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Minster, OH

Minster public meetings in 2021

30 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.

Tue Dec 14, 2021 · 18:30

Council

✓ Decided: Council approves EMS contract, salary plan, and 2022 interim budget

The Minster Village Council approved a three-year emergency medical services contract with the Minster Area Life Squad at $96,500 per year, adopted a salary administration plan with up to 3.5% raises, and passed interim appropriations of $4,725,500 for 2022. Council also authorized participation in the EcoSmart Choice green energy program, designated land for sale to Fox Supply, and approved various purchases and appointments.

Tue Dec 7, 2021 · 18:30

Council

✓ Decided: Council approves EMS contract, wastewater surcharges, and land sale

The Minster Village Council held its December 7, 2021 meeting, taking action on several items. They approved a three-year emergency medical services contract with the Minster Area Life Squad at $96,500 annually, adopted an ordinance establishing new extra strength wastewater surcharge rates, and passed an ordinance designating land in the State Route 66 Industrial Park as not needed for municipal purposes to allow its sale to Thieman Holding, LLC. The council also approved payment of invoices, including legal fees for the solar lawsuit, and discussed a potential needs assessment survey with Miami University.

Tue Nov 9, 2021 · 19:00

Zoning Board

✓ Decided: ZBA hears five variance requests, no votes recorded in minutes

The Minster Zoning Board of Appeals held a public hearing on November 9, 2021, to consider five variance requests. The minutes list the requests but do not record any motions, votes, or decisions on them. The board also approved the minutes from the August 10, 2021 meeting.

Tue Nov 2, 2021 · 18:30

Council

✓ Decided: Council approves $99,400 TDS engineering agreement with CDM Smith

Council discussed but did not pass Resolution 21-10-01 for sidewalks on State Route 119, awaiting more information from county commissioners. They approved a $99,400 agreement with CDM Smith for TDS Phase I design, reappointed Joel Wuebker to the Minster Community Fund Distribution Committee, approved a $18,193 legal invoice from Duncan & Allen, and approved invoices over $3,000 totaling $1,452,591.51.

Tue Oct 19, 2021 · 18:30

Council

✓ Decided: Council authorizes $500K grant application for Paris Street Park playground and splash pad

The Minster Village Council held its regular meeting on October 19, 2021. The council discussed and gave first reading to a resolution declaring it necessary to install concrete sidewalks along State Route 119 West, with assessments to property owners. The council also discussed and passed a resolution authorizing the Village Administrator to submit a Land and Water Conservation Fund grant application for playground equipment and a splash pad at Paris Street Park, with a 50% match required. The council approved invoices totaling $287,494.50, including several purchases over $3,000. No other substantive decisions were recorded.

Tue Oct 5, 2021 · 18:30

Council

✓ Decided: Council creates assistant fiscal officer post, sets salaries

Council discussed and passed Ordinance 21-10-01, which establishes a salary administration plan, creates a new part-time assistant fiscal officer position, and sets the fiscal officer salary at $47,000 per year. The ordinance was passed as an emergency. Council also discussed appointing Amy Siegel as Fiscal Officer and John Stechschulte as Assistant Fiscal Officer, but the minutes do not record final votes on these appointments.

Tue Sep 28, 2021 · 18:30

Council

✓ Decided: Council approves $147K ARPA fund appropriation, hires part-time officer

Council approved Resolution 21-09-03, increasing appropriations for the American Rescue Plan Act fund by $147,000. They also appointed Derek P. Siefring as a part-time police officer at $16.50 per hour, approved the August 2021 income tax report, and approved invoices including a $86,825 legal invoice from Duncan and Allen. Trick or Treat was set for October 28.

Tue Sep 14, 2021 · 18:30

Council

✓ Decided: Minster Council holds special meeting, enters executive session on hiring fiscal officer

The Minster Village Council met in special session on September 14, 2021. The meeting included committee reports and discussion items, but no ordinances or resolutions were voted on. Council entered executive session to discuss hiring personnel, and the meeting adjourned. The minutes include a draft job description for a Fiscal Officer position and interview questions, but no hiring decision was recorded.

Tue Sep 7, 2021 · 18:30

Council

✓ Decided: Council awards $1.23M Seventh Street reconstruction contract

Council awarded the Seventh Street Reconstruction Project to Brumbaugh Construction, Inc. for $1,231,760.00, the lowest of seven bids. Council also accepted the Auglaize County Local Government Fund distribution, authorized an OPWC grant application, accepted the Deputy Clerk's resignation, hired a new Public Works employee, and approved the July income tax report.

Tue Aug 10, 2021 · 19:00

Zoning Board

✓ Decided: ZBA grants variances for home additions, fences, accessory buildings

The Minster Zoning Board of Appeals approved all three variance requests on the agenda. The Frillings received variances for a home addition and attached garage at 40 South Hanover Street, plus a variance for a decorative fence on the property line. The Bruns received variances for a portable accessory building at 212 South Garfield Street. The board also approved the June 8, 2021 minutes.

Tue Aug 3, 2021 · 18:30

Council

✓ Decided: Council authorizes 10-year note for Second/Garfield Street project

Council passed Ordinance 21-08-01 authorizing a 10-year note with Minster Bank for $101,419.89 at 1.99% interest to finance property assessments for the 2021 Second/Garfield Streets Project. Council also approved a $31,556.72 invoice for paving Hamilton Street, authorized seeking bids for the East Seventh Street Reconstruction Project, and allowed the Oktoberfest Committee to use the park with a dog prohibition. Police Officer Parker Maurer was sworn in.

Tue Jul 20, 2021 · 18:30

Council

✓ Decided: Council awards street resurfacing contract to Barrett Paving for $312,869.60

Council awarded the 2021 Minor Street Resurfacing Project contract to Barrett Paving Materials, Inc. for $312,869.60, the lowest of three bids. Council also passed resolutions to increase appropriations for designated funds and to place a renewal of the 3-mill Fire and EMS tax levy on the November 2, 2021 ballot. An invoice for legal services from Duncan and Allen in the amount of $22,280.40 was approved for payment.

Tue Jul 6, 2021 · 18:30

Council

✓ Decided: Council approves tax levy resolution for November ballot

Council passed Resolution 21-07-01, declaring it necessary to levy an additional tax in excess of the ten-mill limitation and declaring an emergency. The resolution was approved, and the tax levy will appear on the November ballot. The minutes do not record the specific amount or rate of the proposed levy.

Tue Jun 15, 2021 · 18:30

Council

✓ Decided: Council approves Seventh Street improvement resolution, assessing property owners

The Minster Village Council passed Resolution 21-05-04, declaring it necessary to improve Seventh Street from Main Street to past Hamilton Street. The resolution authorizes the project and the assessment of a portion of costs to property owners along the street. Council also approved seeking bids for the 2021 Minor Street Resurfacing Project, which includes several streets and an alternate bid for the Utility Building Parking Lot.

Tue Jun 8, 2021 · 19:00

Zoning Board

✓ Decided: Zoning board hears Grieshop variance request for 81 Line Drive accessory building

The June 8, 2021 meeting was a public hearing on a height variance request by David and Karla Grieshop for a detached accessory building at 81 Line Drive. The minutes do not record a decision on this request. The board also approved minutes from prior meetings and discussed old business, but no substantive decisions were made at this session.

Tue Jun 1, 2021 · 18:30

Council

✓ Decided: Council vacates streets for Steeple View Estates, advances Seventh Street improvement

Council gave final approval to Ordinance 21-05-01, vacating portions of Sixth and Webster Streets and various alleys for the Steeple View Estates subdivision. Council also held a second reading of Resolution 21-05-04, declaring it necessary to improve Seventh Street from Main Street to past Hamilton Street, with costs partially assessed to property owners. Additionally, Council approved a $32,331.25 invoice for legal services from Duncan and Allen and a $35,456.00 invoice for building materials from Baumer Construction.

Tue May 18, 2021 · 18:30

Council

✓ Decided: Council approves street vacation for Steeple View Estates development

Council gave a second reading to Ordinance 21-05-01, which vacates portions of Sixth Street, Webster Street, and various alleys for the Steeple View Estates subdivision. The ordinance was not adopted at this meeting; it will be considered for final passage at a later date. Council also passed resolutions authorizing a Nature Works grant application, supporting House Bill 146, and establishing a new American Rescue Plan Act fund.

Tue May 11, 2021 · 19:00

Zoning Board

✓ Decided: Zoning board approves variances, tables mini-storage permit

The Minster Zoning Board of Appeals approved two height variances for accessory buildings, a conditional use permit for a propane tank, and a side-yard variance for a garage, while tabling a conditional use permit for a mini-storage facility until the applicants own the property. The board also approved the April 13, 2021 minutes.

Wed May 5, 2021 · 19:00

Zoning Board

✓ Decided: ZBA hears conditional use request for mini-storage facility

The Minster Zoning Board of Appeals held a special meeting on May 5, 2021, to consider a conditional use permit request from Bryan and Matt Niemeyer for a mini-storage facility on a parcel west of True Value Hardware, zoned Residential Planned Unit Development. The minutes are largely procedural and do not record a final decision on the request.

Tue May 4, 2021 · 18:30

Council

✓ Decided: Council adopts amended Nidec Minster enterprise zone agreement as emergency

Council passed Ordinance 21-05-02 as an emergency, amending the enterprise zone agreement with Nidec Minster to reflect an actual investment of $3,650,000 instead of the originally planned $6,050,000. The amendment was needed because Nidec delayed a $2,400,000 siding project. Council also held a first reading on a street and alley vacation for the Steeple View Estates subdivision and discussed hiring seasonal and public works employees.

Tue Apr 20, 2021 · 18:30

Council

✓ Decided: Council hires Buehler Asphalt to pave Hamilton Street for $30,300

Council approved hiring Buehler Asphalt Paving Inc. to pave a portion of Hamilton Street for $30,300, following the lowering of the rise on North Hamilton Street. They also employed Jacob Winner as a fire fighter with the Minster-Jackson Township Fire Department. Invoices over $3,000 and the March 2021 Income Tax Report from the City of St. Marys were approved.

Tue Apr 13, 2021 · 19:00

Zoning Board

✓ Decided: Zoning Board approves five variances and conditional use permits

The Zoning Board of Appeals met on April 13, 2021, and approved a height variance for Eric and Joel Belcher to build a detached accessory building 23 feet 8 inches tall, exceeding the 18-foot limit. The board also approved a variance for a 19-foot-7-inch accessory building for Eric and Janet Belcher. A request for a 30,000-gallon bulk propane tank at 315 West First Street was approved. A variance for an attached garage at 507 North Hanover Street was approved. A request for a mini-storage facility west of True Value Hardware was approved. The board also approved the minutes from the previous meeting.

Tue Apr 6, 2021 · 18:30

Council

✓ Decided: Council adopts new electric rate for solar customers

Council gave final approval to Ordinance 21-03-01, establishing a Small Power Production Rate Schedule for customers who generate their own electricity, such as with solar panels. The council also discussed repairs to the Ohio Street Water Tower and a location for a new water tower, but took no formal action on those items. Council authorized Lake County Sewer to begin lining a sanitary sewer line, approved the purchase of a new water department truck, and approved a list of invoices over $3,000, including a $43,575 legal invoice from Duncan and Allen.

Tue Mar 16, 2021 · 18:30

Council

✓ Decided: Council adopts final special assessment for Second and Garfield Street project

Council held the third and final reading of Ordinance 21-02-02, levying a special assessment of $240,028.12 on property owners for the Second and Garfield Street improvement project. The ordinance was adopted, allowing property owners 45 days to pay their assessment or have it added to their property taxes over ten years. Council also suspended rules to pass and adopt Ordinance 20-10-02, awarding COVID-19 small business grants, and Resolutions 21-03-01 and 21-03-02, authorizing fund transfers and accepting tax rates. A motion was passed to seek bids for the East Tennis Court Renovation Project.

Tue Mar 9, 2021 · 19:00

Zoning Board

✓ Decided: Zoning board approves four variances, denies none at March 9 meeting

The Minster Zoning Board of Appeals approved all four new variance requests on the agenda: a wall sign for McDonald's at 400 North Main Street, a side-yard addition for Craig Lehmkuhl at 121 North Frankfort Street, a front-yard setback for B&B Logistics at 331 South Ohio Street, and a height variance for John and Elizabeth Dues at 24 North Hanover Street. The board also approved, on a 3-2 vote, a variance for Jeff and Lisa Dirksen to park a boat within 7'-6" of the property line at 16 Greenhills Drive. The minutes from January 12, 2021 were approved. The meeting adjourned at 8:04 pm.

Tue Mar 2, 2021 · 18:30

Council

✓ Decided: Council adopts COVID-19 small business relief grants and approves $240,028 street assessment

Council suspended rules to pass and adopt Ordinance 20-10-02, awarding COVID-19 business relief grants funded by CARES Act money, after a prior vote failed due to an abstention. Council also discussed the second reading of Ordinance 21-02-02, which levies a $240,028.12 special assessment for the Second and Garfield Street improvement project. Additionally, Council approved the purchase of a Kubota mower, a Freightliner dump truck, and payment of a $61,833 invoice to Paulus Excavating.

Tue Feb 16, 2021 · 18:30

Council

✓ Decided: Council awards $72,000 playground rubber surface contract

Council approved the third and final reading of Ordinance 21-01-01, awarding a $72,000 contract to Minster Concrete Coatings for a poured-in-place rubber surface at Four Seasons Park. They also held the first reading of an ordinance to levy a $240,028.12 special assessment for street improvements on Second and Garfield Streets. A motion was made to purchase a John Deere 310SL backhoe for $99,381 through the State Purchasing Program.

Tue Feb 9, 2021 · 19:00

Zoning Board

✓ Decided: Zoning board hears five variance requests, no votes recorded

The Minster Zoning Board of Appeals held a public hearing on February 9, 2021, to consider five variance requests, but the minutes do not record any decisions or votes on them. The requests were from McDonald's, Craig Lehmkuhl, B&B Logistics, John and Elizabeth Dues, and Jeff and Lisa Dirksen. The meeting was adjourned without any formal action being noted.

Tue Feb 2, 2021 · 18:30

Council

✓ Decided: Council awards $72,000 playground rubber surface contract

Council passed Ordinance 21-01-01 awarding a $72,000 contract to Minster Concrete Coatings for a poured-in-place rubber surface at Four Seasons Park. Council also adopted the 2021 annual appropriations totaling $28,200,234.13. An agreement for engineering services from Choice One Engineering for the Dues Ditch Project was discussed.

Tue Jan 19, 2021 · 18:30

Council

✓ Decided: Council awards $72,000 playground rubber surface contract to Minster Concrete Coatings

Council approved the final reading of Ordinance 20-12-03, rezoning annexed land at Main and Seventh Street to commercial (C-2) and residential (R-1). They also passed resolutions to participate in the state cooperative purchasing program and to sell excess property via internet auction. The council awarded a $72,000 contract to Minster Concrete Coatings for a poured-in-place rubber surface at Four Seasons Park. Travis Wilges was sworn in as a new council member, and appointments were made to various boards and commissions.