Neenah public meetings in 2025

Public Services and Safety Committee

The Public Services and Safety Committee will discuss and potentially recommend approval of contracts for geotechnical testing at Arrowhead Park's dike and implementation of a gas migration prevention plan, along with a liquor license and other public works items. The agenda includes several discussion items and routine reports.

• Recommend approval of original Class B alcohol license for GLUMPF Events, LLC d/b/a Ballroom at the Reserve, 116 S. Commercial Street
• ECS subsurface exploration and geotechnical engineering for Arrowhead Park dike stability evaluation, $53,168
• Stantec agreement for Gas Migration Prevention Action Plan implementation at Arrowhead Park, $32,350
• Discussion on Elert System and Open Item Request List process
• Update from Environmental Attorney on Arrowhead Park Project

The Public Services and Safety Committee recommended Common Council approval of a $168,800 agreement with Edgewater Resources for design, engineering, and permitting of the Kimberly Point Shoreline Stabilization and Improvement Project. The committee also recommended approval of a $53,168 geotechnical agreement with ECS for Arrowhead Park dike soil borings (3-1) and a $32,350 Stantec agreement for gas migration prevention at Arrowhead Park (3-1). A liquor license transfer for Ballroom at the Reserve was recommended for approval, and discussion on the Elert System concluded with Alderman Pollnow to meet with police staff.

• Recommended approval of $168,800 Edgewater Resources agreement for Kimberly Point shoreline stabilization (4-0)
• Recommended approval of $53,168 ECS geotechnical agreement for Arrowhead Park dike soil borings (3-1)
• Recommended approval of $32,350 Stantec agreement for gas migration prevention at Arrowhead Park (3-1)
• Recommended approval of Class B liquor license transfer to GLUMF Events, LLC d/b/a Ballroom at the Reserve (4-0)
• Approved minutes of December 9, 2025 meeting (4-0)
• Agreed to include Open Request List version on next agenda

Liquor Licensing Review Subcommittee

The Liquor Licensing Review Subcommittee will review and make a recommendation on transferring the Class B liquor license from Ballroom at The Reserve, LLC to Glumpf Events, LLC for the same location at 116 S. Commercial Street. The transfer is part of the sale of The Reserve. Staff recommends approval, noting the background check is complete and no monies are owed to the city.

• Review of Original Class B Combination Alcohol Beverage Retail License Application for Glumpf Events, LLC, d/b/a Ballroom at the Reserve, 116 S. Commercial Street
• Transfer of liquor license from Ballroom at The Reserve, LLC to Glumpf Events, LLC
• Staff recommendation to approve the transfer
• No impact on liquor license quota

The Liquor Licensing Review Subcommittee voted unanimously to recommend approval of an Original "Class B" Combination Alcohol Beverage Retail License for GLUMPF Events, LLC, d/b/a Ballroom at the Reserve at 116 S. Commercial Street, with Matthew Gloede as agent. The recommendation now goes to the Public Services & Safety Committee and then to the City Council. The subcommittee also approved the minutes of its July 29, 2025 meeting.

• Approved minutes of July 29, 2025
• Recommended approval of Original Class B liquor license for GLUMPF Events, LLC d/b/a Ballroom at the Reserve

Plan Commission

The Neenah Plan Commission will hold a public hearing and vote on Annexation #239 and a 2-lot certified survey map (CSM #12-25) for 1.80 acres along Dogwood Trail, proposed by DJW Investments LLC. The annexation would bring the land from the Town of Neenah into the city and zone it R-1 (single-family residential). The CSM would create two single-family lots (0.93 and 0.87 acres) with a shared driveway. The commission will also review the 2025 year-in-review and approve the November 25, 2025 minutes.

• Annexation #239 – Dogwood Trail – 1.80 acres, proposed R-1 zoning (Ordinance No. 2025-16)
• CSM #12-25 – Dogwood Trail – 2-lot certified survey map (Lot 1: 0.93 ac, Lot 2: 0.87 ac)
• Public hearing on annexation (none scheduled for CSM)
• 2025 Year-in-Review discussion
• Approval of November 25, 2025 minutes

The Neenah Plan Commission recommended Common Council approval of Annexation #239 (Ord. No. 2025-16) for about 1.9 acres on Dogwood Trail, with R-1 Single-Family Residence zoning. It also approved the associated 2-lot Certified Survey Map (CSM #12-25) subject to conditions in the CSM Review Letter. Both motions passed unanimously. No public hearings or public appearances were held.

• Recommended Common Council approve Annexation #239 (Ord. No. 2025-16) with R-1 zoning (all aye)
• Approved 2-lot CSM #12-25 for Dogwood Trail, subject to conditions in the CSM Review Letter (all aye)
• Approved November 25, 2025 meeting minutes (all aye)

Finance & Personnel Committee

The Finance and Personnel Committee will consider recommending approval of a 2026 intermunicipal agreement with Appleton for Dial-A-Ride cost sharing, and will also consider accepting a petition to annex 1.80 acres along Dogwood Trail. The agenda includes approval of prior minutes and a city attorney report with no report. No formal action is taken by the Common Council, which may be present.

• 2026 Intermunicipal Agreement with City of Appleton for Dial-A-Ride cost sharing, estimated Neenah contribution $31,205
• Petition for Annexation 239 of 1.80 acres along Dogwood Trail in Town of Neenah
• Approval of minutes from November 24, 2025 regular meeting
• City Attorney Report (no report)

The Finance & Personnel Committee unanimously recommended City Council approval of the 2026 Intermunicipal Agreement with Appleton for Dial-A-Ride cost sharing, and also unanimously recommended approval of Annexation 239 for 1.80 acres along Dogwood Trail. No other substantive decisions were made; the meeting included only procedural items and a request for a future litigation update.

• Approved minutes of November 24, 2025 meeting (unanimous)
• Recommended approval of 2026 Dial-A-Ride intermunicipal agreement with Appleton (unanimous)
• Recommended approval of Annexation 239 of 1.80 acres along Dogwood Trail (unanimous)

Parks & Recreation Commission

The Neenah Parks & Recreation Commission will consider approving a $168,800 design and engineering services agreement with Edgewater Resources for the Kimberly Point Shoreline Stabilization and Restoration Project. They will also appoint a task force for the Comprehensive Outdoor Recreation Plan (CORP) update, review a conceptual play area plan for Doty Park, and approve a facility use agreement with the Neenah-Nodaway Yacht Club. The meeting includes routine items like minutes, bills, and financial reports.

• Approve $168,800 Edgewater Resources agreement for Kimberly Point shoreline design/engineering
• Appoint CORP Task Force to evaluate proposals and recommend a consulting firm
• Review Doty Park conceptual play area plan with historically themed components
• Approve Facility Use Agreement with Neenah-Nodaway Yacht Club
• Review 2025/2026 Capital Improvement Plan (CIP)

The Commission approved a $168,800 agreement with Edgewater Resources for design and engineering services at Kimberly Point. Members also appointed a task force for the Comprehensive Outdoor Recreation Plan and approved a facility use agreement with the Neenah-Nodaway Yacht Club.

• Approved $168,800 Edgewater Resources agreement for Kimberly Point (all aye)
• Appointed Comprehensive Outdoor Recreation Plan Task Force (all aye)
• Approved Neenah-Nodaway Yacht Club facility use agreement (all aye)
• Accepted Superintendent Kluge's retirement letter (all aye)
• Approved November 20, 2025 meeting minutes (all aye)

Common Council

The Neenah Common Council will consider several infrastructure and equipment items, including a preliminary resolution for sanitary sewer and water service construction on multiple streets, the purchase of a 2025 Chevrolet Silverado for the fire department, and final pay requests for street and utility construction contracts. Several committee meetings were cancelled, so the agenda is mostly routine approvals.

• Preliminary Resolution 2025-19: Sanitary Sewer Lateral and Water Service Construction on Elm Street, Henry Street, Laudan Boulevard, Reed Street and Sterling Avenue
• Purchase of 2025 Chevrolet 1500 Silverado from Bergstrom Automotive not to exceed $50,000, plus equipment for total project cost not to exceed $67,000
• Final Pay Request, Contract 4-24, Sanitary and Water Main Replacement, S. Park Avenue, to Scott Lamers Construction, $65,569.50
• Final Pay Request, Contract 2-25, Street and Utility Construction, Douglas Street and Elm Street, to Feaker & Sons Construction, $77,875.94
• Final Pay Request, Contract 3-25, Street and Utility Construction, Caroline Street and Hickory Lane, to David Tenor Corporation, $198,464.94

The Common Council approved a preliminary resolution for sanitary sewer lateral and water service construction on Elm Street, Henry Street, Laudan Boulevard, Reed Street, and Sterling Avenue. It also approved the purchase of a 2025 Chevrolet Silverado and equipment for the fire department, and three final pay requests for construction contracts. A motion to amend the December 3 minutes failed, and the minutes were approved as written.

• Approved Preliminary Resolution 2025-19 for sewer/water construction on five streets (unanimous)
• Approved purchase of 2025 Chevrolet Silverado and equipment up to $67,000 (unanimous)
• Approved final pay request Contract 4-24 to Scott Lamers Construction for $65,569.50 (8-0)
• Approved final pay request Contract 2-25 to Feaker & Sons Construction for $77,875.94 (8-0)
• Approved final pay request Contract 3-25 to David Tenor Corporation for $198,464.94 (8-0)
• Approved poll worker nominations for 2026-2027 Elections Board (7-0-1, Lendrum abstaining)
• Re-appointed Lee Hillstrom, Jim Wise, Eric Maggio to Parks & Recreation Commission (unanimous consent)
• Re-appointed Greg Weyenberg to Neenah-Menasha Sewerage Commission (unanimous consent)

Public Library Board of Trustees

The Neenah Public Library Board of Trustees is meeting to handle routine business, including approving minutes, bills, and monthly financial reports. Action items include a policy review of the video surveillance system and a Nominating Committee report, while information items cover statistical reports, director's reports, and a branding launch update.

• Policy Review: Video Surveillance System (action item)
• Nominating Committee (action item)
• Bills for consideration (action item)
• Monthly financial reports (information item)
• Branding launch update (information item)

The Neenah Public Library Board of Trustees approved an updated Video Surveillance System Policy, which outlines who can access footage, how long it is kept, and when it must be shared with law enforcement. The board also approved the November bills, appointed two members to a nominating committee, and approved the previous meeting's minutes. No other substantive decisions were made.

• Approved updated Video Surveillance System Policy (unanimous)
• Approved payment of November bills (unanimous)
• Appointed Irish and Koller to nominating committee
• Approved minutes of November 19, 2025 meeting

Board of Public Works

The Neenah Board of Public Works will meet to approve minutes, consider final pay requests and a change order for street and utility construction projects, and address any new business. The agenda includes three payment items for contracts on Douglas/Elm and Caroline/Hickory streets.

• Final pay request of $77,875.94 to Feaker & Sons Construction for Contract 2-25 (Douglas and Elm Streets)
• Change Order No. 1 of $300.00 to David Tenor Corporation for Contract 3-25 (Hickory Lane and Caroline Street)
• Final pay request of $198,464.94 to David Tenor Corporation for Contract 3-25 (Caroline Street and Hickory Lane)

The Board of Public Works recommended City Council approval of the final pay request for the Douglas Street and Elm Street street and utility construction project (Contract 2-25) in the amount of $77,875.94 to Feaker & Sons Construction, Inc. The board also approved a $300 change order for the Hickory Lane and Caroline Street project (Contract 3-25) and recommended approval of its final pay request of $198,464.94 to David Tenor Corporation. All votes were unanimous.

• Recommended Council approve final pay request of $77,875.94 for Contract 2-25 (Douglas/Elm) to Feaker & Sons (unanimous)
• Approved Change Order No. 1 for Contract 3-25 (Hickory/Caroline) in amount of $300 to David Tenor (unanimous)
• Recommended Council approve final pay request of $198,464.94 for Contract 3-25 to David Tenor (unanimous)

Committee on Rules

The Committee on Rules will discuss revisions submitted by Alderman Pollnow regarding the City of Neenah Common Council's standing rules. These proposed changes address meeting procedures, agenda control, and attendance policies.

• Proposal to lower the number of members required to petition for a special meeting from five to two
• Proposal to remove the Mayor's discretion over virtual attendance for Council members
• Proposal to remove the Mayor's unilateral control over the order of business/agenda
• Proposal to require committee agendas be delivered 48 hours prior to meetings
• Proposal to remove 'friendly amendment' language from motion rules

The Committee on Rules reviewed and accepted revisions to the Standing Rules of the City of Neenah Common Council, incorporating suggestions from Alderman Pollnow. The committee voted unanimously to accept the changes and present the updated rules. The meeting also included approval of the previous meeting's minutes and adjournment.

• Approved October 13, 2025 minutes (unanimous)
• Accepted revised Standing Rules of the Common Council (unanimous)

Waterworks Commission

The Waterworks Commission and Storm Water Citizen Advisory Board will meet to award low bids for 2026 water treatment chemicals. The body is also considering a final payment for easement and bayview services.

• Award 2026 chemical bids including Hydrated Lime from MLC at $0.1170/lb and Sodium Hypochlorite from Hydrite Chemical Co. at $0.1599/lb
• Final payment of $65,569.50 to Scott Lamers Construction for Contract 4-24 S. Park Avenue Easement & Bayview Services
• Approval of November 2025 invoices
• Director's Report

The Neenah Waterworks Commission approved the final payment of $65,569.50 for Contract 4-24 (S. Park Avenue Easement & Bayview Services) to Scott Lamers Construction, recommending it to the Common Council. The commission also awarded 2026 chemical bids to low bidders, with estimated total costs slightly lower than 2025. Minutes from November 17, 2025, and November invoices were approved unanimously. No other substantive decisions were made.

• Approved final payment of $65,569.50 for Contract 4-24 to Scott Lamers Construction (unanimous)
• Awarded 2026 chemical bids to low bidders as presented (unanimous)
• Approved November 17, 2025 regular meeting minutes (unanimous)
• Approved November 17, 2025 closed session minutes (unanimous)
• Approved November 2025 invoices (unanimous)

Board of Public Works

The Neenah Board of Public Works will consider several payment requests and change orders. Items include a fire station renovation contract and multiple sanitary and water main replacement orders on S. Park Avenue. The board will also review a concrete pavement and sidewalk repair request. No formal council action is scheduled for this meeting.

• Pay Request No. 1 for Fire Station 31 renovation to Milbach Construction Services, $297,819.85
• Change Order No. 2, Contract 4-24, sanitary and water main replacement on S. Park Avenue to Scott Lamers Construction, $5,330.00
• Change Order No. 3, Contract 4-24, sanitary and water main replacement on S. Park Avenue to Scott Lamers Construction, $17,000.00
• Final Pay Request, Contract 4-24, sanitary and water main replacement on S. Park Avenue to Scott Lamers Construction, $65,569.50
• Pay Request No. 1, Contract 4-25, concrete pavement and sidewalk repairs to Al Dix Concrete, $47,989.25

The Neenah Board of Public Works approved meeting minutes, a payment for the Fire Station 31 Renovation Project, two change orders and a final pay request recommendation for sanitary and water main replacement on S. Park Avenue, and a pay request for concrete pavement and sidewalk repairs.

• Approved December 1, 2025, minutes (5-0)
• Approved Pay Request No. 1 for Fire Station 31 Renovation Project to Milbach Construction Services Company in the amount of $297,819.85 (5-0)
• Approved Change Order No. 2 for Contract 4-24 to Scott Lamers Construction in the amount of $5,330.00 (5-0)
• Approved Change Order No. 3 for Contract 4-24 to Scott Lamers Construction in the amount of $17,000.00 (5-0)
• Recommended Common Council and Water Works Commission approve Final Pay Request for Contract 4-24 to Scott Lamers Construction in the amount of $65,569.50 (5-0)
• Approved Pay Request No. 1 for Contract 4-25 to Al Dix Concrete in the amount of $47,989.25 (5-0)

Public Services and Safety Committee

The Public Services and Safety Committee will review a condition survey of the Church Street parking ramp, which identifies immediate repair items (Condition A) and longer-term maintenance needs. They will also consider a preliminary resolution to levy special assessments for sanitary sewer lateral and water service construction on several streets. The agenda includes approval of prior minutes, a public works activity report, and announcements.

• Church Street Parking Ramp structure condition survey with Condition A repair items (cracked corbels, corroded shear wall connections, delaminated double tee stems, failed joint sealant)
• Preliminary Resolution 2025-19 for special assessments for sanitary sewer lateral and water service construction on Elm St., Henry St., Laudan Blvd., Reed St., and Sterling Ave.
• Public Works activity report: Contract 12-25 (Courtside Fields Pond) awarded to MCC, Inc.; City Hall window replacement ongoing; Jewelers Park Drive Bridge backfill complete
• Storm Water Planning Grant Agreement from WDNR for $75,900 toward stormwater management plan update

The committee unanimously recommended the Common Council approve Preliminary Resolution 2025-19 for sanitary sewer lateral and water service construction on Elm Street, Henry Street, Ladaun Boulevard, Reed Street, and Sterling Avenue. They also reviewed a condition survey of the Church Street Parking Ramp, which identified $384,000 in immediate repairs to be funded through future capital improvement budgets. No other formal actions were taken.

• Approved minutes of November 25, 2025 (5-0)
• Recommended approval of Preliminary Resolution 2025-19 for sewer/water construction on five streets (5-0)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will discuss a professional services agreement for an organizational structure assessment. The body is also considering the purchase of a new light duty vehicle and may enter a closed session regarding a labor contract.

• Agreement with Innovative Advisors (IPA) for Organizational Structure Assessment & Future Needs Analysis not to exceed $33,500
• Purchase of a 2025 Chevy 1500 Silverado and related equipment not to exceed $67,000
• Closed session to deliberate a labor contract with Local 275

The committee recommended that the Neenah and Menasha Common Councils approve the purchase of a 2025 Chevrolet Silverado and related equipment for a total project cost not to exceed $67,000. The needs assessment agreement was tabled to the January meeting because it was not attached to the agenda. No action was taken on a labor contract with Local 275, as there was no update.

• Approved October 29, 2025 meeting minutes (all aye)
• Approved Call Summary Report through November 30, 2025 (all aye)
• Tabled Needs Assessment Agreement to January meeting (all aye)
• Recommended approval of 2025 Chevy Silverado purchase not to exceed $50,000 and equipment not to exceed $67,000 total (all aye)
• Directed MA Ellis to poll committee on alternative Tuesday meeting times

Common Council

The Common Council will review a term sheet for a mixed-use development featuring workforce housing on South Commercial Street. The body is also considering several equipment contracts and a major stormwater pond construction award.

• Proposed term sheet with Eminent Development Corporation for 50 workforce housing units and 3,000 sq ft of commercial space in the 1300 block of South Commercial Street
• Contract award to MCC, Inc. for $1,289,292.79 for the Courtside Fields Storm Water Pond
• Server and storage upgrades from Heartland Business Systems and Camera Corner Connecting Point not to exceed $285,000
• 5-year contract with Axon for 22 Taser 7s and accessories for $105,811.20
• Master Services Agreement with Stantec for $25,000 for Arrowhead Park environmental services

The Common Council approved a term sheet with Eminent Development Corporation for a mixed-use development with workforce housing and commercial space on city-owned property in the 1300 block of South Commercial Street. The council also approved several contracts, including a $1.29M storm water pond, a $105,811 Axon Taser contract, and a $285,000 IT upgrade. A directive to evaluate a liquor license ordinance change was passed 9-0.

• Approved Term Sheet with Eminent Development Corp. for mixed-use development (unanimous)
• Approved $1,289,292.79 storm water pond contract with MCC, Inc. (unanimous)
• Approved $105,811.20 5-year Axon Taser contract (unanimous)
• Approved $33,767.10 ALPR activation contract with Axon (unanimous)
• Approved $25,000 Stantec environmental services agreement (8-1, Pollnow dissenting)
• Approved $28,177 windowsill material purchase for City Hall (unanimous)
• Approved $285,000 server/storage upgrade (unanimous)
• Approved $68,000 CivicPlus software agreement (unanimous)

Finance & Personnel Committee

The Neenah Finance and Personnel Committee will consider authorizing a $68,000 agreement with CivicPlus to license and configure three software modules for meeting management, process automation, and public records requests. The Council will gather information but take no formal action at this meeting.

• Recommend Council authorize $68,000 CivicPlus software licensing and hardware purchase for first year
• Three modules: Agenda & Meeting Management, Process Automation, and Next Request
• Funding split: $20,000 from Clerk capital budget, remainder from Information Systems budget
• Discounted bundled price of $36,033 if approved by December 15, 2025

The Finance & Personnel Committee authorized staff to enter into an agreement with CivicPlus for three software modules and necessary hardware. The project, capped at $68,000 for the first year, will be funded through the 2026 Clerk and Information Systems capital equipment budgets.

• Approved November 24, 2025 meeting minutes (unanimous)
• Authorized $68,000 CivicPlus software and hardware agreement (unanimous)
• Adjourned meeting (unanimous)

Board of Public Works

The Board of Public Works will review a contract award for a storm water pond and a pay request for City Hall renovations. The meeting includes a review of bid tabulations for the pond project.

• Proposed contract award to MCC, Inc. for Courtside Fields Storm Water Pond in the amount of $1,289,292.79
• Pay Request No. 2 to Omni Glass & Paint, LLC for $130,334.00 for City Hall window and exterior door replacement

The Board of Public Works recommended awarding Contract 12-25 for the Courtside Fields Storm Water Pond to MCC, Inc. for $1,289,292.79, with funding from multiple accounts. The board also approved Pay Request No. 2 for the City Hall window and exterior door replacement project. Both motions passed unanimously (6-0).

• Approved Pay Request No. 2, Contract 12-25, to Omni Glass & Paint, LLC for $130,334.00 (6-0)
• Recommended awarding Contract 12-25, Courtside Fields Storm Water Pond, to MCC, Inc. for $1,289,292.79 (6-0)

Public Services and Safety Committee

The Public Services and Safety Committee will consider several contracts and licenses, including a new Class B beer license for a gas station, a $25,000 environmental services agreement for Arrowhead Park, and two police equipment contracts (Taser and ALPR). They will also review quarterly police statistics and a fuel supplier agreement. The meeting includes public appearances and approval of prior minutes.

• Class B Fermented Malt Beverage license for Wisco Cheese & Cheers, LLC at 1126 Main Street, Suite B
• Stantec Master Services Agreement for Arrowhead Park environmental services, not to exceed $25,000
• Axon Taser 7 contract renewal: $105,811.20 over 5 years for 22 Tasers
• Axon ALPR contract: $33,767.10 over 49 months for 10 patrol vehicles
• Fuel and Fluids Supplier contract

The committee approved several contracts for police equipment and park environmental services while tabling a decision on a new liquor license. The committee also authorized the purchase of materials for City Hall window repairs.

• Tabled Class “B” liquor license for Wisco Cheese & Cheers, LLC (3-2)
• Approved $25,000 Stantec contract for Arrowhead Park environmental services (4-1)
• Approved $105,811.20 five-year Axon taser contract (5-0)
• Approved $33,767.10 Axon ALPR contract for police squad cars (5-0)
• Approved $28,177 purchase of City Hall windowsill materials (5-0)
• Received and placed on file 2025 third quarter police statistics (5-0)

Plan Commission

The Plan Commission will consider a change of use for a property on S. Commercial Street and a request to subdivide a lot on Marathon Avenue. The body will also discuss updates to the city's zoning and sign codes and a housing needs assessment.

• Site Plan #21-25: Change of use from office to human cremation services at 314 S. Commercial Street
• CSM #10-25: Subdivision of 2025 Marathon Avenue into two lots
• Discussion of Neenah Housing Study and Needs Assessment
• Discussion of Zoning Code and Sign Code Update

The Neenah Plan Commission approved a site plan for a change of use at 314 S. Commercial Street and a two-lot certified survey map (CSM) for 2025 Marathon Avenue. Both approvals were unanimous. No public hearings were held, and discussion items included updates on a housing study and zoning code update.

• Approved site plan for change of use at 314 S. Commercial Street (all aye)
• Approved 2-lot CSM at 2025 Marathon Avenue (all aye)

Finance & Personnel Committee

The Finance and Personnel Committee will recommend approval of a term sheet for a 45-unit workforce housing project on South Commercial Street and a $285,000 server upgrade. It will also consider adopting the 2026 Business Improvement District operating plan.

• Term sheet with Eminent Development Corporation for 45 workforce housing units and 3,000 sq ft commercial space at 1300 block of South Commercial Street
• Recommendation to approve Resolution 2025-17 for the Neenah Central City Business Improvement District 2026 Operating Plan ($158,349 assessment)
• Recommendation to upgrade servers and storage, not to exceed $285,000
• Fiscal review of October 2025 vouchers

The Finance & Personnel Committee unanimously recommended approving a term sheet with Eminent Development Corporation for a mixed-use development with workforce housing and commercial space on city-owned property in the 1300 block of South Commercial Street. The committee also unanimously recommended adopting Resolution 2025-17 for the Neenah Central City Business Improvement District 2026 Operating Plan, and approving a server and storage upgrade not to exceed $285,000. All votes were unanimous.

• Approved term sheet with Eminent Development Corporation for mixed-use development (unanimous)
• Recommended Resolution 2025-17 approving BID 2026 Operating Plan (unanimous)
• Recommended server and storage upgrade not to exceed $285,000 (unanimous)
• Approved minutes from November 10, 2025 meeting (unanimous)
• Received and filed October 2025 vouchers (unanimous)

Parks & Recreation Commission

The Parks & Recreation Commission will consider adopting a revised collection policy for the Doty Cabin Museum to align with current best practices. The body is also deciding on facility use agreements for local sports and sailing organizations.

• Facility Use Agreement for Neenah Baseball Inc. regarding Southview Park Fields
• Facility Use Agreement for Fox Valley Sailing School regarding Rec. Park shoreline
• Adoption of the Doty Cabin Collection Policy
• 2025 CIP Review
• Commendation of Doty Cabin Docents Sandy Joch, Jann McBride, and Bill McBride

The Parks & Recreation Commission approved two facility use agreements with Neenah Baseball Inc. and Fox Valley Sailing School, and adopted the Doty Cabin Collection Policy as revised. No action was taken on the Doty Cabin report presentation or the 2025 CIP review, which were informational only.

• Approved Facility Use Agreement with Neenah Baseball Inc. (all aye)
• Approved Facility Use Agreement with Fox Valley Sailing School (all aye)
• Adopted Doty Cabin Collection Policy as revised (all aye)

Committee on Aging

The Neenah Committee on Aging will hold its November 20, 2025 meeting to approve minutes, elect officers, review a senior needs survey, and discuss the committee’s future direction. The meeting is open to the public in-person at the City Administration Building and virtually via Microsoft Teams.

• Election of officers
• Review of senior needs survey
• Discussion of committee purpose and future direction
• Approval of October 23, 2025 meeting minutes

The committee approved the October minutes, elected Kristi Branchford as Chair and Mike Veith as Vice-Chair, and discussed expanding the senior needs survey with potential help from Lakeland University. No other substantive decisions were made.

• Approved minutes of October 23, 2025 meeting
• Confirmed Kristi Branchford as Chair
• Elected Mike Veith as Vice-Chair

Public Library Board of Trustees

The Public Library Board of Trustees will meet to review financial reports and the 2026 budget update. The board is scheduled to take action on the 2026 closed dates, a staff recognition policy, and the collection development policy.

• 2026 Library closed dates
• 2026 Budget Update
• Staff Recognition Policy
• Collection Development Policy review
• Bills for consideration

The Neenah Public Library Board of Trustees approved the updated Staff Recognition policy, effective January 1, 2026, and accepted the Collection Development Policy without changes. They also approved an additional closed date of July 5, 2026, and the payment of monthly bills. All votes were unanimous.

• Approved updated Staff Recognition policy (unanimous)
• Accepted Collection Development Policy and Request for Reconsideration as presented (unanimous)
• Approved additional closed date of July 5, 2026 (unanimous)
• Approved payment of monthly bills (unanimous)

Common Council

The Neenah Common Council will hold a public hearing and vote on the proposed 2026 Operating and Capital Improvements Budget. Residents may speak on the budget during the hearing. The council will also consider appointments to the Landmarks Commission and final payments for construction contracts.

• Adopt Resolution 2025-18 to approve the 2026 Operating and Capital Improvements Budget
• Appoint Ron Klatt, Jim Taylor, Stephen Gries, Karl Volkman, and Erica Suchyta to the Landmarks Commission
• Approve final payment of $117,418.63 for Harrison Street Pond construction contract
• Approve final payment of $406,821.61 for street and utility construction on Alexander Drive, Forest Manor Drive, Bruce Street, Lexington Court, and Southfield Plat
• Consider a 5% increase in alderman pay and adjustments to the 2026 budget

The Common Council approved the 2026 Operating and Capital Improvements Budget following a public hearing and several amendments. Notable changes included restoring funding for four crossing guard positions, adding a traffic beacon at Tullar and Gay, and adjusting various capital project allocations. The council also approved the 2026-2030 Capital Improvement Plan and finalized several public works contracts.

• Approved 2026 Operating and Capital Budget as amended (9-0)
• Approved 2026-2030 Capital Improvement Plan (9-0)
• Added $19,000 to retain 14 crossing guards (8-1)
• Added $25,000 for a traffic beacon at Tullar and Gay (7-2)
• Approved $117,418.63 final payment for Harrison Street Pond (9-0)
• Approved $406,821.61 final payment for street/utility construction (9-0)
• Repealed wrestling and boxing license ordinance (9-0)
• Appointed four members to Landmarks Commission (Unanimous)

BID Board

The Neenah Central City Business Improvement District Board will vote on the 2026 BID Operating Plan, approve bills, and consider a recruitment and retention grant for 127 W Wisconsin Ave. They will also hear reports from maintenance, PR/marketing, and recruitment committees, plus city updates. The meeting is largely routine, with no major policy changes or public hearings.

• Approve 2026 BID Operating Plan
• Approve bills for payment
• Recruitment and Retention Grant for 127 W WI Ave
• Request for $500 sponsorships for 2026 BID events
• Holiday events: Very Neenah Christmas, Holiday Market, Cookie Crawl

The Neenah Central City BID Board approved the 2026 BID Operating Plan, the bill packet for $52,581.85, and a $3,500 Recruitment and Retention grant for a new boiler system at 127 W. Wisconsin Avenue. All votes were unanimous. The board also approved the minutes of the September 16, 2025 meeting. No public appearances were made.

• Approved 2026 BID Operating Plan (unanimous)
• Approved bill packet for $52,581.85 (unanimous)
• Approved $3,500 Recruitment and Retention grant for 127 W. Wisconsin Avenue (unanimous)
• Approved minutes of September 16, 2025 meeting (unanimous)

Waterworks Commission

The Waterworks Commission and Storm Water Citizen Advisory Board will meet to discuss financial planning for the coming years. The body is expected to approve the draft 2026 budget and the 2026-2030 Capital Improvement Program.

• Approval of Draft 2026 Budget
• Approval of Draft 2026-2030 Capital Improvement Program
• Review of Booster Station Final Cost Report
• Approval of October 2025 invoices

The Neenah Waterworks Commission approved the 2026 budget and the 2026-2030 Capital Improvement Program (CIP), adding the Oak Street Bridge water main crossing project at $500,000. The commission also approved the October 2025 invoices and meeting minutes. No other substantive decisions were made; the meeting included informational reports and a closed session.

• Approved October 20, 2025 meeting minutes (all aye)
• Approved October 2025 invoices (all aye)
• Added Oak Street Bridge WM Crossing to 2026 CIP at $500,000 (all aye)
• Approved Draft 2026-2030 CIP as amended (all aye)
• Approved Draft 2026 Budget (all aye)
• Convened into closed session for employee performance evaluation (all aye)

Board of Public Works

The Neenah Board of Public Works will vote on final payments and change orders for multiple city projects, including street and utility construction, pond work, and window replacements. The board will also review a pay request for park improvements funded by the 2025 Capital Improvement Program.

• Final payment of $117,418.63 for Harrison Street Pond project to MCC., Inc.
• Change order for $1,218.00 and final payment of $406,821.61 for Alexander Drive and surrounding streets to Donald Hietpas & Sons, Inc.
• Pay request of $284,620.00 for Caroline Street and Hickory Lane work to David Tenor Corporation
• Pay request of $28,500.00 for City Hall window and exterior door replacement to Omni Paint & Glass, LLC.
• Pay request of $785,548.25 for park improvements to Vinton Construction Company

The Board approved several final payments and pay requests for ongoing city construction projects, including street and utility work, city hall renovations, and the Doty Park shore restoration. These actions authorize the release of funds for completed work and contract adjustments.

• Approved October 23, 2025 meeting minutes (6-0)
• Recommended Council approve $117,418.63 final payment for Harrison Street Pond (6-0)
• Approved $1,218.00 change order for street and utility construction (6-0)
• Recommended Council approve $406,821.61 final payment for street/utility work (6-0)
• Approved $284,620.00 pay request for Caroline St and Hickory Ln construction (6-0)
• Approved $28,500.00 pay request for City Hall window/door replacement (6-0)
• Approved $785,548.25 pay request for Doty Park shore restoration (6-0)

Landmarks Commission

The Neenah Landmarks Commission will meet to discuss commission membership, brochure distribution, and a Wisconsin Historical Society grant opportunity. The meeting includes public appearances, approval of past minutes, and a site visit to review a history collection at 202 Grant Street.

• Discuss Wisconsin Historical Society Certified Local Government grant opportunity
• Approval of minutes from June, August, and October 2025 meetings
• Review of historical tour brochure updates
• Site visit to 202 Grant Street to review history collection
• Approval of expenditures

The Commission approved minutes from meetings held on June 11, August 13, and October 8, 2025. Members also voted to remove two agenda items regarding site visits and discussed commission membership, brochure distribution, and grant opportunities.

• Amended agenda to remove site visit items (5-0)
• Approved minutes from June 11, August 13, and October 8, 2025 (MSC)

Neenah Arts Council

The Neenah Arts Council will meet to receive updates on the Very Neenah Christmas event and the city's public art website. The council will also discuss recruiting new members and community outreach.

• Update on Very Neenah Christmas event scheduled for December 5, 6, and 7
• Update on Public Art section of the City of Neenah Website
• Discussion regarding new members
• Discussion of community outreach for future agendas

Public Services and Safety Committee

The Public Services and Safety Committee will meet to decide on a revocable occupancy permit for a parking lot at 612 Main Street and hear an appeal regarding a dog designated as dangerous. No formal action is expected on other items.

• Revocable Occupancy Permit for parking lot at 612 Main Street
• Dangerous Animal Designation Appeal for pet dog Hank (Shallin Veirauch-Stone)
• Article XI Wrestling and Boxing Ordinance Repeal
• Public Works General Construction and Department Activity Report

The committee voted 4-0 to uphold the Neenah Police Department's dangerous animal designation for dog Hank, owned by Shallin Stone. The committee also recommended approval of a revocable occupancy permit for a parking lot at 612 Main Street and recommended repealing the city's wrestling and boxing license ordinance. Public works project updates were provided, including cost increases for the S. Commercial St turn lane project.

• Approved minutes of October 28, 2025 meeting (4-0)
• Recommended Common Council approve Revocable Occupancy Permit for 612 Main Street parking lot (4-0)
• Recommended Council approve Ordinance 2025-15 repealing Article XI Wrestling and Boxing License (4-0)
• Upheld dangerous animal designation for dog Hank (4-0)

Finance & Personnel Committee

The Finance & Personnel Committee will consider two resolutions: one converting election inspector pay from stipends to hourly rates effective January 1, 2026, and another designating the City Services Building at 1495 Tullar Road as a temporary polling location for the 2026-2027 election cycle. The committee may also enter closed session to discuss human resources director employment and litigation matters.

• Resolution 2025-15: Election inspectors $10/hour (from $180/election), chief inspectors $15/hour (from $215/election), special voting deputies $10/hour (from $30/visit), training $10/hour (from $20/session), in-person absentee voting remains $11/hour
• Resolution 2025-16: Designate City Services Building, 1495 Tullar Road, as temporary polling place for Wards 20-21, 23, 25, replacing Fire Station 31 during reconstruction
• Closed session under Wis. Stat. 19.85(1)(c) and (g) regarding Director of Human Resources employment and litigation strategy

The Finance & Personnel Committee unanimously recommended City Council approve two resolutions: adjusting election inspector wages to an hourly rate effective January 1, 2026, and designating the City Services Building at 1495 Tullar Road as a polling location for the 2026-2027 election cycle. The committee also approved the October 27, 2025 minutes and convened in closed session to discuss Human Resources Director employment and litigation matters.

• Approved October 27, 2025 meeting minutes (unanimous)
• Recommended approval of Resolution 2025-15 adjusting election inspector wages to hourly rate effective Jan 1, 2026 (unanimous)
• Recommended approval of Resolution 2025-16 designating City Services Building, 1495 Tullar Road, as polling location for 2026-2027 election cycle (unanimous)
• Moved to closed session to discuss Human Resources Director employment and litigation (unanimous)

Police Commission

The Police Commission will meet to approve previous meeting minutes and receive a report from the Police Chief. The discussion will focus on personnel, training, and hiring process updates.

• Approval of August 1, 2025 minutes
• Police Chief's report on personnel and training updates
• Police Chief's report on hiring process updates

The Neenah Police Commission met on November 5, 2025, and approved the minutes from the August 1, 2025, regular and executive meetings. Chief Aaron Olson reported that the department is fully staffed as of October 20, 2025, with four officers now on solo patrol and one officer in the academy. No other business was discussed, and the meeting adjourned.

• Approved minutes of August 1, 2025, regular meeting (unanimous)
• Approved minutes of August 1, 2025, executive meeting (unanimous)

Common Council

The Neenah Common Council is meeting to consider several recommendations from its committees, including approving the 2025 fee schedule, a contract amendment for Arrowhead Park engineering, and the NMFR 2026 budget. The council will also vote on a special event permit and temporary wine license for the Very Merry Christmas Market, and hear reports on the housing study and other committee activities.

• Contract Amendment No. 2 with GRAEF Engineering for $56,183 for Arrowhead Park engineering
• Resolution 2025-14: 2025 Fee Schedule approval
• Purchase of a 2025 Can-Am EMS-UTV and equipment up to $60,000 for NMFR
• Special event permit and temporary Class B wine license for Very Merry Christmas Market at 135 W Wisconsin Avenue
• Authorize razing city-owned former bus shelter at Church Street and Doty Avenue

The Neenah Common Council approved the 2026 budget for Neenah-Menasha Fire Rescue, authorized a $56,183 engineering contract amendment for Arrowhead Park, and approved a special event permit and wine license for Future Neenah's Christmas Market. Council members also voted to refer proposed updates to the city's standing rules back to committee.

• Approved special event permit for Neenah’s Very Merry Christmas Market (8-1)
• Approved Temporary Class B wine license for Future Neenah Inc. (Unanimous)
• Approved $56,183 contract amendment No. 2 with GRAEF Engineering for Arrowhead Park (8-1)
• Authorized staff to raze the city-owned former bus shelter at Church Street and Doty Avenue (9-0)
• Approved Resolution 2025-14 for the 2025 Fee Schedule as amended (9-0)
• Authorized moving utility billing system and coordinator position to Water Utility Department (9-0)
• Approved Resolution 2025-13 for reimbursement bond regulations (9-0)
• Approved purchase of a 2025 can-am EMS-UTV for up to $60,000 (9-0)

Community Development Authority

The Community Development Authority will review updates on Requests for Proposals for two redevelopment sites. The board will also discuss Arrowhead Park and establish goals for 2026.

• RFP updates for 135 Millview Drive
• RFP updates for the 1300 Block of South Commercial Street
• Arrowhead Park update
• Discussion on CDA 2026 Goals

The Community Development Authority approved the August 25, 2025 meeting minutes and received updates on two redevelopment projects. For the 1300 block of South Commercial Street, staff selected Eminent Development Group from four proposals for a townhome project with underground parking and commercial space. The 135 Millview Drive RFP received one proposal from T. Wall Enterprises for about 236 residential units, with construction expected to start in late 2026. No formal votes were taken on these projects; the only action was approving the minutes.

• Approved August 25, 2025 meeting minutes (motion passed)
• Selected Eminent Development Group for 1300 block South Commercial Street redevelopment (staff action)
• Received single proposal from T. Wall Enterprises for 135 Millview Drive (no action taken)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee is meeting to consider and potentially approve the purchase of a UTV for up to $60,000 and the proposed 2026 operating and capital improvement (CIP) budget. The committee will also review call summary data and approve minutes from the September 30, 2025 meeting. A public forum is scheduled for resident input.

• Purchase of a UTV for a cost not to exceed $60,000
• Proposed 2026 operating and CIP budget
• Call summary review
• Approval of September 30, 2025 minutes
• Public forum

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee approved the proposed 2026 NMFR budget and recommended approval of a UTV purchase using FAP carry-over funds. The committee also approved the September 30, 2025 meeting minutes and the call summary through that date. All votes were unanimous.

• Approved September 30, 2025 meeting minutes (all aye)
• Approved call summary through September 30, 2025 (all aye)
• Recommended approval of 2025 Can-Am EMS-UTV and equipment purchase, not to exceed $60,000, using FAP carry-over funds (all aye)
• Approved proposed NMFR 2026 budget (all aye)

Neenah-Menasha Fire Rescue Joint Fire Commission

The Neenah-Menasha Joint Fire Commission will meet to approve previous meeting minutes and convene into a closed session to interview applicants for the open Assistant Chief position. The meeting is scheduled for October 28, 2025, at 4:00 p.m. in Room #133 of the City of Menasha.

• Interview applicants for the open Assistant Chief position in closed session
• Approval of meeting minutes from August 13, 2025

The Neenah-Menasha Fire Rescue Joint Fire Commission met and approved the August 13, 2025 minutes. The commission then moved into closed session to interview applicants for the open Assistant Chief position, and afterward authorized proceeding with actions discussed in closed session regarding personnel matters. No public comment was made, and no other substantive decisions were recorded.

• Approved August 13, 2025 meeting minutes (unanimous)
• Moved into closed session to interview Assistant Chief applicants (unanimous)
• Authorized actions discussed in closed session regarding personnel matters (unanimous)

Public Services and Safety Committee

The Public Services and Safety Committee will discuss a contract amendment for engineering services at Arrowhead Park and a permit for the Very Merry Christmas Market. The body will also review a request to raze a bus shelter and a dangerous animal designation appeal.

• GRAEF Arrowhead Park Contract Amendment No. 2 for $56,183
• Special event permit and wine license for Neenah’s Very Merry Christmas Market (Dec 5-7)
• Request to raze the former Doty Avenue Bus Shelter
• Dangerous Animal Designation Appeal by Shallin (Veirauch)Stone for dog named Hank
• Discussion on Nicolet Boulevard and N. Commercial Street Roundabout

The Public Services and Safety Committee recommended the Common Council approve a $56,183 contract amendment with GRAEF Engineering for Arrowhead Park services, funded by carry-forward capital funds. The committee also approved a special event permit and temporary wine license for the Very Merry Christmas Market, recommended razing the former Doty Avenue bus shelter, and tabled a dangerous animal appeal. A proposed change to 2026 punch card distribution was discussed, with consensus to offer both in-person and online options.

• Approved GRAEF Contract Amendment No.2 for $56,183 (3-1)
• Approved special event permit for Very Merry Christmas Market (3-1)
• Approved temporary wine license for Very Merry Christmas Market (4-0)
• Recommended razing former Doty Avenue bus shelter (4-0)
• Tabled dangerous animal appeal for dog Hank until Nov 11 (4-0)
• Consensus to offer online and in-person options for 2026 punch card distribution

Plan Commission

The Plan Commission will consider a site plan for a 63,894 square-foot industrial linen cleaning facility at 1712 Dixie Road. The body will also discuss the Neenah Housing Study and Needs Assessment.

• Site Plan #20-25: 63,894 square-foot Gunderson Uniform and Linen facility at 1712 Dixie Road
• Discussion of Neenah Housing Study and Needs Assessment

The Neenah Plan Commission approved a site plan for a 64,000-square-foot industrial laundry facility at 1712 Dixie Road, owned by Gunderson Uniform and Linen. The approval is subject to comments in the Site Plan Review letter. No public hearings were held, and no other substantive decisions were made.

• Approved site plan for Gunderson Uniform and Linen industrial laundry facility at 1712 Dixie Road (all aye)
• Approved September 23, 2025 meeting minutes (all aye; Genett and Clark abstained)

Finance & Personnel Committee

The Finance and Personnel Committee will decide on amending the 2025 fee schedule, including pet licensing and fire permit fee increases, and recommend moving the utility billing system to the Water Utility. Informational memos on storm water and sanitary rates will also be reviewed.

• Approve Resolution 2025-14 amending 2025 fee schedule (pet licensing +$2, fire permit +$3)
• Authorize moving Utility Billing System and Utility Billing Coordinator to Water Utility
• Approve Resolution 2025-13 designating Director of Finance for reimbursement bonds
• Review Storm Water Rate Memo (informational)
• Review Sanitary Rate Memo (informational)

The Finance & Personnel Committee unanimously recommended moving the utility billing system and coordinator from Finance to the Water Utility, and approved the 2025 Fee Schedule update. They also recommended a resolution authorizing the Finance Director to declare official intent for bond reimbursement. Informational memos on storm water and sanitary rates were presented, with staff recommending no storm water rate increase for 2026 and a 15% sanitary rate increase.

• Approved minutes from Oct 6, 2025 special meeting (unanimous)
• Recommended Council approve Resolution 2025-14 amending 2025 Fee Schedule (unanimous)
• Recommended Council authorize moving utility billing system and coordinator to Water Utility (unanimous)
• Recommended Council approve Resolution 2025-13 designating Finance Director to declare official intent for bond reimbursement (unanimous)
• Received and filed 2025 Q3 financial statements (unanimous)
• Received and filed Sep 2025 vouchers (unanimous)

Parks & Recreation Commission

The Parks & Recreation Commission will review a facility use agreement for the Whiting Boathouse and discuss the 2025 Capital Improvement Plan. The body will also receive a presentation on the Doty Cabin collections and conservation needs.

• Proposed 5-year facility use agreement for U.S. Coast Guard Auxiliary at Whiting Boathouse
• 2025 CIP Review
• Doty Cabin inventory report and 1995 Conservation Assessment review
• Quarterly financial report review

Board of Public Works

The Neenah Board of Public Works will consider a $5,000 change order for the right turn lane project at W. Winneconne Avenue and S. Commercial Street. The agenda is otherwise routine, with no appearances or unfinished business.

• Change Order No. 2, Contract 13-24, Right Turn Lane W. Winneconne Avenue and S. Commercial Street, to Vinton Construction Company, $5,000

The Board of Public Works approved Change Order No. 2 for Contract 13-24, adding $5,000 to Vinton Construction Company's contract for the right turn lane at W. Winneconne Avenue and S. Commercial Street. The change order covers mobilization costs, an industry standard. The motion passed unanimously (5-0).

• Approved Change Order No. 2, Contract 13-24, for right turn lane at W. Winneconne Avenue and S. Commercial Street, adding $5,000 to Vinton Construction Company (5-0)

Committee on Aging

The Neenah Committee on Aging will hold its October 23, 2025 meeting to approve past minutes, review the 2025 School for Seniors event, elect officers, and discuss the committee’s future direction. The meeting is open to public comments and accessible in-person or virtually.

• Review of 2025 School for Seniors event
• Election of officers
• Discussion of committee purpose and future direction

The committee approved the minutes from the September 18, 2025, meeting and elected Kristi Branchford as the new committee chair. The transition of leadership is scheduled to take effect on January 1, 2026.

• Approved September 18, 2025, meeting minutes
• Elected Kristi Branchford as committee chair (5-1)

Sustainable Neenah Committee

The Sustainable Neenah Committee is meeting to discuss information and education projects, review the sustainability plan update, and approve expenditures. The agenda includes public appearances and approval of minutes from previous meetings. Recent meetings lacked a quorum, so no formal actions were taken.

• Approve minutes of May 28, June 25, July 23, and September 24, 2025 meetings
• Discuss information and education projects
• Discuss sustainability plan update
• Approval of expenditures

The Sustainable Neenah Committee met on October 22, 2025, but a quorum was not present, so no official actions or decisions were taken. Members discussed education projects, the rain barrel project, farm market activities, a sustainability plan update, and future meeting dates.

• No substantive decisions made due to lack of quorum

Waterworks Commission

The Neenah Waterworks Commission will meet on October 20, 2025, to consider moving the utility billing system and the Utility Billing Coordinator position from the Finance Department to the Water Utility, along with recommending the move to the Finance & Personnel Committee and Common Council. The commission will also review a final pay request for Contract 2-24W West Side Booster Station Contract B, financial reports, a lead and copper sampling update, and the director's report.

• Request to Authorize the Movement of the Utility Billing System and the Utility Billing Coordinator position to the Water Utility
• Final Pay Request for Contract 2-24W West Side Booster Station Contract B
• Lead and Copper Sampling Update

The Neenah Water Works Commission authorized moving the Utility Billing System and the Utility Billing Coordinator position from the Finance Department to the Water Utility, recommending the move to the Finance & Personnel Committee and the Common Council. The Commission also approved the final payment for the West Side Booster Station contract and accepted the third quarter financial reports. No other substantive decisions were made.

• Approved September 15, 2025 regular meeting minutes (all aye)
• Approved September 2025 invoices (all aye)
• Accepted and placed on file 3rd Quarter Financial Reports (all aye)
• Authorized moving Utility Billing System and Coordinator position to Water Utility, recommended to Finance & Personnel Committee and Common Council (all aye)
• Approved final payment of $90,837.27 to Sabel Mechanical, LLC for Contract 2-24W West Side Booster Station (all aye)

Common Council

The Neenah Common Council will consider several recommendations from the Finance and Personnel Committee, including a 7.01% increase in overall health insurance costs with a lower maximum out-of-pocket, participation in the Family Savings Plan, and a new dental plan option. The council will also hold a public hearing on the Water Supply Service Area Plan (no action required) and may enter closed session to discuss land acquisition for 135 Millview Drive and the 1300 block of South Commercial Street. Several committee meetings were cancelled, and no consent agenda items are listed.

• 7.01% health insurance premium increase with reduced out-of-pocket maximum (M3 presentation)
• Participation in Network Health Family Savings Plan
• Alternate Delta 85% ER Paid with Alternative #1 CarePlus Dental Plan
• Restructure two casual positions into one permanent part-time Parks Technician
• Resolution 2025-11: Institutional Investment Agency Agreement with Associated Trust Company for City Cemetery

The Common Council approved a 9.44% increase in overall health insurance costs with a decrease in the maximum out-of-pocket, as presented by M3, after amending the original 7.01% recommendation. They also approved participating in the Family Savings Plan, removing Option 3 that allowed spouses with other employer-sponsored insurance to enroll for a $100 surcharge. Other approvals included a dental plan, restructuring two casual positions into one permanent part-time Parks Technician, a cemetery investment agreement, and two pay requests for public works contracts. The council also entered closed session to discuss land acquisition for 135 Millview Drive and the 1300 block of South Commercial Street, but took no action afterward.

• Approved 9.44% health insurance increase with lower out-of-pocket max (8-0)
• Approved Family Savings Plan, removing Option 3 spouse surcharge (8-0)
• Approved Alternate Delta 85% ER Paid with CarePlus Dental Plan (8-0)
• Approved restructuring two casual positions into one permanent part-time Parks Technician (8-0)
• Approved Resolution 2025-11 for cemetery investment agreement with Associated Trust Company (8-0)
• Approved Pay Request #2 and Final Pay Request to Vinton Construction for $129,221.53 (8-0)
• Approved Final Pay Request to Jim Fischer, Inc. for $0.00 (8-0)
• Convened closed session for land acquisition discussions; no action taken afterward

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will hold its regular meeting to review monthly financial reports, discuss a new investment agreement with Associated Trust Company, and receive updates from Blue Door Consulting and the Volunteen Program. No major decisions are scheduled; the board will also hear reports from city and school representatives.

• Monthly financial reports review
• Institutional Investment Agency Agreement with Associated Trust Company
• Update from Blue Door Consulting
• Volunteen Program discussion
• Public Library Association Conference planning

The Neenah Public Library Board approved Resolution 2025-1 to enter an Institutional Investment Agency Agreement with Associated Trust Company, and unanimously approved using up to $8,000 in Trust Funds for three staff to attend the 2026 Public Library Conference in Minneapolis. The board also approved the September minutes and monthly bills. No other substantive decisions were made.

• Approved Resolution 2025-1 for Institutional Investment Agency Agreement with Associated Trust Company
• Approved use of Trust Funds up to $8,000 for three staff to attend 2026 Public Library Conference (unanimous)
• Approved September 17, 2025 meeting minutes (unanimous)
• Approved payment of monthly bills (unanimous)

Committee on Rules

The Committee on Rules will meet to review proposed updates to the Standing Rules of the City of Neenah Common Council. This follows a previous review session held on August 27, 2025.

• Review of proposed updated Standing Rule of the City of Neenah Common Council

The Committee on Rules reviewed and accepted proposed changes to the Standing Rules of the City of Neenah Common Council. The committee voted unanimously to present the revised rules to the full Common Council on November 5, 2025. The minutes from the August 27, 2025 meeting were also approved.

• Approved minutes of August 27, 2025 meeting (unanimous)
• Accepted proposed changes to Standing Rules and will present to Common Council on Nov. 5, 2025 (unanimous)

Harbor Committee

The Harbor Committee is meeting to make recommendations to the Parks & Recreation Commission regarding Neenah Harbor. The group will discuss maintenance, fundraising, and future budget planning.

• Weed harvesting
• Doty/Kimberly Point Park Seawall update
• Kimberly Point Lighthouse fundraising
• Budgeting for boat slip evaluation next year

The Neenah Harbor Committee met and approved the June 3, 2024 minutes. They received updates on the Doty Park seawall project (substantial completion expected in early November), Kimberly Point shoreline design (construction fall 2027), and lighthouse fundraising (goal $280,000). No formal decisions were made beyond the minutes approval; other items were informational or planning discussions.

• Approved June 3, 2024 meeting minutes

Board of Public Works

The Neenah Board of Public Works will consider approving a final pay request for the Southview Park Court replacement and a change order for the Doty Park shoreline project, both with Vinton Construction. The board will also review the Neenah Water Utility's Water Supply Service Area Plan, a state-required document covering water sources, demand projections, and service area boundaries through 2045.

• Pay Request #2 and Final Pay Request for Southview Park Court Replacement, $129,221.53 to Vinton Construction
• Change Order #2 for Doty Park Shoreline Improvements, $42,775.18 to Vinton Construction
• Final Pay Request for Concrete Pavement and Sidewalk Repairs, Baldwin Street, $0.00 to Jim Fischer, Inc.
• Review and discussion of Water Supply Service Area Plan (WSSAP)

The Board of Public Works recommended Council approve the final pay request of $129,221.53 for the Southview Park Court Replacement contract with Vinton Construction, and approved a $42,775.18 change order for the Doty Park Shoreline Improvements project. The board also recommended Council approve a $0 final pay request for the Baldwin Street sidewalk and pavement contract, noting the work will be completed next year. A water supply service area plan was reviewed and discussed but not voted on.

• Recommended Council approve $129,221.53 final pay request to Vinton Construction for Southview Park Court Replacement (4-0)
• Approved $42,775.18 Change Order #2 to Vinton Construction for Doty Park Shoreline Improvements (4-0)
• Recommended Council approve $0.00 final pay request to Jim Fischer, Inc. for Baldwin Street sidewalk and pavement work (4-0)

Landmarks Commission

The Landmarks Commission will meet to discuss updates to the landmark brochure and activities regarding landmark designations. The body will also consider the approval of expenditures.

• Discussion of landmark brochure update
• Discussion of landmark designation activities
• Approval of expenditures

The Neenah Landmarks Commission met on October 8, 2025, but a quorum was not present, so no official action was taken. Commissioners reviewed a draft of the historical tour brochure and agreed to submit it for a printer's proof. They also noted that the Voyageur Canoe Tour on September 13 provided rides to 117 people.

• No quorum; no action taken
• Reviewed historical tour brochure; will submit to printer for proof

Neenah Arts Council

The Neenah Arts Council will meet for a tour of the Root & Runner Creative Space. The body will discuss updates regarding the Very Neenah Christmas event and the council's social media presence.

• Tour of Root & Runner Creative Space at 1131 S. Commercial Street
• Update on Very Neenah Christmas event scheduled for December 5, 6, and 7
• Recap of Farmer’s Market Building Theme from September 27
• Update on Public Art section of the City of Neenah Website

Finance & Personnel Committee

The Neenah Finance & Personnel Committee will meet to discuss recommendations for 2026 medical and dental coverage plan designs, including a new Family Savings Plan. The committee will also consider restructuring two casual positions into one permanent part-time Parks Technician position, reclassifying a recruitment coordinator role to a People Operations Manager, and reviewing ARPA fund utilization, investment agreements, and August 2025 vouchers.

• Recommendation to approve 2026 plan year designations for medical and dental coverage
• Restructuring two casual positions into one permanent part-time Parks Technician position
• Reclassification and title change from Human Resources Recruitment and Retention Coordinator to People Operations Manager
• Resolutions 2025-11 and 2025-12 to enter into Institutional Investment Agency Agreements between Associated Trust Company and the City of Neenah Cemetery and Library, respectively
• Closed session to confer with the City Attorney regarding pending or impending litigation including City of Neenah v. Berendsen, Walmart v. City, Katherine Valdez v. City, and Wisconsin Realtors Association v. City

The Finance & Personnel Committee recommended the Council approve a 7.01% overall health insurance increase with reduced out-of-pocket maximums, participation in the Family Savings Plan, and an alternate dental plan option. It also recommended restructuring two casual positions into one permanent part-time Parks Technician position and approved two resolutions naming the Finance Director as authorized representative for cemetery and library accounts. A reclassification request was tabled for annual review, and the committee went into closed session for litigation strategy, taking no action.

• Recommended 7.01% health insurance increase with lower out-of-pocket (unanimous)
• Recommended participation in Family Savings Plan (unanimous)
• Recommended offering Alternate Delta 85% ER Paid with CarePlus Dental Plan (unanimous)
• Recommended restructuring two casual positions into one permanent part-time Parks Technician (unanimous)
• Tabled reclassification of HR Recruitment and Retention Coordinator to People Operations Manager (unanimous)
• Recommended Resolution 2025-11 for cemetery investment agency agreement (unanimous)
• Recommended Library Board approve Resolution 2025-12 for library investment agency agreement (unanimous)
• Received and filed August 2025 Vouchers (unanimous)

Common Council

The Common Council will hold public hearings and vote on three ordinances related to a multi-family housing development for ThedaCare at 215 E. Forest Avenue, including a rezoning, a street map amendment, and a master plan amendment. The council will also consider several committee recommendations, including a 911 joint powers agreement, a dump truck purchase, and a fire rescue levy limit resolution.

• Ordinance 2025-13: Rezone 215 E. Forest Ave from R2 to CH for ThedaCare housing
• Ordinance 2025-12: Narrow E. North Water St right-of-way from 82 to 70 feet
• Ordinance 2025-14: Amend ThedaCare Medical Center Community Health District Master Plan
• Purchase 2026 Chevrolet Silverado 3500 dump truck for $68,306 plus up to $2,000 for radio/lighting
• Resolution 2025-10: Authorize exceeding levy limit for Neenah-Menasha Fire Rescue FY2026

The Common Council approved ordinances to rezone 215 E. Forest Avenue and amend the ThedaCare Medical Center master plan to allow for a new multi-family housing development. The Council also authorized a resolution allowing Neenah-Menasha Fire Rescue to exceed the levy limit if necessary and approved the purchase of a new dump truck for public works.

• Approved rezoning 215 E. Forest Ave. to Community Health District (9-0)
• Approved amendment to ThedaCare Medical Center master plan (9-0)
• Approved Official Street Map amendment for E. North Water Street (9-0)
• Approved Winnebago County 911 Emergency Joint Powers Agreement (9-0)
• Approved $68,306 purchase of 2026 Chevrolet Silverado dump truck (9-0)
• Approved $2,000 for dump truck radio and safety equipment (9-0)
• Approved Resolution 2025-10 regarding NMFR levy limits (9-0)
• Accepted Certified Survey Map and right-of-way dedication for 215 E. Forest Ave.

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Joint Finance and Personnel Committee will review the 2025 budget and an update on hiring an Assistant Chief. The body will consider recommending that the cities of Neenah and Menasha approve resolutions to exceed levy limits for fiscal year 2026.

• Recommendation for City of Neenah Resolution 202-10 to exceed the levy limit for fiscal year 2026
• Recommendation for City of Menasha Resolution R-x-25 to exceed the levy limit for fiscal year 2026
• Review of 2025 Budget through August 31, 2025
• Assistant Chief hiring update

Sustainable Neenah Committee

The Sustainable Neenah Committee will convene on September 24, 2025, to discuss information and education projects, review a sustainability plan update, and approve expenditures. The meeting will be held in-person at the Hauser Committee Room (211 Walnut Street) and virtually via Microsoft Teams.

• Discuss information and education projects
• Discuss sustainability plan update
• Approve expenditures
• Public appearances on sustainability topics (10 minutes total)
• Review minutes from May 28, June 25, and July 23, 2025 meetings

The Sustainable Neenah Committee met on September 24, 2025, but lacked a quorum, so no official action was taken. Members discussed the rain barrel project, farm market activities, and a potential winter newsletter article on home energy audits. The next meeting is scheduled for October 22, 2025.

• No action taken due to lack of quorum

Board of Public Works

The Board of Public Works will consider payment requests for street repairs and a water booster station project. The board will also review minutes from the September 15, 2025, meeting.

• Pay Request No.1 for HMA Street Repairs to MCC Inc. in the amount of $12,323.59
• Recommendation for Final Pay Request for West Side Booster Station Contract B to Sabel Mechanical LLC in the amount of $90,837.27

The Board of Public Works approved Pay Request No. 1 for hot mixed asphalt street repairs to MCC Inc. in the amount of $12,323.59. It also recommended the Water Works Commission approve a final pay request of $90,837.27 to Sabel Mechanical LLC for the West Side Booster Station project. Both items were approved unanimously.

• Approved Pay Request No. 1, Contract 5-25, HMA Street Repairs to MCC Inc. for $12,323.59 (all aye)
• Recommended Water Works Commission approve Final Pay Request for Contract 2-24W to Sabel Mechanical LLC for $90,837.27 (all aye)

Public Services and Safety Committee

The Public Services and Safety Committee will consider replacing Fleet #18, a one-ton dump truck, with a recommended purchase from Napleton Autowerks for $68,306.00, plus up to $2,000 for a radio and safety items. They will also discuss changes to the 2026 yard waste schedule, parameters for future agenda items, and the Police Department's quarterly statistics report. The meeting includes approval of prior minutes and public appearances.

• Replacement of Fleet #18 (one-ton dump truck) with 2026 Chevrolet Silverado 3500 from Napleton Autowerks for $68,306.00, plus up to $2,000 for radio and safety items
• Discussion of 2026 Yard Waste Schedule Changes
• Discussion of Police Department Quarterly Statistic Report
• Discussion of parameters for future agenda items
• Public Works General Construction and Department Activity Report

The committee voted 5-0 to recommend the Common Council approve buying a 2026 Chevrolet Silverado 3500 dump truck with a Monroe dump box from Napleton Autowerks for $68,306, plus up to $2,000 for a radio and safety items, funded from the Capital Equipment fund. They also reached consensus to shift the 2026 yard waste collection start from April to May, keeping June, August, and October. The committee agreed to keep the police quarterly statistic report in committee and to consult UW-Madison Extension and the City Attorney about future agenda item tracking.

• Approved recommending purchase of 2026 Chevrolet Silverado 3500 dump truck for $68,306 plus $2,000 for radio/safety items (5-0)
• Consensus to move 2026 yard waste collection start from April to May, with June, August, October unchanged
• Consensus to keep police quarterly statistic report in committee rather than moving to weekly email
• Consensus to consult UW-Madison Extension and City Attorney on future agenda item tracking

Plan Commission

The Plan Commission will hold public hearings and take action on rezoning and project plans for a proposed multi-family housing development by ThedaCare. The body will also consider an amendment to the Official Street Map to adjust the right-of-way on E. North Water Street.

• Rezoning #2-25: 215 E. Forest Avenue from R2 District to CH District (Ord. No. 2025-13)
• CH District Master Plan Amendment #1-25 and Project Plan Approval #1-25 for multi-family housing at 215 E. Forest Avenue (Ord. No. 2025-14)
• Official Street Map Amendment to reduce E. North Water Street right-of-way from 82 feet to 70 feet (Ord. No. 2025-12)
• CSM #7-25: Lot consolidation and right-of-way dedication at 215 E. Forest Avenue
• Discussion of the Neenah Housing Study and Needs Assessment

The Neenah Plan Commission recommended approval of a rezoning, street map amendment, lot consolidation, and master plan amendment for a 56-unit townhome development at 215 E. Forest Avenue, intended for ThedaCare's residency program. All four action items passed unanimously and will go to the Common Council for final approval. The commission also discussed housing study updates, including RFPs for two city-owned properties.

• Recommended approval of rezoning 215 E. Forest Ave from R2 to CH (Ordinance 2025-13) (unanimous)
• Recommended approval of Official Street Map Amendment narrowing E. North Water St right-of-way from 82 to 70 feet (Ordinance 2025-12) (unanimous)
• Recommended approval of CSM #7-25 consolidating two lots into one and dedicating right-of-way along First Street (unanimous)
• Recommended approval of Master Plan Amendment #1-25 and Project Plan Approval #1-25 for multi-family housing at 215 E. Forest Ave (Ordinance 2025-14) (unanimous)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee meets on September 22, 2025, to review the department's 2025 budget through August 31, hear an assistant chief hiring update, and consider resolutions allowing signatory municipalities to exceed state levy limits for fiscal year 2026 under Wisconsin Statutes Section 66.0602(3)(h). The agenda also includes approval of minutes from August 26, 2025, and a call summary review.

• City of Neenah Resolution 202-10 authorizing a signatory municipality to exceed the levy limit for Neenah-Menasha Fire Rescue fiscal year 2026
• City of Menasha Resolution R-x-25 authorizing a signatory municipality to exceed the levy limit for Neenah-Menasha Fire Rescue fiscal year 2026
• Review of the 2025 Budget through August 31, 2025
• Assistant Chief Hiring Update

The meeting scheduled for September 22, 2025, was cancelled due to a lack of a quorum. No business was conducted or decisions made.

• Meeting cancelled due to lack of quorum

Parks & Recreation Commission

The commission will receive a presentation on the first inventory of Doty Cabin collections since 1995. Members will also review the 2025 Capital Improvement Program (CIP) and receive updates on park projects.

• Doty Cabin collections inventory presentation
• 2025 CIP Review
• Doty Shoreline walk-thru
• Review of quarterly financial reports
• Mission Action Report including summer program registration data

The Commission received a presentation on the Doty Cabin collection inventory, which found 2,040 objects with 146 lost. No formal action was taken, but commissioners were assigned to review the Collection Policy for future ratification. The 2025 CIP status was reviewed with no action, and the meeting was otherwise procedural.

• Approved minutes of August 21, 2025 meeting (all aye)
• Reviewed August bill vouchers and found them in order
• Received Doty Cabin inventory report; no action required, policy review assigned
• Reviewed 2025 CIP status; no action taken

Committee on Aging

The Neenah Committee on Aging will meet in person and virtually to approve past meeting minutes, plan the 2025 School for Seniors event, and discuss the committee’s future direction. Public comments are allowed at the start of the meeting.

• Approve minutes of August 21, 2025 meeting
• Planning for 2025 School for Seniors event
• Discuss committee purpose and future direction

The Neenah Committee on Aging approved the minutes from its August 21, 2025 meeting and discussed plans for the 2025 School for Seniors, including a community needs survey and a drawing for Wisconsin Timber Rattlers tickets. No other substantive decisions were made.

• Approved minutes of August 21, 2025 meeting (MSC Antonneau, Veith)
• Adjourned meeting at 9:56 a.m. (MSC Branchford, Griffen)

Finance & Personnel Committee

The Finance and Personnel Committee will make a recommendation on authorizing a jurisdictional offer (eminent domain) to acquire property at 105 W. Winneconne Avenue for a southbound right turn lane on Commercial Street. Negotiations with the owner, Computer Corner Holdings, LLC, reached an impasse. Staff recommends a $70,000 offer based on appraisals. The committee will also approve minutes from the September 8 regular meeting.

• Jurisdictional offer of $70,000 to Computer Corner Holdings, LLC for 105 W. Winneconne Avenue
• Eminent domain process for Commercial Street right turn lane at Winneconne Avenue
• Approval of minutes from September 8, 2025 regular meeting

The Finance & Personnel Committee recommended that the City Council authorize a voluntary offer to purchase land at 105 W. Winneconne Avenue for a new right-turn lane. The committee approved the purchase amount not to exceed $70,000. This project aims to improve traffic capacity at the intersection of Commercial Street and Winneconne Avenue.

• Approved September 8, 2025 meeting minutes (all aye)
• Recommended Council authorize voluntary land purchase at 105 W. Winneconne (5-0)
• Adjourned meeting at 6:03 PM (5-0)

Public Library Board of Trustees

The Neenah Public Library Board of Trustees is meeting to consider routine business, including approving minutes, reviewing statistical and financial reports, and acting on bills for payment. The agenda also includes informational updates on the budget, the Wisconsin Public Library Consortium (WPLC), and the Frances Sawyer Hefti Trust. No major policy decisions or public hearings are listed.

• Approval of August 20, 2025 meeting minutes
• Consideration of bills for payment
• Monthly financial reports and budget update
• Introduction to WPLC (Wisconsin Public Library Consortium)
• Frances Sawyer Hefti Trust update

The Neenah Public Library Board of Trustees met on September 17, 2025, and unanimously approved the August 20, 2025 meeting minutes and the payment of monthly bills. No other substantive decisions were made; the meeting included reports on a building maintenance survey, staff in-service, summer reading results, and upcoming programs.

• Approved August 20, 2025 meeting minutes (unanimous)
• Approved payment of monthly bills (unanimous)

Common Council

The Common Council will consider awarding a remodel contract for Station #31 and decide on the acquisition of two properties. The body will also review several liquor license requests and vehicle purchases.

• Proposed award of Station #31 Remodel Project to Milbach Construction Services Co. for $5,899,928.37 plus a 10% contingency
• Proposed acquisition of 135 Millview Drive for $2,200,000 using CIP funds
• Proposed acquisition of 1225 S Commercial Street for $100,000 using CDBG funds
• Purchase of a 2026 Chevrolet Silverado 1500 for $44,092.00 and a 2026 Chevrolet Silverado 3500 Dump Truck for $71,347.00
• Final pay request of $73,375.42 to Vinton Construction Company for Church Street and Wisconsin Avenue intersection improvements

The Common Council approved a $5.9M contract for the Station #31 remodel, along with several property acquisitions and equipment purchases. The council also authorized a voluntary purchase offer for 105 W. Winneconne Avenue and approved two property acquisitions, with some dissenting votes. All other agenda items were approved as recommended.

• Approved $5,899,928.37 Station #31 remodel contract to Milbach Construction (8-1)
• Approved $70,000 voluntary purchase offer for 105 W. Winneconne Avenue (8-1)
• Approved $100,000 acquisition of 1225 S Commercial Street using CDBG funds (8-1)
• Approved $2,200,000 acquisition of 135 Millview Drive using CIP funds (8-1)
• Approved $44,092 purchase of 2026 Chevrolet Silverado 1500 work truck (9-0)
• Approved $71,347 purchase of 2026 Chevrolet Silverado 3500 dump truck (9-0)
• Approved $73,375.42 final pay request for Church/Wisconsin intersection (9-0)
• Approved temporary liquor licenses for Lion's Tail Brewing and Cedar Bar & Grill (consent)

BID Board

The Neenah Central City Business Improvement District Board will meet to approve minutes and bills, receive committee reports, and discuss planning for the 2026 budget and operating plan. The agenda includes a work session on the Co-op Partners Work Plan and updates from the City of Neenah. The meeting is largely procedural, with action items limited to approving the previous meeting's minutes and the current bill packet.

• Approve minutes of Aug 19, 2025 meeting
• Approve bills for payment (amount not specified in agenda)
• Discussion of 2026 BID budget and operating plan wish list
• Report from Maintenance Committee (Sept 10 meeting)
• Report from Public Relations and Marketing Committee (Sept 11 meeting)

The Neenah Central City BID Board approved the August 19, 2025 meeting minutes and a bill packet of $6,678.29. No public appearances were made. The board discussed event statistics, maintenance updates, and upcoming marketing events, but made no other formal decisions.

• Approved minutes of August 19, 2025 meeting (all aye)
• Approved bill packet for $6,678.29 (all aye)

Board of Public Works

The Board of Public Works will consider a recommendation to award a construction contract for the Station #31 Remodel Project. This project is a Neenah-only expense.

• Proposed contract award to Milbach Construction Services Co. for $5,899,928.37
• Proposed 10% allowance for contingencies, furniture, fixtures, and equipment (FFE)

The Board of Public Works recommended that the City Council award the Station #31 Remodel Project contract to Milbach Construction Services Co. for $5,899,928.37. The recommendation includes an additional 10% allowance for contingencies. The Board also discussed the need for separate line items in the Capital Improvement Plan for furniture, fixtures, and equipment.

• Approved minutes of September 9, 2025 meeting
• Recommended Council award Station #31 remodel contract to Milbach Construction Services Co. for $5,899,928.37 (unanimous)
• Approved 10% contingency allowance for Station #31 project (unanimous)
• Adjourned meeting at 2:18 PM

Waterworks Commission

The Neenah Waterworks Commission will consider approving a salary plan study, creating a new Water Utility Business Manager position, and approving final payments for two construction contracts. They will also review a draft Water Supply Service Area Plan and an agreement for engineering services related to the Oak Street Bridge Water Main Project. The meeting is a joint session with the Storm Water Citizen Advisory Board.

• Approve Water Utility Salary Plan Study proposals from Cottingham & Butler, Baker Tilly, and MRA
• Create Water Utility Business Manager position (Grade 14) to support billing and financial functions
• Approve final payment for Contract 1-24W (CO2 tank removal/replacement)
• Approve final payment for Contract 2-23W (West Side Booster Station Building)
• Approve agreement with McMahon Engineers for Oak Street Bridge Water Main Project

The Neenah Water Works Commission approved a compensation services agreement with MRA to conduct a salary plan study, including joining MRA as a member. They also created and authorized filling a new Water Utility Business Manager position. Final payments for two construction contracts were approved, and the draft Water Supply Service Area Plan was approved with minor corrections.

• Approved MRA compensation services agreement and membership for salary study (all aye)
• Created and authorized filling Water Utility Business Manager position (all aye)
• Approved final payment of $10,250 to Rohde Brothers for CO2 tank project (all aye)
• Approved final payment of $12,597.24 to RJM Construction for booster station (all aye)
• Approved Draft Water Supply Service Area Plan with corrections (all aye)
• Approved agreement with McMahon Engineers for Oak Street Bridge water main project (all aye)
• Approved August 2025 invoices (all aye)
• Approved minutes for Aug 18 regular and closed sessions (Bauman abstaining)

Neenah Arts Council

The Neenah Arts Council will review minutes from the August 13 meeting, hear updates on public art projects, and discuss upcoming events like the Farmer’s Market and Very Neenah Christmas. The meeting includes a guest artist presentation and volunteer recruitment for local arts initiatives.

• Guest Artist Signa Meyers presentation at Curbside Canvas Free Art Library, 221 Kraft Street
• Farmer’s Market volunteer recruitment for September 27 (Truck Theme)
• Update on Public Art via City of Neenah website
• Future Neenah Mural Paint-By-Number event recap
• Very Neenah Christmas weekend event update by Michelle Dunning

Public Services and Safety Committee

The Public Services and Safety Committee will discuss replacing two city pick-up trucks and the future use of a 2012 Jetter Truck. The body is also reviewing several liquor license applications and a joint powers agreement for emergency services.

• Replacement of Fleet #1B 4WD Extended Cab Pick-Up Truck
• Replacement of Fleet #20 4WD Regular Cab Pick-Up Truck with snowplow and salter
• Liquor license recommendations for Commercial Petro, Fox Point Petro, and The Cheese Table
• Temporary extension licenses for Lion’s Tail Brew Co. and Cedar Bar & Grill
• Winnebago County 911 Emergency Joint Powers Agreement

The committee recommended that the Common Council approve the purchase of two new city fleet trucks and several alcohol licenses for local businesses. Additionally, the committee recommended approval of the Winnebago County 911 Emergency Joint Powers Agreement and discussed the retirement of a city jetter truck.

• Approved purchase of 2026 Chevrolet Silverado 1500 for $44,092 (4-0)
• Approved $3,000 for truck safety equipment (4-0)
• Approved purchase of 2026 Chevrolet Silverado 3500 for $71,347 (4-0)
• Approved $2,000 for truck safety equipment (4-0)
• Approved Commercial Petro Class A license (4-0)
• Approved Fox Point Petro Class A license (4-0)
• Approved Lion’s Tail Brewing Oktoberfest extension (4-0)
• Approved Winnebago County 911 Joint Powers Agreement (4-0)

Board of Public Works

The Board of Public Works will consider approving several pay requests and final payments for street, utility, and trail construction contracts, including a final payment for the Jewelers Park Drive and Carriage Loop Trail at Arrowhead Park. The board will also review minutes from the August 26, 2025 meeting. All items are routine approvals of contractor payments.

• Final pay request, Contract 6-24, Jewelers Park Drive & Carriage Loop Trail at Arrowhead Park, to MCC, Inc.
• Pay Request No.4, Contract 1-25, Street and Utility Construction on Alexander Drive, Bruce Street, Forest Manor Court, Lexington Court, and Southfield Plat, to Donald Hietpas & Sons Construction Co., $293,443.76
• Pay Request No.5, Contract 2-25, Street and Utility Construction on Douglas Street and Elm Street, to Feaker & Sons Construction, Inc., $189,227.99
• Final Pay Request, Contract 11-25, Intersection Improvement at Church Street and Wisconsin Avenue, to Vinton Construction Company, $73,375.42
• Pay Request No.2, Contract 3-25, Utility and Street Construction on Caroline Street and Hickory Lane, to David Tenor Corporation, $220,775.63

The Board of Public Works approved several pay requests for ongoing street and utility construction projects, including a $293,443.76 payment to Donald Hietpas & Sons and a $189,227.99 payment to Feaker & Sons. They also recommended Council approval of final pay requests for the Jewelers Park Drive trail project ($0.00) and the Church Street/Wisconsin Avenue intersection improvement ($73,375.42). A final pay request for the West Side Booster Station was recommended to the Water Works Commission.

• Approved minutes of August 26, 2025 meeting (all aye)
• Recommended Council approve final pay request for Jewelers Park Drive & Carriage Loop Trail, $0.00 (all aye)
• Approved Pay Request No. 4, Contract 1-25 to Donald Hietpas & Sons, $293,443.76 (all aye)
• Approved Pay Request No. 5, Contract 2-25 to Feaker & Sons, $189,227.99 (all aye)
• Recommended Council approve final pay request for Church Street/Wisconsin Avenue intersection, $73,375.42 (all aye)
• Approved Pay Request No. 2, Contract 3-25 to David Tenor Corporation, $220,775.63 (all aye)
• Recommended Water Works Commission approve final pay request for West Side Booster Station, $12,597.24 (all aye)

Finance & Personnel Committee

The Finance and Personnel Committee will discuss two property acquisitions for redevelopment: 1225 S Commercial St ($100,000 using CDBG funds) and 135 Millview Dr ($2,200,000 using CIP funds). Both items are routine recommendations to the Common Council.

• Acquire 1225 S Commercial St for $100,000 using CDBG funds
• Acquire 135 Millview Dr for $2,200,000 using CIP funds
• Both properties part of long-term redevelopment plans for South Commercial Street Corridor and downtown gateway

The Finance and Personnel Committee recommended the Common Council approve the acquisition of two properties: 1225 S Commercial St for $100,000 using CDBG funds, and 135 Millview Dr for $2,200,000 using CIP funds. Both recommendations passed unanimously. The committee also approved the minutes from the August 25 meeting. No other substantive decisions were made.

• Recommended approval of 1225 S Commercial St acquisition for $100,000 using CDBG funds (unanimous)
• Recommended approval of 135 Millview Dr acquisition for $2,200,000 using CIP funds (unanimous)
• Approved minutes from August 25, 2025 regular meeting (unanimous)

Common Council

The Neenah Common Council will hold public hearings and likely vote on four items: a rezoning request for four Tyler Street properties, an amendment to tourist housing regulations, and two special use permits for fermented malt beverage sales at Mobil locations. The council will also consider committee recommendations on contracts, licenses, and ordinances, including a $91,549 roofing contract and a $100,500 audit engagement.

• Rezone four Tyler Street properties (122, 126, 134, 138) from R2 to 12 General Industrial District
• Amend Municipal Code Section 26-661(8) for tourist housing regulations
• Approve $91,549 roofing contract for Neenah City Services Building to JT Rams, LLC
• Approve $100,500 audit engagement with Baker Tilly US, LLP for fiscal year 2025
• Approve $70,000 contract with Pheifer Brothers Construction for Jewelers Park Drive structure repairs

The Neenah Common Council approved rezoning four Tyler Street properties to general industrial, adopted tourist housing regulations, and approved special use permits for fermented malt beverage sales at two locations. The council also authorized concrete pouring for a police department shed, building-moving code amendments with a city-provided hold harmless agreement, Neenah Creek wingwall repairs, audit engagement extensions, and a final pay request for fleet and parks shop roof repairs.

• Approved Ordinance No. 2025-09 rezoning 122, 126, 134, and 138 Tyler Street from R2 to I2 (all voting aye)
• Approved Ordinance No. 2025-10 amending Section 26-661(8) regarding tourist housing regulations (all voting aye)
• Approved a Special Use Permit for a Class "A" fermented malt beverages license at 521 S Commercial Street (all voting aye)
• Approved a Special Use Permit for a Class "A" fermented malt beverages license at 904 S Green Bay Road (all voting aye)
• Approved Wolff Concrete at a cost not to exceed $37,400 with a 10% contingency for police department shed concrete (all voting aye)
• Approved Ordinance No. 2025-11 regarding building-moving regulations, amended to have the City provide the Hold Harmless Agreement (9-0)
• Approved contracting with Pheifer Brothers Construction Company for Neenah Creek wingwall repairs up to $70,000 (all voting aye)
• Approved extending audit services with Baker Tilly US, LLP for fiscal year 2025 for $100,500 (all voting aye)

Committee on Rules

The Committee on Rules will meet to review proposed updates to the Standing Rules of the City of Neenah Common Council. The meeting also includes the approval of minutes from December 5, 2024.

• Review of proposed updated Standing Rules of the City of Neenah Common Council

The Committee on Rules met to discuss potential updates to the Directory and Rules of the Order Common Council. The committee provided initial feedback on the rules but did not complete the review due to time constraints. A future meeting will be scheduled to continue the process.

• Approved December 4, 2024 meeting minutes (3-0)

Public Services and Safety Committee

The Neenah Public Services and Safety Committee is meeting to consider hiring Wolff Concrete for $37,400 to pour concrete around the new police department storage shed. The committee will also review Ordinance No. 2025-11 regarding building moving regulations, consider repairs to the Jewelers Park Drive structure over Neenah Creek using TID 12 funds, and review various local license applications.

• Hire Wolff Concrete to pour concrete around the police department shed at a cost not to exceed $37,400, utilizing Facilities Capital Fund Balance
• Consider Ordinance No. 2025-11 amending Section 21-27 relating to regulations for moving buildings
• Contract with Pheifer Brothers Construction Company, Inc. for repairs to the northwest wingwall of Jewelers Park Drive structure over Neenah Creek using TID 12 funds
• Change of Agent for Skogen's Foodliner, Inc. d/b/a Festival Foods to Paul Klinkhammer
• Temporary Extension of Class B License for Grainworks Old + New for an annual Bourbon Drawing and Gord's Pub for an annual Street Dance

The committee recommended that the Common Council approve a $70,000 contract for bridge repairs on Jewelers Park Drive and an ordinance amendment to streamline building moving permits. Additionally, the committee approved several liquor license extensions and a concrete project for the police department shed.

• Approved $37,400 contract with Wolff Concrete for police shed (5-0)
• Recommended approval of Ordinance 2025-11 for building moving permits (5-0)
• Recommended $70,000 contract for Jewelers Park Drive bridge repairs (5-0)
• Approved change of agent for Festival Foods (5-0)
• Approved temporary license extension for Grainworks Old + New (5-0)
• Approved temporary license extension for Gord's Pub (5-0)

Plan Commission

The Neenah Plan Commission will decide on four special-use permits for beer sales at convenience stores, a rezoning of four Tyler Street lots from residential to industrial, and a tourist-housing zoning amendment. It will also hear a discussion on the city’s housing study and needs assessment.

• Special Use Permit #4-25 – 521 S Commercial Street – C-Store beer sales
• Special Use Permit #5-25 – 904 S Green Bay Road – C-Store beer sales
• Rezoning #1-25 – 122, 126, 134 & 138 Tyler Street – R2 to I2 District
• Zoning Text Amendment – Sec. 26-661 – Tourist Housing
• CSM #6-25 – 828 Fox Point Plaza – 2 Lot CSM

The Plan Commission approved the August 12, 2025 meeting minutes and recommended that the Common Council approve special use permits for beer sales at 521 S Commercial Street and 904 S Green Bay Road. The commission also recommended council approval for rezoning parcels on Tyler Street to an I2 General Industrial District and amending the tourist housing ordinance regarding primary residence requirements. Additionally, the commission approved a 2-lot certified survey map for 828 Fox Point Plaza.

• Approved August 12, 2025 meeting minutes (All voting aye, Hancock-Cooke and Clark abstained)
• Recommended Common Council approve Special Use Permit for Class 'A' license at 521 S Commercial Street (All voting aye)
• Recommended Common Council approve Special Use Permit for Class 'A' license at 904 S Green Bay Road (All voting aye)
• Recommended Common Council approve Ordinance No. 2025-09 rezoning Tyler Street properties to I2 General Industrial District (All voting aye)
• Recommended Common Council approve Ordinance No. 2025-10 amending Section 26-661 relating to Tourist Housing (All voting aye)
• Approved 2 Lot CSM for 828 Fox Point Plaza (All voting aye)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will meet to review call summaries and act on bids for a training grounds remodel and improvement project.

• Acceptance of bids for Training Grounds Remodel and Improvement Project

The committee reviewed bids for the training grounds remodel and improvement project, noting the total project estimate is $1,200,000 with funding from Spirit Funds ($500,000), State of Wisconsin ($200,000), and the two cities splitting the remaining $500,000. They recommended that both Common Councils authorize staff to review and verify bids and award the project to the lowest responsible and qualified bidder, contingent on compliance with bid specifications. The motion passed unanimously. No other substantive decisions were made; the meeting also approved minutes and a call summary report.

• Approved July 22, 2025 meeting minutes (unanimous)
• Approved call summary report and placed on file (unanimous)
• Recommended both Common Councils authorize staff to review and verify bids for training grounds project and award to lowest responsible qualified bidder (unanimous)

Board of Public Works

The Neenah Board of Public Works will meet on August 26, 2025, to discuss and consider business including a change order for the Doty Park Shoreline Improvement Project, a final pay request for a carbon dioxide tank removal and replacement contract, and a final pay request for re-roofing the Fleet and Parks Shop area. The meeting also includes a review of minutes from the August 5, 2025 meeting, where a final pay request for the Oak Hill Cemetery and Washington Park Fiber Connection Project was recommended for approval.

• Approve change order #1 for Doty Park Shoreline Improvement Project in the amount of $188,900.00 to Vinton Construction
• Approve Final Pay Request for Contract 1-24W Removal and Replacement of Carbon Dioxide Tank and Related Appurtenances to Rohde Brothers, Inc., in the amount of $10,250.00
• Recommend approval of Final Pay Request, Contract 8-25, Re-Roof Fleet and Parks Shop Area at Neenah City Services Building to JT Rams, LLC., in the amount of $91,549.00
• Recommended approval of Final Pay Request for Contract 14-24, Oak Hill Cemetery and Washington Park Fiber Connection Project to Directional Drilling Services, Inc., in the amount of $80,351.30 at the August 5, 2025 meeting

The Board of Public Works approved a $188,900 change order for the Doty Park Shoreline Improvement Project with Vinton Construction, and recommended approval of two final pay requests: $10,250 to Rohde Brothers for a carbon dioxide tank replacement and $91,549 to JT Rams for a roof replacement. All votes were unanimous. The meeting was brief and procedural, with no other substantive decisions.

• Approved change order #1 for Doty Park Shoreline Improvement Project, $188,900 to Vinton Construction (unanimous)
• Recommended Water Works Commission approve final pay request, $10,250 to Rohde Brothers (unanimous)
• Recommended Council approve final pay request, $91,549 to JT Rams (unanimous)
• Approved minutes of August 5, 2025 meeting (unanimous)

Community Development Authority

The Community Development Authority is reviewing recommendations to acquire three properties for redevelopment and stabilization. The body will also consider a lease agreement for a parking lot to be used by a local business.

• Acquisition of 135 Millview Drive for $2,200,000 using CIP and TID #10 funds
• Acquisition of 1225 S. Commercial Street for $100,000 using CDBG funds
• Acquisition of 110 W. Cecil Street for $1.00 to stabilize a contaminated former dry cleaner site
• Parking Lot Lease Agreement with Pizza Parlor Inc. (Cranky Pat’s Pizzeria) for 110 W. Cecil Street at $1.00 per year
• Updates on site prep at 2405 Schultz Drive and the Glatfelter Redevelopment Area

The Community Development Authority approved three property acquisitions to advance redevelopment: 1225 S. Commercial Street for $100,000, 135 Millview Drive for $2,200,000, and 110 W. Cecil Street for $1.00. The board also approved a parking lot lease agreement with Cranky Pat's Pizzeria for the Cecil Street site. All motions passed unanimously, with one abstention on the Millview purchase.

• Approved acquisition of 1225 S. Commercial Street for $100,000 using CDBG funds (unanimous)
• Approved acquisition of 135 Millview Drive for $2,200,000 using CIP funds (unanimous, Birtch abstained)
• Approved acquisition of 110 W. Cecil Street for $1.00 (unanimous)
• Approved parking lot lease with Cranky Pat's Pizzeria at 110 W. Cecil Street (unanimous)
• Approved June 2, 2025 meeting minutes (Hillstrom abstained)

Finance & Personnel Committee

The Neenah Finance and Personnel Committee will meet to discuss and make recommendations on extending the city’s audit contract with Baker Tilly for fiscal year 2025 ($100,550) and committing to liability insurance rates with Cities and Villages Mutual Insurance Company (CVMIC) for policy years 2027 and 2028. The committee will also review June and July 2025 vouchers and receive a report from the City Attorney, including a closed session on pending litigation with Walmart.

• Extension of audit engagement with Baker Tilly US, LLP for FY2025 ($100,550)
• Resolution No. 2025-09 for CVMIC membership commitment for 2027-2028 ($103,427–$112,009)
• June 2025 vouchers totaling $3,427,884.61
• July 2025 vouchers totaling $2,863,220.80
• Closed session on Walmart tax appeals litigation strategy

The Finance and Personnel Committee recommended Council approval of a $100,500 audit services extension with Baker Tilly US, LLP for fiscal year 2025, covering the City and Neenah Water Utility. They also recommended approval of a two-year membership commitment with CVMIC for 2027-2028. The committee received and filed June and July 2025 vouchers, and convened in closed session to discuss litigation with Walmart and WRA appeals. All votes were unanimous.

• Recommended Council approve $100,500 audit extension with Baker Tilly (all aye)
• Recommended Council approve CVMIC membership for 2027-2028 (all aye)
• Received and filed June 2025 vouchers (all aye)
• Received and filed July 2025 vouchers (all aye)
• Convened in closed session for litigation strategy (unanimous voice vote)

Parks & Recreation Commission

The Neenah Parks & Recreation Commission will consider and recommend the proposed 2026 operational/maintenance and capital improvement program (CIP) budgets, and review the 2025 CIP. The meeting also includes routine items like approving minutes, bills, and financial reports, plus updates on park projects and programs.

• Proposed 2026 Operational/Maintenance and CIP Budgets
• 2025 CIP Review
• Approval of July 17, 2025 minutes
• Bills for previous month
• Quarterly financial report review

Committee on Aging

The Neenah Committee on Aging will meet to approve past meeting minutes, discuss planning for the 2025 School for Seniors, and review the committee’s purpose and future direction. Public comments and announcements will also be heard.

• Approve minutes of the July 17, 2025 meeting
• Planning for 2025 School for Seniors (topics include consumer scam information, Ageless Grace movement, motivational speaker, home maintenance)
• Discuss committee purpose and future direction

The Neenah Committee on Aging approved the minutes from its July 17, 2025 meeting. Members discussed planning and marketing for the 2025 School for Seniors, with a survey to be reviewed in September. The committee also discussed its purpose, future direction, and recruitment of additional members. No other substantive decisions were made.

• Approved minutes of July 17, 2025 meeting (MSC Branchford, Goodman)
• Adjourned meeting at 9:55 a.m. (MSC Antonneau, Branchford)

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will meet to approve minutes, review financial reports, and discuss the 2026 operating budget and air handler drive expenses. No major policy decisions are scheduled.

• 2026 Operating Budget – budget request action item
• Air handler drive expenses – repair costs action item
• July 16, 2025 meeting minutes – approval action item
• August 13, 2025 Finance and Personnel Committee meeting minutes – approval action item

The Neenah Public Library Board of Trustees approved the 2026 Operating Budget request and authorized using $3,326.25 of 2024 carry-forward funds for air handler repair costs. They also approved the August bills and the minutes from previous meetings. The Friends book sale raised $9,773, and summer programs served 4,813 lunches and registered 2,957 kids for Summer Reading.

• Approved 2026 Operating Budget request (unanimous)
• Approved $3,326.25 from 2024 carry-forward for air handler deductible and service call (unanimous)
• Approved August bills payment (unanimous)
• Approved July 16, 2025 Library Board minutes (unanimous)
• Approved August 13, 2025 Finance and Personnel Committee minutes (unanimous)

Common Council

The Neenah Common Council will hold public hearings and consider approval for two special use permits: a 7 Brew Drive-Thru Coffee at 828 Fox Point Plaza and an outdoor play area for New Springs Christian Academy at 600 Elm Street. Additionally, the council will consider a retroactive command staff stipend adjustment recommended by the Finance and Personnel Committee and hear a report on the Neenah Housing Study and Needs Assessment Implementation.

• Public hearing and vote on Special Use Permit 2-25 for a 7 Brew Drive-Thru Coffee at 828 Fox Point Plaza
• Public hearing and vote on Special Use Permit 3-25 for an outdoor play area for New Springs Christian Academy at 600 Elm Street
• Consideration of a retroactive command staff stipend adjustment effective July 1, 2025
• Report on Neenah Housing Study and Needs Assessment Implementation

The Common Council approved two special use permits: one for a 7 Brew Drive-Thru Coffee at 828 Fox Point Plaza and one for an outdoor play area at New Springs Christian Academy, 600 Elm Street. The Council also approved a retroactive command staff stipend adjustment to align with the updated Police Union Contract. No other substantive decisions were made; the meeting included reports and a public forum on a proposed county sales tax.

• Approved Special Use Permit 2-25 for drive-thru coffee at 828 Fox Point Plaza (all aye)
• Approved Special Use Permit 3-25 for playground at 600 Elm Street (all aye)
• Approved command staff stipend adjustment retroactive to July 1, 2025 (all aye)

BID Board

The Neenah Central City Business Improvement District Board will discuss the 2026 budget and operational plan. The body is also deciding on a 2026 flower contract and a recruitment grant for 125 W WI.

• Action on 125 W WI Ret & Recr Grant
• Action on 2026 Flower Contract
• Review of Placer AI stats from summer events
• Updates on Alta Alley and Schmidt & Lang projects
• Planning for 2026 BID budget and Operational Plan

The Neenah Central City Business Improvement District Board approved a $5,000 recruitment and retention grant for Union Star Cheese and a $17,395 flower contract with Memorial Florist. The board also approved a bill packet totaling $6,971.78. Additionally, members discussed the reinstatement of an ambassador program and reviewed event data.

• Approved $5,000 grant for 125 W. Wisconsin restroom construction
• Approved $6,971.78 bill packet
• Approved $17,395 flower contract with Memorial Florist
• Approved July 29, 2025 meeting minutes

Waterworks Commission

The Neenah Waterworks Commission will meet to approve July 2025 invoices and minutes, receive reports on storm water, finances, benchmarks, and the director's report, and then convene into closed session to evaluate the Water Utility Director's performance and compensation. The agenda includes routine approvals and informational items, with no major policy decisions or public hearings listed.

• Approve invoices for July 2025
• Storm Water Report including Courtside Fields Pond and Douglas Park Pond updates
• Financial Report showing net income of $866,814 for first half of 2025, down 35.9% from 2024
• Closed session for performance evaluation and compensation of Water Utility Director
• Approval of minutes from July 16, 2025 special and closed session meetings

The Neenah Waterworks Commission approved the July 2025 invoices and accepted the Six-Month Financial Report. They also received updates on storm water ponds, a booster station, and other projects, but took no action on those items. The commission directed staff to prepare options for a Water Utility Salary Plan Study for the September meeting.

• Approved July 16, 2025 Special Meeting Minutes (all aye)
• Approved July 16, 2025 Closed Session Meeting Minutes (all aye)
• Approved July 2025 invoices (all aye)
• Accepted and placed on file the Six-Month Financial Report (all aye)
• Directed staff to provide options for a Water Utility Salary Plan Study for September 2025 agenda

Neenah-Menasha Fire Rescue Joint Fire Commission

The Neenah-Menasha Joint Fire Commission will meet to approve previous meeting minutes and convene into a closed session to interview applicants for the open Assistant Chief position. The agenda also includes the standard attendance roll call and adjournment.

• Interview applicants for the open Assistant Chief position in closed session
• Review and approve meeting minutes from June 17, 2025

The Neenah-Menasha Fire Rescue Joint Fire Commission met on August 13, 2025, and approved the June 17, 2025, meeting minutes. The commission then entered a closed session to interview applicants, and reconvened to adjourn. No other substantive decisions were made.

• Approved June 17, 2025, meeting minutes (all aye)
• Entered closed session to interview applicants (all aye)
• Reconvened and adjourned at 5:30 p.m. (all aye)

Landmarks Commission

The Landmarks Commission will meet to discuss updates to the landmark brochure and general designation activities. The body will also review expenditures and minutes from the June 11, 2025 meeting.

• Landmark brochure update
• Landmark designation activities
• Approval of expenditures

The Neenah Landmarks Commission met on August 13, 2025, but lacked a quorum, so no official action was taken. Commissioners discussed revisions to the historical tour brochure, including sections on Commission information, Neenah history, and architectural styles, and noted that printing quotes are being obtained. The next meeting will include further brochure review.

• No action taken due to lack of quorum
• Discussed historical tour brochure revisions
• Noted printing quotes being obtained for brochure
• Scheduled further brochure review at next meeting

Public Library Board of Finance and Personnel

The Finance & Personnel Committee will meet to discuss the 2026 operating budget request. The meeting includes a period for public questions and comments.

• 2026 Operating budget request

The Finance and Personnel Committee unanimously approved the 2026 Operating Budget as presented and will recommend its adoption by the Library Board of Trustees. The budget includes some estimates pending firm numbers from the Finance Department. No public comments were made.

• Approved 2026 Operating Budget request (unanimous)
• Recommended budget adoption to Library Board of Trustees

Neenah Arts Council

The Neenah Arts Council will hold a meeting on Wednesday, August 13, 2025, beginning with a tour of the new Boys & Girls Club at 2065 Marathon Avenue followed by a meeting at the Neenah Police Department. The agenda includes public appearances, approval of previous minutes, and recaps of recent events such as National Night Out. The council will also discuss upcoming events like the Farmer's Market, a mural paint-by-number event, and a Very Neenah Christmas update.

• Tour of the new Boys & Girls Club at 2065 Marathon Avenue
• Approval of minutes from July 9, 2025
• National Night Out - Tuesday, August 5 RECAP
• Future Neenah Mural Paint-By-Number on Wednesday, August 27
• Very Neenah Christmas - NEW Weekend Event Update

Plan Commission

The Neenah Plan Commission will hold public hearings and vote on two special use permits: a drive-thru coffee shop at 828 Fox Point Plaza and a school playground at 600 Elm Street. The meeting will also discuss a housing study and needs assessment, and review a site plan for a storage building at 202 N Green Bay Road.

• Special Use Permit #2-25 – 828 Fox Point Plaza – Drive-thru Coffee
• Special Use Permit #3-25 – 600 Elm Street – School Playground
• Site Plan #15-25 – 202 N Green Bay Road – Storage Building
• Neenah Housing Study and Needs Assessment discussion
• Public hearings for two special use permits

The Neenah Plan Commission recommended Common Council approval for two special use permits: a drive-thru coffee business (7Brew) at 828 Fox Point Plaza and a school playground at New Springs Christian Academy, 600 Elm Street. The commission also approved a site plan for a storage building at 202 N Green Bay Road. Discussion on an accessory dwelling unit (ADU) ordinance was held with no decision made.

• Recommended Common Council approve Special Use Permit #2-25 for drive-thru coffee at 828 Fox Point Plaza (all aye)
• Recommended Common Council approve Special Use Permit #3-25 for school playground at 600 Elm Street (all aye)
• Approved Site Plan #15-25 for storage building at 202 N Green Bay Road (all aye)
• Approved July 29, 2025 meeting minutes (all aye)

Finance & Personnel Committee

The Finance and Personnel Committee will discuss a proposed new pay structure for police command staff, review second-quarter financial statements, and approve June 2025 vouchers. It may also enter closed session to discuss litigation strategy regarding Walmart tax appeals. The agenda includes routine approvals of minutes and public appearances.

• Proposed police command pay scale: Captain at 5% above Lieutenant, Assistant Chief at 5% above Captain, Chief at 5% above Assistant Chief, retroactive to July 1, 2025
• 2025 Q2 financial statements: General fund surplus $7,076,947, revenues at 69.45% of budget, expenditures at 46.65%
• June 2025 vouchers approval
• Closed session on pending litigation with Walmart over tax appeals and WRA appeals
• Approval of July 7, 2025 meeting minutes

The Finance and Personnel Committee approved a retroactive stipend adjustment for police command staff to align with the updated police union contract. The committee also received the 2025 second-quarter financial statements and held a closed session to discuss litigation involving Walmart.

• Approved July 7, 2025 meeting minutes (all aye)
• Approved retroactive police command staff stipend adjustment (all aye)
• Received and filed 2025 Q2 financial statements (all aye)
• Tabled June 2025 vouchers to next agenda
• Convened into closed session regarding litigation (unanimous)

Common Council

The Common Council will vote on several joint initiatives with the City of Menasha, including fire equipment and budget sharing. The body is also reviewing local liquor license transfers and various capital project payments.

• Purchase of a Pierce Manufacturing Impel engine and equipment for a total not to exceed $1,250,000
• Acceptance of a $200,000 state appropriation for a training tower
• Proposed 2026 budget formula: 60.82% for Neenah and 39.18% for Menasha
• Payment of $80,351.30 to Directional Drilling Services, Inc. for fiber connection project
• Purchase of a wall-mounted pressure washer and trolley system for $14,790.32

The Common Council approved routine items including licenses, contracts, and a $1.25M fire truck purchase, but rejected two motions related to fire services. A motion to hold a Committee of the Whole to discuss new construction vs. remodeling Fire Station 31 failed 3-6, and a motion to direct the mayor to hire an outside firm for a comprehensive fire analysis failed 1-8. The mayor stated both efforts were already underway.

• Approved $14,790.32 pressure washer replacement (unanimous)
• Approved $28,400 soil borings at Kimberly Point Park (unanimous)
• Approved liquor license transfers to Sherrytown Station and Town Council Kitchen & Bar (unanimous)
• Accepted $200,000 state appropriation for training tower (unanimous)
• Approved $1,250,000 fire engine purchase via Sourcewell (unanimous)
• Approved 2026 budget formula: Neenah 60.82%, Menasha 39.18% (unanimous)
• Approved $80,351.30 final pay for Oak Hill Cemetery fiber project (unanimous)
• Motion for Committee of the Whole on Station 31 failed 3-6

Board of Public Works

The Board of Public Works will meet to discuss new business regarding a final pay request for a fiber optic project. The board will also review minutes from the July 16, 2025, meeting.

• Final Pay Request for Contract 14-24 (Oak Hill Cemetery and Washington Park Fiber Connection Project) to Directional Drilling Services, Inc. in the amount of $80,351.30

The Board of Public Works recommended that the City Council approve the final payment for the Oak Hill Cemetery and Washington Park Fiber Connection Project. The payment of $80,351.30 to Directional Drilling Services, Inc. closes out the contract for the completed fiber installation.

• Approved July 16, 2025 meeting minutes (all voting aye)
• Recommended Council approve $80,351.30 final payment for Contract 14-24 (all voting aye)

Police Commission

The Police Commission will meet to interview candidates for Patrol Officer positions during a closed session. The meeting also includes a report from the Police Chief regarding personnel, training, and hiring.

• Interviews for Police Department Patrol Officer positions

The Neenah Police Commission approved the minutes of the April 17, 2025 regular and executive meetings, and unanimously voted to add officer candidates Aiden Schwartz and Brittnay Westfahl to the department's eligibility list after a closed session. Chief Aaron Olson reported that two sworn positions remain frozen due to budget constraints, and that the department would be fully staffed if the two candidates pass the remaining hiring process. No other substantive decisions were made.

• Approved minutes of April 17, 2025 regular meeting (unanimous)
• Approved minutes of April 17, 2025 executive meeting (unanimous)
• Convened into closed session to interview candidates (unanimous)
• Added Aiden Schwartz and Brittnay Westfahl to eligibility list (unanimous)
• Adjourned meeting at 7:46 a.m. (unanimous)

Liquor Licensing Review Subcommittee

The Liquor Licensing Review Subcommittee will review and make recommendations on two original Class B combination alcohol beverage retail license applications: one for Sherrytown Station at 432 Sherry Street and one for Town Council Kitchen & Bar at 133 W. Wisconsin Avenue. The subcommittee will also approve minutes from the October 8, 2024 meeting. No formal action will be taken by the Common Council at this meeting.

• Review of Original Class B Combination Alcohol Beverage Retail License for Sherrytown 3, LLC d/b/a Sherrytown Station, 432 Sherry Street, agent Julie Becker
• Review of Original Class B Combination Alcohol Beverage Retail License for Charctails, LLC d/b/a Town Council Kitchen & Bar, 133 W. Wisconsin Avenue, agent Alex Fehrenbach
• Approval of minutes from October 8, 2024 meeting

The Liquor Licensing Review Subcommittee unanimously recommended approval of two original Class B combination liquor license applications: one for Sherrytown 3, LLC (d/b/a Sherrytown Station) and one for Charctails, LLC (d/b/a Town Council Kitchen & Bar). Both recommendations will go to the Public Services & Safety Committee and then to the City Council. No other substantive decisions were made.

• Recommended approval of Class B liquor license for Sherrytown 3, LLC, d/b/a Sherrytown Station, 432 Sherry Street (unanimous)
• Recommended approval of Class B liquor license for Charctails, LLC, d/b/a Town Council Kitchen & Bar, 133 W. Wisconsin Avenue (unanimous)

BID Board

The Neenah Central City Business Improvement District Board will meet to approve minutes, bills, and a purchase of new street furniture for Church/WI. They will also hear reports from committees on recruitment, maintenance, and marketing, plus updates on city projects like Alta Alley and Schmidt & Lang.

• Approve minutes of May 20, 2025 meeting
• Approve bills for payment
• Purchase of new street furniture for Church/WI
• Recruitment and Retention Committee report on Ambassadors
• City updates on Alta Alley and Schmidt & Lang

The Neenah Central City BID Board approved the purchase of street furniture (picnic table and bench) for the newly added bump-outs at Church/Wisconsin for $4,712 plus shipping. The board also approved the bill packet for $37,288.28 and the minutes of the May 20, 2025 meeting. No other substantive decisions were made; remaining items were informational or procedural.

• Approved $4,712 street furniture purchase for Church/Wisconsin bump-outs (unanimous)
• Approved bill packet for $37,288.28 (unanimous)
• Approved minutes of May 20, 2025 meeting (unanimous)

Plan Commission

The Neenah Plan Commission will hold public hearings and vote on two site plans: a 47,817-square-foot building expansion for Galloway Company at 601 S. Commercial Street, and improvements to Fire Station 31 at 1080 Breezewood Lane. The commission will also discuss a tourist housing ordinance and the Neenah Housing Study and Needs Assessment.

• Site Plan #13-25: Galloway Company building expansion, 47,817 sq ft, plus 31 trailer stalls and 77 parking stalls at 601 S. Commercial Street
• Site Plan #14-25: Fire Station 31 improvements at 1080 Breezewood Lane
• Discussion: Tourist Housing Ordinance
• Discussion: Neenah Housing Study and Needs Assessment

The Plan Commission approved a site plan for a 47,000-square-foot building expansion and parking additions at 601 S Commercial Street for Galloway Co. The Commission also approved a site plan for building additions and a training tower at the Fire Station 31 facility located at 1080 Breezewood Lane. Both approvals are subject to conditions outlined in their respective Site Plan Review Letters.

• Approved Galloway Co site plan at 601 S Commercial St (all aye)
• Approved Fire Station 31 site plan at 1080 Breezewood Ln (all aye)
• Approved July 8, 2025 meeting minutes (all aye)

Public Services and Safety Committee

The Public Services and Safety Committee will review proposals for shoreline improvement services at Kimberly Point Park and the purchase of a new pressure washer. The body will also consider several liquor license transfers and temporary permits for upcoming local events.

• Proposal for ECS soil borings at Kimberly Point Park for $28,400
• Purchase of a wall-mounted pressure washer and double trolley system for $14,790.32
• Liquor license transfers for Sherrytown Station (432 Sherry St.) and Town Council Kitchen & Bar (133 W. Wisconsin Ave.)
• Temporary liquor licenses for Glass Arts Festival, Laborfest, and Gord’s Annual Street Dance
• Review of Police Department 2025 2nd Quarter Statistics

The Public Services and Safety Committee recommended Council approve the purchase of a new wall-mounted pressure washer with a double trolley system for $14,790.32 from the Capital Projects Fund, and the ECS proposal for soil borings at Kimberly Point Park for $28,400 from Capital Reserves. The committee also recommended approval of two liquor license transfers, four temporary licenses, and received the police department's 2nd quarter statistics. All votes were unanimous (4-0).

• Recommended approval of $14,790.32 pressure washer purchase (4-0)
• Recommended approval of $28,400 soil borings at Kimberly Point Park (4-0)
• Recommended approval of liquor license transfer to Sherrytown Station (4-0)
• Recommended approval of liquor license transfer to Town Council Kitchen & Bar (4-0)
• Recommended approval of temporary license for Bergstrom-Mahler Museum Glass Arts Festival (4-0)
• Recommended approval of temporary license for Fox Valley Labor Temple Laborfest (4-0)
• Recommended approval of temporary extension for Gord's Pub Street Dance (4-0)
• Received and filed police department 2nd quarter statistics (4-0)

Sustainable Neenah Committee

The Sustainable Neenah Committee will meet to discuss updates to the city's sustainability plan and progress on information and education projects. The committee will also review the rain barrel project and consider the approval of expenditures.

• Discussion of rain barrel project
• Discussion of sustainability plan update
• Discussion of information and education projects
• Approval of expenditures

The Sustainable Neenah Committee met on July 23, 2025, but lacked a quorum, so no formal action was taken. Discussions covered the rain barrel program, outreach at the Neenah Farm Market, and potential collaborations with Faith Technology and First United Methodist Church on sustainability projects.

• No formal decisions made due to lack of quorum

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will discuss purchasing a new fire engine and accepting state funds for training ground improvements. The body will also review the 2026 cost distribution formula between the two cities.

• Contractual order for one Pierce Impel fire truck not to exceed $1,250,000
• Acceptance of $200,000 state appropriation for Training Grounds improvements at Station #31
• Proposed 2026 Cost Distribution Formula: Neenah 60.82%, Menasha 39.18%
• Assistant Chief hiring update
• Review of call summary reports

The committee recommended that both cities' common councils approve a $1.25 million contract with Pierce Manufacturing for a new fire engine (delivery in 2029) and accept a $200,000 state grant for the training tower. It also recommended approval of the 2026 budget formula with Neenah at 60.82% and Menasha at 39.18%. All votes were unanimous.

• Approved amended June 24, 2025 meeting minutes (unanimous)
• Approved call summary review through June 30 (unanimous)
• Recommended acceptance of $200,000 state appropriation for training tower (unanimous)
• Recommended $1.25M contract with Pierce Manufacturing for one engine, delivery 4th quarter 2029 (unanimous)
• Recommended 2026 budget formula: Neenah 60.82%, Menasha 39.18% (unanimous)

Joint Review Board

The Joint Review Board will meet to introduce the Director of Community Development and Assessment and approve previous meeting minutes. The primary focus of the meeting is the review of the 2024 Tax Incremental District (TID) Annual Report.

• Review of 2024 TID Annual Report

The Joint Review Board approved the July 18, 2024 meeting minutes and reviewed the 2024 annual reports for all Tax Increment Districts (TIDs). All TIDs are performing well, with TID 7 serving as a donor district for TID 8, and several districts may close ahead of schedule. No formal decisions were made on the TID reports; the review was informational.

• Approved July 18, 2024 meeting minutes (motion passed)
• Reviewed 2024 TID annual reports (informational, no action taken)

Committee on Aging

The Committee on Aging will meet to plan the 2025 School for Seniors. Members will also discuss the committee's purpose and future direction.

• Planning for 2025 School for Seniors
• Discussion of committee purpose and future direction

The Neenah Committee on Aging approved the minutes from its June 19, 2025 meeting and discussed planning for the 2025 School for Seniors, including potential topics and a survey. No other substantive decisions were made; the meeting was largely informational with updates from community partners.

• Approved minutes of June 19, 2025 meeting (MSC Nackers, Branchford)
• Adjourned meeting at 10:05 a.m. (MSC Antonneau, Griffen)

Parks & Recreation Commission

The Parks & Recreation Commission will discuss shoreline restoration and lighthouse renovation plans for Kimberly Point Park. The body will also review play equipment proposals for The Green and discuss a request for a fish cleaning station at Rec Park.

• Proposal from ECS for soil boring at Kimberly Point Shoreline for $28,040
• Discussion of fish cleaning station at Rec Park (estimated cost $15,000-$20,000)
• Review of Kimberly Point Lighthouse renovation concept plans
• Award of contract for play equipment and rubber surfacing at The Green
• 2025 CIP Review

The Neenah Parks & Recreation Commission approved a $28,400 proposal for soil borings for the Kimberly Point shoreline restoration project and a $187,276 play equipment award for The Green. The Commission also approved the June 19, 2025 meeting minutes and accepted the 2025 2nd quarter financial report. A fish cleaning station discussion resulted in no further action.

• Approved June 19, 2025 Commission Meeting minutes (all voting aye)
• Accepted and placed on file the 2025 2nd quarter financial report (all voting aye)
• Decided not to pursue a fish cleaning station further (no action taken)
• Accepted and recommended hiring ECS for 13 soil borings at Kimberly Point shoreline for $28,400 (all voting aye)
• Accepted Option #2 from Lee Recreation for play equipment and surfacing at The Green for $187,276 (all voting aye)

Board of Public Works

The Board of Public Works will review a development and fee agreement for a 31-lot residential subdivision on the former Shattuck Middle School property. The board is also considering several pay requests and a change order for city infrastructure projects.

• Courtside Fields Subdivision Development and Fee Agreement for 31 single-family lots
• Pay Request No. 4 for Douglas St. and Elm St. utility and street construction: $263,171.28
• Pay Request No. 3 for Alexander Dr., Bruce St., Forest Manor Dr., Lexington Ct., and Southfield Plat: $88,929
• Pay Request No. 1 for Caroline St. and Hickory Ln. utility and street construction: $84,037.50
• Final Pay Request for Douglas Storm Water Pond to Calnin & Goss, Inc.: $48,341.87

The Board of Public Works recommended City Council approval of the Courtside Fields Subdivision Development and Fee Agreement, which includes city ownership of a regional stormwater pond and developer-required removal of track and bleachers. The board also approved a $6,475 change order for fiber connection work due to unanticipated underground conditions, and several pay requests for ongoing construction projects. All votes were unanimous.

• Recommended Council approve Courtside Fields Subdivision Development and Fee Agreement (all aye)
• Approved Change Order No. 3, Contract 14-24, for $6,475 to Directional Drilling Services (all aye)
• Recommended Council approve Final Pay Request, Contract 11-24, for $48,341.87 to Calnin & Goss, Inc. (all aye)
• Approved Pay Request No. 3, Contract 1-25, for $88,929.00 to Donald Hietpas & Sons Construction Co. (all aye)
• Approved Pay Request No. 4, Contract 2-25, for $263,171.28 to Feaker & Sons Construction Inc. (all aye)
• Approved Pay Request No. 1, Contract 3-25, for $84,037.50 to David Tenor Corporation (all aye)

Public Library Board of Trustees

The Board of Trustees will consider updates to library policies regarding patron accounts and lost items. The meeting includes a review of the budget process and the approval of bills.

• Policy update: Damaged, Lost Items, and Unreturned items
• Policy update: Electronic Resources and Patron Accounts
• Policy update: Homebound Accounts
• Budget process action item
• Review of bills for consideration

The Neenah Public Library Board of Trustees unanimously approved updates to three policies: Damaged, Lost Items, and Unreturned Items; Patron Accounts (which replaced the Electronic Resources policy); and Homebound Accounts. The board also approved the July bills and the June 18 meeting minutes. All decisions were unanimous.

• Approved July bills payment (unanimous)
• Approved Damaged, Lost Items, and Unreturned Items Policy updates (unanimous)
• Approved removal of Electronic Resources policy and update of Patron Accounts Policy (unanimous)
• Approved Homebound Accounts Policy update (unanimous)
• Approved June 18, 2025 meeting minutes (unanimous)

Waterworks Commission

The Neenah Waterworks Commission and Storm Water Citizen Advisory Board will hold a special meeting to discuss the Water Utility's organizational structure and possible salary plan study options, and will enter closed session to evaluate the director's performance and compensation. The agenda also includes routine approvals of minutes and invoices, and a director's report on water loss, construction payments, and project updates.

• Discussion on Water Utility organizational structure
• Discussion and possible action for a salary plan study for the Water Utility
• Closed session for performance evaluation and compensation of the Water Utility Director
• Approval of June 2025 invoices
• Director's report includes water loss data and construction payments

The Waterworks Commission approved a motion to have HR Director Fairchild obtain a quote and timeline from Cottingham and Butler for a Water Utility salary plan study, after deciding not to proceed with an internal study. The Commission also approved the June 2025 invoices, including a charge from Jeff Foust Excavating for a lagoon berm repair, and the minutes from the June 16, 2025 regular and closed session meetings. No other substantive decisions were made; the meeting included discussions on organizational structure and a water loss report.

• Approved June 16, 2025 regular meeting minutes (all aye)
• Approved June 16, 2025 closed session minutes (all aye)
• Approved June 2025 invoices (all aye)
• Requested HR Director obtain quote and timeline for Water Utility salary study from Cottingham and Butler (all aye)
• Convened into closed session for performance evaluation and compensation of Water Utility Director (all aye)

Common Council

The Neenah Common Council will consider a development agreement with Gunderson, Inc. for Tax Incremental District No. 13 and review agreements for the Courtside Fields subdivision. The agenda also includes a maintenance assessment contract with Associated Appraisal Consultants, Inc. and a final pay request for the Douglas Park Storm Water Pond.

• Approve Tax Incremental District No. 13 Development Agreement with Gunderson, Inc. for an industrial laundry facility at 1712 Dixie Road
• Approve Maintenance Assessment Services Contract (2026-2030) with Associated Appraisal Consultants, Inc. for an average annual fee of $42,000
• Authorize NMFR to retain a $59,966.42 insurance settlement from the 2023 storm for training tower props
• Approve Final Pay Request to Calnin & Goss, Inc. on Contract 11-24 for the Douglas Park Storm Water Pond in the amount of $48,341.87
• Approve Final Plat and Development and Fee Agreement for the Courtside Fields subdivision

The Neenah Common Council approved the final plat for the Courtside Fields subdivision, the final approval for the development, with a roll call vote of 8-0. The council also approved a development agreement with Gunderson, Inc. for a new industrial laundry facility at 1712 Dixie Road, a maintenance assessment services contract with Associated Appraisal Consultants, Inc., and authorized NMFR to retain storm insurance settlement funds. All votes were 8-0. No other substantive decisions were made; several committee meetings were cancelled and no public comments were received.

• Approved final plat for Courtside Fields subdivision (8-0)
• Approved TID No. 13 Development Agreement with Gunderson, Inc. for industrial laundry facility at 1712 Dixie Road (8-0)
• Approved Maintenance Assessment Services Contract with Associated Appraisal Consultants, Inc. for average annual fee of $42,000 (8-0)
• Authorized NMFR to retain $59,966.42 storm insurance settlement for fire investigation props (8-0)
• Approved Courtside Fields Subdivision Development and Fee Agreement (8-0)
• Approved final pay request to Calnin & Goss, Inc. for Douglas Park Storm Water Pond in amount of $48,341.87 (8-0)

Neenah Arts Council

The Neenah Arts Council is meeting to discuss upcoming community events, including a recap of the Farmers Market and CommunityFest, and to plan for National Night Out, a mural painting event, and a new Very Neenah Christmas weekend event. They will also review website information and brainstorm future projects.

• National Night Out on Tuesday, August 5, 5:30-8pm at Memorial Park, volunteers needed
• Future Neenah Mural Paint-By-Number on Wednesday, August 27, 6-8pm near Alta Alley, volunteers needed
• Farmers Market on September 27 (Children's Books?) volunteers needed
• Very Neenah Christmas - NEW Weekend Event
• Next meeting August 13 at Neenah City Hall Council Chambers

Plan Commission

The Plan Commission will consider a final plat for the Courtside Fields subdivision and discuss the Neenah Housing Study and Needs Assessment.

• Final Plat #2-25 – Courtside Fields (31 lots)
• Discussion of Neenah Housing Study and Needs Assessment

Board of Review

The Board of Review will meet to approve previous meeting minutes and consider a specific hearing waiver. This body reviews property assessment appeals.

• Waiver of Board of Review Hearing for Wal-Mart Estate Business Trust, 1155 West Winneconne Avenue (Parcel No. 07-1010-00-00)

The Neenah Board of Review approved the minutes from May 16, 2025, and granted Wal-Mart Estate Business Trust a waiver of a Board of Review hearing for the property at 1155 West Winneconne Avenue. The waiver was recommended by the Assessor and attorneys after Wal-Mart's response to a subpoena was deemed substantially complete. The motion passed 3-2, with Casper and Zilles dissenting. The board then adjourned sine die.

• Approved May 16, 2025 Board of Review minutes (unanimous)
• Granted Wal-Mart waiver of Board of Review hearing for 1155 West Winneconne Avenue (3-2, Casper and Zilles dissenting)
• Adjourned 2025 Board of Review sine die (unanimous)

Finance & Personnel Committee

The Finance and Personnel Committee will review a development agreement for Gunderson Inc. to build a new headquarters. The body will also consider a residential subdivision agreement for the former Shattuck Middle School property and a maintenance assessment contract.

• Proposed $1.7 million TIF assistance for Gunderson Inc. to build a $10 million facility at 1712 Dixie Road
• Sale of 13-acre site to Gunderson Inc. for $390,000
• Development agreement for Courtside Fields Subdivision featuring 31 single-family lots
• Courtside Fields developer fees including $8,231.30 subdivision fee and $55,800 sidewalk escrow
• Maintenance Assessment Services Contract (2026-2030) with Associated Appraisals Consultants

The Finance & Personnel Committee voted unanimously to recommend City Council approval of a Tax Incremental District No. 13 Development Agreement with Gunderson, Inc. to assist construction of a new industrial laundry facility at 1712 Dixie Road. The committee also recommended approval of the Courtside Fields Subdivision Development and Fee Agreement, a five-year maintenance assessment services contract with Associated Appraisal Consultants, and approved the May 2025 vouchers. All votes were unanimous.

• Recommended Council approve TID #13 Development Agreement with Gunderson, Inc. for industrial laundry facility at 1712 Dixie Road (all aye)
• Recommended Council approve Courtside Fields Subdivision Development and Fee Agreement (all aye)
• Recommended Council approve Maintenance Assessment Services Contract 2026-2030 with Associated Appraisal Consultants, Inc. at average annual fee of $42,000 (all aye)
• Received and placed on file May 2025 vouchers (all aye)
• Approved minutes from June 23, 2025 regular meeting as written (all aye)

Common Council

The Neenah Common Council will decide on funding for the 2025 Community Development Block Grant program, amend storm sewer lateral rules, and approve two annexations. Reports from committees recommend approval of these items, along with a window/door replacement contract and a final pay request for sewer and street work.

• Approve Resolution 2025–07 for 2025 Community Development Block Grant funds
• Approve Ordinance 2025-07 amending storm sewer lateral regulations
• Approve annexation of 0.33 acres at 1233 W. Winneconne Avenue
• Award Contract 10-25 for city building window/door replacement ($460,961.00) to Omni Glass & Paint, LLC
• Approve Final Pay Request for High Street and River Street sewer/street work ($45,142.63) to Carl Bowers & Sons Construction Co., Inc.

The Common Council approved the 2025 Community Development Block Grant plan (8-1), amended the storm sewer lateral ordinance, approved the annexation of 0.33 acres at 1233 W. Winneconne Avenue with R-1 zoning, and awarded a $460,961 window/door replacement contract. It also approved a wrestling event license with a $1 million insurance requirement, a City Services reorganization, and a tentative supervisor agreement.

• Approved 2025 CDBG plan and agreements (8-1, Pollnow dissenting)
• Approved Ordinance 2025-07 amending storm sewer lateral rules (unanimous)
• Approved annexation of 0.33 acres at 1233 W. Winneconne Ave with R-1 zoning (unanimous)
• Awarded Contract 10-25 to Omni Glass & Paint for $460,961 (unanimous)
• Approved wrestling license for 'Now That's Wrestling' at Dome Sports Bar & Grill with $1M insurance (unanimous)
• Approved City Services Department reorganization (unanimous)
• Approved tentative agreement with supervisors, retroactive to July 1, 2025 (unanimous)
• Approved final pay request of $45,142.63 to Carl Bowers & Sons (unanimous)

Board of Public Works

The Board of Public Works will consider awarding a $460,961 contract to Omni Glass & Paint for exterior window and door replacement at the City Administration Building, plus approve several pay requests for ongoing street and utility projects. The agenda also includes approval of prior meeting minutes and other routine items.

• Award Contract 10-25 to Omni Glass & Paint, LLC for $460,961 (City Hall window/door replacement)
• Final pay request of $45,142.63 to Carl Bowers & Sons for High Street and River Street work
• Pay request of $60,477.38 to MCC, Inc. for Jewelers Park Drive and Carriage Loop Trail work
• Approval of June 6, 2025 meeting minutes

The Board of Public Works recommended awarding Contract 10-25 for exterior window/door replacement at the City Administration Building to Omni Glass & Paint, LLC for $460,961. It also recommended approving a final pay request of $45,142.63 for the High Street and River Street construction project and approved Pay Request No. 6 for $60,477.38 for work on Jewelers Park Drive and Arrowhead Park. All votes were unanimous.

• Recommended awarding Contract 10-25 to Omni Glass & Paint, LLC for $460,961 (all aye)
• Recommended approving final pay request of $45,142.63 to Carl Bowers & Sons Construction Co., Inc. (all aye)
• Approved Pay Request No. 6 for $60,477.38 to MCC, Inc. (all aye)

Board of Appeals

The Neenah Board of Appeals will consider a variance request from Gordon Stillings to build an 8-foot-tall fence in the rear yard at 1806 Respect Avenue, exceeding the 6-foot maximum. Staff recommends denial, citing that the property's physical limitations are not unique and that alternatives exist. The board will also approve minutes from the February 3, 2025 meeting.

• Variance request for 8-foot fence at 1806 Respect Avenue (Sec. 21-38(c)(1))
• Staff recommends denial of the fence variance
• Approval of February 3, 2025 meeting minutes

The Board of Appeals denied a variance request from Gordon Stillings to build an 8-foot fence at 1806 Respect Avenue, where the code limit is 6 feet. The applicant sought the extra height for noise reduction and privacy from County Rd G traffic. The board voted unanimously to deny, citing that the hardship was not unique to the property and that other options exist.

• Approved February 3, 2025 meeting minutes (all aye)
• Denied variance for 8-foot fence at 1806 Respect Avenue (all nay)

Sustainable Neenah Committee

The Sustainable Neenah Committee will meet to discuss several environmental initiatives. The agenda includes reviews of a rain barrel project and information and education projects.

• Discussion of rain barrel project
• Discussion of information and education projects
• Discussion of sustainability plan update
• Approval of expenditures

The Sustainable Neenah Committee met on June 25, 2025, but lacked a quorum, so no official action was taken. Members discussed the rain barrel program, noting 19 donated barrels were distributed and exploring options for additional barrels with the Department of Public Works. They also announced a recycling presentation at the farm market on July 19.

• No action taken due to lack of quorum
• Discussed rain barrel program; exploring additional barrels with DPW
• Scheduled recycling presentation at farm market for July 19

Plan Commission

The Plan Commission will hold public hearings on updating the Subdivision Code regarding storm sewer laterals and removing a street reservation from the Official Street Map. The body will also review an annexation request and two site plans.

• Ordinance No. 2025-07: Proposed amendment to allow one roof downspout per dwelling to connect to storm sewer laterals
• Ordinance No. 2025-08: Proposed removal of a 66-foot-wide street reservation along Oakridge Road
• Annexation #238: Petition for 0.33 acres at 1233 W. Winneconne Avenue to be zoned R-1
• Site Plan #8-25: Change of use at 1001 Main Street
• Site Plan #11-25: Galloway Company project at 601 S. Commercial Street

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will review and potentially approve the retention of a $59,966.42 insurance settlement from a 2023 storm and approximately $500,000 in interest earnings for repurposing fire investigation props within an existing training tower. The committee will also discuss year-to-date budget reports, assistant chief hiring updates, and vehicle repair updates.

• Consideration of $59,966.42 insurance settlement for fire investigation props rebuild
• Approval of interest earnings (~$500,000) from Winnebago County Spirit Fund for same purpose
• Review of year-to-date budget report (attached)
• Assistant Chief hiring update
• Vehicle repair update (attached) including potential $17,000 used pickup truck purchase

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee voted to recommend that both cities' Common Councils authorize the department to retain the $59,966.42 insurance settlement from the 2023 storm and use those funds to construct fire investigation props in the existing training tower. An amendment to also retain interest earned on the $500,000 designated for the training tower replacement was removed before the final vote. The committee also approved the April 22, 2025 minutes, the call summary report through May 2025, and the budget report through May 31, 2025.

• Approved recommendation to retain $59,966.42 insurance settlement for fire investigation props in existing training tower (all aye)
• Amended motion to remove retention of interest earned on $500,000 training tower replacement funds (all aye)
• Approved April 22, 2025 meeting minutes (all aye)
• Approved call summary report through May 2025 (all aye)
• Approved budget report through May 31, 2025 (all aye)

Public Services and Safety Committee

The Public Services and Safety Committee will review a wrestling license and temporary premises extension for The Dome Sports Bar & Grill, discuss fireworks regulations, and receive the Public Works construction and activity report. The agenda also includes approval of prior meeting minutes and public appearances.

• Wrestling license and temporary extension for The Dome Sports Bar & Grill, 1338 S. Commercial St., event July 12, 2025, 4-9 PM, with request to waive supervision fee
• Fireworks discussion (ordinance reference to Wis. Stats. § 167.10)
• Public Works General Construction and Department Activity Report (multiple contracts, e.g., S. Commercial St., Harrison Pond, City Hall window replacement)
• Approval of minutes from June 10, 2025 meeting

Finance & Personnel Committee

The Finance and Personnel Committee will discuss a property annexation on W Winneconne Ave and a tentative agreement for police supervisors. The body will also review the 2025 Community Development Block Grant Plan and city services reorganization.

• Annexation 239: 0.33 acres at 1233 W Winneconne Ave, Town of Neenah (Ordinance 2025-06)
• Resolution 2025-07: Approval of 2025 Community Development Block Grant (CDBG) Plan
• Police Supervisors’ Tentative Agreement 2025-2027
• City Services Reorganization discussion
• Closed session regarding tax appeal litigation with Walmart

The Finance and Personnel Committee recommended Council approval of four items: annexation of 0.33 acres at 1233 W. Winneconne Ave, the 2025 Community Development Block Grant plan, a City Services Department reorganization, and a tentative police supervisors' agreement for 2025-2027. All votes were unanimous. The committee also held a closed session to discuss litigation strategy regarding Walmart tax appeals, with no action taken.

• Recommended Council approve Ordinance 2025-06 annexing 0.33 acres at 1233 W. Winneconne Ave (5-0)
• Recommended Council approve Resolution 2025-07 for the 2025 CDBG plan (5-0)
• Recommended Council approve City Services Department reorganization (5-0)
• Recommended Council approve police supervisors' tentative agreement 2025-2027 (5-0)
• Held closed session on Walmart tax appeal litigation, no action taken

Committee on Aging

The Neenah Committee on Aging will meet in person and online to review past minutes, plan the 2025 School for Seniors, and discuss the committee’s purpose and future goals. Public comments are also scheduled.

• Approve minutes of May 15, 2025 meeting
• Planning for 2025 School for Seniors
• Discuss committee purpose and future direction

The Neenah Committee on Aging approved the minutes from its May 15, 2025 meeting. Members discussed potential topics for the 2025 School for Seniors, including consumer scam information, Ageless Grace movement, and practical sustainability at home. No other formal decisions were made.

• Approved minutes of May 15, 2025 meeting (MSC Nackers, Veith)
• Adjourned at 10:10 a.m. (MSC Branchford, Griffen)

Parks & Recreation Commission

The Neenah Parks & Recreation Commission will discuss the proposed placement of a Davy Crockett statue at Riverside Park and a parking lot location at Carpenter Preserve. Commissioners will also consider recommendations to remove outdated play equipment and a pavilion at Douglas Park, alongside reviewing the 5-year Capital Improvement Plan.

• Riverside Park Statue Placement: Review of a proposed Davy Crockett statue and plaque donated by an anonymous donor.
• Carpenter Preserve – NW Parking Lot Placement: Consideration of the master plan location for the northwest parking lot off Breezewood.
• Douglas Park – Play Equipment/Pavilion: Staff recommendation to remove outdated play equipment and the park pavilion due to poor condition and infrequent use.
• 5-Year Capital Improvement Plan: Review and consideration of the updated 5-year capital improvement plan focusing on 2026-2028.
• 2025 CIP Review: Review of ongoing 2025 capital improvement projects.

The Parks & Recreation Commission accepted the gift and placement of the Davy Crocket monument at the southeast corner of Riverside Park (6-1). It also approved removal of play equipment and pavilion at Douglas Park (6-0, 1 abstention) and accepted the 5-Year Capital Improvement Plan (7-0). No action was taken on the Carpenter Preserve NW parking lot, as no change was made to the master plan.

• Accepted Davy Crocket monument gift and placement at Riverside Park southeast corner (6-1)
• Approved removal of play equipment and pavilion at Douglas Park as time permits (6-0, 1 abstention)
• Accepted and recommended 5-Year Capital Improvement Plan as presented (7-0)
• Approved minutes of May 15, 2025 meeting (voice vote, all aye)

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will consider action items including the 2026-2030 Capital Improvements Budget, a position change, and a policy update on unattended children. They will also review monthly financial reports and statistical reports, and acknowledge the outgoing teen representative.

• Capital Improvements Budget 2026-2030 (action item)
• Position Change (action item)
• Policy Update: Unattended Children (action item)
• Monthly financial reports (information item)
• Bills for consideration (action item)

The Neenah Public Library Board of Trustees unanimously approved the 2026-2030 Capital Improvements Budget during their June 18, 2025 meeting. The Board also approved the June bills, updated wording for the Unattended Children policy, and reallocated an unfilled library assistant position to a permanent part-time assistant building custodian position.

• Approved Library Board meeting minutes of May 21, 2025 (unanimous)
• Approved payment of the June bills (unanimous)
• Approved Capital Improvements Budget 2026-2030 (unanimous)
• Approved reallocating open library assistant position to permanent part time assistant building custodian position (unanimous)
• Approved updated wording in the Unattended Children policy (unanimous)

Common Council

The Neenah Common Council will receive a 2024 financial report, act on a $12,295,000 borrowing resolution, and hear a final report on the Little Lake Butte des Morts aquatic-plant management study. No ordinances or rezonings appear on this agenda; most items are informational or carry-over from earlier committee meetings.

• Approve Resolution 2025-06 authorizing up to $12,295,000 in general-obligation promissory notes
• Receive 2024 Annual Comprehensive Financial Report
• Consider Special Use Permit for private school addition at 900 Geiger Street
• Approve temporary Class “B” beer license for Bergstrom-Mahler Museum Art After Dark Faire on June 26, 2025
• Approve temporary Class “B” wine and fermented-malt beverage licenses for St. Margaret Mary Parish on August 16–17, 2025

The Neenah Common Council approved a resolution authorizing up to $12,295,000 in general obligation promissory notes for the 2025 capital projects plan. The council also approved a special use permit for a private school building addition at 900 Geiger Street, along with several other routine items including liquor license renewals, position reclassifications, and policy approvals. The meeting concluded with a closed session on land acquisition, with no action taken.

• Approved Resolution 2025-06 authorizing up to $12,295,000 in GO promissory notes (all aye)
• Approved special use permit for private school addition at 900 Geiger Street (all aye)
• Approved 2025-2026 liquor license renewals and quotas (6-0-1, Pollnow abstaining)
• Approved Resolution 2025-05 Compliance Maintenance Annual Report (all aye)
• Approved reclassification of Finance Assistant Treasurer to pay grade 12 (all aye)
• Approved reclassification of Finance Administrative Assistant to pay grade 8, step 6 (all aye)
• Approved policies 501-517 excluding Military policy and policy 707 (all aye)
• Approved consent agenda for temporary beer/wine licenses (no objections)

BID Board

The Neenah Central City Business Improvement District Board is meeting for its annual district walking tour. The agenda contains only this single item, with no other business or discussion items listed.

• Annual district walking tour

Neenah-Menasha Fire Rescue Joint Fire Commission

The Neenah-Menasha Joint Fire Commission will meet to consider updates to the Firefighter job description and a proposed change to the minimum education requirement for entry-level hiring. The meeting will also include a closed session to interview candidates for the Assistant Chief position.

• Consideration and action to update Firefighter job description
• Proposal to change entry-level firefighter hiring requirement from associate degree to 60 college credits
• Closed session for Assistant Chief position interviews
• Review of April 23, 2025 meeting minutes

Waterworks Commission

The Waterworks Commission and Storm Water Citizen Advisory Board will discuss utility organizational structure and a salary plan study. The body is also deciding on additional funding for emergency repairs to lagoon berms.

• Request for additional funds not to exceed $10,000 for repairing lagoon berms
• Discussion and possible action on a salary plan study for the Water Utility
• Discussion on Water Utility organizational structure
• Closed session to consider performance evaluation and compensation for the Director of Neenah Water Utility

The Neenah Water Works Commission approved an additional $10,000 for lagoon berm repairs, approved May 2025 invoices, and discussed organizational and salary plan studies without action. The commission also entered closed session to discuss the director's performance and compensation, reconvening with no action taken.

• Approved May 19, 2025 regular meeting minutes (all aye)
• Approved May 2025 invoices (all aye)
• Approved additional $10,000 for lagoon berm repairs (all aye)
• Convened into closed session for director performance evaluation (all aye)
• Reconvened into open session with no action taken (all aye)

Board of Public Works

The Neenah Board of Public Works will review and approve routine construction pay requests and change orders totaling $268,485. No formal action will be taken by the Common Council, as this is an informational meeting. The board will also approve minutes from the May 27, 2025 meeting.

• Pay Request No.5, Contract 6-24, Curb & Gutter, Stormwater, Street Overlay, and Trail Parking Construction on Jewelers Park Dr and Carriage Loop Trail at Arrowhead Park to MCC, Inc., $113,259.56
• Pay Request No.2, Contract 1-25, Street, Sidewalk and Public Water Service Construction on Alexander Dr, Bruce St, Forest Manor Ct, Lexington Ct, and Southfield Plat to Donald Hietpas & Sons Construction Co., $154,231.26
• Change Order No.1, Contract 2-25, Utilities and Street Construction on Elm St and Douglas St to Feaker & Sons Construction, Inc., $10,900.00
• Pay Request No.3, Contract 2-25, Utilities and Street Construction on Elm St and Douglas St to Feaker & Sons Construction Co., $125,604.44
• Change Order No.3, Contract 2-24W Booster Station Contract B Process to Sabel Mechanical LLC, ($300.00) and Pay Request No.5, Contract 1-24W Removal and Replacement of Carbon Dioxide Tank to Rohde Brothers, Inc., $17,084.00

The Board of Public Works approved several pay requests and change orders for ongoing construction projects, including street, sidewalk, water service, and park improvements. All motions passed unanimously. No items were denied or tabled.

• Approved Pay Request No.5, Contract 6-24 for Jewelers Park Dr and Carriage Loop Trail to MCC, Inc. ($113,259.56)
• Approved Pay Request No.2, Contract 1-25 for Alexander Dr, Bruce St, Forest Manor Ct, Lexington Ct, Southfield Plat to Donald Hietpas & Sons Construction Co. ($154,231.26)
• Approved Change Order No.1, Contract 2-25 for Elm St and Douglas St water service at Douglas Park to Feaker & Sons Construction, Inc. ($10,900.00)
• Approved Pay Request No.3, Contract 2-25 for Elm St and Douglas St to Feaker & Sons Construction Co. ($125,604.44)
• Approved Change Order No.3, Contract 2-24W Booster Station to Sabel Mechanical LLC (credit of $300.00)
• Approved Pay Request No.5, Contract 1-24W Carbon Dioxide Tank Replacement to Rohde Brothers, Inc. ($17,084.00)
• Approved Change Order #1 with quantity adjustments for a park project, increasing cost by $14,231, with $5,596 from Capital Facilities Reserves

Landmarks Commission

The Landmarks Commission will meet to discuss updates to the landmark brochure and review expenditures. The body will also consider approval of minutes from two May 2025 meetings.

• Discussion of landmark brochure update
• Approval of expenditures

The Neenah Landmarks Commission met on June 11, 2025, and approved the minutes from the May 14 and May 21 meetings. The commission discussed the historical tour brochure update, reviewing mock-ups and outlining next steps, but took no formal action on the brochure. No public appearances were made, and the meeting adjourned at 6:50 p.m.

• Approved minutes of May 14 and May 21, 2025 meetings (MSC Bruno, Klatt)

Neenah Arts Council

The Neenah Arts Council will hold its June 11, 2025 meeting to approve past minutes, discuss upcoming arts events, and take action on two statue proposals for Doty Park and Riverside Park. The meeting also includes volunteer recruitment for CommunityFest and National Night Out.

• Statue at Doty Park - Action Item
• Statue at Riverside Park – Action Item
• Farmers Market Dates - June 28 (Farm Animals) and September 27 (Children’s Books)
• CommunityFest July 4 Ribbons and Bead Bracelets - Volunteers Needed
• National Night Out - Tuesday, August 5 - Variety of projects - Volunteers Needed

The Neenah Arts Council voted to support placing a statue titled 'The Power of Knowledge' near Doty Cabin and voted not to support placing a Davy Crockett statue in Riverside Park. The final decision on the Crockett statue will be made at a Neenah Parks & Recreation meeting on June 19. The council also discussed upcoming events and projects, including a paint-by-number mural project and various community events.

• Supported placement of 'The Power of Knowledge' statue near Doty Cabin
• Did not support placement of Davy Crockett statue in Riverside Park
• Discussed paint-by-number mural project on August 27 near Alta Alley
• Discussed upcoming events including Farmers Markets, CommunityFest, and Glass Arts Festival

Plan Commission

The Plan Commission will hold a public hearing and take action on a special use permit for a school building addition. The body will also review site plans for statues in two city parks and discuss a housing study.

• Special Use Permit for a 4,650 square foot addition with four classrooms at 900 Geiger Street
• Site Plan #9-25 for a statue at Doty Park
• Site Plan #10-25 for a statue at Riverside Park
• Discussion of Neenah Housing Study and Needs Assessment

The Neenah Plan Commission recommended approval of a special use permit for a 4,500 sq ft addition to St. Gabriel's Elementary School at 900 Geiger Street, subject to conditions. It also approved locations for statues in Doty Park and Riverside Park. The commission discussed a housing study but took no action.

• Recommended Common Council approve special use permit for school addition at 900 Geiger Street (all aye)
• Approved statue location in Doty Park (all aye)
• Approved statue location in Riverside Park (all aye)
• Approved May 27, 2025 meeting minutes (all aye)

Public Services and Safety Committee

The Public Services and Safety Committee will consider 2025-2026 liquor license renewals and quotas. The body will also review a compliance maintenance annual report for the city's sanitary sewer system.

• 2025-2026 Liquor License Renewals & Liquor License Quotas
• Temporary Class “B” Beer License for Bergstrom-Mahler Museum (Art After Dark Renaissance Faire)
• Temporary Class “B” Wine & Class “B” Fermented Malt Beverage License for St. Margaret Mary Parish (Parish Picnic)
• Resolution 2025-05: Compliance Maintenance Annual Report (CMAR) for Reporting Year 2024

The Public Services and Safety Committee recommended City Council approve 2025-2026 liquor license renewals and quotas, contingent on all annual fees being paid before license release. The committee also approved two temporary beer/wine licenses for local events and recommended approval of the annual sewer system compliance report. All other items were informational reports on ongoing construction projects.

• Recommended Council approve 2025-2026 liquor license renewals and quotas contingent on annual fee payment (4-1, Pollnow abstained)
• Approved temporary Class B beer license for Bergstrom-Mahler Museum Renaissance Faire, June 26 (5-0)
• Approved temporary Class B wine and fermented malt beverage license for St. Margaret Mary Parish picnic, Aug 16-17 (5-0)
• Recommended Council approve Resolution 2025-05 Compliance Maintenance Annual Report for sanitary sewer system (5-0)
• Approved minutes of May 27, 2025 meeting (5-0)

Finance & Personnel Committee

The Finance and Personnel Committee will review the 2025 Baird financing plan and consider a resolution authorizing the sale of up to $12,595,000 in general obligation promissory notes for capital projects. They will also vote on two position reclassifications, accept several personnel policies, and review April 2025 vouchers. The meeting includes a public comment period and approval of prior minutes.

• Resolution 2025-06 authorizing up to $12,595,000 in G.O. promissory notes, Series 2025A, for 2025 capital projects
• Position reclassification of Finance Assistant Treasurer from pay grade 10 to 12
• Position reclassification of Finance Administrative Assistant from pay grade 6, step 11 to pay grade 8, step 6
• Acceptance of Policies 501 through 517 (excluding Military Policy) and Policy 707
• Review of April 2025 vouchers

The Finance and Personnel Committee recommended Council approval of Resolution 2025-06 authorizing the sale of up to $12,295,000 in General Obligation Promissory Notes, Series 2025A, for 2025 capital projects. The committee also recommended reclassifying two finance positions to higher pay grades and approving updated employment policies. All recommendations passed unanimously.

• Recommended Council approve Resolution 2025-06 for $12,295,000 GO notes (all aye)
• Recommended reclassifying Finance Assistant Treasurer from pay grade 10 to 12 (all aye)
• Recommended reclassifying Finance Administrative Assistant from pay grade 6, step 11 to pay grade 8, step 6 (all aye)
• Recommended Council approve policies 501-517 (excluding Military) and 707 (all aye)
• Received and filed April 2025 vouchers (all aye)
• Approved minutes from May 12, 2025 meeting (all aye)

Common Council

The Neenah Common Council will decide on two key items: a $1,266,181.80 construction bid for Doty Park Phase 1 Shoreline Improvements and the approval of a Designated Outdoor Refreshment Area (DORA) with specific boundaries and operating hours. The DORA will allow open container alcohol consumption on select downtown sidewalks from 12 PM to 10 PM, Wednesday through Saturday.

• Construction Administrative Agreement with Edgewater Resources for Doty Park Phase 1 Shoreline Improvements: $126,976.00 + $11,222.00 reimbursable expenses
• Award bid to Vinton Construction for Doty Park Phase 1 Shoreline Improvements: $1,266,181.80
• Resolution 2025-04: Establish Designated Outdoor Refreshment Area (DORA) with boundaries including 210 Main Street, 200/100 block of West Wisconsin Avenue, 211 East Wisconsin Avenue, and 116 South Commercial Street
• Council directives on state legislative opinions regarding spring elections and local elected official term limits
• Update on pursuit of grant opportunities

The Common Council approved Resolution 2025-04 establishing a Designated Outdoor Refreshment Area (DORA) in downtown Neenah, operating Wednesday through Saturday from 12:00 PM to 10:00 PM. An amendment to limit the DORA to May 1 through August 31 with 4:00 PM to 10:00 PM hours failed 3-6. The council also approved a $1,266,181.80 contract for Doty Park Phase 1 Shoreline Improvements and a $126,976 construction administrative agreement for the same project.

• Approved Resolution 2025-04 establishing DORA, 12 PM-10 PM Wed-Sat (6-3)
• Rejected amendment to limit DORA to May-Aug, 4 PM-10 PM (3-6)
• Approved $1,266,181.80 bid to Vinton Construction for Doty Park shoreline (unanimous)
• Approved $126,976 construction admin agreement with Edgewater Resources (unanimous)
• Rejected directive to provide opinion on ending spring elections (2-7)
• Rejected directive to consider term limits for local officials (2-7)

Community Development Authority

The Neenah Community Development Authority will meet to approve the 2025 Community Development Block Grant (CDBG) funding plan, which allocates $193,278 in federal funds plus $10,000 in repayments. The board will also elect officers and receive updates on CDA properties, the Donaldson lot, and a housing study. The agenda includes routine items like minutes approval and public appearances.

• Approval of 2025 CDBG plan: $193,278 in new funds plus $10,000 in repayments
• Public services funding: $27,000 for CADAS, Advocap, Pillars, Reach Counseling, and LEAVEN
• Housing and economic development: $129,278 for property acquisition, redevelopment, and neighborhood improvements
• Planning and administration: $37,000 for Fair Housing Center and program administration
• Election of officers and updates on Donaldson lot and housing study

Sustainable Neenah Committee

The committee will meet to discuss the City of Neenah recycling program and provide an update on the sustainability plan. The body will also consider the approval of expenditures.

• Discussion of City of Neenah recycling program
• Discussion of sustainability plan update
• Approval of expenditures

The Sustainable Neenah Committee approved the minutes from its February 26 and April 23 meetings. Members discussed the city's recycling program, noting that the spring electronics recycling event collected over 22,000 pounds of e-waste. They also continued work on updating the sustainability plan, including planning for education at the farm market and starting a sign-up for rain barrels. No formal decisions were made beyond approving the minutes.

• Approved minutes of February 26 and April 23 meetings (MSC Sandvick, Linski)

Board of Public Works

The Board of Public Works will meet to discuss a contract for park improvements. The board is considering a recommendation to the Common Council regarding a construction bid for Doty Park.

• Proposed bid award to Vinton Construction for Doty Park Phase 1 Shoreline Improvements in the amount of $1,266,181.80

The Board of Public Works voted unanimously to recommend that the City Council award a $1,266,181.80 contract to Vinton Construction for Doty Park Phase 1 Shoreline Improvements, funded by 2025 Capital Improvement Project funds. The recommendation follows a review of six bids, with Vinton as the low bidder. Staff noted the bid came in lower than expected and that the DNR has approved expanding the project to use full grant monies.

• Approved minutes of May 15, 2025 meeting (unanimous)
• Recommended Council award Doty Park Phase 1 Shoreline Improvements bid to Vinton Construction for $1,266,181.80 (unanimous)

Public Services and Safety Committee

The Public Services and Safety Committee will discuss Resolution 2025-04 to establish a Designated Outdoor Refreshment Area (DORA) in downtown Neenah. This would allow alcoholic beverages to be carried and consumed in specific public outdoor spaces. The committee will determine the operational timeframes for the area.

• Resolution 2025-04 to create a Designated Outdoor Refreshment Area (DORA)
• Proposed DORA boundaries from 210 Main Street to 211 East Wisconsin Avenue and 116 South Commercial Street to North Commercial Street and Wisconsin Avenue
• Discussion of proposed DORA hours: Wednesday through Saturday from noon to 10 p.m.
• Doty Park Phase 1 Shoreline Improvements Construction Administrative Agreement
• Public Works General Construction and Department Activity Report

Plan Commission

The Plan Commission will consider three action items involving land divisions and a site plan. The body will also discuss accessory dwelling units as part of the Neenah Housing Study and Needs Assessment.

• CSM #2-25: 2-lot zero lot line development at 982 Byrd Avenue
• CSM #3-25: 2-lot division at 2455 Schultz Drive to transfer 0.53 acres
• Site Plan #7-25: Police Station Shed at 2111 Marathon Avenue
• Discussion on Accessory Dwelling Units (ADUs) for the Neenah Housing Study

The Neenah Plan Commission approved a two-lot certified survey map (CSM) at 982 Byrd Avenue for a zero-lot line duplex, a two-lot CSM at 2455 Schultz Drive creating an unbuildable outlot, and a site plan for a 2,800-square-foot police shed at 2111 Marathon Avenue. All approvals were unanimous and subject to review letters. The commission also discussed accessory dwelling units (ADUs) as part of a housing study, with no decisions made.

• Approved CSM #2-25 at 982 Byrd Avenue for a 2-lot zero-lot line duplex (all aye)
• Approved CSM #3-25 at 2455 Schultz Drive for a 2-lot split creating an unbuildable outlot (all aye)
• Approved site plan #7-25 for a 2,800 sq ft police shed at 2111 Marathon Avenue (all aye)

Landmarks Commission

The Neenah Landmarks Commission is holding a special meeting to discuss updating the historical tour brochure, approve expenditures, and hear public comments. The meeting is open to the public both in person and virtually.

• Public appearances (10 minutes for public comment)
• Discussion of historical tour brochure update
• Approval of expenditures

The Neenah Landmarks Commission held a special meeting to review initial design ideas for an updated historical tour brochure. No formal decisions were made; the commission discussed concepts with designer Sean Keepers, who will follow up with revised concepts. The meeting was adjourned at 5:45 p.m.

• Reviewed initial brochure design concepts with Sean Keepers
• Sean Keepers to follow up with revised concepts

Common Council

The Neenah Common Council will consider Ordinance No. 2025-04 regarding residential development and commercial district uses, along with a wheel tax replacement for the Transportation Assessment Replacement Fee. The council will also review subdivision plats for Courtside Fields and Freedom Acres, plus various professional services and construction contracts.

• Ordinance No. 2025-04 amending Chapter 26 of the Code of Ordinances for residential development and commercial district uses
• Professional services agreement with GRAEF-USA for a Church Street parking ramp condition survey not to exceed $12,000.00
• Professional services agreement with MSA Professional Services, Inc. for a Nicolet Boulevard and Commercial Street roundabout feasibility analysis not to exceed $13,560
• Contract 4-25 for Concrete Pavement and Sidewalk Repairs awarded to Al Dix Concrete in the amount of $246,100.00
• Ordinance No. 2025-03 repealing the Transportation Assessment Replacement Fee and replacing it with a Municipal Vehicle Registration Fee

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will meet to approve minutes, review statistical and financial reports, and consider bills. Action items include reappointing a teen representative, appointing a new teen representative, and accepting the Library Director's 2025 goals. The board will also enter closed session to discuss the library director's performance and compensation as part of the annual evaluation.

• Reappoint teen representative Alivia Haller to a third term ending May 2026
• Appoint Kay Doiron as ad hoc teen representative through May 2026
• Accept Library Director's 2025 goals (strategic goals, new brand rollout, Fox Crossing partnership, Manager on Duty training)
• Closed session under Wis. Stat. 19.85(1)(c) to consider director performance and compensation
• Review April 2025 circulation and program statistics (total circulation 60,404, programs 99)

BID Board

The Neenah Central City Business Improvement District Board will meet to review financial reports and approve bills. The board is also deciding on grants for placemaking, retention, recruitment, and sandwich boards for 220 W WI.

• Grants for Approval for 220 W WI (Placemaking, Ret & Recr, and Sandwich Board)
• Approval of bills
• Annual District Walk Through scheduled for June 17
• Updates on Alta Alley and Schmidt & Lang
• Discussion of Illuminate Neenah Light Projection Shows

The Neenah Central City BID Board approved three grants for John Houlihan's new Wilmar Chocolates business: up to $500 for a sign and awning, up to $5,000 for flooring and plumbing, and up to $100 for a sandwich board sign. The board also approved the April 15, 2025 minutes and a bill packet of $10,475.39. No other substantive decisions were made; remaining items were informational updates.

• Approved April 15, 2025 meeting minutes (all aye)
• Approved Sign and Awning grant up to $500 for Wilmar Chocolates (all aye)
• Approved Retention and Recruitment grant up to $5,000 for flooring and plumbing (all aye)
• Approved sandwich board sign grant up to $100 (all aye)
• Approved bill packet for $10,475.39 (all aye)

Waterworks Commission

The Neenah Water Commission will meet to approve meeting minutes, invoices, and discuss the annual utility audit report and financial reports. No formal action will be taken by the Common Council. The Commission will also consider final payments for contracts and proposals for system modeling.

• Approve Regular Meeting Minutes for April 21, 2025
• Approve the Invoices for April 2025
• Request to Approve Final Payment for Contract 3-24W Removal and Disposal of Lime Sludge
• Request to Approve Proposal from Graef for Distribution System Model
• Annual Utility Audit Report (Attachment)

The Neenah Water Works Commission approved the final payment of $33,190.90 to Kartechner Brothers, LLC for lime sludge removal and disposal, and approved a $14,800.00 proposal from Graef for distribution system modeling. The commission also accepted the annual utility audit report and financial reports, and approved invoices for April 2025. All votes were unanimous.

• Approved April 21, 2025 meeting minutes (unanimous)
• Approved April 2025 invoices (unanimous)
• Accepted annual utility audit report (unanimous)
• Accepted Q4 2024 and Q1 2025 financial reports (unanimous)
• Approved final payment of $33,190.90 to Kartechner Brothers, LLC for lime sludge removal (unanimous)
• Approved $14,800.00 proposal from Graef for distribution system modeling (unanimous)

Board of Review

The Board of Review will meet to certify the assessment roll and consider property assessment objections. The board will also address omitted property rolls and potential corrections of errors.

• Consideration of a hearing waiver for Wal-Mart Estate Business Trust at 1155 West Winneconne Avenue
• Certification of the Assessment Roll
• Review of Assessor’s Omitted Property Roll and Correction of Errors
• Election of Board Chairman and Vice Chairman
• Deliberations on property assessment objections

The Neenah Board of Review held its organizational meeting, elected officers, approved prior minutes, and certified the assessment roll with no corrections. The board voted to subpoena Walmart for additional records related to its waiver request for a hearing on the property at 1155 West Winneconne Avenue, and tabled the waiver decision until after the 30-day compliance period.

• Elected Birtch as Chairman and Zilles as Vice Chairman (all aye)
• Approved May 23, 2024 minutes (all aye)
• Accepted assessment roll with no additions/corrections (all aye)
• Granted Assessor's request to subpoena Walmart records (all aye)
• Tabled Walmart waiver decision until after 30-day subpoena compliance (all aye)

Committee on Aging

The Committee on Aging will meet to discuss a housing study presented by the Community Development Deputy Director. The committee is also planning the 2025 School for Seniors and reviewing its own purpose and future direction.

• Discussion of Housing Study with Brad Schmidt
• Planning for 2025 School for Seniors
• Discussion of committee purpose and future direction

The Neenah Committee on Aging met on May 15, 2025, and approved the minutes from the April 17, 2025 meeting. The committee discussed the recently completed City of Neenah housing study, covering topics like affordability and rental vacancy rates, and began planning for the 2025 School for Seniors, with St. Mark's Lutheran Church available for September and October dates. No formal decisions were made beyond the minutes approval.

• Approved minutes of April 17, 2025 meeting (MSC Veith, Antonneau)

Board of Public Works

The Board of Public Works will consider recommending Common Council approval of a Development and Fee Agreement with Van Sistine Homes, LLC for the 2nd Addition to Freedom Acres Subdivision, a 26-lot single-family residential plat along Liberty Avenue. The agenda also includes approval of prior meeting minutes and routine administrative items. No other substantive new business is listed.

• Development and Fee Agreement for 2nd Addition to Freedom Acres Subdivision (26 single-family lots, south side of Liberty Avenue)
• Developer to purchase land from City for $114,268.01
• Subdivision fee of $18,178.90 and oversized sanitary sewer fee of $18,178.90
• Street trees fee of $5,200 and storm water management fee of $2,150
• Escrow of $138,000 for sidewalk and gravel street maintenance

The Board of Public Works voted unanimously to recommend that the Common Council approve the Development and Fee Agreement for the 2nd Addition to Freedom Acres Subdivision. This is the final phase of the subdivision, finishing five years ahead of schedule. The streets will remain reclaimed asphalt until permanent streets are installed, and homes are priced in the $500,000-plus range.

• Approved minutes of May 8, 2025 meeting (unanimous)
• Recommended Common Council approve Freedom Acres 2nd Addition Development and Fee Agreement (unanimous)

Loan Assistance Board

The Neenah Loan Assistance Board will meet to approve the minutes of its April 15, 2025 meeting, then convene into closed session to review individual loan applications as filed with the Department of Community Development. After the closed session, the board will reconvene to consider the applications. The agenda is largely procedural, with the substantive decisions on loan applications occurring after the closed session.

• Approve minutes of April 15, 2025 meeting
• Closed session under Wis. Stat. sec. 19.85(1)(f) to review loan applications
• Reconvene to consider applications after closed session
• Announcements and future agenda items

The Neenah Loan Assistance Board approved all five loan and grant applications before it, including four deferred-payment loans for the Houses Into Homes Refresh and Renew program and one facade improvement matching grant. All approvals were unanimous. The board also approved its April minutes and met in closed session to review applicant financial information before reconvening publicly.

• Approved RR 2025-05 deferred loan of $15,000
• Approved RR 2025-08 deferred loan of $12,335.08
• Approved RR 2025-07 deferred loan of $15,000
• Approved RR 2025-09 deferred loan of $2,500
• Approved Façade Improvement Application #44 matching grant up to $10,000
• Approved April 15, 2025 meeting minutes

Parks & Recreation Commission

The Neenah Parks & Recreation Commission will consider approving a $1,266,181.80 contract for Doty Park Phase 1 shoreline construction, a related construction administration agreement, and a request to place a statue in Doty Park. They will also review the 2025 Capital Improvement Plan. The meeting includes routine items like minutes, bills, and financial reports.

• Doty Park Phase 1 Shoreline Construction Contract: $1,266,181.80 to Vinton Construction
• Doty Park Phase 1 Construction Administration Agreement: $126,976 plus $11,222 reimbursable to Edgewater Resources
• Request from Doty Island Community Partners to place a statue in Doty Park
• 2025 CIP Review
• Approval of April 17, 2025 minutes

The Parks & Recreation Commission approved the placement of a statue and plaque in Doty Park, subject to a memorandum of understanding with Doty Island Community Partners. It also accepted and recommended awarding the Doty Park Phase 1 Shoreline construction contract to Vinton Construction for $1,266,181.80, and the construction administration agreement to Edgewater Resources for $126,976 plus $11,222 in reimbursables. The minutes also noted discussions on a potential change order for the shoreline project's east portion and a future parking lot at Carpenter Preserve.

• Approved placement of statue and plaque in Doty Park, directed staff to develop MOU with DICP
• Accepted and recommended awarding Doty Park Phase 1 Shoreline contract to Vinton Construction for $1,266,181.80
• Accepted and recommended awarding construction administration agreement to Edgewater Resources for $126,976 plus $11,222 reimbursable
• Approved minutes of April 17, 2025 meeting (8-0)

Neenah Arts Council

The Neenah Arts Council will meet to approve past minutes, discuss upcoming arts events including Tiny Doors, Farmers Market dates, and new initiatives like Very Neenah Christmas. The group will also review website updates and brainstorm future 2025 projects.

• Approve minutes from March 20, 2025 meeting
• Tiny Doors update (May 1–31)
• Farmers Market dates: June 28 (Farm Animals) and September 27 (Children’s Books)
• New event: Very Neenah Christmas weekend
• Website updates

Landmarks Commission

The Neenah Landmarks Commission will meet to discuss the city's landmark designation and information program. The commission also intends to schedule a special meeting regarding a brochure update.

• Discussion of landmark designation and information program
• Scheduling of brochure update special meeting
• Approval of expenditures

The Neenah Landmarks Commission approved a photography quote not to exceed $1,350 for the landmarks brochure update. Property descriptions have been reviewed and submitted to Keepers Design, and letters are being sent to property owners. The initial brochure design will be reviewed at a special meeting on May 21, 2025. No other substantive decisions were made.

• Approved photography quote with Tim Schlafer, cost not to exceed $1,350
• Approved minutes of April 9, 2025 meeting as distributed

Plan Commission

The Plan Commission will hold a public hearing and vote on Ordinance No. 2025-04 to update residential development standards and commercial district uses. The body will also review subdivision and plat requests for properties on Elm Street and Liberty Avenue.

• Public hearing and action on Ord No. 2025-04: removes minimum dwelling width and reduces side yard setbacks in R-2 district
• Ord No. 2025-04: proposes permitting existing single- and two-family homes in C-1 commercial districts
• Certified Survey Map #1-25: 2-lot split of former Shattuck Middle School at 600 Elm Street
• Preliminary Plat #1-25: Courtside Fields at 600 Elm Street
• Final Plat #1-25: 2nd Addition to Freedom Acres at 1900 Liberty Avenue

The Neenah Plan Commission recommended approval of Ordinance 2025-04, which amends residential development standards and permits single- and two-family homes in commercial districts. It also approved a 2-lot certified survey map at 600 Elm Street, recommended approval of the preliminary plat for the Courtside Fields subdivision (31 lots), and recommended approval of the final plat for the 2nd Addition to Freedom Acres (26 lots). All votes were unanimous.

• Recommended Common Council approve Ordinance 2025-04 (zoning amendments) (all aye)
• Approved 2-lot CSM at 600 Elm Street (all aye)
• Recommended Common Council approve preliminary plat for Courtside Fields (all aye)
• Recommended Common Council approve final plat for 2nd Addition to Freedom Acres (all aye)

Public Services and Safety Committee

The Public Services and Safety Committee will consider approving a consultant for a roundabout feasibility study at Nicolet Boulevard and Commercial Street, and a contract for design of a stormwater pond at Courtside Fields. They will also review a temporary license extension for Lion's Tail Brewing Co. and hear a public works activity report.

• Select MSA Professional Services for roundabout feasibility study at Nicolet/Commercial, $13,560
• Authorize $17,650 contract with Davel Engineering for Courtside Fields Pond design and permitting
• Approve temporary license extension for Lion's Tail Brewing Co. for Smoke on the Fox event on 6/2/2025
• Public works report includes S. Commercial Street paving, Church/Wisconsin roundabout construction, and fiber installation progress

The Public Services and Safety Committee recommended approving a $13,560 contract with MSA Professional Services for a roundabout feasibility study at Nicolet Boulevard and Commercial Street, and a $17,650 contract with Davel Engineering for design and permitting of the Courtside Fields Pond. Both recommendations will go to the full Council. The committee also approved the minutes and a temporary license extension for Lion's Tail Brewing Co. for Smoke on the Fox.

• Approved minutes of April 28, 2025 (3-0)
• Recommended approval of temporary license extension for Lion's Tail Brewing Co. for Smoke on the Fox (3-0)
• Recommended $13,560 contract with MSA Professional Services for roundabout feasibility study (3-0)
• Recommended $17,650 contract with Davel Engineering for Courtside Fields Pond design and permitting (4-0)

Finance & Personnel Committee

The Finance & Personnel Committee will consider several items, including a development agreement for a 26-lot subdivision, a position status change, an ordinance replacing the Transportation Assessment Replacement Fee with a municipal vehicle registration fee (wheel tax), a trust agreement, a police union tentative agreement, and March 2025 vouchers. The meeting also includes approval of prior minutes and public appearances.

• Development and Fee Agreement for 2nd Addition to Freedom Acres Subdivision (26 single-family lots, $114,268.01 land purchase, various fees)
• Ordinance No. 25-03 repealing Transportation Assessment Replacement Fee (TARF) and replacing with Municipal Vehicle Registration Fee (Wheel Tax)
• Police (Local 8) Union Tentative Agreement 2025-2027
• Resolution for Associated Bank Trust Agreement
• Position Status Change – HR Recruitment and Retention Coordinator

The Finance and Personnel Committee recommended Council approval of Ordinance No. 25-03, which repeals the Transportation Assessment Replacement Fee (TARF) and establishes a $30 Municipal Vehicle Registration Fee (wheel tax) effective January 1, 2026. The committee also recommended approval of a development agreement for the final plat of Freedom Acres subdivision, a part-time to full-time HR position change, a bank trust resolution, and a tentative police union agreement. All votes were unanimous.

• Recommended Council approve Ordinance No. 25-03 repealing TARF and establishing $30 wheel tax (all aye)
• Recommended Council approve 2nd Addition to Freedom Acres Subdivision Development and Fee Agreement (all aye)
• Recommended Council approve transition of HR Recruitment and Retention Coordinator from part-time to full-time effective July 1, 2025 (all aye)
• Recommended Council approve Resolution for Associated Bank Trust Agreement (all aye)
• Recommended Council approve Police (Local 8) Union Tentative Agreement 2025-2027 (all aye)
• Received and placed on file March 2025 Vouchers (all aye)

Board of Public Works

The Neenah Board of Public Works will consider awarding a $246,100 contract for concrete pavement and sidewalk repairs, approve a change order for pavement repair on S. Commercial Street, and authorize several pay requests for ongoing street and utility construction projects. The board will also act on a change order and final pay request for lime sludge removal. The agenda includes approval of prior meeting minutes and is otherwise routine.

• Award Contract 4-25 to Al Dix Concrete for $246,100 for concrete pavement and sidewalk repairs
• Change Order No. 1 to Contract 13-24 for S. Commercial Street pavement repair, $16,780.20 to Vinton Construction
• Pay Request No. 1 for Contract 1-25 (Alexander Dr., Bruce St., Forest Manor Ct., Lexington Ct., Southfield Plat) to Donald Hietpas & Sons, $221,944.36
• Pay Request No. 2 for Contract 2-25 (Douglas and Elm Streets) to Feaker & Sons, $457,826.99
• Change Order No. 1 and final pay request for Contract 3-24W lime sludge removal to Kartechner Brothers LLC, $209.50 and $33,991.90

The Board of Public Works approved a $246,100 contract for concrete pavement and sidewalk repairs, along with several other construction-related payments and change orders. All votes were unanimous. The board also recommended final payment for a lime sludge removal contract.

• Approved Contract 4-25 for concrete pavement and sidewalk repairs to Al Dix Concrete, $246,100 (unanimous)
• Approved Change Order No.1 for Contract 13-24, pavement repair on S. Commercial Street, $16,780.20 (unanimous)
• Approved Pay Request No.1 for Contract 1-25, street and utility construction, $221,944.36 (unanimous)
• Approved Pay Request No.2 for Contract 2-25, utilities and street construction, $457,826.99 (unanimous)
• Approved Change Order No.1 for Contract 3-24W, lime sludge removal, $209.50 (unanimous)
• Recommended final pay request for Contract 3-24W, lime sludge removal, $33,991.90 (unanimous)

Public Library Board of Finance and Personnel

The Neenah Public Library’s Finance & Personnel Committee will hold a closed session to review the library director’s performance and compensation under Wisconsin Statutes §19.85(1)(c). Public comments are accepted at the start, and the meeting adjourns after the closed session.

Common Council

The Neenah Common Council will hear an update from the Fox Cities Convention & Visitors Bureau, issue proclamations, and confirm mayoral appointments. The council will vote on several committee recommendations, including a potential municipal vehicle registration fee starting in 2026, a $15,000 camera purchase, and reallocations of park and CIP funds.

• Direct staff to prepare ordinance for municipal motor vehicle registration fee starting 2026
• Approve purchase of Ricoh Theda 360 and Canon EOS R6 cameras, not to exceed $15,000
• Reallocate $7,000 in CIP funds from youth furniture to seawall repair
• Transfer $60,000 from Doty Park play equipment CIP to Green Park play equipment fund
• Approve temporary licenses for Greene's Pour House Oktoberfest and Future Neenah Wine Walk

The Common Council voted 8-1 to direct staff to prepare an ordinance and make arrangements with the Wisconsin DMV to implement a municipal motor vehicle registration fee (wheel tax) starting in 2026. The motion was recommended by the Finance and Personnel Committee as a replacement for the expired TARF funding. Alderman Pollnow dissented, favoring a debt levy option instead. The council also approved several other items, including camera purchases, CIP fund reallocations, and a grant policy update.

• Directed staff to prepare wheel tax ordinance for 2026 (8-1, Pollnow dissenting)
• Approved purchase of police cameras up to $15,000 (unanimous)
• Reallocated $7,000 CIP funds from youth furniture to seawall repair (unanimous)
• Transferred $60,000 from Doty Park to Green Park play equipment (unanimous)
• Reclassified Parks & Recreation Office Manager from Grade 7 to 8 (unanimous)
• Approved Capital Project Carry Forwards from 2024 to 2025 (unanimous)
• Approved updated Grant Policy (unanimous)
• Accepted Finance Timelines as presented (8-1, Pollnow dissenting)

Plan Commission

The Neenah Plan Commission will discuss implementing strategies from the recent Neenah Housing Study and Needs Assessment, focusing on zoning updates to allow middle-density housing types such as accessory dwelling units (ADUs) and cottage courts. The meeting will also cover next steps for housing programs and potential changes to parking requirements.

• Neenah Housing Study and Needs Assessment – Strategy Implementation
• Zoning updates to allow accessory dwelling units (ADUs) and middle-density housing
• Review of existing housing programs, including the Houses into Homes Program and Community Development Block Grant funds ($200,000 in 2025)

The Neenah Plan Commission discussed the implementation of the housing study, focusing on zoning changes to accommodate smaller lots and new housing types. No formal decisions were made; the discussion was informational, with next steps including drafting an ordinance for future consideration.

• Approved April 8, 2025 meeting minutes (all aye)
• Adjourned meeting at 4:48 p.m. (all aye)

Public Services and Safety Committee

The Public Services and Safety Committee will meet to review police department equipment upgrades, including digital cameras for crime scene documentation, and discuss special event permits for Oktoberfest and a Wine Walk. No formal actions will be taken, as this is an informational meeting.

• Approve temporary license extension for Greene’s Pour House Oktoberfest/Block Party
• Approve temporary Class “B” Wine Only Beverage License for Future Neenah Wine Walk
• Review Investigative Services Unit’s Digital Camera Replacement Project ($15,000 budget)
• Review Police Department 2025 1st Quarter Statistics
• Discuss Church Street Ramp Condition Survey

The Public Services and Safety Committee recommended Council approve two purchases: new police cameras (Ricoh Theta 360 and Canon EOS R6) for up to $15,000, and a condition survey of the Church Street parking ramp by GRAEF-USA for up to $12,000. Both motions passed unanimously. The committee also approved a temporary license extension for Greene's Pour House and a temporary wine license for Future Neenah, and received the police department's first-quarter statistics.

• Recommended Council approve $15,000 police camera purchase (5-0)
• Recommended Council approve $12,000 Church Street ramp condition survey with GRAEF-USA (5-0)
• Recommended Council approve temporary license extension for Greene's Pour House Oktoberfest (5-0)
• Recommended Council approve temporary wine license for Future Neenah Wine Walk (5-0)
• Received and placed on file Police Department 2025 1st Quarter Statistics (5-0)

Finance & Personnel Committee

The Finance & Personnel Committee will consider replacing the transportation assessment replacement fee (TARF) with a wheel tax, approve capital project carry forwards totaling $4,140,723, and review budget amendments and financial reports. The committee will also discuss the timeline for borrowing and the capital improvement plan.

• Recommendation to adopt a wheel tax (motor vehicle registration fee) to replace TARF, estimated at $30 per vehicle
• Approval of $4,140,723 in capital project carry forwards from 2024 to 2025
• Library budget amendment reallocating $7,000 from youth chair reupholstery to seawall repair
• Parks & Recreation budget amendment and position reclassification for office manager
• Q1 financial report and discussion of borrowing/CIP timeline

The Finance and Personnel Committee recommended the Council implement a municipal motor vehicle registration fee (wheel tax) starting in 2026 to replace the Transportation Assessment Replacement Fee (TARF), which faced legal challenges. The committee also approved several budget amendments, including reallocating funds for library seawall repairs and playground equipment, and recommended a position reclassification. All votes were unanimous.

• Recommended Council direct staff to prepare ordinance for wheel tax starting 2026 (all aye)
• Recommended Council approve reallocating $7,000 CIP funds from youth furniture to library seawall repair (all aye)
• Recommended Council approve transferring $60,000 from Doty Park to Green Park play equipment fund (all aye)
• Recommended Council approve reclassification of Parks & Recreation Office Manager (all aye)
• Recommended Council approve Capital Project Carry Forwards from 2024 to 2025 (all aye)
• Recommended Council approve updated Grant Policy (all aye)
• Accepted and placed on file Q1 Financial Report (all aye)
• Recommended Council accept scheduled Finance Timelines (all aye)

Neenah-Menasha Fire Rescue Joint Fire Commission

The Neenah-Menasha Joint Fire Commission will elect a chair and vice-chair, hear public comments, review call statistics, and vote on promotions to fill vacancies created by a retirement. The commission will also receive an update on the Assistant Chief of Training hiring process.

• Election of Chair (City of Neenah member) and Vice-Chair (City of Menasha member)
• Approve promotion of Joe Muthig to Fire Officer effective April 28, 2025
• Approve promotion of Tyler Hillen to Driver/Operator effective April 28, 2025
• Review of monthly call data (Jan-Mar 2025 vs 2024) and 2024 annual activity
• Assistant Chief of Training hiring update

The Neenah-Menasha Fire Rescue Joint Fire Commission elected Commissioner Brehmer as Chair and Commissioner Kubiak as Vice-Chair. The Commission approved promotions for Joe Muthig to Fire Officer and Tyler Hillen to Driver/Operator, both effective April 28, 2025, contingent upon Jeff Ellis' retirement. The meeting was otherwise procedural, including approval of prior minutes and an informational call review.

• Elected Commissioner Brehmer as Chair (all aye)
• Elected Commissioner Kubiak as Vice-Chair (all aye)
• Approved February 23, 2025 meeting minutes (all aye)
• Approved promotion of Joe Muthig to Fire Officer, effective April 28, 2025, contingent on Jeff Ellis' retirement (all aye)
• Approved promotion of Tyler Hillen to Driver/Operator, effective April 28, 2025, contingent on Jeff Ellis' retirement (all aye)

Sustainable Neenah Committee

The Sustainable Neenah Committee will meet to discuss the city's recycling program and an update to the sustainability plan. The committee will also consider the approval of expenditures.

• Discussion of City of Neenah recycling program
• Discussion of sustainability plan update
• Approval of expenditures

The Sustainable Neenah Committee approved the minutes from its March 26, 2025 meeting. Members discussed the city's recycling container tagging program and continued planning for a sustainability plan update, including summer farmers market outreach. No formal policy decisions were made beyond the minutes approval.

• Approved minutes of March 26, 2025 meeting (MSC Heidke-Kwiatkowski, Sandvick)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will elect officers, review call statistics and the budget through March 31, 2025, and consider purchasing a used 2018 Ram pickup truck for up to $17,000 to tow a UTV for EMS response. The purchase would be funded from the EMS Funding Assistance Program award, not the 2025 budget.

• Consideration and action on used small vehicle purchase (2018 Ram pickup, up to $17,000, funded by EMS/FAP)
• Review of budget ending March 31, 2025
• Call summary review for January–March 2025 vs. 2024
• Election of Chair (Menasha Alderman) and Vice-Chair (Neenah Alderman)
• Approval of March 25, 2025 meeting minutes

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee recommended authorizing the purchase of a used light-duty pickup truck for up to $17,000, funded from the EMS/FAP fund. The committee also approved the March 25, 2025 minutes, the call summary, and the budget report as of March 31, 2025. All votes were unanimous.

• Recommended purchase of used pickup truck up to $17,000 from FAP funds (all aye)
• Approved March 25, 2025 meeting minutes (all aye)
• Approved call summary and placed on file (all aye)
• Approved budget report as of March 31, 2025 and placed on file (all aye)

Board of Public Works

The Board of Public Works will meet to discuss new business regarding the Water Utility. The primary item is a pay request for the removal and disposal of lime sludge.

• Pay Request No. 1, Contract 3-24W Removal and Disposal of Lime Sludge to Kartechner Brothers LLC for $362,382.10

The Board of Public Works approved Pay Request No. 1 for Contract 3-24W, covering removal and disposal of lime sludge, in the amount of $362,382.10 to Kartechner Brothers LLC. The board also elected Alderman Lendrum as Vice-Chair and approved the minutes of the April 10, 2025 meeting. No other substantive decisions were made.

• Approved Pay Request No. 1 for lime sludge removal to Kartechner Brothers LLC, $362,382.10 (all aye)
• Elected Alderman Lendrum as Vice-Chair (unanimous voice vote)
• Approved minutes of April 10, 2025 as written (all aye)

Waterworks Commission

The Waterworks Commission and Storm Water Citizen Advisory Board will meet to discuss water quality and infrastructure. The body is requested to allocate funds for lagoon berm repairs and approve the draft 2024 Water Quality Report.

• Request to allocate funds to repair the lagoon berms
• Request to approve the draft 2024 Water Quality Report
• Request to approve static mileage reimbursement
• Review of the April 2025 Storm Water Report

The Neenah Water Works Commission approved allocating up to $60,000 for emergency repairs to lagoon berms and roads, approved the draft 2024 Water Quality Report, and approved a static monthly mileage reimbursement of $89.25 for Director Mach retroactive to April 1, 2025. The commission also approved the March 2025 invoices and the March 17, 2025 meeting minutes. No other substantive decisions were made.

• Approved allocating funds for lagoon berm repairs, not to exceed $60,000 (all aye)
• Approved draft 2024 Water Quality Report (all aye)
• Approved static monthly mileage reimbursement of $89.25 for Director Mach, retroactive to April 1, 2025 (all aye)
• Approved March 2025 invoices (all aye)
• Approved March 17, 2025 meeting minutes (all aye)

Committee on Aging

The Neenah Committee on Aging is scheduled to meet on April 17, 2025, to discuss its purpose and future direction. The agenda also includes public appearances, approval of the March 20, 2025 meeting minutes, and future agenda announcements.

• Discussion on committee purpose and future direction
• Public appearances session
• Approval of March 20, 2025 meeting minutes

The Neenah Committee on Aging approved the minutes from its March 20, 2025 meeting. Members discussed the committee's purpose and future direction, continuing a conversation with Mayor Jane Lang, and began initial planning for the 2025 School for Seniors. No substantive policy decisions were made; the meeting was primarily informational and procedural.

• Approved minutes of March 20, 2025 meeting (MSC Branchford, Antonneau)
• Adjourned meeting at 10:05 a.m. (MSC Antonneau, Branchford)

Police Commission

The Police Commission will meet to interview candidates for Patrol Officer positions during a closed session. The meeting also includes a report from the Police Chief regarding personnel, training, and hiring.

• Interviews for Police Department Patrol Officer positions

The Neenah Police Commission approved minutes from prior meetings, convened in closed session to interview candidates, and unanimously voted to place officer candidate Jason Eake on the department's eligibility list. The chief reported staffing changes, including a retirement and potential hiring of lateral transfers, with possible freezes due to wage negotiations.

• Approved March 19, 2025 regular meeting minutes (unanimous)
• Approved March 19, 2025 executive meeting minutes (unanimous)
• Convened into closed session under Wis. Stat. 19.85(1)(b) and (g) for candidate interviews (unanimous)
• Added officer candidate Jason Eake to eligibility list (unanimous)
• Adjourned meeting at 7:35 a.m. (unanimous)

Parks & Recreation Commission

The Parks & Recreation Commission will discuss equipment updates for Southview and The Green parks and review the future of Douglas Park. The body is also considering a naming proposal for the Great Lawn at Memorial Park.

• Proposal to name the Great Lawn at Memorial Park in memory of Tom Jensen
• Request to add batting cages at Southview Park
• Proposal to remove the pavilion and play equipment at Douglas Park
• Rejection of play equipment proposals for The Green Park due to lacking play value
• Authorization to reallocate $60,000 in CIP funds from Doty Park to The Green Park

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will meet to consider routine action items, including minutes, bills, and financial reports. They will also discuss a community survey and branding update, a meeting room donation, adjacent county funding, and a capital improvement plan update. Public comments will be heard and considered.

• Community Survey and Branding Update
• Meeting room donation
• Adjacent County Funding
• CIP Update
• Bills for consideration

The Neenah Public Library Board approved reallocating $7,000 in CIP funds from youth furniture to repair the seawall. They also accepted a donation to name a room the Nancy and Roger Orlady Community Room, approved county billing amounts, and paid April bills. All votes were unanimous.

• Approved reallocation of $7,000 CIP funds from youth furniture to seawall repair (unanimous)
• Accepted donation from Nancy Orlady to create and name the Nancy and Roger Orlady Community Room (unanimous)
• Approved billing of adjacent counties: Calumet $32,751; Green Lake $137; Fond du Lac $887; Outagamie $137,340; Waupaca $3,115; Waushara $1,094 (unanimous)
• Approved payment of April bills (unanimous)
• Approved minutes of March 19, 2025, and Finance and Personnel minutes of April 9, 2025

Loan Assistance Board

The Board will meet to review loan applications filed with the Department of Community Development. A portion of the meeting will be held in closed session to protect the private financial information of applicants.

• Review of loan applications filed with the Department of Community Development

The Neenah Loan Assistance Board approved all 14 loan and grant applications before it, including housing rehabilitation loans, Houses Into Homes Refresh and Renew loans, and facade improvement grants. The board also approved the prior meeting's minutes and convened into closed session to discuss applicant financial information before reconvening in open session to vote on the applications.

• Approved RR 2025-02 deferred loan of $12,888.50
• Approved Housing Rehab #746 deferred loan of $25,000
• Approved RR 2025-03 deferred loan of $15,000
• Approved RR 2025-04 deferred loan of $9,592
• Approved RR 2025-01 deferred loan up to $14,702.67
• Approved RR 2025-06 deferred loan of $15,000
• Approved Housing Rehab #742 grant of $3,600 and deferred loan of $21,400
• Approved Housing Rehab #743 grant of $3,600

BID Board

The Neenah Central City Business Improvement District Board will meet to approve the minutes from its February 18, 2025 meeting and review financial documents, including bills for approval and a budget status report. The board will also receive updates from its committees, including the Executive Committee’s year-in-review video and the Maintenance Committee’s annual district walk-through scheduled for June 17.

• Approve minutes of February 18, 2025 meeting
• Review bills for approval (historical monthly total: $15,203.40)
• Annual District Walk Through scheduled for June 17

The Neenah Central City Business Improvement District Board approved the February 18, 2025 meeting minutes and a bill packet totaling $24,300.61. No substantive policy decisions were made; the meeting focused on reports, updates, and announcements. The 2024 financial review by Baker Tilly found no findings.

• Approved February 18, 2025 meeting minutes (motion passed)
• Approved bill packet for $24,300.61 (motion passed)

Common Council

The Neenah Common Council will hold its organizational meeting to swear in new aldermen, adopt rules, elect a council president, and confirm the mayor's appointments to standing and special committees. In the regular meeting, the council will consider the mayor's recommended candidate for Community Development Director, approve several police department facility upgrades, and award street repair and intersection improvement contracts. The agenda also includes a housing study report and various committee appointments.

• Approve purchase of Case 580 Backhoe for $106,275.66
• Approve police department carpeting and office upgrades totaling about $160,009.37
• Award Contract 5-25 for hot mix asphalt street repairs to MCC, Inc. for $89,559.50
• Award Contract 11-25 for Church Street and Wisconsin Avenue intersection improvements to Vinton Construction for $74,147.10
• Confirm appointment of new Community Development Director

The Neenah Common Council held its organizational meeting, adopting rules of order with a new 6:00 p.m. start time, electing Alderman Borchardt as Council President, and confirming numerous committee and board appointments. In the regular meeting, the Council unanimously appointed Kelly Nieforth as Director of Community Development and Assessment, contingent on successful completion of employment offer conditions. The Council also approved several expenditures, including a backhoe purchase and police department upgrades, and awarded two construction contracts.

• Adopted rules of order with meeting start time changed to 6:00 p.m. (unanimous)
• Elected Alderman Borchardt as Council President (9-0)
• Confirmed Mayor's appointments to standing and special committees (unanimous)
• Appointed Kelly Nieforth as Director of Community Development and Assessment (unanimous)
• Approved purchase of Case 580 Backhoe for $106,275.66 (unanimous)
• Approved police department upgrades totaling $160,009.37 (unanimous)
• Awarded Contract 5-25 for hot mix asphalt repairs to MCC, Inc. for $89,559.50 (unanimous)
• Awarded Contract 11-25 for intersection improvements to Vinton Construction for $74,147.10 (unanimous)

Board of Public Works

The Neenah Board of Public Works will consider awarding two street repair contracts and approving two pay requests for ongoing construction projects. The board is also set to approve minutes from the previous meeting. No formal action by the Common Council is expected at this meeting.

• Award Contract 5-25, HMA Street Repairs to MCC, Inc. for $89,559.50
• Award Contract 11-25, Intersection Improvements at Church Street and Wisconsin Avenue to Vinton Construction Company for $74,147.10
• Pay Request No. 1, Contract 2-25, Utility and Street Construction on Douglas Street and Elm Street to Feaker & Sons Construction, Inc. for $266,598.50
• Pay Request No. 4, Contract 2-24W Booster Station Contract B to Sabel Mechanical LLC for $150,283.35

Public Library Board of Finance and Personnel

The Finance & Personnel Committee will discuss the library director's goals and objectives for 2024 and 2025. The committee will also meet in a closed session to consider the director's performance and compensation.

• Review of Director’s 2024 and 2025 goals and objectives
• Closed session regarding library director performance and compensation

The Finance and Personnel Committee heard Library Director Nicole Hardina-Wilhelm present her 2025 goals, a review of 2024 accomplishments, and a new 2025 Employee Performance Review form. No formal decisions were made; the committee scheduled a follow-up meeting for May 7, 2025, to discuss and complete the review form.

• Scheduled follow-up meeting for May 7, 2025, to discuss the Employee Performance Review form

Landmarks Commission

The Neenah Landmarks Commission will meet on April 9, 2025, to discuss the 2025 Doty Island History Walk and a landmark designation and information program. The meeting will also include public appearances, approval of minutes, and expenditures. The commission will review properties for potential inclusion in historic tours and future follow-ups.

• Discuss 2025 Doty Island History Walk
• Discuss landmark designation and information program
• Approval of minutes of March 12, 2025 meeting
• Approval of expenditures

The Neenah Landmarks Commission approved the minutes from its March 12, 2025 meeting and discussed ongoing projects, including the 2025 Doty Island History Walk and a landmark designation information program. No substantive policy decisions were made; actions were limited to planning and administrative items.

• Approved minutes of March 12, 2025 meeting (MSC Taylor, Bruno)
• Adjourned at 6:25 p.m. (MSC Taylor, Bruno)

Plan Commission

The Neenah Plan Commission will meet to discuss the implementation strategies from the Neenah Housing Study and Needs Assessment. Topics include potential zoning code revisions, housing trust funds, and missing middle housing formats. The meeting will take place in the Hauser Room at the City Administration Building with a virtual option available.

• Neenah Housing Study and Needs Assessment – Strategy Implementation

The Neenah Plan Commission reviewed the next steps for implementing the housing study, focusing on zoning code updates to allow more housing types, including accessory dwelling units (ADUs), which are currently prohibited. No formal decisions were made; the discussion only outlined potential future actions, with the interim director suggesting some ideas could be brought to the next meeting. The commission approved the minutes of the March 11, 2025 meeting.

• Approved March 11, 2025 meeting minutes (all aye)
• Discussed zoning code updates for housing study implementation (no action)
• Discussed accessory dwelling units (ADUs) as potential housing option (no action)

Public Services and Safety Committee

The Public Services and Safety Committee will consider several facility upgrades for the Police Department and a equipment purchase for Oakhill Cemetery. The body will also review a Public Works activity report and a budget adoption notice.

• Purchase of a Case 580 backhoe for Oakhill Cemetery for $106,275.66
• Police Department carpeting upgrade not to exceed $61,009.37
• Police Department records room updates not to exceed $48,000.00
• Police Department administrative room upgrades not to exceed $36,000.00
• Police Department front desk and ISU furniture upgrades totaling up to $15,000.00

Board of Canvass

The Neenah Board of Canvass will meet to formally certify the results of the April 1, 2025 Spring Election. The board will also adjourn the meeting.

• Certify results of April 1, 2025 Spring Election

Common Council

The Neenah Common Council will receive a presentation on the Carpenter Preserve from the Park and Recreation Director. The council will also consider ratifying a $150,302.12 EMS Funding Assistance Program award recommended by the joint finance committee. Other items include approval of past meeting minutes, public forum, and committee reports from cancelled meetings.

• Ratify EMS Funding Assistance Program award of $150,302.12
• Carpenter Preserve presentation by Park and Recreation Director Kading
• Approval of March 19, 2025 council minutes

The Common Council ratified the acceptance of a $150,302.12 EMS Funding Assistance Program award for NMFR, as recommended by the NMFR Joint Finance & Personnel Committee. The meeting also included a presentation on Carpenter Preserve, a public forum, and recognition of outgoing aldermen. No other substantive decisions were made; several committee meetings were cancelled or postponed.

• Ratified acceptance of EMS Funding Assistance Program award for $150,302.12 (unanimous)
• Postponed approval of March 19, 2025 council minutes until April 15, 2025

Sustainable Neenah Committee

The Sustainable Neenah Committee will meet to discuss the city's recycling program and an update to the sustainability plan. The committee will also review expenditures.

• Discussion of City of Neenah recycling program
• Discussion of sustainability plan update
• Approval of expenditures

The Sustainable Neenah Committee met on March 26, 2025, but lacked a quorum, so no official action was taken. Members discussed potential collaborations, including a farmers market presentation with Wild Ones and the Fox/Wolf Watershed Alliance, and outreach to the Neenah High School Eco Club. Volunteers were noted for a May 3 cleanup around Doty Island, and plans for sheep grazing at Carpenter Preserve were mentioned. The next meeting is scheduled for April 23, 2025.

• No quorum present; no action taken
• Discussed potential farmers market presentations with Wild Ones and Fox/Wolf Watershed Alliance
• Noted volunteer cleanup around Doty Island on May 3, 2025
• Discussed sheep grazing plans for Carpenter Preserve

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will review the 2024 budget and a state funding award. The body will also receive updates on call summaries and vacant positions.

• Review of 2024 Budget showing $10,394,284.22 in revenue and $10,303,750.87 in expenses
• Wisconsin EMS Funding Assistance Program award of $150,302.12 for system improvements and training
• Update on the vacant Assistant Fire Chief of Training position and plans to repost externally
• Review of call summaries

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee accepted a $150,302.12 EMS Funding Assistance Program (FAP) award from the State of Wisconsin, determining it is an award rather than a grant and thus not subject to the City of Neenah's grant policy. The committee also approved the February 25, 2025 meeting minutes, the January and February 2025 call reviews, and the 2024 budget review, which showed a slight surplus to be returned to both cities. No other substantive decisions were made.

• Accepted $150,302.12 EMS FAP award (all aye)
• Approved February 25, 2025 meeting minutes (all aye)
• Approved January and February 2025 call reviews (all aye)
• Approved 2024 budget review (all aye)

Neenah Arts Council

The Neenah Arts Council is meeting to coordinate dates for upcoming community events and discuss website updates. The body will also brainstorm projects for 2025 and community outreach efforts.

• Farmers Market dates: June 28th and September 27th
• CommunityFest Friday: July 4th
• National Night Out planning
• Website updates
• 2025 Project Brainstorming and Community Outreach

The Neenah Arts Council met on March 20, 2025, and discussed updates on events and programs, including Farmers Markets, CommunityFest, National Night Out, and the Tiny Doors Project. No formal decisions or votes were recorded; the meeting was procedural and informational. The next meeting date is to be determined.

Parks & Recreation Commission

The Neenah Parks & Recreation Commission will meet at Douglas Park to view the new stormwater pond, then move to City Hall to discuss the Douglas Park improvements, consider recommending the purchase of a cemetery backhoe, appoint a nomination committee, and review the 2025 Capital Improvement Plan. The agenda also includes routine items like approving minutes, bills, and financial reports.

• Discussion of Douglas Park improvements
• Recommendation to purchase a cemetery backhoe
• Appointment of a nomination committee
• 2025 Capital Improvement Plan review
• Site visit to view new stormwater pond at Douglas Park

The Parks & Recreation Commission recommended the purchase of a Case 580 SN backhoe for $106,275.66 from Service Motors Company, and approved the 2024 unaudited financial report. A discussion on Douglas Park improvements resulted in no action, with the item deferred to the April agenda. The commission also appointed Commissioner Lawell to the Nomination Committee.

• Recommended purchase of Case 580 SN backhoe for $106,275.66 from Service Motors Company (6-0)
• Approved 2024 unaudited financial report (6-0)
• Appointed Commissioner Lawell to Nomination Committee (6-0)
• Approved minutes of February 20, 2025 meeting (6-0)
• Tabled Douglas Park discussion to April agenda

Committee on Aging

The Neenah Committee on Aging will meet to approve minutes from February, discuss the committee's purpose and future direction, and hear public comments. The agenda is mostly procedural, with the main substantive item being the ongoing discussion about the committee's role.

• Public appearances (10 minutes)
• Approve minutes of February 20, 2025 meeting
• Discuss committee purpose and future direction
• Announcements and future agenda items

The Neenah Committee on Aging met and approved the minutes from its February 20, 2025 meeting. The committee discussed its purpose and future direction with Mayor Jane Lang, including the recently completed Housing Study and housing developments. No formal decisions were made beyond the minutes approval.

• Approved minutes of February 20, 2025 meeting (MSC Antonneau, Branchford)

Common Council

The Neenah Common Council will review a housing study and needs assessment, consider a 2025 Community Development Block Grant plan, and vote on several contracts and ordinances. The meeting includes public hearings, committee reports, and appointments.

• Neenah Housing Study and Needs Assessment presentation by Stantec Consulting
• 2025 Community Development Block Grant Program Proposed Use of Funds
• Award Contract 3-25 for Utilities and Street Construction on Caroline Street and Hickory Lane to David Tenor Corporation for $808,444.20
• Award Contract 8-25 for City Services Roof Repair to JT Rams, LLC for $91,549.00
• Appoint Rebecca Heidke Kwiatkowski to Sustainable Neenah for a three-year term expiring December 2028

The Common Council received and placed on file the Neenah Housing Study and Needs Assessment, approved Ordinance 2025-01 regulating street furniture (8-1), and approved several contracts and financial items. The meeting included a public forum on housing and a closed session on the Community Development Director position, with no action taken.

• Received and placed on file Neenah Housing Study and Needs Assessment (unanimous)
• Approved Ordinance 2025-01 amending street furniture regulations (8-1, Pollnow no)
• Approved $40,000 for new air conditioning unit in Primary Datacenter (unanimous)
• Approved 2024 General Fund operating carry forwards to 2025 (unanimous)
• Approved Ordinance 2025-02 amending Special Assessment Ordinance (unanimous)
• Approved use of $191,967.04 General Fund surplus for Municipal Court and Parking Utility deficits (unanimous)
• Approved updated travel policy (unanimous)
• Awarded Contract 3-25 to David Tenor Corp for $808,444.20 (unanimous)

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will hold its regular meeting, including public comments, approval of minutes, and review of statistical and financial reports. Action items include the director's performance review and a furniture request, while information items cover a community survey and branding update.

• Director's Performance Review (action item)
• Furniture request (action item)
• Community Survey and Branding Update (information item)
• Monthly financial reports (information item)
• Bills for consideration (action item)

Police Commission

The Police Commission will meet to interview candidates for a Patrol Officer position during a closed session. The meeting also includes a report from the Police Chief regarding personnel, training, and hiring updates.

• Interviews for Police Department Patrol Officer position

The Neenah Police Commission approved minutes from prior meetings and unanimously added officer candidates Robert Floral and Fernando Orozco to the department's eligibility list. The commission also held a closed session to interview candidates. Assistant Chief Jeffrey Bernice reported 40 current officers, with one upcoming retirement and five openings expected.

• Approved minutes of March 14, 2025 regular meeting (unanimous)
• Approved minutes of March 14, 2025 executive meeting (unanimous)
• Convened into closed session under Wis. Stat. 19.85(1)(b) and (g) to interview candidates (unanimous)
• Added Robert Floral and Fernando Orozco to eligibility list (unanimous)

Board of Public Works

The Neenah Board of Public Works is meeting to consider awarding utility and street construction contracts, approving roof repairs and change orders, and authorizing a police department storage shed. The board will review an $808,444.20 contract for Caroline Street and Hickory Lane, a $91,549.00 roof repair contract, and a $331,365.00 police storage shed contract. The agenda also includes final payments and change orders for ongoing infrastructure projects.

• Award Contract 3-25 for Utilities and Street Construction on Caroline Street and Hickory Lane to David Tenor Corporation for $808,444.20
• Award Contract 8-25 for City Services Roof Repair and Parks Shop Area to JT Rams, LLC for $91,549.00
• Approve Change Order No. 4 and Final Payment No. 9 for Contract 1-24 on Belmont Avenue, Belmont Court, Cedar Street, and Stevens Street with David Tenor Corporation
• Authorize Neenah Police Department to contract with Bayland Buildings for a storage shed for up to $331,365.00
• Approve Pay Request No. 4 for Contract 1-24W to Rohde Brothers, Inc. for $31,000.00

The Board of Public Works recommended awarding a $808,444.20 utilities and street construction contract for Caroline Street and Hickory Lane to David Tenor Corporation, the lowest bidder, and recommended a $91,549 roof repair contract for city services buildings to JT Rams, LLC. The board also approved a $64,913.86 change order and a $366,480.90 final payment for the Belmont Avenue project, and recommended authorizing a police storage shed contract not to exceed $331,365.00. All votes were unanimous.

• Recommended awarding Contract 3-25 to David Tenor Corp for $808,444.20 (all aye)
• Recommended awarding Contract 8-25 to JT Rams, LLC for $91,549.00 (all aye)
• Approved Change Order No. 4 for $64,913.86 (all aye)
• Recommended Final Payment No. 9 for $366,480.90 (all aye)
• Approved Pay Request No. 4 for $31,000.00 (all aye)
• Approved Change Order No. 2 for a $4,661.40 credit (all aye)
• Recommended authorizing police storage shed contract up to $331,365.00 (all aye)

Waterworks Commission

The Neenah Waterworks Commission will meet jointly with the Storm Water Citizen Advisory Board to review and act on routine minutes, invoices, and storm water reports. The body will also consider requests to reimburse a developer up to $23,000 for oversizing water mains in the 2nd Addition to Freedom Acres and to adjust the 2025 Capital Improvement Plan for Elm Street to reflect a longer water main run.

• Reimburse developer up to $23,000 for oversizing 12" water mains and valves in 2nd Addition to Freedom Acres
• Change CIP water main quantity for Elm Street (Division–Wisconsin) from 800' to 1,520' at $256,000
• Approve February 2025 invoices (attachment)
• Approve regular meeting minutes for February 17, 2025 (attachment)
• Review Storm Water Citizen Advisory Board monthly report including Douglas Park Pond restoration and S. Commercial Street storm sewer replacement

The Neenah Water Works Commission approved reimbursing a developer up to $23,000 for oversizing water mains in Freedom Acres, and approved changing the CIP quantity for Elm Street water main replacement from 800 to 1,520 feet. They also approved the February meeting minutes and invoices, and received reports on storm water, water loss, and ongoing projects.

• Approved February 17, 2025 regular meeting minutes (all aye)
• Approved February 2025 invoices (all aye)
• Approved developer reimbursement up to $23,000 for oversized water mains in Freedom Acres (all aye)
• Approved CIP change for Elm Street water main from 800' to 1,520' of 8" (all aye)

Landmarks Commission

The Landmarks Commission will meet to discuss the 2025 Doty Island History Walk and the city's landmark designation and information program. The body will also receive an update on Wisconsin Historical Society training.

• Discussion of 2025 Doty Island History Walk
• Discussion of landmark designation and information program
• Update on Wisconsin Historical Society training
• Approval of expenditures

Public Services and Safety Committee

The Public Services and Safety Committee will discuss proposed changes to the city's street furniture ordinance. The body will also review liquor license agent changes and a Public Works activity report.

• Proposed Ordinance No. 2025-01 to amend Chapter 14 Article VII regarding street furniture permits and standards
• License agent change for Pick N Save #412 at 828 Fox Pointe Pl
• License agent change for Pick N Save #124 at 1530 S. Commercial Street
• Public Works General Construction and Department Activity Report

The Public Services and Safety Committee voted 4-0-1 to recommend Council approval of Ordinance No. 2025-01, amending Chapter 14 Article VII of the City Code regarding street furniture. The changes require an annual no-fee permit for downtown street furniture and sandwich boards, prohibit items with noise, audio, or moving parts, and remove the requirement to remove furniture during downtown events. The committee also approved two liquor license agent changes for Pick N Save locations.

• Recommended Council approve Ordinance No. 2025-01 amending street furniture rules (4-0-1, Pollnow abstained)
• Approved change of agent for Pick N Save #412, 828 Fox Pointe Plz., to Corey Santorello (5-0)
• Approved change of agent for Pick N Save #124, 1530 S Commercial St., to Mary Brown (5-0)
• Approved minutes of February 25, 2025 meeting (5-0)

Plan Commission

The Neenah Plan Commission will discuss the Neenah Housing Study and Needs Assessment, which analyzes local housing market conditions, identifies gaps in affordable and workforce housing, and explores strategies to address shortages. The study highlights rising rents, limited developable land, and challenges in acquiring land for new housing projects.

• Neenah Housing Study and Needs Assessment review
• Discussion of rising median rents (27% increase 2019-2023)
• Limited developable land and challenges in acquiring land on Doty Island
• Review of zoning code updates to increase housing supply
• Exploration of incentives like Tax Incremental Financing for multi-family housing

The Neenah Plan Commission voted to recommend that the Common Council accept and place on file the Neenah Housing Study and Needs Assessment, following a presentation by a Stantec consultant. The study outlines housing needs and strategies for regulatory, financial, and zoning changes. The commission also approved the January 7, 2025 meeting minutes.

• Recommended to Common Council to accept and place on file the Neenah Housing Study and Needs Assessment (all aye, Hancock-Cooke abstained)
• Approved January 7, 2025 meeting minutes (all aye, Hancock-Cooke abstained)

Finance & Personnel Committee

The Finance and Personnel Committee will consider several fiscal items, including a $40,000 purchase for a second air conditioner for the Primary Datacenter, approval of $42,175 in 2024 operating budget carry-forwards, and an ordinance amendment to let the Finance Director set special assessment interest rates automatically. The committee will also discuss transferring general fund surplus to cover deficits, an updated travel policy, and may enter closed session to discuss litigation with Walmart and other appeals.

• Purchase and install a second Liebert air conditioner in the Primary Datacenter for $34,985 plus ~$1,800 electrical/roof work, total not to exceed $40,000
• Approve $42,175 in 2024 General Fund carry-forwards: $25,300 Police, $15,000 Public Works, $1,875 Landmarks Commission
• Amend Chapter 13-2 to let Finance Director set special assessment interest rate at City's borrowing rate plus 2% administrative fee
• Transfer General Fund surplus to eliminate various deficits
• Closed session to discuss litigation with Walmart over tax appeals and Moderson/WRA appeals

The Finance and Personnel Committee approved several items, including a $40,000 air conditioning unit for the Primary Datacenter, the 2024 General Fund operating carry forwards to 2025, and an ordinance amendment to adjust special assessment interest rates. They also recommended using $191,967.04 of General Fund surplus to cover deficits in Municipal Court and Parking Utility, and approved an updated travel policy. The committee then convened into closed session for litigation strategy and adjourned without reconvening.

• Approved purchase of new AC unit for Primary Datacenter, not to exceed $40,000 (all aye)
• Recommended Council approve 2024 General Fund Operating Carry Forwards to 2025 (all aye)
• Recommended Council approve Ordinance 2025-02 amending Special Assessments Ordinance (all aye)
• Recommended Council approve $191,967.04 General Fund surplus transfer to cover Municipal Court and Parking Utility deficits (all aye)
• Recommended Council approve updated travel policy (all aye)
• Accepted and placed on file January 2025 vouchers (all aye)
• Convened into closed session for litigation strategy (5-0 voice vote)

Common Council

The Common Council will review recommendations for several utility and street construction projects. The body is also considering the purchase of a mower and a vehicle, as well as three committee appointments.

• Contract 2-25 for utility and street construction on Elm Street and Douglas Street for $1,482,526.65
• Contract 1-25 for utility and street construction on Alexander Drive, Bruce Street, Forest Manor Court, Lexington Court, and Southfield Court for $1,235,111.18
• Purchase of a Toro Groundmaster 5910 mower from Reinders, Inc. for $154,060.14
• Purchase of a 2025 Chevy 1500 Silverado and equipment not to exceed $62,500
• Final pay request of $207,818.72 for construction on Bayview Road, Quarry Lane, and Reed Street

The Common Council approved several public works contracts, including a $1.24M contract for utility and street construction on multiple streets and a $1.48M contract for Elm and Douglas Streets. It also approved the purchase of a mower and a police vehicle, and confirmed mayoral appointments to city committees. No public comments were made during the forum.

• Approved $154,060.14 purchase of Toro Groundmaster mower (unanimous)
• Approved Final Resolution 2025-01 for asphalt pavement and curb/gutter on Bruce Street and Southfield Court (unanimous)
• Approved Final Resolution 2025-02 for sanitary sewer laterals and water services on Caroline, Douglas, Elm, and Hickory Lane (unanimous)
• Authorized $50,186.50 purchase of 2025 Chevy Silverado for NMFR (unanimous)
• Awarded Contract 1-25 to Donald Hietpas & Sons for $1,235,111.18 (unanimous)
• Awarded Contract 2-25 to Feaker & Sons for $1,482,526.65 (unanimous)
• Approved Final Pay Request No. 9 for Contract 3-24 in amount of $207,818.72 (unanimous)
• Confirmed mayoral appointments to Committee of Aging and Sustainable Neenah (unanimous)

Board of Public Works

The Neenah Board of Public Works meets to approve utility and street construction contracts totaling $4.3M. No formal action is taken by the Common Council at this meeting. The board reviews minutes, appearances, and new business including multiple pay requests and contract awards for street and utility work.

• Award Contract 1-25, Utility and Street Construction on Alexander Drive, Bruce Street, Forest Manor Court, Lexington Court, and Southfield Court to Donald Hietpas & Sons Construction, Inc. for $1,235,111.18
• Award Contract 2-25, Utility and Street Construction on Elm Street and Douglas Street to Feaker & Sons Co., Inc. for $1,482,526.65
• Pay Request No.9-FINAL, Contract 3-24, Utility and Street Construction on Bayview Road, Quarry Lane, and Reed Street to Donald Hietpas & Sons Co., Inc. for $207,818.72
• Pay Request No.4, Contract 4-24, Utility and Street Construction on S. Park Easement to Scott Lamers Construction for $58,616.90
• Pay Request No.6, Contract 7-24, Concrete Pavement, Sidewalk Repair and New Sidewalk (Baldwin St & Plummer Ct) to Jim Fischer Inc. for $80,264.23

The Board of Public Works approved two street and utility construction contracts: $1,235,111.18 to Donald Hietpas & Sons for work on Alexander Drive, Bruce Street, Forest Manor Court, Lexington Court, and Southfield Court, and $1,482,526.65 to Feaker & Sons for Elm and Douglas Streets. Both bids came in under budget. The board also approved several pay requests for ongoing projects, including a final payment of $207,818.72 for Bayview Road, Quarry Lane, and Reed Street.

• Approved Contract 1-25 for utility/street construction on Alexander, Bruce, Forest Manor, Lexington, Southfield to Donald Hietpas & Sons for $1,235,111.18 (all aye)
• Approved Contract 2-25 for utility/street construction on Elm and Douglas to Feaker & Sons for $1,482,526.65 (all aye)
• Recommended Council approve final pay request No.9 for Contract 3-24 (Bayview, Quarry, Reed) for $207,818.72 (all aye)
• Approved pay request No.4 for Contract 4-24 (S. Park Easement) for $58,616.90
• Approved pay request No.4 for Contract 6-24 (Jewelers Park Drive) for $24,999.17 (all aye)
• Approved pay request No.6 for Contract 7-24 (Baldwin St & Plummer Ct) for $80,264.23 (all aye)
• Approved pay request No.3 for Contract 11-24 (Douglas Park Stormwater Pond) for $180,135.63 (all aye)

Community Development Authority

The Community Development Authority will meet to review community development updates and approve previous meeting minutes. The agenda consists of procedural items and staff updates.

• Approval of October 7, 2024 meeting minutes

The Community Development Authority approved the October 7, 2024 meeting minutes unanimously. No other formal decisions were made; the meeting consisted of project updates, including the retirement of Executive Director Chris Haese and the appointment of Deputy Director Brad Schmidt as Interim Director. Updates covered redevelopment projects, a housing study, and parking considerations.

• Approved October 7, 2024 meeting minutes (unanimous)

Sustainable Neenah Committee

The Sustainable Neenah Committee is meeting to discuss an update to the sustainability plan, approve expenditures, and approve minutes from prior meetings. The agenda includes public appearances and announcements. The meeting is open to the public in person and via Microsoft Teams.

• Discuss sustainability plan update
• Approval of expenditures
• Approve minutes of October 23 and December 12, 2024 meetings
• Public appearances (10 minutes)

The Sustainable Neenah Committee approved a $1,000 expenditure to sponsor the Future Neenah Farmers Market. They also approved the minutes from the October 23 and December 12, 2024 meetings. The committee discussed potential 2025 activities, including Farmers Market presentations on recycling, solar energy, biking, stormwater education, and native plants, as well as continuing the rain barrel program and addressing bike rack needs.

• Approved $1,000 sponsorship for Future Neenah Farmers Market
• Approved minutes of October 23 and December 12, 2024 meetings

Neenah-Menasha Fire Rescue Joint Fire Commission

The Neenah-Menasha Joint Fire Commission will meet to interview applicants for the Assistant Chief Emergency Management/Training position in a closed session. The body may then reconvene in open session to take action on hiring a candidate.

• Interviews for Assistant Chief Emergency Management/Training position
• Possible action to hire a recommended candidate

Public Services and Safety Committee

The Public Services and Safety Committee will discuss infrastructure resolutions for several city streets and review police statistics. The body is also considering the purchase of a new wide area mower for Parks and Recreation.

• Resolution 2025-01: Asphalt pavement and curb/gutter for Bruce Street and Southfield Court
• Resolution 2025-02: Sanitary sewer lateral and water services for Caroline Street, Douglas Street, Elm Street, and Hickory Lane
• Proposed purchase of a Toro Groundsmaster 5910 mower from Reinders, Inc. for $154,060.14
• Discussion regarding roundabout landscaping
• Review of Police Department 2024 4th Quarter Statistic Report

The committee recommended Council approve the purchase of a Toro Groundmaster 5910 mower for $154,060.14, and approved two final resolutions for street and utility construction. It also received the police department's 2024 Q4 statistics and discussed roundabout landscaping plans.

• Recommended Council approve $154,060.14 Toro mower purchase (4-0)
• Recommended Council approve Final Resolution 2025-01 for Bruce Street and Southfield Court pavement/curb/gutter (4-0)
• Recommended Council approve Final Resolution 2025-02 for sanitary sewer laterals and water services on Caroline, Douglas, Elm, and Hickory (4-0)
• Received and filed Police Department 2024 4th Quarter Statistics (4-0)
• Approved minutes of February 11, 2025 meeting (4-0)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will review and consider action on purchasing a light-duty truck for the department. The agenda also includes approval of minutes from February 12, 2025, and presentation of the 2024 Annual Report.

• Consideration and action on purchasing a 2025 Chevrolet 1500 Silverado from Bergstrom Automotive for $50,186.50, with total equipment and vehicle costs not to exceed $62,500 under the approved CIP budget
• Review of the 2024 Annual Report

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee approved the purchase of a 2025 Chevrolet 1500 Silverado from Bergstrom Automotive for $50,186.50, with an additional $12,314 for miscellaneous equipment, not to exceed $62,500. The committee also approved the February 12, 2025 meeting minutes and the annual report, which will be sent to each respective council. All votes were unanimous.

• Approved purchase of 2025 Chevy 1500 Silverado from Bergstrom Automotive for $50,186.50, plus $12,314 for equipment, not to exceed $62,500 (unanimous)
• Approved February 12, 2025 meeting minutes (unanimous)
• Approved annual report and placed on file (unanimous)

Parks & Recreation Commission

The Parks & Recreation Commission will review several service agreements and a major equipment purchase. The body is also discussing the establishment of a trust fund for the Neenah Community Band.

• Recommendation to purchase a Toro Groundsmaster 5910 mower for $154,060.14
• Agreement with Sail Neenah to operate a sail touring company out of Riverside Harbor
• Memorandum of Understanding to establish the $50,000 Phillip Abendschein Trust Fund for the Neenah Community Band
• Proposal for Wooly Green Grazers to provide animal grazing for invasive species management at Carpenter Preserve for $7,092
• Review of the 2025 Capital Improvement Plan (CIP)

The Parks & Recreation Commission approved a 3-year agreement allowing Sail Neenah to operate sunset tours from the Neenah Harbor, approved a memorandum of understanding establishing a trust fund for the Neenah Community Band, recommended the purchase of a Toro mower for $154,060.14, and approved a grazing program with Wooly Green Grazers at Carpenter Preserve. All motions passed 5-0.

• Approved 3-year agreement with Sail Neenah to operate out of Neenah Harbor (5-0)
• Approved MOU establishing trust fund in memory of Phil Abendschein for Neenah Community Band (5-0)
• Recommended purchase of Toro Groundmaster 5910 16' mower for $154,060.14 (5-0)
• Approved agreement with Wooly Green Grazers for sheep grazing on 6 acres at Carpenter Preserve (5-0)

Board of Canvass

The Board of Canvass will meet to canvass the results of the February 18, 2025 Spring Primary Election. This process officially verifies the election totals.

• Canvass of February 18, 2025 Spring Primary Election results

Committee on Aging

The Neenah Committee on Aging will meet on February 20, 2025, to discuss its purpose and future direction. The meeting includes public appearances, approval of previous minutes, and announcements. No specific decisions or ordinances are listed on the agenda.

The Neenah Committee on Aging approved the minutes from its January 16, 2025 meeting and continued reviewing draft bylaws. No substantive policy decisions were made; the meeting focused on procedural matters and planning for future discussions with the Mayor.

• Approved minutes of January 16, 2025 meeting (MSC Branchford, Antonneau)
• Adjourned at 10:05 a.m. (MSC Branchford, Antonneau)

Board of Public Works

The Board of Public Works will consider several change orders for fiber connection, street construction, and tank replacement projects. The board will also review a pay request for sewer and water main construction.

• Change Order No.2 for Oakhill Cemetery and Washington Park Fiber Connection Project: $1,910.00
• Change Order No.3 for Utility and Street Construction (Belmont Ave, Belmont Ct, Cedar St, and Stevens St): $4,500.00
• Change Order No.3 for Carbon Dioxide Tank removal and replacement (Rohde Brothers, Inc.): $4,140.00
• Pay Request No.4 for Sanitary and Storm Sewer, Water Main and Street Construction at South Park Easement: $58,616.90

The Board of Public Works approved four change orders and one pay request, all unanimously. The change orders cover the Oakhill Cemetery and Washington Park fiber connection project, utility and street construction on Belmont Avenue and related streets, and the carbon dioxide tank replacement. The pay request covers sanitary and storm sewer, water main, and street construction at South Park Easement.

• Approved Change Order No.2 for Oakhill Cemetery and Washington Park fiber connection ($1,919, ARPA/Smart Cities funds, unanimous)
• Approved Change Order No.3 for Belmont Avenue utility and street construction ($4,500, unanimous)
• Approved Change Order No.3 for carbon dioxide tank replacement ($4,140, unanimous)
• Approved Pay Request No.4 for South Park Easement construction ($58,616.90, unanimous)

Common Council

The Common Council will hold public hearings on special assessments for street improvements on Southfield Court, Bruce Street, Caroline Street, Douglas Street, Elm Street, and Hickory Lane. They will also vote on several equipment purchases and service contracts, including new trucks and a bridge design.

• Public hearing on special assessments for Southfield Court and Bruce Street improvements
• Public hearing on special assessments for Caroline, Douglas, Elm, and Hickory Lane improvements
• Purchase of 2025 International Single Axle Chassis ($113,174.80) and equipment package ($133,323.00)
• Purchase of 2025 International Tandem Axle Chassis ($126,539.25) and equipment package ($231,614.00)
• Design services for N. Commercial Street Bridge repairs not to exceed $16,500.00

The Common Council approved the purchase of a new 2025 International Single Axle Chassis and equipment package, totaling about $247,498, using 2025 Capital Equipment funds. All other agenda items were approved by unanimous consent, including special assessments and a temporary picnic license. No public comments were made during hearings or the forum.

• Approved purchase of 2025 International Single Axle Chassis ($113,174.80) and equipment ($133,323.00) (unanimous)
• Approved purchase of 2025 International Tandem Axle Chassis ($126,539.25) and equipment ($231,614.00) (unanimous)
• Authorized signing of Intergovernmental Cooperation Agreement for roundabout feasibility analysis at Nicolet Blvd & Commercial St (unanimous)
• Approved Alfred Benesch & Company for design of N. Commercial Street Bridge repairs, not to exceed $16,500 (unanimous)
• Approved City Hall Second Floor VAV control upgrade from Energy Control & Design for $76,914 (unanimous)
• Approved special assessments for Southfield Court and Bruce Street improvements (no public comments)
• Approved special assessments for Caroline, Douglas, Elm, and Hickory Lane improvements (no public comments)
• Approved temporary Class B picnic license for St. Gabriel Parish fish fries (unanimous)

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will review monthly financial reports, quarterly trust fund reports, and the director’s performance review. Policy revisions to the piano policy and a by-law update on officers will also be considered. The board will discuss a community survey and branding update, along with an annual report from the Department of Instruction.

• Director’s Performance Review (action item)
• Policy Revision: Piano Policy (action item)
• By-law update: Officers, Article 3, Section 1 (action item)
• Monthly financial reports (action item)
• Quarterly Trust Fund reports (information item)

The Neenah Public Library Board of Trustees approved a revised piano policy permitting use for concerts and recitals, allowing the piano to be moved, but prohibiting practice or lessons. They also approved the February bills, the annual report to the Department of Public Instruction, and a by-law update for officer elections. All decisions were unanimous.

• Approved February bills (unanimous)
• Approved DPI annual report (unanimous)
• Approved piano policy revision allowing concerts/recitals, moving piano, no practice/lessons (unanimous)
• Approved by-law update for officer elections (unanimous)

BID Board

The Neenah Central City Business Improvement District Board will vote on a retention and recruitment grant for 145 W Wisconsin Avenue, following a committee recommendation. The board will also approve minutes, bills, and receive updates on financials, committees, and city projects.

• Action: Approve minutes of January 21, 2025 meeting
• Action: Approve bills for payment
• Action: Formal vote on Retention & Recruitment Grant for 145 W WI
• 2024 financial review with Baker Tilly scheduled for March 24
• Public appearances (10 minutes)

The Neenah Central City BID Board approved the January 21, 2025 meeting minutes and a bill packet of $15,203.40. The board denied a Retention and Recruitment grant application for roof work at 145 W. Wisconsin Avenue because the work was completed before the application and lacked two bids. No other substantive decisions were made; the meeting included reports and updates on events and city projects.

• Approved January 21, 2025 meeting minutes (MSC Ellis/Brownell)
• Approved bill packet for $15,203.40 (MSC Ellis/Wenzel)
• Denied Retention and Recruitment grant for roof work at 145 W. Wisconsin Avenue (MSC Ellis/Sheikh)

Waterworks Commission

The Neenah Water Commission and Storm Water Citizen Advisory Board will meet to approve routine meeting minutes and invoices for December 2024 and January 2025. The Commission will also discuss requests to abandon water mains on Jackson and McKinley Streets, adjust an on-call stipend, and review drafts of a tuition reimbursement program and mentoring program updates. No formal action will be taken by the Common Council at this meeting.

• Approve invoices for December 2024 ($X) and January 2025 ($X)
• Request to abandon water mains on Jackson St. and McKinley St.
• Request to adjust on-call stipend amount
• Review draft tuition reimbursement program
• Update on mentoring program

Landmarks Commission

The Neenah Landmarks Commission is meeting to discuss the 2025 Doty Island History Walk, receive an update on Wisconsin Historical Society training, and continue discussions on the landmark designation and information program. The agenda also includes approval of minutes and expenditures. The meeting is largely routine, with no major decisions or public hearings listed.

• Discuss 2025 Doty Island History Walk
• Update on Wisconsin Historical Society training
• Discuss landmark designation and information program
• Approval of expenditures

The Neenah Landmarks Commission held a routine meeting with no substantive decisions. They approved the minutes from the January 8, 2025 meeting, discussed the upcoming Doty Island History Walk, and reviewed a spreadsheet of historic properties for a future consolidated list.

• Approved minutes of January 8, 2025 meeting (MSC Taylor, Bruno)
• Adjourned meeting at 6:40 p.m. (MSC Taylor, Bruno)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will meet to review annual call statistics from 2023 and 2024, examine the large replacement schedule and rotation, and consider action regarding an engine replacement. The meeting will be held at the City of Neenah Hauser Room.

• Consideration and Action to approve engine replacement
• Review of Calls for January 2024 – December 2024 and January 2023 – December 2023
• Review of Large Replacement Schedule/Rotation
• Approval of minutes from the December 9, 2024 meeting

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee approved the 2024 call volume report and authorized the Truck Committee to negotiate with Pierce Manufacturing for a new Impel engine. The committee also reviewed the large apparatus replacement schedule and discussed EMS call trends. No other substantive decisions were made.

• Approved December 9, 2024 meeting minutes (unanimous)
• Approved 2024 call volume report and placed on file (unanimous)
• Authorized Truck Committee to negotiate with Pierce Manufacturing for one Impel engine, available after 1-1-29 (unanimous)

Board of Public Works

The Neenah Board of Public Works will meet on February 11, 2025, to approve a $142,500 payment for water utility infrastructure work. No formal decisions will be made at this meeting, as it serves as an information-gathering session for Common Council members.

• Pay Request No. 3: $142,500 contract to Rohde Brothers, Inc. for carbon dioxide tank replacement and related work

The Board of Public Works approved Pay Request No. 3 for Contract 1-24W, covering removal and replacement of a carbon dioxide tank, in the amount of $142,500 to Rohde Brothers, Inc. The tank has been delivered but not yet connected, and the project is on track for an April deadline. The board also approved the minutes from the February 5, 2025 meeting. No other substantive decisions were made.

• Approved Pay Request No. 3, Contract 1-24W, to Rohde Brothers, Inc. for $142,500 (all aye)
• Approved minutes of February 5, 2025 meeting (all aye)

Public Services and Safety Committee

The Public Services and Safety Committee will consider purchasing two new patrol trucks (Fleet #8 and Fleet #10A) with equipment packages, approve a temporary beer license for St. Gabriel Parish fish fries, and discuss a roundabout feasibility study, bridge design services, and a City Hall HVAC upgrade. The agenda also includes a project notification process and a public works activity report.

• Fleet #8 single axle patrol truck: $246,497.80 total (International chassis from Packer City, equipment from Monroe Truck)
• Fleet #10A tandem axle patrol truck with salter: $358,153.25 total (International chassis, Monroe Truck equipment), $44,153.25 over budget
• Temporary Class 'B' (Picnic) license for St. Gabriel Parish, 900 Geiger St, for Friday fish fries on 3/14, 3/21, 3/28, 4/4, 4/11/2025
• Nicolet Boulevard/Commercial Street Roundabout Feasibility Study - Intergovernmental Cooperation Agreement
• N. Commercial Street Bridge - design services for structure repair

The Public Services and Safety Committee recommended the Council approve purchases of a single axle patrol truck and a tandem axle patrol truck with salter, totaling over $600,000, using capital equipment funds. It also recommended approving a temporary picnic license for St. Gabriel Parish, an intergovernmental agreement for a roundabout feasibility study, design services for bridge repairs, and a City Hall HVAC upgrade. All votes were unanimous (5-0).

• Recommended purchase of 2025 International Single Axle Chassis and equipment for $247,497.80 (5-0)
• Recommended purchase of 2025 International Tandem Axle Chassis and equipment for $359,153.25 (5-0)
• Recommended temporary Class B picnic license for St. Gabriel Parish fish fries (5-0)
• Recommended intergovernmental agreement for Nicolet/Commercial roundabout feasibility study (5-0)
• Recommended design services for N. Commercial Street Bridge repair up to $16,500 (5-0)
• Recommended City Hall 2nd floor HVAC upgrade for $76,914 (5-0)

Board of Public Works

The Neenah Board of Public Works will consider approving several change orders and pay requests for public works contracts, including cemetery and park fiber connection, sanitary sewer, storm sewer, water main, and street construction projects. The agenda also includes approval of the previous meeting's minutes and is open for public appearances and announcements.

• Change Order No.1, Contract 14-24, Oaklawn Cemetery and Washington Park Fiber Connection Project, $7,012.90
• Change Order No.1, Contract 5-24, Sanitary Sewer and Laterals, Storm Sewer, Water Main and Street Construction, $26,448.64
• Pay Request No.3, Contract 4-24, Sanitary Sewer and Laterals, Storm Sewer, Water Main, S. Park Easement, $183,973.20
• Final Pay Request, Contract 2-24, Sanitary Sewer and Laterals, Storm Sewer, Water Main and Street Construction, $405,660.31
• Final Pay Request, Contract 5-24, Sanitary Sewer and Laterals, Storm Sewer, Water Main and Street Construction, $145,544.41

Common Council

The Neenah Common Council will review and vote on several contracts and purchases related to Arrowhead Park improvements, including engineering work, equipment, and vehicle replacements. The meeting will also include approval of final pay requests for multiple construction contracts and a recap of the Houses Into Homes 2024 program.

• Approve $12,700 contract amendment with GRAEF Engineering for Arrowhead Park modifications
• Approve $71,290 geotechnical borings contract with ECS Midwest for Arrowhead Park
• Approve $40,357.88 purchase of 2025 John Deere 1025R Compact Tractor with attachments
• Approve $98,575.25 OBD DCL-700 Skid Mounted Leaf Vac purchase from RNOW, Inc.
• Approve $282,000 in police department vehicle replacements (squads #1, #5, and others)

The Neenah Common Council approved several contracts and purchases, including a $12,700 contract amendment with GRAEF Engineering and a $71,290 geotechnical boring contract with ECS Midwest for Arrowhead Park, both by 6-1 votes. The council also approved purchases of a compact tractor, leaf vac, recycle carts, police vehicles, and a folder inserter, all unanimously. Additionally, final pay requests for three construction contracts were approved.

• Approved $12,700 contract amendment with GRAEF Engineering for Arrowhead Park (6-1)
• Approved $71,290 geotechnical boring contract with ECS Midwest for Arrowhead Park (6-1)
• Approved $40,357.88 purchase of John Deere compact tractor (unanimous)
• Approved $98,575.25 purchase of leaf vac (unanimous)
• Approved $39,786.00 purchase of 724 recycle carts (unanimous)
• Approved up to $282,000 for police vehicle replacements (unanimous)
• Approved $10,923.50 purchase of folder inserter (unanimous)
• Approved final pay requests totaling $643,799.12 for three construction contracts (unanimous)

Board of Appeals

The Neenah Board of Appeals will review and vote on a variance request for a single-family residence at 815 Edward Street. The applicant seeks a reduction in the side-yard setback aggregate from 16 feet to 13.5 feet under Section 26-178(2) of the Zoning Code.

• Variance Request – 815 Edward Street – Section 26-178(2) – Side Yard Setback (aggregate reduction from 16 ft to 13.5 ft)
• Property located between S. Western Avenue and S. John Street on Edward Street
• Applicant: Wildflower Development Group, LLC on behalf of Eric and Heidi Hunter
• Previous similar variances granted at 216 4th Street, 903 Henry Street, 500 Lincoln Street, and 503 Congress Street

Parks & Recreation Commission

The Parks & Recreation Commission will consider recommendations for the Arrowhead Park revised master plan and two engineering contracts. These items involve site modifications, fill material placement, and geotechnical soil analysis to prepare for future construction.

• Acceptance of the revised Arrowhead Park Master Plan
• Contract amendment with Graef Engineering for $12,700 for plan modifications and fill placement
• Contract with ECS for $71,290 to conduct 22 soil borings and geotechnical analysis

The Parks & Recreation Commission voted unanimously to recommend that the City Council accept the revised Arrowhead Conceptual Master Plan. It also recommended approval of a $12,700 contract amendment with Graef Engineering for master plan modifications and fill placement, and a $71,290 contract with ECS for soil borings and geotechnical analysis. All three items were approved by voice vote 8-0 and will use Arrowhead carry forward funds from the 2025 Capital Improvement Plan.

• Recommended Council acceptance of revised Arrowhead Conceptual Master Plan (8-0)
• Recommended Council approval of $12,700 Graef Engineering contract amendment (8-0)
• Recommended Council approval of $71,290 ECS subsurface exploration contract (8-0)

Public Services and Safety Committee

The Public Services and Safety Committee will discuss a contract amendment for Arrowhead Park design and several equipment requests. The body is also reviewing special assessment reports for water, sewer, and paving installations.

• Proposed $12,700 contract amendment with GRAEF Engineering for Arrowhead Park design and DNR-required analysis
• Purchase requests for a building maintenance tractor (Fleet #BM 3-2025) and a skid mounted leaf vac (Fleet #71A-2024)
• Police Department request for vehicle replacements
• Special Assessment Report for Preliminary Resolution 2024-23 regarding sanitary sewer, laterals, and water services
• Special Assessment Report for Preliminary Resolution 2025-25 regarding asphalt pavement and curb/gutter installation

The Public Services and Safety Committee voted 4-0 to recommend Council accept the revised Arrowhead Park Master Plan and approve a $12,700 contract amendment with GRAEF Engineering for plan modifications and DNR-required engineering for additional fill. The committee also recommended approving $71,290 for 22 geotechnical borings at Arrowhead Park, plus several equipment purchases and vehicle replacements. All votes were unanimous 4-0.

• Recommended Council accept revised Arrowhead Park Master Plan (4-0)
• Recommended $12,700 GRAEF contract amendment for Arrowhead Park (4-0)
• Recommended $71,290 ECS Midwest geotechnical borings contract (4-0)
• Recommended $40,357.88 John Deere tractor purchase (4-0)
• Recommended $98,575.25 skid mounted leaf vac purchase (4-0)
• Recommended $39,786.00 purchase of 724 refuse/recycle carts (4-0)
• Recommended $282,000 police vehicle replacements (4-0)
• Tabled Project Notification Process item (4-0)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee will review engine replacement schedules, approve hiring three new firefighters, and discuss the retirement of the Assistant Chief of Training. Ballistic gear purchases using ARPA funds will also be considered.

• Approve hiring three new firefighters to replace vacancies and retirements
• Consider engine replacement schedule and action
• Discuss retirement of Assistant Chief of Training and potential hiring overlap
• Approve purchase of ballistic gear ($35,560 from Neenah ARPA funds, $19,440 from Menasha ARPA interest)

Finance & Personnel Committee

The Finance & Personnel Committee will consider replacing the city's aging folding machine with a Quadient DS64i from Office Enterprises at a cost of $10,923.50, funded from the public equipment fund balance. The committee will also review December 2024 vouchers and may enter closed session to discuss strategy regarding pending litigation with Walmart over multiple years' tax appeals.

• Purchase of Quadient DS64i folder inserter for $10,923.50 from Office Enterprises, Inc.
• December 2024 vouchers to be received and filed
• Closed session to discuss litigation strategy with Walmart over tax appeals
• Approval of January 6, 2025 meeting minutes

The Finance and Personnel Committee approved the purchase of a Quadient DS64i Folder Inserter from Office Enterprises, Inc. for $10,923.50, funded from the public equipment fund balance. They also accepted the December 2024 vouchers and approved the minutes from the January 6 meeting. The committee convened into closed session to discuss litigation strategy regarding a possible settlement with Walmart over tax appeals, but did not reconvene into open session.

• Approved purchase of Quadient DS64i Folder Inserter for $10,923.50 (3-0)
• Accepted December 2024 vouchers (3-0)
• Approved minutes from January 6, 2025 meeting (3-0)
• Convened into closed session for litigation strategy regarding Walmart tax appeals (3-0)

Board of Public Works

The Neenah Board of Public Works will meet on January 21, 2025, to approve a change order for extra work on the E. Doty Avenue sanitary sewer and storm water project. The board will also review pay requests totaling $264,354.14 for water utility upgrades, including carbon tank replacement and booster station construction. No formal action will be taken by the Common Council at this meeting.

• Change Order No.1, Contract 2-24, Sanitary Sewer & Laterals, Storm Water, Water Main & Services and Street Construction on E. Doty Avenue, to Kruczek Construction, Inc., $28,068.95
• Pay Request No. 2, Contract 1-24W, Removal and Replacement of Carbon Dioxide Tank and Related Appurtenances, to Rohde Brothers, Inc., $38,000.00
• Pay Request No. 3, Contract 2-24W, Booster Station Construction, to Sabel Mechanical LLC., $190,689.19
• Change Order No. 1, Contract 2-24W, Booster Station Construction, to Sabel Mechanical LLC., ($4,625.00) and extended completion date to January 24, 2025

The Board of Public Works approved a change order for extra work on the E. Doty Avenue construction project, along with several water utility pay requests and a change order. All items were approved unanimously. No other substantive business was discussed.

• Approved Change Order No.1, Contract 2-24, for E. Doty Avenue work, $28,068.95 (unanimous)
• Approved Pay Request No.2, Contract 1-24W, to Rohde Brothers, Inc., $38,000.00 (unanimous)
• Approved Pay Request No.3, Contract 2-24W, to Sabel Mechanical LLC, $190,689.19 (unanimous)
• Approved Change Order No.1, Contract 2-24W, reducing amount by $4,625.00 and extending completion to Jan 24, 2025 (unanimous)

BID Board

The Neenah Central City Business Improvement District Board will meet to approve bills and discuss budget status. The board is also considering a pending Retention and Recruitment grant for 145 W WI.

• Approval of bills for payment
• Pending Retention and Recruitment Grant for 145 W WI
• Budget Status Report review
• Gift Certificate Sale scheduled for January 25
• Warm Your Heart event scheduled for February 8

The Neenah Central City BID Board tabled a decision on a Retention and Recruitment Grant request from Zacatecas restaurant for roof repair costs, opting to discuss grant parameters at a future committee meeting. The board approved the November 2024 minutes and a bill packet of $15,181.42. No other substantive decisions were made; the meeting included reports on upcoming events and city updates.

• Approved November 19, 2024 meeting minutes (motion passed)
• Approved bill packet for $15,181.42 (motion passed)
• Tabled Zacatecas retention grant discussion to next committee meeting (motion passed)

Neenah Arts Council

The Neenah Arts Council will meet for a tour of the Jack Richeson Gallery in Kimberly. The body will also recap the 'A Very Neenah Christmas' event and brainstorm 2025 projects.

• Tour of Jack Richeson Gallery at 557 Marcella St., Kimberly, WI
• Recap of A Very Neenah Christmas event from December 6th
• Discussion of website updates
• Brainstorming for 2025 projects, community outreach, and painted crosswalks

The Neenah Arts Council met on January 16, 2025, at the Jack Richeson Gallery. The meeting included a tour of the gallery, introductions, and updates on city events. The council discussed the Very Neenah Christmas event, noting it was a huge success with improved traffic flow. No formal decisions were made; the next meeting date is to be determined.

• No formal decisions were made at this meeting

Committee on Aging

The Neenah Committee on Aging is meeting to discuss its purpose and future direction, building on prior discussions about expanding its role and serving older adults. The agenda includes public appearances, approval of minutes, and announcements. The meeting is largely procedural and forward-looking, with no specific decisions or proposals listed.

• Public appearances (10 minutes for speakers)
• Approve minutes of December 19, 2024 meeting
• Discuss committee purpose and future direction
• Announcements and future agenda items

The Neenah Committee on Aging approved the minutes from its December 19, 2024 meeting and reviewed a draft of bylaws for the committee. No other substantive decisions were made; the meeting focused on public health updates and future agenda items.

• Approved minutes of December 19, 2024 meeting (MSC Antonneau, Veith)
• Reviewed draft bylaws for the committee (no action taken)

Common Council

The Common Council will receive a presentation from Baird regarding 2025 Tax Incremental District analyses. The body is also considering a Dial-A-Ride program agreement and an employment agreement for Director Haese.

• 2025 Intermunicipal Agreement for the Dial-A-Ride Program
• Employment agreement for Director Haese
• Annexation #237 (Ordinance #2024-26) with R-1 Single-Family Residence District zoning
• Retail license application for Mobil West at 1350 Gillingham Road
• Pawnbroker/Secondhand Dealer renewals for J. Anthony Jewelers and Blind Tiger Games

The Common Council approved the 2025 Dial-A-Ride Intermunicipal Agreement and the employment agreement for Community Development Director Haese, allowing him to stay on part-time. The council also approved the annexation and R-1 zoning for Annexation #237. All other items were routine approvals or reports.

• Approved 2025 Dial-A-Ride Intermunicipal Agreement (unanimous)
• Approved employment agreement for Director Haese (8-1, Pollnow no)
• Approved Annexation #237 with R-1 zoning (unanimous)
• Approved consent agenda: liquor license, agent change, two pawnbroker renewals (unanimous)
• Approved minutes of December 18, 2024 (unanimous)

Public Library Board of Trustees

The Neenah Public Library Board of Trustees will hold a routine meeting with no substantive decisions. The agenda includes approval of past minutes, financial reports, and officer elections, along with informational updates on branding, electricity costs, and community surveys.

• Approval of December 2024 and January 2024 meeting minutes
• Election of officers
• Presentation of monthly financial reports
• Discussion of electricity cost updates

The Neenah Public Library Board of Trustees unanimously approved the December bills and the 2025 slate of officers, with Fieldhack as President, Koller as Vice President, and Codner as Chair of Finance and Personnel. Fieldhack also appointed Irish to the Finance and Personnel Committee. The board approved prior meeting minutes and heard reports on programs and circulation.

• Approved December bills (unanimous)
• Approved 2025 officers: Fieldhack President, Koller VP, Codner Finance Chair (unanimous)
• Appointed Irish to Finance and Personnel Committee
• Approved minutes of Dec 18, 2024 and Jan 7, 2025 (unanimous)

Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee

The Neenah Common Council and Neenah Menasha Fire Joint Finance & Personnel Committee are meeting to discuss a specific facility project. The session is focused on a status update regarding the Fire Station No. 31 Remodel Project.

• Status update on Fire Station No. 31 Remodel Project

Landmarks Commission

The Neenah Landmarks Commission will meet to approve minutes from the December 2024 meeting, discuss a landmark designation program, and review expenditures. The meeting includes public participation and announcements.

• Discuss landmark designation and information program
• Approval of minutes from December 11, 2024 meeting
• Approval of expenditures (including $1,875 contract with Keepers Design for brochure redesign)
• Public Appearances (10 minutes for public input)

The Neenah Landmarks Commission approved the minutes from the December 11, 2024 meeting and reviewed the Keepers Design proposal for brochure development services, finding it acceptable. The proposal is also under review by city legal and finance staff. Commissioners discussed criteria for selecting properties for a residential historic tour brochure, including location, owner interest, and register listings. No formal decisions were made on property selection.

• Approved minutes of December 11, 2024 meeting (MSC Taylor, Bruno)
• Determined Keepers Design brochure proposal acceptable (review ongoing by city staff)

Police Commission

The Neenah Police Commission will meet to approve prior minutes, then enter closed session to interview candidates for Patrol Officer positions. After reconvening, the commission may act on matters from the closed session and hear the Police Chief's report on personnel, training, and hiring updates.

• Closed session under Wis. Stat. 19.85(1)(b) and (g) to interview Patrol Officer candidates
• Reconvene to open session to consider action on closed-session matters
• Police Chief's report on personnel/training and hiring process updates

The Neenah Police Commission approved the minutes of the November 20, 2024 meeting and convened in closed session to interview candidates for the department's eligibility list. After reconvening, the commission unanimously voted to place Cristian Morales, Ashley Tench, and Ashley Magnin on the eligibility list. Chief Olson reported the department is nearly fully staffed with one vacancy out of 44 authorized sworn positions, but noted upcoming retirements and resignations will leave the department short four to five officers by the end of January 2025.

• Approved minutes of November 20, 2024 regular meeting (unanimous)
• Convened into closed session under Wis. Stat. 19.85(1)(b) and (g) to interview candidates (unanimous)
• Added Cristian Morales, Ashley Tench, and Ashley Magnin to the police eligibility list (unanimous)
• Adjourned at 8:20 a.m. (unanimous)

Public Services and Safety Committee

The Public Services and Safety Committee will consider a bartender operating license appeal for Cooper Franklin, approve several liquor and pawnbroker license applications, and review the Public Works construction activity report. The agenda also includes approval of prior meeting minutes and public appearances.

• Bartender Operating License Appeal for Copper Franklin
• Class A fermented malt retail license for Van Zeeland Oil Co. at Mobile West, 1350 Gillingham Road
• Change of agent for Ballroom at the Reserve LLC, 116 S. Commercial St., agent Codie Emunson
• Pawnbroker renewals for J. Anthony Jewelers, 220 S. Commercial St., and Blind Tiger Games, 675 S. Green Bay Road
• Public Works General Construction and Department Activity Report

Public Library Board of Trustees

The Neenah Public Library Board’s Nominations Committee will meet to discuss and recommend a slate of officers for 2025, which the full board will vote on later in January. No decisions will be made at this Zoom-only session; the meeting is limited to public comments, officer selection, and adjournment.

• Discussion of 2025 officer slate for Library Board

The Neenah Public Library Board's nominating committee met via Zoom and decided to nominate Beth Irish for a second term as Chair of the Personnel and Finance Committee. The committee also agreed that Randy Fieldhack would contact other eligible board members to gauge their interest in serving. No public attended, and no other substantive decisions were made.

• Nominated Beth Irish for second term as Personnel and Finance Committee Chair
• Fieldhack to contact eligible board members about interest in serving

Plan Commission

The Neenah Plan Commission will meet on January 7, 2025, to discuss a consultant presentation on the Neenah Housing Study and Needs Assessment. The meeting will also include approval of minutes and public appearances, with no public hearings or action items listed.

Board of Public Works

The Board of Public Works will meet to consider payment requests for ongoing infrastructure projects. These items include sewer, water, and street construction as well as sidewalk repairs.

• Pay Request No.2 for S. Park Easement sanitary, storm sewer, water main, and street construction to Scott Lamers Construction: $64,701.65
• Pay Request No.5 for concrete pavement and sidewalk repair/new sidewalk to Jim Fischer, Inc.: $87,288.73
• Pay Request No.2 for Douglas Park Storm Water Pond to Calnin & Goss, Inc.: $128,712.09

The Board of Public Works approved three pay requests for ongoing construction projects: $64,701.65 for S. Park Easement work, $87,288.73 for concrete and sidewalk repair, and $128,712.09 for the Douglas Park Storm Water Pond. All approvals were unanimous. No other substantive decisions were made.

• Approved Pay Request No.2, Contract 4-24, to Scott Lamers Construction for $64,701.65 (unanimous)
• Approved Pay Request No.5, Contract 7-24, to Jim Fischer, Inc. for $87,288.73 (unanimous)
• Approved Pay Request No.2, Contract 11-24, to Calnin & Goss, Inc. for $128,712.09 (unanimous)

Finance & Personnel Committee

The Neenah Finance & Personnel Committee meets to consider the 2025 Intermunicipal Agreement with the City of Appleton for the Dial-A-Ride transit program and a post-retirement consulting agreement for retired Community Development Director Chris Haese. The committee will also review November 2024 vouchers and hold a closed session with the City Attorney regarding pending tax appeal litigation with Walmart.

• 2025 Intermunicipal Agreement with Appleton for Dial-A-Ride cost sharing, estimating Neenah's local contribution at $43,379
• Post-retirement employment agreement for former Community Development Director Chris Haese to serve as a Planning Advisor at $1,700 per week from March 10, 2025, through August 1, 2025
• Closed session with the City Attorney to discuss pending or impending litigation regarding tax appeals suits with Walmart

The Finance and Personnel Committee recommended approval of a part-time employment agreement for Director Haese as a Planning Advisor following his retirement, with a 4-1 vote. The committee also approved the 2025 Dial-A-Ride intermunicipal agreement and filed November 2024 vouchers. The meeting ended in closed session to discuss litigation with Walmart; no further action was taken.

• Approved minutes from Dec 9 and Dec 18 meetings (all aye)
• Approved 2025 Dial-A-Ride intermunicipal agreement (all aye)
• Recommended approval of part-time employment agreement for Director Haese (4-1, Boyette no)
• Filed November 2024 vouchers (all aye)
• Convened into closed session to discuss Walmart tax appeals litigation (5-0)