Amelia County public meetings in 2025

Board of Supervisors Meeting

The Board of Supervisors will meet to review a Short Term Rentals Ordinance and receive reports from VDOT and the School Board. The meeting includes a review of Fiscal Year 2026 appropriations and the Capital Improvement Plan.

• Short Term Rentals Ordinance
• School Board Computer Science Grant Appropriation
• Fiscal Year 2026 Waste Management Host Fees
• Fiscal Year 2026 Capital Improvement Plan (CIP) Report
• DMV Agent Compensation Statement and Payment Report

The Board of Supervisors approved a new ordinance for the registry of Short-Term Rentals and authorized an appropriation for a Computer Science Course. The Board also set the schedule for upcoming January and February meetings.

• Approved Short-Term Rentals ordinance (unanimous)
• Approved $19,924.00 appropriation for Computer Science Course with no local match (unanimous)
• Approved January 28, 2026, Regular Meeting and February 11, 2026, Work Session (unanimous)
• Approved Consent Agenda including November 19 and November 12 minutes (unanimous)
• Approved amended agenda to include Crime Solvers Committee discussion (unanimous)
• Approved motion to enter closed session for legal advice (unanimous)
• Certified by roll call that closed session discussions were within legal parameters (5-0)

Board of Supervisors Meeting

The Board of Supervisors will consider ordinance amendments regarding accessory dwelling units, tourist homes, and tax exemptions for fire and emergency squads. The meeting includes a rezoning request and a decision on an exotic animal ordinance.

• Public hearing on Ordinance Text Amendment for Accessory Dwelling Units
• Public hearing on Ordinance Text Amendment for Tourist Homes
• Public hearing on Emergency Squad and Fire Department Tax Exemption
• Public hearing on Rezoning Request RZN25-02
• Action on Exotic Animal Ordinance

The Board of Supervisors approved several ordinances regarding exotic animals, accessory dwelling units, and fire department tax exemptions. They also approved a rezoning request and awarded a construction contract for the county animal shelter. A proposed amendment regarding tourist homes was deferred for further clarification.

• Awarded $1,849,000 animal shelter construction contract to Haley Builders, Inc. (unanimous)
• Approved rezoning request RZN25-02 for 1521 Mill Quarter Road (unanimous)
• Adopted Exotic Animal Ordinance (unanimous)
• Approved Ordinance Text Amendment for Accessory Dwelling Units (unanimous)
• Adopted Emergency Squad and Fire Department Tax Exemption ordinance (unanimous)
• Approved $83,186.28 in appropriations for DCJS and USAC grants (unanimous)
• Approved $16,200.00 appropriation for Sheriff’s Office-Child Advocacy Center (unanimous)
• Tabled Tourist Homes Ordinance Text Amendment for staff clarification

Social Services Joint Administrative and Advisory Board

The Joint Administrative and Advisory Boards will review the FY25 report and finance and budget updates. The board will also consider the second term appointment of Rose Mastracco.

• Second term appointment of Rose Mastracco
• FY25 Report
• Finance and budget updates
• Request to change meeting day
• Director appointment to Journey Community Center’s Board

The Board approved changing its meeting schedule starting January 2026 to avoid conflicts with other county meetings. Members also approved the September 17, 2025, minutes and reviewed administrative bills for September and October 2025.

• Approved rescheduling meetings to the second Wednesday of every other month beginning January 2026 (Unanimous)
• Approved 09/17/25 meeting minutes
• Approved administrative bills and schedule of Board actions for September and October 2025
• Recommended Director resume search for a replacement Chevy Malibu vehicle in consultation with Director of Maintenance

Board of Supervisors Work Session Meeting

The Board of Supervisors is holding a work session to discuss space needs in county facilities. No formal decisions are scheduled for this meeting.

• Discussion of space needs in county facilities

The Board of Supervisors reviewed a growth plan involving office renovations, equipment storage, and public safety building expansions. The County Administrator recommended converting one part-time position to full-time and adding one new part-time position for Public Works. No formal votes were taken on these proposals; staff will research cost estimates for future budget consideration.

• Approved the meeting agenda
• Discussed Phase A office renovations for Registrar, Probation, and Commonwealth’s Attorney offices
• Discussed Phase B equipment storage and repurposing of the old Agriculture Building and Animal Shelter
• Discussed building a structure at county ballfields for officials
• Discussed expanding public safety building bays at Mannboro, Mattoax, Paineville, and Rescue Squad House
• Reviewed recommendation to convert one PTE to FTE effective January 1, 2026 (approx. $26.5k)
• Reviewed recommendation to add one PTE position effective July 1, 2026 (est. max $30k)

Board of Supervisors Meeting

The Board of Supervisors will meet to review monthly finance and community development reports. The body will consider several special event permits and salary appropriations. Discussions are scheduled regarding an exotic animal ordinance and the Capital Improvement Plan process.

• Special event permits for Christmas Parade, Christmas in the Park, and Amelia Corks & Forks
• Salary appropriations for Victim Witness and Finance
• Discussion of Exotic Animal Ordinance
• Discussion of Capital Improvement Plan (CIP) process
• Volunteer Emergency Squad Resolution of Exemption

The Board of Supervisors denied a funding request for a cybersecurity pilot program. However, the Board approved several other appropriations, including funds for the Victim Witness program and the Volunteer Emergency Squad, and directed staff to prepare ordinances regarding exotic animals and tax exemptions.

• Denied $70,176.00 appropriation for FY25 Schools and Libraries Cybersecurity Pilot Program (2-3)
• Approved $6,109.90 total expenditure for Victim Witness program (unanimous)
• Approved $32,797.88 appropriation for Volunteer Emergency Squad (unanimous)
• Approved directing staff to advertise an ordinance exempting Fire Department and Emergency Rescue Squad from personal property taxes (unanimous)
• Approved directing staff to prepare and advertise an exotic animal ordinance (unanimous)
• Approved directing staff to send tow lot information to Planning Commission for review (unanimous)
• Adopted Berkley Group retreat report and action items (unanimous)
• Approved November 12 Board Work session (unanimous)

Economic Development Authority Meeting

The Economic Development Authority will discuss membership in the Virginia’s Heartland Regional Economic Development Alliance. The body is also considering the approval of B&B invoices for a G.O. Virginia Grant and a request for proposals for advertisement broker services.

• Virginia’s Heartland Regional Economic Development Alliance membership
• B&B Master Plan of Development and PER Richardson Road
• B&B invoices for G.O. Virginia Grant
• RFP for Broker Services for Advertisement
• VDOT Industrial Road Access Resolution

The Economic Development Authority approved payments for G.O. Virginia grant invoices and established the advertisement schedule for a broker services RFP. Members also received a presentation on the Richardson Road site development plan.

• Approved $16,685 payment to G.O. Virginia (unanimous)
• Approved RFP advertisement for broker services to begin November 1 with January 1 deadline (unanimous)
• Approved July 8, 2025 minutes and September 2025 Treasurer’s report

Board of Supervisors Meeting

The Board of Supervisors will hold a public hearing regarding the postponement of the meals tax until January 1, 2026. Members will also discuss ordinances for accessory dwelling units, short-term rentals, and business license tax requirements.

• Public hearing on Meals Tax postponement until January 1, 2026
• Discussion on Accessory Dwelling Unit Ordinance
• Discussion on Short Term Rental options and Lodging Tax
• Discussion on ordinance requiring business licenses to be current on taxes
• Deed of Gift from EDA to County for Animal Shelter

The Board of Supervisors approved three school appropriation requests and delayed the implementation of a meals tax ordinance. The Board also directed staff to draft new ordinances regarding short-term rentals, lodging taxes, and business license tax requirements.

• Approved $643,776.86 for FY25 Textbook Funds (unanimous)
• Approved $633,062.19 for FY25 Cafeteria Funds (unanimous)
• Approved $22,583.00 for Return of Escrow Funds (4-1)
• Approved delaying Meals Tax Ordinance implementation to July 1, 2026 (4-1)
• Directed staff to revise Accessory Dwelling Unit ordinance regarding zoning and size (unanimous)
• Directed staff to prepare Short Term Rental ordinance for Planning Commission (unanimous)
• Directed staff to prepare a 6% Transient Occupancy Tax (lodging tax) ordinance (unanimous)
• Directed staff to prepare ordinance requiring current taxes for business licenses (unanimous)

Social Services Administrative and Advisory Board

The Joint Administrative and Advisory Boards will meet to review the Director's report and administrative bills from July and August 2025. The agenda includes updates on finance, budget, and quarterly reporting. The board will also discuss quorum clarifications for the six-member board.

• Review of Administrative Bills and Schedules of Board Actions for July and August 2025
• Finance and budget updates
• Quarterly report review
• Quorum clarification for the six-member board

The Board approved the meeting minutes from July 16, 2025, and reviewed administrative bills for July and August. The Director reported on state audit results and potential FY27 budget increases. No substantive actions were taken following a closed session regarding personnel matters.

• Approved 07/16/2025 minutes
• Approved July and August 2025 administrative bills and schedules of Board action
• Certified closed session conducted in conformity with Virginia law (4-0)

Board of Supervisors Special Meeting

The Board of Supervisors is meeting for a retreat to discuss the County Vision from the Comprehensive Plan. The session focuses on identifying major goal areas, objectives, priorities, and timelines.

• Discussion of County Vision to protect rural character, cultural heritage, and scenic beauty
• Review of common themes from conversations between facilitators and Board members
• Identification of major goal areas and assignment of responsibilities
• Observations from the County Administrator

The Board of Supervisors held a retreat to identify strategic priorities, including governance, financial management, and growth. The Board established a new schedule for structured work sessions and requested recommendations for improving meeting execution.

• Scheduled bi-monthly structured work sessions for the 2nd Wednesday at 6:00 p.m.
• Scheduled first work session for November 12th to discuss space needs, the Hindle Building, and EMS housing
• Directed County Administrator and County Attorney to provide recommendations for consistent meeting execution by year-end
• Agreed to create a proactive Vision Statement for Amelia County
• Agreed to define organizational values and operating principles to guide policy
• Prioritized formal financial policies as the second focus for future work sessions
• Prioritized water supply as the third focus for future work sessions

Board of Supervisors Meeting

The Amelia County Board of Supervisors will hold public hearings on elderly tax relief and zoning permit stops for delinquent taxes. The board will also consider a special exception permit and a VDOT resolution for the EDA Richardson Road site.

• Public hearing on Ordinance Text Amendment for Elderly Tax Relief
• Public hearing on Ordinance Text Amendment regarding Zoning and Building Permit Stops Due to Delinquent Taxes
• Public hearing for Special Exception Permit #SEP25-04
• VDOT Industrial Access Road Resolution for EDA Richardson Road Site
• Special Event Permit for Amelia Frightfest

The Board of Supervisors approved two school appropriation requests totaling over $1.3 million and a resolution to re-appropriate state funds. They also adopted an ordinance for elderly tax relief and a policy to stop zoning and building permits for delinquent taxes.

• Approved school appropriation requests of $192,013.22 and $1,197,469.50 (unanimous)
• Approved resolution to re-appropriate unexpended state funds from FY25 to FY26 (unanimous)
• Adopted Elderly Tax Relief ordinance text amendment (unanimous)
• Approved Special Exception Permit #SEP25-04 Option 1 (unanimous)
• Approved ordinance to stop zoning and building permits due to delinquent taxes (unanimous)
• Approved VDOT Industrial Access Road Resolution for EDA Richardson Road Site (unanimous)
• Approved Consent Agenda including Amelia Frightfest permit (unanimous)
• Directed staff to further research short-term rentals and Transit Occupancy Tax

Board of Supervisors Meeting

The Board of Supervisors will discuss appropriations for school security and Title I grants, as well as capital improvement funds for Fire & EMS. The meeting includes public hearings on the Route 360 Overlay and accessory dwelling unit ordinances.

• Appropriation of $311,000 in Capital Improvement Funds for Fire & EMS ambulance and turnout gear
• School Security Equipment Grant appropriation of $250,000 with a $62,500 local match
• Title I (TSI) Grant Funds appropriation of $82,538.65
• Public Hearing for Route 360 Overlay – Garber Motors
• Public Hearing for Ordinance Text Amendment regarding Accessory Dwelling Units

The Board of Supervisors approved several funding requests for school grants and emergency management. They also approved a site plan for Garber Motors and a tax relief program for personal property.

• Approved $311,000 from Capital Improvement Funds for Emergency Management (unanimous)
• Approved school appropriations for Security Equipment Grant and Title I Grant Funds (unanimous)
• Approved site plan for Garber Motors (unanimous)
• Approved Personal Property Tax Relief Program Resolution (unanimous)
• Approved amending Elderly Tax Ordinance chart for 10% to take effect 2026 Tax Year (4-1)
• Approved $7,000 for a Board and County Administration planning session (unanimous)
• Approved $500 for each Dixie Youth baseball team playing in the Diamond World Series (unanimous)
• Deferred Accessory Dwelling Unit text amendment to September 17, 2025 (unanimous)

Social Services Joint Administrative and Advisory Board

The Joint Administrative and Advisory Boards will meet to review the Director's report and administrative bills from May and June 2025. The body will discuss home-based care policy and the board's standard rules of procedure.

• Review of Home-Based Care Policy
• Finance and budget updates
• Approval of Administrative Bills and Schedules of Board Actions for May and June 2025
• Discussion of Advisory Board Standard Rules of Procedure

The Board approved the updated Home-Based Care policy and the Advisory Board Standard Rules of Procedure. Members also approved a Staff Development and Appreciation Day in the fall, which will require the agency to close to the public. A proposal to expand to a six-member board was tabled until September.

• Approved 06/11/2025 meeting minutes
• Approved updated Home-Based Care policy
• Approved Advisory Board Standard Rules of Procedure
• Approved Staff Development and Appreciation Day (agency will close)
• Tabled discussion on 6-member board until September meeting
• Approved May and June 2025 administrative bills and Board Actions

Economic Development Authority Meeting

The Economic Development Authority will hold an organizational meeting and review financial reports. The body will discuss the Richardson Road site and receive updates on the Comprehensive Plan and CEDS.

• Discussion of real estate brokerage for Richardson Road site
• Discussion of animal shelter at Richardson Road site
• Report from Alex McCoy, Executive Director of Virginia's Heartland Regional Economic Development Alliance
• CEDS update
• Comprehensive Plan update

The Economic Development Authority elected its leadership and approved the donation of land to Amelia County for the construction of an animal shelter. The board also approved the June 2025 minutes and treasurer's reports.

• Elected Robert C. Smith as Chairman (5-0)
• Elected Winston Vaughn as Vice Chairman (5-0)
• Established Chair and Vice Chair as the Executive Committee (5-0)
• Approved June 10, 2025 minutes (unanimous)
• Accepted June 2025 Treasurer's reports (unanimous)
• Approved donation of land to Amelia County for an animal shelter (5-1)

Board of Supervisors Regular Meeting

The Board of Supervisors will consider the FY26 Budget Resolution and several fee increases for land use, zoning, utilities, and building codes. The meeting includes appropriation requests for the School Board and Animal Control.

• FY26 Budget Resolution
• Public hearings for FY26 Land Use, Zoning, and Utility fee increases
• Appropriation request for School Board Hometown Teacher: $7,500.00
• Appropriation request for Animal Control: $22,748.43
• Special Exception Request SEP25-02 for a detached dwelling unit for William and Cheryl James

The Board of Supervisors approved the FY26 Budget and several fee increases for utilities, building codes, land use, and zoning. The Board also denied a special exception request for a detached dwelling unit and approved a VDOT road plan.

• Adopted FY26 Budget (4-1)
• Approved FY26 Land Use and Zoning Fee increases (unanimous)
• Approved FY26 Utility Fee increases (unanimous)
• Approved FY26 Building Code Fee increases (unanimous)
• Denied Special Exception request SEP25-02 for detached dwelling unit (4-1)
• Approved VDOT Six Year Road Plan Resolution (unanimous)
• Approved $7,500 appropriation for School Board Hometown Teacher (unanimous)
• Approved $72,748.79 appropriation for Animal Control (unanimous)

*RESCHEDULED* Social Services Joint Administrative and Advisory Board

The Joint Administrative and Advisory Boards will meet to review the FY25 3rd Quarter Report and budget updates. The board will also discuss a potential increase to a 6-member board.

• FY25 3rd Quarter Report
• Finance and budget updates
• Proposal to increase board size to 6 members
• Review of Administrative Bills for March and April 2025

The Board approved the minutes from March 19, 2025, and the administrative bills and Schedule of Board Actions for March and April 2025. The meeting primarily consisted of staff reports regarding budget updates, fraud referrals, and safety protocols.

• Approved 03/19/2025 minutes
• Approved March 2025 and April 2025 administrative bills and Schedule of Board Actions

Economic Development Authority Meeting

The Amelia County Economic Development Authority will meet to discuss updates regarding the Richardson Road site and the BOOMS study. The agenda also includes a presentation from Dominion Energy specialist Kevin Carter and a review of business appreciation statistics.

• Richardson Road Site updates
• Presentation by Dominion Energy Senior Economic Marketing Specialist Kevin Carter
• Business Appreciation Statistics
• BOOMS Study update

The Economic Development Authority approved the May 13, 2025 minutes and the May 2025 Treasurer's reports. Members received updates on the Richardson Road Site master plan and Business Appreciation event statistics.

• Approved May 13, 2025 minutes (unanimous)
• Accepted May 2025 Treasurer's reports (unanimous)

Board of Supervisors FY26 Budget Meeting

The Board of Supervisors will meet to consider the FY26 Budget Resolution. The body will also discuss an ordinance regarding employee bonuses.

• FY26 Budget Resolution
• Employee Bonus Ordinance

The Board of Supervisors voted to reduce the personal property tax from $4.35 to $4.25. The Board also approved an Employee Bonus Ordinance and directed staff to prepare a tax ordinance amendment for elderly and disabled residents for a public hearing.

• Lowered personal property tax from $4.35 to $4.25 (3-2)
• Approved Employee Bonus Ordinance (unanimous)
• Directed staff to prepare Elderly and Disabled Tax Ordinance amendment for public hearing

Board of Supervisors Regular Meeting

The Board of Supervisors will hold public hearings regarding the FY26 Budget and the removal of the Elderly Tax Relief Certificate requirement. The body will also consider appropriation requests for the Children’s Services Act and the Registrar’s Office.

• Public hearing on FY26 Budget
• Public hearing on removal of Elderly Tax Relief Certificate requirement
• Appropriation request for Children’s Services Act: $214,762.79
• Appropriation request for Registrar’s Office June 2025 Primaries: $22,640
• Public hearing for Special Exception Request SEP25-02 Detached Dwelling Unit (William and Cheryl James)

The Board of Supervisors approved several appropriation requests for schools and county services. They voted to remove the Elderly Tax Relief Certificate requirement and approved participation in the Main Street Program and a regional water supply mandate.

• Approved school appropriation requests totaling $283,059.34 (Unanimous)
• Approved Children’s Services Act appropriation of $214,762.79 (Unanimous)
• Approved Registrar’s Office primary election expenses of $22,640.00 (Unanimous)
• Approved Resolution to participate in the Main Street Program (Unanimous)
• Deferred special exception request SEP25-02 for detached dwelling unit to June 18th (Unanimous)
• Approved ordinance to remove Elderly and Disabled Persons Real Property Tax Exemption Certificate requirement (Unanimous)
• Approved Resolution for regional water supply participation (3-2)
• Scheduled FY26 Budget adoption meeting for May 29, 2025

Social Services Joint Administrative and Advisory Board **CANCELLED**

The Social Services Joint Administrative and Advisory Board meeting scheduled for May 21, 2025, was cancelled. The agenda was primarily procedural and included reports and board administration.

Economic Development Authority Meeting

The Economic Development Authority will meet to discuss the Richardson Road site and preliminary planning funding. The body will also review a property inventory and the Small Towns Characterization Initiative BOOMS Study Pilot Project.

• Richardson Road Site and B&B Consultants
• Preliminary Planning Funding
• Small Towns Characterization Initiative: BOOMS Study Pilot Project
• Inventory of County/EDA Properties
• CEDS Update and Stakeholder Meeting

Board of Supervisors Continued Meeting

The Amelia County Board of Supervisors is continuing its meeting to review a detailed FY2026 proposed budget, which includes personnel salaries, benefits, and fund transfers across county departments. The document lists expenditures for departments such as Sheriff, Fire and EMS, General Properties, and Social Services, as well as transfers to schools and the sanitation district. No votes or decisions are recorded in this agenda; it is a line-item budget review.

• Sheriff's Office salaries and wages: regular $2,293,711.33, plus two new deputy positions proposed
• Transfer from General Fund to Schools: $7,396,903.00
• Transfer from General Fund to Sanitation District Fund: $440,318.58
• Amelia County Fire and EMS salaries: paramedic $320,460.81, EMT $281,319.78, part-time $170,741.04
• General Properties salaries and wages: regular $563,011.76

The Board reviewed an itemized list of the FY26 General Fund revenue deficit and the impact of employee bonuses on the budget. No formal votes were taken on budget approvals; the Board requested a comparison of FY25 and FY26 requests.

• Requested a list of FY25 approved items versus FY26 requests
• Discussed holding a public hearing during the regular May meeting
• Adjourned the meeting on a motion by Supervisor Easter

Board of Supervisors Regular Meeting

The Board of Supervisors will hold public hearings on several items including a proposed meals tax, property transfer to the school board, tax due dates, and a special exception for a dog kennel. The consent agenda includes appointments to the Landfill Advisory Committee, Economic Development Authority, and library board, as well as a special event permit and reimbursement of insurance proceeds to the Amelia Emergency Squad. Staff will present a VDOT report, secondary six-year improvement plan, school board report, budget and finance updates, and an opioid advisory authority funding options update.

• Public hearing on meals tax (board action)
• Public hearing on transfer of property to school board
• Special exception request SEP25-01 for a dog kennel by Andrew Jordan
• Appointments to Landfill Advisory Committee, Economic Development Authority, and Board of Zoning Appeals
• Reimbursement of insurance proceeds to Amelia Emergency Squad for ambulance

The Board of Supervisors committed to funding the state required local match for public schools for FY2026. They also delayed the implementation of a meals tax and approved a property transfer to the school board.

• Intent to fund $7,396,903.00 state required local match for public schools (5-0)
• Delayed meals tax ordinance until October 1, 2025 (5-0)
• Authorized deed transfer of property to the school board (5-0)
• Moved tax due date to November 1 (5-0)
• Approved special exception permit for Andrew Jordan dog kennel without dog count limits (5-0)
• Denied $550.00 appropriation request for Commissioner of the Revenue (1-4)
• Approved consent agenda including various board appointments and special event permit (5-0)

Board of Supervisors Budget Workshop Continued

The Board of Supervisors is holding a continued budget work session to discuss capital improvement projects and specific department needs. The body will determine the FY26 tax rates and service fees for advertisement and set a date for a public budget hearing.

• Approval of FY26 tax rates and service fees for advertisement
• Discussion of CIP projects
• Review of reserve fire truck and equipment
• Establishment of a proposed budget public hearing date
• Review of Assessor's budget items

The Board of Supervisors held a budget workshop to discuss CIP projects and employee bonuses. The Board decided not to move forward with advertising FY26 tax rates and service fees at this time. A follow-up workshop was scheduled for April 21, 2025.

• Decided not to move forward with advertising FY26 tax rates and service fees
• Scheduled next workshop for April 21, 2025, at 7:00pm

Economic Development Authority Meeting

The Amelia County Economic Development Authority will discuss next steps for the Richardson Road Site, including signage, appraisal, and consultant reports. Members will also confirm details for Business Appreciation Day on May 14, 2025, with a $5,000 budget, and review an inventory of county and EDA properties. The meeting includes standard procedural items such as approval of minutes and treasurer's reports.

• Richardson Road Site discussion covering signage, appraisal, B&B Consultants, and Sam Carroll P.E.
• Business Appreciation Day confirmation: May 14 at Parks and Rec Facility, $5,000 budget, $206.81 for Rockville speaker system
• Inventory of County/EDA Properties review
• Approval of minutes and acceptance of treasurer's reports
• County Administrator’s report

Board of Supervisors Budget Workshop

The Board of Supervisors will hold a budget workshop to review the proposed FY26 budget. They will consider approving tax rates and service fees for advertisement and set a date for a public hearing on the budget.

• FY26 proposed budget presentation
• Approval of FY26 tax rates for advertisement
• Approval of FY26 service fees for advertisement
• Establish date for proposed budget public hearing

Board of Supervisors Special Meeting

The Board discussed the proposed FY26 Budget Advertisement, including EDA activities and EMS funding. No votes were finalized on tax rates or service fees. The workshop was continued to April 14, 2025.

• Scheduled next budget workshop for April 14, 2025, at 6:00pm
• Requested list of CIP projects for the next meeting
• Motion to keep tax rate as is was rescinded by Supervisor Jones

Board of Supervisors Regular Meeting

The Amelia County Board of Supervisors will consider consent items including committee appointments and a surplus vehicle transfer to the school board. They will also receive reports from VDOT and the school board, and hold discussions on a meals tax proposal, tax due dates, a lease agreement and property transfer with the Russell Grove Association, and an update on the FY26 budget.

• Lease Agreement Russell Grove Association & Transfer of Property to School Board Request
• Meals Tax Next Steps
• Discussion of Tax Due Dates
• Appropriation Request: Commonwealth Forest Products – 2025 Tax Overpayment Refund
• Transfer of Surplus Vehicle to School Board

The Board of Supervisors approved several appropriation requests, including a used emergency vehicle and a tax refund. Members also voted to dissolve three committees and directed staff to schedule public hearings for tax date changes and property transfers.

• Approved $70,000 to purchase a used Dodge ambulance (unanimous)
• Approved $250,000 School Security Equipment Grant appropriation (unanimous)
• Approved $5,445.25 tax overpayment refund to Commonwealth Forest Products (unanimous)
• Dissolved Human Resource, Finance, and IT Committees (unanimous)
• Approved resolution for chairman to execute VDOT Commissioner agreement (unanimous)
• Directed staff to advertise public hearing for property transfer to School Board
• Directed staff to advertise public hearing for meals tax due date change to Oct 1
• Directed staff to advertise public hearing for tax due date change to Nov 1

Social Services Joint Administrative and Advisory Board

The Joint Administrative and Advisory Boards will meet to elect officers and review administrative reports. The meeting includes a presentation of the FY26 budget and a report on the second quarter of FY25.

• Election of officers
• FY26 Budget Presentation
• FY25 2nd Quarter Report
• Administrative bills for January and February 2025
• Discussion of EBT skimming public notification potentials

The Board elected a Chair and Vice Chair for terms ending December 31, 2025. The Board approved the January 15, 2025, meeting minutes. Administrative bills and board action schedules for January and February 2025 were approved.

• Elected Debra Adams as Chair (term ends Dec 31, 2025)
• Elected Rose Mastracco as Vice Chair (term ends Dec 31, 2025)
• Approved 01/15/2025 meeting minutes
• Approved January and February 2025 administrative bills
• Approved January and February 2025 Schedule of Board Actions

Board of Supervisors FY26 Budget Workshop

The Board of Supervisors is meeting for a budget workshop to discuss the FY26 budget. They will review updated revenue forecasts, expenditure summaries, and department budget requests from Fire/EMS and the Sheriff's Office. No votes are scheduled; the meeting is for board guidance and discussion. The agenda is procedural in nature, focusing on deliberation rather than decisions.

• Review of updated Outside Agency Funding Matrix for FY26
• Revised revenue forecast presentation
• Expenditure summary by department with FY25 vs. FY26 comparisons
• Fire/EMS budget presentation
• Sheriff's Office budget presentation and Capital Improvement Plan discussion

The Board discussed the FY26 budget, including updated revenue forecasts of roughly $26.7 million and expenditure summaries. The Board agreed to add two outside agency requests to the proposed budget. A revised budget is expected by the first week of April.

• Approved adding $1,000 request for Amelia County 4H to FY26 Outside Agency requests
• Approved adding $4,500 request for Virginia Crossroads to FY26 Outside Agency requests
• Agreed to remove BABs request from the proposed budget request

Economic Development Authority Meeting

The Amelia County Economic Development Authority will discuss the Richardson Road Site, including an appraisal and signage. The board will also review the budget and plan for Business Appreciation Day. Standard procedural items include approval of minutes and financial reports.

• Discussion of Richardson Road Site appraisal
• Discussion of Richardson Road Site signage
• Budget discussion
• Planning for Business Appreciation Day
• Approval of minutes and treasurer's reports

The Economic Development Authority approved the February 25, 2025 minutes and the February 2025 Treasurer’s reports. The board discussed updates regarding the Richardson Road Site and the FYI26 Budget process. No other formal votes were recorded.

• Approved February 25, 2025 minutes (unanimous)
• Accepted February 2025 Treasurer’s reports (unanimous)
• Authorized partial payment for Richardson Road Site signage
• Authorized Mr. Easter to plant on farm lease for the year

Board of Supervisors Regular Meeting

The Board of Supervisors will receive a report and take action regarding the County Administrator search. The meeting includes public hearings on zoning changes and a review of the FY24 audit and FY26 budget update.

• Public hearing on Ordinance Text Amendment to Business District (B-1) to add 'Tow Lot Business'
• Public hearing on Rezoning Request RZN24-08 (R-1 to B-1) for Good Deed, LLC
• Public hearing on Special Exception Request SEP24-07 (Assembly Hall) for Weston and Lori Hindon
• FY24 Audit Presentation by Robinson Farmer Cox
• Special event permits for Amelia Day Festival, Amelia County Fair, RGA Juneteenth Festival, and Community Barn Bash

The Board introduced Eric Pollitt as the new county administrator. The Board approved a rezoning request for Good Deed, LLC and a special exception for an assembly hall, but denied a text amendment to allow tow lot businesses in the B-1 district.

• Approved consent agenda including special event permits for Amelia Day Festival, Amelia County Fair, RGA Juneteenth Festival, and Community Barn Bash (Unanimous)
• Approved re-appointment of Garland Hicks to Local Board of Building Code Appeals (Unanimous)
• Approved re-appointment of Russell Easter to Board of Zoning Appeals (Unanimous)
• Approved appointment of Patricia Atkins to Community Policy Management Team (Unanimous)
• Approved extension of Interim County Administrator work order (Unanimous)
• Declared Historical Society Artifact as surplus property (Unanimous)
• Denied ordinance text amendment to add 'Tow Lot Business' to Business District B-1 (Unanimous)
• Approved rezoning request RZN24-08 from R-1 to B-1 for Good Deed, LLC (Unanimous)

Board of Supervisors FY26 Budget Workshop

The Board of Supervisors is holding a budget workshop for fiscal year 2026. The agenda includes discussion of the school board budget, outside agency funding requests, and revenue projections. No votes or decisions are scheduled; the meeting may be continued or adjourned.

• School board budget discussion
• Outside agency funding requests
• Revenue projections
• Board members' input and discussion
• Next steps for the budget process

The Board of Supervisors conducted a budget workshop to review school funding, outside agency requests, and revenue projections. No formal budget approvals or funding decisions were made during this session. The next budget session is scheduled for March 11 at 1:00 pm.

• Scheduled next FY26 Budget Session for March 11 at 1:00 pm

Economic Development Authority Meeting

The Amelia County Economic Development Authority will discuss an appraisal for the Richardson Road site and consider a request from the Amelia County Volunteer Fire Department for space at the Amelia Commerce Park. Other items include a presentation from Longwood Small Business Development Center, budget discussions, and an update on the Comprehensive Economic Development Strategy (CEDS). The meeting includes public comment and a possible closed session.

• Discussion of appraisal for Richardson Road site
• Amelia County Volunteer Fire Department request for site at Amelia Commerce Park
• Presentation from Longwood Small Business Development Center
• Budget discussion for the Economic Development Authority
• Comprehensive Economic Development Strategy (CEDS) committee update

The Economic Development Authority approved the December minutes and accepted the January 2025 Treasurer’s reports. The board also voted to accept and proceed with a presented appraisal for the Richardson Road site.

• Approved December minutes
• Accepted January 2025 Treasurer’s reports
• Approved acceptance of Richardson Road site appraisal

Board of Supervisors Special Meeting

The Amelia County Board of Supervisors is holding a special meeting for a short-term planning session covering multiple departments, including Public Works, Parks and Recreation, Animal Shelter, Community Development, Building Department, and Registrar. No specific votes, ordinances, or dollar amounts are listed on the agenda; the session appears to be a discussion-based planning exercise. The meeting also includes board comments and a motion to adjourn or continue.

• Short-Term Planning Session (Part 1 of 2) covering six county departments
• Public Works review
• Parks and Recreation update
• Animal Shelter discussion
• Community Development and Building Department overview

The Board of Supervisors held a short-term planning session featuring presentations from nine county departments. The board rescheduled the regular board meeting to the following Wednesday at 7:00pm due to inclement weather forecasts.

• Rescheduled regular board meeting to the following Wednesday at 7:00pm

*Rescheduled* Board of Supervisors Regular Meeting

The Board of Supervisors will consider a County Administrator search report and hold public hearings regarding a business district ordinance amendment and two land use requests. The meeting also includes a presentation of the FY24 audit and an FY26 budget update.

• Public hearing on Ordinance Text Amendment to Business District (B-1) to add 'Tow Lot Business'
• Public hearing on Rezoning Request RZN24-08 (R-1 to B-1) for Good Deed, LLC
• Public hearing on Special Exception Request SEP24-07 (Assembly Hall) for Weston and Lori Hindon
• FY24 Audit Presentation by Robinson Farmer Cox
• Special Event Permits for Amelia Day Festival, Amelia County Fair, RGA Juneteenth Festival, and Community Barn Bash

Board of Supervisors Special Meeting Continued

This is a continued special meeting for a short-term planning session. Departments including Emergency Management, Public Schools, Social Services, and the Sheriff's Office will provide updates. No specific decisions or proposals are listed; the agenda is largely procedural.

• Short-term planning session (continued) with multiple department presentations
• No specific ordinances, rezonings, or contracts with dollar amounts identified

The Board of Supervisors held a short-term planning session featuring presentations from nine county departments. The Board moved the regular board meeting to the following Wednesday at 7:00pm due to inclement weather forecasts.

• Moved regular board meeting to the following Wednesday at 7:00pm

*Cancelled*Board of Supervisors Special Meeting

The meeting scheduled for February 11, 2025, was cancelled. The agenda contained only procedural items such as call to order, invocation, old/new business, a planning session, and board comments. No decisions or discussions took place.

• Meeting was cancelled prior to any proceedings.

*Rescheduled* Economic Development Authority Meeting

The Amelia County Economic Development Authority is holding a regular meeting to discuss several economic development items, including an appraisal for the Richardson Road site and a request from the Amelia County Volunteer Fire Department for a site at Amelia Commerce Park. The board will also receive updates on the Longwood Small Business Development Center, the budget, and the Comprehensive Economic Development Strategy (CEDS) committee. Public communications and approval of minutes and financial reports are also on the agenda.

• Discussion of Richardson Road site appraisal
• Amelia County Volunteer Fire Department request for site at Amelia Commerce Park
• Longwood Small Business Development Center update
• Budget discussion
• Comprehensive Economic Development Strategy (CEDS) committee update

Board of Supervisors Special Meeting

The Board of Supervisors is holding a special meeting to conduct a closed session. The purpose of the session is to interview and discuss candidates for the County Administrator position.

• Interviews and consideration of candidates for County Administrator

The Board of Supervisors convened for a special meeting to conduct interviews for the County Administrator position in a closed session. No other substantive decisions were made during the meeting.

• Approved Supervisor Easter to participate virtually (4-0)
• Approved the agenda (unanimous)
• Approved motion to enter closed session to interview and consider County Administrator candidates (5-0)

Board of Supervisors Organizational and Regular Meeting

The Board will hold an organizational meeting to elect a chairperson and vice chairperson, adopt the 2025 meeting schedule, and approve rules of procedure. Regular business includes a consent agenda with a special event permit for the Amelia Tractor Parade, a spring clean resolution, a reappointment, and multiple financial and operational updates. The meeting will conclude with a closed session to interview candidates for the county administrator position.

• Election of chairperson and vice chairperson for 2025
• Adoption of 2025 meeting schedule and rules of board
• Special event permit SEP25-01 for Amelia Tractor Parade and road closure
• Torch Solar siting agreement payment received and fund allocation discussion
• Closed session to interview candidates for county administrator

The Board of Supervisors conducted its organizational meeting to elect a Chairman and Vice-Chairman and assign committee representatives. The Board also approved the 2025 meeting schedule and rules of the Board. Additionally, a motion passed to consolidate specific funds into a Capital Improvement Project account.

• Elected Supervisor Felts as Chairman (3-0-2)
• Elected Supervisor Robinson as Vice-Chairman (4-0-1)
• Approved 2025 meeting dates, times, and location (unanimous)
• Approved the Rules of the Board (unanimous)
• Approved amended agenda and consent agenda including Planning Commission reappointments (5-0)
• Approved creating a CIP account for Landfill Funds and Torch Solar Payments (4-1)

Social Services Joint Administrative and Advisory Board

The Joint Administrative and Advisory Boards will meet to approve previous minutes and review reports from the Administrative Board and Director. The session includes a review of administrative bills for November and December 2024.

• Approval of November 20, 2024 minutes
• Review of Administrative Bills for November and December 2024
• Donation drive update
• Service pin presentation

The Joint Administrative and Advisory Board approved the November 20, 2024, meeting minutes. Administrative bills and the Schedule of Board Actions for November and December 2024 were reviewed and approved. The Board also received updates on the preliminary FY26 budget and agency staffing.

• Approved 11/20/24 meeting minutes
• Approved November 2024 and December 2024 administrative bills
• Approved November 2024 and December 2024 Schedule of Board Actions

*CANCELLED* Economic Development Authority Meeting

The regular meeting of the Amelia Economic Development Authority for January 2025 was cancelled. No substantive decisions were made.

Board of Supervisors Special Meeting

The Board of Supervisors is holding a special meeting to enter a closed session. The purpose of the session is to interview and consider candidates for the county administrator position.

• Closed session to interview candidates for county administrator

The Board of Supervisors met in a special session to interview and discuss candidates for the County Administrator position. No other substantive decisions were recorded.

• Approved motion to enter closed session to interview County Administrator candidates (5-0)

*CANCELLED*Board of Supervisors Special Meeting

This special meeting of the Amelia County Board of Supervisors was cancelled. The agenda contained only one substantive item: a closed session to interview and discuss candidates for the county administrator position. No decisions were made due to the cancellation.

• Closed session under Va. Code Sec. 2.2-3711A(1) to interview candidates for county administrator