Charlotte County public meetings in 2025

Planning & Zoning

The Planning Commission will consider a deferred subdivision plat for Old Well Road and hold a public hearing on a proposed Designated Growth Area map. The body will also review zoning amendments regarding accessory structures and RV parks.

• Subdivision plat for Old Well Road, Phenix
• Public hearing for Designated Growth Area (DGA) comprehensive plan amendment
• Zoning amendment review for Accessory Structures
• Zoning amendment review for Extended Stay RV Parks
• Zoning amendment review for Definitions

The Commission approved the Old Well Road Subdivision plat following a review of deficiencies. Members also reached a consensus on several proposed zoning amendments regarding accessory structures, RV parks, and definitions prior to a scheduled public hearing.

• Approved Old Well Road Subdivision plat (Brian Poindexter abstained, all others yes)
• Approved November meeting minutes (All present voted yes)
• Approved meeting agenda (All present voted yes)
• Accepted proposed updates to Section 10-3-3 Accessory Structures by consensus
• Accepted staff recommendation for Section 10-17 Extended Stay RV Park stay limits by consensus
• Accepted updated definitions for Extended Stay RV Park and farm by consensus
• Scheduled public hearings for Designated Growth Area and zoning amendments for January 15th at 7 pm

Electoral Board

The Board approved the October meeting and November Election Canvas meeting minutes. Members discussed a potential April special election for a new referendum and reviewed the 2025 November election turnout of 55.319%.

• Approved October and November Election Canvas meeting minutes
• Confirmed 2026 Veba Dues have been paid

Regular Meeting & Public Hearings on Taro Solar Conditional Use Permit & Siting

The Charlotte County Board of Supervisors will hold public hearings and vote on a Conditional Use Permit and Siting Agreement for Taro Solar. The meeting also includes a presentation of the FY2025 audit and 2026 committee appointments.

• Public hearing and vote on Taro Solar Conditional Use Permit (CUP)
• Public hearing and vote on Taro Solar Siting Agreement
• Presentation of FY2025 Audit by Robinson, Farmer, Cox and Assoc
• Board Committee Appointments for Calendar Year 2026
• Health Department Appropriation

The Board of Supervisors approved the Conditional Use Permit and siting agreement for a 140 megawatt solar facility in northern Charlotte County. The Board also approved a $17,942 sewer pump replacement and two committee appointments.

• Approved Taro Solar siting agreement (6-1)
• Approved Taro Solar Conditional Use Permit (5-2)
• Approved $17,942 sewer pump purchase from Falwell Corporation (7-0)
• Appointed Richard Hall to Industrial Development Authority for Charlotte Court House (7-0)
• Appointed Brian Poindexter to Planning Commission for Phenix (7-0)
• Approved November 12 and November 18, 2025 meeting minutes (7-0)

Regular Meeting & Public Hearing on Old Well Road Subdivision

The Planning Commission will hold a public hearing and consider a subdivision plat for a 24.216-acre property on Old Well Road in Phenix. The body will also discuss the Keysville/Charlotte County Designated Growth Area and review various zoning amendments.

• Public hearing and plat review for Old Well Road subdivision (6 proposed parcels, 3 to 6.002 acres each)
• Discussion of Keysville/Charlotte County Designated Growth Area (DGA)
• Zoning amendment review for floodplains, accessory structures, and accessory dwellings
• Zoning amendment review for telecommunication tower regulations
• Zoning amendment review for campgrounds and small rural home businesses

Special Called - Taro Solar Siting Agreement

The Board of Supervisors convened a special meeting to consult with legal counsel regarding a proposed Taro Solar Siting Agreement for NOVI Energy. No public votes or final decisions on the agreement were recorded in the minutes.

• Approved the meeting agenda
• Approved motion to enter closed session to discuss Taro Solar Siting Agreement (6-0)
• Approved Certification of Closed Session (6-0)

Board of Supervisors

The Charlotte County Board of Supervisors will meet to discuss a zoning amendment for Battery Energy Storage Systems and a funding appropriation request from the School Board. The board will also review bank account authorizations for the interim and deputy treasurers.

• Battery Energy Storage System Zoning Amendment
• School Board Appropriation Request
• Dominion Tall Pines Zoning Confirmation Letter Request
• Bank account resolutions for Interim and Deputy Treasurer authorization
• Building permit refund for Rudy Byler

The Board of Supervisors approved the school board appropriation and granted bank account authorizations to the interim and deputy treasurers. Action on battery energy storage zoning was deferred until July 1, 2026, and a public hearing for Taro Solar was scheduled for December 10. The board also passed a resolution honoring retired Treasurer Patricia Berkeley.

• Approved school board appropriation (unanimous)
• Authorized Interim Treasurer Sara E. Crawford to manage bank accounts (unanimous)
• Authorized Deputy Treasurers Terri S. Jones and Charlanna R. Beirne to process checks and wires (unanimous)
• Deferred battery energy storage zoning action until July 1, 2026 (unanimous)
• Deferred Tall Pines zoning confirmation letter until December meeting (unanimous)
• Scheduled Taro Solar public hearing for December 10 (unanimous)
• Approved November FY2026 invoices totaling $495,138.13 (unanimous)
• Approved resolution honoring Patricia Berkeley for 25 years of service (unanimous)

Canvass

The Electoral Board tallied votes from nine precincts and processed 14 provisional ballots. The board determined that 8 voters in Drakes Branch received incorrect ballots, but concluded this had no impact on the town election results. All official state forms were completed, signed, and sealed.

• Authorized General Registrar and staff to open and prepare provisional ballots
• Determined 8 incorrect ballots in Drakes Branch had no impact on town election results
• Approved entering closed session to process provisional ballots (3-0)
• Certified closed session was conducted in uniformity with Virginia law (3-0)
• Counted 13 provisional ballots and rejected 1
• Completed and signed all official state election forms

Planning & Zoning

The Planning Commission is considering staff recommendations to update zoning ordinances regarding floodplains, accessory structures, and dwelling sizes. The body will also discuss a variance request for a carport setback.

• Proposed update to §1-13 to align floodplain zoning with the August 13th floodplain ordinance
• Proposed exemption for farm and agritourism accessory structures in the General Agricultural Zoning District (§10-3-3)
• Proposed increase or percentage-based size limits for accessory dwellings in Agricultural, Residential, and Village Center districts
• Discussion of a BZA variance request for a carport at 9299 Thomas Jefferson Highway
• Review of telecommunication tower regulations, including information requirements and co-location

The Planning Commission reached consensus on multiple draft zoning amendments regarding floodplains, accessory dwellings, telecommunication towers, and home businesses. Other items, including accessory structures on farms and campground regulations, were referred back to staff for further drafting.

• Accepted draft to replace floodplain language with reference to the County's Floodplain Ordinance
• Set accessory dwelling size in Agricultural District to 50% of principal dwelling (min 1,500 sq ft)
• Set accessory dwelling size in Village Center/Residential to 50% of principal dwelling (min 1,200 sq ft) and increased lot requirement to 1.5 acres
• Agreed to remove propagation map requirements for telecommunication towers from draft
• Agreed to remove co-location requirements for telecommunication towers from draft
• Approved adding Small Rural Home Businesses as a by-right use in all districts except General Industrial
• Approved updates to definitions for farm, agritourism, principal building, and recreational vehicle
• Tabled revision of setback distances for telecommunication towers

Electoral Board

The Electoral Board approved the September meeting minutes and voted to close the office on Wednesday, October 26. The board also authorized the General Registrar to make necessary adjustments to officer assignments at polling places.

• Approved September 2025 meeting minutes
• Approved closing the office on Wednesday, October 26
• Authorized General Registrar to make necessary adjustments to officer assignments

Regular Meeting & Public Hearing: Pump & Haul Sewage Disposal Ordinance

The Charlotte County Board of Supervisors will conduct a public hearing and consider action on a Pump and Haul sewage disposal ordinance. The Board will also review a strategic plan, tax extensions, and the appointment of an Interim Treasurer.

• Public hearing and board action on Pump and Haul Ordinance
• Consideration of a Tax Extension
• Consideration of the adoption of the Strategic Plan
• PPTRA Rate Resolution FY2026
• Appointment of an Interim Treasurer and petition for writ of election for Treasurer

The Board of Supervisors approved a new Pump & Haul Ordinance for property owners whose land will not perk. Other key actions included extending the tax due date to January 5, 2026, and approving the updated Strategic Plan.

• Approved Pump & Haul Ordinance (7-0)
• Extended tax due date from December 5, 2025, to January 5, 2026 (7-0)
• Approved PPTRA Rate Resolution for tax year 2026 (7-0)
• Appropriated $2,500 from undesignated funds to Southside ASAP
• Approved updated Strategic Plan
• Approved October FY2026 invoices totaling $749,517.82
• Approved utility payments of $12,993.99
• Authorized County Administrator Green to vote at 2025 VACo Annual Meeting

Planning & Zoning

The Charlotte County Planning Commission met to review zoning amendments and hear public comments on two conditional use permits. The Commission recommended approval of C’s Auto Sales for an automobile sales business on Barnesville Hwy. and a 140-megawatt solar energy facility by Taro Solar LLC on Taro Road, with conditions including local contractor requirements.

• Conditional Use Permit recommended for C’s Auto Sales at 1574 Barnesville Hwy., Red Oak
• Conditional Use Permit recommended for Taro Solar LLC’s 140-megawatt solar project on Taro Road (Route 660), Cullen area
• Motion to add local contractor requirement to Taro Solar siting agreement passed 7-3
• Zoning amendments reviewed: floodplains, accessory structures, telecommunication towers, small rural home businesses, and campgrounds
• Staff reported on approved solar projects and GIS mapping updates for solar facilities

The Planning Commission voted to review a list of zoning regulations recommended by staff to address state code compliance, affordable housing, and ordinance conflicts. The commission also discussed potential future reviews of solar regulations and telecommunication tower setbacks.

• Approved motion to review zoning ordinance items as recommended by staff (unanimous)
• Approved agenda (unanimous)
• Approved August meeting minutes (unanimous)

Electoral Board

The board permanently changed its monthly meeting time to 3 PM. Members approved a specific method for securing 2A election envelopes using signatures and clear tape. The board also appointed Officers of Election and alternates for the November election.

• Approved August 14, 2025 minutes
• Permanently changed monthly meeting time to 3 PM
• Approved securing 2A envelopes by signing the flap and covering with clear tape
• Appointed Officers of Election and alternates for November election

Regular Meeting & Public Hearings (1) Budget Amendment; (2) C's Auto Sales Condi

The Board of Supervisors will hold public hearings regarding a budget amendment for the FY2025/2026 budget and a conditional use permit for auto sales. The body will also consider resolutions related to opioid settlements.

• Budget Amendment to the FY2025/2026 Budget regarding Jail Locking System
• Wilkinson Conditional Use Permit Application for Auto Sales
• Purdue Pharma and Sackler Family Opioid Settlement Resolution
• Manufacturers Opioid Settlement Resolution
• Personal Property Tax Relief Act (PPTRA)

The Board of Supervisors approved consolidated budget amendments totaling $11,154,317.05 and granted a Conditional Use Permit to C’s Auto Sales. The Board also approved resolutions to participate in the Purdue Pharma bankruptcy settlement for opioid-related claims.

• Approved FY25/26 budget amendments totaling $11,154,317.05 (7-0)
• Approved Conditional Use Permit for C’s Auto Sales with four conditions (7-0)
• Approved resolutions accepting the Purdue Pharma bankruptcy plan for opioid claims (7-0)
• Approved minutes from August 13, 2025 meeting (7-0)
• Deferred action on Southside ASAP contribution request

Regular Meeting & Public Hearings (1) Wilkinson - Auto Sales Conditional Use (2)

The Planning Commission will conduct public hearings to consider conditional use permit applications for C’s Auto Sales and Taro Solar. The body will also review staff reports and handle general public comments.

• Public hearing for C’s Auto Sales Conditional Use Permit
• Public hearing for Taro Solar Conditional Use Permit
• Staff report from Berkley Group regarding Taro Solar

The Planning Commission voted to recommend that the Board of Supervisors approve a solar energy facility and an auto sales business. The solar project recommendation included a request for the Board to require the use of local contractors in the siting agreement.

• Recommended Board of Supervisors approve C’s Auto Sales Conditional Use Permit (unanimous)
• Recommended Board of Supervisors approve Taro Solar 140-megawatt facility with staff conditions and a local contractor requirement (7-3)
• Approved August 21, 2025 meeting agenda (unanimous)
• Approved July meeting minutes (unanimous)

Canvass

The Electoral Board approved minutes from June 12 and June 17, 2025. The board established a policy to keep provisional ballot processing open to the public unless an exception is present and held a closed session for the General Registrar's annual review.

• Approved June 12, 2025 meeting minutes
• Approved June 17, 2025 meeting minutes
• Decided not to close sessions for provisional ballot processing unless an exception is present
• Approved closed session for General Registrar annual review (3-0)
• Certified closed session was conducted in uniformity with Virginia law (3-0)

Regular Meeting & Public Hearings (1)Relocation of Red House/Cullen Polling Plac

The Charlotte County Board of Supervisors will hold four public hearings regarding local infrastructure and ordinances. The board will also consider a request from the Charlotte Learning Center and a jail locking system for the Sheriff's Department.

• Public hearing for a Verizon Cell Tower
• Public hearing for the relocation of the Cullen/Red House Polling Place
• Public hearing for the Flood Plain Ordinance and appointment of a Flood Plain Administrator
• Public hearing for a Battery Energy Storage System (BESS)
• Review of Planning Commission findings for CPV County Line Solar, LLC

The Board of Supervisors approved a conditional use permit for a Verizon cell tower and adopted a FEMA-required flood plain ordinance. They also voted to move the Cullen/Red House polling place to the Red House Community Center. A proposal for Battery Energy Storage Systems was deferred to November.

• Approved CUP for 195-foot Verizon cell tower
• Relocated Cullen/Red House polling place to Red House Community Center (7-0)
• Adopted Flood Plain Ordinance (7-0)
• Deferred Battery Energy Storage Systems (BESS) item to Nov 12 meeting
• Approved write-off of small tax balances totaling $123.01
• Approved write-off of deceased and expired statute accounts totaling $23,593.38
• Approved resolution of appreciation for retiring County Administrator Daniel N. Witt (7-0)
• Granted Charlotte Learning Center permission to use field for April 4, 2026 event

Strategic Planning Retreat for BOS Members 9a-4p

The Board of Supervisors will meet to discuss a vision for the county's future and update the Strategic Plan. The body will identify objectives and priorities for a new 18-to-24-month work plan. No formal actions will be taken during this session.

• Discussion of economic development, tax base, and jobs
• Review of solar projects, potential revenues, and new proposals
• Discussion of financial needs for Rescue Squad, Sheriff’s Department, Fire Department, and teachers’ salaries
• Review of the 2020 Prioritized Action Agenda progress
• Identification of goals and priorities for the County Administrator

Regular Meeting *NOTE CHANGE IN SCHEDULE* - CPV County Line Solar Amendment 2232

The Planning Commission will conduct a public hearing and review a Comprehensive Plan review and Conditional Use Permit amendment for CPV County Line Solar. The body will also receive information regarding a Board of Zoning Appeals variance application.

• Public hearing for CPV County Line Solar Comprehensive Plan Review and Conditional Use Permit Amendment

The Planning Commission found a proposed amendment to add 91 acres to the CPV County Line Solar project not in accord with the County Comprehensive Plan. The Commission also recommended approval of a zoning variance for an accessory dwelling in Keysville.

• Denied CPV County Line Solar amendment to add 91-acre Parcel 9-A-31 (6-2)
• Recommended Board of Zoning Appeals approve Kevin Maher's variance request for a 1,500 sq ft accessory dwelling at 275 Terry Lane (unanimous)
• Approved June meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Board of Supervisors

The Charlotte County Board of Supervisors will review a Planning Commission recommendation regarding Taro Solar and discuss the Uniform Environmental Covenants Act for the County Landfill. The Board will also make several board appointments and set dates for August public hearings.

• Planning Commission recommendation for 2232 Review- Taro Solar
• Pursuit of Post-Closure Care from Virginia DEQ for County Landfill
• Proposed August public hearing for County Landfill land lease with Dominion
• Proposed August public hearing for Verizon Cell Tower on Barnesville Highway Red Oak
• Proposed August public hearing for Battery Energy Storage Systems Ordinance zoning amendment

The Board authorized the termination of post-closure monitoring for the old County landfill and approved several financial resolutions for the Treasurer. They also appointed new administrators and scheduled public hearings for August 13 regarding zoning, cell towers, and polling precinct relocation.

• Appropriated $4,000 for youth baseball teams advancing to World Series (Unanimous)
• Appointed Monica Elder as Zoning Administrator and Chris Russell as Coordinator of Emergency Services (6-0)
• Authorized $29,000 for Dewberry to execute landfill post-closure care termination (6-0)
• Scheduled public hearings for Aug 13: landfill lease, Red Oak cell tower, BESS zoning, and polling precinct relocation (6-0)
• Approved FY2025 invoices for $381,746.75, July FY2026 invoices for $1,490,854.74, and utility invoices for $13,504.44 (6-0)
• Authorized Treasurer Patricia P. Berkeley to manage bank accounts, checks, and wire transfers (7-0)
• Authorized Deputy Treasurers Terri S. Jones and Charlanna R. Beirne to process checks and wire transfers (7-0)
• Re-classified Monica Elder to Deputy County Administrator with pay grade 30 (6-0)

Regular Meeting: NOTE CHANGE IN DATE - Public Hearings: (1) Battery Energy Stora

The Planning Commission will hold public hearings regarding a zoning amendment for battery energy storage systems and a conditional use permit for a telecommunications tower. The body will also review the comprehensive plan compliance for Taro Solar.

• Public hearing for a 195-foot monopole telecommunication tower on Barnesville Hwy, Red Oak
• Public hearing for a Zoning Ordinance Amendment regarding Battery Energy Storage Systems
• Comprehensive Plan Compliance Review for Taro Solar
• Consideration of a Conditional Use Permit for the Weston Telecommunication Tower

The Planning Commission recommended approval for a Verizon telecommunication tower and a zoning amendment for battery energy storage systems. The commission also found the Taro Solar project to be substantially in accord with the County Comprehensive Plan.

• Recommended approval of The Towers LLC’s conditional use permit for a Verizon tower on Parcel 98-A-56 (9-0)
• Recommended approval of zoning amendment for battery energy storage systems (7-2)
• Found Taro Solar LLC's 140-megawatt photovoltaic facility substantially in accord with the Comprehensive Plan (6-3)
• Approved May meeting minutes (All present voted yes)
• Approved June agenda as amended (All present voted yes)
• Moved July meeting date to July 24th (Consensus)

Canvass

The Electoral Board tallied and recounted votes for the June 17 Democratic primary. The board processed provisional ballots in a closed session and certified that all official state forms were completed, signed, and sealed.

• Approved motion to enter closed session to process provisional ballots (3-0)
• Approved certification that closed session was conducted in uniformity with Virginia law (3-0)
• Completed final tally and recount of all votes

Electoral Board

The Board approved moving a polling place from White Oak Grove Church to the Red House Fire Department. The Administration office will now begin a 30-day public comment period prior to a Board of Supervisors public hearing in August. The Board also approved the May 15 meeting minutes.

• Approved May 15 meeting minutes
• Approved change of polling place from White Oak Grove Church to Red House Fire Department

Closed Session at 5:30 PM-Personnel Matter Regular Meeting & Public Hearings for

The Charlotte County Board of Supervisors will vote on the FY2025-2026 budget, tax levies, and appropriations for the county and schools. The meeting includes public hearings on the VDOT 6-year Plan and a conditional use permit for a material storage yard. The Board will also consider an employment contract for the County Administrator.

• Adoption of FY2025-2026 Budget and tax levies
• Public hearing for Red Oak Excavating / Mary Ellen Hall Material Storage Yard
• Public hearing for VDOT 6-year Plan
• Approval of County Administrator employment contract
• Ordinance for bonus to full-time employees

The Board of Supervisors approved the FY2025-2026 budget and associated tax levies. They appointed Landon Green as County Administrator and approved a Conditional Use Permit for Red Oak Excavating. The Board also voted to relocate the Cullen/Red House voting precinct.

• Approved employment contract for new County Administrator Landon Green
• Adopted VDOT 6-Year Plan as presented
• Approved Red Oak Excavating’s Conditional Use Permit for a materials storage yard with parking
• Approved moving two CCRS supervisor positions under the County's umbrella
• Approved relocating the Cullen/Red House voting precinct to the Red House Community Center
• Adopted FY2025-2026 budget with total estimated revenue of $73,090,444
• Set FY2025-2026 real estate tax levy at .41 per $100 of assessed value
• Approved FY2025-2026 appropriations for County and school budgets

Public Hearing: FY2025/2026 County Budget

The Board of Supervisors will conduct a public hearing to review the proposed FY2025-2026 County Budget. The meeting includes a staff budget overview and a period for public comment.

• Public hearing on Proposed FY2025-2026 Charlotte County Budget
• Board of Equalization Appointments

The Board of Supervisors held a public hearing to review the proposed FY2025-2026 County Budget, which includes total estimated revenues of $73,090,444. No vote was taken on the budget proposal. The Board appointed two individuals to the Board of Equalization.

• Approved the meeting agenda
• Appointed Kyle Scruggs to the Board of Equalization
• Appointed Jim Pugh to the Board of Equalization
• Authorized Administrator Witt to seek and recommend a third member for the Board of Equalization

Regular Meeting - Public Hearing for Conditional Use - Material Storage Yard wit

The Planning Commission will hold a public hearing and consider a Conditional Use Permit for Red Oak Excavating/Mary Ellen Hall to operate a material storage yard with parking. They will also discuss a proposed Battery Energy Storage Zoning Amendment covering fire risks, decommissioning, Tier 1 systems (600 KWh or less), and minimum lot sizes. A future public hearing on the battery storage ordinance will be scheduled, and the June regular meeting date will be set.

• Public hearing and consideration of Conditional Use Permit for Red Oak Excavating/Mary Ellen Hall – Material Storage Yard with Parking
• Discussion of Battery Energy Storage Zoning Amendment: fire risks, decommissioning, Tier 1 systems (600 KWh or less), minimum lot size
• Setting a public hearing date for the Battery Energy Storage Ordinance
• Setting the Regular June Meeting Date (June 19 is Juneteenth state holiday)
• General Public Comment Period

The Commission recommended approval of a conditional use permit for a material storage yard at 5192 Barnesville Hwy. Members also reached consensus on several updates to the Battery Energy Storage Systems (BESS) ordinance. The NOVI Energy comprehensive plan review was postponed to June.

• Recommended approval of Red Oak Excavating conditional use permit with Conditions #1, 2, 5, and 6 (unanimous voice vote)
• Approved April 17th meeting minutes (unanimous)
• Accepted 5-acre minimum lot size for BESS by consensus
• Decided by consensus to make no additional changes to the proposed BESS tier classification system
• Accepted staff recommendation by consensus to work with county attorney on BESS cost reimbursement conditions
• Agreed by consensus that BESS equipment spacing language in §10-24-7 is acceptable

Electoral Board

The board approved the minutes from the April 10 meeting. The General Registrar provided a report on absentee ballots and the June Primary election schedule. Discussions were held regarding the potential relocation of the Cullen/Red House and Wylliesburg precincts.

• Approved April 10 meeting minutes

Regular Meeting & Public Hearing for Conditional Use - Gas Station/Convenience S

The Board of Supervisors will hold a public hearing and then decide on a conditional use permit for a gas station and convenience store at 17700 Kings Hwy, Wylliesburg. They will also vote on the school system's FY2025-2026 budget and receive updates on solar projects and VDOT. Several board appointments and resolutions of appreciation are scheduled.

• Public hearing for CCHOUSE LLC conditional use permit for a convenience store and gas station at 17700 Kings Hwy, Wylliesburg
• Consideration and decision on the CCHOUSE LLC CUP application
• Approval of the School’s FY2025-2026 Budget
• Resolutions of appreciation for Gary Walker, Murrie Bates, and Aubrey Fane
• Board appointments to Building Code Appeals, IDA, Piedmont Senior Resources, and Board of Equalization

The Board of Supervisors approved a conditional use permit for CCHouse, LLC and the FY2025/2026 Charlotte County Public Schools budget. The Board also authorized a water planning region transfer and issued resolutions of appreciation to three former officials.

• Approved CCHouse, LLC Conditional Use Permit with conditions (6-0, 1 abstention)
• Approved FY2025/2026 CCPS budget (7-0)
• Approved request to DEQ to transfer from Roanoke River Region 3 to Chowan River Region 1 (7-0)
• Approved zoning confirmation letter for Dominion to allow dry ponds outside permanently fenced area (7-0)
• Appointed Tim Adams to Local Board of Building Code Appeals (7-0)
• Appointed Richard Hall as District A representative to the IDA (7-0)
• Increased Board of Equalization secretary hourly rate to $15 (7-0)
• Adopted resolutions of appreciation for Gary D. Walker, W. Murrie Bates, Jr., and Aubrey C. Fane

Public Hearing: CCPS FY2025/2026 Budget

The Board of Supervisors will hold a public hearing regarding the proposed FY2025-2026 Charlotte County Public Schools budget. The board will also set a date for a public hearing on the general FY2025-2026 Charlotte County Budget.

• Public hearing on Proposed FY2025-2026 Charlotte County Public Schools Budget
• Scheduling of public hearing for Proposed FY2025-2026 Charlotte County Budget (suggested for May 28, 2025)

The Board of Supervisors conducted a public hearing regarding the proposed Charlotte County Public Schools (CCPS) operations budget. No formal votes were taken on the budget proposal during this meeting. The Board scheduled the general county budget public hearing for May 28, 2025.

• Approved the meeting agenda
• Scheduled FY2025/2026 County budget public hearing for May 28, 2025
• Scheduled budget adoption for June 11, 2025

Committee/Work Session: Emergency Medical Services & Closed Session with Berkley

The Board of Supervisors will discuss CCRS planning and considerations. The meeting includes a closed session with the Berkley Group.

• Discussion regarding CCRS planning
• Closed session with Berkley Group

The Emergency Medical Services Committee discussed moving the Charlotte County Rescue Squad under county control, focusing on licensure and leadership roles. The Board then entered a closed session to meet with a Berkley Group consultant regarding the County Administrator hiring process.

• Approved the meeting agenda
• Approved motion to hold a closed meeting with Berkley Group consultant to discuss County Administrator hiring (7-0)
• Approved Certification of Closed Session (7-0)

Regular Meeting & Public Hearing on Conditional Use - Convenience Store/Gas Stat

The Planning Commission will hold a public hearing on a conditional use permit for a convenience store/gas station with eight fuel pumps at 17700 Kings Highway, Wylliesburg (formerly Sundae's Restaurant). The commission will also continue discussion on battery energy storage zoning amendments, covering fire risks, decommissioning, and Tier 1 system regulations. The meeting includes approval of prior minutes and a general public comment period.

• Public hearing on conditional use permit for J. Mukeshkumar Patel to convert former restaurant into convenience store/gas station with eight fuel pumps at 17700 Kings Highway, Wylliesburg
• Discussion of battery energy storage zoning amendment: fire risks, decommissioning, and separating Tier 1 systems (600 kwh or less) into two categories
• Staff report on solar project updates—four approved projects delayed up to four years due to required 230 KV transmission line
• General public comment period for citizens to address the commission on any matter

The Commission recommended approval of a conditional use permit for a convenience store and gas station at 17700 Kings Highway. Members also reached consensus on several fire safety and decommissioning requirements for a draft battery energy storage ordinance.

• Recommended approval of J. Mukeshkumar Patel’s conditional use permit for a gas station/convenience store with staff conditions and a requirement for eight outdoor trash receptacles (unanimous)
• Agreed by consensus to add equipment spacing requirements to the battery energy storage ordinance
• Agreed by consensus to require battery facility owners to reimburse emergency services for fire event expenses
• Agreed by consensus to require material data sheets as part of the battery site plan review
• Accepted by consensus revised decommissioning estimate requirements specifying use of an independent third-party professional engineer
• Deferred decision on three-tier divisions for battery energy storage
• Requested staff research acreage requirements for utility-scale battery storage lot sizes

Closed Session at 3PM; VDOT Work Session at 4PM; Budget Work Session at 4:15PM

The Board of Supervisors will hold a closed session regarding the County Administrator position. The public session includes a review of the VDOT Six-Year Plan and discussions on the FY25/26 budget, including tax rates and revenue projections.

• VDOT Six-Year Plan Review
• FY25/26 Budget Requests from departments, constitutional officers, and nonprofits
• Budget request from Piedmont Area Veterans Association
• Discussion of tax rates and revenue projections
• Capital Improvement Session (CIP)

The Board decided to add Rt. 619 (from Rt 645 to the bridge) to the VDOT Six-Year Plan. A committee was appointed to discuss transitioning the Charlotte County Rescue Squad to operate under the County. The Board also reviewed FY25/26 budget requests and expenditures.

• Added Rt. 619 (from Rt 645 back to the bridge) to VDOT Six-Year Plan (by consensus)
• Approved closed session to discuss County Administrator hiring (7-0)
• Certified closed session business (7-0)
• Appointed committee to discuss CCRS transition consisting of Bailey, Smith, Davis, and Toombs

Electoral Board

The Board approved the minutes from the February meeting and identified the local candidates appearing on the November 2025 ballot for the Special and General elections. The Board also held a closed session to discuss Local Election Security Standards.

• Approved February meeting minutes
• Entered closed session for Local Election Security Standards (3-0)
• Certified closed session was conducted in uniformity with Virginia Law (3-0)

Closed Session at 5:30 PM & Regular Meeting at 6PM

The Charlotte County Board of Supervisors will hold a closed session to discuss board appointments, then a regular meeting. Key actions include appointing a citizen to fill the Charlotte Court House Board Member vacancy, considering the SRPSA Guarantee Approval, and making appointments to various boards and committees. The board will also consider invoices, utility payments, and an appropriation for FY2025, and set a work session and public hearing.

• Appoint citizen to fill Charlotte Court House Board Member vacancy
• Resolution of Appreciation for W.V. Nichols (Planning Commission)
• SRPSA Guarantee Approval
• Appointments to Board of Building Code Appeals, Piedmont Senior Resources, IDA District A
• Consider Invoices for Payment and Appropriation for FY2025

The Board of Supervisors appointed Sherry Hudson Tharpe to fill a vacancy for County Seat A until a special election on November 4, 2025. The Board also approved early funding for Sheriff's Office vehicles and maintained the current composition of the Planning Commission.

• Appointed Sherry Hudson Tharpe to fill County Seat A vacancy (6-0)
• Approved early appropriation of $172,390 for two Sheriff's Office vehicles (6-0)
• Denied motion to make Planning Commission town representatives non-voting members (2-5)
• Approved leaving Planning Commission composition as is (6-0)
• Approved updated local government guarantee for SRPSA (6-0)
• Appointed Jon Hughes, Freddie Lee, Justin Mason, Johnny Reed, Andy Lipscomb, and Charles Clay to the Local Board of Building Code Appeals (6-0 each)
• Appointed Sari Goff to the Piedmont Senior Resources Board (6-0)
• Approved invoices for payment totaling $671,898.86, excluding $55,419.07 for Pearson's appraisal (6-0)

Special Called Meeting: Board Vacancy Interviews and Reassessment Update

This special called meeting of the Charlotte County Board of Supervisors includes a discussion of property reassessment with Fred Pearson, followed by interviews of candidates for the District A board vacancy. Each candidate will give a 3-minute presentation and answer board questions. The meeting is expected to adjourn at 7:00 p.m.

• Discussion of reassessment with Fred Pearson
• Interviews of candidates for District A board vacancy
• 3-minute candidate presentations and board questions

The Board of Supervisors held interviews with candidates Sherry Tharpe and Brette Arbogast for the District A vacancy. A final candidate selection will be decided during a closed session on April 9, 2025. The Board also received a report on upcoming property reassessment values.

• Approved the meeting agenda (unanimous)
• Scheduled candidate selection for District A vacancy for April 9, 2025

Planning & Zoning

The Charlotte County Planning Commission will discuss the proposed Battery Energy Storage Zoning Amendment, focusing on fire risks, decommissioning, and Tier 1 systems under 600 kWh. The meeting also includes the annual planning commission report, approval of previous minutes, and a general public comment period. No final vote is listed on the agenda; this is a discussion item following prior recommendations from the January meeting.

• Discuss Battery Energy Storage Zoning Amendment with subitems on fire risks, decommissioning, and Tier 1 systems under 600 kWh
• Annual Planning Commission Report for 2024
• Consider approval of January 2025 meeting minutes
• General public comment period
• Staff report and commissioners' time

The Commission accepted the 2024 Planning Commission report. Members directed staff to research fire risks, decommissioning bonds, and tier classifications for battery energy storage systems. Staff provided updates on solar project delays and a new convenience store application.

• Approved agenda (unanimous)
• Approved January 21st meeting minutes (unanimous)
• Accepted 2024 Planning Commission report (consensus)
• Directed staff to obtain fire chief input and review other localities' safety terms for battery storage (consensus)
• Directed staff to obtain engineer input on battery storage decommissioning and bonding (consensus)
• Decided no further action needed regarding landowners as co-obligees on decommissioning bonds (consensus)
• Requested staff research methods to split Tier 1 battery systems into two categories (consensus)

Joint Budget Work Session with School Board

The meeting served as a budget work session to discuss FY2026 projections and priorities. No formal votes were taken or decisions finalized during this session.

Board of Supervisors

The Board of Supervisors will discuss filling a board vacancy via a special election on November 4, 2025. Members will also consider FY2025 appropriation requests and a resolution regarding Battery Energy Storage Systems. A public hearing for the FY2025/2026 School Budget is being scheduled for April 16th.

• Resolution to petition for a special election for the Charlotte Court House Board position
• Resolution referring Battery Energy Storage Systems back to the Planning Commission
• FY2025 Appropriation Request
• Public hearing set for FY2025/2026 School Budget on April 16th
• Building permit refund for Brad Dorris

The Board of Supervisors approved a resolution to fill a vacancy in County Seat (A) via a special election on November 4, 2025. The Board also approved over $1.3M in invoices and appropriations and referred battery energy storage zoning back to the Planning Commission.

• Approved special election for Board Seat (A) on Nov 4, 2025 (7-0)
• Approved FY2025 invoices totaling $1,165,703.69 and $23,595.05
• Approved appropriations of $108,000.00
• Referred battery energy storage system zoning to Planning Commission for review
• Appointed Richard Griffith as District C representative to the IDA
• Appointed Noah Davis as representative to the CRC
• Appointed Vice-Chair Smith as alternate representative to the VGA
• Set FY2025/2026 School Budget public hearing for April 16 at 6pm

Regular Meeting - DATE CHANGED DUE TO WEATHER

This regular meeting of the Charlotte County Board of Supervisors, originally scheduled for February 12 but rescheduled to February 18 due to weather, includes decisions on a Planning Commission recommendation for Battery Energy Storage, a code amendment to Chapter 18 (Buildings and Building Regulations), and a correction to the remote participation state code reference. The board will also make committee appointments for 2025, consider invoices and appropriations, and hold a closed session to discuss the County Administrator position.

• Planning Commission recommendation on Battery Energy Storage (item 7:00 pm)
• Code amendment to Chapter 18 Buildings and Building Regulations (item 7:10 pm)
• Correction to Remote Participation State Code Section Reference (item 7:20 pm)
• Board Committee Appointments for Calendar Year 2025 (Heartland Park, Piedmont Senior Resources, Planning Commission, BZA, IDA)
• Closed session for personnel matter – County Administrator position (item 7:40 pm)

The Board of Supervisors referred the Battery Energy Storage Systems (BESS) recommendation back to the Planning Commission for further review. The Board also amended building regulation codes and filled several committee vacancies. A closed session was held to discuss the resignation of the County Administrator.

• Referred BESS recommendation back to Planning Commission (Unanimous)
• Amended Section 18-33 of County Code to set $30 member compensation and $300 application fee (7-0)
• Adopted corrected Remote Participation Policy regarding State code section reference (Unanimous)
• Appointed Chairman Bailey and Administrator Dan Witt to Heartland Board (Unanimous)
• Appointed Curtis Morton to Planning Commission (Unanimous)
• Reappointed David C. Watkins, II to Planning Commission (Unanimous)
• Appointed Robert Schaefer to Board of Zoning Appeals (Unanimous)
• Appointed Kurtis Jones to Industrial Development Authority (Unanimous)

Electoral Board

The Board accepted the minutes from the January 9 meeting. The General Registrar reported that June 17 has been set for the primary if necessary and that the current budget covers the primary election.

• Approved January 9 meeting minutes
• Updated list of Officers of Election

Regular Meeting - Organizational & Regular with Public Hearing: Battery Energy S

The Planning Commission will hold an organizational meeting to elect 2025 officers, adopt rules of order, and set meeting dates. The main business is a public hearing and consideration of a zoning amendment to regulate Battery Energy Storage Systems, with a recommendation to the Board of Supervisors.

• Election of 2025 Chairman, Vice-chairmen, and Secretary
• Adoption of Rules of Order and set regular meeting date/time
• Consider readoption of Remote Participation Policy
• Public hearing on Zoning Amendment for Battery Energy Storage Systems
• Consider recommendation on Battery Energy Storage Zoning Amendment

The Planning Commission recommended approval of a zoning amendment for battery energy storage systems, though it referred Tier 1 systems back for further review. The commission also completed its 2025 organizational appointments and meeting schedule.

• Recommended approval of Battery Energy Storage Zoning Amendment with conditions on fire risk and decommissioning (7-4)
• Referred Tier 1 battery energy storage back to the Planning Commission for further review
• Elected James Benn as 2025 Planning Commission Chair
• Elected Andrew Carwile as first vice-chair
• Elected Patrick Andrews as second vice-chair
• Appointed Monica Elder as secretary
• Adopted Robert’s Rules of Order for Small Groups with modifications
• Set regular meeting date for the third Thursday of each month at 7:00 pm

Electoral Board

The Electoral Board approved minutes from four previous meetings and re-elected its current officers. The board established a monthly meeting schedule for 2025 and scheduled a budget work session for January 31.

• Approved October 3, 2024 meeting minutes
• Approved November 6-13, 2024 General Election Canvas meeting minutes
• Approved November 20, 2024 Phenix Town Council tie-resolution meeting minutes
• Approved November 20, 2024 U.S. Senate risk limiting audit minutes
• Re-elected Glenn Baker as Chairman, Glenwood Foster as Asst. Chairman, and Aubrey Fane as Secretary
• Set 2025 stated meetings for the 2nd and 4th Thursday of each month at 1 PM
• Scheduled budget work session for January 31

Board of Supervisors

The Board will hear the FY2024 audit report and a presentation on opioid funding and recovery housing. They will discuss County Planning Commission appointments and consider adopting the FY2026 budget and 2025 holiday schedules. Key decisions include a resolution to petition for a special election to fill the Commonwealth's Attorney vacancy on November 4, 2025, and a process to fill a Board of Supervisor vacancy.

• FY2024 Audit Report by RFC (Josh Farmer)
• Opioid Funding & Recovery Housing presentation by Judge Joel Cunningham
• Adoption of resolution for special election for Commonwealth's Attorney vacancy (Nov 4, 2025)
• Process to fill Board of Supervisor vacancy effective March 23, 2025
• Adopt FY2026 Budget Schedule and 2025 Holiday Schedule

The Board of Supervisors adopted a resolution to fill the Commonwealth’s Attorney vacancy via a special election on November 4, 2025. Members also approved over $1 million in invoices and appointed representatives to various county boards and committees for 2025.

• Adopted resolution to hold special election for Commonwealth’s Attorney on Nov 4, 2025 (7-0)
• Approved FY2025 invoices totaling $1,000,394.21
• Approved invoices received after December meeting totaling $5,377.41
• Approved appropriations of $6,124.00
• Reappointed Kurtis Jones to the Board of Zoning Appeals through Dec 31, 2029
• Scheduled public hearing for March 2025 Board vacancy for March 26, 2025
• Directed Administrator to follow consolidated budget schedule with School Board
• Directed Administration Office to remain open on Election Day

Organizational Meeting

This is an organizational meeting for the Charlotte County Board of Supervisors. The board will elect a chairman and vice-chairman for 2025, adopt rules of order, reaffirm the remote participation policy and code of conduct, and set the regular meeting schedule for the year. No substantive policy decisions or financial actions are on the agenda.

• Election of Chairman for 2025
• Election of Vice-Chairman for 2025
• Adoption of Robert's Rules of Order (amended)
• Reaffirmation of Remote Participation Policy
• Set day, time, and place of regular meetings for 2025

The Board elected a Chairman and Vice-Chair and adopted rules of order for the 2025 term. The Board also reaffirmed its remote participation policy, endorsed a code of conduct, and established the 2025 regular meeting schedule.

• Elected Supervisor Bailey as Chairman for 2025 (unanimous)
• Elected Supervisor Smith as Vice-Chair for 2025 (unanimous)
• Adopted Robert’s Rules of Order for Small Groups ‘Boards’ with a requirement for seconds on all motions (unanimous)
• Reaffirmed the August 8, 2022 Resolution regarding remote participation in meetings (unanimous)
• Adopted the Code of Conduct & Performance resolution (unanimous)
• Set 2025 regular meetings for the second Wednesday of every month, alternating between 1:00 p.m. (odd months) and 6:00 p.m. (even months) (unanimous)