Pine City public meetings in 2025

Regular Evening Meeting

The Pine City Council will consider a request to vacate 1st Street SE and update parking regulations. The meeting also includes approval of consent items, personnel updates, and a work session on the 2026 fee schedule.

• 1st Street SE Street Vacation
• 2025-15 Parking Regulations
• 2026 Contracted Fire Aid Agreement with Rush City
• Personnel Policy Update
• Work session on 2026 Fee Schedule

CANCELLED: HRA

The Pine City Housing Authority board meeting set for December 16, 2025 was cancelled, so no agenda items were acted upon. The agenda that would have been considered included updates on Hillside Court management, financial reports for the HRA fund, a draft tenant grievance policy, and status reports on the Rental Assistance Demonstration and Small Cities Development Program. No motions or votes took place at this cancelled meeting.

• Hillside Court Management update and financial report
• HRA Fund Financial Report (general fund, revolving loan fund, foundation match $32,612)
• Discussion of draft Tenant Grievance Policy
• Rental Assistance Demonstration (RAD) Conversion Project update
• Small Cities Development Program preliminary proposal update

Fire Committee

The Fire Committee will review revenue and expenditure reports through December 31, 2025, and discuss fire district updates. The meeting includes a specific discussion regarding contracts and a report on personnel readiness and training.

• Contract discussion
• Revenue and expenditure report through 12.31.25
• Truck status report
• Personnel update: 20 active, 2 probationary, and 3 onboarding firefighters
• Fire District update and discussion

Regular Evening Meeting/Truth in Taxation

The Pine City Council meeting on December 3, 2025 includes a Truth in Taxation segment beginning at 6:30 PM. During that segment a public hearing will consider Resolution 2025‑50 to adopt the final 2026 property‑tax levy. The agenda also contains consent items, old business such as the Final AFP 2025 Mill & Overlay, and a request to hire warming‑house attendants.

• Resolution 2025‑50: Public hearing to adopt the final 2026 tax levy (Truth in Taxation)
• Final AFP 2025 Mill & Overlay (old business)
• 2025 LRIP Resolution Memo (Resolution 2025‑49)
• Request for Council Action – Hire Warming House Attendants
• IT RFP – Update

EDA

The Pine City Economic Development Authority will hold a public forum for citizen input, then consider and approve the meeting agenda and the October 22, 2025 minutes. Staff will present the October 2025 financial reports, including the EDA fund register, revolving loan fund update, and Small Cities Development Program update. Old business includes updates on the Pine City Business Survey and the Housing Study memorandum of understanding.

• Public Forum – citizens may present items (3‑minute limit)
• Approval of agenda and October 22, 2025 meeting minutes
• Financial reports – EDA Fund & Check Register, Revolving Loan Fund update, Small Cities Development Program update
• Business Survey Update – Pine City Business Survey Feedback 2025
• Housing Study Update – MOU Housing Study

Planning Commission Meeting

The commission will hold public hearings on the Required Number of Parking Spaces ordinance (13.04.010) and the Design Requirements ordinance (13.76.230). New business includes consideration of the Variance and Appeals ordinance (13.84.090) and the Conditional Use Permit ordinance (13.84.070), as well as a request from Kati Berg to be added to future agendas. Old business updates cover the Orvis property and a zoning code review. The meeting also moves the November 26 and December 24 sessions to earlier dates.

• 13.04.010 Required Number of Parking Spaces Ordinance – public hearing
• 13.76.230 Design Requirements Ordinance – public hearing
• 13.84.090 Variance and Appeals Ordinance – amendment review
• 13.84.070 Conditional Use Permit Ordinance – amendment review
• Kati Berg request to be placed on the next Planning Commission agenda

Public Works Committee

The Public Works Committee will discuss the Truck Route and Signs ordinance and review a Water Tower Maintenance Plan. The committee will also approve the September 26 meeting minutes.

• Discussion on Truck Route and Signs
• Approval of September 26, 2025 Meeting Minutes
• Discussion on Water Tower Maintenance Plan
• Department Head Updates
• Adjournment

Regular Evening Meeting

The Pine City Council will discuss a Trail Project presented by Jim Sloan. A public hearing will be held on a tax abatement request from 2nd and 3rd Apartments LLC. The council will consider Resolution 2025-45 for that tax abatement and Resolutions 2025-47 and 2025-48 to accept donations from the Midco Foundation and the Pine City Smoke Eaters. The meeting also includes a review of the proposed 2026 fee schedule and a budget update.

• Discussion on Trail Project – Jim Sloan
• Public hearing on 2nd and 3rd Apartments LLC Tax Abatement
• Resolution 2025-45: Tax Abatement for 2nd and 3rd Apartments LLC
• Resolution 2025-47: Accept donation from Midco Foundation
• Resolution 2025-48: Accept donation from Pine City Smoke Eaters

HRA

The Pine City Housing Authority board will approve the agenda and minutes, review financial statements for Hillside Court Apartments and the HRA fund, receive updates on the housing demand study and other old business items, and discuss a new tenant grievance policy draft. The board will also consider a proposal to set staggered five‑year terms for board members.

• Approval of October 2025 Hillside Court financial statements (operating balance $191,709.99, total assets $688,973.34)
• Review of October 2025 HRA General Fund balance $152,389 and Revolving Loan Fund cash $53,024 with $100,000 outstanding loans
• Update on Housing Demand Study memorandum of understanding
• Discussion of draft Tenant Grievance Policy (Resident Concern Resolution Policy)
• Proposal to adopt staggered five‑year terms for HRA board members

Special Council Meeting

The Pine City Council will review and vote on the final lease agreement for a new ladder truck, including the Master Equipment Lease Purchase Agreement with Flagstar Public Funding Corp. The agenda also includes an opinion of counsel on the ladder truck purchase and Resolution 2025-44. A public forum is scheduled for citizens to present brief items not on the agenda.

• Review and approve final ladder truck lease agreement
• Review Pine City Master Equipment Lease Purchase Agreement with Flagstar Public Funding Corp.
• Review Opinion of Counsel – Ladder Truck Purchase
• Consider Resolution 2025-44
• Public forum for citizen presentations (up to 15 minutes total)

Regular Evening Meeting

The Pine City Council will consider a proposed dog ordinance amendment, assessments for delinquent water and sewer accounts, and an agreement for building inspection services. The meeting also includes public hearings on the dog ordinance and the grant application.

• Dog ordinance amendment (9.00.030)
• 2025 Delinquent Water/Sewer Accounts & Assessments
• Pine City Building Inspection Services Agreement
• MIF Application and Resolution to Execute Grant
• Rezone Stransky Property Request

Ordinance Review Committee

The Ordinance Review Committee will consider a proposed amendment to the City’s Dog ordinance that changes the appeal window from five days to the state‑mandated fourteen days and will refer the amendment to a public hearing at the City Council meeting on November 5, 2025. The committee will also review amendments to the Variance and Appeals Ordinance (13.84.090) and the Conditional Use Permit Ordinance (13.84.070), discuss the Assessment Policy, and hear a request from the Zoning Work Group to clean up and reorganize the city’s zoning code.

• Dog ordinance amendment: extend appeal period from 5 to 14 days (Ordinance 9.00.030)
• 13.84.090 Variance and Appeals Ordinance – original and amendment reviewed
• 13.84.070 Conditional Use Permit (CUP) Ordinance – original and amendment reviewed
• Assessment Policy discussion – potential cost‑sharing across the city
• Zoning Work Group request for council clarification and systematic code cleanup

Planning Commission Meeting

The Planning Commission will hold a public hearing on the Stransky rezone request for the property at 45 1st Ave NE. The commission will also discuss the rezoning of the Fawn Meadows (Outlot A) / Orvis property. Additionally, the commission will vote to move the November 26 and December 24 meeting dates to earlier dates. A public forum will allow citizens to present items not on the agenda.

• Stransky Rezone Request – public hearing scheduled for Oct 22, 2025
• Rezoning discussion for Fawn Meadows (Outlot A) / Orvis Property
• Move November 26, 2025 meeting to November 24, 2025
• Move December 24, 2025 meeting to December 15, 2025
• Street Vacation to be considered at Dec 17, 2025 Council meeting

EDA

The Pine City Economic Development Authority will approve its agenda and minutes, review its September financial reports, and discuss the 2026 budget update that includes a requested $20,000 reduction. Members will consider the maturity of a $50,000 Certificate of Deposit on October 31. The board will also decide whether to support the Minnesota Investment Fund application and set the loan term and rate, with a public hearing scheduled for the City Council on November 5.

• Approval of agenda and September 24, 2025 meeting minutes
• Presentation of September 2025 financial reports showing total fund balance of $560,748
• 2026 EDA budget update noting a $20,000 reduction request from the City Council
• Certificate of Deposit #2 maturing October 31, 2025 with original value $50,000 at Stearns Bank
• Minnesota Investment Fund application – support, loan term and rate determination, public hearing Nov 5

HRA

The Housing and Redevelopment Authority will review financial reports for the HRA Fund and Hillside Court. The board is discussing a preliminary proposal for the Small Cities Development Program and a Rental Assistance Demonstration (RAD) conversion.

• Small Cities Development Program preliminary proposal due November 26, 2025
• Rental Assistance Demonstration (RAD) conversion discussion
• 2026 HRA Fund Budget update
• Hillside Court financial reports and management update
• Proposal for 5-year HRA Board Member terms

Regular Evening Meeting

The Pine City Council will discuss several old‑business items, including the amended declaration of covenants and restrictions for the Fawn Meadows 3rd Addition and a resolution to vacate related drainage and utility easements. Other items include a resolution supporting wastewater treatment pond improvements, a water tower maintenance plan, and a public‑art ordinance. New business includes a request for council action on a Job Creation Fund grant. The meeting also contains routine consent items and a closed‑session session on property purchase offers.

• Amended Declaration of Covenants and Restrictions – Fawn Meadows 3rd Addition (Lots 1‑8 Block 1 & 2, Outlot A‑K)
• Resolution 2025-37 – Vacation of Fawn Meadows Drainage and Utility Easements
• Resolution 2025-41 – Support of Wastewater Treatment Pond Improvements
• Request for Council Action – Water Tower Maintenance Plan
• Request for Council Action – Public Art in the ROW Ordinance

Parks and Rec Committee

The committee will discuss a Memorandum of Understanding between the City, Pine City High School, and the Dragonwoods Disc Golf Vision Team regarding the construction and upkeep of a disc golf course. The meeting also includes the opening and dedication of Lions Park.

• Opening and dedication of Lions Park
• Review of Dragonwoods Wild Disc Golf MOU for construction and maintenance
• Discussion on lake water access
• Holiday Madness update

Ordinance Review Committee

The committee is reviewing proposed changes to city ordinances regarding parking space requirements and design standards. The meeting will also address amendments to the variance and appeals ordinance and the Zoning Work Group.

• Review of 13.04.010 Required Number of Parking Spaces
• Review of 13.76.230 Design Requirements
• Review of 13.84.090 Variance and Appeals Ordinance amendment
• Discussion of Zoning Work Group
• Future topic: City of Pine City Assessment Policy

Regular Evening Meeting

The Pine City City Council will consider a draft ordinance to create a Local Housing Trust Fund that would provide loans and grants for affordable housing projects. The council will also review an AFP 1‑Mill and Overlay to Pine City, a sidewalk improvement project on 8th Avenue at the RR crossing, and a service agreement with the Pine County Prosecutor for 2026‑2027. Additional items include a resolution to transfer money from the Capital Fund and a request for council action on a home‑occupation permit.

• Draft Ordinance #25‑## establishing the Pine City Housing Trust Fund
• AFP 1 Mill and Overlay to Pine City
• 8th Avenue Sidewalk Improvements RR Crossing
• Pine County Prosecution Service Agreement 2026-2027
• Resolution 2025-36 Authorizing transfer of funds from Capital Fund

Public Works Committee

The Pine City Public Works Committee will meet to discuss maintenance plans for the water tower and snow plowing, as well as truck routes and signage. The group will also review a draft ordinance regarding public art in the right-of-way.

• Discussion: Water Tower Maintenance Plan
• Discussion: Truck Route and signs
• Discussion: Draft Ordinance Public Art in the Right-of-Way
• Discussion: Snow plowing (No Action)
• Discussion: Curb and Crosswalk Painting

Special Council Meeting - 2026 Preliminary Budget

The Pine City Council will discuss the 2026 Preliminary Budget and vote on two resolutions. Resolution 2025-34 adopts the 2026 preliminary tax levy of $2,258,862, a 7.49% increase over 2025. Resolution 2025-35 adopts the 2026 Housing and Redevelopment Authority (HRA) preliminary tax levy.

• Resolution 2025-34: Adopt 2026 preliminary tax levy of $2,258,862 (7.49% increase)
• Resolution 2025-35: Adopt 2026 HRA preliminary tax levy
• Streets department: remove $69,000 from professional services for sidewalk plowing
• Transfer out $86,057 to pay back deficit from 2021/2022 street project
• Transfer out $30,645 for city portion of fire contract ($10,215 × 3 years)

Planning Commission Meeting

The Planning Commission will discuss a conditional use permit for a home-based hair salon and review a truck route ordinance. The body will also consider nominations for annual citizen and business site improvement awards.

• Conditional Use Permit for a hair salon home occupation
• Truck Route Ordinance review
• Village Apartments CUP update
• Citizen Planner of the Year Award nominations
• Business and Residential Site Improvement Award nominations

EDA

The Economic Development Authority will discuss the 2026 budget and review policies for business subsidies, the Revolving Loan Fund, and commercial rehab loans. The board will also address a certificate of deposit maturing in October.

• Review of 2026 EDA Budget
• Certificate of Deposit maturity on October 10, 2025, with last renewal value of $65,322.24
• Review of Business Subsidy Policy 7.5.2017
• Review of EDA Revolving Loan Fund Policy 7.5.2017
• Review of EDA Commercial Rehab Loan Policy 4.2019

Liquor Store Committee

The Liquor Store Committee will review several old‑business items, including the City Hive website update, recent Labor Day sales, and the monthly tasting schedule. New‑business discussion will cover an air‑conditioner issue, a draft employee handbook, upcoming reviews, negotiations, the MMBA regional meeting schedule, and updates to job descriptions. No specific decisions or contracts are listed in the agenda.

• City Hive website update
• Labor Day sales update
• Monthly tastings (once per month, plus special dates)
• Air conditioner issue
• Employee handbook draft

Regular Evening Meeting

The City Council will review a presentation from the Greater Minnesota Cities (CGMC) and discuss several fire department needs. The body is also scheduling a special meeting to approve the 2026 preliminary budget.

• Contract for a new ladder truck
• Purchase of a UTV trailer for the Fire Department
• Conditional Use Permit Amendment for 120 9th St. SW (Resolution 2025-31)
• Certificate of Minor Subdivision for Stransky (Resolution 2025-32)
• Dressel fire hydrant replacement estimate

HRA

The Pine City Housing Authority meeting will review the Hillside Court management update and approve the apartments' financial statements and bank reconciliation. It will also receive the HRA Fund financial report and discuss the 2026 HRA Fund budget update. Old business includes a bylaw update and a Local Housing Trust Fund update, while new business considers the application of Anthony Olson for an HRA commissioner seat.

• Approval of Hillside Court Apartments financial reports
• Approval of Hillside Court property insurance renewal memo
• Review of the August 2025 HRA Fund financial report
• Discussion of the 2026 HRA Fund budget update
• Consideration of HRA Commissioner application – Anthony Olson

Ordinance Review Committee

The committee will review the agenda, approve minutes, and discuss several pending ordinances. New business includes the draft Local Housing Trust Fund ordinance. Old business items include updates to design requirements, parking space standards, the Truck Route Ordinance, Conditional Use Permit amendments, and the Variance and Appeals Ordinance.

• Draft Local Housing Trust Fund ordinance (item 5.1)
• 13.76.230 Design Requirements update (item 6.1)
• 13.04.010 Required Number of Parking Spaces update (item 6.2)
• Truck Route Ordinance update (item 6.3)
• 13.84.070 Conditional Use Permit Ordinance amendment (item 6.4)

Library Committee

The Library Committee will meet to discuss the Pine City Reads community education program. The body will also review updates regarding the water fountain, the Adopt-A-Drain program, and parking lot lighting.

• Community Education - Pine City Reads
• Water fountain update
• Adopt-A-Drain discussion
• Library parking lot lights discussion

Regular Evening Meeting

The Pine City Council will hold a public hearing to consider final assessments for the 10th Street SW street improvements project, which has a total cost of $2,928,350. The council will also consider approving the purchase of 315 Main Street, a ladder truck contract, and a software system for mass notifications.

• Public hearing: 10th Street SW assessment ($2,928,350 total cost)
• Approval: 315 Main Street Purchase Agreement
• Approval: Ladder Truck Contract
• Action: Mass Notification & See Click Fix Software
• Action: Truth in Taxation date/location

EDA

The Pine City Economic Development Authority will review the draft 2026 budget book, including allocations to the Revolving Loan Fund, the loan policy, and potential property‑tax impacts. Board members will receive an update on the Sprouts expansion project. A meeting with Congressman Stauber and the owners of Broekema is scheduled for August 14, 2025. The board also considered moving to monthly meetings that could be cancelled when no actionable items are present.

• 2026 budget book presentation and discussion of fund allocations
• Sprouts expansion project update
• Congressman Stauber meeting with Broekema owners on Aug 14, 2025
• Consideration of monthly meetings that may be cancelled if no items arise

Planning Commission Meeting

The Planning Commission will hold a public hearing on the Truck Routes Ordinance (Chapter 10.05) and discuss possible action on it. It will consider a Conditional Use Permit for a home occupation (animal grooming) at 120 9th St. SW in the R‑2 residential district. Additional items include reviews of the Norwood Minor Subdivision, Stransky Minor Subdivision, and an update on the Village Apartments Conditional Use Permit.

• Public hearing and possible action on Truck Routes Ordinance 10.05
• Conditional Use Permit for home occupation (pet grooming) at 120 9th St. SW
• Norwood Minor Subdivision planning memo and survey
• Stransky Minor Subdivision planning memo and survey
• Village Apartments Conditional Use Permit update

2026 Preliminary Budget Work Session

The Pine City Council will discuss the preliminary budget memos for fiscal year 2026 covering administration, fire, health & recreation, liquor, parks & public buildings, planning, and public works. The meeting includes a public forum for citizen comments. No final budget approvals are scheduled at this work session.

• Administration Preliminary Budget (pages 3‑7)
• Fire Department Preliminary Budget Memo (pages 8‑11)
• Liquor Preliminary Budget Memo (pages 17‑19)
• Parks & Public Buildings Preliminary Budget Memo (pages 20‑26)
• Public Works Preliminary Budget Memo (pages 29‑38)

Special Council Meeting

The Pine City Council will convene to consider an agenda item regarding the purchase agreement for 315 Main Street. The meeting may include a closed session to discuss offers for the property located at that address.

• 315 Main Street Purchase Agreement
• Closed session for real property offers at 315 Main Street S.

Fire Committee

The Fire Committee will discuss a proposed amendment to the fire billing and collection ordinance (Section 2.20.090) and decide whether to forward it to the Planning Commission for a public hearing on September 24, 2025. A preliminary update of the 2026 fire budget will also be reviewed. Additional reports include truck status, grant updates, and fire billing revenue figures through July 31, 2025.

• Fire Ordinance Change – Fees for Emergency Protection Fire Service (Section 2.20.090) – redlined version to be sent to Planning Commission for public hearing Sep 24, 2025
• Preliminary 2026 Fire Budget Update – discussion
• Truck Status Report – all trucks in service; old unit #11 ladder scrapped
• Grant Update – 2023 grant cycle approved; 2024 grant cycle pending
• Fire Billing Revenues – communications report through 7/31/2025

HRA

The HRA Board will review and approve the July 2025 financial reports for Hillside Court Apartments, including a $204,603.53 operating balance and a three‑year management agreement worth $42,500 per year with a 4 % annual increase. Members will receive a financial update on the HRA General Fund, Revolving Loan Fund and a $32,612 allocation for a foundation project. The board will discuss the 2026 HRA Fund budget presentation and consider a draft ordinance to create a local housing trust fund. Additional items include a bylaw update and a discussion of HRA board membership positions.

• Approval of Hillside Court Apartments management agreement: 3‑year term (July 1 2025 – June 30 2028) at $42,500 per year with 4 % increase
• Approval of Hillside Court financial reports showing $204,603.53 operating balance as of June 30 2025
• Presentation of the 2026 HRA Fund budget (budget book dated 7.31.2025)
• Draft ordinance to establish a local housing trust fund for affordable housing programs
• Update on HRA bylaws to align with HUD requirements for funding compliance

Parks and Rec Committee

The committee will review a memorandum of understanding for the Dragonwoods Cooperative Disc Golf courses and discuss the placement of an LGBTQIA+ historic site marker. Other agenda items include a proposal for a soccer/multisports complex and potential new pickleball facilities.

• Dragonwoods Disc Golf MOU for 'Mild' and 'Wild' courses
• Location of LGBTQIA+ historic marker funded by $7,030 grant
• Proposal to designate soccer/multisports complex by North Water Tower
• Pickleball at Hilltop Recreation Area
• Discussion of a potential new Parks Building

Public Works Committee

The Pine City Public Works Committee discussed several items, including a recommendation to the City Council that no public art be placed inside the road right-of-way due to public‑safety concerns. The committee also approved a motion to strip the ladder truck of fire‑department items and then scrap it within 30 days. Additional discussions covered truck‑route signage, a budget increase for snow‑plowing policy, and a recommendation to contract crack‑sealing work in the 2026 budget.

• Recommendation to City Council: no public art inside road right-of-way (public safety)
• Motion to strip ladder truck of fire‑department items and scrap it within 30 days
• Discussion on truck‑route signs and weight‑restriction considerations
• Motion to have City Council rewrite snow‑plowing policy and increase budget for contracted services
• Recommendation to place crack‑sealing contract in 2026 budget for streets 15 years old or newer

Regular Evening Meeting

The Pine City Council meeting will discuss several items, including a request for council action on a Minnesota Paid Family & Medical Leave contribution. Other agenda items include a proposed cell phone reimbursement policy, a resolution to accept a donation from the Pine City Smoke Eaters, and a conditional use permit amendment. The meeting also contains updates, consent items, and old business such as the 10th Street SW Street Project assessment and the Fawn Meadows water main loop award recommendation.

• Request for Council Action – MN Paid Family & Medical Leave Contribution (New Business item 11.1)
• Cell Phone Reimbursement Policy (New Business item 11.2)
• Resolution 2025-27 – Accepting Donation from the Pine City Smoke Eaters (New Business item 11.3)
• Conditional Use Permit Amendment (Planning/Community Development item 12.1)
• Fawn Meadows Water Main Loop – Recommendation of Award (Old Business item 10.2)

Ordinance Review Committee

The Ordinance Review Committee is considering a draft ordinance to create a Local Housing Trust Fund to provide loans and grants for affordable and workforce housing. The committee is also reviewing updates to zoning fees and public art policies.

• Draft Housing Ordinance to establish a Local Housing Trust Fund
• Proposed updates to the Zoning Fees fee schedule
• Review of New Public Art Policy, License Agreement, and Updated Public Artwork Permit
• Discussion and update on the Truck Route ordinance
• Future topic: Updated language for the International Property Maintenance Code (IPMC)

Planning Commission Meeting

The Pine City Planning Commission will review prior conditional use permits for several properties. Items include the Lakeside Center CUP, a parking variance for 510 2nd St SE, a parking variance for 129 6th Ave, and the 305 3rd Ave SE permit for Tara Mach. The meeting is limited to discussion of these existing permits; no new approvals are listed.

• Review of prior conditional use permit – Lakeside Center (CUP)
• Review of prior conditional use permit – 510 2nd St SE parking variance
• Review of prior conditional use permit – 129 6th Ave parking variance
• Review of prior conditional use permit – 305 3rd Ave SE (Tara Mach)

EDA

The Pine City Economic Development Authority will approve the June 25, 2025 meeting minutes, review its financial reports, receive updates on several projects, and begin work on the 2026 budget process. Old business includes a $500,000 Housing Infrastructure Grant request to fund infrastructure along Northridge Drive NE for 21 future parcels. New business outlines the start of the 2026 EDA budget preparation.

• Approve June 25, 2025 EDA meeting minutes (motion carried 7‑0)
• Financial reports show total cash $400,389 and fund balances of $534,466
• Housing Infrastructure Grant request of $500,000 for infrastructure on Northridge Drive NE (21 parcels)
• 315 Main Street Hotel purchase agreement under review by developer
• Start of 2026 EDA budget process, with staff working in July and August

Special Council Meeting

The Pine City Council will hold a closed session under Minn. Stat. § 13D.05, subd. 3(c). In that session, council members will develop or consider offers or counteroffers for the sale of the real property located at Thomas Park (PID # 42-5902-000). No other agenda items are listed.

• Closed session to develop or consider offers or counteroffers for the sale of Thomas Park property (PID # 42-5902-000)

Liquor Store Committee

The Liquor Store Committee will review July sales figures and discuss the status of the City Hive website. The committee will also address a repair for the store's cooler.

• Review July sales of $100,359.00
• Update on City Hive website availability
• Cooler repair after July 4th weekend
• Review of Jan-June net profits: $85,037.15

HRA

The Housing and Redevelopment Authority will review financial reports and management updates for Hillside Court Apartments. The body is discussing a management agreement renewal and a gutter installation quote from Gutters By Bobby.

• Hillside Court Apartment Management Agreement Renewal (7.1.2025 - 6.30.2028)
• Gutter installation quote from Gutters By Bobby for Hillside Court
• Local Housing Trust Fund presentation
• June 2025 HRA Fund Financial Report
• HRA Bylaw update

Parks and Rec Committee

The provided document contains only website navigation elements and login fields. There are no specific discussion items or decisions listed for this meeting.

Regular Evening Meeting

The City Council will review a recommendation for a mill and overlay project and discuss the dissolution of the Fiber Optic Joint Powers Board. The meeting includes votes on a new filling and grading ordinance and amendments to building size and accessory building requirements.

• Recommendation of award for SEH Mill & Overlay Bid
• Ordinance 2025-09 Filling and Grading Ordinance
• Ordinance Amendments 2025-10 and 2025-11 regarding building size and accessory buildings in R-1 and R-2 districts
• Dissolution of the Fiber Optic Joint Powers Board
• Soil borings and topography evaluation for pickleball courts

Library Committee

The Library Committee will meet to discuss community education regarding Pine City Reads with Zack Stoltz. The committee will also receive updates on the community room storage closet and parking lot solar lighting.

• Community Education - Pine City Reads presentation by Zack Stoltz
• Update on Community Room Storage Closet
• Update on Parking Lot Solar Lighting

Ordinance Review Committee

The Ordinance Review Committee will discuss updates to the city's assessment policy and the 2018 International Property Maintenance Code. The body is also reviewing proposed amendments to al fresco dining and truck route ordinances.

• Proposed amendment to Al Fresco Dining Ordinance to add reflective tape or well-lit areas
• Review of Truck Route Ordinance with exemptions
• Discussion of 2018 International Property Maintenance Code
• Plans to update the Assessment Policy
• Possible amendment to Public Art Ordinance regarding traffic control and safety devices

Public Works Committee

The committee discussed a proposed ordinance that would prohibit public art in traffic corridors and considered a public art application to be recommended to the City Council. It reviewed a $150,000 budget for mill and overlay work on three streets, with cost estimates of $27,600 for 8th Street NW, $38,400 for Hillside Avenue SE, and $36,600 for 6th Avenue SE. Motions were made to table several items pending additional information, including the public art ordinance, the public art application, the freeway lift station quotes, and the Fawn Meadows feasibility study.

• Proposed ordinance to ban public art in traffic corridors (discussion, motion to table)
• Public art application to be recommended to City Council (discussion, motion to table)
• Mill & overlay project with $150,000 budget; estimates: 8th St NW $27,600, Hillside Ave SE $38,400, 6th Ave SE $36,600
• Discussion on upgrade to freeway lift station; electrical quote pending
• Feasibility study for Fawn Meadows; easement confirmed, further discussion scheduled

Regular Morning Meeting

The Pine City Council will hold its regular morning meeting, including a public forum for citizen comments, a Safe Routes to School presentation, and updates on old business items such as the 315 Main Street purchase agreement and the Westside Park pickleball courts. New business, the financial report, the mayor's report, and council concerns will also be addressed.

• Safe Routes to School presentation by Penny Simonsen
• 315 Main Street Purchase Agreement update (old business)
• Westside Park Pickleball Courts update (old business)
• Financial Report – YTD revenues & expenditures
• Public Forum – citizen presentations (up to three minutes each)

Planning Commission Meeting

The Pine City Planning Commission will hold public hearings on the proposed Filling and Grading Ordinance (2025‑09) and on two ordinance amendments updating building size and architectural requirements (13.76.150) and accessory‑building rules in R‑1 and R‑2 districts (13.76.170). The commission will also consider a filling and grading permit application and a possible minor subdivision at 660 5th Ave NW. Earlier items include a review of conditional‑use permits issued since 2021.

• Filling and Grading Ordinance 2025‑09 (public hearing)
• Ordinance Amendment 13.76.150 – Building Size and Architectural Requirements (public hearing)
• Ordinance Amendment 13.76.170 – Accessory Buildings in R‑1 and R‑2 Districts (public hearing)
• Filling and Grading Permit Application (item 8.3)
• Possible Minor Subdivision – 660 5th Ave NW, PID 42.5625.000 (item 8.4)

EDA

The Economic Development Authority (EDA) meeting will approve the agenda and the May 28 meeting minutes, review the latest financial reports, and receive updates on several ongoing projects and loan modifications. Old business includes updates on the Early Years Academy loan, the Fawn Meadows project, the city investment policy, and the 315 Main Street hotel purchase agreement. New business will focus on the 2026 EDA budget process.

• Approval of the meeting agenda
• Approval of May 28, 2025 EDA meeting minutes
• Financial reports noting liability insurance cost of $940 for board members
• Update on Early Years Academy loan modification (expected next month)
• 2026 EDA budget process discussion

HRA

The Housing Authority Board approved the meeting agenda, minutes, and the Hillside Court Apartments financial statements, noting a positive cash flow of $42,538.98. It also allocated Fund 215 to the foundation repair project at Hillside Court. The board received updates on the Fawn Meadows infrastructure, the 315 Main Street hotel project, and a housing market study. No new motions were taken on the other items.

• Approval of Hillside Court Apartments financials with $42,538.98 cash flow
• Allocation of Fund 215 to the Hillside Court foundation repair project
• Update on Fawn Meadows infrastructure feasibility report
• Update on 315 Main Street hotel purchase agreement and legal review
• Housing market study update

Emergency Council Meeting

The Pine City Council will review and possibly approve Resolution 2025-22, which authorizes staff to apply for the Greater Minnesota Housing Infrastructure Grant. The resolution commits the city to provide at least 50% matching funds for the Fawn Meadows First Addition Completion project. Approval would enable the city to seek up to 50% of the project's capital costs from the state grant program.

• Resolution 2025-22 authorizing application for the Greater Minnesota Housing Infrastructure Grant
• Commitment to provide at least 50% of capital costs as matching resources for the Fawn Meadows project
• Authorization for city staff to submit the grant application on behalf of the council
• Certification that matching resources are available and will comply with state statutes
• Grant program offers up to $7.75 million total, covering up to 50% of eligible infrastructure costs

Special Council Meeting

The Pine City Council will discuss old agreements with the city and consider a request from SEH to start the bid process for the Fawn Meadows Water Main Loop Project. The request includes a schedule to approve plans on June 4, open bids in early July, and award the construction contract by July 9. Approval would allow the city to advertise for contractors to install the new water main loop.

• Discussion of old agreements with the City of Pine City (no further details provided)
• Approval of SEH request to initiate advertisement for bids on the Fawn Meadows Water Main Loop Project
• Proposed schedule: June 4 plan approval, July 3‑8 bid opening, July 9 contract award

Special Council Meeting

The Pine City Council will conduct a special meeting with standard procedural items such as call to order, roll call, and agenda approval. The meeting includes a closed session to discuss transferring property within the city. The closed session may be held under Minnesota Statutes §13D.05 for reasons including setting a sale price, reviewing appraisal data, or considering offers.

• Closed session to discuss transferring city property (may be closed per M.S. §13D.05)
• Call to order and pledge of allegiance
• Roll call of council members
• Consideration and approval of agenda

Regular Evening Meeting

The Pine City Council meeting on June 4, 2025 includes consent items, old business, and new business. In new business the council will consider three resolutions authorizing borrowing from Water Fund 601 and Sewer Fund 602 to cover deficits in city street projects, and a resolution to forgive and transfer funds to another city account. The council will also review the Mill & Overlay Project and site‑plan requests for Dairy Queen, Falkor, and Webster.

• Resolution 2025-19: authorize borrowing from Water Fund 601 and Sewer Fund 602 to cover deficit in the 2021‑2022 City Street Project
• Resolution 2025-20: forgive funds and transfer funds to another city account
• Resolution 2025-21: authorize borrowing from Water Fund 601 and Sewer Fund 602 to cover deficit in Fund 411 for the 2020 City Street Project
• Mill & Overlay Project – request council action
• Dairy Queen site plan review – request council action

Ordinance Review Committee

The Pine City Ordinance Review Committee will consider several pending ordinance items. Items include possible revisions to the Filling and Grading Ordinance, updates to building size and accessory structure rules for barndominium and pole‑barn homes, a review of the assessment policy, an update on fire‑ordinance billing and collection, and a report on the No Mow May program. New business includes discussion of the 2018 International Plumbing and Mechanical Code. The committee will also hold an open forum for public comments.

• Possible revision of the Filling and Grading Ordinance (pages 5‑10)
• Update to building size and architectural requirements for barndominium/pole‑barn homes (13.76.150, 13.76.170)
• Review of the Assessment Policy (LMC – Special Assessment Toolkit)
• Fire Ordinance change – billing and collection update
• Discussion of the 2018 International Plumbing and Mechanical Code (new business)

Planning Commission Meeting

The Planning Commission will hold a public hearing on a minor subdivision and lot combinations at 9th Street SW and Clark Avenue SW. The body will also review a site plan for a new Dairy Queen and a conditional use permit for animal grooming.

• Public hearing: Minor subdivision and lot combinations at 9th Street SW and Clark Avenue SW
• Site plan review: 3,481 square foot Dairy Queen with drive-thru at Hillside Ave SW and Evergreen Sq SW
• Conditional use permit: Animal grooming home occupation at 825 2nd Ave SW
• Proposed Filling and Grading Ordinance

EDA

The Economic Development Authority will review financial reports and provide updates on several local projects. The body will also discuss advertising opportunities for the 2026 Explore MN Travel Guide.

• Explore MN 2026 Travel Guide advertising opportunities
• 315 Main Street Hotel Project update
• AKA Holdings DBA Early Years Academy loan modification update
• Fawn Meadows project update
• City Investment Policy update

Public Works Committee

The Public Works Committee will discuss a proposed policy that would prohibit public art in traffic corridors for safety reasons and consider a related public‑art application recommendation to the City Council. The committee will also review an upgrade plan for the Freeway lift station, estimated at $175,000, and receive updates on crosswalk painting, snow‑plowing maps, and other infrastructure items. Additional items include updates on the bulk water valve repair and fire‑hydrant status.

• Motion to develop a policy (based in law) that would not allow "Public Art" in traffic corridors due to safety concerns
• Consideration of a "Public Art" application recommendation to the City Council
• Upgrade plan for the Freeway lift station with an approximate cost of $175,000, using Pember Company
• Update on the painting schedule for crosswalks and curbs (paint ordered and ready for pickup)
• Update on bulk water valve repair (valve ordered, 10‑12 weeks delivery)

Special Council Meeting

The Pine City Council will vote on and has approved a conditional use permit and site plan review for a development of two four‑unit apartment buildings on 665 11th St SW. The project is on a 1.32‑acre vacant lot in the R‑2 residential district and lies within the 100‑year floodplain. Approval was recorded in Resolution 2025‑13 and carries no fiscal impact.

• Conditional use permit and site plan review for 665 11th St SW (two 4‑plex buildings)
• Resolution 2025‑13 approving the permit
• Project size: 1.32 acres in R‑2 zone within 100‑year floodplain
• Parking provision: 16 off‑street spaces meeting code requirements
• No fiscal impact reported

Liquor Store Committee

The Liquor Store Committee will review several updates on city services, including the City Hive online ordering system, Target pricing, and a recent MMBA conference. It will also consider internal matters such as space needs, the current budget, summer staffing plans, and inventory status. No formal motions or approvals are listed for these items.

• City Hive Update – Online Ordering
• Target Pricing Update
• MMBA Conference Recap
• Space Needs discussion
• Budget Update

Regular Morning Meeting

The Pine City Council meeting will review fire department call statistics and provide a city audit update. Old business includes updates on Thomas Park, the assessment policy, and the Speed/Traffic Haul Route continuation from the May 7th meeting. A closed‑session will address labor negotiation strategy. The mayor will report on ribbon‑cutting ceremonies for Aldi and the PTCC recreation center.

• City Audit Update (new business)
• Thomas Park Update (old business)
• Assessment Policy discussion (old business)
• Speed/Traffic Haul Route – continued discussion (old business)
• Aldi and PTCC Rec Center Ribbon Cutting Ceremonies (mayor's report)

Fire Committee

The Pine City Fire Committee will discuss proposed changes to the fire service fee ordinance (2.20.090) and review the redlined and updated fee schedules. The committee will also consider a contract discussion for fire protection services, including cost formulas and a salary line item for the Fire Chief. Grant updates, including a $55,000 grant with a $5,000 match, will be reported. A fire department budget report showing revenues, expenditures and a net deficit will be presented.

• Fire Ordinance Change – Fees for Emergency Protection Fire Services (2.20.090) – discussion of current, redlined and updated fees
• Contract discussion for fire protection services – review of cost formulas and salary line item for Fire Chief
• Grant update – $55,000 grant with $5,000 match for fire district study
• Fire department budget report – revenues $479,197, expenditures $614,363, net deficit $135,166
• Public forum – citizens may present items (3‑minute limit, up to 15 minutes total)

HRA

The Housing and Redevelopment Authority will review financial reports for the HRA Fund and Hillside Court for March and April 2025. The body will also receive verbal updates on the 315 Main Street hotel project and Fawn Meadows.

• Approval of Hillside Court financial reports for March and April 2025
• Approval of HRA Fund financial report for April 2025
• Verbal update on the 315 Main Street Hotel Project
• Verbal update on Fawn Meadows
• Publicly Owned Housing Program application update

Parks and Rec Committee

The Parks and Rec Committee will consider and approve the minutes from the March 10, 2025 meeting and the special meeting on March 24, 2025. The agenda also includes updates on several park projects: disc golf, a new basketball court at Westside Park, pickleball improvements, Lions Park equipment, and the beach. No new business items are listed, and an open forum allows citizens to present items not on the agenda.

• Approval of March 10, 2025 meeting minutes with correction of $11,500 Lions donation
• Disc Golf – update on course layouts
• Basketball Court – plan to replace skate park equipment with a full‑size court at Westside Park
• Pickleball – update on proposed permanent location at SW corner of Westside Park
• Lions Park – equipment donation of $11,500 from Pine City Lions

Regular Evening Meeting

The Pine City City Council will discuss several items, including a proposed amendment to the Solar Energy Ordinance. New business also includes a fire district study funding request, a fire department request to approve a Fire Captain 2 position, and a fee schedule update. The council will review site plan and conditional use permits for 665 11th St. SW and a solar panel installation at 900 4th St. SE.

• Solar Energy Ordinance Amendment – request for council action to change solar panel ordinance (Resolution 2025-06)
• Site Plan Review – 665 11th St. SW conditional use permit (Resolution 2025-13)
• Solar Panel Review – 900 4th St. SE (Resolution 2025-15)
• Pine City Township Fire District Study – funding request (Resolution 20230607-14)
• Fire Department request – approve Fire Captain 2 position

Ordinance Review Committee

The Ordinance Review Committee will discuss several pending items. Old business includes the 2025 Fee Schedule (Red Line), an update on the Ehlers water rate study, a Mini Site/Yard Improvement award nomination, and the current assessment policy. New business proposes a Filling and Grading Permit Ordinance covering soil erosion and steep slopes, a Fire Ordinance change that updates fees for emergency protection fire service, and a review of Meeting Ordinance 2.08.020. The committee may approve or amend these items.

• Filling and Grading Permit‑Ordinance (soil erosion and steep slopes) – item 6.1
• Fire Ordinance Change – billing and collection; update of 2.20.090 fees – item 6.2
• 2025 Fee Schedule – Red Line (old business) – item 5.1
• Ehlers Water Rate Study – update (old business) – item 5.2
• Assessment Policy discussion (old business) – item 5.4

Library Committee

The Library Committee is meeting to discuss ongoing facility maintenance and new operational items. The body will review funding for a drinking fountain replacement and the use of an AI tracker for patron usage.

• Drinking fountain replacement costs and funding options
• Library parking lot lighting
• Community Room storage closet shelves
• Library website link for community room reservations
• AI Tracker for library patron count and usage

Regular Morning Meeting

The City Council will discuss proposals from Ehler's and SEH regarding water and sewer rate studies to update the city fee schedule. The body will also consider a request to remove the skatepark and repave the area for a basketball court.

• Ryberg Well Placement Variance (Resolution 2025-12)
• Water & Sewer Rate Study proposals from Ehler's and SEH
• Request for skatepark removal and basketball court repavement
• Hiring of Administrative Assistant
• First quarter budget review for city departments

Planning Commission Meeting

The Pine City Planning Commission will hold public hearings on a Conditional Use Permit request for two quadplexes at 665 11th St. SW, consider updates to the Solar Energy Ordinance, and review a solar panel project for Pine Technical Community College at 900 4th St. SE. The commission will also address old business regarding the PTCC crosswalk intersection and new business including a site‑plan review for the Haug property and a revision of the Planned Unit Development (PUD) Ordinance.

• Conditional Use Permit for two quadplexes at 665 11th St. SW (R‑2 district)
• Solar Energy Ordinance Change (chapter 13.96 update)
• Solar panel review/approval for Pine Technical Community College, 900 4th St. SE
• PTCC Crosswalk Intersection (old business)
• Planned Unit Development (PUD) Ordinance revision (current vs. updated)

EDA

The Economic Development Authority will receive updates on several ongoing items, including a loan modification for Early Years Academy, the Fawn Meadows development, a draft city investment policy, and the request‑for‑proposals process for 315 Main Street. Presentations from JCF Properties and Solutions Real Estate Group on the 315 Main Street project will be reviewed, with evaluations to be sent to City Council on April 2. No new business items are scheduled for this meeting.

• Early Years Academy loan modification – maturity date amended to May 15, 2025
• Fawn Meadows update – next steps include Northridge Drive street extension, sewer and water extensions, and an updated housing study
• City Investment Policy update – staff aiming for Council approval in April 2025
• 315 Main Street RFP update – presentations by JCF Properties and Solutions Real Estate Group; evaluation to be presented to Council on April 2
• Approval of March 26, 2025 EDA meeting minutes

HRA

The HRA will review financial reports for the HRA Fund and Hillside Court. The body will also receive updates on the Fawn Meadows project and the status of the Halter Pines I & II properties.

• Selection of Solutions Real Estate Group for a hotel concept at 315 Main Street
• Approval of Hillside Court February 2025 financials
• Review of April 2025 HRA Fund Financial report
• Update on the Tiny Home Ordinance adopted by Council on April 2, 2025
• Publicly Owned Housing Program application update for Hillside Court

Special Council Meeting

The City Council will review personnel policies regarding employee recruitment and selection. The meeting includes a discussion on the job description for an Administrative Assistant and future staffing needs.

• Personnel Policy - Employee Recruitment & Selection
• Administrative Assistant job description
• Discussion of future staffing needs

Ordinance Review Committee

The Pine City Ordinance Review Committee meeting will review updates to the Planned Unit Development (PUD) ordinance and the Solar Panel ordinance. It will also receive updates on the water‑rate and cost‑of‑service study, the city fee schedule draft, and the 2004 assessment policy. Additional discussion items include a Yard of the Month decision and a proposal for alternative manufactured homes.

• Water Rate & Cost of Service Study – update (Item 5.1)
• City Fee Schedule – 2025 draft (Item 5.2)
• Assessment Policy – 2004 version (Item 5.3)
• Planned Unit Development Ordinance – current and updated versions (Item 6.1)
• Solar Panel Ordinance – current and updated versions (Item 6.2)

Regular Evening Meeting

The City Council will discuss several planning updates, including rezoning requests and a new ordinance for tiny homes. The meeting also includes a public hearing on public art and a proposal for a new pickleball facility in West Side Park.

• Public Art Public Hearing and Public Artwork Ordinance 2025-02
• Proposed six-court pickleball facility and pavilion in West Side Park
• Tiny Homes and Appendix Q Ordinance 2025-05
• Rezoning requests for Cross Lake Preserve and Fawn Meadows
• Lease agreements for Ameriprise and Justice North at Hillside

Public Works Committee

The Pine City Public Works Committee meeting on March 28, 2025 will discuss a possible upgrade to the freeway lift station and the painting schedule for crosswalks and curbs. Additional topics include the Fawn Meadows redevelopment, a review of the Public Art Ordinance and permit, and updates on the Civic Center parking lot, sidewalk replacement plan, safe crossing at Pine Technical & Community College, various items of concern (potholes, streetlights, hydrants), and the bulk water valve repair.

• Discussion on possible upgrade to freeway lift station
• Discussion on the painting schedule for cross walks and curbs
• Discussion on Fawn Meadows redevelopment (pages 7‑19)
• Review of Public Art Ordinance and Permit (pages 20‑38)
• Update on the bulk water valve repair

Special Council Meeting

The Pine City Council will meet on March 27, 2025 to discuss several items. The agenda includes a public forum for citizen comments and a closed session on labor negotiation strategy. The primary agenda item is the City of Rush City Contracted Fire Aid Agreement.

• Consideration of the City of Rush City Contracted Fire Aid Agreement (Item 5.1)
• Public forum for citizen presentations (Item 4)
• Closed session to discuss labor negotiation strategy (Item 6.1)

Planning Commission Meeting

The Pine City Planning Commission will hold public hearings on several items, including the Tiny Homes Ordinance and the State of Minnesota Building Code Appendix Q. It will also hear hearings on a well placement at 540 8th Ave NE, the Cross Lake Preserve Ordinance, and the Fawn Meadows Ordinance. In new business, commissioners will discuss Alternative Style Homes and related building size requirements.

• Adoption of Tiny Homes Ordinance and State of Minnesota Building Code Appendix Q
• Public hearing for placing a well at 540 8th Ave NE
• Cross Lake Preserve Ordinance public hearing
• Fawn Meadows Ordinance public hearing
• Alternative Style Homes discussion (building size and architectural requirements)

EDA

The Pine City Economic Development Authority will review financial reports and updates on the Fawn Meadows development and the 315 Main Street redevelopment request for proposals. Staff will also present updates on the City Investment Policy and the Revolving Loan Fund.

• Fawn Meadows development update
• 315 Main Street RFP presentation evaluations
• City Investment Policy update
• Revolving Loan Fund status report
• SCDP loan status report

Special Parks and Rec Committee

The Parks and Rec Committee will consider a presentation from Pine City Area Pickleball regarding a proposal to build six pickleball courts and a pavilion in West Side Park. The group will discuss the project and determine if they should recommend it to the City Council.

• Pine City Area Pickleball presentation
• Discussion of six pickleball courts and pavilion in West Side Park
• Potential recommendation to City Council

Liquor Store Committee

The Liquor Store Committee will discuss target pricing for specific beer, liquor and wine products and consider layout changes such as adding a gondola for premium spirits and reconfiguring the wine area. Additional items include resetting the THC area with a new cooler and reviewing a pricing survey of five local competitors. The meeting also includes a public forum for citizen comments.

• Set target pricing for specific beer, liquor and wine products
• Add a gondola for bourbon, whiskeys, and high‑end products
• Reconfiguration of wine area
• Reset THC area and added a cooler
• Completed a pricing survey of 5 local competitors

Regular Morning Meeting

The Pine City Council will consider several items, including a request to approve Chad Kellogg as a regular firefighter. The council will also vote on moving the April 17th council meeting to April 24th. Additional agenda items cover updates on parks storage, street sweeping schedule, a water service rate study, city planner unionization, and the HRA Hillside Court Apartments project.

• Approve Chad Kellogg as a regular firefighter (Consent item 7.3)
• Reschedule April 17th Council Meeting to April 24th (New Business 9.2)
• Parks Storage (New Business 9.3)
• Street Sweeping Schedule (New Business 9.4)
• Water Service Rate and Cost of Service Study (New Business 9.5)

HRA

The Pine City Housing and Redevelopment Authority will review and approve its agenda and minutes, receive updates on Hillside Court management, and consider applying for a Publicly Owned Housing Program loan to fund $800,000 in foundation repairs with a required $320,000 match. The board will also adopt the annual operating budget for the Hillside Court Apartments and certify compliance with civil‑rights requirements. Additional items include financial reports and updates on the 315 Main Street and Halter Pines projects.

• Approval of Hillside Court financial statements and check listing
• Decision on POHP loan application for $800,000 foundation repairs (40% match = $320,000)
• Adoption of the operating budget resolution for the fiscal year April 1 – March 31
• Annual civil‑rights certification resolution required by HUD
• Updates on 315 Main Street proposal and Halter Pines I & II property plans

Parks and Rec Committee

The Parks and Recreation Committee approved the agenda and meeting minutes, reviewed updates on disc golf, a basketball court, pickleball, and Thomas Park, and approved an $11,400 grant while recommending the official naming of the Woodpecker Ridge/Lions Park as Lions Park. The committee also discussed meeting frequency for 2025 and noted a vacancy after the resignation of member Julie Samuelson. Motions on the grant, naming, and adjournment were carried.

• Disc Golf MOU discussed under old business
• Basketball Court update presented
• Pickleball meeting scheduled for March 18
• $11,400 grant for equipment improvements at Lions Park and motion to name it Lions Park
• Vacancy acknowledged after Julie Samuelson’s resignation

Regular Evening Meeting

The City Council will conduct a public hearing and consider Ordinance 2025-01 regarding cannabis zoning. The body will also discuss water system improvements and the Timber Pines Senior Living Project.

• Public hearing and proposed Ordinance 2025-01 for Cannabis Zoning
• Resolution 2025-11 regarding the Timber Pines Senior Living Project Assumption of Rights and Obligations Agreement
• Resolution 2025-10 for a 5-foot side yard variance for Bigfork Valley Log Cabins LLC
• Application for Payment #6 for 2024 Street Improvements on 10th Street SW
• Request to post for an Administrative Assistant position

Ordinance Review Committee

The Pine City Ordinance Review Committee will discuss water rate studies, a proposed public art ordinance, and zoning changes for Tiny Homes and specific districts. The committee will also review the City's assessment policy and fee schedule.

• Water rate study presentation by Jason Aarsvold of Ehlers
• Draft Public Artwork Ordinance and permit
• Tiny Homes zoning changes (Appendix Q)
• Draft Cross Lake Preserve Ordinance
• Draft Fawn Meadows Ordinance for current homes

Fawn Meadows Work Session

The council, Economic Development Authority, and Housing Redevelopment Authority will hear a presentation of the Fawn Meadows feasibility report for Outlot A and Phase II improvements. The report outlines required street, sewer, water and storm‑drain upgrades and estimates total infrastructure costs at $10,340,000, to be assessed fully to the benefiting property owners. The meeting will consider the findings and recommendations but no formal vote is listed.

• Presentation of the Fawn Meadows Feasibility Report (dated September 16, 2024)
• Estimated total infrastructure cost of $10,340,000 for Outlot A and Phase II improvements
• Proposed public improvements include new sanitary sewer, water main, streets, sidewalks, and storm sewer
• Cost recovery policy states 100 % of infrastructure costs will be assessed to benefitting property owners
• Discussion of the site's history, including the 2009 unfinished development and a $250,000 city letter of credit

Planning Commission Meeting

The Planning Commission will conduct public hearings regarding a cannabis zoning ordinance and a concept review for Bigfork Valley Log Cabins at Fawn Meadows. The body will also review solar panel requests and draft ordinances for the Cross Lake Preserve and Fawn Meadows districts.

• Public hearing: Cannabis Zoning Ordinance
• Public hearing: Bigfork Valley Log Cabins concept review (Fawn Meadows)
• Solar panel review for 100 2nd Ave SE
• Solar panel review for 440 10th St SW
• Draft ordinances for Cross Lake Preserve District (Chapter 13.30) and Fawn Meadows District (Chapter 13.31)

EDA

The Economic Development Authority will elect its officers and designate official depositories, newspapers, and legal counsel. The board is reviewing a loan request for childcare services and will hold a joint work session regarding the Fawn Meadows Feasibility Report.

• Proposed $45,000 loan at 8.5% interest for AKA Holdings, LLC for childcare services
• Election of President, Vice President, Secretary, and Treasurer
• Designation of Stearns Bank and Northwoods Bank as depositories
• Designation of Pine City Pioneer as official newspaper and Flaherty & Hood as legal counsel
• Joint work session on Fawn Meadows Feasibility Report scheduled for February 26 at 9:30 a.m.

Regular Morning Meeting

The Pine City Council will consider several agenda items, including a personnel policy update and the adoption of the 2025 fee schedule. Old business includes a verbal update on the MidCo dark fiber agreement and a survey on council meeting times. New business also covers a stand‑alone barrier project, a McHugh HOA agreement, swimming lessons, and setting a date to discuss the first‑quarter budget.

• Adopt 2025 Fee Schedule
• Personnel Policy Update
• MidCo Dark Fiber Agreement – verbal update
• 2025 Pine City Stand‑Alone Barrier
• McHugh HOA Agreement (Pine Cove HOA Covenant)

Fire Committee

The Pine City Fire Committee will approve the agenda and minutes, receive updates on the 2023 and 2024 AFG FEMA grants, discuss the fire‑protection services contract, and review the fire department’s financial statements showing a budget deficit. It will also hear status reports on truck maintenance, personnel readiness, and call volume for the year.

• 2023 AFG FEMA grant: $65,000 total, $55,000 spent, ~$10,000 excess
• Discussion of contract for fire protection services
• Fire department budget: $555,914 revenue vs $593,425 expenditures, net deficit of $37,511
• Truck status: valves, tires and fuel tank replaced on Engine #26
• Personnel: 24 on responding roster, 4 on probation, 2 potential new hires

HRA

The Pine City Housing Redevelopment Authority will elect its Chair, Vice‑Chair and Secretary, and will approve two resolutions: one authorizing the Chair, Vice‑Chair and Executive Director as official signers, and another establishing a check‑signing procedure for Hillside Court Apartments. The board will also designate Northwoods Bank and Frandsen Bank & Trust as depositories, name the Pine City Pioneer as the official newspaper, and set the regular meeting schedule through January 2026.

• Appointment of new council members Gina Pettie and Kent Bombard
• Resolution 2025‑03 authorizing the Chair, Vice‑Chair and Executive Director as signers
• Resolution 2025‑02 approving a check‑signing procedure for Hillside Court Apartments
• Designation of Northwoods Bank and Frandsen Bank & Trust as depositories
• Adoption of the Pine City Pioneer as the official newspaper

Regular Evening Meeting

The City Council will review several financial and planning items. Topics include a $2.8 M fund deficit, ARPA fund allocations, and an updated Dark Fiber IRU agreement with Midcontinent. The council will also consider a resolution to contract with a city official and updates on meter replacement and a lot combination at 50 12th St NW.

• Fund Deficit Discussion – $2.8 M deficit amortization schedules (Agenda 9.3)
• ARPA Funds Discussion – breakdown of ARPA funds (Agenda 9.4)
• Midcontinent and City of Pine City – Dark Fiber IRU Agreement (Agenda 9.5)
• Resolution 2025-09 – Contract with a City Official (Agenda 10.1)
• Lot Combination – 50 12th St NW (Agenda 10.4)

Ordinance Review Committee

The Ordinance Review Committee will consider a draft Public Artwork Ordinance and a possible Cannabis Zoning Ordinance. It will also review water and sewer rate information for several neighboring cities. The committee will appoint a chair and vice‑chair and plan a fee schedule to present to the City Council.

• Draft Public Artwork Ordinance (Community Art) – public artwork permit
• Cannabis Zoning Ordinance presentation – possible new ordinance
• Review of water and sewer rates for Mora, Forest Lake, Stacy, Sandstone, Rush City, North Branch, Hinckley
• Appointment of Committee Chair and Vice‑Chair
• Finalize fee schedule to present to Council

Public Works Committee

The Pine City Public Works Committee will hold discussions on the sidewalk replacement plan, including inspection, maintenance, and snow/ice removal policies. Additional topics include crosswalk painting and uniform traffic control devices, crack sealing with a Stepp MFG quote, and a safe crossing at Pine Technical & Community College. The committee will also receive updates on water meter replacement costs and the bulk water valve repair. No formal decisions are recorded in the agenda.

• Discussion on Sidewalk Replacement Plan and related inspection, maintenance, and snow/ice removal policies
• Discussion on Crosswalk painting and Manual on Uniform Traffic Control Devices
• Discussion on Crack Sealing with a Stepp MFG quote
• Discussion on Safe Crossing at Pine Technical & Community College
• Updates on water meter replacement costs and bulk water valve repair

Liquor Store Committee

The Pine City Liquor Store Committee will review non-alcoholic beer cooler updates, holiday sales, and a digital advertising partnership with the Pine City Chamber of Commerce. The agenda also includes a discussion on 2025 beer price increases and updates regarding THC industry regulations.

• Approval of meeting minutes
• Update on non-alcoholic beer cooler
• Digital advertising partnership with Pine City Chamber
• Beer price increases 2025
• THC industry and OCM updates

Regular Day Meeting

The Pine City Council will discuss several new business items, including a request for council action on a contracted mutual fire aid agreement with Rush City. They will also review a Midcontinent and City of Pine City dark fiber IRU purchase agreement. Additional items include a Parks & Recreation committee application, a designation of Woodpecker Ridge Park to Lions Park, and a hiring request for a Public Works position. Consent items such as the January 8, 2025 meeting minutes, a check detail report, and a hiring request for Sam Ziwicki will also be considered.

• Contracted Mutual Fire Aid Between Rush City and Pine City – request for council action
• Midcontinent and City of Pine City – Dark Fiber IRU Agreement – final draft purchase agreement
• Parks & Recreation Committee Application – Makayla Thompson
• Designation of Woodpecker Ridge Park to Lions Park – request for council action
• Request to Hire Sam Ziwicki (Public Works 2) – consent item

EDA

The Pine City Economic Development Authority meeting will consider the Fawn Meadows feasibility report and a request for a joint work session. It will continue the standing review of the city’s investment policy as requested by the League of Minnesota Cities. The board will also receive an update on the $100,000 certificate of deposit at Stearns Bank that matures on January 26, 2025.

• Review and discuss Fawn Meadows Feasibility Report & Joint Work Session Request
• Continue standing review of City Investment Policy per League of MN Cities
• Update on Certificate of Deposit at Stearns Bank ($100,000, matures Jan 26, 2025)
• Presentation of EDA fund balances: $114,806 (general), $75,787 (SCDP), $347,889 (RLF)
• Revolving Loan Fund and Small Cities Development Program loan status updates

Planning Commission Meeting

The Pine City Planning Commission will hold its first meeting of 2025 to consider rezoning requests, discuss cannabis regulations, and review tiny home building codes. The body will also appoint officers and approve previous meeting minutes.

• Public hearing for lot combination at 50 12th St NW
• Discussion on zoning for Cross Lake Preserve and Fawn Meadows
• Presentation on cannabis zoning ordinance
• Review of tiny homes and Appendix Q building code
• Appointment of Chair, Vice-Chair, and Secretary

HRA

The Pine City Housing and Redevelopment Authority will consider several updates, including Hillside Court financials and a new check‑signing procedure, and will review the five‑year PHA plan and ongoing ordinance work. Old business items such as the Hillside Court smoke‑free lease addendum, the Fawn Meadows feasibility study, the tiny‑home ordinance update, and a bylaws revision will be discussed. New business includes a resolution to authorize a transfer of authority funds to the revolving loan fund.

• Approval of Hillside Court financials and updated check‑signing procedure
• Review and approval of the 5‑Year Public Housing Authority plan
• Update on the Tiny Home Ordinance
• Hillside Court Smoke‑Free Lease Addendum
• Resolution 2025‑01 to authorize transfer to the Revolving Loan Fund

Parks Committee

The Pine City Parks and Recreation Committee approved minutes from the previous month and discussed updates for Thomas Park and a potential donation for Lions Park. The committee also addressed the resignation of a member and the scheduling for 2025.

• Approval of November 12, 2024 meeting minutes
• Discussion of Thomas Park walking path project
• Consideration of $11,400 Lions Park donation
• Recommendation to name location 'Lions Park'
• Acknowledgment of committee member resignation

Regular Evening Meeting

The Pine City City Council will consider and vote on a series of resolutions covering mayoral designations, official newspaper and signers, capital improvement funding, tort limits, fiscal agent approval, and precinct establishment. The council will also approve consent items such as the December 2024 meeting minutes, payroll register, and a gambling permit application. Department reports from the Sheriff, Fire, Liquor, Parks, and Public Works will be presented, and a public forum will allow citizen comments.

• Resolution 2025-06 – Approval of Fiscal Agent for Hinckley/Pine City Flames
• Resolution 2025-05 – To Not Waive Statutory Tort Limits
• Resolution 2025-04 – Committing a portion of Capital Improvement Funds for Emergency
• Resolution 2025-01 – Mayoral Designation of Acting Mayor to serve in Mayor's Absence
• Consent Item 9.4 – Mandatory Fun Outdoors – Froggy's Gambling Permit Application

Library Committee

The Library Committee will discuss updates on parking lot lighting, storage shelving, and the website link for reserving the community room. Members will also talk about the groups that support the Pine City library. An item on the agenda is to look into grant funds to replace the current water fountain with a bottle‑refilling fountain.

• Update on lighting in the library parking lot
• Update on storage shelving in the community room
• Update on library website link to reserve community room
• Discussion of groups supporting the library
• Look into grant funds to replace water fountain with a bottle‑refilling fountain

Ordinance Review Committee

The Pine City Ordinance Review Committee will consider a proposal to install a pride-themed crosswalk at Third Ave SE and 5th St SE. The committee will also continue its review of the city's fee schedule and address old business items.

• Pride crosswalk proposal at Third Ave SE and 5th St SE
• Continue fee schedule review
• Zoning and Planning Workgroup
• Approval of December 2, 2024 meeting minutes
• Open forum for citizen presentations