Olympia Fields public meetings in 2022
29 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Board of Trustees
The Board of Trustees approved the consolidation of three lots and the abrogation of utility easements at 2904, 2908 Delphi Court and 20015 Delphi Drive. The decision was made despite formal objections from the Olympia Club Homeowners Association. Other actions included approving the 2023 tax levy with no increase.
- Approved Ordinance No. 2022-21 for lot consolidation and utility abrogation (4-0, 2 abstentions)
- Approved Ordinance No. 2022-19 for the 2022-2023 Tax Levy with zero increase (6-0)
- Approved Ordinance No. 2022-20 for Special Service Area No. 3 Tax Levy (6-0)
- Approved $1,009,255.40 in December bills (6-0)
- Approved Resolution 2022-13 designating new bank signatories (6-0)
- Approved 2023 Public Meeting Schedule (6-0)
- Approved 2023 Holiday Schedule (6-0)
- Appointed Demetra Ashley to the Community Relations Commission (6-0)
Public Safety Committee
The committee will discuss November police calls, a certification update, a police organization chart, and annual report updates. The agenda is largely procedural with no specific action items or dollar amounts listed.
Community Relations Commission
The Commission approved the minutes from the October 3, 2022 meeting. Members discussed logistics for the Caroling In the Park event and held preliminary discussions regarding 2023 event planning and webpage updates.
- Approved 10-3-22 minutes as corrected
Economic Development Commission
The Economic Development Committee is holding a meeting on December 1, 2022, from 5:30 to 7:00 p.m. The agenda includes a call to order, approval of the agenda and minutes, a president's update, discussion, and old/new business. No specific decisions or proposals are listed in the provided agenda.
- No specific items, rezonings, or contracts are detailed in the agenda.
Board of Trustees
The Board of Trustees approved a collective bargaining agreement for police officers and an ordinance to move water and sewer billing from a 60-day to a 30-day cycle. The board also appointed a Deputy Village Clerk and authorized a TIF review for Vollmer Road.
- Approved Collective Bargaining Agreement with Metropolitan Alliance of Police Olympia Fields Chapter #678 (4-0, 1 abstention)
- Approved Ordinance No. 2022-18 establishing a monthly water and sewer billing cycle (5-0)
- Approved appointment of Jessica Washington as Deputy Village Clerk (All Ayes)
- Approved Teska Associates, Inc. to review and modify the existing TIF on Vollmer Road (5-0)
Planning and Zoning Committee
The commission approved the minutes from the October 18, 2022, meeting. A scheduled public hearing regarding a zoning request by Gatling & Sons Funeral Services did not occur because the applicant withdrew the request.
- Approved October 18, 2022, meeting minutes (5-0)
Beautification Committee
The committee approved the previous meeting minutes. Members discussed upcoming holiday decorations, a new pump station operational date, and budget increases for the 50/50 program and subdivision grants for 2023.
- Approved meeting minutes as provided
- Increased BC grants to $200 per subdivision for 2023
- Accepted resignation of Belinda Lowry from the Beautification Committee
Board of Trustees
The Board of Trustees approved a new health insurance provider and accepted the 2022 financial audit and actuarial reports. The board also swore in two police officer promotions and reviewed the progress of the Post Office Lift Station project.
- Approved 2023 Health Insurance Renewal with Blue Cross Blue Shield (5-0)
- Approved 2022 Audit by Sikich LLP (5-0)
- Approved 2022 Actuarial Report by Lauterbach & Amen, LLP (5-0)
- Approved November bills totaling $361,539.91 (5-0)
- Approved October 12, 2022, meeting minutes (5-0)
- Promoted Lawrence Smith to Sergeant
- Promoted Chivon Dugan to Corporal
Board of Trustees
The Board of Trustees will consider approving a collective bargaining agreement with MAP civilians covering 2021-2026, authorizing the sale of surplus property, and amending the village code on potable water supply wells. They will also approve October bills totaling $652,247.00 and discuss department reports and committee appointments.
- Approval of Resolution 2022-11 – collective bargaining agreement (MAP Civilians, May 1, 2021–April 30, 2026)
- Approval of Ordinance 2022-16 – authorizing sale or disposal of surplus property
- Approval of Ordinance 2022-17 – amending Section 21-32 of village code on potable water supply wells
- October bills for approval – $652,247.00
- Appointment of Loester M. Lewis to the Human Resources Committee
Public Safety Committee
The committee will review the Village Monthly Police Report and updates. The meeting also includes discussions regarding preparations for the Annual Report.
- Village Monthly Police Report / Updates
- Preparations for Annual Report
Board of Trustees
The Board of Trustees is meeting to approve monthly bills and a new Village Administrator. The agenda includes a vote on property acquisition within the Governors Highway/Vollmer Road TIF District and a small business grant.
- September bills for approval totaling $698,920.12
- Ordinance No. 2022-15 for property acquisition in the Governors Highway/Vollmer Road TIF District
- Small Business Incentive Grant for Batter & Berries
- Final Plat of Subdivision for VCA Olympia Fields Animal Hospital Red River Development
- Appointment of Drella Savage as full-time Village Administrator/Chief of Staff
Public Safety Committee
The committee will review the monthly police report and updates. The agenda also includes discussions regarding committee membership and ideas for the final quarter of fiscal year 2023.
- Village Monthly Police Report / Updates
- Committee Membership discussion
- FY23 Ideas for Final Quarter
Economic Development Commission
The Economic Development Committee will meet to hear a President's update and conduct discussion on old and new business. The agenda contains no specific project or financial details.
Public Safety Committee
The committee will review National Night Out and receive updates regarding police staffing. The agenda also includes discussions on summer calls and tickets issued.
- National Night Out review
- Police staffing updates
- Summer calls discussion
- Tickets issued discussion
Economic Development Commission
The Economic Development Committee is meeting to receive an update from the Village President and conduct general discussion. The agenda consists of procedural items and does not list specific projects or proposals.
Board of Trustees
The Board of Trustees is considering several ordinances to create and implement a Tax Increment Financing (TIF) district for Governors Highway/Vollmer Road. The meeting also includes approval of June bills and discussions on non-union employee compensation.
- June bills for approval totaling $316,228.39
- Ordinances #2022-11 through #2022-13 regarding the Governors Highway/Vollmer Road TIF District
- Ordinance #2022-14 for an intergovernmental agreement with School District No. 162
- Resolution #2022-10 to join the South Suburban Land Bank and Development Authority
- Resolution #2022-09 appointing Drella Savage as delegate to the Intergovernmental Risk Management Agency
Board of Trustees
The Board will consider the appointment of Drella Savage as Village Administrator/Chief of Staff and approve May bills totaling $378,393.97. Additional items include a public hearing for a TIF district redevelopment project and several departmental resolutions.
- Appointment of Drella Savage as Village Administrator/Chief of Staff
- May bills for approval totaling $378,393.97
- Resolution 2022-06: Extension of fire and paramedic service agreement with Chicago Heights
- Resolution 2022-07: 2022/23 MFT General Maintenance Program
- Ordinance 2022-10: Amendments to Village Code Chapter 13 regarding miscellaneous offenses
Board of Trustees
The Joint Review Board is meeting to continue discussions regarding a proposed Tax Increment Financing (TIF) district for Governors Highway/Vollmer Road. The agenda includes selecting a new Chairperson following the resignation of Milton Payton and reviewing an Eligibility Study.
- Selection of a new Chairperson
- Consideration of the Eligibility Study
Board of Trustees
The Board of Trustees will meet remotely to approve previous meeting minutes and various financial obligations. The agenda includes a resolution regarding tax increment fund distributions for the Lincoln-Western TIF District.
- Approval of March bills totaling $332,170.78
- Resolution #2022-05: Eighth distribution of Tax Increment Funds for Lincoln-Western TIF District/Wal-Mart Economic Incentive Agreement
- Sign request for All White Stepping In The Fields dinner party
- Appointment of Ron Vasser to the Public Safety Committee
Board of Trustees
The Board of Trustees is holding a remote budget workshop. The body will review the FY2023 draft budget and the Capital Projects Plan.
- Review of FY2023 Draft Budget
- Review of Capital Projects Plan
Board of Trustees
The Joint Review Board is meeting to discuss a proposed Tax Increment Financing (TIF) district for Governors Highway and Vollmer Road. The session includes a village overview presentation and a discussion on next steps.
- Proposed Tax Increment Financing District for Governors Highway/Vollmer Road
- Selection of Public Member
Finance Committee
The Finance Committee will meet remotely to conduct a review of the FY2023 draft budget. This review covers several funds including DPW Streets, Water, Sewer, MFT, and various commissions.
- Review of FY2023 Draft Budget for DPW Streets/ Water Fund/ Sewer Fund/ MFT Fund/ Beautification Committee / CRC/Education Commission
Public Safety Committee
The committee will review the police report regarding calls from February and receive updates on a village-wide public safety awareness workshop. The agenda also includes follow-up discussions on annual report issues such as training and the Emergency Operations Plan (EOP).
- Police Report: February Calls
- Village-Wide Public Safety Awareness Workshop Updates
- Follow up on annual report issues (training, EOP)
Finance Committee
The Finance Committee will meet remotely to review draft budgets for the 2023 fiscal year. The review covers several village departments including Police, Administration, Finance, Building, and Economic Development.
- Review of FY2023 Draft Budget for Police Department
- Review of FY2023 Draft Budget for Administration
- Review of FY2023 Draft Budget for Finance
- Review of FY2023 Draft Budget for Building
- Review of FY2023 Draft Budget for Economic Development
Board of Trustees
The Board of Trustees will meet remotely to discuss personnel, litigation, and various village administrative matters. Key actions include a map amendment ordinance, several staff appointments, and the approval of February bills.
- Ordinance #2022-01: Map Amendment and Special Use
- Approval of February Bills totaling $433,856.02
- Appointment of Milton Payton as Village Administrator
- Appointment of Derrick Blasingame as Acting Chief of Police
- Availability of Governors Highway/Vollmer TIF Eligibility Study
Public Safety Committee
The committee will review the police report regarding January calls and receive updates on a village-wide public safety awareness workshop. The agenda also includes follow-up discussions on annual report items such as cameras, training, and the EOP.
- Police Report: January Calls
- Village-Wide Public Safety Awareness Workshop Updates
- Follow up on annual report issues (cameras, training, EOP)
Economic Development Commission
The Economic Development Committee is meeting remotely to discuss updates and next steps regarding EDC Forward. The session includes updates from Village President Sterling M. Burke.
- EDC Forward discussion on updates and next steps
Board of Trustees
The Board of Trustees will review January bills totaling $972,036.17 and consider a settlement agreement regarding pending litigation. Discussion items include a gas station development on Lincoln Highway and a resolution for tax increment fund distribution.
- Approval of January bills totaling $972,036.17
- Motion to approve settlement agreement: Recovery & Rehabilitation, Et Al. V. Village Of Olympia Fields
- Resolution #2022-01 regarding Lincoln-Western TIF District/Wal-Mart Economic Incentive Agreement
- Development update for gas station and convenience store at 3780 Lincoln Highway
- Approval for purchase and installation of the Sensus Flexnet AMI System
Public Safety Committee
The Public Safety Committee will review police call reports from December and receive updates on the Village-Wide Public Safety Awareness Workshop. The body will also follow up on annual report issues regarding cameras, training, and the Emergency Operations Plan.
- December police call reports
- Village-Wide Public Safety Awareness Workshop updates
- Annual report follow-up on cameras, training, and EOP