Amelia County public meetings in 2025

Board of Supervisors Meeting

The Board of Supervisors will meet to review a Short Term Rentals Ordinance and receive reports from VDOT and the School Board. The meeting includes a review of Fiscal Year 2026 appropriations and the Capital Improvement Plan.

• Short Term Rentals Ordinance
• School Board Computer Science Grant Appropriation
• Fiscal Year 2026 Waste Management Host Fees
• Fiscal Year 2026 Capital Improvement Plan (CIP) Report
• DMV Agent Compensation Statement and Payment Report

The Board of Supervisors approved a new ordinance for the registry of Short-Term Rentals and authorized an appropriation for a Computer Science Course. The Board also set the schedule for upcoming January and February meetings.

• Approved Short-Term Rentals ordinance (unanimous)
• Approved $19,924.00 appropriation for Computer Science Course with no local match (unanimous)
• Approved January 28, 2026, Regular Meeting and February 11, 2026, Work Session (unanimous)
• Approved Consent Agenda including November 19 and November 12 minutes (unanimous)
• Approved amended agenda to include Crime Solvers Committee discussion (unanimous)
• Approved motion to enter closed session for legal advice (unanimous)
• Certified by roll call that closed session discussions were within legal parameters (5-0)

Board of Supervisors Meeting

The Board of Supervisors will consider ordinance amendments regarding accessory dwelling units, tourist homes, and tax exemptions for fire and emergency squads. The meeting includes a rezoning request and a decision on an exotic animal ordinance.

• Public hearing on Ordinance Text Amendment for Accessory Dwelling Units
• Public hearing on Ordinance Text Amendment for Tourist Homes
• Public hearing on Emergency Squad and Fire Department Tax Exemption
• Public hearing on Rezoning Request RZN25-02
• Action on Exotic Animal Ordinance

The Board of Supervisors approved several ordinances regarding exotic animals, accessory dwelling units, and fire department tax exemptions. They also approved a rezoning request and awarded a construction contract for the county animal shelter. A proposed amendment regarding tourist homes was deferred for further clarification.

• Awarded $1,849,000 animal shelter construction contract to Haley Builders, Inc. (unanimous)
• Approved rezoning request RZN25-02 for 1521 Mill Quarter Road (unanimous)
• Adopted Exotic Animal Ordinance (unanimous)
• Approved Ordinance Text Amendment for Accessory Dwelling Units (unanimous)
• Adopted Emergency Squad and Fire Department Tax Exemption ordinance (unanimous)
• Approved $83,186.28 in appropriations for DCJS and USAC grants (unanimous)
• Approved $16,200.00 appropriation for Sheriff’s Office-Child Advocacy Center (unanimous)
• Tabled Tourist Homes Ordinance Text Amendment for staff clarification

Social Services Joint Administrative and Advisory Board

The Joint Administrative and Advisory Boards will review the FY25 report and finance and budget updates. The board will also consider the second term appointment of Rose Mastracco.

• Second term appointment of Rose Mastracco
• FY25 Report
• Finance and budget updates
• Request to change meeting day
• Director appointment to Journey Community Center’s Board

The Board approved changing its meeting schedule starting January 2026 to avoid conflicts with other county meetings. Members also approved the September 17, 2025, minutes and reviewed administrative bills for September and October 2025.

• Approved rescheduling meetings to the second Wednesday of every other month beginning January 2026 (Unanimous)
• Approved 09/17/25 meeting minutes
• Approved administrative bills and schedule of Board actions for September and October 2025
• Recommended Director resume search for a replacement Chevy Malibu vehicle in consultation with Director of Maintenance

Board of Supervisors Work Session Meeting

The Board of Supervisors is holding a work session to discuss space needs in county facilities. No formal decisions are scheduled for this meeting.

• Discussion of space needs in county facilities

The Board of Supervisors reviewed a growth plan involving office renovations, equipment storage, and public safety building expansions. The County Administrator recommended converting one part-time position to full-time and adding one new part-time position for Public Works. No formal votes were taken on these proposals; staff will research cost estimates for future budget consideration.

• Approved the meeting agenda
• Discussed Phase A office renovations for Registrar, Probation, and Commonwealth’s Attorney offices
• Discussed Phase B equipment storage and repurposing of the old Agriculture Building and Animal Shelter
• Discussed building a structure at county ballfields for officials
• Discussed expanding public safety building bays at Mannboro, Mattoax, Paineville, and Rescue Squad House
• Reviewed recommendation to convert one PTE to FTE effective January 1, 2026 (approx. $26.5k)
• Reviewed recommendation to add one PTE position effective July 1, 2026 (est. max $30k)

Board of Supervisors Meeting

The Board of Supervisors will meet to review monthly finance and community development reports. The body will consider several special event permits and salary appropriations. Discussions are scheduled regarding an exotic animal ordinance and the Capital Improvement Plan process.

• Special event permits for Christmas Parade, Christmas in the Park, and Amelia Corks & Forks
• Salary appropriations for Victim Witness and Finance
• Discussion of Exotic Animal Ordinance
• Discussion of Capital Improvement Plan (CIP) process
• Volunteer Emergency Squad Resolution of Exemption

The Board of Supervisors denied a funding request for a cybersecurity pilot program. However, the Board approved several other appropriations, including funds for the Victim Witness program and the Volunteer Emergency Squad, and directed staff to prepare ordinances regarding exotic animals and tax exemptions.

• Denied $70,176.00 appropriation for FY25 Schools and Libraries Cybersecurity Pilot Program (2-3)
• Approved $6,109.90 total expenditure for Victim Witness program (unanimous)
• Approved $32,797.88 appropriation for Volunteer Emergency Squad (unanimous)
• Approved directing staff to advertise an ordinance exempting Fire Department and Emergency Rescue Squad from personal property taxes (unanimous)
• Approved directing staff to prepare and advertise an exotic animal ordinance (unanimous)
• Approved directing staff to send tow lot information to Planning Commission for review (unanimous)
• Adopted Berkley Group retreat report and action items (unanimous)
• Approved November 12 Board Work session (unanimous)

Economic Development Authority Meeting

The Economic Development Authority will discuss membership in the Virginia’s Heartland Regional Economic Development Alliance. The body is also considering the approval of B&B invoices for a G.O. Virginia Grant and a request for proposals for advertisement broker services.

• Virginia’s Heartland Regional Economic Development Alliance membership
• B&B Master Plan of Development and PER Richardson Road
• B&B invoices for G.O. Virginia Grant
• RFP for Broker Services for Advertisement
• VDOT Industrial Road Access Resolution

The Economic Development Authority approved payments for G.O. Virginia grant invoices and established the advertisement schedule for a broker services RFP. Members also received a presentation on the Richardson Road site development plan.

• Approved $16,685 payment to G.O. Virginia (unanimous)
• Approved RFP advertisement for broker services to begin November 1 with January 1 deadline (unanimous)
• Approved July 8, 2025 minutes and September 2025 Treasurer’s report

Board of Supervisors Meeting

The Board of Supervisors will hold a public hearing regarding the postponement of the meals tax until January 1, 2026. Members will also discuss ordinances for accessory dwelling units, short-term rentals, and business license tax requirements.

• Public hearing on Meals Tax postponement until January 1, 2026
• Discussion on Accessory Dwelling Unit Ordinance
• Discussion on Short Term Rental options and Lodging Tax
• Discussion on ordinance requiring business licenses to be current on taxes
• Deed of Gift from EDA to County for Animal Shelter

The Board of Supervisors approved three school appropriation requests and delayed the implementation of a meals tax ordinance. The Board also directed staff to draft new ordinances regarding short-term rentals, lodging taxes, and business license tax requirements.

• Approved $643,776.86 for FY25 Textbook Funds (unanimous)
• Approved $633,062.19 for FY25 Cafeteria Funds (unanimous)
• Approved $22,583.00 for Return of Escrow Funds (4-1)
• Approved delaying Meals Tax Ordinance implementation to July 1, 2026 (4-1)
• Directed staff to revise Accessory Dwelling Unit ordinance regarding zoning and size (unanimous)
• Directed staff to prepare Short Term Rental ordinance for Planning Commission (unanimous)
• Directed staff to prepare a 6% Transient Occupancy Tax (lodging tax) ordinance (unanimous)
• Directed staff to prepare ordinance requiring current taxes for business licenses (unanimous)

Social Services Administrative and Advisory Board

The Joint Administrative and Advisory Boards will meet to review the Director's report and administrative bills from July and August 2025. The agenda includes updates on finance, budget, and quarterly reporting. The board will also discuss quorum clarifications for the six-member board.

• Review of Administrative Bills and Schedules of Board Actions for July and August 2025
• Finance and budget updates
• Quarterly report review
• Quorum clarification for the six-member board

The Board approved the meeting minutes from July 16, 2025, and reviewed administrative bills for July and August. The Director reported on state audit results and potential FY27 budget increases. No substantive actions were taken following a closed session regarding personnel matters.

• Approved 07/16/2025 minutes
• Approved July and August 2025 administrative bills and schedules of Board action
• Certified closed session conducted in conformity with Virginia law (4-0)

Board of Supervisors Special Meeting

The Board of Supervisors is meeting for a retreat to discuss the County Vision from the Comprehensive Plan. The session focuses on identifying major goal areas, objectives, priorities, and timelines.

• Discussion of County Vision to protect rural character, cultural heritage, and scenic beauty
• Review of common themes from conversations between facilitators and Board members
• Identification of major goal areas and assignment of responsibilities
• Observations from the County Administrator

The Board of Supervisors held a retreat to identify strategic priorities, including governance, financial management, and growth. The Board established a new schedule for structured work sessions and requested recommendations for improving meeting execution.

• Scheduled bi-monthly structured work sessions for the 2nd Wednesday at 6:00 p.m.
• Scheduled first work session for November 12th to discuss space needs, the Hindle Building, and EMS housing
• Directed County Administrator and County Attorney to provide recommendations for consistent meeting execution by year-end
• Agreed to create a proactive Vision Statement for Amelia County
• Agreed to define organizational values and operating principles to guide policy
• Prioritized formal financial policies as the second focus for future work sessions
• Prioritized water supply as the third focus for future work sessions

Board of Supervisors Meeting

The Amelia County Board of Supervisors will hold public hearings on elderly tax relief and zoning permit stops for delinquent taxes. The board will also consider a special exception permit and a VDOT resolution for the EDA Richardson Road site.

• Public hearing on Ordinance Text Amendment for Elderly Tax Relief
• Public hearing on Ordinance Text Amendment regarding Zoning and Building Permit Stops Due to Delinquent Taxes
• Public hearing for Special Exception Permit #SEP25-04
• VDOT Industrial Access Road Resolution for EDA Richardson Road Site
• Special Event Permit for Amelia Frightfest

The Board of Supervisors approved two school appropriation requests totaling over $1.3 million and a resolution to re-appropriate state funds. They also adopted an ordinance for elderly tax relief and a policy to stop zoning and building permits for delinquent taxes.

• Approved school appropriation requests of $192,013.22 and $1,197,469.50 (unanimous)
• Approved resolution to re-appropriate unexpended state funds from FY25 to FY26 (unanimous)
• Adopted Elderly Tax Relief ordinance text amendment (unanimous)
• Approved Special Exception Permit #SEP25-04 Option 1 (unanimous)
• Approved ordinance to stop zoning and building permits due to delinquent taxes (unanimous)
• Approved VDOT Industrial Access Road Resolution for EDA Richardson Road Site (unanimous)
• Approved Consent Agenda including Amelia Frightfest permit (unanimous)
• Directed staff to further research short-term rentals and Transit Occupancy Tax

Board of Supervisors Meeting

The Board of Supervisors approved several funding requests for school grants and emergency management. They also approved a site plan for Garber Motors and a tax relief program for personal property.

• Approved $311,000 from Capital Improvement Funds for Emergency Management (unanimous)
• Approved school appropriations for Security Equipment Grant and Title I Grant Funds (unanimous)
• Approved site plan for Garber Motors (unanimous)
• Approved Personal Property Tax Relief Program Resolution (unanimous)
• Approved amending Elderly Tax Ordinance chart for 10% to take effect 2026 Tax Year (4-1)
• Approved $7,000 for a Board and County Administration planning session (unanimous)
• Approved $500 for each Dixie Youth baseball team playing in the Diamond World Series (unanimous)
• Deferred Accessory Dwelling Unit text amendment to September 17, 2025 (unanimous)

Social Services Joint Administrative and Advisory Board

The Board approved the updated Home-Based Care policy and the Advisory Board Standard Rules of Procedure. Members also approved a Staff Development and Appreciation Day in the fall, which will require the agency to close to the public. A proposal to expand to a six-member board was tabled until September.

• Approved 06/11/2025 meeting minutes
• Approved updated Home-Based Care policy
• Approved Advisory Board Standard Rules of Procedure
• Approved Staff Development and Appreciation Day (agency will close)
• Tabled discussion on 6-member board until September meeting
• Approved May and June 2025 administrative bills and Board Actions

Economic Development Authority Meeting

The Economic Development Authority elected its leadership and approved the donation of land to Amelia County for the construction of an animal shelter. The board also approved the June 2025 minutes and treasurer's reports.

• Elected Robert C. Smith as Chairman (5-0)
• Elected Winston Vaughn as Vice Chairman (5-0)
• Established Chair and Vice Chair as the Executive Committee (5-0)
• Approved June 10, 2025 minutes (unanimous)
• Accepted June 2025 Treasurer's reports (unanimous)
• Approved donation of land to Amelia County for an animal shelter (5-1)

Board of Supervisors Regular Meeting

The Board of Supervisors approved the FY26 Budget and several fee increases for utilities, building codes, land use, and zoning. The Board also denied a special exception request for a detached dwelling unit and approved a VDOT road plan.

• Adopted FY26 Budget (4-1)
• Approved FY26 Land Use and Zoning Fee increases (unanimous)
• Approved FY26 Utility Fee increases (unanimous)
• Approved FY26 Building Code Fee increases (unanimous)
• Denied Special Exception request SEP25-02 for detached dwelling unit (4-1)
• Approved VDOT Six Year Road Plan Resolution (unanimous)
• Approved $7,500 appropriation for School Board Hometown Teacher (unanimous)
• Approved $72,748.79 appropriation for Animal Control (unanimous)

*RESCHEDULED* Social Services Joint Administrative and Advisory Board

The Board approved the minutes from March 19, 2025, and the administrative bills and Schedule of Board Actions for March and April 2025. The meeting primarily consisted of staff reports regarding budget updates, fraud referrals, and safety protocols.

• Approved 03/19/2025 minutes
• Approved March 2025 and April 2025 administrative bills and Schedule of Board Actions

Economic Development Authority Meeting

The Economic Development Authority approved the May 13, 2025 minutes and the May 2025 Treasurer's reports. Members received updates on the Richardson Road Site master plan and Business Appreciation event statistics.

• Approved May 13, 2025 minutes (unanimous)
• Accepted May 2025 Treasurer's reports (unanimous)

Board of Supervisors FY26 Budget Meeting

The Board of Supervisors voted to reduce the personal property tax from $4.35 to $4.25. The Board also approved an Employee Bonus Ordinance and directed staff to prepare a tax ordinance amendment for elderly and disabled residents for a public hearing.

• Lowered personal property tax from $4.35 to $4.25 (3-2)
• Approved Employee Bonus Ordinance (unanimous)
• Directed staff to prepare Elderly and Disabled Tax Ordinance amendment for public hearing

Board of Supervisors Regular Meeting

The Board of Supervisors approved several appropriation requests for schools and county services. They voted to remove the Elderly Tax Relief Certificate requirement and approved participation in the Main Street Program and a regional water supply mandate.

• Approved school appropriation requests totaling $283,059.34 (Unanimous)
• Approved Children’s Services Act appropriation of $214,762.79 (Unanimous)
• Approved Registrar’s Office primary election expenses of $22,640.00 (Unanimous)
• Approved Resolution to participate in the Main Street Program (Unanimous)
• Deferred special exception request SEP25-02 for detached dwelling unit to June 18th (Unanimous)
• Approved ordinance to remove Elderly and Disabled Persons Real Property Tax Exemption Certificate requirement (Unanimous)
• Approved Resolution for regional water supply participation (3-2)
• Scheduled FY26 Budget adoption meeting for May 29, 2025

Board of Supervisors Continued Meeting

The Board reviewed an itemized list of the FY26 General Fund revenue deficit and the impact of employee bonuses on the budget. No formal votes were taken on budget approvals; the Board requested a comparison of FY25 and FY26 requests.

• Requested a list of FY25 approved items versus FY26 requests
• Discussed holding a public hearing during the regular May meeting
• Adjourned the meeting on a motion by Supervisor Easter

Board of Supervisors Regular Meeting

The Board of Supervisors committed to funding the state required local match for public schools for FY2026. They also delayed the implementation of a meals tax and approved a property transfer to the school board.

• Intent to fund $7,396,903.00 state required local match for public schools (5-0)
• Delayed meals tax ordinance until October 1, 2025 (5-0)
• Authorized deed transfer of property to the school board (5-0)
• Moved tax due date to November 1 (5-0)
• Approved special exception permit for Andrew Jordan dog kennel without dog count limits (5-0)
• Denied $550.00 appropriation request for Commissioner of the Revenue (1-4)
• Approved consent agenda including various board appointments and special event permit (5-0)

Board of Supervisors Budget Workshop Continued

The Board of Supervisors held a budget workshop to discuss CIP projects and employee bonuses. The Board decided not to move forward with advertising FY26 tax rates and service fees at this time. A follow-up workshop was scheduled for April 21, 2025.

• Decided not to move forward with advertising FY26 tax rates and service fees
• Scheduled next workshop for April 21, 2025, at 7:00pm

Board of Supervisors Special Meeting

The Board discussed the proposed FY26 Budget Advertisement, including EDA activities and EMS funding. No votes were finalized on tax rates or service fees. The workshop was continued to April 14, 2025.

• Scheduled next budget workshop for April 14, 2025, at 6:00pm
• Requested list of CIP projects for the next meeting
• Motion to keep tax rate as is was rescinded by Supervisor Jones

Social Services Joint Administrative and Advisory Board

The Board elected a Chair and Vice Chair for terms ending December 31, 2025. The Board approved the January 15, 2025, meeting minutes. Administrative bills and board action schedules for January and February 2025 were approved.

• Elected Debra Adams as Chair (term ends Dec 31, 2025)
• Elected Rose Mastracco as Vice Chair (term ends Dec 31, 2025)
• Approved 01/15/2025 meeting minutes
• Approved January and February 2025 administrative bills
• Approved January and February 2025 Schedule of Board Actions

Board of Supervisors Regular Meeting

The Board of Supervisors approved several appropriation requests, including a used emergency vehicle and a tax refund. Members also voted to dissolve three committees and directed staff to schedule public hearings for tax date changes and property transfers.

• Approved $70,000 to purchase a used Dodge ambulance (unanimous)
• Approved $250,000 School Security Equipment Grant appropriation (unanimous)
• Approved $5,445.25 tax overpayment refund to Commonwealth Forest Products (unanimous)
• Dissolved Human Resource, Finance, and IT Committees (unanimous)
• Approved resolution for chairman to execute VDOT Commissioner agreement (unanimous)
• Directed staff to advertise public hearing for property transfer to School Board
• Directed staff to advertise public hearing for meals tax due date change to Oct 1
• Directed staff to advertise public hearing for tax due date change to Nov 1

Economic Development Authority Meeting

The Economic Development Authority approved the February 25, 2025 minutes and the February 2025 Treasurer’s reports. The board discussed updates regarding the Richardson Road Site and the FYI26 Budget process. No other formal votes were recorded.

• Approved February 25, 2025 minutes (unanimous)
• Accepted February 2025 Treasurer’s reports (unanimous)
• Authorized partial payment for Richardson Road Site signage
• Authorized Mr. Easter to plant on farm lease for the year

Board of Supervisors FY26 Budget Workshop

The Board discussed the FY26 budget, including updated revenue forecasts of roughly $26.7 million and expenditure summaries. The Board agreed to add two outside agency requests to the proposed budget. A revised budget is expected by the first week of April.

• Approved adding $1,000 request for Amelia County 4H to FY26 Outside Agency requests
• Approved adding $4,500 request for Virginia Crossroads to FY26 Outside Agency requests
• Agreed to remove BABs request from the proposed budget request