Pinehurst public meetings in 2023

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider a Major Certificate of Appropriateness for removing the scoreboard adjacent to the driving range at 1 Carolina Vista, owned by Resorts of Pinehurst. The commission will also approve minutes from the November 16 meeting and review minor work certificates issued since then.

• Public hearing on COA-2023-00479 to remove scoreboard at 1 Carolina Vista (PID 00025799)
• Approval of November 16, 2023 regular meeting minutes
• Review of minor work COAs issued 11/8/2023–12/10/2023
• Next meeting scheduled for January 25, 2024

The Pinehurst Historic Preservation Commission approved a Major Certificate of Appropriateness (COA-2023-00479) for the removal of the scoreboard adjacent to the driving range at 1 Carolina Vista, finding the work consistent with Historic District Standards. The commission also approved the November 16, 2023 meeting minutes and seated Cara Mathis as Vice-Chair. No other substantive decisions were made; the meeting included procedural items and discussion of a future work session.

• Approved COA-2023-00479 for scoreboard removal at 1 Carolina Vista (5-0)
• Approved November 16, 2023 meeting minutes (5-0)
• Seated Cara Mathis as Vice-Chair (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is meeting for the second day of its annual strategic planning retreat. The agenda includes identifying areas of focus, reviewing the five-year financial forecast and fund balance policy, and discussing major capital and workforce needs. The meeting is primarily a discussion and planning session, with no formal votes or public hearings scheduled.

• Review of Five-Year Financial Forecast and Fund Balance Policy
• Discussion of Five-Year Major Capital Needs
• Discussion of Potential Workforce Needs
• Discussion of Potential Changes to FY 2024 Key Performance Indicators

The Pinehurst Village Council held Day 2 of the FY 2025 Strategic Planning Retreat, reviewing and discussing draft documents for the Strategic Operating Plan. No formal action was taken; council and staff agreed to revisions for presentation at a January 2024 Regular Meeting. The meeting adjourned at 12:20 PM.

• Reviewed FY 2025 Strategic Operating Plan draft documents
• Agreed to revisions for January 2024 presentation
• Adjourned retreat at 12:20 PM

Village Council - Special Meeting

The Pinehurst Village Council is meeting for a two-day strategic planning retreat to review and affirm the village's mission, vision, and strategic objectives, and to discuss the five-year financial forecast, capital and workforce needs, and potential changes to performance indicators. This is a working session, not a decision-making meeting on specific ordinances or contracts.

• Review and affirm Mission, Vision, and Core Competencies
• Affirm or amend actions (OFIs) to address strategic objectives
• Review Five-Year Financial Forecast and Fund Balance Policy
• Discuss Five-Year Major Capital Needs
• Discuss potential changes to FY 2024 Balanced Scorecard

The Village Council and staff met for the first day of the FY 2025 Strategic Planning Retreat. They reviewed and discussed draft documents for the FY 2025 Strategic Operating Plan. No formal actions were taken during this session.

Village Council - Special Meeting

This is a special organizational meeting of the Pinehurst Village Council. The council will administer the oath of office and select a Mayor Pro Tem and Treasurer. No other business is on the agenda.

• Oath of office
• Selection of Mayor Pro Tem
• Selection of Treasurer

During its organizational meeting, the Pinehurst Village Council administered oaths of office to Mayor Patrick Pizzella, Councilmember Barb Ficklin, and Councilmember John Taylor. The council then unanimously selected leadership positions for the upcoming term.

• Selected Councilmember John Taylor as Mayor Pro Tem (4-0)
• Selected Councilmember Barb Ficklin as Treasurer (4-0)

Village Council Work Session

The Pinehurst Village Council will discuss a request from the USGA and Golf Channel to close downtown streets during the 2024 US Open for a broadcast location, considering impacts on parking and access. They will also review a new state law restricting NC DOT right-of-way plantings to native species, which could affect the Pinehurst Traffic Circle's seasonal flowers. The agenda includes approving the 2024 meeting schedule, assigning partner and collaborator liaisons, and appointing representatives to regional boards via resolutions 23-50 and 23-51. No final decisions are expected on the road closure or native plants; these are discussion items.

• Discussion of road closure request from USGA/Golf Channel for 2024 US Open broadcast in downtown Pinehurst
• Discussion of native plants law (HB 259) affecting NC DOT rights-of-way, potentially ending seasonal flowers at Pinehurst Traffic Circle
• Approval of 2024 Council meeting schedule (2nd and 4th Tuesdays, Assembly Hall)
• Resolution 23-50: Appointing voting member and alternate to Sandhills Metropolitan Planning Organization (SMPO)
• Resolution 23-51: Appointing delegate and alternate to Central Pines Regional Council

The Village Council approved the 2024 meeting schedule and made several committee and organizational appointments. Council members also discussed potential road closures for the 2024 US Open, concerns regarding a state native plants law, and the process for filling a council vacancy. Additionally, the Council voted to dissolve the Litigation Committee.

• Approved 2024 Council Meeting Schedule (4-0)
• Approved Resolution 23-50 appointing SMPO representatives (4-0)
• Approved Resolution 23-51 appointing Central Pines Regional Council delegates (4-0)
• Dissolved the Litigation Committee (unanimous)
• Adopted 2024 Partners and Collaborators assignments (unanimous)

Village Council Regular Meeting

The Pinehurst Village Council will consider awarding a FY24 road resurfacing contract to Fred Smith Company, discuss dedicating Winston Pines Drive and associated right-of-way to the Village, and consider an ordinance accepting street dedications and amending traffic regulations. They will also discuss and potentially approve a resolution exempting CMS Engineering from the qualification-based selection process for annual intersection studies. The agenda includes routine consent items like meeting minutes approval.

• Award FY24 resurfacing contract to Fred Smith Company
• Dedication of Winston Pines Drive and associated right-of-way
• Ordinance 23-19 accepting street dedications and amending traffic schedules
• Resolution 23-52 to exempt CMS Engineering from QBS for intersection studies
• Consent agenda: approval of November 14, 2023 meeting minutes

The Pinehurst Village Council unanimously approved a FY24 resurfacing contract with Fred Smith Company, not to exceed $1,190,928.87, funded by Powell Bill funds. They also unanimously approved Ordinance 23-19 accepting the dedication of Winston Pines Drive and related right-of-way, and Resolution 23-52 exempting CMS Engineering from qualification-based selection for annual intersection studies. The consent agenda, including meeting minutes, was approved 4-0.

• Approved FY24 Resurfacing Contract with Fred Smith Company, not to exceed $1,190,928.87 (4-0)
• Approved Ordinance 23-19 accepting dedication of Winston Pines Drive and amending traffic schedules (4-0)
• Approved Resolution 23-52 exempting CMS Engineering from QBS for annual intersection studies (4-0)
• Approved consent agenda including November 14, 2023 meeting minutes (4-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting for a strategic planning pre-retreat, a full-day working session to review data, trends, and strategies across nine goals, including community safety, development, transportation, environment, and finances. The agenda is procedural and focused on discussion and planning, with no formal decisions or public hearings scheduled.

• Review of FY2024 SOAR Analysis, strategic advantages/challenges, and balanced scorecard
• Discussion of national, state, and local trends, workforce, taxes, and financial forecast
• Review of strategies for Goal 1: Safeguard the Community
• Review of strategies for Goal 2: Promote High Quality Neighborhoods, Development, and Appearance
• Review of strategies for Goal 9: Maintain a Healthy Financial Condition

The Pinehurst Village Council held a pre-retreat to review draft documents for the FY 2025 Strategic Operating Plan, preparing for upcoming retreats on December 15 and 18, 2023. No formal decisions were made; the meeting was procedural and informational. The council adjourned unanimously at 4:34 p.m.

• Adjourned the pre-retreat unanimously at 4:34 p.m.

Planning & Zoning Board

The Planning and Zoning Board held a public hearing regarding a request to rezone 8.04 acres near Trotter Drive for a mix of 65 single-family units. The Board voted to recommend denial of the amendment to the Village Council, finding the proposal inconsistent with the 2019 Comprehensive Plan.

• Trotter Hills Residential Development conditional zoning request (8.04 acres)
• Proposed development of 31 single-family detached and 34 single-family attached units
• Recommendation of denial for the zoning map amendment (Vote: 5-2)
• Approval of the 2024 meeting schedule
• Acknowledgement of 2024 Ethics and Conflict of Interest policies

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a variance request for the property at 80 Carolina Vista. The applicant, Resorts of Pinehurst, seeks to increase fence height from 6 feet to 8 feet with columns up to 9'8" along Highway 5. The board will also review the 2024 meeting schedule and organizational items.

• Variance request for 80 Carolina Vista (PLN-2023-00473) to increase fence height from 6' to 8' with columns up to 9'8"
• Approval of the 2024 Meeting Schedule
• Review of 10-05-2023 Regular Meeting Minutes

The Pinehurst Board of Adjustment continued the public hearing for a variance request at 80 Carolina Vista to January 4, 2024, after determining more information was needed to prove hardship. The board also approved the 2024 meeting schedule, seated Sonja Rothstein as a permanent member, and elected Matt Jones as Vice-Chair.

• Approved October 5, 2023 meeting minutes (5-0)
• Approved 2024 P&Z/BOA meeting schedule (5-0)
• Seated Sonja Rothstein as voting member for Dec. 7 meeting (5-0)
• Elected Matt Jones as Vice-Chair (5-0)
• Seated Sonja Rothstein as permanent board member (5-0)
• Continued public hearing for 80 Carolina Vista variance to Jan. 4, 2024 (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on three Major Certificates of Appropriateness for new construction or additions within the Historic District. The commission will also review minor work COAs issued since October, approve the 2024 meeting schedule, and handle organizational items. The agenda includes approval of minutes from the October 26 work session and regular meeting.

• COA-2023-00275: new single-family dwelling at 125 Graham Rd (continued from Oct. 26)
• COA-2023-00422: detached garage and additions at 110 McCaskill Rd E
• COA-2023-00397: garage addition at 20 Culdee Rd
• Approval of 2024 meeting schedule
• Review of minor work COAs issued 10/15/2023–11/7/2023

The Commission approved three Major Certificates of Appropriateness for residential work within the Pinehurst Historic District. The board also approved the 2024 meeting schedule and announced leadership changes.

• Approved new single-family dwelling at 125 Graham Rd (5-0)
• Approved detached garage and additions at 110 McCaskill Rd E (5-0)
• Approved garage addition at 20 Culdee Rd (5-0)
• Approved 2024 HPC Meeting Schedule (5-0)
• Approved 10-26-2023 Work Session minutes (5-0)
• Approved 10-26-2023 Regular Meeting minutes (5-0)
• Appointed Richard Vincent as new Chair

Village Council Regular Meeting

The Pinehurst Village Council will hold a public hearing and consider a special use permit for an accessory dwelling at 455 St. Andrews Drive. They will also consider adopting a stormwater management master plan, establishing fees for large-scale underground utility inspections, and approving financial reports and an audit contract amendment.

• Special use permit for accessory dwelling at 455 St. Andrews Dr. (PID #00025542)
• Resolution 23-48 appointing Historic Preservation Commission chairperson
• Adoption of Stormwater Management and Master Plan
• Resolution 23-47 establishing fee for review/inspections of large-scale underground utility installations
• Amendment to FY 2023 audit contract

The Village Council approved the 2023 Stormwater Management and Master Plan and several administrative resolutions. The Council also approved a special use permit for an accessory dwelling at 455 St. Andrews Drive and amended the village audit contract.

• Approved October 24, 2023 Council Meeting Minutes (5-0)
• Approved request for retiring Police Lieutenant Michael Tew to purchase service side arm (5-0)
• Appointed Richard Vincent as Chairperson of the Historic Preservation Commission effective December 01, 2023 (5-0)
• Approved Special Use Permit for an Accessory Dwelling at 455 St. Andrews Dr. (5-0)
• Adopted the 2023 Village of Pinehurst Stormwater Management and Master Plan (5-0)
• Approved Resolution 23-47 amending the Fees and Charges Schedule effective November 15, 2023 (5-0)
• Approved amended Audit Contract for Fiscal Year 2023 Audit (5-0)

Village Council Work Session

The Village Council will discuss a concept to convert angled parking on upper Chinquapin Rd. to parallel parking, which would reduce car spaces but add golf cart spaces. The council is expected to give direction on the proposal, which would require new brick curbing, pavement, and striping.

• Convert 7 angled parking spaces to 4 parallel spaces, losing 3 car spaces
• Add two 90-degree golf cart spaces near the Magnolia Inn
• Add two 90-degree golf cart spaces beside existing parallel spaces
• Requires brick curbing, pavement, and striping
• Location: Chinquapin Rd. between Magnolia Inn and Ritter Rd.

The Village Council held a work session to discuss transitioning angled parking to parallel parking on Chinquapin Rd. No formal votes were taken on the parking layout or other business items, except for the motion to adjourn.

• Agreed to remove two proposed golf cart parking spaces nearest Ritter Rd.
• Approved adjournment of the work session (5-0)

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold a public hearing on a conditional zoning request from Red Pine Investments, LLC to rezone about 8.04 acres near Trotter Drive west of NC Highway 5. The change would allow a 65-unit residential development with 31 single-family detached homes and 34 townhomes. The board will make a recommendation to the Village Council, which has final approval. The agenda also includes approval of the October 5 meeting minutes.

• Public hearing on rezoning 8.04 acres (Parcel IDs 00052965-00052968) from PS-FBC-H to PS-FBC-H-CD for 65 residential units
• Proposed development includes 31 single-family detached cottages and 34 single-family attached townhomes
• Applicant: Michael Etowski of Red Pine Investments, LLC
• Approval of October 5, 2023 regular meeting minutes
• Next regular meeting scheduled for December 7, 2023

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on two Major Certificates of Appropriateness: a continued request for a new single-family dwelling at 125 Graham Rd and a request to paint the brick façade white at 38 Chinquapin Rd. They will also approve minutes from the September 28 work session and regular meeting, and review minor work COAs issued from September 15 to October 14, 2023.

• Public hearing: Major COA for new single-family dwelling at 125 Graham Rd (PID 00020108), owners David and Louise Parks, applicant Thomas Bradford
• Public hearing: Major COA to paint brick façade white at 38 Chinquapin Rd (PID 00030476), owner Conner Smith, applicant Daniel Brown
• Approval of minutes from 09-28-2023 work session and regular meeting
• Review of minor work COAs issued 9/15/2023 - 10/14/2023
• Next meeting date: 11-16-2023 regular meeting

The Pinehurst Historic Preservation Commission denied a Major Certificate of Appropriateness for painting the brick facade white at 38 Chinquapin Rd, finding it incongruous with Historic District Standards. The commission also continued a request for a new single-family dwelling at 125 Graham Rd to the November 16, 2023 meeting. Both prior meeting minutes were approved unanimously.

• Denied COA-2023-00388 for painting brick at 38 Chinquapin Rd (6-1, Vaitkus dissenting)
• Continued COA-2023-00274 for new dwelling at 125 Graham Rd to Nov 16, 2023 (7-0)
• Approved Sept 28, 2023 Work Session minutes (7-0)
• Approved Sept 28, 2023 Regular Meeting minutes (7-0)
• Adjourned public hearing and re-entered regular meeting (7-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission will hold a work session to discuss potential revisions to the Historic District Standards. A draft redline document has been prepared by a commission member with input from others, and the commission and staff will discuss the draft and goals moving forward. The agenda includes only this discussion item and is not a voting meeting.

• Discussion of redline revisions to Historic District Standards sections B-F (exterior walls, windows/doors, storm windows/doors, shutters/awnings, chimneys)
• Proposed changes include requiring replacement of wooden windows on street-facing elevations in kind
• Proposed changes include prohibiting removable grids and grids between glass in windows
• Proposed changes include requiring storm doors to have full view glass or mullions aligning with door stiles/rails/muntins
• Proposed changes include requiring awnings to be fabric and colors in the Village of Pinehurst Color Palette

The Commission and staff discussed proposed revisions to Section III-B and G of the Historic District Standards. No changes were agreed upon as the group determined further work is required.

• Tabled revisions to Historic District Standards for further work

Village Council Work Session

The Village Council will discuss new conditions for encroachment agreements regarding underground broadband installations in Village right-of-ways. The meeting also includes a closed session to consider the qualifications or performance of a public officer or employee.

• Discussion of broadband encroachment agreement conditions
• Review of utility installation requirements for fiber optic lines
• Closed session regarding personnel matters

The Pinehurst Village Council held a work session to discuss a draft addendum to the Encroachment Agreement setting conditions for broadband installations in Village right-of-ways, including restoration guarantees and potential review/inspection fees. No formal decision was made on the addendum. The Council unanimously voted 5-0 to recess into closed session to consider personnel matters, then unanimously voted 5-0 to adjourn the work session.

• Discussed draft addendum to Encroachment Agreement for broadband installations (no vote)
• Approved motion to recess into closed session for personnel consideration (5-0)
• Approved motion to adjourn closed session and re-enter work session (5-0)
• Approved motion to adjourn work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold two public hearings and consider resolutions on a 78-lot single-family subdivision (Pinewild Phase V) and a special use permit for an accessory dwelling at 15 McDonald Rd. W. They will also review an update to the Parks and Recreation Master Plan and receive the Risk Management Committee's annual report with 2024 health benefit recommendations. The consent agenda includes approval of prior meeting minutes and a budget amendment report.

• Public Hearing No. 1: Pinewild Phase V Major Subdivision (78 lots, PID 00025104) between Stoneykirk Drive and Linden Road
• Public Hearing No. 2: Special Use Permit for accessory dwelling at 15 McDonald Rd. W (PID 20210410)
• Resolution 23-46: Approving Pinewild Phase V Major Subdivision
• Budget amendment: $6,225 transferred from Buildings & Grounds to Fleet for Harness Track conditioner
• Update to Parks and Recreation Comprehensive Master Plan

The Village Council approved a 78-lot major subdivision for Pinewild Phase V and granted a special use permit for an accessory dwelling at 15 McDonald Rd. W. Council also adopted the 2023 Parks and Recreation Comprehensive Master Plan and approved 2024 employee health insurance contracts.

• Approved Pinewild Phase V Major Subdivision (5-0)
• Approved Special Use Permit for accessory dwelling at 15 McDonald Rd. W (5-0)
• Adopted 2023 Parks and Recreation Comprehensive Master Plan (5-0)
• Approved 2024 Medical and Dental insurance contracts (5-0)
• Approved Consent Agenda including Oct 10 meeting minutes and budget amendments (5-0)

Village Council Work Session

The Pinehurst Village Council work session includes a discussion with the Given/Tufts Foundation about the proposed library's size, location, and capital fundraising. Following that, the council will enter a closed session to consider qualifications of a public officer or employee, as permitted by state law. The rest of the agenda is procedural.

• Discussion with Given/Tufts Foundation on proposed library size, location, and capital fundraising
• Closed session under NCGS §143-318.11(a)(6) to consider personnel qualifications, competence, performance, character, or fitness
• Motion to recess work session and enter closed session
• Motion to adjourn closed session and re-enter work session

The Pinehurst Village Council held a work session and heard a presentation from the Given/Tufts Foundation about a proposed new library. Council approved continued endorsement of site option #3 for the Given Library, with the understanding that all funds raised by the Foundation will go toward enhancing that option. The vote was 4-1, with Councilmember Morgan dissenting. Council also discussed broadband updates and noted that Aberdeen and Southern Pines had adopted the SMPO memorandum of understanding.

• Approved continued endorsement of site option #3 for the Given Library (4-1, Morgan dissenting)
• Unanimously approved recessing into closed session to consider personnel matters (5-0)
• Unanimously approved adjourning closed session and re-entering work session (5-0)
• Unanimously approved adjourning the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hear a presentation on the FY 2023 Business Survey results and discuss adopting a Memorandum of Understanding for the Sandhills Metropolitan Planning Organization (SMPO). The agenda also includes routine approval of prior meeting minutes. The meeting is scheduled for October 10, 2023, at 4:30 PM in Assembly Hall.

• Presentation of FY 2023 Business Survey results
• Discussion and possible adoption of SMPO Memorandum of Understanding
• Approval of September 26, 2023 regular meeting and work session minutes

The Pinehurst Village Council unanimously approved Resolution 23-45 to enter into the Sandhills Metropolitan Planning Organization (SMPO) Memorandum of Understanding. The council also approved the consent agenda, which included meeting minutes from September 26, 2023. A presentation on the FY 2023 Business Survey results was given and discussed, but no formal action was taken on it.

• Approved Resolution 23-45 to enter into the SMPO MOU (5-0)
• Approved consent agenda including September 26, 2023 meeting minutes (5-0)
• Adjourned the regular meeting (5-0)

Board of Adjustment

The Pinehurst Board of Adjustment is meeting to approve the minutes from the September 7, 2023 regular meeting and to set the next meeting date. The agenda includes no new public hearings or variance requests; it is largely procedural. The board will also consider whether to hold a meeting on November 2, 2023, if business arises.

• Approval of September 7, 2023 meeting minutes
• Next meeting date set for November 2, 2023, if needed

The Board of Adjustment met on October 5, 2023. No substantive business was conducted during the meeting.

• Approved 09-07-2023 Regular Meeting Minutes (4-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a public hearing to consider a Major Subdivision Review for Pinewild Phase V, a proposed 78-lot single-family subdivision on about 88 acres in the Pinewild gated community. The board will deliberate and forward a recommendation to the Village Council. The agenda also includes approval of the previous meeting's minutes and setting the next meeting date.

• Public hearing for Pinewild Phase V Major Subdivision: 78-lot single-family subdivision, Moore County PID# 00025104, between Stoneykirk Drive and Linden Road, applicant Pinewild Project Limited Partnership
• Proposed density about one unit per acre, with 18.6% open space (16.4 acres)
• Applicant seeks waivers for asphalt wedge curb instead of concrete curb/gutter and sidewalk requirement
• Staff recommends approval, citing compliance with Pinehurst Development Ordinance standards
• Approval of 09-07-2023 regular meeting minutes

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission is holding a work session to discuss proposed revisions to the Historic District Standards, specifically focusing on the section about roofs. The revisions include changes to language about roof materials, colors, and the placement of features like vents, gutters, and solar panels. No final decisions are being made at this work session; it is for discussion only.

• Proposed revisions to Section III-A (Roofs) of the Historic District Standards
• Metal roofs would be limited to copper or specific colors (weathered copper, dark brown, dark bronze, dark gray, dark green, dark silver, or black)
• New gutters and downspouts must be installed to avoid damaging character-defining features
• Replacement gutters and downspouts must be painted or have baked-enamel finish in Village of Pinehurst Color Palette unless made of copper
• Skylights and skylight tubes must be placed inconspicuously on rear roof surface with flat profile

The Commission and staff reviewed proposed changes to Section III-A (Roofs) of the Historic District Standards. The group determined that further revisions are needed for sections III-A.5, III-A.7, and III-A.10. Members also reviewed a handout regarding tree removal regulations within the Historic District.

• Determined further revisions are needed for Historic District Standards Section III-A (Roofs)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on a Major Certificate of Appropriateness for a new single-family dwelling at 125 Graham Rd, continued from August. They will also consider a modification to a detached garage at 190 Midland Rd and review minor work certificates issued in the past month.

• Public hearing for new single-family dwelling at 125 Graham Rd (COA-2023-00274)
• Public hearing for detached garage modification at 190 Midland Rd (COA-2023-00301)
• Review of minor work COAs issued 8/15/2023-9/14/2023
• Approval of August 24, 2023 meeting minutes

The Historic Preservation Commission approved a Major Certificate of Appropriateness for a detached garage modification. A request for a new single-family dwelling at 125 Graham Rd was continued to a future hearing.

• Approved Major Certificate of Appropriateness for detached garage modification at 190 Midland Rd (5-0)
• Continued case COA-2023-00274 for new dwelling at 125 Graham Rd to October 26, 2023 (5-0)
• Approved August 24, 2023 meeting minutes (5-0)

Village Council Work Session

The Village Council will hold a work session to discuss the installation of broadband within village rights-of-way. The meeting also includes a discussion regarding SMPO and other potential business items.

• Discussion about broadband installation in village rights-of-way
• SMPO discussion

The Village Council held a work session to discuss the legal and operational framework for broadband installation in Village right-of-ways. Council members also discussed the SMPO Memorandum of Understanding and expressed a preference for including a weighted vote in the voting rules.

• Approved adjournment of the Work Session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will discuss and consider several items, including appointing an ETJ representative, a library and archives space analysis, a stormwater management master plan, an update to fees and charges for the Harness Track, and the FY 2023 community survey results. The meeting also includes routine consent agenda items and reports.

• Resolution 23-43 appointing Carol Henry as ETJ representative to Planning & Zoning Board and Board of Adjustment
• Library and Archives Space Analysis and Programming Update and Location Discussion
• Presentation of Stormwater Management and Master Plan
• Fees and Charges Schedule Update for Harness Track
• Presentation of FY 2023 Community Survey Results

The Pinehurst Village Council unanimously approved Resolution 23-43 appointing Carol Henry as the ETJ representative for the Planning & Zoning Board and Board of Adjustment, and Resolution 23-44 amending the fee schedule for RV rentals at the Harness Track. Council also discussed but took no action on library and archives space options, stormwater management plans, and community survey results.

• Approved Resolution 23-43 appointing Carol Henry as ETJ representative (4-0)
• Approved Resolution 23-44 amending RV rental fee schedule at Harness Track (4-0)
• Approved consent agenda including minutes from Sept 12 meetings (4-0)
• Adjourned meeting at 8:29 p.m. (4-0)

Village Council Work Session

The Village Council will hold a work session to review updates on downtown paving plans. The session also includes a discussion regarding emergency notifications and potential parking additions near the Theater Building.

• Downtown paving plan updates
• Potential parking expansion on the west side of the Theater Building
• Emergency notification discussion

The Village Council reviewed the downtown repaving timeline and parking options. Council agreed to cluster golf cart parking near Cherokee Rd. and Village Green West and add car parking near the Theatre Building.

• Agreed to cluster additional golf cart parking to one parallel car parking space near Cherokee Rd. and Village Green West
• Agreed to add car parking spaces and potentially one or two golf cart spaces outside the Theatre Building
• Approved adjournment of the Work Session (5-0)

Village Council Regular Meeting

The Village Council met to approve a street resurfacing contract and establish a new policy for appointing advisory board members. The meeting also included discussions regarding the composition of the Litigation Committee and upcoming USGA presentations.

• Awarded $305,553.00 contract to Turner Asphalt for FY24 Downtown Street Resurfacing
• Approved Resolution 23-40 establishing an Advisory Board Appointment Policy
• Appointed Thomas Schroeder to the Planning and Zoning Board and Board of Adjustment
• Re-appointed Paul Sale to the Bicycle and Pedestrian Advisory Committee
• Re-appointed Richard Vincent to the Pinehurst Historic Preservation Commission

The Pinehurst Village Council unanimously approved Resolution 23-42 appointing Thomas Schroeder as Chairperson to the Board of Adjustment. The council also unanimously approved the consent agenda, authorized execution of the updated Statewide Mutual Aid Agreement, and received presentations on the USGA Golf House and 2024 U.S. Open, as well as Q4 financial and strategic plan updates. No substantive decisions were made on the MPO discussion, which was informational.

• Approved Resolution 23-42 appointing Thomas Schroeder as Board of Adjustment Chairperson (5-0)
• Approved consent agenda including minutes from August 8 and August 21 meetings (5-0)
• Authorized execution of the North Carolina Statewide Mutual Aid Agreement (5-0)
• Adjourned the regular meeting (5-0)

Planning & Zoning Board

The Pinehurst Planning & Zoning Board is meeting to approve the minutes from its June 1, 2023 regular meeting and receive staff updates on future business items. The agenda is largely procedural, with no new zoning cases, ordinances, or public hearings scheduled.

• Approval of June 1, 2023 regular meeting minutes
• Staff updates on future business items
• Next regular meeting scheduled for October 5, 2023

Board of Adjustment

The Pinehurst Board of Adjustment will hold a public hearing to consider a variance request for a proposed fence at 115 Baltusrol Lane. The applicant seeks to reduce the required 30-foot golf course setback to 1 foot to install a 4-foot-high fence along the north property line abutting Pinehurst Resort Course No. 5. The board will also approve minutes from the June 1, 2023 meeting.

• Variance request for 115 Baltusrol Lane (PLN-2023-00261) to reduce golf course setback from 30 feet to 1 foot for a 4-foot fence
• Approval of June 1, 2023 regular meeting minutes
• Next meeting scheduled for October 5, 2023

The Board of Adjustment denied a variance request from the owners of 115 Baltusrol Ln. to install a 4-foot fence within the 30-foot golf course setback. The denial was based on findings that no unnecessary hardship or property-specific peculiarity justified the variance. The motion to deny passed unanimously (5-0).

• Denied variance request PLN-2023-00261 for 115 Baltusrol Ln. (5-0)
• Approved seating alternates Rothstein and Mercuro as voting members (3-0)
• Approved minutes of June 1, 2023 regular meeting (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on eight Major Certificates of Appropriateness for properties in the Historic District, including a new dwelling, a patio, window/door changes, a garage addition, and several projects by Resorts of Pinehurst. The commission will also review minutes from the July 27 work session and regular meeting, and minor work COAs issued in the past month.

• COA-2023-00274: new single-family dwelling at 125 Graham Rd
• COA-2023-00259: enclose second-floor porch, add columns and planters at 1 Carolina Vista (Resorts of Pinehurst)
• COA-2023-00275: demolish/rebuild part of smokehouse, add service window at 300 Magnolia Rd (Resorts of Pinehurst)
• COA-2023-00272: remove/resize window and replace exterior wall/door at 1 Carolina Vista (Resorts of Pinehurst)
• COA-2023-00269: patio in side yard at 225 Linden Rd

The Historic Preservation Commission approved seven requests for major work within the Pinehurst Historic District. One case regarding 125 Graham Rd. was continued to a future meeting. All approvals passed with 7-0 votes.

• Approved patio at 225 Linden Rd. (7-0)
• Continued public hearing for 125 Graham Rd. to Sept. 28, 2023 (7-0)
• Approved window and door replacements at 115 Blue Rd. (7-0)
• Approved detached garage addition at 75 Linden Rd. (7-0)
• Approved veranda enclosure at 1 Carolina Vista (7-0)
• Approved new door installation at 700 Morganton Rd. (7-0)
• Approved window resizing and storefront installation at 1 Carolina Vista (7-0)
• Approved greenhouse section demolition and expansion at 300 Magnolia Rd. (7-0)

Village Council - Special Meeting

The Village Council is holding a special meeting solely to interview three candidates for a council vacancy: Kevin Drum, Tom Hennie, and Brandon Lankford. No other business is on the agenda; the meeting will adjourn after the interviews.

• Interview of Kevin Drum for council vacancy
• Interview of Tom Hennie for council vacancy
• Interview of Brandon Lankford for council vacancy

The Village Council interviewed three candidates for a vacant seat on the Council. Following a scoring process, the Council voted to appoint Tom Hennie to the position.

• Appointed Tom Hennie to fill the vacant Council seat (4-0)

Village Council Work Session

The Village Council will discuss a proposed $30,000 budget amendment to sod the entirety of Tufts' Park before the US Open. Additionally, consultants will present an update on the draft Parks and Recreation Comprehensive Master Plan, which provides a ten-year guide for community recreation and facilities.

• Proposed $30,000 budget amendment for full sodding of Tufts' Park
• Presentation of the draft Parks and Recreation Comprehensive Master Plan update
• Discussion regarding potential relocation of the Farmer's Market to Village Green
• Closed session regarding real property contract negotiations

The Pinehurst Village Council held a work session to discuss park improvements and a master plan update. Staff proposed a $30,000 budget amendment to sod Tufts’ Park ahead of the US Open, but the Council reached a consensus to only patch bare areas instead. The session concluded with a unanimous vote to enter a closed session to negotiate real property acquisition terms.

• Consensus reached to patch bare areas in Tufts’ Park rather than full sodding
• Council provided feedback on draft Parks and Recreation Master Plan
• Closed session approved 4-0 to discuss real property acquisition negotiations
• Work session adjourned 4-0 at 8:40 p.m.

Village Council Regular Meeting

The Pinehurst Village Council will consider awarding a downtown street resurfacing contract to Turner Asphalt, along with several advisory board appointments and a policy on advisory board appointments. The agenda also includes routine consent items like meeting minutes and committee reports.

• Resolution #23-31: Appointment to Neighborhood Advisory Committee (Tom Brereton - Pinewild)
• Resolution #23-37: Re-appointment to Bicycle and Pedestrian Advisory Committee (Paul Sale)
• Resolution #23-38: Re-appointment to Historic Preservation Commission (Richard Vincent)
• Resolution #23-41: Appointment to Planning and Zoning Board and Board of Adjustment (Schroeder)
• Resolution #23-40: Establishing an Advisory Board Appointment Policy

The Pinehurst Village Council approved several appointments and policies, and awarded a contract for downtown street resurfacing. The most consequential decision was awarding the FY24 Downtown Street Resurfacing contract to Turner Asphalt for $305,553, with authorization for change orders up to 25% of the bid. All votes were unanimous (4-0).

• Approved consent agenda including minutes from July 25 meetings (4-0)
• Approved Resolution 23-31 appointing Tom Brereton to Neighborhood Advisory Committee (4-0)
• Approved Resolution 23-37 re-appointing Paul Sale to Bicycle and Pedestrian Advisory Committee (4-0)
• Approved Resolution 23-38 re-appointing Richard Vincent to Historic Preservation Commission (4-0)
• Approved Resolution 23-41 appointing Thomas Schroeder to Planning and Zoning Board and Board of Adjustment (4-0)
• Approved Resolution 23-40 establishing Advisory Board Appointment Policy (4-0)
• Awarded FY24 Downtown Street Resurfacing contract to Turner Asphalt for $305,553, with change orders up to $381,941 (4-0)
• Agreed to continue litigation committee membership with current members until after election

Historic Preservation Commission - Work Session

The Historic Preservation Commission is holding a work session to discuss updates to the Village of Pinehurst Historic District Standards. The discussion includes proposed changes regarding roofing, landscaping, vegetation, and tree removal protocols.

• Proposed revisions to Historic District Standards I - A & B
• Proposed revisions to roofing standards (Section III - A)
• Proposed revisions to landscaping and vegetation standards (Section VII - C)
• Proposed changes to tree removal classifications and canopy protection

The Pinehurst Historic Preservation Commission approved proposed revisions to Sections I-B and I-C of the Historic District Standards with agreed-upon changes, voting 4-0. The Commission deferred further work on Section III-A (Roofs) to a later work session and did not discuss Section VII-C (Landscaping & Vegetation).

• Approved revisions to Historic District Standards Sections I-B & I-C (4-0)
• Deferred further revisions to Section III-A (Roofs) to a later work session
• Removed proposed changes to items 7 and 8 in Section III-A
• Removed proposed last sentence of item 10 and 'and skylight tubes' in Section III-A

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider two Major Certificates of Appropriateness for properties in the Historic District. The first request is for extensive modifications at 85 Shaw Rd SW, and the second is for changes to a previously approved project at 15 Fields Rd. The commission will also review minor work certificates issued in the past month and approve the minutes from the June meeting.

• Public hearing for COA-2023-00244: front porch, rear patio, enclosing patio, driveway, painting brick façade, spa and pavilion at 85 Shaw Rd SW
• Public hearing for COA-2023-00246: changes to previously approved COA-2022-00039 at 15 Fields Rd
• Review of Minor Work COAs issued 6/14/2023 - 7/14/2023
• Approval of June 22, 2023 regular meeting minutes

The Pinehurst Historic Preservation Commission approved two Major Certificates of Appropriateness (COAs) for properties in the Historic District. The first, for 85 Shaw Rd. SW, was approved 4-1 despite a finding that the work was not consistent with Historic District Standards but was deemed congruous. The second, for 15 Fields Rd., was approved 5-0 as consistent with standards. The commission also discussed minor work items and potential standard revisions.

• Approved Major COA-2023-00244 for 85 Shaw Rd. SW (4-1)
• Approved Major COA-2023-00246 for 15 Fields Rd. (5-0)
• Approved minutes of June 22, 2023 regular meeting (5-0)
• Recessed to public hearing and re-entered regular meeting (5-0)
• Adjourned meeting (5-0)

Village Council Work Session

The Village Council will review a proposal to transfer the Track Restaurant lease and implement a multi-phase redevelopment plan for five historic buildings. The plan includes renovating the restaurant, expanding the Country Saddler into a winery, and requesting Village improvements for roadway and pedestrian access.

• Lease transfer and renovation of Pinehurst Track Restaurant (Building 3A)
• Adaptive re-use plan for five historic buildings (3A, 3B, 3, 2, and 21)
• Proposed expansion of Country Saddler to include wine and charcuterie sales
• Request for Village roadway alignment and pedestrian/bike/golf cart pathways near Morganton Rd
• Discussion of Moore County Resolution regarding interbasin and subbasin transfers

The Council heard a proposal to lease and redevelop five buildings at the Pinehurst Track, but narrowed the focus to the Track Restaurant only. They instructed the applicants to prepare a survey for trainers and tenants, with staff input, before further talks. The Council also discussed a Moore County resolution on water transfers and advisory board appointment processes, and agreed to begin filling the vacant council seat.

• Narrowed Track Restaurant lease proposal to restaurant portion only
• Instructed applicants to prepare survey for trainers/tenants with staff input
• Directed staff to continue discussions with Moore County on water transfer resolution
• Instructed staff to present advisory board appointment policy at next meeting
• Agreed to begin council vacancy appointment process, applications due August 11, 2023
• Adjourned work session unanimously (4-0)

Village Council Regular Meeting

The Pinehurst Village Council will vote on a consent agenda, consider a FY2024 budget amendment for reappropriations, and appoint six members to the Neighborhood Advisory Committee. The meeting also includes reports from the village manager and council members.

• Ordinance #23-18: Amending FY2024 budget for reappropriations from FY2023
• Six appointments to the Pinehurst Neighborhood Advisory Committee (resolutions #23-32 through #23-36)
• Appointments to the SAMPO Formation Committee
• Approval of July 11, 2023 meeting minutes (regular, work session, closed session)
• FY2023 bi-annual fire and police reports

The Pinehurst Village Council unanimously approved Ordinance #23-18, amending the FY2024 budget to reappropriate nearly $2 million in unexpended FY2023 funds for ongoing projects, including streetscape, stormwater, and pedestrian facilities. The Council also approved six appointments to the Neighborhood Advisory Committee and appointed Mayor Strickland as voting representative to the SAMPO formation committee. All votes were 4-0.

• Approved Ordinance #23-18 amending FY2024 budget for FY2023 reappropriations (4-0)
• Approved Resolution #23-30 appointing Julia Kane to Neighborhood Advisory Committee (4-0)
• Approved Resolution #23-32 appointing Anne Bourne to Neighborhood Advisory Committee (4-0)
• Approved Resolution #23-33 appointing Fiona Fuller to Neighborhood Advisory Committee (4-0)
• Approved Resolution #23-34 appointing Caroll Brammer to Neighborhood Advisory Committee (4-0)
• Approved Resolution #23-35 appointing Michael Ethridge to Neighborhood Advisory Committee (4-0)
• Approved Resolution #23-36 appointing Kimberly Davis to Neighborhood Advisory Committee (4-0)
• Approved Mayor Strickland as voting representative to SAMPO formation committee (4-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss downtown truck deliveries and other business. The council will also enter a closed session to discuss real property acquisition negotiations, as permitted by state law. No formal votes are scheduled.

• Discussion of downtown truck deliveries
• Closed session for real property acquisition negotiations (NCGS §143-318.11(a)(5))

The Pinehurst Village Council held a work session discussing data on downtown truck deliveries and requested input from Pinehurst Business Partners. Mayor Strickland also provided an update on the partnership with Dornoch, Scotland. The meeting concluded with an adjournment vote.

• Approved adjournment of the work session (4-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting to discuss and consider several items, including appointments to the Neighborhood Advisory Committee, a presentation on the Library and Archives, an ordinance amending the FY2024 budget for GASB 96 IT subscriptions, and a janitorial services contract. The agenda also includes routine consent agenda items such as approval of previous meeting minutes.

• Resolution #23-28: Appointment to Pinehurst Neighborhood Advisory Committee (Carolyn Jamison - North Lake Pinehurst)
• Resolution #23-29: Appointment to Pinehurst Neighborhood Advisory Committee (Jennifer Tomilin - Donald Ross)
• Presentation and discussion with Oakley Collier Architects regarding the Library and Archives
• Ordinance #23-17: Amending FY2024 Budget for GASB 96 IT Subscriptions
• Janitorial Services Contract

The Pinehurst Village Council held a regular meeting on July 11, 2023, approving the consent agenda, two committee appointments, a budget amendment for IT subscriptions, and a janitorial services contract renewal. The Council also heard presentations from Oakley Collier Architects regarding future library and archive facility options.

• Approved Consent Agenda including June 27, 2023 meeting minutes (4-0)
• Approved Resolution 23-28 appointing Carolyn Jamison to the Pinehurst Neighborhood Advisory Committee for North Lake Pinehurst (4-0)
• Approved Resolution 23-29 appointing Jennifer Tomilin to the Pinehurst Neighborhood Advisory Committee for Donald Ross (4-0)
• Approved Ordinance 23-17 amending the FY2024 budget for GASB 96 IT subscriptions (4-0)
• Approved janitorial services contract renewal for the Fair Barn with Sandhills Services (4-0)
• Approved adjournment of the regular meeting at 6:26 p.m. (4-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss several items, including an update on the Downtown Amenity Plan, the Stormwater Management and Master Plan, naming the Council Conference Room in honor of former Mayor Ginsey Fallon, and a potential endorsement of the Raleigh-to-Richmond S-Line passenger rail project. The council will also enter a closed session to discuss real property acquisition negotiations.

• Downtown Amenity Plan update: road resurfacing, golf cart parking expansion, Theater Building parking, 4-way stop at Chinquapin and Magnolia, stormwater improvements, sidewalk additions on Market Square and Chinquapin Rd.
• Stormwater Management and Master Plan update: McGill Associates retained; Phase 2 near completion.
• Discussion on naming Council Conference Room in honor of former Councilmember and Mayor Ginsey Fallon.
• Discussion on endorsing Raleigh to Richmond S-Line rail project; draft letter to Secretary Buttigieg.
• Closed session under NCGS §143-318.11(a)(5) for real property acquisition negotiations.

The Council determined specific adjustments to downtown sidewalks and parking as part of the Downtown Amenity Plan. Members expressed support for naming the Council Conference Room after Ginsey Fallon and endorsing the S-Line passenger rail project.

• Determined to widen the Chinquapin Rd. sidewalk in front of the real estate office by pulling back landscaping 1-2 feet
• Determined against installing a sidewalk on the west side of Market Square to avoid losing 5 parking spaces
• Determined to transition only a few car parking spaces to golf cart parking and re-stripe downtown areas for ADA compliance
• Determined to honor Ginsey Fallon by renaming the Council Conference Room and displaying her donated wooden American Flag
• Expressed support for sending an endorsement letter for the S-Line passenger rail project to Secretary Buttigieg
• Approved entering closed session to discuss real property contract negotiations (5-0)

Village Council Regular Meeting

The Village Council is meeting to consider the FY 2024 budget and a voluntary annexation petition for 7.8 acres near Trotter Drive. The agenda also includes discussions on IT subscription accounting, fund balance commitments, and employee pay plan changes.

• Public hearing for voluntary annexation of 7.8 acres near Trotter Drive
• Ordinance 23-15: FY 2023 Budget amendment for GASB 96 IT arrangements
• Resolution 23-18: Commitment of fund balance for future capital
• Resolution 23-26: Changes to Position Classification and Pay Plan policy
• Ordinance 23-16: Annexation discussion

The Pinehurst Village Council approved the voluntary annexation of four parcels on Trotter Drive owned by Red Pine Investments, LLC. The Council also updated the FY 2023 budget to comply with new IT subscription reporting standards and modified the village's position classification and pay plan policy. Additionally, the Council authorized the commitment of general fund balances for future capital projects.

• Approved voluntary annexation of four Trotter Drive parcels (5-0)
• Approved FY 2023 budget amendment for GASB 96 compliance (5-0)
• Approved resolution to commit fund balance for future capital (5-0)
• Approved changes to position classification and pay plan policy (5-0)

Historic Preservation Commission

The Historic Preservation Commission will hold public hearings regarding two major requests for property changes. These include a request for an addition, pool, and driveway at 20 Muster Branch Rd and a request to remove two trees at 55 Graham Rd.

• Public hearing for addition, driveway, patio, fencing, and pool at 20 Muster Branch Rd
• Public hearing for removal of two trees at 55 Graham Rd
• Review of Minor Work Certificates of Appropriateness issued between 5/12/2023 and 6/13/2023

The Commission approved a Certificate of Appropriateness for property improvements at 20 Muster Branch Rd. and the removal of two trees at 55 Graham Rd. Members also approved the minutes from the May 25, 2023, meeting and scheduled a work session for July 27, 2023.

• Approved May 25, 2023 meeting minutes (6-0)
• Approved COA-2023-00179 for 20 Muster Branch Rd. (7-0)
• Approved COA-2023-00226 for 55 Graham Rd. (6-1)
• Scheduled work session for July 27, 2023 at 3:00 PM

Village Council Regular Meeting

The Village Council is reviewing the FY 2024 budget, which includes a proposed property tax rate of $0.23. They are also holding a public hearing regarding zoning map and text amendments for the Village Place and Pinehurst South areas.

• FY 2024 Budget Ordinance #23-14 with a proposed $0.23 property tax rate
• Resolution #23-19 to amend the Capital Assets Policy
• Zoning map and text amendments for Village Place and Pinehurst South Small Area Plans
• Solid Waste Contract for Lofton Garbage Services for FY24
• Appointment of Kevin Reed to P&Z and BOA

The Pinehurst Village Council unanimously adopted the FY 2024 budget ordinance, keeping the property tax rate at $0.23 per $100 valuation after a motion to lower it to $0.22 failed 2-3. The Council also approved several resolutions, including amending the Capital Assets Policy, appointing Angelique Fabiani to the Historic Preservation Commission, renewing a solid waste contract with Lofton Garbage Services, supporting a transportation project list, adopting the MPO planning area, and an agreement with Dornoch, Scotland. The appointment of Kevin Reed to the Planning and Zoning Board and Board of Adjustment was not approved.

• Adopted FY 2024 budget ordinance #23-14, keeping tax rate at $0.23 (5-0)
• Motion to lower tax rate to $0.22 failed (2-3)
• Approved Resolution 23-19 amending Capital Assets Policy (5-0)
• Approved Resolution 23-22 appointing Angelique Fabiani to Historic Preservation Commission (5-0)
• Approved solid waste contract renewal with Lofton Garbage Services for FY24, estimated $135,000 (5-0)
• Approved Resolution 23-23 supporting Moore County Transportation Committee STIP 7.0 submittal (5-0)
• Approved Resolution 23-24 adopting MPO planning area for Sandhills Area MPO (5-0)
• Approved Resolution 23-25 agreement with Dornoch, Scotland (5-0)

Village Council Work Session

The Village Council will discuss the formation of the Sandhills Area Metropolitan Planning Organization (SAMPO), including Pinehurst's designation as the Lead Planning Organization. They will also discuss state legislation and the board nomination and appointment process. No formal votes are scheduled; this is a work session for discussion only.

• Discussion of Pinehurst as Lead Planning Organization for SAMPO
• Review of proposed MPO staff functions and Village support roles
• Discussion of North Carolina General Assembly legislation
• Discussion of board nomination and appointment process

The Pinehurst Village Council held a work session with no formal votes or decisions. They discussed the formation of the Sandhills Area Metropolitan Planning Organization (SAMPO), with Pinehurst selected as the Lead Planning Organization, and reviewed state legislation SB675 and HB409. The council also discussed changes to the board nomination and appointment process, agreeing to have Councilmembers Morgan and Hogeman work with the Village Manager to develop a workable process.

• No formal decisions or votes taken during work session
• Discussed SAMPO formation; Pinehurst to serve as Lead Planning Organization
• Reviewed SB675 and HB409; consensus to continue opposing SB675
• Agreed to have Councilmembers Morgan and Hogeman work with Village Manager on board appointment process

Planning & Zoning Board

This is a procedural meeting agenda. The Planning and Zoning Board will call to order, approve the minutes from the May 4, 2023 regular meeting, and set the next meeting date for July 6, 2023. No new business items are listed for discussion or decision.

• Approval of 05-04-2023 Regular Meeting Minutes
• Next meeting scheduled for 07-06-2023

Board of Adjustment

The Pinehurst Board of Adjustment will hold a public hearing on a variance request for a retaining wall at 185 Canter Lane, which exceeds the 3.5-foot height limit and encroaches into the front yard setback. The board will also consider appointing a new regular member and electing a chair. The agenda includes approval of prior meeting minutes and scheduling the next meeting.

• Public hearing on variance PLN-2023-00194 for retaining wall at 185 Canter Ln. (PID 00018577), seeking to allow wall up to 9.25' tall, 12.26' from front property line (required 30' setback)
• Consider appointing an alternate member to fill vacancy left by David Alzamora's term expiration
• Consider electing a new Board Chair
• Approval of January 5, 2023 regular meeting minutes
• Next meeting set for July 6, 2023, if business exists

The Board of Adjustment approved a variance request for a retaining wall at 185 Canter Ln., allowing it to encroach into the front yard setback, with conditions limiting the wall height to 54 inches and encroachment to 10 feet. The approval was made after a public hearing where the applicant and a neighbor testified. The board also appointed Matt Jones and Paul Roberts as regular members and approved the January 5, 2023 meeting minutes.

• Approved variance for retaining wall at 185 Canter Ln. with conditions (5-0)
• Appointed Matt Jones and Paul Roberts as regular members (3-0)
• Approved January 5, 2023 Regular Meeting minutes (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on three Major Certificates of Appropriateness for properties in the Historic District: a continued request for a detached four-car garage at 275 Midland Rd., modifications to a previously approved COA at 70 Carolina Vista, and a garage addition with window/door replacements and courtyard enclosure at 40 Campbell Rd. The commission will also review minor work COAs issued since the last meeting and approve minutes from the April 27 work session and regular meeting.

• COA-2023-00104 (275 Midland Rd.): continued request for detached 4-car garage
• COA-2023-00165 (70 Carolina Vista): modifications to previously approved COA-2022-00063
• COA-2023-00187 (40 Campbell Rd.): garage addition, window/door replacement, courtyard enclosure
• Review of Minor Work COAs issued 04/16/2023 - 05/11/2023
• Approval of April 27 work session and regular meeting minutes

The Pinehurst Historic Preservation Commission approved three Major Certificates of Appropriateness for construction and modifications within the Historic District: a four-car garage at 275 Midland Rd., modifications to a previously approved COA at 70 Carolina Vista, and a garage addition, window/door replacements, and courtyard enclosure at 40 Campbell Rd. All approvals were unanimous (4-0). The commission also approved minutes from the April 27 work session and regular meeting.

• Approved COA-2023-00104 for a detached four-car garage at 275 Midland Rd. (4-0)
• Approved COA-2023-00165 for modifications to previously approved work at 70 Carolina Vista (4-0)
• Approved COA-2023-00187 for garage addition, window/door replacements, and courtyard enclosure at 40 Campbell Rd. (4-0)
• Approved April 27, 2023 Work Session minutes (4-0)
• Approved April 27, 2023 Regular Meeting minutes (4-0)

Village Council Work Session

The Village Council is reviewing the Strategic Transportation Investments (STIP) Prioritization 7.0 process and ranking Moore County projects. The session includes discussions on highway and bike/pedestrian project slates, legislative bills, and delivery trucks in the Village Core.

• Discussion of STIP Prioritization 7.0 and Moore County project rankings
• Review of funded projects including US 1/US 15/US 501 widening and NC 2/NC 211 traffic circle improvements
• Discussion regarding delivery trucks in the Village Core
• Discussion of legislative bills being considered by the General Assembly
• Review of ordinance enforcement data

The Village Council held a work session to review transportation projects and legislative bills. No substantive votes were taken on policy or funding, though staff were directed to review truck parking ordinances.

• Approved adjournment of work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold two public hearings: one on the proposed Fiscal Year 2024 Budget and another on zoning map and text amendments to implement the Village Place and Pinehurst South Small Area Plans. The council will also consider a contract for legal services for FY 2024, receive a Q3 update on the FY 2023 Strategic Operating Plan, discuss the expiration of the Pinehurst South moratorium, and consider a resolution related to the Central Pines Regional Council.

• Public Hearing #1: Fiscal Year 2024 Budget
• Public Hearing #2: Official Zoning Map and Text Amendments for Village Place and Pinehurst South Small Area Plans
• Discuss and consider Ordinance #23-13 for zoning map and Development Ordinance amendments
• Discuss Pinehurst South Moratorium Expiration
• Discuss and consider Resolution #23-17 ratifying Central Pines Regional Council charter

The Pinehurst Village Council unanimously approved Ordinance #23-13, which amends the zoning map and development ordinance to create two new form-based districts for Village Place and Pinehurst South, implementing the adopted Small Area Plans. The Council also voted to allow the Pinehurst South development moratorium to expire as planned on June 4, 2023. The FY 2024 budget was presented at a public hearing but no vote was taken; a vote is scheduled for June 13.

• Approved Ordinance #23-13 amending zoning map and development ordinance (5-0)
• Approved allowing Pinehurst South moratorium to expire June 4, 2023 (5-0)
• Approved Resolution #23-17 ratifying Central Pines Regional Council charter (5-0)
• Approved consent agenda including meeting minutes (5-0)
• Approved motion to recess for public hearing on FY 2024 budget (4-1)

Village Council - Special Meeting

The Village Council is holding a special meeting to discuss the recommended FY 2024 Strategic Operating Plan and budget. The work session covers strategic priorities, the General Fund budget, capital projects, and a five-year financial forecast. No final decisions are made at this session; a public hearing is scheduled for May 23 and adoption on June 13.

• Discussion of FY 2024 General Fund budget, including property taxes, sales taxes, permits and fees
• Review of capital expenditures and Capital Improvement Plan (pages 155, 171-186)
• Five-year financial forecast (pages 163-170)
• Debt service review (page 152)
• Public hearing scheduled for May 23, 2023; adoption on June 13, 2023

The Pinehurst Village Council held a special meeting to review the recommended FY 2024 Strategic Operating Plan and budget. Council members discussed revenue projections, tax rates, and capital projects. They reached consensus on new positions and decided not to move the West Pinehurst Park and fire truck capital items to FY 2029, as suggested by Mayor Pro Tem Pizzella. No formal votes were taken on the budget itself, which is scheduled for a future vote.

• Consensus to approve new positions in FY 2024 budget
• Rejected moving West Pinehurst Park and fire truck capital items to FY 2029
• Adjourned meeting unanimously (4-0)

Village Council Work Session

The Village Council is discussing a potential land swap with Moore County involving two Village-owned parcels on Juniper Lake Road and two County-owned parcels on Power Plant Road. Staff is requesting authorization to proceed with the necessary steps and to allow the Village Manager to sign documents. The County would pay the Village $248,000 for the appraised value difference.

• Land swap with Moore County involving Village parcels on Juniper Lake Road (Parid 00022016, 44.96+/- acres, appraised $517,000; Parid 20170456, 3.2+/- acres, acquired for $66,000)
• County parcels at 111 and 105 Power Plant Road (Parid 00026002 and 00026001), appraised at $335,000
• County to pay Village $248,000 from Moore County Public Utilities for value difference
• Council to consider authorizing staff to proceed and Village Manager to sign documents

The Pinehurst Village Council unanimously approved authorizing staff to proceed with a land swap with Moore County and authorized the Village Manager to sign necessary documents. The swap involves two Village-owned parcels on Juniper Lake Road and two County-owned parcels on Power Plant Road, with the County paying the Village $248,000 for the appraised value difference. The council also discussed state legislative bills and a proposed moratorium bill but took no action on those items.

• Approved land swap with Moore County, authorizing staff to proceed and Village Manager to sign documents (5-0)
• Adjourned work session (4-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a public hearing and consider adopting the Village Place and Pinehurst South Small Area Plans and Form Based Guidance Plans. They will also discuss budget amendments for library and archives capital improvements, review financial statements, and receive a presentation on the FY2024 budget. Additionally, they will consider a resolution supporting NCDOT's plan to install stoplights at two Highway 15-501 intersections.

• Public hearing and Resolution 23-16 to adopt Village Place and Pinehurst South Small Area Plans and Form Based Guidance Plans
• Ordinance 23-11 amending FY2023 budget for Library and Archives Building Capital Improvements
• Ordinance 23-12 amending Library Expansion Capital Project Fund Budget
• Resolution 23-15 supporting NCDOT stoplights at Hwy 15-501/Spring Lake Dr. and Hwy 15-501/Spring Lake Rd.
• Presentation of FY2024 Budget and Strategic Operating Plan

The Village Council formally adopted the Village Place and Pinehurst South Small Area Plans and Form Based Guidance Plans. Council also approved budget amendments to transfer $1 million toward a new library building and expanded archives. Additionally, the Council supported the installation of two temporary stoplights on Hwy 15-501.

• Approved Resolution 23-16 adopting Village Place and Pinehurst South Small Area Plans (5-0)
• Approved Ordinance 23-11 transferring $1M from General Fund to Library Expansion Capital Project Fund (5-0)
• Approved Ordinance 23-12 amending Library Expansion Capital Project Fund Budget (5-0)
• Approved Resolution 23-15 supporting NCDOT stoplights at Hwy 15-501/Spring Lake Dr. and Hwy 15-501/Spring Lake Rd. (5-0)
• Approved April 25, 2023 meeting minutes and work session (5-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board is holding a public hearing on proposed text and map amendments to the Pinehurst Development Ordinance and Zoning Map to implement the Village Place and Pinehurst South Form Based Codes. The hearing was continued from the April 6 meeting to gather more community input, especially from residents of the neighboring Jackson Hamlet community, who expressed concerns about the impact of the proposals. The board will also consider boundary adjustments and discuss how the Regulating Plan may be used.

• Public hearing on text and map amendments for Village Place and Pinehurst South Form Based Codes
• Discussion of Regulating Plan usage
• Continued public hearing from April 6, 2023, to allow more community input
• Concerns raised by Jackson Hamlet residents about zoning changes and potential impact
• Board to consider boundary adjustments based on public feedback

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission is holding a work session to discuss proposed revisions to the Historic District Standards, specifically sections I-A & B and III-A (Roofs). The revisions aim to clarify guidelines for property owners and applicants regarding changes, additions, and new construction within the historic district. No final decisions are expected; this is a discussion item.

• Proposed revisions to Historic District Standards sections I-A & B
• Proposed revisions to section III-A (Roofs), including roof materials, colors, and placement of vents, skylights, and solar panels
• Discussion of the Certificate of Appropriateness process and how standards are applied

The Pinehurst Historic Preservation Commission held a work session to discuss proposed revisions to the Historic District Standards, as submitted by Mr. Herring. Members recommended further grammar and formatting corrections, possible language changes, and revisions to strengthen the Commission's standing in determinations. No final decisions were made; further work and comments were agreed upon. The meeting adjourned at 3:54 PM.

• Discussed proposed revisions to Historic District Standards (no vote)
• Agreed to continue work on revisions and share comments with Mr. Herring
• Adjourned work session at 3:54 PM (6-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider five Major Certificates of Appropriateness for properties in the Historic District, including a new garage, a brick façade paint job, a glass door installation, a breezeway addition, and a new single-family home. The commission will also approve minutes from the March 23 meeting and review minor work items. All requests are for work within the Pinehurst Historic District.

• COA-2023-00104: Four-car detached garage at 275 Midland Rd., applicant Richard Larson
• COA-2023-00110: Painting brick façade at 45 Ferguson Rd., applicant Dokim Elphick
• COA-2023-00128: Glass door installation at 30 McIntyre Rd., applicant Dunagan Builders LLC
• COA-2023-00131: Breezeway and garage modifications at 40 Dundee Rd., applicant John Bortins
• COA-2023-00159: New single-family home at 85 Short Rd., applicant Tyler Cook of Latitude Builders

The Pinehurst Historic Preservation Commission approved Certificates of Appropriateness for painting brick at 45 Ferguson Rd., a glass door at 30 McIntyre Rd., a breezeway and modifications at 40 Dundee Rd., and a new home at 85 Short Rd., each with findings of congruity despite some inconsistencies with standards. The commission continued the case for a four-car garage at 275 Midland Rd. to the May 25, 2023 meeting for additional materials.

• Continued COA-2023-00104 (275 Midland Rd.) to May 25, 2023 (6-0)
• Approved COA-2023-00110 (45 Ferguson Rd.) for brick painting, not consistent with standards but congruous (6-0)
• Approved COA-2023-00128 (30 McIntyre Rd.) for glass door installation (6-0)
• Approved COA-2023-00131 (40 Dundee Rd.) for breezeway and modifications, including black windows and doors (6-0)
• Approved COA-2023-00159 (85 Short Rd.) for new home construction, not consistent due to color but congruous (6-0)

Village Council Regular Meeting

The Pinehurst Village Council will consider approving a five-year solid waste contract with Waste Management for the Pinewild neighborhood, valued at $272,524 for the first year. They will also preview the FY 2024 Strategic Operating Plan, which outlines major capital projects and seeks Council input on a five-year financial scenario. The agenda includes routine consent items like meeting minutes approval.

• Waste Management contract at $24.82 per home per month, $272,524 first year for 915 homes
• FY 2024-2028 Strategic Operating Plan preview with $13,062,450 total net cost for seven initiatives
• Proposed projects include $2.3M pedestrian facilities, $2.3M stormwater improvements, $1.7M ladder truck
• Library expansion/renovation at $5,565,750 over five years
• Consent agenda includes approval of April 11, 2023 meeting minutes

The Pinehurst Village Council unanimously approved a five-year solid waste contract with Waste Management for the Pinewild neighborhood, valued at $272,524 for the first year based on 915 homes at $24.82 per home per month, with annual CPI-based increases. The council also approved the consent agenda (5-0) and received a preview of the FY 2024 Strategic Operating Plan, including a proposed tax rate of $0.23 and multiple capital projects. No other formal decisions were made; the meeting adjourned at 6:43 p.m.

• Approved consent agenda including April 11 minutes (5-0)
• Approved Waste Management contract for Pinewild solid waste, $272,524 year one (5-0)
• Discussed FY 2024 Strategic Operating Plan preview; no vote taken
• Adjourned regular meeting at 6:43 p.m. (5-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss several items, including the latest drafts of the Village Place and Pinehurst South Form-Based Codes, the Morganton Road re-alignment, MPO updates, a Dornoch partnership, and a land swap option with Moore County. The form-based code discussion includes minor revisions such as a 15% minimum open space for single-family attached units and confirmation of alley widths. No formal votes are scheduled; this is a discussion-only meeting.

• Discuss Village Place and Pinehurst South Form Based Code drafts
• Discuss Morganton Road Re-Alignment
• Discuss MPO Updates
• Discuss Dornoch Partnership
• Discuss Land Swap Option between Moore County and Village of Pinehurst

The Council reached a consensus to proceed with a partnership agreement with Dornoch, Scotland. Members also agreed on proposed housing density for the Village Place and Pinehurst South Form Based Code plans. No formal votes were taken on these items as the meeting was a work session.

• Consensus reached to proceed with Dornoch, Scotland partnership agreement
• Consensus reached on Pinehurst South density: 7 detached and 10 attached accommodations
• Consensus reached on Village Place density: 10 detached and 12 attached accommodations
• Directed staff to continue working with NCDOT on Morganton Road realignment option
• Approved adjournment of work session (4-0)

Village Council Work Session

The Pinehurst Village Council will discuss draft form-based codes for the Village Place and Pinehurst South areas, which would guide future development and zoning changes. The Planning and Zoning Board has recommended adoption, and the council will provide input before a public hearing. The council will also discuss capital project prioritization for FY24 and development-related bills in the General Assembly.

• Discuss Village Place and Pinehurst South Form Based Code
• Discuss FY24 SOP Capital Project Prioritization
• Discuss Development Related Bills Being Considered by the General Assembly
• Planning and Zoning Board unanimously recommended adoption on March 30, 2023

The Pinehurst Village Council held a work session and reached consensus to split library and archive services, with archives staying in the current building and a new library to be built as outlined by Oakley Collier Architects. Council also reviewed draft Form Based Codes for Village Place and Pinehurst South, with members raising concerns about density, open space, underground utilities, and street width, but took no formal action. Staff will incorporate the feedback into the codes. No formal votes were taken on these items; the only vote was to adjourn (4-0).

• Consensus to split library and archives services, with archives remaining in current building
• Consensus to build a new library as outlined by Oakley Collier Architects
• Discussed draft Village Place and Pinehurst South Form Based Codes; no formal action taken
• Adjourned work session (4-0)

Village Council Regular Meeting

The Pinehurst Village Council will discuss and consider Ordinance #23-08, which would create Planned Community Neighborhoods and allow Neighborhood Lodging Accommodations in residential districts. They will also consider updates to policies on public facility naming, streetlights, roadway safety on Midland Road, and the Neighborhood Advisory Committee. The consent agenda includes approval of the March 28 meeting minutes.

• Ordinance #23-08: PDO amendments creating Planned Community Neighborhoods and Neighborhood Lodging Accommodations
• Resolution #23-11: Updates to Public Facility and Naming Policy
• Resolution #23-12: Updates to Streetlight Policy
• Resolution #23-13: Supporting Roadway Safety Enhancements on Midland Road
• Resolution #23-14: Neighborhood Advisory Committee Policy

The Pinehurst Village Council unanimously approved Ordinance #23-08, amending the Pinehurst Development Ordinance to create planned community neighborhoods and neighborhood lodging accommodations, finding it consistent with the 2019 Comprehensive Master Plan. The council also approved resolutions updating the Public Facility and Naming Policy, the Streetlight Policy, supporting roadway safety enhancements on Midland Road, and creating a Neighborhood Advisory Committee Policy. All votes were 4-0, with Councilmember Boesch excused due to illness.

• Approved Ordinance #23-08 PDO amendments for planned community neighborhoods and neighborhood lodging (4-0)
• Approved Resolution #23-11 updating the Public Facility and Naming Policy (4-0)
• Approved Resolution #23-12 updating the Streetlight Policy (4-0)
• Approved Resolution #23-13 supporting roadway safety enhancements on Midland Road (4-0)
• Approved Resolution #23-14 creating a Neighborhood Advisory Committee Policy (4-0)
• Approved consent agenda including minutes from March 28, 2023 meetings (4-0)

Planning & Zoning Board

The Planning and Zoning Board will hold a public hearing to discuss amendments to the Official Zoning Map and the Pinehurst Development Ordinance. These changes aim to implement new Form Based Codes for the Village Place and Pinehurst South areas. The Board will consider making recommendations to the Village Council regarding these map and text amendments.

• Public hearing on Village Place and Pinehurst South Form Based Codes
• Proposed creation of Village Place Form Based District and Pinehurst South Form Based District
• Proposed removal of the current Pinehurst South Overlay
• Proposed amendments to Pinehurst Development Ordinance Chapter 8 and Section 8.5
• Proposed updates to Appendix F plant species list

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a public hearing to consider a formal recommendation on the Village Place and Pinehurst South Small Area Plans and Form-Based Codes to the Village Council. The board will also discuss proposed official zoning map and PDO text amendments for these areas. The plans aim to guide future development, including mixed-use walkable areas, while preserving the village's historic character.

• Public hearing on Village Place and Pinehurst South Small Area Plans and Form-Based Codes
• Discussion of proposed Official Zoning Map and PDO text amendments for Village Place and Pinehurst South
• Village Place plan covers approximately 100 acres bounded by Yadkin Road (NC 211), Magnolia Road, and McIntyre Road
• Plan goals include mixed-use development, new open spaces, and a connected street network to ease traffic on Rattlesnake Trail
• Next regular meeting scheduled for April 6, 2023

Planning & Zoning Board

The Planning and Zoning Board will discuss proposed amendments to the Official Zoning Map and Pinehurst Development Ordinance (PDO) to create two new form-based zoning districts in the Village Place and Pinehurst South areas. The discussion will cover implementing Small Area Plans and Form Based Code requirements, including a table of permitted uses and a conditional zoning requirement. This is a discussion item, not a final decision.

• Discussion of proposed Official Zoning Map and PDO text amendments for Village Place and Pinehurst South
• Creation of two new zoning districts: Village Place (VP) Form-Based District and Pinehurst South Overlay District
• Proposed conditional zoning requirement in Village Place and Pinehurst South areas
• Attachments include district maps and first draft of potential PDO amendments
• Special meeting scheduled for 03-30-2023

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss the formation of a Metropolitan Planning Organization (MPO) during its March 28, 2023 meeting. This is a procedural discussion with no formal decisions expected. The session may also cover other unspecified work topics and potential future agenda items.

The Village Council discussed forming a Metropolitan Planning Organization (MPO) with surrounding municipalities and Moore County. Council agreed Pinehurst should be considered for the lead Transportation Planner position and host organization. No formal decisions were made; the item will continue at future meetings.

• Agreed to pursue lead Transportation Planner role and host organization for MPO formation (discussion only)
• Adjourned work session unanimously (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold three public hearings on proposed text amendments to the Planned Development Ordinance (PDO), covering new Planned Community Neighborhoods and Neighborhood Lodging Accommodations, regulations for retaining walls, and temporary RV rentals in the Public Conservation district. The council will also consider ordinances for the retaining wall and RV amendments, approve the FY 2023 audit contract, and discuss an amendment to Chapter 31 of the municipal code. The agenda includes routine consent items and recognitions.

• Public Hearing #1: Text amendments creating Planned Community Neighborhoods and Neighborhood Lodging Accommodations
• Public Hearing #2 and Ordinance #23-09: Text amendments regulating retaining walls
• Public Hearing #3 and Ordinance #23-10: Text amendments for temporary rental of RVs in the PC zoning district
• Audit contract for Fiscal Year 2023 audit
• Ordinance #23-04 amending Chapter 31 of the Pinehurst Municipal Code

The Village Council approved text amendments to allow temporary RV rentals in the Public Conservation district and updated regulations for retaining walls. Council also authorized a $41,000 audit contract and amended residency requirements for certain municipal boards. A proposal to create a new short-term lodging land use for planned communities was deferred for further work.

• Approved Ordinance #23-09 regulating retaining walls (5-0)
• Approved Ordinance #23-10 allowing temporary RV rentals in the PC Zoning District (5-0)
• Authorized $41,000 audit contract with Forvis LLP (5-0)
• Approved Ordinance #23-04 amending residency requirements for Planning and Zoning Board/Board of Adjustment members (5-0)
• Approved Consent Agenda including March 14 meeting minutes (5-0)
• Deferred text amendments for Neighborhood Lodging Accommodations for future work

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on two Major Certificates of Appropriateness: one for modifications to a previously approved project at 204 Dundee Rd, and another for a new addition at 185 Barrett Road E. The commission will also discuss filling the Vice-Chair position and review minor work items.

• Public hearing for COA-2023-00083 (204 Dundee Rd): modification to approved COA-2022-00125, eliminating 2 windows and changing window sash paint from red to white
• Public hearing for COA-2023-00050 (185 Barrett Road E): construction of a garage and bonus room addition to the east side
• Discussion on filling the Vice-Chair position
• Review of Minor Work COAs issued 2/17/2023 - 3/15/2023
• Discussion on scheduling work session meetings

The Pinehurst Historic Preservation Commission approved two major Certificates of Appropriateness: one for modifications at 204 Dundee Rd. and one for an addition at 185 Barrett Rd. E. Both approvals were unanimous. The commission also appointed Richard Vincent as Vice-Chair.

• Approved COA-2023-00083 for modifications at 204 Dundee Rd. (6-0)
• Approved COA-2023-00050 for addition at 185 Barrett Rd. E (5-0)
• Appointed Richard Vincent as Vice-Chair (5-0)
• Approved minutes of Feb 23, 2023 meeting (6-0)

Planning & Zoning Board

The Planning and Zoning Board will review draft standards for the Pinehurst South Form Based Code. The discussion includes proposed lot standards, street design, landscape design, architectural standards, and sign standards.

• Discussion of draft Form Based Code standards for Pinehurst South
• Review of proposed lot standards for Mixed-Use, Live/Work, and Single-Family residential types
• Review of proposed street, landscape, architectural, and sign standards

Planning & Zoning Board

The Planning and Zoning Board reviewed several text amendments to the Pinehurst Development Ordinance. They recommended rejection of neighborhood lodging amendments but recommended adoption of rules for retaining walls and RV use at the Harness Track.

• Rejection of text amendments for Planned Community Neighborhoods and Neighborhood Lodging Accommodations
• Recommendation to adopt retaining wall regulations, including a 5-foot setback for walls 18 inches or taller
• Recommendation to adopt RV land use amendments for the Public Conservation district at the Harness Track
• Discussion of Village Place Form Based Code revisions including site and architectural design
• Review of conditional zoning approach for Pinehurst South and Village Place

Planning & Zoning Board

The Planning and Zoning Board is discussing the implementation of form-based codes for the Village Place and Pinehurst South areas. Staff is proposing using conditional district zoning to manage residential appearance standards and lift current development moratoria. The discussion includes potential amendments to the Pinehurst Development Ordinance and a review of permitted uses for Pinehurst South.

• Discussion of implementing form-based codes for Village Place and Pinehurst South
• Proposal to use conditional district zoning to regulate residential design
• Review of draft permitted uses table for Pinehurst South
• Potential lifting of development moratoria in Village Place and Pinehurst South
• Proposed amendments to the Pinehurst Development Ordinance (PDO)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss updates to two policies: the Public Facility and Naming Policy and the Streetlight Policy. The naming policy update would add a new section on the duration and modification of facility names, providing guidance for future councils on renaming or ending names. The streetlight policy update involves minor simplifications. The council will also receive an update on the Dornoch, Scotland partnership.

• Discussion on adding Section 9 to the Recognition and Public Facility Naming Policy, covering duration, renaming, and revocation of facility names
• Discussion on updates to the Streetlight Policy, including minor simplifications and requirements for new developments
• Update on the Dornoch, Scotland partnership

The Pinehurst Village Council held a work session with no formal votes or decisions. They discussed updates to the Public Facility and Naming Policy and the Streetlight Policy, with staff to present final drafts at future regular meetings. The mayor provided updates on a potential partnership with Dornoch, Scotland, and staff discussed forming a Metropolitan Planning Organization (MPO). The only action was unanimous approval to adjourn.

• Adjourned work session unanimously (5-0)
• Discussed updates to Public Facility and Naming Policy; final draft pending
• Discussed updates to Streetlight Policy; final draft pending
• Received update on Dornoch, Scotland partnership discussions
• Received update on MPO formation; no action taken

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting to approve routine consent agenda items, including minutes and resolutions honoring Historic Preservation Commission members. The council will also discuss and consider resolutions amending the Fund Balance Policy per GASB Statement No. 98, adopting a Grants Allowable Costs and Cost Principles Policy, and ordinances to close the ARPA Special Revenue Fund and amend Chapter 31 of the Municipal Code. The meeting includes public comments and other business.

• Resolution #23-07 amending Fund Balance Policy terminology per GASB Statement No. 98
• Resolution #23-08 adopting a Grants Allowable Costs and Cost Principles Policy
• Ordinance #23-03 amending and closing the ARPA Special Revenue Fund
• Ordinance #23-04 amending Chapter 31 of the Pinehurst Municipal Code
• Resolutions #23-09 and #23-10 honoring Thomas Schroeder and Terry Lurtz (HPC)

The Village Council approved the closure of the American Rescue Plan Act Special Revenue Fund and the transfer of $5,405,037.52 to the General Fund. Council also adopted a new grants policy and updated financial terminology. A proposed amendment to residency requirements for planning and zoning boards was tabled for further revisions.

• Approved Ordinance 23-03 to close ARPA Special Revenue Fund and transfer $5,405,037.52 to General Fund (5-0)
• Approved Resolution 23-08 adopting a Grants Allowable Costs and Cost Principles Policy (5-0)
• Approved Resolution 23-07 amending Fund Balance Policy terminology to 'annual comprehensive financial report' (5-0)
• Approved Consent Agenda including minutes and resolutions honoring Thomas Schroeder and Terry Lurtz (5-0)
• Tabled Ordinance 23-04 regarding Municipal Code Chapter 31 residency requirements for further changes

Planning & Zoning Board

The Pinehurst Planning and Zoning Board is conducting a final review of the Village Place Form-Based Code, a regulatory document that will govern development in the Village Place area. The board is expected to provide a formal recommendation to the Village Council by March 30, 2023. The agenda also includes a discussion on conditional zoning approaches related to the Pinehurst Development Ordinance and zoning map amendments.

• Final review of Village Place Form-Based Code (January 2023 draft)
• Discussion of conditional zoning approach with Pinehurst Development Ordinance and Official Zoning Map amendments
• Special meeting scheduled for March 15, 2023
• Form-Based Code covers site, street, landscape, architectural, and signage design standards
• Code applies to Village Place area, including mixed-use district and residential infill

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold three public hearings on proposed text amendments to the Pinehurst Development Ordinance (PDO). Items include new definitions for Planned Community Neighborhoods and Neighborhood Lodging Accommodations, regulations for retaining walls, and rules for temporary RV rentals in the Public Conservation district.

• Public Hearing on Planned Community Neighborhoods and Neighborhood Lodging Accommodations text amendments to PDO Sections 8.5 and 10.2
• Public Hearing on retaining wall regulations text amendments to PDO Section 9.13
• Public Hearing on temporary rental RV use in Public Conservation district text amendments to PDO Sections 8.5 and 10.2
• Discussion on scheduling future work sessions
• Next meeting scheduled for April 6, 2023

Village Council Regular Meeting

The Pinehurst Village Council will hold a public hearing and consider Ordinance #23-02 to rezone approximately 14.56 acres (Moore County PID# 20000655) from R-30 (Medium Density Residential) to H-CD (Hotel Conditional District) to allow development of five 4-bedroom and four 8-bedroom lodging units at Pinehurst Resort Course No. 8. The council will also discuss special intensity allocations for two properties on Trotter Hills Circle, review financial statements and a budget amendment, and consider final walkway construction locations for FY23.

• Public hearing and consideration of Ordinance #23-02: Zoning Map Amendment for 14.56 acres at Pinehurst Resort Course No. 8 (PID# 20000655) from R-30 to H-CD
• Special Intensity Allocation for 35 Trotter Hills Circle (Medical Office)
• Special Intensity Allocation for 65 Trotter Hills Circle (Veteran's Guardian Parking Lot)
• Ordinance 23-07 Budget Amendment for Stormwater Drainage & Intersection Enhancements
• FY2023 Projected Year-End Financial Results and Budget Amendment

The Pinehurst Village Council unanimously approved a zoning map amendment rezoning 14.56 acres from R-30 to H-CD to allow construction of nine golf cottages (52 sleeping rooms) at Pinehurst Resort Course No. 8, with conditions including a 20-foot vegetative buffer and 35-foot height limit. Council also approved two Special Intensity Allocations for medical office and parking lot developments in the Trotter Hills Business Park, and passed two budget amendments for mid-year adjustments and stormwater/intersection enhancements. All votes were 5-0.

• Approved zoning map amendment for Pinehurst Resort Cottages at No. 8 (5-0)
• Approved Special Intensity Allocation for 35 Trotter Hills Circle medical office (5-0)
• Approved Special Intensity Allocation for 65 Trotter Hills Circle parking lot (5-0)
• Approved Ordinance #23-06 mid-year budget amendment (5-0)
• Approved Ordinance #23-07 stormwater and intersection budget amendment (5-0)
• Approved consent agenda including minutes and resolution honoring Eric Von Salzen (5-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss a draft policy for the Neighborhood Advisory Committee (NAC), which would formalize membership, terms, and term limits. The council will also discuss the Metropolitan Planning Organization (MPO) and a community conversations suggestion. The agenda is primarily a discussion session, with no final votes scheduled.

• Draft Neighborhood Advisory Committee Policy (Policy No. 52) defining membership, two-year terms, and a six-year term limit
• Phased term limit implementation for current NAC members, with some expiring in 2022 and new recruitment needed for several neighborhoods
• NAC Neighborhood Map identifying 20 geographic neighborhoods, including Pinewild, Old Town East/West, and Pinehurst South
• Discussion of Metropolitan Planning Organization (MPO) involvement
• Community Conversations suggestion for resident engagement

The Pinehurst Village Council held a work session where they discussed a draft Neighborhood Advisory Committee Policy, including geographic framework and term limits, and provided feedback for staff to consider. They also agreed to have the Village Manager continue exploring the formation of a Metropolitan Planning Organization (MPO) based on state guidelines. No formal decisions were made; the session was procedural and ended with a unanimous vote to adjourn.

• Discussed draft Neighborhood Advisory Committee Policy; feedback provided for future update
• Agreed to have Village Manager learn more about MPO formation process
• No consensus on Community Conversation suggestion; referred to Neighborhood Advisory Committee
• Discussed preserving/creating sand/clay paths; no action taken
• Adjourned work session unanimously (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on three requests for Major Certificates of Appropriateness within the Pinehurst Historic District. Each case involves exterior modifications to residential or commercial properties, requiring approval to maintain historic district standards.

• COA-2023-00007 (160 Dundee Rd): Remove rear Trex deck and install raised patio, walkway, outdoor shower, and screen porch addition
• COA-2023-00020 (30 McIntyre Rd): Replace doors and install two windows at commercial building for Clark Chevrolet
• COA-2023-00032 (80 Carolina Vista): Change windows and doors on property owned by Pinehurst LLC

The Commission approved three requests for major exterior modifications to properties within the Pinehurst Historic District. All three Certificates of Appropriateness were passed with 4-0 votes after public hearings.

• Approved COA-2023-00007 for exterior modifications at 160 Dundee Rd. (4-0)
• Approved COA-2023-00020 for door and window replacement at 30 McIntyre Rd. (4-0)
• Approved COA-2023-00032 for window and door renovations at 80 Carolina Vista (4-0)
• Approved January 26, 2023 Regular Meeting Minutes (4-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting via Zoom to approve minutes from two 2022 Litigation Committee special meetings and then recess into a closed session to consult with the village attorney, citing attorney-client privilege. No other business is on the agenda.

• Approval of June 3, 2022 Council Litigation Committee Special Meeting Minutes
• Approval of June 20, 2022 Council Litigation Committee Special Meeting Minutes
• Closed session under NCGS §143-318.11(a)(3) to consult with attorney

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting to consider several resolutions, including appointments to the Historic Preservation Commission and a new Finance Officer, as well as amendments to the Village's fees and charges schedule and changes to the Position Classification and Pay Plan policy. The consent agenda includes approval of minutes from the January 24, 2023 regular, work, and closed sessions, and a budget amendments report. The meeting is largely routine, with no public hearings or major land-use decisions on the agenda.

• Resolution #23-03 appointing Roxanne Vaitkus to the Pinehurst Historic Preservation Commission
• Resolution #23-04 appointing Karl Ecker to the Pinehurst Historic Preservation Commission
• Resolution #23-05 appointing Dana Van Nostrand as Finance Officer
• Resolution amending the Village of Pinehurst Fees and Charges Schedule
• Changes to the Policy on the Administration of the Position Classification and Pay Plan

The Pinehurst Village Council unanimously approved several resolutions, including appointing Roxanne Vaitkus and Karl Ecker to the Historic Preservation Commission, appointing Dana Van Nostrand as Finance Officer, amending the fees and charges schedule effective July 1, 2023, and amending the position classification and pay plan to allow hiring fire and police cadets. All votes were 5-0. The meeting also included reports and a public comment on 5G safety concerns.

• Approved consent agenda including minutes and budget amendments (5-0)
• Appointed Roxanne Vaitkus to Historic Preservation Commission (5-0)
• Appointed Karl Ecker to Historic Preservation Commission (5-0)
• Appointed Dana Van Nostrand as Finance Officer (5-0)
• Amended fees and charges schedule, effective July 1, 2023 (5-0)
• Amended position classification and pay plan for cadet hiring (5-0)

Village Council Work Session

The Village Council will review the timeline and budget for the FY2024-2028 Initiative Action Plan and various capital projects. The session also includes a discussion regarding the formation of a Metropolitan Planning Organization (M.P.O.).

• Review of FY2024-2028 Initiative Action Plan timelines and budgets
• Discussion on the formation of an M.P.O.
• Fire Station 93 design, build, staff, and equip project
• Expand and renovate Given Library/Tufts Archives project
• Expand downtown parking facilities project

The Pinehurst Village Council met for a work session to review initiative timelines, discuss the formation of a municipal planning organization, and explore potential library and public services complex relocation options. No final formal legislation or binding ordinances were voted on, but the session concluded with a unanimous 5-0 vote to adjourn.

• Moved relocation of Public Services Complex forward two years to have design phase in FY 2026 (consensus)
• Approved adjournment of the work session by a vote of 5-0

Planning & Zoning Board

The Planning and Zoning Board will hold a public hearing to consider a zoning map amendment for 14.56 acres at 100 Centennial Blvd, proposed to change from R-30 to H-CD to allow nine lodging cottages at Pinehurst Resort Course No. 8. The board will also discuss the Form Based Code for Village Place and Pinehurst South in a work session, with no official action on that item.

• Public hearing on rezoning 14.56 acres (PID# 20000655) from R-30 to H-CD for five 4-bedroom and four 8-bedroom cottages
• Discussion of Form Based Code for Village Place and Pinehurst South (work session, no action)
• Approval of minutes from 01-05-2023 and 01-19-2023 meetings

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider five Major Certificates of Appropriateness for properties in the Pinehurst Historic District, covering additions, garages, painting, re-roofing, window replacements, and modifications to previously approved projects. The commission will also review and approve minutes from the December 15, 2022 meeting and receive a report on minor work certificates issued since then.

• COA-2022-00223: Addition and detached garage at 20 Orange Rd (owner/applicant Timothy Drabik)
• COA-2022-00228: Painting brick exterior and re-roofing at 190 McCaskill Rd W (owner Sonja Rothstein, applicant Baker Roofing Company)
• COA-2022-00240: Window replacement, doors, renovations at 40 McCaskill Rd W (owners Robert and Mary Anne Heino, applicant R.G.S. Builders, Inc.)
• COA-2022-00246: Modification to approved COA-2021-00122, eliminating a window at 44 McKenzie Rd E (owners Philip and Emily McCarty, applicant Mitchell Harris)
• COA-2022-00247: Modification to approved COA-2021-00159 at 24 Rattlesnake Trl (owner Atlas Inspections, Inc., applicant Rhetson Companies, Inc.)

The Pinehurst Historic Preservation Commission approved all five Certificates of Appropriateness (COAs) for major work in the historic district, each by a 5-0 vote except one 4-0 vote. The approvals included renovations at 20 Orange Rd, painting and re-roofing at 190 McCaskill Rd W, window and door replacements at 40 McCaskill Rd W, a modification at 44 McKenzie Rd E, and a modification at 24 Rattlesnake Trl. One commissioner recused himself from the last case due to ex parte communication.

• Approved COA-2022-00223 for renovations at 20 Orange Rd (5-0)
• Approved COA-2022-00228 for painting brick and re-roofing at 190 McCaskill Rd W (5-0)
• Approved COA-2022-00240 for window and door replacements at 40 McCaskill Rd W (5-0)
• Approved COA-2022-00246 for modification to remove a window at 44 McKenzie Rd E (5-0)
• Approved COA-2022-00247 for modification to add a window at 24 Rattlesnake Trl (4-0, with one recusal)

Village Council Work Session

The Village Council work session will discuss several items, including a draft form-based code for Village Place, potential amendments to the Pinehurst Development Ordinance for planned community neighborhoods, and a report on the Downtown Amenity Plan. The council will also consider staff recommendations for special event locations and safety updates. No formal votes are scheduled; the session is for discussion and direction.

• Draft Form-Based Code for Village Place introduced for council review
• PDO amendments to create Planned Community Neighborhoods and Neighborhood Accommodations classifications
• Report on Downtown Amenity Plan items, including stormwater project on Chinquapin and Magnolia Rd., all-way stop at Magnolia/Chinquapin, and streetscape improvements
• Special event updates: move Live After 5 to Village Arboretum, support Sandhills Dog Fair on April 15, parade safety measures
• Closed session to discuss real property acquisition negotiations

The Village Council agreed to trial a new venue for Live After 5 events to reduce road closures and improve safety. Staff presented drafts for a new Form Based Code and proposed definitions for Planned Community Neighborhoods for future ordinance amendments. The Council also reviewed a 13-item Downtown Amenity Plan.

• Agreed to move Live After 5 events to Village Arboretum for a one-year trial
• Approved recessing work session to enter closed session for real property contract negotiations (5-0)
• Approved adjourning closed session and re-entering work session (5-0)
• Approved adjournment of work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a public hearing and consider Ordinance #23-01 to extend the moratorium on real estate development in the Village Place and Pinehurst South small area plan areas. The extension would allow time to amend the Pinehurst Development Ordinance to implement the plans. The meeting also includes approval of consent agenda items such as meeting minutes and bi-annual public safety reports.

• Public hearing on extending moratorium on real estate development in Village Place and Pinehurst South
• Consideration of Ordinance #23-01 to extend the moratorium on development activity
• Approval of January 10, 2023 Council Regular and Work Session minutes
• FY2023 Bi-Annual Fire and Police Reports

The Village Council approved Ordinance #23-01 to extend real estate development moratoriums in Village Place and Pinehurst South. The extensions allow staff more time to amend the Pinehurst Development Ordinance and implement Form Based Code documents.

• Approved Ordinance #23-01 extending Village Place moratorium 90 days to May 5, 2023 (3-2)
• Approved Ordinance #23-01 extending Pinehurst South moratorium 120 days to June 4, 2023 (3-2)
• Approved Consent Agenda including Jan 10 meeting minutes and FY2023 Bi-Annual Public Safety Reports (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will meet to decide on a design-services agreement for the Given Memorial Library and Tufts Archives, ratify an on-call engineering task order, and approve the FY 2024 Balanced Scorecard and legislative goals. The meeting also includes routine approvals of past meeting minutes and a budget-amendments report.

• Design-services agreement with Oakley Collier Architects, PA for Given Memorial Library and Tufts Archives
• Ratify on-call engineering task order with McGill Associates
• Approve FY 2024 Balanced Scorecard, Areas of Focus, and Initiative Action Plans
• Consider 2023-2024 Biennium Legislative Goals

The Pinehurst Village Council unanimously approved a $140,000 design services agreement with Oakley Collier Architects for the Given Memorial Library and Tufts Archives renovations. Council also ratified an on-call engineering task order with McGill Associates for up to $80,000, and approved the FY2024 Balanced Scorecard and legislative goals. All votes were 5-0.

• Approved $140,000 design services agreement with Oakley Collier Architects for library renovations (5-0)
• Ratified on-call engineering task order with McGill Associates, not to exceed $80,000 (5-0)
• Approved FY2024 Balanced Scorecard and Areas of Focus (5-0)
• Approved Mayor Strickland as voting delegate for 2023-2024 legislative goals (5-0)
• Approved consent agenda including prior meeting minutes and budget amendments (5-0)

Village Council Work Session

The Pinehurst Village Council will review a proposal to extend a 120-day moratorium on real estate development in specific areas to allow completion of small area plans and zoning updates. A public hearing is scheduled for January 24, 2023.

• Extension of 120-day moratorium on development in Small Area Plan areas
• Public hearing scheduled for January 24, 2023
• Moratorium currently expires February 3, 2023
• Discussion of traffic circle issues
• Review of Ordinance #22-14 extending prior moratoriums

The Pinehurst Village Council discussed extending the development moratorium for the Village Place and Pinehurst South small area plan areas. Mayor Strickland, Mayor Pro Tem Pizzella, and Councilmember Hogeman agreed to instruct staff to move forward with a 90-day extension for Village Place and a 120-day extension for Pinehurst South; Councilmembers Morgan and Boesch did not agree. The council also discussed the proposed traffic circle changes but took no formal action, with members expressing differing views and a desire for more data. The meeting was otherwise procedural, with no other formal votes taken.

• Instructed staff to extend moratorium 90 days for Village Place and 120 days for Pinehurst South (3-2 informal consensus)
• Discussed traffic circle options with DOT; no formal decision made
• Adjourned work session unanimously (5-0)

Board of Adjustment

The Pinehurst Board of Adjustment will review and approve minutes from its December 1, 2022 regular meeting, which included a public hearing on a variance request for a retaining wall at 11 Shenecossett Lane. The board denied the variance, citing alternatives to control water flow, similar topography in the area, and self-created hardship from clear-cutting and grading. The meeting is otherwise procedural, with no new business on the agenda.

• Denied variance for retaining wall at 11 Shenecossett Ln. (PLN-2022-00193) by 4-1 vote
• Approved minutes of 12-01-2022 regular meeting
• Next regular meeting scheduled for 02-02-2023 if business exists

The Board of Adjustment held a regular meeting with no substantive decisions. The board voted 5-0 to close the continued December 1, 2022 meeting, approved the December 1, 2022 regular meeting minutes, and adjourned. No new cases or applications were heard.

• Closed December 1, 2022 meeting (5-0)
• Approved December 1, 2022 regular meeting minutes (5-0)
• Adjourned meeting (5-0)

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold a work session to discuss the development of the Form Based Code for Village Place and Pinehurst South, including an updated Pinehurst South Small Area Plan. No official action will be taken. The board will also discuss upcoming amendments to the Pinehurst Development Ordinance, building on the recently adopted short-term rental ordinance. The meeting includes approval of minutes from previous meetings.

• Discuss Village Place and Pinehurst South Form Based Code (work session, no action)
• Discuss upcoming amendments to the Pinehurst Development Ordinance (work session, no action)
• Review updated Pinehurst South Small Area Plan (Council approved 9/27/22)
• Approve minutes from 12-01-2022 Regular Meeting and 12-12-2022 Special Meeting