Pinehurst public meetings in 2024

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on two Major Certificates of Appropriateness: one for an in-ground pool at 190 Saville Row and another for additions at 5 McIntyre Rd. The commission will also approve minutes from the November meeting and review minor work certificates issued in the past month.

• Public hearing for COA-2024-00156: in-ground pool at 190 Saville Row (PID 20200544), owners Jeffrey Carroll and Elizabeth Lukes, applicant Jeffrey Tucker
• Public hearing for COA-2024-00158: additions at 5 McIntyre Rd (PID 00020793), owner Tater Barn Tavern and Cigar Bar, LLC, applicant Enrique Artiga of Artiga Design
• Approval of 11-21-2024 HPC regular meeting minutes
• Review of minor work COAs issued 11/15/2024 - 12/12/2024

The Pinehurst Historic Preservation Commission approved two Major Certificates of Appropriateness: one for an in-ground pool at 190 Saville Row and one for additions at 5 McIntyre Rd (Tater Barn Tavern and Cigar Bar). Both approvals were unanimous (5-0). The commission also approved the November 21, 2024 meeting minutes.

• Approved COA-2024-00156 for in-ground pool at 190 Saville Row (5-0)
• Approved COA-2024-00158 for additions at 5 McIntyre Rd (5-0)
• Approved November 21, 2024 regular meeting minutes (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold its regular meeting on December 10, 2024, at 4:30 PM. The main business is considering a contract for a comprehensive update to the Pinehurst Development Ordinance. The council will also approve the consent agenda (including meeting minutes and the 2025 meeting schedule), hear public comments, and pass resolutions honoring Mr. Paul Roberts and reappointing Mr. Bruce Hironimus to the Planning & Zoning Board and Board of Adjustment.

• Consider contract for comprehensive update to Pinehurst Development Ordinance
• Resolution 24-37 honoring Mr. Paul Roberts
• Resolution 24-40 reappointing Mr. Bruce Hironimus to Planning & Zoning Board and Board of Adjustment
• Approval of 2025 Council Meeting Schedule
• Recognition of joint celebration of Donald Ross's 152nd birthday with Town of Dornoch, Scotland

The Pinehurst Village Council unanimously approved a $216,625 contract with Kimley-Horn for a comprehensive update to the Pinehurst Development Ordinance, authorizing the mayor or village manager to execute the contract and approve the necessary budget amendment. The council also unanimously approved resolutions honoring Paul Roberts and reappointing Bruce Hironimus to the Planning & Zoning Board and Board of Adjustment. All votes were 4-0.

• Approved $216,625 contract with Kimley-Horn for Development Ordinance update (4-0)
• Approved Resolution 24-37 honoring Paul Roberts for service on Planning & Zoning Board and Board of Adjustment (4-0)
• Approved Resolution 24-40 reappointing Bruce Hironimus to Planning & Zoning Board and Board of Adjustment for term Jan 1, 2025 - Dec 31, 2027 (4-0)
• Approved consent agenda including meeting minutes and 2025 council meeting schedules (4-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to review and approve 2025 key partner and collaborator assignments, discuss decisions from the FY26 Council Retreat, and review the draft five-year forecast for fiscal year 2026. The meeting also includes a closed session to discuss litigation in the case NC Citizens v Village of Pinehurst.

• Review and approval of 2025 Key Partners and Collaborators Assignments
• Review of decisions from the FY26 Council Retreat
• Discussion of FY 2026 SOP Draft Five-Year Forecast
• Closed session under NCGS § 143-318.11(a)(3) for NC Citizens v Village of Pinehurst

The Pinehurst Village Council unanimously approved the amended 2025 Key Partners and Collaborators Assignments, adding Councilmember Farrell as a representative for the Bicycle and Pedestrian Advisory Committee and updating the National Park Service collaborator line to include Historic District and Landmark Status. The council also reviewed the FY26 retreat decisions and a draft five-year forecast, and discussed a potential subterranean parking structure for downtown. No other substantive decisions were made.

• Approved amended 2025 Key Partners and Collaborators Assignments (4-0)
• Added Councilmember Farrell as representative for Bicycle and Pedestrian Advisory Committee
• Added 'Historic District' and 'Landmark Status' to National Park Service collaborator line

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold a public hearing on a continued conditional rezoning request for a 0.7-acre parcel at the intersection of Kelly Road and McIntyre Road. The board will also approve minutes from the November 7, 2024 meeting and set the next meeting date for January 2, 2025.

• Continued public hearing on conditional rezoning of 0.7-acre parcel at 52 McIntyre Rd. from NC (Neighborhood Commercial) to VP-FB-F-CD (Village Place Form Based Conditional District Block F)
• Proposed development includes two 2-story mixed-use buildings with parking by Rhetson Companies Inc.

The Pinehurst Planning and Zoning Board voted 4-1 to recommend denial of a conditional rezoning for 52 McIntyre Rd, which would have allowed two mixed-use buildings. The board found the proposal inconsistent with the 2019 Comprehensive Plan, citing parking and traffic concerns. The recommendation will go to the Village Council for final decision.

• Approved minutes of 11-07-2024 regular meeting (5-0)
• Recessed regular meeting and entered public hearing (5-0)
• Closed public hearing and re-entered regular meeting (5-0)
• Recommended denial of conditional rezoning for 52 McIntyre Rd (4-1)
• Adjourned regular meeting (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to conduct a Fiscal Year 2026 Strategic Planning Retreat. The agenda includes only this retreat and a motion to adjourn, with no other business items.

• Fiscal Year 2026 Strategic Planning Retreat

The Pinehurst Village Council held a special meeting on December 3, 2024, focused on strategic planning. Council and staff reviewed a presentation on goals and objectives for the Fiscal Year 2026 Strategic Operating Plan and agreed on objectives to pursue, but took no formal action. The USGA presented a resolution thanking the Village for its work on the 2024 U.S. Open. The meeting adjourned unanimously at 4:01 p.m.

• No action taken on FY2026 Strategic Operating Plan; Council and staff agreed on objectives to pursue
• Final FY2026 Strategic Operating Plan and Budget to be presented for approval at a June 2025 Regular Meeting
• USGA presented a resolution thanking the Village for its work on the 2024 U.S. Open
• Adjourned special meeting (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on a Major Certificate of Appropriateness for property at 105 Beulah Hill Rd. N, involving roof, window, fascia, and gutter replacements. The commission will also review the 2025 meeting schedule, acknowledge the ethics policy, and review minor certificates issued in the past month.

• Public hearing for COA-2024-00150 at 105 Beulah Hill Rd. N: roof replacement with different material, 3 window replacements, new Hardie fascia, gutter replacement
• Review and approval of 2025 HPC meeting schedule
• Annual review and acknowledgment of ethics policy
• Review of minor COAs issued 10/15/2024–11/14/2024

The Historic Preservation Commission approved a Major Certificate of Appropriateness for exterior renovations at 105 Beulah Hill Rd N. The board also approved the meeting schedule for 2025.

• Approved COA-2024-00150 for roofing, window, facia, and gutter replacement at 105 Beulah Hill Rd N (5-0)
• Approved October 24, 2024 meeting minutes (5-0)
• Approved 2025 HPC Meeting Schedule (5-0)

Village Council Regular Meeting

The Pinehurst Village Council is holding a regular meeting with a consent agenda, public comments, proclamations, resolutions, and ordinances. Key items include considering bids for the Chinquapin and Magnolia intersection and stormwater improvements project, approving a budget amendment for a SBITA, and receiving quarterly financial and strategic plan updates. The meeting also includes appointments to boards and a proclamation for Small Business Saturday.

• Consider bids for Chinquapin and Magnolia intersection and stormwater improvements project
• Ordinance 24-20 amending FY 2025 General Fund budget for a SBITA
• Resolution 24-38 appointing William Colmer to Planning & Zoning Board and Board of Adjustment
• Resolution 24-39 appointing Martha Wicker to Neighborhood Advisory Committee (Old Town East)
• Proclamation for Small Business Saturday 2024

The Pinehurst Village Council unanimously approved a $664,459 contract with Ascot Corporation for the Chinquapin and Magnolia Intersection and Stormwater Improvements Project. The council also approved a $27,670 budget amendment for a software subscription, several appointments, and a proclamation. No items were denied or tabled.

• Approved Chinquapin and Magnolia Intersection and Stormwater Improvements contract with Ascot Corporation for $664,459 (5-0)
• Approved Ordinance 24-20 amending FY 2025 General Fund budget by $27,670 for Auvik software subscription (5-0)
• Approved Resolution 24-36 honoring Jeramy Hooper for service on Planning & Zoning Board and Board of Adjustment (5-0)
• Approved Resolution 24-38 appointing William Colmer to Planning & Zoning Board and Board of Adjustment (5-0)
• Approved Resolution 24-39 appointing Martha Wicker to Neighborhood Advisory Committee (Old Town East) (5-0)
• Approved Small Business Saturday 2024 Proclamation (5-0)
• Approved consent agenda including meeting minutes (5-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss three resident-proposed items: improvements to the Pinehurst Traffic Circle, the Social District, and feedback on the Given Memorial Library design. These are discussion items only, with no formal votes or decisions scheduled.

• Discussion on residents-proposed improvements to the Pinehurst Traffic Circle
• Discussion on the Social District
• Feedback on the Given Memorial Library Design

The Pinehurst Village Council held a work session to discuss resident proposals for the Pinehurst Traffic Circle, agreeing to submit them to NCDOT and request interim safety adjustments. Council also decided to consider a 'Special Events Only' Social District and asked staff to gather feedback from downtown businesses. Additionally, Council directed staff to ask the architect to add accessible trails to the Given Memorial Library design.

• Agreed to package resident traffic circle proposals for NCDOT submittal
• Agreed to ask NCDOT to adjust approach angles and install lane dividers
• Agreed to consider Social District for Special Events Only
• Agreed to have staff seek feedback from Downtown businesses on Special Events
• Agreed to ask architect to include accessible trails at Given Memorial Library
• Approved adjournment of Work Session (5-0)

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold a public hearing on a conditional rezoning request for 0.7 acres at 52 McIntyre Rd., proposing to change the zoning from Neighborhood Commercial to Village Place Form Based Conditional District Block F to allow two 2-story mixed-use buildings. The board will also review and approve the 2025 meeting schedule and handle organizational items. The rest of the agenda is routine procedural business.

• Public hearing on conditional rezoning for 52 McIntyre Rd. (Parcel ID #00018470), from NC to VP-FB-F-CD, applicant Rhetson Companies Inc.
• Proposed development: two 2-story mixed-use buildings with parking at Kelly Rd. and McIntyre Rd.
• Approval of 10-03-2024 regular meeting minutes
• Review and approval of 2025 P&Z / BOA meeting schedule
• Next meeting set for 12-05-2024

The Board held a public hearing regarding a conditional rezoning request for 0.7 acres at Kelly Rd. and McIntyre Rd. to allow for two mixed-use buildings. The Board requested alternative parking solutions that avoid Kelly Rd. and continued the hearing to a later date.

• Approved October 3, 2024 meeting minutes (7-0)
• Continued public hearing for 52 McIntyre Rd rezoning to December 5, 2024 (7-0)
• Approved 2025 P&Z/BOA Meeting Schedule (7-0)

Board of Adjustment

The Pinehurst Board of Adjustment will hold a regular meeting to approve the minutes from the October 3, 2024 meeting, review and approve the 2025 P&Z/BOA meeting schedule, and handle board organizational items. The meeting is largely procedural, with no public hearings or major decisions listed.

• Approval of 10-03-2024 Regular Meeting Minutes
• Review and Approval of the 2025 P&Z/BOA Meeting Schedule
• Board Organizational Items
• Next meeting set for 12-05-2024

The Pinehurst Board of Adjustment held a brief regular meeting on November 7, 2024, with no members of the public present. The board approved the minutes of its October 3, 2024 regular meeting and approved the 2025 P&Z/BOA meeting schedule, both by 5-0 votes. Staff confirmed that board organizational items had already been handled. The meeting adjourned at 7:00 p.m., with the next regular meeting set for December 5, 2024, if there is business to conduct.

• Approved October 3, 2024 regular meeting minutes (5-0)
• Approved 2025 P&Z/BOA meeting schedule (5-0)
• Board organizational items confirmed as already completed by staff
• Adjourned the regular meeting at 7:00 p.m. (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on two major Certificate of Appropriateness applications within the Pinehurst Historic District. One seeks approval for an in-ground pool at a private residence; the other covers façade modifications to a commercial property.

• COA-2024-00141: in-ground pool at 150 Linden Rd (Lawrence & Colleen Early)
• COA-2024-00142: façade changes at 1 Carolina Vista (Pinehurst, LLC)
• Review of minor COAs issued 9/15/2024–10/14/2024

The Pinehurst Historic Preservation Commission approved two Major Certificates of Appropriateness at its Oct. 24, 2024 meeting. One allowed an in-ground pool at 150 Linden Rd., and the other allowed facade modifications, including chimney removal, at 1 Carolina Vista. Both approvals were unanimous (5-0).

• Approved COA-2024-00141 for in-ground pool at 150 Linden Rd. (5-0)
• Approved COA-2024-00142 for facade modifications at 1 Carolina Vista, including chimney removal (5-0)
• Approved minutes of Sept. 26, 2024 regular meeting (5-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss two main topics: initial input into the Strategic Operating Plan (SOP) development and regulations and enforcement of short-term rentals. No formal votes are scheduled; this is a discussion-only meeting.

• Discussion on Strategic Operating Plan (SOP) development
• Discussion on short-term rental regulations and enforcement

The Pinehurst Village Council held a work session and discussed the Strategic Operating Plan, gathering input for a December retreat. They also reviewed strategies to increase compliance with the short-term rental ordinance and agreed to have staff research tracking software and increase awareness of regulations. No formal votes were taken on these items; the only vote was to adjourn.

• Directed staff to research short-term rental tracking software (no vote)
• Directed staff to explore ways to increase awareness of short-term rental regulations (no vote)
• Adjourned work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will vote on a consent agenda, appoint board members, and consider an ordinance amending Chapter 92 to regulate sound levels and light pollution in residential neighborhoods. They will also discuss a special intensity allocation for an office building at 4 Clark Court, review bids for the FY25 road resurfacing project, and receive the FY 2024 annual financial report and employee health benefit recommendations.

• Ordinance 24-18 amending Chapter 92 on sound and light pollution
• Special Intensity Allocation for 4 Clark Court (office building)
• Bids for FY25 Road Resurfacing Project
• Resolution 24-33 appointing Matt Jones as Planning & Zoning Board chair
• Resolution 24-35 appointing Sara Hilliard to Bicycle and Pedestrian Advisory Committee

The Pinehurst Village Council approved Ordinance 24-18, which sets specific decibel limits for residential noise and light pollution standards. The Council also awarded a $1.3 million contract for the FY25 road resurfacing project and appointed new members to the Planning & Zoning Board and Bicycle and Pedestrian Advisory Committee.

• Approved Ordinance 24-18 amending sound and light pollution codes (4-1)
• Approved FY25 Road Resurfacing contract with Turner Asphalt for $1,327,700 (5-0)
• Approved Special Intensity Allocation for 4 Clark Court office development (5-0)
• Approved 2025 Medical and Dental Insurance contracts (5-0)
• Appointed Matt Jones as Chairperson of Planning & Zoning Board (5-0)
• Appointed Sara Hilliard to Bicycle and Pedestrian Advisory Committee (5-0)
• Approved Consent Agenda excluding Closed Session Minutes (5-0)

Village Council - Special Meeting

The Village Council is holding a special meeting to hear presentations from two firms, Inspire Placemaking and Freese & Nichols, and then select a consultant to update the Pinehurst Development Ordinance. This is the main substantive item on the agenda; the rest is procedural.

• Selection of a consultant for the update of the Pinehurst Development Ordinance
• 09:00 a.m. presentation by Inspire Placemaking
• 10:30 a.m. presentation by Freese & Nichols

The Pinehurst Village Council held a special meeting to hear presentations from four consultant firms for the Pinehurst Development Ordinance (PDO) update. After discussion, the Council narrowed the field to Kimley Horn and Inspire Placemaking Collective, and agreed to provide both with a more definitive scope of work before making a final selection. No contract was awarded at this meeting.

• Narrowed PDO update consultant candidates to Kimley Horn and Inspire Placemaking Collective
• Agreed to provide both finalists with a definitive scope of work before final selection
• Adjourned meeting unanimously (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will consider two ordinances: one amending the FY 2025 budget for a Microsoft Enterprise SBITA, and another amending Chapter 92 to regulate sound levels and light pollution in residential neighborhoods. The council will also hear a report on the State of the Village and community survey results, and make appointments to the Planning & Zoning Board and Neighborhood Advisory Committee.

• Ordinance 24-19: Amending FY 2025 budget for Microsoft Enterprise SBITA
• Ordinance 24-18: Amending Chapter 92 to regulate sound levels and light pollution in residential neighborhoods
• Resolution 24-31: Reappoint Louise Mercuro to Planning & Zoning Board and Board of Adjustment
• Resolution 24-32: Appoint Carol Higgins to Neighborhood Advisory Committee (Doral Woods)
• Report on State of the Village and Community Survey Results

The Village Council approved a $162,000 budget amendment for Microsoft software subscriptions and confirmed two board appointments. A proposed ordinance regarding noise and light pollution regulations failed to pass after receiving no second to the motion; the Council will revisit a revised version on October 22, 2024.

• Approved $162,000 FY 2025 budget amendment for Microsoft SBITA (5-0)
• Reappointed Louise Mercuro to Planning & Zoning Board/Board of Adjustment (5-0)
• Appointed Carol Higgins to Neighborhood Advisory Committee (5-0)
• Approved consent agenda including September 24 meeting minutes (5-0)
• Failed to pass Ordinance 24-18 regarding sound and light regulations (no second)
• Adjourned meeting at 06:40 p.m. (5-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss parking in the downtown area. The agenda includes one general business item on this topic, followed by a closed session under state law and adjournment. No formal decisions are listed on the agenda; the parking discussion is the only substantive item.

• Discussion on parking in the downtown area
• Closed session pursuant to NCGS § 143-318.11(a)(5)

The Pinehurst Village Council held a work session where they discussed downtown parking issues and possible solutions. Council members spoke in favor of implementing 3-hour timed parking zones, increasing parking violation fines, and considering a parking structure. They agreed to have the Village Manager research timed parking technology used by comparable communities. No formal decisions were made; the meeting included a closed session for real property and employment contract negotiations.

• Agreed to research timed parking technology and solutions (no vote)
• Unanimously approved entering closed session for real property and employment contract negotiations (5-0)
• Unanimously approved adjournment (5-0)

Board of Adjustment

The Pinehurst Board of Adjustment will hold a public hearing on a variance request for 55 Statler Lane to allow an attached carport that encroaches the 15-foot side yard setback in the R-10 zoning district. The board will also approve minutes from the August 1 meeting and set the next meeting date.

• Public hearing on variance request PLN-2024-00105 for 55 Statler Lane
• Variance from Pinehurst Development Ordinance Section 9.2a Table of Dimensional Requirements
• Property in R-10 Zoning District, Moore County PID #00029860
• Approval of draft minutes from 8/1/2024 meeting
• Next meeting scheduled for 11-07-2024 if business exists

The Pinehurst Board of Adjustment held a quasi-judicial public hearing on a variance request for an attached carport at 55 Statler Lane that encroaches the R-10 side yard setback. After testimony from the applicant and staff, the board first denied a motion to deny the variance (no second), then approved the variance 4-1. The board also approved the August 1, 2024 minutes 5-0 and seated two alternate members as voting members 3-0.

• Seated Louise Mercuro and Bruce Hironimus as voting members for the meeting (3-0)
• Approved August 1, 2024 regular meeting minutes (5-0)
• Entered public hearing on variance request PLN-2024-00105 at 55 Statler Lane (5-0)
• Motion to deny the 55 Statler Lane carport variance failed for lack of a second
• Approved the 55 Statler Lane carport variance request (4-1)
• Adjourned the regular meeting at 5:16 p.m. (5-0)

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold a regular meeting on October 3, 2024, at Assembly Hall, 395 Magnolia Road. The board will review and approve the minutes from the August 1, 2024 meeting, set the next meeting date, and adjourn.

The Pinehurst Planning and Zoning Board held a regular meeting on October 3, 2024, with a quorum present. The board approved the minutes from the August 1, 2024 meeting by a 6-0 vote. No substantive decisions were made; the meeting was procedural, including a board update and scheduling the next meeting for November 7, 2024.

• Approved August 1, 2024 regular meeting minutes (6-0)
• Adjourned meeting at 4:07 PM (6-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider three Major Certificates of Appropriateness for changes to properties within the Historic District. These include a sunroom addition, modifications to a previously approved project, and an in-ground swimming pool. The commission will also approve minutes from the previous meeting and review minor work COAs issued in the past month.

• COA-2024-00121: sunroom addition at 55 Laurel Rd (applicants Dean Thompson and Martha Bell)
• COA-2024-00127: modifications to approved COA-2024-00027 at 97 McKenzie Rd W (applicants Robert and Tracey Noble)
• COA-2024-00131: in-ground swimming pool in rear yard at 270 Midland Rd (owner P-Town, LLC, applicant Godfrey & Jones)
• Approval of 08-22-2024 HPC Regular Meeting Minutes
• Review of Minor Work COAs issued 8/15/24 - 9/14/24

The Pinehurst Historic Preservation Commission approved three Certificates of Appropriateness for major work in the historic district: a sunroom addition at 55 Laurel Rd., modifications to a previously approved project at 97 McKenzie Rd. W, and an in-ground swimming pool at 270 Midland Rd. All approvals were unanimous (6-0). The commission also approved the August 22, 2024 meeting minutes.

• Approved COA-2024-00121 for sunroom addition at 55 Laurel Rd. with condition that all exterior details match existing house (6-0)
• Approved COA-2024-00127 for modifications to approved project at 97 McKenzie Rd. W (6-0)
• Approved COA-2024-00131 for in-ground swimming pool at 270 Midland Rd. (6-0)
• Approved minutes of August 22, 2024 regular meeting (6-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss potential changes to the village's nuisance noise and lighting ordinances, as well as resident-submitted ideas for traffic circle alternatives. They will also discuss the council's strategic planning process. No final decisions are expected; these are discussion items only.

• Discussion on potential changes to the Village Nuisance Noise Ordinance
• Discussion on potential changes to the Village Nuisance Lighting Ordinance
• Discussion on resident-submitted traffic circle alternative ideas
• Discussion on the Village Council Strategic Planning Process

The Pinehurst Village Council held a work session to discuss potential amendments to the nuisance noise and lighting ordinances, agreeing on several changes including removing ambient noise from calculations and using foot candles for light measurement. They also agreed to present resident-submitted traffic circle suggestions to NCDOT and to follow a proposed timeline for the strategic planning process. No formal votes were taken; decisions were consensus-based and will be finalized at future meetings.

• Agreed to remove ambient noise from noise level calculations in Section 92.16
• Agreed to remove construction/maintenance and sustained vehicle noise bullets from noise standards
• Agreed to change Village Council to Village Manager in noise and lighting ordinance sections
• Agreed to use foot candles as the light measurement in the lighting ordinance
• Agreed to present traffic circle suggestions to NCDOT and open dialogue on bypass solutions
• Agreed to follow proposed timeline and framework for Strategic Planning Process
• Agreed to delay downtown parking discussion until after other nuisance issues are addressed

Village Council Regular Meeting

The Pinehurst Village Council is holding its regular meeting on September 24, 2024. The main item is a public hearing and vote on Ordinance 24-12, which would amend the municipal code regarding peddling and soliciting on private property. The agenda also includes approval of minutes from previous meetings and public comments.

• Ordinance 24-12 amending Chapter 110 regarding peddling and soliciting on private property
• Approval of minutes from September 10, 2024 regular, work, and closed sessions

The Village Council approved Ordinance 24-12, which amends the municipal code regarding commercial peddling and soliciting on private property. The update establishes permit requirements, application procedures, and operational restrictions for commercial solicitors. Residents also provided public comments regarding the Pinehurst Traffic Circle.

• Approved Ordinance 24-12 amending peddling and soliciting rules (5-0)
• Approved Consent Agenda including Sept. 10 meeting and work session minutes (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to interview two firms, Kimley Horn and CPL, likely for professional services or project work. No decisions are scheduled; the agenda consists only of the interviews and adjournment.

• Interview with Kimley Horn at 9:00 a.m.
• Interview with CPL at 10:30 a.m.

The Village Council held interviews with Kimley Horn and CPL regarding the update of the Pinehurst Development Ordinance (PDO). No final selection or contract was awarded during the meeting.

• Approved relocating the Special Meeting to the Fallon Council Conference Room (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold its regular meeting, primarily to review the FY 2024 unaudited financial statements. The agenda also includes routine consent items (approval of prior meeting minutes), public comments, and two honorary resolutions recognizing community members. No major policy decisions or public hearings are scheduled.

• FY 2024 unaudited financial statements review
• Resolution 24-29 recognizing Tom Campbell's service
• Resolution 24-30 honoring Ms. Martha Mirman (2024 Ms. North Carolina Senior America)
• Approval of August 13, 2024 regular and work session minutes

The Pinehurst Village Council unanimously approved the consent agenda, which included the August 13, 2024, meeting minutes, and passed two resolutions honoring Tom Campbell and Martha Mirman. The council also received the FY 2024 unaudited financial statements and discussed budget variances and employee sick leave donation policies. No other substantive decisions were made.

• Approved consent agenda including August 13, 2024, minutes (5-0)
• Approved Resolution 24-29 honoring Tom Campbell (5-0)
• Approved Resolution 24-30 honoring Martha Mirman (5-0)

Village Council Work Session

The Pinehurst Village Council is holding a work session to discuss three main topics: the interview process for a PDO update consultant, the design of the new Given Memorial Library, and a potential speed change on Airport Road. The meeting also includes a closed session for legal and personnel matters. No formal votes are scheduled; these are discussion items.

• Discuss PDO update consultant interview process
• Discuss design of new Given Memorial Library
• Discuss potential speed change on Airport Road
• Closed session under NCGS § 143-318.11(a)(4) and (a)(5)

The Pinehurst Village Council held a work session and agreed to interview all four firms that submitted RFQs for the Pinehurst Development Ordinance update, scheduling interviews for late September or early October. They also decided not to join Southern Pines in petitioning NCDOT for a speed reduction on Airport Road, but will not oppose it. The council discussed the new Given Memorial Library design, including a wheelchair lift and potential ADA parking, with more details expected in October. The meeting ended with a unanimous vote to enter closed session and later adjourn.

• Agreed to interview all four firms that submitted RFQs for the PDO update
• Set PDO consultant interviews for last week of September or first week of October
• Agreed not to join Southern Pines' petition for Airport Road speed reduction
• Decided to inform Southern Pines the Village will not oppose the petition
• Unanimously approved closed session under NCGS 143-318.11(a)(4) and (a)(5) (5-0)
• Unanimously approved adjournment (5-0)

Historic Preservation Commission

The Historic Preservation Commission will hold a public hearing on a Major Certificate of Appropriateness request for a pavilion addition at 1 Carolina Vista Dr. within the Pinehurst Historic District. The commission will also approve minutes from its July 25 meeting and review minor certificates issued since mid-July.

• Public hearing on COA-2024-00112 for a pavilion at 1 Carolina Vista Dr. (PID 00025800), applicant Pinehurst, LLC
• Approval of 07-25-2024 HPC regular meeting minutes
• Review of minor COAs issued 7/15/2024–8/14/2024
• Next meeting scheduled for 09-26-2024

The Pinehurst Historic Preservation Commission approved the July 25, 2024 minutes and granted a Major Certificate of Appropriateness for a pavilion addition at 1 Carolina Vista Drive. The meeting also included staff announcements before adjourning.

• Approved July 25, 2024 meeting minutes (5-0)
• Approved Major Certificate of Appropriateness COA-2024-00112 for 1 Carolina Vista Drive (5-0)

Village Council Work Session

The Pinehurst Village Council did not hold a work session on August 13, 2024, following the regular meeting, as there was no business to conduct. No decisions were made or items discussed.

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting with a consent agenda, a public hearing on the SanStone Midland Major Site Plan, and several resolutions and ordinances. Key items include a resolution to NC-DOT regarding the Pinehurst Traffic Circle, budget amendments for FY 2025, and approval of the Village Manager contract. The meeting also includes reports from the police and fire departments and a parks and recreation overview.

• Resolution 24-28 to NC-DOT regarding the Pinehurst Traffic Circle
• Public Hearing No. 1 - SanStone Midland Major Site Plan
• Ordinance 24-16 amending FY 2025 budget for reappropriations from FY 2024
• Ordinance 24-17 amending FY 2025 General Fund budget for a new SBITA
• Approval of Village Manager contract

The Pinehurst Village Council unanimously approved Resolution 24-28 opposing the NC-DOT proposal to replace the historic Pinehurst Traffic Circle with a Continuous Flow Intersection, and supporting efforts to work with NC-DOT on alternatives. The council also approved a major site plan for a SanStone skilled nursing facility, amended the FY 2025 budget, and approved a new Village Manager contract.

• Approved Resolution 24-28 opposing NC-DOT's CFI replacement for the Pinehurst Traffic Circle (5-0)
• Approved SanStone Midland Major Site Plan at 2178 Midland Road (5-0)
• Approved Ordinance 24-16 reappropriating $1,950,042 in unspent FY 2024 funds (5-0)
• Approved Ordinance 24-17 amending FY 2025 budget for new SBITA timekeeping software (5-0)
• Approved Employment Agreement with Douglas C. Willardson as Village Manager, effective Sept 7, 2024, for 5 years (5-0)
• Approved Resolution 24-27 honoring outgoing Village Manager Jeff Sanborn (5-0)
• Approved Consent Agenda including multiple meeting minutes (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting primarily to enter a closed session to discuss the qualifications, performance, or employment conditions of a public officer or employee, as permitted by state law. No other substantive business is on the agenda; the meeting is expected to adjourn after the closed session.

• Closed session under NCGS § 143-318.11(a)(6) for personnel matters
• Special meeting held at 7:30 AM on August 3, 2024

The Village Council convened for a special meeting and entered a closed session to discuss personnel matters. No substantive public decisions were recorded.

• Approved recess to enter closed session regarding personnel (5-0)
• Approved adjournment of closed session (5-0)
• Approved adjournment of special meeting (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting solely to enter a closed session under North Carolina law to consider the qualifications, performance, or employment conditions of an individual public officer or employee, or to hear a complaint or grievance against one. No other business is on the agenda; the meeting is expected to adjourn after the closed session.

• Closed session under NCGS § 143-318.11(a)(6) regarding an individual public officer or employee

The Village Council entered a closed session to discuss the qualifications, performance, or grievances of a public officer or employee. No substantive public decisions were recorded during the meeting.

• Approved recess to enter closed session for personnel matters (5-0)
• Approved adjournment of closed session (5-0)
• Approved adjournment of special meeting (5-0)

Board of Adjustment

The Pinehurst Board of Adjustment will conduct a public hearing on a variance request for a fence at 2140 Midland Road that exceeds the 4-foot height limit when adjacent to a front yard. The board will also approve minutes from the April 4, 2024 meeting and set the next meeting date for September 5, 2024.

• Variance request for 2140 Midland Rd. (PLN-2024-00103) to exceed 4-foot fence height limit in R-30 zoning district

The Board of Adjustment denied a variance request to allow a 6-foot fence at 2140 Midland Road, which exceeded the 4-foot height limit. The motion to deny passed 4-1, with findings that the hardship was self-created and the variance was not consistent with the ordinance. The board also approved the April 4, 2024 meeting minutes and seated an alternate member.

• Denied variance for 6-foot fence at 2140 Midland Road (4-1)
• Approved April 4, 2024 regular meeting minutes (5-0)
• Seated alternate member Louise Mercuro as voting member (5-0)

Planning & Zoning Board

This is a procedural meeting with no substantive items. The board will approve the minutes from the July 11, 2024 meeting and confirm the next meeting date of September 5, 2024, before adjourning.

• Approval of 07-11-2024 P&Z Regular Meeting Minutes
• Next meeting set for 09-05-2024

The Board met for a brief session where the only substantive action was the approval of previous meeting minutes. Staff announced a future public hearing for a Major Site Plan review and the resignation of the Administrative Specialist.

• Approved 07-11-2024 Regular Meeting Minutes (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on a Major Certificate of Appropriateness request for modifications to a detached garage and tree removal at 25 Muster Branch Rd. The commission will also approve minutes from the June 27 meeting and review minor work COAs approved in the past month. The meeting is scheduled for July 25, 2024, at 4:00 PM in the Assembly Hall.

• Public hearing on COA-2024-00095 for 25 Muster Branch Rd (PID 00021401) — Major COA for garage modifications and tree removal
• Approval of 6/27/2024 HPC Regular Meeting Minutes
• Review of Minor Work COAs approved 6/15/2024 to 7/14/2024

The Pinehurst Historic Preservation Commission approved a Major Certificate of Appropriateness (COA-2024-00095) for modifications to a detached garage and tree removal at 25 Muster Branch Rd. The work, including new garage doors and removal of two trees, was already completed before final approval. The commission found the work consistent with Historic District Standards and congruous with the district, voting 6-0.

• Approved COA-2024-00095 for garage modifications and tree removal at 25 Muster Branch (6-0)
• Approved minutes of the June 27, 2024 regular meeting (6-0)
• Approved motion to recess regular meeting and open public hearing (6-0)
• Approved motion to adjourn the meeting (6-0)

Village Council Work Session

The Pinehurst Village Council will discuss potential future implementation of a Social District and review current Code Enforcement practices during a work session. No formal decisions are listed on this agenda.

• Review Pinehurst Social District and future implementation options
• Discussion of Code Enforcement practices

The Pinehurst Village Council approved Ordinance 24-15, creating a social district to allow open containers of alcoholic beverages during four special events in 2024: US Kids (Aug 2-5), BBQ Fest/Labor Day (Aug 30-Sep 2), Holly Arts (Oct 19), and Oktoberfest (Oct 25-27). The ordinance passed 4-1, with Councilmember Farrell dissenting. The social district will operate from 11 a.m. to 10 p.m. on those event days. Council also discussed code enforcement recommendations but took no action, agreeing to allow staff time to research the proposals.

• Approved Ordinance 24-15 creating a trial social district for four special events (4-1, Farrell dissenting)
• Directed Village Manager to create a management and maintenance plan for the social district and post it on the Village website
• Directed Village Manager to submit a detailed map and operational schedule to the NC ABC Commission
• Agreed to allow staff time to research code enforcement recommendations and explore parking violation fee changes

Village Council Regular Meeting

The Pinehurst Village Council will vote on two ordinances: one amending the Library Expansion Capital Project Fund and another banning parking along the U.S. Kids Parade route on July 30. They will also hear updates on the library design, NCDOT listening sessions about replacing the Pinehurst Traffic Circle, and discuss the Chinquapin and Magnolia intersection stormwater project.

• Ordinance 24-13 amending the Library Expansion Capital Project Fund
• Ordinance 24-14 no parking along U.S. Kids Parade route July 30, 4-7 PM
• Library design progress update from Oakley Collier Architects
• Report on NCDOT listening sessions for proposed Continuous Flow Intersection (CFI) replacement of Pinehurst Traffic Circle
• Discussion of Chinquapin and Magnolia Intersection & Stormwater Improvements Project

The Village Council approved a budget amendment for the Library Expansion Capital Project Fund and established temporary no-parking zones for the U.S. Kids Parade. Council also agreed to re-advertise the Chinquapin and Magnolia intersection and stormwater improvements project.

• Approved Ordinance 24-13 transferring $9,100 from construction to design costs for the Library Expansion Capital Project Fund (5-0)
• Approved Ordinance 24-14 prohibiting parking on Carolina Vista Drive, Magnolia Road, and Chinquapin Road on July 30, 2024, from 4:00 PM to 7:00 PM (5-0)
• Approved Consent Agenda including July 9 meeting minutes and FY 2024 Police and Fire summary reports (5-0)
• Agreed to send a letter to the National Park Service regarding the impact of the NCDOT's proposed Continuous Flow Intersection on landmark status
• Agreed to re-advertise the Chinquapin and Magnolia intersection and stormwater improvements project as both a whole and separated projects

Village Council - Special Meeting

The Pinehurst Village Council will convene a special meeting to enter a closed session under state law to discuss personnel-related issues, including qualifications, performance, or grievances of a public officer or employee. No other substantive decisions or discussions are listed on the agenda.

The Pinehurst Village Council met in special session and unanimously voted to enter a closed session to discuss personnel matters, then reconvened and adjourned without taking any public action. No substantive decisions were made in open session.

• Approved motion to recess into closed session for personnel discussion (5-0)
• Approved motion to adjourn closed session and reconvene (5-0)
• Approved motion to adjourn the special meeting (5-0)

Planning & Zoning Board

The Pinehurst Planning & Zoning Board will hold a regular meeting on July 11, 2024, to consider meeting minutes and conduct a public hearing. The main item is a recommendation to the Village Council regarding a major site plan proposal for a 100-bed care and rehabilitation center.

• Public Hearing: Major site plan recommendation for the 100-bed SanStone Midland Rehabilitation Center at 2178 Midland Road (Moore County PID #00033365)

The Planning and Zoning Board voted 6-0 to recommend that the Village Council approve a major site plan for SanStone Midland, a 100-bed short- and long-term care and rehabilitation center at 2178 Midland Road. The recommendation followed a public hearing in which residents raised concerns about traffic, light and noise pollution, and buffers, and the applicant described plans for landscaping, lighting, and stormwater management. The board's action is a recommendation only; the Village Council makes the final decision. The meeting was briefly recessed due to a power outage.

• Recommended approval of the SanStone Midland major site plan (100-bed care facility, 2178 Midland Road) to Village Council (6-0)
• Approved June 6, 2024 regular meeting minutes (6-0)
• Entered public hearing on the SanStone site plan (7-0)
• Closed public hearing and re-entered regular meeting (6-0)
• Re-opened public hearing for applicant questions (6-0)
• Closed public hearing and re-entered regular meeting again (6-0)
• Adjourned the regular meeting (6-0)

Village Council Work Session

The Village Council is meeting for a work session to discuss the Pinehurst Traffic Circle. The council will also hold a closed session to consult with an attorney regarding attorney-client privilege.

• Discussion of the Pinehurst Traffic Circle
• Closed session pursuant to NCGS § 143-318.11(a)(3)

The Village Council held a work session with no formal votes on substantive items. They discussed the proposed Continuous Flow Intersection for the Pinehurst Traffic Circle, agreed to provide feedback on a draft letter to the National Park Service and revisit it after NCDOT listening sessions, and reviewed traffic data, fiber optic installations, and other topics. The only votes were to enter and exit closed session and to adjourn, all unanimous 5-0.

• Agreed to provide feedback on draft letter to National Park Service and readdress after NCDOT listening sessions (no vote)
• Approved recess into closed session for attorney consultation (5-0)
• Approved return to open session from closed session (5-0)
• Approved adjournment of work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will meet to discuss and vote on Resolution 24-26, which proposes changes to the policy governing the administration of the position classification and pay plan. The meeting agenda also includes a consent agenda for the approval of minutes from the June 25, 2024, meetings and time for public comments.

• Resolution 24-26: Changes to the Position Classification and Pay Plan policy
• Approval of June 25, 2024, Regular Meeting minutes
• Approval of June 25, 2024, Work Session minutes
• Approval of June 25, 2024, Closed Session minutes

The Village Council approved Resolution 24-26, which amends the Position Classification and Pay Plan and increases pay ranges by 4.1% effective July 1, 2024. Council also approved the consent agenda including previous meeting minutes. Residents expressed conflicting views on the deer population, which Council agreed to revisit in September.

• Approved Resolution 24-26 amending the Position Classification and Pay Plan (5-0)
• Approved 4.1% increase to pay ranges in the Position Classification and Pay Plan (5-0)
• Approved Consent Agenda including June 25, 2024 meeting and session minutes (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing to consider two Major Certificates of Appropriateness for new single-family dwellings in the Pinehurst Historic District. One request also includes a pool and fence. The commission will also approve minutes and review minor certificates issued since May.

• Public hearing for COA-2024-00078: new dwelling, pool, and fence at 140 Saville Row (owners: Jason and Julie Leeds; applicant: Fernando Silva, LLC)
• Public hearing for COA-2024-00081: new dwelling at 180 Saville Row (owners: Joanie and Anthony Judd; applicant: Bartlett Construction, LLC)
• Approval of Historic Preservation Commission minutes
• Review of minor COAs issued from 5/19/2024 to 6/15/2024

The Historic Preservation Commission approved two Major Certificates of Appropriateness for new single-family dwellings at 140 and 180 Saville Row, both with conditions to preserve trees. The approvals were unanimous (5-0) after public hearings. The commission also approved the May 23, 2024 meeting minutes with revisions.

• Approved COA-2024-00078 for new home, pool, and fence at 140 Saville Row (5-0), with condition to retain all trees east of rear setback and one of each pair between pool and rear setback
• Approved COA-2024-00081 for new home at 180 Saville Row (5-0), with condition to retain five trees designated for removal
• Approved May 23, 2024 regular meeting minutes with revisions (5-0)
• Reopened public hearing for COA-2024-00081 to discuss tree preservation (5-0)

Village Council Regular Meeting

The Pinehurst Village Council is considering a resolution to commit a portion of the General Fund balance for future capital projects, as allowed by GASB 54 and the Village's Fund Balance Policy. The resolution sets the commitment at the amount exceeding 40% of actual General Fund expenditures, while ensuring unassigned fund balance stays above 15%. This is a routine financial management action, not a specific project approval.

• Resolution #24-25 commits General Fund balance above 40% of expenditures for future capital
• Commitment limited to keep unassigned fund balance at or above 15% of expenditures
• Funds cannot be used for other purposes unless Council removes the constraint

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss a Continuous Flow Intersection (CFI) proposal for the traffic circle and review the post-2024 US Open period. The meeting also includes a closed session for permitted statutory reasons.

• Traffic Circle: CFI Proposal Discussion
• Post 2024 US Open Discussion
• Closed Session under NCGS § 143-318.11(a)(5)
• Closed Session under NCGS § 143-318.11(a)(6)

The Village Council discussed the proposed Continuous Flow Intersection (CFI) for the Pinehurst Traffic Circle, with multiple members speaking in opposition and supporting improvements to the existing circle. No formal vote was taken on the CFI; the mayor recommended revisiting the issue after NCDOT open house meetings in July. The council also reviewed a debrief of the 2024 US Open and discussed potential improvements for 2029. The meeting ended with a unanimous vote to enter closed session for real property and personnel matters, then adjourned.

• Discussed CFI proposal; no formal action taken
• Mayor recommended revisiting CFI after NCDOT open houses
• Reviewed 2024 US Open debrief; agreed it was highly successful
• Approved recess to closed session for real property and personnel negotiations (5-0)
• Approved adjournment of work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will meet to review the third-quarter status of the FY 2024 Strategic Operating Plan. The Council will also discuss and consider Resolution 24-25, which proposes committing fund balance for future capital needs.

• Resolution 24-25: Commit Fund Balance for Future Capital
• Q3 Update on the Status of the FY 2024 Strategic Operating Plan

The Pinehurst Village Council unanimously approved Resolution 24-25, committing a portion of the General Fund balance for future capital needs, as allowed by the Fund Balance Policy. The council also approved the consent agenda, which included minutes from several prior meetings. Public comments were heard, with many residents opposing the proposed Continuous Flow Intersection (CFI) for the Pinehurst Traffic Circle, but no action was taken on that matter.

• Approved Resolution 24-25 to commit fund balance for future capital (5-0)
• Approved consent agenda including minutes from May 28, June 4, and other meetings (5-0)
• Adjourned the meeting at 6:00 p.m. (5-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will meet to approve the April minutes and receive a training session from planning staff on types of land use decisions. No public hearings or action items are scheduled.

• Approval of April 4, 2024 regular meeting minutes
• Board training on types of land use decisions
• Next regular meeting set for July 11, 2024

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a brief training session on types of land use decisions. The board will also approve the minutes from the April 4, 2024 regular meeting and set the next meeting date for July 11, 2024. No public hearings or action items are scheduled.

• Board training on types of land use decisions
• Approval of April 4, 2024 regular meeting minutes
• Next meeting set for July 11, 2024

The Pinehurst Planning and Zoning Board held a regular meeting on June 6, 2024, where they approved the minutes from the April 4, 2024 meeting by a 6-0 vote. The board also participated in a staff-led training session on planning and land use decisions, covering zoning authority, types, and decision processes. No other substantive decisions were made.

• Approved April 4, 2024 regular meeting minutes (6-0)
• Held Planning and Land Use Decisions Overview training session

Village Council Work Session

The Pinehurst Village Council will discuss a resolution to commit a portion of the General Fund balance for future capital needs, as allowed by the Village's Fund Balance Policy when fund balance exceeds 40% of expenditures. The discussion will guide a formal resolution expected at the June 25, 2024 regular meeting. The agenda also includes an update on 2024 US Open preparations.

• Discussion of resolution committing fund balance over 40% of expenditures for future capital
• Draft resolution #24-__ to commit fund balance as of June 30, 2024
• Policy requires unassigned fund balance to stay above 15% of expenditures
• Estimated fund balance available for commitment: $11,260,080 (FY 2024 estimate)
• Update on 2024 US Open preparations

The Pinehurst Village Council held a work session on June 4, 2024, with no formal votes except adjournment. Council agreed to consider a resolution committing fund balance for future capital at the June 25 regular meeting. They also discussed a possible special closed session on June 18 to review Village Manager applications, and asked for updates on the Parks and Recreation Master Plan and Q3 strategic plan at a future work session.

• Agreed to consider fund balance resolution at June 25 regular meeting
• Discussed possible special closed session June 18 for manager applications
• Requested Parks and Recreation Master Plan update for July/August work session
• Adjourned work session unanimously (5-0)

Village Council Regular Meeting

The Village Council will vote on Ordinance 24-11 to adopt the $32,517,700 General Fund budget for the 2025 fiscal year. Council members will also consider a $135,000 solid waste contract renewal with Lofton Garbage Services and the appointment of Cara Mathis as Beautification Committee Chair. Additionally, the council will review a report on recent interdepartmental budget amendments.

• Ordinance 24-11: Adopting the $32,517,700 FY 2025 General Fund budget
• Resolution 24-24: Appointing Cara Mathis as Beautification Committee Chair
• Contract renewal with Lofton Garbage Services for FY25, estimated at $135,000
• Budget amendments report detailing $9,000 in utility fund reallocations

The Pinehurst Village Council unanimously approved the FY2025 budget ordinance, totaling $32,517,700 in General Fund expenditures with a property tax rate of $0.225 per $100 valuation. The Council also approved a solid waste contract renewal with Lofton Garbage Services for FY2025 and appointed Cara Mathis as Beautification Committee Chair. All votes were 5-0.

• Approved FY2025 budget ordinance (5-0)
• Approved solid waste contract renewal with Lofton Garbage Services (5-0)
• Approved Resolution 24-24 appointing Cara Mathis as Beautification Committee Chair (5-0)
• Approved consent agenda (5-0)

Village Council Work Session

The Pinehurst Village Council will discuss whether to accept ownership and maintenance of the private roads in the Royal Oak Townhome development, despite the roads not meeting several Village standards. Staff recommends against acceptance due to significant deviations, including insufficient right-of-way widths and private utilities within potential public right-of-way. The council will also receive an update on 2024 US Open preparations and hold a closed session to discuss real property acquisition.

• Discussion on accepting Royal Oak Townhome Development roads (40 townhomes, ~1,630 ft of asphalt)
• Staff recommends not accepting roads due to non-compliant right-of-way widths and private utilities
• Update on 2024 US Open preparations
• Closed session under NC GS §143-318.11(a)(5) for real property acquisition negotiations

The Pinehurst Village Council unanimously decided not to accept the Royal Oak Townhome development roads unless the Homeowners' Association resolves right-of-way and utilities deviations and brings the subdivision up to Village standards. The council also approved adding a public comment period on the Royal Oak development to the work session agenda, and later entered a closed session to discuss real property negotiations. No other substantive decisions were made; other items were only discussed for future consideration.

• Declined to accept Royal Oak Townhome development roads unless HOA fixes deviations (unanimous)
• Approved adding public comment on Royal Oak development to work session agenda (5-0)
• Approved recessing to closed session for real property negotiations (5-0)
• Approved adjourning closed session and re-entering work session (5-0)
• Approved adjourning the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold a public hearing on the FY 2025 budget, then discuss and consider a contract for legal services for FY 2025. They will also consider an ordinance amending the Library Expansion Capital Project Fund budget and a resolution amending the Service Awards and Retirement Recognitions Policy. The meeting includes approval of consent agenda items (minutes from prior meetings) and routine reports.

• FY 2025 Budget Public Hearing
• Contract for Legal Services for FY 2025
• Ordinance 24-10 Amending the Library Expansion Capital Project Fund Budget
• Resolution 24-22 Amendments to the Service Awards and Retirement Recognitions Policy
• Approval of minutes from May 14, 2024 Regular Meeting, Work Session, and May 20, 2024 Special Meeting

The Pinehurst Village Council unanimously approved the FY2025 contract for legal services with Van Camp, Meacham, & Newman, PLLC, including amendments requiring quarterly service reports and setting a $415 hourly rate for litigation beyond 30 hours per month. The Council also approved Ordinance 24-10 amending the Library Expansion Capital Project Fund budget, transferring $200,400 from construction to design costs. Additionally, Resolution 24-22 was adopted to amend the Service Awards and Retirement Recognitions Policy, and Resolution 24-23 honored retiring Assistant Village Manager Jeff Batton for 29 years of service.

• Approved FY2025 legal services contract with Van Camp, Meacham, & Newman, PLLC with amendments (5-0)
• Approved Ordinance 24-10 amending Library Expansion Capital Project Fund budget, transferring $200,400 to design costs (5-0)
• Approved Resolution 24-22 amending Service Awards and Retirement Recognitions Policy (5-0)
• Approved Resolution 24-23 honoring Jeff Batton for 29 years of service (5-0)
• Approved consent agenda including minutes from May 14 and May 20 meetings (5-0)
• Approved agenda amendment to add Resolution 24-23 as Item #3 (5-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission is holding a work session to discuss next steps regarding revisions to the Historic District Standards. The agenda includes only this discussion item, along with call to order and adjournment, indicating a focused working meeting.

• Discussion of next steps for revisions to the Historic District Standards

The Pinehurst Historic Preservation Commission held a special work session to discuss next steps for revising the Historic District Standards, focusing on landscaping, tree removal, and commercial standards. No formal decisions were made; the commission discussed a timeline and agreed to schedule another work session at a later date. The meeting adjourned with a 6-0 vote.

• Adjourned work session (6-0)
• Discussed revisions to Historic District Standards, focusing on Landscaping, Tree Removal, and Commercial Standards
• Agreed to schedule another work session at a later date

Historic Preservation Commission - Work Session

The Historic Preservation Commission will hold a work session to discuss next steps regarding revisions to the Historic District Standards. This meeting is a discussion between the Commission and staff.

• Discussion regarding revisions to the Historic District Standards

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on two Major Certificates of Appropriateness: one for demolishing two structures and building a new single-family home at 80 Medlin Rd., and another to amend prior approvals for 20 Muster Branch Road. The commission will also approve minutes from the April 25 meeting and set the next meeting date.

• Public hearing on COA-2024-00057: demolition of two structures and construction of a new single-family dwelling at 80 Medlin Rd.
• Public hearing on COA-2024-00062: amendment to prior approvals for 20 Muster Branch Road.
• Approval of April 25, 2024 regular meeting minutes.
• Next regular meeting scheduled for June 27, 2024.

The Pinehurst Historic Preservation Commission approved two major Certificates of Appropriateness (COA) with conditions. The first allows demolition of two structures and construction of a new single-family home at 80-90 Medlin Rd, with a condition to change the door color to an approved palette. The second amends a prior approval for 20 Muster Branch Rd, including roofline, window, siding, and other changes, with a condition to provide a revised site plan. Both approvals were unanimous (6-0).

• Approved COA-2024-00057 for demolition and new home at 80-90 Medlin Rd (6-0)
• Approved COA-2024-00062 for amendments at 20 Muster Branch Rd (6-0)
• Approved April 25, 2024 meeting minutes with revisions (6-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will meet on May 23, 2024, to hold public hearings on Major Certificates of Appropriateness. Items include considering the demolition of two structures and construction of a new single-family dwelling at 80 Medlin Rd., as well as amending previous approvals for 20 Muster Branch Road.

• Public Hearing for COA-2024-00057: Demolition of two structures and construction of a new single-family dwelling at 80 Medlin Rd.
• Public Hearing for COA-2024-00062: Request to amend approvals for 20 Muster Branch Road under COA application 2023-00179

Village Council - Special Meeting

This special meeting of the Pinehurst Village Council, scheduled for May 21, 2024, was cancelled. The agenda was set for a budget workshop (day 2, if necessary) to discuss the Fiscal Year 2025 Strategic Operating Plan and Budget, but no meeting will take place.

• Meeting cancelled
• Agenda item: Discussion of Fiscal Year 2025 Strategic Operating Plan (SOP) and Budget

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting as Day 1 of a budget workshop to discuss the Fiscal Year 2025 Strategic Operating Plan (SOP) and Budget. No decisions are listed on the agenda; the meeting is for discussion only and will adjourn after the workshop.

• Discussion of Fiscal Year 2025 Strategic Operating Plan (SOP) and Budget

The Pinehurst Village Council reviewed the draft Fiscal Year 2025 Strategic Operations Plan and Budget, and unanimously agreed to adopt Purchase Scenario D from the FY 2025-2029 Five-Year Forecast, with a placeholder for a ladder truck purchase in FY 2027. Language revisions were agreed for the General Fund section, and the budget will be presented at a public hearing on May 28, 2024, with approval scheduled for the regular meeting on June 4, 2024. The meeting was adjourned at 1:18 p.m.

• Unanimously agreed to Purchase Scenario D for FY 2025-2029 forecast (5-0)
• Added placeholder for Ladder Truck purchase in FY 2027
• Agreed to language revisions in General Fund section of SOP
• Scheduled budget public hearing for May 28, 2024
• Scheduled budget approval for June 4, 2024 regular meeting

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss the structure and membership of its advisory boards, commissions, and committees. The discussion will cover staff liaisons, chairs, term lengths, term limits, current appointment lists, upcoming reappointments, and current or upcoming vacancies. No formal decisions are scheduled; this is a discussion item.

• Review of term lengths and limits for boards like Beautification (2 years, 3 terms) and Historic Preservation (2 years, 3 terms)
• Upcoming reappointments for BPAC members Tom Campbell, Melody Jones, Paul Ackerman
• Upcoming reappointments for P&Z/BOA members Bruce Hironimus and Louise Mercuro
• Current vacancies on Historic Preservation Commission, Beautification Chair, and Neighborhood Advisory Committee (East Midland Rd., Pinehurst South)
• Upcoming vacancies on P&Z/BOA and Neighborhood Advisory Committee (Doral Woods, Old Town West, Pinehurst Trace)

The Pinehurst Village Council held a work session to discuss advisory boards, commissions, and committees, including potential new committees, membership changes, and term limits. No formal decisions were made; the only action was unanimous adjournment. Mayor Pro Tem Taylor proposed adding a code enforcement discussion to a July 2024 agenda.

• Adjourned work session unanimously (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will consider several routine appointments and contracts, including a document imaging contract with MCCi and a library design agreement amendment with Oakley Collier Architects. The council will also receive a presentation on the Fiscal Year 2025 Budget and Strategic Operating Plan, which is the most significant item for residents as it outlines the village's spending priorities for the coming year.

• Approve Document Imaging Contract with MCCi
• Discussion and Approval of Library Design Agreement Amendment with Oakley Collier Architects
• Presentation of the Fiscal Year 2025 Budget and Strategic Operating Plan
• Reappoint Sonja Rothstein to Planning & Zoning Board and Board of Adjustment
• Appoint Jack Farrell as Voting Representative to Regional Land Use Advisory Commission

The Pinehurst Village Council unanimously approved a contract amendment for the Given Memorial Library, increasing the design fee to $600,900. They also approved a $114,305.29 document imaging contract with MCCi. Additionally, the Council appointed and reappointed members to the Regional Land Use Advisory Commission, Planning & Zoning Board, and Historic Preservation Commission.

• Approved Oakley Collier Architects contract amendment for Given Memorial Library ($600,900 total, 5-0)
• Approved Document Imaging Contract with MCCi ($114,305.29, 5-0)
• Appointed Jack Farrell as Voting Representative to Regional Land Use Advisory Commission (5-0)
• Reappointed Sonja Rothstein to Planning & Zoning Board and Board of Adjustment (5-0)
• Reappointed David Herring to Historic Preservation Commission (5-0)
• Reappointed Cara Mathis to Historic Preservation Commission (5-0)
• Appointed Joe Iverson to Historic Preservation Commission (5-0)
• Approved Consent Agenda including previous meeting minutes (5-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold a public hearing on four Major Certificates of Appropriateness for properties in the Historic District. The agenda includes a continued case for an in-ground pool and dwelling modifications at 97 McKenzie Rd. W, plus new requests for a home addition at 170 Palmetto Rd., tree removal at 35 Laurel Rd., and an outdoor kitchen at 100 Ritter Rd. E. The Commission will also approve minutes from the March 28 meeting and set the next meeting date.

• COA-2024-00027 (97 McKenzie Rd. W): continued request for in-ground pool and dwelling modifications, including painting brick and roof replacement
• COA-2024-00032 (170 Palmetto Rd.): home addition, applicant Cribbs Construction Company, LLC
• COA-2024-00033 (35 Laurel Rd.): removal of two trees over 12” DBH
• COA-2024-00044 (100 Ritter Rd. E): covered outdoor kitchen, applicant Cribbs Construction Company, LLC
• Approval of March 28, 2024 regular meeting minutes

The Pinehurst Historic Preservation Commission approved all four certificates of appropriateness (COAs) on the agenda, including a pool addition, a home addition, tree removal, and an outdoor kitchen. One approval included a condition for a landscape remediation plan. The commission also approved the March 28, 2024 meeting minutes with a revision.

• Approved COA-2024-00027 for pool and dwelling modifications at 97 McKenzie Rd. W. (5-0)
• Approved COA-2024-00032 for home addition at 170 Palmetto Rd. (5-0)
• Approved COA-2024-00033 for tree removal at 35 Laurel Rd. with condition for landscape plan (5-0)
• Approved COA-2024-00044 for covered outdoor kitchen at 100 Ritter Rd. E. (5-0)
• Approved March 28, 2024 meeting minutes with revisions (4-0)

Village Council Work Session

The Pinehurst Village Council work session will receive an update on 2024 US Open plans, including parking and shuttle operations, downtown activities, and a social district. The Council will also consider Ordinance 24-09 to prohibit charging fees for parking on private property without a permit or Council approval, and review a draft Request for Qualifications for a comprehensive update to the Pinehurst Development Ordinance. Discussion on MYVOP and other business are also on the agenda.

• US Open June 10-16 at Pinehurst Resort, 250,000+ attendees, parking restrictions and shuttle service planned
• Ordinance 24-09: amends Chapter 72 to ban fee parking on private property unless approved by temporary event permit or Village Council
• Review draft RFQ for comprehensive update to Pinehurst Development Ordinance (PDO), originally adopted 2005
• Social district for alcohol consumption noon-11 PM during US Open week
• 3-hour parking zones and prohibited parking on specified streets during US Open

The Pinehurst Village Council held a work session on April 23, 2024, and made two key decisions. They agreed that a proposed ordinance to allow fee parking on private property was unnecessary and directed staff not to pursue it. They also reviewed a draft Request for Qualifications (RFQ) for updating the Pinehurst Development Ordinance and agreed to finalize it for issuance. Other items were informational, including updates on 2024 US Open plans and MyVOP improvements.

• Directed staff to forgo fee parking ordinance amendment (unanimous)
• Agreed to finalize RFQ for Pinehurst Development Ordinance update
• Agreed to research adding property complaint category to MyVOP
• Agreed to present MyVOP privacy settings to Neighborhood Advisory Committee

Village Council Regular Meeting

The Pinehurst Village Council will consider two resolutions: appointing Justin Bramlage to the Historic Preservation Commission and approving an amendment to the Sandhills Metropolitan Planning Organization Memorandum of Understanding. The consent agenda includes routine approvals of meeting minutes, budget amendments, and a revised 2024 meeting schedule relocating the May 14 meeting to Cannon Park Community Center.

• Resolution 24-15: Appoint Justin Bramlage to Historic Preservation Commission
• Resolution 24-16: Approve amendment to Sandhills MPO MOU
• Consent agenda: Approve April 9 meeting minutes and budget amendments
• 2024 meeting schedule revised: May 14 meeting moved to Cannon Park Community Center, 210 Rattlesnake Trail

The Pinehurst Village Council unanimously approved the consent agenda, which included meeting minutes, budget amendments, and a revised 2024 meeting schedule. The council also unanimously approved Resolution 24-15 appointing Justin Bramlage to the Historic Preservation Commission and Resolution 24-16 approving an amendment to the Sandhills Metropolitan Planning Organization MOU. No other substantive decisions were made.

• Approved consent agenda (5-0)
• Approved Resolution 24-15 appointing Justin Bramlage to Historic Preservation Commission (5-0)
• Approved Resolution 24-16 approving amended Sandhills MPO MOU (5-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss three main items: the Page Street Improvements Project, timed parking in the Village Green Lot, and the size of the library. They will consider whether to accept Page Street as a public right-of-way and participate financially in its upgrade, with a low bid of $176,000. They will also discuss implementing 3-hour timed parking in the Village Green Lot during the US Open and review an 8,400 SF library layout versus the original 9,250 SF design.

• Page Street upgrade low bid of $176,000 from Barnhill Contracting Company
• Discussion on accepting Page Street as public right-of-way
• Proposal for 3-hour timed parking in Village Green Lot from 9 AM to 6 PM
• Review of 8,400 SF library layout compared to 9,250 SF original
• Library expansion on Village Green faces parking, historic, and impervious surface limits

The Pinehurst Village Council held a work session and made several decisions. They agreed to accept the dedication of Page Street after the property owner completes improvements, with no Village funds. They also approved implementing timed parking in the Village Green Lot during the 2024 U.S. Open. The council approved moving forward with a 9,250 GSF new library proposal by a 3-2 vote, after a motion to include a $6M not-to-exceed amount was rejected.

• Accepted dedication of Page Street after property owner completes improvements (no Village funds)
• Approved timed parking in Village Green Lot for 2024 U.S. Open
• Approved developing proposal for 9,250 GSF new library (3-2, Pizzella and Taylor dissenting)
• Rejected motion to revise library motion to include $6M cap (no vote taken)

Village Council Regular Meeting

The Pinehurst Village Council will consider adopting a Regulatory and Advisory Roadway Signage Policy (Resolution 24-13) and amending the Comprehensive Plan Adoption, Amendment, and Implementation Policy (Resolution 24-14). They will also preview the FY 2025 Strategic Operating Plan. The agenda includes routine consent items like meeting minutes.

• Resolution 24-13: Adopt Regulatory and Advisory Roadway Signage Policy
• Resolution 24-14: Amend Comprehensive Plan Adoption, Amendment, and Implementation Policy
• FY 2025 Strategic Operating Plan (SOP) preview
• Consent agenda: Approve March 26, 2024, Regular Meeting and Work Session minutes

The Pinehurst Village Council unanimously approved two resolutions: Resolution 24-13 adopting a Regulatory and Advisory Roadway Signage Policy to reduce visual clutter and improve safety, and Resolution 24-14 amending the Comprehensive Plan Adoption, Amendment, and Implementation Policy. The council also reviewed the FY 2025 Strategic Operating Plan preview and heard public comments on fire equipment, sidewalks, and short-term rentals.

• Approved consent agenda including meeting minutes (5-0)
• Adopted Resolution 24-13 Regulatory and Advisory Roadway Signage Policy (5-0)
• Adopted Resolution 24-14 amending Comprehensive Plan Adoption, Amendment, and Implementation Policy (5-0)

Board of Adjustment

The Board of Adjustment held a public hearing regarding a variance request from Pinehurst Resort to install an 8-foot noise-screening fence within a setback. The Board denied the request, finding that the applicant did not demonstrate an unnecessary hardship.

• Variance request for 80 Carolina Vista (PLN-2023-00473) to allow an 8-foot fence in the H Zoning District
• Denial of variance request by a 3-2 vote

The Pinehurst Board of Adjustment held a regular meeting on April 4, 2024, with no substantive decisions. The board approved the minutes from the March 7, 2024 meeting by a 4-0 vote and adjourned. No general business was conducted.

• Approved March 7, 2024 regular meeting minutes (4-0)
• Adjourned the meeting (4-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a collaborative discussion with the applicant about the conditional zoning request off Trotter Hills Drive. No formal action will be taken on this item. The board will also approve the minutes from the March 7, 2024 regular meeting.

• Discussion on conditional zoning request off Trotter Hills Drive (no action)
• Approval of March 7, 2024 regular meeting minutes
• Next meeting scheduled for May 2, 2024

Board of Adjustment

The Board of Adjustment held a public hearing regarding a variance request from Pinehurst Resort to install an 8-foot noise-screening fence. The request sought to bypass height and setback restrictions to mitigate traffic noise from Highway 5. The Board ultimately denied the request, finding that the applicant did not demonstrate an unnecessary hardship.

• Variance request for 80 Carolina Vista (PLN-2023-00473) regarding fence height and setback
• Denial of variance for 80 Carolina Vista by a 3-2 vote

Historic Preservation Commission

The Historic Preservation Commission will hold public hearings regarding three requests for Major Certificates of Appropriateness within the Pinehurst Historic District. These requests involve adding windows, a dormer, and an in-ground pool with dwelling modifications.

• Addition of three windows at 100 Beulah Hill Rd. S
• Addition of a dormer at 100 Fields Rd
• Addition of an in-ground pool and dwelling modifications at 97 McKenzie Rd. W

The Pinehurst Historic Preservation Commission approved two Major Certificates of Appropriateness: one for a dormer addition at 100 Fields Rd. and one for window additions at 100 Beulah Hill Rd. S. A third request, for an in-ground pool and dwelling modifications at 97 McKenzie Rd. W., was continued to the April 25, 2024 public hearing to allow applicants to address concerns about painting brick. All votes were 3-0.

• Approved COA-2024-00021 for dormer addition at 100 Fields Rd. (3-0)
• Approved COA-2024-00018 for window additions at 100 Beulah Hill Rd. S. (3-0)
• Continued COA-2024-00027 for pool and modifications at 97 McKenzie Rd. W. to April 25, 2024 (3-0)
• Approved minutes of Jan 25 regular meeting, Jan 25 work session, and Feb 22 work session (3-0 each)

Village Council Work Session

The Village Council will hold a work session to discuss the process for including capital items in the 5-Year SOP. No other specific business items are listed on the agenda.

• Discussion of process for Capital Item Inclusion in the 5-Year SOP

The Pinehurst Village Council held a work session and discussed, but did not vote on, a proposed seven-step process for including capital items in the 5-Year SOP. Council agreed to update project cost estimates annually, consider community needs and objective criteria when prioritizing, and work with staff to formalize the evaluation process. They also directed Mayor Pro Tem Taylor to draft an outline of the proposed process for further consideration.

• Agreed to update estimated costs of capital projects annually
• Agreed to consider community needs and objective criteria when prioritizing projects
• Agreed to consider formalizing the existing project evaluation process with staff
• Agreed to include complete descriptions and scope of each project in SOP documents
• Agreed to have Mayor Pro Tem Taylor draft an outline of the proposed seven-step process

Village Council Regular Meeting

The Pinehurst Village Council will hold a regular meeting with a consent agenda, a discussion on the Village Manager recruitment timeline and process, and consideration of an audit contract for the fiscal year 2024 audit. The meeting is largely procedural, with no major policy decisions or public hearings scheduled.

• Approval of March 12, 2024 meeting minutes
• Audit contract for Fiscal Year 2024
• Discussion of Village Manager recruitment timeline and process

The Pinehurst Village Council unanimously approved the Fiscal Year 2024 Audit Contract with FORVIS, LLP, not to exceed $52,500, covering the financial statement audit, State Single Audit, and applicable fees. The council also discussed the Village Manager recruitment timeline, agreeing to post the vacancy announcement the week of April 1, 2024, with a closing date of May 31, 2024. No other substantive decisions were made; other items were reports or discussions.

• Approved consent agenda including minutes from March 12, 2024 meetings (4-0)
• Approved FY2024 audit contract with FORVIS, LLP not to exceed $52,500 (4-0)
• Agreed to post Village Manager vacancy announcement week of April 1, 2024, with closing date May 31, 2024

Village Council Regular Meeting

The Village Council will meet to consider several ordinances related to the 2024 US Open, including temporary parking restrictions and the creation of a social district. The Council will also consider the resignation of Village Manager Jeff Sanborn, effective October 25, 2024.

• Ordinance 24-07: Temporary parking restrictions for the 2024 US Open
• Ordinance 24-08: Creation of a temporary social district for the 2024 US Open
• Ordinance 24-06: Amending Municipal Code Section 94.14 regarding temporary events
• Resolution 24-12: Leasing Village property to Pinehurst Brewery
• Resignation of Village Manager Jeff Sanborn, effective October 25, 2024

The Pinehurst Village Council unanimously approved several ordinances related to the 2024 US Open, including temporary parking restrictions, a temporary social district for open containers, and amendments to temporary event regulations. The Council also approved a lease of Village property to Pinehurst Brewing Company for overflow parking, accepted the Village Manager's resignation effective October 25, 2024, and honored former Councilmember Lydia Boesch with a resolution.

• Approved Ordinance 24-07 temporary parking restrictions for 2024 US Open (5-0)
• Approved Ordinance 24-08 creating temporary social district for 2024 US Open (5-0)
• Approved Ordinance 24-06 amending temporary events code Section 94.14 (5-0)
• Approved Resolution 24-12 leasing Village property at 111 Power Plant Road to Pinehurst Brewing Company (5-0)
• Accepted resignation of Village Manager Jeff Sanborn effective October 25, 2024 (5-0)
• Approved Resolution 24-02 honoring former Councilmember Lydia Boesch (5-0)
• Approved consent agenda including minutes and budget amendments (5-0)
• Proclaimed April 26, 2024 as Arbor Day (5-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss several items, including whether to accept Midland Country Club roads into the Village network if the club and HOA bring them up to standards at their own expense. They will also review a draft roadway signage policy, discuss the fund balance policy, and consider the village manager recruitment process. No final decisions are expected at this work session.

• Discussion on accepting Midland Country Club roads (approx. 1.55 miles) if HOA invests estimated $310,000 to bring them to Village standards
• Review draft Regulatory and Advisory Roadway Signage Policy, including limits on signs like deer crossing and 'Children at Play'
• Fund balance policy discussion, including comparison with peers and risk-based reserve analysis
• Discussion of Village Manager recruitment process

This was a work session, so no ordinances or contracts were formally adopted. Council agreed to continue discussions on accepting Midland Country Club roads and to present a draft Roadway Signage Policy for adoption at a future regular meeting. Council also agreed to post the Village Manager vacancy for 60 days starting in April 2024 and directed staff to investigate library expansion alternatives.

• Agreed to continue discussions on Midland Country Club road dedication
• Agreed to present Roadway Signage Policy for adoption at future regular meeting
• Agreed to post Village Manager vacancy for 60 days starting April 2024
• Agreed to make Village Manager recruitment info public via vopne.org
• Directed Councilmember Farrell to contact National Park Service on library expansion feasibility
• Directed Mr. Willardson to contact Oakley Collier on library expansion design costs
• Approved adjournment (5-0)

Planning & Zoning Board

The Pinehurst Planning and Zoning Board will hold a regular meeting to approve the minutes from its February 1, 2024 meeting and discuss upcoming training opportunities provided by the UNC School of Government, focused on legislative zoning decisions. The agenda is largely procedural, with no substantive decisions or public hearings scheduled.

• Approval of February 1, 2024 regular meeting minutes
• Discussion of UNC School of Government training workshops on legislative zoning decisions
• Next meeting date set for April 4, 2024

Board of Adjustment

The Pinehurst Board of Adjustment will hold a public hearing on a variance request for the property at 80 Carolina Vista, owned by Resorts of Pinehurst. The request seeks to increase the fence height along Highway 5 from the allowed 6 feet to 8 feet, with brick columns up to 9'8". This is a continuation from the February 1 meeting, where the hearing was postponed due to board member absences. The board will also consider approval of the February 1 meeting minutes.

• Public hearing for variance PLN-2023-00473 at 80 Carolina Vista (PID 00025808) to allow 8-foot fence with columns up to 9'8" along Highway 5
• Variance from Pinehurst Development Ordinance Section 9.13(C) fence height limit
• Approval of minutes from the 02-01-2024 regular meeting
• Next meeting scheduled for 04-04-2024

The Board of Adjustment denied a variance request for a fence at 80 Carolina Vista, which sought to allow an 8-foot fence within the setback to reduce traffic noise. The board found that the applicant did not demonstrate an unnecessary hardship, as the noise reduction from an 8-foot fence over the current 6-foot fence was minimal. The motion to deny passed 3-2.

• Denied variance request PLN-2023-00473 for 80 Carolina Vista (3-2)
• Approved seating Bruce Hironimus as voting member (5-0)
• Approved minutes of February 1, 2024 regular meeting (5-0)
• Approved recess to public hearing and re-entry (5-0)
• Approved adjournment of public hearing and re-entry to regular meeting (5-0)
• Approved adjournment of regular meeting (5-0)

Village Council Work Session

The Pinehurst Village Council will hold a work session to discuss three main topics: temporary ordinances for the 2024 US Open (including parking restrictions, a social district, and food vendor rules), options for financing long-term capital needs (including debt financing), and procedures for amending the Comprehensive Plan. These are discussion items only; no final decisions are scheduled.

• Proposed 3-hour parking restriction in downtown and prohibited parking zones for US Open
• Proposed social district allowing open alcohol containers and mobile food vendor district
• Discussion of debt financing options, including GO bonds, revenue bonds, and installment contracts
• Proposed policy for Comprehensive Plan amendments with 8-10 year updates and biennial reviews
• Fund balance over 40% of expenditures ($10.6M in FY 2023) set aside for capital funding

The Pinehurst Village Council met in a work session on February 27, 2024, and heard presentations on temporary ordinances for the 2024 U.S. Open, debt financing for capital needs, and Comprehensive Plan amendment procedures. No ordinances or funding items were adopted; the council agreed to consider the U.S. Open temporary ordinances at a March 2024 meeting and directed staff to keep developing a Comprehensive Plan adoption, amendment, and implementation policy. The only recorded vote was a unanimous 5-0 approval to adjourn at 07:41 p.m.

• Agreed to consider 2024 U.S. Open temporary ordinances (parking, downtown experience, proposed social district) at a March 2024 meeting
• Agreed staff should continue developing the Comprehensive Plan Adoption, Amendment, and Implementation Policy for future council consideration
• Determined a delay on updating or amending the 2019 Comprehensive Plan was not necessary
• Approved adjournment of the work session (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will consider three resolutions honoring former Mayor John Strickland and former Councilmembers Jane Hogeman and Dr. Tom Hennie for their service. The council will also consider Ordinance 24-05, a mid-year budget amendment adjusting revenues and expenditures in the General Fund, and will receive a report on a budget amendment approved by the budget officer.

• Resolution 24-01 honoring former Mayor John Strickland
• Resolution 24-03 honoring former Councilmember Jane Hogeman (posthumously)
• Resolution 24-11 honoring former Councilmember Dr. Tom Hennie
• Ordinance 24-05: FY 2024 Mid-Year Budget Amendment (total $1,115,584)
• Budget Amendments Report: interdepartmental utility rebalance of $18,000

The Pinehurst Village Council unanimously approved Ordinance 24-05, amending the FY 2024 general fund budget to adjust revenues and expenditures, including increases in ad valorem taxes, sales of fixed assets, and various departmental expenses. The council also unanimously approved three resolutions honoring former Mayor John Strickland and former Councilmembers Jane Hogeman and Tom Hennie. The consent agenda, which included a budget amendments report, was approved 5-0.

• Approved Ordinance 24-05 FY 2024 Mid-Year Budget Amendment (5-0)
• Approved Resolution 24-01 honoring former Mayor John Strickland (5-0)
• Approved Resolution 24-03 honoring former Councilmember Jane Hogeman (5-0)
• Approved Resolution 24-11 honoring former Councilmember Tom Hennie (5-0)
• Approved consent agenda including budget amendments report (5-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission is holding a work session to discuss proposed revisions to the Historic District Standards. This is a discussion item, not a final decision, and no other substantive business is on the agenda.

• Discussion of proposed revisions to the Historic District Standards

The Commission and staff discussed proposed revisions to the Historic District Standards. The Commission recommended revisions to sections regarding windows, doors, storm doors, storm windows, and chimneys to strengthen the Commission's standing in making determinations.

• Recommended proposed revisions to Sections III-C (Windows & Doors), III-D (Storm Doors and Windows), and II-F (Chimneys)
• Deferred review of Section III-E (Shutters and Awnings) to a later work session

Village Council Work Session

The Village Council will discuss the recommended size and budget for the new Given Memorial Library. Staff recommends a 9,250-square-foot design by Oakley Collier Architects, citing community needs and industry standards, with an estimated cost of $6.1 million. The council will also determine 2024 partners and collaborators assignments.

• Discussion on library size: staff recommends 9,250 sq ft, estimated $6.1 million
• Comparison of library sizes: 7,600 sq ft ($5.2M), 8,400 sq ft ($5.6M), 9,250 sq ft ($6.1M)
• Funding sources: $5M current budget, $545K library set-aside, $1.7M FY23 surplus, plus fundraising
• Determine 2024 Partners and Collaborators Assignments

The Pinehurst Village Council voted 3-2 to have Oakley Collier Design create a floor plan for an 8,400 square foot library facility. Council also assigned members to collaborate with the National Park Service and agreed to include strategic topics in future agendas. The session adjourned unanimously.

• Approved 3-2 for Oakley Collier Design to create 8,400 sq ft library floor plan
• Assigned Councilmembers Farrell and Ficklin to National Park Service collaboration
• Agreed to add strategic items to future Work Session agendas
• Adjourned meeting 5-0

Village Council Regular Meeting

The Pinehurst Village Council will vote on several resolutions and an ordinance, including appointing Jimmy Duncan to the Planning & Zoning Board, approving financial agreements with the Sandhills Metropolitan Planning Organization (SMPO), establishing an SMPO special revenue fund, and amending the FY 2025 fees and charges schedule. They will also receive bi-annual public safety reports, review quarterly financial statements, and discuss referring the Trotter Hills Residential Development conditional zoning request back to the Planning & Zoning Board.

• Resolution 24-08 appointing Jimmy Duncan to Planning & Zoning Board and Board of Adjustment
• Resolution 24-09 SMPO Lead Planning Agency Financial Agreement with NCDOT
• Resolution 24-10 Lead Planning Agency Agreement with SMPO
• Ordinance 24-04 establishing SMPO Special Revenue Fund
• Resolution 24-07 amending Fees and Charges Schedule for FY 2025

The Village Council approved several measures to serve as the Lead Planning Agency for the Sandhills Metropolitan Planning Organization (SMPO), including a new special revenue fund. Council also appointed a new member to the Planning & Zoning Board and updated the FY 2025 fees and charges schedule.

• Approved Resolution 24-08 appointing Jimmy Duncan to the Planning & Zoning Board and Board of Adjustment (5-0)
• Approved Resolution 24-09 SMPO Lead Planning Agency Financial Agreement with NCDOT (5-0)
• Approved Resolution 24-10 Lead Planning Agency Agreement with SMPO (5-0)
• Approved Ordinance 24-04 establishing the SMPO Special Revenue Fund with $100,000 appropriation for FY 2024 (5-0)
• Approved Resolution 24-07 amending the Fees and Charges Schedule for FY 2025 (5-0)
• Approved referral of Trotter Hills Residential Development Conditional Zoning request back to Planning & Zoning Board (5-0)
• Approved Consent Agenda including January 23 meeting minutes and revised 2024 meeting schedule (5-0)

Planning & Zoning Board

The Planning and Zoning Board reviewed a request to change the zoning for 1020, 1030, and 1040 Chicken Plant Road from R-30-Conditional to R-210. The Board voted unanimously to recommend approval of this map amendment to the Pinehurst Village Council. The decision is intended to revert the property to its previous zoning status.

• Rezoning request for 32.14 acres at 1020, 1030, and 1040 Chicken Plant Road
• Proposed change from R-30-Conditional to R-210 (Low Density Residential and Light Agricultural)
• 6-0 vote to recommend approval of the zoning map amendment to Village Council
• 6-0 vote to adopt the Statement of Consistency with the 2019 Comprehensive Plan

Board of Adjustment

The Pinehurst Board of Adjustment will hold a public hearing on a variance request from Resorts of Pinehurst to increase the fence height from 6 to 8 feet (with columns up to 9'8") along Highway 5 at 80 Carolina Vista. The property is in the H (Hotel) zoning district. The hearing was continued from the January 4 meeting. The board will also approve the minutes from that meeting.

• Public hearing on variance PLN-2023-00473 for 80 Carolina Vista to exceed fence height limit
• Request to add trim detail not allowed by Pinehurst Development Ordinance Section 9.13
• Property owned by Resorts of Pinehurst, parcel size 22.76 acres
• Approval of January 4, 2024 regular meeting minutes
• Next regular meeting scheduled for March 7, 2024

The Board approved the minutes from the January 4, 2024 meeting. A public hearing regarding a fence variance request for 80 Carolina Vista was continued to the next meeting date.

• Approved January 4, 2024 Regular Meeting Minutes (4-0)
• Continued Public Hearing for PLN-2023-00473 (80 Carolina Vista Variance Request) to March 7, 2024 (4-0)

Historic Preservation Commission - Work Session

The Pinehurst Historic Preservation Commission will hold a work session to discuss proposed revisions to the Historic District Standards, specifically sections III B-F covering exterior walls, windows, doors, storm windows, shutters, awnings, and chimneys. The revisions include changes to language from 'should' to 'must' for certain requirements, and decisions on terms like 'not appropriate' vs. 'not permitted'. No final decisions are expected; this is a discussion item.

• Proposed revisions to Historic District Standards sections III B-F
• Changes to exterior wall and trim requirements, including replacement materials
• Window and door standards, including prohibition of removable grids and glass block windows
• Storm window and door installation requirements
• Shutter and awning specifications, including color palette compliance

The Historic Preservation Commission held a work session on proposed revisions to the Historic District Standards, focusing on Section II-B (Exterior Walls & Trim) and Section III-C (Windows & Doors). The Commission and Staff suggested changes to the proposed revisions of III-B.1-5 and III-C.1-4 and agreed that further revisions are needed before any changes to the Standards can be agreed upon. No revisions to the Standards were adopted. The meeting adjourned at 03:57 PM by a 4-0 vote.

• No changes to the Historic District Standards agreed upon; further revisions needed
• Adjourned work session (4-0)

Historic Preservation Commission

The Pinehurst Historic Preservation Commission will hold public hearings on two Major Certificates of Appropriateness: one for painting and window/door replacements at 230 Midland Rd, and another for modifications to a previously approved project at 50 Everette Rd. The commission will also approve minutes from the December 21, 2023 meeting and review minor work items issued since then.

• Public hearing for COA-2023-00492: exterior painting (Benjamin Moore Swiss Coffee), window/door replacements, and shutter removal at 230 Midland Rd
• Public hearing for COA-2023-00493: modifications to previously approved COA-2022-00088 at 50 Everette Rd
• Approval of December 21, 2023 regular meeting minutes
• Review of minor work COAs issued 12/11/2023 - 1/15/2024
• Next meeting scheduled for February 22, 2024

The Historic Preservation Commission approved two Major Certificates of Appropriateness at its January 25, 2024 meeting, both by 5-0 votes. COA-2023-00492 allows painting the exterior and removing/replacing windows and doors at 230 Midland Rd. COA-2023-00493 allows modifications to a previously approved COA at 50 Everette Rd, including substituting asphalt shingles for cedar shakes on the entire roof. The Commission also approved the December 21, 2023 minutes and adjourned at 4:27 PM.

• Approved COA-2023-00492 for exterior painting and window/door removal and replacement at 230 Midland Rd (5-0)
• Approved COA-2023-00493 for modifications to previously approved COA-2022-00088 at 50 Everette Rd, including asphalt shingles instead of cedar shakes on the entire roof (5-0)
• Approved December 21, 2023 regular meeting minutes (5-0)
• Recessed regular meeting and opened public hearing (5-0)
• Adjourned public hearing and re-entered regular meeting (5-0)
• Adjourned the meeting at 4:27 PM (5-0)

Village Council Work Session

The Pinehurst Village Council will discuss options for the Village Green parking lot surface, choosing among doing nothing, top-dressing with blue stone, or resurfacing with asphalt. They will also determine council liaison assignments for 2024 partners and collaborators. The meeting is a work session, so no final votes are expected.

• Discuss Village Green parking surface options: $75,000 budgeted; blue stone top-dress ~$50,000, asphalt ~$75,000
• Determine 2024 Partners and Collaborators assignments, including NCDOT, Moore County, Pinehurst Resort/USGA
• National Park Service may view asphalt as degradation of Village Green lot

At a January 23, 2024 work session, the Pinehurst Village Council agreed to leave the Village Green parking lot surface unchanged while staff continue researching comparable options for future surfacing. Council agreed to revise 2024 Partners and Collaborators assignments, replacing Councilmember Ficklin with Councilmember Farrell on the TriCities Work Group and Mayor Pizzella with Councilmember Farrell for the Pinehurst Resort / USGA. Council also agreed to move the June 11, 2024 Council meetings to June 04, 2024 because of the US Open. The session adjourned at 06:20 p.m. on a 5-0 vote; no other substantive decisions were recorded.

• Agreed to leave Village Green parking lot surface as is pending further research on comparable options
• Agreed to replace Councilmember Ficklin with Councilmember Farrell on the TriCities Work Group
• Agreed to replace Mayor Pizzella with Councilmember Farrell for the Pinehurst Resort / USGA
• Agreed to amend the 2024 Council Meeting Schedule, moving June 11, 2024 meetings to June 04, 2024 due to the US Open
• Approved adjournment at 06:20 p.m. (5-0)

Village Council Regular Meeting

The Pinehurst Village Council will hold two public hearings and consider ordinances for a rezoning request on Chicken Plant Road and a voluntary annexation for Pinehurst South Cottages. They will also discuss a resolution amending the purchasing policy with federal funds. The agenda includes routine consent items and reports.

• Rezoning 32.14 acres on Chicken Plant Road from R-30-Conditional to R-210 (Low Density Residential)
• Voluntary annexation of 14.263 acres east of NC Highway 5 on Blake Boulevard and Olivia Lane
• Resolution 24-06 amending purchasing policy with federal funds
• Consent agenda approval of meeting minutes from January 5, 9, and 16, 2024

The Village Council approved a rezoning request for land on Chicken Plant Road and a voluntary annexation petition for the Pinehurst South Cottages area. Council also updated the village's financial policy regarding federal fund purchasing.

• Approved Ordinance 24-03 rezoning 32.14 acres on Chicken Plant Road from R-30 Conditional to R-210 (5-0)
• Approved Ordinance 24-01 for voluntary annexation of 14.263 acres for Pinehurst South Cottages effective June 30, 2024 (5-0)
• Approved Resolution 24-06 amending the Purchasing Policy & Procedures with Federal Funds (5-0)
• Approved Consent Agenda including minutes from six January meetings (5-0)

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to address items postponed from January 9 due to weather. They will swear in a new councilmember, discuss a road closure request from USGA/Golf Channel during the 2024 US Open, consider a budget amendment, and review the FY 2025 strategic plan. The meeting also includes a closed session to discuss real property acquisition negotiations.

• Oath of Office for Jack Farrell to fill vacant council seat
• Discussion of road closure request from USGA/Golf Channel during 2024 US Open
• Consider Ordinance 24-02 GASB 96 Budget Amendment
• Review and approve FY 2025 Balanced Scorecard and initiative action plans
• Closed session for real property acquisition negotiations

The Pinehurst Village Council voted 5-0 to deny a request from the USGA/Golf Channel to close certain downtown roads during the 2024 U.S. Open. The Council also approved a GASB 96 budget amendment, re-appointed Matt Jones to the Planning & Zoning Board and Board of Adjustment, appointed Terry Lurtz to the Neighborhood Advisory Committee, and approved the FY 2025 Balanced Scorecard as amended. Jack Farrell took his Oath of Office after being selected to fill the vacant Council seat. The meeting included a closed session under NCGS §143-318.11(a)(5) regarding a contract for the acquisition of real property.

• Denied USGA/Golf Channel downtown road closure request for 2024 U.S. Open (5-0)
• Approved Ordinance 24-02 GASB 96 budget amendment (5-0)
• Re-appointed Matt Jones to Planning & Zoning Board and Board of Adjustment, term ending January 31, 2026 (5-0)
• Appointed Terry Lurtz to Neighborhood Advisory Committee for Linden Road West area, term ending June 30, 2026 (5-0)
• Approved FY 2025 Balanced Scorecard, Areas of Focus, and FY 2025-2029 Initiative Action Plans as amended (5-0)
• Approved Consent Agenda including December 2023 meeting minutes (5-0)
• Recessed special meeting and entered closed session at 6:36 p.m. (5-0)
• Adjourned closed session and re-entered special meeting at 7:18 p.m. (5-0)

Village Council Regular Meeting

This is the agenda for the Pinehurst Village Council regular meeting on January 16, 2024, at 4:30 PM in Assembly Hall. The agenda text contains only the meeting's vision, mission, and values statements, with no specific agenda items listed. As such, this agenda is purely procedural boilerplate with no concrete decisions or discussions to report.

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to conduct the second day of interviews for a council vacancy. No decisions are on the agenda; the meeting consists only of the interviews and adjournment.

• Council vacancy interviews - Day 2

The Pinehurst Village Council held a special meeting on January 9, 2024, to interview two candidates, Peter White and Justin Bramlage, for a vacant council seat. After deliberating and reviewing council members' scoring spreadsheets, the council voted 3-1 to appoint Jack Farrell to serve the remainder of Mayor Pizzella's term, which expires December 2025. Councilmember Morgan dissented. The council agreed to conduct Farrell's oath of office later that day at the regular meeting if he could attend. The meeting adjourned at 9:33 a.m. by a unanimous 4-0 vote.

• Appointed Jack Farrell to vacant Village Council seat (3-1, Morgan dissenting)
• Agreed to hold Farrell's oath of office at the January 9, 2024 regular meeting if he can attend
• Adjourned the special meeting (4-0)

Village Council Work Session

This agenda is for a Village Council work session originally scheduled for January 9, 2024, but it was rescheduled to January 16, 2024, at 4:30 p.m. due to hazardous weather. The agenda contains no substantive items, only the rescheduling notice and standard vision/mission statements.

• Meeting rescheduled to Tuesday, January 16, 2024, at 4:30 p.m.

The Work Session was canceled due to hazardous weather conditions. No quorum was present and no business was conducted.

Village Council Regular Meeting

This agenda announces that the January 9, 2024 regular meeting of the Pinehurst Village Council has been rescheduled to Tuesday, January 16, 2024, at 4:30 p.m. due to hazardous weather conditions. No other business items are listed.

• Meeting rescheduled from January 9 to January 16, 2024

The Regular Meeting scheduled for January 9, 2024, was canceled due to hazardous weather conditions. No quorum was present and no business was conducted.

Village Council - Special Meeting

The Pinehurst Village Council is holding a special meeting to conduct interviews for a council vacancy. The agenda includes only the call to order, the interviews, and adjournment, with no other business items.

• Council vacancy interviews - Day 1

The Pinehurst Village Council held a special meeting on January 05, 2024, to interview nine candidates for an open Council seat. Each candidate was asked a set of questions, including verifying residency and voter registration status, which the Council unanimously agreed to add at Councilmember Morgan's request. The Council discussed the selection and notification process with Village Manager Sanborn but did not select or appoint anyone; the meeting adjourned at 02:14 p.m. by unanimous vote.

• Unanimously agreed to ask each candidate to verify residency and voter registration status
• Interviewed nine candidates: Kirk Adkins, Steve Drinkwater, Tom Beddow, Kevin Fitzpatrick, Frank Zaccherio, Jack Farrell, Daniel Logan, Jeffrey Gilbert, and Tom Hennie
• No appointment or selection made; Council discussed the selection and notification process
• Unanimously approved adjournment at 02:14 p.m. (motion by Ficklin, seconded by Pizzella)

Planning & Zoning Board

The Planning and Zoning Board will hold a public hearing on a request to rezone approximately 32.14 acres at 1020, 1030, and 1040 Chicken Plant Road from R-30 (Medium Density Residential) to R-210 (Low Density Residential and Light Agricultural). The applicant, Kenneth Bass, seeks to create three single-family residential lots of about ten acres each. The board will also approve minutes from the December 7, 2023 meeting. Staff recommends approval of the rezoning.

• Rezoning of 32.14 acres at 1020, 1030, and 1040 Chicken Plant Road from R-30 to R-210
• Applicant: Kenneth Bass, owner: Bass Design & Development, LLC
• Proposed use: three single-family residential lots (approx. 10 acres each)
• Staff recommends approval; board must adopt a consistency statement
• Approval of December 7, 2023 meeting minutes

Board of Adjustment

The Pinehurst Board of Adjustment will hold a continued public hearing on a variance request from the Resorts of Pinehurst to replace a 6-foot fence with an 8-foot fence and 9'8" brick columns along Highway 5 at 80 Carolina Vista. The applicant cites highway noise as a hardship, but the board previously asked for more data. The board will also approve minutes from the December 7, 2023 meeting.

• Variance request for 8-foot fence with 9'8" columns at 80 Carolina Vista (PLN-2023-00473)
• Property in H (Hotel) zoning district, PID #00025808
• Applicant: Calvin Burkley; Owner: Resorts of Pinehurst
• Continued from December 7, 2023 public hearing
• Approval of December 7, 2023 meeting minutes

The Pinehurst Board of Adjustment held a regular meeting on January 4, 2024, approving the prior meeting's minutes and continuing a public hearing for a variance request at 80 Carolina Vista. The applicant requested additional time to gather evidence, and the board voted 5-0 to continue the hearing to February 1, 2024. No other substantive decisions were made.

• Approved minutes of Dec. 7, 2023 regular meeting (5-0)
• Continued public hearing for variance at 80 Carolina Vista to Feb. 1, 2024 (5-0)
• Adjourned meeting at 4:59 PM (5-0)