Pine City public meetings in 2023
64 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
EDA
The Economic Development Authority is reviewing fund balance reports, revolving loan fund updates, and SCDP updates. The board will also discuss potential 2024 meeting schedules.
- Review of November and December financial reports
- RLF and SCDP status updates
- Discussion regarding 2024 meeting dates
- Development update for November
Special Council Meeting
The Pine City Council will meet to discuss the 2024 budget and final levy certification. The agenda also includes a potential law enforcement services contract for 2024-2026 and the cancellation of a mutual aid agreement with Rush City.
- Approval of 2024 Budget and Final Levy Certification (Resolution 20231220-44)
- Discussion of Law Enforcement Services Contract for 2024-2026
- Cancellation of Mutual Aid Agreement between Pine City Fire Department and Rush City
- Discussion of possible approval for a Compensation Matrix
- Review of Check Detail Report totaling $61,554.60
Parks Committee
The committee is reviewing options for the Voyageur disc golf course, including potential relocation or updates costing between $500 and $20,000. Members also discussed updates regarding beach bathroom bids and a Minnesota Youth Water Safety grant award of $16,632.38.
- MN DNR Grant: City awarded $16,632.38 for Minnesota Youth Water Safety
- Disc Golf Course: Discussion of updates or relocation with estimated costs of $500-$20,000
- Beach Bathroom Update: Review of bids for bathroom updates and demolition
- Robbins Nature Preserve Sign: Decision to place sign at the entrance to the west walking path
- Flower Baskets: Discussion regarding ordering flowers in January
Regular Meeting
The Pine City Council will meet on December 6, 2023, to conduct a Truth in Taxation hearing and approve the 2024 budget and final levy certification. The agenda also includes discussions regarding a new law enforcement services agreement and various fund transfers.
- Truth in Taxation Hearing for the 2024 Budget
- Approval of 2024 Budget and Final Levy Certification
- Discussion of Law Enforcement Services Contract for 2024-2026
- Resolution to transfer funds from HRA and EDA to RLF Funds
- Conditional Use Permit for a sign at A&W Restaurant (820 Main St S)
Liquor Store Committee
The committee is reviewing a year-end recap of liquor store operations, including sales highlights and fire department fund transfers. The meeting also includes a presentation on Minnesota Department of Health regulations for hemp-derived cannabinoid products.
- Review of 2023 sales, including peak weeks of $76,079 (July 4th) and $50,202 (Thanksgiving)
- Presentation on MDH regulations for hemp-derived edibles and beverages
- Report on a promised $30,000 fund transfer to the Fire Department over the next 9 years
- Update on the implementation of BS&A payroll and billing modules
- Discussion regarding the transition of THC product sales to cash-only due to processor limitations
Planning Commission Meeting Agenda
The Commission will consider a conditional use permit for a new electronic sign at Berchin’s A&W. The meeting also includes a presentation on the Tiny Housing Study and discussions regarding property maintenance codes and pedestrian safety.
- Conditional Use Permit request for a 3’x8’ dynamic sign at 820 Main Street S
- Discussion of possible adoption of International Property Maintenance Code
- Update on safe pedestrian crossings between Lakeside and PTCC
- Presentation of the Tiny Housing Study by Claire Michelson of MSA
- Review of the 2024 Planning Commission meeting schedule
Cancelled - EDA
The scheduled meeting for the Economic Development Authority was cancelled. The provided document contains minutes from the previous meeting held on October 25, 2023.
- Approval to send EZ Electrical to collections
- Approval to add Nicole Tricker as a signer for EDA CDs
- Discussion of a potential $4,000 EDA donation to match a Chamber grant
- Update on SCDP funding discussions with Lakes & Pines
HRA
The Pine City Housing and Redevelopment Authority (HRA) is reviewing management reports for Hillside Court and discussing potential collaborations with Lakes & Pines for a new low-to-moderate income housing program. The meeting also includes updates on the Timber Pines HRA loan and the foundation project at Hillside Court.
- Jones Construction awarded $1,800.00 for Hillside Court foundation ground fix
- Discussion of potential weatherization program match with Lakes & Pines
- Update on disbursed Timber Pines HRA loan
- Review of October 2023 financial statements and bank reconciliation
- Proposed Rental Property Owners summit for January 24
Regular City Council Meeting
The Council will hold a public hearing regarding a hazardous building at 710 2nd Avenue SW. The meeting also includes discussions on law enforcement services, IT security policies, and several construction pay applications.
- Public hearing for hazardous building at 710 2nd Avenue SW
- Discussion of agreement for law enforcement services
- Resolution 20231116-35 setting 2024 election locations
- Pay Application #2 for 2022 Misc. Sidewalk Improvements
- Pay Application #3 for 2023 Mill and Overlay project
Fire Committee
The Pine City Fire Committee will review the 2022 PCFD audit report and discuss a potential contract for fire protection services. They will also receive updates on the budget, truck status, readiness, and year-to-date call statistics. The meeting includes discussion on forming a fire district and a grant update.
- 2022 PCFD audit report review
- Contract discussion for fire protection services
- Fire district update and discussion
- Budget vs. actual through 10/31/23: revenues $220,154, expenditures $348,844 (general fund)
- Year-to-date fire calls: 156 total, with 53 in City of Pine City, 34 in Pokegama Township, 24 in Rock Creek
Parks Committee
The Parks and Rec Committee will discuss the potential addition or location of a Voyageur Disc Golf Course. The meeting also includes updates on the dog park signage, beach bathrooms, and Hilltop.
- Voyageur Disc Golf Course review
- Dog Park signage and Robbins Nature Preserve sign placement
- Beach bathroom update
- Hilltop update
Cancelled - Special Council Meeting
This special council meeting was cancelled. The agenda had called for a closed session to evaluate the performance of exempt non-union city employees, including the city administrator, department heads, and other staff, under Minnesota Statutes. No other business was scheduled.
- Closed session to evaluate performance of exempt non-union employees
- Employees include City Administrator Scott Hildebrand, Parks Manager Brock Bloomquist, Community Development Director Mike Gainor, Fire Chief Tom Miller, Public Works Director Maury Montbriand, Liquor Store Manager Laura Smetana, Finance Director Nicole Tricker, and Fire Inspector Adam Zemek
Liquor Store Committee
The Pine City Liquor Store Committee will meet to review September and October sales, including early results from THC drink sales, and discuss ordinance topics related to adult-use cannabis, using a League of Minnesota Cities guide. The committee will also hold employee and training discussions. The agenda includes approval of the September 6, 2023 minutes, which covered a presentation from Watchtower Dispensary and planning for future cannabis sales.
- Report on September and October sales
- Report on first days of THC drinks
- Discuss ordinance topics: Adult-Use Cannabis - What Cities Need to Know (League of Minnesota Cities)
- Employee discussion
- Training discussion
Regular Meeting
The Pine City Council will hold a regular meeting to consider several resolutions, including adopting assessments for delinquent utility bills and accounts receivable, granting a shoreland variance for 420 2nd Street SE and a parking variance for 1040 Main Street S, and approving plans and specs for the 2024 street improvement project on 10th Street SW. They will also discuss the 315 Main Street renovation project, law enforcement services agreement, and city employee health coverage through PEIP. The meeting includes a public hearing on the utility assessments.
- Public hearing and resolution to adopt assessments for delinquent utility bills and accounts receivable (Resolution 20231101-31)
- Shoreland variance for 420 2nd Street SE (Resolution 20231101-32)
- Parking variance for 1040 Main Street S (Resolution 20231101-33)
- Approval of plans and specs for 10th Street SW street improvements and ordering AFB (Resolution 20231101-34)
- Discussion on 315 Main Street renovation project
EDA
The Economic Development Authority is reviewing a proposed $50,000 loan for Fred Stelter's Lakeside student housing project with varying interest rates based on collateral position. The committee also discussed the 2024 preliminary budget and addressed non-payment issues regarding EZ Electrical.
- Proposed $50,000 loan for Lakeside student housing at 2% or 4% interest
- $57,743 preliminary 2024 EDA budget
- Discussion of EZ Electrical loan non-payment
- Approval to roll matured Stearns Bank CD at 5% interest for 12 months
- Update on Industrial Technology Park title opinions
Community Action Plan Leadership Committee
The Community Action Plan Leadership Committee will review progress on short-term projects like flower baskets, historical signs, the dog park, Thomas Park, and Cross Lake access, as well as long-term projects funded by the Blandin grant. They will also brainstorm ideas for 2024 projects and beyond. The meeting includes approval of the September minutes and a memo updating project statuses.
- Dog park is in operation; grand opening date to be announced
- Sprouts has purchased Signatures building for expanded store
- City Council approved negotiations for trail project and pursuing two grants
- MSA tiny housing study should be complete
- Blandin grant funds must be spent by September 30, 2023; final report due November 1
Planning Commission Meeting Agenda
The Pine City Planning Commission will hold public hearings on two variance requests: one for an impervious surface variance at 420 2nd St SE to install a fiber hut for broadband, and another for a parking variance at 1040 Main St S for an 8-unit apartment conversion. The commission will also discuss professional codes for building inspectors, recommend award winners, and receive a development update.
- Impervious surface variance for 420 2nd St SE to add fiber hut and concrete pad, increasing coverage to 39.9% (limit 25%)
- Parking variance for 1040 Main St S to allow 13 parking spaces instead of required 20 for 8-unit apartment
- Discussion on professional codes used by building inspectors
- Recommend 2023 Planning Commission award winners
- Update on Lakeside Student Housing pedestrian transit
Regular City Council Meeting
The Pine City Council will hold its regular morning meeting, featuring a presentation on the 2022 audit, updates on the 315 Main Street remodel and 710 2nd Street SW abatement, and discussions on a property maintenance code and employee health coverage. The council will also begin a 2024 preliminary budget worksession, including a donation discussion and budget overview. Consent items include special event permits for Holiday Madness and Three Twenty Brewing Co., and a gambling permit for American Legion Auxiliary Post 51.
- Discussion and possible action on Property Maintenance Code and Conservation Code for new buildings
- Discussion and possible action on City Employee Health Coverage through PEIP
- Discussion and approval of AFP#2 for 2023 Mill and Overlay Project
- Discussion regarding 2026 Snake River Bridge improvement project
- 2024 Preliminary Budget Worksession: Council Donation Discussion and Budget Overview
HRA
The HRA Board met to review management updates for Hillside Court and discuss upcoming housing initiatives. The Board decided to keep the annual levy at the current $46,000 level rather than increasing it to $51,004.
- Approved $2,300 for Hillside Court grading work
- Approved Lakeside Student Living HRA loan application contingent on EDA approval
- Maintained HRA levy at $46,000
- Discussed potential collaboration on a new Pine City housing program
- Updated status of Timber Pines and Lakeside Student Living HRA loans
Parks Committee
The Pine City Parks and Recreation Committee is meeting to discuss old and new business, including dog park signage, a mission statement, beach bathroom funding via ARPA, Holiday Madness, Lions Park, and concrete work at Riverside Park Pavilion. The agenda includes approval of prior minutes and an open forum for public input.
- Dog park signage discussion
- Beach bathroom ARPA funding
- Lions Park review with photos
- ARPA Riverside Park Pavilion concrete work
- Holiday Madness event
Liquor Store Committee
The Pine City Liquor Store Committee will review September sales, including the first three days of THC drink sales, and discuss ordinance topics related to adult-use cannabis, referencing a League of Minnesota Cities guide. The meeting includes routine approval of the agenda and minutes from September 6, 2023.
- Report on September sales
- Report on first three days of THC drink sales
- Discuss ordinance topics on adult-use cannabis
- Reference to League of Minnesota Cities guide on cannabis
EDA
The Pine City Economic Development Authority (EDA) will meet to consider approving a Revolving Loan Fund (RLF) loan to Fred Stelter for Lakeside Student Living, discuss the 2024 proposed EDA budget, and address non-payment issues with EZ Electrical. The agenda also includes approval of minutes, treasurer's report, and updates on development projects.
- Consideration and possible approval of RLF loan to Fred Stelter for Lakeside Student Living
- Discussion and possible action on 2024 proposed EDA budget (options: $45,000 or $57,743 levy)
- EZ Electrical non-payment: promissory note and intercreditor agreement review
- Industrial Technology Park title opinion update
- Approval of August 23 and September 27, 2023 EDA minutes
Regular Meeting
The Pine City Council will hold a regular meeting with public forum, a sheriff update, and a presentation from the Pine City School Project Committee. They will discuss old business including a dark fiber joint powers board and liquor store/grocery development, and new business including forced abatement, boiler repairs at 315 Main Street, and a partnership agreement for that building. They will also consider several approvals, including an EDA loan, construction payments, and a trail grant.
- Presentation by Pine City School Project Committee on facility options (estimated costs up to $36.6 million)
- Discussion and possible action on forced abatement and building code amendments (Resolution 20231004-29, 20231004-30)
- Discussion and possible action on boiler repairs at 315 Main Street
- Consideration of EDA RLF loan agreement to Lakeside Student Living
- Discussion and possible approval of AFP #4 for Kajo & Gregor Lift Station and 2022 Street Project
Community Action Plan Leadership Committee
The Community Action Plan Leadership Committee will review the draft 2023 Comprehensive Plan and receive updates on short-term projects (flower baskets, historical signs, dog park, Thomas Park, Cross Lake access) and long-term projects funded by a $50,000 Blandin grant (healthy eating, recreation center, trails, tiny housing). They will also consider changing the next meeting date to October 23.
- Review of draft 2023 Comprehensive Plan
- Update on dog park: water installed, fencing ordered, needs $8,000 more
- Discussion on public access to Cross Lake, including legal and neighbor concerns
- Blandin grant projects: $12,500 each for healthy eating, recreation center, trails, tiny housing
- Proposal to change next meeting to Oct. 23
Planning Commission Meeting Agenda
The Pine City Planning Commission will review the draft 2023 Comprehensive Plan, discuss pedestrian transit for Lakeside Student Housing, and consider adding a new award category. They will also discuss the International Existing Building Code and receive development updates, including the $770,500 Small Cities Development Program and the Timber Pines senior living project.
- Review draft 2023 Comprehensive Plan
- Discuss Lakeside Student Housing pedestrian transit, including potential crosswalk at 8th Ave and 2nd St
- Discuss adding new category to Planning Commission awards
- Discuss International Existing Building Code (IEBC)
- Development update: $770,500 Small Cities Development Program, Timber Pines senior living, Mill Site housing, former Lakeside Nursing Home
Public Works Committee
The Pine City Public Works Committee is meeting to discuss old business, including updates on the ice breaker, way finding street signs, and street light poles, and new business, including a discussion on snow plowing policy and meeting dates. The agenda includes approval of the June 9, 2023 minutes and other routine items.
- Discussion on snow plowing policy
- Update on ice breaker (cost $39,320.00)
- Update on way finding street signs (quote $15,000.00)
- Update on street light poles
- Discussion on meeting dates
Regular City Council Meeting
The Pine City Council will discuss and possibly approve a three-year agreement for law enforcement services with the Pine County Sheriff's Office, covering 2024-2026. The council will also consider the 2024 preliminary budget and property tax levy, a housing redevelopment authority levy, and other routine items.
- Proposed law enforcement services agreement with Pine County Sheriff for 10 hours/day, with annual costs of $239,805 (2024), $249,003 (2025), and $258,967.50 (2026)
- Resolution 20230921-27: Proposed 2024 HRA Levy
- Resolution 20230921-28: Approving 2024 Proposed General Fund Budget and Property Tax Levy, setting public hearing date
- Approval to hire Marcy Peterson as Deputy Clerk at starting salary of $64,480
- Discussion on 2023 Mill and Overlay project AFP #1
HRA
The Pine City Housing and Redevelopment Authority (HRA) will discuss and possibly approve its proposed 2024 budget and levy, as well as a loan application for Lakeside Student Living. The board will also review the Hillside Court foundation project and funding options, and receive updates on the Timber Pines HRA loan and property management. Financial reports and check registers will be presented for approval.
- Discussion and possible approval of 2024 HRA budget and levy (Resolution 20230921-27)
- Discussion and possible approval of Lakeside Student Living HRA loan application
- Discussion and possible action on Hillside Court foundation project and funding options (POHP loan, SCDP application)
- Approval of financial statements, bank reconciliation, and check register for Hillside Court
- Update on Timber Pines HRA loan
Parks Committee
The Pine City Parks and Recreation Committee will consider a proposal for the West Side Park and Beach bathrooms, weighing repairs against building new. They will also receive updates on the dog park, signage, and Hilltop Storage, and discuss a Movie in the Park event. The meeting includes approval of the August 14, 2023 minutes.
- West Side Park & Beach bathroom presentation with repair cost estimate of $26,974.31
- Dog Park update (Robbins Nest Nature and Animal Park)
- Signage update
- Hilltop Storage update
- Movie in the Park discussion
Liquor Store Committee
The Pine City Liquor Store Committee is meeting to discuss cannabis-related matters, including a presentation from Watchtower Dispensary, low-dose THC/CBD products, state registration requirements, and the type of tender for sales. They will also consider new business on cannabis sales, use locations, timing, and the number of licenses. The agenda includes old business items such as insurance coverage and an invitation to a regional MMBA meeting.
- Watchtower Dispensary presentation
- Low Dose THC/CBD discussion
- State registration before October 1, 2023
- Cannabis sales: where, when, and how many licenses
- Invitation to MMBA Regional meeting on Sept. 20, 2023
Regular Meeting
The Council will review a feasibility report for a $3.11 million street and utility improvement project. Members will also discuss the 2024 draft budget and potential ordinances regarding low-potency THC and alcohol in public parks.
- Public hearing for 2024 Street Project involving 10th Street SW, 2nd Avenue SW, and 4th Avenue SW
- Presentation of the 2022 Audit by Burkhardt and Burkhardt
- Discussion of Nexus Solutions development proposal for 315 Main Street
- Discussion of Ordinance 20230802-07 regarding alcohol in public parks
- Presentation and discussion of the 2024 Draft Budget
Community Action Plan Leadership Committee
The Community Action Plan Leadership Committee will review updates on short-term projects like flower baskets, historical signs, the dog park, Thomas Park, and Cross Lake access, as well as long-term projects funded by the Blandin grant, including healthy eating options, the recreation center, trails, and tiny housing. The agenda includes approving the July 31 minutes and discussing a memo with project updates. No new business is listed.
- Dog park: $8,000 anonymous donation, total donations $9,807.12, estimated cost $33,000
- Placer.ai subscription: $20,000 total, split with Pine County, starting September
- Tiny housing study: MSA proposal for $11,000, study underway
- Cross Lake public access: report on city legal responsibility for lake ice
- Flower baskets: several died, parks staff notified
Planning Commission Meeting Agenda
The Pine City Planning Commission will discuss the draft 2023 Comprehensive Plan and the Lakeside Student Housing project, including pedestrian transit and management plan. The meeting also includes approval of July minutes and a development update. No new business is listed.
- Review of draft 2023 Comprehensive Plan
- Discussion of Lakeside Student Housing pedestrian transit and management plan
- Approval of July 24, 2023 meeting minutes
- August Development Update (includes $770,500 SCDP award, Timber Pines, Mill Site construction)
EDA
The Pine City EDA is meeting to review a Revolving Loan Fund application from Fred Stelter for the former Lakeside Nursing Home, which he plans to convert into 82 units of dorm-style student housing. The board will also discuss the proposed 2024 EDA budget and receive updates on the Orvis property well sealing and other development projects.
- Review Fred Stelter RLF application for Lakeside Student Housing
- Discussion of proposed 2024 EDA budget
- Orvis well status update: no well found, no charge from Sampson Well Company
- Development update: $770,500 SCDP grant for commercial and home rehab
- RLF status: EZ Electrical loan in arrears, demand letter approved
Regular City Council Meeting
The Pine City Council will hold a public hearing on an ordinance that would allow alcohol consumption in designated city parks, with restrictions. The council will also discuss a moratorium on cannabis businesses, a proposed fire district, and 2024 budget topics. Several routine items are on the consent agenda, including hiring and a gambling permit.
- Public hearing on Ordinance 20230802-07 to allow alcohol in Challeen, Hilltop, Robinson, West Side, and Voyager parks, with restrictions
- Discussion on Interim Ordinance 20230802-01 moratorium on cannabis products
- Discussion and possible action on recommended name for Dog Park
- Discussion and approval of Pay Application #3 for 2022 Street Project
- Discussion and approval of Resolution 20230817-25 for 2024 Street Project (10th Street SW) feasibility study
HRA
The Pine City Housing and Redevelopment Authority will discuss and possibly act on the Hillside Court foundation repair project, review SMR Management's financial reports and civil rights certification, and discuss the proposed 2024 HRA levy and budget. The board will also get updates on the Timber Pines HRA loan and other housing programs.
- Discuss Hillside Court Foundation Project (Phase 1 bid)
- Approve SMR financials and Civil Rights Certification
- Discuss 2024 proposed HRA Levy and Budget
- Update on Timber Pines HRA loan
- Discuss next Rental Property Owner Summit
Parks Committee
The Pine City Parks and Recreation Committee will meet to discuss old business including the dog park naming contest, updates on city signs, Hilltop Park, and the master plan for Robinson Park. New business includes an update on Cross Lake Preserve. The meeting will also include public comment and approval of previous minutes.
- Dog park naming contest results to be reviewed
- Sign update: 3 - 60"x70" signs at $2,075 and 3 - 48"x56" signs at $1,395
- Hilltop Park discussion
- Review master park plan for Robinson Park
- Cross Lake Preserve update
Liquor Store Committee
The Pine City Liquor Store Committee is meeting to discuss several operational items, including a potential new location for the store, the sale of THC products, and the upcoming budget. They will also consider a fundraiser for the Fire Department, online ordering through City Hive, and advertising with the Pine City Rodeo.
- New location for Voyageur Bottle Shop
- THC products discussion
- Budget review
- Fire Department fundraiser details (tasting, label, raffle, ticket scan)
- City Hive website/online ordering
Regular Meeting
The Pine City Council is holding a regular meeting with two public hearings: one on an interim ordinance to impose a 12-month moratorium on cannabis product sales and related activities, and another on an ordinance to allow alcohol consumption in certain public parks. The council will also discuss a parking variance for student housing, a mill and overlay project award, and other routine business.
- Public hearing on Interim Ordinance 20230802-01: 12-month moratorium on cannabis sales, testing, manufacturing, etc.
- Public hearing on Ordinance 20230802-07: allows alcohol consumption in designated parks (Challeen, Hilltop, Softball Field, Robinson, West Side Park & Beach, Voyager) with restrictions.
- Resolution 20230802-23: parking variance request at 510 2nd Street SE and 129 6th Avenue SE for student housing.
- Resolution 20230802-24: transferring funds from EDA and HRA to their Revolving Loan Funds.
- Discussion on dog park naming contest and approval of mobile food permit for Maxwell's.
HRA
The Pine City Housing and Redevelopment Authority (HRA) is holding a special meeting to discuss and possibly take action on a bid for Phase 1 Foundation Repair. The agenda also includes a review of current fund balances. No other substantive business is listed.
- Discussion and possible action on Phase 1 Foundation Repair bid
- Review of current fund balances, including $701,190.00 in the Foundation Project account
Community Action Plan Leadership Committee
The Pine City Community Action Plan Leadership Committee will review and discuss the draft 2023 Comprehensive Plan, along with updates on short-term projects like flower baskets, historical signs, dog park, Thomas Park, and Cross Lake access, and long-term projects funded by a Blandin grant. The meeting includes approving June minutes and discussing additional ideas for the Comprehensive Plan.
- Review of draft 2023 Comprehensive Plan (pages 9-123)
- Dog park: bids for fencing out, $9,807.12 in donations received
- Thomas Park project tabled until 2024
- Cross Lake public access: opposition from 3rd Ave resident noted
- Blandin grant: $50,000 for planning, funds must be spent by September 2023
EDA
The Pine City EDA is meeting to review financial reports, loan updates, and old business, including a discussion with Fred Stelter on the former Lakeside development at 129 6th Street, which involves a parking variance request for a proposed 82-unit dormitory-style student housing project. The board will also hear updates on the Hegge/Top Wash SCDP repayment and Industrial Park property title opinions.
- Parking variance for 129 6th Ave SE: 105-space deficit for 82-unit dormitory-style housing (former Lakeside Medical Center site)
- EZ Electrical RLF late payment letter: total past due $26,156.96
- Orvis property expenses: $245,878.45 total (purchase, demolition, asbestos removal, well sealing)
- SCDP report: Pro Direct Flooring/Top Wash owes $32,000 plus $3,425.18; late fee added
- Fund balance reports for May and June 2023
Planning Commission Meeting Agenda
The Pine City Planning Commission will hold a public hearing on a request from Fred Stelter for a 105-stall parking variance to convert the former Lakeside Medical Center into 82-unit dormitory-style student housing for Pine Technical and Community College students. The commission will also review the draft 2023 Comprehensive Plan and receive a development update. The meeting includes approval of the June 26, 2023 minutes.
- Parking variance request for 82-unit student housing at 129 6th Ave SE and 510 2nd St SE, requiring 205 parking spaces but providing 100 on-site, with 111 off-site at PTCC
- Review of draft 2023 Comprehensive Plan
- Approval of June 26, 2023 meeting minutes
- July development update
Regular City Council Meeting
The Pine City Council will discuss and possibly act on several items, including options for allowing alcohol consumption in public parks, a presentation on the future of 315 Main Street, and a possible Small Cities Development loan repayment. The agenda also includes routine approvals of permits, licenses, and expenses.
- Discussion on potential alcohol ordinance modification for public parks (Options A and B)
- Nexus Solutions presentation on options for 315 Main Street
- Discussion and possible action on Small Cities Development Loan Repayment
- Discussion and possible action on ECCC Cable Television Franchise Agreement
- Approval of multiple food truck permits and temporary liquor license
HRA
The Pine City Housing and Redevelopment Authority (HRA) will review and potentially approve a bid for Phase 1 foundation repair at Hillside Court, discuss and possibly act on a loan to Timber Pines (PCSL LLC), and consider appointing a resident board member. They will also receive management and financial reports for June 2023.
- Approval of bid for Phase 1 Foundation Repair at Hillside Court
- Discussion and possible action on Timber Pines HRA Loan (Resolution 20230718-1)
- Appointment of HRA member representative from Hillside Court
- Approval of June financials, bank reconciliation, and check register
- Update on possible HRA/PTCC collaboration or other housing program options
Parks Committee
The Pine City Parks and Recreation Committee will meet to discuss several park projects, including the dog park naming contest, a location change for the city sign, and updates on various parks. The committee will also review the June meeting minutes and hear public comments.
- Dog park naming contest with submissions due July 28, 2023
- Location change for City of Pine City sign and ordering new signs
- Voyageur Park cleanup to see river from gazebo
- Leroy Samuelson Park concessions and bathrooms nearly complete
- Robinson Park restroom facilities and benches discussion
Regular Meeting
The Pine City Council will hold its regular evening meeting on July 5, 2023, with several discussion and action items. Key topics include a possible direction on the 315 Main Street project (comparing city hall vs. hillside operating costs), a budget transfer from the liquor fund for a fire truck and Hilltop project, and a discussion on the 2023 Comprehensive Plan. The agenda also includes numerous consent items such as permits, licenses, and new fire department hires.
- Discussion and possible direction on 315 Main Street project (City Hall vs. Hillside operating costs)
- Resolution 20230705-22: Budget transfer from Liquor Fund for fire truck and Hilltop project
- Discussion on Small Cities Development Loan repayment agreement
- Purchase of a reversible front falls plow and ice breaker (bids included)
- 2023 Comprehensive Plan draft discussion
EDA
The Pine City EDA will review quotes for title opinions on five parcels in the Technology Park, discuss updates on the Orvis property and development, and review the draft 2023 Comprehensive Plan. The meeting includes routine approvals of minutes and financial reports.
- Title opinion quotes: Ledin & Hofstad up to $3,000 for five parcels; Troth Law quote pending
- Orvis property update: house demolished, well sealing pending
- Development update: Pine Technical College received $21.4 million
- Draft 2023 Comprehensive Plan presented for EDA input
- RLF and SCDP loan status reports
Planning Commission Meeting Agenda
The Pine City Planning Commission will review and discuss draft chapters of the 2023 Comprehensive Plan and consider a proposal to rent BNSF-owned railroad property for parking, amenities, and other uses. The commission may make a recommendation to the City Council on pursuing the rental. The agenda also includes a development update and approval of the May 22, 2023 minutes.
- Discussion of renting BNSF railroad property (parcels 427016000, 427013000, 427010000, and portions of 420319001) for parking and amenities
- Review and discussion of 2023 Comprehensive Plan draft chapters
- Development update: $770,500 Small Cities Development Program award for rehabilitating 7 commercial buildings and 15 homes
- Development update: Village Apartments LLC 25-unit housing project under construction at former mill site
- Approval of May 22, 2023 meeting minutes
Community Action Plan Leadership Committee
The Community Action Plan Leadership Committee will review and discuss progress on short-term projects (flower baskets, historical signs, dog park, Thomas Park, and Cross Lake access) and long-term projects funded by a $50,000 Blandin Foundation grant (trails, healthy eating, tiny housing, and a recreation center). They will also consider a draft update to the Comprehensive Plan. The meeting includes approval of the April 2023 minutes.
- Discussion of short-term projects: flower baskets, historical signs, dog park, Thomas Park, and opening 3rd Ave. SE onto Cross Lake
- Long-term projects funded by Blandin grant: trails, healthy eating options, small/tiny housing, Pine Entertainment & Recreation Center
- Comprehensive Plan update (DRAFT) for discussion
- Dog park fundraising at $8,000, estimated cost $33,000
- Flower baskets purchased for $748.80, City Council approved up to $1,500
Regular City Council Meeting
The Pine City Council will discuss and possibly act on several items, including a petition regarding 14th Street SW, a fire bill for 880 Main Street, Robinson Park survey results, the 2023 Mill and Overlay project award, a dog park, and potential ARPA-funded projects. They will also consider multiple ordinances, including one permitting land annexation for housing, and a resolution for property tax abatement at 400 5th Avenue NE.
- Discussion of 14th Street SW petition
- Possible action on fire bill to 880 Main Street
- Possible action on 2023 Mill and Overlay project award
- Ordinance 20230607-06 permitting land annexation (roughly 60 acres for housing)
- Resolution 20230622-21 for abatement of 400 5th Avenue NE
HRA
The Pine City Housing and Redevelopment Authority (HRA) is meeting to approve routine financial reports and discuss ongoing business, including the Hillside Court foundation project and funding options, a possible collaboration with Pine Technical and Community College, and an update on the Timber Pines HRA loan. The agenda also includes a management update on Hillside Court, which may cover tenant evictions and a proposed fee increase from the accounting service.
- Discuss Hillside Court foundation project and funding options
- Update on possible HRA/PTCC collaboration
- Update on Timber Pines HRA loan
- Approval of June check register ($22,376.05 total)
- Approval of May financial report
Parks Committee
The Pine City Parks and Recreation Committee is meeting to discuss several park-related items, including a proposed alcohol policy for city parks, a dog park, and updates on grants and projects. The agenda includes old business, new business, and committee concerns, with a focus on policy and facility updates.
- Discussion on new alcohol policy for city parks, allowing malt, wine, and cider at reserved picnic shelters in specified parks
- Dog park discussion
- Beach fishing dock, lifeguard house, and pavilion updates
- Update on Hilltop project and DNR grant
- Parks use policy discussion
Public Works Committee
The committee will discuss wayfinding street signs and a quote from Team Eagle Ltd. for a RAIKO T-15 Icebreaker. The meeting also includes a review of previous minutes and discussions regarding electronic signage.
- Discussion on wayfinding street signs
- Quote from Team Eagle Ltd. for a RAIKO T-15 Icebreaker at $39,200.00
- Discussion on electronic sign board banner hanging
Regular Meeting
The Pine City Council is meeting to consider several ordinances, including changes to cemetery burial rules, lawful gambling regulations, and a land annexation. They will also discuss a possible ordinance on public alcohol consumption in parks, and take action on items like a fire district grant, ARPA funds, and a tractor purchase.
- Public hearing on Ordinance 20230607-04 amending cemetery land use (burial urn limits)
- Public hearing on Ordinance 20230607-05 amending lawful gambling chapter
- Public hearing on Ordinance 20230607-06 permitting annexation of 62.30 acres (Lots 3, 4, 5, Auditor's Subdivision, Section 3, T38 R21)
- Resolution 20230607-14 to join a grant for a potential Fire District study
- Resolution 20230607-15 adopting Standard Allowance for ARPA funds
Special City Council Meeting
The Pine City Council will hold a special meeting to discuss the future of Old City Hall at 315 Main Street, including a request for proposals (RFP) and visioning. They will also discuss options for using the city's $343,801.92 in American Rescue Plan Act (ARPA) funds, with a resolution to elect the standard allowance for revenue loss. The meeting includes a public forum for citizen input on non-agenda items.
- Discussion on RFP and future visioning for Old City Hall, 315 Main Street
- Resolution 20230607-15 to elect ARPA standard allowance of $343,801.92 for government services
- Public forum limited to 3 minutes per speaker, 15 minutes total
EDA
The Economic Development Authority reviewed the April 2023 treasurer's report and revolving loan fund status. The meeting included updates on the Orvis property, the Small Cities Development Program, and various local housing and commercial projects.
- Approved Sampson Well Company bid for Orvis property well sealing
- Reviewed Orvis property total costs of $245,878.45
- Discussed EZ Electrical loan status and repayment
- Reported on $770,500 Small Cities Development Program award
- Updated status of Timber Pines senior living and Mill Site housing
Planning Commission Meeting Agenda
The Planning Commission approved a conditional use permit for 80 units of dormitory-style student housing at the former Lakeside Medical Center. However, the commission tabled a related parking variance request to seek more information on transit and expanded parking options. A shoreland variance to increase impervious surfaces from 39.3% to 46.7% is also on the agenda.
- Conditional Use Permit for 80 units of student housing at 510 2nd Street SE and 129 6th Avenue SE
- Shoreland Variance request to increase impervious surface from 39.3% to 46.7%
- Parking Variance request for 122 units of parking for 80 dormitory units
- Draft Comprehensive Plan Update covering Chapters 1, 2, 5, and 8
Regular City Council Meeting
The Pine City Council will hold a public hearing on Ordinance 20230518-03, which would amend the MXU Mixed Use District rules to prohibit drive-in services and ground-floor residential uses. The council will also receive a presentation on the condition of city parks and discuss several old business items, including water meter testing and a letter of intent for Evergreen Square Shopping Center.
- Public hearing on Ordinance 20230518-03 amending MXU Mixed Use District (13.44.030)
- Parks project presentation and discussion
- Discussion and possible action on letter of intent for Evergreen Square Shopping Center
- Approval of ECMECC renewal contract for IT services
- Approval of food truck permits for Hog Wild BBQ and Cambridge Bar and Grill
HRA
The HRA is reviewing funding and project phases for foundation repairs at Hillside Court Apartments. The board is also discussing a potential collaboration with Pine Technical and Community College and updates on the Timber Pines loan.
- Hillside Court foundation project bidding amendment proposal
- Proposed $2,500 fee for SEH engineering services
- Discussion of $28,000 laundry fund for foundation repairs
- $50,000 fund transfer from HRA 213 to HRA 214
- $50,000 Timber Pines HRA loan update
Parks and Rec Committee
The Pine City Parks and Recreation Committee is meeting to discuss old and new business, including a dog park, pickleball flooring at Hilltop, and various park updates. The agenda includes discussions on memorial parks, dock installation, and a flag pole ceremony, but no formal decisions are listed.
- Dog Park Discussion
- Pickleball at Hilltop - flooring options
- Flag Pole at Cemetery - recognition ceremony May 18, Memorial Day unveiling
- Robinson Park upgrades
- Westside Park Pavilion Update
Regular Meeting
The Pine City Council will discuss and possibly act on a letter of intent for the Evergreen Square Shopping Center, approve a variance for 405 8th Street SW, and consider a conditional use permit and parking variance for the former Lakeside Medical Center properties. They will also review a payment application for the Kajo and Gregor Lift Station and the 2023 Mill and Overlay project. The agenda includes routine consent items such as minutes, checks, payroll, and permits.
- Discussion and possible action on Letter of Intent for Evergreen Square Shopping Center
- Resolution 20230503-12: variance request at 405 8th Street SW
- Resolution 20230503-13: Conditional Use Permit at 510 2nd Street SE and 129 6th Avenue SE
- Parking variance request for former Lakeside Medical Center (510 2nd Street SE)
- Pay App #1 for Kajo and Gregor Lift Station
Regular Meeting
The Pine City Council will consider approving two fee schedule ordinances, one for general fees and one for rental properties, and discuss capital projects and the city's debt limit. The agenda also includes several consent items, including approvals for temporary liquor, al fresco dining, special events, and a chicken permit, as well as a closed session to consider an allegation against a person under city authority.
- Ordinance 20230420-01: 2023 fee schedule (excluding rental properties)
- Ordinance 20230420-02: rental property fee schedule
- Discussion on continuation of softball field project
- Discussion on RFP for HVAC/sprinkler system design at 315 Main Street
- Closed session: preliminary consideration of an allegation under Minn. Stat. Sec. 13D.05
Regular Meeting
The Pine City Council will hold public hearings on the 2023 fee schedules for rental and non-rental properties, and a water bill for 440 5th Avenue NE. They will also discuss the fiber project, Robinson Park survey, a pickup purchase, and a fire department donation, among other items.
- Public hearing on Ordinance 20230420-01 (2023 Fee Schedule, less rental properties)
- Public hearing on Ordinance 20230420-2 (2023 Fee Schedule, rental properties only)
- Discussion on purchase of 3500 Pickup and Dump Box
- Discussion on donation of 2023 Polaris Ranger Crew Cab by Pine City Fire Department Relief Association
- Approval of Resolution 20230405-11 - Joint Powers Agreement with County Attorney and Sheriff