Pinehurst public meetings in 2021

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on three Certificate of Appropriateness (COA) requests for exterior changes in the Historic District: tree removal and a patio/fireplace at 5 McCaskill Road, a new dwelling at 220 Saville Row, and modifications to an approved new home at 315 Nottinghill Gate. The commission will also approve minutes, set the 2022 meeting calendar, and review ethics policies. This is a regular meeting with public hearings on specific property changes.

• COA-2021-00195: Tree removal, brick patio, outdoor fireplace at 5 McCaskill Road
• COA-2021-00203: New residential dwelling at 220 Saville Row
• COA-2021-00205: Changes to new dwelling at 315 Nottinghill Gate (original COA-2021-0139)
• Approval of 11-18-2021 meeting minutes
• 2022 Regular Meeting Calendar and Ethics Policy review

The Historic Preservation Commission approved a Certificate of Appropriateness for tree removal and landscaping at 5 McCaskill Road, limiting removals to those shown on Exhibit A-7 (6-1, Herring opposed). It approved a new 3,950-square-foot dwelling at 220 Saville Row with a condition that the fire pit use brick instead of concrete block (6-0), and approved changes to a previously approved new dwelling at 315 Nottinghill Gate (6-0). A proposed fence at 315 Nottinghill Gate was not considered because supporting materials were not submitted.

• Approved with conditions COA-2021-00195 at 5 McCaskill Road, allowing only trees labeled on Exhibit A-7 to be removed (6-1, Herring nay)
• Approved with conditions COA-2021-00203 at 220 Saville Row for a new 3,950-sq-ft dwelling, requiring brick instead of concrete block for the fire pit (6-0)
• Approved COA-2021-00205 at 315 Nottinghill Gate for changes to a previously approved new dwelling (6-0)
• Approved revised minutes of the November 18, 2021 Regular Meeting (7-0)
• Approved the 2022 Regular Meeting Calendar (7-0)
• Closed the Public Hearing (6-0)
• Adjourned the meeting at 6:05 PM (6-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission is holding a work session to discuss and consider revisions to the Historic District Standards. Topics include the application process, standards for window and door alterations, and exterior material changes. This is a discussion item, not a final decision.

• Discuss and consider revisions to the Historic District Standards
• Topics include application process, window and door alterations, exterior material changes

The Commission and staff agreed to change the application submission deadline to four weeks prior to monthly hearings. They also agreed to revise the language of the Historic District Standards (page 13, section E) and finalize a new combined COA application packet.

• Agreed to change submission deadline to 4 weeks prior to monthly hearings
• Agreed to make suggested revisions to Historic District Standards page 13, section E
• Agreed that staff will finalize the revised COA application packet in coming months
• Scheduled next work session for January 27, 2022, at 02:00 PM
• Adjourned meeting (7-0)

Village Council Work Session

The Pinehurst Village Council will discuss and consider approving the 2022 meeting schedule and the 2022 list of key partners and collaborators, including council liaisons. They will also receive an update on anniversary celebrations for Donald Ross and Frederick Law Olmsted. The agenda is largely administrative, with no major policy decisions or public hearings.

• 2022 Village Council Meeting Schedule: 2nd and 4th Tuesdays at 4:30 p.m., Assembly Hall, 395 Magnolia Road; August, November, December have only one meeting each
• 2022 Key Partners & Collaborators list: includes NCDOT/TARPO, Moore County, Pinehurst Resort, Moore County Schools, FirstHealth, and others with assigned council liaisons
• Anniversary Celebrations Update: plans for 150th birthday of Donald Ross and 200th birthday of Frederick Law Olmsted, including traveling displays, light pole banners, and community events

The Village Council reached a consensus to move forward with the proposed 2022 meeting schedule and the 2022 key partners and collaborators assignments. The Council also reviewed updates regarding upcoming anniversary celebrations and discussed potential future agenda items, including short-term rentals and stormwater management.

• Approved 2022 Village Council Meeting Schedule
• Approved 2022 Village Council Key Partners & Collaborators assignments
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council is meeting to discuss routine business, including approving minutes, reappointing a member to the Historic Preservation Commission, receiving the FY 2021 Annual Comprehensive Financial Report, and hearing a Q1 update on the FY 2022 Strategic Operating Plan. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Resolution 21-31: Re-appointment of John Taylor to the Historic Preservation Commission
• Presentation of FY 2021 Annual Comprehensive Financial Report (ACFR)
• Q1 update on FY 2022 Strategic Operating Plan implementation
• Approval of minutes from November 9, 23, and December 1 meetings

The Village Council held a regular meeting on December 14, 2021. The Council approved the consent agenda, which included minutes from previous meetings, and voted to reappoint John Taylor to the Historic Preservation Commission. Additionally, the Council received the FY2021 Annual Comprehensive Financial Report and an update on the FY2022 Strategic Operating Plan.

• Approved consent agenda (5-0)
• Reappointed John Taylor to Historic Preservation Commission (5-0)
• Adjourned meeting (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a two-day strategic planning retreat to set priorities for FY 2023. They will review the mission, vision, and strategic opportunities, discuss the five-year financial forecast and capital needs, and consider changes to the balanced scorecard. This is a planning session, not a decision-making meeting on specific items.

• Review and affirm mission, vision, and core competencies
• Review five-year financial forecast and fund balance policy
• Discuss five-year major capital needs
• Discuss potential workforce needs
• Discuss changes to FY 2023 Balanced Scorecard

The Pinehurst Village Council held its FY 2023 Strategic Planning Retreat on December 9, 2021, covering Initiative Action Plans, a five-year financial forecast, and the Fund Balance Policy. Council discussed and agreed to change several Balanced Scorecard goals, and approved one change to Goal 4.1. The minutes record no other substantive decisions; the meeting adjourned unanimously at 3:00 p.m.

• Agreed to change Goal 1.3 from fire incident rate per 1,000 residents to dollar value of loss
• Agreed to change Goal 2.1 to % of residents satisfied with the quality of new residential and community development
• Approved changing Goal 4.1 to % of residents satisfied with the availability of walkways in their neighborhood
• Agreed to change Goal 4.2 to % of residents satisfied with the availability of greenway/walking trails across the Village
• Agreed to change Goal 7.5 to % of depreciable life remaining on capital assets
• Unanimously adjourned the retreat at 3:00 p.m.

Village Council - Special Meeting

The Pinehurst Village Council is holding a two-day strategic planning retreat on December 8-9, 2021, to set priorities for fiscal year 2023. Day 1 focuses on reviewing the mission, vision, and strategic opportunities, while Day 2 covers the five-year financial forecast, capital and workforce needs, and potential changes to the balanced scorecard. This is a planning session, not a decision-making meeting on specific items.

• Review and affirm Mission, Vision, and Core Competencies
• Identify Areas of Focus and prioritize Strategic Opportunities
• Review Five-Year Financial Forecast and Fund Balance Policy
• Discuss Five-Year Major Capital Needs
• Discuss Potential Workforce Needs

The Pinehurst Village Council held its FY 2023 Strategic Planning Retreat on December 8, 2021, at the Assembly Hall, 395 Magnolia Road. The Council affirmed its mission and vision, agreed to reword two core competencies, and approved changes to its strategic opportunities list. No ordinances, contracts, or budget items were decided; the meeting was a planning session, and the Council unanimously adjourned Day 1 at 5:00 p.m.

• Affirmed the Village mission and vision
• Consensus to change core competencies to 'focus on systemic approach to continuous improvement' and 'engagement of volunteers'
• Approved changing a strategic opportunity to 'support the Village Center through diverse cultural activities'
• Approved moving the CommunityViz Model evaluation OFI to staff level
• Approved retaining all other current OFIs without change
• Unanimously adjourned Day 1 at 5:00 p.m.

Board of Adjustment

The Pinehurst Board of Adjustment will hold a public hearing on a variance request from Norman and Julie Bennett for 160 Thunderbird Lane. The owners seek to reduce the required 30-foot golf course setback to approximately 14.5 feet to allow a home addition. The board will also consider minutes from the November 4 meeting and organizational matters.

• Public hearing on variance request for 160 Thunderbird Lane (PID #00023301) to reduce golf course setback from 30' to 14.5'
• Approval of minutes from 11-04-2021 regular meeting
• Board organizational matters discussion
• Next meeting date set for January 6, 2022 (if business)

The Village of Pinehurst Board of Adjustment voted 3-2 to approve a variance from the 30-foot minimum golf course setback to about 14.5 feet at 160 Thunderbird Lane, but the motion failed because a 4-1 supermajority was required. The request came from owners Norman and Julie Bennett, who sought the variance to expand a kitchen and address structural and plumbing issues. The Board also seated alternate Matt Jones as a voting member and elected Jack Farrell as Vice Chair.

• Approved 11-04-2021 regular meeting minutes (4-0)
• Seated alternate Matt Jones as a voting member for the December 2, 2021 meeting
• Elected Jack Farrell as Vice Chair of the Board of Adjustment (5-0)
• Variance from 30-foot golf course setback to about 14.5 feet at 160 Thunderbird Lane failed 3-2; 4-1 supermajority required
• Adjourned the regular meeting at 6:49 PM (5-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board is meeting to approve the November minutes, elect a 1st Vice Chair and 2nd Vice Chair, and address organizational matters. The agenda is largely procedural, with no public hearings or major decisions listed.

• Approval of November 4, 2021 regular meeting minutes
• Election of 1st Vice Chair and 2nd Vice Chair (positions discussed, deferred from November)
• Board organizational matters

Village Council - Special Meeting

The Pinehurst Village Council is holding a special pre-retreat meeting to review data and information in preparation for the December strategic planning retreat. The meeting covers economic trends, population projections, development, and workforce capacity, and will affirm the SOAR analysis and strategic advantages/challenges. No formal decisions are expected; it is a working session.

• Review of national economic trends: labor shortage, supply chain disruptions, inflation, housing cost increases
• Population projections: single-family lots could be depleted by 2028, population may level off around 19,633
• American Rescue Plan Act funds: total $5,296,751.52, first disbursement $2,648,375.76 received August 2021
• NCDOT projects: Highway 5 widening ($48M), 15-501 turn lane improvements ($6.6M), 15-501 widening ($52M), Morganton Rd/15-501 interchange ($30M)
• Discussion of workforce capacity indicators and generational workforce changes

The Pinehurst Village Council held a special meeting for its FY 2023 Strategic Planning Pre-Retreat to review economic data, community trends, and corporate balanced scorecard goals. Staff and Council discussed national trends, local real estate, short-term rentals, department goals, and upcoming retreat dates. No formal legislative votes or policy adoptions were recorded, and the meeting concluded with an adjournment.

• Adjourned the FY 2023 Strategic Planning Pre-Retreat unanimously at 5:15 p.m.

Village Council - Special Meeting

The Pinehurst Village Council is holding a special organizational meeting to swear in newly-elected councilmembers, elect a Mayor Pro Tem and Treasurer, and discuss adopting the 2022 meeting schedule. The schedule, which sets regular meetings for the 2nd and 4th Tuesdays at 4:30 p.m., must be voted on by December 14th.

• Oath of Office for newly-elected councilmembers
• Election of Mayor Pro Tem and Treasurer
• Adoption of 2022 Village Council Meeting Schedule (2nd and 4th Tuesdays, 4:30 p.m.)
• August, November, and December 2022 have only one scheduled meeting each

At a special meeting on November 23, 2021, the Pinehurst Village Council swore in newly elected councilmembers Jeffrey Morgan and Patrick Pizzella, then held its organizational meeting. The council elected Patrick Pizzella as Mayor Pro Tem by a 3-2 vote and elected Lydia Boesch as Treasurer by unanimous vote. The council did not adopt the 2022 meeting schedule; it will review that item at the December 14 meeting. The meeting adjourned at 3:15 pm.

• Swore in newly elected Councilmembers Jeffrey Morgan and Patrick Pizzella
• Elected Patrick Pizzella as Mayor Pro Tem (3-2)
• Elected Lydia Boesch as Treasurer (unanimous)
• Closed nominations for Mayor Pro Tem (5-0)
• Closed nominations for Treasurer (5-0)
• Did not adopt 2022 meeting schedule; set for review at December 14 meeting
• Approved adjournment at 3:15 pm

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider six Major Certificates of Appropriateness for exterior renovations within the Historic District, including changes to rooflines, paint colors, windows, siding, and a pool installation. The commission will also review and approve minutes from three prior meetings and receive a report on minor work certificates issued.

• COA-2021-00154: A-frame roofline conversion at 10 Board Branch Road
• COA-2021-00182: Paint, roofing, and window changes at 5 McLeod Road
• COA-2021-00183: Pool house window and interior vault at 90 Linden Road
• COA-2021-00186: 16'x32' vinyl liner pool at 30 Caddell Road
• COA-2021-00189: Re-roof and paint at 275 Everett Road

The Commission held a quasi-judicial public hearing and approved six Certificates of Appropriateness for exterior renovations within the Pinehurst Historic District. Three approvals included specific conditions regarding materials and color palettes.

• Approved A-frame roofline renovations at 10 Board Branch Road (7-0)
• Approved paint, roofing, and window changes at 5 McLeod Road with color and material conditions (7-0)
• Approved pool house window and serving shelf at 90 Linden Road (7-0)
• Approved vinyl liner pool and fencing at 30 Caddell Road with picket fence conditions (7-0)
• Approved siding, window, and door changes at 87 Short Road (7-0)
• Approved re-roofing, paint, and column changes at 275 Everette Road with material and color conditions (7-0)
• Approved Oct 21 and Nov 4 special meeting minutes (7-0 each)
• Approved Oct 28 regular meeting minutes as amended (6-1)

Village Council Work Session

The Pinehurst Village Council will discuss and decide on the top two neighborhoods to gather public input for potential sidewalk construction. Staff recommends Pine Vista Road (Linden to Burning Tree) and McKenzie Road (Linden to Hwy 211), with a $400,000 FY22 construction budget. The decision will determine which areas move forward to surveys and public meetings.

• Pine Vista Road (Linden to Burning Tree): 1,665 linear feet, estimated $47,000 for screenings
• McKenzie Road (Linden to Hwy 211): 4,190 linear feet, rough estimated $180,000 including engineering
• FY22 sidewalk construction budget: $400,000
• Costs per linear foot: $15 screenings, $35 asphalt, $45 concrete
• Next steps: survey abutters in January 2022, public meeting in February 2022

At a November 9, 2021 work session, the Pinehurst Village Council reached consensus to move forward with two staff recommendations to gather public input on potential sidewalk locations: Pine Vista Road (Linden to Burning Tree) and McKenzie (Linden to Hwy 211). The FY22 construction budget cited was $400,000, with estimated screening costs of $47,000 for Pine Vista Road and $180,000 for McKenzie. The council also discussed potential future agenda items, including Fort Bragg renaming, Donald Ross and Olmsted anniversaries, and short-term rentals. The session adjourned at 9:22 p.m. on a 5-0 vote.

• Consensus to move forward with public input for sidewalks on Pine Vista Road (Linden to Burning Tree), est. $47,000
• Consensus to move forward with public input for sidewalks on McKenzie (Linden to Hwy 211), est. $180,000
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a public hearing and consider approval of the Hollycrest Major Subdivision, a 40-lot single-family development in the village's extraterritorial jurisdiction. The council will also discuss appointments, adopt Fort Bragg Regional Land Use Advisory Commission bylaw revisions, and receive financial reports and a risk management committee report.

• Public hearing and consideration of Resolution 21-28 for Hollycrest Major Subdivision (40 lots, PID# 00020147, Hollycrest Ln)
• Resolution 21-27 appointing a member to the Board of Adjustment and Planning and Zoning Board
• Resolution 21-24 adopting Fort Bragg Regional Land Use Advisory Commission bylaw revisions
• Presentation of financial statements for fiscal year ended June 30, 2021 and quarter ended September 30, 2021
• Receive Risk Management Committee Annual Report and consider employee health benefit plans

The Pinehurst Village Council approved a 40-lot major subdivision for the Hollycrest development and adopted the site master plan for the West Pinehurst Community Park. Council also appointed a new member to the Board of Adjustment and Planning and Zoning Board and authorized an exception to the municipal firearm discharge ordinance for a military memorial service.

• Approved 40-lot Hollycrest major subdivision (5-0)
• Appointed Louise Mercuro to Board of Adjustment/Planning & Zoning Board (5-0)
• Adopted Fort Bragg Regional Land Use Advisory Commission bylaw revisions (5-0)
• Approved West Pinehurst Community Park site master plan (4-1)
• Authorized firearm discharge exception for military memorial service (5-0)
• Approved October 26, 2021 meeting minutes (5-0)

Board of Adjustment

The Pinehurst Board of Adjustment is meeting to approve draft minutes from March 2021, consider the 2022 regular meeting calendar, and handle annual organizational matters including electing a vice chair and reviewing the ethics policy. The agenda is largely procedural, with no new public hearings or variance requests scheduled.

• Approval of 03-04-2021 and 03-11-2021 meeting minutes
• Consideration of 2022 regular meeting calendar (1st Thursdays, 4:00 PM, Assembly Hall)
• Annual election of Vice Chair and review of Ethics Policy
• Next meeting date: 12-02-2021 (if business)

The Pinehurst Board of Adjustment approved minutes from previous meetings and adopted its 2022 regular meeting calendar. The board also voted to seat Mr. Phillip Shumaker as a permanent member and delayed the nomination of a Vice Chair to the next meeting.

• Approved March 04, 2021 Regular Meeting minutes (3-0)
• Approved March 11, 2021 Special Meeting minutes (3-0)
• Approved 2022 Regular Meeting Calendar (3-0)
• Seated Mr. Phillip Shumaker as a permanent board member (3-0)
• Delayed the nomination of Vice Chair to the next Regular Meeting
• Adjourned the meeting at 04:44 PM (3-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a regular meeting to approve minutes, set the 2022 meeting calendar, and address organizational matters. The main item is a public hearing on the Hollycrest Major Subdivision, where the board will make a recommendation to the Village Council. The agenda includes discussion of the subdivision's compliance with design standards, with public comments on traffic, stormwater, and historic preservation.

• Public hearing on Hollycrest Major Subdivision, a 40-lot development with 6 vacant lots, estimated to add 448 trips per day on Linden Rd.
• Approval of 10-07-2021 regular meeting minutes
• 2022 regular meeting calendar
• Board organizational matters

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission will hold a work session to discuss and consider revisions to the Historic District Standards, including changes to the classification of Basic, Minor, and Major Work, as well as specific standards for pools, fences, shutters, awnings, and decks. The commission will also review the 2022 regular meeting calendar. This is a discussion and consideration item, not a final decision.

• Review of 2022 Regular Meeting Calendar (4th Thursday, 4:00 PM, Assembly Hall)
• Proposed reclassification of in-ground pools from Major to Minor Work
• Proposed changes to fence standards (e.g., front yard height 3.5 ft, side/rear 6 ft, vinyl/chain link prohibited)
• Proposed revisions to Basic Work categories (e.g., gutters, fencing, landscaping)
• Discussion of submission materials for Historic District Standards

The Historic Preservation Commission held a work session on November 4, 2021, to discuss proposed changes to the language of the Historic District Standards and revisions to those standards. The Commission and Staff agreed Staff would review suggestions and present proposed Standards language changes at upcoming meetings, and agreed to proposed revisions presented by Staff, but concluded additional work sessions are needed before a final revised version could be adopted. No substantive decisions were made; the only vote was to adjourn, approved 3-0.

• No adoption or denial of Historic District Standards revisions; additional work sessions required before a final version can be adopted
• Agreed Staff would review suggested language changes and present proposed Standards language changes at upcoming meetings
• Motion to adjourn approved 3-0 at 11:15 AM

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider 10 Major Certificates of Appropriateness for changes to properties in the Historic District, including new homes, renovations, and a commercial conversion. They will also approve minutes from the September meeting and review minor work items.

• New single-family dwelling at 315 Nottinghill Gate (COA-2021-00139)
• Front renovations and shed at 165 Linden Road (COA-2021-00142)
• Landscape, driveway, window changes, and tree removal at 40 McCaskill Road (COA-2021-00144)
• New single-family dwelling at 100 Saville Row (COA-2021-00150)
• Commercial office conversion at 24 Rattlesnake Trail (COA-2021-00159)

The Historic Preservation Commission approved eight Certificates of Appropriateness for work in the Pinehurst Historic District, including new homes, renovations, and tree removal, all by 5-0 votes except one new dwelling approved 4-1. One case, a proposed A-frame roofline at 10 Board Branch Road, was continued to November 18, 2021 after the Commission found the submitted material insufficient. The meeting was otherwise procedural, with no denials.

• Approved minutes of the September 23, 2021 Regular Meeting (5-0)
• Approved Certificate of Appropriateness for alteration and demolition at 24 Rattlesnake Trail (5-0)
• Approved Certificate of Appropriateness for a new single family dwelling at 315 Nottinghill Gate (4-1, Lucey opposed)
• Approved Certificate of Appropriateness for exterior renovations and shed at 165 Linden Road (5-0)
• Approved Certificate of Appropriateness for landscape, driveway, window, and tree removal work at 40 McCaskill Road (5-0)
• Approved Certificate of Appropriateness for a new single family dwelling at 100 Saville Row (5-0)
• Approved Certificate of Appropriateness for siding, window, door, and paint changes at 60 Caddell Road (5-0)
• Approved Certificate of Appropriateness for entry relocation at 75 Cherokee Road (5-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session that is largely procedural, with the main substantive item being a closed session to discuss real property acquisition negotiations and personnel matters. No specific decisions or proposals are listed on the open agenda.

• Closed session under NCGS §143-318.11(a)(5) to discuss real property acquisition price and terms
• Closed session under NCGS §143-318.11(a)(6) to consider public officer or employee qualifications, competence, or performance
• Potential future agenda items discussion
• Motion to recess and enter closed session, then re-enter

The Pinehurst Village Council held a work session on October 26, 2021, with no substantive decisions made. Councilmember Boesch asked whether the Police Department tracks complaints about short-term rentals; Village Manager Sanborn said records are kept but coded by complaint type such as noise. Council also discussed long leaf pine complaints and planning for Donald Ross's birthday and an Olmsted celebration. The council voted 5-0 to enter a closed session on real estate negotiation and personnel matters, then voted 5-0 to adjourn.

• Approved recessing the work session and entering closed session (5-0)
• Approved adjourning the closed session and re-entering the work session (5-0)
• Approved adjourning the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold two public hearings and consider several ordinances and resolutions, including requiring online permitting, extending a development moratorium in Village Place and Pinehurst South, updating buffer requirements, and awarding a stormwater management master plan contract. The agenda also includes appointments and discussions of potential ethics violations by two councilmembers.

• Resolution 21-25 appointing Al Davis to the Firefighter Relief Fund Board of Trustees
• Awarding Stormwater Management and Master Plan to McGill Associates
• Special Intensity Allocation for 85 Trotter Hills Circle
• Ordinance #21-14 requiring electronic permitting for planning applications
• Ordinance #21-15 extending moratorium on development in Village Place and Pinehurst South

The Pinehurst Village Council approved Ordinance 21-06 updating landscaping and buffer requirements in the Pinehurst Development Ordinance; the recorded vote was 3 yes, 1 no, and 1 abstention, which the minutes state was recorded as 4 yes and 1 no because an abstention is counted as a yes under state law. The council also unanimously approved Ordinance 21-15 extending a real estate development moratorium in the Village Place and Pinehurst South areas for an additional 90 days, and unanimously approved a $73,600 contract with McGill Associates for a Stormwater Management and Master Plan. Council unanimously approved Resolution 21-25 appointing Alfred Davis, Jr. to the Firefighter's Relief Fund Board and a 0.94-acre Special Intensity Allocation at 85 Trotter Hills Circle, and approved Resolution 21-26 on Comprehensive Plan amendment policy by a 3-2 vote.

• Approved Ordinance 21-06 amending PDO landscaping and buffer standards (recorded 4-1; raw vote 3 yes, 1 no, 1 abstention counted as yes)
• Approved Ordinance 21-15 extending the Village Place/Pinehurst South development moratorium 90 days (5-0)
• Approved $73,600 contract with McGill Associates for Stormwater Management and Master Plan (5-0)
• Approved Resolution 21-25 appointing Alfred Davis, Jr. to Firefighter's Relief Fund Board (5-0)
• Approved 0.94-acre Special Intensity Allocation at 85 Trotter Hills Circle for parking (5-0)
• Approved Ordinance 21-14 implementing electronic permitting (5-0)
• Approved Resolution 21-26 adopting Comprehensive Plan amendment policy (3-2)
• Approved consent agenda including October 12, 2021 meeting minutes (5-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission will hold a work session to discuss and consider staff-proposed revisions to the Historic District Standards. The revisions focus on reclassifying work categories (Basic, Minor, Major) and updating design standards for pools, fences, shutters, awnings, decks, and patios. Staff will present the proposed changes and seek commission input, with potential discussion of other sections if time allows.

• Proposed reclassification of Basic, Minor, and Major Work categories
• Revised standards for swimming pools, spas, and hot tubs, including size limits and screening requirements
• Revised fence and wall standards, including height limits and material restrictions
• Proposed changes to standards for shutters, awnings, decks, and patios
• Discussion of next meeting date and topics

The Historic Preservation Commission held a work session to review proposed revisions to the Historic District Standards, including work classifications, design standards, and specific sections. No final version was adopted, and additional work sessions will be held.

• Reviewed proposed revisions to Historic District Standards without final adoption (3-0)
• Adjourned the special meeting (3-0)

Village Council Work Session

This is a procedural work session agenda. The council will discuss potential future agenda items and then enter a closed session to discuss real property acquisition negotiations and personnel matters, as allowed by state law. No decisions are listed on the open agenda.

• Closed session under NCGS §143-318.11(a)(5) for real property acquisition negotiations
• Closed session under NCGS §143-318.11(a)(6) for personnel matters

The Pinehurst Village Council met for a work session to discuss village trees, online permitting, and the buffer ordinance before entering a closed session. No substantive formal policy votes or final ordinances were adopted during the open work session.

• Approved recessing work session to enter closed session (5-0)
• Approved adjourning closed session to re-enter work session (5-0)
• Approved adjourning work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting on October 12, 2021, to discuss and consider several resolutions, including appointments to the Board of Adjustment and P&Z Board, and changes to the Position Classification and Pay Plan. They will also receive presentations on the FY 2021 State of the Village Report and the Community and Business Survey Results. The agenda includes routine consent items such as approval of previous meeting minutes and a budget amendments report.

• Resolution 21-20: Appointment of David Alzamora as Chairman of the Board of Adjustment
• Resolution 21-21: Reappointment of Jeramy Hooper to P&Z Board and Board of Adjustment, and as P&Z Chairman
• Resolution 21-22: Reappointment of Paul Roberts to P&Z Board and Board of Adjustment
• Resolution 21-23: Changes to the Position Classification and Pay Plan
• Presentation of FY 2021 State of the Village Report and Community and Business Survey Results

The Council appointed new leadership for the Board of Adjustment and Planning and Zoning Board. It also approved adding library positions to the Village's position classification and pay plan. Discussions regarding ethics violations by two council members were deferred to a future meeting.

• Appointed David Alzamora as Chairperson of the Board of Adjustment (5-0)
• Appointed Jeramy Hooper as Chairman for the Planning and Zoning Board (5-0)
• Reappointed Paul Roberts to the Board of Adjustment and Planning and Zoning Board (5-0)
• Approved adding Library Services and Archives Director, Assistant Library Services Director, and Library Associate to the pay plan (5-0)
• Approved September 28, 2021 meeting minutes (5-0)
• Deferred action on ethics reprimands for Councilmembers Boesch and Drum

Planning & Zoning Board

The Planning and Zoning Board will hold a public hearing on a Major Subdivision Review for Hollycrest, a proposed 40-lot single-family subdivision on about 40.5 acres in the Village's extraterritorial jurisdiction off Linden Road. After the hearing, the Board will deliberate and make a recommendation to the Village Council. The subdivision is administrative in nature and must be approved if it meets the design standards in Section 9.17.1.12 of the Pinehurst Development Ordinance.

• Public Hearing No.1: Hollycrest Major Subdivision - 40-lot single-family subdivision, PID# 00020147, Hollycrest Ln off Linden Rd, applicant Ken Bass, owner HEK Management, LLC
• Subdivision is in R-15 zoning district, watershed limits density to 1 unit per acre, proposal complies
• Applicant proposes internal streets with 50-ft right-of-way, 24-ft width, 45-ft cul-de-sac radius, and concrete valley gutter (waiver requested)
• Approximately 15% open space provided; HOA to maintain open space, stormwater, and roads
• Public water and sewer to be provided by Moore County Public Works

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss two main items: filling a vacancy on the Firefighters' Relief Fund Board and proposed amendments to the Planning & Development Ordinance (PDO) to implement online review and approval of planning and building permit applications. The Planning and Zoning Board previously recommended approval of the PDO amendments. The meeting also includes a closed session to discuss real property acquisition and personnel matters.

• Discuss Firefighter Relief Fund Board opening
• Discuss PDO amendments for online permitting (recommended by Planning and Zoning Board on July 1, 2021)
• Closed session for real property acquisition negotiations (NCGS §143-318.11(a)(5))
• Closed session for personnel matters (NCGS §143-318.11(a)(6))

The Pinehurst Village Council held a work session on September 28, 2021, with no substantive decisions made. Council heard a presentation on proposed PDO amendments to fully implement the Village's online permit system for building and planning applications; the Planning and Zoning Board had unanimously recommended approval at a July 1, 2021 public hearing, but Council took no vote. Council also discussed a Firefighter Relief Fund Board opening, with staff to forward a letter from interested resident Al Davis and the item possibly added to the October 12 meeting. The only votes were procedural: unanimous 5-0 motions to enter closed session, return to the work session, and adjourn.

• No substantive decisions made; work session discussion only
• Discussed PDO amendments for online permitting; no vote taken
• Discussed Firefighter Relief Fund Board opening; no appointment made
• Approved entering closed session (5-0)
• Approved adjourning closed session and re-entering work session (5-0)
• Approved adjourning the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting on September 28, 2021, to discuss and consider several items, including renewing a uniform rental service agreement, a United Way sign request, and revisions to the Historic District Guidelines. The consent agenda includes approval of minutes from previous meetings. The council will also hear reports from the manager and council members.

• Renewal of Uniform Rental Service Agreement for the Village of Pinehurst
• United Way sign request
• Revisions to the Historic District Guidelines
• Approval of minutes from Sept 14 regular meeting, Sept 14 work session, and Sept 20 special meeting

The Village Council approved a five-year contract for uniform and facility rental services and adopted amendments to the Local Historic District Guidelines. A request for temporary United Way signage was referred back to staff for further negotiation on location.

• Approved five-year uniform rental service contract with UniFirst Corporation (5-0)
• Approved amendments to the Local Historic District Guidelines (5-0)
• Approved Consent Agenda including meeting minutes from Sept 14 and Sept 20 (5-0)
• Tabled United Way sign request for further staff negotiation on location

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will discuss staff-recommended changes to the Historic District Guidelines/Standards, including re-classifying major, minor, and basic work and formatting/editorial updates. The commission will also review minor work certificates of appropriateness issued since the last meeting and consider recommending further guideline changes.

• Review of staff-recommended changes to Historic District Guidelines/Standards, including work re-classification
• Discussion of minor work COAs issued 8/20/2021-9/16/2021, including restriping at 80 Carolina Vista Drive and fencing at 1 Carolina Vista Drive
• Approval of minutes from the 08-26-2021 regular meeting
• Next meeting scheduled for 10-28-2021

The Pinehurst Historic Preservation Commission approved the August 26, 2021 meeting minutes and adopted recommended changes to the Historic District Guidelines to forward to the Village Council, with exceptions for a few items held for further consideration. The Commission also scheduled a work session for October 21, 2021, and adjourned the meeting at 6:18 PM.

• Approved August 26, 2021 regular meeting minutes (5-0)
• Adopted recommended changes to Historic District Guidelines for Village Council presentation (5-0)
• Scheduled work session meeting for October 21, 2021
• Adjourned meeting at 6:18 PM (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting that consists solely of procedural items to enter a closed session. The closed session is authorized under North Carolina law to discuss the qualifications, performance, or employment conditions of a public officer or employee, or to hear a complaint or grievance. No other business is scheduled.

• Closed session under NCGS §143-318.11(a)(6) for personnel matters
• Meeting held at Village Hall, 395 Magnolia Rd., Pinehurst, NC

The Pinehurst Village Council met in a special session, voted to enter a closed session to discuss personnel matters under NCGS §143-318.11(a)(6), returned to open session, and adjourned.

• Recessed special meeting and entered closed session (5-0)
• Adjourned closed session and re-entered special meeting (5-0)
• Adjourned special meeting at 8:00 p.m. (5-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss several topics: potential editorial changes to the Historic District Guidelines, an update on a proposed buffer development ordinance, a presentation of the West Pinehurst Community Park Site Master Plan, and a downtown park-and-ride concept. These are discussion items, not final decisions.

• Discuss editorial changes to Historic District Guidelines (proposed changes dated 09-03-2021)
• Update on proposed buffer development ordinance
• Presentation of West Pinehurst Community Park Site Master Plan
• Discuss downtown park and ride concept

The Pinehurst Village Council held a work session on September 14, 2021, with no substantive decisions voted on beyond adjournment. Council discussed proposed editorial changes to the Historic District Guidelines/Standards, heard that a buffer development ordinance is expected to be ready for action at the September 28 meeting, and reviewed the final draft West Pinehurst Community Park Site Master Plan. Council also discussed a proposed downtown Park and Ride golf cart shuttle from the Pinehurst Business Partners, which staff recommended considering during the next strategic retreat because it is an off-cycle, unbudgeted request. The only vote recorded was a unanimous 5-0 motion to adjourn at 9:40 p.m.

• No substantive decisions voted on; items were discussion only
• Historic District Guidelines changes to return to Council after the next HPC meeting
• Buffer development ordinance expected for Council action at the September 28 meeting
• West Pinehurst Community Park master plan updates to be presented again in October
• Park and Ride golf cart shuttle referred to the next strategic retreat as part of a broader downtown parking discussion
• Approved adjournment of the work session (5-0) at 9:40 p.m.

Village Council Regular Meeting

The Pinehurst Village Council will discuss and consider several contracts and resolutions, including a fire suppression contract with the Town of Taylortown, awarding a FY 2022 resurfacing contract to Barnhill Contracting Company, and approving a library asset transfer for Given Library. The consent agenda includes approval of minutes and a reappointment to the Bicycle and Pedestrian Advisory Committee.

• Resolution 21-18: Approving Town of Taylortown Fire Suppression Contract
• Awarding FY 2022 Resurfacing Contract to Barnhill Contracting Company
• Contract Approval for Given Library Transfer of Assets
• Resolution 21-19: Reappointing Mark Wagner to Bicycle and Pedestrian Advisory Committee
• Consent agenda: Approval of August 10, 2021 meeting minutes

The Village Council approved three substantive items: a fire suppression contract renewal with the Town of Taylortown, a $1,116,231.50 road resurfacing contract with Barnhill Contracting Company, and an asset and service transfer agreement with Given Memorial Library Inc. All votes were 5-0. The council also approved routine consent agenda items and adjourned at 5:33 p.m.

• Approved Resolution 21-18 renewing the Town of Taylortown Fire Suppression Contract with a ratified effective date of July 1, 2021 (5-0)
• Approved a $1,116,231.50 road resurfacing contract with Barnhill Contracting Company for FY2022, with change orders allowed up to $1.2 million total (5-0)
• Approved authorizing the Mayor to execute an Asset and Service Transfer Agreement with Given Memorial Library Inc. (5-0)
• Approved the consent agenda, including minutes from August 10, 2021 regular and work session meetings and Resolution 21-19 reappointing Mark Wagner to the Bicycle and Pedestrian Advisory Committee (5-0)
• Approved adjourning the regular meeting at 5:33 p.m. (5-0)

Planning & Zoning Board

The Planning and Zoning Board held a public hearing regarding a rezoning request for 6.29 acres to allow for a second United States Golf Association (USGA) headquarters. The proposed development includes two structures totaling approximately 40,500 square feet for a welcome center, museum, offices, and a testing center. The Board discussed specific conditions for the rezoning, including signage, storm water management, and future walkways.

• Conditional rezoning of 6.29 acres (PID# 00025800) from RD to VMU-CD
• Proposed USGA headquarters featuring 40,500 square feet of space
• Discussion of 50 full-time employee positions at the new site
• Proposed use of alternative surfaces for parking areas
• Amendment to signage conditions to limit a 50% size increase to three specific signs

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on eight Major Certificates of Appropriateness for exterior changes to homes and resort buildings in the Historic District. The commission will also approve minutes from the July 22 meeting and review staff-approved minor work items.

• COA 2021-00122: Exterior renovations at 44 McKenzie Rd (window replacement, addition, golf cart storage, screened porch)
• COA 2021-00123: Garage door replacement with ingress/egress doors at 55 Shaw Rd SE
• COA 2021-00128: Roof change to red metal on 91st Hole Clubhouse at 1 Carolina Vista
• COA 2021-00129 & 00131: Porch expansion and new outdoor plaza at 80 Carolina Vista (Ryder Cup Lounge)
• COA 2021-00126: Tree removal at 85 McIntyre Rd

The Historic Preservation Commission approved six Major Certificates of Appropriateness for exterior work in the Pinehurst Historic District, each by a 6-0 vote, after public hearings at which no members of the public spoke. Projects included renovations at 44 McKenzie Rd, 55 Shaw Rd SE, 10 Village Green Rd, a roof change at 1 Carolina Vista, and a veranda expansion and new plaza at 80 Carolina Vista. The Commission also approved tree removal at 85 McIntyre Rd 6-0, finding it not consistent with Historic District Guidelines but nonetheless congruous with the district. The meeting was otherwise procedural, including approval of amended July 22, 2021 minutes and discussion of a possible September 14, 2021 work session with Village Council.

• Approved amended July 22, 2021 minutes (6-0)
• Approved COA 2021-00122, exterior renovations at 44 McKenzie Rd (6-0)
• Approved COA 2021-00123, exterior renovations at 55 Shaw Rd SE (6-0)
• Approved COA 2021-00127, rear door change to French door at 10 Village Green Rd (6-0)
• Approved COA 2021-00128, roof material change at 1 Carolina Vista (6-0)
• Approved COA 2021-00129, veranda expansion at 80 Carolina Vista (6-0)
• Approved COA 2021-00131, new outdoor plaza/patio at 80 Carolina Vista (6-0)
• Approved COA 2021-00126, tree removal at 85 McIntyre Rd, found not consistent with guidelines but congruous (6-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss two main items: a proposed buffer development ordinance (Ordinance #21-06) that would amend landscaping and tree conservation requirements, and small area plans that need further direction before final revisions. The council will also hear a presentation from the Sandhills Woman's Exchange and consider potential future agenda items. The meeting will end with a closed session to discuss real property acquisition negotiations.

• Discuss proposed buffer development ordinance (Ordinance #21-06) amending Chapter 9 of the Development Ordinance
• Discuss small area plans and 11 items needing council consensus before Phase II revisions
• Sandhills Woman's Exchange presentation
• Closed session for real property acquisition negotiations (NCGS §143-318.11(a)(5))

The Village Council held a work session to discuss proposed changes to the Buffer Development Ordinance and conceptual renderings for Small Area Plans. No formal votes were taken on these items; the session focused on staff presentations and council feedback.

• Adjourned the work session (5-0)

Village Council Regular Meeting

The Village Council is reviewing a rezoning request for USGA facilities and discussing a proposed buffer development ordinance. Additional items include budget amendments, surplus asset sales, and a watershed intensity allocation request.

• Conditional Zoning for USGA facilities (6.29 acres)
• Proposed Buffer Development Ordinance
• Special Intensity Allocation for 95 Trotter Hills Circle
• Budget Amendment for FY 2021 to FY 2022
• Resolution for sale of surplus capital assets

The Village Council approved a budget amendment to reappropriate funds from FY 2021 to FY 2022 and authorized the sale of surplus capital assets. The Council also reappointed two members to advisory boards and approved a watershed Special Intensity Allocation for a property on Trotter Hills Circle.

• Approved Consent Agenda including July 27 meeting minutes and public safety reports (5-0)
• Approved Resolution 21-15 reappointing Tom Campbell to the Bicycle & Pedestrian Advisory Committee (5-0)
• Approved Resolution 21-16 reappointing Richard Vincent to the Historic Preservation Commission (5-0)
• Approved budget amendment reappropriating funds from FY 2021 to FY 2022 (5-0)
• Approved Resolution 21-17 authorizing the sale of surplus capital assets (5-0)
• Approved watershed Special Intensity Allocation for 1.04-acre property at 95 Trotter Hills Circle (5-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss a proposed buffer development ordinance (Ordinance #21-06) that would amend the Development Ordinance's landscaping and buffering requirements. The council will also consider a zoning reconsideration letter and potential future agenda items. The meeting includes a closed session to discuss real property acquisition negotiations.

• Discussion of proposed buffer development ordinance (Ordinance #21-06) amending Chapter 9 landscaping and buffering standards
• Discussion of 211 Zoning - Reconsideration Letter
• Closed session under NCGS §143-318.11(a)(5) for real property acquisition negotiations
• Potential future agenda items

The Council deferred a vote on a proposed buffer development ordinance until August 10 to allow staff to provide the correct draft. Council also requested that planning staff develop a proposal for zoning standards in the Highway 211 area near Pinewild.

• Deferred buffer development ordinance discussion to August 10 work session
• Requested planning staff create a proposal for zoning/overlay options for Highway 211 focus area 5
• Approved entry into closed session to discuss real property contract negotiations (5-0)
• Approved adjournment of closed session (5-0)
• Approved adjournment of work session (5-0)

Village Council Regular Meeting

The Village Council will hold public hearings regarding a rezoning request for a USGA facility and text amendments to the Pinehurst Development Ordinance. The USGA proposal involves developing two structures totaling approximately 40,500 square feet for a museum, welcome center, and offices.

• Conditional rezoning of 6.29 acres (PID# 00025800) to Village Mixed Use-Conditional District
• Proposed USGA headquarters featuring 40,500 square feet of office, museum, and testing space
• Public hearing for NCGS 160D text amendments to the Pinehurst Development Ordinance
• Discussion of Ordinance #21-11 regarding USGA conditional rezoning and concept plan
• Discussion of Ordinance 21-12 regarding NCGS Chapter 160D amendments

The Village Council approved a conditional rezoning and general concept plan to allow the United States Golf Association (USGA) to build a second headquarters. The Council also adopted text amendments to the Pinehurst Development Ordinance to comply with North Carolina state statutes.

• Approved Ordinance 21-11 for USGA Conditional Rezoning and General Concept Plan (5-0)
• Approved Ordinance 21-12 to align Pinehurst Development Ordinance with NCGS Chapter 160D (5-0)
• Approved Consent Agenda including July 13 meeting minutes (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will conduct public hearings regarding several Major Certificates of Appropriateness. These requests involve exterior modifications to various homes within the Pinehurst Historic District.

• Major COA for elevator shaft addition at 170 McCaskill Rd W
• Major COA for two additions and retaining walls at 15 Beulah Hill Road
• Major COA for window removal and driveway changes at 87 Short Road
• Major COA for garage and exterior modifications at 35 Laurel Road
• Major COA for screened porch and fireplace addition at 83 Short Road

The Historic Preservation Commission held a public hearing on July 22, 2021 and approved Certificates of Appropriateness for major exterior modifications at eight Pinehurst Historic District addresses, each by a 5-0 vote. For several properties the Commission found the work not consistent with Historic District Guidelines but nevertheless congruous with the district. The Commission also approved amended minutes of its June 17 special meeting and the June 24 regular meeting, both 5-0, and reviewed staff approvals of normal maintenance and minor work.

• Approved amended 06-17-2021 Special Meeting minutes (5-0)
• Approved 06-24-2021 Regular Meeting minutes (5-0)
• Approved Certificate of Appropriateness for major work at 170 McCaskill Rd W (5-0)
• Approved Certificate of Appropriateness for major work at 15 Beulah Hill Rd (5-0)
• Approved Certificate of Appropriateness for major work at 35 Laurel Rd (5-0)
• Approved Certificate of Appropriateness for major work at 83 Short Rd (5-0)
• Approved Certificate of Appropriateness for major work at 90 Linden Rd (5-0)
• Approved Certificate of Appropriateness for major work at 85 McIntyre Rd (5-0)

Village Council Work Session

The Village Council will discuss the Phase 2 concept plans for the Village Place and Pinehurst South Small Area Plans, developed by Design Collective and presented at the June 2, 2021 public workshop. Staff will provide recommendations and seek Council direction on revisions to finalize the plans and move into Phase 3, which includes developing Form-Based Codes. The Council will also consider potential future agenda items and may enter a closed session to discuss real property acquisition negotiations.

• Discuss Small Area Plan concepts for Village Place (approx. 100 acres) and Pinehurst South (approx. 290 acres)
• Review survey results from 362 participants and workshop feedback
• Consider staff recommendations on plan elements, including Monticello Road realignment and land acquisition
• Closed session under NCGS §143-318.11(a)(5) to discuss real property acquisition negotiations
• Potential future agenda items

The Village Council held a work session on July 13, 2021, to discuss the Small Area Plans for Village Place and Pinehurst South, which are moving into Phase 3 (final plans, reports, and Form Based Codes). Staff recommended removing a proposed housing development and amphitheater next to the Police Department and showing that area as green space. Council discussed street networks, open space, pedestrian paths, and a possible Monticello Drive realignment, but no decisions were recorded. The only votes taken were procedural: unanimous 5-0 motions to enter a closed session on real property acquisition, re-enter the work session, and adjourn.

• No substantive decisions made; work session discussion only
• Staff recommended removing proposed housing and amphitheater next to Police Department, showing area as green space
• Approved recessing work session and entering closed session (5-0)
• Approved adjourning closed session and re-entering work session (5-0)
• Approved adjourning the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting to consider a consent agenda that includes approving minutes and accepting American Rescue Plan Act funds, and will discuss and consider a resolution establishing a Title VI policy. The meeting also includes reports from the manager and council, other business, and public comments.

• Resolution 21-14 accepting American Rescue Plan Act funds
• Resolution 21-13 establishing a Title VI policy
• Approval of June 22, 2021 meeting minutes (regular, work session, closed session)

The Village Council unanimously approved the consent agenda, which included meeting minutes and Resolution 21-14 to accept American Rescue Plan Act funds. The Council also unanimously approved Resolution 21-13, establishing a Title VI non-discrimination policy contingent on Village Attorney approval. Additionally, the Council heard reports from staff and members before adjourning the meeting.

• Approved consent agenda including ARPA funds Resolution 21-14 (5-0)
• Approved Resolution 21-13 for a Title VI non-discrimination policy pending attorney approval (5-0)
• Approved motion to adjourn (5-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold three public hearings: one to consider rezoning 6.29 acres for a proposed USGA second headquarters, and two to consider text amendments to the Pinehurst Development Ordinance for state-mandated 160D compliance and electronic permitting. After each hearing, the board may take action and forward recommendations to the Village Council. The agenda also includes approval of the June 3, 2021 meeting minutes.

• Public hearing on rezoning 6.29 acres (PID# 00025800) from RD to VMU-CD for USGA facilities (two buildings, ~40,500 sq ft total)
• Public hearing on 160D text amendments to the Pinehurst Development Ordinance
• Public hearing on electronic permitting amendments to the Pinehurst Development Ordinance
• Approval of June 3, 2021 regular meeting minutes

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider two Major Certificates of Appropriateness for exterior modifications to homes in the Historic District. The first request is to replace wood windows with vinyl at 160 McCaskill Rd. E. The second is for window removal and additions, shutter, front door, and garage door replacements at 5 McCaskill Rd. E. The commission will also review staff-approved minor work items and approve the minutes from the May 27 meeting.

• COA 2021-00095: Replace wood windows with vinyl at 160 McCaskill Rd. E.
• COA 2021-00096: Exterior modifications at 5 McCaskill Rd. E. including window, shutter, door, and garage door replacements.
• Review of staff-approved normal maintenance and minor work items from June 2021.
• Approval of May 27, 2021 regular meeting minutes.

The Historic Preservation Commission approved two Major Certificates of Appropriateness for work in the Pinehurst Historical District. At 160 McCaskill Road East, the commission found the proposed replacement of wood windows with vinyl windows congruous and approved the COA, both by 6-0 votes. At 5 McCaskill Road East, the commission found the proposed door, window, and shutter changes not consistent with the Historic District Guidelines but nevertheless congruous, provided shutters on Item #5 of Exhibit A are eliminated, and approved the COA, both by 6-0 votes. The commission also discussed upcoming 160D statute changes and preparations for a presentation to the Village Council; no vote was recorded on those items.

• Approved minutes of the May 27, 2021 Regular Meeting (6-0)
• Found proposed window replacement at 160 McCaskill Road East congruous and consistent with Historic District Guidelines (6-0)
• Approved Certificate of Appropriateness for 160 McCaskill Road East (6-0)
• Found proposed work at 5 McCaskill Road East not consistent with Historic District Guidelines but congruous, provided shutters on Item #5 Exhibit A are eliminated (6-0)
• Approved Certificate of Appropriateness for 5 McCaskill Road East (6-0)
• Closed the public hearing (6-0)
• Adjourned the meeting at 4:45 PM (6-0)

Village Council Work Session

The Village Council will conduct a work session on June 22, 2021. The agenda includes a closed session to discuss negotiating terms for the acquisition of real property.

• Closed session regarding real property acquisition, purchase, or lease

The Pinehurst Village Council held a work session on June 22, 2021, that was largely procedural. Members discussed potential future agenda items listed as Focus Area Five and Park Service Draft, and recorded no other work session business. The council then voted 5-0 to enter a closed session under NCGS §143-318.11(a)(5) to discuss negotiating terms for acquiring real property, and later voted 5-0 to adjourn that closed session and the work session. No substantive decisions, contracts, or ordinances were approved in open session.

• Recessed work session and entered closed session to discuss real estate contract negotiation terms (5-0)
• Adjourned closed session and re-entered work session (5-0)
• Adjourned the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will consider a rezoning request to allow a hotel with bar and related amenities on a golf course property, along with adopting an American Rescue Plan fund ordinance and changes to the pay plan. The meeting also includes a lease agreement for village property and a resolution honoring Natalie Hawkins. Most other items are routine consent agenda approvals.

• Ordinance #21-07: Rezoning Moore County PID # 00025800 for hotel, bar, and meeting facilities
• Adoption of American Rescue Plan Special Revenue Fund Ordinance
• Changes to Position Classification and Pay Plan
• Lease agreement for rental of village property
• Resolution 21-09 honoring Natalie Hawkins

The Council approved a zoning map amendment to allow for a hotel and associated facilities. It also established a special revenue fund to track approximately $4.86 million in American Rescue Plan funds and updated the employee pay plan.

• Approved Ordinance 21-07 to amend Zoning Map for PID #00025800 for hotel construction (5-0)
• Approved Ordinance 21-10 creating a special revenue fund for $4.86M in American Rescue Plan funds (5-0)
• Approved Resolution 21-12 amending the Position Classification and Pay Plan (5-0)
• Approved 60-month lease renewal for Barn 19 with Scott Norris Horse Transportation, including a shift to CPI after year one (3-2)
• Approved Consent Agenda including June 8 meeting minutes and budget amendments (5-0)

Historic Preservation Commission

The Historic Preservation Commission will discuss required and potential revisions to the Village's Local Historic District Guidelines, focusing on compliance with NCGS Chapter 160D, review procedures, materials, fences, commercial construction, and glossary. The discussion may lead to changes in how minor and major work are classified and approved.

• Discussion on renaming 'Guidelines' to 'Standards' per NCGS 160D
• Potential to reclassify in-ground pools, accessory structures, and material changes as Minor Work
• Review of fence height standards, especially six-foot side yard fences
• Consideration of allowing composite materials that mimic wood
• Review of commercial new construction standards and glossary definitions

The Historic Preservation Commission held a special working session on June 17, 2021 to discuss potential revisions to the Historic District Guidelines, including renaming them "Standards" and making non-substantive and substantive changes. No decisions were made; the minutes record discussion only, and the commission agreed a decision on what to present to The Village Council would need to be reached in the near future. Staff were asked to review certain issues and provide recommendations, and no members of the public attended.

• No substantive decisions recorded; meeting was a working session on potential revisions to the Historic District Guidelines
• Discussed renaming Guidelines to Standards per statute; no action taken
• Agreed a decision on what to present to The Village Council must be reached in the near future
• Asked Mr. Cameron to review Ms. Lucey's proposed issues and provide implementation recommendations
• Asked Mr. Cameron to provide examples of objective Standards and how Staff would apply them

Village Council Work Session

The Village Council will review a preliminary concept plan and public input for the West Pinehurst Community Park Site Master Plan. The session also includes discussions regarding a 2022 pedestrian walkway plan, on-street dining, and small area plans.

• West Pinehurst Community Park Site Master Plan update
• 2022 Pedestrian Walkway Plan discussion
• On-Street Dining & Retail Parking discussion
• Small Area Plans discussion
• Closed session regarding real property contract negotiations

At a June 8, 2021 work session, the Pinehurst Village Council reviewed public input and two concept plans for West Pinehurst Community Park and agreed Concept B was the better starting point, with changes. Council agreed it did not want a skate park at that location and preferred collaborating with Aberdeen and Southern Pines on a shared site; it also determined another splash pool and an amphitheater were not needed. On on-street dining, staff reported four of five surveyed restaurant owners responded, with three favoring continuation, and Council said it would like to continue outdoor dining if allowed, pending State legislature action on ABC licensure. No formal votes were recorded on these discussion items; the only votes were procedural motions to enter and leave closed session and to adjourn, each 5-0.

• Agreed Concept B was the preferred starting point for West Pinehurst Community Park, with suggested changes (no vote recorded)
• Agreed not to include a skate park at West Pinehurst park; favored a joint site with Aberdeen and Southern Pines (no vote recorded)
• Determined an additional splash pool and an amphitheater were not needed; wanted the existing water feature improved (no vote recorded)
• Directed staff to take Council comments to consultants and return with another update after the next public meeting (no vote recorded)
• Expressed support for continuing on-street dining if permitted, pending State legislature action on ABC licensure (no vote recorded)
• Suggested staff consult Attorney Newman on a possible lease document for on-street dining right-of-way (no vote recorded)
• Approved recessing the work session to enter closed session, 5-0, at 9:01 p.m.
• Approved adjourning the closed session and re-entering the work session, 5-0, at 9:58 p.m.; approved adjourning the work session, 5-0, at 10:00 p.m.

Village Council Regular Meeting

The Pinehurst Village Council will discuss and consider adopting the FY 2022 budget, which includes a property tax rate increase from $0.30 to $0.315 per $100 valuation, and a rezoning request for a hotel on Moore County PID #00025800. The council will also consider resolutions to commit fund balance, a solid waste contract with Lofton Garbage Services, and an extension of Waste Management services for Pinewild. Several items are on the consent agenda, including approval of meeting minutes and public safety reports.

• Ordinance #21-07: Rezoning for hotel with meeting/locker rooms, bar, and amenities on PID #00025800
• Ordinance 21-09: Adopting FY 2022 budget with tax rate increase to $0.315 per $100 valuation
• Resolutions 21-10 & 21-11: Commit fund balance
• Solid Waste Contract for Lofton Garbage Services for FY22
• Extension of Waste Management Services for Pinewild

The Village Council unanimously approved the FY 2022 budget and authorized several solid waste contract renewals. Council also committed $725,000 for Given Memorial Library and Tufts Archives improvements and established a fund for future capital needs.

• Approved FY 2022 Budget via Ordinance 21-09 (5-0)
• Approved Resolution 21-10 to commit $725,000 for library/archives expansion design, accessibility, and fiber internet (5-0)
• Approved Resolution 21-11 to commit excess fund balance to future capital (5-0)
• Authorized FY 2022 contract with Lofton Garbage Services, estimated at $115,000 (5-0)
• Authorized one-year contract extension with Waste Management of Carolinas for Pinewild services (5-0)
• Approved Consent Agenda including May meeting minutes and April public safety reports (5-0)
• Agreed to allow Councilmember Hogeman to write a letter opposing state legislation regarding municipal tree ordinances

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will meet to discuss upcoming proposed amendments to the Pinehurst Development Ordinance (PDO). The board will also consider draft minutes from its April 8 regular and April 21 special meetings, the latter of which included a public hearing on a proposed rezoning for a 34-room lodge at the Pinehurst Resort.

• Discussion of proposed amendments to the Pinehurst Development Ordinance (PDO)
• Approval of minutes from April 8 regular and April 21 special meetings
• Public hearing on rezoning 2.68 acres to Hotel-Conditional District for a 34-room lodge with meeting space
• Request to reduce rear setback to zero and increase building height from 50 to 55 feet
• Parking reduction request from 94 to 73 spaces

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider six Major Certificates of Appropriateness for exterior modifications within the Pinehurst Historic District, including pools, fences, a new roof, and a new home. The commission will also approve minutes from the April 22 meeting and review minor work certificates issued since then.

• COA-2021-00055: In-ground pool and fencing at 335 Linden Road (owners Eric and Meredith Morski)
• COA-2021-00074: Outdoor spa, 6-ft privacy fence, and pavilion at 25 Maple Road (owners Charles and Mary Shaw)
• COA-2021-00075: Outdoor pavilion at 5 Carolina Vista (owner Christine and Gilbert Pritchard, applicant Homewright Construction LLC)
• COA-2021-00077: New roof, paint, enclosed porch, rear deck, and garage roof at 220 Cherokee Road (owners Daniel Bennett and Sally Cummings, applicant Pinehurst Homes Inc.)
• COA-2021-00089: New single-family residence at 20 McCaskill Rd. W. (owners Thomas and Hope Jamison)

The Pinehurst Historic Preservation Commission held public hearings on May 27, 2021 and approved Major Certificates of Appropriateness for exterior work at six properties in the Pinehurst Historic District. Five approvals were unanimous 6-0; the request at 25 Maple Road passed 5-1, with Ms. Lucey dissenting because she felt the swim spa was too much like an above-ground pool, which the Historic Guidelines do not allow. The commission also approved its prior meeting minutes 6-0 with amendments, and set a June 17, 2021 work session and June 24, 2021 regular meeting.

• Approved amended minutes of the prior meeting (6-0)
• Approved Certificate of Appropriateness for in-ground pool and fencing at 335 Linden Road (6-0)
• Approved Certificate of Appropriateness for outdoor spa, 6-ft shadowbox fence and pavilion at 25 Maple Road (5-1; Lucey dissenting)
• Approved Certificate of Appropriateness for outdoor pavilion at 5 Carolina Vista (6-0)
• Approved Certificate of Appropriateness for new roof, paint, enclosed porch, rear deck and garage roof at 220 Cherokee Road (6-0)
• Approved Certificate of Appropriateness for door replacement and roof pitch change at 10 Dundee Road (6-0)
• Approved Certificate of Appropriateness for new single-family residence at 20 McCaskill Rd. W. (6-0)
• Set June 17, 2021 work session and June 24, 2021 regular meeting

Village Council Work Session

The Village Council held a work session to discuss planning for 2022 anniversary events and the 2022 pedestrian walkway plan. The session also included discussion of upcoming agenda items and other business.

• Discussion of 2022 Anniversary Events
• Discussion of 2022 Pedestrian Walkway Plan

The Pinehurst Village Council met for a work session to discuss planning for 2022 anniversary events and a pedestrian walkway plan, referring the sidewalk appropriateness question back to the BPAC for a precise plan. The Council also discussed upcoming agenda items including golf carts, on-street dining, board renewals, and events, but took no formal action on these policy topics. The session adjourned following a unanimous 5-0 vote.

• Approved motion to adjourn work session (5-0)

Village Council Regular Meeting

The Village Council held a public hearing regarding a rezoning request for a portion of Moore County PID #00025800 to allow for a boutique lodge. The proposed 64,000 square foot structure would include meeting space, a bar, and fitness facilities to support USGA championships. The Council is gathering information to make an informed decision on the proposal.

• Public Hearing for Fiscal Year 2022 Budget
• Rezoning request for PID #00025800 to allow a 34-room lodge and amenities
• Resolution honoring Natalie Hawkins for service as Assistant Village Manager
• Ordinance #21-08 regarding the Community Center Capital Project Fund budget amendment
• Two-year extension for Waste Management Services

The Pinehurst Village Council held a public hearing on the proposed FY2022 budget, which calls for a $24.0 million General Fund budget and a property tax rate of $0.315 per $100 valuation, but took no vote on the budget itself. The council unanimously approved a FY2022 legal services contract with Van Camp, Meacham & Newman, PLLC and unanimously approved Ordinance 21-08 closing the Community Center Capital Project Fund and transferring $244,999 to the General Fund. A proposed two-year extension of the Waste Management solid waste contract for Pinewild was deferred to the June 8 meeting after concerns were raised. The council also received a zoning map amendment request for a portion of Moore County PID #00025800 from the Pinehurst Country Club but did not vote on it.

• Approved consent agenda including May 11, 2021 Regular Meeting and Work Session minutes (5-0)
• Held public hearing on FY2022 budget; no vote taken
• Approved FY2022 legal services contract with Van Camp, Meacham & Newman, PLLC (5-0)
• Approved Ordinance 21-08 closing Community Center Capital Project Fund and transferring $244,999 to General Fund (5-0)
• Deferred two-year Waste Management contract extension for Pinewild to June 8 meeting
• No vote taken on zoning map amendment for Moore County PID #00025800
• Adjourned regular meeting at 7:50 p.m. (5-0)

Village Council - Special Meeting

The Village Council will hold a special meeting to discuss the recommended 2021-2022 Strategic Operating Plan. This session is a continuation of a budget work session held on May 19, 2021.

• Discussion of the Recommended 2021-2022 Strategic Operating Plan

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to discuss the recommended FY 2022 Strategic Operating Plan and budget. The discussion covers strategic priorities, the proposed general fund budget, capital projects, and a five-year financial forecast. A public hearing on the budget is scheduled for May 25, 2021.

• Proposed 1.5-cent property tax increase (about $45/year on a $300,000 home)
• Review of FY 2022 General Fund revenues and expenditures
• Discussion of capital project funds and Capital Improvement Plan
• Five-year financial forecast (FY 2022-2026)
• Closed session to discuss real property acquisition negotiations

The Pinehurst Village Council held a budget work session on May 19, 2021 to review the recommended FY 2022 Strategic Operating Plan. Staff presented a proposed General Fund budget of $23,987,230, a tax rate increase from $0.30 to $0.315 per $100 valuation, and capital plans including a $3.5 million downtown parking facility and a $5 million library expansion. Council discussed but did not decide several items, including a proposed half-cent tax rate increase, $400,000 for pedestrian facilities, and transportation planning; staff were asked to run additional revenue scenarios for the May 21 work session. The only votes taken were procedural: entering and exiting closed session and adjourning, each 5-0. Final budget adoption is scheduled for June 8, 2021.

• No final budget decisions made; FY 2022 Strategic Operating Plan reviewed only
• Proposed General Fund budget of $23,987,230 presented (about 6% increase)
• Proposed tax rate increase from $0.30 to $0.315 per $100 valuation discussed, not decided
• Staff directed to run additional property and sales tax revenue scenarios for May 21 work session
• Mayor Strickland stated $400,000 for pedestrian facilities stays in the budget, use to be considered later
• Entered closed session on real property acquisition terms (5-0)
• Adjourned closed session and re-entered work session (5-0)
• Adjourned the work session at 2:30 p.m. (5-0)

Village Council Work Session

The Village Council will hold a work session to receive a preview of scheduled special events from May through December 2021. Parks and Recreation staff will present the event schedule and answer questions regarding these activities.

• Sandhills Motoring Festival (May 28-30)
• Fourthfest Parade and Firework Celebration (July 3)
• Shakespeare in the Pines (August and late August)
• BBQ Festival (September 3-5, partnership pending)
• Christmas Tree Lighting (December 3)

The Pinehurst Village Council held a work session on May 11, 2021, immediately after its regular meeting. Parks and Recreation staff presented a booklet of events planned for the rest of the 2021 calendar year, noting additions including a barbecue festival, a Flutterby Festival, a Shakespeare event, and changes to U.S. Kids Golf. Councilmember Boesch asked why attendees must stay seated during the Live After Five event, and Parks & Recreation Director Mark Wagner said it was due to the executive order on mask and social distancing mandates. The only action taken was a unanimous 5-0 vote to adjourn at 10:09 p.m.; no other decisions were recorded.

• Adjourned the work session (5-0)

Village Council Regular Meeting

The Village Council approved two Special Intensity Allocations (SIA) to allow for increased impervious surfaces in the WS-II Watershed Protection District. These approvals permit the construction of a retail building on NC Highway 5 and a dermatology office in the Trotter Hills business park.

• Approved .85 acre SIA for a 7,500 square foot commercial building on NC Hwy 5
• Approved 3.35 acre SIA for a 7,100 square foot Vieta Dermatology facility
• Public hearing proposed for a 34-room lodge rezoning on 2.68 acres
• Presentation of the Fiscal Year 2022 Budget and Strategic Operating Plan

The Village Council held a public hearing regarding a rezoning request to allow a 34-room lodge and USGA facilities on 2.68 acres. No decision was made on the rezoning during this meeting. Council also received a presentation on the proposed FY 2022 budget.

• Approved Consent Agenda including April 27 meeting minutes (5-0)
• Adjourned public hearing on Official Zoning Map Amendment for PID# 00025800 (5-0)

Planning & Zoning Board

The Planning and Zoning Board will meet at the Assembly Hall located at 395 Magnolia Road. The provided agenda contains only procedural information and does not list specific items for discussion or decision.

Village Council Regular Meeting

The Village Council reviewed a preview of the Fiscal Year 2022 Strategic Operating Plan, which includes development, transportation, and library expansion goals. The meeting also included a discussion on projected tax rate changes and the approval of survey contracts.

• Approval of two three-year contracts with ETC Institute for $73,500
• Discussion of FY 2022-2026 Strategic Operating Plan projects
• Proposed tax rate forecast ranging from $0.315 to $0.335
• Special Intensity Allocation discussions for Vieta Dermatology and NC Hwy 5 Retail Development
• Resolution 21-07 regarding Public Comment Policy

The Council approved Special Intensity Allocations for a retail building on NC Hwy 5 and a dermatology office in Trotter Hills. It also adopted a formal public comment policy and amended the pay plan to add a Financial Services Supervisor position.

• Approved .85-acre Special Intensity Allocation for NC Hwy 5 retail development (5-0)
• Approved 3.35-acre Special Intensity Allocation for Vieta Dermatology Office Building (5-0)
• Approved Resolution 21-07 adopting a Public Comment Period Policy (5-0)
• Approved Resolution 21-08 adding a Financial Services Supervisor to Grade 22 of the Pay Plan (5-0)
• Approved Consent Agenda including April 13 meeting minutes and March public safety reports (5-0)

Village Council Work Session

The Village Council is reviewing Ordinance #21-06 to amend the Pinehurst Development Ordinance. The proposed changes would establish new buffer yard requirements for development and create incentives for tree retention through planting credits.

• Discussion of Ordinance #21-06 regarding Pinehurst Development Ordinance amendments
• Proposed establishment of additional buffer yards related to development activity
• Proposed tree retention incentives via planting credits
• New requirements for tree surveys and clearing/grading permits

At an April 27, 2021 work session, the Pinehurst Village Council gave staff direction on the draft buffer/tree ordinance (Ordinance 21-06), settling several open points: tree spacing/grouping, a front and rear yard planting ratio of 1/25 and 1/35 for side yards, applying the longleaf pine requirement only to front and street side yards, replacing the tree survey requirement with a landscaping plan, and using simplified replacement language for trees removed in violation. Council agreed to keep the May 11 public hearing date for the USGA/Lodge conditional zoning project, with the option to continue the hearing if questions go unanswered. Council also agreed the Village has no interest in casino gambling in Pinehurst. No ordinance was adopted; staff will use the direction to prepare a final draft.

• Directed staff on buffer/tree ordinance (21-06): allow tree grouping/spacing and increase the 35-foot linear maximum to allow vistas
• Set planting ratio at 1/25 for front and rear yards and 1/35 for side yards
• Applied the 50% longleaf pine requirement only to front and street side yards
• Eliminated the tree survey requirement in favor of a landscaping plan not requiring a licensed surveyor
• Adopted simplified replacement language for trees removed in violation, citing Section/Table 9.5.1.4
• Agreed to keep the May 11 public hearing date for the USGA/Lodge conditional zoning project, with option to continue the hearing
• Agreed the Village has no interest in casino gambling in Pinehurst
• Approved adjournment 5-0 at 7:46 p.m.

Historic Preservation Commission

The Historic Preservation Commission will hold public hearings regarding multiple requests for Certificates of Appropriateness within the Pinehurst Historic District. Major items include a proposed two-building USGA facility at 1 Carolina Vista and several residential requests for pools, additions, and new construction.

• Proposed 2-building USGA facility (welcome center, museum, and testing center) at 1 Carolina Vista
• In-ground pool and fencing requests at 335 Linden Road and 600 Linden Road
• Demolition of a single-family home and new construction at 30 Medlin Road
• New single-family home construction at 125 Kelly Road
• Exterior modifications including porch enclosures and window replacements at various addresses

The Historic Preservation Commission approved a Certificate of Appropriateness for the new USGA facility at 1 Carolina Vista, a two-building complex for a welcome center, museum, golf testing center, and administrative offices. The Commission also approved Certificates of Appropriateness for projects at 600 Linden Road, 4 Village Lane, 245 Magnolia Road, 30 Medlin Road, 87 Short Road, 125 Kelly Road, and 70 Maple Road. A request for 335 Linden Road was postponed to May 27, 2021 at the applicant's request. All votes were unanimous among members present, with Mr. Schroeder recusing himself from the 87 Short Road and 70 Maple Road cases.

• Approved Certificate of Appropriateness for USGA facility at 1 Carolina Vista (5-0)
• Approved Certificate of Appropriateness for pool and fencing at 600 Linden Road (5-0)
• Approved Certificate of Appropriateness for door and window replacement at 4 Village Lane (5-0)
• Approved Certificate of Appropriateness for porch enclosure and fencing at 245 Magnolia Road (5-0)
• Approved demolition and new home construction at 30 Medlin Road, excluding 6 ft side yard fence (5-0)
• Approved Certificate of Appropriateness for modifications at 87 Short Road (4-0, Schroeder recused)
• Approved Certificate of Appropriateness for new home at 125 Kelly Road (5-0)
• Approved Certificate of Appropriateness for modifications at 70 Maple Road (4-0, Schroeder recused)

Planning & Zoning Board

The Planning & Zoning Board is considering a rezoning request for approximately 2.68 acres to allow for a 34-room lodge with meeting space and associated features. The proposal by Resorts of Pinehurst, Inc. seeks to change the zoning from Recreation Development and Office Professional to Hotel – Conditional District. The project aims to support USGA championships and provide hospitality facilities for players and families.

• Rezoning of 2.68 acres from RD and OP to H-CD (Hotel – Conditional District)
• Construction of a +/- 64,000 square foot lodge including a lobby, meeting space, physio lab, locker room, and bar
• Request for building height increase from 50 to 55 feet
• Request for 50% increase in allowed signage size and amount
• Request for 73 parking spaces to be provided via new facilities after the 2024 US Open

Village Council Work Session

The Village Council will discuss a new policy for public comment procedures and potential modifications to the Pinehurst Development Ordinance regarding buffer standards. The meeting also includes a motion to enter a closed session to consult with an attorney.

• Discussion of Public Comment Policy and proposed Resolution #21-07
• Discussion of Ordinance #21-06 regarding Pinehurst Development Ordinance amendments
• Review of five key areas for buffer development standards, including tree spacing and species selection
• Proposed changes to tree survey requirements for clearing and grading applications
• Discussion of penalties for trees removed in violation of the ordinance

The Council discussed updates to the public comment procedure and received training on conditional zoning. No ordinances were voted on during the session, though the Council agreed to draft a letter regarding residential zoning bills.

• Agreed to have Village Attorney draft a letter to legislators regarding House and Senate bills on residential zoning
• Agreed that public comments submitted via email will be circulated to Council by the Village Clerk and not read aloud
• Deferred discussion on Ordinance #21-06 to a later meeting
• Approved recessing into closed session to consult with an attorney (5-0)
• Approved adjourning the work session (5-0)

Village Council Regular Meeting

The Village Council is reviewing contracts with ETC Institute for resident and business surveys. They are also previewing the Fiscal Year 2022 Strategic Operating Plan.

• Contracts with ETC Institute for resident and business surveys
• Fiscal Year 2022 Strategic Operating Plan preview

The Village Council authorized a three-year agreement with ETC Institute to conduct annual surveys. Council also reviewed a preview of the Fiscal Year 2022 Strategic Operating Plan and discussed projected tax rates and staffing needs.

• Approved three-year contracts with ETC Institute for resident and business surveys for $73,500 (5-0)
• Approved Consent Agenda including March 23, 2021 meeting minutes (5-0)

Planning & Zoning Board

The Planning and Zoning Board will discuss potential updates to the Pinehurst Development Ordinance regarding Highway Corridor Overlay Standards. Staff will also provide the Board with educational materials and training on conditional zoning.

• Discussion of potential Pinehurst Development Ordinance (PDO) updates
• Development of Highway Corridor Overlay Standards
• Training on conditional zoning

Historic Preservation Commission

The Pinehurst Historic Preservation Commission is holding public hearings to consider several requests for Certificates of Appropriateness. These requests involve exterior modifications, additions, and new construction within the Pinehurst Historic District.

• Exterior modifications at 15 Carolina Vista Drive
• Structure addition and patio at 45 McLeod Road
• Modification of previously approved work at 335 Linden Road
• New single-family home construction at 170 and 180 Saville Row
• Exterior modifications at 15 Chinquapin Road

The Historic Preservation Commission approved Certificates of Appropriateness for exterior work at 15 Carolina Vista Drive, 45 McLeod Road, 335 Linden Road, and 15 Chinquapin Road, all by 7-0 votes except 335 Linden Road, which passed 4-3. The commission denied a Certificate of Appropriateness for a new single-family home at 170 and 180 Saville Row, finding the design incongruous with the historic district, by a 7-0 vote. The 15 Chinquapin Road approval was conditioned on the exterior stairwell not being built unless required for safety, and on the applicant returning to the commission about screening and railing.

• Approved Certificate of Appropriateness for exterior modifications at 15 Carolina Vista Drive (7-0)
• Approved Certificate of Appropriateness for addition, screened patio, fire pit, chimney and rear patio at 45 McLeod Road (7-0)
• Approved Certificate of Appropriateness for modifications at 335 Linden Road, including a boxed chimney, finding it incongruous but congruous (4-3)
• Denied Certificate of Appropriateness for a new single-family home at 170 and 180 Saville Row as incongruous with the historic district (7-0)
• Approved Certificate of Appropriateness for modifications at 15 Chinquapin Road, conditioned on no exterior stairwell unless required for safety and on returning to the commission about screening and railing (7-0)
• Approved amended minutes of the 02-25-2021 regular meeting (7-0)
• Closed the public hearing (7-0)
• Adjourned the meeting at 7:16 pm (7-0)

Village Council Work Session

The Village Council will discuss a draft policy regarding how members of the public may address the Council. The Council also plans to enter a closed session to discuss negotiating terms for a real property acquisition.

• Discussion of draft Public Comment Policy
• Closed session regarding real property acquisition negotiations

The Pinehurst Village Council held a work session on March 23, 2021, with no binding decisions on most topics. Council discussed revising public comment procedures, including a three-minute limit per speaker and a 30-minute maximum, and agreed email comments would become part of the public record. Staff gave an update on the lodge technical review, saying a public hearing was targeted for April 8 and that parking questions, including USGA needs, could not be answered until plans were submitted. Council also discussed forming a consensus on a county occupancy tax proposal before a County Commissioners meeting, and unanimously approved motions to enter and exit closed session to discuss real property acquisition terms (5-0 each) before adjourning at 8:15 p.m.

• Approved motion to recess work session and enter closed session on real property acquisition terms (5-0)
• Approved motion to adjourn closed session and re-enter work session (5-0)
• Approved motion to adjourn the work session at 8:15 p.m. (5-0)
• No formal vote taken on public comment policy changes; council agreed to add language allowing unscheduled speakers and to note email comments in the public record
• No vote taken on occupancy tax position; council agreed to gather views by email before the County Commissioners meeting

Village Council Regular Meeting

The Village Council will consider Ordinance #21-06 to amend the Pinehurst Development Ordinance regarding landscaping and tree preservation. The meeting also includes a discussion on the audit contract for Fiscal Year 2021.

• Ordinance #21-06: Proposed amendment to the Pinehurst Development Ordinance
• Fiscal Year 2021 Audit Contract
• February 2021 Police and Fire Department reports

The Pinehurst Village Council approved a consent agenda and an audit contract with Dixon Hughes Goodman, LLP, authorizing up to $34,980.00 for the FY 2021 financial statement audit and a possible Single Audit. The council did not act on proposed amendments to the Pinehurst Development Ordinance (Ordinance #21-06); staff recommended delaying action until April 27 to allow a work session and more public education. The meeting also included reports, public comments, and adjournment at 6:29 p.m.

• Approved consent agenda (5-0)
• Approved audit contract with Dixon Hughes Goodman, LLP for $34,980.00 (5-0)
• No action taken on Ordinance #21-06; staff recommended delay to April 27
• Adjourned regular meeting at 6:29 p.m. (5-0)

Village Council - Special Meeting

The Village Council is receiving a progress report from Design Collective regarding the Small Area Plans for the Village Place/Rattlesnake Trail Corridor and the Pinehurst South/Hwy 5 Commercial Area. The update includes a summary of findings from the first virtual public workshop held in February 2021.

• Status update on Small Area Plans for Village Place/Rattlesnake Trail Corridor
• Status update on Small Area Plans for Pinehurst South/Hwy 5 Commercial Area
• Review of Public Workshop #1 findings involving approximately 100 participants

The Village Council received a status update from Design Collective regarding the development of small area plans for the Village Place/Rattlesnake Trail Corridor and the Pinehurst South/Highway commercial area. No formal votes were taken on the planning proposals.

• Adjourned special meeting (5-0)

Board of Adjustment

The Board of Adjustment will hold a meeting at Assembly Hall. The agenda consists of procedural items including the call to order, approval of minutes, and general business.

• Approval of minutes

The Board of Adjustment held a continuation of a public hearing regarding a variance request for a front yard setback at 70 Maple Road. The request for a 16-inch depth increase for a front porch was denied after a roll call vote.

• Denied variance request for 30° Minimum Front Yard Setback at 70 Maple Road (3-2)

Village Council Regular Meeting

The Village Council will hold a public hearing regarding text amendments to the Development Ordinance to establish new buffer yards and tree retention incentives. The agenda also includes discussions on a budget amendment for potential land acquisition and the sale of surplus capital assets.

• Public hearing on text amendments to Sections 9.5, 9.14, and Chapter 10 of the Development Ordinance
• Budget amendment for potential land acquisition
• Resolution authorizing the sale of surplus capital assets
• Approval of February 2021 meeting minutes

The Village Council held a public hearing on proposed landscaping and tree-preservation amendments to the Pinehurst Development Ordinance, then agreed to place the ordinance on the agenda for the next regular meeting rather than vote on it, with staff to review comments and clarify misunderstandings. Council unanimously approved a budget amendment moving $162,000 from Fund Balance to the Fire Department's capital budget, raising available land-acquisition funds to $180,000. Council also unanimously approved a resolution authorizing the Village Manager to sell two surplus assets — a 2004 Ford F-650 and a 2006 Harley Electra Glide — via GovDeals. The consent agenda, including minutes from three prior meetings, was approved 5-0.

• Consent agenda approved 5-0, including minutes of Feb 18 special meeting and Feb 23 regular meeting and work session
• Tree/landscaping ordinance amendments (PDO Sections 9.5, 9.14, Chapter 10) not voted on; placed on next regular meeting agenda after public hearing
• Approved ordinance 21-05 moving $162,000 from Fund Balance to Fire Department capital budget, raising land-acquisition funds to $180,000 (5-0)
• Approved resolution 21-06 authorizing Village Manager to sell surplus 2004 Ford F-650 and 2006 Harley Electra Glide via GovDeals (5-0)
• Recessed regular meeting and entered public hearing, then adjourned hearing and re-entered regular meeting (5-0 each)
• Adjourned regular meeting at 7:09 p.m. (5-0)

Village Council Work Session

The Village Council will hold a work session to discuss local bill requests and other business. The Council also plans to enter a closed session to discuss negotiating terms for the acquisition of real property.

• Discussion of local bill requests
• Closed session regarding real property acquisition, purchase, or lease

The Pinehurst Village Council met in a work session on March 9, 2021, and discussed a proposed local bill request to the state legislature, tied partly to supporting the USGA and transportation needs. No decision was made on the bill; the council planned to submit a placeholder and continue working on language. The council also discussed the 2022 Olmstead Village and Donald Ross celebrations, a return to in-person meetings in April, and a possible 3% increase to the occupancy tax. The only votes were procedural: entering and leaving closed session and adjourning, each 5-0.

• No vote on local bill request; discussion only, with plans to submit a placeholder
• Approved entering closed session to discuss real property contract terms (5-0)
• Approved adjourning closed session and re-entering work session (5-0)
• Approved adjourning the work session at 9:15 p.m. (5-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a variance request for a property in the R-10 Zoning District and Local Historic Preservation Overlay District. The applicant is seeking relief from the 30-foot minimum front yard setback to accommodate a front porch expansion.

• Public hearing for variance request at 70 Maple Road (PID # 00018218)
• Request to reduce front yard setback from 30 feet to approximately 22.73 feet
• Proposed front porch expansion for the single-family residence 'Idlewilde'

The Board discussed a request for a variance from the 30-foot minimum front yard setback at 70 Maple Road to allow for porch modifications. The Board requested clarification on dimensions and historical evidence before making a decision.

• Seated Phillip Shumaker as a voting member (4-0)
• Approved February 4, 2021 meeting minutes (5-0)
• Continued Public Hearing No. 1 regarding 70 Maple Road variance to March 11, 2021, to amend the application (5-0)

Planning & Zoning Board

The Planning and Zoning Board voted to recommend text amendments to the Pinehurst Development Ordinance regarding tree preservation and landscaping. The board also held a joint meeting with the Village Council to discuss administrative needs and implementing the 2019 Comprehensive Plan.

• Recommended approval of tree preservation and landscaping text amendments to Sections 9.5, 9.14, and Chapter 10
• Staff estimated proposed tree ordinance could increase building costs by at most 3%
• Appointed Jeramy Hooper as 1st Vice-Chair of the Planning and Zoning Board
• Discussed potential formation of subcommittees to address Pinehurst Development Ordinance issues

Historic Preservation Commission

The Historic Preservation Commission will hold public hearings to consider multiple requests for exterior modifications within the Pinehurst Historic District. These requests include additions, fence installations, and structural changes at various residential and commercial properties.

• Public hearing for a 6-foot solid wood fence at 5 Carolina Vista
• Public hearing for modifications to a Major Certificate of Appropriateness at 10 Azalea Road
• Public hearing for exterior modifications at 90 McCaskill Road
• Public hearing for an addition and window installation at 8 Village Lane
• Public hearing for a proposed addition and porch enclosure at 83 Short Road

The Historic Preservation Commission approved a Certificate of Appropriateness for the Wicket Lodge hotel at 3 Carolina Vista. The board also approved several residential exterior modifications and additions within the Pinehurst Historic District.

• Approved Wicket Lodge hotel construction at 3 Carolina Vista (5-1)
• Approved 6-foot wood fence at 5 Carolina Vista with vegetation maintenance condition (7-0)
• Approved modifications to doorway and windows at 10 Azalea Road (7-0)
• Approved window, siding, and column changes at 90 McCaskill Road (7-0)
• Approved 400 sq ft addition and window at 8 Village Lane (7-0)
• Approved garage addition and porch enclosure at 83 Short Road (7-0)
• Approved addition, cupola, and demolition of shed/pergola at 95 McIntyre Road (7-0)
• Approved January 28, 2021 meeting minutes (7-0)

Village Council Work Session

The Village Council will discuss a proposed amendment to the Development Ordinance regarding tree preservation and landscape requirements. The draft includes definitions for protected and specimen trees, requirements for tree surveys, and standards for tree removal and replacement.

• Discussion of Draft Tree Preservation Ordinance
• Proposed tree survey requirements for clearing and grading permits
• Proposed tree preservation credits for existing trees 12" DBH or greater
• Proposed replacement ratios for protected trees removed in violation
• Closed session regarding real property contract negotiations

The Village Council held a work session to discuss the mechanics and history of a proposed Tree Preservation Ordinance; no vote was taken. Staff described proposed buffer-yard tree requirements, credits for preserving existing trees, and a new clearing and grading permit section, and noted a public hearing is scheduled for March 9, 2021 at 4:30 p.m. The Council also discussed the Moore County Occupancy Tax and reached consensus to send a letter of support for the Carthage Innovation Center grant request. The only formal action was a unanimous 5-0 vote to adjourn at 8:07 p.m.

• No vote taken on draft Tree Preservation Ordinance; discussion only, public hearing set for March 9, 2021 at 4:30 p.m.
• Consensus to send a letter of support for the Carthage Innovation Center grant request from Partners in Progress
• Adjourned the work session (5-0) at 8:07 p.m.

Village Council Regular Meeting

The Village Council will review mid-year financial projections and a proposed amendment to the Village fees and charges schedule. The meeting also includes a Q2 update on the FY 2021 Strategic Operating Plan and a resolution to honor former board member Joel Shriberg.

• Mid-year financial projections and budget amendment presentation
• Resolution to amend the Village of Pinehurst Fees and Charges Schedule
• Resolution 21-04 honoring Joel Shriberg for service on the Board of Adjustment and Planning and Zoning Board
• January 2021 Police and Fire public safety reports

The Pinehurst Village Council approved Resolution 21-05 amending the Village's Fees and Charges Schedule, including new Fire and Recreation fees, and Ordinance 21-04 amending the FY 2021 General Fund budget. The budget amendment increases the FY 2021 budget by $8,650 and reduces appropriated fund balance by $235,650. The council also approved a consent agenda that included Resolution 21-04 honoring a Planning and Zoning Board member, public safety reports, and minutes from the February 9 regular meeting and work session. Staff reported that the Police Department will pursue accreditation through NC Law Enforcement Accreditation instead of CALEA.

• Approved consent agenda including Resolution 21-04 honoring a Planning and Zoning Board member, January 2021 police and fire reports, and February 9, 2021 meeting minutes (5-0)
• Approved Ordinance 21-04 amending the FY 2021 General Fund budget, increasing the budget by $8,650 and reducing appropriated fund balance by $235,650 (5-0)
• Approved Resolution 21-05 amending the Village Fees and Charges Schedule, including Fire permit fee changes and Recreation fees such as a $7 drop-in fee and event admission fees (5-0)
• Adjourned the regular meeting at 5:50 p.m. (5-0)

Village Council - Special Meeting

The Village Council and Planning and Zoning Board are holding a joint meeting to discuss administrative needs and the implementation of strategies from the 2019 Comprehensive Plan. The discussion includes various long-term initiatives ranging from land conservation to zoning amendments.

• Discussion of 2019 Comprehensive Plan strategies including water/wastewater policy and ETJ expansion
• Proposed small area plans for Village Place/Rattlesnake Trail and NC Highway 5 commercial area
• Potential amendments to the Pinehurst Development Ordinance regarding building heights and mixed-use housing
• Strategies for tree preservation, wellhead protection, and longleaf pine-wiregrass ecosystem protection
• Review of historic district guidelines and preservation efforts

Planning & Zoning Board

The Planning and Zoning Board will discuss potential administrative needs and the implementation of strategies from the 2019 Comprehensive Plan. No other business is listed on the agenda.

• Discussion of 2019 Comprehensive Plan strategies

Village Council Regular Meeting

The Village Council will discuss a proposed moratorium on real estate development in the Village Place/Rattlesnake Trail Corridor and Pinehurst South/NC Highway 5 areas. The meeting also includes a presentation of financial statements and a discussion regarding amending the Village's Fund Balance Policy.

• Public hearing on development moratorium for Focus Areas 2 and 4 of the 2019 Comprehensive Plan
• Discussion of ordinance for development moratorium in Village Place/Rattlesnake Trail Corridor
• Discussion of ordinance for development moratorium in Pinehurst South/NC Highway 5 Commercial Area
• Presentation of financial statements for the quarter ended December 31, 2020
• Discussion of resolution amending the Village's Fund Balance Policy

The Pinehurst Village Council approved ordinance 21-03, a 9-month moratorium on real estate development in the Village Place/Rattlesnake Trail Corridor and the Pinehurst South/NC Highway 5 Commercial Area, by a 5-0 vote. The council also unanimously approved resolution 21-03 amending the Village's Fund Balance Policy. The meeting was recessed from February 9 to February 10, 2021, to allow a 24-hour public comment period on the moratorium. No other substantive decisions were made.

• Approved ordinance 21-03 adopting a 9-month moratorium on real estate development in the Village Place/Rattlesnake Trail Corridor and Pinehurst South/NC Highway 5 Commercial Area (5-0)
• Approved resolution 21-03 amending the Village Fund Balance Policy to set a minimum 30% fund balance and allow annual commitment of excess funds for capital needs (5-0)
• Approved consent agenda including minutes from January 19 and 26, 2021 meetings (5-0)
• Recessed the regular meeting to February 10, 2021, at 6:00 p.m. to allow a 24-hour public comment period on the proposed moratorium (5-0)

Village Council Work Session

The Village Council will hold a work session to discuss the Moore County occupancy tax. The meeting will also include discussion regarding upcoming agenda items and other work session business.

• Discussion of Moore County Occupancy Tax

The Village Council held a work session on February 9, 2021, where Village Manager Jeff Sanborn briefed members on a Moore County Convention and Visitors Bureau (CVB) proposal to levy an additional 3% occupancy tax, which would create a 6% total rate. Sanborn described an alternative from Aberdeen and Southern Pines managers that would direct 1% (about $600,000) to Moore County municipalities for tourism-related expenses. No decision was made; Sanborn said he would update Council at the next work session after a March 10 meeting. Council also agreed to meet with the Planning and Zoning Board on February 18 at 4:00 p.m. and unanimously approved adjournment at 7:51 p.m.

• No vote on occupancy tax; Council received briefing and will be updated after March 10 meeting
• Agreed to meet with Planning and Zoning Board on February 18 at 4:00 p.m.
• Unanimously approved adjourning the work session at 7:51 p.m.

Board of Adjustment

The Board of Adjustment will discuss appointing a permanent member to fill a vacancy left by Joel Shriberg. The board may also consider welcoming new member Matt Jones.

• Discussion of permanent member appointment to fill Joel Shriberg's vacancy
• Potential appointment of Matt Jones as a new member

The Pinehurst Board of Adjustment met on February 4, 2021 and approved its November 5, 2020 meeting minutes 4-0. The board voted 4-0 to nominate Jack Farrell as a permanent member, filling a vacancy left after Joel Shriberg's term was not renewed by Village Council. Staff said there would be business before the board at its next regular meeting on March 4, 2021, and the meeting adjourned at 6:10 pm.

• Approved November 5, 2020 regular meeting minutes (4-0)
• Nominated Jack Farrell as a permanent Board of Adjustment member (4-0)
• Set next regular meeting for March 4, 2021, with staff stating business is expected

Planning & Zoning Board

The Planning and Zoning Board is holding a public hearing to consider text amendments to the Pinehurst Development Ordinance. The proposed changes aim to address tree preservation, landscaping requirements, and clearing and grading standards. Due to remote meeting legislation, the Board will not take immediate action following the hearing.

• Public Hearing No. 1 regarding amendments to Sections 9.5, 9.14, and Chapter 10 of the Development Ordinance
• Proposed tree planting requirements: 1 protected tree per 15 linear feet of front street frontage
• Proposed tree planting requirements: 1 protected tree per 35 linear feet of side yard
• Proposed tree planting requirements: 1 protected tree per 25 linear feet of rear yard
• Proposed penalty for illegal tree removal: replanting 2 inches of caliper for every inch removed

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings to consider several requests for exterior modifications within the Pinehurst Historic District. These requests include roofing replacements, additions, and window or door alterations.

• 11 Village Lane: Request to replace asphalt shingle roofing with metal roofing and replace the front door
• 190 Midland Road: Request to replace existing cedar roof with a different roofing material
• 1 Carolina Vista: Request for entryway alteration, signage addition, and window/door replacement
• 60 Shaw Road Southwest: Request for a 15’ x 33’ addition to the front and side of the structure
• 87 Short Road: Request for a 500 square foot addition, accessory dwelling conversion, and various exterior updates

The Pinehurst Historic Preservation Commission held a public hearing and approved Certificates of Appropriateness for exterior modifications at 11 Village Lane, 190 Midland Road, 1 Carolina Vista, 60 Shaw Road, and 87 Short Road. The commission also approved the minutes from the December 17, 2020 regular meeting and adjourned at 5:26 pm.

• Approved December 17, 2020 regular meeting minutes (6-0)
• Approved Certificate of Appropriateness for major work at 11 Village Lane (6-0)
• Approved Certificate of Appropriateness for major work at 190 Midland Road (6-0)
• Approved Certificate of Appropriateness for major work at 1 Carolina Vista (6-0)
• Approved Certificate of Appropriateness for major work at 60 Shaw Road (6-0)
• Approved Certificate of Appropriateness for major work at 87 Short Road (6-0)
• Adjourned the meeting at 5:26 pm (6-0)

Village Council Work Session

The Village Council is reviewing staff recommendations to modify the Fund Balance Policy to allow committing excess funds to future capital needs. They are also discussing a proposed 9-month development moratorium for the NC Highway 5 Commercial Area and the Village Place/Rattlesnake Trail Corridor.

• Proposed amendment to set a minimum 30% ending fund balance
• Proposed provision to commit fund balance exceeding 40% to future capital needs
• Proposed 9-month development moratorium for NC Highway 5 Commercial Area
• Proposed 9-month development moratorium for Village Place/Rattlesnake Trail Corridor
• Discussion of strategies for working with the Planning and Zoning Board

The Council held a work session to review proposed changes to the Village's Fund Balance Policy and a proposed moratorium for Small Area Plan Focus Areas. Members also discussed methods for coordinating with the Planning and Zoning Board. No formal votes were taken on these items during the session.

• Adjourned work session (5-0)

Village Council Regular Meeting

The Village Council will review the final Library Services Needs Assessment Report and consider approval of the FY 2022 Balanced Scorecard and initiative action plans. The meeting also includes reports on public safety and the approval of previous meeting minutes.

• Presentation of Final Library Services Needs Assessment Report
• Review of FY 2022 Balanced Scorecard and FY 2022-2026 Initiative Action Plans
• December 2020 Police and Fire Department reports
• Approval of January 12, 2021 meeting minutes

The Pinehurst Village Council approved its FY 2022 Balanced Scorecard and Areas of Focus by a 5-0 vote, and unanimously approved a routine consent agenda that included December 2020 police and fire reports and minutes of the January 12, 2021 regular meeting and work session. The council received a final Library Services Needs Assessment Report recommending a 10,000-12,000 square foot library (the current building is 3,825 square feet) at an estimated annual operating cost of $800,000-$940,000, but took no action on it. Staff also sought consensus on six FY 2022-2026 Initiative Action Plans; Councilmember Hogeman disagreed with extending the Pinehurst Development Ordinance rewrite over three years and with hiring a consultant for it, and her proposal to add an action plan for Focus Area 5 on Highway 211 did not gain council consensus. The meeting adjourned at 6:04 p.m.

• Approved FY 2022 Balanced Scorecard and Areas of Focus as presented (5-0)
• Approved consent agenda: December 2020 police and fire reports and January 12, 2021 regular meeting and work session minutes (5-0)
• Received Final Library Services Needs Assessment Report; no action taken
• Staff sought consensus on six FY 2022-2026 Initiative Action Plans; no vote recorded
• No consensus to add an Initiative Action Plan for Focus Area 5 (Highway 211) text amendments
• Approved adjournment at 6:04 p.m. (5-0)

Village Council - Special Meeting

The Village Council will hold a special meeting to enter and exit a closed session. The session is being held to discuss negotiating the price and terms for the acquisition of real property.

• Closed session regarding real property acquisition

The Pinehurst Village Council held a remote special meeting on January 26, 2021. The only substantive item was a closed session, authorized 5-0 under NCGS §143-318.11(a)(5)(i), to discuss the price and other material terms of a contract or proposed contract for the acquisition of real property. The council then voted 5-0 to leave closed session and 5-0 to adjourn at 4:15 p.m. No public decisions, contract approvals, or property details were recorded in the minutes.

• Approved entering closed session to discuss real estate contract terms (5-0)
• Approved adjourning closed session and re-entering the special meeting (5-0)
• Approved adjourning the special meeting at 4:15 p.m. (5-0)

Village Council - Special Meeting

The Village Council will hold a work session to review a staff recommendation regarding the necessary square footage for library facilities. Staff will present findings from a needs assessment and a June 2020 resident survey to explain the rationale behind the proposed size. No formal decisions or consensus are expected during this session.

• Discussion of 10,000–12,000 square foot library space recommendation
• Review of June 2020 ETC Library Services Survey results
• Review of Library Needs Assessment Background Information Report
• Potential closed session regarding real property negotiations

At a January 19, 2021 special meeting, the Pinehurst Village Council received a presentation from Assistant Village Manager Natalie Hawkins on the Library Needs Assessment, which recommended a library of 10,000-12,000 square feet and an expanded collection of 30,000 titles. No decision on the library was made; the item was discussion only. The council then voted 5-0 to enter closed session under NCGS §143-318.11(a)(5)(i) to discuss contract terms for acquiring real property, voted 5-0 to leave closed session, and voted 5-0 to adjourn at 5:00 p.m. No action on the property acquisition was recorded in open session.

• Received Library Needs Assessment presentation recommending a 10,000-12,000 sq ft library (no vote recorded)
• Approved entering closed session on real property contract terms (5-0)
• Approved adjourning closed session and re-entering the special meeting (5-0)
• Approved adjourning the special meeting at 5:00 p.m. (5-0)

Village Council Work Session

The Village Council will review the FY 2022 Balanced Scorecard and proposed five-year Initiative Action Plans. Members will also discuss 2021 key partners and a draft policy for adopting and amending the Comprehensive Plan.

• Review of FY 2022 Balanced Scorecard and FY 2022-2026 Initiative Action Plans
• Discussion of 2021 Key Partners and Collaborators list
• Discussion of Draft Comprehensive Plan Adoption, Amendment, & Implementation Policy
• Proposed strategic focus on development management, business support, and multi-modal transportation
• Proposed moratorium for Small Area Plan Focus Areas

At a January 12, 2021 work session, the Pinehurst Village Council reviewed the proposed FY 2022 Balanced Scorecard and Initiative Action Plans tied to the FY 2022 Strategic Operating Plan, and discussed a draft policy for updating the Comprehensive Plan. The council agreed to hold a public hearing on February 9, 2021 on a proposed nine-month development moratorium in two 2019 Comprehensive Plan focus areas: the NC Highway 5 Commercial Area (Focus Area 2) and the Village Place/Rattlesnake Trail Corridor (Focus Area 4). Staff will revise the ordinance based on feedback and bring it back to the January 26 work session; no moratorium was adopted at this meeting. The council also discussed, but did not decide, whether to extend a moratorium to Focus Area 5 (Highway 211), with two members stating opposition.

• Agreed to hold a public hearing on the proposed development moratorium on February 9, 2021
• Directed staff to revise the moratorium ordinance and return it to the January 26 work session
• Reviewed draft FY 2022 Balanced Scorecard, Areas of Focus, and Initiative Action Plans; no adoption
• Reviewed draft policy for updating the Comprehensive Plan; further discussion set for January 26 work session
• Reviewed draft 2021 Key Partner and Collaborator List; no action taken
• Discussed but did not decide a moratorium for Focus Area 5 (Highway 211); two councilmembers stated opposition
• Adjourned the work session (5-0) at 9:45 p.m.

Village Council Regular Meeting

The Village Council will consider a new emergency paid sick leave policy and an ordinance for a public tree protection program. The meeting also includes discussions on a budget amendment for a recent land purchase and a preliminary plat for the Pinehurst South Cottages subdivision.

• Emergency Paid Sick Leave Policy
• Public Tree Protection Program ordinance
• Pinehurst South Cottages Major Subdivision preliminary plat
• Budget Amendment for December land purchase
• Board of Adjustment and Planning and Zoning Board appointments

The Pinehurst Village Council approved the preliminary plat for the Pinehurst South Cottages major subdivision, a 14.4-acre, 42-lot development in the Village's extraterritorial jurisdiction, with conditions including fire sprinkler systems and a sight distance analysis. Council also appointed Matthew Jones to the Board of Adjustment and Planning and Zoning Board, approved an emergency paid sick leave policy extending 80 hours through March 31, 2021, and approved a budget amendment moving $182,000 from the Fire Department to Parks and Recreation for a 7.62-acre land purchase at 285 Bowman Road. A public tree protection ordinance was also approved.

• Approved consent agenda including minutes of eight meetings (5-0)
• Approved resolution 21-02 appointing Matthew Jones to Board of Adjustment and Planning and Zoning Board (5-0)
• Approved Pinehurst South Cottages preliminary plat with conditions (5-0)
• Approved resolution 21-01 Emergency Paid Sick Leave Policy (5-0)
• Approved ordinance 21-01 budget amendment moving $182,000 from Fire to Parks and Recreation (5-0)
• Approved ordinance 21-02 adding Chapter 96 on Public Tree Protection (5-0)
• Adjourned meeting at 6:48 p.m. (5-0)

Planning & Zoning Board

The Planning and Zoning Board will discuss potential revisions to the Pinehurst Development Ordinance regarding tree preservation and landscaping requirements. This item is for discussion only and no action will be taken at this meeting.

• Discussion of draft language for tree preservation and landscaping standards
• Potential revisions to Sections 9.5 and 9.14.6 of the Pinehurst Development Ordinance