Prairie Village public meetings in 2024

City Council

The Prairie Village City Council will meet to decide on funding and property acquisition for a new municipal complex at 7820 Mission Road, including a $4.5M bond issuance. The council will also discuss updates to 2025 grant programs for homeowners and a legislative platform opposing state tax limits.

• Consider $4.5M bond issuance for purchase of 7820 Mission Road property
• Consider 2025 exterior grant program changes (budget raised to $80,500)
• Consider 2025 residential sustainability grant program changes (budget $40,000)
• Consider 2025 property tax rebate program recommendations
• Consider construction contract with Kansas Heavy Construction, LLC for DRAIN-23X storm drainage repair

The City Council ratified the appointment of Major Eric McCullough as the eighth chief of police, effective January 2, 2025, and he was sworn in. The council also approved a $369,637.50 construction contract with Kansas Heavy Construction for storm drainage repairs. A motion to add discussion of the proposed demolition of the church at 7820 Mission Road to the agenda failed 6-2, and a motion to discontinue R-1B design guideline discussions failed 5-4, with the council instead sending the guidelines back to the planning commission.

• Approved appointment of Eric McCullough as chief of police (9-0)
• Approved $369,637.50 construction contract with Kansas Heavy Construction for DRAIN-23X storm drainage repairs (9-0)
• Approved consent agenda items #2-#8 (9-0)
• Approved amendment to December 2 minutes to include Gallagher's comments (9-0)
• Failed motion to add church demolition discussion to agenda (6-2)
• Failed motion to discontinue R-1B design guideline discussions (5-4)
• Passed motion to send R-1B guidelines back to planning commission (7-2)

Environmental Committee

The committee reviewed the City's acquisition of the Bible Church for a new City Hall and discussed pursuing LEED Platinum standards. Members also considered proposals for the 2026 budget and tabled a discussion on mattress recycling.

• Approved the meeting agenda (unanimous)
• Approved October 2024 meeting minutes with date correction (unanimous)
• Tabled mattress recycling discussion until January
• Appointed Nathan Kovac as committee representative for the Go Green committee

Diversity Committee

The Prairie Village Diversity Committee approved up to $2,500 for fabricating and shipping a panel presentation for the next council meeting, with David presenting a 10-minute overview. They also approved $500 for the January MLK Service Day, partnering with Restart for care bag donations and a supply drive from Jan 3-20. The committee discussed recruiting new members and revisiting meeting times in January.

• Approved up to $2,500 for panel fabrication and shipping (all approved)
• Approved $500 for MLK Service Day supply drive (all approved)
• Approved agenda and minutes from 11/12/24 (all approved)
• Adjourned meeting (all approved)

Board of Zoning Appeals

The Prairie Village Board of Zoning Appeals will hold a public hearing on a variance request for a side setback at 7309 Windsor Street. The applicant seeks to reduce the required side setback from 6 feet to 5 feet to expand a one-car garage to a two-car garage as part of a home rehabilitation project.

• Variance request for side setback at 7309 Windsor Street (R-1B zoning)
• Applicant: Mark and Denise Dickerson (via WGN Architects)
• Proposed change: Expand garage from one-car to two-car
• Public hearing scheduled for BZA2024-08

The Prairie Village Board of Zoning Appeals approved a variance allowing a 1-foot side setback reduction for a garage expansion at 7309 Windsor Street. The variance was granted with conditions, including no interference with an existing easement and recording with the county. The board also approved the previous meeting's minutes.

• Approved variance BZA2024-08 for 7309 Windsor Street, reducing side setback from 6' to 5' for garage expansion (6-0)
• Approved minutes of November 12, 2024 meeting (6-0)

Planning Commission

The Planning Commission will review a request to modify the building line for a property on W. 65th Street. The body will also discuss updates to R-1B neighborhood design guidelines and approve 2025 meeting dates.

• Building line modification request for 5011 W. 65th Street
• Discussion of R-1B neighborhood design guideline updates
• Approval of 2025 meeting dates

The Prairie Village Planning Commission approved a building line modification for a property at 5011 W. 65th Street, allowing a three-car garage to extend into the side yard and over the platted front building line. The approval was conditioned on staff review of tree removal and mitigation requirements. The commission also approved the 2025 meeting calendar and discussed potential updates to R-1B neighborhood design guidelines, agreeing to seek council direction before proceeding.

• Approved building line modification for 5011 W. 65th St. (6-0)
• Approved 2025 meeting calendar (6-0)
• Approved minutes of November 12, 2024 meeting (6-0)
• Discussed R-1B design guideline options; no formal action taken

City Council

The City Council will discuss and potentially authorize the acquisition of 7820 Mission Road. The body is also considering the 2025 legislative platform and property tax rebate recommendations.

• Resolution 2024-07: Acquisition of 7820 Mission Road
• Resolution 2024-08: Authorization for sale of temporary notes
• Agreement with Gordon CPA, LLC to audit 2024 financial statements
• Approval of 2025 legislative platform
• 2025 property tax rebate program recommendations

The Council authorized the acquisition of 7820 Mission Road and the issuance of temporary notes up to $5 million to finance the purchase. The body also approved the 2025 legislative platform and recommended updates to residential grant and tax rebate programs.

• Approved Resolution 2024-07 to acquire 7820 Mission Road (6-3)
• Approved Resolution 2024-08 to issue temporary notes up to $5M for property acquisition (6-3)
• Approved 2025 legislative platform (8-1)
• Approved consent agenda including 2025 cereal malt beverage licenses and various bid awards (9-0)
• Recommended 2025 exterior and sustainability grants with rental/investment properties excluded (9-0)
• Recommended 2025 property tax rebate program income limits at 65% of median family income (9-0)
• Denied motion to base exterior grant eligibility on income rather than property value (7-2)

City Council

The City Council will discuss options for the 7820 Mission Road property and municipal complex improvements. The body is also considering 2025 grant allocations for human services and alcohol/opioid funds, as well as updating traffic and public offense codes.

• Discussion of purchase and use of 7820 Mission Road property for city hall or police
• Contract with Axon for police body-worn cameras, in-car cameras, and tasers
• 2025 contribution allocations for Human Service Fund and alcohol/opioid settlement funds
• Adoption of 2024 Standard Traffic Ordinance and Uniform Public Offense Code
• Renewal of public defender agreements with Frank Gilman and Philip Stein

The City Council approved moving forward with Option 2A: new construction of city hall at the 7820 Mission Road site, with the mayor casting the tie-breaking vote. The council also approved a $5,000 deposit to extend the due diligence period and authorized bond counsel to prepare financing. A motion to hire a realtor to renegotiate the purchase price failed. The council approved $10,500 for human services grants and $94,000 for substance abuse programs, and adopted the 2024 traffic and offense codes.

• Approved new city hall construction at 7820 Mission Road (6-5, mayor tie-breaker)
• Approved $5,000 deposit to extend due diligence on church property (8-2)
• Authorized bond counsel to prepare financing for property purchase (8-2)
• Denied motion to hire realtor to renegotiate purchase price (7-3 against)
• Approved $10,500 contribution to UCS for human services grants (8-2)
• Approved $44,000 alcohol tax and $50,000 opioid settlement funds to UCS (10-0)
• Adopted 2024 Standard Traffic Ordinance and Uniform Public Offense Code (10-0)
• Removed 'Sales Tax on Food' and 'Global Climate' sections from legislative platform (10-0)

Parks and Recreation Committee

The Parks and Recreation Committee met and received updates, including the City Council's decision on October 21, 2024, to cease pursuit of the Community Center Campus project. The committee approved the May 8, 2024 meeting minutes unanimously. A $40,664 foundation budget consideration was tabled. No other formal decisions were made.

• Approved May 8, 2024 meeting minutes (unanimous)
• Tabled foundation budget consideration ($40,664 account balance)

Planning Commission

The Prairie Village Planning Commission will hear three public zoning cases: a site plan review for a building addition at 3921 W. 63rd Street for Consolidated Fire District #2, a building line modification at 4616 W. 70th Terrace, and a site plan exception for a raised foundation at 7051 Linden Street. The meeting also includes routine approval of past minutes and adjournment.

• Site plan review for building addition at 3921 W. 63rd Street (R-1A zoning, applicant: Consolidated Fire District #2)
• Building line modification at 4616 W. 70th Terrace (R-1B zoning, applicants: Karen Calomino and Joe Bussey)
• Site plan exception for raised foundation at 7051 Linden Street (R-1B zoning, applicant: Caleb George)

The Prairie Village Planning Commission unanimously approved three applications: a site plan for a 3,500 sq ft addition to the fire station at 3921 W. 63rd St., including a building line modification; a building line modification for a garage extension at 4616 W. 70th Terrace; and a site plan exception for a raised foundation at 7051 Linden St. All approvals were subject to conditions as noted in the minutes.

• Approved site plan for fire station addition at 3921 W. 63rd St. (unanimous)
• Approved building line modification for garage at 4616 W. 70th Terrace (unanimous)
• Approved foundation height exception at 7051 Linden St. (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a variance request for the fire station at 3921 W. 63rd Street. The applicant seeks to increase permitted building coverage from 30% to 31% to allow for a 3,500 square foot addition.

• BZA2024-07: Variance request for building coverage, impervious surface coverage, and platted building line encroachment at 3921 W. 63rd Street
• Proposed 3,500 square foot addition to the Consolidated Fire District #2 station

The Board of Zoning Appeals unanimously approved a variance allowing Consolidated Fire District #2 to increase building coverage from 30% to 31% for an expansion of the fire station at 3921 W. 63rd Street. The approval is conditional on Planning Commission approval of the site plan and must be recorded with the County Register of Deeds within one year. The board found all five statutory conditions for a variance were met.

• Approved variance to increase building coverage from 30% to 31% for fire station expansion (unanimous)
• Approved minutes of October 1, 2024 meeting (unanimous)

Diversity Committee

The Prairie Village Diversity Committee met on November 12, 2024, and approved the agenda and the October 8 meeting minutes. No presentations were given, and no formal decisions were made on substantive items. The committee discussed recruiting new members, with only one application received for two open spots, and agreed to support outreach efforts including social media posts and council member sharing. The interpretive panel presentation was postponed to the December 2 meeting.

• Approved agenda (all approved)
• Approved October 8, 2024 meeting minutes (all approved)
• Postponed interpretive panel presentation to December 2 meeting
• Agreed to support outreach for new committee members via social media and council member sharing

City Council

The Prairie Village City Council will vote on several items, including a resolution setting 2025 employee compensation ranges, a contract with Axon for police cameras and equipment, and a consent agenda with a lobbying agreement and gas franchise. They will also discuss purchasing the 7820 Mission Road property and municipal complex improvements. The meeting includes a proclamation for Native American Heritage Month and a presentation on LEED certification.

• Resolution 2024-05 establishing 2025 employee compensation ranges
• Contract with Axon for police in-car and body-worn cameras, tasers, VR training system, and software
• Discussion on purchase of 7820 Mission Road property and municipal complex improvements
• Memorandum of agreement with Little Government Relations for lobbying services in 2025 ($12,500)
• Kansas Gas franchise agreement

The Prairie Village City Council approved Resolution 2024-05 establishing 2025 employee compensation ranges with a 1.5% range increase (9-1), and recommended approval of a ten-year, $3.62 million contract with Axon for police cameras, Tasers, and VR training (9-0). The council also approved a lobbying services agreement with Little Government Relations (8-2) and discussed options for the 7820 Mission Road property, with staff recommending relocating city hall there.

• Approved Resolution 2024-05 for 2025 compensation ranges with 1.5% increase (9-1)
• Approved lobbying services agreement with Little Government Relations for 2025 (8-2)
• Recommended approval of ten-year Axon contract for police technology, $3,622,077 total (9-0)
• Approved consent agenda items #1 and #3 (minutes, Kansas Gas franchise) (10-0)
• Approved agenda as presented (10-0)

City Council

The City Council will discuss financial partnership terms with the YMCA for a new community center and review a proposed amendment to the rental license program. The body will also consider a traffic study for Tomahawk Road.

• Ordinance 2499: Amendment to rental license program to minimum duration of 30 days
• Financial partnership considerations for YMCA contributions to a new community center
• Proposed traffic study on Tomahawk Road between Roe Avenue and West 71st Street
• Construction contract change order #1 with Infrastructure Solutions, LLC for storm drainage repair at 8316 Fontana Street
• Change to Chapter XV – Utilities, Article 1, Sections 15-101 and 15-102

The City Council voted 10-2 to cease all activities related to the proposed community center project, following the YMCA's response that it could not cover operational losses or commit to the requested $7.5 million capital contribution. The council also approved Ordinance 2499, banning rentals under 30 days, effective November 1, 2025, after amendments. A traffic study on Tomahawk Road was approved 11-1.

• Ceased all community center project activities (10-2)
• Approved Ordinance 2499 banning rentals under 30 days, effective Nov 1, 2025 (10-2)
• Amended Ordinance 2499 subtitle to 'minimum duration required' (8-4)
• Failed amendment to allow owner-occupied short-term rentals (5-7)
• Approved traffic study on Tomahawk Road between Roe and Mission (11-1)
• Approved consent agenda items #2-#4 (unanimous)
• Approved October 7, 2024 meeting minutes as amended (unanimous)

Diversity Committee

The Prairie Village Diversity Committee met on October 8, 2024, and approved the agenda and prior meeting minutes unanimously. They discussed upcoming events, including the Pride in Park and October Town Hall, and reviewed the Hispanic Heritage Event recap. The committee also discussed the interpretive panel project, with a cost of $2,250 for the panel and pedestal, and planned next steps for 2025, including assigning liaisons for MLK and Juneteenth events.

• Approved agenda unanimously
• Approved meeting minutes from 9/10/24 unanimously
• Discussed interpretive panel project; $2,250 cost for panel and pedestal
• Planned to assign subcommittee liaisons for MLK and Juneteenth events
• Decided to form subcommittee for April 2025 event by end of year
• Agreed to have members bring 2025 event ideas to next meeting
• Rachel to compile list of past events for future planning
• Adjourned unanimously at 5:28 p.m.

City Council

The City Council will discuss a potential ordinance to ban short-term rentals. The body is also reviewing 2025 city insurance providers and financial contributions for community center partners.

• Consideration of a short-term rental ban ordinance
• Bid award for the 2024 tree trimming program
• Agreement with City of Mission Hills for funds for the Mission Road, 63rd Street to 67th Street project
• Review of 2025 City health, dental, vision, and disability insurance providers
• Proposed amendment to Council Policy 29 regarding the President of the Council

The Prairie Village City Council approved several key items, including the 2025 employee insurance package, revisions to Council Policy 29, and a recommendation to ban short-term rentals under 30 days. The council also voted to move forward with the Finance Committee's recommendations for the community center project, including responses to the Johnson County Library and YMCA, and to plan for a public vote on a sales tax increase to fund the estimated $55 million construction cost. A motion to end the community center project failed.

• Approved 2025 employee insurance benefit package (unanimous)
• Approved revisions to Council Policy 29 on president of council election (11-1)
• Approved recommendation to ban short-term rentals under 30 days, effective Nov 1, 2025 (10-2)
• Approved Finance Committee recommendations for library partnership, including land swap instead of donation (10-2)
• Approved Finance Committee recommendations for YMCA partnership, including $7.5M capital contribution (unanimous)
• Approved moving forward with community center funding plan, including sales tax increase vote (8-4)
• Motion to end community center project failed (6-7)
• Approved consent agenda items #2-#5 (unanimous)

Planning Commission

The Prairie Village Planning Commission will consider two site plan applications during its October 1, 2024 meeting, including a commercial building remodel at 7070 Mission Road and a raised foundation site plan at 6601 Nall Avenue. The agenda also includes the approval of minutes from the September 10, 2024 meeting.

• Site plan for a commercial building remodel at 7070 Mission Road (PC2024-114)
• Site plan for a raised foundation at 6601 Nall Avenue (PC2024-115)
• Approval of Planning Commission minutes from September 10, 2024

The Planning Commission approved a site plan for the remodel of the vacant Macy's building at 7070 Mission Road, converting it into a multi-tenant space with a grocery store. The vote was 6-1, with James Breneman opposed due to parking concerns. The Commission also unanimously approved a foundation height exception for a new home at 6601 Nall Avenue.

• Approved site plan for 7070 Mission Road commercial remodel (6-1)
• Approved foundation height exception for 6601 Nall Avenue (unanimous)
• Approved minutes from September 10, 2024 meeting (unanimous)

Board of Zoning Appeals

The Prairie Village Board of Zoning Appeals will hold a public hearing on a request to reduce the required side-yard setback from 7 feet to about 1.5 feet so a homeowner can replace an existing patio with a larger deck at 3507 W. 79th Street.

• Variance request BZA2024-04 for 3507 W. 79th Street
• Applicant: Jake Vanderlugt (current owner); Colin Gardner (original applicant)
• Requested setback reduction: 7 ft → ~1.5 ft on south side lot line
• Deck size: 12 ft wide × 33 ft deep, replacing existing concrete patio
• Public hearing scheduled for 6:30 p.m. in Council Chambers, 7700 Mission Road

The Board of Zoning Appeals unanimously approved a variance allowing a deck at 3507 W. 79th Street to remain approximately 5 feet from the west property line, instead of the required 6 feet. The deck was built without a permit and the variance was requested after a code violation was discovered. The board added a note encouraging the municipal court to take strong action against the contractor and to consider action against the seller's real estate agent for not disclosing the violation.

• Approved side setback variance from 6' to 5' for deck at 3507 W. 79th St. (unanimous)
• Added note encouraging municipal court to take strong action against contractor for code violation
• Added note to consider action against seller's real estate agent for non-disclosure

JazzFest Committee

The committee reviewed the 2024 Jazz Fest, reporting $25,037 in total revenue and $60,356 in expenses. Members discussed logistical improvements for 2025, including signage and food truck placement. No formal votes were recorded.

City Council

The Prairie Village City Council will meet to decide on traffic calming measures for 90th Street, approve a road resurfacing contract for Mission Road, and consider amendments to the municipal property tax rebate program. The meeting also includes a discussion on short-term rental regulations and a public hearing on the 2025 budget.

• Consider traffic calming on 90th Street from Somerset Drive to Roe Avenue
• Approve JM Fahey contract for Mission Road resurfacing (63rd Street to 67th Street) for $395,000
• Amend municipal property tax rebate program
• Discuss short-term rental transient guest tax and potential ban
• Public hearing on 2025 budget with $49.1M total and $12.4M in ad valorem tax

The City Council unanimously directed staff to develop a plan restricting short-term rentals to 30 days or longer, with options for phasing out existing rentals. The council also approved traffic calming measures on 90th Street and a construction contract for Mission Road improvements. A proposal to amend the property tax rebate program was discussed but no motion was made.

• Approved traffic calming measures on 90th Street from Somerset Drive to Roe Avenue (unanimous)
• Approved $307,769.65 construction contract with JM Fahey for Mission Road, 63rd to 67th Street (unanimous)
• Directed staff to develop plan restricting short-term rentals to 30 days or more (unanimous)
• Approved consent agenda including minutes and revised KDOT agreement for Windsor Park trail (unanimous)
• Approved motion to replace council president selection policy with new criteria (10-2)

Planning Commission

The Planning Commission will hold a public hearing on a site plan for a commercial building remodel at 7070 Mission Road (4000 W. 71st Street), the former Macy's building. The proposal includes removing the second story, adding a loading dock, reconfiguring parking, and converting the vacant department store into multi-tenant space with a grocery store. The commission will also consider approving the minutes from the August 6, 2024 meeting.

• Site plan review for commercial building remodel at 7070 Mission Road (PC2024-114)
• Removal of second story and addition of loading dock at former Macy's building
• Conversion to multi-tenant space including grocery store on lower level
• Parking reconfiguration: loss of 69 spaces, total 1,071 spaces for shopping center
• Approval of August 6, 2024 Planning Commission minutes

The Planning Commission voted unanimously to continue the site plan application for the remodel of the former Macy's building at 7070 Mission Road to the October 1 meeting. The applicant requested the continuance to address commissioners' concerns about the proposed grading, ramp grade, and design compatibility. No other substantive decisions were made; the only other action was approval of the August 6 minutes.

• Continued PC2024-114 site plan for 7070 Mission Road remodel to Oct. 1 (unanimous)
• Approved minutes of Aug. 6, 2024 meeting (6-0, chair abstained)

Diversity Committee

The Prairie Village Diversity Committee met and unanimously approved the agenda and the August 13 meeting minutes. No substantive policy decisions were made; the meeting focused on planning the September 21 Hispanic Heritage Event, discussing the November meeting agenda, and updating the charter and proclamation. The committee also reviewed upcoming events including a Town Hall in October and an MLK event in January.

• Approved agenda unanimously
• Approved August 13 meeting minutes unanimously
• Adjourned at 4:45 p.m. unanimously

City Council

The Prairie Village City Council will hold public hearings on the 2025 budget and a proposed property tax rate that exceeds the revenue neutral rate, followed by possible adoption. The council will also consider a contract for the 2024 UBAS program and discuss a short-term rental ban and other topics in committee.

• Public hearing and resolution to approve a mill levy rate above revenue neutral for 2025
• Public hearing and adoption of the 2025 budget
• Consider approval of Superior Bowen contract for 2024 UBAS program
• Discussion of short-term rental ban
• Discussion of council president appointment process and cost of new city hall

The City Council approved the 2025 budget of $49,118,422 with a flat mill levy of 18.325, despite a 9-2 vote against it by Sharp and Reddell. The budget includes a $1.15 million transfer to the Bond and Interest Fund for potential city hall improvements. The council also approved a resolution to exceed the revenue neutral rate, allowing the mill levy to stay at 18.325 mills. A contract for the UBAS road program was awarded to Superior Bowen for $395,000.

• Approved Resolution 2024-04 for mill levy rate exceeding revenue neutral rate (9-2)
• Adopted 2025 budget of $49,118,422 with ad valorem tax of $12,372,289 (9-2)
• Approved Superior Bowen contract for UBAS program at $395,000 (11-0)
• Approved consent agenda including minutes and expenditure ordinance #3041 (11-0)
• Approved motion for staff to research transient guest tax revenues before STR ban (9-2)

Environmental Committee

The committee approved sending a formal letter of support for a Johnson County grant to implement food composting kiosks. A subcommittee was formed to research sustainability addendums for the Parks Master Plan, including native plants and pesticide elimination.

• Approved formal letter of support for regional food composting grant (unanimous)
• Approved agenda and June 2024 meeting minutes (unanimous)
• Formed subcommittee to research sustainability addendum for Parks Master Plan
• Approved request for staff to create committee t-shirt design (unanimous)

JazzFest Committee

The JazzFest Committee met to finalize logistics for the 2024 Prairie Village Jazz Fest, including scheduling sound checks, ordering beverages, and coordinating security and infrastructure. No formal votes were taken; the meeting focused on operational updates and planning.

• Confirmed sound check schedule for all performing acts
• Ordered 15 boxes each of red and chardonnay from Rimann, pickup on 9/7
• Finalized adult beverage selection with Crawford Distributors
• Scheduled stage construction and tent/table/chair delivery for September 5
• Distributed 75 posters and yard signs for marketing
• Scheduled committee site tour for September 6 at 5:00 pm
• Set final committee meeting for September 24, 2024

City Council

The City Council will discuss the purchase of property at 7820 Mission Road and supplemental services for city hall improvements. The meeting includes a presentation from Climate Action KC and a discussion on community center location alternatives.

• Contract for purchase of property at 7820 Mission Road
• Professional services supplemental No. 3 with Clark & Enersen for city hall improvements
• City-state agreement with Kansas Department of Transportation for Windsor Park trail project (BG900005)
• Ordinance approving the Prairie Village Jazz Festival as a special event with alcohol sales
• Purchase of a new outdoor warning siren and license agreement with Kansas City Christian School

The City Council approved a contract to purchase the property at 7820 Mission Road from Mission Road Bible Church for $4.5 million, with a 120-day due diligence period and a lease-back to the church for up to 18 months. The council also approved a supplemental agreement with Clark & Enersen for city hall improvements, raising the maximum fee to $2,589,000, which includes a $50,000 site evaluation of the purchased property. A motion to halt further discussion of a community center failed, allowing the process to continue.

• Approved $4.5M contract to purchase 7820 Mission Road (7-4)
• Approved Clark & Enersen supplemental no. 3 for city hall improvements, raising fee to $2,589,000 (10-1)
• Approved consent agenda excluding item #8 (11-0)
• Approved changes to CP001 – City Committees (11-0)
• Failed motion to stop community center discussion (7-4 against)

Diversity Committee

The Prairie Village Diversity Committee met and approved its agenda and the minutes from the July 16, 2024 meeting. No presentations were given, and no formal decisions were made on substantive items; discussions covered upcoming events including the Hispanic Heritage Celebration and a voting town hall.

• Approved agenda (all approved)
• Approved meeting minutes from 7/16/24 (all approved)

Tree Board

The Prairie Village Tree Board approved a motion to offer the vacant board position immediately rather than waiting for the usual volunteer sign-up period. The board also agreed not to participate in the Jazz Fest, citing other commitments. Other items, such as committee assignments and Village Voice articles, were deferred to the next meeting.

• Approved offering Tree Board vacancy now (unanimous)
• Agreed not to participate in Jazz Fest
• Deferred committee assignments to next meeting
• Deferred Village Voice article brainstorm to next meeting
• Deferred 75th anniversary participation discussion to next meeting

Planning Commission

The Planning Commission will meet to consider a site plan for a monument sign at 8101 Mission Road. The body will also review minutes from the July 2, 2024, meeting.

• Site plan for monument sign at 8101 Mission Road (Applicant: Claridge Court, Robert Salierno)

The Prairie Village Planning Commission approved a site plan for replacing a monument sign at 8101 Mission Road with two new signs and a fountain, granting exceptions to size and base requirements. The approval includes conditions to confirm sign materials and colors, with staff to verify compliance and return to the commission if needed. The motion passed 6-0.

• Approved monument sign site plan at 8101 Mission Road with exceptions (6-0)
• Granted exception to sign size requirement (20.28 sq ft vs 20 sq ft max)
• Granted exception to base requirement (capped stone pillars instead of 75% base)
• Conditioned approval on confirming sign panel materials and colors
• Staff to verify materials and bring back to commission if standards not met

City Council

The City Council will discuss providing annual funding for a proposed Homeless Services Center in Lenexa operated by reStart, Inc. The body will also consider several consent items including the Prairie Village Jazz Festival and a new outdoor warning siren system.

• Annual contribution of $17,468.48 for the Johnson County Homeless Services Center
• Ordinance approving the Prairie Village Jazz Festival as a special event with alcohol sales
• Purchase of a new outdoor warning siren system and license agreement with Kansas City Christian School
• Approval of 2025 Mission Hills contract and budget
• Discussion of Prairie Village community center YMCA pro forma

The Prairie Village City Council met on August 5, 2024, but due to a lack of quorum, no binding action was taken. The council discussed a potential annual contribution to the Johnson County Homeless Services Center, with several members expressing support, but no formal vote occurred. The YMCA's pro forma for a proposed community center was also discussed without action.

• No binding action taken due to lack of quorum
• Discussed annual contribution to Johnson County Homeless Services Center (no vote)
• Discussed YMCA community center pro forma (no action)

JazzFest Committee

The committee initiated ordinances and liquor permits for City Council approval, and confirmed repairs to Harmon Park stairs and landscaping before the festival. They decided to keep the rented generator for food trucks and other power needs, with pavilion outlets dedicated to Water One and Butterfluff Popcorn. Food truck lineup expanded with Tina's Trucks, and the beverage tent will be reduced to 20x30 in its traditional location. No formal votes were taken; all items were discussed and planned.

• Initiated ordinances and liquor permits for City Council approval
• Confirmed Harmon Park stairs repair and landscaping before JazzFest
• Decided to keep rented generator for food trucks and power needs
• Added Tina's Trucks to confirmed food truck lineup
• Reduced beverage sales tent to 20x30 in traditional location
• Planned VIP tent at 20x30 adjacent to beverage tent
• Ordered 65 volunteer t-shirts
• Scheduled next meeting for August 27, 2024

Diversity Committee

The Prairie Village Diversity Committee approved a revised charter, adding a fifth goal to advocate for justice and updating mission language, and approved a $2,000 budget for the September 21 Hispanic Heritage event. The July 25 town hall was postponed to later in the year, with details to be finalized in August. No other substantive decisions were made.

• Approved revised charter as new Council Policy (motion by Hazel, seconded by Ian)
• Approved $2,000 allocation for Hispanic Heritage event (motion by Rachel, seconded by Ian)
• Postponed July 25 town hall to later in year (Nov/Dec), pending outline and date at August meeting

City Council

The Prairie Village City Council will decide on updates to residential and commercial zoning rules, including allowing residential uses in mixed-use buildings in C-1 and C-2 districts. It will also consider a storm siren license agreement with Kansas City Christian School and a new outdoor warning siren purchase. The meeting includes routine approvals and public participation.

• Amend zoning rules to allow residential uses in mixed-use buildings in C-1 and C-2 districts
• Approve storm siren license agreement with Kansas City Christian School and purchase new outdoor warning siren
• Approve expenditure ordinance #3040
• Approve short-term special use permit for KU Kickoff event at Corinth Square
• Consider amendment to CDBG and HOME cooperative agreement with Johnson County

The City Council approved a $29,000 reconfiguration of the Windsor Park pickleball courts, leaving two pickleball-only courts and converting the rest to one tennis court with pickleball lines. The motion also included time locks (8 a.m. to dusk) and updated signage. A proposed amendment to remove pickleball striping from the new tennis court failed 7-3. The Council also approved a resolution to exceed the revenue neutral rate for the 2025 budget, setting a public hearing for September 3, 2024, and approved a storm siren agreement with Kansas City Christian School.

• Approved $29,000 Windsor Park pickleball court reconfiguration (10-0)
• Failed to remove pickleball striping from new tennis court (7-3)
• Approved Resolution 2024-03 to exceed revenue neutral rate, setting Sept 3 public hearing (8-2)
• Approved storm siren license agreement with Kansas City Christian School and purchase of new siren (10-0)
• Approved consent agenda items #1, #2, #4 (10-0)
• Approved amendment to Johnson County CDBG/HOME cooperative agreement (10-0)

Arts Council

The Prairie Village Arts Council approved a new mission statement and voted against purchasing a Parade of Hearts heart at the upcoming auction. The council also authorized up to three attendees for the KS Arts Symposium and approved the consent agenda, including the July 2024 meeting summary. No public comments were made.

• Approved new mission statement (motion by Jessica, second by Abby)
• Denied purchase of Parade of Hearts heart (motion by Maddie, second by Amy)
• Authorized up to 3 attendees for KS Arts Symposium (motion by Laurel, second by Jessica)
• Approved consent agenda including July 2024 meeting summary (unanimous)
• Approved agenda (unanimous)

Planning Commission

The Prairie Village Planning Commission will hold public hearings on two site plan requests: a fence exception at 6841 Linden Street and temporary lighting at Shawnee Mission East High School. The commission will also approve minutes from the June 4 meeting. The agenda is otherwise routine.

• PC2024-111: Site plan exception for a fence at 6841 Linden Street, allowing a 4-foot steel rail fence approximately 9 feet from 69th Street instead of the required 35 feet
• PC2024-112: Site plan for temporary lighting at Shawnee Mission East High School, 7500 Mission Road
• Approval of Planning Commission minutes from June 4, 2024

The Planning Commission approved a site plan exception for a fence at 6841 Linden Street, allowing it to be set back 9 feet from 69th Street instead of the required 35 feet. It also approved a temporary lighting plan for Shawnee Mission East High School's lower field, with conditions limiting use to heat-event mornings through October 15, 2024. Both approvals were unanimous (5-0).

• Approved fence site plan exception at 6841 Linden Street (5-0)
• Approved temporary lighting site plan at 7500 Mission Road with conditions (5-0)

City Council

The Prairie Village City Council will consider approving an agreement with KERAMIDA to develop a community climate action plan, and will review proposed amendments to zoning regulations in several districts. The consent agenda includes routine items such as meeting minutes, an expenditure ordinance, police officer pay ranges, and a school crossing guard contract renewal.

• Agreement with KERAMIDA for community climate action plan
• Resolution 2024-02 establishing amended 2024 police officer compensation ranges
• School crossing guard contract renewal with All City Management Services (ACMS) Inc.
• Proposed amendments to PV Zoning Regulations in R-2, R-3, R-4, C-0, C-1, C-2 and MXD districts
• Expenditure ordinance #3039

The City Council approved Ordinance 2494, which updates zoning regulations for several districts, including new impervious surface limits and residential use allowances in commercial areas. The approval included amendments to cap building heights at three stories (40 feet) and increase minimum green space requirements to 30% in applicable districts. An additional motion to remove residential uses from C-2 zoning districts failed.

• Approved Ordinance 2494 with height and green space amendments (12-1)
• Approved consent agenda including climate action plan agreement (11-1)
• Denied motion to remove residential uses from C-2 zoning districts (7-6)
• Amended agenda to move climate action plan agreement to consent agenda (9-3)

VillageFest Committee

The VillageFest Committee met to finalize details for the July 4th event. They approved renting tables and chairs from AAA Rental for the pancake breakfast due to delayed delivery of new picnic tables. They also confirmed several vendors, entertainers, and activities, and scheduled the next meeting for July 25.

• Rented tables and chairs from AAA Rental for pancake breakfast
• Confirmed Mr. Stinky Feet, Multiphonics, and other entertainers
• Signed contract and issued deposit for petting zoo and pony rides
• Confirmed Claridge Court as Spirit Award - Business recipient
• Scheduled next meeting for July 25, 2024

Environmental Committee

The Prairie Village Environmental Committee met June 26, 2024, and approved the agenda and May 2024 minutes. Members heard a presentation from Tree Board Chair Lindsay Voitik on the Tree Board's purpose and priorities. The committee reviewed plans for Village Fest and the Go Green event, and discussed display options for Jazz Fest and cross-promotion of the Tree Board's fall seminar. No formal votes were taken on substantive matters.

• Approved meeting agenda (all in favor)
• Approved May 2024 meeting minutes (all in favor)
• Adjourned meeting at 7:00 p.m. (all in favor)

JazzFest Committee

The Prairie Village Jazz Fest committee met on June 25, 2024, to discuss planning for the 2024 event. Members reported on a visit to the Lees Summit Jazz Fest, and discussed adding a food truck, beverage pricing, beer tent location, VIP tent logistics, and marketing distribution at VillageFest. No formal motions, votes, or budget approvals were recorded; the next meeting is scheduled for July 23, 2024.

• No formal decisions or votes recorded; meeting was discussion-only
• Food trucks will provide their own power and pay no vendor fee
• Beverage pricing capped at no higher than $6
• Beer tent location proposed at northeast corner of Harmon Park pavilion
• VIP tent size and location to be determined after playground construction
• Rented generator may be eliminated pending consultation with SECT
• Jazz Fest fans to distribute materials at VillageFest on July 4
• Next meeting set for July 23, 2024, at 5:30 pm

City Council

The Prairie Village City Council will consider transferring 0.24 acres of Shaffer Park from Johnson County to the city, approving an agreement with KERAMIDA for a community climate action plan, and hearing a preliminary 2025 budget presentation. The agenda also includes routine consent items, a Pride Month proclamation, and a presentation of the 2023 financial audit.

• Transfer of 0.24 acres at Shaffer Park from Johnson County Parks and Recreation to the City
• Agreement with KERAMIDA to develop a community climate action plan
• Preliminary 2025 budget presentation
• Renewal of franchise agreement with Level 3 Telecom
• Construction administration agreement with Trekk Design Group for 2024 CARS project and paving program

The City Council approved the preliminary 2025 budget, which includes a 1.3% increase in general fund expenditures and a flat mill levy, along with proposed police salary increases to address staffing shortages. The council also approved a transfer of park land from Johnson County and a contract for a community climate action plan. A motion to gather more information on zoning changes failed.

• Approved preliminary 2025 budget (11-1)
• Approved transfer of .24 acres at Shaffer Park from Johnson County (unanimous)
• Approved KERAMIDA agreement for community climate action plan (9-3)
• Approved consent agenda including franchise renewal and construction admin agreement (unanimous)
• Failed motion to gather info on residential uses in commercial districts (3-9)

Diversity Committee

The Prairie Village Diversity Committee met June 11, 2024, and approved the agenda and prior meeting minutes. No substantive decisions were made; the committee discussed upcoming events, including a Juneteenth celebration on June 15, an anti-racism town hall on July 25, and a fall heritage event tentatively set for September 21. A charter draft was reviewed with final changes to be made at the next meeting.

• Approved agenda (all in favor)
• Approved meeting minutes from 5/21/24 (all in favor)
• Held discussion on land acknowledgement, no action taken
• Tentatively scheduled fall heritage event for 9/21/24 at Meadowbrook
• Tentatively scheduled Voting Rights Town Hall for 10/10/24
• Adjourned meeting (all in favor)

Tree Board

The Tree Board approved the May 1 minutes and confirmed plans for the fall tree seminar on September 25 at Meadowbrook Clubhouse, with a $250 cost plus $200 deposit. They also approved up to $100 for two native trees for a raffle at Village Fest on July 4th, and assigned tasks for the event. Several items, including Jazz Fest participation and committee assignments, were deferred to the next meeting.

• Approved May 1, 2024 minutes (motion by Whitney, second by Rob)
• Confirmed fall tree seminar date Sept. 25, 2024 at Meadowbrook Clubhouse
• Approved up to $100 for two native trees for Village Fest raffle
• Assigned minute-taking for June (Mark), August (Rob), November (Whitney)
• Deferred Jazz Fest participation, park tree map updates, and MARC Tree Canopy update to August meeting
• Deferred 2024 committee assignments, Village Voice article brainstorm, and 75th anniversary participation to next meeting

Planning Commission

The Prairie Village Planning Commission will hold a public hearing on proposed amendments to zoning regulations affecting R-2, R-3, R-4, C-0, C-1, C-2, and MXD districts, including allowing residential uses in commercial districts and revising mixed-use and planned development standards. The commission will also review a site plan for an accessory pickleball building and additional parking at Homestead Country Club. The agenda includes approval of minutes from the May 7 meeting, where the zoning amendments were tabled after public opposition.

• Proposed zoning amendments to allow residential uses in C-0, C-1, C-2 districts
• Reduce minimum lot area per unit in R-3 from 2,400 to 1,750 sq ft
• Add impervious coverage standards: R-2 40%, R-3 50%, R-4 50%
• Site plan review for accessory pickleball building at Homestead Country Club, 4100 Homestead Court
• Add 18 parking stalls and underground stormwater retention at Homestead Country Club

The Planning Commission unanimously recommended approval of amendments to zoning regulations for several residential and commercial districts. The changes include updated lot area and impervious coverage standards and allowing residential uses in certain commercial buildings. The recommendation includes specific text edits to define building sizes and requirements.

• Approved May 7, 2024 meeting minutes (5-0)
• Recommended approval of zoning amendments for R-2, R-3, R-4, C-0, C-1, C-2, and MXD districts (unanimous)

Board of Zoning Appeals

The Prairie Village Board of Zoning Appeals will hold a public hearing on a request by Margaret Walsh for a variance to reduce the required side setback from 6 feet to about 5 feet to replace an existing deck at 2214 W. 72nd St. The board must find that all five statutory criteria are met to approve the variance. The agenda also includes approval of the May 7, 2024 minutes and other business.

• Public hearing on BZA2024-05: variance for deck replacement at 2214 W. 72nd St. (R-1B zoning)
• Applicant requests side setback reduction from 6 ft to approx. 5 ft for an 8x13 ft deck
• Deck is 36 inches above grade, subject to 6-ft setback; replacement would be same size and location
• Neighborhood meeting held May 22, 2024; no attendees reported
• Approval of minutes from May 7, 2024 BZA meeting

The Board of Zoning Appeals approved a variance allowing a side setback reduction from 6 feet to approximately 5 feet for a new deck at 2214 W. 72nd Street. The decision was unanimous and subject to conditions recommended by staff, including that the variance be recorded with the County Register of Deeds within one year. The board also approved the minutes of the May 7, 2024 meeting, with two members abstaining.

• Approved variance for deck side setback at 2214 W. 72nd St. (unanimous)
• Approved minutes of May 7, 2024 meeting (5-0, 2 abstentions)

City Council

The Prairie Village City Council will consider a supplemental professional services agreement with Clark and Enersen for municipal complex improvements and discuss public comments on the city hall schematic design. The consent agenda includes an updated ordinance for the Juneteenth Freedom Celebration, authorizing alcohol sales within a barricaded area. A proclamation for National Gun Violence Awareness Day will also be presented.

• Consider professional services supplemental #2 with Clark and Enersen for municipal complex improvements
• Discussion of public meeting and Planning Commission comments on city hall schematic design (Project BG510003)
• Updated ordinance approving Juneteenth Freedom Celebration as special event, authorizing alcohol sales in barricaded area
• Proclamation declaring June 7, 2024 as National Gun Violence Awareness Day
• Approval of May 20, 2024 council minutes

The City Council approved the schematic design for a new city hall and community center project, voting 6-4 to move forward with design development. They also approved a supplemental contract with architect Clark and Enersen for $2,049,000, bringing the total maximum fee for the project to $2,539,000. The Council also approved the consent agenda, which included the May 20 meeting minutes and an ordinance for the Juneteenth Freedom Celebration.

• Approved agenda (10-0)
• Approved consent agenda including May 20 minutes and Juneteenth ordinance (10-0)
• Approved city hall schematic design for development (6-4)
• Approved $2,049,000 supplemental contract with Clark and Enersen (7-3)
• Approved Executive Session for legal consultation (10-0)

VillageFest Committee

The VillageFest Committee met to discuss logistics for the 2024 event, confirming multiple entertainment acts and activities, including Mr. Stinky Feet, Multiphonics, and a petting zoo. No formal votes or binding decisions were made; the meeting was primarily a status update and planning discussion.

• Confirmed Mr. Stinky Feet, Multiphonics, and other entertainment acts
• Signed contract and issued deposit for petting zoo and pony rides
• Confirmed American Waste Systems stage and Amazing Alex Balloon Twisting
• Added additional face painter to reduce wait times for Sister Act
• Proposed fencing off area for Blitz Police Dog Demo (not yet approved)

Environmental Committee

The Prairie Village Environmental Committee met and approved the agenda and April 2024 minutes. The main discussion focused on VillageFest planning, including volunteer needs, tent layout, and station assignments. No formal policy decisions were made; actions were limited to assigning tasks and planning for the event.

• Approved meeting agenda (all in favor)
• Approved April 2024 meeting minutes (all in favor)
• Assigned Travis C. to make four poster displays for VillageFest
• Assigned Piper to follow up on solar energy display and JOCO Master Naturalists attendance
• Designated individuals to be in charge of each VillageFest station
• Assigned Johanna to coordinate Seed Balls/Butterfly stations
• Assigned Piper to make laminated Monarch Waystation info sheet
• Assigned Brynn to communicate volunteer needs to SME volunteer group

Diversity Committee

The Prairie Village Diversity Committee met on May 21, 2024, and unanimously approved the agenda and minutes from the previous meeting. The committee appointed Karen as the new co-vice chair after Chi Nguyen stepped down due to her council position. They also discussed a land acknowledgment for council meetings, planned a July 25 town hall on anti-racism, and tabled a charter discussion to next month.

• Approved agenda (unanimous)
• Approved meeting minutes from 4/9/24 (unanimous)
• Appointed Karen as co-vice chair (unanimous)
• Tabled charter discussion to next month

JazzFest Committee

The committee reported that contracts for 4 of 5 artists, including the headline act, have been signed and deposits issued. The food truck agreement was modified to remove vendor fees, with trucks providing their own power. The next meeting is set for June 25, 2024.

• Approved contract proposals for 4 of 5 artists, including headline act (reported)
• Modified food truck agreement to remove vendor fee; trucks provide own power
• Agreed to place Upcycle Piano on marketing materials in exchange for piano supply
• Scheduled next committee meeting for June 25, 2024

City Council

The Prairie Village City Council is meeting to consider routine consent agenda items, including contracts for drainage design and interlocal agreements with Mission for street projects. The council will also receive updates on the Village at Mission senior living center and the proposed community center, and hear public comments.

• Design agreement with Olsson for 2024 drainage program (DRAIN-24X)
• Interlocal agreement with Mission for 63rd Street design (Roe to Nall)
• Interlocal agreement with Mission for Roe Avenue design (north city limit to 63rd)
• Juneteenth Freedom Celebration special event and alcohol waiver for Harmon Park
• Community center update by BNIM

The City Council voted 11-0 to direct staff to implement curbside storm debris collection in response to the severe storm on May 19, 2024. The council also discussed the Community Center Campus Study, with a recommendation to build on the northwest portion of Harmon Park, and directed staff to return with more details. No other substantive decisions were made; the rest of the meeting was procedural or informational.

• Approved curbside storm debris collection (11-0)
• Directed staff to return with details on Harmon Park community center site (11-0)
• Approved consent agenda including minutes, expenditure ordinance, and interlocal agreements (11-0)
• Approved agenda amendment to add Ukraine mayor presentation and storm debris discussion (10-0)

Parks and Recreation Committee

The Parks and Recreation Committee approved the February 7, 2024 minutes unanimously. The committee received reports on the 2025 Parks CIP, summer hiring, and various park maintenance updates. They toured improvements at Harmon and Windsor Parks. No other substantive decisions were made.

• Approved February 7, 2024 minutes (unanimous)

Planning Commission

The Prairie Village Planning Commission will hold a public hearing on proposed amendments to the zoning regulations affecting residential, commercial, and mixed-use districts, and will consider recommending approval of Ordinance 2494 to the City Council. The commission will also review site plans for a pickleball building at Homestead Country Club, a façade and parking improvement at Corinth Quarter, and an expansion at Tomahawk Animal Hospital.

• Public hearing on Ordinance 2494 amending zoning regulations in R-2, R-3, R-4, C-0, C-1, C-2, and MXD districts
• Site plan review for accessory pickleball building and additional parking at Homestead Country Club, 4100 Homestead Court
• Site plan review for façade refinish and parking lot improvements at Corinth Quarter, 3901 W. 83rd Street
• Site plan review for expansion of existing building for animal care use at Tomahawk Animal Hospital, 6301 W. 75th Street

The Planning Commission tabled a proposed comprehensive update to the city's zoning regulations, which would have allowed residential uses in commercial districts and adjusted multi-family standards. The decision came after 15 residents spoke in opposition during a public hearing, citing concerns about building heights, setbacks, traffic, and density. The item was tabled 3-2 to a future meeting. The commission also approved three separate site plans: a pickleball building at Homestead Country Club, a façade refinish at Corinth Quarter, and an expansion at Tomahawk Animal Hospital.

• Tabled zoning regulation amendments for R-2, R-3, R-4, C-0, C-1, C-2, and MXD districts (3-2)
• Approved site plan for accessory pickleball building and 18 additional parking spaces at Homestead Country Club (5-0)
• Approved site plan for façade refinish and parking improvements at Corinth Quarter, 3901 W. 83rd St. (4-1)
• Approved site plan for building expansion at Tomahawk Animal Hospital, 6301 W. 75th St. (5-0)
• Approved minutes of April 2, 2024 meeting (5-0)

Board of Zoning Appeals

The Prairie Village Board of Zoning Appeals will hold a public hearing on a request to allow a side setback variance from 10 feet to about 1.5 feet for the partial replacement and expansion of the Tomahawk Animal Hospital building at 6301 W. 75th Street. The board will also approve minutes from the March 5, 2024 meeting. The agenda includes only this one public hearing and routine business.

• Public hearing on BZA2024-03: variance to reduce side setback from 10 ft to 1.5 ft for expansion of animal hospital at 6301 W. 75th St.
• Approval of minutes from March 5, 2024 meeting
• Applicant: Brian Michener, Lo Design; property owner: Short Stay, LLC
• Expansion would add 17.75 ft to existing building, removing two greenhouses
• If approved, project also requires site plan approval from Planning Commission

The Board of Zoning Appeals approved a variance reducing the required side setback from 10 feet to about 1.5 feet on the west side of Tomahawk Animal Hospital, allowing partial replacement and expansion of the existing building. The board found the request met all five required variance criteria and attached staff-recommended conditions, including that the variance is valid only if the Planning Commission approves the related site plan. The board also approved the minutes of its March 5, 2024 meeting. No other business was discussed.

• Approved minutes of the March 5, 2024 Board of Zoning Appeals meeting (5-0)
• Approved side setback variance from 10' to approximately 1.5' for Tomahawk Animal Hospital at 7700 Mission Road area, with staff conditions (5-0)
• Variance conditioned on Planning Commission site plan approval; if site plan is not approved, the variance is not valid
• Variance must be recorded with the County Register of Deeds within one year of approval

City Council

The Prairie Village City Council will vote on several street and infrastructure contracts, including a speed table on Homestead Court, construction contracts for the 2023 CARS project on Nall Avenue and the 2024 residential street rehabilitation program, and design and repair agreements. The council will also receive a presentation on the 2025 Capital Infrastructure Program budget and discuss short-term rental regulations. Two proclamations will be presented.

• Speed table on Homestead Court (COU2024-35)
• Construction contract with JM Fahey for 2023 CARS project, Nall Avenue from 67th to 75th Street (COU2024-36)
• Construction contract with Superior Bowen for 2024 residential street rehabilitation program (COU2024-37)
• Design agreement with Affinis Corporation for 2024 residential street program (PAVP2024)
• Contract with Vance Brothers, Inc. for 2024 crack seal/micro surfacing program

The City Council approved a $2,774,954 construction contract with JM Fahey for the Nall Avenue mill and overlay project, which includes curb replacement, sidewalk repairs, a new signal at 75th and Nall, and reconfiguration to three lanes with bike lanes. The council also approved a $3,060,000 contract with Superior Bowen for the 2024 residential street rehabilitation program, and a speed table on Homestead Court with a speed limit reduction. Discussions on short-term rental regulations and the 2025 capital budget were held but no final decisions were made.

• Approved $2,774,954 contract with JM Fahey for Nall Ave reconstruction (10-0)
• Approved $3,060,000 contract with Superior Bowen for 2024 street rehab (10-0)
• Approved speed table on Homestead Court with speed limit reduction (10-0)
• Approved consent agenda including design and construction contracts (10-0)
• Approved agenda as presented (10-0)

Tree Board

The Prairie Village Tree Board approved minutes from April 3, 2024, and voted to cancel the September meeting, rescheduling it for August. They also discussed Arbor Day event follow-up, tree canopy assessments, and the fall seminar, but no other formal decisions were made.

• Approved April 3, 2024 minutes
• Cancelled September meeting, moved to August (motion passed)
• Assigned minute-taking for August to Rob (drawn from hat)

VillageFest Committee

The VillageFest Committee met to coordinate the 2024 event, confirming multiple entertainment acts and signing contracts for rides and a petting zoo. The committee also noted the approved budget from the April 15 City Council meeting and discussed logistical changes due to Harmon Park Pavilion construction.

• Confirmed Sgt. Travis Gray as new PVPD liaison
• Noted budget approved at April 15 City Council meeting
• Signed Fun Services contract for rides (Trackless Train, Quad Jump, Fiberglass Slide, Climbing Wall, Tri-Jump, Tornado)
• Signed contract for Petting Zoo and Pony Rides with more ponies
• Confirmed entertainment: Mr. Stinky Feet, Multiphonics, American Waste Systems, Amazing Alex, Sterling Silver Sound, Sister Act
• Confirmed Kristy Lambert for Patriotic Program
• Confirmed Blitz Police Dog Demo (details pending)
• Confirmed Huey helicopter for military vehicles display

Environmental Committee

The Prairie Village Environmental Committee approved $500 from its 2024 budget for a new gate at the Harmon Park community garden and $300 for a monarch waystation giveaway at Village Fest. It also approved up to $800 for recycling stickers from Moss Printing. The committee heard updates on landfill capacity and the community garden, and discussed volunteer plans for Village Fest.

• Approved $500 for a new community garden gate (all in favor)
• Approved $300 for a monarch waystation giveaway at Village Fest (all in favor)
• Approved up to $800 for recycling stickers from Moss Printing (all in favor)
• Agreed to annually discuss budget allocations for community garden purposes

JazzFest Committee

The Prairie Village JazzFest Committee met and reported that the JazzFest 2025 budget request was approved by the City Council on April 15. The committee approved a beer price increase from $5 to $6 for premium and 16oz domestic beers, and discussed relocating the beer tent and food trucks. Contract proposals for all 5 artists have been submitted, with 3 signed.

• Approved beer price increase to $6 for premium and 16oz domestic beers
• Approved JazzFest 2025 budget request (at April 15 City Council meeting)
• Proposed adding Minsky's Pizza to food lineup
• Proposed moving beer tent to north side of pavilion
• Proposed moving food trucks to parking circle west of playground
• Confirmed Kansas City Jazz Alive tent in exchange for marketing

City Council

The Prairie Village City Council will consider ratifying the mayor's appointment of Chi Nguyen to fill the vacant Ward 3 council seat, along with several routine consent items and new business items including design and construction contracts. The council will also discuss the 2025 budget, including revenue assumptions and funding requests for community events.

• Appointment of Chi Nguyen to Ward 3 council seat
• Design agreement with Trekk Design Group for Nall Avenue improvements (75th to 79th Street)
• 2024 waste tire grant project at Taliaferro Park
• Taliaferro Park inclusive playset package
• Construction contract with Infrastructure Solutions for storm drainage repair

The City Council appointed Chi Nguyen to fill the vacant Ward 3 Council seat, approved a $172,409 design agreement with Trekk Design Group for the Nall Avenue CARS project, and approved several park and infrastructure contracts. The council also approved 2025 budgets for VillageFest, JazzFest, Arts Council, Diversity Committee, and Environmental Committee. All votes were unanimous except the agenda amendment to move the appointment, which passed 7-3.

• Appointed Chi Nguyen to Ward 3 Council seat (10-0)
• Approved $172,409 design agreement with Trekk Design Group for Nall Ave CARS project (11-0)
• Approved $129,255.27 purchase order for Taliaferro Park inclusive playset with Playscape Recreation (11-0)
• Approved $44,815 construction contract with Infrastructure Solutions for storm drainage repair, plus $20,000 change order authority (11-0)
• Approved $20,715.21 waste tire grant for Taliaferro Park surfacing (11-0)
• Approved 2025 VillageFest budget of $39,000 (11-0)
• Approved 2025 JazzFest budget of $35,000 (11-0)
• Approved 2025 Arts Council budget of $10,000 plus $10,000 to Public Arts Fund (11-0)

Diversity Committee

The Prairie Village Diversity Committee approved its 2025 budget of $27,500, which includes adjustments to allow compensation for speakers and entertainers at town halls and an increase for the MLK Celebration, partially funded by reducing the BIPOC Playdates allocation. The committee also approved the agenda and minutes from the previous meeting, and formed a sub-committee to make proclamations more meaningful.

• Approved 2025 Diversity Committee budget of $27,500 (all approved)
• Approved agenda (all approved)
• Approved meeting minutes from 3/12/23 (all approved)
• Formed sub-committee (Inga, Hazel, Chi) to improve proclamations
• Adjourned meeting (all approved)

Tree Board

The Tree Board approved the February 7, 2024 minutes and made plans for the Arbor Day event, including planting a White Oak tree with a plaque for Dennis Patton by April 25. The board discussed the Tree Protection Ordinance, noting a net gain of 242 trees in 2023, and deferred volunteer waivers and committee assignments to future meetings.

• Approved February 7, 2024 meeting minutes (motion by Dunn, second by Voitik)
• Scheduled Arbor Day event with White Oak planting by April 25 and proclamation on April 15
• Deferred volunteer waivers review until Whitney Wilson attends
• Deferred 2024 Tree Board Committee Assignments until May meeting
• Agreed to minute-taking assignments for March through June

Planning Commission

The Prairie Village Planning Commission will review a site plan for municipal complex improvements at 7700 Mission Road, including a new City Hall building, renovation of existing structures for police and municipal court use, and parking changes. This is a non-public hearing item, and the City Council, as project owner, will make final decisions; the commission's review is advisory. The agenda also includes approval of minutes from the March 5 meeting and other routine business.

• Site plan review for municipal complex improvements at 7700 Mission Road (PC2024-106)
• New City Hall building (27.5 ft height) and renovation of existing buildings for police and municipal court
• Proposed parking: 137 total spaces, 61 public, including 4 EV and 3 accessible spaces
• Project meets R-1A zoning standards; building coverage 3.44% vs 30% allowed
• Public open house held March 26, 2024, with invitations to surrounding properties

The Planning Commission reviewed the site plan and exterior building design for the municipal complex improvements at 7700 Mission Road, but took no formal action. The project, which includes a new city hall and renovations to police and court facilities, was presented by the applicant and discussed by commissioners. The City Council, as project owner, will make final decisions on the site plan.

• Approved minutes of March 5, 2024 meeting (unanimous)
• Reviewed site plan for municipal complex improvements (no vote taken)

City Council

The Prairie Village City Council will vote on routine consent items including a school resource officer agreement, a donation to Shawnee Mission East PTA, and expenditure ordinance #3036. They will also consider 2024-2025 insurance renewals and a design agreement with Trekk Design Group for Mission Road improvements from 63rd to 67th Street. The meeting includes proclamations for Child Abuse Prevention, SevenDays, and Fair Housing months.

• Consider design agreement with Trekk Design Group, LLC for Mission Road, 63rd to 67th Street (2024 CARS)
• Consider 2024-2025 insurance renewals
• Consider school resource officer agreement with Shawnee Mission School District
• Consider financial donation to Shawnee Mission East PTA for senior after-graduation party
• Consider expenditure ordinance #3036

The Prairie Village City Council approved a design agreement with Trekk Design Group for the Mission Road CARS project, costing $102,020. They also approved the 2024-2025 insurance renewal with Travelers and Lloyds at a rate not exceeding $510,264, and passed the consent agenda, which included a school resource officer agreement and a donation to Shawnee Mission East PTA. The council held an executive session to discuss real property acquisition but took no other substantive action.

• Approved design agreement with Trekk Design Group for Mission Road project, $102,020 (11-0)
• Approved insurance renewal with Travelers and Lloyds, not to exceed $510,264 (11-0)
• Approved consent agenda including SRO agreement and PTA donation (11-0)
• Approved amended agenda including executive session (11-0)
• Held executive session for real property acquisition discussion (11-0)

Environmental Committee

The committee heard a presentation from Plug-In KC regarding electric vehicle infrastructure and federal funding. Members discussed logistics for the 2024 Village Fest and the Mayor's Monarch Pledge. No new budget changes were proposed for 2025.

• Approved meeting agenda
• Approved February 2024 meeting minutes

City Council

The Prairie Village City Council will consider an amendment to the interlocal agreement with Overland Park for the 2023 CARS program and discuss an 8-foot-wide sidewalk/trail along 67th Street from Nall Ave. to Mission Road. They will also discuss process updates and LEED certification for municipal complex improvements. The consent agenda includes approval of meeting minutes, a tennis agreement with Johnson County, and an amended recreation fee schedule.

• Amendment No. 1 to interlocal agreement with Overland Park for 2023 CARS program (NAAV0005)
• Discussion of 8-foot-wide sidewalk/trail for 67th Street from Nall Ave. to Mission Road
• Process update and LEED certification development for municipal complex improvements
• Approval of 2024 tennis agreement with Johnson County Park and Recreation District
• Amended 2024 Recreation Fee Schedule (new youth swim lessons: resident $60, non-resident $70)

The City Council approved amendment #1 to the interlocal agreement with Overland Park for the 2023 CARS program, covering the Nall Avenue rehabilitation from 67th to 75th Street. The project will change Nall Avenue from four lanes to three lanes with a center turn lane and bike lanes, with construction starting in summer 2024. The council also referred the 8-foot-wide sidewalk proposal for 67th Street back to Public Works for further study of a smaller sidewalk option.

• Approved amendment #1 to interlocal agreement with Overland Park for Nall Avenue project (11-0)
• Referred 8-foot sidewalk/trail proposal for 67th Street back to Public Works for study of smaller sidewalk (10-1)
• Approved consent agenda including March 4 meeting minutes, 2024 tennis agreement, and amended recreation fee schedule (11-0)
• Approved agenda as presented (11-0)

Diversity Committee

The Prairie Village Diversity Committee met and confirmed Chi for a new one-year term as vice chair. The committee discussed the nearly finished interpretive panel, an April 18 civility townhall at Meadowbrook, and a July 25 anti-racism townhall. No public comments were made, and no formal votes were taken on policy items.

• Approved minutes from previous meeting (unanimous)
• Confirmed Chi as vice chair for a new one-year term (all in favor)

Arts Council

The Prairie Village Arts Council unanimously approved a $1,500 Silver-level sponsorship of the 67th Annual PV Art Show, including a tent, as in previous years. The council also approved the consent agenda, which included the January meeting summary and $232.42 in printing costs. No other substantive decisions were made; the meeting included a presentation on parks for public art prioritization and a draft 2025 budget review.

• Approved $1,500 sponsorship of PV Art Show (unanimous)
• Approved consent agenda including January minutes and $232.42 printing costs (unanimous)
• Approved agenda with added item on art show sponsorship (unanimous)

Tree Board

The Tree Board approved the minutes from the February 7 meeting and nominated Dennis Patton for the 2024 Arbor Day award. The board also set its 2024 meeting schedule, assigning minute-taking duties and discussing the fall tree seminar and potential partnerships with the Environmental Committee. No other substantive decisions were made.

• Approved February 7, 2024 meeting minutes
• Nominated Dennis Patton as 2024 Arbor Day awardee
• Set 2024 meeting months: Feb, Mar, Apr, May, Jun, Sep, Nov
• Assigned minute-taking for Mar-Jun meetings

Planning Commission

The Prairie Village Planning Commission will hold a public hearing on a site plan exception for a fence at 4996 Somerset Drive, where the applicant seeks to replace an existing nonconforming fence closer to the street than the required 15-foot setback. The commission will also continue discussions on potential zoning updates for R-2, R-3, R-4, C-, and MXD districts, and review planning commissioner training.

• Site plan exception for a 6-foot wooden privacy fence at 4996 Somerset Drive, requesting a reduced setback from 15 feet to approximately 5-6 feet from the sidewalk along Cedar Drive
• Continued discussion of potential updates to R-2, R-3, R-4, C- and MXD districts
• Planning Commissioner training and review

The Planning Commission approved a site plan for a replacement fence at 4996 Somerset Drive that does not meet current setback requirements. The commission also received a training presentation and discussed potential zoning amendments for several residential and commercial districts.

• Approved February 6, 2024 meeting minutes (5-0)
• Approved fence site plan with setback exception at 4996 Somerset Drive (unanimous)

Board of Zoning Appeals

The Prairie Village Board of Zoning Appeals will hold public hearings on two variance requests to allow garage additions that encroach into required side setbacks. The board will also elect officers for the coming year. If approved, each variance must be recorded with the County Register of Deeds within one year.

• BZA2024-01: Variance of 3 feet for garage and 0.56 feet for great room at 4519 W. 74th Place
• BZA2024-02: Variance of 0.83 feet for garage addition at 7328 Cherokee Drive
• Election of Chair, Vice-Chair and Secretary
• Approval of minutes from July 11, 2023 meeting

The Board of Zoning Appeals approved two variances for garage and living space additions that encroach on required side setbacks, both with conditions. The board also elected new officers for the coming term.

• Approved variance at 4519 W. 74th Place for garage 3' and great room 5.44' from side lot line (unanimous)
• Approved variance at 7328 Cherokee Drive for garage 5.17' from side lot line (unanimous)
• Elected Jonathan Birkel as Chair, Melissa Brown as Vice-Chair, Adam Geffert as Secretary (5-0)

City Council

The Prairie Village City Council will vote on several routine consent items, including interlocal agreements with Johnson County for road projects and an expenditure ordinance. Under new business, the council will consider a parks branding document, additional funding for a property tax rebate program, the 2025-2029 County Assistance Road System program, and agreements for construction management and owner's representative services for municipal complex and city hall improvements. The meeting also includes a Committee of the Whole discussion on 2025 budget goals and objectives.

• Interlocal agreement with Johnson County for Mission Road, 63rd to 67th Street (MIRD0009)
• Interlocal agreement with Johnson County for Nall Avenue, 75th to 79th Street (NAAV0007)
• Construction management services agreement with McCown Gordon for municipal complex improvements (BG510003)
• Agreement with Project Advocates for owner's representative services for city hall improvements (BG510003)
• Consider 2025-2029 County Assistance Road System (CARS) program

The Prairie Village City Council approved a $45,000 construction management services agreement with McCown Gordon Construction for municipal complex improvements, funded by ARPA. It also approved a $150,000 owner's representative agreement with Project Advocates for city hall improvements (9-1), allocated an additional $5,000 to the property tax rebate program, and approved the 2025-2029 CARS road program. Councilmember Lauren Wolf resigned after moving outside the city.

• Approved $45,000 construction management services agreement with McCown Gordon (10-0)
• Approved $150,000 owner's representative agreement with Project Advocates (9-1)
• Approved additional $5,000 for property tax rebate program (10-0)
• Approved 2025-2029 County Assistance Road System program (10-0)
• Approved park sign design with white background (10-0)
• Approved 2025 budget goals and objectives (8-2)

Environmental Committee

The committee approved spending up to $100 to recruit volunteers for Overland Park's Spring Recycling Extravaganza. Members also decided to participate in VillageFest 2024 and discussed 2025 budget initiatives.

• Approved up to $100 from promotional budget for recycling event volunteers (unanimous)
• Approved participation in VillageFest 2024 (unanimous)
• Approved January 2024 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

JazzFest Committee

The committee confirmed several vendors for JazzFest 2024, including the SME Blue Knights and Back Alley Brass band, The Ice Hut, and an advertising package with Johnson County Post. A new police liaison was named, and a question about firearms at the event was referred to city administration and police. No formal votes were taken; all items were reports or confirmations.

• Confirmed SME Blue Knights and Back Alley Brass band for 2024
• Confirmed The Ice Hut as ice vendor for 2024
• Confirmed advertising package with Johnson County Post
• Named Travis Gray as PV Police liaison, replacing Luke Roth
• Referred firearms question to PV administration and PD for review
• Noted SECT contract submitted; deposit pending
• Noted Aching Backline verbal commitment; Jones Piano not confirmed

VillageFest Committee

The VillageFest Committee met to coordinate the 2024 event, confirming numerous vendors, entertainers, and logistics. No formal votes were taken; the meeting was a planning session to finalize event details.

• Confirmed Sgt. Josh Puttoff as PVPD liaison and Doug Gibson as Fire Department contact
• Confirmed Kristy Lambert for the Patriotic Program
• Confirmed Polar Oasis with 2 trucks, Rex Nolen for concessions, and Water One Quench Buggy
• Confirmed live entertainment: Mr. Stinky Feet, Multiphonics, American Waste Systems, Amazing Alex, Sterling Silver Sound, Sister Act
• Signed Fun Services contract for rides including Trackless Train, Quad Jump, and Climbing Wall
• Purchased second junior bounce house for The Little Village
• Confirmed Blitz Police Dog Demo, pending specifics on timing
• Scheduled next meeting for April 25, 2024

City Council

The Prairie Village City Council will consider several items, including a resolution clarifying the public's opportunity to vote on a community center, an updated code of ethics, and the appointment of an assistant city attorney. They will also discuss a 2025 budget calendar and receive reports on police vehicles and other routine matters.

• Resolution clarifying Council intent for public vote on community center
• Updated code of ethics with new procedures for complaints and penalties
• Appointment of assistant city attorney
• Purchase request for police vehicles
• Temporary changes to pickleball court configuration in Windsor Park

The Prairie Village City Council approved an updated code of ethics 10-1 and a resolution stating the council intends to let voters decide on a community center, passing 6-5 after amendments. It also approved the 2025 budget calendar, a mattress reuse agreement with Sleepyhead Beds, and the appointment of Jeffrey Deane as assistant city attorney, all 11-0. On pickleball, the council voted 11-0 to temporarily remove nets from four courts at Windsor Park, leaving two open, through June.

• Approved updated code of ethics (10-1, Sharp voting nay)
• Approved Resolution 2024-01 as amended, stating intent to put community center funding/approval to a public vote (6-5)
• Approved 2025 budget calendar (11-0)
• Approved mattress removal and reuse agreement with Sleepyhead Beds for the annual large item trash pickup (11-0)
• Approved appointment of Jeffrey Deane of Lauber Municipal Law as assistant city attorney (11-0)
• Approved consent agenda items #1 (Feb 5 minutes) and #3 (police vehicle purchase) (11-0)
• Approved consent agenda item #2 (committee appointments) after discussion (11-0)
• Approved temporarily removing nets from four pickleball courts at Windsor Park, leaving two open (11-0)

Diversity Committee

The Prairie Village Diversity Committee approved its agenda and prior meeting minutes, and heard a presentation from the Advocacy and Awareness Group of Jo Co. The committee discussed scheduling several 2024 town halls, including a civility town hall tentatively set for late April, an anti-racism town hall for July, and a voting town hall for September, with subcommittees formed for some. No formal decisions were made on these events; they remain tentative.

• Approved agenda (unanimous)
• Approved meeting minutes from 1/23/24 (unanimous)
• Adjourned meeting (unanimous)

Parks and Recreation Committee

The Parks and Recreation Committee discussed options to address noise and parking issues at Windsor Park. The committee rejected a proposal for acoustical fencing and a parking review, instead deciding to reduce the number of active courts to observe the impact.

• Retaining six courts with acoustical fencing and parking review denied (3-5)
• Approved removal of three nets to study impact of court reduction (6-2)

Tree Board

The Tree Board denied a request to remove a right-of-way tree at 5218 W. 69th Terrace, determining the tree was young, healthy, and not a public hazard. The board also approved Lindsay Voitik as chair for 2024 and recommended two applicants for board vacancies. Several items, including meeting schedule and minute-taking assignments, were deferred to the March meeting.

• Denied tree removal request at 5218 W. 69th Terrace
• Approved Lindsay Voitik as Tree Board Chair for 2024
• Recommended Robert Schmitz and Whitney Wilson for board vacancies
• Approved November 1, 2023 minutes unanimously

Planning Commission

The Prairie Village Planning Commission will hold public hearings on three lot split applications by Kevin Green Homes on W. 85th Street and W. 84th Terrace, all in R-1A zoning. The commission will also elect officers and continue discussions on potential updates to R-2, R-3, R-4, C-, and MXD districts. The agenda includes approval of previous minutes and other routine business.

• Lot split at 3908 and 3912 W. 85th Street (PC2024-102)
• Lot split at 3902 and 3906 W. 84th Terrace (PC2024-103)
• Lot split at 3903 and 3907 W. 84th Terrace (PC2024-104)
• Election of Chair, Vice-Chair, and Secretary
• Continued discussion of potential updates to R-2, R-3, R-4, C-, and MXD districts

The Prairie Village Planning Commission approved three lot-split applications (PC2024-102, PC2024-103, PC2024-104) submitted by Kevin Green Homes, each dividing an existing lot into two to allow individual ownership of duplex units in the Mission Chateau senior housing development. All three applications passed 6-0 with conditions requiring the lot splits to be recorded with the register of deeds and remain subject to existing special use permit and development plan conditions. The commission also re-elected its current officers and continued discussion on potential zoning updates for R-2, R-3, R-4, C-, and MXD districts, with staff to present revised drafts at the next meeting.

• Approved lot split at 3908 W. 85th Street and 3912 W. 85th Street (6-0)
• Approved lot split at 3902 W. 84th Terrace and 3906 W. 84th Terrace (6-0)
• Approved lot split at 3903 W. 84th Terrace and 3907 W. 84th Terrace (6-0)
• Re-elected Greg Wolf as Chair, James Breneman as Vice-Chair, and Adam Geffert as Secretary (4-0, with Breneman and Wolf abstaining)
• Approved minutes of December 5, 2023 meeting (6-0)

City Council

The Prairie Village City Council will consider several new business items, including appointing a city attorney, a backup public defender agreement, additional funding for the property tax rebate program, and a change order for the Harmon Park restroom and pavilion construction. The council will also discuss an updated Code of Ethics in committee of the whole. The agenda includes routine consent items and proclamations.

• Appointment of city attorney (COU2024-08)
• Agreement with Philip Stein for backup public defender services (COU2024-09)
• Additional funding for property tax rebate program (COU2024-10)
• Change order for Harmon Park restroom and pavilion construction contract (COU2024-11)
• Consideration of updated Code of Ethics (COU2024-06)

The City Council unanimously approved the appointment of Alex Aggen of Hunter Law Group as the new city attorney, effective February 6, 2024. The council also approved a $1.06 million change order for the Harmon Park restroom and pavilion, allocated $5,000 for the property tax rebate program, and recommended approval of an updated code of ethics (11-1).

• Approved appointment of Alex Aggen, Hunter Law Group, as city attorney (unanimous)
• Approved $1,061,691.48 change order for Harmon Park restroom and pavilion (unanimous)
• Approved $5,000 additional funding for property tax rebate program (unanimous)
• Approved agreement with Philip Stein for backup public defender services (unanimous)
• Recommended approval of updated code of ethics (11-1, Sharp opposed)
• Approved consent agenda including expenditure ordinance #3034 (unanimous)

VillageFest Committee

The committee confirmed multiple vendors and entertainment acts for VillageFest 2024, including Polar Oasis, Mr. Stinky Feet, and Sister Act. They also discussed operational changes like adding credit card terminals at the pancake breakfast and expanding the Little Village play area. No formal votes were taken; all items were discussion and planning only.

• Confirmed Polar Oasis with 2 trucks (one at usual spot, one by skate park)
• Confirmed Rex Nolen for popcorn, cotton candy, lemonade
• Confirmed Water One Quench Buggy
• Confirmed Mr. Stinky Feet, Multiphonics, Amazing Alex, Sterling Silver Sound
• Confirmed Sister Act with additional face painter (2 hair, 6 face, 1 bubble)
• Confirmed Kristy Lambert for Patriotic Program
• Confirmed Huey helicopter for military vehicles display
• Agreed to add 4 additional ponies pending pricing

Environmental Committee

The Prairie Village Environmental Committee approved its 2024 budget without the smart thermostat incentive program, citing Evergy's new program. It also approved up to $1,000 for the 2024 Northeast Johnson County Fall Recycling Event and discussed potential 2025 programs, including composting, native planting, and EV charging stations.

• Removed smart thermostat program from 2024 budget (all in favor)
• Approved up to $1,000 for 2024 Northeast Johnson County Fall Recycling Event (all in favor)
• Approved agenda (all in favor)
• Approved December 15, 2023 meeting minutes (all in favor)

Diversity Committee

The Prairie Village Diversity Committee approved adding Ciara and Lilian as new members and tabled a proposal to expand the committee. They also discussed leadership changes, police website transparency updates, and planned to review the committee charter in March.

• Approved motion to move forward with Ciara and Lilian as new members (all approved)
• Tabled discussion on expanding committee size
• Approved agenda and minutes from 12/12/23 (all approved)
• Adjourned meeting (all approved)

JazzFest Committee

The committee established the date and time for the 2024 Prairie Village Jazz Fest. Members discussed logistics regarding food vendors, beverage pricing, and infrastructure needs, noting that ongoing park construction may impact the event layout.

• Scheduled JazzFest for Saturday, September 7, 2024, from 3:00 pm to 10:00 pm
• Confirmed Dave Robinson as Council Liaison for 2024
• Confirmed The Mad Greek, Polar Oasis, and Butterfluff Popcorn as committed vendors

City Council

The Prairie Village City Council is meeting to consider several action items, including a construction administration agreement amendment for the Mission Road flood control project, pickleball noise mitigation options, the 2024 SuperPass interlocal agreement, tennis court rental policy changes, the 2024 recreation fee schedule, and changes to city committee policies. The council will also discuss City Hall improvement options and consider an updated Code of Ethics. A consent agenda includes routine items such as meeting minutes, a TIPS Hotline agreement, and Johnson County Park and Recreation District agreements.

• Construction administration agreement amendment #1 with Trekk Design Group for MIRD0007: Mission Road near 68th Street flood control project
• Pickleball noise mitigation options
• 2024 SuperPass interlocal agreement and swim meet letter of understanding
• Changes to CP527 – Tennis court rental/reservation policy
• 2024 recreation fee schedule

The City Council approved an amendment to the special use permit for Kansas City Christian School to convert a grass field to turf with accessory structures, voting 12-0. The Council also voted 9-2 to send the pickleball noise mitigation issue back to the Parks and Recreation Committee to evaluate reducing the number of courts at Windsor Park, rather than immediately installing noise-reduction materials. Other actions included approving a $46,843.20 construction administration agreement for the Mission Road flood control project, the 2024 SuperPass interlocal agreement, changes to tennis tournament policies, and updates to the City's Code of Ethics.

• Approved special use permit amendment for KC Christian School turf field (12-0)
• Sent pickleball noise mitigation back to Parks and Recreation Committee (9-2)
• Approved $46,843.20 construction administration agreement with Trekk Design Group (11-0)
• Approved 2024 SuperPass interlocal agreement with Mission and Fairway (11-0)
• Approved changes to Council Policy 527 limiting private tennis tournaments (11-0)
• Approved 2024 recreation fee schedule with $60/court/day tournament fee (11-0)
• Approved revisions to Council Policy 001 on City Committees (11-0)
• Approved Code of Ethics updates with 12-month late case interest limit and 2/3 vote for ouster referral (9-2)

Arts Council

The Arts Council approved the 2024 artist and curator calendar and a sponsorship for the Shooting Stars theater award. The council also established a new committee structure and elected a new Vice Chair.

• Approved 2024 calendar of artists and curators
• Approved $1,400 sponsorship for Shooting Stars Theater Performing Arts first place award (unanimous)
• Approved new committee structure to include a committee vice chair (unanimous)
• Elected Bonnie Limbird as Vice Chair (unanimous, pending City Council approval)
• Approved agenda (unanimous)
• Approved Consent Agenda (unanimous)

Parks and Recreation Committee

The Parks and Recreation Committee voted unanimously to update the tennis court policy, capping private tournaments at two per month. They also approved the JCPRD day camp agreement, the SuperPass interlocal agreement and swim meet letter of understanding, and the 2024 fee schedule with no changes. A motion to set private tournament fees at $60 per court per day failed due to lack of justification.

• Approved tennis court policy update limiting tournaments to two per month (unanimous)
• Approved JCPRD summer day camp agreement (unanimous)
• Approved SuperPass interlocal agreement and swim meet letter of understanding (unanimous)
• Approved 2024 fee schedule with no changes (unanimous)
• Motion to set private tournament fees at $60 per court per day failed (no vote tally recorded)

Parks and Recreation Committee

The Parks and Recreation Committee unanimously approved the 2025 summer recreation agreements with JCPRD, the SuperPass interlocal agreement and swim meet letter of understanding, and the 2025 fee schedule with no changes. The committee also approved a comprehensive review of city policies related to its oversight, including updates to pool rules, lifeguard training, daycare/camp limits, and reservation procedures. No public comments were received.

• Approved JCPRD summer day camp and tennis agreements (unanimous)
• Approved SuperPass interlocal agreement and swim meet letter of understanding (unanimous)
• Approved 2025 fee schedule with no changes (unanimous)
• Approved park policy review changes, including CP509, CP513, CP515, CP525/526, CP528, CP529 (unanimous)
• Approved November 13, 2024 meeting minutes (unanimous)