Pinehurst public meetings in 2022

Historic Preservation Commission

The Historic Preservation Commission will hold public hearings regarding several major Certificate of Appropriateness requests. These requests involve structural changes, renovations, and demolitions within the Pinehurst Historic District.

• 90 Linden Rd: Request to add a cupola to a poolhouse, remove a tree, and add an exterior staircase
• 45 Woods Rd: Request for renovations and changes to front, side, and rear doors
• 40 Dundee Rd: Request to demolish an existing detached garage and build a new one
• Review of Minor Work COA's issued between 11/10/2022 and 12/8/2022

The Pinehurst Historic Preservation Commission approved three Major Certificates of Appropriateness for work in the historic district: a cupola addition and tree removal at 90 Linden Rd., door renovations at 45 Woods Rd., and demolition of an existing garage plus construction of a new garage and driveway at 40 Dundee Rd. All approvals were unanimous (5-0). The commission also approved the November meeting minutes and discussed a possible work session for January 2023.

• Approved COA-2022-00211 for 90 Linden Rd. (cupola, tree removal, changes to prior COA) (5-0)
• Approved COA-2022-00212 for 45 Woods Rd. (door renovations) (5-0)
• Approved demolition of existing garage at 40 Dundee Rd. (5-0)
• Approved COA-2022-00204 for 40 Dundee Rd. (new garage and driveway) (5-0)
• Approved minutes of Nov. 17 and Nov. 9 meetings (5-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss and potentially approve the 2023 meeting schedule and key partner assignments, and to discuss the McAdams Downtown Amenity Plan and speed limits on NC DOT roads. The agenda includes both routine approvals and substantive discussions on downtown improvements and traffic safety.

• Discuss and approve proposed 2023 Village Council meeting schedule (2nd and 4th Tuesdays)
• Discuss and approve 2023 Council Key Partners and Collaborators
• Discuss McAdams Downtown Amenity Plan (September 2022, includes recommendations on parking, lighting, plantings, and pedestrian safety)
• Discuss speed limits on NC DOT roads within Village of Pinehurst

The Pinehurst Village Council held a work session on September 13, 2022, and received recommendations for architectural firm finalists for the Given Memorial Library and Tufts Archives renovation. The council discussed eliminating for-profit solicitation, reviewed a stormwater management plan, and considered extending a moratorium on small area plans. No formal votes were taken on these items; the council directed staff to bring proposed changes to future meetings.

• Recommended CPL Team, Clearscapes, and Oakely Collier Architects as finalists for library renovation (no vote)
• Directed staff to draft code changes to eliminate for-profit solicitation (no vote)
• Discussed stormwater master plan; staff to present full document by end of December 2022 (no vote)
• Discussed nuisance lighting regulations; staff to continue work (no vote)
• Requested further research on extending moratorium for small area plans (no vote)
• Agreed to hold public hearing on short-term rentals on September 27 (no vote)

Village Council Regular Meeting

The Pinehurst Village Council will vote on appointments to the Planning & Zoning Board and Historic Preservation Commission, and consider contracts for HVAC replacement and architectural design services for the Given Memorial Library.

• Appointment of Bruce Hironimus to Planning & Zoning Board and Board of Adjustment
• Appointment of John Taylor as Chairman to Pinehurst Historic Preservation Commission
• Contract approval for HVAC replacement
• Design services proposal from Oakley Collier Architects for Given Memorial Library and Tufts Archives
• Presentation of FY2022 Annual Comprehensive Financial Report

The Pinehurst Village Council unanimously approved a $134,900 HVAC replacement contract for Assembly Hall, along with a $20,000 budget amendment. It also approved a $140,000 design services agreement with Oakley Collier Architects for the Given Memorial Library and Tufts Archives renovations. Two board appointments were made, and the consent agenda was approved.

• Approved consent agenda including minutes from Nov 15 meetings (5-0)
• Appointed Bruce Hironimus to Planning & Zoning Board and Board of Adjustment (5-0)
• Appointed John Taylor as Chairman of Historic Preservation Commission (5-0)
• Approved $134,900 HVAC contract with Simmons Heating, Cooling and Electrical and $20,000 budget amendment (5-0)
• Approved $140,000 design services agreement with Oakley Collier Architects for library renovations (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a two-day strategic planning retreat to review its mission, vision, and core competencies, identify areas of focus, and affirm or amend actions to address strategic objectives. On the second day, the council will review the five-year financial forecast and fund balance policy, discuss major capital and workforce needs, and consider changes to the FY 2024 Balanced Scorecard. This is a planning session, not a regular business meeting, so no formal decisions or votes are expected.

• Review and affirm Mission, Vision, and Core Competencies
• Identify Areas of Focus and affirm or amend actions (OFIs)
• Review Five-Year Financial Forecast and Fund Balance Policy
• Discuss Five-Year Major Capital Needs and potential workforce needs
• Discuss potential changes to FY 2024 Balanced Scorecard and Key Performance Indicators

The Pinehurst Village Council held a strategic planning retreat, reviewing the five-year financial forecast, potential capital needs, workforce needs, and approved amendments to the FY2023 Balanced Scorecard goals and objectives. No formal votes were taken on the budget or capital projects; these are scheduled for adoption in January and June 2023 respectively.

• Approved amendments to FY2023 Balanced Scorecard goals, strategic objectives, and KPI language (unanimous)
• Reviewed five-year financial forecast for FY2023-2027 extended to FY2028
• Discussed potential long-term capital needs including sidewalks, park development, and library expansion
• Discussed potential workforce needs including public safety and library staff
• Scheduled FY2024 Balanced Scorecard adoption for January 2023
• Scheduled strategic operating plan and budget recommendation for May 2023, with potential approval in June 2023

Village Council - Special Meeting

The Pinehurst Village Council is holding a two-day strategic planning retreat to review and update its mission, vision, and five-year financial and workforce plans. The retreat includes discussions on capital needs, fund balance policies, and potential changes to performance metrics for FY 2024.

• Review and affirm Mission, Vision, and Core Competencies
• Review Five-Year Financial Forecast and Fund Balance Policy
• Discuss Major Capital and Workforce Needs
• Affirm or amend actions (OFIs) to address Strategic Objectives
• Discuss potential changes to the FY 2024 Balanced Scorecard (BSC)

The Village Council approved a 120-day extension of the development moratorium for Village Place and Pinehurst South. Council also updated the village fees and charges schedule and requested the NCDOT remove the Highway 2 designation from several local roads.

• Approved Ordinance 22-01 extending real estate development moratorium to June 8, 2022 (5-0)
• Approved Resolution #22-01 amending the Fees and Charges Schedule (5-0)
• Approved Resolution #22-03 changing Fleet Maintenance Director to Fleet Maintenance Supervisor and reducing pay grade from 27 to 23 (5-0)
• Approved Resolution #22-02 requesting NCDOT remove NC Highway 2 and commercial truck route designations from Midland, Palmetto, Azalea, and Cherokee Roads (5-0)
• Approved Consent Agenda including January 25, 2022 meeting and work session minutes (5-0)

Village Council - Special Meeting

The Village Council is holding a special pre-retreat meeting for FY2024 strategic planning. The agenda includes reviewing data, information, and Comp Plan strategies, affirming a SOAR analysis, affirming strategic advantages and challenges, and discussing workforce capacity indicators. This is a working session with no votes or public hearings scheduled.

• Review data, information, and Comp Plan strategies
• Affirm SOAR analysis
• Affirm strategic advantages and challenges
• Discuss workforce capacity indicators

The Pinehurst Village Council met for a pre-retreat to review data, survey results, and proposed goals for the FY 2024 strategic plan. They affirmed draft strengths, opportunities, aspirations, results (SOAR) and strategic advantages/challenges, with further discussion scheduled for the December 8-9 retreat. No formal decisions or votes were taken; the meeting was informational and procedural.

• Affirmed draft FY 2024 SOAR analysis for further discussion
• Affirmed six strategic advantages and six strategic challenges for FY 2024
• Adjourned the pre-retreat unanimously at 4:30 p.m.

Board of Adjustment

The Pinehurst Board of Adjustment will hold public hearings on two variance requests to allow retaining walls in the golf course setback of R-10 zoned properties. Goneau Construction seeks approval for 11 Shenecossett Lane, and Teresa Johnes requests it for 25 Aronimink Lane. Both hearings will receive testimony before the board decides.

• PLN-2022-00193: Variance for retaining wall at 11 Shenecossett Lane (R-10 zoning)
• PLN-2022-00200: Variance for retaining wall at 25 Aronimink Lane (R-10 zoning)
• Public hearings on both variance requests scheduled for December 1, 2022

The Board of Adjustment denied a variance request for a retaining wall in the golf course setback at 11 Shenecossett Ln., finding no unnecessary hardship and that the hardship was self-created. The Board also continued a separate variance request for 25 Aronimink Ln. to the January 5, 2023 meeting due to an improper notice.

• Denied variance for retaining wall at 11 Shenecossett Ln. (4-1)
• Continued variance hearing for 25 Aronimink Ln. to Jan. 5, 2023 (5-0)
• Approved minutes of July 7, 2022 meeting (5-0)
• Seated alternates Paul Roberts and Matt Jones as voting members (3-0)

Planning & Zoning Board

This meeting agenda consists of procedural items including the approval of previous minutes and the setting of the 2023 meeting calendar. The board will also review the draft minutes from the November 3, 2022, regular meeting.

• Approval of 11-03-2022 Regular Meeting Minutes
• Approval of 2023 P&Z / BOA Meeting Calendar

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on four Major Certificates of Appropriateness for changes to homes in the Historic District, including a dormer addition, exterior renovations with a screened porch and deck, window replacement, and roof replacement. The commission will also review minor work COAs issued since October and approve the 2023 meeting calendar.

• COA-2022-00184: Dormer addition at 95 Woods Rd (owner/applicant James Crawford)
• COA-2022-00196: Exterior renovations, screened porch/deck, carport enclosure at 80 Ritter Rd (owner Gestion Magb, Inc., applicant Pinehurst Homes, Inc.)
• COA-2022-00197: Window replacement and door relocation at 80 Carolina Vista (owner Resorts of Pinehurst Inc., applicant Pinehurst No. VII, LLC)
• COA-2022-00189: Roof replacement at 155 Cherokee Rd (owner Resorts of Pinehurst Inc., applicant CentiMark Corp.)
• Approval of 2023 HPC meeting calendar

The Pinehurst Historic Preservation Commission approved four Major Certificates of Appropriateness for work within the Historic District: a dormer addition at 95 Woods Rd., exterior renovations and a screened porch/deck at 80 Ritter Rd., window replacement and door relocation at 80 Carolina Vista, and roof replacement at 155 Cherokee Rd. All approvals were unanimous (5-0). The Commission also approved the October 27, 2022 minutes as amended and the 2023 meeting calendar.

• Approved COA-2022-00184 for dormer addition at 95 Woods Rd. (5-0)
• Approved COA-2022-00196 for renovations and screened porch/deck at 80 Ritter Rd. (5-0)
• Approved COA-2022-00197 for window replacement and door relocation at 80 Carolina Vista (5-0)
• Approved COA-2022-00189 for roof replacement at 155 Cherokee Rd. (5-0)
• Approved October 27, 2022 meeting minutes as amended (5-0)
• Approved 2023 HPC meeting calendar (5-0)

Village Council Work Session

This is a procedural work session agenda. The council will discuss potential future agenda items and then enter a closed session to discuss real property acquisition negotiations and personnel matters, as allowed by state law. No public decisions or specific agenda items are listed.

• Closed session under NCGS §143-318.11(a)(5) for real property acquisition negotiations
• Closed session under NCGS §143-318.11(a)(6) for personnel matters
• Discussion of potential future agenda items

The Village Council received initial presentations on stormwater management, crosswalks, painting, paving, and sidewalks. No substantive decisions were made during the public portion of the meeting.

• Approved motion to enter closed session (5-0)
• Approved motion to adjourn closed session and re-enter work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council is holding a regular meeting with several action items, including appointing a finance officer, ratifying an attorney contract with a budget amendment, and adopting a new pollutants and noise control ordinance. The Council will also receive financial statements for the quarter ending September 30, 2022, and hear presentations on the FY 2022 business survey results and a Q1 update on the FY 2023 Strategic Operating Plan. A proclamation for 'Shop Small this Season' is also on the agenda.

• Resolution #22-24 appointing a Finance Officer
• Ordinance #22-22 to ratify attorney contract and amend budget
• Ordinance #22-23 on Pollutants and Noise Control
• Presentation of financial statements for quarter ended September 30, 2022
• Proclamation for Shop Small this Season

The Pinehurst Village Council unanimously approved a light pollution nuisance ordinance (Ordinance 22-23) amending Chapter 92 of the Municipal Code, and approved Resolution 22-24 appointing Sheila Edmonds as Finance Officer. They also ratified an attorney contract and amended the budget (Ordinance 22-22) for legal fees exceeding $50,000. The council approved the consent agenda and heard reports on financial statements, business survey results, and strategic plan updates.

• Approved Ordinance 22-23 amending Chapter 92 for light pollution control (5-0)
• Approved Resolution 22-24 appointing Sheila Edmonds as Finance Officer (5-0)
• Approved Ordinance 22-22 ratifying Hartzog Law Group contract and amending budget for legal fees (5-0)
• Approved consent agenda including meeting minutes from October 25, 2022 (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a continued public hearing to consider a Major Certificate of Appropriateness for installing a black metal roof on parts of the main house and guest cottage at 60 and 62 Cherokee Road. The applicant, Sean Butler, proposes the metal roof due to storm damage and to improve drainage, but the proposed black color is not among the acceptable colors in the district standards. The commission must determine if the request is compatible with the historic district.

• Major COA request for metal roof at 60 and 62 Cherokee Rd (PID 00022043)
• Proposed black metal roof color not listed in Historic District Standards Section III.A.5
• Roof replacement prompted by Hurricane Ian damage to guest house
• Properties are contributing structures in the Pinehurst Historic District
• Continuation of hearing from October 27, 2022

The Historic Preservation Commission approved a Major Certificate of Appropriateness for the installation of a metal roof on a single-family home and guest cottage. The commission found the work consistent with Historic District Standards.

• Approved Certificate of Appropriateness for metal roof at 60-62 Cherokee Rd. (4-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a work session to discuss the development of the Form Based Code for Village Place, focusing on street design and landscape design. No official action will be taken on this item. The board will also consider approving the 2023 meeting calendar and the minutes from the October 6 and October 24 meetings.

• Discuss Village Place Form Based Code (work session, no action)
• Approve 2023 P&Z / BOA Meeting Calendar
• Approve minutes of 10-06-2022 and 10-24-2022 meetings
• Street design standards include 10-foot travel lanes, 16-foot alleys, and crosswalks at Rattlesnake Trail and McCaskill Road
• Landscape design standards for street trees and plantings

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on October 27, 2022, to consider four Major Certificates of Appropriateness for properties in the Historic District. These include a new single-family dwelling at 160 Saville Row, exterior changes at 38 Chinquapin Rd., an addition and renovation at 190 Linden Rd., and a metal roof installation at 60 and 62 Cherokee Rd. The commission will also review minutes from the September 22 meeting and minor work COAs issued since then.

• New 5,882 sq ft single-family home at 160 Saville Row (COA 2022-00175)
• Exterior changes at 38 Chinquapin Rd: front door, painting, pergola removal, new clock (COA 2022-00178)
• Front addition and renovation at 190 Linden Rd (COA 2022-00159)
• Metal roof installation at 60 and 62 Cherokee Rd (COA 2022-00183)
• Approval of September 22, 2022 meeting minutes

The Commission approved Certificates of Appropriateness for a new home at 160 Saville Row and renovations at 190 Linden Road. A request for 38 Chinquapin Road was approved with conditions after the applicant withdrew a proposed front door change. A request for metal roofing at 60-62 Cherokee Road was denied and continued to a later meeting.

• Approved new single-family dwelling at 160 Saville Row (5-0)
• Approved modifications at 38 Chinquapin Rd. with condition that front door changes be withdrawn (5-0)
• Approved addition and renovation at 190 Linden Rd. with condition to select color from approved palette (5-0)
• Denied metal roof installation at 60-62 Cherokee Rd. (2-3)
• Continued 60-62 Cherokee Rd. public hearing to November 9, 2022 (5-0)
• Approved September 22, 2022 meeting minutes (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to discuss and consider Ordinance #22-15, which would amend the Pinehurst Development Ordinance to regulate short-term rentals, homestays, and permit revocation. The meeting includes a public hearing on proposed changes to rules governing nonconforming uses, including new provisions for nonconforming use certificates and cessation of use. The council will also enter a closed session to discuss personnel matters.

• Public hearing on amendments to PDO Section 2 Administrative Rules; Nonconformities
• Ordinance #22-15 to address short-term rentals, homestays, and permit revocation
• New nonconforming use certificate process for existing short-term rentals
• Cessation of use: 120-day discontinuation for most nonconforming uses, 30 days for certain commercial uses in VC district, 365 days for short-term rentals
• Closed session under NCGS §143-318.11(a)(6) for personnel matters

The Pinehurst Village Council held a special meeting and public hearing, then voted 3-2 to approve Ordinance #22-15, which amends the Development Ordinance to address short-term rentals, homestays, and permit revocation. The ordinance prohibits new short-term rentals except in designated zones. Councilmembers Morgan and Boesch voted no, with Boesch citing lack of data and Morgan saying it would hurt Pinehurst.

• Approved Ordinance #22-15 amending the PDO to address short-term rentals, homestays, and permit revocation (3-2)
• Held public hearing on PDO amendments regarding nonconforming uses
• Entered closed session to consider personnel matters
• Adjourned special meeting at 10:33 a.m.

Village Council Work Session

The Pinehurst Village Council will discuss and potentially select an architectural firm for the Given Memorial Library and Tufts Archives renovation, with a $400,000 budget for design services. They will also decide which neighborhoods to survey for potential sidewalk construction, with staff recommending McKenzie Road and Juniper Lake Road in Pinehurst No. 6.

• Discuss design firms for Given Memorial Library and Tufts Archives renovation; finalists: CPL Team, Clearscapes, Oakley Collier Architects
• $400,000 budgeted for design services for library renovation
• Discuss future sidewalk projects; staff recommends surveying McKenzie Road (Linden to Ritter) and Juniper Lake Road in Pinehurst No. 6
• Sidewalk construction budget for FY2023 is $400,000; estimated costs: McKenzie Road $50,000, Burning Tree/Diamondhead $340,000, Airport Road $200,000-300,000, 15/501 Greenway Extension $217,000
• Potential future agenda items

The Council voted to approach Oakley Collier Company to develop a bid for the Given Memorial Library and Tufts Archives renovation. Council also reached a consensus to survey residents regarding proposed walkway projects on McKenzie Road W. and in Pinehurst No. 6.

• Approved approach to Oakley Collier Company for library and archives renovation bid (5-0)
• Reached consensus to survey residents on McKenzie Road W. and Pinehurst No. 6 walkway projects

Village Council Regular Meeting

The Pinehurst Village Council is holding a regular meeting with a public hearing on proposed text amendments to allow 'Agriculture, Livestock' uses, followed by consideration of Ordinance #22-21. The Council will also review the FY 2022 financial statements, community survey results, a stormwater master plan task order amendment, a peddling and soliciting ordinance, a budget amendment for traffic circle flowers, employee health benefit plans, and revisions to historic district standards.

• Public hearing and consideration of Ordinance #22-21 on livestock use
• Task order amendment for Phase 2 of Stormwater Management and Master Plan
• Ordinance #22-19 amending Chapter 110 on peddling and soliciting
• Budget amendment Ordinance #22-20 for Pinehurst Traffic Circle flowers (spring 2023)
• FY 2022 financial statements: General Fund fund balance $15,239,959

The Village Council passed several ordinances regulating livestock and soliciting on private property. It also approved funding for traffic circle flowers and a stormwater management plan phase.

• Approved Ordinance #22-21 limiting livestock to the R-210 zoning district (5-0)
• Approved Ordinance #22-19 eliminating peddling and soliciting on private property (5-0)
• Approved $51,400 Task Order Amendment for Phase 2 of Stormwater Management and Master Plan (5-0)
• Approved Ordinance #22-20 allocating $20,000 for Spring 2023 Traffic Circle flowers (5-0)
• Approved 2023 medical and dental insurance contracts (5-0)
• Approved revisions to Historic District Standards effective 10/28/2022 (5-0)
• Approved October 11, 2022 meeting minutes and work session minutes (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will discuss and consider two ordinances: one amending the Development Ordinance to regulate short-term rentals, homestays, and permit revocation, and another amending Chapter 110 of the Municipal Code regarding peddling and soliciting on private property. The meeting also includes a consent agenda with minutes and budget amendments, a mayoral proclamation for National School Lunch Week, and reports from the manager and council.

• Ordinance #22-15: Amending Pinehurst Development Ordinance for short-term rentals, homestays, and permit revocation
• Ordinance 22-19: Amending Chapter 110 of Municipal Code on peddling and soliciting on private property
• Consent agenda: Approval of September 27, 2022 meeting minutes and budget amendments report
• Mayoral Proclamation: National School Lunch Week

The Village Council approved a mayoral proclamation for National School Lunch Week and the consent agenda. Proposed ordinances regarding short-term rentals and peddling/soliciting on private property were discussed but not enacted.

• Approved Consent Agenda including Sept 27 meeting and work session minutes (5-0)
• Approved Mayoral Proclamation for National School Lunch Week, Oct 10-14, 2022 (5-0)
• No action taken on Ordinance #22-15 regarding short-term rentals
• Tabled Ordinance #22-19 regarding peddling and soliciting on private property

Village Council Work Session

The Village Council will discuss whether to take over funding and management of the flower plantings at the Pinehurst Traffic Circle, as NC DOT funding is ending. Staff estimates a $20,000 budget amendment for spring 2023 plantings, and a contract would need to be in place this fall. The meeting also includes a closed session to discuss real property acquisition negotiations.

• Discuss Pinehurst Traffic Circle plantings
• Potential $20,000 budget amendment for spring 2023 plantings
• Closed session under NCGS §143-318.11(a)(5) for real property acquisition negotiations

The Village Council discussed the loss of federal funding for flower plantings at the Pinehurst Traffic Circle. The Assistant Village Manager of Operations will collect pricing for the Village to potentially fund and manage the program.

• Agreed to collect pricing for traffic circle plantings for future approval
• Approved recessing work session to enter closed session (5-0)
• Approved adjourning closed session to re-enter work session (5-0)

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold a public hearing on proposed text amendments to the Pinehurst Development Ordinance (PDO) that would regulate the keeping of livestock as a primary or accessory use. The board will also continue a discussion on a Form Based Code for Village Place without taking official action.

• Public Hearing No.1 - Livestock Text Amendment to PDO Sections 8.5 and 10.2
• Discussion of Village Place Form Code (no official action)

Village Council Work Session

The Pinehurst Village Council is holding a work session that is largely procedural. The main substantive item is a closed session to consult with the attorney and to discuss negotiating the price and terms of a contract for acquiring real property. No other specific decisions or discussions are listed on the agenda.

• Closed session under NCGS §143-318.11(a)(3) for attorney-client consultation
• Closed session under NCGS §143-318.11(a)(5) to discuss real property acquisition terms
• Meeting held at Assembly Hall, 395 Magnolia Road

The Village Council conducted a work session that consisted primarily of a closed session. Council members consulted with legal counsel and discussed negotiating terms for the acquisition of real property.

• Approved motion to enter closed session (5-0)
• Approved motion to adjourn closed session and re-enter work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold two public hearings and consider ordinances to extend a development moratorium in Village Place and Pinehurst South, and to establish short-term rental regulations. They will also discuss the Pinehurst South Small Area Plan, a budget amendment for traffic signal upgrades on Hwy 15-501, a resurfacing contract award, and other routine items.

• Ordinance #22-14: Extend moratorium on real estate development in Village Place and Pinehurst South
• Ordinance #22-15: Amend Pinehurst Development Ordinance to regulate short-term rentals
• Budget amendment to upgrade traffic signals at two Hwy 15-501 intersections to decorative green metal posts
• Award FY23 resurfacing contract to Fred Smith Company
• Dedication of Winged Foot Road and right-of-way in Villas at Forest Hills to the Village

The Pinehurst Village Council approved a 120-day extension for the real estate development moratorium in Village Place and Pinehurst South, adopted the Pinehurst South Small Area Plan, and awarded the FY23 road-resurfacing contract to Fred Smith Company. The Council also approved a Duke Energy utility easement, budget amendments for upgraded traffic signals and road resurfacing, and the acceptance of Winged Foot Road dedication.

• Approved Consent Agenda including September 13, 2022 meeting minutes (5-0)
• Approved Duke Energy utility easement agreement for $1.00 (4-1, Hogeman opposed)
• Approved Ordinance 22-14 extending the development moratorium in Village Place and Pinehurst South to February 3, 2023 (3-2, Morgan and Boesch opposed)
• Approved Resolution 22-23 authorizing the sale of surplus capital assets including a 2002 KME Predator Fire Engine (5-0)
• Approved Ordinance 22-16 for a FY23 budget amendment of $216,200 to upgrade Hwy 15-501 intersection traffic signals to green metal poles and mast arms (5-0)
• Approved Ordinance 22-17 accepting the dedication of Winged Foot Road and associated right-of-way (5-0)
• Approved Ordinance 22-18 for a FY23 budget amendment and awarded the FY23 road-resurfacing contract to Fred Smith Company for $1,352,951 with a total expenditure cap of $1,472,875 (5-0)
• Adopted the Pinehurst South Small Area Plan as presented (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider two Major Certificates of Appropriateness: a new single-family residence at 75 Beulah Hill Rd N and roof replacements at the Carolina Hotel (80 Carolina Vista). The commission will also review minor work COAs issued in the past month and approve the August 25 meeting minutes.

• COA-2022-00149: Major COA for single-family residence at 75 Beulah Hill Rd N (PID 00014389), owner Golf Estates NC, LLC, applicant Dean King with Pinnacle Development Design Build
• COA-2022-00158: Major COA for roof replacements at Carolina Hotel (80 Carolina Vista, PID 00025808), gray TPO over main lobby and porte-cochere, white TPO over Cardinal Ballroom lobby, owner Resorts of Pinehurst, LLC, applicant Pinehurst Resorts
• Review of Minor Work COAs issued 8/16/2022 - 9/12/2022
• Approval of 08-25-2022 Regular Meeting Minutes

The Historic Preservation Commission approved two Major Certificates of Appropriateness for construction and renovations within the Pinehurst Historic District. The board also agreed to further discuss proposed revisions to the Historic District Standards at future meetings.

• Approved construction of single family residence at 75 Beulah Hill Rd. N (7-0)
• Approved roof replacements at the Carolina Hotel (80 Carolina Vista) (7-0)
• Approved August 25, 2022 meeting minutes with revisions (7-0)

Village Council Work Session

The Village Council will review architectural finalists for the Memorial Library and Tufts Archives renovation. The session also includes discussions on updating peddling and soliciting codes, stormwater management updates, and nuisance lighting regulations.

• Recommendation of CPL Team, Clearscapes, and Oakley Collier Architects as library renovation finalists
• Discussion of $400,000 budget for library and archives design services
• Review of Municipal Code changes regarding background checks for peddling and soliciting
• Status update on the Stormwater Management & Master Plan
• Discussion of a potential moratorium extension for Small Area Plan areas

The Council reviewed finalists for the Memorial Library renovation and discussed updating the municipal code to eliminate for-profit solicitation. Members received a status update on the Stormwater Management and Master Plan and discussed potential extensions for small area plan moratoriums.

• Concurred to rework Municipal Code to eliminate for-profit solicitation
• Scheduled public hearing on short-term rentals for September 27
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will consider several items, including a resolution amending the fees and charges schedule for the Library and Archives, budget amendments for Harness Track improvements and Cannon Park turf, a contract for the Parks and Recreation Master Plan update, and the Pinehurst South Small Area Plan. The meeting also includes approval of consent agenda items such as meeting minutes.

• Resolution #22-22 amending the Village of Pinehurst Fees and Charges Schedule - Library and Archives
• Budget Amendment Request for Harness Track Improvements
• Budget Amendment Request for Cannon Park Turf
• Parks and Recreation Master Plan Update Contract Approval
• Pinehurst South Small Area Plan discussion and consideration

The meeting consisted of reports from the Village Manager and Council members. No substantive decisions, votes, or ordinances were recorded in the provided text.

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will review a 2022 neighborhood quality-of-life survey and discuss proposed amendments to regulate short-term rentals and permit revocation for Village Council. The survey of 401 residents found higher reported issues near multiple short-term rentals, including noise, parking, and waste problems.

• Review of 2022 Neighborhood Quality of Life Survey with 401 verified responses
• Discussion of proposed PDO amendments to address short-term rentals and permit revocation
• Survey shows 76% of residents with no nearby rentals rate quality of life as excellent vs. 47% with three or more rentals nearby
• Reported issues near rentals include noise (29% frequent/somewhat frequent with 3+ rentals vs. 5% with none), parking (38% vs. 9%), and waste receptacles (33% vs. 23%)

Planning & Zoning Board

The Planning and Zoning Board will hold a public hearing on proposed amendments to the Pinehurst Development Ordinance (PDO) to regulate short-term rentals (STRs) and homestays, including permit revocation. The board may deliberate and take action, continue the hearing, or recommend denial. The board's advisory recommendation will be forwarded to the Village Council for final consideration.

• Public hearing on PDO amendments to define and regulate short-term rentals and homestays
• Proposed amendments affect PDO Sections 4, 8.5, 8.6, and 10.2
• STRs would be permitted by right in R-MF, VMU, and VC districts; other districts marked with '?' for board recommendation
• New SR-9 special requirements for STRs, including development permit requirements
• Process to revoke development permits for violations

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider six Major Certificates of Appropriateness for properties in the Historic District, including a continuation for a 96-space parking lot at 80 Carolina Vista Drive. The commission will also review and approve minutes from the July 28 special and regular meetings, and receive a report on minor work COAs issued. The meeting is scheduled for August 25, 2022, at 4:00 PM in Assembly Hall.

• COA-2022-00119 (80 Carolina Vista): continuation for 96 paved parking spaces in rear, property owner Resorts of Pinehurst Inc.
• COA-2022-00139 (225 Linden Rd.): exterior modifications and HVAC unit removal/relocation
• COA-2022-00142 (15 Beulah Hill Rd.): rear porch and roof extension
• COA-2022-00138 (20 Spur Rd.): construction of accessory dwelling
• COA-2022-00143 (1 Carolina Vista): construction of parking structure, property owner Pinehurst Resort

The Historic Preservation Commission approved a new 123-space parking structure and four other Major Certificates of Appropriateness. One application for a parking lot was withdrawn by the applicant.

• Approved parking structure at 1 Carolina Vista (6-0)
• Approved accessory dwelling at 20 Spur Rd. (6-0)
• Approved exterior modifications at 225 Linden Rd. with conditions (6-0)
• Approved rear porch extension at 15 Beulah Hill Rd. N (6-0)
• Approved demolition and construction of office at 200 Beulah Hill Rd. (6-0)
• Application for parking spaces at 80 Carolina Vista withdrawn
• Approved July 28, 2022 Special Meeting minutes (6-0)
• Approved July 28, 2022 Regular Meeting minutes with revisions (6-0)

Village Council Work Session

The Pinehurst Village Council will discuss a contract with McAdams Company to update the Parks & Recreation Comprehensive Master Plan, costing $54,717.50. They will also discuss the Downtown Pinehurst Amenity Action Plan and a proposal for Cannon Park synthetic turf. The meeting is a work session, so items are for discussion, not final decisions.

• Contract with McAdams Company for Parks & Recreation Master Plan update, $54,717.50
• Budget amendment of $9,717.50 from Parks and Recreation contingency to Professional Services
• Discussion of Downtown Pinehurst Amenity Action Plan
• Cannon Park Synthetic Turf Proposal
• Two proposals received for master plan: McGill Associates and McAdams Company

The Council held a work session to discuss a proposal for a Parks & Recreation Comprehensive Master Plan and a design for the Downtown Pinehurst Amenity Action Plan. Staff also presented a $1.36 million synthetic turf proposal for Cannon Park. No formal votes were taken on these items during the session.

• Discussed McAdams Company proposal for Parks & Recreation Comprehensive Master Plan
• Reviewed proposed downtown design and traffic flow for Amenity Action Plan
• Reviewed $1.36 million FieldTurf USA proposal for Cannon Park synthetic turf
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will review a budget amendment reallocating funds from FY 2022 to FY 2023 and discuss the Pinehurst South Small Area Plan, which outlines long-term development guidelines for 290 acres south of the Village Center. The meeting will also include approval of routine consent agenda items and public safety reports.

• Budget amendment reappropriating funds from FY 2022 to FY 2023
• Pinehurst South Small Area Plan discussion for 290-acre area south of NC 5
• Approval of Village Council meeting minutes from July 26, 2022
• Bi-annual 2022 Fire and Police Reports
• FY 2022 Year-End SOP Update

The Village Council approved a budget amendment to roll over funds from FY2022 to FY2023. Council also reviewed the Pinehurst South Small Area Plan but deferred a decision to seek further recommendations from the Planning & Zoning Board.

• Approved Ordinance 22-10 to reappropriate $1,437,173 from FY2022 to FY2023 (5-0)
• Approved Consent Agenda including July 26 meeting minutes and 2022 Fire Report (5-0)
• Removed Bi-Annual 2022 Police Report from Consent Agenda (5-0)
• Tabled approval of Pinehurst South Small Area Plan pending further staff and board recommendations

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a work session to discuss draft Form Based Code elements and potential Pinehurst Development Ordinance (PDO) text amendments and base zoning district changes to implement the Village Place Small Area Plan. No action will be taken; the meeting is for discussion only. The board will also review the Village Place Regulating Plan Version 2.

• Discussion of Village Place Form Based Code and zoning updates
• Review of Village Place Regulating Plan Version 2
• No action to be taken; work session format

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on five Certificate of Appropriateness (COA) requests for changes to properties in the Historic District, including a major parking expansion at the Carolina Hotel & Spa. The commission will also review and approve minutes from previous meetings and review minor work COAs issued since June. No votes are scheduled on the COA requests at this meeting; they are only being heard.

• COA-2022-00119: 96 parking spaces, retaining wall, tree work, stormwater system at 80 Carolina Vista (Carolina Hotel & Spa)
• COA-2022-00118: Garage front elevation changes at 25 Dogwood Rd
• COA-2022-00125: Addition and screened porch at 204 Dundee Rd
• COA-2022-00137: Roof overhang material change and shutters at 5 McLeod Rd
• COA-2022-00132: French door installation at 15 Beulah Hill Rd N

The Commission approved Certificates of Appropriateness for residential additions, window and door changes, and shutter corrections. A request for a 96-space parking lot at the Carolina Hotel & Spa was continued to a later meeting for further deliberation.

• Approved garage elevation changes at 25 Dogwood Rd. (6-0)
• Approved addition and screened-in porch at 204 Dundee Rd. (6-0)
• Approved roof overhang materials and shutters at 5 McLeod Rd. with conditions (6-0)
• Approved replacement of a window with a French door at 15 Beulah Hill Rd. N (6-0)
• Continued decision on 96-space parking lot at 80 Carolina Vista to August 25, 2022 (6-0)
• Recommended 2021-2022 Historic District Standards revisions to Village Council (6-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission is holding a work session to complete a final review of proposed revisions to the Historic District Standards, which have been in development for the past year. The commission may consider a formal recommendation at the next regular meeting. The agenda includes only this discussion item and standard procedural items.

• Final review of revisions to the Historic District Standards
• Markups show additions in red underline and deletions in red strikethrough
• Commission may take action on a formal recommendation at the next regular meeting

The Historic Preservation Commission conducted a final review of redline revisions to the Historic District Standards. No formal recommendation was made to the Village Council during this session.

• Discussed revisions to Major Work, How to Obtain a COA, Minor Work, and Metal Roofs standards
• Determined that a full draft of revisions, rather than a partial draft, must be presented to Village Council

Village Council Work Session

The Pinehurst Village Council will review the results of a neighborhood quality of life survey and discuss potential amendments to the Pinehurst Development Ordinance (PDO) regarding short-term rentals and neighborhood quality of life improvements. The meeting also includes a closed session to consult with the attorney. No final decisions are scheduled; this is a work session for discussion.

• Neighborhood Quality of Life Survey results: 95% of 401 respondents rate neighborhood quality of life as excellent or good
• Survey: 21% frequently observe parking in right-of-way or excessive vehicles; 21% improper waste receptacle placement
• Survey: 23% report three or more short-term rentals within a two-minute walk of their front door
• Discussion of amendments to Pinehurst Development Ordinance (PDO) to address short-term rentals and neighborhood quality of life
• Closed session under NCGS §143-318.11(a)(3) to consult with attorney

The Council held a work session to review Neighborhood Quality of Life Survey results and discuss potential amendments to the Pinehurst Development Ordinance regarding short-term rentals. No formal votes were taken on the ordinance changes; the session focused on discussion and recommendations for the Planning and Zoning Board.

• Approved motion to enter closed session (5-0)
• Approved motion to adjourn closed session and re-enter work session (5-0)
• Approved motion to adjourn work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold two public hearings: one to consider rezoning about 6.85 acres for a two-level parking structure at the Resorts of Pinehurst Lodge, and another to consider changes to the USGA Economic Development Incentive Agreement. The Council will also discuss Ordinance #22-09 and the Pinehurst South Small Area Plan. Consent agenda items include approval of July 12 meeting minutes.

• Public hearing on rezoning 6.85 acres (PID# 00025800) from RD to H-CD for a two-level parking structure
• Public hearing on proposed change to USGA Economic Development Incentive Agreement
• Discuss and consider Ordinance #22-09
• Discuss and consider Pinehurst South Small Area Plan
• Approval of July 12, 2022 Council Regular and Work Session minutes

The Village Council approved a zoning map amendment to allow a new parking structure at the Resorts of Pinehurst Lodge. Council also authorized an amendment to the USGA Economic Development Incentive Agreement. The Pinehurst South Small Area Plan was tabled for further review regarding traffic and land use.

• Approved Ordinance 22-09 rezoning 4.2 acres from Recreation Development District to Hotel-Conditional District (5-0)
• Authorized Mayor to amend the USGA Economic Development Incentive Agreement to include the World Golf Hall of Fame (5-0)
• Approved Consent Agenda including July 12 meeting minutes (5-0)
• Tabled Pinehurst South Small Area Plan for further consideration of traffic and residential vs. business use

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss three main topics: results from a neighborhood Quality of Life survey, a NCDOT traffic forecast report for the US 15-501 traffic circle, and potential amendments to the Pinehurst Development Ordinance regarding short-term rentals and neighborhood quality of life. The survey data, collected by ETC Institute, includes resident feedback on issues like noise, parking, and waste receptacles, segmented by proximity to short-term rentals. The traffic report covers projected traffic growth and improvements for the US 15-501 corridor. No formal decisions are being made at this work session.

• Discuss Neighborhood QOL Survey Results (ETC Institute survey, 401 responses)
• Discuss NCDOT Traffic Circle Report (STIP Project U-5976, US 15-501 from Voit Gilmore Lane to Page Road)
• Discuss Amendments to Pinehurst Development Ordinance (PDO) to Address Short Term Rentals and Neighborhood Quality of Life Improvements

The Pinehurst Village Council held a work session on July 12, 2022, with no substantive decisions made. Staff presented results of a Neighborhood Quality of Life Survey (401 verified responses, 4.8% margin of error), and the council discussed an NCDOT traffic circle report and proposed amendments to the Pinehurst Development Ordinance addressing short-term rentals. Council members directed staff to gather more information and refine proposals; the only vote was a unanimous 5-0 motion to adjourn at 9:06 p.m.

• No substantive decisions made; work session only
• Adjourned by unanimous 5-0 vote (motion by Morgan, seconded by Boesch) at 9:06 p.m.
• Council requested more information on traffic circle costs, data collection, and past options
• Staff directed to continue refining short-term rental ordinance amendments based on council input
• Final survey results to be presented at next work session

Village Council Regular Meeting

The Village Council reviewed NCDOT proposals for improving the historic traffic circle and discussed potential impacts on the National Historic District. The Council also approved a one-year solid waste contract renewal and a budget amendment for new lease accounting standards.

• NCDOT presentation on four traffic circle improvement concepts
• Approval of 1-year Lofton Garbage Service contract for CCNC estimated at $123,600
• Approval of Ordinance 22-07 Budget Amendment for GASB 87 lease reporting
• Resolution #22-17 to amend the Capital Assets Policy regarding collections
• Discussion of re-appointments to the Bicycle and Pedestrian Advisory Committee

The Village Council approved a new Rights-of-Way Use Policy that supersedes previous sidewalk and public space policies. Council also authorized a janitorial contract for the Fair Barn and made several appointments to the Bicycle and Pedestrian Advisory Committee.

• Approved Rights-of-Way Use Policy (5-0)
• Authorized $52,272 janitorial contract with Sandhills Services for Fair Barn (5-0)
• Reappointed Melody Jensen to Bicycle and Pedestrian Advisory Committee (5-0)
• Appointed Paul Ackermann to Bicycle and Pedestrian Advisory Committee (5-0)
• Rescinded Tree Preservation, Lot Donation, Significant Negotiations, and Significant Vertical Construction policies (5-0)
• Recategorized Meeting Room Use and Public Right-of-Way Beautification Fund as Administrative Policies (3-2)
• Approved June 28, 2022 meeting minutes and budget amendments report (5-0)

Board of Adjustment

The Board of Adjustment held a public hearing regarding a variance request for 4 Blair Court to address water runoff issues. The Board approved the request to allow an enclosure of the existing patio to mitigate foundation damage caused by the property's topography and proximity to a golf course.

• Variance approval for 4 Blair Court (PLN-2022-00089) regarding the 30’ Minimum Golf Course Setback
• Approval of 01-06-2022 Regular Meeting Minutes by a 3-0 vote
• Seating of alternate members Paul Roberts and Matt Jones by a 3-0 vote
• Relinquishment of board member Jeramy Hooper's seat and seating of Sonja Rothstein by a 4-0 vote

The Pinehurst Board of Adjustment met on July 7, 2022 and approved with revisions the minutes of the June 2, 2022 regular meeting by a 5-0 vote. The revision changed wording on page 5, paragraph 2 regarding Mr. Alzamora's statement about setbacks and encroachments at closing. The board had no general business and adjourned at 6:53 PM by a 5-0 vote. The next regular meeting is scheduled for August 4, 2022, if the board has business to conduct.

• Approved with revisions the June 2, 2022 regular meeting minutes (5-0)
• Adjourned the regular meeting (5-0) at 6:53 PM
• No general business was conducted

Planning & Zoning Board

The Planning and Zoning Board will hold a public hearing on a request to rezone about 6.85 acres at Carolina Vista from Recreation Development to Hotel-Conditional District, allowing a two-level parking structure for the Resort Lodge. The board may recommend approval or denial to the Village Council, and will also discuss future work session scheduling.

• Rezoning of 6.85 acres (PID# 00025800) to H-CD for a two-level parking structure
• Net gain of 123 parking spaces (156 lower, 148 upper)
• Applicant: Resorts of Pinehurst Inc., represented by Bob Koontz
• Public hearing and potential action on the zoning map amendment
• Discussion of future work session availability

Village Council Work Session

The Pinehurst Village Council will discuss and likely adopt a new Rights-of-Way Use Policy that clarifies responsibilities for maintaining public walkways and private landscaping in the right-of-way. Council will also review proposed amendments to the Pinehurst Development Ordinance to address short-term rentals and neighborhood quality-of-life issues, including permit revocation rules and definitions.

• Adopt new Rights-of-Way Use Policy superseding 1992 Sidewalk Policy and related policies
• Rescind seven defunct policies including Tree Preservation Policy and Lot Donation Policy
• Discuss amendments to Pinehurst Development Ordinance to regulate short-term rentals and neighborhood quality-of-life improvements
• Review draft PDO text amendments on permit revocation, permitted uses, and definitions

The Village Council held a work session on June 28, 2022, and took no final votes on policy. A proposed Rights-of-Way Use Policy, which would replace the 1992 Sidewalk Policy and the Significant Alterations policy, was discussed and sent to the Beautification Committee and Neighborhood Advisory Committee for review, to return at the next meeting. Staff also presented defunct council policies recommended for rescinding and draft amendments to the Pinehurst Development Ordinance on short-term rentals; both were discussed and sent back to staff for refinement. The only vote recorded was to adjourn, 5-0.

• No final action taken on the proposed Rights-of-Way Use Policy; sent to Beautification Committee and Neighborhood Advisory Committee for review
• No action taken on rescinding seven defunct council policies; staff asked to review changes and return at next meeting
• No action taken on PDO amendments for short-term rentals; Planning and Inspections Director to refine based on council suggestions
• Draft PDO text amendment presented by Mayor Pro Tem Pizzella; no vote recorded
• Approved adjournment at 8:07 p.m. (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold its regular meeting on June 28, 2022, covering routine consent items and several substantive discussions. Key items include a solid waste contract with Lofton Garbage Service for FY23, a budget amendment for lease reporting (GASB 87), a text amendment on neighborhood quality of life, and changes to the position classification and pay plan. The council will also review its code of ethics and receive a presentation on NCDOT traffic circle improvements.

• Solid waste contract with Lofton Garbage Service for FY23
• Ordinance 22-07: Budget amendment to implement lease reporting standard (GASB 87)
• Ordinance 22-08: Text amendment to municipal code on neighborhood quality of life
• Resolution 22-17: Amending the Capital Assets Policy
• Changes to the Position Classification and Pay Plan

The Pinehurst Village Council approved a 1-year renewal with Lofton Garbage Service for about $123,600, adopted Ordinance 22-07 for GASB 87 lease reporting, and passed Resolution 22-17 amending the Capital Assets Policy. It also approved Resolution 22-18 raising pay grades 4.7%, switched workers' compensation coverage to BITCO via Surry Insurance for an estimated $48,000 premium reduction, and adopted Ordinance 22-08 on neighborhood quality of life 4-1. In Other Business, the council voted 5-0 to extend Village Manager Jeff Sanborn's contract to July 1, 2027.

• Approved consent agenda items A, B, C (5-0); Item D removed for separate discussion
• Approved 1-year Lofton Garbage Service renewal, July 1, 2022–June 30, 2023, estimated $123,600 (5-0)
• Approved Ordinance 22-07 budget amendment for GASB 87 lease reporting (5-0)
• Approved Resolution 22-17 amending the Capital Assets Policy (5-0)
• Approved Resolution 22-18 amending the Position Classification and Pay Plan, including a 4.7% pay grade increase (5-0)
• Authorized agreement with Surry Insurance to bind workers' compensation coverage with BITCO, July 1, 2022–June 30, 2023 (5-0)
• Approved Ordinance 22-08 text amendment on neighborhood quality of life (4-1, Boesch no)
• Approved Village Manager Jeff Sanborn's contract extension to July 1, 2027 (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on five Major Certificates of Appropriateness for properties in the Historic District, including a demolition, a new garage, a new house, a deck addition, and relocation of storage buildings. The commission will also review minutes from May 26 meetings and minor work COAs issued since then.

• COA-2022-00104: Deck, shutters, addition, window/door changes, brick porch replacement at 70 Maple Rd.
• COA-2022-00115: New detached garage at 35 Laurel Rd.
• COA-2022-00116: Demolition of structure at 15 Power Plant Rd.
• COA-2022-00113: New 2,829 sq ft single-family dwelling at 110 Saville Row.
• COA-2022-00117: Relocation of two storage buildings at 1 Carolina Vista.

The Commission approved five Major Certificates of Appropriateness for properties within the Pinehurst Historic District. These approvals cover exterior renovations, new construction, building demolition, and the relocation of storage structures. All applications were approved by a 5-0 vote.

• Approved 70 Maple Rd. exterior renovations (5-0)
• Approved 35 Laurel Rd. detached garage construction (5-0)
• Approved 15 Power Plant Rd. structure demolition (5-0)
• Approved 110 Saville Row new home construction (5-0)
• Approved 1 Carolina Vista storage building relocation (5-0)
• Approved May 26 special meeting minutes (4-0)
• Approved May 26 regular meeting minutes (4-0)

Historic Preservation Commission - Work Session

The Historic Preservation Commission is holding a work session to continue discussions on updating the Village of Pinehurst Historic District Standards. The session focuses on classifications for minor and major work, roofing requirements, and reviewing a draft amendment table.

• Discussion of Minor Work and Major Work classifications
• Review of proposed changes to roofing material and style standards
• Review of draft amendment table for feedback
• Discussion of exterior wall, window, and door replacement standards

The Historic Preservation Commission held a work session to discuss proposed revisions to the Historic District Standards, including Minor and Major Work classifications, roof changes, and a draft Amendment Table. No official vote was taken on the revisions during the meeting. The commission adjourned after voting to do so.

• Adjourned the meeting (5-0)

Village Council - Special Meeting

The Pinehurst Village Council will hold a special meeting to enter a closed session to consult with an attorney under state law. The session is for attorney-client privilege purposes and will be followed by adjournment.

The Village Council Litigation Committee met in closed session to discuss a lawsuit filed by Kevin Drum and the North Carolina Citizens for Transparent Government. The committee reached a consensus not to pursue mediation or settlement discussions at this time.

• Entered closed session (4-0)
• Decided not to mediate or enter settlement discussions
• Adjourned closed session and re-entered work session (4-0)
• Adjourned meeting (4-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss proposed amendments to the municipal code aimed at residential neighborhood quality-of-life improvements. The draft includes new restrictions on overnight parking, commercial vehicles, and noise, as well as expanded nuisance definitions. No final votes are scheduled; the session is for discussion only, followed by a closed session on personnel matters.

• Proposed overnight parking ban on residential streets from 11 p.m. to 7 a.m. (Section 72.05)
• Prohibition on parking/storing commercial vehicles, oversized vehicles, and trailers in residential zones unless enclosed (Section 72.07)
• Noise limits: 40 dB at night, 55 dB daytime, measured from nearby residential property (Section 92.16)
• Nuisance additions: indoor furniture outdoors, standing water, damaged structures (Section 92.01)
• Civil penalties up to $500 for vehicle storage violations, escalating $100 per repeat offense

The Council held a work session to discuss proposed municipal code changes regarding overnight street parking, unruly gatherings, and rental safety requirements. No final decisions were made on these amendments; staff will refine the language for a future meeting.

• Approved recessing into closed session to discuss Village Manager contract renewal (5-0)
• Approved adjourning the closed session (5-0)
• Approved adjourning the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will consider adopting the FY 2023 budget and a library expansion capital project fund, along with several other items including a waste management contract extension, software renewal, and committee appointments. The meeting also includes approval of consent agenda items and discussion of the Village Place Small Area Plan.

• Ordinance 22-05 adopting FY 2023 budget (proposed $27,099,100 general fund, tax rate $0.31 per $100 valuation)
• Ordinance 22-06 adopting Library Expansion Capital Project Fund
• Resolution 22-15 to commit fund balance
• Extension of Waste Management Services for Pinewild
• Accela Civic Permitting Software Contract Renewal

The Pinehurst Village Council approved the FY 2023 budget, a one-year waste management contract extension with a 5.3% increase, and a five-year Accela software renewal for permitting and inspections. Council members also approved a capital project fund for the Given Memorial Library and Tufts Archives expansion, made board and committee appointments, and voted to adopt a modified version of the Village Place Small Area Plan.

• Approved Consent Agenda including meeting minutes (5-0)
• Approved a one-year contract extension with Waste Management at a 5.3% increase, valued at approximately $270,000 (5-0)
• Approved a five-year renewal contract for Accela Civic Platform software at a starting cost of $50,346 with a 3% annual increase (5-0)
• Appointed Janet Farrell as Beautification Committee Chair for a two-year term (5-0)
• Reappointed Sonia Rothstein to the Planning and Zoning Board and Board of Adjustment (5-0)
• Approved Resolution 22-15 to commit excess funds to the fund balance for future capital (5-0)
• Approved Ordinance 22-05 adopting the FY 2023 budget (5-0)
• Approved Ordinance 22-06 adopting the library expansion capital project fund with an initial $400,000 transfer (5-0)

Village Council - Special Meeting

The Village Council is considering Resolution 22-14 to establish a Litigation Committee. This committee would direct the Village's defense in a lawsuit filed by NC Citizens for Transparent Government, Inc. and Kevin Drum.

• Resolution 22-14: Adoption of a Litigation Committee
• Proposed committee members: Mayor John Strickland, Mayor Pro Tem Patrick Pizzella, Councilmember Jeff Morgan, and Councilmember Jane Hogeman

The Village Council approved Resolution #22-14 to form a Litigation Committee in response to a May 6, 2022, complaint filed by the NC Citizens for Transparent Government and Kevin Drum. The committee will consist of Mayor Strickland, Mayor Pro Tem Pizzella, and Councilmembers Hogeman and Morgan. Council also formally excused Councilmember Boesch from the proceedings due to a conflict of interest.

• Excused Councilmember Boesch from the meeting (4-0)
• Approved Resolution #22-14 to establish a Litigation Committee (4-0)
• Appointed four Council members to the Litigation Committee (4-0)
• Adjourned the special meeting (4-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board is meeting to discuss and provide a recommendation to the Village Council on the Village Place and Pinehurst South Small Area Plans. The board will consider four options for recommendations, with a focus on zoning flexibility and the future use of specific properties, including three lots on Magnolia Road. The meeting also includes approval of the May 5, 2022 minutes and an update on future agenda items.

• Discussion and recommendation on Village Place and Pinehurst South Small Area Plans
• Four recommendation options for Village Place, affecting zoning and future development
• Public comments on property ownership, gentrification, and zoning flexibility
• Consideration of Form Based Code implementation and zoning changes
• Approval of May 5, 2022 regular meeting minutes

Board of Adjustment

The Pinehurst Board of Adjustment will hold a public hearing on a variance request from Anthony and Mary Wildt for their property at 4 Blair Court. They seek to reduce the required 30-foot golf course setback to about 20 feet to build a sunroom within an existing nonconforming patio. The board will decide whether to grant, deny, or condition the variance based on the evidence presented.

• Public hearing for variance PLN-2022-00089 at 4 Blair Ct. to reduce golf course setback from 30' to +/-20'
• Property is in R-10 (High Density Residential) zoning district, PID # 00014492
• Applicants: Anthony and Mary Wildt
• Proposed addition: sunroom within existing 13' x 17' patio footprint
• Board may grant, deny, or condition the variance; requires 4 of 5 votes

The Pinehurst Board of Adjustment approved with conditions a variance from the 30-foot minimum golf course setback for the property at 4 Blair Court (PLN-2022-00089), owned by Anthony and Mary Wildt. The owners sought the variance to enclose an existing patio to address water intrusion and foundation concerns. The Board adopted four Findings of Fact and imposed a condition limiting construction to the existing patio footprint of approximately 13 by 17 feet, with exceptions for normal roof overhang, eaves, and gutter system. The vote was 5-0.

• Approved minutes of the January 06, 2022 Regular Meeting (3-0)
• Seated Paul Roberts and Matt Jones as alternate Board members for the June 02, 2022 meeting (3-0)
• Relinquished Jeramy Hooper's seat and seated Sonja Rothstein as alternate for the meeting (4-0)
• Entered the Public Hearing on PLN-2022-00089 (5-0)
• Closed the Public Hearing and re-entered the Regular Meeting (5-0)
• Approved with conditions the variance for 4 Blair Ct. and adopted four Findings of Fact (5-0)
• Imposed condition limiting construction to the existing patio footprint of approximately 13 by 17 feet, except normal roof overhang, eaves, and gutter system
• Adjourned the Regular Meeting at 05:45 PM (5-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission is holding a work session to continue discussions on proposed revisions to the Historic District Standards. Staff has prepared suggested changes covering roofs, exterior materials, windows and doors, and the classification of Major and Minor Work. The commission will review these redlined revisions and consider additional items for discussion.

• Proposed changes to roof material and color requirements, including metal roof colors and seam dimensions
• Revisions to exterior wall material standards, including restrictions on vinyl or aluminum siding
• Updated rules for window and door replacements, including requirements for true divided lights and bans on snap-in muntins
• Reclassification of certain work as Major or Minor, affecting the approval process
• Discussion on allowed substitute materials for siding and trim, such as fiber cement or wood composite

The Commission held a work session to discuss updating Historic District Standards for residential and commercial projects. The goal is to clarify work categories and increase staff approval authority to simplify the process for homeowners. No formal votes on standards were taken.

• Discussed revisions to Minor and Major Work standards for residences
• Discussed creating a list of allowed and prohibited materials
• Discussed the need to review standards for commercial projects
• Adjourned meeting (6-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider three Major Certificates of Appropriateness for properties in the Historic District: window replacement and tree removal at 25 Muster Branch Rd., a metal roof replacement at 70 Page Rd., and construction of a 1,900 sq ft outdoor testing facility at 1 Carolina Vista. The commission will also approve minutes from the April 28 meeting and review minor work COAs issued since then.

• COA-2022-00094: window replacement and removal of three trees at 25 Muster Branch Rd.
• COA-2022-00098: asphalt shingle to metal roof replacement at 70 Page Rd.
• COA-2022-00100: construction of ~1,900 sq ft outdoor testing facility at 1 Carolina Vista
• Approval of April 28, 2022 regular meeting minutes
• Review of minor work COAs issued 04/22/2022–05/17/2022

The Historic Preservation Commission approved three Major Certificates of Appropriateness at its May 26, 2022 meeting, each by a 7-0 vote. The approvals cover window replacement and tree removal at 25 Muster Branch Rd., a metal roof at 70 Page Rd., and a roughly 1,900-square-foot outdoor testing facility at 1 Carolina Vista. The 70 Page Rd. approval found the proposed glossy black metal roof not consistent with Historic District Standards but deemed congruous. The commission also approved prior meeting minutes and heard no public testimony on any item.

• Approved minutes of the April 28, 2022 Regular Meeting (7-0)
• Approved COA-2022-00094: window replacement and removal of three trees at 25 Muster Branch Rd. (7-0)
• Approved COA-2022-00098: replacement of asphalt shingles with a metal roof at 70 Page Rd.; found not consistent with Historic District Standards but congruous (7-0)
• Approved COA-2022-00100: construction of an approximately 1,900 square foot outdoor testing facility at 1 Carolina Vista (7-0)
• Recessed the Regular Meeting and opened the Public Hearing (7-0)
• Adjourned the Public Hearing and re-entered the Regular Meeting (7-0)
• Adjourned the meeting at 05:11 PM (7-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to continue discussion on a proposed short-term rental policy. The draft ordinance would prohibit short-term rentals in all single-family residential zoning districts, with existing rentals allowed to continue until July 31, 2024 or until the property is sold. The council will also discuss the North Carolina Association of Counties (NAC) policy and potential future agenda items.

• Proposed text amendment to the Pinehurst Development Ordinance prohibiting short-term rentals in single-family residential districts
• Amortization period for existing short-term rentals until July 31, 2024 or property transfer
• Safety and operational regulations including 24/7 responsible agent, occupancy limits, parking rules, and $1,000,000 liability insurance
• NAC Policy Discussion
• Short-term Rental Policy Update

At a May 24, 2022 work session, the Pinehurst Village Council received updates but made no substantive decisions. Staff presented an updated matrix of short-term rental policy options and the Village Manager said, with Council's permission, staff would begin drafting initial code and text amendments to bring back for review. The Council also heard an update on Neighborhood Advisory Committee (NAC) volunteer onboarding and policy work planned for completion over the summer, and discussed Parks and Recreation needs for the Harness Track and ramping up walkway allocation funding. The only vote was to adjourn, approved 5-0.

• No substantive decisions made; work session only
• Adjourned the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold two public hearings: one on the proposed Fiscal Year 2023 Budget and another on extending the moratorium on real estate development in Village Place and Pinehurst South. The Council will also consider resolutions to reappoint members to the Historic Preservation Commission, a local bill clarifying authority to regulate short-term rentals, and a contract for legal services for FY 2023. The meeting includes routine consent agenda items and reports.

• Public Hearing No. 1: Fiscal Year 2023 Budget
• Public Hearing No. 2: Development Moratorium Extension (Village Place and Pinehurst South)
• Resolution 22-13: Local Bill Clarifying Municipal Authority to Regulate Short-term Rentals
• Resolution 22-11 and 22-12: Reappointments to Historic Preservation Commission
• Contract for Legal Services for FY 2023

The Pinehurst Village Council voted 2-3 against forwarding a draft local bill to state legislators that would clarify the Village's authority to regulate short-term rentals; Mayor Strickland and Councilmember Hogeman voted yes, while Mayor Pro Tem Pizzella and Councilmembers Boesch and Morgan voted no. The council unanimously approved a 120-day extension of the development moratorium in Village Place and Pinehurst South, now expiring October 6, 2022. It also approved a FY 2023 legal services contract with Van Camp, Meacham & Newman, PLLC by a 4-1 vote, with Councilmember Boesch opposed. A public hearing was held on the proposed $27.1 million FY 2023 budget, which includes a 31-cent property tax rate; no budget adoption vote was recorded.

• Local bill on short-term rental authority sent to state delegation failed 2-3 (Strickland, Hogeman yes; Pizzella, Boesch, Morgan no)
• Approved Ordinance 22-04 extending development moratorium in Village Place and Pinehurst South by 120 days, to expire October 6, 2022 (5-0)
• Approved FY 2023 legal services contract with Van Camp, Meacham & Newman, PLLC, monthly rate $4,945, annual total $59,340 (4-1, Boesch no)
• Approved consent agenda including May 10, 2022 regular meeting, work session, and closed session minutes (5-0)
• Reappointed Eric Von Salzen as Chair of the Historic Preservation Commission, term June 1, 2022 to December 31, 2023 (unanimous)
• Reappointed David Herring to the Historic Preservation Commission, term June 1, 2022 to May 31, 2024 (unanimous)
• Motion to change short-term rental amortization period from eight years to three failed for lack of a second
• Held public hearing on FY 2023 budget ($27.1 million, 31-cent tax rate); no adoption vote recorded

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to discuss the recommended 2023 Strategic Operating Plan, which includes the FY 2023 budget. Staff will review the plan's contents and facilitate a Council discussion of initiatives and items funded in the annual budget and five-year plan. The meeting is a work session, so no formal votes are expected.

• Discussion of the 2023 Strategic Operating Plan and FY 2023 Budget
• Proposed addition of 2 police officer FTEs (total 33.3 in FY 2023)
• Personnel expenditures comprise 51% of the General Fund budget
• Library expansion and Carriage House parking facility capital projects
• Five-year financial forecast FY 2023-2027

The Pinehurst Village Council held a budget work session on May 16, 2022, where staff presented the recommended FY 2023 Strategic Operating Plan and a proposed General Fund budget of $27,099,100, about 6% above the prior amended budget. The proposal assumes a tax rate of $0.31 per $100 valuation and includes a five-year Capital Improvement Plan totaling $22,338,900. No budget vote was taken; a public hearing is set for May 24, 2022, with a council vote scheduled for June 14, 2022. Council also agreed to cancel a planned May 18 meeting and unanimously voted to adjourn.

• No vote on the FY 2023 budget; public hearing set for May 24, 2022, with approval vote scheduled June 14, 2022
• Council consensus: cancel the Wednesday, May 18 meeting
• Adjourned the meeting (5-0)
• Reviewed proposed FY 2023 General Fund budget of $27,099,100, about 6% above prior amended budget
• Reviewed proposed tax rate of $0.31 per $100 valuation
• Reviewed five-year Capital Improvement Plan totaling $22,338,900
• Council consensus: staff may proceed with increased Harness Track advertising and marketing efforts if desired
• Council consensus: staff to review possible Grooms quarters upgrades and RV hookups at the Harness Track

Village Council Work Session

The Village Council reviewed various regulatory options for short-term rentals, including zoning amendments and enforcement strategies. No final policy changes were adopted. Council directed staff to continue refining a draft local bill regarding municipal zoning authority for transient occupancies for further discussion on May 24.

• Recessed work session for closed session (5-0)
• Re-entered work session from closed session (5-0)
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council approved a one-year, $23,100 agreement with Partners in Progress for economic development services, appointed Cara Mathis to the Historic Preservation Commission, and granted a qualifications-based selection exemption letting staff contract directly with CMS Engineering for traffic studies. Council also approved issuing a Request for Qualifications for Library and Archives design services, with $400,000 noted as a budget placeholder. Village Manager Jeff Sanborn presented the draft Fiscal Year 2023 budget (about $27.1 million, with a recommended property tax rate of 31 cents) and a five-year strategic operating plan; no budget vote was taken, with work sessions set for May 16 and May 18 and a public hearing on May 24. Several residents spoke during the comment period about short-term rentals, but the minutes record no decision on that topic.

• Approved one-year Partners in Progress economic development agreement, July 1, 2022–June 30, 2023, appropriation $23,100.00 (5-0)
• Approved Resolution 22-09 appointing Cara Mathis to the Historic Preservation Commission, term June 1, 2022–May 31, 2024 (5-0)
• Approved Resolution 22-10 granting a qualifications-based selection exemption to contract directly with CMS Engineering for traffic studies (5-0)
• Approved issuance of the Request for Qualifications for Library and Archives Design Services as presented (5-0)
• Approved consent agenda, including minutes of the April 26, 2022 regular meeting, work session, and closed session (5-0)
• Adjourned the regular meeting at 6:49 p.m. (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission approved three Major Certificates of Appropriateness for properties within the historic district. The approvals covered window and door replacements at 80 Dalrymple Rd., structural changes at 100 Beulah Hill Rd., and new single-family home construction at 50 Everette Rd. All three decisions passed with unanimous votes, though one commissioner recused himself from the final vote due to property ownership.

• Approved COA-2022-00082 for window/door replacement at 80 Dalrymple Rd. (7-0)
• Approved COA-2022-00083 for door removal and window addition at 100 Beulah Hill Rd. (7-0)
• Approved COA-2022-00088 for new 4,004 sq ft dwelling at 50 Everette Rd. (6-0, 1 recusal)
• Approved March 24, 2022 meeting minutes with revisions (7-0)
• Agreed to hold next Regular Meeting on May 26, 2022

Village Council Work Session

The Village Council will discuss proposed updates to short-term rental policies, including definitions, zoning limits, parking standards, and enforcement. The meeting also includes a discussion on downtown parking management.

• Short-term rental policy updates (zoning, parking, occupancy, safety standards)
• Potential prohibition or amortization of short-term rentals in single-family districts
• Parking regulation changes for short-term rentals (e.g., 1 space per bedroom)
• Downtown Parking Discussion
• Closed session to negotiate real estate acquisition terms

The Pinehurst Village Council held a work session to discuss policy updates regarding Neighborhood Advisory Committees, short-term rentals, and downtown parking. No final regulatory ordinances were passed, but the council agreed to form a working group on short-term rentals and to obtain academic and fact-based data. The council also voted to enter a closed session for real property acquisition negotiations.

• Approved recess to enter closed session for real property negotiations (5-0)
• Approved adjourning closed session and re-entering work session (5-0)
• Approved adjourning the work session at 9:57 p.m. (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting to discuss and consider harness track lease renewals and final locations for FY22 walkway construction. The agenda also includes approval of the consent agenda, which covers meeting minutes from April 12, 2022. Other business and public comments are scheduled.

• Discuss and consider harness track lease renewals
• Discuss and consider final FY22 walkway construction locations
• Approval of consent agenda including April 12, 2022 meeting minutes

The Pinehurst Village Council approved five-year lease renewals for the Harness Track Restaurant and Tack Shop, running July 1, 2022 through June 30, 2027, with a 4.7% rent increase for FY2023. The Council also directed staff to continue designing and building walkways along Pine Vista Drive and McKenzie Road, using screenings as the preferred material where topography allows, with a proposed completion date of September 2022. Both votes were 5-0. The meeting also included extensive public comment on short-term rentals, but the Council took no action on that issue.

• Approved consent agenda, including minutes of the April 12, 2022 regular meeting, work session, and closed session (5-0)
• Authorized the mayor or designee to execute five-year Harness Track leases (July 1, 2022–June 30, 2027) with Tracy Cormier for the Track Restaurant and Wayne and Janet Rasmussen d/b/a The Country Saddler for the Tack Shop, with a 4.7% FY2023 rent increase (5-0)
• Directed staff to continue design and construction of walkways along Pine Vista Drive and McKenzie Road using screenings as the preferred material where topographically possible (5-0)
• Adjourned the regular meeting at 5:58 p.m. (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will preview the Fiscal Year 2023 Strategic Operating Plan and consider Resolution 22-07 establishing a flag and lamp post banner policy. The agenda also includes routine consent items: approval of March 22 meeting minutes and budget amendments. No major decisions are expected beyond these items.

• FY2023 Strategic Operating Plan preview
• Resolution 22-07: Flag and Lamp Post Banner Policy
• Approval of March 22, 2022 regular meeting and work session minutes
• Budget amendments report

The Pinehurst Village Council approved Resolution 22-07 establishing a Flag and Lamp Post Banner Policy, and unanimously approved a consent agenda covering March 22 meeting minutes and budget amendments. The council also received a preview of the FY2023 Strategic Operating Plan, in which staff recommended not including a third fire station or ladder truck at this time. No decision was made on short-term rentals; about two dozen residents spoke for and against them during the public comment period.

• Approved Resolution 22-07 establishing a Flag and Lamp Post Banner Policy (5-0)
• Approved consent agenda: March 22, 2022 regular meeting minutes, March 22, 2022 work session minutes, and budget amendments report (5-0)
• Adjourned the regular meeting at 7:30 p.m. (5-0)
• Received FY2023 Strategic Operating Plan preview; no vote recorded

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss two main topics: a proposed geographic framework for the Neighborhood Advisory Committee (NAC) and a continuation of discussions on short-term rental (STR) regulations. The NAC framework would reorganize neighborhoods for better representation, while the STR discussion covers various regulatory options, including zoning, parking, occupancy limits, and enforcement. The meeting also includes a closed session to discuss real property acquisition.

• Proposed NAC geographic framework with 21 potential neighborhoods, including adding Spring Lake Hills Condominiums to No. 6
• Short-term rental regulatory options: permit in all districts, prohibit in residential, special use permits, amortization, non-conforming use
• STR parking options: prohibit overnight parking in right-of-way, require 1 space per bedroom
• STR occupancy limit options: per bedroom, per unit, per square foot, by overlay district
• Closed session under NCGS §143-318.11(a)(5) for real property acquisition negotiations

The Pinehurst Village Council held a work session to review a proposed geographic framework for the Neighborhood Advisory Committee and discussed regulatory options and policy objectives regarding short-term rentals. No final legislative decisions or ordinances were approved during the session, but the Council directed staff to present the neighborhood framework to the Neighborhood Advisory Committee for feedback and voted to enter a closed session regarding real property acquisition.

• Presented proposed geographic framework for Neighborhood Advisory Committee to be forwarded to committee for feedback
• Discussed short-term rental regulatory options and policy objectives without taking final action
• Approved recessing work session to enter closed session to discuss real property acquisition (5-0)
• Approved adjourning closed session and re-entering work session (5-0)
• Approved adjourning the work session at 10:00 p.m. (5-0)

Planning & Zoning Board

The Planning and Zoning Board will continue its discussion of the draft Small Area Plans for the Pinehurst South and Village Place focus areas, providing feedback to staff. This agenda item is for discussion only, with no formal action to be taken. The board will also consider approving minutes from its March 3 and March 18 meetings.

• Discussion of draft Small Area Plans for Pinehurst South and Village Place (no action)
• Approval of minutes from 03-03-2022 Regular Meeting and 03-18-2022 Special Meeting
• Next meeting scheduled for 05-05-2022

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider six Major Certificates of Appropriateness for properties in the Historic District, including new construction, additions, and exterior modifications. The commission will also review minutes from the previous meeting and minor work items issued.

• COA-2022-00039: New 3,276 sq ft single-story dwelling at 15 Fields Rd (corner of Fields and Cherokee Rds)
• COA-2022-00063: Addition, new garage with living quarters, breezeway, and pool at 70 Carolina Vista
• COA-2022-00072: Revisions to tree impact plan, door/window/louver locations, and exterior materials at 3 Carolina Vista (USGA Golf House)
• COA-2022-00073: Driveway, front door, window, and mutton bar changes at 30 Medlin Rd
• COA-2022-00074: Addition, roof replacement, exterior painting, and window refurbishment at 30 McDonald Rd W

The Historic Preservation Commission approved six Major Certificates of Appropriateness for projects in the Pinehurst Historic District, including a new dwelling at 15 Fields Rd. and large additions at 70 Carolina Vista. Two approvals carried conditions: tree removal at 70 Carolina Vista must follow the applicant's Exhibit A-5.2, and 30 McDonald Rd. W must change its exterior color from "Storm" gray to "Platinum" gray. The board also approved the February 24, 2022 minutes and discussed scheduling a work session before the April 28, 2022 meeting.

• Approved minutes of the February 24, 2022 Regular Meeting (6-0)
• Approved COA-2022-00039 for a new single-family dwelling at 15 Fields Rd. (5-1, Lurtz abstained)
• Approved with conditions COA-2022-00063 for additions and a pool at 70 Carolina Vista (6-0); tree removal limited to Exhibit A-5.2
• Approved COA-2022-00072 for modifications to COA-2021-00052 at 3 Carolina Vista (6-0)
• Approved COA-2022-00073 for modifications to COA-2021-00051 at 30 Medlin Rd. (6-0)
• Approved with conditions COA-2022-00074 for exterior modifications at 30 McDonald Rd. W (6-0); color changed from "Storm" gray to "Platinum" gray
• Approved COA-2022-00075 for exterior modifications at 8 Village Ln. (6-0)
• Tentatively set a work session before the April 28, 2022 Regular Meeting, 2:00-4:00 PM, to be verified by staff

Village Council Regular Meeting

The Pinehurst Village Council will vote on a resolution proclaiming Frederick Law Olmsted Day, approve an audit contract for fiscal year 2022, and decide whether to confirm or change the earlier decision to end on-street dining on April 1, 2022. The agenda also includes routine consent items such as approval of meeting minutes.

• Resolution 22-06 proclaiming April 26, 2022 as Frederick Law Olmsted Day
• Audit contract for fiscal year 2022
• Decision on ending on-street dining on April 1, 2022
• Approval of minutes from March 8, 2022 meetings

The Village Council voted to terminate temporary on-street dining permissions to reclaim public parking spaces. The Council also approved a fiscal year 2022 audit contract and a proclamation for Frederick Law Olmsted Day.

• Approved ending on-street dining on April 1, 2022 (5-0)
• Authorized audit contract with Dixon Hughes Goodman for $32,300 financial audit and $5,100 per major program for State Single Audit (5-0)
• Approved Resolution #22-06 proclaiming April 26, 2022 as Frederick Law Olmsted Day (5-0)
• Approved Consent Agenda including March 8, 2022 meeting, work session, and closed session minutes (5-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss two main topics: a proposed policy on flag and lamp post banner displays at Village facilities, and proposed regulations for short-term rentals. The short-term rental discussion follows approved objectives from February and includes potential zoning, permitting, occupancy, parking, and enforcement measures. The flag policy draft outlines display rules for U.S., state, and military flags, as well as rules for commemorative banners.

• Draft Flag and Lamp Post Banner Policy #52, covering display rules at Village facilities, including special flags for fire and police stations and the War Memorial at Cannon Park
• Proposed short-term rental regulations: permit required, 24-hour minimum stay, less than 30 days, 14-day allowance without permit
• Occupancy limit of 2 persons per bedroom, parking requirement of 1 space per bedroom, and prohibition of overnight parking in right-of-way
• Special use permit required for STRs with 8 or more guests, with revocation process
• Proposed tiered fine system for violations and adoption of an unruly gathering/party house ordinance

The Pinehurst Village Council held a work session on March 22, 2022, with no substantive decisions made. Council discussed a draft flag and lamppost banner policy, which staff will bring back with a resolution for final discussion and approval at the next regular meeting. Council also reviewed proposed short-term rental regulations and talked about making the Neighborhood Advisory Committee more effective; both items were discussion only, with staff to continue working with Council. The only vote was a unanimous 5-0 motion to adjourn at 8:15 p.m.

• No substantive decisions made; work session discussion only
• Flag and banner policy to return with a resolution at next regular meeting
• Short-term rental regulations discussed; staff to continue working with Council
• Neighborhood Advisory Committee framework discussed; no action taken
• Adjourned by unanimous 5-0 vote (Hogeman motion, Pizzella second)

Village Council Work Session

The Pinehurst Village Council will receive an update on the Downtown Customer Parking Program, which proposes reserving 24 spaces for customers and asking employees to park farther away, with a $16,000 budget amendment needed. They will also discuss whether to create a policy for commemorative flags and banners on Village-owned flagpoles and lampposts. The meeting includes a closed session to discuss real property acquisition negotiations.

• Downtown Customer Parking Program: 24 reserved customer spaces, employee parking map, $16,000 budget amendment
• Draft letter to downtown businesses requesting employee compliance with parking changes
• Discussion on policy for commemorative flags and banners on Village property
• Closed session under NCGS §143-318.11(a)(5) for real property contract negotiations

The Council discussed a downtown customer parking initiative and reached a consensus on the criteria for placing banners on Village lamp posts. Staff will develop a formal Flag Policy and a budget amendment for parking signage for future consideration.

• Reached consensus that banners may be placed on Village lamp posts if the Village is a co-sponsor, Council approves, and the event organizer pays for installation and removal
• Approved recessing into closed session to discuss real property contract negotiations (5-0)
• Approved adjournment of the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will discuss and consider a budget amendment to replace an engine in a firetruck and an amendment approving the transfer of assets for the Given Memorial Library. The meeting also includes routine consent agenda items and reports from the manager and council.

• Budget amendment to replace firetruck engine
• Amendment approval for Given Library transfer of assets
• Approval of meeting minutes from February 22, 2022

The Pinehurst Village Council approved a $52,000 budget amendment to replace the engine in a 2013 firetruck, moving funds from the Streets & Grounds infrastructure account to Fleet Maintenance. Council also authorized the Mayor to amend the Asset and Service Transfer Agreement with Given Memorial Library Inc., changing who holds the Post Office Building lease. Both items passed 5-0, and the consent agenda (including February 22 meeting minutes) was approved 5-0. Most of the meeting was reports and public comments on short-term rentals, with no decision made on that topic.

• Approved Ordinance #22-03, $52,000 budget amendment for firetruck engine replacement (5-0)
• Authorized Mayor to amend Asset and Service Transfer Agreement with Given Memorial Library Inc. (5-0)
• Approved consent agenda including February 22, 2022 regular, work session, and closed session minutes (5-0)
• Adjourned the regular meeting at 5:30 p.m. (5-0)

Planning & Zoning Board

The Planning & Zoning Board will hold a discussion regarding the draft Small Area Plans for Village Place and Pinehurst South. This is a discussion item only, and no official action will be taken during this meeting.

• Discussion of Village Place Draft Small Area Plan
• Discussion of Pinehurst South Draft Small Area Plan

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider six Major Certificates of Appropriateness for exterior modifications to homes in the Historic District, including siding, roofing, additions, and new construction. The commission will also approve minutes from prior meetings and review minor work items. All decisions will be based on the submitted applications and testimony.

• COA-2022-00037: Replace siding/roof and garage door with entry door/window at 25 Dogwood Rd.
• COA-2022-00038: Remove entrance door, add window, partial deck removal, landscaping at 75 Dundee Rd.
• COA-2022-00040: Modify rear addition placement, windows, and add garage door at 15 Beulah Hill Rd.
• COA-2022-00062: Relocate pool fence, add privacy fence wall, modify brick walk at 15 Carolina Vista.
• COA-2022-00039: Construct new 3,276 sq ft single-family dwelling at 15 Fields Rd.

The Commission approved five Certificates of Appropriateness for exterior modifications at 25 Dogwood Rd., 75 Dundee Rd., 15 Beulah Hill Rd., 65 Carolina Vista, and 15 Carolina Vista. A request for new construction at 15 Fields Rd. was continued to the March 24, 2022 meeting to allow the applicant to revise the proposed color palette. The Commission also approved minutes from two January 2022 meetings.

• Approved COA-2022-00037 for 25 Dogwood Rd. (7-0)
• Approved COA-2022-00038 for 75 Dundee Rd. (7-0)
• Approved COA-2022-00040 for 15 Beulah Hill Rd. (7-0)
• Approved with conditions COA-2022-00042 for 65 Carolina Vista (7-0)
• Approved COA-2022-00062 for 15 Carolina Vista (7-0)
• Continued COA-2022-00039 for 15 Fields Rd. to March 24 (6-1)
• Approved Jan 27 Special Meeting minutes (7-0)
• Approved Jan 27 Regular Meeting minutes (7-0)

Village Council Work Session

The Pinehurst Village Council will continue its discussion on possible approaches to regulating short-term rentals, reviewing draft policy objectives. They will also review survey results from residents on Pine Vista Drive and McKenzie Road regarding walkway construction, with plans to hold neighborhood meetings and finalize locations in March.

• Short-term rental policy objectives include preventing party houses, limiting occupancy, and reducing parking congestion
• Walkway survey results: Pine Vista 80% response, McKenzie 75% response, both supportive
• FY22 walkway construction budget: $400,000
• Recommended walkway sides: Pine Vista odd-numbered side, McKenzie even-numbered side
• Closed session to discuss real property acquisition negotiations

The Council held a work session to review draft policy objectives for short-term rentals and survey results regarding proposed walkway construction on Pine Vista Drive and McKenzie Road. No final ordinances or construction contracts were approved during this session. The Council also held a closed session to discuss the acquisition of real property.

• Recessed work session for closed session (5-0)
• Re-entered work session from closed session (5-0)
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold its regular meeting on February 22, 2022, to discuss and consider a resolution amending the policy on term limits for appointed boards and commissions, and to receive a presentation on mid-year financial projections and a budget amendment. The consent agenda includes approval of meeting minutes and a resolution adopting the 2021 records retention schedule. The meeting is largely routine, with no major public hearings or rezonings scheduled.

• Resolution #22-05 amending Village policy on term limits for appointed boards and commissions
• Mid-year financial projections and budget amendment presentation
• Resolution 22-04 adopting the 2021 Local Government Agencies General Records Retention and Disposition Schedule
• Approval of minutes from February 8, 2022 regular meeting and work session
• Q2 update on FY 2022 Strategic Operating Plan implementation

The Pinehurst Village Council approved a mid-year budget amendment (Ordinance #22-02) that reduces the FY 2022 budget by $100,500 and lowers the fund balance appropriated by $986,900, based on Finance Director Brooke Hunter's projection that year-end expenditures will exceed revenues by about $172,000. The council also unanimously approved Resolution #22-05 amending term limits for appointed boards and commissions, including a change limiting the Board of Adjustment to three consecutive two-year terms. A consent agenda including the February 8, 2022 meeting minutes and Resolution 22-04 on records retention was approved 5-0. Staff reported on ice-storm debris cleanup, upcoming street resurfacing, and a National Park Service draft report, and residents spoke about short-term rentals during the public comment period.

• Approved consent agenda, including Feb. 8, 2022 regular meeting and work session minutes and Resolution 22-04 adopting the 2021 records retention schedule (5-0)
• Approved Resolution #22-05 amending term limits for appointed boards and commissions, adding the Historical Preservation Commission, renaming the Community Appearance Commission to Beautification Committee, and limiting the Board of Adjustment to three consecutive two-year terms (5-0)
• Approved Ordinance #22-02 amending the FY 2022 general fund budget, decreasing the budget by $100,500 and reducing fund balance appropriated by $986,900 (5-0)
• Adjourned the regular meeting at 6:21 p.m. (5-0)

Village Council Work Session

The Village Council will hold a work session to discuss potential regulatory approaches for short-term rentals, including location and operational standards. They will also discuss recently presented Small Area Plans to provide direction to staff and the Planning and Zoning Board.

• Discussion of potential short-term rental regulations
• Discussion of recently presented Small Area Plans
• Feedback to staff regarding Small Area Plans leading to adoption

At a February 8, 2022 work session, the Pinehurst Village Council discussed short-term rental regulation and Small Area Plans but made no binding decisions on either. On short-term rentals, staff said there are currently no regulations in the PDO and that rentals are allowed in all zones; at the Council's request, Planning and Inspections Director Darryn Burich and staff will develop policy objectives and present them at the next meeting. On the Small Area Plans, staff sought direction on next steps, and Council members raised concerns and asked for more public input and a session with the consultants; no action was taken. The only vote recorded was a unanimous 5-0 motion to adjourn at 9:15 p.m.

• No vote on short-term rental regulation; staff directed to draft policy objectives for the next meeting
• No vote on Small Area Plans; staff instructed to seek Council direction on next steps
• Council members requested more public input and a session with the plans' consultants
• Adjourned the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a public hearing and consider extending the moratorium on real estate development in Village Place and Pinehurst South to allow time to adopt plans and amend zoning. The council will also discuss and potentially approve changes to the fees and charges schedule, the position classification and pay plan, and a request from NCDOT regarding Highway 2. The meeting includes routine consent agenda items and presentations honoring two individuals.

• Public hearing and consideration of Ordinance #22-01 extending the development moratorium in Village Place and Pinehurst South
• Resolution #22-01 amending the Village of Pinehurst Fees and Charges Schedule
• Resolution #22-03 changes to the Position Classification and Pay Plan
• Resolution #22-02 NCDOT Request for Highway 2 Transition
• Presentation of financial statements for quarter ended December 31, 2021

The Village Council unanimously approved Ordinance 22-01, extending a moratorium on real estate development in the Village Place and Pinehurst South small plan focus areas for 120 days, to expire June 8, 2022. Council also approved Resolution 22-01 amending the Fees and Charges Schedule, Resolution 22-03 changing the Fleet Maintenance Director position to Fleet Maintenance Supervisor with a pay grade reduction from 27 to 23, and Resolution 22-02 requesting NCDOT remove NC Highway 2 and commercial truck route designations from several roads. The meeting included public comment on the small area plans and short-term rentals, and a quarterly financial report showing the General Fund with $7.2 million in income for the first six months of the fiscal year.

• Approved Consent Agenda including minutes of January 25, 2022 Regular Meeting and Work Session (5-0)
• Approved Ordinance 22-01 extending development moratorium in Village Place and Pinehurst South by 120 days to June 8, 2022 (5-0)
• Approved Resolution 22-01 amending the Fees and Charges Schedule (5-0)
• Approved Resolution 22-03 changing Fleet Maintenance Director to Fleet Maintenance Supervisor, pay grade 27 to 23, effective February 8, 2022 (5-0)
• Approved Resolution 22-02 requesting NCDOT remove NC Highway 2 and commercial truck route designations from Midland Road, Palmetto Road, Azalea Road, and Cherokee Road between the Pinehurst Traffic Circle and NC Highway 5 (5-0)
• Presented Resolution 21-29 honoring Judy Davis and Resolution 21-30 honoring Kevin Drum
• Adjourned regular meeting at 6:54 p.m. (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider four Major Certificates of Appropriateness for exterior modifications to homes in the Historic District, including siding replacement, additions, garage changes, and demolition. The commission will also approve minutes from December meetings and review minor work COAs issued since then.

• COA-2021-00214: Siding, soffit, fascia, and window replacement at 5 Chinquapin Road (owner: Peyton Gentry, Gentry Holdings, LLC)
• COA-2022-00002: Rear kitchen addition, vent-less fireplace, outdoor fireplace, and garage addition at 90 Linden Road (owner: Katharine Pate)
• COA-2022-00005: Garage door change and screened porches at 125 Kelly Road (owner: Charles Anthony Mucciolo)
• COA-2022-00006: Demolition of accessory structure and new detached garage at 35 Orange Road (owner: Thomas O'Connor)
• Review of Minor Work COAs issued 12/11/21 to 01/19/22

The Commission approved four requests for exterior modifications and construction within the Pinehurst Historic District. Decisions included siding and window replacements, home additions, and the demolition of an accessory structure for a new garage.

• Approved siding and window replacement at 5 Chinquapin Road (6-0)
• Approved kitchen addition, pool house fireplace, and garage addition at 90 Linden Road with conditions (6-0)
• Approved garage door change and screened porches at 125 Kelly Road (6-0)
• Approved demolition of accessory structure at 35 Orange Road (6-0)
• Approved construction of new detached garage at 35 Orange Road (6-0)
• Approved December 16, 2021 Special Meeting minutes (6-0)
• Approved December 16, 2021 Regular Meeting minutes (6-0)

Historic Preservation Commission - Work Session

The Historic Preservation Commission will hold a work session to discuss proposed changes to the Historic District Standards. The discussion focuses on suggested revisions to sections regarding exterior materials, windows, doors, and the classification of major versus minor work.

• Discussion of revisions to Exterior Materials and Windows and Door sections
• Review of proposed changes to Major and Minor Work definitions
• Review of redline strikethrough document for suggested standard updates

The Historic Preservation Commission held a work session to discuss proposed revisions to the Historic District Standards concerning Exterior Materials, Windows and Doors, Major and Minor Work, and Signage. No formal adoption or approval of the Standards occurred during this meeting; the redline document was reviewed for language revisions only.

• Adjourned meeting at 03:28 PM (6-0)

Village Council Work Session

The Pinehurst Village Council will discuss conservation opportunities with Three Rivers Land Trust, recommended changes to the Fees and Charges Schedule, a possible moratorium extension for small area plans, and designated customer parking for downtown. The fee changes include new Library and Archives fees effective April 15, 2022, and other adjustments effective July 1, 2022, with final approval expected on February 8, 2022.

• Library card fee: no charge for residents and non-residents initially; non-resident fee considered in future
• Archives fees: digital images $150 for first four commercial uses, $50 personal, $25 dropbox; Ross golf course graphics up to $250
• Administration copy fee increases from $0.10 to $0.25 per sheet
• Planning inspection fee for residential electrical/mechanical/plumbing corrected from $40 to $60
• Recreation: Fair Barn base fees increase by $200; Harness Track seasonal stall rent up to $1,075, monthly down to $250

The Village Council held a work session to review proposed updates to the Village's fee schedule, including new library and archives fees. Additionally, Council reached a consensus to pursue a 120-day extension for the existing moratorium on Small Area Plans to allow for project completion. No final legislative actions were taken during this session, as it was designated for discussion and planning.

• Consensus reached to extend Small Area Plan moratorium by 120 days
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting on January 25, 2022. The main item is reviewing and approving the FY 2023 Balanced Scorecard, including areas of focus and FY 2023-2027 initiative action plans. The consent agenda includes approval of minutes from the January 11 meetings, public safety reports, and budget amendments. The meeting is otherwise routine, with no other substantive business listed.

• Review and approve FY 2023 Balanced Scorecard and FY 2023-2027 Initiative Action Plans
• Approve minutes from January 11, 2022 regular meeting, work session, and closed session
• Receive bi-annual 2021 Fire and Police reports
• Review budget amendments report

The Pinehurst Village Council approved the FY 2023 Balanced Scorecard and its three Areas of Focus by a 4-1 vote, with Councilmember Hogeman voting no. The council also unanimously approved a consent agenda that included meeting minutes, bi-annual police and fire reports, and budget amendments. Three Rivers Land Trust Executive Director Travis Morehead presented on possible land-conservation partnerships, and the council heard reports on repaving, a withdrawn overlay district request, and regional discussions. No action was taken on the land trust presentation or on a constituent's question about the golf cart ordinance.

• Approved consent agenda (minutes, bi-annual police and fire reports, budget amendments) 5-0
• Approved FY 2023 Balanced Scorecard and Areas of Focus 4-1, Hogeman voting no
• Agreed to move the Three Rivers Land Trust presentation ahead of agenda item 4
• Adjourned the regular meeting at 6:20 p.m. 5-0

Village Council Work Session

The Pinehurst Village Council will discuss and seek direction on several downtown items, including whether to continue or discontinue temporary on-street dining with alcohol service, whether to explore establishing a social district, and options for encouraging downtown parking turnover. They will also review follow-up items from the FY 2023 Strategic Planning Retreat, such as a cost projection for Fire Station 93 and updates on the Western Connector. The meeting includes a closed session to discuss real property acquisition negotiations.

• Discuss whether to continue or discontinue downtown on-street dining and ABC permit extension; staff recommends sunsetting the practice
• Discuss establishing a social district downtown; staff does not recommend implementation
• Discuss options for downtown parking turnover restrictions
• Review FY 2023 Strategic Planning Retreat follow-up items, including Fire Station 93 cost projection and Western Connector update
• Closed session for real property acquisition negotiations

The Pinehurst Village Council held a work session to discuss strategic planning follow-up items, downtown on-street dining, social districts, parking turnover options, Fort Bragg renaming input, and a Moore County highway overlay project. Council agreed to extend outdoor dining until April 1, 2022, opposed establishing a downtown social district, favored a soft approach with signage for parking, and opposed a Moore County zoning text amendment. Council also voted to enter a closed session for real estate negotiations before adjourning.

• Consensus reached to continue outdoor dining until April 1, 2022 without changes (Unanimous)
• Agreed there is no interest in establishing a downtown social district (Unanimous)
• Agreed to show opposition to the Moore County UDO text amendment regarding High Impact Outdoor Recreation and send a letter (Unanimous)
• Approved recessing into closed session for real estate acquisition negotiations (5-0)
• Approved adjourning the closed session and re-entering the work session (5-0)
• Approved adjourning the work session at 9:15 p.m. (5-0)

Village Council Regular Meeting

The Pinehurst Village Council is holding a regular meeting with a consent agenda that includes approving minutes from December meetings, budget amendments, and resolutions honoring Judy Davis and Kevin Drum. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Approval of minutes from Dec 8-9 strategic planning retreat, Dec 14 regular meeting and work session
• Budget amendments report
• Resolution 21-29 honoring Judy Davis
• Resolution 21-30 honoring Kevin Drum

The Pinehurst Village Council approved its consent agenda 5-0, covering minutes from four December 2021 meetings, a budget amendments report, and two resolutions honoring departing individuals. No other business was presented for consideration. Public comment focused on short-term rentals and downtown parking, but no action was taken on either topic. The meeting adjourned at 5:10 p.m. by a 5-0 vote.

• Approved consent agenda 5-0 (minutes of Dec 8-9 strategic planning retreat, Dec 14 regular meeting and work session, budget amendments report, Resolution 21-29 honoring Judy Davis, Resolution 21-30 honoring Kevin Drum)
• No other business presented for consideration
• Adjourned regular meeting 5-0 at 5:10 p.m.

Board of Adjustment

This is a procedural meeting of the Pinehurst Board of Adjustment. The board will consider approval of the December 2, 2021 regular meeting minutes and set the next meeting date for February 3, 2022, if there is business to conduct. No public hearings or substantive items are listed on this agenda.

• Approval of 12-02-2021 Regular Meeting Minutes
• Next meeting date: 02-03-2022 (if business to conduct)

The Pinehurst Board of Adjustment held a regular meeting on January 6, 2022. The board approved the minutes from the December 2, 2021 meeting by a 4-0 vote. The board discussed potential future business for the next meeting and then adjourned by a 4-0 vote. No substantive zoning or variance decisions were made.

• Approved December 2, 2021 minutes (4-0)
• Adjourned meeting (4-0)