Olympia Fields, Illinois

Board of Trustees

Public Safety Committee

The Public Safety Committee will hear a report from Police Chief Derrick Blasingame, receive an update on the RAVE/Smart 9-1-1 system, and discuss support for the 2026 National Night Out event. No votes or financial decisions are listed on the agenda.

• Report of Police Chief Derrick Blasingame
• RAVE / Smart 9-1-1 system update
• Discussion of 2026 National Night Out support
• Open discussion period

Board of Trustees

The Board of Trustees will vote on ratifying a $495,749.80 contract with Iroquois Paving Corporation for road improvements in the Vienna Woods Subdivision, along with an engineering agreement not to exceed $48,370 with Baxter & Woodman, Inc. for that project. They will also consider approving a $16,340 contract with General Pump Chicago to replace a drive on Pump 1 at the Lake Street Station, and approve June 2026 bills totaling $825,587.12. Additionally, four appointments to the Public Safety and Beautification Committees are on the agenda.

• Ratification of Resolution #2026-05: $495,749.80 contract with Iroquois Paving Corp. for Vienna Woods road improvement
• Approval of construction engineering agreement with Baxter & Woodman, Inc., not to exceed $48,370 for Vienna Woods project
• Approval of $16,340 contract with General Pump Chicago to replace Pump 1 drive at Lake Street Station
• Approval of June 2026 bills totaling $825,587.12
• Appointments: Anthony Brown and Donald Seals to Public Safety Committee; Crystal Stokes and Dorthine Brown-Martin to Beautification Committee

Public Safety Committee

The committee will hear a report from Police Chief Derrick Blasingame. An update on the RAVE/SMART 9-1-1 system will be presented. The meeting also includes a discussion of National Night Out support and an open discussion period.

• Report from Police Chief Derrick Blasingame
• RAVE / SMART 9-1-1 system update
• 2026 National Night Out support discussion

Board of Trustees

The Board will consider Resolution #2026-03 authorizing the 16th distribution of $437,544.46 in tax increment funds to Walmart under the Lincoln Highway-Western Avenue TIF District. Also on the agenda are approval of $374,595.03 in May 2026 bills, ratification of a $21,915.00 roof repair at Village Hall, and Resolution #2026-04 appropriating $91,350.00 in motor fuel tax funds for street maintenance. A presentation on swales and culverts is scheduled as old business.

• Resolution #2026-03: $437,544.46 TIF distribution to Walmart (Lincoln Highway-Western Avenue TIF District)
• Approval of May 2026 bills totaling $374,595.03
• Ratification of NIR Roof Care roof repair at Village Hall for $21,915.00
• Resolution #2026-04: $91,350.00 motor fuel tax appropriation for street maintenance (May 1, 2026 – April 30, 2027)
• Presentation: Swales & Culverts

The Board of Trustees approved several financial resolutions including tax increment fund distributions and motor fuel tax appropriations. Additionally, the Board ratified a contract for Village Hall roof repairs and approved monthly bills.

• Approved April 15, 2026, meeting minutes (5-0)
• Approved May 2026 bills totaling $374,595.03 (6-0)
• Approved Resolution #2026-03 for $437,544.46 in TIF funds (6-0)
• Ratified $21,915.00 for NIR Roof Care to repair Village Hall roof (6-0)
• Approved Resolution #2026-04 for $91,350.00 in Motor Fuel Tax funds for street maintenance (6-0)

Beautification Committee

The Beautification Committee will review updates on tree programs and community clean-up efforts. The body is also discussing grant requests for OF East and Whysteria, as well as the 2026 Summer landscape awards.

• OF East and Whysteria grant requests
• 2026 Summer landscape awards
• 50/50 tree program update
• Centennial Tree Removal Pilot program
• Vollmer Rd/Cook Cty. clean up update

Human Resources Committee

The Human Resources Committee is meeting to discuss updates to the HR Handbook and receive an update from Trustee Blackwell. The agenda is largely procedural with no specific proposals or financial items listed.

• Review of HR Handbook

Olympia Fields Public Library Board of Trustees

The Olympia Fields Public Library Board of Trustees is holding a regular monthly meeting with standard procedural items. Key items include a financial report, discussion of future meeting locations, and a report from Library Director Mary VanSwol.

• New business: location of future library board meetings
• Report of the Librarian: Library Director Mary VanSwol
• Acceptance of financial report

Board of Trustees

The Board of Trustees will hold a public hearing and vote on Ordinance 2026-06 to approve the annual budget for the 2026–2027 fiscal year. The meeting also includes the swearing-in of a new Deputy Chief of Police and approval of monthly bills.

• Public hearing and vote on Ordinance 2026-06 (FY 2026–2027 Annual Budget)
• Approval of April 2026 bills totaling $891,970.48
• Ratification of $49,000 payment to General Pump for assembly replacement at Wood Pumping Station
• Swearing in of Deputy Chief of Police Bolden Jones

The trustees unanimously approved Ordinance #2026-06, adopting the annual budget for fiscal year 2026‑2027. They also approved payment of the April 2026 bills totaling $891,970.48 and authorized a $49,000 pump assembly replacement at the Woods Pumping Station. All motions passed with a 5‑0 vote.

• Approved Ordinance #2026-06, the 2026‑2027 annual budget (5-0)
• Approved payment of April 2026 bills, $891,970.48 (5-0)
• Authorized General Pump to replace Pump 1 assembly at Woods Pumping Station for $49,000 (5-0)
• Swore in Bolden Jones as Deputy Chief of Police (unanimous)
• Adopted a written warning policy for vehicles without front license plates (unanimous)
• Adjourned the meeting (5-0)

Beautification Committee

The Beautification Committee will review budget and public works updates. Members will discuss preparations for upcoming community events and ongoing environmental programs.

• Clean up day scheduled for Saturday, April 25th
• Arbor Day event on Friday, April 24th at 10:30 a.m.
• Vollmer Rd/Cook Cty clean up update
• 50/50 tree program update
• 100 Year Celebration update

Public Safety Committee

The Olympia Fields Public Safety Committee will hear a report from Police Chief Derrick Blasingame, approve the FY26 PSC budget, and receive updates on the RAVE/SMART 9-1-1 system, a community workshop promotion, and Flock camera upgrades. The meeting will also include an open discussion before adjournment.

• Report of Police Chief Derrick Blasingame
• Approval of FY26 PSC budget
• RAVE/SMART 9-1-1 system update
• Promotion of workshop (magnets/placards)
• Flock camera updates

Olympia Fields Public Library Board of Trustees

The board will meet to review the financial report and receive a report from Library Director Mary VanSwol. The agenda consists of procedural items and standard reports.

Board of Trustees

The Board of Trustees will vote on a promissory note for a Tax Increment Fund distribution and the approval of monthly bills. The meeting includes reports from village administration and department heads. The board will also consider a contract for water pumping station repairs.

• Resolution #2026-02: $449,373.16 TIF distribution for Lincoln Highway-Western Avenue District / Walmart Economic Incentive Agreement
• Approval of March 2026 bills totaling $403,343.82
• Ratification of contract with General Pump for main water pumping station drive replacement not to exceed $18,000

The trustees approved the minutes from the February 18 meeting and the March 2026 bills totaling $403,343.82. They authorized the fifteenth distribution of tax increment funds to Walmart for $449,373.16. They also ratified a General Pump authorization to replace a drive in the main water pumping station for up to $18,000.

• Approved February 18, 2026 meeting minutes (5‑0)
• Approved March 2026 bills payment of $403,343.82 (5‑0)
• Approved Resolution #2026-02 Walmart TIF distribution of $449,373.16 (6‑0)
• Approved General Pump replacement authorization up to $18,000 (6‑0)

Planning and Zoning Committee

The Planning and Zoning Commission will hold a public hearing to consider rezoning the vacant 3.03‑acre property at 3625 Vollmer Road from B‑4 to a Planned Unit Development (PUD) to allow an 81‑unit market‑rate apartment project, including setbacks, parking and height variances. The commission will also review a final plat for the Olympia Place resubdivision that consolidates five parcels into one lot and two variances from the minimum PUD acreage and multiple‑building requirements. In addition, the commission will vote to advance an ordinance that limits smoke and vape product sales to accessory use in B‑1, B‑2, B‑3 and PUD districts.

• Rezoning 3625 Vollmer Road to Planned Unit Development for an 81‑unit market‑rate apartment project
• Final plat approval for the Olympia Place resubdivision consolidating five parcels into one lot
• Variance request for minimum PUD size (requires 10 acres, proposed 3.03 acres)
• Variance request for multiple‑building requirement in the proposed PUD
• Ordinance to allow smoke and vape products only as accessory use in B‑1, B‑2, B‑3, and PUD districts

Board of Trustees

The Board of Trustees will present the village’s proposed capital‑project plan for fiscal year 2027 and then discuss it. They will also present the proposed operating budget for FY27 and hold a discussion. The meeting includes a period for public comment on both the capital‑project plan and the budget.

• Presentation of FY27 Proposed Capital Project Plan
• Discussion of FY27 Capital Project Plan
• Presentation of FY27 Proposed Operating Budget
• Discussion of FY27 Operating Budget
• Public comment on capital projects and budget

Finance Committee

The Finance Committee will present the FY27 proposed capital project plan and discuss it. It will then present the FY27 proposed operating budget and discuss that as well. The public will have an opportunity to comment on both the capital project plan and the budget.

Public Safety Committee

Olympia Fields Public Library Board of Trustees

The Olympia Fields Public Library Board will consider the approval of meeting minutes, receive a financial report and its acceptance, and hear a report from Library Director Mary VanSwol. Additional items include recognition of visitors, correspondence, and a liaison report. The meeting is primarily procedural with no specific contracts or policy changes noted.

• Approval of minutes
• Financial report and acceptance of financial report
• Report of the librarian (Library Director Mary VanSwol)
• Recognition of visitors
• Correspondence and liaison report

Board of Trustees

The Board of Trustees will meet to approve February 2026 bills and a contract renewal for auditing services. The meeting includes the swearing-in of a new police officer and reports from village administration and department heads.

• Approval of February 2026 bills totaling $1,111,918.92
• One-year renewal with Sikich LLP for auditing services
• Swearing in of Officer Kalayah Horde to the Police Department

The Board approved the minutes of the Jan. 21, 2026 meeting. It approved payment of February 2026 bills totaling $1,111,918.92. It also approved a one‑year renewal of the audit contract with Sikich LLP for $46,550. All motions passed unanimously (6‑0).

• Approved Jan. 21, 2026 meeting minutes (6-0)
• Approved payment of February 2026 bills $1,111,918.92 (6-0)
• Approved one‑year audit contract renewal with Sikich LLP for $46,550 (6-0)
• Swore in new police Officer Kalayah Horde (no vote)
• Adjourned meeting (6-0)

Community Relations Commission

The Community Relations Commission will meet to discuss old and new business. The agenda consists of standard procedural items and public comment periods.

• Review and approval of December 5th meeting minutes (Meeting Canceled)

Olympia Fields Public Library Board of Trustees

The Olympia Fields Public Library Board of Trustees meeting on Jan 28, 2025 will address routine agenda items. Trustees will approve the previous meeting minutes, receive and accept the financial report, discuss unfinished business on bylaws, and hear reports from the librarian and liaison. No specific decisions beyond these routine matters are indicated.

• Approval of previous meeting minutes
• Review and acceptance of the financial report
• Unfinished business: consideration of bylaws
• New business: report of Library Director Mary VanSwol
• Liaison report

Board of Trustees

The Board of Trustees will review January bills and a partial payment for road and infrastructure work in Graymoor/Olympia Fields East. The meeting includes several ordinances to abate 2025 tax levies for various general obligation bonds.

• Partial payment of $761,642.78 to D Construction for Graymoor/Olympia Fields East infrastructure project
• Approval of January 2026 bills totaling $817,981.80
• Five ordinances (#2026-01 through #2026-05) to abate 2025 tax levies for general obligation bonds
• Resolution #2026-01 for FY2026 obligation retirement for Phase 1 Road Repaving Program
• Reaffirmation of Snow and Ice Service Level Agreement

The trustees approved the January 2026 bills totaling $817,981.80. They also approved a consent agenda that abated the 2025 tax levy for five General Obligation Bonds and adopted a resolution for the Phase 1 Road Repaving Program. The Snow and Ice Service Level Agreement was reaffirmed, and a partial payment of $761,642.78 was authorized to D‑Construction for completed road work. All motions carried with unanimous votes.

• Approved minutes of Dec 17 2025 meeting (5-0, 1 abstention)
• Approved January 2026 bills payment of $817,981.80 (6-0)
• Approved consent agenda abating 2025 tax levy for five bonds and FY2026 Obligation Retirement Resolution for road repaving (6-0)
• Reaffirmed Snow and Ice Service Level Agreement (6-0)
• Approved partial payment to D‑Construction of $761,642.78 for road and infrastructure work (6-0)

Public Works Committee

The committee will conduct its regular roll call and approve the minutes from the previous meeting. It will hear a Public Works update from village staff. The meeting will also set the date for the next committee meeting on April 9.

• Public Works update
• Next meeting scheduled for April 9

Public Safety Committee

The committee will receive a police report, review accident protocols, consider business security for gaming establishments, and discuss a campaign to enroll participants in the new Code Red system. An open discussion follows before adjournment.

• Police Report
• Accident Protocols
• Business Security: Gaming
• Campaign to sign up for new Code Red