Gainesville public meetings in 2021

Pension Review Committee

The Gainesville Pension Review Committee is meeting to approve minutes from November 18, 2021, hear a presentation from AndCo on investment performance, elect a vice-chairperson, and set its 2022 meeting schedule. The agenda is mostly routine administrative items, with no major policy decisions or public hearings listed.

• Approval of November 18, 2021 meeting minutes
• Presentation by AndCo on investment performance (October and November 2021)
• Election of a Vice-Chairperson for the committee
• Adoption of the Calendar Year 2022 meeting schedule

The Pension Review Committee elected Harvey Lewis as Vice-Chairperson by a 4-0 vote, with Matthew Barker absent. The committee also heard a presentation from AndCo on investment performance, discussed the 2022 meeting schedule, and approved the November 18, 2021 minutes. No other substantive decisions were made.

• Elected Harvey Lewis as Vice-Chairperson (4-0)
• Approved November 18, 2021 meeting minutes
• Heard AndCo investment performance presentation
• Discussed 2022 meeting schedule, final dates pending

Citizens Advisory Committee For Community Development

The Citizens Advisory Committee for Community Development is holding a public hearing workshop on December 16, 2021, at 6:00 PM via Zoom. The agenda contains no listed items, attachments, or records to display, indicating the meeting is procedural or has no substantive business scheduled.

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees of the Consolidated Police & Fire Retirement Plan is meeting to discuss routine administrative items, including approving the November 17, 2021 minutes, reviewing an updated 2021 Special Tax Notice, hearing a presentation from actuary Willis Towers Watson, setting the 2022 meeting schedule, and considering outsourced retiree payroll processing. No major policy decisions or public hearings are on the agenda.

• Approval of November 17, 2021 meeting minutes
• Discussion of updated 2021 Special Tax Notice
• Presentation by Willis Towers Watson (actuary)
• Calendar Year 2022 Board Meeting Schedule
• Outsourced Retiree Payroll Processing discussion

The Board of Trustees of the Consolidated Police & Fire Retirement Plan met on December 15, 2021, and approved the agenda and the November 17, 2021 meeting minutes. They discussed an updated 2021 Special Tax Notice, a Willis Towers Watson market presentation, the 2022 meeting schedule, and a proposal to outsource retiree payroll processing. No formal votes were taken on these discussion items; the board accepted the proposed 2022 meeting dates and decided not to create special meetings.

• Approved agenda
• Approved November 17, 2021 meeting minutes
• Accepted proposed 2022 meeting schedule
• Decided not to create special meetings for income segment allocation discussions

City Beautification Board

The City Beautification Board will review its minutes from May 4, 2021, and its FY2021 Annual Report. The board will also discuss the 2022 City Beautification Awards. No new ordinances, contracts, or budget changes are listed on the agenda.

• Review of City Beautification Board Minutes from May 4, 2021
• Review of City Beautification Board FY2021 Annual Report
• Discussion of 2022 City Beautification Awards

Development Review Board

The Development Review Board is meeting to consider a single agenda item: a variance petition by Mr. John K. Cowvins Jr. to reduce the east and west interior side setbacks from 10 feet to 7.5 feet on an existing lot zoned RMF-5 (Multi-family Residential) at 1529 NE 1st Ave, to allow construction of a single-family dwelling. The board will review the staff report and decide whether to grant the variance.

• Variance DB-21-187 VAR: reduce side setbacks from 10 ft to 7.5 ft at 1529 NE 1st Ave
• Applicant: Mr. John K. Cowvins Jr.
• Property zoned RMF-5 (Multi-family Residential)
• Purpose: construction of a single-family dwelling on existing lot

The Development Review Board approved a variance for John K. Cowvins Jr. to reduce east and west interior side setbacks from 10 feet to 7.5 feet for a single-family dwelling at 1529 NE 1st Ave. The board also added an agenda item to review a letter to the City Commission and discussed its role and workshop highlights. No other substantive decisions were made.

• Approved variance DB-21-187 VAR to reduce side setbacks from 10 to 7.5 feet (7-0)
• Adopted agenda with added item for board review of letter to City Commission (7-0)

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board will review several program updates and staff recommendations. Discussion items include the Business Improvement Grant Program, the 8th & Waldo project, and Heartwood updates.

• Resolution: GCRA Housing Programs Update
• Discussion: 8th & Waldo Project Update
• Discussion: Business Improvement Grant Program Update
• Discussion: Heartwood Update
• Staff Recommendation: GCRA Advisory Board Elections

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board is meeting to approve the minutes from its October 25, 2021 meeting, handle administrative items, and receive updates on climate change and minimum flows and levels. The agenda includes discussion items on climate change updates and a presentation on Alachua County's minimum flows and levels.

• Approval of October 25, 2021 meeting minutes
• Discussion of administrative items
• Climate change updates presentation
• Minimum Flows and Levels update presentation

Utility Advisory Board

The Gainesville Utility Advisory Board meets to review November 2021 GRU operations, approve a proposed FY2023 budget calendar, and discuss the water/wastewater Fats, Oils, and Grease (FOG) program and possible utility incentive programs. The board will also approve minutes from its November 15, 2021 meeting.

• Approve minutes of November 15, 2021 UAB meeting
• Hear GRU operational update for November 2021
• Approve as amended GRU proposed FY2023 budget calendar
• Discuss Water/Wastewater Fats, Oils, and Grease (FOG) program
• Discuss possible utility incentive programs

The Utility Advisory Board approved the FY2023 budget calendar as amended, moving the first budget workshop to January 25 instead of January 13. The board also heard presentations on the FOG program and possible utility incentive programs, with further discussion on incentives planned for future meetings. Member Wendell Porter announced his resignation effective at adjournment.

• Approved FY2023 budget calendar with first workshop on January 25 (as amended)
• Adopted consent agenda including November 15, 2021 meeting minutes
• Heard GRU operational update for November 2021
• Heard FOG program presentation
• Heard and discussed possible utility incentive programs; continued discussion at future meetings

Nature Centers Commission

The Gainesville Nature Centers Commission is meeting on December 9, 2021, at 6:30 PM in City Hall Basement, Room 16. The only listed item is approval of the agenda, with no other substantive business on the agenda.

• Agenda approval (File #210699)

The Nature Centers Commission approved the agenda with an added item, approved the previous meeting's minutes unanimously, and voted to award two Green Business awards, one Star Volunteer award, and two Amy Carpus Lifetime Achievement awards. The board also discussed drafting a letter to the City Commission regarding Imagine GNV, Chapter 5, with the chair to draft and circulate it for comments. No other substantive decisions were made; most reports were informational.

• Approved agenda with added City Arborist introduction (210699)
• Approved previous meeting minutes unanimously
• Approved Star Awards: Green Business to First Magnitude and Oak Hammock, Star Volunteer to Eileen Ahlquist, Amy Carpus Lifetime Achievement to Amy Carpus (posthumous) and Mary C. Rosier
• Selected Parnassia photo for award plaque, pending permission, with scarlet hibiscus as backup
• Discussed drafting letter to City Commission on Imagine GNV Chapter 5; chair to draft and circulate

Special Magistrate Hearing

The Special Magistrate met to review staff recommendations for releasing liens and several discussion items. Some items, including requests for 1127 NE 22nd Ct. (B) and 118 SE 24th St. (B), were marked as heard.

• Staff recommendation to release lien at 1127 NE 22nd Ct. (B)
• Staff recommendation to release lien at 118 SE 24th St. (B)
• Discussion item SM 2021-070/21-012219 regarding Krishna G. Singh
• Discussion item SM 2021-069/21-012310 regarding Jean Napoleon
• Discussion item SM 2021-071/21-012194 regarding Movi Investing LLC

The Special Magistrate heard six code enforcement cases. He recommended reducing Warren McCluney's lien to zero, denied a reduction request for Robinson Della Heirs, dismissed cases for Krishna G. Singh, George A. Peoples Jr., and Movi Investing LLC, and found Jean Napoleon guilty with a 90-day compliance period. No continuance requests were made.

• Recommended lien reduction to zero for Warren McCluney (SM 2020-083)
• Denied reduction request for Robinson Della Heirs (SM 2018-072)
• Dismissed case for Krishna G. Singh (SM 2021-070) due to compliance
• Found Jean Napoleon guilty (SM 2021-069), costs stayed 90 days, $50/day fine if non-compliant
• Dismissed case for George A. Peoples Jr. (SM 2021-072)
• Dismissed case for Movi Investing LLC (SM 2021-071)

General Policy Committee

The General Policy Committee met on December 9, 2021, and approved several items, including a charter amendment allowing city commissioners to appoint temporary staff, appointments to two citizen boards, and an ordinance creating a qualifying fee or petition alternative for city office candidates. The committee also heard an update on the Youth Services Division. All items were approved as recommended or heard.

• Approved charter amendment granting City Commissioners authority to appoint temporary staff personnel
• Approved ordinance creating qualifying fee and alternative petition process for qualifying for city office
• Approved appointments to Citizen Advisory Board for Community Development and Historic Preservation Board
• Heard Youth Services Division update
• Approved minutes from September 23 and October 28, 2021 meetings

The General Policy Committee approved appointments to the Citizen Advisory Board for Community Development and the Historic Preservation Board, and directed the City Attorney's and City Clerk's offices to bring back potential charter language for independent staffers for commissioners. It also approved changes to candidate qualifying rules, including signature petitions and a qualifying fee, and directed the City Clerk to place a Bravo grocery store item on the January 6, 2022 City Commission agenda.

• Appointed Omar Hernandez to Citizen Advisory Board for Community Development (5-0)
• Appointed 10 members to Historic Preservation Board with varying term lengths (5-0)
• Directed City Attorney and City Clerk to bring back charter language for independent commissioner staffers (5-0)
• Approved candidate qualifying via signature petitions from 1% of registered electors, with $.10 per petition and City subsidizing $.20 (5-0)
• Approved qualifying fee of 2% of office salary as alternative to petitions (4-1, Arreola dissenting)
• Directed City Clerk to place Bravo grocery store item on January 6, 2022 City Commission agenda
• Requested City Commission support for Alachua County Home Rule Charter opposition (5-0)
• Motion to research vaccine incentive funding for all employees died for lack of second

Tree Advisory Board

The Tree Advisory Board discussed a proposed private lands canopy program that would provide trees to single-family homes, but took no formal action. The board also continued its species-by-species review of the approved tree list for the Tree Ordinance, ending at gallberry to be continued next meeting. No substantive decisions were made; the only votes were to approve the agenda and the November 9, 2021 minutes.

• Approved agenda (4-0, 1 abstention, 1 absent)
• Approved minutes of November 9, 2021 meeting (4-0, 1 abstention, 1 absent)

Public Recreation and Parks Board

The Public Recreation and Parks Board met to review the November 10, 2021 meeting minutes. The agenda also included updates from the Recreation Division and a nomination for the Albert Ray Massey Volunteer Award.

• Review of November 10, 2021 Meeting Minutes
• Recreation Division Updates
• Albert Ray Massey Volunteer Award Nomination

The Public Recreation and Parks Board lacked a quorum, so the meeting was conducted as a workshop with no votes on any agenda items. The agenda and previous minutes were not adopted. The board heard recreation division updates and reviewed a nomination for the Albert Ray Massey Volunteer Award, with a vote scheduled for the January 12, 2022 meeting.

• No quorum; meeting held as workshop, no votes taken
• Agenda not adopted due to lack of quorum
• Minutes of November 10, 2021 not approved due to lack of quorum
• Heard recreation division updates from PRCA staff
• Reviewed Albert Ray Massey Volunteer Award nomination; vote deferred to January 12, 2022

Historic Preservation Board

The Gainesville Historic Preservation Board is meeting to discuss draft minutes from its November meeting and to consider two Certificates of Appropriateness for changes to historic properties. The board will review a petition to replace windows and a door at 805 NE 4th Terrace, and another to replace a roof at 116 NW 9th Street. These are the only substantive items on the agenda.

• Draft minutes of the December 7, 2021 Historic Preservation Board meeting
• Petition HP 21-00115: Certificate of Appropriateness to replace windows and a door at 805 NE 4th Terrace
• Petition HP 21-00119: Certificate of Appropriateness to replace roof at 116 NW 9th Street

The Historic Preservation Board approved the draft minutes from September 21, 2021, in a 6-0 vote. It approved a certificate of appropriateness to replace windows and a door at 805 NE 4th Terrace, and another to replace a roof at 116 NW 9th Street, both in 6-0 votes. The board also approved a resolution regarding the rehabilitation and adaptive use of the Alachua County School Administration Building.

• Approved draft minutes of September 21, 2021, meeting (6-0)
• Approved certificate of appropriateness for window and door replacement at 805 NE 4th Terrace (6-0)
• Approved certificate of appropriateness for roof replacement at 116 NW 9th Street (6-0)
• Approved resolution on rehabilitation and adaptive use of Alachua County School Administration Building (6-0)

Zero Waste Subcommittee

The Zero Waste Subcommittee is meeting to discuss two ordinances: one enacting comprehensive changes to the City's Solid Waste Code, and another requiring food-oriented commercial establishments to follow a food waste diversion hierarchy. The subcommittee will also approve minutes from the November 9, 2021 meeting. These items are under discussion and have not been finalized.

• Ordinance 210129: comprehensive Solid Waste Code changes, including definitions, commercial generator requirements, recycling containers, single-use plastic and polystyrene regulations
• Ordinance 210626: food waste diversion hierarchy for food-oriented commercial establishments
• Approval of minutes from November 9, 2021 meeting
• Attachments include comments from Florida Retail Federation and NRDC food waste estimates

The Gainesville Zero Waste Subcommittee met on December 7, 2021, and took procedural actions: it adopted the agenda (3-0, with one absence) and approved the minutes from the November 9, 2021 meeting (3-0, with one absence). The subcommittee then discussed two items: an update on solid waste ordinance updates and a presentation on the Food Waste Reduction and Recovery Initiative, but took no formal votes on these items. The next meeting was rescheduled to January 4, 2022, due to Winter Recess.

• Adopted the agenda with modification moving item 210626 to first discussion (3-0, Ward absent)
• Approved minutes from November 9, 2021 meeting (3-0, Ward absent)
• Discussed solid waste ordinance updates (no vote)
• Discussed Food Waste Reduction and Recovery Initiative (no vote)

City Commission

This is a joint City/County Commission special meeting with two discussion items, both heard but not voted on. The Commission will hear a presentation on the 2022 ballot initiative timeline and an update on a central receiving facility for Alachua County. No formal decisions are listed on the agenda.

• Discussion of 2022 ballot initiative timeline
• Update on a central receiving facility for Alachua County

The City Commission held a joint special meeting with the County Commission and heard two presentations. No formal decisions were made; both items were received as informational updates. The meeting adjourned at 5:37 PM.

• Adopted the meeting agenda unanimously (6-0).
• Heard a presentation on the 2022 ballot initiative timeline.
• Heard an update on a central receiving facility for Alachua County.

City Commission

The Gainesville City Commission is holding a special meeting on December 6, 2021, at 10:00 AM in the City Hall Auditorium. The sole agenda item is a discussion and update on the American Rescue Plan Act (ARPA) funding, with an attachment summarizing project funding through April 28, 2022. The item was approved as shown above.

• Discussion of American Rescue Plan Act (ARPA) update
• Attachment: City of Gainesville ARPA SLFRF Project Funding Summary through April 28 2022

The City Commission approved several American Rescue Plan Act (ARPA) allocations, including $1,158,804 for revenue replacement, $2.25 million for the Eastside/UF Health Clinic, $400,000 for homeless outreach, and $300,000 for PPE. They also directed staff to transfer the ARPA process to the City Manager, hire a consultant, and return with a plan for remaining funds at a later meeting. The motion to approve the overall ARPA plan passed 6-0, with the Eastside/UF Health Clinic allocation passing 5-1 (Commissioner Duncan-Walker dissenting).

• Approved ARPA revenue replacement $1,158,804 (6-0)
• Approved Eastside/UF Health Clinic $2.25 million (5-1, Duncan-Walker dissenting)
• Approved Homeless Outreach $400,000 (6-0)
• Approved PPE $300,000 (6-0)
• Directed staff to transfer ARPA process to City Manager and hire consultant
• Directed staff to return with plan for remaining ARPA funds in late January/early February
• Directed staff to add ARP update to GPC Administrative Meeting quarterly

City Commission

The Gainesville City Commission is meeting to decide on a range of items including a bid award for the H. Spurgeon Cherry Pool renovation, several rezoning and land use changes, a budget amendment, and an ordinance clarifying housing discrimination protections. The agenda also includes routine approvals of minutes, appointments, resignations, and various financial reports.

• Bid award to Blackwater Construction Services, LLC for H. Spurgeon Cherry Pool Aquatics Center Renovations and Parking Lot Reconstruction at 1001 NW 31st Drive
• Rezoning 20.73 acres near SW 43rd Street and SW 24th Avenue to Urban 9 (U9)
• Land use change for 83.79 acres on NE 39th Avenue from Planned Use District to Commercial, Urban Mixed-Use, and Residential Low-Density (continued)
• Ordinance adding 'lawful source of income' to housing discrimination prohibitions (first reading)
• Second budget amendment to FY 2022 General Government Financial and Operating Plan

The City Commission deferred a decision on the 2020-2030 UF Campus Development Agreement to the January 6, 2022 meeting, placing it first on the agenda. The commission also approved a bid award for the H. Spurgeon Cherry Pool renovations and parking lot reconstruction to Blackwater Construction Services, LLC. Several property liens were reduced and released, and the commission adopted a resolution amending its own rules, including adding ad hominem attacks as disruptive activity.

• Deferred the UF Campus Development Agreement decision to January 6, 2022, and placed it first on the agenda.
• Approved the bid award to Blackwater Construction Services, LLC for the H. Spurgeon Cherry Pool Aquatics Center Renovations and Parking Lot Reconstruction.
• Approved the release of liens at 421 SE 13th Street ($2,000), 829 NE 29th Terrace ($150), and 7234 NW 21st Way ($2,500).
• Approved the consent agenda, including appointments to advisory boards and acceptance of resignations from various boards.
• Approved the resolution amending and restating the rules of the City Commission, including adding ad hominem attacks as disruptive activity.
• Adopted the rezoning of 20.73 acres northwest of SW 43rd Street and SW 24th Avenue to Urban 9 (U9).
• Continued the land use change for 83.79 acres on NE 39th Avenue to the January 6, 2022 meeting.
• Adopted ordinances for a land use change and rezoning of 1.79 acres west of I-75, north of SW Archer Road.

City Commission

The Gainesville City Commission is holding a special meeting on December 1, 2021, at 3:00 PM in the City Hall Auditorium. The agenda contains two items: a staff recommendation regarding Commissioner Saco's attendance affidavit, and a discussion item on the Gainesville Regional Utilities (GRU) FY23 budget process. The GRU item includes a debt portfolio review presentation.

• Commissioner Saco attendance affidavit (staff recommendation)
• GRU FY23 budget process discussion (item 210674)
• Debt portfolio review presentation attached to GRU item

The City Commission held a special meeting on December 1, 2021, and heard a presentation from Gainesville Regional Utilities (GRU) staff on the FY23 budget process, including a discussion of GRU's debt portfolio. No formal decisions were made; the only action was adopting the meeting agenda.

• Adopted the meeting agenda (5-0, with one commissioner absent)

Gainesville Art in Public Places Trust

The meeting agenda for the December 1, 2021, meeting of the Gainesville Art in Public Places Trust contains no records or specific items to be discussed.

The Gainesville Art in Public Places Trust met on December 1, 2021, with three members present and one absent. The meeting covered routine items including the call to order, roll call, adoption of the agenda, approval of minutes, a cultural affairs update, and member comment. No substantive decisions were made, and the meeting adjourned at 4:47 PM.

• Adopted the agenda
• Approved the minutes
• Adjourned at 4:47 PM

Audit and Finance Committee

The Audit and Finance Committee is meeting to review and approve several audit reports, including GRU badge access and body-worn camera compliance, along with the City Auditor's quarterly update. The committee will also review fiscal year 2021 year-end investment performance reports for multiple city funds, the fuel hedging program, a second budget amendment to the FY 2022 General Government budget, and a preliminary budget-to-actual comparison for GRU.

• Approval of minutes from September 22, 2021 meeting
• GRU Badge Access and Physical Key Management Audit
• Body Worn Camera Compliance Audit
• Fiscal Year 2021 Year-End Investment Performance Reports for Operating Fund, pension funds, Retiree Health Insurance Trust Fund, Evergreen Cemetery Trust Fund
• Second Budget Amendment to FY 2022 General Government Financial and Operating Plan Budget

The Audit and Finance Committee approved all items on the agenda, including the September 22, 2021 minutes, two audit reports (GRU badge access and body-worn camera compliance), the City Auditor's quarterly update, FY 2021 year-end investment performance reports, the fuel hedging program report, a second budget amendment to the FY 2022 budget, and GRU's preliminary budget-to-actual comparison. All recommendations were approved as recommended, with no items denied or tabled.

• Approved minutes from September 22, 2021 meeting
• Approved GRU Badge Access and Physical Key Management Audit report for City Commission acceptance
• Approved Body Worn Camera Compliance Audit report for City Commission acceptance
• Approved City Auditor Quarterly Update for City Commission acceptance
• Approved FY 2021 Year-End Investment Performance Reports for submission to City Commission
• Approved FY 2021 Fuel Hedging Program Performance Report for distribution to City Commission
• Approved second budget amendment to FY 2022 General Government Financial and Operating Plan Budget
• Approved GRU Internally Prepared Preliminary Budget to Actual Comparison for year ended September 30, 2021

Nature Centers Commission

The Gainesville Nature Centers Commission is meeting on 11/18/2021 at 6:30 PM in City Hall Basement, Room 16. The only listed item is agenda approval, with no substantive discussion items or attachments provided. This appears to be a procedural meeting with no concrete decisions or proposals on the agenda.

• Agenda approval (File #210654)

The Nature Centers Commission met and approved the agenda and previous minutes. The Star Awards plaque photo was tabled because the selected scarlet hibiscus image was not available in high resolution. The commission also discussed the Imagine GNV comprehensive plan and planned to draft a letter to the City Commission.

• Approved agenda (10-0)
• Approved previous meeting minutes (10-0)
• Tabled Star Awards plaque photo selection until next meeting
• Discussed drafting a letter to City Commission regarding Imagine GNV comprehensive plan

Student Community Relations Advisory Board

The Student Community Relations Advisory Board is meeting to discuss draft minutes from its November 2020, December 2020, January 2021, and March 2021 meetings. No other substantive items are on the agenda.

• Discussion of draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings

Pension Review Committee

The Gainesville Pension Review Committee is meeting to discuss pension fund matters. The agenda includes approving the September 23, 2021 meeting minutes, hearing presentations from investment managers Loomis Sayles and AndCo, and electing a vice-chairperson, which has been postponed. The meeting is largely procedural and informational.

• Approval of September 23, 2021 meeting minutes
• Presentation by Loomis Sayles on the General Pension Plan
• Presentation by AndCo including monthly market update and quarterly report
• Election of a Vice-Chairperson (postponed)

The Gainesville Pension Review Committee heard presentations from Loomis Sayles and AndCo on the Plan's fixed income portfolio and market conditions, but took no allocation actions. The committee approved the September 23, 2021 meeting minutes as recommended. The election of a Vice-Chairperson was postponed until member Jon Visscher is present.

• Approved the Regular Meeting Minutes of September 23, 2021 as recommended
• Discussed the Loomis Sayles presentation on the fixed income portfolio; no action taken
• Discussed the AndCo presentation on market conditions and investment performance; no allocation actions taken
• Postponed the election of a Vice-Chairperson until Jon Visscher is present

City Commission

The City Commission reviewed multiple ordinances regarding property rezonings, land use changes, and sidewalk regulations. The meeting also addressed budget amendments, utility contracts, and airport property sales.

• Rezoning 4.1 acres at 55 NW 23rd Avenue from Limited Industrial to Warehouse and Wholesaling
• Land use change for 4.82 acres at 1015 South Main Street from Industrial to Urban Core
• Rezoning 20.73 acres northwest of SW 43rd Street and SW 24th Avenue to Urban 9
• Contract for purchase and sale of real property in Airport Industrial Park for a UF Health Sterile Processing Center
• Security force contract for Gainesville Regional Utilities with Excelsior Defense Inc.

The City Commission approved the sale of property in the Airport Industrial Park to facilitate a UF Health Sterile Processing Center. The commission also approved a $200,000 budget advance for the run-off election, adopted the FY 2021 budget analysis, and continued the University of Florida Campus Development Agreement to December 2. Several rezoning and land use changes were approved, including the 20.73-acre property near SW 43rd Street and SW 24th Avenue.

• Approved contract for sale of Airport Industrial Park property to UF Health for a sterile processing center.
• Approved $200,000 budget advance to the Supervisor of Elections for the run-off election.
• Adopted the FY 2021 year-end budget analysis report.
• Continued the University of Florida Campus Development Agreement to December 2, 2021.
• Approved rezoning of 4.1 acres at 55 NW 23rd Avenue from Limited Industrial to Warehouse and Wholesaling.
• Approved land use change for 20.73 acres near SW 43rd Street and SW 24th Avenue to Urban Mixed-Use High Intensity.
• Approved first reading of rezoning for the same 20.73 acres to Urban 9.
• Tabled the ordinance amending single-family dwelling infill sidewalk regulations.

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees of the Consolidated Police & Fire Retirement Plan met to review meeting minutes and hear presentations from investment firms. The agenda also included a notice regarding an elected nominee and a discussion on fiscal year 2020 premium tax distributions.

• Approval of September 22, 2021, meeting minutes
• Presentation by Mawer Investment Management
• Presentation by Willis Towers Watson
• Notice of Elected Nominee
• Discussion of Fiscal Year 2020 185 Premium Tax Distribution

The Board voted 4-1 to proceed with two new real asset investment strategies (Nuveen and Harrison Street) for the income segment of the portfolio, instructing Willis Towers Watson to begin contract negotiations. The Board also heard presentations from Mawer and Willis Towers Watson on investment performance and market conditions, and welcomed newly elected trustee Sergeant Leah Hayes.

• Approved moving forward with Nuveen and Harrison Street real asset investments (4-1, Giles dissenting)
• Approved minutes of September 22, 2021 meeting
• Adopted the agenda
• Welcomed Sergeant Leah Hayes as new police union appointee, term starting January 1, 2022

Police Advisory Council

The scheduled meeting of the Gainesville Police Advisory Council for November 17, 2021, was canceled. No items were discussed or decided during this session.

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board is meeting to discuss several items, including updates on the Heartwood project, GCRA housing programs, and the Infinity Line. The board will also discuss proposed changes to its own structure and a repositioning update for the GTEC (Gainesville Technology Enterprise Center). No final decisions are listed; all items are discussion items.

• Heartwood Update (Discussion Item)
• GCRA Housing Programs Update (Discussion Item)
• The Infinity Line (Discussion Item)
• GCRA Advisory Board Proposed Changes (Discussed)
• GTEC Repositioning Update (Discussed)

The Gainesville Community Reinvestment Area Advisory Board met with a quorum of four members and approved the agenda, the previous meeting's minutes, and the consent agenda. Two items (210582 and 210606) were moved to business discussion for updates. The board discussed proposed changes to its own structure and a GTEC repositioning update, but no formal votes were taken on those items.

• Adopted the meeting agenda (4-0, 3 absent)
• Approved the minutes on the consent agenda (4-0, 3 absent)
• Approved the consent agenda with changes, moving items 210582 and 210606 to business discussion (4-0, 3 absent)

Citizens Advisory Committee For Community Development

The Citizens Advisory Committee for Community Development is holding a workshop via Zoom. The agenda contains only a discussion item regarding the CACCD Workshop Minutes for November 16, 2021.

• Discussion of CACCD Workshop Minutes

The committee received an informational update on HUD funding status, including the submission of annual action plans and the extension of agency contracts due to COVID-19. No formal votes were taken. Staff explained funding allocations, reporting requirements, and the upcoming public hearing for the CAPER report.

• Extended FY 20-21 agency contracts through September 30, 2022
• Extended FY 21-22 agency contracts through November 30, 2022
• Tentatively scheduled December 15, 2021 public hearing for CAPER comments
• Denied late funding application due to missed deadline, citing fairness

Utility Advisory Board

The Utility Advisory Board will review minutes from prior meetings, consider a staff recommendation for a security force contract with Excelsior Defense Inc., and discuss GRU's October 2021 operational update, natural gas rebate policies, and the proposed FY2023 budget calendar.

• Staff recommendation: GRU seeking security force contract with Excelsior Defense Inc.
• Discussion: GRU operational update for October 2021
• Discussion: update on natural gas rebate policies
• Staff recommendation: GRU proposed FY2023 budget calendar
• Approval of minutes from October 14, 2021 meeting and November 6, 2021 workshop

The Utility Advisory Board voted 5-0 to advise the City Commission to approve staff's recommendation to authorize the General Manager to negotiate and execute an amendment to the contract with Excelsior Defense Inc. for GRU security services. The board also approved the consent agenda, including minutes from previous meetings with a modification, and discussed the FY2023 budget calendar, with staff to present a revised calendar for approval on December 9, 2021. The board agreed to cancel the November 23, 2021 workshop due to the Thanksgiving holiday.

• Approved consent agenda including October 14, 2021 meeting and November 6, 2021 workshop minutes (with modification to add attendance names)
• Approved advising City Commission to approve GRU security force contract amendment with Excelsior Defense Inc. (5-0)
• Adopted agenda with modification to hear new business before old business
• Discussed FY2023 budget calendar; staff to present revised calendar for approval on December 9, 2021
• Agreed to cancel November 23, 2021 workshop due to Thanksgiving holiday

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board is meeting to approve minutes, confirm two new member appointments, and receive updates on several food system initiatives. Items include the Foodshed Map, Healthy Corner Store Collaboration, Community Grocery, Good Food Purchasing Program, and Plant of the Month education.

• Approval of minutes from September 8 and October 13, 2021 meetings
• Confirmation of UF/IFAS appointment of Dr. Catherine G. Campbell
• Confirmation of Santa Fe College appointment of Dr. Vilma Fuentes
• Update on Foodshed Map
• Healthy Corner Store Collaboration Model presentation and discussion

Public Recreation and Parks Board

The Public Recreation and Parks Board met to review recreation division updates and approve meeting minutes. The board also reviewed an application for the Albert Ray Massey Volunteer Award.

• Approval of October 13, 2021, meeting minutes as amended
• Review of Recreation Division updates
• Approval of Albert Ray Massey Volunteer Award application

The Public Recreation and Parks Board approved placing an advertisement in the Gainesville Sun for the Albert Ray Massey Volunteer Award, contingent on budget availability. The board also approved the October 13, 2021 meeting minutes as amended and heard updates on recreation division activities, including the departure of Recreation Manager Billy Marcantel.

• Approved placing ad in Gainesville Sun for Albert Ray Massey Volunteer Award if funds permit (unanimous)
• Approved October 13, 2021 meeting minutes as amended (unanimous)
• Adopted the meeting agenda (unanimous)

Special Magistrate Hearing

The Special Magistrate met to hear requests regarding property liens and several discussion items. The agenda included a staff recommendation for a lien release at 24 NE 20th Street and multiple code enforcement or related discussions.

• Staff recommendation to release lien at 24 NE 20th Street
• Discussion item SM 2021-062/21-011918 regarding Rick Noble
• Discussion item SM 2021-063/CE-21-000482 regarding Kenneth J & Rebecca H Fickett
• Discussion item SM 2021-061/CE-21-000240 regarding G Dynasty Investments II LLC
• Discussion item SM 2021-068/CE-21-011922 regarding Alim & Alim % Mohamed Alim

The Special Magistrate heard code enforcement cases, reducing Tracey Wells' fine to $2,000 if paid by Jan 30, 2022, and finding Rick Noble and the Ficketts guilty with administrative costs and daily fines for non-compliance. A continuance was granted for G Dynasty Investments to remove a tree, and three cases were dismissed for compliance before the hearing.

• Reduced Tracey Wells' fine to $2,000, reverting to original if unpaid by Jan 30, 2022
• Found Rick Noble guilty, ordered $118 admin costs plus $25/day after 10 days
• Found Kenneth & Rebecca Fickett guilty, ordered $116.03 admin costs plus $100/day after 10 days
• Granted continuance for G Dynasty Investments II LLC until January for tree removal
• Dismissed Holder & Holder Heirs case for compliance prior to hearing
• Dismissed Edith Julia McLean case for compliance prior to hearing
• Dismissed Alim & Alim case for compliance prior to hearing

Zero Waste Subcommittee

The Zero Waste Subcommittee is meeting to discuss two ordinances: one enacting comprehensive changes to the City of Gainesville's Solid Waste Code, and another requiring food-oriented commercial establishments to follow a food waste diversion hierarchy. The subcommittee also approved minutes from its October 26, 2021 meeting. These items are under discussion, not final decisions.

• Ordinance 210129: comprehensive changes to Solid Waste Code, including definitions, commercial generator requirements, recycling container requirements, and a new division regulating single-use plastics and polystyrene
• Ordinance 210626: requires food-oriented commercial establishments to follow a food waste diversion hierarchy
• Approval of minutes from October 26, 2021 meeting
• Attachments include draft ordinances, presentations, and comments from Florida Retail Federation

The subcommittee heard updates on the Solid Waste Ordinance and the Food Waste Reduction and Recovery Initiative. They directed staff to update the ordinance and bring it back to the next meeting, and to hold off on a food waste survey until the City Commission addresses the ordinance. No final decisions were made; the items were discussed only.

• Directed staff to update solid waste ordinance and return next meeting
• Directed staff to hold food waste survey until City Commission addresses ordinance
• Approved minutes from October 26, 2021 meeting (4-0)
• Adopted agenda (4-0)

Tree Advisory Board

The Tree Advisory Board is meeting to discuss an updated approved tree list for the Tree Ordinance. The discussion includes reviewing high quality canopy and understory tree lists.

• Discussion of updated approved tree list for the Tree Ordinance

The Tree Advisory Board approved its agenda and minutes from prior meetings, with a 4-0 vote (1 abstention, 1 absent). The board discussed updating the approved tree list for the tree ordinance, continuing species-by-species review, but took no final action. It also received updates from GRU and Public Works, including a $26,000 fine for illegal tree removal and streetlight trimming plans.

• Approved agenda (4-0, 1 abstention, 1 absent)
• Approved minutes from Oct 13, 2021 and Dec 16, 2020 (4-0, 1 abstention, 1 absent)
• Added Urban Forestry Workshop discussion to next agenda (no vote recorded)
• Discussed updated approved tree list; no final decision made

Utility Advisory Board

The Utility Advisory Board is meeting for a workshop titled 'GRU in the Neighborhood' at Duval Elementary. The agenda contains a single discussion item with no attachments, so the meeting is focused on community engagement rather than formal decisions.

• Discussion item: GRU in the Neighborhood Workshop

The Utility Advisory Board held a workshop to discuss GRU's draft energy policy, with staff and board members presenting information and answering public questions. No formal decisions were made; the board only recommended that attendees receive information and provide feedback.

• Held workshop on draft energy policy (no vote)
• Recommended public feedback on draft energy policy

Board of Trustees for the Retiree Health Insurance Trust Fund

The Board of Trustees for the Retiree Health Insurance Trust Fund met to review the fund's investment strategy. The board approved the updated 2021 Investment Policy Statement (IPS) as recommended. No other substantive items were listed on the agenda.

• Approved the 2021 Investment Policy Statement for the City of Gainesville Retiree Health Insurance Trust Fund

The Board of Trustees for the Retiree Health Insurance Trust Fund approved the updated 2021 Investment Policy Statement for the fund. The motion passed 5-0, with one trustee absent. The board also adopted the meeting agenda by a 4-0 vote, with two trustees absent.

• Approved 2021 Investment Policy Statement for Retiree Health Insurance Trust Fund (5-0)
• Adopted meeting agenda (4-0)

City Commission

The City Commission reviewed various items including property sales for a UF Health center and new ordinances for land annexation. The meeting also addressed appointments to advisory boards and updates on the city housing action plan.

• Contract for purchase and sale of real property in Airport Industrial Park for UF Health Sterile Processing Center
• Annexation of 282.86 acres west of SW Williston Rd and south of SW 62nd Ave
• Annexation of 59.80 acres south of SW Archer Road and east of SW 44th Street
• Rezoning of 4.1 acres at 55 NW 23rd Avenue from Limited Industrial to Warehouse and Wholesaling
• Second Amendment to Master Services Agreement with University of Florida Board of Trustees for Regional Transit System

The Gainesville City Commission approved the 2020-2030 UF Campus Development Agreement, scheduling a final public hearing for 11/18/21, and adopted two voluntary annexations (282.86 acres west of SW Williston Rd and 59.80 acres south of SW Archer Rd). The commission also approved a pilot 3-year agreement for the Full Moon Fever Festival at Depot Park, with a modification to bring the contract back for final approval and create a Neighborhood and Business Coordinating Committee. All other consent agenda items were approved as recommended.

• Approved UF Campus Development Agreement, scheduling final hearing 11/18/21 (5-0, Duncan-Walker absent)
• Adopted voluntary annexation of 282.86 acres west of SW Williston Rd (4-1, Arreola absent)
• Adopted voluntary annexation of 59.80 acres south of SW Archer Rd (5-1, Duncan-Walker nay)
• Approved pilot 3-year Full Moon Fever Festival at Depot Park, with modification to return contract for final approval (5-0, Duncan-Walker absent)
• Approved appointments to City Plan Board, Development Review Board, RTS Advisory Board (various votes, some dissent)
• Approved litigation to challenge CS/HB 1, adding Southern Poverty Law Center and Jenner & Block as counsel (6-0)
• Authorized GRU to submit proposal for UF Central Energy Plant Project, including financial advisor and EPC agreements (5-0, Duncan-Walker absent)
• Adopted resolutions supporting Cuba and BEE CITY USA certification (6-0 each)

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust is holding a scheduled meeting on November 3, 2021, at 3:30 PM at the Thomas Center A. The agenda contains no listed items, records, or attachments, indicating the meeting is procedural or has no public business to discuss.

The Gainesville Art in Public Places Trust held a meeting on November 3, 2021, with all five members present. The agenda was adopted, minutes approved, and a cultural affairs update was given, but no substantive decisions or votes on specific actions were recorded. The meeting adjourned at 5:03 PM.

• Adopted the agenda
• Approved the minutes

Historic Preservation Board

The Gainesville Historic Preservation Board will meet to review five Certificate of Appropriateness petitions for changes to historic properties, including window replacement, roofing, and new accessory dwelling units (ADUs). The board will also discuss draft minutes from a previous meeting.

• Window replacement at 1115 NE 5th Street (HP 21-00080)
• Metal roof over shingle roof at 630 NE 6th Avenue (HP 21-00089)
• New ADU at 425 NE 3rd Street (HP 21-00097)
• New 640 sq ft ADU at 506 NE 2nd Street (HP 21-00098)
• New 500 sq ft ADU at 630 NW 1st Street (HP 21-00110)

The Gainesville Historic Preservation Board approved all six certificates of appropriateness on the agenda, covering window replacement, roof installations, and new ADU constructions. All votes were unanimous or near-unanimous, with one abstention on two roof-related items. The board also approved the minutes from the August 17, 2021 meeting and discussed a potential resolution regarding the Alachua County School Administration Building.

• Approved minutes from August 17, 2021 (6-0)
• Approved window replacement at 1115 NE 5th Street (5-0)
• Approved roof installation at 630 NE 6th Avenue with conditions (4-0, Hill abstaining)
• Approved ADU construction at 425 NE 3rd Street with conditions (5-0)
• Approved ADU construction at 506 NE 2nd Street (5-0)
• Approved roof replacement at 438 NE 9th Avenue with conditions (4-0, Hill abstaining)
• Approved ADU construction at 630 NW 1st Street (5-0)

City Commission

The City Commission is holding a special meeting to consider Ordinance No. 200882, which would amend the Future Land Use Map by overlaying the Planned Use District (PUD) category on approximately 7.1 acres at 4315 NW 23rd Avenue. The item is listed as approved, indicating a final decision is expected. The agenda contains only this one substantive item, with extensive attachments including staff reports, public comments, and presentations.

• Ordinance No. 200882: PUD overlay on 7.1 acres at 4315 NW 23rd Avenue
• Public comments and petitions from residents (e.g., Marsha Mott, Ron Randles, Tracy Staples)
• Staff reports and presentations from Planning Board and City Commission meetings
• Draft ordinance and resubmittal statement from 43rd Redevelopment

The City Commission approved Ordinance No. 200882, amending the Future Land Use Map to overlay the Planned Use District (PUD) category on approximately 7.1 acres at 4315 NW 23rd Avenue. The vote was unanimous (6-0). A related rezoning ordinance (No. 200885) was withdrawn. The commission also scheduled a workshop with commissioners, community members, and the developer to discuss the project.

• Approved Ordinance 200882, PUD overlay on 7.1 acres at 4315 NW 23rd Ave (6-0)
• Withdrew Ordinance 200885, rezoning from Office/Conservation to Planned Development
• Scheduled workshop with commissioners, community, and developer on the project

City Plan Board

The City Plan Board is meeting to consider several land use and zoning changes, including a large rezoning near SW Archer Road and I-75, a smaller rezoning on SW 25th Place, and an update to the Engineering Design & Construction Manual. The board will also discuss a draft chapter of the Comprehensive Plan update. Two items are marked as approved, indicating prior decisions.

• Rezoning 68.46 acres south of SW Archer Road and west of I-75 from county designations to City of Gainesville Medical Services (MD) and Business Industrial (BI) (Ordinance 210466)
• Land use change for same 68.46 acres to Office (O) and Industrial (IND) (Ordinance 210465)
• Rezoning 0.60 acres at 1200 block of SW 25th Place from Single-Family Residential (RSF-1) to Urban 7 (U7) (Ordinance 210570)
• Land use change for 0.60 acres at SW 25th Place to Urban Mixed-Use (UMU) (Ordinance 210571)
• Discussion of draft 'How We Work' chapter of Comprehensive Plan update

The City Plan Board approved two petitions to change the Future Land Use Map and zoning for six properties south of SW Archer Road, west of I-75, from Alachua County designations to City of Gainesville Office and Industrial and Medical Services/Business Industrial. The board also continued a petition to update the Engineering Design & Construction Manual to a future date. Two other petitions (PB-21-00159 and PB-21-00158) were continued to December 16, 2021.

• Approved Future Land Use Map amendment for six properties to Office and Industrial (7-0)
• Approved rezoning of six properties to Medical Services and Business Industrial (7-0)
• Continued Engineering Design & Construction Manual update to a future date (7-0)
• Continued two Robinson petitions to December 16, 2021 (7-0)

Student Community Relations Advisory Board

The Student Community Relations Advisory Board is meeting to discuss draft minutes from its November 2020, December 2020, January 2021, and March 2021 meetings. This is the only item on the agenda and is a discussion item, not a final approval or action item. The meeting is procedural in nature, with no new policy, budget, or project decisions listed.

• Discussion of draft minutes from November 2020, December 2020, January 2021, and March 2021 SCRAB meetings

General Policy Committee

The General Policy Committee approved appointments to the Gainesville Community Reinvestment Area Advisory Board, an ordinance revising city code on boards and committees, a resolution amending City Commission rules, and an administrative session item. Two items were withdrawn: the Housing Action Plan and a request to schedule a One Gainesville meeting.

• Approved appointments to the Gainesville Community Reinvestment Area Advisory Board
• Approved Ordinance No. 210356 revising Chapter 2, Article V of the City Code on boards and committees
• Approved Resolution No. 210548 amending and restating City Commission rules
• Withdrew the City of Gainesville Housing Action Plan (finalized draft)
• Withdrew Commissioner Hayes-Santos' request to schedule a One Gainesville meeting

The General Policy Committee approved a motion to reduce the Gainesville Community Reinvestment Area Advisory Board from 15 to 9 members, with language to reflect community diversity, and to re-advertise positions for two weeks with appointments at the November 18 City Commission meeting. The committee also approved a review of boards, commissions, and committees, and adopted a series of changes to City Commission meeting rules. Two agenda items were withdrawn: the Housing Action Plan special meeting scheduling and a request for a One Gainesville meeting.

• Approved reducing GCRA Advisory Board from 15 to 9 members and re-advertising positions (4-2)
• Approved staff recommendation on boards, commissions, and committees review, with request for transition plan (6-0)
• Adopted 15 changes to City Commission meeting rules, including combining consent and regular agendas and starting meetings at 10:00 am (5-1)
• Approved recess schedule for FY22 (5-0, 1 absent)
• Withdrawn: Housing Action Plan special meeting scheduling
• Withdrawn: One Gainesville meeting request

Police Advisory Council

The Gainesville Police Advisory Council is meeting to discuss the Chief's update, a presentation on GPD personnel and recruitment, and a review of closed internal affairs cases. The agenda includes three discussion items, with attachments for internal affairs cases IA 21-049, IA 22-011, and IA 21-060.

• Chief's Update (Discussion Item 210428)
• GPD Personnel and Recruitment Presentation (Discussion Item 210592)
• Closed Internal Affairs Case Review (Discussion Item 210041) with attachments IA 21-049, IA 22-011, IA 21-060

The Police Advisory Council met and adopted the agenda and minutes. Members heard a presentation on GPD personnel and recruitment, and discussed the Chief's update and a closed internal affairs case review. No formal votes or decisions were recorded beyond the procedural adoptions.

• Adopted the agenda
• Adopted the minutes
• Heard GPD personnel and recruitment presentation
• Discussed Chief's update
• Discussed closed internal affairs case review

Gainesville Cultural Affairs Board

The Gainesville Cultural Affairs Board is meeting on October 27, 2021, at 5:30 PM at Thomas Center A. The agenda contains no records to display, meaning no specific items are listed for discussion or decision. This appears to be a procedural or placeholder agenda with no substantive business scheduled.

The Gainesville Cultural Affairs Board met on October 27, 2021, and conducted routine procedural items including roll call, adoption of the agenda, and approval of minutes. The meeting included a discussion of a COVID award and a cultural affairs update, but no formal votes or substantive decisions were recorded. The meeting adjourned at 6:37 PM.

• Adopted the agenda
• Approved the minutes

Development Review Board

The Development Review Board is reviewing a petition for a setback variance and discussing the draft minutes from the September 2021 meeting. The variance request involves reducing an east front yard setback to allow for a new garage.

• Petition DB-21-144 VAR: Request to reduce east front yard setback from 20 feet to 17 feet at 1302 NW 16th Terrace
• Discussion of draft minutes from the September 2021 Development Review Board meeting

The Development Review Board approved a variance to reduce the east front yard setback from 20 feet to 17 feet for a garage attached to an existing single-family dwelling at 1302 NW 16th Terrace. The board also approved the September 2021 meeting minutes with modifications and discussed its role and citizen input in development review.

• Approved variance DB-21-144 VAR to reduce setback from 20 to 17 feet (6-0)
• Approved September 2021 minutes with modifications (6-0)
• Approved agenda (6-0)

Student Community Relations Advisory Board

This meeting of the Gainesville Student Community Relations Advisory Board was canceled. The only listed agenda item was a discussion of draft minutes from four prior meetings, but no action was taken.

• Meeting canceled
• Draft minutes of Nov 2020, Dec 2020, Jan 2021, and Mar 2021 meetings listed as discussion item

City Commission

The City Commission approved a motion directing the Interim City Manager and GRU General Manager to bring back a plan and budget for a Climate Change Officer position. They also approved referring solar circuit limitations to the Utility Advisory Board for evaluation and directed GRU staff to examine incentive and rebate programs, including LEAP and Community Weatherization. The meeting was a joint session with the Utility Advisory Board, and one commissioner was absent.

• Approved motion to direct plan and budget for Climate Change Officer (5-0)
• Approved referral of solar circuit limitations to UAB and GRU incentive program review (4-0)

Zero Waste Subcommittee

The Zero Waste Subcommittee is meeting to approve minutes from September 28, 2021, discuss an update on the Food Waste Pilot, and discuss a comprehensive ordinance amending the Solid Waste Code. The ordinance would revise definitions, add requirements for commercial generators and recycling containers, regulate single-use plastics and polystyrene, and more. This is a discussion item, not a final decision.

• Approval of minutes from September 28, 2021 meeting
• Food Waste Pilot update discussion
• Ordinance 210129: comprehensive changes to Solid Waste Code, including commercial generator requirements, recycling container mandates, and single-use plastic/polystyrene regulation
• Proposed requirements for retail prescription drug take-back programs
• Proposed lease transition plans for certain commercially-collected properties

The subcommittee approved the minutes from the September 28, 2021 meeting. Members heard a food waste pilot update and discussed solid waste ordinance updates, directing staff to return with another update. No substantive policy decisions were made.

• Approved agenda (4-0)
• Approved September 28, 2021 meeting minutes (4-0)
• Discussed food waste pilot update
• Discussed solid waste ordinance updates; staff directed to return with another update

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board is meeting to approve minutes from its August 30, 2021 meeting and to discuss the future of solar energy in Alachua County, with presentations from Gainesville Regional Utilities and Duke Energy. The solar discussion is a discussion item, not a decision item. The meeting is scheduled for 10/25/2021 at 9:30 AM in the Jack Durrance Board Room, County Administrative Building.

• Approval of August 30, 2021 meeting minutes
• Discussion: Exploring Models of Practice: The Future of Solar Energy in Alachua County
• Presentations from GRU and Duke Energy on solar energy

City Commission

The Gainesville City Commission met on October 21, 2021, to approve a wide range of staff recommendations, resolutions, and ordinances. Key actions included adopting a redistricting ordinance based on 2020 Census data, approving two voluntary annexations, and awarding several contracts. The agenda also included discussion items on a greenhouse gas inventory and a safety study for University Avenue and W 13th Street.

• Adopted Ordinance No. 210163 redistricting election districts based on 2020 Census data
• Approved voluntary annexation of 282.86 acres west of SW Williston Rd and south of SW 62nd Ave (Ordinance No. 210064)
• Approved voluntary annexation of 59.80 acres south of SW Archer Road and east of SW 44th Street (Ordinance No. 210065)
• Awarded contract to Qualtrics, LLC for Speech Analytics Software
• Approved consulting agreement with Witt O’Brien’s for disaster reimbursement consulting

The Gainesville City Commission approved a consent agenda with modifications, including a redistricting resolution, several contracts, and appointments. They also approved the University Avenue and W 13th Street safety study, a first budget amendment, and several ordinances, including rezoning for Oak Hall School and voluntary annexations. A discussion on the disposition of Old Fire Station 1 was withdrawn, and a special meeting was scheduled for November 1 to discuss land use and rezoning for the former St. Michael's property.

• Adopted redistricting resolution (6-0)
• Approved $2.16M SW 62nd Blvd resurfacing bid to V.E. Whitehurst & Sons (consent agenda)
• Approved University Avenue and W 13th Street safety study and design phase (6-0)
• Adopted first budget amendment for FY 2022 (5-1)
• Rezoned Oak Hall School property to Education (E) (5-1)
• Approved voluntary annexation of 282.86 acres west of SW Williston Rd (4-2)
• Approved voluntary annexation of 59.80 acres south of SW Archer Rd (4-2)
• Continued appointments to GCRAA board to 10/28 meeting (6-0)

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board will hold a hybrid meeting on October 19, 2021, at 5:30 PM in the GRU Multipurpose Room. The agenda consists of discussion items, including updates on GCRA housing programs, the Heartwood development, The Infinity Line, a follow-up on the Historic Home Stabilization Program, and an annual update on the Business Improvement Grant. No votes or final decisions are listed; all items are for discussion or continuation.

• GCRA Housing Programs Update (Discussion Item)
• Heartwood Update (Discussion Item)
• The Infinity Line (Discussion Item)
• Historic Home Stabilization Program Follow Up (Continued)
• Business Improvement Grant Annual Update (Continued)

The Gainesville Community Reinvestment Area Advisory Board adopted the agenda, approved the September minutes, and rescheduled the December meeting to December 14, 2021. The board continued two business items: the Historic Home Stabilization Program and the Business Improvement Grant Annual Update, with staff to return next month with a tiered ranking criteria for the housing program. The consent agenda was adopted with three items pulled for further discussion.

• Adopted agenda (7-0)
• Approved September 21, 2021 minutes (5-0, 2 abstentions)
• Rescheduled December meeting to December 14, 2021 (7-0)
• Adopted consent agenda with Heartwood, InfinityLine, and 8th and Waldo pulled for discussion (7-0)
• Continued Historic Home Stabilization Program follow-up; staff to develop tiered ranking criteria prioritizing owner-occupied dangerous homes, then heirs properties, and add North Lincoln Heights to eligible areas (7-0)
• Continued Business Improvement Grant Annual Update; presentation to be brought back to new board (7-0)

City Commission

The Gainesville City Commission is holding a special meeting on October 19, 2021, at 1:00 PM in the City Hall Auditorium. The sole agenda item is a discussion of the American Rescue Plan Act (ARPA) update, which was approved as shown. No other substantive items are listed.

• Discussion Item: American Rescue Plan Act (ARPA) Update (File #201087) - Approved

The City Commission approved allocating $250,000 for utility debt forgiveness, $2.9 million for housing stabilization and eviction assistance, and $7 million for nonprofit organizations from American Rescue Plan Act funds. The motion passed 4-2, with Commissioners Hayes-Santos and Saco dissenting. Staff will return with implementation plans and a nonprofit funding application process, and a special meeting will be scheduled to discuss remaining ARPA funds.

• Approved $250K for utility debt forgiveness (4-2)
• Approved $2.9M for housing stabilization and eviction assistance (4-2)
• Approved $7M for nonprofit organizations (4-2)
• Directed staff to return with implementation plans for ARPA allocations (4-2)
• Scheduled special meeting to discuss remaining ARPA funds (4-2)
• Directed Office of Equity and Inclusion to develop nonprofit funding application and evaluation process (4-2)

City Commission

The Gainesville City Commission is holding a special meeting with a single discussion item: a presentation from the Gainesville Police Department on addressing public safety and gun violence. No votes or decisions are listed on the agenda; the item is marked as 'Heard'.

• Discussion of Public Safety Gun Initiative (File #210504)

The City Commission held a special meeting and heard a presentation on the Public Safety Gun Initiative from Gainesville Police Department officials, followed by public comment. No formal decisions were made; the item was only heard and discussed.

• Adopted meeting agenda (6-0)
• Heard Public Safety Gun Initiative presentation

Nature Centers Commission

The Nature Centers Commission is meeting to discuss the minutes from the August 12, 2021, meeting. No other agenda items were listed for this session.

• Discussion of August 12, 2021, meeting minutes

The Nature Centers Commission elected new officers for the upcoming term. Michael Hill was elected Chair by paper ballot (5-4), and Marilyn Prado was elected Vice-Chair (6-3). Karen Garren was declared Secretary and Jessica Wilson Treasurer by acclamation. The commission also discussed the Sweetwater Wetlands Park renaming process and selected a scarlet hibiscus photo for the Star Award.

• Elected Michael Hill as Chair (5-4)
• Elected Marilyn Prado as Vice-Chair (6-3)
• Declared Karen Garren as Secretary
• Declared Jessica Wilson as Treasurer
• Selected scarlet hibiscus photo for Star Award
• Rescheduled next meeting to November 18 due to Veterans Day conflict

Utility Advisory Board

The Utility Advisory Board will consider approving a consulting agreement with Witt O'Brien's for disaster reimbursement services and a contract with Qualtrics for speech analytics software. The board will also receive an operational update for September 2021 and consider a resolution authorizing an allonge to a variable rate bond.

• Approval of consulting agreement with Witt O'Brien's for disaster reimbursement services
• Contract award to Qualtrics, LLC for speech analytics software
• GRU operational update for September 2021
• Resolution authorizing an allonge to the Variable Rate Subordinated Utilities System Revenue Bond, 2018 Series A

The Utility Advisory Board (UAB) met and voted unanimously to advise the City Commission to approve several staff recommendations, including a consulting agreement with Witt O'Brien's for disaster reimbursement services, a contract with Qualtrics for speech analytics software, and a resolution authorizing an allonge to the 2018 Series A bond. The board also approved the consent agenda, including meeting minutes, and received the September 2021 operational update. No items were denied or tabled.

• Approved consent agenda including workshop and meeting minutes (unanimous)
• Advised City Commission to approve Witt O'Brien's consulting agreement (unanimous)
• Advised City Commission to approve Qualtrics speech analytics contract (unanimous)
• Adopted resolution authorizing allonge to 2018 Series A bond (unanimous)
• Received September 2021 GRU operational update

Special Magistrate Hearing

The Gainesville Special Magistrate Hearing on October 14, 2021, will discuss multiple items, including requests to release liens on specific properties and several code enforcement cases. The agenda lists 13 discussion items, with four lien release requests already heard and others pending. This is a quasi-judicial hearing where the magistrate considers enforcement actions and lien releases.

• Request to release lien at 829 NE 29th Terrace (Thomas Hazel Heirs)
• Request to release lien at 421 SE 13th Street (Bank of America)
• Request to release lien at 2509 NE 11th Place (Double O Investments LLC)
• Request to release lien at 7234 NW 21st Way (Hoffman)
• Code enforcement cases: SM 2018-072, SM 2021-052, SM 2021-055, SM 2021-057, SM 2021-059, SM 2021-058, SM 2021-056, SM 2021-053, SM 2021-060

The Special Magistrate heard six cases and recommended fine reductions in five, referring them to the City Commission for final decisions on November 18, 2021. One case was taken under advisement with no recommendation. Six other cases were dismissed for compliance.

• Recommended reduction to zero for Hazel Thomas heirs case (210459)
• No reduction of fines for Della Robinson heirs case (210464)
• Recommended fine reduction to $2,000 for Lawrence Irving case (210467)
• Recommended fine reduction to $1,000 for Double O Investments case (210467)
• Recommended fine reduction to $2,500 for Hoffman case (210482)
• Dismissed six cases for compliance (210361, 210474, 210480, 210472, 210471, 210473, 210468)

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board is meeting to approve minutes from September 8, 2021, and to discuss or receive updates on several food system initiatives. Items include an updated foodshed map, a healthy corner store collaboration model, a community grocery update with an incentives agreement, a Good Food Purchasing Program update, and a Plant of the Month community education item. Most items are staff recommendations for discussion or updates, with no final votes listed on the agenda.

• Approval of minutes from September 8, 2021 meeting
• Update on Foodshed Map with local mapping methodology and UF Geoplan draft map
• Healthy Corner Store Collaboration Model presentation and discussion
• Community Grocery Update including Agreement for Incentives for Supermarket Development
• Good Food Purchasing Program update with baseline assessment

Public Recreation and Parks Board

The board reviewed updates from the Recreation Division and the FRPA Conference. The meeting also included the approval of the September 8, 2021, meeting minutes and a volunteer award application.

• Approval of Albert Ray Massey Volunteer Award Application
• Approval of September 8, 2021, meeting minutes as amended
• Discussion of Recreation Division updates
• Discussion of FRPA Conference update

The Public Recreation and Parks Board approved the Albert Ray Massey Volunteer Award application as written, with no changes other than the due date and contact information. The board also unanimously adopted the agenda and approved the September 8, 2021 meeting minutes. Recreation Division updates were heard, and Member Burkett reported on her FRPA conference trip. No public comment was made.

• Approved Albert Ray Massey Volunteer Award application (unanimous)
• Adopted meeting agenda (unanimous)
• Approved September 8, 2021 meeting minutes (unanimous)

Tree Advisory Board

The Gainesville Tree Advisory Board is meeting to act on two items: adopting a resolution for matching grant funding through the Tree Mitigation Fund, and discussing an updated approved tree list for the city's tree ordinance. The grant resolution is listed as adopted as modified, while the tree list discussion includes attachments such as the current code section and proposed canopy and understory tree lists.

• Resolution 210517: Matching grant funding through Tree Mitigation Fund — adopted as modified
• Discussion item 201067: Updated approved tree list for the Tree Ordinance
• Attachments include completed grant application and proposed tree lists

The Tree Advisory Board approved two motions to use Tree Mitigation Funds for grant matching: one for the Evergreen Cemetery arboretum project and another allowing up to $120,000 annually for approved uses under the Tree Mitigation Fund policy. The board also discussed the updated approved tree list but did not finalize it, continuing the review next meeting. No other substantive decisions were made.

• Approved use of Tree Mitigation Funds to match grant funding for Evergreen Cemetery arboretum project (4-0)
• Approved use of Tree Mitigation Funds to match grant funding up to $120,000 annually for approved uses (4-0)
• Approved agenda (4-0)
• Approved minutes of September 8, 2021 meeting (4-0)

City Commission

The City Commission unanimously appointed Cynthia Curry as Interim City Manager and authorized the mayor to negotiate her contract, with a fallback to negotiate with Fred Murry if those talks fail. The decision was made at a special meeting on October 12, 2021.

• Appointed Cynthia Curry as Interim City Manager (6-0)
• Authorized mayor to negotiate with Curry, and if unsuccessful, with Fred Murry (6-0)

SHIP - Affordable Housing Advisory Committee

The SHIP Affordable Housing Advisory Committee is meeting to approve minutes from four prior meetings, adopt the Incentives and Recommendations Report (IRR), and discuss presenting the IRR to the City Commission. The agenda includes only these three items, all related to the committee's ongoing work on affordable housing incentives.

• Approval of minutes from April 13, May 11, July 13, and September 14, 2021 meetings
• Adoption of the Incentives and Recommendations Report (IRR)
• Discussion of IRR presentation to the City Commission

City Plan Board

The City Plan Board is conducting a virtual workshop regarding the Comprehensive Plan Update. The session focuses on reviewing draft chapters of the ImagineGNV plan.

• Review of Our Health and Wellbeing chapter draft
• Review of Our City Government chapter draft
• Review of Our Environment chapter draft

City Commission

The City Commission is holding a workshop to discuss the future of University Avenue and pedestrian safety. The agenda contains a single discussion item, which was discussed at the meeting. No formal decisions or votes are listed.

• Discussion: Future of University Avenue and Pedestrian Safety

The City Commission held a workshop to discuss the future of University Avenue and pedestrian safety, hearing remarks from pedestrian advocates, city and university officials, and the public. No formal decisions were made; the item was discussed only.

• Discussed future of University Avenue and pedestrian safety (no vote)

City Plan Board

The City Plan Board is meeting to consider six ordinances covering land-use changes and rezonings for three properties: 5.89 acres on Old Archer Road, 283 acres on SW Williston Road, and 68.46 acres near SW Archer Road and I-75. All six items are listed as approved on the agenda.

• Land use change and rezoning of 5.89 acres on Old Archer Road to Planned Use District/Planned Development
• Land use change of 283 acres on SW Williston Road from Alachua County Estate Residential to City residential, mixed-use, and urban mixed-use
• Rezoning of 283 acres on SW Williston Road from Alachua County Agricultural to Urban 2, Urban 4, and Urban 6
• Land use change of 68.46 acres south of SW Archer Road and west of I-75 to Office and Industrial
• Rezoning of 68.46 acres south of SW Archer Road and west of I-75 to Medical Services and Business Industrial

The City Plan Board approved four land use and zoning petitions, including a land use change and rezoning for properties on Old Archer Road, and a land use change and rezoning for properties on SW Williston Road. Two additional petitions were continued to the October 28 meeting. The board also adopted the agenda and noted that minutes from previous meetings would be approved later.

• Approved land use change from MUL/RM to PUD for 3041-3155 Old Archer Rd (4-0)
• Approved rezoning from MU-1/RMF-8 to PD for 3041-3155 Old Archer Rd (4-0)
• Approved land use change from County Estate Residential to City Residential Low Density, Mixed Use Office Residential, and Urban Mixed Use (B) on SW Williston Rd (6-0)
• Approved rezoning from County Agricultural to Transect Urban 2, Urban 4, and Urban 6 (B) on SW Williston Rd (6-0)
• Continued land use change for six properties near SW Archer Rd and I-75 to 10/28/2021
• Continued rezoning for six properties near SW Archer Rd and I-75 to 10/28/2021

Zero Waste Subcommittee

The Zero Waste Subcommittee is meeting to discuss a comprehensive ordinance amending the City of Gainesville's Solid Waste Code, which includes new requirements for commercial waste generators, recycling containers, prescription drug take-back programs, and a new division regulating single-use plastics and polystyrene. They will also discuss construction and demolition waste management. The meeting includes approval of the August 30, 2021 minutes.

• Ordinance 210129: comprehensive changes to Solid Waste Code, including commercial recycling requirements, drug take-back programs, and single-use plastic regulations
• Discussion of construction and demolition waste in Gainesville (item 200449)
• Approval of minutes from August 30, 2021 meeting

The subcommittee heard a presentation on solid waste ordinance updates and directed staff on several changes, including using city code enforcement for multifamily recycling and prescription drug take-back, allowing exemptions for commercial entities lacking container space, eliminating plastic bag recycling requirements, and adjusting reuse timelines to 2023. The subcommittee also approved the August 30, 2021 meeting minutes and discussed construction and demolition waste, with no public comment on any item.

• Approved August 30, 2021 meeting minutes (4-0)
• Directed staff to use city code enforcement for multifamily recycling and container location regulations
• Directed staff to create language allowing exemptions for commercial entities without adequate container space
• Directed staff to use city code enforcement for prescription drug take-back enforcement
• Directed staff to eliminate plastic bag recycling requirement
• Directed staff to adjust reuse timelines for Single Family Curbside Analysis and Multi-Family Pilot Program to 2023
• Discussed construction and demolition waste ordinance status, no formal action

Development Review Board

The Development Review Board will consider a petition from Fiber Swimming Pools to allow outdoor accessory display and storage of up to 25% of its indoor space at 4322 NW 13th Street, zoned BA (Business Automotive). The board will also discuss draft minutes from its September 2021 meeting.

• Petition DB-21-118: Fiber Swimming Pools Dist. requests authorization for outdoor accessory storage/display up to 25% of indoor area at 4322 NW 13th Street
• Draft minutes of September 2021 Development Review Board meeting

The Development Review Board denied Petition DB-21-118 SPA, which sought authorization for outdoor accessory display and storage of up to 25% of indoor space at 4322 NW 13th Street. The denial was based on lack of a development plan, storage not being allowed, incompatibility with the area, and the applicant's failure to address code requirements. The motion to deny passed 5-1.

• Adopted agenda as presented (6-0)
• Approved minutes of August 24, 2021 meeting (6-0)
• Denied Petition DB-21-118 SPA for outdoor storage at 4322 NW 13th St (5-1)

City Commission

The City Commission is holding a special meeting to discuss and approve several items, including the University of Florida Campus Development Agreement, the appointment of an interim city attorney, and a resolution calling for a special election to fill a vacant commission seat.

• University of Florida Campus Development Agreement (approved)
• Interim City Attorney appointment (approved)
• Resolution No. 210370 calling special election on November 16, 2021 for At-Large B seat
• Special election qualifying dates established

The City Commission approved scheduling two public hearings in November for the University of Florida Campus Development Agreement, with staff to work with UF and the county on housing. It also authorized negotiations with Dan Nee for the interim city attorney position and approved a resolution calling a special election for November 16, 2021, to fill the At-Large B vacancy.

• Approved scheduling two public hearings in November for UF Campus Development Agreement (6-0)
• Authorized negotiations with Dan Nee for interim city attorney (5-1)
• Approved resolution calling special election on November 16, 2021 (6-0)

Pension Review Committee

The Pension Review Committee met and heard presentations from investment managers Silchester, Baillie Gifford, and consultant AndCo, along with staff updates on pension obligation bond returns and a new virtual participation affidavit. No formal votes were taken; the agenda and prior minutes were approved, and all other items were discussed only.

• Adopted the agenda
• Approved the August 26, 2021 meeting minutes as recommended
• Discussed Silchester presentation on international equity portfolio
• Discussed Baillie Gifford presentation on portfolio update
• Discussed AndCo presentation on market conditions and performance
• Discussed staff update on 2020 Pension Obligation Bond proceeds ROI analysis
• Discussed new Affidavit of Extraordinary Circumstances for virtual participation

General Policy Committee

The General Policy Committee is meeting to discuss several items, including annual reports from advisory boards, the mayor's charter amendment (which was withdrawn), commission guidelines, and an interim city attorney appointment. The meeting also includes approval of minutes from previous meetings.

• Approval of minutes from August 12 and September 9, 2021 meetings
• Advisory board and committee annual reports, including Police and Fire Pension Board presentation
• Mayor's charter amendment (withdrawn)
• Commission guidelines discussion
• Interim City Attorney appointment discussion

The General Policy Committee approved the August 12 and September 9, 2021 minutes and adopted the agenda with modifications. The Commission voted 6-1 to reconsider its August 5 action on the City's vaccination policy and directed Charter Officers to engage with employee bargaining units to bring back a vaccination plan with alternatives mirroring President Biden's directive. The item on appointing an Interim City Attorney was discussed, with a motion to appoint Sean McDermott amended to consider the appointment at the September 27 meeting and to allow commissioners to review internal applicants. The Mayor's Charter Amendment was withdrawn and rescheduled.

• Approved minutes from August 12 and September 9, 2021 (7-0)
• Adopted agenda with modifications (7-0)
• Voted to reconsider 8/5 vaccination policy action and direct employee vaccination plan (6-1)
• Discussed Interim City Attorney appointment; amended motion to consider at Sept. 27 meeting
• Withdrew and rescheduled Mayor's Charter Amendment (200743)

City Commission

The City Commission adopted the FY2022 budget, final millage rate, and utility fee schedules, all by 5-2 votes. It also approved transit agreements with Alachua County, appointed committee members, and adopted resolutions for FDOT agreements.

• Adopted FY2022 General Government Financial and Operating Plan (5-2)
• Adopted FY2022 GRU budget (5-2)
• Adopted final millage rate for FY2021-2022 (5-2)
• Adopted utility fee schedule ordinance (5-2)
• Adopted other fees ordinance (5-2)
• Approved RTS EEO program (7-0)
• Approved transit services agreement with Alachua County (7-0)
• Appointed Commissioner Arreola as Mayor-Commissioner Pro Tem (6-1)

Regional Transit System Advisory Board

The Regional Transit System Advisory Board is meeting to approve the minutes from its December 2, 2020 meeting and to discuss staff updates. The agenda contains only these two items, both routine in nature, with no major policy decisions or public hearings listed.

• Approval of minutes from December 2, 2020 meeting
• Discussion of staff updates

The Regional Transit System Advisory Board unanimously approved the minutes from its December 2, 2020 meeting. Staff provided updates on bus driver hiring challenges, a new transit app, and a proposed free ridership pilot program for seniors and youth. No other substantive decisions were made.

• Approved agenda (unanimous)
• Approved December 2, 2020 meeting minutes (unanimous)
• Discussed staff updates on hiring, new app, and pilot program

Police Advisory Council

The Gainesville Police Advisory Council is meeting virtually to discuss the chief's update, a public information officer general order, a community safety awareness center presentation, and closed internal affairs case reviews. The agenda consists of discussion and hearing items only, with no formal votes or decisions listed.

• Chief's Update (Discussion Item)
• Public Information Officer General Order (Discussion Item)
• Community Safety Awareness Center Presentation (Heard)
• Closed Internal Affairs Case Review (Discussion Item)

The Gainesville Police Advisory Council held a virtual workshop on September 22, 2021, hearing updates from Chief Jones on UCR stats, guns recovered, and reduced shots-fired calls. They also discussed the vaccine mandate injunction for city employees, reviewed the Public Information Officer policy revision, and received a presentation on the Community Safety Awareness Center. No formal votes were taken; the meeting was informational.

• Adopted agenda
• Adopted minutes
• Heard Chief's update on UCR stats, guns recovered, and shots-fired reduction
• Discussed vaccine mandate injunction for city employees
• Reviewed Public Information Officer policy revision
• Heard presentation on Community Safety Awareness Center
• Discussed closed Internal Affairs case

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees of the Consolidated Police & Fire Retirement Plan is meeting to discuss and approve several items, including the minutes from August 25, 2021, and the FY22 administrative budget. They will also hear presentations from investment consultants Willis Towers Watson and 1Sharpe Capital, and discuss alternative real estate investment management agreements, a pension obligation bond ROI analysis, and a policy on virtual participation.

• Approval of August 25, 2021 meeting minutes
• Discussion of alternative real estate investment management agreements
• Presentation by Willis Towers Watson
• Presentation by 1Sharpe Capital
• Approval of FY22 Police & Fire Pension administrative budget

The Board discussed and declined to invest with alternative credit managers Pretium and GI Partners due to contract language that would waive statutory protections and sovereign immunity. The Board approved the FY22 administrative budget and the August 25, 2021 minutes. Presentations from Willis Towers Watson and 1Sharpe Capital were heard, and the Board agreed to receive quarterly updates on Pension Obligation Bond proceeds.

• Approved FY22 Police & Fire Pension administrative budget
• Approved August 25, 2021 meeting minutes
• Declined to invest with Pretium and GI Partners (no formal vote)
• Agreed to receive quarterly POB proceeds ROI updates

Audit and Finance Committee

The Audit and Finance Committee is meeting to review and approve several staff recommendations, including an audit of Evergreen Cemetery operations, the City Auditor's quarterly update, and the FY2021 third-quarter budget-to-actual analysis with projections through September 30, 2021. The committee will also review investment performance reports for multiple city funds, the fuel hedging program, and Gainesville Regional Utilities' internally prepared budget comparison. All items on the agenda are listed as approved as recommended.

• Approval of minutes from July 13, 2021 meeting
• Audit of Administration and Management of Evergreen Cemetery Operations
• City Auditor Quarterly Update
• FY2021 Third Quarter Budget to Actual Analysis and Projections
• FY2021 Third Quarter Investment Performance Reports for Operating Fund, Pension Funds, Retiree Health Trust, and Evergreen Cemetery Trust

The Audit and Finance Committee approved the minutes from July 13, 2021, and recommended the City Commission accept the audit of Evergreen Cemetery operations. It also approved the City Auditor's quarterly update, the FY 2021 third quarter budget analysis, investment performance reports, fuel hedging program report, and GRU's internally prepared budget-to-actual comparison. All items were approved as recommended.

• Approved minutes from July 13, 2021 meeting
• Approved recommendation to accept audit of Evergreen Cemetery operations
• Approved City Auditor quarterly update
• Approved FY 2021 third quarter budget analysis for distribution to City Commission
• Approved FY 2021 third quarter investment performance reports for submission to City Commission
• Approved FY 2021 third quarter fuel hedging program report for distribution to City Commission
• Approved GRU internally prepared budget-to-actual comparison for City Commission acceptance

Gainesville Cultural Affairs Board

The Gainesville Cultural Affairs Board is scheduled to meet on September 22, 2021, at 5:30 PM. The agenda contains no listed items, records, or attachments, indicating the meeting is likely procedural or has no public business to discuss.

The Gainesville Cultural Affairs Board met on September 22, 2021, with 7 members present and 4 absent. The board discussed a new art award for COVID achievement and a new program, but no formal votes or decisions were recorded. The meeting adjourned at 7:04 PM.

• Adopted the agenda
• Approved the minutes
• Discussed new COVID Achievement Art Award (no vote)
• Discussed new program (no vote)

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board is meeting to discuss updates on business improvement grants, housing programs, the Heartwood project, and the Downtown Strategic Plan. The board will also review the 8th & Waldo project, which was previously approved as modified, including related quotes and contracts.

• GCRA Business Improvement Grant Update
• GCRA Housing Programs Update
• Heartwood Update
• Downtown Strategic Plan Project Update
• 8th & Waldo Project Update (approved as modified, with appraisal, survey, ESA, and sales contract attachments)

The board approved a modified staff recommendation for the 8th & Waldo project, including $2,700 for appraisal, $4,020 for boundary survey, $1,800 for Phase I environmental assessment, and up to $210,000 for property purchase, pending appraisal outcome. The Downtown Strategic Plan project update was heard with no action taken. All votes were 8-0 with 7 members absent.

• Approved $2,700 for property appraisal of 806 NE Waldo Road (8-0)
• Approved $4,020 for property boundary survey of 806 NE Waldo Road (8-0)
• Approved $1,800 for Phase I Environmental Assessment of 806 NE Waldo Road (8-0)
• Approved up to $210,000 to purchase 806 NE Waldo Road, pending appraisal (8-0)
• Heard Downtown Strategic Plan project update; no action taken

Historic Preservation Board

The Historic Preservation Board will review two certificates of appropriateness: one for a fence at 502 NE 8th Avenue and one for chimney removal at 432 SE 7th Street. The board will also discuss draft minutes, a Comprehensive Plan update, and staff-approved certificates from August 2021.

• Certificate of Appropriateness for fencing at 502 NE 8th Avenue (non-contributing structure, Northeast Residential Historic District)
• Certificate of Appropriateness to remove exterior brick chimney at 432 SE 7th Street (contributing structure, Southeast Residential District)
• Discussion of draft minutes from December 7, 2021 meeting
• Information item: Comprehensive Plan update
• Discussion of staff-approved certificates of appropriateness for August 2021

The Gainesville Historic Preservation Board approved a Certificate of Appropriateness for a fence at 502 NE 8th Avenue, allowing a 6-inch height variance, and denied a request to remove an exterior brick chimney at 432 SE 7th Street. Both votes were unanimous (6-0). The board also approved the August 17, 2021 meeting minutes and received an informational update on the Comprehensive Plan.

• Approved Certificate of Appropriateness for fencing at 502 NE 8th Avenue with 6-inch height variance (6-0)
• Denied Certificate of Appropriateness to remove exterior brick chimney at 432 SE 7th Street (6-0)
• Approved minutes from August 17, 2021 meeting (6-0)

City Commission

The Gainesville City Commission held a joint special meeting with the County Commission. They approved a discussion item regarding the Eastside Medical Clinic, discussed a local government infrastructure sales tax, and approved a staff recommendation for a special meeting on land use and re-zoning for the property at NW 43rd St / NW 23rd St (former St. Michael's property).

• Approved Eastside Medical Clinic (NB) as shown above
• Discussed sales tax (Local Govt. Infrastructure Surtax)
• Approved special City Commission meeting for land use and re-zoning at NW 43rd St / NW 23rd St (former St. Michael's property)

The City Commission approved a motion directing the City and County Managers to work directly with UF Health to prepare a term sheet addressing long-term operations of the Eastside Medical Clinic. The motion also invites community healthcare providers to present potential opportunities for medical facilities in eastern Gainesville and Alachua County. The commission discussed a sales tax item without taking action, and approved a special meeting for September 29, 2021, to consider land use and re-zoning for the former St. Michael's property.

• Approved motion to direct City and County Managers to work with UF Health on a term sheet for Eastside Medical Clinic operations.
• Approved motion to invite community healthcare providers to present options for medical facilities in eastern Gainesville and Alachua County.
• Discussed sales tax item (210312) with no action taken.
• Approved special City Commission meeting for September 29, 2021, at 6:00 p.m. for land use and re-zoning of the former St. Michael's property.

SHIP - Affordable Housing Advisory Committee

The SHIP Affordable Housing Advisory Committee is meeting to approve draft minutes from its April, May, and July 2021 meetings. The main substantive item is a discussion of the Incentives and Recommendations Report, including proposed changes to it.

• Approval of minutes from April 13, May 11, and July 13, 2021 meetings
• Discussion of the Incentives and Recommendations Report
• Review of proposed changes to the Incentives and Recommendations Report

The Affordable Housing Advisory Committee discussed the draft Incentives and Recommendations Report (IRR) and agreed to present it for adoption at a public hearing with three changes: request written guidelines for expedited review incentives, add a recommendation for employer-assisted housing partnerships, and add a recommendation to study ways to increase participation in home repair programs. The committee deferred approving minutes from prior meetings due to lack of quorum. No formal votes were taken.

• Deferred approval of April 13, May 11, and July 13, 2021 minutes due to lack of quorum
• Agreed to present draft IRR for adoption at public hearing with 3 changes
• Agreed to request written guidelines for expedited review incentives, including minimum affordable unit percentage for multifamily projects
• Agreed to add recommendation for employer-assisted housing partnerships with UF, UF Health, Santa Fe College, and other large employers
• Agreed to add recommendation to study ways to increase participation in City Home Repair Programs

Digital Access Committee

The Digital Access Committee is meeting to approve minutes from its August 9, 2021 meeting and to discuss a proposed Data Protection Policy. The policy discussion includes attachments on customer data collected by Gainesville Regional Utilities (GRU) and Gainesville Police Department (GPD) data.

• Approval of minutes from August 9, 2021 meeting
• Discussion of Data Protection Policy (File #190284)
• Attachments include GRU customer data sets and GPD data

City Commission

The Gainesville City Commission is meeting to adopt ordinances and resolutions setting utility rates, fees, and the tentative budget for fiscal year 2022. They will also discuss policies on reserve funds, budget administration, and amendments, as well as the city manager's severance agreement and termination of the General Manager of Utilities contract.

• Ordinance 201022: Revises electricity, water, sewerage, and standard operational charges for FY2022
• Ordinance 210189: Revises fees for various licenses and permits, including police, fire/rescue, and solid waste
• Resolution 210205: Imposes Fire Services Special Assessments for FY2022
• Resolution 210403: Sets tentative millage rate for FY2021-2022
• Resolution 210397: Adopts tentative GRU budget for FY2022

The City Commission adopted on first reading two ordinances revising utility fees and other fees for FY2022, and approved resolutions setting the fire assessment rate, tentative millage rate, and tentative budgets for Gainesville Regional Utilities and the General Government. The commission also approved the General Fund Reserve, Budget Administration, and Budget Amendment policies, and approved a severance agreement for the City Manager with a process to find an interim manager and attorney. A motion to terminate the General Manager of Utilities contract was withdrawn.

• Adopted Ordinance 201022 revising utility fees, rates, and charges for FY2022 (6-1)
• Adopted Ordinance 210189 revising various non-utility fees for FY2022 (5-2)
• Adopted Resolution 210205 setting the Fire Services Special Assessment rate (6-1)
• Adopted Resolution 210403 setting the tentative millage rate for FY2021-2022 (5-2)
• Adopted Resolution 210397 approving the tentative GRU budget for FY2022 (5-2)
• Adopted Resolution 210404 approving the tentative General Government budget for FY2022 (5-2)
• Approved the General Fund Reserve Policy, Budget Administration Policy, and Budget Amendment Policy (7-0, 7-0, 6-0)
• Approved the City Manager Severance Agreement and process for interim manager and attorney (4-3)

Nature Centers Commission

The Gainesville Nature Centers Commission is holding a virtual workshop meeting on September 9, 2021, at 6:30 PM. The agenda contains no listed items, records, or attachments, indicating the meeting is procedural or has no formal business to discuss.

• No agenda items listed

The Gainesville Nature Centers Commission met virtually on September 9, 2021, with 8 members present and 5 absent. The meeting was a workshop with no formal votes or decisions; it included staff reports on park projects, a treasurer's report, and updates on upcoming events. The next regular meeting is scheduled for October 14, 2021.

• No formal decisions or votes taken during the workshop
• Selected Morningside Nature Center for October 17 park visit (publicly noticed)
• Noted $4,123.35 spent from FY21 budget; budget resets in October
• Acknowledged Fall Plant Sale cancelled
• Acknowledged Track Trails installed
• Acknowledged FWC funded Colclough Pond invasive plant treatments underway
• Acknowledged Living History Days, Barnyard Buddies, and Frogs and Friends require pre-registration
• Acknowledged Alachua Audubon birding tours at Sweetwater resumed in September

Special Magistrate Hearing

The City of Gainesville Special Magistrate will hear two staff recommendations to release liens on properties and five code enforcement discussion items. The meeting is quasi-judicial, addressing individual cases rather than making new policy.

• Request to release lien at 1505 NE 19th Lane
• Request to release lien at 2921 NE 12th Street
• Code enforcement case SM 2021-050/CE-21-01044 (Willis, Howell)
• Code enforcement case SM 2021-055/CE-21-01194 (Freas, Charlotte)
• Code enforcement cases for AGL Properties, East Gainesville Development, and Muriel Rutledge

The Special Magistrate heard code enforcement cases, reducing fines for two defendants and granting continuances for three others. One case was dismissed for compliance. All actions were taken as deemed necessary by the magistrate.

• Reduced Billy R. Horne's fine to $150.00; case to go before City Commission on 10/21/2021
• Reduced Johnathan Nichols' fine to $4,000; case to go before City Commission on 10/21/2021
• Found Howell Willis guilty, assessed $381.55 in admin fees and costs; 10 days to comply, then $25/day fine
• Granted continuance for Charlotte Freas
• Granted continuance for AGL Properties of Gainesville to allow counsel to appear in October
• Granted continuance for East Gainesville Development
• Dismissed Muriel Rutledge's case as now in compliance

General Policy Committee

The General Policy Committee met on 9/9/2021 and approved several items, including a redistricting ordinance to redraw the city's four election districts based on 2020 Census data. The committee also approved minutes from the August 26 meeting, discussed a state legislative session recap, and discussed a proposal to survey unincorporated-area residents about annexation interest. One item, advisory board and committee annual reports, was withdrawn.

• Approved Ordinance No. 210163 redistricting the City of Gainesville into four equally proportioned election districts based on 2020 Census data
• Approved minutes from the August 26, 2021 General Policy Committee meeting
• Discussed state legislative session recap presented by Gray Robinson
• Discussed annexation policy, including surveying residents in unincorporated areas to gauge interest in annexation
• Withdrew item on advisory board and committee annual reports

The General Policy Committee approved an accelerated timeline for redrawing the city's election districts, including scheduling special public engagement meetings in January and February and allowing residents to present proposed district maps. The committee also adopted the FY 2022-23 state legislative agenda with modifications, adding funding for a central receiving facility and CRP police interrupters program, job growth funding, and authorizing the mayor to send letters to county and university officials prioritizing University and 13th Street. An item on advisory board annual reports was withdrawn, and the annexation policy discussion was held without a formal vote.

• Approved accelerated redistricting timeline with public engagement meetings (7-0)
• Adopted FY 2022-23 state legislative priorities with modifications (7-0)
• Withdrew item on advisory board annual reports
• Discussed annexation policy survey, no formal action
• Approved minutes from August 26, 2021 meeting (5-0, 2 absent)

Utility Advisory Board

The Utility Advisory Board is meeting to review the August 2021 GRU operational update and discuss a public engagement strategy for input on the Utility Energy Policy. The board will also consider approving the minutes from its August 12, 2021 meeting.

• GRU Operational Update for August 2021
• Public Engagement Strategy for Utility Energy Policy input
• Approval of August 12, 2021 meeting minutes

The Utility Advisory Board met and adopted the consent agenda, including the August 12 meeting minutes. They heard the GRU operational update for August 2021 and a staff presentation on the public engagement strategy for the draft energy policy, but took no action on the policy. The board agreed to cancel the September workshop and scheduled the next regular meeting for October 14, 2021.

• Adopted the consent agenda, including the August 12, 2021 meeting minutes.
• Adopted the agenda as presented.
• Heard the GRU operational update for August 2021.
• Heard a staff presentation on the public engagement strategy for the draft energy policy; no action taken.
• Agreed to cancel the September workshop.
• Scheduled the next regular meeting for October 14, 2021.

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board is meeting to discuss several food-access initiatives. Items include reviewing community grocery store contract terms, a healthy corner store presentation, an updated foodshed map, and the Good Food Purchasing Program. The board will also approve minutes from its August 5, 2021 meeting.

• Review of Community Grocery Store Contract Terms
• Healthy Corner Store Presentation and Discussion
• Update Foodshed Map
• Update Good Food Purchasing Program
• Approval of August 5, 2021 meeting minutes

Public Recreation and Parks Board

The Public Recreation and Parks Board is meeting to consider approval of the July 14, 2021 meeting minutes and receive updates on Recreation Division activities. The board will also discuss the Florida Recreation and Park Association (FRPA) conference as a discussion item. The agenda contains only these three items, with no major decisions or public hearings listed.

• Approval of July 14, 2021 meeting minutes
• Recreation Division updates (staff recommendation)
• FRPA Conference update (discussion item)

The Public Recreation and Parks Board met with four members present and three absent. It unanimously adopted the agenda and approved the July 14, 2021 minutes as written. Chair Johnson reported that the Board's term balancing proposal was approved, and members Gold and Lewis had their terms extended by one year to end in 2024. The board heard recreation division updates from PRCA staff and postponed the FRPA Conference update due to Member Burkett's absence.

• Adopted the meeting agenda unanimously.
• Approved the July 14, 2021 minutes as written.
• Heard Chair Johnson's update on Westside Park improvements and the approved term balancing proposal.
• Heard recreation division updates from PRCA staff Billy Marcantel.
• Postponed the FRPA Conference update because Member Burkett was unable to attend.

Tree Board of Appeals

The Tree Board of Appeals is meeting to approve its agenda and hear an appeal case regarding a permit at 4011 NW 21st Street. The agenda contains only these two items, with no other substantive business listed.

• Approve agenda for September 8th, 2021
• Appeal case: 4011 NW 21st Street (permit appeal)

Tree Advisory Board

The Gainesville Tree Advisory Board is meeting to approve minutes from prior meetings and discuss an updated approved tree list for the city's tree ordinance. The board will also consider a staff recommendation on the Boulware Springs Restoration project, which was approved as amended.

• Approval of minutes from September 11, 2019, October 14, 2020, and January 13, 2021 meetings
• Boulware Springs Restoration (NB) - approved as amended
• Discussion of updated approved tree list for the Tree Ordinance (item 201067)

The Tree Advisory Board approved a motion allowing up to $15,000 from the Tree Mitigation Fund for understory control and new trees at Boulware Springs Nature Park, amended from the requested $14,467. The board also approved minutes from seven prior meetings and discussed updates from city staff, the annual report, and a revised tree list.

• Approved up to $15,000 from Tree Mitigation Fund for Boulware Springs understory control and tree purchase (5-0)
• Approved minutes from Sept 11, 2019 meeting (5-0)
• Approved minutes from Oct 2, 2019 meeting (5-0)
• Approved minutes from Nov 13, 2019 meeting (5-0)
• Approved minutes from Dec 11, 2019 meeting (5-0)
• Approved minutes from Oct 14, 2020 meeting (5-0)
• Approved minutes from Jan 13, 2021 meeting (5-0)
• Approved minutes from Feb 10, 2021 meeting (5-0)

City Commission

The Gainesville City Commission is holding a regular meeting with a mix of administrative approvals, public hearings, and policy discussions. Key actions include calling a special election for November 16, 2021, to fill a vacant commission seat, adopting a zero waste strategy, and receiving updates on the American Rescue Plan Act and utility assistance. Several ordinances are on first reading, including rezonings and a floodplain code update.

• Special election called for Nov. 16, 2021, to fill At-Large B seat vacancy
• Zero Waste Strategy Report and Implementation Plan adopted
• Land use change and rezoning for 0.945 acres at W University Ave & SW 12th St
• Rezoning of 42.973 acres for Oak Hall School at 1700 SW 75th St
• Resolution supporting local employers mandating COVID-19 vaccine adopted

The City Commission approved holding a special election on November 16, 2021, with a run-off on January 25, 2022 if needed, and appointed Mayor Poe to the Canvassing Board. The commission also approved a $200,000 budget advance for the election. Several other items were approved, including a $1.4 million contract for Little Hatchet Creek stabilization, a resolution supporting local employers mandating COVID-19 vaccines, and multiple rezoning and ordinance changes.

• Approved special election for Nov. 16, 2021, with run-off Jan. 25, 2022 (6-0)
• Approved $200,000 budget advance for election costs (6-0)
• Approved $1,419,415 contract with Wharton-Smith for Little Hatchet Creek stabilization (consent)
• Adopted resolution supporting local employers mandating COVID-19 vaccine (4-1)
• Adopted land use change for 0.945 acres at W University Ave & SW 12th St (5-0)
• Approved rezoning of 0.945 acres at W University Ave & SW 12th St to Planned Development, striking parking minimum (5-0)
• Approved rezoning of Oak Hall School property to Education (5-0)
• Approved FEMA-mandated floodplain management code update (5-0)

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust is holding a workshop meeting via Zoom on September 1, 2021 at 3:30 PM. The agenda contains no listed items, records, or attachments, indicating the meeting is procedural or administrative in nature with no public business items to report.

The Gainesville Art in Public Places Trust met via Zoom on September 1, 2021, with two members present and two absent. The meeting was called to order at 3:33 PM and included agenda adoption, minutes approval, a cultural affairs update, and member comment. No substantive decisions were recorded; the next meeting was set for October 6, 2021.

• Adopted the agenda
• Approved the minutes
• Scheduled next meeting for October 6, 2021

Zero Waste Subcommittee

The Zero Waste Subcommittee met to review Ordinance No. 210129, which proposes comprehensive changes to the city's solid waste code. The ordinance includes new regulations for commercial waste generators and single-use plastics.

• Ordinance No. 210129: Proposed changes to Article III of Chapter 27 regarding solid waste
• New requirements for commercial generators and residential property with commercial collection
• Mandatory prescription drug take-back programs for retail distributors
• New regulations for single-use plastic and polystyrene products
• Requirement for commercial establishments to provide additional recycling containers

The Zero Waste Subcommittee approved the meeting agenda and the minutes from the August 17, 2021 meeting. They also approved a motion directing Solid Waste staff and the City Attorney's Office to bring back an update on the Solid Waste Ordinance to the September 29, 2021 meeting. The subcommittee heard a presentation on ordinance updates and received public feedback. No other substantive decisions were made.

• Adopted the meeting agenda (3-0, Arreola absent)
• Approved minutes from August 17, 2021 meeting (3-0, Arreola absent)
• Approved motion for Solid Waste staff and City Attorney to bring ordinance update to 9/29/2021 meeting (3-0, Arreola absent)

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board met to approve previous minutes and discuss water use permitting and conservation strategies. The board also reviewed an update from the Citizen Climate Advisory Committee and held a discussion on solar issues. No specific dollar amounts or new ordinances were listed in the agenda items.

• Approval of Minutes from the June 14, 2021 meeting
• Discussion of Water Use Permitting and Water Conservation
• Citizen Climate Advisory Committee Update
• Solar Issues Discussion

The Joint Water and Climate Policy Board voted 5-0 to elect Trista Brophy-Duron, Adam Despang, and James Fulton to three-year terms on the Citizen Climate Advisory Committee. The board also heard presentations on water use permitting and conservation, and received updates on climate efforts. After Commissioner Ward left at 12:06 p.m., the meeting lost quorum and became a workshop, during which the board agreed on agenda items for the October 25 meeting, including solar discussions.

• Approved the agenda as adopted.
• Approved the minutes from the June 14, 2021 meeting as drafted.
• Heard presentations on water use permitting and water conservation from Suwannee River Water Management District, Florida Springs Institute, and Alachua County.
• Voted 5-0 to elect Trista Brophy-Duron, Adam Despang, and James Fulton to three-year terms on the Citizen Climate Advisory Committee.
• Agreed on six items for the October 25, 2021 agenda, including solar discussions with Clay, GRU, and Duke representatives.

General Policy Committee

The General Policy Committee held a virtual workshop to discuss the enforcement of Alachua County's COVID-19 emergency order, the status of the Youth Services Division, and the local government infrastructure surtax. The committee also discussed a special election. Approval of the minutes from previous meetings was deferred.

• Discussion of Alachua County COVID-19 Emergency Order 2021-25 enforcement
• Discussion of Youth Services Division update, including budget and organizational chart
• Discussion of Local Government Infrastructure Surtax (Sales Tax)
• Discussion of a Special Election
• Approval of minutes from August 12, 2021 and September 9, 2021 meetings was deferred

The General Policy Committee held a virtual workshop and heard presentations on four items: enforcement of Alachua County COVID-19 Emergency Order 2021-25, creation of a Youth Services Department, a sales tax discussion, and a special election discussion. No formal votes were taken on these items; the only action was deferring approval of the August 12, 2021 minutes to the next meeting. Public comment was received from two residents.

• Deferred approval of August 12, 2021 minutes to next GPC meeting
• Heard update on enforcement of Alachua County COVID-19 Emergency Order 2021-25
• Heard report on creation of a Youth Services Department
• Heard discussion on sales tax
• Heard presentation and discussion on special election

City Plan Board

The City Plan Board is reviewing amendments to building form and design standards for transect zones. The board is also considering land use and rezoning requests for property on Old Archer Road and a special use permit for a restaurant at the Dunbar Hotel.

• Amendments to Building Form and Design Standards regarding building frontages, entrances, and materials
• Land use change and rezoning of 5.89 acres in the 3041-3155 block of Old Archer Road to Planned Development
• Special Use Permit request for a restaurant at 732 NW 4th Street (Dunbar Hotel)

The City Plan Board approved a land use change for the Old Archer Rd. property from Mixed Use Low Intensity and Residential Medium to Planned Use District, with conditions including a minimum of 24 affordable units and street design requirements. The board also approved a text change to building frontage and material requirements, and a special use permit for a restaurant at the Dunbar Hotel. A related rezoning was continued to the September 30th meeting.

• Approved text change to Land Development Code for building frontage, entrance, and material requirements (7-0)
• Approved land use change for 3041-3155 Old Archer Rd. to Planned Use District with conditions (4-1)
• Denied motion to deny the land use change (2-3)
• Continued rezoning for 3041-3155 Old Archer Rd. to September 30th meeting (4-1)
• Approved special use permit for restaurant at Dunbar Hotel, 732 NW 4th Street (7-0)

Pension Review Committee

The Pension Review Committee met to approve previous meeting minutes and hear presentations from several financial advisory firms. The committee also discussed an analysis regarding the return on investment for the 2020 Pension Obligation Bond.

• Presentation by Brown Advisory
• Presentation by TWIN Capital
• Presentation by AndCo
• 2020 Pension Obligation Bond General Employees Pension Plan Proceeds ROI Analysis

The Pension Review Committee approved the June 24, 2021 meeting minutes as recommended. The committee heard presentations from Brown Advisory, TWIN Capital, and AndCo on investment performance and market conditions, and discussed a return on investment analysis for the 2020 Pension Obligation Bond proceeds. No formal actions were taken on the presentations or the ROI analysis; they were only discussed.

• Approved the Regular Meeting Minutes of June 24, 2021 as recommended.
• Heard a presentation by Brown Advisory on the Domestic Large Cap Growth Equity Portfolio (discussed, no action).
• Heard a presentation by TWIN Capital on their Prime enhanced index strategy (discussed, no action).
• Heard a presentation by AndCo on market conditions and Plan performance (discussed, no action).
• Discussed the 2020 Pension Obligation Bond General Employees Pension Plan Proceeds ROI Analysis (no action).

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board approved a draft presentation to the City Commission, with a request to add median salaries if available. Trustee Bruce Giles was unanimously elected Vice-Chairperson. The Board also approved the July 21, 2021 meeting minutes. Presentations from Sustainable Growth Advisors and Willis Towers Watson were discussed, but no formal action was taken on them.

• Approved the July 21, 2021 regular meeting minutes as recommended.
• Approved the draft presentation to the City Commission, with a request to include median annual salaries if available.
• Unanimously elected Trustee Bruce Giles as Vice-Chairperson.
• Discussed the Sustainable Growth Advisors presentation on large cap growth portfolio performance.
• Discussed the Willis Towers Watson presentation on investment performance and market outlook.

City Commission

The City Commission met for a virtual teleconference workshop to discuss the kick-off of a legislative body disparity study. The meeting was designated as a discussion item.

• Legislative Body Disparity Study Kick-Off Workshop

The Gainesville City Commission held a workshop to receive information about the Legislative Body Disparity Study, with a presentation by Michele Clark Jenkins. No formal decisions were made; the item was heard for informational purposes only.

• Adopted the meeting agenda (5-0, with 2 absent)
• Heard disparity study kick-off presentation, no action taken

Student Community Relations Advisory Board

The August 24, 2021 meeting of the Student Community Relations Advisory Board was canceled because no quorum was present. No votes were taken and no business was conducted. The next meeting was scheduled for September 21, 2021.

• Meeting canceled due to no quorum
• No votes taken
• No agenda adopted
• No minutes approved
• No board elections held
• No staff report given
• No board items discussed
• Next meeting set for September 21, 2021

Utility Advisory Board

The Utility Advisory Board heard a report from Member Fults on the 2021 APPA National Conference, covering topics like solar energy, potential ownership changes for GRU, time-of-use rates, and renewable energy planning. No formal decisions were made; the board only received the information.

• Heard information from Member Fults on APPA conference (no vote)
• Adopted the agenda (unanimous)

Development Review Board

The Development Review Board is reviewing draft minutes from three previous meetings. The board will also consider two petitions regarding building setbacks for residential properties.

• Variance request for 1608 NE 28th Ave to reduce front setback from 20 feet to 8 feet for a carport
• Amendment request for 3614 NW 26th Street to reduce west and rear setbacks from 10 feet to 7 feet
• Review and approval of draft minutes from Sept 29, 2020, April 29, 2021, and June 22, 2021

The Development Review Board approved a variance for Keith Stokes to reduce the front setback from 20 to 8 feet for a carport for a disabled individual at 1608 NE 28th Ave. It also approved a minor amendment to an approved planned development (PD) to allow a building encroachment at 3614 NW 26th St. Both motions passed 5-0. The board also adopted the agenda and approved minutes from prior meetings.

• Approved variance DB-21-112 VAR for Keith Stokes to reduce front setback to 8 feet (5-0)
• Approved PD amendment DB-21-120 SPA for Double H Construction to allow west setback reduction to 7 feet (5-0)
• Adopted meeting agenda (5-0)
• Approved minutes from Sept 29, 2020, Apr 29, 2021, and Jun 22, 2021 meetings (5-0)

City Commission

The City Commission held a special meeting on August 23, 2021. The agenda included a discussion item regarding governance.

• Discussion item regarding Governance (B)

The City Commission held a special meeting on August 23, 2021, where Mayor-Commissioner Pro Tem Gail Johnson announced her resignation as Commissioner At-Large, effective September 30, 2021, with her last meeting on September 23. The commission agreed to place an item on the August 26 agenda to discuss calling a special election to fill the vacancy. A motion to terminate the City Manager's contract was made but died for lack of a second. No other substantive decisions were made.

• Agreed to add special election discussion to August 26 agenda
• Motion to terminate City Manager contract died for lack of a second

Gainesville Cultural Affairs Board

The agenda for the August 23, 2021, meeting of the Gainesville Cultural Affairs Board contains no records or specific items to be discussed.

The Gainesville Cultural Affairs Board met in a workshop via Zoom on August 23, 2021. The meeting was procedural, covering agenda adoption, minutes approval, committee volunteer assignments, and a review of arts awards applications. No formal votes or substantive decisions were recorded.

• Adopted the agenda
• Approved the minutes
• Volunteers assigned to Budget and Grants Committee: Marcie, Taylor, Stephanie, Don
• Volunteers assigned to Nominating Committee: David, Taylor, Stephanie
• Reviewed arts awards applications
• Scheduled next meeting for 9/27/2021

Board of Trustees/General Employees' Pension Plan

The Board of Trustees for the General Employees' Pension Plan met to review the 2020 Actuarial Valuation Report. The Board also considered a disability retirement application for a Regional Transit System operator.

• Review of the 2020 Actuarial Valuation Report for the General Employees’ Retirement Plan
• Disability retirement application for Tracy T. Alexander, RTS Transit Operator

City Commission

The Gainesville City Commission approved two federal grants totaling $5,687,954 for airport operations and accepted a voluntary annexation of four acres. The body also adopted an ordinance amending rules on the sale and possession of alcohol and approved updated water and wastewater connection fees for new development.

• Accepted FAA AIP Grant No. 3-12-0028-048-2021 in the amount of $2,140,265.00
• Accepted Airports Rescue Grant Program (ACRGP) Grant No. 3-12-0028-049-2021 in the amount of $3,547,689
• Adopted Ordinance No. 210005 amending the Open Container Ordinance regarding alcohol sale and possession
• Approved voluntary annexation of approximately 4 acres west of SW 13th Street and south of SW 36th Place
• Approved proposed 2022 water and wastewater connection charges and fees related to new development

The Gainesville City Commission directed charter officers to develop a plan requiring COVID-19 vaccination for city contractors working alongside city workers, with deadlines for proof of first and second doses. The commission also approved several consent agenda items, including a contract with Pike Electric for distribution system installation, a settlement in the Steffi Baer case, and the 2021/2022 Policy Priorities and Action Agenda. Additionally, the commission approved the sale of City Parking Lot #10 to AMJ Group, subject to negotiations on affordable housing, and adopted resolutions accepting FAA grants for airport improvements.

• Approved COVID vaccine mandate for contractors (5-2)
• Approved $2.14M FAA AIP grant for airport (7-0)
• Approved $3.55M Airports Rescue Grant (7-0)
• Approved sale of Parking Lot #10 to AMJ Group (7-0)
• Approved contract with Pike Electric for distribution system installation (consent)
• Approved settlement in Steffi Baer v. City (consent)
• Approved 2021/2022 Policy Priorities and Action Agenda (consent)
• Adopted open container ordinance amendment (5-2)

City Commission

The Gainesville City Commission is holding a workshop regarding staff recommendations for ethics training. The meeting is scheduled as a workshop session at City Hall Auditorium.

• Staff Recommendation: Ethics Training

The Gainesville City Commission held a workshop on August 18, 2021, with five commissioners present and two absent. The only formal action was adopting the agenda with an amendment to move member comment earlier. No substantive policy decisions were made; the ethics training item was introduced but not voted on.

• Adopted agenda with amendment to move member comment first (5-0, 2 absent)

Zero Waste Subcommittee

The subcommittee met to discuss various options for community reuse. The meeting also included the approval of minutes from the August 3, 2021, meeting.

• Discussion of Reuse in the Community Options
• Approval of minutes from the August 3, 2021, Zero Waste Subcommittee Meeting

The subcommittee approved a motion directing staff to amend the zero waste ordinance to require apartment complexes to have a reuse plan for move-in/move-out, with a pilot in 2022 and full implementation by 2025, and to create a city swap program. Staff from fleet and surplus will review their process at a subcommittee meeting in 4 to 6 weeks. The subcommittee also approved the August 3, 2021 minutes and adopted the agenda. Commissioner Arreola was absent.

• Approved motion to add apartment reuse plan (pilot 2022, citywide 2025), create swap program, and schedule fleet/surplus review in 4-6 weeks (3-0)
• Approved minutes from August 3, 2021 meeting (3-0)
• Adopted the meeting agenda (3-0)

Historic Preservation Board

The Gainesville Historic Preservation Board approved several Certificates of Appropriateness for fencing and roofing projects in the Northeast Residential Historic District, including a fence at 538 NE 11th Avenue, a metal roof at 618 NE 9th Avenue, and fencing at 636 NE 7th Street and 538 NE 7th Avenue. The board also approved an accessory dwelling unit addition at 817 NW 3rd Avenue and denied a fence at 502 NE 8th Avenue. All votes were unanimous or near-unanimous.

• Approved fence at 538 NE 11th Ave with Plan A, 48-inch front fence, 50/50 east fence, solid 6-foot rear fence (6-0)
• Approved 5V-Crimp metal roof at 618 NE 9th Ave after initial denial motion failed (6-0)
• Approved Trex fence with vertical panels at 636 NE 7th St, conditions applied (5-0)
• Approved 6-8 ft Trex fence at 538 NE 7th Ave as proposed (5-0)
• Denied fence at 502 NE 8th Ave (5-0)
• Approved standing seam metal roof at 121 NE 8th St with staff recommendations (4-1)
• Approved ADU addition at 817 NW 3rd Ave with staff conditions (5-0)

City Plan Board

The City Plan Board meeting scheduled for August 16, 2021, was canceled. There were no items listed on the agenda for this meeting.

Nature Centers Commission

The Nature Centers Commission will discuss the Star Award form. The commission also intends to form a committee for nominations.

• Review of Star Award form
• Formation of a nomination committee

The Gainesville Nature Centers Commission approved the Star Award form, adding the Amy Carpus Lifetime Achievement Award, and approved spending $100 on Facebook advertising for the award. The commission also adopted its Annual Work Plan and approved the June 10, 2021 minutes. A nomination committee was formed to select a slate of officers for FY22.

• Approved Star Award form with Amy Carpus Lifetime Achievement Award (11-0)
• Approved $100 Facebook advertising for Star Award (11-0)
• Adopted Annual Work Plan (11-0)
• Approved June 10, 2021 minutes (11-0)
• Formed nomination committee (Karen, Leslie, Maddie) to select FY22 officers

Special Magistrate Hearing

The Special Magistrate will meet to consider staff recommendations for releasing liens at three specific properties. The agenda also includes several discussion items regarding code enforcement compliance and potential dismissals.

• Staff recommendation to release lien at 2325 SE 9th Place (B)
• Staff recommendation to release lien at 826 NE 18th Terrace (B)
• Staff recommendation to release lien at 240 SE 6th Street (B)
• Discussion regarding code enforcement compliance for Reeb Inc and Cromwell/Wright
• Discussion of dismissed or dropped items for Philip Pistorino and JJ Kind Investments LLC

The Special Magistrate heard 14 code enforcement cases, reducing fines for three respondents, finding one not guilty, and adjudicating four others guilty with fines and compliance deadlines. Six cases were dismissed for compliance, and two were continued to the next hearing on September 9, 2021.

• Reduced fines to $150 for Musa Blount (case 210133)
• Reduced fines to zero for Small & Small & Small Heirs (case 200478)
• Reduced fines to $500 for Steven Phelps (case 210209)
• Found Marco Lagade not guilty (case 210210)
• Adjudicated Kelly B. William, Jr., Heirs guilty with $110.94 in costs and $50/day fine (case 210211)
• Adjudicated Wallace Taylor Heirs guilty with $198.49 in costs and $25/day fine (case 210076)
• Adjudicated US Bank Trust C/O Hudson Homes Management LLC guilty with $187.92 in costs and $25/day fine (case 210214)
• Adjudicated Sharon A. Bauer guilty with $199.67 in costs and $25/day fine (case 210138)

Utility Advisory Board

The Utility Advisory Board reviewed proposed updates to FY2022 water and wastewater connection charges for new development. The board also considered utility software replacements and various service contracts.

• Proposed 2022 Water and Wastewater Connection Charges and Other Fees
• Replacement of Legacy Schneider ArcFM Designer with AutoCAD-Based Utility Designer Software
• Contract for Distribution System Installation Services
• GRU Operational Update for July 2021
• Agreement with Utegration, LLC for CIS Project professional services

The Utility Advisory Board voted unanimously to recommend City Commission approval of three items: replacing legacy Schneider ArcFM Designer with AutoCAD-based utility designer software from Spatial Business System, Inc.; updating FY2022 water and wastewater connection charges and related fees; and awarding a three-year contract to Pike Electric, LLC for distribution system installation services. The board also heard a presentation on lighting program code updates but took no action due to lack of quorum, and discussed a proposed agreement with Utegration, LLC for CIS project support without voting.

• Approved consent agenda including July 8, 2021 minutes (unanimous)
• Recommended approval of Spatial Business System software agreement (unanimous)
• Recommended approval of FY2022 water/wastewater connection fees (unanimous)
• Recommended approval of Pike Electric distribution contract (unanimous)
• Heard lighting program update; no action due to lack of quorum
• Discussed Utegration CIS project agreement; no action taken

General Policy Committee

The General Policy Committee met to approve updates to the policy process and review annual reports from advisory boards and committees. The meeting also included an administrative session.

• Approval of policy process updates
• Discussion of Advisory Board and Committee Annual Reports
• Review of July 22, 2021, meeting minutes
• General Policy Committee Administrative Session

The General Policy Committee approved the new policy process as recommended, heard annual reports from advisory boards, and set its agenda for upcoming meetings. The meeting was largely procedural, with no major policy decisions beyond the policy process approval.

• Approved new policy process (5-0, 2 absent)
• Approved July 22, 2021 minutes (4-0, 3 absent)
• Adopted agenda (4-0, 3 absent)
• Heard annual reports from Art in Public Places Trust and SHIP/AHAC
• Set agenda for next GPC meetings

Tree Advisory Board

The Tree Advisory Board met to discuss several departmental updates and potential land acquisitions. The board also reviewed an updated approved tree list for the Tree Ordinance.

• Resolution approving expenses from the Tree Mitigation Fund
• Discussion regarding the purchase of Eagle Trace / Hogtown Creek property
• Discussion of the updated approved tree list for the Tree Ordinance
• Approval of minutes from the July 14, 2021, meeting

The Tree Advisory Board approved a resolution supporting the purchase of container trees for giveaways at Arbor Day, Earth Day, and other events, funded by the Tree Mitigation Fund. The board also discussed and began a species-by-species review of the approved tree list, but no final changes were made. Several agenda items were postponed due to time constraints.

• Approved resolution supporting purchase of container trees for giveaways (5-0, 1 abstention)
• Approved minutes from July 14, March 10, and February 10 meetings (5-0)
• Adopted agenda (5-0, 1 abstention)
• Discussed tree list review, no formal action taken

Digital Access Committee

The Digital Access Committee met to review the minutes from the June 14, 2021 meeting. The committee also held a discussion regarding the Broadband Initiative.

• Approval of minutes from the June 14, 2021 Digital Access Committee Meeting
• Discussion on Broadband Initiative

The Digital Access Committee met with only two of three members present and took no final action on substantive items. It adopted the agenda and approved the June 14, 2021 meeting minutes. The committee discussed the Task 1 Interim Deliverable of the Broadband Initiative, receiving a presentation from Magellan Advisors and public comment, but made no decision on the matter.

• Adopted the meeting agenda (2-0, Arreola absent)
• Approved minutes of June 14, 2021 meeting (2-0, Arreola absent)
• Discussed Broadband Initiative Task 1 Interim Deliverable; no action taken

City Commission

The City Commission approved a COVID-19 public health package, including a vaccine mandate for all city employees with medical/ADA exemptions, mask requirements, and a resolution urging local employers to mandate vaccinations. The commission also approved a $460,000 loan for the Woodland Park Phase 2 affordable housing project, and continued several land use and rezoning items to September 2, 2021.

• Approved COVID vaccine mandate for city employees (4-3)
• Approved mask requirements for employees and public (7-0)
• Approved $460,000 ConnectFree loan for Woodland Park Phase 2 (6-0)
• Approved $85,000 for sidewalk and drainage improvements at Historic Masonic Lodge (4-3)
• Approved Tom Petty Birthday Bash at Depot Park with COVID safety standards (5-2)
• Approved lawsuit against CS/HB 1 (2021) (4-3)
• Approved land use change for 83.79 acres on NE 39th Blvd (6-0)
• Continued open container ordinance amendment to next meeting (6-0)

Zero Waste Subcommittee

The Zero Waste Subcommittee is meeting to approve minutes from July 20, 2021, and to discuss a major ordinance that would overhaul the city's solid waste code, including new recycling requirements, single-use plastic restrictions, and prescription drug take-back programs. The subcommittee also received an update on the food waste pilot program.

• Approved minutes from July 20, 2021 meeting
• Ordinance 210129: comprehensive changes to Solid Waste Code, including commercial recycling requirements, single-use plastic and polystyrene restrictions, and prescription drug take-back programs
• Discussed Food Waste Pilot update (item 200387)

The Zero Waste Subcommittee approved a motion directing staff to update the Solid Waste Ordinance with 22 provisions, including requirements for recycling and composting containers, bans on sidewalk waste containers, and mandates for grocery store food donation partnerships. The motion passed 3-0 with Commissioner Arreola absent. The subcommittee also approved the July 20, 2021 minutes and heard a food waste pilot update.

• Approved motion to direct staff to update Solid Waste Ordinance with 22 provisions (3-0, Arreola absent)
• Approved minutes from July 20, 2021 meeting (4-0)
• Adopted agenda (4-0)
• Discussed food waste pilot update; no formal action

City Commission

The Gainesville City Commission held a special meeting with two discussion items. Commissioners heard a staff update on the East Side Grocery Store Development Project and approved a substantial amendment to the FY 2019-2020 Annual Action Plan, along with funding recommendations and annual action plans for CDBG and HOME programs for FY 2020-2021 and FY 2021-2022.

• East Side Grocery Store Development Project update and discussion (Item 210090)
• Substantial amendment to FY 2019-2020 Annual Action Plan for CDBG and HOME funds (Item 210198)
• FY 2020-2021 and FY 2021-2022 CDBG and HOME program funding recommendations and annual action plans
• Approved as recommended for CDBG/HOME funding items

The City Commission approved a motion directing the City Manager to complete due diligence and the City Attorney to draft a contract for a proposed grocery store development incentive, with a 6-1 vote. The Commission also approved the substantial amendment to the FY 2019-2020 Annual Action Plan and the FY 2020-2021 and FY 2021-2022 Annual Action Plans for CDBG and HOME funds, authorizing submission to HUD and execution of related agreements, with a 5-1 vote (Commissioner Hayes-Santos absent).

• Approved grocery store incentive due diligence and contract drafting (6-1)
• Approved CDBG/HOME annual action plans and funding recommendations (5-1, 1 absent)

Police Advisory Council

The Gainesville Police Advisory Council is meeting to discuss two items: a presentation on the GPD SWAT team and a review of closed internal affairs cases. Both items are listed as discussion items, with no votes or decisions scheduled on the agenda.

• GPD SWAT presentation (Discussion Item 210226)
• Closed Internal Affairs Case Review (Discussion Item 210041)
• Attachments include PAC SWAT Presentation.pdf and three internal affairs files (IA 21-049, IA 22-011, IA 21-060)

The Police Advisory Council met and adopted the agenda. They discussed a presentation from the GPD SWAT Commander about the SWAT Team and a closed internal affairs case review, providing feedback as needed. No formal votes or decisions were recorded.

• Adopted the agenda
• Discussed GPD SWAT presentation
• Discussed closed internal affairs case review

Regional Transit System Advisory Board

This is a procedural-only meeting of the Regional Transit System Advisory Board with no substantive agenda items listed. The agenda contains only boilerplate interface text and no decisions, proposals, or discussions are specified.

The Regional Transit System Advisory Board meeting on July 28, 2021, was called to order but no quorum was present, so no substantive decisions were made. The agenda items, including approval of minutes and staff updates, were not acted upon. The meeting adjourned without any official actions.

City Commission

The Gainesville City Commission, meeting jointly with the Utility Advisory Board, approved a $2.71 million cost-sharing agreement with the St. Johns River Water Management District to meet Minimum Flows and Levels for Lakes Brooklyn and Geneva. The commission also approved an update to natural gas rebate policies and discussed public engagement on utility energy policy and federal/state grant opportunities.

• Approved $2.71 million cost participation agreement with SJRWMD for Black Creek Water Resource Development Project
• Approved update to Natural Gas Rebate Policies
• Discussed Public Engagement Strategy for UAB's Utility Energy Policy
• Discussed Partnership Opportunities for Federal and State Grants

The City Commission approved a cost participation and escrow agreement with the St. Johns River Water Management District, committing $2.71 million to comply with Minimum Flows and Levels for Lakes Brooklyn and Geneva through 2045. The Commission also directed staff to stop using terms like 'clean' and 'environmentally friendly' for natural gas in marketing, and to develop a public engagement process for the UAB's Energy Policy Plan. All votes were 4-0 with three members absent.

• Approved $2.71M cost participation and escrow agreements with SJRWMD for MFL compliance (4-0)
• Approved dismissal of MFL-related petitions upon SJRWMD board approval (4-0)
• Directed staff to stop using 'clean' and 'environmentally friendly' for natural gas in marketing (4-0)
• Directed staff to support UAB in bringing back energy rebate program recommendations (4-0)
• Approved mayor working with staff to develop public engagement for Energy Policy Plan input (4-0)

Student Community Relations Advisory Board

The Student Community Relations Advisory Board is meeting to discuss draft minutes from its November 2020, December 2020, January 2021, and March 2021 meetings. No other substantive items are on the agenda.

• Discussion of draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings

The Student Community Relations Advisory Board meeting was cancelled and rescheduled for the next month because no quorum was present. No votes or substantive decisions were made. The draft minutes from previous meetings were not approved.

• Meeting cancelled due to no quorum
• Meeting rescheduled for next month

City Plan Board

The City Plan Board is meeting to consider two items: a petition to vacate a 134-foot section of right-of-way on SW 8th Lane, and an ordinance text change to amend the Land Development Code to comply with a FEMA-mandated floodplain management update. The board will also review draft minutes from previous meetings.

• Petition PB-21-00063 SVA: request to vacate 134-foot section of right-of-way in the 900 block of SW 8th Lane (approved)
• Ordinance No. 210195: amending Land Development Code Sections 30-8.23 through 30-8.38 for FEMA floodplain compliance
• Draft minutes of July and August 2021 City Plan Board meetings

The City Plan Board approved a FEMA-mandated amendment to the Land Development Code regarding floodplain management (4-0). It also denied a petition to vacate a 134-foot section of right-of-way on SW 8th Lane (3-1). The board adopted the agenda and approved the May 27, 2021 minutes. No other substantive decisions were made.

• Approved FEMA-mandated floodplain management code amendment (4-0)
• Denied SW 8th Lane street vacation petition (3-1)
• Adopted meeting agenda (4-0)
• Approved May 27, 2021 draft minutes (4-0)

General Policy Committee

The General Policy Committee approved minutes from its June 10 meeting, passed an ordinance redistricting the city's four election districts based on 2020 Census data, approved a resolution creating separate Audit and Finance Committees, and discussed surveying unincorporated-area residents about annexation interest.

• Approved Ordinance No. 210163 redistricting election districts per 2020 Census data
• Approved Resolution No. 210180 amending City Commission rules to create separate Audit and Finance Committees
• Discussed surveying unincorporated residents on annexation interest (item 201093)
• Approved minutes from June 10, 2021 General Policy Committee meeting

The General Policy Committee approved a redistricting timeline for the 2022 election, authorizing the City Attorney to contract with UF's BEBR to analyze census data and create a Citizen Election District Review Committee. The committee also approved creating separate Audit and Finance Committees, and directed the City Manager to bring a survey on annexation interest. All votes were unanimous except the redistricting motion, which passed 6-1 with Commissioner Arreola absent.

• Approved redistricting timeline and authorized UF BEBR contract (6-1)
• Authorized creation of Citizen Election District Review Committee (6-1)
• Approved Option A: separate Audit and Finance Committees (7-0)
• Directed City Manager to bring annexation interest survey (7-0)
• Adopted meeting agenda (5-2, two absent)
• Approved June 10, 2021 minutes (5-2, two absent)

City Commission

The Gainesville City Commission held a special meeting on July 21, 2021, to discuss a Solid Waste Analysis Update. The item was approved as shown. The agenda included only this single discussion item, with attachments on tipping fees, cart routes, and survey results.

• Solid Waste Analysis Update (B) approved
• Attachments include tipping fees, cart routes, and city survey results on waste

The City Commission unanimously directed the City Manager's office to develop, within 90 days, a cost-inclusive plan to engage all garbage container users to improve use of the city's collection service. A second motion to approve staff recommendations and investigate why residents choose certain waste solutions also passed 7-0. The meeting included a presentation on solid waste analysis and public comment.

• Directed City Manager to bring cost-inclusive garbage outreach plan within 90 days (unanimous)
• Approved staff recommendations to find out why people choose certain waste solutions (7-0)

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees of the Consolidated Police & Fire Retirement Plan met to review and approve routine pension plan documents, including meeting minutes, actuarial valuation reports, and financial statements. The board approved four items as recommended and discussed state acceptance letters and employer contribution comparisons.

• Approved regular meeting minutes of May 26, 2021
• Approved revised FY19 actuarial valuation report
• Approved FY20 actuarial valuation report
• Approved FY20 financial statements and independent auditor's report
• Discussed Florida Division of Retirement actuarial valuation acceptance letters and FY20/FY21 employer contributions

The Board approved the revised FY19 Actuarial Valuation Report, which made the plan fully funded and lowered the contribution rate, and the FY20 Actuarial Valuation Report, which set FY22 employer contributions at 5.73% for Firefighters and 8.84% for Police Officers. The Board also approved the FY20 Financial Statements and Independent Auditor's Report with an unmodified opinion. The Board discussed, but took no action on, the state's suggestion to lower the 7.9% investment return assumption.

• Approved the revised FY19 Actuarial Valuation Report for submission to the Florida Division of Retirement.
• Approved the FY20 Actuarial Valuation Report for submission to the Florida Division of Retirement.
• Approved the FY20 Financial Statements and Independent Auditor's Report.
• Approved the regular meeting minutes of May 26, 2021.
• Adopted the meeting agenda.

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board met to discuss several updates. The meeting included discussions regarding GCRA housing initiatives, the Heartwood project, and the Historic Home Stabilization Grant Program.

• GCRA Housing Initiatives Update discussion
• Historic Home Stabilization Grant Program (B) discussion
• Heartwood Update (B) discussion

The Gainesville Community Reinvestment Area Advisory Board discussed the proposed Historic Home Stabilization Grant Program but did not approve it. Instead, the board voted to have staff return next month with a list of homes built before 1978 that would qualify. The board also adopted the agenda with modifications and approved the previous meeting's minutes.

• Adopted the agenda with modifications to move the Staff Report before the Director's Report and move item #210166 to the beginning (9 ayes, 6 absent).
• Approved the minutes of the previous meeting (8 ayes, 7 absent).
• Discussed the Historic Home Stabilization Grant Program and voted to have staff bring it back next month with a list of qualifying pre-1978 homes (8 ayes, 7 absent).
• Received updates on GCRA Housing Initiatives and Heartwood as consent and business items, respectively.

Zero Waste Subcommittee

The Zero Waste Subcommittee is meeting to discuss a comprehensive ordinance amending the City of Gainesville's Solid Waste Code, which would add requirements for commercial waste generators, recycling containers, prescription drug take-back programs, and new regulations on single-use plastics and polystyrene. The subcommittee will also discuss green procurement policies and receive an update on zero waste initiatives. The meeting includes approval of the previous meeting's minutes and a proposal to move future meetings to a different room.

• Ordinance 210129: comprehensive changes to Solid Waste Code, including commercial recycling requirements, drug take-back programs, and single-use plastic/polystyrene regulations
• Discussion of Green Procurement Policies with attached examples from Seattle, Durham, Orlando, Santa Clara, and GRU guidelines
• Update on Zero Waste Initiatives
• Proposal to move subcommittee meetings to Roberta Lisle Kline Conference Room
• Approval of minutes from May 25, 2021 meeting

The Zero Waste Subcommittee approved the minutes from its May 25, 2021 meeting. Members discussed the Green Procurement Policies, moving meetings to the Roberta Lisle Kline Conference Room, and Solid Waste Ordinance Updates, with plans to review the draft ordinance and collect public feedback before the August 3 meeting. The subcommittee also received updates on Zero Waste initiatives and noted its scheduled sunset in November.

• Approved the agenda as adopted.
• Approved the May 25, 2021 meeting minutes.
• Discussed Green Procurement Policies and provided direction.
• Discussed moving meetings to the Roberta Lisle Kline Conference Room.
• Discussed Solid Waste Ordinance Updates; will review draft and collect feedback before 8/3/2021.
• Heard updates on Zero Waste Initiatives.
• Scheduled next meeting for August 3, 2021.

City Commission

The Gainesville City Commission is meeting to decide on several major items, including setting electric and wastewater rates through 2027, joining a statewide opioid litigation settlement, and approving a rezoning at 2020 West University Avenue. They will also consider a $2.71 million cost-sharing agreement with the St. Johns River Water Management District for lake compliance, and a cluster subdivision for 120 lots at 2100 NW 53rd Ave.

• Resolution to establish electric and wastewater rates through FY 2027 and utility rate assistance programs
• Resolution to join Florida's opioid litigation settlement with state and county
• Rezoning 0.99 acres at 2020 West University Avenue from Planned Development to Urban 4
• Cluster subdivision approval for 120 lots on 10.7 acres at 2100 NW 53rd Ave
• Bid award to Industrial Maintenance Services for Loblolly Woods Boardwalk Reconstruction

The City Commission adopted resolutions establishing electric and wastewater rates through fiscal year 2027 and setting the amount of the general fund transfer from Gainesville Regional Utilities to the General Government Fund through 2027, with a directive to return with a Utility Assistance Program. The Commission also approved joining the state's opioid litigation settlement, approved a cluster subdivision for 120 lots, and adopted a land use change and rezoning for property at 2020 West University Avenue.

• Adopted Resolution 210125 establishing electric and wastewater rates through fiscal year 2027 (5-2).
• Adopted Resolution 210116 setting the general fund transfer from GRU through 2027 and directing staff to return with a Utility Assistance Program (5-2).
• Adopted Resolution 210082 to join the state's opioid litigation settlement (7-0).
• Approved the Terra Serena cluster subdivision to create 120 lots on 10.7 acres (7-0).
• Adopted Ordinance 200883 changing land use for 0.99 acres at 2020 West University Avenue to Mixed-Use Office/Residential (7-0).
• Adopted Ordinance 200884 on first reading to rezone 0.99 acres at 2020 West University Avenue to Urban 4 (6-0).
• Approved the Business Improvement Grant for Historic Masonic Lodge LLC, amended to $22,500 for exterior lighting and sidewalk, continued to August 5 (4-3).
• Approved a motion to direct staff to draft a resolution against gun violence and convene a special meeting (7-0).

Citizens Advisory Committee For Community Development

The provided agenda for the Citizens Advisory Committee for Community Development contains no specific items for discussion or decision. The document shows no records to display for this meeting date.

Tree Advisory Board

The Tree Advisory Board is meeting to approve minutes and discuss community outreach after the Urban Forest Management Plan, an updated approved tree list for the tree ordinance, and updates from Public Works, Planning, and GRU. The agenda is mostly discussion items with no votes scheduled.

• Approval of minutes from the July 14, 2021 meeting
• Community outreach following completion of Urban Forest Management Plan
• Discuss updated approved tree list for the Tree Ordinance
• Public Works update
• Planning Department update and GRU update

The Tree Advisory Board discussed pending referrals, including a review of the approved tree list for the Tree Ordinance. The board agreed to recommend adding several species to the high quality shade tree list and to not codify the understory tree list. They also provided input on public outreach presentations and heard updates from Public Works, Planning, and GRU.

• Adopted the agenda and approved the June 16, 2021 minutes.
• Agreed to recommend adding Florida Elm, Sycamore, Red Cedar, Catalpa, Post oak, and Cottonwood to the high quality shade tree list.
• Agreed not to codify the understory tree list and to remove the term 'high quality' from it.
• Agreed to discuss a new high quality shade tree list at the next meeting.
• Provided input on presentation content for public outreach, including adding a slide on hiring tree companies.

Public Recreation and Parks Board

The board reviewed previous meeting minutes and discussed recreation division updates. Members also discussed board term rebalancing and future City Comprehensive Plan updates.

• Approval of PRPB May 12, 2021 Minutes
• Approval of May 22, 2021 Parks Tour Minutes
• Approval of PRPB Meeting Schedule Changes
• Discussion of Recreation Division June 2021 updates
• Discussion of Future City Comprehensive Plan Updates

The Public Recreation and Parks Board voted unanimously to keep its second-Wednesday meeting date but shift the start time from 6:30 pm to 6:00 pm. The board also approved minutes from its May 12 and May 22 meetings, and discussed term rebalancing, with two members volunteering to extend their terms by one year. No public comment was made, and the next meeting is set for August 11, 2021.

• Approved the agenda unanimously
• Approved May 12, 2021 minutes as written
• Approved May 22, 2021 Parks Tour minutes as written
• Voted unanimously to change meeting time from 6:30 pm to 6:00 pm, keeping second Wednesday
• Discussed term rebalancing; Gold and Lewis volunteered to extend terms by one year
• Heard Recreation Division updates for June 2021
• Heard future City Comprehensive Plan updates; feedback due within two weeks

SHIP - Affordable Housing Advisory Committee

The SHIP Affordable Housing Advisory Committee met to rank affordable rental housing projects requesting Local Government Area of Opportunity funding. The committee reviewed presentations and applications for several specific development projects.

• Ranking of affordable rental housing projects for Local Government Area of Opportunity funding
• Review of Veranda Estates-JES Dev application
• Review of Ability Housing-Village of Lincoln Park application
• Review of Woodland Park Phase II application
• Review of Madison Moor-ARD and New South application

The Affordable Housing Advisory Committee ranked four affordable rental housing projects seeking Local Government Area of Opportunity funding and recommended the City approve a loan for the top-ranked project, Woodland Park Phase 2. The ranking order was Woodland Park Phase 2, The Village at Lincoln Park, Veranda Estates, and Madison Moor. The recommendation passed 8-0 and will be presented to the City Commission at their August 5, 2021 meeting.

• Adopted the agenda as presented (8-0)
• Ranked four affordable housing projects: 1) Woodland Park Phase 2, 2) The Village at Lincoln Park, 3) Veranda Estates, 4) Madison Moor
• Recommended City approve Local Government Area of Opportunity Loan for Woodland Park Phase 2 (8-0)
• Authorized Chair or another member to present recommendation to City Commission on August 5, 2021

Audit and Finance Committee

The Audit and Finance Committee is reviewing and approving several financial reports, including FY2020 audited financial statements for pension and trust funds, a citywide succession planning audit, a payroll calculation memo, and a GPD property and evidence cash audit. They will also review FY2021 second quarter budget performance, investment reports, and the fuel hedging program. All items on the agenda are marked as approved as recommended.

• Approved FY2020 audited financial statements for Employees' Pension Fund, Police/Fire Retirement Plan, Retiree Health Insurance, and Wild Spaces Public Places Funds
• Approved Citywide Succession Planning Audit
• Approved Independent Payroll Calculation Memo
• Approved GPD Property and Evidence Cash Audit Report
• Reviewed FY2021 Q2 budget-to-actual analysis and investment performance reports

The Audit and Finance Committee approved the Fiscal Year 2020 audited financial statements for the Employees' Pension Fund, Consolidated Police Officers' and Firefighters' Retirement Plan, Retiree Health Insurance Program, and Wild Spaces Public Places Funds, recommending their submission to the City Commission. The committee also approved the Citywide Succession Planning Audit, Independent Payroll Calculation Memo, GPD Property and Evidence Cash Audit Report, and the City Auditor Quarterly Update, all recommending City Commission acceptance. Additionally, the committee approved the FY2021 Second Quarter Budget Analysis, Investment Performance Reports, and Fuel Hedging Program Performance Report for distribution to the City Commission. The minutes from the March 22, 2021 meeting were approved as recommended.

• Approved the minutes from the March 22, 2021 meeting.
• Approved the FY2020 audited financial statements for submission to the City Commission.
• Approved the Citywide Succession Planning Audit for City Commission acceptance.
• Approved the Independent Payroll Calculation Memo for City Commission acceptance.
• Approved the GPD Property and Evidence Cash Audit Report for City Commission acceptance.
• Approved the FY2021 Second Quarter Budget Analysis for distribution to the City Commission.
• Approved the FY2021 Second Quarter Investment Performance Reports for submission to the City Commission.
• Approved the FY2021 Second Quarter Fuel Hedging Program Performance Report for distribution to the City Commission.

City Commission

The City Commission is holding a special meeting to consider a resolution establishing the proposed millage rate for Fiscal Year 2022 (October 1, 2021 – September 30, 2022). The resolution also computes the rolled-back rate, sets a public hearing, and provides notice to the Alachua County Property Appraiser. The item was approved as shown in the motion.

• Resolution establishing proposed millage rate for FY2022
• Computation of rolled-back rate
• Public hearing scheduled
• Notice to Alachua County Property Appraiser

The City Commission adopted a resolution establishing a proposed millage rate for Fiscal Year 2022 with a maximum of 5.5 mills, and set a public hearing. The resolution was amended to add funding for a Job Center/Training line item via GCRA, a Youth Services Department line item via the General Fund, a Lighting Study up to $250,000, and a Vision Zero line item of $750,000. The motion passed unanimously, with individual amendments passing by votes of 6-1 or 5-2.

• Adopted resolution 210165 establishing a proposed millage rate for FY2022 with a 5.5 maximum (unanimous).
• Added GCRA-funded line item for Job Center/Training (unanimous).
• Added General Fund line item for Youth Services Department (6-1, Saco dissenting).
• Added General Fund line item for Lighting Study up to $250,000 (5-2, Johnson and Duncan-Walker dissenting).
• Added General Fund line item for Vision Zero at $750,000 (6-1, Johnson dissenting).

City Commission

The City Commission is holding a special meeting to act on three items: adopting a preliminary fire assessment rate for FY2021-22, hearing proposed fire inspection fee changes, and setting maximum parking rates for street, lot, and garage parking. The fire assessment resolution was adopted, and the fire fee modifications were approved as recommended.

• Adopted preliminary fire assessment rate resolution for fiscal year beginning October 1, 2021, including hardship assistance provisions
• Approved proposed fire inspection fee modifications to Appendix A Schedule of Fees, Rates, and Charges
• Discussed resolution establishing maximum parking rates for on-street, off-street, meters, lots, and garages

The City Commission adopted a preliminary rate of $133.00 per Net Factored Fire Protection Unit for the Fire Services Special Assessment, with a public hearing set for September 13, 2021. It also approved drafting and advertising amendments to fire inspection fees, and discussed parking rate changes, passing a fee structure change unanimously and a neighborhood increase 4-2. Commissioner Duncan-Walker was absent.

• Adopted preliminary fire assessment rate of $133.00 per unit (5-1, Arreola nay)
• Set public hearing on Annual Rate Resolution for September 13, 2021
• Approved drafting and advertising of fire inspection fee amendments (6-0)
• Approved parking fee structure change (unanimous)
• Approved neighborhood parking rate increase (4-2, Johnson and Arreola dissenting)

Utility Advisory Board

The Utility Advisory Board is reviewing several GRU items, including a proposed $2.71 million cost-sharing agreement with the St. Johns River Water Management District to meet lake water-level rules, resolutions setting electric and wastewater rates through 2027, and the amount of the general fund transfer from GRU to the city. The board is also discussing operational updates, grant opportunities, and conference findings.

• Proposed $2.71 million cost participation agreement with SJRWMD for Black Creek Water Resource Development Project to meet Lake Brooklyn and Geneva Minimum Flows and Levels through 2045
• Resolution to set electric and wastewater rates through fiscal year 2027 and establish utility rate assistance programs
• Resolution setting the amount of the general fund transfer from GRU to the General Government Fund through fiscal year 2027
• Resolution authorizing GRU financial transactions and cash defeasance of outstanding utility system debt (informational only)
• Discussion of federal and state grant partnership opportunities and APPA conference takeaways

The Utility Advisory Board voted 6-0 to advise the City Commission to approve a $2.71 million cost participation agreement with St. Johns River Water Management District for Lake Brooklyn and Geneva minimum flows and levels, as well as resolutions setting electric and wastewater rates through FY2027 and the general fund transfer amount. The board also discussed the draft energy policy and will bring it to a joint meeting with the City Commission for further guidance. No final decisions were made by the board itself; all recommendations are advisory to the City Commission.

• Approved consent items: revised May 25, 2021 workshop minutes and June 10, 2021 meeting minutes
• Adopted agenda with modification to hear old business after new business (unanimous)
• Voted 6-0 to advise City Commission to approve $2.71M cost participation agreement with SJRWMD for MFL compliance
• Voted 6-0 to advise City Commission to approve resolution setting general fund transfer amount through FY2027
• Voted 6-0 to advise City Commission to approve resolution establishing electric and wastewater rates through FY2027
• Discussed draft energy policy; will place on June 22, 2021 joint meeting agenda for guidance
• Discussed federal funding suggestion for 100% renewable energy; will place on June 22, 2021 joint meeting agenda
• Postponed APPA conference information sharing to August 24, 2021 workshop

Nature Centers Commission

The Nature Centers Commission is meeting on July 8, 2021, at 6:30 PM at the Thomas Center. The only listed agenda item is approval of the meeting agenda itself, so the meeting appears to be procedural with no substantive decisions or discussions listed.

• Approval of July 8th agenda (File #210140)

Special Magistrate Hearing

The Special Magistrate Hearing will consider a staff recommendation to release a lien at 2325 SE 9th Place and discuss six code enforcement cases involving property owners and businesses. These are administrative hearings on code violations and lien matters.

• Request to release lien at 2325 SE 9th Place
• SM 2021-041/CE-21-00570; CROMER, LEURIE
• SM 2021-037/CE-21-00563; ISA INVESTMENTS LLC
• SM 21-040R/CE-21-00843; JOHNNIE D. FAIR, HEIRS
• SM 2021-0385/CE-21-00536; HAMILTON, LAWRENCE J.

The Special Magistrate heard six cases, finding four respondents guilty of code violations and ordering compliance and fines. One case was continued, and one was dismissed due to compliance. The hearing adjourned at 10:00 a.m.

• Granted continuance for Musa Blount (SM 2018-068) to 8/12/2021
• Found Leurie Cromer guilty; 10 days to comply, $204.96 costs plus $25/day
• Found ISA Investments LLC guilty; 5 days to comply, $100/day fine, $160.58 costs
• Found Johnnie D. Fair Heirs guilty as repeat violator; $390 fine for April 27-June 8, 2021
• Found Lawrence J. Hamilton guilty; 10 days to comply, $162.17 costs plus $75/day
• Continued Sharon A. Bauer case to 8/12/2021 due to hospitalization
• Dismissed Cue & Glaze case due to compliance before hearing

Nature Centers Commission

The Nature Centers Commission is meeting to discuss its work plan as it pertains to the PR and Awards Committee. The agenda contains a single discussion item with no attachments or additional details. This appears to be a routine planning discussion rather than a decision on specific projects.

• Discussion of NCC Work Plan as it pertains to PR and Awards

The Nature Centers Commission discussed plans for the star award and outreach, deciding to focus advertisements on Facebook, radio, and TV PSAs, and to run nomination ads from August through October. The award will cover both 2020 and 2021 since it was cancelled last year. The commission also discussed renaming the Special Achievement award in honor of Amy Carpus and resuming Sweetwater Wetlands Park outreach programs. No formal votes were taken; the meeting was adjourned at 6:32pm.

• Discussed star award outreach, focusing on Facebook, radio, and TV PSAs.
• Set nomination ad period from August through October.
• Extended star award to cover 2020 and 2021 due to cancellation.
• Considered renaming Special Achievement award after Amy Carpus.
• Discussed resuming Sweetwater Wetlands Park outreach programs.

Citizens Advisory Committee For Community Development

The Citizens Advisory Committee for Community Development is meeting virtually to discuss and review funding requests from outside agencies for Fiscal Year 2021-2022. This is a discussion item presented as a virtual workshop, with no attachments listed. No votes or decisions are scheduled on the agenda.

• Discussion of outside agency funding requests for FY 2021-2022
• Virtual workshop format via Zoom

The Citizens Advisory Committee for Community Development held a virtual workshop to hear presentations from five agencies requesting CDBG funding for fiscal year 2021-2022. No decisions were made; the committee will submit funding recommendations after completing individual worksheets and a follow-up in-person meeting on July 6, 2021.

• Heard presentations from Catholic Charities ($40,000 CDBG request)
• Heard presentation from Boys and Girls Club of Northeast Florida ($15,075 CDBG request)
• Heard presentation from Rebuilding Together North Central Florida ($46,475 CDBG request)
• Heard presentation from Episcopal Children's Services ($20,000 CDBG request)
• Heard presentation from Gainesville Housing and Development Corporation ($75,000 CDBG request)

Special Magistrate Hearing

The Special Magistrate Hearing will consider two discussion items: a request to release a lien on property at 425 NE 3rd Street, and a code enforcement case (SM 21-036/CE-20-02712) involving American East Hospitality LLC. No decisions are listed; the items are for discussion only.

• Request to release lien for 425 NE 3rd Street
• Code enforcement case SM 21-036/CE-20-02712 involving American East Hospitality LLC

The Special Magistrate recommended reducing over $1 million in code enforcement fines to zero for Douglas and Tammie Jean Englert, contingent on the sale of their property to Mr. Hunter closing by September 30, 2021. The contract must be entered into evidence, and if the closing does not occur, the fines will remain. In a separate case, American East Hospitality LLC was found guilty of a code violation at 2002 NW 13th St, with a prior demolition order sustained and $387.02 in costs assessed.

• Recommended reducing Englert fines to zero, contingent on property sale closing by Sept. 30, 2021
• Ordered the sale contract be entered into evidence to support the fine reduction
• Found American East Hospitality LLC guilty of violating Sec. 16-19 of the Gainesville Code
• Sustained the demolition order for the building at 2002 NW 13th St
• Assessed $387.02 in prosecution costs against American East Hospitality LLC

Pension Review Committee

The Pension Review Committee is meeting to review pension fund matters. They will approve the minutes from the May 27, 2021 meeting and hear presentations from investment managers Barrow Hanley Global Investors, Pzena, and AndCo, including an investment performance review and market update. The agenda is otherwise routine and procedural.

• Approval of May 27, 2021 meeting minutes
• Presentation by Barrow Hanley Global Investors
• Presentation by Pzena
• Presentation by AndCo including investment performance review as of 5/31/2021

The Pension Review Committee approved the May 27, 2021 meeting minutes as recommended. The committee heard presentations from investment managers Barrow Hanley, Pzena, and AndCo, discussing market conditions and portfolio performance, but took no formal action on these items. The committee also discussed virtual attendance requirements and potential changes to its resolution.

• Approved the Regular Meeting Minutes of May 27, 2021 as recommended.
• Discussed the Barrow Hanley presentation on U.S. Equity Large Cap Value strategy.
• Discussed the Pzena presentation on Small Cap Focused Value equity portfolio.
• Discussed the AndCo investment performance review and market update.

City Plan Board

The City Plan Board is meeting to consider an ordinance amending building form and design standards in the Land Development Code, and an ordinance to vacate portions of SW 8th Lane. The board will also discuss updates to the Land Development Code and review draft minutes from prior meetings.

• Ordinance 200730: Text change to modify building frontages, entrances, materials, and ground floor tenant space requirements in transect zones.
• Ordinance 210107: Vacation of public right-of-way portions of SW 8th Lane in the 900 block.
• Discussion item: Land Development Code Amendments Update.
• Draft minutes of October 28, 2021 City Plan Board meeting.

The Gainesville City Plan Board approved a Special Use Permit for Gainesville Christian Community School to build a multipurpose building and expand its facilities at 3536 NW 8th Avenue, with staff conditions. The board also approved the April 22, 2021 meeting minutes and the meeting agenda. A proposed text change to the Land Development Code regarding building frontage, entrance, and material requirements in transect zones was discussed but not decided; staff will make changes and bring it back to a future meeting.

• Approved Special Use Permit PB-21-00070 SUP for Gainesville Christian Community School expansion, passed 5-0.
• Approved the April 22, 2021 meeting minutes, passed 5-0.
• Approved the meeting agenda, passed 5-0.
• Discussed but did not decide on text change PB-20-160 TCH to modify building requirements in transect zones; staff to revise and return.

Police Advisory Council

The Gainesville Police Advisory Council is meeting to discuss three items: criteria for a deflection/diversion program, mental health support for crime victims, and a review of closed internal affairs cases. All items are listed as discussion items and were heard at the meeting.

• Discussion of Deflection Diversion Program Criteria
• Discussion of Mental Health for Victims of Crime
• Review of Closed Internal Affairs Cases (with attachments IA 21-049, IA 22-011, IA 21-060)

The Council heard public comment about a SWAT team serving a warrant on James Hurst, who said he felt endangered and demanded an investigation. Chief Jones said he could not discuss the ongoing criminal and internal investigation due to Florida law. The Council tabled further discussion until the investigation concludes, and heard updates on pending referrals for a deflection diversion program, mental health for crime victims, and a closed internal affairs case review.

• Adopted the meeting agenda with public comment moved before the Chief's update
• Approved the minutes of the previous meeting
• Heard the Deflection Diversion Program criteria referral
• Heard the Mental Health for Victims of Crime referral
• Heard the Closed Internal Affairs Case Review referral
• Tabled discussion of the SWAT case until the investigation concludes

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees of the Consolidated Police & Fire Retirement Plan is meeting to hear presentations from investment managers Harrison Street and Willis Towers Watson. Several actuarial items, including the revised FY19 valuation and the FY20 experience study, are postponed. The meeting also includes approval of the May 26, 2021 minutes, which are postponed.

• Presentation by Harrison Street (investment manager)
• Presentation by Willis Towers Watson (actuarial/consulting firm)
• Revised FY19 Actuarial Valuation Report (postponed)
• Foster & Foster FY20 Actuarial Experience Study (postponed)
• Regular meeting minutes of May 26, 2021 (postponed)

The Board of Trustees for the Police & Fire Retirement Plan could not call its June 23, 2021 meeting to order because a quorum was not present in person. Presentations from Harrison Street and Willis Towers Watson were heard, but no actions were taken. Agenda items, including approval of May minutes and actuarial reports, were postponed to a future meeting. No detailed minutes were produced.

• Postponed approval of the May 26, 2021 regular meeting minutes.
• Heard a presentation by Harrison Street on the Plan's U.S. Core Real Estate investment; no action taken.
• Heard a presentation by Willis Towers Watson on market updates and Plan performance; no action taken.
• Postponed approval of the Revised FY19 Actuarial Valuation Report.
• Postponed the Foster & Foster FY20 Actuarial Experience Study and assumptions.
• Scheduled a special July 2021 meeting to consider the postponed actuarial items.

Student Community Relations Advisory Board

The Student Community Relations Advisory Board is meeting to discuss and approve draft minutes from its November 2020, December 2020, January 2021, and March 2021 meetings. No other substantive items are on the agenda.

• Draft minutes for November 2020, December 2020, January 2021, and March 2021 meetings (File #201108)

The Student Community Relations Advisory Board met on June 22, 2021, but no quorum was present, so no official business could be conducted. The board did not approve the draft minutes from previous meetings, hold elections, or set a next meeting date. The meeting was adjourned without any decisions.

• No quorum was present; no official actions were taken.
• Draft minutes from November 2020, December 2020, January 2021, and March 2021 were not approved.
• Board elections were not held.
• No next meeting date was set.

Development Review Board

The Development Review Board is meeting to review a petition for a cluster subdivision that would create 120 lots on 10.7 acres, located at 2100 NW 53rd Ave. The applicant is EDA Consultants, LLC, acting for Peaceful Paths Inc. The property is zoned RMF-7 (multi-family residential, 8 to 14 units per acre). This is a development plan review, so the board will decide whether to approve, approve with conditions, or deny the petition.

• Petition DB-21-5 SUB: Cluster subdivision, 120 lots on 10.7 acres
• Applicant: EDA Consultants, LLC for Peaceful Paths Inc.
• Location: 2100 NW 53rd Ave, Gainesville
• Zoning: RMF-7 (multi-family residential, 8-14 units per acre)
• Public hearing on the development plan

The Development Review Board approved Petition DB-21-5 SUB for Terra Serena, a cluster subdivision creating 120 lots on 10.7 acres at 2100 NW 53rd Ave, with all staff conditions plus an additional condition offered by the applicant. The motion passed 6-0. No other business was conducted; the board also discussed the role of public participation in the development review process.

• Approved Petition DB-21-5 SUB for Terra Serena cluster subdivision (120 lots on 10.7 acres) with staff conditions and an additional applicant condition, 6-0 vote
• Adopted the meeting agenda with an opportunity for board discussion after official items, 6-0 vote
• Discussed the DRB's role and public participation in development review; staff offered to schedule a workshop

City Commission

The Gainesville City Commission is meeting to vote on a range of items, including two voluntary annexations, a contract for digital signage, a bid for the SW 27th Street multimodal project, and a resolution to join Florida's opioid litigation settlement. The commission will also hear updates on the East Side Grocery Store project, a fee study, and a proposed cost agreement with the St. Johns River Water Management District for GRU to comply with water flow rules.

• Annexation of 282.86 acres west of SW Williston Rd and south of SW 62nd Ave (Ordinance 210064)
• Annexation of 59.80 acres south of SW Archer Rd and east of SW 44th St (Ordinance 210065)
• Contract award to Clever Devices Ltd for digital signage and content management software (RFP #RTSX-210030-DS)
• Bid award for SW 27th Street Multimodal Project
• Resolution authorizing GRU to pay $2.71 million to SJRWMD for Black Creek Water Resource Development Project (BD-6)

The City Commission voted 5-2 to extend for 30 days the process for new proposals with a $3.3 million incentive for a grocery store, with the funding source unspecified. A motion to have the City Attorney's office work on a final contract for a term sheet failed 3-4. The Commission also directed staff to create an Economic Development Policy for unsolicited proposals and scheduled a special meeting at the end of July to discuss the grocery store project.

• Approved 30-day extension for grocery store proposals with $3.3M incentive (5-2)
• Failed motion to work on final contract for grocery store term sheet (3-4)
• Directed staff to create Economic Development Policy for unsolicited proposals (unanimous)
• Scheduled special meeting at end of July to discuss grocery store project (unanimous)
• Approved consent agenda including $543,465 bid for SW 27th Street Multimodal Project (6-1)
• Approved MOU with State Attorney for Pre-Arrest Deflection Program (7-0)
• Adopted resolution for cash defeasance of utility system debt (7-0)
• Adopted ordinance amending residential rental unit permit fees (7-0)

Tree Advisory Board

The Gainesville Tree Advisory Board is meeting to discuss community outreach after the Urban Forest Management Plan, an updated approved tree list for the tree ordinance, and updates from Public Works, Planning, and GRU. The agenda is mostly discussion items, with no final decisions listed.

• Approval of minutes from July 14, 2021 meeting
• Community outreach following completion of Urban Forest Management Plan
• Discuss updated approved tree list for the Tree Ordinance
• Public Works update
• Planning Department update and GRU update

The Tree Advisory Board reviewed and edited a draft PowerPoint presentation on tree ordinances, agreeing to send further suggestions to the Arborist by 7/4/2021. They continued reviewing the approved shade tree list for the Tree Ordinance, discussing its use for new developments and considering a separate understory tree list. The board also received updates on new staff, permits, and a vegetation study.

• Adopted the meeting agenda (4-0-1 abstention)
• Approved the minutes of the June 16, 2021 meeting (4-0-1 abstention)
• Agreed to send additional presentation suggestions to the Arborist by 7/4/2021
• Continued review of the shade tree list for the Tree Ordinance
• Agreed that developing a high quality understory tree list would be a good idea

City Commission

This is a joint special meeting of the Gainesville City Commission and the Alachua County Commission to discuss the use of federal relief dollars. The single agenda item was discussed, with no formal action taken.

• Discussion of use of federal relief dollars (File #200753)

The City Commission held a joint special meeting with the County Commission to discuss potential partnerships for using CARES Act and American Rescue Plan Act funds. The item was discussed, with public comment and input from staff and residents, but no formal decision was made. The meeting adjourned at 3:23 PM.

• Adopted the agenda (6-0, with one absence).
• Discussed potential partnerships with the County for use of federal relief dollars (CARES Act and American Rescue Plan Act funds).

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board met to discuss the 10-year reinvestment roadmap, the 8th & Waldo project, and the Downtown Strategic Plan. The board also reviewed a staff recommendation for a partnership between the GCRA and the Community Works Center (CWC), which was recommended for approval as revised. Additionally, the board received updates on the Fifth Avenue Arts Festival grant program and the Heartwood project.

• Staff recommendation for GCRA and CWC Partnership recommended for approval as revised
• Discussion of 8th & Waldo Project Update including feasibility considerations and environmental assessment
• Discussion of GCRA 10 Year Reinvestment Roadmap Follow Up
• Discussion of Downtown Strategic Plan Project Update
• Discussion of Fifth Avenue Arts Festival/Community Partnership Grant Program Follow Up

The Gainesville Community Reinvestment Area Advisory Board approved the proposed partnership with the Community Weatherization Coalition for a Home Energy and Water Efficiency Initiative, with a note recommending a limit on rental increases of no more than 2% per year for three years after participation. The board also adopted the agenda, moving two items to the regular agenda for discussion, and approved the minutes from the May 18 meeting. Other items were informational updates or discussions.

• Approved the GCRA and CWC Partnership Initiative as presented, with a note recommending a 2% annual cap on rental increases for three years after participation.
• Adopted the agenda, moving items 201192 (Downtown Strategic Plan) and 201105 (8th and Waldo) to the regular agenda for discussion.
• Approved the minutes from the May 18 GCRA Advisory Board meeting.

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will meet to discuss water supply planning, the Zero Waste Plan, and an update from the Citizen Climate Advisory Committee. The board will also consider approving minutes from its April 26, 2021 meeting and set agenda items for the August 30, 2021 meeting.

• Approve minutes of April 26, 2021 meeting
• Citizen Climate Advisory Committee update
• Water supply planning discussion with presentations from SRWMD and GRU
• Zero Waste Plan discussion with report and presentation
• Agenda items for August 30, 2021 meeting

The Joint Water and Climate Policy Board approved the agenda and minutes from the April 26, 2021 meeting in a single 5-0 vote. Members heard presentations on water supply planning from the Suwannee River Water Management District and GRU, and on the Zero Waste Plan from Kessler Consulting. A motion to create a work plan and goals failed for lack of a second. The board set agenda items for the August 30 meeting, including selecting three new Citizen Climate Advisory Committee members.

• Approved the agenda and April 26, 2021 minutes in one motion, passed 5-0.
• Heard an update on the Citizen Climate Advisory Committee, including new staff liaison Liliana Kolluri and GRU representative Robert Klemans.
• Heard presentations on water supply planning from SRWMD and GRU, with discussion on water conservation policies.
• Heard a presentation on the Zero Waste Plan from Kessler Consulting.
• Received a staff update on Advanced Metering Infrastructure in GRU territory.
• Heard public comment from citizen Nancy Derren.
• Failed to pass a motion to develop a work plan and goals due to lack of a second.
• Set agenda for August 30, 2021 meeting, including electing three new CCAC members and discussing water conservation.

Digital Access Committee

The Digital Access Committee is meeting to discuss updates on Smart City initiatives, Alachua County broadband efforts, and municipal broadband and digital inclusion. They will also consider a request to approve a Data Protection Policy and approve minutes from the previous meeting.

• Approval of minutes from May 3, 2021 meeting
• Smart City Update discussion
• Alachua County Broadband Initiatives discussion
• Municipal Broadband and Digital Inclusion discussion
• Request to approve Data Protection Policy

The Digital Access Committee approved a motion directing Charter Officers to review the draft Data Governance policy and bring it back with revisions. The committee also discussed updates on Smart City, Alachua County Broadband Initiatives, and Municipal Broadband and Digital Inclusion, with the latter topic to be raised at a joint City-County meeting. The July meeting was cancelled, with the next meeting scheduled for August.

• Approved motion for Charter Officers to review draft Data Governance policy and return with revisions (3-0)
• Approved agenda (3-0)
• Approved minutes from May 3, 2021 meeting (3-0)
• Cancelled July meeting; next meeting in August

City Commission

This is a special meeting of the Gainesville City Commission to continue a neighborhood workshop discussion. The agenda includes a single discussion item on proposed amendments to neighborhood workshop procedures, with attachments covering code changes, notification, and development review best practices. The item was approved as shown above.

• Discussion of Neighborhood Workshop Continuation (File #200650)
• Draft amendments to Section 30-3.7 on neighborhood workshop notification
• Development review best practices to help create or lower the cost of housing
• Site plan review comparison (dated 6.8.21)

The City Commission held a special meeting on June 14, 2021, to discuss neighborhood workshop processes and development review. They approved a new neighborhood notification process, including email notifications for affected neighbors, and directed staff to research best practices for development thresholds. The Commission also voted 4-3 to direct staff to bring back an ordinance requiring all intermediate and major development reviews to come to the Development Review Board for final approval, with Mayor Poe, Commissioner Hayes-Santos, and Commissioner Saco dissenting. Additionally, they passed motions to have the policy reviewed by the Office of Equity and Inclusion and to analyze its impact on housing costs and city expenses.

• Approved neighborhood notification process including email notifications for affected neighbors (unanimous)
• Directed staff to research best practices for intermediate and major development thresholds (unanimous)
• Directed staff to bring back ordinance for Development Review Board final approval on all intermediate and major development reviews (4-3)
• Directed review of passed policy by Office of Equity and Inclusion as part of Equity Toolkit (unanimous)
• Directed staff to analyze policy impact on housing costs, new city costs, and extra time to create new housing (6-1)

Utility Advisory Board

The Utility Advisory Board approved the May 13 meeting minutes but did not approve the May 25 workshop minutes, asking staff to add information and return them for approval at the July 8 meeting. The board heard a presentation on the draft energy policy survey but expressed concerns about its representativeness, deciding to discuss the policy further at a June 22 workshop and with the City Commission on June 27. Staff also presented an update on GRU's proposed FY22 budget, noting the City Commission's approved rate increases and other recommendations; no action was taken.

• Approved May 13, 2021 meeting minutes as drafted
• Did not approve May 25, 2021 workshop minutes; staff to revise and return for approval at July 8 meeting
• Agreed to further discuss draft energy policy at June 22 workshop and with City Commission at joint June 27 meeting

Nature Centers Commission

The Nature Centers Commission adopted its agenda and minutes, and discussed its annual work plan. The interim director reported interviewing for the Nature Operations Supervisor position, and the treasurer noted a TV purchase pending budget deduction. Staff reported the city's switch to Workday software, a comprehensive plan rewrite emphasizing social equity, and a return to normal operations starting July 6. No substantive decisions were made beyond routine approvals.

• Adopted the meeting agenda
• Adopted the minutes of the previous meeting
• Discussed the annual work plan and accomplishments, with a summary to be distributed for review

General Policy Committee

The General Policy Committee approved a 7-point motion to address loss of affordable housing, including adding a focus on low-income housing to the Housing Action Plan, exploring LIHTC property locations, and discussing county funds for temporary vouchers. It also approved dropping the Chapter 164 challenge with Alachua County and readvertising a joint mediation meeting. The committee approved advertising for an interim Director of the Office of Equity and Inclusion, and transitioned the Zero Waste Subcommittee to a Nature's Policies subcommittee. The annexation policy item was withdrawn from the agenda.

• Approved a 7-point motion on loss of affordable housing, including adding low-income housing focus to Housing Action Plan and exploring LIHTC properties.
• Approved dropping the Chapter 164 dispute with Alachua County and readvertising a joint mediation meeting.
• Approved advertising for an interim Director of the Office of Equity and Inclusion, starting June 28, 2021.
• Approved transitioning the Zero Waste Subcommittee to a Nature's Policies subcommittee upon its sunset.
• Approved minutes from May 13 and May 27, 2021 meetings.
• Heard a presentation on the 2021 state legislative session from the city's lobbying firm.
• Withdrew the annexation policy item from the agenda.

City Commission

The City Commission held a special meeting to continue discussions regarding the proposed FY22 budget for GRU. The Commission also approved the General Government Budget.

• Continued discussion of GRU's proposed FY22 Budget
• Approval of the General Government Budget

The City Commission approved GRU's proposed FY22 budget, including a 7% rate increase, in a 5-1 vote. The motion also directed staff to return in July with details on utility assistance programs for low-income residents. A separate motion to have staff study recurring assistance programs failed for lack of a second.

• Approved GRU FY22 budget with 7% rate increase (5-1, Johnson dissenting)
• Directed staff to present eligibility requirements and funding sources for utility assistance at July 17 meeting
• Directed staff to bring framework for weatherization and energy efficiency programs
• Directed staff to report on state and county COVID utility program spending
• Allowed Commission ARP referrals to E&I and other staff for analysis
• Motion to study recurring assistance programs died for lack of a second

City Commission

The Gainesville City Commission met on June 3, 2021, and approved a new three-year collective bargaining agreement with the firefighters' union, selected Marsh USA as the city's property and casualty broker, and adopted several ordinances. These included rezoning 4.46 acres at 423 SE Williston Road to mixed-use, requiring clear boarding of vacant structures, and changing insurance requirements for micromobility services. The commission also passed resolutions urging ranked-choice voting and denouncing discrimination against Asian American communities, and continued a large land use change and rezoning for 83.79 acres on NE 39th Avenue.

• Ratified IAFF Local 2157 collective bargaining agreement for Oct 1, 2021–Sep 30, 2024
• Selected Marsh USA, Inc. as property and casualty broker/agent
• Adopted ordinance rezoning 4.46 acres at 423 SE Williston Road from RMF-6 to MU-1
• Adopted ordinance requiring clear polycarbonate sealing of vacant structures (Section 16-20)
• Adopted first reading of ordinance revising residential rental unit permit fees

The Gainesville City Commission ratified the firefighter union contract through 2024, approved several rezoning and ordinance changes, and continued a large land use case. The commission also adopted resolutions on ranked-choice voting and Asian American discrimination, and made several board appointments.

• Ratified IAFF Local 2157 firefighter contract through Sept 30, 2024 (5-0)
• Approved rezoning of 4.46 acres at 423 SE Williston Road from RMF-6 to MU-1 (5-0)
• Adopted ordinance requiring clearboarding of vacant structures (6-0)
• Adopted ordinance amending insurance requirements for micromobility services (6-0)
• Adopted first reading of residential rental unit permit fee changes (6-0)
• Continued land use change for 83.79 acres on NE 39th Blvd to July 15, 2021 (4-1)
• Continued rezoning for same property to July 15, 2021 (4-1)
• Adopted resolution urging ranked-choice voting in all jurisdictions (6-0)

Board of Trustees/General Employees' Pension Plan

The Board of Trustees/General Employees' Pension Plan is meeting to consider a single discussion item: an appointment to the Pension Review Committee. The item was approved as shown, meaning the board voted to make the appointment. No other business is listed on the agenda.

• Appointment to the Pension Review Committee (approved)

The Board of Trustees of the General Employees' Pension Plan met and, after hearing from applicant Patrick Keogh, approved his appointment to the Pension Review Committee. The motion passed 5-0, with two trustees absent. No other substantive decisions were made.

• Approved appointment of Patrick Keogh to Pension Review Committee (5-0)

Historic Preservation Board

The Gainesville Historic Preservation Board is meeting to review several Certificate of Appropriateness petitions, including a proposed sorority house, relocations of historic houses, demolitions, new construction, and reroofing projects. The board will also discuss draft minutes and staff-approved certificates.

• Certificate of Appropriateness to construct a sorority house at 505 & 517 SW 10th Street (HP-21-00025)
• Relocation of a single-family dwelling from 505 SW 10th Street to adjacent parcel (HP-21-26)
• Demolition of an accessory garage at 517 SW 10th Street (HP-21-27)
• Construction of a two-building, 8-unit multiple-family development at 131 NW 9th Terrace (HP-21-17)
• Approval of a fence installed without a COA at 236 NW 3rd Avenue (HP-21-42)

The Historic Preservation Board approved a certificate of appropriateness for a new sorority house at 505 & 517 SW 10th Street, with conditions on windows and materials. It also approved relocations of two contributing houses on the same site, denied a metal roof request for a bungalow, and approved several other certificates including a fence and a new dwelling. A demolition request for an accessory garage failed on a 3-3 tie.

• Approved sorority house construction with conditions (4-2)
• Approved relocation of house at 505 SW 10th St with building placement modification (4-2)
• Denied demolition of accessory garage at 517 SW 10th St (3-3 tie)
• Approved relocation of house at 517 SW 10th St with building placement modification (4-2)
• Approved new 8-unit multifamily development at 131 NW 9th Terrace (6-0)
• Approved fence at 236 NW 3rd Ave with modifications (6-0)
• Approved metal roof at 616 SE 4th Ave with Galvalume finish (5-1)
• Denied metal roof at 618 NE 9th Ave (5-1)

General Policy Committee

The General Policy Committee met on May 27, 2021, to discuss several policy items. The continued discussion of GRU's proposed FY22 budget was withdrawn, as were items on charter officer complaint procedures and the 2021 state legislative update. The committee discussed community engagement and received an update on the American Rescue Plan Act (ARPA). The Mayor's Charter Amendment was approved.

• Continued discussion of GRU's proposed FY22 budget (withdrawn)
• Community engagement discussion
• American Rescue Plan Act (ARPA) update
• Mayor's Charter Amendment (approved)
• Charter Officer Complaint Procedures (withdrawn)

The General Policy Committee approved a motion to bring back a prospective community engagement process on Gainesville's governance to a future meeting, with a 5-2 vote. Two agenda items were withdrawn, including continued discussion of GRU's FY22 budget, which was moved to the June 7th agenda. The committee also discussed community engagement and the American Rescue Plan Act, and received updates on pending referrals.

• Approved motion to bring back community engagement process on governance (5-2)
• Withdrew item 201211 (GRU FY22 budget) and placed on June 7th agenda (7-0)
• Withdrew item 201060 (Charter Officer Complaint Procedures) (7-0)
• Discussed Community Engagement (201186) with no formal action
• Discussed American Rescue Plan Act (201087) with no formal action

Pension Review Committee

The Pension Review Committee is meeting to discuss routine pension matters, including approving the minutes from March 25, 2021, and reviewing an applicant for the committee. They will also hear presentations from investment firms Barrow Hanley Global Investors and AndCo, though the Barrow Hanley presentation has been postponed.

• Approval of March 25, 2021 meeting minutes
• Presentation by Barrow Hanley Global Investors (postponed)
• Presentation by AndCo on investment performance and market updates
• Applicant review and recommendation for committee membership

The Pension Review Committee approved the minutes from March 25, 2021, and recommended Patrick Keogh for appointment to the committee. A presentation by Barrow Hanley was postponed due to the presenter's illness. AndCo provided an economic and investment performance update, which was discussed. No other substantive decisions were made.

• Approved March 25, 2021 meeting minutes
• Recommended Patrick Keogh for appointment to the PRC
• Postponed Barrow Hanley presentation due to presenter illness

City Plan Board

The City Plan Board will hold public hearings on several land-use items, including a determination on whether a nonconforming outdoor storage use at 1516 N Main St has been abandoned, two rezoning requests, and a text change to sidewalk regulations for single-family infill. The board will also consider draft minutes from previous meetings.

• Determination of abandoned nonconforming use at 1516 N Main St (U8 Transect Zone)
• Land use change for 0.945 acres at SW corner of W University Ave and SW 12th St (PUD overlay)
• Rezoning 0.945 acres at SW corner of W University Ave and SW 12th St from U9 to PD
• Rezoning 4.1 acres at 55 NW 23rd Ave from I-1 to W
• Text change amending sidewalk regulations for single-family dwelling infill (Ordinance 200728)

The City Plan Board approved a land use change from Urban Mixed-Use High-Intensity to Planned Use District and a related rezoning from Urban 9 to Planned Development for a property at the southwest corner of W University Avenue and SW 12th Street, both with conditions. The board also determined that a non-conforming use at 1516 N Main St. had not been abandoned, allowing it to continue. A text amendment to add sidewalk exemption provisions for single-family residential properties was approved with modifications.

• Approved land use change to PUD for W University Ave property (6-0)
• Approved rezoning to Planned Development for W University Ave property (6-0)
• Determined non-conforming use at 1516 N Main St. not abandoned (4-1-1)
• Approved sidewalk exemption text amendment with modifications (6-0)
• Approved rezoning from I-1 to Warehouse for Salvation Army property (6-0)
• Added formula businesses to code amendment referral list (unanimous)

City Commission

This is a City Commission workshop meeting with a single discussion item: the Comprehensive Plan Update (File #200988), part of the ImagineGNV initiative. The commission heard a presentation on Phase 2 of the update. No votes or decisions are listed on the agenda; it is a discussion-only item.

• Discussion of Comprehensive Plan Update (ImagineGNV) Phase 2 presentation

The City Commission held a workshop and heard a presentation from HR&A Advisors on the Comprehensive Plan Update. No formal decisions were made; the item was informational only. The meeting adjourned at 6:36 PM.

• Adopted the agenda (6-0, with one absent)
• Heard presentation on Comprehensive Plan Update (no vote)

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees of the Consolidated Police & Fire Retirement Plan is meeting to approve minutes, review revised actuarial valuation reports for fiscal years 2016-2018, hear presentations from investment managers LSV Asset Management and Willis Towers Watson, and elect a fifth board member. The agenda is mostly routine administrative and oversight items.

• Approval of March 24, 2021 meeting minutes
• Revised FY16-FY18 actuarial valuation reports for the Gainesville Police Officers' and Firefighters' Retirement Plan
• Presentation by LSV Asset Management on U.S. Small Cap and Large Cap Value Equity Funds
• Presentation by Willis Towers Watson (executive summary)
• Election of the fifth member of the board

The Board approved revised actuarial valuation reports for fiscal years 2016-2018, required to resolve a payroll growth rate dispute with the Florida Division of Retirement. They also approved the minutes from the March 24, 2021 meeting and elected Harvey Lewis as the fifth board member. Presentations from LSV Asset Management and Willis Towers Watson were heard and discussed, but no formal action was taken on them.

• Approved revised FY16-FY18 actuarial valuation reports for submission to Florida Division of Retirement
• Approved regular meeting minutes of March 24, 2021
• Approved Harvey Lewis as fifth member of the Board

Police Advisory Council

The Gainesville Police Advisory Council is meeting virtually to discuss several items, including the 'You and the Law' program, the Mayor's Community Response Council, body-worn cameras, and a review of closed internal affairs cases. The body worn cameras item was heard, and the internal affairs case review was filed with no action taken.

• Discussion of 'You and the Law' program
• Discussion of Mayor's Community Response Council (with attachment: Mayors Response Council Rev. March 2021.pdf)
• Discussion of Body Worn Cameras
• Review of closed Internal Affairs cases (IA 21-049, IA 22-011, IA 21-060) - filed with no action taken

The Gainesville Police Advisory Council met virtually and adopted the agenda and minutes. They discussed the 'You and the Law' initiative, the Mayor's Community Response Council, and heard an update on the Body Worn Camera program. A closed internal affairs case review was filed with no action taken, and the council approved the Annual Report for presentation to the City Commission.

• Adopted meeting agenda
• Adopted previous meeting minutes
• Discussed 'You and the Law' initiative and recommended ideas to Chief Jones
• Discussed Mayor's Community Response Council implementation
• Heard Body Worn Camera program update from Chief Inspector Jaime Kurnick
• Filed closed internal affairs case review with no action taken
• Approved Annual Report for presentation to City Commission

Utility Advisory Board

The Utility Advisory Board is meeting virtually to discuss the results of the 2019 Integrated Resource Plan (IRP), a public engagement strategy for input on the Utility Energy Policy, and directives from the City Commission. These are discussion items only, with no votes or decisions listed.

• Discussion of 2019 Integrated Resource Plan (IRP) results
• Public engagement strategy for public input on the Utility Energy Policy
• City Commission directives

The Utility Advisory Board discussed the Integrated Resource Plan (IRP) and the draft energy policy, recommending that the 2022 IRP include a scenario for 100% renewable energy by 2030 and goals for 100% renewable by 2045. They also requested staff to provide additional survey data analysis and to report on gas rebates and marketing. No formal votes were taken; the board will continue discussions at future meetings.

• Recommended 2022 IRP include 100% renewable by 2030 scenario and 2045 goals
• Recommended IRP include periodic self-rating from GRU on efficiency metrics
• Recommended IRP include climate projections and life-cycle fuel costs
• Requested staff report on gas rebates and marketing by June 22 workshop
• Requested statistical analysis of energy policy survey for June 10 meeting

Zero Waste Subcommittee

The Zero Waste Subcommittee will meet to approve minutes from its May 11, 2021 meeting and discuss street-side and community trash receptacles. The discussion item includes recommendations for public waste receptacles on city streets.

• Approval of minutes from May 11, 2021 meeting
• Discussion of street side and community trash receptacles
• Review of recommendations for public waste receptacles

The Zero Waste Subcommittee heard a presentation on street side and community trash receptacles from Sustainability Manager Michael Heimbach and Interim Assistant City Manager Phil Mann, with public comment from Nathan Skop. The item was discussed but no formal action was taken. The subcommittee also approved the minutes from the May 11, 2021 meeting and adopted the agenda.

• Adopted the meeting agenda (3-0, Arreola absent)
• Approved the May 11, 2021 meeting minutes (3-0, Arreola absent)
• Discussed street side and community trash receptacles, no action taken

Citizens Advisory Committee For Community Development

The Citizens Advisory Committee for Community Development is meeting to discuss two items: approving the minutes from February 18, 2020, and reviewing staff recommendations for outside agency funding. The meeting is open to the public and will be held at the Historic Thomas Center.

• Discussion of February 18, 2020 meeting minutes
• Staff recommendation on outside agency funding

The Citizens Advisory Committee for Community Development (CACCD) reviewed and finalized its recommendations for FY 2020-2021 CDBG and HOME funding allocations to local non-profit agencies. The committee voted to accept these recommendations and present them to the Gainesville City Commission for final approval. The meeting also noted the resignation of Member Mark Mulhall, effective May 4, 2021.

• Adopted the agenda (unanimous)
• Deferred adoption of February 18, 2020 minutes to next meeting
• Accepted and verified all CACCD recommendations for HUD CDBG and HOME funding for FY 2020-2021 (unanimous)
• Adjourned the meeting (unanimous)

City Commission

The City Commission is holding a workshop to hear an update on the Gainesville 121 project. The agenda contains one discussion item with attached summary and presentation documents. No votes or decisions are listed on this agenda.

• Discussion item 210016: Gainesville 121 Update (B)

The City Commission held a workshop on May 24, 2021, to discuss the Gainesville 121 project. Staff presentations were given, and the commission heard the update but took no formal action, only providing direction as needed. The meeting was procedural, with no substantive decisions made.

• Adopted the meeting agenda (6-0, with one absent)
• Heard Gainesville 121 update presentation, no vote taken

Public Recreation and Parks Board

The Public Recreation and Parks Board met on May 22, 2021, at the Thomas Center for a special session. The sole agenda item was a staff recommendation regarding the route for a parks tour. No other decisions, contracts, or ordinances were listed on the agenda.

• Staff Recommendation: PRPB Parks Tour (B)
• Attachment: 210014.PRPB Park Tour Route.05222021.pdf

The Public Recreation and Parks Board held a special meeting on May 22, 2021, to tour city parks. The board visited parks in order, but missed Forest Park due to time constraints. No formal decisions were made during the tour.

• Conducted park tour, visiting parks in order (no vote)
• Missed Forest Park due to time constraints (no vote)

City Commission

The City Commission reviewed various administrative items, including the adoption of a new local mitigation strategy plan. The meeting also addressed zoning changes for 4.46 acres at 423 SE Williston Road and updates to the city's Land Development Code regarding urban agriculture.

• Rezoning 4.46 acres at 42 and SE Williston Road from Residential Multi-Family to Mixed-Use Low-Intensity
• Ordinance to allow subsistence gardens and urban market farms in certain zoning districts
• Resolution to dual-name SE 2nd Place as 'Marilyn Wall Way'
• Authorization for the City to file a lawsuit challenging Florida House Bill 1
• Amendment to the ConnectFree Program regarding septic-to-sewer funding and eligibility

The City Commission voted 7-0 to retain the Community Justice Project and Public Rights Project to prepare a draft complaint against Florida's House Bill 1, with the draft to be presented within 30 days. The Commission also approved several other items, including a solid waste contract extension, a joint food system policy board, and a septic-to-sewer project, while removing two audit items from the agenda.

• Retained Community Justice Project and Public Rights Project to draft HB1 complaint (7-0)
• Approved first amendment to solid waste collection agreement with WCA of Florida, LLC (7-0)
• Approved interlocal agreement creating Joint Food System Policy Board, appointing Commissioners Duncan-Walker and Saco (7-0)
• Approved Director of Equity and Inclusion resignation and contract amendment, appointing Sylvia Warren as Acting Director (6-1)
• Adopted resolution dual-naming SE 2nd Place as 'Marilyn Wall Way' (6-0, 1 absent)
• Adopted resolution amending ConnectFree Program funding and criteria (5-0, 2 absent)
• Approved $200,000 ConnectFree funds for SE 13th Ave septic-to-sewer project (6-0, 1 absent)
• Adopted ordinance changing land use at 423 SE Williston Road to Mixed-Use Low-Intensity (6-0, 1 absent)

Police Advisory Council

The Gainesville Police Advisory Council is meeting virtually to discuss its annual report for fiscal year 2020. The agenda contains one discussion item with an attached report document. No votes or other actions are listed.

• Discussion of Police Advisory Council Annual Report for FY 20 (Item 210012)
• Attachment: Advisory Boards and Committees Annual Report 2019-2020

The Police Advisory Council held a virtual workshop and discussed the annual report for fiscal year 2020. Members were asked to provide feedback for the presentation and submit it to the Charter Officer for review and approval before presenting to the City Commission on June 17. No formal decisions were made; the item was only discussed.

• Discussed Police Advisory Council Annual Report for FY 20 (no vote taken)

Board of Trustees/General Employees' Pension Plan

The Board of Trustees for the General Employees' Pension Plan met to review financial documents. The board approved the revised actuarial valuation reports for fiscal years 2016 through 2019. They also approved the Pension Review Committee's annual report.

• Approved revised actuarial valuation reports for FY 2016-2019
• Approved Pension Review Committee Annual Report

The Board of Trustees for the General Employees' Pension Plan approved the revised Fiscal Year 2016-2019 Actuarial Valuation Reports for the City of Gainesville General Employees' Retirement Plan, as recommended. The board also approved a motion to receive and review the Pension Review Committee annual report and hear a presentation, with a recommendation to examine board service requirements and bring back suggestions. All votes were unanimous (7-0).

• Approved revised FY 2016-2019 Actuarial Valuation Reports for the General Employees' Retirement Plan (7-0)
• Approved receiving and reviewing the Pension Review Committee annual report and hearing a presentation (7-0)

Tree Advisory Board

The Gainesville Tree Advisory Board is meeting to discuss an updated approved tree list for the Tree Ordinance, along with updates from Public Works, Planning, and GRU. The board will also consider approving minutes from a prior meeting and hear public comment.

• Approval of minutes from July 14, 2021 meeting
• Discussion of updated approved tree list for Tree Ordinance
• Public Works update
• Planning Department update (including Arbor Day giveaway planning)
• GRU update

The Gainesville Tree Advisory Board agreed to remove six tree species from the approved tree list due to documented spread into natural systems, and to codify only the species list, dropping the matrix data. The board also agreed to add a preamble to the code explaining the list's purpose and to rename 'high quality shade trees' to 'shade trees'.

• Removed Drake Elm, Jerusalem Thorn, Black Locust, Loquat, Bradford Pear, and Podocarpus from the tree list (unanimous)
• Agreed to codify only the species list, with matrix data for reference only
• Agreed to add a narrative/preamble to the code explaining the list's purpose and defining 'shade tree'
• Agreed to rename 'high quality shade tree' to 'shade tree'
• Kept Crape Myrtle and Japanese/Oriental Magnolia on the list due to sterility and urban benefits
• Approved minutes of April 14, 2021 (4-0, 1 abstention)
• Adopted agenda (4-0, 1 abstention)

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board is meeting to discuss several items, including a budget follow-up, an infill housing community engagement plan, a development agreement request for Fifth Avenue, a downtown strategic plan update, an 8th & Waldo project update, and recommendations for the Power District project. The Power District item was approved as amended, while the others are listed as discussion items.

• GCRA Budget Follow-up (Discussion Item)
• Infill Housing Community Engagement Plan (Discussion Item)
• Tramell Webb Development Agreement Request for Fifth Avenue (Discussion Item)
• Downtown Strategic Plan Project Update (Discussion Item)
• 8th & Waldo Project Update (Discussion Item)

The board voted unanimously to support the Power District redevelopment strategy with five recommendations for the City Commission, including reconsidering the Rosa Parks Transit Station and former RTS properties, extending protections around McRory Community Garden, emphasizing smaller-scale buildings, engaging neighborhoods, and daylighting Sweetwater Creek. A motion to table the item failed 2-10. The board also appointed Member Ihde to the Downtown Strategic Plan Neighbor Advisory Group.

• Approved Power District redevelopment strategy with 5 recommendations (unanimous)
• Motion to table Power District item failed (2-10)
• Appointed Member Ihde to Downtown Strategic Plan Neighbor Advisory Group (7-2)
• Approved March 16 GCRA Advisory Board minutes (unanimous)
• Adopted agenda with modifications (unanimous)

City Commission

This meeting of the Gainesville City Commission, scheduled for 5/17/2021 at 3:00 PM, was a joint special meeting with the Historic Preservation Board. The agenda lists only one discussion item (File #201020) regarding a Historic Preservation Board plan. However, the meeting is marked as cancelled, so no decisions or discussions will occur.

• Joint City Commission/Historic Preservation Board Special Meeting (cancelled)
• Discussion item 201020: Historic Preservation Board plan

Utility Advisory Board

The Gainesville Utility Advisory Board met to review staff recommendations for the April 8, 2021 minutes. The board discussed operational updates for Gainesville Regional Utilities (GRU) for February, March, and April 2021. Additionally, the board reviewed GRU's proposed FY22 budget and the program for the American Public Power Association (APPA) 2021 National Conference.

• Review of Staff Recommendation Minutes from the April 8, 2021 UAB Meeting
• Discussion of GRU Operational Updates for February, March, and April 2021
• Discussion of GRU's Proposed FY22 Budget
• Discussion of the American Public Power Association (APPA) 2021 National Conference

The Utility Advisory Board approved the April 8, 2021 meeting minutes and adopted the agenda as drafted. They received GRU operational updates for February, March, and April 2021, and heard a presentation on GRU's proposed FY22 budget. The board selected Members Fults and Crowe to attend the APPA 2021 National Conference.

• Approved April 8, 2021 meeting minutes as drafted
• Adopted agenda as drafted
• Received GRU operational updates for Feb-Apr 2021
• Heard presentation on GRU's proposed FY22 budget
• Selected Members Fults and Crowe to attend APPA 2021 National Conference

Special Magistrate Hearing

The Special Magistrate Hearing on May 13, 2021, considered 15 code enforcement cases. Eleven were approved as recommended, one was continued, and three had no action listed. The agenda is mostly procedural, with no new policy decisions.

• Approved SM 2021-026/CE-20-02918; BEATY, WILLIAM E. & JO LEE R.
• Approved SM 2021-029/CE-21-0346; SPAN, RAY ALLEN
• Approved SM 2021-014/CE-20-02626; LEE, TERRY & NATASHA
• Approved 8 items for HAMILTON, L J (SM 2021-002R through 009R)
• Continued SM 2021-012/CE-20-02856; GANZ, ALEXANDER

The Special Magistrate heard 13 code enforcement cases, adjudicating guilt in all but one, which was continued. Fines and compliance deadlines were set per staff recommendations, with repeat violator L J Hamilton facing a $500 one-time fine plus administrative costs across multiple cases. Four cases were dismissed after compliance was achieved.

• Adjudicated William E. & Jo Lee R. Beaty guilty; 60 days to comply, $50/day fine, $249.21 admin costs
• Adjudicated Ray Allen Span guilty; 10 days to comply, $25/day fine, $212.01 admin costs
• Adjudicated Terry & Natasha Lee guilty of repeat violation; 10 days to comply, $250 one-time fine, $175.31 admin costs
• Adjudicated L J Hamilton guilty of repeat violation in 8 cases; $500 one-time fine, $178.60 admin costs per case
• Continued case for Alexander Ganz
• Dismissed cases for Kathleen McMahon, Trademark Metals Recycling LLC, Hendrix & Hendrix, and Lam & Le W/H after compliance

General Policy Committee

The General Policy Committee met on May 13, 2021, and approved a draft ordinance adding 'Fair Chance Hiring' to the City Code, received an update on American Rescue Plan Act (ARPA) funds, and discussed budget increments/decrements. The committee also continued discussion of a Mayor's Charter Amendment and withdrew a charter officer complaint procedures item.

• Approved draft ordinance adding Article IX 'Fair Chance Hiring' to Chapter 14.5 of City Code
• Received American Rescue Plan Act (ARPA) update
• Discussed Commission Budget Increments and Decrements
• Continued Mayor's Charter Amendment discussion
• Withdrew Charter Officer Complaint Procedures item

The General Policy Committee approved moving Fair Chance Hiring forward for staff analysis and a future full Commission vote. It also directed staff to bring back a framework for American Rescue Plan Act fund decisions and to integrate commissioners' priorities with community engagement. The Mayor's Charter Amendment was continued to the next City Commission meeting, and the Charter Officer Complaint Procedures item was withdrawn.

• Approved Fair Chance Hiring referral to staff for analysis (7-0)
• Approved ARPA framework direction: bring back decision framework and integrate commissioner priorities with community engagement (5-2)
• Discussed Commission Budget Increments and Decrements (no formal action)
• Continued Mayor's Charter Amendment to next City Commission meeting (7-0)
• Withdrew Charter Officer Complaint Procedures item

Nature Centers Commission

The Nature Centers Commission met on May 13, 2021. The only item listed for the meeting was a discussion regarding agenda approval.

• Agenda approval

The Nature Centers Commission approved expenditures from its 'wish list' after a motion was seconded and passed unanimously. The list includes trail maps for Sweetwater Wetlands Park and other items, funded by a surplus of $1,188. The commission also set its annual retreat for June 10th as a potluck, and discussed staffing and maintenance funding for Morningside Nature Center.

• Approved wish list expenditures, including trail maps for Sweetwater Wetlands Park (unanimous)
• Set annual retreat for June 10th as a potluck, starting at 5:30 PM
• Agreed to add two items to retreat agenda: lobbying for Wild Spaces funding for Morningside staffing and maintenance, and elevating Morningside as a teaching site
• Approved agenda and minutes (adopted)

Public Recreation and Parks Board

The Public Recreation and Parks Board is meeting to approve April 14 minutes, hear recreation division updates, and develop its 2021-2022 work plan. A motion is also scheduled regarding the FRPA Conference. The agenda is largely procedural with no major funding or rezoning items.

• Approval of April 14, 2021 minutes
• Recreation Division Updates
• 2021-2022 PRPB Work Plan Development
• FRPA Conference motion

The Public Recreation and Parks Board voted 5-2 to recommend that a restroom be considered for Unity Park as originally planned, and to send this recommendation to the City Commission. The board also unanimously approved paying one day's admission fees for Member Burkett to attend the 2021 FRPA Conference in Orlando. No other substantive decisions were made; the agenda, minutes, and work plan discussion were procedural.

• Recommended restroom for Unity Park to City Commission (5-2)
• Approved paying one-day FRPA Conference admission for Member Burkett (unanimous)
• Adopted agenda (unanimous)
• Approved April 14, 2021 minutes (unanimous)

City Commission

This is a special meeting of the Gainesville City Commission to continue discussion of Gainesville Regional Utilities' proposed FY22 budget. The item was approved by consensus, and attachments include revised budget presentations and utility assistance options.

• Continued discussion of GRU's proposed FY22 budget
• Attachments include revised GRU budget presentation and utility assistance options

The City Commission discussed GRU's proposed FY22 budget and approved a motion directing General Government and GRU to return with up to $5 million in cuts (excluding staff freezes or layoffs), a continuing resolution for a $2 million annual reduction in the General Fund Transfer, and supporting information on historical and future rate trends and bill comparisons. The motion passed 6-1, with Commissioner Hayes-Santos voting nay.

• Approved motion for GRU to propose up to $5M in cuts, excluding staff freezes or layoffs (6-1)
• Approved continuing resolution to reduce General Fund Transfer by $2M per year (6-1)
• Approved request for supporting data on historical rate trends, future trends, and bill comparisons (6-1)