report on Measure J, a public services reauthorization measure on the November 2024 ballot. The body will also receive presentations from Santa Clara County Behavioral Health Services and city departments regarding mental health programs. Members will discuss and prioritize goals for Fiscal Year 2024-2025.

• Educational staff report on Measure J (1/4-cent sales tax reauthorization)
• Presentation from Santa Clara County Behavioral Health Services Department
• Updates on ARPA Nonprofit Grant Recipients
• Reports on youth, teen, and older adult social services programs
• Prioritization of FY 2024-2025 goals for marketing, youth, and older adult work groups

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will meet to receive an educational staff report regarding Measure J. This measure, placed on the November 2024 ballot, seeks to continue a 1/4-cent sales tax for 8 years.

• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)

The Parks, Recreation & Cultural Resources Commission met on September 9, 2024, and took only procedural actions: approving the agenda and the minutes from the August 5, 2024 meeting. The sole business item was a presentation by Assistant City Manager Matt Cano on Measure J, the Milpitas Public Services Reauthorization Measure, but no action was taken on it. No substantive decisions were made during the meeting.

• Approved agenda for September 9, 2024 (all in favor)
• Approved minutes for August 5, 2024 (all in favor)

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on Measure J, a proposed sales tax measure for the November 2024 ballot, and a status update on Manufacturing Day 2024. The meeting will also include a presentation on economic indicators by a youth intern.

• Measure J: Public Services Reauthorization Measure on November 2024 ballot
• Manufacturing Day 2024 event planning update
• Economic indicators presentation by Milpitas Youth Force Intern
• Approval of August 12, 2024 meeting minutes
• Public forum for non-agenda items

The Commission received a presentation on Measure J, which would extend the existing ¼ cent sales tax for eight years (2029-2037) to fund streets, sidewalks, emergency services, parks, and public safety. The Commission also received a presentation on Manufacturing Day 2024 and approved the agenda and minutes. No formal votes were taken on the presentations.

• Approved amended agenda (7-0)
• Approved August 12, 2024 minutes (7-0)
• Received Measure J presentation (7-0)
• Received Manufacturing Day 2024 presentation (7-0)

Zoning Administrator Hearing

The Zoning Administrator will hold a hearing to consider a Minor Conditional Use Permit for beer and wine sales at an existing restaurant on Dixon Road. The hearing will be conducted in person at the Planning Conference Room and via Zoom.

• Public hearing for beer and wine sales permit at 50 Dixon Road
• Resolution 24-028 proposed for approval
• Public comments limited to three minutes per person
• Meeting held at 455 E Calaveras Blvd. and via Zoom

City Council

The Milpitas City Council will discuss and potentially introduce an ordinance to prohibit canvassers and solicitors from trespassing on residential property. The body will also consider several contract amendments, commission appointments, and a library renaming.

• Proposed Ordinance 302 to prohibit residential trespass, canvassing, and solicitation
• Amendments to RideCo agreement for Milpitas SMART with a not-to-exceed amount of $2,955,916
• Resolution to rename the Milpitas Library to 'Milpitas Jose Esteves Library'
• MOU with Crown Castle Fiber LLC to install telecommunication equipment in the City Right-of-Way
• Adoption of the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan

The council introduced Ordinance 302 to regulate residential canvassing and solicitation, with an effective date of January 1, 2025, and approved renaming the Milpitas Library to the Milpitas Jose Esteves Library. It also settled litigation with Toll Bros. for $40,000, approved multiple commission appointments, and made several administrative approvals.

• Introduced Ordinance 302 restricting residential solicitation, effective Jan 1, 2025 (4-1, Lien no)
• Approved renaming Milpitas Library to Milpitas Jose Esteves Library (4-1, Lien no)
• Settled litigation with Toll Bros. for $40,000
• Approved commission appointments and removals, including removing Joe Nichols from Public Safety Commission
• Approved RideCo SMART contract amendments, no change to $2,955,916 cap
• Adopted Resolution 9381 realigning Public Works positions
• Authorized Crown Castle Fiber MOU for telecom equipment pilot
• Adopted Resolution 9352 adopting Hazard Mitigation Plan

Planning Commission

The commission will hold a public hearing on a request to amend development standards and issue a site development permit for a new 5,998‑square‑foot single‑family residence at 1327 Terra Vista Court in the Countryside Estates subdivision. Staff recommends the commission open and close the hearing, consider CEQA exemptions, and adopt Resolution No. 24‑030 recommending approval of the permit and amendment to the Planned Unit Development to the City Council. The meeting also includes a study session on the Comprehensive Zoning Update Phase 2 presented by Holly Pearson.

• Public hearing – amendment and site development permit for 1327 Terra Vista Ct. (5,998 sq ft single‑family home)
• Staff recommendation to adopt Resolution No. 24‑030 recommending approval to City Council
• Study Session – Comprehensive Zoning Update Phase 2 presented by Holly Pearson
• Approval of agenda and meeting minutes (June 26 and August 14)
• Public forum for comments on items not on the agenda

The Milpitas Planning Commission unanimously approved an 18-month time extension for a preschool at 1000 Jacklin Road, extending permits until February 14, 2026. It also approved a conditional use permit for The Little Gym at 139 Ranch Drive. Both decisions were made with 7-0 votes.

• Approved 18-month time extension for preschool at 1000 Jacklin Road (7-0)
• Approved Conditional Use Permit for The Little Gym at 139 Ranch Drive (7-0)
• Appointed Commissioner Gupta as alternate member to Zoning Advisory Group (7-0)

General

The Zero Waste Subcommittee is meeting to discuss potential programs and projects for funding in fiscal year 2025-2026. The body will also consider creating an Ad Hoc Subcommittee to continue these discussions.

• Brainstorm of programs, projects, or ideas for fiscal year 2025-2026 funding
• Consideration of establishing an Ad Hoc Subcommittee
• Presentation from the City of San José regarding a Textile Material Recovery Facility Pilot
• Information exchange on the 2024 California Resource Recovery Association Conference
• Approval of 7-24-2024 draft meeting minutes

Senior Advisory Commission

The Milpitas Senior Advisory Commission will discuss how members can help promote the Senior Center Sock Hop scheduled for October 18, 2024, and recruit volunteers for event duties. They will also consider ways to increase community participation in the Walk to End Alzheimer’s Silicon Valley event on September 28, 2024. Additional agenda items include a police department briefing, liaison reports, and setting future agenda topics.

• Senior Center Event Sock Hop – discuss promotion and volunteer recruitment (Oct 18, 2024)
• Walk to End Alzheimer’s Silicon Valley – discuss increasing Milpitas participation (Sep 28, 2024)
• Police Dept. briefing (announcement)
• City Council, Age‑Friendly, and City Staff liaison reports
• Future agenda items

The Milpitas Senior Advisory Commission held a routine meeting with no formal votes on substantive policy. They approved the agenda and prior meeting minutes, heard a police briefing, and discussed promoting the Senior Center Sock Hop and increasing participation in the Walk to End Alzheimer's. Two commissioners tentatively agreed to volunteer for the Sock Hop.

• Approved agenda for August 27, 2024 (all in favor, Navarro abstained)
• Approved minutes for June 25, 2024 (all in favor, Navarro abstained)

Community Meetings

The Milpitas Planning Department will hold a community meeting to introduce a planning project, provide an overview, and solicit public comments. After hearing comments, staff will respond and outline next steps. No specific decisions or actions are listed on the agenda.

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for a residential project. Staff recommends approving the construction of a detached two-story accessory dwelling unit structure.

• Minor Site Development Permit MS24-0044 for a 1,360 square-foot, two-story structure containing two ADUs at 1119 Shirley Dr.

General

The Ad Hoc Naming Subcommittee is meeting to discuss recommendations for a naming list. The body will also discuss the naming of the Milpitas Library.

• Naming List Recommendations
• Milpitas Library Naming

The Ad Hoc Naming Subcommittee voted to add Jose Esteves to the Naming List and to name the Milpitas Library the 'Milpitas Jose Esteves Library.' Both motions passed unanimously. The meeting was brief and adjourned at 4:07 p.m.

• Approved agenda for August 21, 2024 (all ayes)
• Approved minutes from June 3, 2024 (all ayes)
• Added Jose Esteves to the Naming List (all ayes)
• Named Milpitas Library 'Milpitas Jose Esteves Library' (all ayes)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss and recommend positions on potential state legislative bills relevant to the commission's scope. Commissioners are asked to select no more than two bills for further discussion.

• Review of potential legislative bills for City positions
• Discussion of prioritization for legislative review
• Approval of April 17, 2024 meeting minutes
• Public forum for non-agenda items
• City Liaison Reports

The Energy and Environmental Sustainability Commission voted to recommend the City take a support position on 12 legislative bills, including HR 5744, AB 3233, SB 1147, and others. All motions passed with 4-0 votes, except two bills (AB 573 and AB 2346) that passed 3-0 with one abstention. The commission also discussed potential partnerships and upcoming city events.

• Supported HR 5744 (4-0)
• Supported AB 3233 (4-0)
• Supported SB 1147 (4-0)
• Supported SB 903 (4-0)
• Supported AB 1567 (4-0)
• Supported SB 1053 (4-0)
• Supported AB 2236 (4-0)
• Supported SB 1143 (4-0)

City Council

The Milpitas City Council will review closed‑session updates on several pending lawsuits. It will adopt a consent calendar that includes routine items, a resolution supporting the Build the Future childcare campaign, and waive the second reading to adopt Ordinance 38.856 approving a development agreement for a new private middle and high school at 1323 Great Mall Drive. The council will also approve a five‑year, up‑to‑$556,790 service contract with McCampbell Analytical for water‑quality lab analysis, receive an update on security improvements at the McCarthy Ranch Sewer Lift Station and determine the condition remains an emergency, and consider a potential renaming of the Milpitas Library.

• Waive second reading and adopt Ordinance 38.856 for a private school development at 1323 Great Mall Drive
• Approve up‑to‑$556,790 five‑year service agreement with McCampbell Analytical for water‑quality laboratory analysis
• Receive update and vote on emergency status for security improvements at McCarthy Ranch Sewer Lift Station
• Adopt resolution supporting the Build the Future (Childcare) Santa Clara County campaign
• Discuss potential renaming of the Milpitas Library

The council voted down a motion to suspend the naming policy and rename the Milpitas Library as the 'Jose Esteves Library' (2-3). An alternate motion to directly rename the library was not acted on because the policy suspension had failed. The council then unanimously referred the names 'Milpitas Jose Estevez Library' and 'Jose Estevez Auditorium' to the Naming Ad Hoc Subcommittee. All other agenda items were approved, including a development agreement for a new school and a water quality lab services contract.

• Motion to suspend naming policy and rename library 'Jose Esteves Library' failed (2-3)
• Referred 'Milpitas Jose Estevez Library' and 'Jose Estevez Auditorium' names to Naming Ad Hoc Subcommittee (5-0)
• Adopted Resolution No. 9351 supporting Build the Future childcare campaign (5-0)
• Adopted Ordinance No. 38.856 approving development agreement with Store Master Funding IV for school at 1323 Great Mall Drive (5-0)
• Approved $556,790 five-year lab services agreement with McCampbell Analytical, Inc. (5-0)
• Determined McCarthy Ranch Sewer Lift Station security improvements continue to constitute an emergency (4/5 vote)
• Approved consent calendar including minutes and meeting calendars (5-0)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024‑2025 work plan items. The discussion includes the MUSD Innovation Center partnership, an emergency communication initiative, and an artificial intelligence project. No formal actions or votes are listed on the agenda.

• Goal 1 – MUSD Innovation Center Partnership (owners: A. Alcorn, A. Mukherjee, K. Virdi)
• Goal 2 – Emergency Communication (owners: K. Le, R. Choudhury, S. Chu)
• Goal 3 – Artificial Intelligence (owners: S. Sinha, A. Mukherjee, A. Bao, A. Shah)

The Science, Technology, and Innovation Commission met and approved the agenda and prior minutes, but took no substantive votes. Members discussed updates on the MUSD Innovation Center Partnership, emergency communication with PSEPC, and artificial intelligence research, including Seattle's AI use. No public comments were made, and the meeting adjourned at 7:31 PM.

• Approved August 19, 2024 agenda (7-0)
• Approved May 20, 2024 minutes (7-0)

Planning Commission

The Planning Commission will hold public hearings regarding two commercial use permits. The body will also consider appointing a new alternate member to the Zoning Advisory Group.

• 18-month time extension for a Primrose School preschool at 1000 Jacklin Road
• Conditional Use Permit for The Little Gym group instruction at 139 Ranch Drive
• Appointment of a new alternate member to the Zoning Advisory Group to replace Bill Chuan

The Milpitas Planning Commission unanimously approved an 18-month time extension for a preschool (Primrose School) at 1000 Jacklin Road, extending permits until February 14, 2026. It also approved a conditional use permit for The Little Gym at 139 Ranch Drive and appointed Commissioner Gupta to the Zoning Advisory Group. All votes were 7-0.

• Approved Resolution 24-027 extending permits for Primrose School at 1000 Jacklin Road for 18 months until February 14, 2026 (7-0)
• Approved Resolution 24-026 granting Conditional Use Permit UP24-0005 for The Little Gym at 139 Ranch Drive (7-0)
• Appointed Commissioner Gupta as alternate member to Zoning Advisory Group (7-0)

City Council

The Milpitas City Council will hold a public hearing and consider a site development permit, a conditional use permit, and an ordinance establishing a development agreement for a new private middle/high school at 1323 Great Mall Drive. The meeting also includes routine consent calendar actions, contract authorizations, and approval of a grant and related consulting agreement. Several fee waivers and community program approvals are also on the agenda.

• Public hearing to adopt resolutions approving a Site Development Permit, Conditional Use Permit, and Development Agreement for a new private school at 1323 Great Mall Drive
• Authorize contract with Meyers Nave for outside litigation services (C7)
• Approve agreement with Peninsula Pump & Equipment Inc. for five‑year wet‑well cleaning services, up to $324,060 (C11)
• Accept $200,000 grant from Metropolitan Transportation Commission and authorize $198,178 consulting agreement with O’Dell Engineering for the Innovation District Parks and Trails Master Plan (C12)
• Approve Final Map and Subdivision Improvement Agreement for residential project at 1951 Tarob Court and 675 Trade Zone Boulevard (C13)

The City Council approved a development agreement, conditional use permit, and site development permit for a new private middle/high school at 1323 Great Mall Drive, along with an environmental assessment. The council also approved a contract with Meyers Nave for outside litigation services (3-2), and approved several consent calendar items including a rent relief program agreement and a wet well cleaning contract.

• Approved development agreement, CUP, and site permit for Stratford School at 1323 Great Mall Drive (5-0)
• Authorized contract with Meyers Nave for litigation services (3-2)
• Approved $763,000 transfer and agreement with FORWARD for Rent Relief Program
• Approved $324,060 wet well cleaning contract with Peninsula Pump & Equipment Inc.
• Approved $198,178 consultant agreement for Innovation District Parks and Trails Master Plan
• Approved final map and subdivision agreement for residential project at 1951 Tarob Court
• Approved fee waivers for Filipino American Real Estate Professional Association ($1,500) and St. Elizabeth Church ($1,045.27)
• Approved three $750 Youth Advisory Commission scholarships

Recycling & Source Reduction Advisory Commission

The Operations Subcommittee will approve the draft minutes from May 14, 2024. It will accept an update on the Model Construction and Demolition Ordinance language and decide next steps. Members will brainstorm programs or projects to recommend for fiscal year 2025‑2026 funding and consider creating an Ad Hoc Subcommittee. The meeting also includes an information exchange on California Green Building Standards Code projects and a brief roundtable.

• Approval of the 5-14-2024 draft meeting minutes
• Acceptance of update on the Model Construction and Demolition Ordinance language
• Brainstorm discussion on FY 2025‑2026 funding recommendations and possible Ad Hoc Subcommittee
• Information exchange on identifying, reviewing, and reporting California Green Building Standards Code projects
• Consideration of future agenda items

Parks Marker Subcommittee

The Milpitas Parks Marker Subcommittee will meet on August 12, 2024 at the Milpitas Community Center, 457 E. Calaveras Blvd., Room 7/8. The agenda includes routine items such as call to order, flag salute, public forum, and approval of the agenda and minutes. The primary discussion item is to review and rank the finalist proposals for park markers.

• Review and rank finalist proposals for park markers

The subcommittee reviewed maquettes from three finalist artists for the kiosk-style park marker and ranked the designs. They requested that the next highest-ranking artist from the prior list be invited to submit a maquette for review. No contract was awarded.

• Ranked finalist proposals from Adrian Litman, Cheryl Derricotte, and Vicki Jo Sewell
• Requested next highest-ranking artist from prior list be invited to submit a maquette

Economic Development & Trade Commission

The Economic Development & Trade Commission will meet on August 12, 2024 at the Milpitas Library. The commission will receive a status update on the Main Street Revitalization effort, which includes visits to several downtown locations. After the update, commissioners will provide feedback to staff.

• Main Street Revitalization – status update on revitalization efforts at 230 N. Main St, 82 & 86 N. Main St, 70 N. Main St (former Quincy’s BBQ), and the public parking lot under Calaveras Boulevard overpass

The Economic Development & Trade Commission received an update on the Main Street Revitalization project and took a walking tour of prospective, current, and future project sites along N. Main Street. The commission approved the agenda and minutes, and heard announcements about upcoming community events. No substantive policy decisions were made; the main action was receiving the update and providing feedback.

• Approved August 12, 2024 agenda (7-0)
• Approved June 10, 2024 minutes (6-0, Norwood abstained)
• Received Main Street Revitalization update and provided feedback (7-0)

Youth Advisory Commission

The Youth Advisory Commission will elect a Chair and Vice-Chair for a one-year term and review its 2024-2025 work plan. The body will also discuss the Commissioner Handbook and by-laws.

• Election of Chair and Vice-Chair
• Review of 2024-2025 Work Plan
• Review of Commissioner Handbook and by-laws
• Upcoming City Council review of work plan on September 17, 2024

The Milpitas Youth Advisory Commission met on August 8, 2024, and approved the agenda and June 13 minutes. It tabled the Commissioner Handbook and by-law review, as well as Chair and Vice-Chair elections, to the next meeting on September 12, 2024. The commission discussed but did not finalize the 2024-25 work plan, deferring it to the same date. No public comments were made.

• Approved agenda for August 8, 2024 (all in favor)
• Approved minutes for June 13, 2024 (all in favor; Kaki and Chen abstained)
• Tabled Commissioner Handbook and by-law review to September 12, 2024 (all in favor)
• Tabled Chair and Vice-Chair elections to September 12, 2024 (all in favor)

Community Housing Commission

The Community Advisory Commission will deliberate and approve the FY24-25 Work Plan and discuss potential revisions to its bylaws. The body will also receive a staff presentation regarding the City Council-approved FY24-25 CDBG Annual Action Plan.

• Approval of FY24-25 Community Advisory Commission Work Plan
• Discussion of potential revisions to CAC bylaws
• Staff update on the FY24-25 CDBG Annual Action Plan

The Community Advisory Commission approved its FY2024-2025 work plan, which includes participation in city events to disseminate housing resources. The commission also received a presentation on Community Development Block Grant (CDBG) updates for FY2024-2025. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved August 7, 2024 agenda (4-0)
• Approved June 5, 2024 meeting minutes (4-0)
• Approved FY2024-2025 work plan (4-0)

Veterans Commission

The Veterans Commission will discuss improvements for the annual Veterans Appreciation Lunch and plan the Veterans Day Ceremony for November 11, 2024. The body will also discuss methods for gathering nominations for the Veteran of the Year award.

• Debrief of the 2024 Veterans Appreciation Lunch
• Planning and task assignment for the November 11, 2024 Veterans Day Ceremony
• Discussion on distributing information for Veteran of the Year nominations

The commission debriefed on the Veterans Appreciation Lunch, discussing improvements for next year, and began planning the November 11 Veterans Day ceremony, including finding a keynote speaker and singer. They also discussed the Veteran of the Year nomination process, including adding 'United States' to the Branch of Service field. No formal votes were taken on these items; the only votes were to approve the agenda and the June 5, 2024 minutes.

• Approved agenda for August 7, 2024 (all in favor)
• Approved minutes for June 5, 2024 (all in favor)
• Discussed Veterans Appreciation Lunch debrief, no formal action
• Discussed Veterans Day ceremony planning, no formal action
• Discussed Veteran of the Year nomination changes, no formal action

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a presentation on senior services and discuss the next steps for the Sister Cities program. The body will also confirm details for the upcoming Family Bike Day event.

• Receive presentation on Senior Services and Programs
• Discuss Sister Cities Letter of Introduction
• Confirm Family Bike Day event date, time, and location
• Approve meeting minutes from June 3, 2024
• Public Forum for non-agenda items

The commission approved holding the Family Bike Day event on May 17, 2025, at 9 a.m., starting at Gill Memorial Park. They also received presentations on senior services and the Sister Cities program, and approved the agenda and prior meeting minutes. No other substantive decisions were made.

• Approved Family Bike Day event for May 17, 2025, at 9 a.m. at Gill Memorial Park (all in favor)
• Approved agenda for August 5, 2024 (all in favor)
• Approved minutes for June 3, 2024 (all in favor)

City Council

The Milpitas City Council will consider a resolution to submit the Public Services Reauthorization Measure, a General Tax Measure, to voters at the November 5, 2024 General Municipal Election and to request that the election be consolidated with other elections on that date. The meeting also includes routine items such as public comment, reading of the City Council Code of Conduct, and a closed‑session conference with legal counsel regarding the McHarris vs. City of Milpitas litigation (Case No. 23CV427505).

• Adopt a resolution to place the Public Services Reauthorization (General Tax) Measure on the Nov 5, 2024 ballot and request election consolidation
• Public comment limited to three minutes per agenda item
• Reading of the City Council Code of Conduct
• Closed‑session conference with legal counsel on existing litigation (McHarris vs. City of Milpitas, Case No. 23CV427505)
• Announcement of conflict of interest and campaign contributions

The Milpitas City Council voted 5-0 to adopt Resolution No. 9347, placing a measure on the November 5, 2024 ballot to reauthorize the city's one-quarter cent general transactions and use tax (Measure F). The measure was amended to limit the reauthorization to eight years, rather than making it permanent. The council also reached consensus to return with items on childcare, recognizing Milpitas Olympians, and renaming the library after former Mayor Jose Chavez.

• Adopted Resolution No. 9347 to place Measure F reauthorization on Nov. 5, 2024 ballot (5-0)
• Amended measure to limit reauthorization to eight years instead of indefinite
• Consensus to bring back childcare resolution for council approval
• Consensus to recognize Milpitas Olympians with Key to the City or commendation
• Consensus to discuss renaming Milpitas Library after former Mayor Jose Chavez at Aug. 20 meeting

Suicide Prevention Task Force

The task force will receive updates from Santa Clara County Behavioral Health Services and various Milpitas city departments regarding suicide prevention. Discussion includes ARPA nonprofit grant recipients, social services, and police department programs. Members will also discuss new goals for the 2024-2025 fiscal year.

• County Suicide Prevention Updates from Santa Clara County Behavioral Health Services
• Updates on ARPA Nonprofit Grant Recipients
• Discussion of new goals for Fiscal Year 2024-2025
• Work group updates regarding marketing, youth, and older adults

Zoning Administrator Hearing

The Zoning Administrator will consider a Minor Site Development Permit for an addition to the Walmart building at 301 Ranch Drive. The project includes a 5,093 square-foot addition along the southern elevation of the existing structure. The proposal also covers landscaping and redesigned accessible parking spaces.

• Minor Site Development Permit for a 5,093 square-foot addition at 301 Ranch Drive
• Landscaping and redesigned accessible parking space improvements

City Council

The special meeting of the Milpitas City Council scheduled for June 27, 2024, has been cancelled. The State of the City Address will still take place as planned at 5:30 PM in the City Council Chambers.

• State of the City Address

Planning Commission

The Planning Commission will hold public hearings on several development projects, including a new private high school and a commercial pad building. The commission will also consider an alcohol sales permit for a grocery store and a contractor's yard. Staff recommends approval for these items.

• New Stratford Preparatory School and gymnasium at 1323 Great Mall Dr
• 6,245-square-foot commercial pad building at 125 N. Milpitas Blvd
• Alcohol sales permit for a grocery store at 777 E. Capitol Ave
• Contractor's yard development at 897 Ames Ave

The Planning Commission approved conditional use permits for alcohol sales at a grocery store and a contractor's yard, as well as a new commercial pad building. The commission also recommended that the City Council approve the establishment of a new Stratford Preparatory School private high school.

• Approved Conditional Use Permit UP24-0001 for alcohol sales at 777 E. Capitol Ave (5-0)
• Approved Conditional Use Permit UP24-0003 and Minor Site Development Permit MS24-0146 for a contractor's yard at 897 Ames Ave (5-0)
• Approved Site Development Permit SD22-0011, Conditional Use Permit UP22-0005, Site Development Permit Amendment SA23-0005, and Minor Site Development Permit MS24-0145 for a new commercial pad building at 125 N. Milpitas Blvd (5-0)
• Recommended City Council approve permits UP23-0008, SD23-0012, EA24-0001, and DA24-0001 for a private high school at 1323 Great Mall Dr (5-0)

Senior Advisory Commission

The commission will review and finalize its work plan for Fiscal Year 2024-25, which outlines goals and projects for senior services. Members will also discuss promoting upcoming community events and recruiting volunteers.

• Review and finalization of the FY24-25 Work Plan
• Consideration of name tag purchases for commissioners
• Volunteer recruitment for 'Paddles Against Dementia' on September 7, 2024
• Volunteer recruitment for a Senior Center Sock Hop on October 18, 2024

The Milpitas Senior Advisory Commission reviewed and added items to its Fiscal Year 2024/25 Work Plan, which will go to the City Council for review and approval. It approved spending up to $175 on new name tags for all commissioners. The Commission also discussed promoting the "Paddles Against Dementia" table tennis event and the Senior Center Sock Hop, with several commissioners tentatively agreeing to help; Sock Hop logistics were set for a future meeting. No members of the public attended.

• Added Alzheimer's Walk and lifelong-learning partnerships to the Senior Advisory Work Plan 2024/25 (AYES: All; ABSTAIN: Navarro)
• Approved up to $175 for new name tags for all commissioners (AYES: All; ABSTAIN: Navarro)
• Approved the June 25, 2024 agenda (AYES: All; ABSTAIN: Navarro)
• Approved the April 23, 2024 minutes (AYES: All; ABSTAIN: Navarro, Wong)
• Seated Commissioner Wadhwani as a voting member
• No formal action taken on Paddles Against Dementia or Sock Hop; commissioners tentatively agreed to assist

Measure F Oversight Committee

The committee will receive an update regarding the FY 2024-25 Adopted Budget. This includes a review of key programs and services funded by Measure F for the upcoming fiscal year.

• Update on FY 2024-25 Adopted Budget including Measure F programs
• Approval of March 21, 2024 meeting minutes

The committee failed to reach quorum, so the agenda and previous minutes were not approved. Finance Director Luz Cofresí-Howe announced that Measure F will sunset on April 1, 2029, and the city plans to place it on the November 2024 ballot. The committee received a presentation on Measure F funding in the FY 2024-25 budget but made no formal decisions.

• Agenda not approved due to lack of quorum
• March 21, 2024 minutes not approved due to lack of quorum
• Received presentation on Measure F funding in FY 2024-25 budget
• Announced Measure F sunset date of April 1, 2029
• Announced plan to place Measure F on November 2024 ballot

Energy & Environmental Sustainability Commission

The Commission will discuss a list of potential legislative bills provided by staff. Commissioners are asked to select up to two bills to provide feedback on for potential City positions. The meeting also includes approval of the April 17, 2024, meeting minutes.

• Review of potential legislative bills
• Approval of April 17, 2024, meeting minutes

City Council

The City Council will review several items, including labor negotiations in closed session and community grants. Proposed actions include approving contracts for homeless outreach, fire station construction, and maintenance services. The council will also consider a zoning amendment to create new business and metro area zones.

• $818,894 purchase agreement for Fire Station No. 1 modular building
• $199,933 contract with WeHOPE for homeless outreach and case management
• Ordinance No. 38.855 to create new Business Park R&D and Metro Area Zones
• $252,263.59 maintenance agreement with Rexel for electrical services
• $150,000 budget appropriation for the Below Market Rate Homeownership Program

The City Council adopted Ordinance No. 38.855 to establish new Business Park Research and Development and Metro Area zones. The council also approved the FY2024-25 Community Development Block Grant allocations and the annual user fee schedule.

• Adopted Ordinance No. 38.855 creating Business Park Research and Development and Metro Area Zones
• Approved FY2024-25 Community Development Block Grant allocations and Annual Action Plan (4-0)
• Adopted Resolution No. 9346 approving the FY2024-25 User and Regulatory Fee Schedule (4-0)
• Adopted Resolution No. 9345 confirming 2024 Weed Abatement Assessments (4-0)
• Approved $818,894 purchase agreement for Fire Station No.1 Modular Building (Resolution No. 9343)
• Approved $199,933 agreement with WeHOPE for homeless outreach and case management
• Approved $29,000 Community Investment Fund grant for MUSD Adult Education
• Appointed Jacob Sanchez to the Economic Development and Trade Commission

Youth Advisory Commission

The commission will review applications to award three $750 community service scholarships to Milpitas high school students. The meeting also includes discussions regarding the 2024-2025 work plan and upcoming leadership elections.

• Selection of three $750 community service scholarships
• Upcoming chair and vice chair elections
• Discussion of the 2024-2025 work plan

The Commission selected three applicants for the 2023-24 Youth Advisory Commission Community Service Scholarship to be recommended to the City Council. The body also approved the meeting agenda and previous minutes.

• Recommended Jaina Gandhi (1st), Dipanjot Kaur (2nd), and Marilyn Do (3rd) for scholarships
• Approved June 13, 2024 Agenda
• Approved May 9, 2024 Minutes

City Council Transportation Subcommittee

The subcommittee will review and discuss updates regarding several transportation grant applications. These include the Safe Streets and Roads for All (SS4A), Active Transportation Program (ATP), and Highway Safety Improvement Program (HSIP) Cycle 12.

• Grant application updates for SS4A, ATP, and HSIP Cycle 12
• Approval of February 14, 2024, meeting minutes

The Transportation Subcommittee reviewed updates on five transportation grant applications, including SS4A, ATP, HSIP, and RAISE. Staff explained that the Escuela Parkway/Milpitas High project requires further work to be considered 'project ready' for grants. Regarding the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant, staff detailed a $46 million allocation plan, with $30 million projected for spending over five years and $16 million available for aligned projects. No formal votes were taken on these items; the subcommittee directed staff to provide a detailed TASP discussion to the full Council in the fall.

• Agenda and February 14 minutes approved by Mayor and Vice Mayor
• Staff updated Subcommittee on five active transportation grant applications
• Staff clarified Escuela Parkway/Milpitas High project is not yet 'project ready' for grants
• Staff outlined $46M RAISE grant allocation ($30M for 5-year spend, $16M for aligned projects)
• Vice Mayor requested TASP-specific project list for $46M allocation
• Staff to present detailed TASP discussion to Council around September
• Next meeting confirmed for August 14, 2024

City Council

The City Council and Housing Authority will consider a residential development project at 1905 Tarob Court. The meeting also includes reviewing councilmember agenda requests and approving a property management agreement.

• Development of 43 townhome condominiums and 13 accessory dwelling units at 1905 Tarob Court
• Property management agreement with Bay Area Builders, Inc. not to exceed $50,000
• Approval of accounts receivable write-offs for the fiscal year ending June 30, 2024
• Community Heroes Awards and Reception presentation

The Milpitas City Council and Housing Authority approved accounts receivable write-offs, a property management agreement with Bay Area Builders, and a development project at 1905 Tarob Court consisting of 43 townhome condominiums and 13 accessory dwelling units. The council also reviewed and selected three agenda items from individual members to advance through the prioritization process.

• Approved the agenda (5-0)
• Approved the Consent Calendar including FY 2023-24 accounts receivable write-offs (5-0)
• Approved a Housing Authority agreement with Bay Area Builders, Inc. for property management services up to $50,000 (5-0)
• Selected three council agenda items to advance through prioritization: CC7 Community Advisory and Housing Commission, CC10 Escuela Parkway Traffic Safety Review, and CC8 Planning Commission stipend increase
• Adopted Resolution No. 9341 approving permits and environmental assessment for 43 townhome condominiums and 13 ADUs at 1905 Tarob Court (5-0)

Economic Development & Trade Commission

The Commission will receive a status update on the Gateway-Main Street Specific Plan, focusing on the Main Street area. Members will also review draft name and tagline options for the Innovation District branding initiative.

• Gateway-Main Street Specific Plan status update
• Innovation District branding name and tagline options

The Commission recommended the name and tagline "Milpitas Innovation District: Reimagining work, connection, and community." Members also received a status update on the Gateway-Main Street Specific Plan.

• Recommended 'Milpitas Innovation District: Reimagining work, connection, and community' as the name and tagline (7-0)
• Approved June 10, 2024 meeting agenda (7-0)
• Approved May 13, 2024 meeting minutes (4-0)
• Received Gateway-Main Street Specific Plan status update (7-0)

Community Housing Commission

The Commission will deliberate on and approve the draft Work Plan for fiscal year 2024-25. Members will also review submissions and select winners for the Neighborhood Beautification Awards.

• Approval of FY24-25 Community Advisory Commission Work Plan
• Selection of Neighborhood Beautification Awards winners

The Community Advisory Commission voted to include housing initiatives in its upcoming work plan. The commission also determined the number of winners and prize structures for the Neighborhood Beautification Awards.

• Approved including housing initiatives in FY2024-2025 work plan (7-0)
• Approved selecting 3 residential and 2 non-residential Neighborhood Beautification Award winners, with monetary incentives for residential winners only (7-0)
• Approved June 5, 2024 agenda (7-0)
• Approved May 1, 2024 meeting minutes (3-0-4)

Veterans Commission

The Milpitas Veterans Commission will discuss planning for the annual Memorial Day ceremony and the July veterans luncheon at Jose Higuera Adobe Park. Staff will also present a draft work plan for fiscal year 2024-25 outlining goals and projects for the coming year. The commission intends to review these items and recommend a final work plan to the City Council.

• Debrief on the 2024 Memorial Day Ceremony and identify improvements for next year
• Discuss planning details for the 2024 Veterans Luncheon on July 27 at Jose Higuera Adobe Park
• Review Fiscal Year 2023-24 accomplishments and discuss the draft FY24-25 Work Plan
• Recommend a final work plan to the Milpitas City Council for approval

The Milpitas Veterans Commission unanimously approved amendments to the FY 24-25 Work Plan, adding items such as veterans discounts and a car show for City Council review. The group also selected the Economy budget option for the upcoming Veterans Luncheon food truck. A debrief on the Memorial Day Ceremony was held to discuss improvements for next year.

• Agenda approved (all present)
• April 3, 2024 minutes approved (all present)
• Work Plan FY 24-25 amended to include veterans discounts, car show, and VSO office hours (all present)
• Economy budget option selected for Veterans Luncheon BBQ food truck

City Council

The council will hold public hearings regarding the proposed 2024-25 operating budgets for the City of Milpitas and the Housing Authority. The agenda also includes reviewing infrastructure contracts and a resolution for the November 2024 municipal election.

• Approval of FY 2024-25 operating budget for the City and Housing Authority
• $999,240 construction contract for Fire Station 1 Pressure Reducing Stations Relocation
• $368,000 lease agreement with Xerox Corporation for digital devices
• $129,320.60 purchase of valve parts for Sunnyhills Turnout Rehabilitation Project
• Resolution calling for the November 5, 2024, General Municipal Election

The City Council approved the FY 2024-25 operating budget for the City and Housing Authority, though it struck a specific agreement with Myers-Nave from the approved contracts. The Council also created new business and metro zoning zones with a 200,000 sq ft warehouse threshold.

• Approved FY 2024-25 Operating Budget and Housing Authority budget, striking the Myers-Nave agreement (4-1)
• Approved General Plan and Zoning amendments to create Business Park Research and Development and Metro Area Zones with a 200,000 sq ft warehouse threshold (4-1)
• Adopted Resolution No. 9330 calling for a General Municipal Election on November 5, 2024 (5-0)
• Authorized $368,000 copier lease with Xerox Corporation for 60 months (5-0)
• Awarded $999,240 construction contract to Preston Pipelines Infrastructure, LLC for Fire Station 1 project (5-0)
• Awarded $129,320.60 purchase order to Core and Main, LP for valve parts (5-0)
• Approved adding 675 Trade Zone Blvd and 1951 Tarob Court to Community Facilities District No. 2008-1 (5-0)
• Authorized travel for Councilmember Phan ($1,400) and City Manager Thomas ($1,300) (5-0)

Arts Commission

The Milpitas Arts Commission approved a Phantom Art Gallery exhibit for artist Sujata Tibrewala, with Commissioner Umarani abstaining. The Commission also voted to recommend its 2024-25 Work Plan to City Council for final approval, accepting the draft with no changes. The agenda and minutes from March 25, 2024 were approved, and there was no public forum. The meeting adjourned at 7:58 PM to the next scheduled meeting on September 23, 2024.

• Approved Phantom Art Gallery exhibit for Sujata Tibrewala (AYES: All; ABSTAIN: Umarani)
• Recommended 2024-25 Arts Commission Work Plan to City Council (AYES: All)
• Approved June 3, 2024 agenda (AYES: All)
• Approved March 25, 2024 minutes (AYES: All)

Parks, Recreation, & Cultural Resources Commission

The Commission is conducting an annual tour of city parks and facilities as part of its approved Work Plan. The tour focuses on visiting locations with sports fields, including the Milpitas Sports Center, Dixon Landing Park, and Hall Memorial Park. The meeting also includes routine approvals for the current agenda and May 6, 2024 meeting minutes.

• City park tour of locations with sports fields
• Visit to Milpitas Sports Center
• Visit to Dixon Landing Park
• Visit to Hall Memorial Park
• Approval of May 6, 2024 meeting minutes

The Parks, Recreation, and Cultural Resources Commission approved its agenda and the minutes from the May 6, 2024, meeting. Staff provided updates on recreation programs and events, and the commission conducted a tour of local city parks.

• Approved agenda for June 3, 2024 (all ayes)
• Approved minutes for May 6, 2024 (all ayes, 1 abstention)
• Adjourned meeting to August 5, 2024

General

The Ad Hoc Naming Subcommittee met on June 3, 2024 and voted unanimously to recommend four proposed street names — Redbud Way, Laurel Way, Lilac Way, and Chamise Way — for the Pulte Home Company development. The recommendation now goes to the City Council for final approval. The subcommittee also approved its agenda and the minutes from its September 25, 2023 meeting, and listed future agenda items including Fallen Veterans, a new list, themes, and outreach.

• Recommended street names Redbud Way, Laurel Way, Lilac Way, and Chamise Way for the Pulte Home Company development, for City Council final approval (Ayes: All)
• Approved the June 3, 2024 agenda (Ayes: All)
• Approved the minutes from September 25, 2023 as submitted (Ayes: All)

Zoning Administrator Hearing

The Milpitas Planning Zoning Administrator is meeting to consider a Minor Site Development Permit for a new elevator tower and façade improvements at 1000 Hillview Court. The agenda includes a public forum for non-agenda items and a public hearing for the single project listed. Staff recommends approval of the permit, which is categorically exempt from environmental review under CEQA.

• Minor Site Development Permit P-MS24-0028 for a 485-square-foot elevator tower at 1000 Hillview Court
• Façade improvements including new paint and window trim at the 134-unit permanent supportive housing building
• Project is categorically exempt from CEQA environmental review under Sections 15301 and 15183

Planning Commission

The Milpitas Planning Commission unanimously recommended that the City Council approve a multi-family housing project at 1905 Tarob Court, including permits for 43 townhomes and 13 accessory dwelling units. The Commission also unanimously recommended approval of citywide General Plan and Zoning amendments to create new Business Park Research and Development and Metro Area zones. Both items passed with 7-0 votes.

• Recommended approval of multi-family housing project at 1905 Tarob Court (7-0)
• Recommended approval of General Plan and Zoning Map amendments (7-0)
• Approved meeting agenda (7-0)
• Approved March 27, 2024 minutes (7-0)
• Approved April 24, 2024 minutes (5-0, 2 abstentions)

City Council

The City Council approved conceptual designs for the South Milpitas Boulevard Road Extension and the Montague Pedestrian Overcrossing. The Council denied a request to reallocate $90,000 for outside legal counsel and postponed a vote on the FY 2024-25 User and Regulatory Fee Schedule.

• Approved conceptual designs for South Milpitas Boulevard Road Extension and Montague Pedestrian Overcrossing (5-0)
• Denied reallocation of $90,000 for outside counsel contract with Meyers Nave (2-3)
• Tabled FY 2024-25 User and Regulatory Fee Schedule to June 18, 2024 (1-4)
• Confirmed Larry Ciardella to the Economic Development and Trade Commission
• Approved $121,394 agreement with Backflow Prevention Specialists, Inc.
• Approved $2,115.50 in total fee waivers and a $500 donation for community events
• Adopted Resolution No. 9326 for RCD Housing Project public improvements
• Adopted Resolution No. 9327 for ARPA Park Rehabilitation Phase 1

Library & Education Advisory Commission

The Library and Education Advisory Commission reviewed and approved amendments to its FY2024-25 Work Plan, adjusting goal deadlines for essay contests and library conferences. The commission also discussed logistics for an upcoming youth essay writing contest. No new ordinances or budget allocations were voted on; the work plan is now ready for City Council approval.

• Approved May 20, 2024 agenda (unanimous)
• Approved March 18, 2024 minutes (unanimous)
• Amended FY2024-25 Work Plan deadlines and added Library Needs Assessment (unanimous)
• Reviewed youth essay contest logistics (no vote recorded)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission approved its May 20, 2024 agenda and the April 15, 2024 minutes, each by a 7-0 vote. The rest of the meeting covered updates on three 2023-2024 work plan goals: a planned meeting with MUSD Superintendent Cheryl Jordan, a presentation on emergency communication with plans to contact PSEPC, and a presentation on artificial intelligence including findings from a meeting with the City of Fremont. Councilmember Barbadillo gave an update on the City budget and Measure F. No substantive decisions beyond the agenda and minutes approvals were recorded.

• Approved May 20, 2024 agenda (7-0)
• Approved April 15, 2024 minutes (7-0)
• No seating of alternates
• No public forum held
• Received presentation on Goal 2 Emergency Communication; will reach out to PSEPC
• Received presentation on Goal 3 Artificial Intelligence; shared findings from City of Fremont meeting

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will review the progress of its 2024 Work Plan, covering public safety education, fire prevention, and emergency preparedness. The agenda includes reports from the City Council, Milpitas Unified School District, Office of Emergency Management, Fire Department, and Police Department. No new ordinances, contracts, or budget items are scheduled for decision at this meeting.

• Report on 2024 Work Plan Progress for Public Safety, Fire Prevention, and Emergency Preparedness
• Liaison Reports from City Council, MUSD, OEM, Fire Department, and Police Department
• Upcoming events scheduled: Juneteenth at Augustine Park, National Night Out, and CERT New Member Classes in September

The commission approved the meeting agenda and previous minutes. The remainder of the meeting consisted of reports on upcoming community events, subcommittee work plan updates, and departmental reports from fire, police, and emergency management.

• Approved agenda (all ayes)
• Approved minutes (all ayes)

Energy & Environmental Sustainability Commission

The Milpitas Energy and Environmental Sustainability Commission has cancelled its regular meeting scheduled for May 15, 2024. The notice, dated May 10, 2024, was issued by Staff Liaison Elaine Marshall. No specific reason for the cancellation is provided in the document.

• Cancellation of the 05/15/2024 regular meeting

City Council

The City Council received a presentation on the proposed FY 2024-25 operating budget and provided staff direction. No formal votes were taken on budget allocations or personnel changes during this special meeting.

• Approved the meeting agenda (5-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on county and city suicide prevention efforts. The body will discuss social services, youth programs, and police department activities, as well as progress from specific work groups.

• ARPA Nonprofit Grant Recipients update
• Santa Clara County Behavioral Health Services Department updates
• Work group updates for Marketing/Outreach, Teens/Transitional Youth, and Older Adults
• Preliminary discussion of goals for Fiscal Year 2024-2025

Economic Development & Trade Commission

The Commission approved the meeting agenda and the minutes from the April 17 special meeting. Members received a Business Improvement District feasibility report presented by city staff.

• Approved May 13, 2024 meeting agenda (5-0)
• Approved April 17, 2024 special meeting minutes (4-0)
• Received Business Improvement District Feasibility Report (6-0)

City Council Housing Subcommittee

The City Council Housing Subcommittee will meet to receive a final report and presentation on a Tiny Home Village feasibility study. The meeting also includes an announcement regarding the extension of the Workforce Housing Rental Assistance Program application period.

• Tiny Home Village Feasibility Study Final Report and Presentation
• Workforce Housing Rental Assistance Program (WHRAP) application extension

The City Council Housing Subcommittee received a presentation on the Tiny Home Village Feasibility Study from Leadbetter Consulting and asked questions, but made no decision on the study. The subcommittee approved its May 9, 2024 agenda and its August 22, 2023 minutes, both by 2-0 votes. Staff announced the Workforce Housing Rental Assistance Program application period was extended to June 7th. No public comment was offered during the public forum.

• Approved May 9, 2024 agenda (2-0)
• Approved August 22, 2023 minutes (2-0)
• Received Tiny Home Village Feasibility Study presentation; no action taken
• Announced Workforce Housing Rental Assistance Program application period extended to June 7th

Youth Advisory Commission

The Youth Advisory Commission is reviewing the 2023-2024 work plan to identify successes and improvements for the next term. The body is also discussing promotion strategies for community service scholarships awarded to local high school students.

• Review of Youth Advisory Commission 23-24 Work Plan
• Discussion on promoting three $750 community service scholarships for high school juniors or seniors

The Youth Advisory Commission approved a motion to create a flyer promoting the Community Service Scholarship. They reviewed the 2023-24 Work Plan, identifying successes and areas for improvement, with further discussion scheduled for the next meeting. Staff shared upcoming Teen Center events, and Councilmember Hon Lien reported on the City’s Accessory Dwelling Unit press release and Asian & Pacific American Heritage Month.

• Approved agenda for May 9, 2024 (unanimous)
• Approved minutes for April 11, 2024 (unanimous with one abstention)
• Approved motion to create a flyer for the Community Service Scholarship (unanimous)
• Reviewed 2023-24 Work Plan; discussion continued to next meeting

City Council

The City Council will hold a public hearing regarding a denied permit for tobacco sales at 1225 Jacklin Road. The body will also consider several consent items including police contracts, equipment purchases, and infrastructure grants.

• Public hearing on appeal to allow retail tobacco sales at 1225 Jacklin Road
• Memorandum of Understanding with Milpitas Police Officers Association (2024-2026)
• Purchase of 27 Getac ruggedized laptops from Code 3 Technology for $152,507.45
• CalRecycle grant for the Solid Waste Fund in the amount of $217,999.00
• Street Resurfacing 2024-2025 (Project No. 4300) funding via Senate Bill 1

The City Council overturned a Planning Commission decision to allow a tobacco retail shop at 1225 Jacklin Road with specific operating conditions. The council also approved a new MOU with the Milpitas Police Officers Association and several infrastructure and grant items.

• Approved Conditional Use Permit for tobacco retail at 1225 Jacklin Road with 10 AM-10 PM hours and 6-month/1-year reviews (4-0)
• Adopted Resolution No. 9324 approving MOU with Milpitas Police Officers Association for 2024-2026 (4-0)
• Authorized $152,507.45 purchase of 27 Getac ruggedized laptops for Fire Mobile Computer Replacement
• Authorized acceptance of $217,999.00 CalRecycle grant for the Solid Waste Fund
• Adopted Resolution No. 9323 for Street Resurfacing 2024-2025 funded by SB 1
• Approved artist Lacey Bryant’s design for Dixon Landing Park public art mural
• Determined by 4/5 vote that storm drain repairs at Evans Road and Piedmont Creek remain an emergency
• Approved amendments to RideCo subscription agreement for Milpitas SMART

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will discuss a draft work plan for the 2024-25 fiscal year to recommend for City Council approval. The body will also receive a quarterly report on the Milpitas Sports Center.

• Review and discussion of the Fiscal Year 2024-25 Draft Work Plan
• Quarterly report presentation on Milpitas Sports Center programs and services

The Commission unanimously approved the FY24-25 Work Plan for Recreation and Community Services, adding 'Bike to Wherever Day' to the bicycle and pedestrian trails topic. They also voted to add the process of amending the Parks, Recreation & Cultural Resources Commission Master Plan to a future agenda. Staff presented quarterly reports on the Milpitas Sports Center.

• Agenda approved (7-0)
• March 11, 2024 minutes approved (7-0)
• Motion to add Master Plan amendment process to future agenda approved (7-0)
• FY24-25 Work Plan approved with 'Bike to Wherever Day' amendment (7-0)

Community Housing Commission

The Milpitas Community Advisory Commission met on May 1, 2024, to conduct routine procedural business and receive a staff presentation. The primary business item was an informational session on Affordable Housing and Building Safety Month. No binding decisions, votes, or new ordinances were recorded in the agenda text.

• City Staff presentation on Affordable Housing and Building Safety Month
• Approval of April 3, 2024 meeting minutes
• Public Forum for audience comments on non-agenda subjects

The commission held a regular meeting on May 1, 2024, where no substantive policy decisions were made. Members received presentations on affordable housing and building safety, and received updates on a spring cleaning event.

• Approved May 1, 2024 agenda (4-0)
• Approved April 3, 2024 meeting minutes (4-0)

Planning Commission

The Milpitas Planning Commission will hold a public hearing on Housing Opportunity Districts (HODs). Staff recommends adopting a resolution to approve General Plan and Zoning amendments that establish new mixed-use districts. These changes aim to increase housing supply and revitalize commercial centers, with a final decision expected from the City Council.

• Public hearing on Housing Opportunity Districts (HODs) addendum to the Milpitas General Plan 2040 EIR (SCH#: 2020070348)
• Proposed General Plan amendment GP24-0001 to update Town Center (TWC) and Neighborhood Commercial Mixed-Use (NCMU) descriptions
• Proposed Zoning Map and Text amendment ZA24-0001 to establish NCMU-1,2,3 and TC-1,2,3 subdistricts
• Staff recommendation to adopt Resolution No. 24-015 recommending approval of the above amendments to the City Council

The Planning Commission recommended that the City Council approve amendments to the General Plan and Zoning Map to establish Neighborhood Commercial Mixed-Use (NCMU) and Town Center (TC) subdistricts. These changes are intended to increase housing supply and revitalize commercial centers.

• Recommended approval of General Plan text amendment GP24-0001 (5-0)
• Recommended approval of Zoning Map and Text amendment ZA24-0001 (5-0)
• Recommended adoption of the Housing Opportunity District addendum to the Milpitas General Plan 2040 FEIR (5-0)
• Approved the meeting agenda (5-0)

Senior Advisory Commission

The Milpitas Senior Advisory Commission will review the cost and approve the reinstitution of items for the Senior Nutrition Program's quarterly birthday celebrations. The body will also receive information on emergency preparedness and suicide prevention training, and discuss participation in the September Alzheimer's Walk.

• Review cost and approve reinstituting items for quarterly birthday celebrations
• Receive information on City emergency preparedness from Commissioner Mike Berryhill
• Discuss participation and donation goals for the September 28 Walk to End Alzheimer's in San Jose
• Receive information on the 'Be Sensitive, Be Brave' suicide prevention training from Staff Liaison Asis

The Commission approved a $250 quarterly budget for birthday celebrations and voted to participate in the Alzheimer’s Walk. Members also agreed to attend a virtual 'Be Sensitive, Be Brave' training workshop.

• Approved $250 per quarter budget for Quarterly Birthday Celebration (All Ayes)
• Approved motion to market and attend the Alzheimer’s Walk (All Ayes)
• Approved motion to attend 'Be Sensitive, Be Brave' virtual training (All Ayes)
• Approved April 23, 2024 Agenda (All Ayes)
• Approved February 27, 2024 Minutes (All Ayes)

Parks Marker Subcommittee

The subcommittee reviewed portfolios from 14 artists and selected four finalists to create mock versions of a kiosk-style marker. These designs will be reviewed at the next meeting.

• Approved April 22, 2024 agenda (All-0)
• Approved September 26, 2022 minutes (All-0)
• Selected Adrian Litman, Cheryl Derricotte, Michael DiCarlo, and Vicki Jo Sewell as artist finalists

Planning Commission

The Milpitas Planning Commission is holding a Zoning Advisory Group meeting to review the City of Milpitas Comprehensive Zoning Ordinance Update. The agenda focuses on a presentation and discussion regarding a draft uses matrix, alternative parking strategies, and transportation demand management. No final decisions or votes are scheduled; the session is dedicated to gathering input on these draft concepts before further development.

• Review of Draft Uses Matrix to identify missing or unnecessary land uses
• Discussion of alternative parking strategies and shared parking approaches
• Evaluation of Transportation Demand Management (TDM) strategies
• Review of incentives for lot consolidation and larger 3-bedroom units
• Public comment period on the zoning ordinance update

Zoning Administrator Hearing

The Milpitas Planning Zoning Administrator is scheduled to hold a public hearing to decide on a single minor development project. The body will vote to approve a Minor Site Development Permit for a small accessory structure at a service station. Staff recommends adopting Resolution 24-019 to approve the project subject to specific conditions.

• Approval of Minor Site Development Permit MS23-0260 for a 100-square-foot shed
• Project located at 1249 Great Mall Drive in the C2 General zoning district
• Site is within the Milpitas Metro Specific Plan area
• Project is categorically exempt from CEQA environmental review
• Staff recommends adopting Resolution 24-019

Energy & Environmental Sustainability Commission

The Commission selected winners and prize amounts for the Youth Earth Day photo and essay contests. Members also agreed to add single-use plastics and food waste reduction to the August meeting agenda.

• Approved April 17, 2024 agenda (6-0)
• Approved March 20, 2024 minutes (6-0)
• Selected Anand Kurup ($150) and Samarth Iyer ($100) for middle school photo contest
• Selected Akshara Gudipati ($100) for high school essay contest
• Agreed to add single-use plastics and food waste to August agenda

Economic Development & Trade Commission

The Economic Development & Trade Commission tabled the Phase I property-based improvement district (P-BID) feasibility study to the May 13 regular meeting for further discussion. The Commission also requested staff investigate funding options for the Milpitas High School Hack-a-Thon but took no formal action on it. Procedural items, including agenda and previous minutes approval, were passed.

• Approved April 17 special meeting agenda (6-0)
• Approved February 12 meeting minutes (4-0, 2 abstentions)
• Re-opened public forum for one business owner (6-0)
• Tabled P-BID feasibility study discussion to May 13 meeting (6-0)
• Requested staff investigate funding for High School Hack-a-Thon (no vote taken)
• Adjourned meeting (6-0)

City Council

The Milpitas City Council approved a 118-unit, 100% affordable multifamily development at 1300 South Main Street, adopting Resolution No. 9317 with a condition that the developer design a mural on the stair tower facing Main Street. The council also adopted Resolution No. 9318 approving the 2025-2029 Capital Improvement Program and approved reallocations of American Rescue Plan Act funds, including transferring $216,125.00 from mortgage relief to rent relief. A $500 donation to the Milpitas Community Education Endowment was approved with Councilmember Lien abstaining. Vice Mayor Chua was absent.

• Approved 118-unit affordable housing at 1300 South Main Street, adopting Resolution No. 9317 (4-0, Chua absent)
• Adopted Resolution No. 9318 approving the 2025-2029 Capital Improvement Program (4-0, Chua absent)
• Approved reallocation of ARPA and General Fund money, adopting Resolution No. 9316 (consent calendar, 4-0)
• Approved transferring $216,125.00 from mortgage relief to rent relief (consent calendar, 4-0)
• Approved three-year ERP consulting agreement with Berry, Dunn, McNeil & Parker LLC, not-to-exceed $375,500.00 (consent calendar, 4-0)
• Approved $90,000.00 appropriation from Community Planning Fund for Gateway-Main St. Specific Plan consultant amendment (consent calendar, 4-0)
• Authorized $105,205.00 Homeland Security grant agreement and budget appropriation for police (consent calendar, 4-0)
• Approved $500.00 donation to Milpitas Community Education Endowment, Inc. (3-0, Lien abstained, Chua absent)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will discuss its budget, Form 700 filings, and progress on its 2023-2024 work plan, which includes partnerships with MUSD, emergency communication, artificial intelligence, and IT projects. The meeting also includes routine items like agenda approval, public comments, and liaison reports.

• Commission Budget discussion
• Form 700 (financial disclosure) review
• 2023-2024 Work Plan: Goal 1 MUSD Innovation Center Partnership
• 2023-2024 Work Plan: Goal 2 Emergency Communication
• 2023-2024 Work Plan: Goal 3 Artificial Intelligence

The Commission received and filed updates on its 2023-2024 work plan, including a presentation on AI policy recommendations. Members also discussed the budget and ongoing fundraising for a Hackathon event.

• Approved April 15, 2024 agenda (6-0)
• Approved March 18, 2024 meeting minutes (6-0)
• Agreed that top 3 Hackathon winners will present projects at a future date
• Motion to receive and file work plan updates approved (6-0)

Youth Advisory Commission

The Youth Advisory Commission will discuss student wellness and review recent youth competitions. The body is also tasked with finalizing the application and promoting a community service scholarship for local high school students.

• Finalize and approve application for three $750 community service scholarships
• Presentation from County of Santa Clara Office of Children and Families Policy on 2024 Youth Leadership Summit
• Review and recap of the March 30, 2024 Spelling Bee Competition
• Updates on the April 2024 Art Competition

The Youth Advisory Commission approved moving the Art Competition to the 2024-25 school year due to time constraints. They also approved a 250-word limit for each question on the Community Service Scholarship application. The group discussed improvements for the Spelling Bee and received a presentation on student wellness.

• Approved moving Art Competition to 2024-25 school year (unanimous)
• Approved 250-word limit for scholarship application questions (unanimous)
• Received student wellness presentation from County Office of Children and Families Policy
• Discussed Spelling Bee improvements including lower difficulty for grades 1-3
• Agenda and previous minutes approved (unanimous)

Recycling & Source Reduction Advisory Commission

The Recycling & Source Reduction Advisory Commission's Technical Advisory Committee Operations Subcommittee will meet to discuss waste collection and enclosure design for new multifamily developments, single-source recycling facilities, and CALGreen compliance for construction waste tracking. The agenda is largely discussion-oriented with no final votes expected.

• Discussion of waste collection and enclosure design for new/redeveloped multifamily (town/row house) developments
• Discussion of single-source facilities that practice source separation
• Information exchange on recording loads, weights, and/or volume of Construction and Demolition materials for Waste Management Plans specific to CALGreen compliance
• Discussion of updates on Enclosure Requirements and Permits
• Approval of 3-12-2024 draft meeting minutes

Community Housing Commission

The Milpitas Community Advisory Commission will discuss details for the Spring Cleaning Day event on April 27 and its community engagement event related to affordable housing and Building Safety Month. No formal decisions are listed; the agenda is mostly procedural with discussion items.

• Discussion of Spring Cleaning Day event on Saturday, April 27
• Discussion of community engagement event for Affordable Housing and Building Safety Month

The Commission decided to coordinate with Pioneer Mobile Home Park for the Spring Cleaning Day event. If that location is not secured by April 12, 2024, the event will move to May 18, 2024, with The Pines as a contingency location pending HOA approval.

• Approved coordination with Pioneer Mobile Home Park for Spring Cleaning Day (7-0)
• Approved moving Spring Cleaning Day to May 18, 2024, if no answer from Pioneer Mobile Home Park by April 12 (7-0)
• Approved The Pines as a contingency location for May 18, 2024, pending HOA approval (7-0)
• Approved April 3, 2024 agenda (7-0)
• Approved March 13, 2024 meeting minutes (5-0-2)

Veterans Commission

The Milpitas Veterans Commission will discuss the Navy Junior Reserve Officers Training Corps (NJROTC) program at Milpitas High School, which is on probation due to low enrollment. The Commission is expected to approve the drafting of a letter of support for the program, as requested by the Milpitas Unified School District. Additionally, the Commission will select the date, time, and location for the 2024 Veterans Recognition Luncheon.

• Approval of Commission Chair to draft a letter of support for the NJROTC program at Milpitas High School
• Selection of date, time, and location for the 2024 Veterans Recognition Luncheon
• Discussion of commission marketing and outreach strategies

The Commission voted to draft a letter of support for the Milpitas High NJROTC program. It also established the date and location for the 2024 Veterans Recognition Luncheon.

• Approved drafting a letter of support for Milpitas High NJROTC (Unanimous)
• Set Veterans Recognition Luncheon for July 27, 2024, 11 a.m.-1 p.m. at Higuera Adobe Park (Unanimous)
• Approved April 3, 2024 agenda (Unanimous)
• Approved February 7, 2024 minutes (Unanimous)

City Council

The City Council will consider several infrastructure contracts and a new ordinance regarding residential trespassing. The body will also hold a public hearing on a right-of-way vacation and review emergency storm drain repairs.

• Construction contract to McKim Corporation for Street Resurfacing 2024 Project in the amount of $3,328,125.94
• Construction contract to Mark Lee and Yong Kay, Inc. (dba Bay Construction Co.) for ARPA Parks Rehabilitation for $2,532,000
• Software license agreement with CivicPlus LLC for SeeClickFix subscription services not to exceed $121,048.24
• Introduction of Ordinance 314 to prohibit trespass of canvassers and solicitors on residential property
• Site Development Permit for a new two-story single-family residence at 500 Vista Spring Court

The City Council approved several infrastructure projects, including street resurfacing and parks rehabilitation. The Council also approved a site development permit for a new residence and denied an ordinance to prohibit residential solicitation.

• Awarded $3,328,125.94 street resurfacing contract to McKim Corporation
• Awarded $2,532,000 parks rehabilitation contract to Bay Construction Co.
• Approved site development permit for a new home at 500 Vista Spring Court
• Denied Ordinance 314 to prohibit residential solicitation (2-2)
• Approved $121,048.24 SeeClickFix software agreement with CivicPlus LLC
• Adopted Resolution No. 9315 to vacate part of the right-of-way on Houret Court
• Appointed Hui Chen as Alternate No. 2 to the Senior Advisory Commission
• Adopted Resolution No. 9310 to transfer $141.91 in unclaimed checks to General Fund

City Council

The Milpitas City Council, Cupertino Sanitary District, and Burbank Sanitary District are meeting for a special joint session. The meeting is limited to a closed session to discuss existing litigation.

• Closed session regarding County Sanitation District 2-3, et al. v. City of San Jose, et al. (Case number 18CV325480)

The Milpitas City Council, Cupertino Sanitary District, and Burbank Sanitary District held a special joint meeting. The council adjourned to closed session to confer with legal counsel regarding existing litigation, but reported no actions upon reconvening.

Zoning Administrator Hearing

The Zoning Administrator will consider a Site Development Permit for a residential project. The proposal involves demolishing an existing home to build a larger two-story residence.

• Site Development Permit P-SD23-0013: demolish a 995-square foot home and build a 2,220-square foot residence at 129 Carnegie Drive

Planning Commission

The Planning Commission will hold public hearings regarding a proposal for two affordable apartment buildings and a General Plan conformity finding for the 2025-2029 Capital Improvement Program. The commission may recommend the housing project for approval by the City Council.

• Proposed two apartment buildings at 1300 S Main Street with 118 below-market-rate units
• Proposed building height of up to 77 feet, 8 inches (six stories)
• Proposed 39 vehicular parking spaces and a community garden at 1300 S Main Street
• General Plan conformity finding for the 2025-2029 Capital Improvement Program (CIP) Annual Report

The Planning Commission voted 5-1 to recommend approval of two multi-family apartment buildings with 118 affordable units at 1300 South Main Street, subject to conditions and a request to explore increased parking options. The Commission also unanimously adopted a finding that the city's 2025-2029 Capital Improvement Program conforms to the General Plan. One commissioner requested staff review state parking laws and potential city parking structures for high-density projects.

• Recommended approval of 118-unit affordable housing project at 1300 S Main St (5-1)
• Adopted Resolution 24-014 confirming CIP General Plan conformity (6-0)
• Approved meeting agenda (6-0)
• Approved previous meeting minutes (6-0)
• Closed public forum on housing project (6-0)
• Closed public forum on CIP review (6-0)

Arts Commission

The Arts Commission will consider a mural design by Lacey Bryant for Dixon Landing Park. The body will also review an application from Hetal Anjaria for the Phantom Art Gallery.

• Recommendation of Lacey Bryant's mural design for Dixon Landing Park
• Application for Phantom Art Gallery exhibit by Hetal Anjaria
• Higuera Park public art budget: $45K
• Dixon Landing Park public art budget: $30K
• Historical Park Markers budget: $100K

The Commission recommended a mural design by artist Lacey Bryant to the City Council for final approval. It also approved a Phantom Art Gallery exhibit for artist Hetal Anjaria and rescheduled the May meeting.

• Approved Phantom Art Gallery exhibit for Hetal Anjaria (All Ayes)
• Recommended Lacey Bryant’s mural design for Dixon Landing Park to City Council (All Ayes)
• Approved May 20, 2024, as the next official meeting date (All Ayes)
• Approved February 26, 2023, meeting minutes (5 Ayes, 2 Abstain)

Measure F Oversight Committee

The Measure F Oversight Committee will meet to review projected revenues. The body will confirm if services recommended for maintenance with Measure F funding are allowable expenditures.

• Review of projected revenues for Measure F
• Confirmation of allowable expenditures for Measure F funded services

The Measure F Oversight Committee received a presentation from Interim Finance Director Gabrielle Tsang reviewing projected revenues and confirming that services recommended to be maintained with Measure F funding are an allowable expenditure. No motion was needed and no vote was taken on the item. The committee approved its agenda and its September 2023 minutes, both by unanimous votes. The City Manager told the committee its terms were expiring and that the City Clerk's office would follow up on renewals, and said additional committee polling on extending Measure F would occur in mid-April.

• Approved the agenda (unanimous)
• Approved the September 2023 minutes (unanimous)
• Received presentation on projected Measure F revenues and allowable expenditures; no motion needed, no vote taken
• No alternates seated for voting
• No public comments and no liaison reports given

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will discuss progress on its 2024 work plan. The meeting includes reports on public safety, fire prevention, and emergency preparedness education.

• Report on 2024 Work Plan Progress regarding Public Safety, Fire Prevention, and Emergency Preparedness
• Annual AB-481 Report from the Milpitas Police
• OEM Report covering CERT and RACES

The commission approved the meeting agenda and previous minutes. The remainder of the meeting consisted of subcommittee work plan updates and reports from city, school district, and emergency services liaisons.

• Approved meeting agenda (all ayes)
• Approved previous meeting minutes (all ayes)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss planning for its table at the Earth Day 2024 event, including the work schedule, an Advanced Power Strip demo, and other educational activities. The agenda is otherwise routine, covering minutes, public forum, and liaison reports.

• Earth Day 2024 event planning (continued)
• Advanced Power Strip demonstration review
• Approval of February 21, 2024 meeting minutes

The Commission approved the meeting agenda and the minutes from February 21, 2024. Members discussed planning for Earth Day, including vendor updates and volunteer availability. Staff provided announcements regarding upcoming tree planting events and landscape education classes.

• Approved March 20, 2024 agenda (6-0)
• Approved February 21, 2024 minutes (5-0-1)

City Council

The Milpitas City Council will hold a public hearing on a bingo license for St. John the Baptist Catholic Church, then discuss a proposed mixed-use development at 1851 McCarthy Boulevard and consider converting two tennis courts at Hall Park to pickleball. The consent calendar includes routine items such as approving minutes, appointments, and several contracts, including a $195,000 canine training agreement and a $420,237 park design contract.

• Public hearing on bingo license for St. John the Baptist Catholic Church
• Discussion of conceptual plans for mixed-use development at 1851 McCarthy Blvd
• Consideration of converting two Hall Park tennis courts to pickleball
• Five-year agreement with Precision K9 for canine acquisition and training, not to exceed $195,000
• Design services agreement with Callander Associates for Metro Tango Subdistrict Park, $420,237

The City Council approved a $195,000 contract for canine acquisition and training and granted a bingo license to St. John the Baptist Catholic Church. The Council also voted to immediately limit pickleball court hours and increase parking enforcement. No action was taken on the proposed mixed-use development at 1851 McCarthy Boulevard.

• Approved $195,000 five-year contract with Precision K9 for canine acquisition and training
• Approved Bingo License for St. John the Baptist Catholic Church
• Voted to limit pickleball court hours and increase parking enforcement (4-1)
• Approved $420,237 design agreement with Callander Associates Landscape Architecture, Inc. for Metro Tango Subdistrict Park
• Appointed Barbara Jo Navarro to the Senior Advisory Commission
• Adopted Resolution No. 9308 designating City Manager as CDBG Certifying Officer
• Adopted Resolution No. 9309 updating commemorative flags at Cesar Chavez Plaza
• Determined by four-fifths vote that storm drain repairs at Evans Road and Piedmont Creek remain an emergency

Library & Education Advisory Commission

The Library and Education Advisory Commission will review plans for the annual Youth Essay Writing Contest scheduled for August 24, 2024, at the Milpitas Library, including layout, schedule, and judges. They will also recap the February County Commissions Forum and discuss a potential Shel Silverstein-inspired poetry event. The agenda includes routine items like approval of minutes and public forum.

• Youth Essay Writing Contest on August 24, 2024, at Milpitas Library
• Recap of County Commissions Forum held February 3, 2024
• Discussion of potential Shel Silverstein-inspired poetry event
• Approval of January 8, 2024 meeting minutes

The Library and Education Advisory Commission approved the prize structure for a youth essay writing contest. The commission also discussed a potential poetry event and received recaps of the County Commissions Forum.

• Approved Youth Essay Writing Contest prizes: 1st ($300), 2nd ($200), 3rd ($100), 4th ($75) (All Ayes)
• Approved March 18, 2024 agenda (All Ayes)
• Approved January 8, 2024 minutes (All Ayes)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is meeting to discuss goals within its 2023-2024 work plan. The body will also review funding and future involvement regarding a partnership with MUSD for a hackathon.

• MUSD Innovation Center Partnership
• Emergency Communication goal
• Artificial Intelligence goal
• IT Technology Projects goal
• MUSD/Hackathon Partnership funding and involvement

The Commission received updates on goals regarding an MUSD Innovation Center partnership, emergency communication, and artificial intelligence use cases for the City. The body also received a presentation on a potential MUSD Hackathon partnership.

• Approved March 18, 2024 agenda (6-0)
• Approved February 26, 2024 minutes (6-0)
• Received and filed 2023-2024 work plan updates (6-0)
• Received and filed MUSD/Hackathon updates (6-0)

Youth Advisory Commission

The Milpitas Youth Advisory Commission is holding a regular meeting to recap its 3v3 basketball competition, receive updates on upcoming spelling bee and art competitions, and review the community service scholarship application and amount. The agenda also includes routine items like approving minutes, public forum, and announcements.

• Recap of 3v3 Basketball Competition held February 10, 2024
• Update on Spelling Bee Competition scheduled March 30, 2024
• Update on Art Competition scheduled April 2024
• Review of Youth Advisory Commission Community Service Scholarship application and amount (past amount $600)

The Commission approved awarding three community service scholarships of $750 each. Members also approved changes to the Spelling Bee word list and established registration fees and prize amounts for the event.

• Approved $750 community service scholarships for three individuals (Unanimous)
• Approved changes to the Spelling Bee word list (Unanimous)
• Set Spelling Bee registration and audience fees at $5 each
• Set Spelling Bee prizes at $100, $75, and $50 for 1st, 2nd, and 3rd place
• Approved March 14, 2024 Agenda (Unanimous)
• Approved February 8, 2024 Minutes (All present except Medina-Ashby and Sun)

Community Housing Commission

The Community Advisory Commission will hear a staff overview of FY24-25 Community Development Block Grant (CDBG) applications, listen to applicant comments, and discuss funding priorities to recommend to the City Council. The meeting is largely informational and advisory, with no final decisions expected.

• Presentation on FY24-25 CDBG applications received
• Public comment period for prospective CDBG applicants
• Commission discussion on funding priorities for City Council
• Approval of February 7, 2024 meeting minutes

The Commission received an overview of FY24-25 CDBG applications and heard comments from 11 prospective applicants. Commissioners were asked to submit priority rankings for these applicants to be reviewed at a second public hearing.

• Approved March 13, 2024 agenda (6-0)
• Approved February 7, 2024 meeting minutes (4-0-2)

Planning Commission

The Milpitas Planning Commission will hold a public hearing to consider a Conditional Use Permit for retail tobacco sales at 1225 Jacklin Road. A second item, a proposed multi-family housing project at 1905 Tarob Court, has been withdrawn and will not be discussed. The rest of the agenda is procedural, including approval of minutes and public forum.

• Conditional Use Permit for tobacco retail sales at 1225 Jacklin Road (P-UP23-0013)
• Withdrawn: 43-townhome project with 13 ADUs at 1905 Tarob Court (P-SD23-0011, etc.)
• Approval of meeting minutes from February 28, 2024

The Planning Commission denied a Conditional Use Permit for a tobacco and smoke shop at 1225 Jacklin Road. A proposed multi-family housing project at 1905 Tarob Court was withdrawn from the agenda.

• Denied Conditional Use Permit for tobacco shop at 1225 Jacklin Road (5-0, 1 abstain)
• Withdrew multi-family housing project at 1905 Tarob Court
• Approved March 13, 2024 meeting agenda (6-0)
• Approved February 28, 2024 meeting minutes (5-0, 1 abstain)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on suicide prevention efforts from Santa Clara County Behavioral Health and various City of Milpitas departments, including ARPA-funded nonprofits, social services, youth programs, and the police department. Work group updates on marketing, teens, and older adults are also scheduled. The meeting includes a public forum for comments on non-agenda items, but no action is expected on those.

• Update from Santa Clara County Behavioral Health Services on suicide prevention
• ARPA Nonprofit Grant Recipients update by Assistant Director Tegan McLane
• Social Services Programs update by Social Services Coordinator Karla Dajano
• Youth/Teens Programs update by Program Coordinator Vince Collantes
• Police Department update by Sgt. Matt Madnick

Recycling & Source Reduction Advisory Commission

The Technical Advisory Committee Operations Subcommittee met to discuss operational waste management issues. The agenda focused on waste collection considerations for new and redeveloped multifamily developments, as well as updates on enclosure requirements and permits. No binding decisions or contracts were approved, as the body is advisory.

• Discussion of waste collection considerations for new/redeveloped multifamily (town/row house) developments
• Discussion of updates on Enclosure Requirements and Permits
• Accept update from the Model Construction and Development Ordinance Language Ad Hoc Subcommittee
• Discussion regarding potential cross jurisdictional outreach collateral development

Parks, Recreation, & Cultural Resources Commission

The Commission will review and recommend priorities for park projects within the city's five-year Capital Improvement Program. Members will also select a representative for the Historic Park Marker Program Subcommittee and discuss a work plan for the Sister Cities program.

• Proposed 2025-2029 Capital Improvement Program (CIP) park project priorities
• Selection of a Commissioner for the Historic Park Marker Program Subcommittee
• Discussion of Sister Cities work plan and international relationship findings

The Parks, Recreation & Cultural Resources Commission voted unanimously to approve a staff recommendation to move the proposed 2025-2029 Capital Improvement Program park projects forward to the City Council for approval. It also voted to recommend drafting an introductory letter with staff, the Chair, and the Vice Chair as part of Sister Cities work plan discussions. Commissioner Gomez volunteered to represent the body on the Historic Park Marker Program Subcommittee, and Commissioner Jackson volunteered to continue research on nonprofits.

• Approved staff recommendation to forward proposed 2025-2029 CIP park projects to City Council (AYES: All, NOES: 0)
• Approved recommendation to draft an introductory letter with staff, the Chair, and the Vice Chair for Sister Cities (AYES: All, NOES: 0)
• Approved the March 11, 2024 agenda (AYES: All, NOES: 0)
• Approved the February 5, 2024 minutes (AYES: All, NOES: 0)
• Commissioner Gomez volunteered for the Historic Park Marker Program Subcommittee
• Commissioner Jackson volunteered to continue research on nonprofits

City Council

The Milpitas City Council will consider adopting an ordinance to regulate medicinal cannabis delivery while maintaining a ban on commercial cannabis, approve a labor agreement with the Milpitas Employees Association, and award contracts for traffic equipment and an HVAC system. The agenda also includes a public hearing on weed abatement and several routine consent items.

• Adopt Ordinance 298.1 to regulate medicinal cannabis delivery per SB 1186
• Approve MOU with Milpitas Employees Association (July 1, 2023–June 30, 2025)
• Award $100,017.01 contract to Econolite for traffic detection controllers
• Award $127,900 contract to A&B Mechanical for Alviso Adobe House HVAC
• Public hearing on 2024 weed abatement resolution

The Milpitas City Council approved a consent calendar that included adopting Ordinance 298.1 to regulate medicinal cannabis delivery while preserving the city's ban on commercial cannabis, and adopting Resolution No. 9303 approving a Memorandum of Understanding with the Milpitas Employees Association for July 1, 2023 through June 30, 2025. The council also awarded a $127,900 HVAC contract for the Alviso Adobe House to A&B Mechanical, Inc. after rejecting a bid protest, and adopted Resolution No. 9307 to abate weeds while removing 1459 Canton Avenue from the list due to extenuating circumstances. All votes recorded were unanimous.

• Approved agenda (5-0)
• Approved consent calendar (5-0)
• Adopted Ordinance 298.1 regulating medicinal cannabis delivery and preserving commercial cannabis prohibition
• Adopted Resolution No. 9303 approving MOU with Milpitas Employees Association (July 1, 2023–June 30, 2025)
• Adopted Resolution No. 9304 initiating annual assessments for Landscaping and Lighting District No. 95-1 (McCarthy Ranch)
• Adopted Resolution No. 9305 initiating annual assessments for Landscaping and Lighting District No. 98-1 (Sinclair Horizon)
• Awarded IFB 24-056 to Econolite Control Products, Inc. for $100,017.01 for traffic detection controllers, cabinets, and battery backup systems
• Adopted Resolution No. 9306 awarding $127,900 HVAC contract to A&B Mechanical, Inc. for Alviso Adobe House, rejecting Galaxy Construction Services bid protest, and authorizing up to $25,600 in change orders

Zoning Administrator Hearing

The Milpitas Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for exterior modifications to an existing industrial building at 260 S. Milpitas Blvd. The project involves adding a 570-square-foot equipment enclosure. Staff recommends approval. The meeting also includes a public forum for non-agenda items.

• Minor Site Development Permit P-MS23-0272 for a 570 sq ft equipment enclosure at 260 S Milpitas Blvd
• Project is categorically exempt from CEQA under Sections 15301 and 15303
• Public comments limited to 3 minutes, one per agenda item
• Appeals of decisions must be filed with City Clerk within 12 calendar days

Planning Commission

The Planning Commission will hold public hearings on a new hillside residence, a gas station remodel, and an entertainment facility. The body will also discuss Planning Commission metrics.

• Site Development Permit for a 5,963-square foot residence and pool house at 500 Vista Spring Ct.
• Permits for a 2,460-square foot convenience store and beer and wine sales at 27 S. Park Victoria Dr.
• Conditional Use Permit for a 4,513-square foot entertainment facility (The Escape Game) at 123 Great Mall Dr.
• Discussion regarding Planning Commission Metrics.

The Planning Commission approved permits for a gas station convenience store with beer and wine sales and an escape room entertainment facility. The commission also recommended City Council approval for a new hillside residence.

• Elected Commissioner Albana as Chair (6-0)
• Elected Commissioner Medina-Ashby as Vice Chair (6-0)
• Recommended City Council approve Site Development Permit SD23-0005 for a residence at 500 Vista Spring Ct (6-0)
• Approved Site Development Permit SD22-0010 and Conditional Use Permit UP23-0014 for gas station remodel and beer/wine sales at 27 S. Park Victoria Dr (6-0)
• Approved Conditional Use Permit UP23-0012 for The Escape Game at 123 Great Mall Dr (6-0)
• Requested staff presentation on gas station alcohol permits and related crime statistics (6-0)

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee, composed of Milpitas city and school district leaders, is meeting to discuss new and recurring items. New items include NJROTC and the Veterans Commission, while recurring items cover early childhood education and career technical training/workforce development. The meeting is a discussion-only session with no voting items on the agenda.

• Discussion of NJROTC and Veterans Commission
• Discussion of Early Childhood Education
• Discussion of Career Technical Training/Workforce Development
• Future agenda items: Workforce/Affordable Housing and School Safety

The subcommittee discussed supporting the Milpitas High School NJROTC program following budget reductions. The City's Veterans Commission will consider writing a letter of support at its April 3 meeting.

• Approved February 28, 2024 agenda (3-0)
• Approved October 31, 2023 minutes (3-0)

Senior Advisory Commission

The Commission will elect a Chair and Vice Chair for a one-year term. Members will also discuss a proposed Spring dementia awareness event at the Barbara Lee Senior Center and receive an overview of services from the Social Services Coordinator.

• Election of Chair and Vice Chair for the term through December 2024
• Discussion of event components and roles for a Spring dementia awareness event
• Introduction and service overview from Social Services Coordinator Karla Dajano
• Police Chief Briefing

The Senior Advisory Commission elected Deborah Langley as Chair and Jenny Berryhill as Vice Chair for terms ending in December 2024. The commission also approved the agenda and minutes from previous meetings and received updates on police activities, social services, and age-friendly initiatives.

• Approved agenda for October 24, 2023 (all present)
• Approved minutes for August 22, 2023 (all present)
• Elected Deborah Langley as Chair through December 2024
• Elected Jenny Berryhill as Vice Chair through December 2024

Arts Commission

The Milpitas Arts Commission will hold a special meeting to review applications for a Phantom Art Gallery exhibit and muralist prequalification. Staff will report on the status of public art projects, including budgets for Higuera Park, Dixon Landing Park, and Historical Park Markers. The Commission will also select a new representative for the Park Marker Program Subcommittee.

• Vote on Phantom Art Gallery exhibit application for Stratford School
• Vote on muralist prequalification for Jessica Cao
• Select new Arts Commissioner for Park Marker Program Subcommittee
• Report on Public Art Project budgets: Higuera Park ($45K), Dixon Landing Park ($30K), Historical Park Markers ($100K), Public Art Master Plan ($80K)

The Milpitas Arts Commission approved a Phantom Art Gallery exhibit by Stratford School featuring K-8 student artwork based on myths and folktales from diverse cultures. The Commission also voted to prequalify artist Jessica Cao as a muralist. Vice Chair Umarani was selected to serve on the Historical Park Marker Subcommittee. All votes were unanimous, and the meeting adjourned at 7:50 p.m.

• Approved Phantom Art Gallery exhibit by Stratford School (Ayes: All)
• Prequalified muralist Jessica Cao (Ayes: All)
• Nominated Vice Chair Umarani to serve on Historical Park Marker Subcommittee (Ayes: All)
• Approved agenda for February 26, 2024 (Ayes: All)
• Approved minutes from November 27, 2023, as submitted (Ayes: All)

Science, Technology, and Innovation Commission

The Commission is meeting to elect a Chair and Vice Chair. The body will also discuss items related to the 2023-2024 Work Plan.

• Election of Commission Chair and Vice Chair
• Discussion of 2023-2024 Work Plan Items

The Commission elected a new Chair and Vice Chair and approved the 2023-2024 work plan with updated goal owners. The meeting also included the approval of the agenda and previous meeting minutes.

• Elected K. Le as Chair (6-0)
• Elected A. Mukherjee as Vice Chair (6-0)
• Approved February 26, 2024 agenda (6-0)
• Approved January 29, 2024 meeting minutes (6-0)
• Approved 2023-2024 work plan with updated owners (6-0)

City Council

The City Council will receive a presentation on the proposed Five-Year 2025-2029 Capital Improvement Program. Council members will provide feedback to staff and seek a CEQA exception.

• Presentation on Proposed Five-Year 2025-2029 Capital Improvement Program

The City Council received a presentation on the proposed 2025-2029 Capital Improvement Program, which includes 149 projects totaling $243 million. Council members provided feedback to staff regarding park updates, street lighting, and funding gaps. No formal votes were taken on the program's adoption.

• Approved the meeting agenda (4-0)

Energy & Environmental Sustainability Commission

The Commission will receive a presentation from Silicon Valley Clean Energy regarding electrification incentives and resources. Members will also continue planning for Earth Day 2024 activities, including a review of website content and youth contest flyers.

• Silicon Valley Clean Energy program update and electrification incentives
• Earth Day 2024 activity planning and youth contest flyer review

The Energy and Environmental Sustainability Commission approved its February 21, 2024 agenda and the January 24, 2024 minutes. It received a Silicon Valley Clean Energy presentation on building electrification programs, the 2023 impact report, and upcoming projects, and discussed planning for the City's Earth Day 2024 event, including an electric vehicle showcase by Acterra and a youth contest. No ordinances, contracts, or budget actions were decided; remaining items were announcements and liaison updates.

• Approved the February 21, 2024 agenda as submitted (4-0, 0 abstain)
• Approved the January 24, 2024 minutes (4-0, 1 abstain)
• No Alternate Commissioners were seated
• Received Silicon Valley Clean Energy presentation on building electrification, 2023 impact report, and upcoming projects (no action)
• Discussed Earth Day 2024 planning, including Acterra EV showcase and youth contest flyers (no action)

City Council

The City Council will discuss an ordinance to regulate cannabis uses and establishments. The body is also reviewing mid-year budget amendments and various infrastructure contracts.

• Ordinance 298.1 to prohibit and regulate cannabis uses and operations
• Amendment to Cornerstone Structural Engineering Group for S. Milpitas Boulevard Bridge not-to-exceed $500,000
• FY 2023-24 Mid-year Budget Amendments and new job classification pay schedule
• Ordinance 239.8 to amend storm drainage service impact fees
• Corrected conditions for a single-family residence at 1321 Terra Vista Court

The Milpitas City Council adopted Ordinance 298.1 to regulate medicinal cannabis delivery while maintaining a ban on commercial cannabis. The Council also approved a $500,000 amendment for bridge design services and adopted a new labor agreement with the ProTech union. Additionally, the Council approved mid-year budget amendments and authorized travel for three council members.

• Adopted Ordinance 298.1 regulating medicinal cannabis delivery (5-0)
• Approved $500,000 amendment for S. Milpitas Blvd Bridge design services
• Adopted Resolution No. 9300 for ProTech Memorandum of Understanding
• Adopted Resolution No. 9301 correcting conditions for 1321 Terra Vista Court residence
• Determined storm drain repairs at Evans Road constitute an emergency (4/5 vote)
• Adopted Ordinance 239.8 amending storm drainage impact fees
• Approved FY2023-24 Mid-Year Budget Amendments and reclassifications (4-0)
• Authorized travel for Councilmembers Lien, Phan, and Mayor Montano (4-0)

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Conditional Use Permit for a new massage establishment. The proposed business would be located within an existing multi-tenant commercial building.

• Minor Conditional Use Permit P-MC23-0011 for a massage establishment at 410-412 S. Main St.

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss transportation-related topics. The primary focus of the business items is the Citywide Pavement Condition Report.

• Review and discussion of Citywide Pavement Condition Report

The Subcommittee reviewed the City's current pavement condition index (PCI) of 71 and four potential funding scenarios. Staff presented a preliminary 5-year paving plan, noting that construction for Great Mall Parkway Phase 1 and Thompson St/Ct begins in Summer 2024. No formal votes were taken on the budget or paving plans.

• Approved February 14, 2024 agenda
• Approved October 25, 2023 minutes

Economic Development & Trade Commission

The Commission will nominate and elect a chairperson and vice-chairperson for one-year terms. Members will also discuss events and activities to carry out action items in the FY 2023-24 Workplan.

• Election of chairperson and vice-chairperson
• FY 2023-24 Workplan prioritization

The Economic Development & Trade Commission elected Chris Norwood as Chairperson and Parkash Daryani as Vice-Chairperson for one-year terms. The Commission also accepted a presentation regarding Work Plan Prioritization for FY 2023-24.

• Elected Chris Norwood as Chairperson for a 12-month term (4-0)
• Elected Parkash Daryani as Vice-Chairperson for a 12-month term (4-0)
• Approved February 12, 2024 meeting agenda (4-0)
• Approved January 8, 2024 meeting minutes (3-0)
• Accepted Work Plan Prioritization presentation (4-0)

Zoning Administrator Hearing

The Zoning Administrator is meeting to review a Minor Site Development Permit for a residential project. Staff recommends approving the construction of a detached accessory dwelling unit on a 0.15-acre site.

• Minor Site Development Permit P-MS23-0139 for a 1,200-square foot, two-story detached ADU at 1392 N Hillview Drive

Youth Advisory Commission

The Commission is reviewing preparations for three events listed in its 2023/2024 Work Plan. Members will discuss logistics and final updates for a basketball tournament, a spelling bee, and an art competition.

• 3v3 Basketball Competition scheduled for February 10, 2024
• Spelling Bee Competition scheduled for March 30, 2024
• Art Competition scheduled for April 2024

The Commission finalized preparations for a 3v3 Basketball Competition and approved the flyer for a Spelling Bee Competition. Members also reviewed the Spelling Bee word list and discussed logistics for an art competition.

• Approved February 8, 2024 Agenda (All Ayes)
• Approved January 11, 2024 Minutes (All Ayes, 1 Abstain)
• Approved Spelling Bee Competition flyer (All Ayes)
• Finalized 3v3 Basketball Competition details for February 10, 2024

Veterans Commission

The Veterans Commission will elect a Chair and Vice Chair and discuss the 2024 Memorial Day Ceremony and Veterans Recognition Luncheon. The body will also receive a presentation on suicide prevention from the Palo Alto VA and review the balance of its holding account.

• Election of Commission Chair and Vice Chair
• Presentation on suicide prevention by LaShelle Burch of the Palo Alto VA
• Planning for the 2024 Memorial Day Ceremony
• Selection of date, time, and location for the 2024 Veterans Recognition Luncheon
• Discussion of Veterans Commission Holding Account balance and fund request procedures

The Milpitas Veterans Commission elected Puneet Sandhu as Chair and William Devereux as Vice Chair. Members discussed plans for the 2024 Memorial Day ceremony and a Veterans Recognition Luncheon, and requested further discussion on their holding account and work plan. No funding decisions or ordinance votes were taken.

• Agenda approved (all present)
• December 6, 2023 minutes approved (Choy, Lingad, Leo abstained)
• Puneet Sandhu elected Chair (all present)
• William Devereux elected Vice Chair (all present)
• Memorial Day ceremony suggestions reached consensus
• Subcommittee formed for Veterans Recognition Luncheon
• Director Renee Lorenzen requested to return for future work plan discussion

Community Housing Commission

The Community Advisory Commission will discuss plans for a May community engagement event regarding affordable housing and building safety. The body will also discuss the Neighborhood Beautification Awards and vote on rescheduling the March meeting.

• Discussion of May community engagement event for Affordable Housing and Building Safety Month
• Discussion of Neighborhood Beautification Awards community engagement efforts
• Vote to move the March meeting to Wednesday, March 13, 2024

The Commission approved the January 3 agenda and December 6 minutes. Members discussed outreach for Neighborhood Beautification Awards and planning for an Affordable Housing and Building Safety event. The March meeting was rescheduled to March 13.

• Approved January 3, 2024 agenda (6-0)
• Approved December 6, 2023 minutes (3-0-3)
• Moved March meeting from March 6 to March 13 (6-0)

City Council

The City Council will hold public hearings regarding the Storm Drainage Impact Fee Nexus Study and a corresponding ordinance to amend the municipal code. The body will also review applications for the 2024-2025 Community Development Block Grant Annual Action Plan.

• Proposed ordinance to amend Storm Drainage Impact Fees and the Milpitas Municipal Code
• Construction contract award to Villalobos & Associates, Inc. for $562,415.00 for sidewalk, curb, and gutter repair
• Appropriation of $107,573.61 and $126,044.00 in COPS Grants for Police Department front-line services
• Site Development Permit for a pavilion, bathroom addition, and pool at 1350 Country Club Drive
• Public hearing for 2024-2025 Community Development Block Grant applications

The Milpitas City Council adopted a Storm Drainage Impact Fee Nexus Study (Resolution No. 9298) and amended the city's Storm Drainage Impact Fee (Resolution No. 9299), introducing Ordinance No. 239.8. It also approved a $562,415 sidewalk, curb and gutter repair contract with Villalobos & Associates, Inc., accepted two public safety grants totaling $233,617.61 for police, and approved a site development permit at 1350 Country Club Drive. Councilmember Phan was absent for all votes.

• Adopted Resolution No. 9298 adopting the Storm Drainage Impact Fee Nexus Study (4-0, Phan absent)
• Adopted Resolution No. 9299 amending the Storm Drainage Impact Fee and introduced Ordinance No. 239.8 (4-0, Phan absent)
• Awarded $562,415.00 construction contract to Villalobos & Associates, Inc. for CIP 3426 sidewalk, curb and gutter repair; change orders capped at $56,000.00 (Resolution No. 9297)
• Accepted $107,573.61 FY 2023 COPS grant and appropriated it to the Police Department FY2023-24 budget
• Accepted $126,044.00 FY 2024 COPS grant and appropriated it to the Police Department FY2023-24 budget
• Adopted Resolution No. 9296 approving Site Development Permit SD21-0002 for a pavilion, bathroom addition and pool at 1350 Country Club Drive
• Approved Final Tract Map No. 10591 and a Subdivision Improvement Agreement with City Ventures Homebuilding, LLC at 1752 Houret Court (4-0, Phan absent)
• Adopted Resolution No. 9295 declaring weeds on certain properties a public nuisance and set a March 5, 2024 hearing

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will elect a Chair and Vice Chair for the calendar year. Members will also receive a presentation on a bicycle repair clinic and discuss the date, time, and location for the Family Bike Day event.

• Election of Chair and Vice Chair
• Presentation on 2024 bicycle repair clinic
• Discussion of Family Bike Day event date, time, and location

The Parks, Recreation & Cultural Resources Commission elected Becky Strauss as Chair and Ricky Davis as Vice Chair for the calendar year, both by unanimous votes. The commission approved its February 5, 2024 agenda and the minutes of its December 4, 2023 meeting. It also set the Family Bike Day Event for April 27, 2024 at 9:30 AM on the Hetch Hetchy Trail and heard a staff presentation on an upcoming Bicycle Repair Clinic.

• Elected Becky Strauss as Chair (all ayes, 0 noes)
• Elected Ricky Davis as Vice Chair (all ayes, 0 noes)
• Approved the February 5, 2024 agenda (all ayes, 0 noes)
• Approved the December 4, 2023 minutes (all ayes, 0 noes)
• Set Family Bike Day Event for April 27, 2024 at 9:30 AM at Hetch Hetchy Trail

City Council

The City Council will receive a staff presentation on the preliminary FY 2025-34 Ten-Year General Fund Financial Forecast. Members will provide feedback on desired service levels to help develop the FY 2024-25 Budget.

• Preliminary FY 2025-34 Ten-Year General Fund Financial Forecast presentation

The City Council reviewed a 10-year financial forecast and reached consensus on several service priorities and policy initiatives. These decisions will inform the development of the FY 2024-25 budget.

• Approved creation of a 'Going Electric' website section (unanimous)
• Approved adoption of a Community Heroes Policy (unanimous)
• Approved referral of Minute Man statue relocation or removal study to Arts Commission (unanimous)
• Approved additional funding for a Senior Discount (4-1)
• Approved organization of a one-day International Festival on Main Street (3-2)
• Denied Charter City funding for initial evaluation phase

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special meeting to welcome a new commissioner, introduce its 2023-2024 work plan items, and reschedule the February 19th meeting. The work plan includes partnerships, emergency communication, artificial intelligence, and IT projects. The agenda is mostly procedural and introductory, with no votes on specific projects or contracts.

• New Commissioner Welcome
• Introduction to 2023-2024 Work Plan Items (MUSD Innovation Center Partnership, Emergency Communication, Artificial Intelligence, IT Technology Projects)
• Rescheduling of February 19th meeting

The Commission approved the meeting agenda and previous minutes. Members provided status updates on four work plan goals and rescheduled the February 19 meeting to February 26.

• Approved January 29, 2024, Agenda (7-0)
• Approved November 20, 2023, Meeting Minutes (7-0)
• Approved 2023-2024 Work Plan status updates (7-0)
• Rescheduled February 19 meeting to February 26 at 7:00 PM (7-0)

Zoning Administrator Hearing

The Milpitas Planning Zoning Administrator is scheduled to review and approve Site Development Permits for four new single-family residences. Staff recommends adopting resolutions to allow the construction of these homes, which are categorically exempt from environmental review. The meeting also includes a public forum for non-agenda items.

• Approval of Site Development Permit SD23-0006 for a 2,841-sq-ft home at 470 Wool Dr.
• Approval of Site Development Permit SD23-0007 for a 2,841-sq-ft home at 480 Wool Dr.
• Approval of Site Development Permit SD23-0008 for a 2,841-sq-ft home at 490 Wool Dr.
• Approval of Site Development Permit SD23-0009 for a 2,841-sq-ft home at 500 Wool Dr.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to brainstorm activities and contests for Earth Day 2024. The body will also nominate and elect a Chair and Vice Chair to serve through December 2024.

• Earth Day 2024 planning and brainstorming for activities and essay contests
• Election of 2024 Chair and Vice Chair

The Commission appointed Chair Mbuga and Vice Chair Parikh. Members decided to hold a middle school photo contest and a high school essay contest for Earth Day 2024 focused on 'Plastics vs Planet'.

• Approved agenda for January 24, 2024 (7-0)
• Approved December 20, 2023 minutes (6-0-1)
• Decided to hold middle school photo and high school essay contests for Earth Day
• Approved Chair Mbuga as Chair (7-0)
• Approved Commissioner Parikh as Vice Chair (7-0)

Planning Commission

The Milpitas Planning Commission will hold a public hearing to consider a tentative parcel map that would split a 6.34-acre property at 1301 California Circle into two parcels of about 3.20 and 3.14 acres. The commission will also elect a chair and vice chair for 2024. The agenda includes no other new business items.

• Public hearing on Tentative Parcel Map TP23-0001 for 1301 California Circle subdivision
• Proposed split of 6.34-acre parcel into two parcels (approx. 3.20 and 3.14 acres)
• CEQA categorical exemption under Sections 15315 and 15183
• Election of Planning Commission chair and vice chair for 2024

The Planning Commission approved Minor Tentative Map No. TP23-0001, subdividing an existing 6.34-acre parcel at 1301 California Circle into two parcels of about 3.20 acres and 3.14 acres, by adopting Resolution No. 24-006 with findings and conditions. The commission also voted to postpone the election of Chair and Vice Chair for 2024 to its February 14 meeting, citing missing members. Chair Chuan announced this was his last meeting as commissioner and chair. No other substantive business was on the agenda.

• Adopted Resolution No. 24-006 approving Minor Tentative Map No. TP23-0001 at 1301 California Circle, subdividing 6.34 acres into two parcels (5-0)
• Moved the Election of Chair and Vice Chair for 2024 to the February 14 meeting (5-0)
• Approved the January 24, 2024 meeting agenda (5-0)
• Closed the public hearing on the California Circle subdivision (5-0)
• Adjourned the meeting at 7:24 pm (5-0)

City Council

The City Council is discussing community engagement and a voter survey regarding the potential re-authorization of Measure F, a quarter-cent local sales tax. The body is also reviewing several professional service agreements and infrastructure projects.

• Authorization of on-call environmental service agreements with six firms for up to $1,000,000 each
• Budget appropriation of $250,000 from the Gas Tax Fund for the Calaveras Boulevard Near Term Improvement Project
• Adoption of the Citywide Travel Safety Plan (Project No. 4293)
• Authorization of a Fund Transfer Agreement with Caltrans for Project No. 4299 Bicycle Lane Improvement Project
• Approval of travel for City Manager Ned Thomas to a conference in Los Angeles not to exceed $3,000

The Milpitas City Council approved a $250,000 budget appropriation from the Gas Tax Fund to increase the local matching contribution for the Calaveras Boulevard Near Term Improvement Project. The Council also authorized up to $1 million each for on-call environmental services with six consulting firms and adopted resolutions for a bicycle lane improvement project and a citywide travel safety plan. Additionally, the Council confirmed several new appointments to city commissions, though the Planning Commission appointment passed with a 3-2 vote.

• Approved $250,000 Gas Tax Fund appropriation for Calaveras Blvd project (5-0)
• Authorized up to $1M each for on-call environmental services with six firms (5-0)
• Adopted Resolution No. 9291 for Caltrans bicycle lane funding (5-0)
• Adopted Resolution No. 9292 for Citywide Travel Safety Plan (5-0)
• Authorized surplus of city vehicles via JJ Kane Auctioneers (5-0)
• Approved changes to City Council Procedures and Protocols Handbook (various votes)
• Confirmed commission appointments including Planning Commission (3-2)
• Authorized voter survey for potential Measure F re-authorization (5-0)

Arts Commission

The Arts Commission will elect a Chair and Vice Chair for 2024 and review applications for a Phantom Art Gallery exhibit and muralist prequalification. The body will also assign commissioners to mural selection committees and discuss the Arts and Culture Grant program schedule.

• Application for Phantom Art Gallery exhibit by artist Shital Pathekar
• Prequalification review for muralist Lila Gemellos
• Selection of commissioners for mural projects at VTA Pillars and utility boxes at Calaveras/Gadsden, Jacklin/Escuela, and Yosemite/Sinclair Frontage
• Review of new grant review and approval schedule for the Milpitas Arts and Culture Grant program
• Election of Chair and Vice Chair

The Milpitas Arts Commission elected Commissioner Hekkelman as Chair and Commissioner Umarani as Vice-Chair, both by unanimous votes. It approved a Phantom Art Gallery exhibit by Shital Pathekar, pre-qualified muralist Lila Gemellos, and approved a staff-recommended schedule for the Milpitas Arts and Culture Grant Program. Commissioners were also assigned to four public art selection panels. The November 27, 2023 minutes were approved with three ayes and four abstentions.

• Approved the January 22, 2024 agenda (Ayes: All)
• Approved November 27, 2023 minutes as submitted (Ayes: Brahim, Hekkelman, Qiu; Abstain: Cacao, Oldham, Umarani, Young)
• Elected Commissioner Hekkelman as Chair (Ayes: All)
• Elected Commissioner Umarani as Vice-Chair (Ayes: All)
• Approved Phantom Art Gallery exhibit by Shital Pathekar (Ayes: All)
• Pre-qualified muralist Lila Gemellos (Ayes: All)
• Approved staff recommendation on the Milpitas Arts and Culture Grant Program review and approval schedule (Ayes: All)
• Assigned commissioners to public art selection panels: Brahim (VTA Pillars), Oldham (Utility Box at Calaveras/Gadsen), Umarani (Utility Box at Jacklin/Escuela), Qiu (Utility Box at Yosemite/Sinclair Frontage)

Public Safety & Emergency Preparedness Commission

The Commission will hold elections for Chair and Vice-Chair. Members will also provide progress reports on the 2024 Work Plan regarding public safety, fire prevention, and emergency preparedness education.

• Elections for Chair and Vice-Chair
• Report on 2024 Work Plan Progress
• Brown Act Training and Commission Requirement Reminders
• Liaison reports from Council, MUSD, OEM, Fire, and Police

The Commission held elections for its leadership positions and reviewed updates for the 2024 Work Plan. The Police and Emergency Preparedness subcommittees provided presentations, while the Fire subcommittee presentation was deferred.

• Elected Berryhill as Chair (6-1)
• Elected Ellis as Vice Chair (unanimous)
• Approved agenda (all ayes)
• Approved minutes (all ayes)

Energy & Environmental Sustainability Commission

The regular meeting scheduled for January 17, 2024, has been cancelled. A special meeting is scheduled for January 24, 2024, at 6 p.m.

City Council

The City Council meeting scheduled for Tuesday, January 16, 2024, has been cancelled. The next scheduled session is a Special City Council Meeting on January 23, 2024.

Youth Advisory Commission

The Commission will receive a presentation from the Milpitas Unified School District regarding cyber bullying and social media use. Members will also discuss the 2023-2024 work plan, which includes goals to be presented to the City Council.

• Milpitas Unified School District presentation on cyber bullying
• 2023-2024 Work Plan updates including an Art Competition, Charity Coat Drive, Basketball Competition, and Spelling Bee
• Promotion of the Milpitas Youth Force
• Discussion of upcoming YAC Scholarship agenda item

The Commission approved the January 11 agenda and the December 14 minutes. Members received a presentation on cyberbullying from the Milpitas Unified School District and reviewed updates for the 2023-24 Work Plan.

• Approved January 11, 2024 Agenda (All Ayes)
• Approved December 14, 2023 Minutes (Chen, Gupte, Lam, Mudunuri Ayes; Huang Abstain)
• Moved Art Competition to May (All Ayes)

Planning Commission

The Planning Commission will hold a public hearing regarding a site development permit for a residence at 1350 Country Club Dr. The body will also elect a Chair and Vice Chair for 2024.

• Public hearing for Site Development Permit P-SD21-0002: 1,200-square foot pavilion, 76-square foot bathroom, and new pool at 1350 Country Club Dr.
• Election of Chair and Vice Chair for 2024

The commission recommended that City Council approve a site development permit for a residential project including a new pool and pavilion. The body also deferred its internal leadership elections to a future meeting.

• Recommended City Council approve Site Development Permit No. SD21-0002 for 1350 Country Club Dr. (4-0)
• Moved Election of Chair and Vice Chair for 2024 to the January 24 meeting (3-1)
• Approved the January 10, 2024 meeting agenda (4-0)
• Approved November 8, 2023 meeting minutes (4-0)
• Approved the 2024 Planning Commission Meeting Schedule (4-0)
• Approved adding planning department metrics to a future agenda (4-0)

City Council

The City Council will meet to approve appointments to the Planning Commission and decide on the continuation of current public comment policies. The body will also review travel authorizations for the Mayor and a Councilmember.

• Appointments to the Planning Commission
• Policy on public comments being delivered in person or in writing
• Travel for Mayor Montano to Washington, D.C. (estimated not-to-exceed $3,600)
• Travel for Mayor Montano and Councilmember Lien to Monterey, CA (combined estimated not-to-exceed $3,400)

The Milpitas City Council approved the appointment of Michael Caulkins to the Planning Commission, filling the seat previously held by Lawrence Ciardella. The Council also authorized travel for Mayor Montano to Washington, D.C., and for Mayor Montano and Councilmember Lien to Monterey, CA, for upcoming conferences. A policy requiring public comments to be delivered in person or in writing was continued.

• Approved agenda with Item C2 pulled from Consent Calendar (3-0)
• Approved Consent Calendar except Item C2 (3-0)
• Received City Council Calendar of Meetings for January 2024
• Approved continuation of in-person/written public comment policy
• Authorized Mayor Montano's travel to Washington, D.C. (not-to-exceed $3,600)
• Authorized Mayor Montano and Councilmember Lien's travel to Monterey, CA (not-to-exceed $3,400)
• Appointed Michael Caulkins to Planning Commission (3-0)

Suicide Prevention Task Force

The regular meeting of the Milpitas HOPE Task Force scheduled for January 9, 2024, was canceled. The cancellation was issued by the Staff Liaison because there were no action items to be heard.

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on a feasibility study for a property-based business improvement district on Main Street. The body will also elect officers and establish a schedule for its FY 2023-24 workplan.

• Business Improvement District Feasibility Report regarding Main Street
• Election of a chairperson and vice-chairperson for one-year terms
• Scheduling of action items for the FY 2023-24 Workplan
• Brown Act training for commissioners

The Economic Development & Trade Commission voted 4-0 to continue its election of a chairperson and vice-chairperson to its February 12, 2024 regular meeting so more members could take part. The commission also voted 4-0 to receive presentations on a Business Improvement District feasibility report, Brown Act training, and work plan prioritization, and approved its agenda and prior meeting minutes. No public comment was submitted on any item. The meeting was procedural and informational; no ordinances, contracts, or funding items were decided.

• Continued election of chairperson and vice-chairperson to February 12, 2024 meeting (4-0)
• Received Business Improvement District feasibility report presentation (4-0)
• Received Brown Act training presentation (4-0)
• Received work plan prioritization presentation; requested events be tied to work plan action items (4-0)
• Approved January 8, 2024 meeting agenda (4-0)
• Approved August 14, 2023 and September 18, 2023 meeting minutes (3-0, San Vicente abstained)
• Approved November 13, 2023 meeting minutes (3-0, McNeil abstained)
• Adjourned meeting at 6:00 PM (4-0)

Parks, Recreation, & Cultural Resources Commission

The regular meeting of the Parks, Recreation and Cultural Resources Commission scheduled for January 8, 2024, has been cancelled.

Library & Education Advisory Commission

The Library and Education Advisory Commission will elect a Chair and Vice Chair for a one-year term. Members will also discuss participation in the February County Commissions Forum and plan the 2024 Youth Essay Writing Contest.

• Election of Chair and Vice Chair for terms through December 2024
• Discussion of County Commissions Forum scheduled for February 3, 2024
• Planning for Youth Essay Writing Contest, including a possible event date of October 5, 2024

The commission elected its leadership for the 2024 term. Members also received updates on library programming and an upcoming County Commissions forum.

• Approved January 8, 2024 agenda (Unanimous)
• Approved November 20, 2023 minutes (4-0, 3 abstentions)
• Appointed Yu-Lan Chou as Chair through December 2024 (Unanimous)
• Appointed Rekha Pardeshi as Vice Chair through December 2024 (Unanimous)

Community Housing Commission

The Community Advisory Commission will elect a Chair and Vice Chair to serve through December 2024. Members will also discuss scheduling for Spring Cleaning Day and a community engagement event for Affordable Housing and Building Safety Month.

• Election of Commission Chair and Vice Chair
• Discussion of Spring Cleaning Day dates (April 27 or May 4)
• Report on Mobilodge as a potential Spring Cleaning Day location
• Discussion of community engagement event in conjunction with the Building Safety Division

The Commission elected its leadership for the term and approved the meeting agenda and previous minutes. Members discussed planning for a Spring Cleaning event scheduled for April 27.

• Elected Commissioner Vishal Gandhi as Chair (4-0-1)
• Elected Commissioner Jinky Peralta as Vice Chair (5-0-0)
• Approved January 3, 2024 agenda (4-0-0)
• Approved December 6, 2023 meeting minutes (3-0-1)