Oxford public meetings in 2025

Commissioners

The Oxford Town Commissioners will vote on authorizing the Town Manager to request a modification of the NOAA earmark to reallocate $776,300 for sea‑level rise adaptation staffing and expenses. They will also consider approving a $250,000 Department of Natural Resources grant to replace the bulkhead and boating structures on Tilghman Street. A closed‑session request to consult counsel under General Provisions Article § 3‑305(b)(7) is also on the agenda.

• Request to modify NOAA earmark and reallocate $776,300 (personnel, fringe benefits, travel) for sea‑level rise adaptation
• Approval of $250,000 DNR Waterway Improvement Fund grant for bulkhead and boating structure replacement at Tilghman Street
• Closed‑session request to consult legal counsel under General Provisions Article § 3‑305(b)(7)
• Two open positions on town boards: Planning and Zoning Commission and Board of Election Supervisors
• Award of contract to Royal Plus for interior repairs and flood‑proofing of the U.S. Post Office building

The commissioners voted to authorize Town Manager Holly Wahl to formally request a modification of the NOAA earmark, reallocating $776,300 of administrative funds to the town. They also approved a $250,000 Department of Natural Resources Waterway Improvement Fund grant to replace the bulkhead and boating structures on Tilghman Street. Both motions were carried unanimously.

• Authorized Town Manager to request NOAA earmark modification reallocating $776,300 (unanimous)
• Approved $250,000 DNR Waterway Improvement Fund grant for Tilghman Street bulkhead replacement (unanimous)

Board of Port Wardens

The Board of Port Wardens announced that there will be no meeting on December 11, 2025. Consequently, no items will be discussed, decided, or voted on at this time.

Commissioners

The Oxford Town Commissioners will hold a public hearing and vote on Ordinance No. 2509, which adds Chapter 21 “Elections” to the town code to regulate local elections. They will also consider authorizing PayStar for online utility payments, with ACH at no cost and $1.50 per transaction for unregistered users, and a phased conversion to LED streetlights on utility poles at no additional town cost. A closed‑session portion will address personnel matters under General Provisions Article § 3‑305(b)(1).

• Public hearing and vote on Ordinance No. 2509 – establishes Chapter 21 “Elections” in the town code
• Authorize PayStar for online utility payments; ACH free, $1.50 per transaction for users without registration
• Authorize conversion to LED streetlights on utility poles, phased in 20 lights at a time, with no extra town cost
• Closed‑session to discuss personnel matters per General Provisions Article § 3‑305(b)(1)
• Police Report from Talbot County Sheriff’s Office

The Commissioners amended Ordinance 2509 with a series of language changes and approved it, with all members in favor. They also authorized third‑party payment processing (PayStar) for online utility bills and approved the phased conversion to LED streetlights at no extra cost to the Town. A motion to enter closed session for personnel matters was also carried. The consent agenda was approved unanimously.

• Approved Ordinance 2509 as amended (all in favor, motion carried)
• Authorized third‑party payment processing with PayStar for online utility payments (all in favor, motion carried)
• Authorized conversion to LED streetlights on utility poles, phased 20 at a time (all in favor, motion carried)
• Approved the consent agenda (all in favor, motion carried)
• Moved to closed session to discuss personnel matters (all in favor, motion carried)

Planning Commission

The Planning Commission will discuss draft comments for the Comprehensive Plan. The body will also review various utility, tree removal, and building permit applications.

• Comprehensive Plan working session to discuss draft plan comments
• Building permit for porch/deck addition at 101 South
• Building permit for stormwater pipe solution at 216 S Morris
• Utility permits for plumbing and HVAC at 100 High Street
• Tree removal applications for Town Hall, Dog Park, Ball Park, and Soccer Field

The commission unanimously approved the October 28 meeting minutes and a series of permit applications, including plumbing, HVAC, emergency plumbing, propane cylinder installation, and building work. It also approved multiple tree removal requests for town property and private sites. All motions were carried with all members in favor.

• Approved October 28 meeting minutes (unanimous)
• Approved plumbing and HVAC permits for 100 High Street (unanimous)
• Approved emergency plumbing after‑the‑fact permit for 303 Market Street (unanimous)
• Approved propane cylinder installation at 700 S. Morris (unanimous)
• Approved multiple tree removals: town property, 102 Tilghman, 305 Bonfield, 101 Sinclair (unanimous)
• Approved building permit for new porch and deck at 101 South (unanimous)
• Approved stormwater drainage pipe permit at 216 S. Morris (unanimous)
• Approved interior remodel permit at 107 Tred Avon (unanimous)

Commissioners

The Oxford Commissioners will discuss a supplemental voter registration list to expand voter eligibility, referenced as Resolution 2501. They will also consider a write‑in candidate discussion. Public comments on Resolution 2501 will be heard from several residents.

• Discussion of supplemental voter registration list (Resolution 2501) to expand eligibility
• Write‑in candidate discussion
• Public comments on Resolution 2501 from multiple residents

Commissioners

The Oxford Town Commissioners will hold a special meeting at 11 AM with a pledge of allegiance and public comment. They will discuss going into closed session under General Provisions Article § 3-305(b)(7) to consult counsel for legal advice. No other agenda items are listed.

• Consider closed session under General Provisions Article § 3-305(b)(7) to obtain legal advice

Historic District

The Oxford Historic District Commission will review several applications, including a fence extension at 312 N Morris Street and roofing replacements at 211 S Morris Street and 103 W Strand. The commission will hold a work session introducing a property identification and enforcement process for demolition by neglect and will schedule a follow‑up work session. It will also approve the minutes from the November 3, 2025 meeting.

• Fence extension request for 312 N Morris Street (4‑ft posts, 3.5‑ft pickets, matching existing fence)
• No‑permit notices for roofing replacements at 211 S Morris Street and 103 W Strand
• Work session on “Demolition By Neglect” property identification and enforcement process
• Schedule next work session on demolition‑by‑neglect procedures
• Approval of November 3, 2025 meeting minutes

The commission approved the November 3, 2025 meeting minutes. It voted to table the fence extension request for 312 N. Morris pending additional information. It determined that re‑roofing projects in the historic district do not require a permit and no formal hearing is needed. The meeting was then adjourned.

• Approved November 3, 2025 minutes (all in favor)
• Tabled fence extension application for 312 N. Morris (all in favor)
• Determined re‑roofing projects in historic district require no permit (all in favor)
• Adjourned the meeting (all in favor)

Commissioners

The Oxford Town Commissioners will hold a special meeting on November 25, 2025. They will consider moving the meeting into closed session under General Provisions Article § 3-305(b)(7) to consult counsel for legal advice. No other agenda items are listed.

• Consider closed session under General Provisions Article § 3-305(b)(7) to obtain legal advice

Planning Commission

The Planning Commission will approve the minutes from the October 28, 2025 meeting and consider several permit applications, including a new screened porch and deeper rear deck for 101 South Street. It will also vote on tree removal requests for 103 Third and 103 Stewart, and a shed relocation at 102‑B Bonfield. A work session on the town’s Comprehensive Plan will follow the permit reviews.

• Approve October 28, 2025 meeting minutes
• Permit for 101 South Street – new screened porch, removal of existing deck, and new rear deck
• Tree removal for 103 Third (three trees along rear property line)
• Tree removal for 103 Stewart – 11 arborvitae and two canopy trees, linked to rain garden project
• Modification of 102‑B Bonfield shed location and concrete pad

Commissioners

The Commissioners of Oxford will hold a public hearing and vote on Charter Resolution No. 2501 to amend election and voter registration rules. The body will also consider a contract for new water meters and a request for temporary police oversight.

• Charter Resolution No. 2501: Amends Article V regarding voter eligibility, Board of Elections size, and elimination of write-in candidates
• Proposed $355,975 contract to Core & Main L.P. for 625 water meters and related hardware
• Proposed request to Sheriff Gamble for temporary oversight of the Oxford Police
• Authorization of Crime-Embezzlement Coverage for USDA projects
• Discussion of Strand project litigation, ADA access, and stormwater improvements

Community Resilience Committee

The committee will meet to review survey results from Engagement Session #3 and discuss the development of the town's Resilience Plan. The meeting also includes the approval of minutes from June, July, and September 2025.

• Review of Engagement Session #3 Summary Survey Results
• Discussion on Resilience Plan Development
• Approval of minutes from June 20, July 18, and September 19, 2025

The committee approved the minutes from the July 18 and September 19, 2025 meetings. Members unanimously approved moving forward with a Resilience Action Plan and agreed to appoint a specialist to draft the plan and guide the effort. The committee assigned Curt to contact the University of Maryland Sea Grant Program and tasked Tim to summarize town resources for resiliency hubs. They also set a timeline for a draft in six months, final approval by November 21 2026, and a consultant SOW by January.

• Approved July 18, 2025 meeting minutes (unanimous)
• Approved September 19, 2025 meeting minutes (unanimous)
• Approved development of a Resilience Action Plan and appointment of a lead specialist (unanimous)
• Assigned Curt to contact UMD Sea Grant Program (Eric Behul)
• Assigned Tim to summarize town resources for Resiliency Hubs
• Set target for first draft of Resilience Plan within 6 months
• Set target for final Resilience Action Plan approval by 11/21/2026
• Set deadline for consultant SOW by January

Commissioners

The Oxford Commissioners will hold a special meeting on November 20, 2025 at 101 Market Street. After a pledge of allegiance, they will consider invoking General Provisions Article § 3‑305(b)(7) to go into closed session and consult counsel for legal advice. No other agenda items are listed. The meeting is open to the public in person or via a virtual link.

• Consideration of closed session under General Provisions Article § 3‑305(b)(7) to obtain legal advice

Board of Election Supervisors

The Oxford Board of Election Supervisors will discuss draft charter amendment language and proposed Elections Chapter language. Items include changes to voter eligibility wording, a shift to 30‑day registration with the county, and a proposal for a seven‑member board with staggered three‑year terms. The board will also consider updates to absentee ballot procedures and notice requirements.

• Review draft Charter Amendment language
• Review proposed Elections Chapter language
• Proposed change: residents must register with Talbot County at least 30 days before an election
• Proposed board composition: seven members with staggered three‑year terms
• Update absentee ballot rules: require ID, eliminate online ballots, retain ballots for at least 6 months

Commissioners

The Commissioners of Oxford are holding a special meeting to consider entering a closed session. The purpose of the session is to consult with staff or consultants regarding pending or potential litigation.

• Closed session regarding pending or potential litigation under General Provisions Article § 3-305(b)(8)

Board of Port Wardens

The Board of Port Wardens will not hold its regular November meeting. Consequently, no agenda items, decisions, or public hearings are scheduled for this date.

Commissioners

The Commissioners of Oxford will hold a public hearing and consider voting on Ordinance 2508 to authorize a general obligation bond and note for water system upgrades. The body will also introduce an ordinance to regulate town elections and discuss a comprehensive plan.

• Ordinance 2508: General obligation bond/note not to exceed $2,572,000 for Water System Improvement Project
• Ordinance 2509: Proposed new Chapter 21 'Elections' to regulate town elections
• Transfer of $1,827,785.29 from Shore United to Maryland Local Government Insurance Pool (MLGIP)
• Contract with GMB for floodproofing specifications for the US Post Office
• Appointments to the Board of Appeals and Board of Election Supervisors

Planning Commission

The Oxford Planning Commission will hold a public hearing to review findings from the Comprehensive Plan open‑house sessions. Commissioners will share the plan’s findings and invite residents to give feedback and ask questions. No formal decisions are scheduled; the meeting is for discussion and input.

• Public hearing on the Oxford Comprehensive Plan
• Review of findings from open‑house sessions
• Opportunity for resident feedback and questions

Commissioners

The Commissioners of Oxford will hold a work session to discuss proposed changes to the town charter and the establishment of an Election Code. The session focuses on updating voter registration, eligibility, and election administration processes.

• Discussion of Charter Resolution 2501 regarding voter registration and eligibility
• Proposed increase of Board of Elections members from 6 to 7
• Discussion of a new Election Code and related ordinances
• Proposed change to voter registration deadline from 4 weeks to 30 days
• Review of absentee ballot identification and verification requirements

Commissioners

The Oxford Commissioners will interview Bruce Beglin, a candidate for the Board of Appeals Alternate position. They will also consider authorizing Lane Engineering, LLC to perform flood‑benchmarking for the U.S. Post Office at an estimated cost of $500. Public comment will be accepted before adjournment.

• Interview of Bruce Beglin for Board of Appeals Alternate
• Consideration of authorizing Lane Engineering to set flood benchmarks for the Oxford Post Office
• Estimated contract amount of $500 for flood‑benchmarking services
• Public comment period for residents
• Pledge of Allegiance at meeting start

Historic District

The Historic District Commission will hold a work session to develop formal procedures for identifying and enforcing 'Demolition by Neglect' violations. The body will also review several property modification applications and a consultation for a home expansion.

• Work session on 'Demolition By Neglect' property identification and enforcement process
• Application for 106 Stewart: door color, driveway, and sidewalk materials
• Application for 228 South: replacement of two street-facing windows
• Consultation for 200 Tred Avon: extending rear bay to the second floor
• Withdrawn application for garage demolition at 110 Norton

The commission approved the minutes from the October 6, 2025 meeting with a name correction. It authorized a town letter to the Robert Morris Inn owner for a “Right to Enter” emergency inspection. The commission also approved the black front‑door color, the driveway and sidewalk materials, and a fence‑permit modification for 106 Stewart Avenue. The window‑replacement request for 228 South Street was tabled pending a survey, and the plan to remove a dilapidated structure at 110 Norton was withdrawn.

• Approved October 6, 2025 meeting minutes (all in favor)
• Approved town letter for Right to Enter inspection of Robert Morris Inn (all in favor)
• Approved black front‑door color for 106 Stewart Avenue (all in favor)
• Approved driveway and sidewalk materials for 106 Stewart Avenue (all in favor)
• Approved fence‑permit modification for 106 Stewart Avenue (all in favor)
• Tabled window‑replacement request for 228 South Street pending survey
• Withdrawn removal of accessory structure at 110 Norton

Commissioners

The Oxford Commissioners will hold a public hearing and vote on Ordinance 2507, which updates minimum standards and penalties for short‑term rentals. They will also consider Resolution 2501 to amend the town charter’s election provisions and Ordinance 2509 to create a new Chapter 21 governing elections. New business includes a one‑year $2,310 contract with Granicus for short‑term rental data and a $7,500 contribution to the Tred Avon Yacht Club for the 2026 fireworks display.

• Vote on Ordinance 2507 to amend Chapter 20 (short‑term rentals)
• Resolution 2501 to amend Article V of the charter on election voting and board composition
• Ordinance 2509 to establish Chapter 21 regulating town elections
• Approve a $2,310 annual contract with Granicus for short‑term rental data services
• Authorize a $7,500 contribution to Tred Avon Yacht Club for the 2026 fireworks display

Commissioners

The Oxford Town Commissioners will hold a regular meeting on October 28, 2025. They will interview candidates for appointed positions on the Board of Supervisors and the Board of Appeals. The Commissioners will consider moving into a closed session to discuss personnel matters such as appointments, employment actions, and performance evaluations.

• Interviews of candidates for Board of Supervisors and Board of Appeals appointments
• Consideration of a closed session under Statutory General Provisions Article § 3‑305(b)(1) for personnel matters

Planning Commission

The Planning Commission will consider several residential permit applications for demolition, relocation, and repairs. The body will also hold a working session to discuss initial comments on the draft Comprehensive Plan.

• Garage demolition at 110 Norton Street
• Shed relocation permit modification at 102B Bonfield Avenue
• Deck replacement at 105 Jefferson Street
• Interior plumbing permit at 101 East Street
• Tree removal requests for 103 Third and 103 Stewart

The commission approved the October 7, 2025 meeting minutes. It approved a deck replacement at 105 Jefferson, interior plumbing work at 101 East, and a shed relocation at 102‑B Bonfield. Tree removal requests were approved for 103 Third and 103 Stewart. The removal of a dilapidated structure at 110 Norton was withdrawn pending a design. The meeting was then adjourned.

• Approved October 7, 2025 meeting minutes (unanimous)
• Approved deck replacement permit for 105 Jefferson (unanimous)
• Approved interior plumbing permit for 101 East (unanimous)
• Withdrawal of accessory structure removal at 110 Norton (pending design)
• Approved shed relocation permit for 102‑B Bonfield (unanimous)
• Approved removal of three trees at 103 Third (unanimous)
• Approved removal of 11 arborvitae and two canopy trees at 103 Stewart (unanimous)
• Adjourned meeting (unanimous)

Commissioners

The Oxford Commissioners will consider Ordinance 2508, which authorizes a general‑obligation bond and note each not to exceed $2,572,000 for the Water System Improvement Project. They will also vote on a contract with Royal Plus for fire‑damage repairs at the U.S. Post Office up to $200,000, and on two small purchases for the water reclamation plant ($8,298 for pumps and $3,874 for a blower motor). A motion to shift the November 25 regular meeting to November 24 because of Thanksgiving will be discussed.

• Ordinance 2508 authorizing a $2,572,000 general‑obligation bond and note for the Water System Improvement Project (public hearing set)
• Contract award to Royal Plus for U.S. Post Office fire‑damage repairs, not to exceed $200,000 (with $10,000 window replacement cost excluded)
• Purchase of methanol and alum feed pumps for the water reclamation treatment plant for $8,298 from FY26 wastewater capital line
• Purchase of a blower motor for lagoon aeration at the water reclamation plant for $3,874 from FY26 wastewater capital line
• Motion to move the November 25 regular meeting to November 24, 2025, due to the Thanksgiving holiday

Board of Port Wardens

The Oxford Board of Port Wardens meeting on October 9, 2025 will approve the minutes from the August 13, 2025 meeting. The board will consider a permit to construct a 150‑foot bulkhead at Bachelors Point Marina (Tax Parcel 179/Map 0053). New business includes a request to place Christmas trees at the town dock and an update to the town map by ESRGC. The meeting is open to the public in person and via a virtual link.

• Permit review: construction of 150 ft new bulkhead at Bachelors Point Marina (Tax Parcel 179/Map 0053)
• Town Dock Christmas Trees placement request
• ESRGC Town Map update
• Approval of August 13, 2025 meeting minutes

The Board approved the August 13, 2025 meeting minutes. It approved a permit for a 150‑foot bulkhead at Tax Parcel 179 (Bachelors Point Marina). The Board gave a favorable recommendation for the Christmas Holiday Dock Trees project. The meeting was then adjourned.

• Approved August 13, 2025 meeting minutes (unanimous)
• Approved 150‑ft bulkhead permit at Tax Parcel 179 / Map 0053 (unanimous)
• Provided favorable recommendation for Christmas dock trees project (unanimous)
• Adjourned meeting (unanimous)

Commissioners

The Oxford Town Commissioners will hold a work session to discuss proposed amendments to the town charter and the creation of an Elections Town Code. Topics include voter registration requirements, absentee ballot procedures, and election notice rules. The agenda also includes a request to go into closed session for legal advice under statutory authority.

• Proposed amendment to Charter Section C5-1 on voter registration eligibility and verification
• Proposed amendment to Charter Section C5-6 to specify registration deadline in days rather than weeks
• Proposal to require identification for absentee ballot applications (Charter Section C5-11)
• Recommendation to remove references to online ballots from the charter (Charter Section C5-12)
• Consideration of entering closed session under Statutory Authority Article § 3-305(b)(7) for legal advice

Planning Commission

The Oxford Planning Commission will open sealed bid envelopes for the Post Office building restoration. It will also consider several permit applications, including an interior remodel at 106 Third Street, a telescoping addition at 100 High Street, and tree removal requests. Notices of work that do not require permits, such as new gutters at 101 Benoni and porch flooring at 207 S Morris, will be reviewed.

• Opening of Post Office Restoration RFP sealed bid envelopes (Special Agenda Item)
• 106 Third St – Leonardi – interior remodel of kitchen, master bedroom, laundry, etc.
• 100 High St – Richardson – telescoping addition with new bedroom/bath and screened porch
• Tree removals: 901 S Morris (Fotteler), 100 Myrtle (deBeaufort), 102 Myrtle (Pulzone)
• No permit required notices: 101 Benoni – new gutters; 207 S Morris – porch flooring/shed siding replacement

The commission unanimously approved the September 2nd and September 16th meeting minutes. It approved permits for interior remodels at 106 Third Street and 100 High Street, and the interior restoration of the U.S. Post Office building. Three tree removal requests were also approved, and the meeting schedule was moved to the last Tuesday of each month at 2 PM.

• Approved September 2nd meeting minutes (unanimous)
• Approved September 16th meeting minutes with pool/patio note (unanimous)
• Approved interior remodel permit for 106 Third Street (Leonardi’s) (unanimous)
• Approved interior restoration permit for U.S. Post Office building (unanimous)
• Approved telescoping addition permit for 100 High Street (Richardson’s) (unanimous)
• Approved three tree removal requests (901 South Morris St, 100 Myrtle Ave, 102 Myrtle Ave) (unanimous)
• Approved motion to move Planning Commission meetings to last Tuesday of the month at 2 PM (unanimous)
• Adjourned meeting (unanimous)

Historic District

The Oxford Historic District Commission will elect a new chair and approve the August 4, 2025 meeting minutes. It will consider applications for a gutter color change at 101 Benoni Street, porch floor and shed siding repairs at 207 S Morris Street, and window replacement at the Post Office on 101 Wilson Street. The commission will also discuss other pending items as listed on the agenda.

• Election of new Historic District Commission chair
• Approval of August 4, 2025 meeting minutes
• Approval of gutter color change at 101 Benoni Street
• Approval of porch floor and shed siding repair at 207 S Morris Street
• Approval of window replacement at 101 Wilson Street

The commission elected Pete Linkins as chair and approved the August 4, 2025 meeting minutes. It also unanimously approved four property alteration applications: gutter replacement at 101 Benoni Street, porch and shed repairs at 207 South Morris Street, window replacement at the 101 Wilson Street post office, and a telescoping addition at 100 High Street.

• Elected Pete Linkins as chair of the Historic Commission (unanimous)
• Approved August 4, 2025 meeting minutes (unanimous)
• Approved gutter replacement at 101 Benoni Street (unanimous)
• Approved porch floorboard, shed siding, and window/door replacements at 207 South Morris Street (unanimous)
• Approved window replacement for the Oxford Post Office at 101 Wilson Street (unanimous)
• Approved telescoping addition at 100 High Street (unanimous)

Commissioners

The Commissioners of Oxford will hold a public hearing and vote on Ordinance 2506 to reconcile expenses and ratify over-expenditures for the FY2025 budget. The body will also introduce updates to short-term rental standards and consider several board appointments.

• Vote on Ordinance 2506 to amend the General Fund and Enterprise Funds budget for July 1, 2024, to June 30, 2025
• Introduction of Ordinance 2507 to update short-term rental minimum standards and non-compliance violations
• Consideration of appointing Pete Linkens and Karen Wayland to the Historic District Commission
• Consideration of authorizing the Town Manager to open an operating account at Shore United Bank
• Notice of $1,060,000 in NOAA earmark funding for shoreline condition studies

The commissioners unanimously approved Ordinance 2506, amending the General Fund and Enterprise Funds budget for July 1 2024 – June 30 2025. They also introduced Ordinance 2507 to update short‑term‑rental standards and set a public hearing for next month. Appointments to the Historic District Commission and the Board of Supervisors of Elections were confirmed, and motions to move the November meeting, open a bank account with Shore United, and deny an appeal on voter‑ID requirements all carried.

• Approved Ordinance 2506 to amend FY 2024‑25 budget (unanimous)
• Introduced Ordinance 2507 on short‑term rentals and scheduled a public hearing (unanimous)
• Swore in Margaret Andersen to the Board of Supervisors of Elections (unanimous)
• Appointed Pete Linkens to the Historic District Commission (unanimous)
• Appointed Karen Wayland to the Historic District Commission (unanimous)
• Denied Richard Wahlgren’s appeal on voter‑ID requirement (unanimous)
• Moved the November 11 meeting to November 12 in observance of Veterans Day (unanimous)
• Authorized the Town Manager to open an operating account at Shore United Bank (unanimous)

Commissioners

The Oxford Town Commissioners will hold a special meeting on September 29, 2025 at 101 Market Street. After a pledge of allegiance, the commissioners will move to a closed session. In that session they will consider invoking statutory authority to seek legal advice and to discuss personnel matters affecting specific individuals. No other agenda items are listed.

• Consider closed session under General Provisions Article § 3-305(b)(7) to seek legal advice
• Consider closed session under General Provisions Article § 3-305(b)(1) to discuss personnel matters

Planning Commission

The Planning Commission held a special session to receive a presentation of town maps from ESRGC. Commissioners also reviewed materials that will be used at the Comprehensive Plan Open House scheduled for October 7, 2025. No formal actions were listed on the agenda.

• Presentation by ESRGC – Town Maps
• Review of materials for Oct 7 Comprehensive Plan Open House

Board of Appeals

The Oxford Board of Appeals meeting on September 25, 2025 will approve the August 25, 2025 administrative meeting minutes. It will also discuss and formally accept proposed edits to the appeals findings document for the primary structure at 504 South Morris Street. No other items are listed on the agenda.

• Approval of August 25, 2025 administrative meeting minutes
• Discussion and formal acceptance of proposed edits to appeals findings for 504 South Morris Street – primary structure

Community Resilience Committee

The Oxford Community Resilience Committee will approve the July 18, 2025 meeting minutes and hear member updates. It will discuss unfinished business on the Comprehensive Plan, including edits to the Resilience Chapter and review of GIS mapping data. New business includes planning for the October 2, 2025 engagement session deliverables such as funding source listings and establishing a Tree Committee to pursue Tree City status. Public comments will be taken before adjourning.

• Approve minutes from the July 18, 2025 meeting
• Review and incorporate edits to the Comprehensive Plan Resilience Chapter
• Examine GIS mapping data and plan future GIS meetings for sea‑level rise and storm surge information
• Plan October 2, 2025 engagement session deliverables: summarize reports, identify funding sources, and establish a Tree Committee
• Coordinate Earmark Award activities with the Cooperative Oxford Laboratory

The committee noted that July 18 minutes will be presented for approval at the November 21 meeting. Updates on the $1,060,000 NOAA Earmark award and related staffing were shared, and the CRC website page was updated with links to the MyCoast app and the Oxford Tide Gauge. Members discussed GIS mapping support and a draft outline for a Resiliency Plan, but no formal votes or approvals were recorded.

Commissioners

At the special meeting, the Oxford Commissioners will consider authorizing a special event permit for the Oxford Library. The permit would allow a partial road closure on Market Street between Morris Street and Pork Alley on September 27, 2025, from 7 a.m. to 2 p.m. for a library book sale. No other agenda items require a decision.

• Authorize a Special Event permit for the Oxford Library book sale, including a partial closure of Market Street from Morris Street to Pork Alley on Sep 27 2025, 7 AM‑2 PM

Ethics Commission

The Ethics Commission will review remaining 2024 financial disclosure forms. The body will also hold workshops to discuss draft updates to the Ethics Code and confidentiality language for Town Code Chapter 13.

• Review of 2024 CY Financial Disclosure Forms filed under Town Code Section 13.4
• Workshop on draft confidentiality language for Ethics Chapter 13 of the Town Code
• Workshop on draft Ethics Code Section updates
• Workshop on proposed Financial Disclosure Form updates

The commission accepted two completed 2024 CY Financial Disclosure Forms. It approved adding confidentiality language as Section 13.4 and adopted the draft Ethics Code with the proposed edits. The proposal to shorten the Financial Disclosure Form was tabled pending Town Commissioners' approval.

• Accepted two completed 2024 CY Financial Disclosure Forms
• Approved addition of confidentiality language as Section 13.4 (all in favor)
• Approved draft Ethics Code Section with proposed edits (all in favor)
• Tabled shorter Financial Disclosure Form proposal until Town Commissioners approve updated Ethics Code
• Adjourned meeting (all in favor)

Planning Commission

The commission will consider three permit applications: an HVAC system for a new residence at 110 First Street, installation of three propane tanks and ceiling‑mounted heaters at 26106A Bachelors Harbor Drive, and dead‑tree removals at 101 South Street. Staff reports note the HVAC project is partially in an AE‑4 floodplain and the propane tanks must meet state fuel‑storage guidelines. The meeting also includes a comprehensive‑plan work session with a town‑maps presentation and planning for an October 7 open house.

• HVAC permit for new construction home at 110 First Street (Cerrone)
• Propane tank and heating system installation at 26106A Bachelors Harbor Dr (Hinckley Yacht)
• Dead tree removal request at 101 South Street (White)
• Comprehensive Plan work session: town maps presentation by ESRGC
• Logistics planning for October 7 open house

The commission approved a permit for a multi‑zone HVAC system at 110 First Street. It also approved the installation of three 100‑gallon propane tanks and associated heating fixtures at 26106A Bachelors Harbor Drive. Additionally, the commission approved removal of three dead trees at 101 South Street. All motions passed unanimously.

• Approved HVAC permit for 110 First Street (motion carried)
• Approved three 100‑gallon propane tanks at 26106A Bachelors Harbor Drive (motion carried)
• Approved removal of three dead trees at 101 South Street (motion carried)
• Adjourned the meeting (motion carried)

Commissioners

The Oxford Commissioners will consider amending the annual budget to reconcile expenses and ratify over-expenditures. The agenda includes authorizing the purchase of water treatment equipment and public works vehicles, as well as discussing short-term rentals and town elections.

• Amending General Fund and Enterprise Funds budget
• Authorize $4,942.13 for water treatment plant probe replacements
• Authorize $9,159.33 for backhoe repair
• Authorize $6,464.97 for brush cutter attachment
• Public hearing on budget on September 29th

The Commissioners formally accepted a $1,060,000 NOAA earmark award. They approved the consent agenda after a motion by Commissioner Bell was seconded and carried. Ordinance 2506 to amend the FY2024‑25 budget was introduced, and a public hearing was scheduled for September 29 at 6 PM. The board also set a public workshop for early October on upcoming town elections and postponed further action on short‑term‑rental penalties until the October meeting.

• Accepted $1,060,000 NOAA earmark funding (Commissioners approved)
• Approved consent agenda (motion by Bell, seconded by Donovan, carried)
• Introduced Ordinance 2506 to amend FY2024‑25 General and Enterprise Fund budgets
• Set public hearing for September 29 at 6 PM (as part of Ordinance 2506)
• Decided to hold a public workshop on town elections in early October
• Deferred further action on short‑term‑rental penalties to the October Commissioners meeting

Planning Commission

The commission approved the meeting minutes and a series of permits, including an interior remodel and swimming pool for 101 East Street, a dormer extension at 104 Jefferson, an accessory structure at 504 South Morris Street, and renovations at 407 East Strand. It also approved the Pier Street Parking Project recommendations to the Town Commissioners. All motions carried, with the pool permit passing 4‑1.

• Approved August 5 and August 19 minutes (unanimous)
• Approved interior remodel permit for 101 East Street (unanimous)
• Approved swimming pool permit for 101 East Street with safety gates (4 in favor, 1 against)
• Approved dormer extension permit for 104 Jefferson (unanimous)
• Approved accessory structure permit for 504 South Morris Street (unanimous)
• Approved renovation permit for 407 East Strand (unanimous)
• Approved Pier Street Parking Project recommendations to Town Commissioners (unanimous)
• Adjourned meeting (unanimous)

Ethics Commission

The Oxford Ethics Commission will meet to review 2024 calendar year financial disclosure forms. These forms were filed according to Oxford Town Code Section 13.4.

• Review of 2024 CY Financial Disclosure Forms filed pursuant to Oxford Town Code Section 13.4

The commission accepted all complete 2024 financial disclosure forms after a motion by Eva Smorzaniuk, seconded by Mary Klair, with unanimous support. The meeting was then adjourned by a motion from Eva Smorzaniuk, seconded by Mary Klair, also with unanimous support.

• Accepted all complete 2024 financial disclosure forms (all in favor)
• Adjourned the meeting (all in favor)

Planning Commission

The Planning Commission will review findings from the August 5th outreach session and plan the next session for September 2nd. The body will also consider several permit applications for residential improvements and tree removals.

• Permit for new fireplace chimney/door replacement at 105 Jefferson
• Permits for solar panels and plumbing at 106 Stewart
• Tree removal permits for 203 S Morris Street, 210 N Morris Street, and Bachelors Point HOA Common Area
• Discussion of Comprehensive Plan Outreach Session #1 findings

The Planning Commission approved the Bennett fireplace project pending engineered drawings, a solar panel installation and a plumbing permit at 106 Stewart Avenue, and several tree removal permits. It also approved the Bachelors Point HOA common‑area application and a motion to work with the Planning Office to expedite post‑office permits through special sessions. The meeting was then adjourned.

• Approved Bennett fireplace project pending engineered drawings (motion by Steve Mroczek)
• Approved solar panel installation at 106 Stewart Avenue (motion by Russ Gray)
• Approved plumbing permit for 106 Stewart Avenue (motion by Steve Mroczek)
• Approved emergency tree removal at 203 S Morris Street (motion by Steve Mroczek)
• Approved tree removal at 210 N Morris Street (motion by Russ Gray)
• Approved Bachelors Point HOA common‑area application (motion by Cameron Mactavish)
• Approved motion to expedite post office permits via special sessions (motion by Skip Case)
• Approved adjournment (motion by Cameron Mactavish)

Board of Port Wardens

The Board of Port Wardens unanimously approved the minutes from the July 10, 2025 meeting. They also approved the Sandaway mooring location proposed by Riverview Hotel Corporation. Finally, they approved the Hilgers application for a new fixed pier and floating platform. All motions carried without dissent.

• Approved July 10, 2025 meeting minutes (unanimous)
• Approved Sandaway mooring location (unanimous)
• Approved Hilgers pier construction application (unanimous)

Planning Commission

The commission unanimously approved the July 1 and July 15 meeting minutes. It approved a series of permit applications, notably a 5,703‑sq‑ft single‑family home with pool and a large addition project, as well as solar, shed, sign, and tree‑removal permits. The commission chose to review future stair‑encroachment requests case‑by‑case rather than issue a rigid zoning interpretation. The meeting was then adjourned.

• Approved July 1 minutes (unanimous)
• Approved July 15 minutes (unanimous)
• Approved sign installation for 214 N Morris (unanimous)
• Approved shed permit for 104 N Morris (unanimous)
• Approved solar panel permit for 106 N Morris (unanimous)
• Approved 5,703 SF house, pool house, and pool project for 4480 Bachelors Point Rd (unanimous, pending engineer review)
• Approved elevation and addition project for 508 S Morris (unanimous)
• Motion to review stair‑encroachment permits case‑by‑case (unanimous)

Historic District

The Historic District Commission approved the White family's application for a new enclosed screened porch, removal of an existing rear deck, and construction of a deeper rear deck at 101 South. It also approved the Bennetts' fireplace renovation, deferred the Cawley’s solar panel request to the Planning Commission, and tabled the Leavitt’s deconstruction pending Maryland Historical Trust input. All motions were carried with the recorded vote counts.

• Approved June 2, 2025 meeting minutes (unanimous)
• Approved July 7, 2025 meeting minutes (unanimous)
• Deferred Cawley’s solar panel application to Planning Commission
• Approved Bennetts’ fireplace and French door project (unanimous)
• Tabled Leavitt’s deconstruction application pending MHT findings (3‑2 vote)
• Approved White’s new porch and deck project (unanimous)

Commissioners

The Oxford Commissioners unanimously accepted a $1,060,000 NOAA federal earmark and authorized the Town Manager to secure escrow funds and issue an RFP for the FEMA house‑elevation project. They also approved the FY25 town audit, related procedures for the clerk/treasurer transition, and several operational items such as slip‑rental rates, asphalt repairs, and backhoe repair, while denying a private wedding permit for Town Park.

• Approved acceptance of $1,060,000 federal earmark (unanimous)
• Authorized escrow agreement and RFP for FEMA house‑elevation 10% commitment (unanimous)
• Approved audit engagement with Wigglesworth, Layton, Moyer & Chance for FY25 (unanimous)
• Authorized Agreed Upon Procedures with same firm for clerk/treasurer transition (unanimous)
• Confirmed FY26 billable rate for town‑owned slip rentals (unanimous)
• Authorized asphalt patches on multiple streets via Accurate Asphalt contract (unanimous)
• Approved repair of backhoe for $7,737.14 (unanimous)
• Denied special event permit for 200‑guest wedding in Town Park (unanimous)

Community Resilience Committee

The committee decided to incorporate the discussed edits into the draft Resilience Chapter and submit it to the Planning department for further review. Selected 2016 NOAA maps will be inserted into the chapter, and two sea‑level‑rise charts were recommended for inclusion. Holly will coordinate with Dr. Jacobs to schedule an engagement meeting for the Earmark Award program.

• Incorporate draft edits and submit Resilience Chapter to Planning (agreed)
• Insert selected 2016 NOAA Technical Memorandum maps into the chapter (agreed)
• Insert two sea‑level‑rise charts into the chapter (suggested)
• Holly to work with Dr. Jacobs to set an engagement meeting for the Earmark Award program (planned)

Planning Commission

The commission unanimously approved a six‑month extension of building permit 23‑61 for the Dean’s property at 202 Market Street. It also approved a plumbing permit for the Hockmeyer’s residence at 4517 Bachelors Point to allow removal of a powder‑room and installation of an elevator shaft. The remainder of the meeting was devoted to a Comprehensive Plan workshop, and the meeting was adjourned.

• Approved six‑month extension of building permit 23‑61 for 202 Market Street (unanimous)
• Approved plumbing permit for 4517 Bachelors Point elevator shaft project (unanimous)
• Adjourned meeting (unanimous)

Board of Port Wardens

The board approved the minutes from the June 11, 2025 meeting. It approved a maintenance permit for the Palmers at 100 Tred Avon to add rock to existing riprap. The mooring application for the Riverview Hotel Corporation (the Sandaway) was tabled pending coordinates and an updated map. The meeting was then adjourned.

• Approved June 11, 2025 meeting minutes (unanimous)
• Approved maintenance application for Palmers, 100 Tred Avon (unanimous)
• Tabled Riverview Hotel Corporation (the Sandaway) mooring application pending coordinates and updated map
• Adjourned meeting (unanimous)

Commissioners

The commission swore in new commissioner David P. Donovan and elected Katrina Greer as president. They adopted a resolution honoring two post‑office employees. The consent agenda was approved, the August meeting was moved up, and the commission authorized removal of wet asbestos flooring, drywall and paneling in the post‑office building.

• David P. Donovan sworn in as commissioner (all in favor)
• Katrina Greer elected President of the Town Commission (all in favor)
• Resolution R 2502 honoring Stephanie Lewis and Cher Thomas adopted (all in favor)
• Consent agenda approved (all in favor)
• August 26 meeting moved to August 19 approved (all in favor)
• Authorization to remove wet asbestos flooring, drywall, and paneling at the U.S. Post Office approved (all in favor)

Historic District

The commission approved a shed at 104 N. Morris with a hardiplank siding requirement. It also approved replacement sliding doors at 104 Jefferson, solar roofing tiles at the same address pending a sample, porch repairs at 228 South Street, and a commercial sign at 214 N. Morris. All motions carried, with vote counts noted where recorded.

• Approved shed at 104 N. Morris with hardiplank siding (unanimous)
• Approved replacement sliding doors at 104 Jefferson (unanimous)
• Approved solar roofing tiles at 104 Jefferson pending sample (4‑1)
• Approved porch repair at 228 South Street (unanimous)
• Approved commercial sign at 214 N. Morris (4‑1)

Board of Election Supervisors

The Board of Election Supervisors unanimously approved the minutes from the June 11 and June 16, 2025 meetings. A motion to adjourn the July 2, 2025 meeting was also unanimously carried. No other substantive actions were decided during this session.

• Approved June 11 & June 16, 2025 meeting minutes (unanimous)
• Adjourned the July 2, 2025 meeting (unanimous)

Planning Commission

The commission unanimously approved the minutes from the April 15, June 3 and June 16 meetings. It also approved a flood‑vent installation at 110B Oxford Road, several plumbing and HVAC permits, a deck membrane replacement, and tree removals at three properties. All motions were carried with all members in favor.

• Approved April 15, June 3, June 16 minutes (unanimous)
• Approved flood‑vent installation at 110B Oxford Road (unanimous)
• Approved new construction plumbing permit for Ellor’s, 202 Factory Street (unanimous)
• Approved HVAC and ductless heat‑pump installation at 502 South Morris Street (unanimous)
• Approved plumbing repair and horizontal bore for Foster’s, 220 South Morris Street (unanimous)
• Approved deck membrane replacement and new patio doors for Bryan’s, 209 Bonfield Avenue (unanimous)
• Approved new construction plumbing permit and later modifications for 110 First Street (unanimous)
• Approved tree removals at 100 Sullivans Alley, 200 Tred Avon Avenue, and 502 South Morris Street (unanimous)

Planning Commission

The commission voted to move the Oxford Inn accessory structure building plans forward to the Appeals Board, with all members in favor. The motion was seconded by Cameron Mactavish and carried unanimously. The meeting was then adjourned by a unanimous motion.

• Approved moving Oxford Inn accessory structure plan to Appeals Board (all in favor)
• Approved adjournment of meeting (all in favor)

Board of Election Supervisors

The Board voted to allow candidates or registered voters to review a paper copy of the approved absentee voters list at the Town Office after the absentee ballot application period closed. Requests must be verified with a separate election request form and copies or photos of the list are prohibited. The meeting was then adjourned by unanimous vote.

• Approved release of absentee voter list for inspection at Town Office (all in favor)
• Adjourned meeting (all in favor)

Community Resilience Committee

A quorum was established and the minutes from the May 16, 2025 meeting were approved. The committee received updates on the operational Oxford Tide Gauge and pending FEMA grant funding. A discussion began on the Resilience chapter of the Oxford Comprehensive Plan. The next meeting was scheduled for July 2, 2025.

• Approved May 16, 2025 minutes (approved)
• Scheduled next meeting for July 2, 2025

Board of Port Wardens

The Board approved the minutes from the May 7, 2025 meeting. It approved a mooring application submitted by Kevin Wagstaff for the northeastern portion of The Strand. It approved a mooring application submitted by William Wrightson for the central portion of The Strand. All motions passed unanimously.

• Approved May 7, 2025 meeting minutes (unanimous)
• Approved Kevin Wagstaff Mooring Application on NE portion of The Strand (unanimous)
• Approved William Wrightson Mooring Application on central portion of The Strand (unanimous)
• Adjourned meeting (unanimous)

Board of Election Supervisors

The board approved the minutes from the June 4 meeting unanimously. They adopted a motion that any rejection of a provisional ballot must be approved by a unanimous board vote. The board scheduled an election‑day setup meeting at Town Hall at 5:00 pm on June 16, with Public Works and police assistance. The meeting was adjourned by unanimous consent.

• Approved June 4 meeting minutes (unanimous)
• Adopted motion requiring unanimous board vote to reject provisional ballots (unanimous)
• Scheduled election‑day setup meeting for June 16 at 5:00 pm (decision)
• Adjourned the meeting (unanimous)

Commissioners

The board adopted Ordinance 2503, setting the General Fund budget for July 1 2025‑June 30 2026 and a tax rate of .32 per $100 of assessed value. Amendments adding a $50,000 façade grant and a $325,000 DNR grant were also approved. A motion to halve contributions to charitable organizations passed. The board authorized a $1,085,897.06 transfer from the Bay Vanguard CD to a Shore United Bank account.

• Approved Ordinance 2503 (General Fund budget) with tax rate .32 per $100 assessed value (all in favor)
• Adopted amendment adding $50,000 façade grant to General Fund (all in favor)
• Adopted amendment adding $325,000 DNR grant for floating dock, kayak launch, bulkhead (all in favor)
• Motion to halve contributions to charitable organizations passed (Bell and Costigan in favor, Greer opposed)
• Approved Ordinance 2504 (Utility Fund budget) with multiple amendments (all in favor)
• Approved Ordinance 2505 (Stormwater Management Shoreline Protection Fund budget) (all in favor)
• Authorized transfer of $1,085,897.06 from Bay Vanguard CD to Shore United Bank account (all in favor)
• Adjusted June 24 Commissioners’ meeting to June 26 at 6 PM (all in favor)

Board of Election Supervisors

The Board approved the minutes from the May 20 meeting by unanimous vote. Karen Saum volunteered to certify absentee ballot applications on June 5. The Board scheduled a June 16, 5:00 pm meeting to begin Election Day set‑up. The meeting was adjourned by unanimous vote.

• Approved May 20 meeting minutes (unanimous)
• Assigned Karen Saum to assist with absentee ballot application certification on June 5
• Scheduled June 16, 5:00 pm meeting to begin Election Day set‑up
• Adjourned the June 4 meeting (unanimous)

Planning Commission

The commission approved the May 6 and May 20 meeting minutes. It approved several permit applications, including a lot consolidation, a swimming‑pool pad replacement, roof‑mounted solar panels, an elevator shaft addition, an HVAC permit, and an abandoned oil‑tank removal. It denied the Oxford Inn's request for a setback variance on an accessory structure. All motions carried unanimously.

• Approved May 6 and May 20 meeting minutes (motion carried)
• Approved lot consolidation for 100 Myrtle Avenue (motion carried)
• Approved swimming‑pool pad replacement for 213 North Morris Street (motion carried)
• Approved roof‑mounted solar panels for 101 East Street (motion carried)
• Approved elevator shaft addition for 4517 Bachelors Point (motion carried)
• Approved HVAC permit for 100 Factory Street (motion carried)
• Approved abandoned oil‑tank removal for 218 South Morris (motion carried)
• Denied accessory‑structure setback variance for 504 South Morris Street (motion carried)

Historic District

The commission approved the minutes from the May 5, 2025 meeting. It approved the HVAC location at 202 Factory Street, allowing wood‑grain composite shielding and rejecting vinyl (4‑1). It also approved HVAC installations at 100 Factory Street, a pool‑pad replacement at 213 North Morris Street, and a solar‑panel installation at 106 North Morris Street (all carried). The meeting was then adjourned.

• Approved May 5, 2025 meeting minutes (unanimous)
• Approved HVAC location for 202 Factory Street, disallowing vinyl shielding (4‑1)
• Approved HVAC installation for 100 Factory Street (4‑1)
• Approved pool‑pad replacement at 213 North Morris Street (unanimous)
• Approved solar‑panel installation at 106 North Morris Street (4‑1)
• Adjourned meeting (unanimous)

Commissioners

The commissioners approved several items, including a police officer posting, a DNR licensing application, multiple contracts for town facilities, and a fund transfer to the Maryland Local Government Investment Pool. All motions were carried unanimously. The meeting also moved into closed session for personnel matters.

• Approved employment posting for one Oxford Police Officer (motion carried)
• Approved authorization for Town Manager to apply to DNR for offshore blinds licensing (motion carried)
• Approved $4,735 contract with Capital Coatings to refinish Town Hall exterior (motion carried)
• Approved $9,063.13 purchase of UVI sensor from Trojan for water reclamation plant (motion carried)
• Approved $12,350 purchase of Wapro 14‑in valve for stormwater inlet (motion carried)
• Approved $7,134 purchase of emergency water reclamation plant pump (motion carried)
• Approved transfer of $711,288.59 from Shore United Bank account to MLGIP (motion carried)
• Approved Avery Hall auto‑renewal for employee health benefits (motion carried)

Planning Commission

The Planning Commission adopted an interpretation that permits solar panel structures in zoning districts R1, R2 and R3, with R2 requiring Historic District Commission approval. It also approved an emergency plumbing permit for 311 N Morris Street and tree‑removal permits for 212 Market Street and 4659 Bachelors Point. The commission finalized the Maryland Department of Planning annual report and forwarded it for commissioner approval.

• Interpret zoning code to allow solar panels in R1, R2, R3 (R2 requires HDC approval) – motion carried
• Approve emergency plumbing permit for 311 N Morris Street – motion carried
• Approve tree removal permit for 212 Market Street – motion carried
• Approve tree removal permit for 4659 Bachelors Point – motion carried
• Finalize MDP annual report and forward to commissioners – motion carried
• Adjourn meeting – motion carried

Board of Election Supervisors

The Board of Election Supervisors approved the minutes from the May 6 meeting. It voted to amend the absentee ballot application by adding phone, email, and pickup/mailed ballot sections, and to adopt updated absentee ballot instructions with revised oath wording and X‑mark guidance. The Board also removed document control numbers from absentee ballot packets.

• Approved May 6 meeting minutes (all members in favor)
• Amended absentee ballot application to add phone, email, and pickup/mailed sections (all members in favor)
• Adopted updated absentee ballot instructions with new oath wording and X‑mark guidance (all members in favor)
• Removed document control numbers from absentee ballot packets and instructions (all members in favor)
• Accepted the new absentee ballot instructions as amended (all members in favor)

Community Resilience Committee

The committee approved the minutes from the January 2024 meeting and three 2025 workshop sessions. It passed two unanimous motions to forward recommendations to the commissioners: one to consider future property purchases for flood management in the budget, and another to revise the Stormwater Management Plan to encourage cisterns on all properties. The town manager will post a vacancy after a member’s resignation and will work with a committee member to upgrade the town website resiliency page.

• Approved minutes from the Jan 17 2024 meeting
• Approved minutes from the March 7 2025 workshop
• Approved minutes from the March 17 2025 workshop
• Approved minutes from the April 2 2025 workshop
• Motion approved unanimously to forward recommendation for future property purchase budgeting
• Motion approved unanimously to forward recommendation to revise stormwater plan to encourage cisterns
• Member resignation noted; Town Manager to post opening online
• Jody Ware to meet with Town Manager to upgrade town website resiliency page

Board of Port Wardens

The board unanimously approved the minutes from the April 10 meeting. It also approved a riprap replenishment permit for 104 Tred Avon. Two items—a center dock piling relocation at 520 East Strand and a mooring application on Town Creek off First Street—were tabled pending additional information. The meeting was then adjourned.

• Approved April 10 minutes (unanimous)
• Approved riprap permit for 104 Tred Avon (unanimous)
• Tabled center dock piling relocation at 520 East Strand pending neighbor letters
• Tabled mooring application on Town Creek off First Street pending new location proposal
• Adjourned meeting (unanimous)

Planning Commission

The commission approved the minutes from the April 1, 2025 meeting. It then approved building permit applications for 218 South Morris Street, 507 Strand, 207 Bonfield, 206 Market Street, and 202 Factory Street. A tree removal request at 104 Third Street was also approved, with four votes in favor and two abstentions. The meeting was adjourned after all items were voted on.

• Approved April 1, 2025 meeting minutes (all in favor)
• Approved 218 South Morris St. residential porch application (all in favor)
• Approved 507 Strand demolition, elevator, and porch application (all in favor)
• Approved 207 Bonfield permeable patio application (all in favor)
• Approved 206 Market St. dumpster, demolition, and cleanup application (all in favor)
• Approved 202 Factory St. HVAC system permit for flood‑plain residence (all in favor)
• Approved tree removal at 104 Third St. (4 in favor, 2 abstained)
• Adjourned the meeting (all in favor)

Board of Election Supervisors

The Board of Election Supervisors unanimously approved the meeting minutes after minor spelling and content edits. The board certified David Donovan as a candidate for Town Commissioner, with the chair signing and all members initialing the form.

• Approved meeting minutes as amended (unanimous)
• Certified David Donovan for Town Commissioner (signed and initialed)

Historic District

The commission approved the minutes from the April 7, 2025 meeting. It approved permits for 206 Market Street, 210 Market Street roofing, and HVAC locations and a pool house at 106 Stewart Avenue. The HVAC permit for 202 Factory Street was postponed for a later session. The meeting was then adjourned.

• Approved April 7, 2025 minutes (motion carried)
• Approved permit for 206 Market Street (multiple items) (motion carried)
• Postponed HVAC permit review for 202 Factory Street (deferred)
• Approved permit for 210 Market Street metal roofing replacement (motion carried)
• Approved HVAC location permit for 106 Stewart Avenue (motion carried)
• Approved pool house permit for 106 Stewart Avenue, contingent on Planning Commission approval (motion carried)
• Adjourned meeting (motion carried)

Commissioners

The Commissioners voted to reject Ordinance 2502, which would have repealed and reenacted Chapter 13 of the town code on ethics provisions. The motion to reject was made by Commissioner Greer, seconded by Commissioner Costigan, and carried unanimously. The board also approved the donation of salt‑water‑tolerant native plants for the Causeway, with a motion by Greer and second by Costigan, also carried unanimously.

• Rejected Ordinance 2502 (ethics provisions) – motion carried unanimously
• Authorized planting of donated salt‑water‑tolerant native plants at the Causeway – motion carried unanimously
• Motion to adjourn the meeting – motion carried unanimously

Board of Election Supervisors

The Board voted to table the poll watchers matter for this election. It accepted Tom Costigan’s filing for Town Commissioner and set a May 20 deadline for final candidate certifications. The Board assigned members to transport absentee ballots and will create a pickup schedule at the next meeting. Election‑day staffing plans and a no‑cell‑phone rule were also outlined.

• Tabling of poll watchers issue passed (motion passes)
• Tom Costigan’s candidacy form signed and initialed, accepting his filing
• Candidates may be certified as nomination forms are received; final certification deadline set for May 20
• Chair Krolicki and one other member assigned to convey absentee ballots from the post office to the town lock box
• Board will develop an absentee‑ballot pickup schedule at the next meeting
• Chair Krolicki will bring Maryland voter‑ID information to the next meeting
• All Board members will be at the polling station at 7:30 AM on Election Day; shift schedule to be finalized at the May 6 meeting
• No cell phones will be allowed inside the polling station; volunteers may assist with directions outside

Board of Election Supervisors

The Board of Election Supervisors unanimously approved adding “is received” to the oath wording. They also approved inserting the word “was” in the absentee ballot language and adding a note that ballots must be received by June 16. The board confirmed that candidates will not be required to file a financial disclosure form for the 2025 election.

• Motion to add “is received” to the oath passed (unanimous)
• Motion to insert the word “was” in the absentee ballot checkbox passed (unanimous)
• Motion to add a note that ballots must be received by June 16 passed (unanimous)
• Decision that candidates will not need to submit a financial disclosure form this election year

Planning Commission

The commission approved six building and utility permits, each by unanimous vote. The Safe Harbor Marina permit was given a favorable finding and a recommendation for approval by the Board of Appeals due to floodplain requirements. All other permits were approved without conditions. The meeting was then adjourned.

• Approved Safe Harbor Marina (407 Strand) building permit; recommended approval to Board of Appeals
• Approved HVAC permit for 200 Tred Avon
• Approved 44’ x 4’ brick‑red chip gravel path permit for 221 South Street
• Approved plumbing permit for Doc’s Sunset Grille (104 West Pier Street)
• Approved HVAC permit for 100 Stewart Avenue (Woofter’s residence)
• Approved sewer trench permit for 303 Bonfield Avenue (Martha Cole)
• Adjourned meeting

Board of Election Supervisors

The Board elected Debbie Krolicki as Chair. It approved revisions to the absentee ballot form, adding the phrase “my domicile is” and required charter contents. The Board also amended the oath to include “received no later than” the election day and added “general and special.” A motion to obtain a post‑office box was made, receiving a 4‑1 vote but the outcome was not recorded.

• Appointed Debbie Krolicki as Chair of the Board (unanimous)
• Approved Exhibit A absentee ballot form and changed “reside” to “my domicile is” (unanimous)
• Added required charter contents “absentee voting” to ballot form (unanimous)
• Amended oath to include “received no later than” the day of election (unanimous)
• Added “general and special” language to the oath (unanimous)
• Motion to acquire a post office box for the Board (vote 4‑1; outcome not recorded)

Board of Port Wardens

The Board approved the March 5 and March 13 meeting minutes with edits. It also approved six separate repair and construction permit applications, including projects at Robes Harbor Condos, 311‑313 South Morris Street, 311‑203 South Street, 113 First Street, and Safe Harbor Marina at 402 E. Strand. All motions passed unanimously.

• Approved March 5 and March 13 minutes with edits (unanimous)
• Approved repair permit for Robes Harbor Condos (broken piling replacement) (unanimous)
• Approved repair permit for 311‑313 South Morris Street (replace stringer, crossrail, decking) (unanimous)
• Approved repair permit for 311‑203 South Street (pier and piling replacement) (unanimous)
• Approved bulkhead and pier application for 113 First Street as approved by MDE/USACE (unanimous)
• Approved application for Safe Harbor Marina at 402 E. Strand (floating pier replacement, vinyl bulkhead replacement, travel lift pier fixes, spot dredging) (unanimous)

Commissioners

The commissioners appointed Debbie Krolicki to the Board of Elections with a 2‑1 vote; Commissioner Costigan opposed. They also moved the April 22 regular meeting to April 29, 2025 at 6 PM, with all commissioners in favor. All other motions were procedural matters to open and close a closed session.

• Appointed Debbie Krolicki to Board of Elections (2‑1)
• Rescheduled April 22 regular meeting to April 29, 2025 at 6 PM (unanimous)

Commissioners

The commissioners assigned the Town Manager to add a watermark to the 2025 ballot and to send revised absentee ballot language to the Board of Election Supervisors. The Town Manager will also contact the League of Women Voters for poll‑watcher training. The Town Attorney will review the candidate financial‑disclosure form for possible ethics‑ordinance changes. A work session was scheduled for April 7, 2025, and the meeting was adjourned unanimously.

• Town Manager to add watermark to 2025 ballot (planned)
• Town Manager to send revised absentee ballot language to Board of Election Supervisors (planned)
• Town Manager to reach out to League of Women Voters for poll‑watcher training (planned)
• Town Attorney to review candidate financial disclosure form for ethics ordinance updates (planned)
• Work session scheduled for April 7, 2025 at 11 AM (set)
• Meeting adjourned (unanimous approval)

Planning Commission

The Planning Commission approved the March 8, 2025 meeting minutes. It also approved several permit applications, including an expansion at 206 S Morris Street, a remodel at 100 South Street, emergency sewer line repairs at Safe Harbor Marina (502 E Strand), a propane tank at 200 Market, and tree removals at 112 First Street and 103 Willows Avenue. No other actions were taken.

• Approved March 8, 2025 meeting minutes (unanimous)
• Approved permit for 206 S Morris Street expansion (unanimous)
• Approved permit for 100 South Street remodel (unanimous)
• Approved emergency sewer line repair permit at 502 E Strand (Safe Harbor Marina) (unanimous)
• Approved propane tank permit at 200 Market (unanimous)
• Approved tree removals at 112 First Street and 103 Willows Avenue (unanimous)

Commissioners

The commission authorized the Town Manager to enter a contract for a temporary Maryland Department of the Environment Class 5A Treatment Plant Superintendent, pending Town Attorney approval, to meet regulatory requirements by April 1 2025. They also approved an emergency purchase of a DR3900 spectrophotometer and necessary components to enable in‑house water analysis at the Enhanced Nutrient Removal Plant. Both motions passed unanimously.

• Authorized temporary MDE Class 5A superintendent contract (pending attorney review) – motion passed unanimously
• Approved emergency purchase of DR3900 spectrophotometer and components – motion passed unanimously