Pine City public meetings in 2024

Regular Morning Meeting

The Pine City Council will consider several actions, including a conditional use permit for Empower Recovery, approval of solar panels at 725 3rd Ave SW, and a resolution to purchase a bucket truck. Consent items include renewal of the waste‑management contract and designation of ARPA funds. The meeting also features a public hearing on the East Central MN Pride Crosswalk proposal and discussion of posting two city positions and closing City Hall on Dec. 27.

• Empower Recovery Conditional Use Permit – Resolution 20241219-48
• Solar Panel Approval for 725 3rd Ave SW – items 61‑62
• PW Bucket Truck Purchase – Resolution 20241219-46
• Waste Management Contract Renewal and Rates – consent item 8.7
• ARPA Funds Designation – Resolution 20241219-47

HRA

The Pine City Housing and Redevelopment Authority will review and approve financial reports for Hillside Court Apartments and the HRA fund, and discuss the 2025 meeting schedule.

• Approval of Hillside Court financial report
• Presentation of November HRA financial report
• Review of HRA Strategic Plan 2021-2025
• Discussion of 2025 meeting schedule
• Review of HRA bylaws

Planning Commission Meeting Agenda

The Pine City Planning Commission will review a Conditional Use Permit request for 225 7th St. SW to allow sober‑living use in an R‑2 residential district. The commission will also discuss a tiny‑home fire‑code issue, a proposed student representative, a solar‑panel permit for 725 3rd Ave SW, and a zoning‑code work‑group review.

• Empower Recovery Conditional Use Permit – 225 7th St. SW, Institutional Residential use in R‑2 district
• Tiny home discussion – fire‑code requirements and occupancy load
• Zoning code breakdown for work‑group review
• Possible introduction of a student representative to the commission
• Solar panel permit review – 725 3rd Ave SW

Regular Evening Meeting

The Pine City Council will hold a Truth in Taxation public hearing and then vote on the 2025 budget. A resolution (20241204-45) will adopt the final property tax levy of $2,101,552. Additional agenda items include a public forum for citizen comments, a sheriff contract‑hours report, and a fire department request for a 2024 FEMA AFG grant.

• Approval of 2025 Budget – Resolution 20241204-45 adopting a $2,101,552 tax levy
• Truth in Taxation public hearing presenting the 2025 budget details
• Public forum allowing up to fifteen minutes of citizen presentations
• Sheriff update: PCSD contract hours report
• Fire Department request for approval of a 2024 FEMA AFG grant

Ordinance Review Committee

The Ordinance Review Committee meeting will consider and discuss the City of Pine City fee schedule. The agenda also includes standard items such as call to order, approval of the agenda and minutes, and an open forum for citizen presentations limited to fifteen minutes total. No other substantive actions are listed.

• Review City of Pine City Fee Schedule
• Open forum for citizen presentations (up to 15 minutes total)
• Approval of meeting agenda
• Approval of meeting minutes
• Call to order and pledge of allegiance

EDA

The Pine City Economic Development Authority will review its financial status, including a $100,000 certificate of deposit that matures on January 26, 2025. The board will also consider revised EDA bylaws and an amendment to the city’s investment policy. Additional discussion will cover the terms of EDA board members.

• Review of revised EDA bylaws (final version dated 11.21.2024)
• Amendment to City Financial Policies – Investment Policy (11-2-05)
• Certificate of Deposit of $100,000 at Stearns Bank maturing Jan 26, 2025
• Discussion on EDA Board Member terms
• Financial reports: updates on EDA Fund, Revolving Loan Fund, and Small Cities Development Program commercial loan

Liquor Store Committee

The Liquor Store Committee will review updates to the 2025 liquor budget and the transfer of current and 2025 liquor profits. The body will also discuss holiday hours and upcoming local events.

• 2025 Liquor budget update
• Current and 2025 Liquor profits transfer
• Holiday hours
• Upcoming events: Black Friday, Holiday Madness, and Small Business Saturday
• MMBA Regional meeting recap

Regular Morning Meeting

The Pine City Council will consider several old‑business items, including an amendment to the contract with the Pine County Sheriff's Department, a request to hire a City Planner, and a resolution adopting the 2024 Comprehensive Plan. New‑business items include a request to purchase a front‑end loader, a resolution to close Blaze Credit Union accounts, and a request regarding Hillside Storage. The meeting also includes routine consent items and a public forum.

• Amendment to the Law Enforcement Contract with Pine County Sheriff's Department (old business)
• Request for Council Action to hire a City Planner (old business)
• Resolution adopting the Comprehensive Plan 2024 (old business)
• Request for Council Action to purchase a Front End Loader (new business)
• Resolution to close Blaze Credit Union accounts (new business)

Fire Committee

The Pine City Fire Committee will review the status of fire trucks, including the out-of-service ladder truck, and discuss a 2024 FEMA grant application. The committee will also review the Fire Department's revenue and expenditure report through October 31, 2024, and set dates for future meetings.

• Review of Fire Department revenue and expenditures through 10/31/2024
• Status report on fire trucks, including the out-of-service ladder truck
• Update on 2024 AFG FEMA Grant application
• Discussion on fire protection services contract
• Setting dates for 2025 Fire Committee meetings

HRA

The HRA will discuss and vote on the 2025 budget and a resolution to adopt a new HRA tax levy. It will also consider appointing a new board member, review financial reports for Hillside Court and the HRA fund, and address a resolution authorizing the chair as a signer. A preliminary application for the Small Cities Development Program will be presented for comment.

• Appointment of new board member – Chad Faur
• Approval of Hillside Court financial report and bank reconciliation
• Presentation of October HRA financial report and revolving loan fund update
• Resolution to authorize the chair as a signer on checks
• 2025 HRA budget presentation and resolution to adopt the HRA tax levy

Planning Commission Meeting Agenda

The Planning Commission will hold a public hearing regarding the 2024 Comprehensive Plan. The body will also discuss the Zoning Work Group and provide an update on tiny home mapping.

• Public hearing on the Comprehensive Plan (COMP PLAN 2024)
• Selection of two members for the Zoning Work Group
• Tiny Home Update - Map
• Annual Award Ceremony for Citizen Planner, Business Site Improvement, and Residential Site Improvement

Special Council Meeting

The Pine City Council will meet to canvass the results of the November 5 general election and discuss potential changes to the 2025 budget. The meeting agenda also includes a request to increase the city's Health Savings Account (HSA) contribution for employees.

• Canvassing Board - Election Results
• Health Insurance H.S.A. Contribution Request
• Discuss Possible 2025 Budget Changes

Parks Committee

The Pine City Parks and Recreation Committee meeting on Nov 12, 2024 will consider updates on the city’s pickleball program. The committee will review the 3rd Avenue Access memorandum that will be forwarded to the City Council. An update on the disc‑golf project will be provided. The new business item “Holiday Madness” will be discussed.

• Pickleball program update
• Review of 3rd Avenue Access memo intended for City Council
• Disc golf project update
• Discussion of Holiday Madness event

Regular Evening Meeting

The Pine City Council will discuss several actions at its regular evening meeting, including a request for council action on a PCFD purchase and a request for annual awards. The council will also consider a resolution delegating the registration of cannabis retail businesses, a comprehensive plan update, and a library community‑room rental fee schedule amendment. Budget updates will be presented, and various department reports will be reviewed.

• Request for Council Action – PCFD Purchase (New Business)
• Request for Council Action – Annual Awards (New Business)
• Resolution 20241106-42: Delegating registration of cannabis retail businesses (Old Business)
• Request for Council Action – Comprehensive Plan 2024‑2034 (Old Business)
• Library Community Room Rental Fee Schedule Amendment (Old Business)

Ordinance Review Committee

The Ordinance Review Committee will discuss the City of Pine City Assessment Policy Review as a new business item. It will also consider a proposed Library Community Room Rental Fee Schedule. No formal decisions are recorded for this meeting; the items are for discussion and possible future action.

• Assessment Policy Review – evaluation of Pine City assessment policies
• Library Community Room Rental Fee Schedule – review of proposed room fees

CANCELLED EDA

The Pine City Economic Development Authority meeting set for October 23, 2024 was cancelled. The agenda listed a public forum for citizen presentations, financial reports on fund balances, RLF and SCDP updates, and a new business item on EDA member terms. Because the meeting did not occur, no decisions or approvals were made.

• Public Forum – citizens may present items not on the agenda (3‑minute limit)
• EDA Financial Reports – fund balance, RLF update, and SCDP update
• New Business – consideration of EDA member terms

Planning Commission Meeting Agenda

The Pine City Planning Commission meeting on Oct. 21 will consider several ongoing items. Old business includes a review of the proposed tiny‑home zoning ordinance amendments and an update to the land‑use map. The commission will also discuss the comprehensive plan, the Zoning Code Work Group, and new nominations for citizen planners and business site improvement.

• Tiny Homes – proposed zoning ordinance amendments
• Land Use Map – update and discussion
• Comprehensive Plan – review
• Zoning Code Work Group – discussion
• Citizen Planner and Business Site Improvement Nominations – new nominations

Regular Morning Meeting

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HRA

The Housing Redevelopment Authority will review the preliminary 2025 budget and draft bylaws. The board will also receive a management update and financial reports for Hillside Court.

• Review of Preliminary Budget 2025
• Discussion of HRA Bylaws (Draft 9 17 19)
• Hillside Court management update and financial approval
• September Fund Balance Report

Parks Committee

The committee will review a Letter of Intent for the Dragonwoods Cooperative Disc Golf Course and discuss pickleball options. Other agenda items include discussions regarding docks and Thomas Park.

• Dragonwoods Disc Golf Letter of Intent for a cooperative course with Pine City Public Schools
• Discussion on pickleball
• Discussion on Thomas Park and possible options for Attorney
• Discussion on docks
• Chamber of Commerce display board outside 315

Regular Evening Meeting

The City Council will discuss and potentially adopt assessments for delinquent water accounts and receivables. The meeting also includes updates on the 10th Street SW street project and a request for a garage variance.

• Resolution 20241002-40: Adopting Assessments for Utility Bills and Account Receivables
• Resolution 20241002-39: Garage Variance request
• Update on 10th Street SW Street Project
• Welia Health Lot Combination
• Request for Council Action regarding City Planner Position

Public Works Committee

The Public Works Committee will discuss a range of ongoing projects, including a quote from Stepp MFG for crack sealing equipment, sidewalk replacement and maintenance, storm sewer maintenance, a safe crossing at Pine Technical & Community College, a sign replacement program for dead ends, and updates on the dog pound building, bulk water valve repair, and an adopt‑a‑hydrant program. Several items from previous meetings are slated to be revisited on August 23, 2024.

• Stepp MFG quote for crack sealing equipment ($42,801.00)
• Discussion of sidewalk replacement plan and maintenance policy
• Storm sewer maintenance update, including MN DOT information
• Safe crossing project at Pine Technical & Community College
• Sign replacement program for dead‑end streets

EDA

The Pine City Economic Development Authority will discuss amending its bylaws, reviewing a preliminary 2025 budget, and reviewing financial reports and loan status. The meeting will also address a maturing certificate of deposit.

• Discussion and possible action on EDA bylaws
• Preliminary proposed 2025 EDA budget
• Review of financial reports and fund balances
• Review of Revolving Loan Fund status
• Review of SCDP status

Planning Commission Meeting Agenda

The Pine City Planning Commission will meet to review a solar panel permit application and a lot combination request for Welia Health. The agenda also includes discussions on the Future Land Use Map update and the roles of the commission.

• Solar Panel Review (Permit Pine City 2024-149)
• Welia Health Lot Combination Review
• Future Land Use Map update
• Neighborhood Parking Zone Discussion
• Roles and Responsibilities of Planning Commission

Special Council Meeting

The City Council will review the 2025 preliminary budget, capital plan, and tax levy. The body is expected to vote on adopting the proposed preliminary budget and the Housing and Redevelopment Authority budget.

• Resolution 20240923-37: Adopting the 2025 Proposed Preliminary Tax Levy and Preliminary Budget
• Resolution 20240923-38: Adopting the 2025 Proposed Housing and Redevelopment Authority Budget
• Determination of the location for the Truth in Taxation Meeting
• Review of 2025 Finance Review estimated revenues of $2,888,978.00

Regular Morning Meeting

The City Council will consider adopting Minnesota State Statutes for parking design and space requirements to replace current city ordinances. The body will also review a 2023 audit presentation and various license applications.

• Public hearing on adopting State Statutes 8820.9961 and 2400.2820 for parking standards
• Variance request for 925 7th Ave SW
• Karas Minor Subdivision for 10 Street NW and 5th Avenue NW
• Liquor license application for Froggys
• Talon Sanitation Solid Waste License Agreement

Liquor Store Committee

The Liquor Store Committee will review 2024 buying trends and the 2025 liquor budget. The body will also discuss the transfer of liquor profits for 2023, 2024, and 2025.

• 2025 Liquor Budget
• Transfer of Liquor Profits for 2023, 2024, and 2025
• THC Sales
• County Adult Use Ordinance
• Security System

HRA

The Pine City Housing Authority (HRA) meeting will review a Hillside Court Management update and approve routine financial items, including the financial statement, bank reconciliation, and check register. New business includes a discussion of a Lakeside Center loan request documented in a memorandum from Stearns Bank. The meeting also provides a public forum for citizen comments and adopts the agenda and minutes.

• Hillside Court Management update (SMR staff report)
• Approval of Financials (Financial Statement)
• Approval of Bank Reconciliation
• Approval of Check Register (PCY Check Listing)
• Update: Lakeside Center Loan Request (Stearns Bank memorandum)

Special Planning Commission Meeting

The Pine City Planning Commission meeting on September 11, 2024 includes a public forum, agenda approval, and a new business item: a variance request to rebuild a garage at 925 7th Ave SW after a fire. Staff recommends approving the variance because the proposed 32’ x 20’ garage is smaller than the previous structures and neighbors have signed support. The commission will vote on the variance request.

• Garage variance request to rebuild a 32’ x 20’ garage at 925 7th Ave SW, proposed to be closer than the required 7‑ft setback
• Public forum allowing citizen presentations up to 15 minutes total

Parks Committee

The Parks and Rec Committee will approve the agenda and July 8 minutes, receive updates on Thomas Park, the beach bathroom roof, the National Night Out recap, and the disc golf course, and consider new items including a Homecoming Movie Night, a Fall Festival on October 5, and a discussion of the committee’s meeting schedule.

• Thomas Park – attorney request for city plans (old business)
• Beach bathroom roof installation update (old business)
• National Night Out recap (old business)
• Homecoming Movie Night (new business)
• Fall Festival scheduled for October 5 (new business)

Regular Evening Meeting

The council will hear public comments on the final assessments for the 8th Street SW and Golf Avenue SW street improvements, which total $423,876.14. Additional agenda items include a snow‑removal discussion for Beaver Pond Townhomes on 9th Ave NE, a sheriff update on contract hours, departmental reports, and several consent items. Old business items such as the 2025 Capital Improvement Plan are noted, and new business includes a disc‑golf memo, a Pine County retail adult‑use cannabis ordinance, and a Welia Health development review.

• Beaver Pond Townhomes – discussion of snow removal on 9th Ave NE
• 8th & Golf Street Improvements – public hearing on final assessments totaling $423,876.14
• Sheriff update – contract hours for 07/28‑08/24
• Disc Golf memo from Parks & Public Buildings
• Pine County retail adult‑use cannabis ordinance

Ordinance Review Committee

The committee will review the city's assessment policy and define a plan of action for reviewing building, fire, and nuisance codes. Members will also re-examine business registration and parking standards ordinances.

• Review of Title 8 Public Health and Safety, Title 11 Building Standards, and Title 2 Administrative Code
• Business Registration re-review
• Parking Standards Re-Review Ordinance Registration Form
• Assessment Policy Review
• Future review of fees to be completed by January 1, 2025

Planning Commission Meeting Agenda

The Pine City Planning Commission will discuss the Future Land Use Map update and adopt a guide on the commission's roles and responsibilities. New business includes a review of the Welia Health development proposal. The agenda also reminds attendees of a special Planning Commission meeting on September 11, 2024.

• Future Land Use Map update (old business)
• Roles and Responsibilities of Planning Commission guide (new business)
• Welia Health Development Review (new business)
• Reminder of special Planning Commission meeting on September 11, 2024
• Public forum for citizen presentations (up to 15 minutes total)

EDA

The Economic Development Authority will consider adding road and utility finishing for Northridge Drive to the Fawn Meadows Feasibility Study. The body will also discuss selecting members for the 315 Main Street Workgroup.

• Possible decision to split Northridge Drive road and utility costs between EDA and HRA
• Selection of two EDA Committee members for the 315 Main Street Workgroup
• Review of July financial reports, including the Fund balance, RLF, and SCDP updates

Public Works Committee

The Pine City Public Works Committee will discuss and recommend a new member (Frank Lilja, with Michael Fairbanks also mentioned) for the committee, which must be forwarded to City Council. Several ongoing items – parking lot legality, right‑of‑way permit inspections, sidewalk replacement, crack‑sealing equipment quote, fire‑hydrant plan, dead pine trees, and a barricade at 10th Street SW – are slated to be revisited at the next meeting on August 23, 2024.

• Recommendation of Frank Lilja (and consideration of Michael Fairbanks) for the vacant Public Works Committee seat
• Removal of three dead pine trees at the end of 7th Avenue SE
• Crack‑sealing equipment quote from Stepp Manufacturing totaling $81,762.00
• Fire hydrant replacement discussion for 9th Street SW and 5th Avenue NW
• Proposed barricade with two nine‑dot signs at the end of 10th Street SW

Regular Morning Meeting

The City Council will receive a presentation from the Pine County Sheriff's Office regarding Flock license plate readers. The body will also discuss 2025 non-profit funding requests and capital improvement planning.

• Presentation on Flock license plate readers by Chief Deputy Grice
• 2025 Non-Profit Funding Requests for East Central MN Pride, Freedom Fest, Pine City Arts Council, Pine County Parade, and Pine City Area History Association
• 2025 Capital Improvement Planning
• EDA Bylaws request for approval
• Recommendation from Ordinance Review Committee regarding IPMC

Fire Committee

The Fire Committee will review current truck status, personnel rosters, and financial reports. The body is also scheduled to discuss fire protection service contracts and a radio donation.

• Ladder truck remains out of service with plans for replacement
• Personnel roster includes 20 regular firefighters, 4 probationary, and 2 potential new hires
• Discussion of fire protection services contracts
• Review of FEMA grant update
• Radio donation

HRA

The Housing Authority will approve its agenda, minutes, financial statement, bank reconciliation, and check register. It will also consider a request to approve a new position description (8.2024) and the resignation of A. McLain. Future discussion topics include renter‑landlord networking and possible small loans using FHLB program funds.

• Approval of financial statement (July 2024)
• Approval of bank reconciliation
• Approval of check register (PCY August Check Listing)
• Request for approval – position description 8.2024
• Resignation of A. McLain (effective 7/29/2024)

Regular Evening Meeting

The Pine City Council will vote on a resolution to accept a FEMA grant for the Pine City Fire Department. The meeting also includes discussion of a new YouTube channel for broadcasting meetings and review of Pine City liquor licenses. Council members will review Ordinance 2021-07-2 and consider several consent items such as a gambling permit application and a new fire department hire.

• FEMA Grant for PCFD – Resolution 20240807-33 (request for council action to accept grant)
• YouTube Channel for Meetings (new business item)
• Pine City Liquor Licenses (new business item)
• Review Ordinance 2021-07-2 – Councilor Hill (Council Concerns)
• Gambling Permit Application – Pine City Youth Hockey LLC (consent item)

Ordinance Review Committee

The Pine City Ordinance Review Committee will meet to approve previous meeting minutes and discuss the 2018 International Property Maintenance Code. The committee will also review future topics including a burning permit ordinance and a concession license update.

• Approval of May 21 and July 1, 2024 meeting minutes
• Review of 2018 International Property Maintenance Code
• Discussion of burning permit ordinance and BBQ pits
• Concession license update
• No Mow May topic

Public Works Committee

The Public Works Committee will meet to discuss a sidewalk replacement plan, the Civic Center parking lot, and water meter replacement revenue. The session also includes discussions on freeway bridge sidewalks and a specific property issue involving beavers.

• Discussion on sidewalk replacement plan and Assessment Policy & Sidewalk Ordinance
• Discussion on Civic Center parking lot
• Update on water meter replacement revenue
• Discussion on freeway bridge sidewalk
• Discussion on beavers at 1652 Hillside Avenue SW

Planning Commission Meeting Agenda

The Pine City Planning Commission will discuss updates to the Future Land Use Map, a County Road 55 street issue, and a recommendation to adopt a state parking ordinance. New business includes a review of a roof‑mounted solar array at 720 5th Ave SW and a recommendation to move a proposed Business Ordinance to a public hearing in August.

• Future Land Use Map – update from MSA (old business)
• County Road 55 – shredded tires issue (old business)
• Parking Ordinance update – recommendation to adopt state statute (old business)
• Solar panel review – roof‑mounted system at 720 5th Ave SW (new business)
• Business Ordinance update – recommendation to send to public hearing (new business)

EDA

The Pine City Economic Development Authority will meet to review financial reports, discuss potential changes to the EDA bylaws, and hear from the public.

• Discussion on EDA bylaws
• Review of financial reports and fund balances
• RLF status report for EZ Electrical
• SCDP status report for local businesses
• Public forum for non-agenda items

Liquor Store Committee

The Liquor Store Committee will meet to review several topics. Members will discuss sales and product trends, consider ordinance recommendations for a cannabis guide to present to the Ordinance Committee, and address security and IT issues. The agenda also includes a review of upcoming promotions and a public forum for citizen comments.

• 6.1 Discuss sales and product trends
• 6.2 Discuss/recommend ordinance items to Ordinance Committee – Cannabis Guide
• 6.3 Discuss security and IT issues
• 6.4 Upcoming promotions

Regular Morning Meeting

The council will hear a public request from More Than Sprouts to issue a Certificate of Occupancy for its building at 203/205 5th St SE, addressing a change of occupancy from B to M. The meeting also includes routine consent items and old business items such as the 8th Street & Golf Avenue Street Project and the Pine City Discovery Garden agreement. New business items include a noise barrier program between I‑35 and 14th St SW and a grant forgiveness for Rick & Kathy Herzog.

• More Than Sprouts request for Certificate of Occupancy for 203/205 5th St SE
• 8th Street & Golf Avenue Street Project assessment memo
• Pine City Discovery Garden Memorandum of Understanding
• Noise Barrier Program between I‑35 and 14th St SW
• Rick & Kathy Herzog – SCDP Grant Forgiveness

HRA

The Housing and Redevelopment Authority (HRA) of Pine City approved the Magnuson bid for water‑heater repairs at the Hillside Court Apartments (D8065) and authorized use of operating funds for the work. The board also approved the month’s financial statement, bank reconciliation, and check register. Staff provided updates on a HUD non‑smoking policy to be rewritten and on a $600,000 maximum amount for a pending congressional‑directed spending request. A letter from Minnesota Housing indicated the HRA’s 2024 POHP application for the Hillside Court project was not selected for further processing.

• Approval of Magnuson bid for water‑heater repairs at Hillside Court Apartments (D8065) using operating funds
• Approval of June 2024 financial statement, bank reconciliation, and check register
• Discussion of HUD non‑smoking policy for Hillside Court grounds, to be rewritten
• Update on congressional‑directed spending request with a $600,000 maximum request
• Receipt of Minnesota Housing POHP non‑select letter for the 2024 application