Moraine public meetings in 2023

General

The Moraine Planning Commission is meeting to approve prior minutes and consider one business item: a request (S-03-2023) regarding property at 3409 Cozy Camp Road. No details on the nature of the request are provided in the agenda.

• Review of S-03-2023 for 3409 Cozy Camp Road
• Approval of August 22, 2023 meeting minutes

The Planning Commission approved a subdivision replat for 3409 Cozy Camp Road, combining three city lots into one new lot of 0.2651 acres. The motion passed unanimously (3-0). The replat addresses a non-conforming status of the existing single-family structure.

• Approved subdivision replat S-03-2023 for 3409 Cozy Camp Road (3-0)
• Approved August 22, 2023 Planning Commission minutes as submitted

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several agenda items, including the purchase of multiple vehicles and equipment, a proposed amendment to the police division's table of organization, and the Christmas tree lighting. The meeting is a discussion session, not a final vote, and includes routine items like approving prior minutes and receiving reports.

• Purchase of 2024 bucket truck
• Purchase of 2024 crew cab truck with snow package upfitting
• Purchase of 2024 John Deere tractor with upfit
• Purchase of two dump trucks with upfitting
• Table of Organization Amendment - Police Division Sergeant

The Committee of the Whole approved preparing legislation for the purchase of a bucket truck, a crew cab truck, a tractor, and two dump trucks. Council also agreed to prepare legislation to amend the Table of Organization for police and building maintenance positions.

• Approved preparing legislation for bucket truck purchase (7-0)
• Approved preparing legislation for 2024 crew cab truck and snow package (7-0)
• Approved preparing legislation for 2024 John Deere tractor (7-0)
• Approved preparing legislation for two dump trucks and upfitting (7-0)
• Approved preparing legislation for Table of Organization changes for Police and Building Maintenance (7-0)
• Approved holding board and commission interviews at the last January meeting at 5:00 PM
• Agreed to hold Council Reorganizational meeting on January 2 at 4:00 PM
• Approved entering Executive Session for personnel and real property lease matters (7-0)

City Council

The Moraine City Council will consider several ordinances and resolutions, including the 2024 permanent appropriations budget, an emergency moratorium on adult-use marijuana dispensaries, and a five-year contract for license plate detection equipment. The agenda also includes routine items such as approving minutes, receiving reports, and declaring surplus property.

• Ordinance 2153-23: 2024 permanent appropriations budget
• Resolution 7993-23: Moratorium on adult-use marijuana permits
• Resolution 7994-23: $137,500 contract with Flock Group for license plate cameras
• Resolution 7988-23: Contract with RDA Group Architects for Municipal Building Renovation
• Resolution 7989-23: LJB, Inc. agreement for MOT-Kettering Boulevard resurfacing

The Moraine City Council unanimously approved the 2024 permanent appropriations budget, a moratorium on adult-use marijuana dispensary permits, and a five-year license plate detection agreement with Flock Group. All votes were 7-0.

• Approved 2024 permanent appropriations budget (7-0)
• Approved moratorium on adult-use marijuana dispensary permits (7-0)
• Approved five-year Flock Group license plate detection agreement, cost not to exceed $137,500 (7-0)
• Approved RDA Group Architects contract for Municipal Building Renovation Project (7-0)
• Approved LJB, Inc. agreement for MOT-Kettering Boulevard Improvements design (7-0)
• Approved Public Works Mutual Aid Agreement with surrounding jurisdictions (7-0)
• Approved supplemental appropriations for 2023 (7-0)
• Approved income tax code revisions per Ohio House Bill 33 (7-0)

General

The Merit System Commission is meeting to discuss police personnel matters, including the promotional process for sergeant, lateral entry for police officers, and a possible rule change on age restrictions. The agenda is mostly business items with no final decisions listed.

• Police Sergeant Promotional Process
• Lateral Entry Police Officer Process
• MSC Rule Change Discussion - Age Restrictions for Police Officers

The Merit System Commission approved two police hiring advertisements: one for a new Sergeant position and one for a lateral entry police officer process. Both motions passed unanimously (3-0). The Commission also agreed in discussion to raise the maximum age limit for police officers, with the Law Director to determine the rule change or legislation.

• Approved Sergeant Promotional Process advertisement (3-0)
• Approved Lateral Entry Police Officer advertisement (3-0)
• Agreed to raise maximum age limit for police officers (discussion, no formal vote)

General

The Moraine Tree Board is meeting to approve minutes from its October 24, 2023 meeting and discuss common winter tree care issues, including tips to avoid winter salt damage to trees. No votes on ordinances or contracts are on the agenda.

• Approval of Tree Board Meeting Minutes - October 24, 2023
• Discussion: Common Winter Tree Care Issues
• Discussion: Tips to Avoid Winter Salt Damage to Trees

The Tree Board approved the minutes from the October 24, 2023 meeting. Members discussed winter tree care, salt damage prevention, and plans for Arbor Day.

• Approved October 24, 2023 meeting minutes
• Excused absence of member Jeanie Gay (4-0)

General

The Moraine Board of Parks and Recreation is meeting to approve minutes from October 24, 2023, and discuss the 2023 parks and recreation wrap-up, a preview of 2024 activities, and the holiday lighting contest. No votes on specific projects or contracts are listed on the agenda.

• Approval of October 24, 2023 meeting minutes
• 2023 Parks and Recreation Wrap-Up discussion
• 2024 Parks and Recreation Preview discussion
• Holiday Lighting Contest discussion

The Board of Parks and Recreation voted unanimously to not hold a Holiday Lighting Contest for 2023, with plans to revisit it next year. The board also approved the October 24, 2023 meeting minutes and excused member Jeanie Gay from the meeting. Staff provided a year-end wrap-up and a preview of 2024 programs.

• Excused Jeanie Gay from the meeting (4-0)
• Approved October 24, 2023 meeting minutes as submitted
• Voted to not hold a Holiday Lighting Contest for 2023 (4-0)

City Council

The Moraine City Council is meeting to consider several resolutions and one ordinance. Key items include appointing a new Ward 1 Council Member, amending the disorderly conduct ordinance regarding intoxication, and authorizing contracts for indigent defense, insurance, and a bridge replacement project. The agenda also includes routine reports and a proclamation.

• Resolution 7982-23: Appointment of Ward 1 Council Member (name to be added)
• Ordinance 2150-23: Amend Codified Ordinance 509.03 'Disorderly Conduct: Intoxication'
• Resolution 7983-23: Contract with Montgomery County Public Defender for indigent legal services (2024)
• Resolution 7984-23: Renewal of self-insurance contract with Anthem Blue Cross/Blue Shield
• Resolution 7987-23: Agreement with ODOT for Elbee Road Bridge Replacement Project (SFN 5766699)

The City Council unanimously appointed Michael Daugherty to fill the vacant Ward 1 seat following an executive session. They approved a $720,000 agreement with the Ohio Department of Transportation for the Elbee Road Bridge Replacement Project. Additionally, the council authorized 2024 contracts for public defender services and health insurance, and declared certain city items surplus for disposal.

• Appointed Michael Daugherty to Ward 1 Council seat (6-0)
• Approved ODOT agreement for Elbee Road Bridge Replacement up to $720,000 (7-0)
• Authorized 2024 contract with Montgomery County Public Defender (7-0)
• Approved renewal of Anthem Blue Cross/Blue Shield health insurance contract (7-0)
• Authorized agreement with Berkley Life and Health for stop loss insurance (7-0)
• Declared listed items surplus for disposal via auction or donation (7-0)
• First reading of ordinance amending Disorderly Conduct: Intoxication statute
• Approved October 26, 2023 meeting minutes (6-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss the 2024 annual budget, end-of-year budget adjustments, income tax ordinance changes, and an agreement for Kettering Boulevard design work. The agenda also includes selecting an architect for city building modernization and a presentation on P413. This is a discussion session, not a final vote.

• 2024 Annual Budget
• End of Year Budget Adjustments
• Kettering Boulevard Design - Agreement for Work
• Income Tax Ordinance Changes
• Architect for City Building Modernization

Council heard a presentation from P413 about building a $3.7 million sports facility at Wax Park and directed staff to explore a land lease or joint development agreement. Council also approved motions to prepare legislation for the 2024 budget, end-of-year budget adjustments, a Kettering Boulevard design contract, income tax ordinance changes, and an architect agreement for City Building modernization. All motions passed unanimously (7-0).

• Approved minutes of October 26, 2023 (7-0)
• Directed legislation for 2024 out-of-county travel (7-0)
• Directed legislation for 2024 annual budget (7-0)
• Directed legislation for end-of-year budget adjustments (7-0)
• Directed legislation for Kettering Boulevard design agreement with LJB, Inc. (7-0)
• Directed legislation for income tax ordinance changes per House Bill 33 (7-0)
• Directed legislation to approve RDA Group for City Building modernization design (7-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including a modification to a codified ordinance, a 2024 agreement for indigent defense services, the Ellbee Road Bridge Replacement Project, and renewals for health and stop-loss insurance. The agenda also includes routine items like approval of prior minutes and reports from staff and council members.

• Modification to Moraine Codified Ordinance 509.03
• Public Defender 2024 Agreement for Indigent Defense Services
• Ellbee Road Bridge Replacement Project
• Health Insurance Renewal - 2024
• Stop Loss Insurance Renewal - 2024

The Committee of the Whole voted unanimously to direct staff to prepare legislation modifying Moraine Codified Ordinance 509.03 to make all disorderly conduct/public intoxication offenses fourth-degree misdemeanors, as proposed by Police Chief Richardson. They also directed preparation of legislation for the 2024 public defender agreement, acceptance of a $720,000 ODOT grant for the Ellbee Road bridge replacement, and renewals of the city's health insurance and stop-loss insurance plans. All motions passed 5-0. No final ordinances were adopted at this meeting.

• Directed legislation to amend MCO 509.03 to make all disorderly conduct/public intoxication offenses M4 (5-0)
• Directed legislation for 2024 public defender agreement at $212.95 per case (5-0)
• Directed legislation to accept $720,000 ODOT grant for Ellbee Road bridge replacement (5-0)
• Directed legislation to renew Anthem health insurance for 2024 (5-0)
• Directed legislation to renew stop-loss insurance with Waymark Collective for 2024 (5-0)
• Approved minutes of October 12, 2023 Committee of the Whole meeting
• Excused Mayor Murphy from meeting (5-0)

General

The Treasury Investment Board is meeting to approve minutes from its July 27, 2023 meeting and to review the Third Quarter 2023 Investment Report. No other substantive business is listed on the agenda.

• Approval of Treasury Investment Board Meeting Minutes - July 27, 2023
• Third Quarter 2023 Investment Report

The board approved the minutes from the July 27, 2023 meeting. Members reviewed the third quarter 2023 investment report, which showed a cost basis portfolio value of $25,007,749.19.

• Approved July 27, 2023 meeting minutes
• Excused Mayor Teri Murphy from the meeting (3-0)

City Council

The Moraine City Council is meeting to consider two resolutions: a three-year agreement with Medicount Management, Inc. for EMS revenue recovery services starting January 1, 2024, and an application for federal FAST Act funds through the Miami Valley Regional Planning Commission for the S. Dixie Drive Resurfacing Phase 2 project. The agenda also includes routine items such as approval of prior meeting minutes, a police department awards presentation, and reports from the finance director, city manager, and mayor.

• Resolution 7980-23: Three-year EMS revenue recovery services agreement with Medicount Management, Inc., effective January 1, 2024
• Resolution 7981-23: Application for federal FAST Act funds for S. Dixie Drive Resurfacing Phase 2
• Police Department Awards Presentation
• Approval of minutes from October 12 and budget work sessions on October 13 and 23
• September 2023 Finance Director Report and Mayor's Court Monthly Report

Council approved a three-year EMS revenue recovery services agreement with Medicount Management, Inc., effective January 1, 2024, after determining their bid was lowest and best. They also authorized submitting an application for federal FAST Act funds for the S. Dixie Drive Resurfacing Phase 2 project. Both resolutions passed unanimously (5-0). The meeting was otherwise procedural, including approving prior minutes and recognizing police officers with the Medal of Valor.

• Approved 3-year EMS revenue recovery services agreement with Medicount Management, Inc. (5-0)
• Authorized application for Federal FAST Act funds for S. Dixie Drive Resurfacing Phase 2 (5-0)
• Approved minutes of October 12, 13, and 23 meetings (5-0)
• Excused Mayor Murphy from meeting (5-0)

General

The Moraine Tree Board is meeting to approve minutes from August 15, 2023, and discuss Ohio's peak fall color conditions and planting specifications and tips. This is a routine business meeting with no votes on ordinances or contracts.

• Approval of Tree Board Meeting Minutes - August 15, 2023
• Discussion: Ohio Peak Fall Color Conditions
• Discussion: Planting Specifications & Tips

The Moraine Tree Board approved the minutes from its August 15, 2023 meeting without changes. The board voted 4-0 to excuse member Dave Rodehaver from the current meeting. Staff provided informational updates on peak fall color conditions and tree planting specifications, but no new policies or projects were approved.

• Approved August 15, 2023 minutes as submitted
• Motion to excuse member Dave Rodehaver passed (4-0)

General

The Moraine Board of Parks and Recreation is meeting to approve minutes from its August 15, 2023 meeting and discuss upcoming activities. Business items include a recap of the Boo Bash community Halloween party and planning for winter events and programs. The board will also set the date for its next meeting.

• Approval of August 15, 2023 meeting minutes
• Boo Bash community Halloween party recap
• Winter events and programs discussion

The board approved the minutes from the August 15, 2023 meeting. Staff provided updates on the Boo Bash event, upcoming winter sports and library programs, and the December 1 Christmas tree lighting. The board agreed to reschedule their next meeting to December 5.

• Approved August 15, 2023 meeting minutes
• Excused absences of Jeanie Gay and Dave Rodehaver (3-0)
• Scheduled next meeting for December 5 at 5:00 PM

General

The Moraine City Council is holding a work session and budget meeting to discuss the 2024 budget. The agenda includes only this budget discussion, with no other business items listed.

• 2024 Budget Discussion

The City Council met for a budget work session to discuss the remaining 2024 department budgets, including Fire, Streets, Information Technology, Community Development, City Manager, and Court. No formal votes or decisions were made during the session; it was a discussion-only meeting.

• Discussed 2024 department budgets for Fire, Streets, IT, Community Development, City Manager, and Court (no vote)

General

The Moraine City Council is holding a work session to discuss the 2024 budget. The agenda includes only this budget discussion, with no other business items listed.

• 2024 Budget Discussion

Council members and staff reviewed a budget overview focusing on 2023 fund balances. The session included discussions on budgets for Council, Police, Building & Maintenance, Parks & Recreation, and Finance.

City Council

The Moraine City Council Committee of the Whole is meeting to discuss and potentially act on two business items: approving a re-bid for EMS billing services and applying for an STP resurfacing grant. The agenda also includes routine items like approving prior meeting minutes and reports from staff and council members.

• EMS Billing Re-Bid Approval
• STP Resurfacing Grant Application
• Approval of Committee of the Whole minutes from September 28, 2023

The Moraine Committee of the Whole approved minutes from the previous meeting, authorized legislation to accept Medicount Management for EMS billing starting in 2024, and supported a grant application for resurfacing Dixie Highway. Council also discussed rescheduling a budget meeting and held an executive session regarding the appointment of a public official.

• Approved September 28, 2023 Committee of the Whole meeting minutes (7-0)
• Approved motion to have legislation prepared for Medicount Management EMS billing starting January 1, 2024 (7-0)
• Approved motion to have legislation prepared supporting the STP resurfacing grant application for Dixie from Hoyle to the Northport line (7-0)
• Approved executive session to discuss the appointment of a public official with no business to follow (7-0)

City Council

The Moraine City Council is meeting to consider several ordinances and resolutions, including supplemental appropriations for 2023, an agreement for cancer support services, an intergovernmental waste collection agreement with Dayton, and travel authorization for the Mayor. The agenda also includes routine reports and a proclamation for Breast Cancer Awareness Month.

• Ordinance 2149-23: supplemental appropriations for current expenses, 2023, declaring an emergency
• Resolution 7977-23: agreement with Cancer Expert Now for cancer-related support services for employees and dependents
• Resolution 7978-23: intergovernmental agreement with City of Dayton for residential waste collection
• Resolution 7979-23: authorizing specified travel for the Mayor
• Proclamation: Breast Cancer Awareness Month

The Moraine City Council unanimously approved a supplemental appropriation ordinance for personnel budget adjustments, a resolution to contract with Cancer Expert Now for employee cancer support services, an intergovernmental agreement with Dayton for waste collection, and a resolution authorizing Mayor travel. All items passed 7-0.

• Approved supplemental appropriations ordinance (7-0)
• Approved Cancer Expert Now agreement for employee cancer services (7-0)
• Approved intergovernmental agreement with Dayton for waste collection (7-0)
• Approved amended resolution authorizing Mayor travel (7-0)

General

The Merit System Commission is meeting to approve prior minutes and certify eligibility lists for entry-level firefighter and street maintenance worker positions. This is a routine personnel action to release hiring lists.

• Certify and release list for Entry Level Firefighter
• Certify and release list for Street Maintenance Worker
• Approval of September 7, 2023 meeting minutes

The Merit System Commission approved certifying and releasing all 16 names on the Entry Level Firefighter list and all names on the Street Maintenance Worker list, both by unanimous 3-0 votes. The lists will be used to fill current and anticipated vacancies. No other substantive decisions were made.

• Certified and released all 16 names on Entry Level Firefighter list (3-0)
• Certified and released all names on Street Maintenance Worker list (3-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including a proposed intergovernmental agreement with the City of Dayton for 2024-2026, supplemental appropriations for pay scale adjustments, travel for the mayor, and health insurance program participation. The agenda also includes routine items such as approval of prior minutes and reports from staff and council members.

• City of Dayton 2024-2026 Intergovernmental Agreement
• Supplemental Appropriation - Pay Scale Adjustments
• Discussion of Travel for the Mayor
• Health Insurance Program Participation

The Committee of the Whole voted to prepare legislation for a three-year intergovernmental agreement with the City of Dayton for refuse collection, with two optional one-year renewals. The council also approved preparing legislation for supplemental appropriations for pay scale adjustments, travel for the Mayor to a gala, and participation in a cancer support program. All votes were to prepare legislation for future meetings, not final approvals.

• Approved preparing legislation for Dayton trash collection agreement 2024-2026 (7-0)
• Approved preparing legislation for supplemental appropriation for pay scale adjustments (6-1)
• Approved preparing legislation for Mayor's travel to US-China Relations Gala (6-0, 1 abstention)
• Approved preparing legislation for Cancer Expert Now program participation (6-1)

City Council

The Moraine City Council is holding a regular meeting to consider several resolutions, including accepting tax levies, updating the city's credit card policy, transferring capital improvement funds, and approving salary adjustments for the City Manager, Director of Public Safety, and Finance Director. The agenda also includes reports from city officials and a liquor control permit for 3351 Main Street.

• Resolution 7972-23: Accepting tax levies and certifying them to the County Auditor
• Resolution 7973-23: Approving updates to the City of Moraine Credit Card Policy
• Resolution 7974-23: Transferring appropriations between Capital Improvement Fund accounts
• Resolution 7975-23: Approving base salary adjustment for City Manager and Director of Public Safety
• Resolution 7976-23: Approving salary adjustment for Finance Director

The Moraine City Council unanimously approved several resolutions, including accepting tax levies, updating the credit card policy, transferring funds for paving, and adjusting salaries for the City Manager and Finance Director. They also voted not to request a hearing for a liquor permit transfer at 3351 Main Street. The meeting included a proclamation honoring Fire Chief Cooper's retirement.

• Approved resolution accepting tax levies and certifying to County Auditor (7-0)
• Approved updates to City Credit Card Policy (7-0)
• Approved transfer of appropriations for paving program (7-0)
• Approved base salary adjustment for City Manager (7-0)
• Approved salary adjustment for Finance Director (7-0)
• Approved motion to not request hearing for liquor permit at 3351 Main Street (7-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including a review of the 2022 financial audit, legislation on property tax amounts and rates, a budget transfer for the annual paving program, outdoor warning sirens, and a credit card policy update. The agenda is primarily a discussion session, with no final votes scheduled.

• Review 2022 Financial Audit
• Property Tax Amounts & Rates Legislation
• Budget Transfer - Annual Paving Program
• Outdoor Warning Sirens
• Credit Card Policy Update

The Committee of the Whole reviewed the 2022 financial audit, which showed no findings and was described as clean. Council voted to prepare legislation for the next meeting on property tax amounts and rates, a budget transfer for the paving program, and credit card policy updates. No final ordinances were passed; all actions were motions to prepare legislation for future council meetings.

• Excused Councilmember Daugherty from meeting (6-0)
• Approved August 24, 2023 Committee of the Whole minutes
• Motion passed to prepare property tax amounts resolution for next Council meeting (6-0)
• Motion passed to prepare legislation for budget transfer from sealing/striping to paving program (6-0)
• Motion passed to prepare legislation for credit card policy updates (6-0)

City Council

The Moraine City Council is holding its regular meeting on September 14, 2023. The main business items are an ordinance to amend the city's employee Table of Organization and a resolution to approve a CDBG delegation agreement with Montgomery County. The agenda also includes routine reports from the finance director, city manager, and clerk of council, plus approval of prior meeting minutes.

• Ordinance 2148-23: Approves amendments to the Table of Organization for city employees, declared an emergency.
• Resolution 7971-23: Approves an agreement with Montgomery County for CDBG program activities, designating the City Manager as authorized representative.
• Approval of minutes from August 24 and September 8, 2023 meetings.
• Finance Director's report for August 2023.
• City Manager's report for September 14, 2023.

Council approved an ordinance amending the city's employee Table of Organization, effective September 17, 2023, after suspending rules for a second reading and final adoption. The vote was 5-1, with Councilwoman Whitt opposed. Council also approved a resolution designating the City Manager as authorized representative for Montgomery County's CDBG program, and approved prior meeting minutes.

• Approved Ordinance 2148-23 amending the Table of Organization (5-1)
• Approved resolution for CDBG delegation agreement with Montgomery County (7-0)
• Approved August 24, 2023 regular meeting minutes
• Approved September 8, 2023 special meeting minutes
• Excused Councilman Daugherty's absence (6-0)

General

This is a special meeting of the Moraine City Council with a single substantive item: an executive session. The agenda contains no other business items, so no decisions or public discussions are scheduled.

• Executive session

City Council met for a special meeting and entered executive session to discuss public employee compensation. The council then voted to have legislation prepared to amend the Table of Organization.

• Entered Executive Session for public employee compensation (7-0)
• Approved motion to prepare legislation for Table of Organization amendments (6-0-1)

General

The Merit System Commission is meeting to handle routine personnel matters, including approving minutes from August 3, 2023, and taking action on hiring-related items. The agenda includes terminating eligibility lists for entry-level police officers and lateral-entry firefighters, and authorizing advertisements for lateral-entry police officers, entry-level firefighters, and street maintenance workers. No other substantive business is listed.

• Terminate list for Entry Level Police Officer
• Full Time Lateral Entry Police Officer Advertisement
• Terminate list for Lateral Entry Firefighter
• Full Time Entry Level Firefighter Advertisement
• Full Time Street Maintenance Worker Advertisement

The Merit System Commission voted unanimously to terminate the Entry Level Police Officer eligibility list effective September 22, 2023, and approved a Full Time Lateral Entry Police Officer advertisement. They also agreed to terminate the Lateral Entry Firefighter list and approved advertisements for Full Time Entry Level Firefighter and Full Time Street Maintenance Worker positions.

• Terminated Entry Level Police Officer list effective Sept 22, 2023 (3-0)
• Approved Full Time Lateral Entry Police Officer advertisement (3-0)
• Terminated Lateral Entry Firefighter list (unanimous)
• Approved Full Time Entry Level Firefighter advertisement (3-0)
• Approved Full Time Street Maintenance Worker advertisement (3-0)

General

The Moraine Records Commission is meeting to approve minutes from its September 30, 2020 meeting and to review and approve item RC-2. The agenda is otherwise procedural, with no substantive policy items listed.

• Approval of Records Commission Meeting Minutes - September 30, 2020
• RC-2 Review and Approval

The Records Commission approved the Citywide RC2 records schedules, which include changes to previous schedules and updates for the New Community Authority and the CIC. The approved schedules will be forwarded to the Historical Society.

• Approved September 30, 2020 meeting minutes (4-0)
• Approved Citywide RC2 records schedules (4-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss two business items: a Prospect incentive discussion and a Montgomery County CDBG-funded South Dixie resurfacing project. The agenda also includes routine items like approving minutes from the August 10 meeting and reports from staff and council members.

• Prospect incentive discussion
• Montgomery County CDBG - South Dixie resurfacing
• Approval of Committee of the Whole minutes from August 10, 2023

The Committee of the Whole voted unanimously to direct staff to prepare legislation for a $250,000 five-year forgiveness loan to support a Jobs Ohio prospect interested in leasing about 186,000 square feet of IRG property. The prospect would bring 70 initial jobs, about 233 total jobs within three years, and an estimated $15 million annual payroll generating $375,000 per year for the city. Council also voted to prepare legislation for a supplemental appropriation to fund the loan from this year's budget, and to accept a $150,000 Montgomery County CDBG grant for South Dixie resurfacing, with possible transfer of unused funds to a future project.

• Passed motion to prepare legislation for $250,000 forgiveness loan (7-0)
• Passed motion to prepare legislation for supplemental appropriation (7-0)
• Passed motion to prepare legislation for Montgomery County CDBG grant (7-0)

City Council

The Moraine City Council is holding its regular meeting to consider several ordinances and resolutions, including a 2% pay increase for city employees, certification of unpaid grass-mowing charges for tax collection, and a resolution to join a regional tactical crime suppression unit. The agenda also includes routine reports from city officials and approval of prior minutes.

• Ordinance 2146-23: Approves a 2% pay increase for city employees and amends the Table of Organization
• Ordinance 2145-23: Certifies $1,194.57 in unpaid grass mowing/weed cutting charges to the county auditor for collection
• Resolution 7970-23: Authorizes a Memorandum of Understanding for a Tactical Crime Suppression Unit with multiple area cities
• Resolution 7967-23: Approves a sixth addendum to the Facility Rental Agreement with Miami Valley Child Development Centers for Head Start at Gerhardt Civic Center
• Resolution 7968-23: Declares surplus items and authorizes disposal via GovDeals auction or donation

The Moraine City Council approved a 2% pay increase for city employees, effective August 27, 2023, and adopted replacement pages to the city's codified ordinances. It also passed resolutions to repeal a prior EMS billing services bid, authorize a memorandum of understanding for a regional tactical crime suppression unit, and approve a Head Start program rental agreement. All votes were unanimous (7-0).

• Approved 2% pay increase for city employees (7-0)
• Approved replacement pages to Moraine Codified Ordinances (7-0)
• Repealed Resolution 7950-23 regarding EMS billing services (7-0)
• Authorized MOU for Tactical Crime Suppression Unit (7-0)
• Approved sixth addendum to Head Start rental agreement at Gerhardt Civic Center (7-0)
• Certified unpaid grass mowing charges to county auditor ($1,194.57) (7-0)
• Declared 2023 surplus items for disposal via GovDeals or donation (7-0)

General

The Moraine Planning Commission is meeting to approve minutes from June 20, 2023, and to conduct business on a single item, case S-02-2023 related to Kettering Boulevard. No other substantive items are listed.

• Review of case S-02-2023 (Kettering Boulevard)
• Approval of Planning Commission minutes from June 20, 2023

The Planning Commission approved a subdivision replat (S-02-2023) that combines two city lots on Kettering Boulevard into one 9.245-acre lot, allowing construction of a third building. The motion passed unanimously (3-0). The applicant, Wilcon, plans to build a 41,000-square-foot electrical supply house and submit permits this week.

• Approved subdivision replat S-02-2023 on Kettering Boulevard (3-0)
• Approved June 20, 2023 Planning Commission minutes as submitted

General

The Moraine Tree Board is meeting to approve its June 20, 2023 minutes and discuss two informational items: an article on how to hire an arborist and information about the spotted lanternfly. No votes on ordinances or contracts are listed on this agenda.

• Approval of Tree Board minutes from June 20, 2023
• Discussion of 'How To Hire An Arborist' article
• Spotted lanternfly information

The Tree Board approved the minutes from the June 20, 2023 meeting. Members discussed an article on hiring arborists and information regarding the spotted lanternfly invasive pest.

• Approved June 20, 2023 meeting minutes

General

The Board of Parks and Recreation is meeting to approve minutes from June 20, 2023, and discuss upcoming events and programming. The main business items are a discussion of the Boo Bash event and a review of summer programming with a preview of fall offerings. No formal votes or decisions are listed on the agenda.

• Discussion of Boo Bash event
• Review of summer programming
• Preview of fall programming
• Approval of June 20, 2023 minutes

The Board of Parks and Recreation approved the June 20, 2023 minutes as submitted. Staff reported on upcoming events including Boo Bash on October 14, a color run on September 30, and other fall programs. No formal decisions were made beyond the minutes approval; the meeting was primarily informational.

• Approved June 20, 2023 meeting minutes (unanimous)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including a Veterans Day discussion, an amendment to the table of organization regarding cost-of-living adjustments (COLA), and a rental agreement for the Head Start program. The agenda also includes routine items such as approval of prior minutes and reports from staff and council members.

• Veterans Day discussion
• Amend Table of Organization - COLA
• Rental Agreement - Head Start Program
• Approval of Committee of the Whole Meeting Minutes - July 27, 2023

The Committee of the Whole approved motions to prepare legislation for a 2% cost-of-living adjustment to the Table of Organization and to extend the facility rental agreement with Miami Valley Child Development Center for the June Jordan room through June 2024. Both motions passed unanimously (7-0). Council also discussed options for the upcoming Veterans Day ceremony, including banners and community speakers, but took no formal action.

• Approved motion to prepare legislation for 2% COLA pay scale increase (7-0)
• Approved motion to prepare legislation extending Head Start rental agreement through June 2024 (7-0)

City Council

The Moraine City Council is holding its regular meeting on August 10, 2023. The agenda includes three main items: an ordinance to certify unpaid grass-mowing and weed-cutting charges to the county auditor for collection with property taxes, a resolution to continue membership in the National League of Cities, and a resolution authorizing ODOT to resurface a specified roadway. The meeting also includes routine items such as approval of minutes and reports from city officials.

• Ordinance 2145-23: Certify $1,194.57 in unpaid grass mowing/weed cutting charges to Montgomery County Auditor for collection with real estate taxes
• Resolution 7965-23: Approve continued membership in the National League of Cities
• Resolution 7966-23: Authorize ODOT to undertake resurfacing of MOT SR 4 02.45 Resurfacing Project (PID No. 109724)

City Council authorized the Ohio Department of Transportation to begin resurfacing a specified roadway on State Route 4. A resolution to continue membership in the National League of Cities was denied.

• Approved MOT SR 4 02.45 Resurfacing Project (7-0)
• Denied continued membership in the National League of Cities (3-4)
• Approved July 27, 2023 meeting minutes

General

The Merit System Commission is meeting to approve prior minutes, certify and release test scores for entry-level police officer and facility grounds keeper positions, and authorize an advertisement for a lateral entry firefighter. The agenda is routine personnel administration with no legislative or budgetary items.

• Certify and release scores - Entry Level Police Officer
• Certify and release scores - Facility Grounds Keeper
• Advertisement - Lateral Entry Firefighter
• Approval of July 13, 2023 meeting minutes

The Merit System Commission approved the certification and release of test scores for Entry Level Police Officer and Facility Grounds Keeper positions, and approved an advertisement for Lateral Entry Firefighter. All three motions passed unanimously (3-0).

• Certified and released Entry Level Police Officer scores (3-0)
• Certified and released all 13 Facility Grounds Keeper scores (3-0)
• Approved Lateral Entry Firefighter advertisement (3-0)

City Council

The Moraine City Council is meeting to consider several resolutions, including renewing property and casualty insurance through the Public Entities Pool of Ohio at a cost not to exceed $199,365, accepting a donated replica of the 1913 Aeroboat Model G, and approving multiple amendments to the city charter. The agenda also includes routine items like approving minutes, a city manager's report, and an oath of office for Lieutenant Ben Cahill.

• Resolution 7958-23: Authorizes renewal of property and casualty insurance through PEP, cost not to exceed $199,365
• Resolution 7959-23: Accepts donation of a replica of the 1913 Aeroboat Model G from Wright Seaplane Base, Inc.
• Resolution 7960-23: Approves charter amendment to Section 3.5 (Salaries)
• Resolution 7961-23: Approves charter amendment to Section 3.10 (Annual Audit)
• Resolutions 7962-23 through 7964-23: Approve charter amendments on City Manager absence/disability, Annual Report, and Management of Funds

The council approved six resolutions to place charter amendments on the ballot, including salary increases for Mayor and Councilmembers, and updates to audit, city manager absence, annual report, and fund management procedures. It also renewed property/casualty insurance and accepted a Wright Seaplane replica donation. A resident raised concerns about tornado siren audibility, and staff agreed to investigate.

• Approved renewal of property/casualty insurance through PEP at $199,365 (6-0)
• Accepted donation of 1913 Aeroboat Model G replica from Wright Seaplane Base, Inc. (6-0)
• Approved charter amendment on Mayor/Council salaries for ballot (6-0)
• Approved charter amendment on annual audit procedures for ballot (6-0)
• Approved charter amendment on City Manager absence/disability for ballot (6-0)
• Approved charter amendment on annual report for ballot (6-0)
• Approved charter amendment on management of funds for ballot (6-0)
• Excused Councilmember Miller from meeting (6-0)

General

The Moraine Treasury Investment Board is meeting to approve the minutes from its April 27, 2023 meeting and to review the 2nd Quarter 2023 Investment Report. No other substantive actions are listed on the agenda.

• Approval of April 27, 2023 meeting minutes
• Review of 2nd Quarter 2023 Investment Report

The Treasury Investment Board approved the April 27, 2023 minutes and received the 2nd Quarter 2023 Investment Report. The report noted a portfolio value of $24,896,096.75 and $132,678.39 in income for the quarter. No formal decisions were made beyond the minutes approval.

• Approved April 27, 2023 meeting minutes
• Received 2nd Quarter 2023 Investment Report

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several topics, including participation in an ODOT paving project for 2024, grass mowing assessments, National League of Cities membership, and a baseball field opportunity in parks. The agenda is primarily a discussion session with no final votes scheduled.

• Participation in ODOT Paving Project for 2024
• Grass Mowing Assessments
• National League of Cities Membership
• Parks Discussion - Baseball Field Opportunity

The Committee of the Whole approved the preparation of legislation to participate in a 2024 ODOT paving project and to assess properties for unpaid grass mowing. Council also approved preparing legislation for National League of Cities membership dues. A proposal for a baseball field complex was discussed, but no action was taken pending more detailed plans.

• Approved preparing legislation to participate in 2024 ODOT Route 4 paving project (6-0)
• Approved preparing legislation to assess three properties for unpaid grass mowing (6-0)
• Approved preparing legislation for National League of Cities membership dues (4-2)

City Council

The Moraine City Council is holding its regular meeting on July 13, 2023, with several ordinances and resolutions up for consideration. Key items include authorizing the sale of two city-owned properties, purchasing automated external defibrillators, and applying for a community development block grant. The meeting also includes routine reports and a liquor permit vote.

• Ordinance 2143-23: Sale of city-owned real estate at 3612 Beechgrove Road
• Ordinance 2144-23: Sale of city-owned real estate at 4510 East Venetian Way
• Resolution 7955-23: Purchase of AEDs for $37,498.04 via Savvik Buying Group
• Resolution 7956-23: Application for $150,000 CDBG funds for ADA curb ramps at Kettering Boulevard and South Dixie Drive
• Resolution 7957-23: Declaring surplus items for disposal via GovDeals or donation

The Moraine City Council unanimously approved the sale of two city-owned properties at 3612 Beechgrove Road and 4510 East Venetian Way, both deemed no longer needed for municipal purposes. The council also approved an ordinance amending travel reimbursement rules, a resolution to purchase AEDs, a CDBG application for ADA curb ramps, and a surplus declaration. All votes were 7-0.

• Approved sale of 3612 Beechgrove Road (7-0)
• Approved sale of 4510 East Venetian Way (7-0)
• Approved amendment to travel reimbursement ordinance (7-0)
• Approved purchase of AEDs for $37,498.04 (7-0)
• Approved CDBG application for ADA curb ramps at Kettering Blvd & S. Dixie Dr (7-0)
• Approved surplus declaration and disposal of items via GovDeals or donation (7-0)
• Approved motion to not request a hearing for liquor permit at 6363 Farmersville West Carrollton Rd (7-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several items, including property and liability insurance renewal, a sculpture donation, charter revisions, software updates, and the comprehensive plan update. The meeting is primarily a discussion session, with no formal votes scheduled.

• Property & Liability Insurance Renewal
• Wright Seaplane Sculpture Donation
• CRC-Recommended Charter Revisions Discussion
• Accela Software Update - Community Development Reporting Discussion
• Comprehensive Plan Update - Existing Conditions Report

Council voted to prepare legislation for several city charter revisions, including increases to official salaries and updated audit procedures. The body also approved the annual property and liability insurance renewal and the acceptance of a seaplane sculpture donation.

• Approved legislation to renew City insurance for $199,365.00 (7-0)
• Approved legislation to accept Wright Seaplane sculpture donation (7-0)
• Approved charter revision to increase Council and Mayor base salary from $1,200 to $3,000 annually (7-0)
• Approved charter revision to increase meeting pay to $57 per meeting and add $50 for special meetings (7-0)
• Approved charter revision to update annual financial audit language (7-0)
• Approved charter revision regarding City Manager absence procedures using 'may' language (7-0)
• Approved charter revision to clarify the purpose of the annual report (7-0)
• Approved charter revision regarding management and deposit of City funds (7-0)

General

The Merit System Commission is meeting to approve minutes from July 6 and consider rule revisions to add a Facility Groundskeeper position, along with approving a job advertisement for that role. The agenda is otherwise routine and procedural.

• Rule revisions to add Facility Groundskeeper position
• Facility Groundskeeper job advertisement

The commission approved rule revisions to create a Facility Grounds Keeper position and approved the corresponding job advertisement. Members also established a passing score of 60% for the position's exam.

• Approved MSC rule changes to add Facility Grounds Keeper (3-0)
• Approved Facility Grounds Keeper advertisement (3-0)
• Set passing score for Facility Grounds Keeper exam at 60%

General

The Merit System Commission is meeting to handle police officer hiring matters, including terminating the lateral entry officer list, approving an entry-level officer advertisement, and revising rules to add a facility groundskeeper position. The agenda also includes approval of the May 4, 2023 minutes.

• Terminate Lateral Entry Police Officer List
• Entry Level Police Officer Advertisement
• MSC Rule Revisions - Facility Groundskeeper Position Added
• Approval of May 4, 2023 meeting minutes

The Commission terminated the exhausted Lateral Entry Police Officer list and approved an advertisement for Entry Level Police Officers. Members also conducted a first reading of rule revisions regarding the Facility Groundskeeper position and CDL requirements.

• Approved May 4, 2023 meeting minutes
• Terminated Lateral Entry Police Officer list (3-0)
• Approved Entry Level Police Officer advertisement (3-0)
• Conducted first reading of rule revisions for Facility Groundskeeper position and CDL requirements

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including a citywide purchase of automated external defibrillators (AEDs), a request to sell two city-owned properties, and a CDBG grant application for ADA curb ramp installation. The agenda also includes routine items like approval of prior meeting minutes and reports from staff and council members.

• Citywide purchase of automated external defibrillators (AEDs)
• Request to sell city properties at 3612 Beechgrove and 4510 E. Venetian
• CDBG Grant Application for 2024 ADA curb ramp installation on Kettering Blvd. and S. Dixie Dr.

The Committee of the Whole approved motions to prepare legislation for the purchase of 14 automated external defibrillators (AEDs) for $34,952.12 plus training devices for $2,545.92, to sell two city-owned properties (3612 Beechgrove and 4510 East Venetian Way) to the highest bidders, and to apply for a $150,000 CDBG grant for ADA curb ramp installation on Kettering Boulevard. All motions passed unanimously (5-0). No final ordinances were adopted; these were preparatory motions for future legislation.

• Motion to prepare legislation for AED purchase passed (5-0)
• Motion to prepare legislation to sell 3612 Beechgrove passed (5-0)
• Motion to prepare legislation to sell 4510 East Venetian Way passed (5-0)
• Motion to prepare legislation for CDBG grant application passed (5-0)

City Council

The Moraine City Council is meeting to consider several ordinances and resolutions, including changes to personnel policies, a contract change order for concrete work, a school resource officer agreement, and a budget transfer. The agenda also includes reports from the finance director, city manager, and mayor, as well as a presentation from RACER Trust.

• Ordinance 2141-23: Adds Section 5.14 to Personnel Policy Manual on public safety non-union probationary employee benefits.
• Ordinance 2142-23: Amends travel and training expense reimbursement rules (Section 121.04(e)(1)).
• Resolution 7952-23: Authorizes $32,305 change order for concrete work on Chief Woods Lane and West Dorothy Lane.
• Resolution 7953-23: Authorizes MOU with West Carrollton City Schools for a School Resource Officer at the Intermediate School for 2023-2024.
• Resolution 7954-23: Transfers appropriations within General Fund for 2023 obligations.

The Moraine City Council approved an amendment to the Personnel Policy Manual adding Section 5.14 on Public Safety Full Time Non-Union Probationary Employee Benefits. Council also passed resolutions for a concrete program change order, a School Resource Officer agreement, and a transfer of appropriations. A liquor permit transfer at 2653 W. Alex Bell Road was approved without a hearing. The meeting included a presentation from RACER Trust on environmental cleanup at the former GM site.

• Approved Personnel Policy Manual amendment adding Section 5.14 on Public Safety Full Time Non-Union Probationary Employee Benefits (5-0)
• Approved Change Order No. 1 to 2023 Concrete Program contract with L.J. DeWeese Co. for catch basin reconstruction on Chief Woods Lane and West Dorothy Lane at $32,305 (5-0)
• Approved Memorandum of Understanding with West Carrollton City School District for School Resource Officer at Intermediate School for 2023-2024 (5-0)
• Approved transfer of appropriations between General Fund expense accounts for 2023 obligations (5-0)
• Approved motion to not request a hearing on liquor permit transfer at 2653 W. Alex Bell Road (5-0)
• Approved motion to excuse absent council members Ora Allen and Shirley Whitt (5-0)
• Approved June 8, 2023 Regular Council Meeting minutes as submitted
• First reading of ordinance amending Non-Local Travel and Training Expenses Reimbursement (Section 121.04(e)(1))

General

The Moraine Tree Board is meeting to approve prior minutes and discuss two business items: a Tree Owner's Manual and a Hardiness Zone Map. No votes on ordinances or contracts are listed; the agenda is otherwise procedural.

• Approval of April 18, 2023 meeting minutes
• Discussion of Tree Owner's Manual
• Discussion of Hardiness Zone Map

The Tree Board met and excused member Patricia Bond from the meeting. The board approved the April 18, 2023 meeting minutes as submitted. Staff reported on the Arbor Day Coloring Contest and efforts to regain Tree City USA status. No substantive policy decisions were made.

• Excused Patricia Bond from meeting (4-0)
• Approved April 18, 2023 meeting minutes as submitted

General

The Moraine Planning Commission is meeting to approve prior minutes and consider a single business item: S-01-2023, the Crawford Plat. This appears to be a subdivision plat review, but no details are provided in the agenda.

• S-01-2023 - Crawford Plat
• Approval of Planning Commission Minutes from June 21, 2022

The Planning Commission approved a re-plat (Case S-01-2023) for the Crawford property on Cozy Camp, which will correct two non-conformities by removing a lot line and bringing the lot into conformance. The commission also elected John Shady as Chair and Dave Rodehaver as Vice Chair, and approved the June 21, 2022 minutes as submitted.

• Approved Case S-01-2023 Crawford Plat re-plat (3-0)
• Appointed John Shady as Chair (3-0)
• Appointed Dave Rodehaver as Vice Chair (3-0)
• Approved June 21, 2022 Planning Commission minutes as submitted

General

The Board of Parks and Recreation is meeting to approve minutes from April and discuss routine business items. The agenda includes the City Beautification Awards, the Star Spangled Boom event, and miscellaneous programming. No votes on specific contracts or ordinances are listed.

• Approval of April 18, 2023 meeting minutes
• Discussion of City Beautification Awards
• Discussion of Star Spangled Boom event
• Discussion of miscellaneous programming

The Board of Parks and Recreation met on June 20, 2023, and approved the April 18, 2023 meeting minutes as submitted. The board also voted to excuse member Patricia Bond's absence. The rest of the meeting was informational, covering updates on the City Beautification Awards, Star Spangled Boom event, and various programming updates, including the cancellation of some programs due to low sign-ups.

• Approved April 18, 2023 meeting minutes as submitted
• Excused Patricia Bond's absence (4-0)

General

The Moraine Charter Review Commission is meeting to continue its review of the city charter. The agenda includes approval of the prior meeting's minutes and continued discussion of the charter, with no specific proposals or decisions listed.

• Continued review of the city charter
• Approval of June 5, 2023 meeting minutes

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including a school resource officer agreement with West Carrollton Schools, an amendment to council travel rules, a change order for concrete work on Chief Woods Lane and W Dorothy Lane, and a budget transfer. The meeting also includes routine items like approving minutes and reports from staff and council members.

• West Carrollton Schools SRO Agreement for 2023-2024 school year
• Amendment to MCO 121 - Council Travel
• Change Order Request - 2023 Concrete Program: complete replacement of two basins on Chief Woods Lane and W Dorothy Lane
• Budget Transfer Request - Community Development Personnel to Community Development Operations

The Committee of the Whole approved four motions to prepare legislation for the next regular meeting: a new SRO agreement with West Carrollton Schools for 2023-2024, an amendment to MCO 121.04 on Council travel, a change order for catch basin replacement on Chief Woods Lane and W Dorothy Lane, and a budget transfer from Community Development personnel to operations. All motions passed unanimously (7-0). No final contracts or ordinances were adopted at this meeting.

• Motion to prepare SRO agreement with West Carrollton Schools for 2023-2024 passed (7-0)
• Motion to prepare amendment to MCO 121.04 on Council travel passed (7-0)
• Motion to prepare change order for catch basin replacement ($32,305) passed (7-0)
• Motion to prepare budget transfer of $279,644 from personnel to contractual services passed (7-0)

City Council

The Moraine City Council is meeting to consider several routine items, including approving minutes, receiving reports, and voting on ordinances and resolutions. Key business includes a personnel policy amendment for public safety probationary employees, a pavement striping contract, an EMS recovery services agreement, and the purchase of a new medic unit for the Fire Division.

• Ordinance 2141-23: Approves adding Section 5.14 to Personnel Policy Manual on Public Safety Full Time Non-Union Probationary Employee Benefits.
• Resolution 7949-23: Authorizes contract with First Star Safety for 2023 pavement striping at $36,711.50.
• Resolution 7950-23: Authorizes three-year agreement with Change HealthCare for EMS recovery services starting Jan 1, 2024.
• Resolution 7951-23: Authorizes contract with Penn Care, Inc. for a new medic unit at State Bid, cost not to exceed $327,583.00.

The Moraine City Council approved three resolutions: a $36,711.50 contract with First Star Safety for 2023 pavement striping, a three-year EMS billing services agreement with Change HealthCare, and a contract with Penn Care for a new medic unit at a cost not to exceed $329,472.00. The council also amended Resolution 7951-23 to include $1,889.00 for lettering and decals, bringing the total medic purchase to $329,472.00. An ordinance amending the Personnel Policy Manual for public safety probationary employee benefits was introduced for a first reading, with final adoption scheduled for June 22.

• Approved $36,711.50 pavement striping contract with First Star Safety (7-0)
• Approved three-year EMS billing services agreement with Change HealthCare (7-0)
• Approved contract with Penn Care for new medic unit, cost not to exceed $329,472.00 (7-0)
• Amended Resolution 7951-23 to add $1,889.00 for lettering and decals, total $329,472.00 (7-0)
• Approved minutes of May 25, 2023 as submitted
• Introduced ordinance amending Personnel Policy Manual for public safety probationary benefits (first reading)

General

The Moraine Charter Review Commission is meeting to continue its review of the city charter. The agenda includes approval of the May 22, 2023 meeting minutes and continued discussion of the charter. No specific charter provisions or proposed changes are listed.

• Continued review of the city charter
• Approval of May 22, 2023 meeting minutes

The Charter Review Commission tabled a discussion on a Merit System Commission item. Law Director Martina Dillon reviewed submitted items and noted that any changes would be submitted to Council for possible placement on the November ballot, with suggestions expected by July 13, 2023.

• Tabled Merit System Commission discussion (5-0)
• Approved May 22, 2023 meeting minutes as submitted

City Council

The Moraine City Council is meeting to consider several ordinances and resolutions, including supplemental appropriations for 2023, amendments to the employee table of organization, and a resolution to reject the sole bid for the Phase I modernization of the Municipal Building. The council will also vote on a five-year lease for a mailing machine and declare surplus items for disposal. A liquor permit for 4953 Springboro Pike is listed for a voice vote.

• Ordinance 2139-23: supplemental appropriations for 2023 current expenses
• Ordinance 2140-23: amendments to the City employee Table of Organization
• Resolution 7945-23: rejecting sole bid by Becker Construction for Municipal Building Phase I modernization
• Resolution 7947-23: five-year lease of mailing machine from Quadient Leasing USA, Inc. for $23,400.00
• Liquor permit for 4953 Springboro Pike (voice vote)

The council passed several ordinances and resolutions, including supplemental appropriations to fund two police cruisers, a table of organization change, rejection of a sole bid for the municipal building project, a purchase order for cruisers, a lease for mailing equipment, and a surplus declaration. It also voted not to request a hearing for a liquor permit at 4953 Springboro Pike.

• Approved supplemental appropriations for police cruisers (6-0)
• Approved Table of Organization change for Groundskeeper position (6-0)
• Rejected sole bid from Becker Construction for Phase I Municipal Building Project (6-0)
• Approved purchase order for two police cruisers (6-0)
• Approved 5-year lease with Quadient Leasing for mailing equipment at $23,400 (6-0)
• Declared 2023 surplus items for disposal via GovDeals or donation (6-0)
• Voted to request no hearing for liquor permit at 4953 Springboro Pike (6-0)

City Council

Moraine City Council's Committee of the Whole meets May 25, 2023 at 6:15 PM at the Moraine Municipal Building, 4200 Dryden Road. The agenda lists discussion items on amending the City Personnel Manual, an EMS Revenue Recovery Program, a new medic (ambulance), and the 2023 Pavement Striping Program. The meeting also includes approval of the May 11, 2023 minutes, reports from the Finance Director, City Manager, Mayor, Law Director, and Clerk of Council, a public comment period, and a possible executive session. No votes, dollar amounts, or outcomes are stated in the agenda.

• Discussion of a City Personnel Manual amendment
• EMS Revenue Recovery Program discussion
• Discussion of purchasing a new medic (ambulance)
• 2023 Pavement Striping Program discussion
• Approval of the May 11, 2023 Committee of the Whole meeting minutes

The Committee of the Whole approved motions to prepare legislation for four items: amending the Personnel Manual for probationary police/fire benefits, contracting with Change HealthCare for EMS billing, purchasing a new medic through Penn Care, and awarding a $36,711.50 pavement striping contract to First Star Safety. All motions passed unanimously (6-0). No final contracts were awarded; legislation will be prepared for future meetings.

• Approved motion to prepare legislation amending Personnel Manual for probationary police/fire benefits (6-0)
• Approved motion to prepare legislation for Change HealthCare EMS billing contract (6-0)
• Approved motion to prepare legislation for new medic purchase via Penn Care (6-0)
• Approved motion to prepare legislation for $36,711.50 pavement striping contract with First Star Safety (6-0)

General

The Moraine Charter Review Commission is meeting to continue its review of the city charter. The agenda includes approval of the May 4, 2023 meeting minutes and continued discussion of the charter. No specific charter provisions or changes are listed.

• Approval of May 4, 2023 meeting minutes
• Continued review of the city charter

The Charter Review Commission approved the minutes from its May 4, 2023 meeting and continued its review of the city charter, addressing comments and change submissions from staff. No substantive decisions were made during this session. The next meeting was scheduled for June 5, 2023 at 6:00 PM.

• Approved May 4, 2023 meeting minutes
• Scheduled next meeting for June 5, 2023 at 6:00 PM

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several administrative items, including a lease for mailing and folder/inserter machines, an amendment to the City Personnel Manual, an amendment to the Table of Organization for the Street Division, and an update on the City Building renovation. The agenda is largely procedural and discussion-focused, with no final votes scheduled.

• Mailing Machine & Folder/Inserter Machine Lease
• City Personnel Manual Amendment Discussion
• Table of Organization Amendment - Street Division
• City Building Renovation Update

The Committee of the Whole approved several motions to prepare legislation, including funding for two police cruisers ($96,612) via a then-and-now, supplemental, and general fund transfer; tabling the City Personnel Manual Amendment; leasing mailing equipment from Quadient ($23,400 over 5 years); reclassifying a Street Maintenance Worker to Facility Groundskeeper; and rejecting the Becker Construction bid for the City Building renovation (over $200,000 above estimate). No final votes on these items occurred; only motions to prepare legislation passed.

• Motion to prepare legislation for police cruiser funding ($96,612) passed (6-0)
• Motion to table City Personnel Manual Amendment until May 25 passed (6-0)
• Motion to prepare legislation for Quadient mailing machine lease ($23,400/5 yrs) passed (6-0)
• Motion to prepare legislation to reclassify Street Maintenance Worker to Facility Groundskeeper passed (6-0)
• Motion to prepare legislation to reject Becker Construction bid passed (6-0)

City Council

The Moraine City Council is holding its regular meeting on May 11, 2023. The main business includes three ordinances: amending the texting-while-driving prohibition, updating contracting officer and competitive bidding rules, and making supplemental appropriations for the 2023 budget. The agenda also includes routine reports from the finance director, city manager, clerk of council, and mayor, plus approval of the April 27 minutes.

• Ordinance 2136-23: Amends texting-while-driving prohibition (Section 333.11)
• Ordinance 2137-23: Amends Chief Contracting Officer and competitive bidding sections (131.01, 159.01, 159.02)
• Ordinance 2138-23: Supplemental appropriations for 2023 current expenses, declared emergency
• April 2023 Finance Director Report
• Mayor's Court Monthly Report for April 2023

City Council passed three ordinances updating city codes regarding texting while driving and competitive bidding thresholds. The council also approved a supplemental appropriation to fund the purchase of a medic vehicle for the Fire Division.

• Approved ordinance amending texting while driving laws to match state changes (6-0)
• Approved ordinance amending competitive bidding thresholds for city purchasing (6-0)
• Approved supplemental appropriation for a Fire Division medic vehicle (6-0)
• Approved April 27, 2023 meeting minutes

General

The Merit System Commission is meeting to approve minutes from its April 6, 2023 meeting and to consider certifying and releasing Operator I and Operator II assessments. The agenda is otherwise procedural, with no other substantive business listed.

• Certify and release Operator I and Operator II assessments
• Approval of April 6, 2023 meeting minutes

The Merit System Commission approved the minutes from April 6, 2023, and voted unanimously to certify and release the scores for the Operator I and Operator II assessments. A protest about the Operator II exam was denied. The commission also discussed a proposal to create a Facility Groundskeeper position, but no action was taken.

• Approved April 6, 2023 minutes (4-0)
• Denied protest of Operator II exam question (4-0)
• Certified and released Operator I assessment scores (4-0)
• Certified and released Operator II assessment scores (4-0)

General

The Moraine Charter Review Commission is meeting to continue its review of the city charter. The agenda includes approval of the previous meeting's minutes and continued discussion of the charter, with no specific proposals or decisions listed.

• Continued review of the city charter
• Approval of minutes from the 4-24-23 meeting

The Charter Review Commission met, administered the oath of office to new member Shari Steele, and approved the minutes from the April 24, 2023 meeting. The members continued their review of the Charter without making any substantive decisions. They scheduled the next meeting for Monday, May 22, 2023, and adjourned at 7:40 PM.

• Approved minutes of April 24, 2023 meeting
• Administered oath of office to Shari Steele
• Scheduled next meeting for May 22, 2023

General

The Treasury Investment Board is meeting to approve prior meeting minutes and review the first quarter 2023 investment report. The agenda contains no other substantive items, only routine procedural business.

• Approval of January 26, 2023 meeting minutes
• Review of 1st Quarter 2023 Investment Report

The Treasury Investment Board approved the January 26, 2023 meeting minutes and received the 1st Quarter 2023 Investment Report. The report noted a portfolio cost basis of $24,763,418.36, $881,520.24 in money market funds, and income gains of $234,700.35 from investment accounts and $106,019.31 from the insured cash sweep (ICS) account. No other business was conducted, and the meeting adjourned at 6:37 PM.

• Approved January 26, 2023 meeting minutes
• Received 1st Quarter 2023 Investment Report

City Council

The Moraine City Council Committee of the Whole is meeting to discuss routine business, including approval of prior minutes and reports from city officials. The main item is a supplemental appropriation for a fire department medic, which is listed for discussion. The agenda is otherwise procedural.

• Supplemental appropriation for a Medic for the Fire Department
• Approval of Committee of the Whole minutes from April 13, 2023

The Committee of the Whole voted to have legislation prepared for a supplemental appropriation of $90,000 for a new fire department medic, due to inflation raising the estimated cost from $250,000 to as much as $340,000. The motion passed unanimously (6-0). No other substantive decisions were made; the meeting was otherwise procedural.

• Approved motion to prepare legislation for $90K supplemental appropriation for fire medic (6-0)
• Approved minutes of April 13, 2023 Committee of the Whole meeting
• Excused Councilmember Burchett from the meeting (6-0)

City Council

The Moraine City Council is meeting to consider several ordinances and resolutions, including supplemental appropriations for 2023, amendments to the texting-while-driving ban and contracting rules, and a $416,930 contract for the Cobblegate Improvements Project. They will also discuss an electric aggregation program and appoint a Charter Review Commission member. The agenda includes routine items like minutes approval and a proclamation for Arbor Day.

• Ordinance 2135-23: supplemental appropriations for 2023 current expenses
• Ordinance 2136-23: amend texting-while-driving prohibition
• Ordinance 2137-23: amend chief contracting officer and competitive bidding rules
• Resolution 7942-23: $416,930 contract with Barrett Paving Materials for Cobblegate Improvements
• Resolution 7943-23: approve electric aggregation program plan

The council unanimously approved a $416,930 contract with Barrett Paving Materials for the 2023 Cobblegate Improvements Project, and passed a supplemental appropriation for the project. It also approved joining the Miami Valley Communications Council electric aggregation program and appointed Shari Steele to the Charter Review Commission. Two ordinances were introduced for first reading, with final adoption scheduled for May 11.

• Approved $416,930 contract with Barrett Paving for Cobblegate Improvements (6-0)
• Approved supplemental appropriation for 2023 Cobblegate project (6-0)
• Approved joining MVCC electric aggregation program (6-0)
• Appointed Shari Steele to Charter Review Commission (6-0)
• Added Resolution 7943-23 to agenda (6-0)
• Added Resolution 7944-23 to agenda (6-0)
• Excused Councilmember Burchett (6-0)
• Approved April 13, 2023 minutes as submitted

General

The Moraine Charter Review Commission is meeting to continue its review of the city charter. The agenda includes approval of the previous meeting's minutes and continued discussion of the charter, with no specific proposals or decisions listed.

• Continued review of the city charter
• Approval of April 17, 2023 minutes

The Charter Review Commission approved proposed language changes to Sections 3.5 (Mayor and Council salaries), 3.10 (annual audit), 10.12 (annual report), and 10.13 (management of funds), all by unanimous votes. It also voted to eliminate the Merit System Commission from the City Charter (6-0-1). The changes will be forwarded to the Law Director for review.

• Approved salary language changes for Section 3.5 (7-0)
• Approved elimination of Merit System Commission from charter (6-0-1)
• Approved annual audit language changes for Section 3.10 (7-0)
• Approved annual report language changes for Section 10.12 (7-0)
• Approved management of funds language changes for Section 10.13 (7-0)
• Directed Clerk to forward suggested changes to Law Director

General

The Moraine Tree Board is meeting to approve its February 21, 2023 minutes and discuss storm recovery for trees. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of Tree Board Minutes - February 21, 2023
• Discussion: Storm Recovery for Trees

The Tree Board approved its February 21, 2023 minutes as submitted. Members discussed storm recovery for trees, with staff suggesting residents contact the City Manager about downed limbs. No substantive decisions were made beyond the minutes approval.

• Approved February 21, 2023 Tree Board minutes as submitted

General

The Moraine Board of Parks and Recreation is meeting to approve prior minutes and discuss several seasonal items, including city beautification awards, the summer movie series, and the Star-Spangled Boom event. No formal votes or financial actions are listed on the agenda.

• Approval of February 21, 2023 minutes
• City Beautification Awards discussion
• Summer Movie Series discussion
• Star-Spangled Boom discussion
• Next meeting date

The Board of Parks and Recreation approved the February 21, 2023 meeting minutes as submitted. The board discussed upcoming events, including the City Beautification Awards, the summer Movie in the Park series, and the Star-Spangled Boom, with plans for giveaway items and water distribution. No other formal decisions were made.

• Approved February 21, 2023 meeting minutes (unanimous)

General

The Moraine Charter Review Commission is meeting to continue its review of the city charter. The agenda includes approval of minutes from prior meetings and continued discussion of the charter, with no specific proposals or decisions listed.

• Approval of minutes from March 13 and March 27, 2023 meetings
• Continued review of the city charter

The Charter Review Commission approved the minutes from its March 13 and March 27 meetings without changes. The commission continued its review of the city charter, focusing on Section 3.5 regarding Council Pay and briefly discussing the Merit System Commission. No new ordinances or final decisions were made; the group set its next meeting for April 24, 2023.

• Approved March 13, 2023 minutes as submitted
• Approved March 27, 2023 minutes as submitted
• Continued review of Charter Section 3.5 (Council Pay)
• Discussed Merit System Commission
• Set next meeting for April 24, 2023

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including recommending Barrett Paving Materials for the 2023 Cobblegate Improvements, reviewing bidding thresholds, discussing a modification to MCO 333.11, and considering a supplemental appropriation request for the Economic Development Fund. The meeting also includes routine items like approving minutes from the March 23, 2023 meeting.

• Recommend Barrett Paving Materials for 2023 Cobblegate Improvements
• Discussion of bidding thresholds
• Modification to MCO 333.11 - discussion
• Supplemental Appropriation Request - Economic Development Fund

The City Council voted unanimously to prepare legislation increasing the competitive bidding threshold from $25,000 to $50,000, allowing the City Manager to authorize purchases up to that amount without Council approval. They also approved preparing legislation for the 2023 Cobblegate improvements with Barrett Paving Materials, a supplemental appropriation of $150,000 from the General Fund to the Economic Development Fund, and an ordinance to align the city's texting-while-driving law with the Ohio Revised Code.

• Approved legislation to increase bidding threshold from $25,000 to $50,000 (7-0)
• Approved legislation for 2023 Cobblegate improvements with Barrett Paving Materials (7-0)
• Approved supplemental appropriation of $150,000 from General Fund to Economic Development Fund (7-0)
• Approved legislation to modify MCO 333.11 to mirror Ohio Revised Code on texting while driving (7-0)

City Council

The Moraine City Council will hold a public hearing on electric aggregation plans, then consider several resolutions including fund transfers and contracts for street maintenance. The agenda includes reports from the finance director, city manager, and mayor, but no ordinances or guest speakers.

• Public hearing on Electric Aggregation Plans of Operation and Governance
• Resolution 7938-23: transfer appropriations between Capital Improvement Fund accounts for 2023
• Resolution 7939-23: purchase 2023 John Deere Gator for $26,847.40 with trade-in of 2000 model
• Resolution 7940-23: contract with Scodeller Construction for 2023 Crack Sealing Project, $43,520.00
• Resolution 7941-23: contract with John R. Jurgensen Co. for S. Dixie Drive Resurfacing, $284,622.00

City Council approved several infrastructure projects, including the S. Dixie Drive Resurfacing Project and a city-wide crack sealing contract. The council also authorized the purchase of a new John Deere Gator for the Street Division.

• Approved transfer of Capital Improvement Fund appropriations for a new Gator (7-0)
• Approved purchase of 2023 John Deere Gator from Boone's Power Equipment for $26,847.40 with trade-in (7-0)
• Approved $43,520.00 contract with Scodeller Construction, Inc. for 2023 Crack Sealing Project (7-0)
• Approved $284,622.00 contract with John R. Jurgensen Co. for S. Dixie Drive Resurfacing Project (7-0)
• Approved March 23, 2023 meeting minutes

General

The Merit System Commission is meeting to approve prior minutes and consider terminating the current entry-level police officer eligibility list. This is a routine administrative item with no other substantive business on the agenda.

• Termination of current entry level police officer list
• Approval of minutes from March 2 and March 9, 2023 meetings

The Merit System Commission voted unanimously to terminate the current entry-level police officer list after only two of six applicants received job offers. The commission also discussed the promotional process for street department positions, with plans to bring assessment scores back for approval in May before conducting interviews.

• Terminated Entry Level Police Officer list (3-0)

General

The Moraine Charter Review Commission is meeting to continue its review of the city charter. The agenda includes approval of minutes and other business, but the primary item is the ongoing charter review.

• Continued review of the city charter

The Charter Review Commission met and continued its review of the city charter. Members were sworn in, absences were excused, and the next meeting was scheduled for April 17. No substantive decisions were made.

• Excused absences of Ferguson, Ferguson, and Worley (6-0)
• Scheduled next meeting for April 17 at 6:00 PM

City Council

The Moraine City Council is holding a public hearing on electric aggregation plans, then will consider several ordinances and resolutions. Key items include approving the 2023 paving and concrete contracts, joining new national opioid settlements, and authorizing participation in ODOT's traffic paint program. The agenda also includes routine reports, minutes approval, and an executive session.

• Resolution 7931-23: Contract with Barrett Paving Materials for 2023 Paving Program, $641,242.00
• Resolution 7932-23: Contract with L. J. DeWeese, Co, Inc. for 2023 Concrete Program, $452,800.00
• Resolution 7934-23: Purchase of monitors/defibrillators for Fire Division, $84,755.00
• Resolution 7935-23: Authorizing participation in new National Opioid Settlements with Teva, Allergan, CVS, Walgreens, and Walmart
• Ordinance 2134-23: Supplemental appropriations for current expenses for 2023

City Council approved contracts for the 2023 paving and concrete programs totaling over $1 million. The council also authorized the city to participate in national opioid settlements and appointed a governmental aggregator for electric services.

• Approved $641,242.00 contract with Barrett Paving Materials for 2023 Paving Program (6-0)
• Approved $452,800.00 contract with L. J. DeWeese, Co, Inc. for 2023 Concrete Program (6-0)
• Authorized Miami Valley Communications Council as the city's electric aggregator (6-0)
• Approved $84,755.00 for two LifePak monitors/defibrillators for Fire Division (6-0)
• Authorized participation in national opioid settlements with Teva, Allergan, CVS, Walgreens, and Walmart (6-0)
• Approved supplemental appropriations for the concrete portion of the Cobblegate project (6-0)
• Approved $4,120.00 for additional audit services with Clark, Schaefer, Hackett & Co. (6-0)
• Passed resolution urging federal and state legislation to protect against train derailments (6-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss and potentially act on several business items, including the purchase of a John Deere Gator, capital fund transfers, and contract awards for the 2023 Roadway Crack Sealing Program and the MOT - S Dixie Dr Resurfacing Project. The agenda also includes routine items like approval of prior minutes and reports from staff and council members.

• Purchase of John Deere Gator
• Capital Fund Transfers
• Contract Award - 2023 Roadway Crack Sealing Program
• Contract Award - MOT - S Dixie Dr Resurfacing Project

The Committee of the Whole approved motions to prepare legislation for several items, including a $43,520 crack sealing contract with Scodeller Construction and a $284,622 resurfacing project with John R. Jurgensen. They also agreed to proceed with an appraisal on a city-owned property at 4510 Venetian Way and to prepare legislation for a John Deere Gator purchase and capital fund transfers. All votes were unanimous (6-0).

• Approved motion to prepare legislation for 2023 crack sealing program with Scodeller Construction ($43,520) (6-0)
• Approved motion to prepare legislation for S Dixie Dr resurfacing with John R. Jurgensen ($284,622) (6-0)
• Agreed to proceed with appraisal on city-owned property at 4510 Venetian Way (6-0)
• Approved motion to prepare legislation for John Deere Gator purchase ($26,847 net) (6-0)
• Approved motion to prepare legislation for capital fund transfers totaling $27,000 (6-0)

General

The Moraine Charter Review Commission is holding its initial meeting for 2023. The agenda includes the swearing in of members, a call to order, and the start of charter review business. No specific proposals or decisions are listed.

• Swearing in of members
• Initial meeting for Charter Review 2023

The 2023 Charter Review Commission held its initial meeting, swearing in six members and appointing Mr. Watts as Chair and Mr. Ferguson as Vice Chair. The commission received background information on the charter review process and scheduled its next meeting for March 27. No substantive policy decisions were made.

• Appointed Mr. Watts as Chair and Mr. Ferguson as Vice Chair (6-0)
• Scheduled next meeting for March 27 at 6:00 PM

City Council

The Moraine City Council Committee of the Whole is meeting to discuss a range of business items, including an ODOT traffic paint purchase, an audit modification agreement, purchase of monitor/defibrillators, a credit card policy update, the national opioid settlement, the 2023 paving and concrete programs, CRHC/TIRC review, EMS billing, and a railroad safety resolution. No final votes are scheduled; this is a discussion session.

• ODOT participation for traffic paint purchase
• Audit modification agreement
• Purchase of monitor/defibrillators
• National opioid settlement discussion
• 2023 paving and concrete programs

The Committee of the Whole approved several items to be prepared as legislation, including requesting additional funding from Montgomery County for the Cobblegate project, participating in the ODOT traffic paint purchase, modifying the audit agreement, purchasing defibrillators, updating the credit card policy, participating in the national opioid settlement, and awarding paving and concrete contracts. They also agreed to keep current EMS billing practices and to prepare railroad safety legislation. All votes were unanimous (7-0).

• Agreed to request additional $50,000 from Montgomery County for Cobblegate project (7-0)
• Approved legislation for ODOT traffic paint purchase participation (7-0)
• Approved audit modification agreement with Clark, Schaefer and Hackett for $4,120 (7-0)
• Approved legislation to purchase two LifePak 15 monitor defibrillators (7-0)
• Approved updated credit card policy (7-0)
• Approved legislation for national opioid settlement with pharmacies (7-0)
• Approved 2023 paving program with Barrett paving at $641,242 (7-0)
• Approved 2023 concrete program with L. J. DeWeese at $452,800 (7-0)

City Council

The Moraine City Council will consider several ordinances and resolutions, including a $750,000 economic development reimbursement grant to Fuyao Glass America for facility improvements at 800 Fuyao Avenue. The agenda also includes routine items like approving minutes, a finance report, and supplemental appropriations, as well as resolutions for surplus property disposal and vehicle purchases.

• Ordinance 2132-23: Certifies unpaid grass mowing and weed cutting charges of $3,988.87 to Montgomery County Auditor for collection with real estate taxes.
• Ordinance 2133-23: Supplemental appropriations for 2023 current expenses, declared an emergency.
• Resolution 7923-23: Authorizes a 5-year, $750,000 Economic Development Reimbursement Grant to Fuyao Glass America Inc. for redevelopment at 800 Fuyao Avenue.
• Resolution 7924-23: Authorizes purchase of a F350 pickup truck for $50,122 from Chapman Ford for the Street Division.
• Resolution 7925-23: Authorizes purchase of a 2022 F150 pickup truck for $46,000 from Chapman Ford for the Street Division.

City Council approved an economic development reimbursement grant for Fuyao Glass America Inc. and authorized the purchase of two pickup trucks for the Street Division. The council also approved supplemental funding for fire department defibrillators and certified unpaid mowing charges for tax collection.

• Approved $750,000 Economic Development Reimbursement Grant for Fuyao Glass America Inc. (7-0)
• Approved purchase of F350 pickup truck from Chapman Ford for $50,122.00 (7-0)
• Approved purchase of 2022 F150 pickup truck from Chapman Ford for $46,000.00 (7-0)
• Approved supplemental appropriations for Fire Division defibrillators (7-0)
• Approved certification of $3,988.87 in unpaid grass mowing/weed cutting charges to County Auditor (7-0)
• Approved membership in Savvik Buying Group (7-0)
• Authorized disposal of surplus municipal items via GovDeals, donation, or trade-in (7-0)
• Appointed Terry Stevenson as member and Erica Watts as alternate to Charter Review Commission (7-0)

General

The Moraine Merit System Commission is meeting to approve minutes and hold an executive session under Ohio law, with possible business to follow. The agenda is largely procedural, with no specific decisions or proposals listed.

• Approval of minutes
• Executive session per O.R.C. 121.22 (G)(3) and (G)(5)

The Merit System Commission voted unanimously to rescind the March 2 eligibility lists for Operator I and Operator II positions because seniority points had been added to test scores, which the rules did not allow. The lists will be re-released using only original scores without the bonus points. The commission also held an executive session before the vote.

• Rescinded Operator I and Operator II eligibility lists from March 2 (3-0)
• Directed re-release of lists without seniority points (3-0)
• Held executive session per ORC 121.22 (G)(3) and (G)(5) (3-0)

General

The Merit System Commission is meeting to approve prior minutes and certify and release scores for Operator I and Operator II positions. The agenda is otherwise routine and procedural.

• Certify and release scores for Operator I and Operator II
• Approval of minutes from February 9, 2023

The Merit System Commission approved the certification and release of Operator I and Operator II test results, including bonus points. The Commission also approved a draft advertisement for a Lateral Entry Police Officer process.

• Approved February 9, 2023 minutes as submitted
• Certified and released Operator I test results including bonus points (3-0)
• Certified and released Operator II test results including bonus points (3-0)
• Approved draft advertisement for Lateral Entry Police Officer (3-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including a new cooperative buying group, a supplemental appropriation for defibrillators, and an amendment to the Fuyao forgiveness loan agreement. The meeting also includes routine items like approving prior minutes and receiving reports from staff and council members.

• New Cooperative Buying Group Discussion
• Supplemental Appropriation Request for Purchase of Defibrillators
• Fuyao Forgiveness Loan Agreement Amendment

The City Council voted unanimously to prepare legislation for the Fire Department to join the SAVVIK cooperative buying group and to appropriate an additional $85,000 for two new defibrillators. They also approved preparing legislation to amend the Fuyao forgiveness loan agreement, removing Fuyao Asset Management as a party. An executive session was held on employment matters, with no business to follow.

• Approved motion to prepare legislation for Fire Department to join SAVVIK buying group (6-0)
• Approved motion to prepare legislation for supplemental appropriation of $85,000 for two Life Pak defibrillators (6-0)
• Approved motion to prepare legislation to repeal previous Fuyao loan legislation and authorize revised agreement (6-0)
• Approved adding executive session for employment matters (6-0)
• Approved minutes of February 9, 2023 Committee of the Whole meeting (6-0)

City Council

The Moraine City Council is holding its regular meeting on February 23, 2023. They will hear a presentation from Palmer Energy on electric aggregation, receive reports from city officials, and consider several ordinances and resolutions, including certifying unpaid grass-mowing charges to the county auditor and authorizing agreements for delinquent tax collection and a site access with South Dayton Dump PRP Group.

• Ordinance 2132-23: Certifies $3,988.87 in unpaid grass mowing/weed cutting charges to Montgomery County Auditor for collection with real estate taxes.
• Resolution 7918-23: Authorizes ODOT to remove and replace guardrails within city limits (PID No. 113767).
• Resolution 7919-23: Authorizes City Manager to enter delinquent debt collection agreement with Ohio Attorney General for municipal income taxes.
• Resolution 7920-23: Authorizes City Manager to enter site access agreement with South Dayton Dump PRP Group.
• Special presentation: Palmer Energy on electric aggregation.

The Moraine City Council approved three resolutions: authorizing ODOT to replace guardrails on State Route 741 at no cost to the city, authorizing an agreement with the Ohio Attorney General for delinquent income tax collection, and authorizing a site access agreement with South Dayton Dump PRP Group. All passed unanimously (6-0). The council also heard a presentation on electric aggregation and discussed fireworks contract issues, but took no action on those items.

• Approved resolution authorizing ODOT guardrail replacement on State Route 741 (6-0)
• Approved resolution authorizing delinquent tax collection agreement with Ohio Attorney General (6-0)
• Approved resolution authorizing site access agreement with South Dayton Dump PRP Group (6-0)
• Approved minutes of February 9, 2023 meeting
• Excused Councilmember Marcus from meeting (6-0)

General

The Moraine Tree Board is meeting to approve minutes from its November 2022 session and discuss two business items: a tree identification article and an Arbor Day proclamation. No votes on ordinances or contracts are scheduled.

• Approval of Tree Board minutes from November 29, 2022
• Discussion of tree identification article
• Discussion of Arbor Day proclamation

The Tree Board approved the minutes from the November 29, 2022 meeting. Members discussed tree identification and a potential Arbor Day coloring contest.

• Approved November 29, 2022 meeting minutes

General

The Moraine Board of Parks and Recreation is meeting to handle routine business, including approving minutes from November 2022. The board will discuss the Easter Egg Hunt, City Beautification Awards, Little Free Libraries, and the next meeting date. No votes on specific projects or funding are listed on this agenda.

• Approval of November 29, 2022 meeting minutes
• Easter Egg Hunt discussion
• City Beautification Awards discussion
• Little Free Libraries discussion
• Next meeting date discussion

The Board of Parks and Recreation approved the November 29, 2022 meeting minutes as submitted. Members decided to hold the City Beautification Awards program from May 14 through June 14, with the next meeting on June 20 to allow time for compiling nominations and taking photos. Staff reported on the Easter Egg Hunt, Little Free Libraries, and new fitness equipment, but no other formal decisions were made.

• Approved November 29, 2022 meeting minutes
• Set City Beautification Awards program for May 14-June 14

City Council

The Moraine City Council Committee of the Whole is meeting to discuss several business items, including permission for ODOT guardrail work on SR 741, delinquent income tax collections, grass mowing assessments, and a presentation on the Moraine Comprehensive Plan. The meeting includes roll call, approval of minutes, and reports from city officials.

• Permission for ODOT guardrail work on SR 741
• Delinquent income tax collections
• Grass mowing assessments
• Moraine Comprehensive Plan presentation and Q&A

The Committee of the Whole approved preparing legislation to allow the Ohio Attorney General to collect delinquent income taxes and to permit ODOT to perform guardrail repairs on SR 741. Council also moved to add $3,988.87 in unpaid grass mowing assessments for 10 properties to county tax bills.

• Approved preparing legislation to grant ODOT permission for guardrail repairs on SR 741 (7-0)
• Approved preparing legislation to authorize an agreement with the Ohio Attorney General for delinquent income tax collections (7-0)
• Approved preparing legislation to forward $3,988.87 in grass mowing assessments for 10 properties to the County Auditor (7-0)
• Approved January 26, 2023 meeting minutes (7-0)
• Approved entering Executive Session regarding employment and compensation of a public official (7-0)

City Council

The Moraine City Council is meeting to consider several ordinances and resolutions, including supplemental appropriations for 2023, appointments to the Charter Review Commission, and two Economic Development/Government Equity (ED/GE) agreements. The council will also hear reports from the Finance Director, City Manager, and others, and receive a fire department demonstration. The agenda includes a mix of routine administrative items and significant financial decisions.

• Ordinance 2131-23: supplemental appropriations for 2023 current expenses
• Resolution 7899-23: appointing members to the Charter Review Commission
• Resolution 7915-23: ED/GE agreement for ElectriPack facility at 200-3014 Dryden Road, up to $120,000
• Resolution 7916-23: ED/GE agreement for Fuyao Glass America facility at 800 Fuyao Avenue, up to $750,000
• Resolution 7917-23: compensation study services with Clemans Nelson & Associates, up to $15,500

The Moraine City Council approved several resolutions, including ED/GE program agreements for the ElectriPack and Fuyao Glass America facilities, and appointed members to the Charter Review Commission. They also amended and adopted a supplemental appropriations ordinance, and authorized a compensation study agreement with Clemans Nelson & Associates.

• Approved ED/GE agreement for ElectriPack facility (up to $120,000 or 4.2% of project cost) (7-0)
• Approved ED/GE agreement for Fuyao Glass America facility (up to $750,000 or .0025% of project cost) (7-0)
• Appointed 9 members to Charter Review Commission (7-0)
• Amended Ordinance 2131-23 to $15,500 supplemental appropriation (7-0)
• Adopted supplemental appropriations ordinance (7-0)
• Authorized compensation study agreement with Clemans Nelson & Associates (up to $15,500) (7-0)
• Approved minutes of January 26 and February 6 meetings (7-0)

General

The Merit System Commission is meeting to certify and release an entry-level police officer eligibility list and to approve promotional advertisements for Operator I and Operator II positions. The agenda also includes approval of the previous meeting's minutes.

• Certify and release Entry Level Police Officer List
• Operator I Promotional Advertisement
• Operator II Promotional Advertisement
• Approval of January 12, 2023 minutes

The Commission certified the Entry Level Police Officer list. It also approved amended advertisements for Operator I and Operator II promotional exams, changing the testing format from online to in-person.

• Approved January 12, 2023 meeting minutes (3-0)
• Certified and released Entry Level Police Officer list (3-0)
• Approved amended Operator I advertisement for in-person exam on February 23 (3-0)
• Approved amended Operator II advertisement for in-person exam on February 23 (3-0)

General

The Moraine City Council is holding a special meeting on February 6, 2023, at 5:00 PM. The agenda includes a call to order, a public comment period for questions about legislation, any other business, an executive session, and adjournment. No specific legislation, contracts, or other substantive items are listed on the agenda.

• Public comment period (3 minutes per person) for questions on legislation
• Executive session scheduled
• Any other business

The special meeting was called to order at 5:00 PM with all seven council members present. Council voted unanimously to enter executive session to discuss compensation and employment of a public employee, then reconvened and adjourned without any other business or substantive decisions.

• Approved motion to enter executive session on employee compensation (7-0)

General

The Treasury Investment Board is meeting to approve the minutes from its October 27, 2022 meeting and to review the 4th Quarter 2022 Investment Report. This is a routine administrative meeting with no other substantive business listed.

• Approval of Treasury Investment Board Minutes - October 27, 2022
• 4th Quarter 2022 Investment Report

The Treasury Investment Board approved the October 27, 2022 meeting minutes unanimously (4-0). Finance Director Don Buczek presented the 4th Quarter 2022 Investment Report, noting a portfolio value of $24,528,718.01 on a cost basis, $387,279.85 in money market funds, and $6,010.42 in income for the quarter. He reported moving $13 million from the ICS account into the Huntington investment account in November to buy treasuries, securities, and government bonds, locking in nearly 5% interest. The board scheduled its next meeting for April 27, 2023.

• Approved October 27, 2022 Treasury Investment Board minutes (4-0)
• Set next meeting date for April 27, 2023

City Council

The Moraine City Council will consider a supplemental appropriations ordinance and multiple resolutions authorizing equipment purchases for police, street, and parks divisions, including vehicles, radios, and fitness equipment. The agenda also includes appointments to the Charter Review Commission and routine reports.

• Ordinance 2130-23: supplemental appropriations for 2023
• Resolution 7901-23: $115,373 for two Tahoe police vehicles
• Resolution 7902-23: $37,452 for treadmills and weight room equipment
• Resolution 7905-23: $104,042.39 for a leaf vacuum
• Resolution 7908-23: $93,478.18 for street division radios

The council approved a supplemental appropriation for holiday lighting and a series of resolutions authorizing purchases for police, streets, and parks, including two Chevy Tahoes for police, treadmills and weight equipment, mowers, a leaf vacuum, trucks, radios, and holiday lighting services. All votes were unanimous (6-0). A resolution to appoint members to the Charter Review Commission was tabled until the next meeting because only six of nine members were ready.

• Approved supplemental appropriation for holiday lighting expenses (6-0)
• Approved $115,373 for two Chevy Tahoe police vehicles (6-0)
• Approved $37,452 for treadmills and weight room equipment (6-0)
• Approved $28,670 for two zero turn mowers (6-0)
• Approved $9,500 for two arrowboards (6-0)
• Approved $104,042.39 for a leaf vacuum (6-0)
• Approved $53,370 for a Silverado 2500 HD pickup (6-0)
• Tabled Charter Review Commission appointments until next meeting (6-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss entering into ED/GE grant agreements. The agenda is largely procedural, including roll call, approval of minutes, and reports from staff and council, with the grant agreements as the sole substantive business item.

• Discussion regarding entering ED/GE Grant agreements
• Approval of Committee of the Whole Meeting Minutes - January 12, 2023

The Committee of the Whole voted to have legislation prepared for grant agreements with Fuyao Glass and ElectriPack, plus a $20,000 supplemental appropriation. The motion passed unanimously. No other substantive decisions were made; the meeting also included an executive session on employee compensation.

• Approved motion to prepare legislation for Fuyao and ElectriPack grant agreements (6-0)
• Approved motion to prepare $20,000 supplemental appropriation for grant administration (6-0)
• Approved executive session for public employee compensation, no business to follow (6-0)
• Approved minutes of January 12, 2023 Committee of the Whole meeting

General

The Moraine Community Improvement Corporation is meeting to approve its January 2022 minutes and receive a financial update for 2022. The agenda contains no other substantive items, so this is a routine business meeting.

• Approval of January 27, 2022 minutes
• CIC 2022 Financial Update

The Community Improvement Corporation board met and approved its 2022 financial update, which showed $14,517.52 in the account with $12.19 in interest and no expenses. The board also approved the previous meeting's minutes and excused two absent members. No other substantive decisions were made.

• Approved 2022 financial update for submission to Auditor of State (8-0)
• Approved January 27, 2022 meeting minutes (8-0)
• Excused absent members Marcus and Shady (8-0)

General

The New Community Authority is meeting to review its 2022 financial update and consider a financial statement services agreement. The agenda also includes approval of minutes from the September 22, 2022 meeting. No other substantive business is listed.

• NCA 2022 Financial Update
• NCA Financial Statement Services Agreement
• Approval of minutes from September 22, 2022

The New Community Authority approved a five-year agreement with Clark, Schaefer, Hackett for preparation of financial statements. The board also received a financial update for 2022, noting $276,051.41 in the bank and $191,403.96 collected in charges. Minutes from September 22, 2022 were approved as submitted.

• Approved five-year financial statement agreement with Clark, Schaefer, Hackett (5-0)
• Approved minutes of September 22, 2022 (5-0)
• Excused Jeanette Marcus from the meeting (5-0)

City Council

The Moraine City Council Committee of the Whole is meeting to discuss a series of proposed equipment purchases, including vehicles, radios, and recreation equipment, as well as a request for out-of-county travel for council members in 2023. The agenda also includes a report on Christmas lighting and a request for legislation. No final votes are scheduled; this is a discussion session.

• Purchase of leaf vacuum and boxes
• Purchase of 2 pick-up trucks
• Purchase of marked police cars
• Purchase of police portable and mobile radios
• Out-of-county travel for Council - 2023

The Committee of the Whole unanimously directed staff to prepare legislation for the purchase of street and police equipment, including a leaf vacuum, radios, mowers, arrow boards, pickup trucks, police radios and cars, and recreation equipment. It also directed legislation for a Montgomery County microfilming contract, council travel, and three items related to Christmas lighting payments. No final approvals were made; all actions were motions to prepare legislation for future meetings.

• Directed legislation for leaf vacuum and boxes purchase (7-0)
• Directed legislation for street department radios and base stations (7-0)
• Directed legislation for two zero-turn mowers (7-0)
• Directed legislation for two arrow boards (7-0)
• Directed legislation for two pickup trucks (7-0)
• Directed legislation for three police portable radios (7-0)
• Directed legislation for six police mobile radios (7-0)
• Directed legislation for two marked police cars (7-0)

City Council

The Moraine City Council is meeting to consider several resolutions, including a $750,000 economic development reimbursement grant to Fuyao for redevelopment of its facility at 800 Fuyao Avenue, and declaring surplus items for disposal. The agenda also includes routine reports and appointments.

• Resolution 7898-23: $750,000 five-year economic development reimbursement grant to Fuyao Asset Management A, LLC and Fuyao Glass America, Inc. for redevelopment at 800 Fuyao Avenue
• Resolution 7897-23: Declares 2023 surplus items for disposal via GovDeals auction, donation, or trade-in
• Resolution 7899-23: Appoints members to the Charter Review Commission
• Resolution 7900-23: Appoints Michael Davis and Matthew Eisenbraun to the ED/GE Advisory Committee
• Special presentation by Greater Dayton RTA

The Moraine City Council approved a five-year, $750,000 economic development reimbursement grant to Fuyao Glass America for redevelopment at 800 Fuyao Avenue, with annual payments of $150,000 contingent on meeting criteria. The council also declared surplus items for disposal, appointed members to the ED/GE Advisory Committee, and added a resolution to the agenda. No ordinances were considered.

• Approved $750,000 economic development grant to Fuyao Glass America (7-0)
• Approved resolution declaring surplus items for disposal via auction or donation (7-0)
• Approved appointments to ED/GE Advisory Committee (7-0)
• Added Resolution 7900-23 to agenda (7-0)

General

The Merit System Commission is meeting to approve minutes from December 1, 2022, and to discuss an advertisement for entry-level police officer positions. No other substantive business is listed.

• Approval of minutes from December 1, 2022
• Discussion of entry-level police officer advertisement

The Merit System Commission approved an Entry Level Police Officer advertisement with bonus points for OPOTA certification, military service, and college degrees. The ad will run from January 13 to February 5, 2023, to fill five positions, with a possible sixth. The commission also re-elected Mary Woeste as Chair and Jim Kempe as Vice-Chair.

• Approved Entry Level Police Officer advertisement with bonus points (3-0)
• Re-elected Mary Woeste as Chair and Jim Kempe as Vice-Chair (3-0)