Polk County public meetings in 2022
22 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Board of Commissioners
The Board of Commissioners will hold a public hearing regarding two proposed road names. The body will also consider a landfill contract and the appointment of several volunteer board members.
- Proposed new road names: Jackson Ridge Lane and Unity Lane
- Soil Erosion and Sedimentation Control Landfill Contract with Quible & Associates
- Appropriation of $120,000 for Phase 1 of the landfill project
- Volunteer applications for Recreation Advisory Board and Agricultural Advisory Board
The Board approved a multi-year landfill contract and a cost-sharing agreement with Polk County Schools for transportation staff. They also approved two new road names and several volunteer board appointments.
- Awarded Soil Erosion and Sedimentation Control Landfill contract to Stream Initiative for $746,215 (unanimous)
- Approved Project Budget Ordinance of $746,215 (unanimous)
- Approved $120,000 budget amendment for phase 1 of landfill project (unanimous)
- Approved Memorandum of Agreement with Polk County Schools to share two full-time transportation positions (unanimous)
- Approved new road names Jackson Ridge Lane and Unity Lane (unanimous)
- Approved appointments for Recreation Advisory Board and Agricultural Advisory Board (unanimous)
Board of Adjustment
The Planning Board will meet to discuss updates to the zoning ordinance. The agenda includes the approval of previous meeting minutes and a review of zoning ordinance updates.
- Zoning Ordinance Updates
The Board of Commissioners held a budget discussion and received an initiative and budget update from Isothermal Community College President Walter Dalton. No budget increase was requested for the college. No formal votes or decisions were recorded in the minutes.
Board of Commissioners
The Board of Commissioners will hold a public hearing and vote on a grant application for the Community Transportation Program. The meeting includes budget amendments for software and employee compensation.
- NCDOT Public Transportation Grant Request for Polk County Public Transit
- Contract and budget amendment of $59,650 for OpenGov Budgeting and Planning Software
- Budget amendment of $10,600 for referral bonuses
- Design/Build firm recommendation for Little White Oak Mountain Trail System
- Tax refund requests for November 16—30, 2022 totaling $678.56
The Board of Commissioners approved a 5% salary increase for executive-level department managers and two elected officials. Other key actions included approving a $312,575 transportation grant application and a contract for the Little White Oak Mountain Bike Trail Network.
- Approved 5% salary increase for executive-level department managers, Sheriff, and Register of Deeds (unanimous)
- Approved FY2024 Capital Grant Application for public transportation in the amount of $312,575 (unanimous)
- Approved contract with Trail Dynamics for Little White Oak Mountain Bike Trail Network (unanimous)
- Approved $168,585 budget amendment to pay out employee compensatory time (unanimous)
- Accepted $25,000 Sheriff's Bond contingent upon attorney's approval of language (unanimous)
- Approved $59,650 for OpenGov Budgeting and Planning Software (unanimous)
- Approved $10,600 budget amendment for referral bonuses (unanimous)
- Approved appointment of Noah Elisha Jackson to the Juvenile Crime Prevention Council (unanimous)
Board of Commissioners
The Board of Commissioners is meeting to swear in new members and establish leadership for the upcoming term. The body will elect a Chairman and Vice-Chairman and set the regular meeting schedule for January through June 2023.
- Swearing in of Commissioner Elects Paul Beiler, Tommy W. Melton, and J. David Moore
- Election of Chairman and Vice-Chairman
- Approval of the Polk County Code of Ethics
- Approval of meeting procedures, rules, and decorum guidelines
- Appointment of Commissioners to Boards
The Board held an organizational meeting to swear in new members and elect leadership. The Board unanimously approved the County Code of Ethics, meeting procedures, and the 2023 regular meeting schedule.
- Appointed Commissioner Melton as Chairman (unanimous)
- Appointed Commissioner Yoder as Vice-Chairman (unanimous)
- Approved Polk County Code of Ethics (unanimous)
- Approved meeting and agenda item rules, procedures, and decorum guidelines (unanimous)
- Approved board appointments as stated (unanimous)
- Approved regular meeting schedule and resolution for January 2023 through June 2023 (unanimous)
Board of Commissioners
The Board of Commissioners is meeting to consider the naming of Olive Branch Trail and review the 2022 Annual Financial Report. The body will also vote on engineering and feasibility contracts and various board appointments.
- Public hearing for new road name: Olive Branch Trail (off Old Hwy 19 in Tryon Township)
- Budget amendment for Laughter Pond maintenance project in the amount of $23,250
- Tax refund requests for October ($990.22) and November 1-15 ($403.35)
- Engineering contract for Polk County Regional Water Commission with Black & Veatch
- Contract for YMCA Feasibility Study
The Board of Commissioners approved a variety of budget amendments for school equipment and landfill monitoring. They also contracted engineering and feasibility services and officially named a new road Hannon Lane.
- Named new road Hannon Lane (unanimous)
- Approved $150,095 budget amendment for school chromebooks and security (unanimous)
- Approved $269,960 lottery fund application for PCHS track resurfacing (unanimous)
- Approved $35,550 contract with Convergent Nonprofit Solutions for YMCA feasibility study (unanimous)
- Approved $65,000 budget amendment for Little Mtn. Landfill filtration monitoring (4-0, 1 abstain)
- Approved retaining Black & Veatch for Regional Water Commission engineering services (unanimous)
- Approved addition of a full-time temporary Innovative Approaches Coordinator (unanimous)
- Approved tax refund requests for October ($990.22) and November 1-15 ($403.35) (unanimous)
Board of Commissioners
The Board of Commissioners is holding an informational work session. The meeting focuses on a discussion with the North Carolina Department of Transportation (NCDOT) and the Rural Planning Organization (RPO).
- Discussion with North Carolina Department of Transportation (NCDOT) and Rural Planning Organization (RPO)
The Board held an informational work session featuring presentations from the North Carolina Department of Transportation and the Foothills Regional Commission. No substantive decisions were made during this meeting.
Board of Adjustment
The Planning Board is meeting to discuss updates to the Zoning Ordinance Permitted Use Table. The agenda includes a review of draft definitions and permitted uses for various land categories.
- Review of Permitted Use Table updates
- Discussion of Event Venue definitions and requirements
- Updates to Bed and Breakfast definitions based on North Carolina Building Code
- Addition of Boarding Houses and Dormitories to the Motels and Hotels category
The Board accepted a $4,025,394 American Rescue Plan Act grant and approved several capital projects, including library renovations and pond maintenance. They also adopted a five-year strategic plan for public libraries and approved a lease agreement with the YMCA of Greater Spartanburg.
- Accepted $4,025,394 federal ARPA grant and adopted Grant Project Ordinance (unanimous)
- Approved $119,550 budget amendment and Capital Project Budget Ordinance for Laughter Pond forebay sediment removal (unanimous)
- Adopted Polk County Public Libraries Strategic Plan (unanimous)
- Approved $110,905 Capital Project Budget Ordinance for Columbus Library children's area renovation (unanimous)
- Approved amended lease agreement with YMCA of Greater Spartanburg (unanimous)
- Approved tax refund requests through May 31, 2021 totaling $735.20 (unanimous)
- Approved FY 2021/22 Juvenile Crime Prevention Council County Fund Plan (unanimous)
- Scheduled public hearing for proposed new road names for June 21, 2021 (unanimous)
Board of Commissioners
The Board of Commissioners will discuss a budget amendment for a professional foster family pilot program. The meeting includes a utility easement for a recreation complex and a resolution supporting veterans.
- Budget addition of $692,000 for NCDHHS Community Based Professional Foster Family Pilot Program
- Budget amendment of $6,000 for flood-related record preservation
- Dominion Energy utility easement for Recreation Complex (tax parcel P71-44)
- Lease renewal with N.C. Department of Public Safety for Courthouse Square Annex, Bldg. 2
- Resolution supporting Operation Green Light for Veterans
Board of Adjustment
The Polk County Planning Board is meeting to review updates to the Zoning Ordinance Permitted Use Table. The board will consider changes and recommendations regarding the definitions of Boarding Houses and Dormitories.
- Zoning Ordinance - Permitted Use Table Updates
Board of Commissioners
The Board of Commissioners is holding a public hearing regarding the naming of two new private roads. The board is also reviewing a grant application for playground equipment and appointing members to the Juvenile Crime Prevention Council.
- Proposed new road names: Piney Ridge Lane and Tar Heel Lane
- Parks and Recreation Trust Fund (PARTF) grant application for Gibson Park playground equipment
- Tax refund requests through September 30, 2022, totaling $1,146.86
- Proclamation declaring October 2022 as Domestic Violence Awareness Month
- Volunteer board applications for the Juvenile Crime Prevention Council
Board of Adjustment
The Board of Adjustment will meet to discuss a special use permit application for Meadowbrook RV Park submitted by Paul Deck. The meeting also includes the approval of minutes from the July 5, 2022, meeting.
- 2022-06 (SUP) - Meadowbrook RV Park, Paul Deck
Board of Commissioners
The Polk County Board of Commissioners is meeting to discuss a fuel sharing agreement with the Town of Columbus. The board will also consider funding for senior services and review tax refund requests.
- Interlocal Fuel Sharing Agreement between Polk County and the Town of Columbus
- Appropriation of $1,225 from Contingency for a 25% Senior Services grant match
- Tax refund requests through August 31, 2022, totaling $28,683.78
- Budget Amendment/Addition for Senior Services grant revenue and expense
Board of Adjustment
The Planning Board will consider a minor subdivision application for Tricycle Hill. The board is also scheduled to discuss updates to the Zoning Ordinance Permitted Use Table.
- Minor Subdivision: Tricycle Hill, P96-93 (17.93 acres) - 6 lots, Jacob Lions
- Zoning Ordinance: Permitted Use Table Updates
Board of Adjustment
The meeting scheduled for September 6, 2022, has been postponed. It is now scheduled for September 20, 2022, at 5:00 PM.
Board of Commissioners
The Board of Commissioners will hold public hearings regarding FY2024 Polk County Transit Authority grants and the naming of two new roads. The body will also vote on budget amendments and a contract for E-911 renovation.
- FY2024 Polk County Transit Authority (PCTA) 5311, 5310, 5339, 5307 and State Funding Community Transit Grants
- Proposed new road names: Eubanks Ridge and High Meadows Drive
- Budget amendment of $45,000 from Capital Reserve Fund Balance/Dam Funds to Water Capital Project Fund
- Budget amendment of $34,211 from general fund balance for settlement to Steps to Hope
- Contract for E-911 Renovation/Relocation Architect Frank Thomason and Mission Critical Partners (MCP)
Board of Commissioners
The Board of Commissioners will meet to discuss the Highway 9 South Project and review several administrative updates. The body is deciding on a property exchange with Steps to H.O.P.E. Inc. and approving a memorandum of understanding for fitness and hiking trails.
- Property exchange resolution between Polk County and Steps to H.O.P.E. Inc.
- Public hearing scheduled for September 6, 2022, regarding NCDOT Community Transportation Grants
- Memorandum of Understanding for Tom Raymond Fitness Trail and the ICC Hiking Trails
- Tax refund requests totaling $134.56
- Approval of the Streamflow Rehabilitation Assistance Program (StRAP) contract
Board of Adjustment
The Planning Board will meet to discuss the Permitted Use Table within the Zoning Ordinance. The meeting includes a follow-up discussion on data processing and data mining facilities.
- Zoning Ordinance Permitted Use Table discussion
- Discussion of data processing/data mining facility requirements
Board of Commissioners
The Board is taking public comment on three proposed road names. Members are also reviewing tax refund requests and legislative goals for the North Carolina Association of County Commissioners.
- Public hearing for proposed road names: Songbird Lane, Piney Ridge Lane, and Tar Heel Lane
- Tax refund requests through July 31, 2022, totaling $3,339.45
- Resolution declining right of first refusal for real property from the Polk County Board of Education
- Volunteer board applications for Cheryl Judge-Decker (Agricultural Advisory Board) and Dennis Gervais (Recreation Advisory Board)
- Scheduled public hearing for additional proposed road names on September 6, 2022
Board of Commissioners
The Board of Commissioners is holding public hearings on a zoning text amendment and a new road name. The body is deciding on a contract award for the Laughter Pond Forebay Project and the purchase of medical equipment for fire chiefs.
- Appropriation of $146,759 for ten LUCAS Chest Compression Systems from Stryker Medical
- Zoning Ordinance Text Amendment to update the definition of Schools and include the use in the Neighborhood Commercial (NC) Zoning District
- Approval of new road name Horse Bit Trail off Manus Chapel Road in Green Creek Township
- Release of uncollectable vehicle taxes of deceased persons totaling $758.93
- Tax refund requests through June 30, 2022, totaling $992.61
Board of Adjustment
The Planning Board is meeting to consider a minor subdivision application for The Farms at Tryon Crossing. The board will also hold a discussion regarding the Permitted Use Table within the Zoning Ordinance.
- Minor Subdivision: The Farms at Tryon Crossing, P103-12&13 (42.09 acres, 8 lots) for William McCraw
- Zoning Ordinance: Discussion of the Permitted Use Table
Board of Adjustment
The Planning Board will discuss updates to the Zoning Ordinance permitted uses and a text amendment request from NC Wine Academy. The board is also reviewing a 4-lot minor subdivision for Housing Assistance.
- Housing Assistance 4-Lot Minor Subdivision
- NC Wine Academy text amendment request
- Zoning Ordinance permitted use updates
Board of Commissioners
The Board of Commissioners will conduct a budget work session and a public hearing to receive citizen comments on the proposed Fiscal Year 2022-2023 budget. The meeting also includes a regular session to vote on grants and administrative resolutions.
- Public hearing on the proposed FY 2022-2023 budget
- Soil and Water Stream Debris Removal Grant Project Budget Ordinance for $400,052
- Tax refund requests through May 31, 2022, totaling $787.39
- Juvenile Crime Prevention Council (JCPC) County Fund Plan for FY 2022/23
- NCDOT Grant Submission Pre-Application for FY 2024