Minster public meetings in 2023

Council

The Minster Village Council approved ordinances for 2024 interim appropriations totaling $7,211,100, a three-year income tax collection contract with the City of St. Marys, and updates to municipal income tax and salary administration plans. Council members also approved the purchase of MARCS radios for the fire department, authorized bidding for electrical transformers, and approved invoices over $3,000.

• Approved Ordinance 23-11-02 for the 2023 WASG Power Pool Participant Schedule with American Municipal Power, Inc.
• Approved Resolution 23-11-02 to join the Western Ohio Rural Planning Organization
• Approved Ordinance 23-11-03 for the State Route 66 Crosswalk Project with ODOT
• Approved Ordinance 23-12-01 amending municipal income tax rules based on House Bill 33
• Approved Ordinance 23-12-03 for a three-year income tax collection contract with St. Marys at a 1.75% fee
• Approved Ordinance 23-12-04 establishing the 2024 salary administration plan
• Approved Ordinance 23-12-05 adopting 2024 interim appropriations of $7,211,100
• Approved Resolution 23-12-03 for budget transfers and supplemental appropriations

Zoning Board

The Zoning Board of Appeals approved two variance requests for accessory buildings to allow construction closer to property lines than the zoning code permits. The board also approved the minutes from the September 12, 2023 meeting.

• Approved variance for accessory building at 31 Melcher Street (All in favor)
• Approved variance for 28' x 40' building at 03893 State Route 119 (All in favor)
• Approved September 12, 2023 meeting minutes (All in favor)

Council

Council passed an ordinance allowing the Chief of Police to reside outside village limits as long as he remains in Auglaize County. The board also approved several first and second readings of ordinances regarding income tax and power pool agreements.

• Approved ordinance waiving residency requirement for Chief of Police
• Approved invoices over $3,000 (6-0)
• Accepted resignation of Brian Drexler from Police Department
• Approved purchase of MARCS Radios for Fire Department
• Approved re-employment of Trent Langenkamp as part-time employee
• Authorized seeking bids for two 1500 KVA Three Phase Pad Mount Transformers
• Appointed Eric Morris as Chief of Police with a salary of $68,650.00

Council

Council approved a mutual aid agreement for fire protection in McLean Township and authorized joining the Western Ohio Rural Planning Organization. The board also rejected a single bid for the TDS dilution well project and authorized a rebid.

• Approved mutual aid contract with Loramie Fire District for 2024 ($14,975.00)
• Approved joining the Western Ohio Rural Planning Organization
• Approved first reading of 2023 WASG Power Pool Participant Schedule with American Municipal Power, Inc.
• Approved first reading of cooperation with ODOT for State Route 66 Crosswalk Project
• Rejected bids for TDS dilution well project and authorized rebid
• Approved invoices over $3,000.00
• Approved cash receipt ledger of $1,502,303.92
• Approved invoices totaling $1,409,611.11

Zoning Board

The provided document contains an agenda and hearing notices for the November 14, 2023, meeting, but does not include the minutes or recorded outcomes for that date. The text includes full minutes from a previous meeting held on September 12, 2023.

Council

Council approved a contract with National Water Service to install dilution wells and water lines to comply with Ohio EPA regulations. The board also authorized fund transfers for the Stallostown Playground Equipment Fund and approved several personnel appointments.

• Awarded $847,000 contract to National Water Service for dilution wells and water lines
• Approved Resolution 23-11-01 to transfer funds and increase appropriations
• Approved $14,975 mutual aid contract with Loramie Fire District (Ordinance 23-10-01)
• Appointed Bryan Schoenlein to the Minster-Jackson Township Fire Department
• Moved Mathew Dawson to full-time permanent status with a pay increase to $22.29/hour
• Approved invoices over $3,000 totaling $74,331.48
• Approved September and October 2023 Income Tax reports from City of St. Marys
• Approved request for $5.00 Permissive License Fee funds from the county

Council

Council conducted a first reading of an ordinance to authorize a mutual aid contract with the Loramie Fire District for 2024. The board also reviewed employee health insurance options and approved various invoices.

• First reading of Ordinance 23-10-01 for Loramie Fire District mutual aid contract
• Approved invoices over $3,000.00
• Entered executive session to discuss land purchase and personnel hiring

Council

Council passed ordinances levying special assessments for sidewalk and Industrial Park Drive improvements. The board also authorized a grant application for the reconstruction of Hamilton Street and appointed an acting fiscal officer.

• Approved special assessments for sidewalk and drive approach repairs (Ordinance 23-09-01)
• Approved special assessments for Industrial Park Drive curb, gutter, and drive approaches (Ordinance 23-09-02)
• Authorized grant application for Hamilton Street reconstruction (Resolution 23-10-01)
• Appointed Amy Siegel as Acting Fiscal Officer
• Accepted resignation of Tom Sherman from Water/Waste Water Department
• Approved invoices over $3,000 totaling $35,391.00
• Approved cash receipt ledger of $50,843.52
• Approved invoices totaling $909,983.59

Council

Council held second readings for two ordinances levying special assessments for sidewalk and Industrial Park Drive improvements. The board also authorized seeking bids for wastewater dilution wells and approved several invoices over $3,000.

• Approved Ordinance 23-09-01 levying $68,403.08 in special assessments for sidewalk and drive approach repairs
• Approved Ordinance 23-09-02 levying $50,717.91 in special assessments for Industrial Park Drive curb, gutter, and drive approach replacement
• Approved motion to seek bids for dilution wells near the Waste Water Treatment Facility (estimated cost $690,000.00)
• Approved invoices over $3,000.00, including payments to Minster Life Squad ($24,125.00) and Gehret Nursery ($20,126.50)
• Accepted the resignation of Fiscal Officer Brittany Hemmelgarn
• Accepted the August 2023 Income Tax Report from the City of St. Marys ($279,448.65)

Zoning Board

The provided document contains an agenda for a September 12, 2023 meeting and partial minutes from an August 8, 2023 meeting. The records list several variance requests for garage additions, sheds, patio roofs, and signage, but do not record the final decisions or vote tallies for these items.

Council

Council approved several infrastructure contracts, including the Police Department renovation and multiple street reconstruction projects. The board also approved the sale of industrial park land for a bio-digester project and advanced two territory annexations.

• Approved $2,558,800 base bid plus two alternates for Police Department renovation to H. A. Dorsten (5-0)
• Approved $973,556.58 contract to Hohenbrink Excavating for East Seventh Street - North Paris Street project (5-0)
• Approved $577,065.70 (Sixth St) and $796,497.50 (West Seventh St) contracts to Fenson Contracting (5-0)
• Approved $66,695.00 purchase of remanufactured transformer from Sunbelt Solomon Corporation (5-0)
• Approved designating 4.54 acres in Store Route 66 Industrial Park for sale to Purpose Energy - Minster LLC (5-0)
• Passed second reading of Ordinance 23-07-01 to annex 15.719 acres in Jackson Township (5-0)
• Approved August 19, 2023 meeting minutes (4-0, 1 abstention)

Council

Village Council approved several contracts for road reconstruction, a police department renovation, and electrical equipment. The council also passed the first reading of an ordinance to annex 15.719 acres from Jackson Township.

• Approved contract to Sunbelt Solomon for 1500 KVA Electrical Transformer (4-0)
• Approved base bid and three alternates to H.A. Dorsten for Police Department renovation (4-0)
• Approved contract to Hohenbrink Excavating for East Seventh-North Paris Street project (4-0)
• Approved contract to Fenson Contracting for Sixth Street and West Seventh Street projects (4-0)
• Passed first reading of Ordinance 23-07-01 to annex 15.719 acres in Jackson Township (4-0)
• Passed third reading of Resolution 23-06-02 for West Seventh Street improvements (4-0)
• Approved payment of invoices over $3,000 (4-0)
• Accepted resignation of Police Department officer Parker Maurer (4-0)

Zoning Board

The Zoning Board of Appeals granted a home occupation conditional use permit for coffee roasting at 15 Greenhills Drive. The board also recommended adding new conditional use language for short-term rentals to the zoning code.

• Approved home occupation conditional use permit for coffee roasting at 15 Greenhills Drive (unanimous)
• Recommended to Planning Commission that short-term rental conditional use language be added to the zoning code
• Approved June 13, 2023 minutes as amended (unanimous)

Council

Council conducted first readings for ordinances to annex land, purchase an electrical transformer, and award contracts for police department and street reconstruction projects. The council also accepted the resignation of a police officer and approved invoices over $3,000.

• Accepted resignation of Parker Maurer from the Police Department
• Approved invoices over $3,000.00
• Approved June 2023 Income Tax Report from City of St. Marys
• First reading: Ordinance 23-07-01 to annex 15.719 acres in Jackson Township
• First reading: Ordinance 23-07-02 for 1500 KVA Three Phase Pad Mount Electrical Transformer
• First reading: Ordinance 23-07-03 for Police Department Building renovation
• First reading: Ordinance 23-07-04 for East Seventh-North Paris Street Reconstruction Project
• First reading: Ordinance 23-07-05 for Sixth Street and West Seventh Street Reconstruction Project

Zoning Board

The board approved two variance requests regarding property setbacks and boundary lines. Members also discussed the development of future regulations for short-term rentals.

• Approved variance for patio construction at 39 West Seventh Street (unanimous)
• Approved variance to move property line at 79 and 79 1/2 North Frankfort Street (unanimous)
• Approved June 13, 2023 minutes (unanimous)

Council

The council convened for a special meeting to enter an executive session regarding personnel. The provided minutes do not record any substantive decisions or vote outcomes following the session.

Council

Council passed an ordinance allowing the Minster Local School District to purchase fuel from Village pumps. The board also approved various invoices over $3,000 and authorized the 2023 Minor Street Resurfacing Program.

• Approved Ordinance 23-05-03 for fuel purchase agreement with Minster Local School District
• Approved invoices over $3,000, including $53,920.40 for Itron software maintenance
• Approved seeking bids for 2023 Minor Street Resurfacing Program (est. $308,525.65)
• Approved May 2023 Income Tax Report from City of St. Marys ($293,487.59)
• Approved Oktoberfest Committee use of the Park and dog prohibition
• Approved purchase of a new Ford Interceptor police cruiser
• Passed Ordinance 23-05-01 regarding utility termination rules (6-0)
• Passed Resolution 23-05-01 for Industrial Drive curb and gutter replacement (6-0)

Zoning Board

The Zoning Board of Appeals approved two variance requests for property improvements. One allows a residential accessory building to exceed height limits, and the other allows an industrial addition to reduce a side yard setback.

• Approved height variance of 4 feet 10 inches for accessory building at 22 South Webster Street (All in favor)
• Approved 7-foot setback variance for Nidec Minster addition at Ohio and Sixth Streets (All in favor)
• Approved March 14, 2023 meeting minutes (All in favor)

Council

Council approved an agreement with AMP to sell renewable energy credits from the village's solar field. The board also advanced several street improvement projects and utility regulation changes through second readings. Additionally, a request to hold a softball tournament at Four Seasons Park with beer sales was approved.

• Approved Ordinance 23-05-04 to enter a Renewable Energy Credits Sale/Purchase Program with AMP (6-0)
• Approved use of Four Seasons Park for Lane 19 Men's Softball Tournament July 21-23, including beer sales (6-0)
• Passed second reading of Ordinance 23-05-01 regarding utility termination rules (6-0)
• Passed second reading of Resolution 23-05-01 for Industrial Drive curb and gutter replacement (6-0)
• Passed second reading of Resolution 23-05-02 for Sixth Street reconstruction (6-0)
• Passed second reading of Ordinance 23-05-02 dedicating Phase I of Steepleview Subdivision (6-0)
• Passed first reading of Ordinance 23-05-03 for fuel purchase agreement with Minster Local School District (6-0)

Council

Council approved an annexation agreement to bring approximately 4.923 acres into the village. The board also passed first readings for street improvements on Industrial Drive and Sixth Street, as well as the dedication of Phase I of the Steepleview Subdivision.

• Approved annexation of 4.923 acres from Jackson Township (6-0)
• Passed first reading of Ordinance 23-05-01 regarding utility termination rules (6-0)
• Passed first reading of Resolution 23-05-01 for Industrial Drive curb and gutter replacement (6-0)
• Passed first reading of Resolution 23-05-02 for Sixth Street improvements (6-0)
• Passed first reading of Ordinance 23-05-02 dedicating Phase I of Steepleview Subdivision (6-0)
• Approved payment of invoices over $3,000 (6-0)
• Approved seeking bids for East Seventh Street and North Paris Street reconstruction (5-1)

Zoning Board

The Zoning Board approved a variance for Precision Strip Inc. to install a canopy shelter. The board also tabled discussions regarding short-term rental regulations to review examples from other towns.

• Approved variance for Precision Strip Inc. to erect a canopy shelter at 86 South Ohio Street (All in favor)
• Tabled short-term rental regulations discussion (All agreed)
• Approved March 14, 2023 minutes (All in favor)

Council

Council held third and final reading of Ordinance 23-04-01 authorizing an annexation agreement with Jackson Township for approximately 4.923 acres, including properties owned by Dave Tebbe and Orval Homan. No vote was taken on the ordinance at this meeting. Other items discussed included first readings of ordinances on utility termination rules, street improvements on Industrial Drive and Sixth Street, and dedication of Steepleview Subdivision Phase I.

• Discussed third reading of Ordinance 23-04-01 (annexation agreement) – no vote taken
• Discussed first reading of Ordinance 23-05-01 (utility termination rules) – no vote taken
• Discussed first reading of Resolution 23-05-01 (curb/gutter replacement on Industrial Drive) – no vote taken
• Discussed first reading of Resolution 23-05-02 (Sixth Street reconstruction) – no vote taken
• Discussed first reading of Ordinance 23-05-02 (Steepleview Subdivision dedication) – no vote taken
• Approved invoices over $3,000 (motion passed, 5-0) – from April 18 meeting minutes
• Approved minutes of April 4, 2023 (4-0-1) – from April 18 meeting minutes

Council

Council approved the installation of sidewalks on State Route 119 and updated swimming pool activity rates. The board also approved two annexation agreements with Jackson Township and authorized several invoices over $3,000.

• Approved Resolution 23-03-01 to install sidewalks on State Route 119 (4-1)
• Approved Ordinance 23-03-01 for a 15.719-acre annexation agreement with Jackson Township (5-0)
• Approved Ordinance 23-03-02 establishing new swimming pool rates (5-0)
• Passed first reading of Ordinance 23-03-01 for a 4.923-acre annexation agreement (5-0)
• Approved payment of invoices over $3,000 (5-0)
• Approved cash receipt ledger of $390,229.35 (5-0)
• Approved invoices totaling $798,033.68 (5-0)

Council

Council approved a resolution to install concrete sidewalks along State Route 119 and passed an ordinance increasing swimming pool rates. The board also authorized an annexation agreement with Jackson Township and approved several engineering contracts.

• Approved Resolution 23-03-01 for concrete sidewalks on SR 119 (6-0)
• Approved Ordinance 23-03-01 for annexation agreement with Jackson Township (6-0)
• Approved Ordinance 23-03-02 increasing swimming pool rates (6-0)
• Approved $28,600 contract with ChoiceOne Engineering for West Seventh Street utilities (6-0)
• Approved $33,000 contract with ChoiceOne Engineering for SR 119 sidewalks (6-0)
• Approved seeking bids for a 1500KVA transformer estimated at $80,000 (6-0)
• Approved moving Carter Mescher to full-time status with pay increase to $18.58/hr (6-0)
• Approved payment of invoices over $3,000 (6-0)

Council

Council adopted a resolution to accept a $500,000 Land and Water Conservation Grant for a new splash pad and playground equipment at Paris Street Park. The body also approved several engineering contracts for utility and sidewalk projects and authorized a $1 million Treasury Bill investment.

• Approved Resolution 23-03-02 to accept $500,000 grant for Paris Street Park (5-0)
• Approved contract with Choice One Engineering for West Seventh Street utility extensions for $28,600
• Approved contract with Choice One Engineering for SR 119 sidewalk improvements for $33,000
• Authorized investment of $1,000,000 into a one-year U.S. Treasury Bill at 4.394% (5-0)
• Approved purchase of a used 2014 double drum roller for $20,000 (5-0)
• Approved invoices over $3,000 totaling $1,031,433.89 (5-0)
• Approved moving Carter Mesher to permanent full-time status at $18.58 per hour
• Authorized seeking bids for a 1500 KVA Three Phase Pad Mount Transformer

Council

Council conducted first readings for ordinances regarding a new solar electric generation field, swimming pool rate adjustments, and an annexation agreement with Jackson Township. The body also discussed sidewalk improvements on State Route 119 and approved several municipal purchases.

• First reading of Ordinance 23-03-03 to authorize a solar electric generation project with Eitri Foundry
• First reading of Ordinance 23-03-02 to increase swimming pool rates, including Family Passes to $100.00
• First reading of Ordinance 23-03-01 for an annexation agreement with Jackson Township for 15.719 acres
• First reading of Resolution 23-03-01 to install concrete sidewalks on State Route 119
• Approved $27,378 contract with National Water Service for test borings and sediment sampling
• Approved $20,000 purchase of a used 2014 Dynapac double drum roller
• Approved $1,000,000 deposit into a United States Treasury Bill at 4.394% interest
• Approved February 2023 income tax report from the City of St. Marys for $270,560.98

Council

Council adopted Ordinance 23-02-05 to authorize agreements for an energy storage system. The measure allows Summit Ridge Energy to construct and operate storage facilities on Village property to provide energy services to the municipal electric utility system.

• Approved Ordinance 23-02-05 to execute energy services, interconnection, termination, and lease agreements with Summit Ridge Energy
• Approved motion to allow the Historical Society to hold their annual Food Truck Rally

Zoning Board

The Zoning Board of Appeals approved a permanent easement agreement between the Frillings and the Williams to resolve a zoning violation and encroachment. The agreement allows the Frillings to maintain and repair a garage located near the property line.

• Approved permanent easement agreement between Frillings (40 S. Hanover St) and Williams (38 S. Hanover St)
• Approved minutes from December 13, 2022 meeting

Community Improvement Corporation

The Community Improvement Corporation approved its 2022 Annual Report and updated its board membership. The board accepted two resignations and appointed three new members.

• Approved 2022 Annual Report
• Accepted resignations of John Stechschulte and Brenda Boeke
• Approved appointments of Brittany Hemmelgarn, Todd Weigandt, and Josh Meyer

Council

Council approved the final 2023 budget and awarded contracts for water, sewer, and sidewalk projects. The board also authorized a $125,000 legal settlement and approved an engineering agreement for West Sixth Street reconstruction.

• Adopted 2023 annual appropriations of $41,886,680.44
• Awarded State Route 119 Water and Sewer Extension contract to Donald A. Sommer, Inc. for $96,424.50
• Awarded 2023 Sidewalk Repair and Replacement contract to Fenson Contracting, LLC for $65,896.75
• Approved $125,000 settlement in the MinMun2 LLC lawsuit
• Approved $29,350 engineering agreement with Choice One Engineering for West Sixth Street
• Accepted donation of the Stonegate Retention Pond from Todd Weigandt (5-1)
• Approved transfer of funds to various accounts via Resolution 23-02-01
• Approved payment of invoices over $3,000

Council

Council approved a five-phase water rate increase and authorized a 10-year note through Minster Bank for the East Seventh Street Reconstruction Project. The board also approved several personnel appointments and authorized the sale of excess property via internet auction.

• Approved Ordinance 22-12-04 establishing new water rates (6-0)
• Approved Ordinance 23-01-01 for a 10-year note via Minster Bank for East Seventh Street Reconstruction (6-0)
• Approved Resolution 23-01-01 to participate in the State of Ohio's Cooperative Purchasing Program (6-0)
• Approved Resolution 23-01-02 to sell excess personal property via GovDeals.com (6-0)
• Appointed Tom Herkenhoff as Council President (6-0)
• Appointed Parker Maurer as full-time Police Officer (6-0)
• Appointed Tanya Helton as Pool Manager (6-0)
• Approved $7,221.69 legal invoice for Duncan and Allen (6-0)

Zoning Board

The board approved a request to allow commercial office space at 86 North Hanover Street. Members also discussed the development of short-term rental regulations and an ongoing zoning violation involving the Frilling property.

• Approved conditional use permit for Brian and Tricia Schmiesing to use 86 North Hanover Street as commercial office space (unanimous)
• Approved meeting minutes from October 11 and November 8, 2022 (unanimous)

Council

Council authorized a $114,646.66 10-year note with Minster Bank for the East Seventh Street Reconstruction Project. The board also approved seeking bids for sidewalk repairs and a water/sewer extension, and accepted a police officer's resignation.

• Approved $114,646.66 10-year note for East Seventh Street Reconstruction Project
• Approved motion to seek bids for 2023 Sidewalk Repair Project (estimated $60,521.00)
• Approved motion to seek bids for State Route 119 Water and Sewer Extension project
• Accepted resignation of Adam Bergman from Minster Police Department
• Appointed Parker Maurer as full-time police officer
• Approved $7,221.69 invoice for Duncan and Allen legal services
• Approved cash receipt ledger of $54,525.96
• Approved invoices totaling $2,067,923.03