Santa Rosa public meetings in 2023

Waterways Advisory Committee

The December 28, 2023, regular meeting of the Santa Rosa Waterways Advisory Committee has been cancelled. No business was conducted or discussed.

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for December 28, 2023, has been cancelled. No agenda items were presented or discussed.

Board of Community Services

The Board of Community Services regular meeting scheduled for December 27, 2023 is cancelled because of the holiday. The next regular meeting will be on January 24, 2024.

City Council

This City Council regular meeting scheduled for December 26, 2023, has been cancelled. The next regular meeting will be held on January 9, 2024.

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board regular meeting scheduled for December 21, 2023, has been cancelled. The next regular meeting is scheduled for January 18, 2024.

• Meeting cancelled; no items were discussed or decided.

Board of Public Utilities

The December 21, 2023 regular meeting of the Santa Rosa Board of Public Utilities has been cancelled. The next scheduled meeting is Thursday, January 4, 2024 at 1:30 p.m.

Zoning Administrator

The Santa Rosa Zoning Administrator will consider a zoning code interpretation on whether offsite parking requires a minor or major conditional use permit. The meeting also includes public hearings on seven projects: a new above-ground fuel storage tank at 3965 Occidental Rd, a portable MRI trailer at 2285 Challenger Way, an outdoor storage and commissary kitchen at 100 Sebastopol Rd, an ambulance headquarters at 1269 Corporate Center Pkwy, a garage with ADU at 628 Wheeler St, a live/work conversion at 405 Chinn St, and mobile food vending at 3011 Santa Rosa Ave.

• Zoning code interpretation on offsite parking permit level
• New 8,000-gallon above-ground fuel storage tank and canopy at 3965 Occidental Rd
• Portable MRI trailer on concrete pad at 2285 Challenger Way for VA clinic
• Outdoor storage and commissary kitchen for mobile food vendors at 100 Sebastopol Rd
• Medic Ambulance headquarters at 1269 Corporate Center Pkwy with 24/7 operations

Zoning Administrator Murray approved multiple minor design reviews and conditional use permits for fuel storage, medical facilities, and residential conversions. One application for outdoor storage and a commissary kitchen was continued to a date uncertain.

• Approved fuel storage tank and canopy at 3965 Occidental Rd with added conditions
• Approved portable MRI trailer and pad at 2285 Challenger Way with conditions
• Continued outdoor storage and commissary kitchen at 100 Sebastopol Road to a date uncertain
• Approved Medic Ambulance Service headquarters at 1269 Corporate Center Pkwy #A
• Approved garage removal and new garage with ADU at 628 Wheeler St as amended
• Approved live/work conversion at 405 Chinn St
• Approved mobile food vending at 3011 Santa Rosa Avenue with added conditions
• Clarified Zoning Code Section 20-36-070(A)(1) regarding offsite parking

Design Review Board

The Design Review Board will hold a public hearing on a major design review permit for the Northpoint Commerce Center, a proposed 114,884-square-foot industrial building at 1408, 1416, and 1420 Thunderbolt Way. The board will also consider a requested continuance to January 18, 2024, for a new Verizon wireless telecommunication tower (69-foot monopine) at 244 Colgan Avenue. No other scheduled items or consent items are on the agenda.

• Public hearing on Northpoint Commerce Center, a 114,884 sq ft industrial building at 1408, 1416, 1420 Thunderbolt Way
• Applicant request to continue the Verizon wireless tower (69-foot monopine) hearing to January 18, 2024
• Project at Thunderbolt Way is consistent with General Plan and exempt under CEQA Guidelines Section 15183

The Design Review Board approved its December 7 draft minutes and continued both scheduled public hearings to future dates. The Verizon telecommunication tower project at 244 Colgan Avenue was continued to January 18, 2024, and the Northpoint Commerce Center industrial building at 1408-1420 Thunderbolt Way was continued to January 4, 2024. No substantive decisions were made.

• Approved December 7, 2023 draft minutes as submitted (5-0)
• Continued Verizon wireless tower design review permit to January 18, 2024 (4-0-2 absent)
• Continued Northpoint Commerce Center major design review to January 4, 2024 (4-0-1 absent, 1 abstention)

Subdivision/Development Advisory Committee

The Subdivision/Development Advisory Committee will hold a public hearing to consider a waiver of parcel map for a proposed 2-lot subdivision at 789 Lombardi Court. The project would subdivide an existing 1.61-acre parcel into three new parcels ranging from 0.46 to 0.65 acres. The committee will decide whether to approve the waiver.

• Public hearing on parcel map waiver for a 2-lot subdivision
• Location: 789 Lombardi Court, Santa Rosa
• Proposed to split 1.61 acres into three parcels (0.46–0.65 acres each)
• City Planner Suzanne Hartman presenting
• Project exempt from California Environmental Quality Act (CEQA)

Cultural Heritage Board

The Cultural Heritage Board regular meeting scheduled for December 20, 2023, has been cancelled. For more information, contact Lani Buckheit.

City Council

The December 19, 2023 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for January 9, 2024.

Housing Authority

The special meeting of the Santa Rosa Housing Authority scheduled for December 18, 2023, has been cancelled. The next regular meeting will be held on January 22, 2024.

• Meeting cancelled; no business conducted

The December 18, 2023 special meeting of the Santa Rosa Housing Authority was cancelled. No substantive decisions were made. The next regular meeting is scheduled for January 22, 2024.

Long-Term Financial Policy and Audit Subcommittee

This regular meeting of the Long-Term Financial Policy and Audit Subcommittee has been cancelled. No items were considered or discussed.

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for a Verizon wireless tower. The proposal includes the construction of a 69-foot-tall monopine tower and a 6-foot fence at 244 Colgan Avenue.

• Public hearing for a 69-foot-tall telecommunication tower at 244 Colgan Avenue
• Conditional Use Permit request for Verizon Wireless

Cultural Heritage Board

The Cultural Heritage Board will hold a public hearing to consider a landmark alteration permit for constructing a new 1,873-square-foot, three-bedroom single-family home with detached garage, well pump house, and covered outdoor area at 912 McDonald Avenue. The project is exempt from CEQA. No other business will be considered at this special meeting.

• Public hearing on Landmark Alteration (LMA22-016) for a new single-family dwelling at 912 McDonald Avenue
• Proposed construction: 1,873 sq ft, three-bedroom home, detached garage, well pump house, covered outdoor area

The board approved a landmark alteration permit (Resolution CHB-2023-001) for a new one-story, 1,873-square-foot single-family dwelling with detached garage at 912 McDonald Avenue in the McDonald Avenue Preservation District. The vote was 6-0; one member was absent. The project is exempt from CEQA. A public hearing was held with two speakers in support.

• Approved Resolution CHB-2023-001 for landmark alteration permit at 912 McDonald Avenue (6-0)

Board of Community Services

The December 13, 2023 special meeting of the Santa Rosa Board of Community Services was cancelled. No decisions or discussions took place. The agenda included a proposed update to the Board's governing Ordinance and Bylaws, but no action was taken.

• Proposed updates to Board Bylaws and governing Ordinance were on the agenda but not acted upon due to cancellation
• Approval of October 25, 2023 regular meeting minutes was also listed but not considered

City Council

The City Council will hold a study session on the Draft Economic Development Strategic Action Plan. Among consent items, the Council is set to adopt (second reading) an ordinance requiring landowners to maintain defensible space in the Wildland-Urban Interface Fire Area. Other items include adding 12 firefighter positions via a FEMA SAFER grant, approving contracts for Martin Luther King Jr. Neighborhood Park improvements ($860,076) and a $250,000 increase for environmental site assessments, and declaring 20 city-owned parcels as surplus.

• Ordinance adoption: hazardous vegetation and fuels management in Wildland-Urban Interface Fire Area (second reading, passed 7-0 on Dec. 5)
• Resolution to add 12.0 FTE firefighter positions funded by FEMA SAFER grant
• Professional services agreement with Callander Associates ($860,076) for Martin Luther King Jr. Neighborhood Park and trail improvements
• First Amendment to EBA Engineering agreement, increasing compensation by $250,000 (total $349,000) for environmental site assessments
• Declaration of 20 city-owned parcels as exempt and non-exempt surplus

The City Council adopted an ordinance requiring landowners in the Wildland-Urban Interface Fire Area to maintain defensible space and remove hazardous vegetation. The Council also approved several professional services agreements and added 12 firefighter positions via a FEMA grant.

• Adopted Ordinance No. ORD-2023-016 regarding hazardous vegetation and fuels management (7-0)
• Approved adding 12.0 FTE firefighter positions via FEMA SAFER grant (7-0)
• Approved $860,076 agreement with Callander Associates Landscape Architecture for Martin Luther King Jr. Neighborhood Park improvements (7-0)
• Approved $250,000 compensation increase for EBA Engineering for environmental site assessments (7-0)
• Approved November 28, 2023, meeting minutes as submitted (7-0)
• Approved December 5, 2023, meeting minutes as corrected (7-0)
• Continued partnership agreement for first responder advanced life support services to January 9, 2024
• Continued study session on Council compensation to a date uncertain

Open Government Task Force Implementation Subcommittee

The Open Government Task Force Implementation Subcommittee meeting scheduled for December 7, 2023, has been cancelled. No items were discussed or decided.

Board of Public Utilities

The Board of Public Utilities will consider two consent items authorizing expenditures: a fourth amendment for SCADA system upgrades at the Laguna Treatment Plant not to exceed $101,775.51, and a waiver of bid and blanket purchase order to Cummins, Inc. for up to $275,000 for combined heat and power engine parts and technical services. Staff will also brief the Board on water supply and recycled water supply issues.

• Fourth amendment to professional services agreement with E&M Electric (AVEVA) for SCADA system upgrades at Laguna Treatment Plant, up to $101,775.51
• Waiver of bid and one-year blanket purchase order to Cummins, Inc. for engine parts and technical services, up to $275,000
• Water supply update briefing
• Recycled water supply update briefing
• Proclamation recognizing employee service

The Board of Public Utilities approved two contracts for water infrastructure maintenance and software upgrades. The board also approved the minutes from the November 16, 2023 meeting.

• Approved November 16, 2023 meeting minutes
• Approved $101,775.51 amendment for SCADA system software and licenses with E&M Electric and Machinery, Inc. (6-0)
• Approved waiver of bid and $275,000 purchase order to Cummins, Inc. for engine parts and services (6-0)

Zoning Administrator

The Zoning Administrator will hold a public meeting to decide on two scheduled items: a Conditional Use Permit for Food for Thought food bank to operate a warehouse and distribution facility at 2351 Circadian Way, and a request to construct a 6-foot fence within a side corner setback at 4740 Badger Rd. Both projects qualify for environmental exemption. The decisions are final unless appealed within 10 days.

• Conditional Use Permit for Food for Thought food bank warehouse and distribution at 2351 Circadian Way
• Fence construction within side corner setback at 4740 Badger Rd
• Approval of draft minutes from November 16, 2023
• Public comment period for items not on the agenda

The Zoning Administrator approved a minor conditional use permit for a 6-foot wood fence at 4740 Badger Road and a warehouse permit for Food for Thought at 2351 Circadian Way. Both items were approved with conditions or as submitted.

• Approved 6-foot wood fence at 4740 Badger Rd (ZA-2023-057)
• Approved Food for Thought warehouse permit at 2351 Circadian Way (ZA-2023-058)
• Approved November 16, 2023 draft minutes as submitted

Design Review Board

The Design Review Board will hold a public hearing on a major design review for a proposed 74,949-square-foot industrial building at 0 Northpoint Parkway (Heritage Commerce Center). The project is found consistent with CEQA under Section 15183. Other items include approval of October 19 draft minutes and board member reports.

• Public hearing for Major Design Review of Heritage Commerce Center, a 74,949 sq ft industrial building at 0 Northpoint Parkway
• Approval of October 19, 2023 draft minutes
• Board member reports and potential vice chair election
• Statement of purpose for design review criteria under Zoning Code Chapter 20-52.030 F
• No consent items on the agenda

The Design Review Board approved the Heritage Commerce Center project at 0 Northpoint Parkway. The 74,949-square-foot industrial building received a 4-1 vote with one abstention. The meeting was adjourned at 5:33 P.M.

• Approved Heritage Commerce Center design review (4-1)
• Waived reading of text and adopted Resolution DRB-2023-014
• Board Member Cook abstained due to conflict
• Board Member Cook left meeting at 4:35 P.M.

Cultural Heritage Board

The Cultural Heritage Board will hold a workshop to train members and brainstorm process improvements for the Landmark Alteration Permit, aiming to simplify it for homeowners in preservation districts. No formal action will be taken; the session focuses on discussion and generating ideas. The remainder of the agenda is routine, including approval of previous minutes and public comments.

• Workshop on simplifying the Landmark Alteration Permit process, including training and brainstorming

The Cultural Heritage Board continued a workshop to discuss simplifying the Landmark Alteration Permit process. The board voted to continue the item to a future date for further discussion.

• Approved September 13, 2023 draft minutes
• Approved September 20, 2023 draft minutes
• Continued landmark permit process workshop to a future date (5-2)

Climate Action Subcommittee

The Climate Action Subcommittee will consider various options and implications for drafting a Comprehensive Integrated Pest Management Policy for the city, following direction from an October meeting. Staff will present analysis of policy choices. Other agenda items are routine procedural matters including approval of previous minutes and future meeting scheduling.

• Discussion of options for a City-Wide Integrated Pest Management Policy

The Climate Action Subcommittee discussed development of a city-wide integrated pest management policy, with staff presenting options and receiving feedback. No substantive decisions were made; the only formal action was approval of the November 1, 2023 meeting minutes.

• Approved November 1, 2023 meeting minutes as submitted

City Council

The City Council will review a potential $10-20 billion regional affordable housing bond and an ordinance regarding hazardous vegetation management. Other items include a fleet vehicle purchase ratification and updates to the Measure O oversight committee.

• Ratification of purchase order for eight Ford F-350 trucks not to exceed $432,967.73
• Report on potential $121 million - $242 million in bond proceeds from the 2024 Regional Affordable Housing Bond
• Introduction of ordinance regarding hazardous vegetation and fuels management
• Acceptance of FY 2022-23 Measure O annual report and proposed oversight committee name change
• Public hearing for a petition to expand the downtown residential permit parking zone to the 300 block of Lincoln Street

The City Council ratified a $432,967.73 purchase order for eight Ford F-350 trucks and expanded the Downtown Residential Permit Parking Zone to include the 300 block of Lincoln Street. The council also directed staff to develop an expenditure plan for a potential regional affordable housing bond.

• Approved $432,967.73 purchase order for 8 Ford F-350 trucks (7-0)
• Approved expansion of Downtown Residential Permit Parking Zone to 300 block of Lincoln Street (7-0)
• Directed staff to conduct outreach and develop an expenditure plan for the 2024 Regional Affordable Housing Bond (7-0)
• Continued litigation case Bay Cities Paving & Grading to December 12, 2023 meeting

Art in Public Places Committee

The Art in Public Places Committee regular meeting scheduled for December 4, 2023, has been cancelled. No decisions or discussions will occur at this meeting.

Community Advisory Board

The Community Advisory Board will discuss and take action on a single Community Improvement Grant application: $2,500 for the Historic Railroad Association's Holiday Carriage Rides. The board will also consider adopting the 2024 meeting schedule. No other substantive items are on the agenda.

• Consideration of $2,500 Community Improvement Grant for Historic Railroad Association for Holiday Carriage Rides (Q3 2023)
• Adoption of proposed 2024 CAB meeting schedule (4th Wednesdays, December on 1st Wednesday)

The Community Advisory Board approved the 2024 meeting schedule, which includes one meeting on December 4th. The board also received a report on the 2023 Q3 Community Improvement Grant, which received one application for $2,500.

• Approved 2024 CAB meeting schedule (8-0)
• Received report on 2023 Q3 Community Improvement Grant

City Council

The Santa Rosa City Council will meet in closed session to discuss PFAS-related litigation against 3M and DuPont. In open session, the Council will consider consent items including a $384,890 contract increase for fire-damaged roadway landscaping and a one-year extension of Resilient City zoning measures. The Council will also decide on accepting a Cannabis Equity Assessment and awarding $2,326,819 in HOME-ARP grants to COTS and Catholic Charities for homelessness prevention services.

• Closed session on existing PFAS litigation (MDL 2873) and potential lawsuit against 3M and DuPont
• Consent: Approve $384,890 increase (total $1,031,932) for Green Valley Consulting Engineers for Fire Damaged Roadway Landscaping project
• Consent: Extend Resilient City zoning provisions and -RC Combining District through December 31, 2024
• Accept Cannabis Equity Assessment and direct staff to develop a cannabis equity program
• Approve HOME-ARP grants: $711,375 to COTS and $1,615,444 to Catholic Charities of the Diocese of Santa Rosa for supportive services

The Council initially failed 3-3-1 on a motion to accept the Cannabis Equity Assessment and direct staff to prepare a program, then later approved (6-0-1) an amended resolution accepting only the assessment. Consent items were adopted 7-0, including a salary plan, a $384,890 contract amendment for fire-damaged roadway landscaping, and a one-year extension of Resilient City Development Measures. In closed session, the Council unanimously voted to opt out of two class action settlements against DuPont and 3M regarding PFAS.

• Failed to accept Cannabis Equity Assessment and direct a program (3-3-1)
• Accepted Cannabis Equity Assessment only (6-0-1)
• Approved city salary plan and schedule (7-0)
• Approved $384,890 amendment to Green Valley Consulting Engineers contract (7-0)
• Adopted ordinance extending Resilient City Development Measures to Dec 31, 2024 (7-0)
• Unanimously opted out of two PFAS class action settlements (closed session)

Housing Authority

The Housing Authority will receive a staff briefing on its Fiscal Year 2023/24 first-quarter financial update (July–September 2023). A study session will provide information on the Housing Choice Voucher Program. Other agenda items include approval of October 23, 2023, minutes and an update on the pending development pipeline. The meeting is primarily informational with no public hearings.

• Staff briefing on FY 2023/24 Quarter 1 Financial Update
• Study session on the Housing Choice Voucher Program
• Approval of draft minutes from October 23, 2023
• Pending Development Pipeline Update (information only)

The Housing Authority approved the draft minutes from the October 23, 2023 meeting. The session included a financial update for the first quarter of fiscal year 2023/24 and a study session on the Housing Choice Voucher Program. No other substantive actions were taken.

• Approved October 23, 2023 draft minutes as submitted
• Received FY 2023/24 Quarter 1 financial update
• Received Housing Choice Voucher Program study session

Santa Rosa Tourism Business Improvement Area Advisory Board

The regular meeting scheduled for November 23, 2023, has been cancelled.

Waterways Advisory Committee

The Santa Rosa Waterways Advisory Committee regular meeting scheduled for November 23, 2023 has been cancelled. No items were discussed or decided. For more information, contact [email protected].

Planning Commission

The Planning Commission regular meeting scheduled for November 23, 2023, has been cancelled.

Community Advisory Board

The November 22, 2023 regular meeting of the Community Advisory Board has been cancelled. The next regular meeting is scheduled for November 29, 2023.

Board of Community Services

This meeting was cancelled. The agenda contains only a cancellation notice and scheduling information for future meetings. No business was conducted or discussed.

• Regular meeting of November 22, 2023 cancelled
• Special meeting scheduled for December 13, 2023 at 5:00 PM
• Regular meeting of December 27, 2023 also cancelled due to holiday
• Next regular meeting: January 24, 2024 at 5:00 PM

City Council

The City Council's regular meeting scheduled for November 21, 2023 has been cancelled. The next regular meeting will be held on November 28, 2023.

Design Review Board

The Design Review Board regular meeting scheduled for November 16, 2023, has been cancelled. No items were discussed or decided.

Public Financing Authority

The Public Financing Authority will hold a policy discussion on key elements of the Downtown Infrastructure Financing Plan (IFP), including tax percentage commitment and potential projects. No action will be taken except possible direction to staff. The meeting also includes approval of prior minutes and public comment on non-agenda matters.

• Policy discussion on Downtown Infrastructure Financing Plan (IFP) key elements, including tax percentage commitment and projects

The Board conducted a policy discussion regarding key elements of the Downtown Infrastructure Financing Plan (IFP). No formal action or decisions were taken during this meeting.

• Approved October 19, 2023 draft minutes

Bicycle and Pedestrian Advisory Board

The Santa Rosa Bicycle and Pedestrian Advisory Board will hear a report on the Active Transportation Plan (ATP) working draft vision, goals, and final scope of work, and may provide input. The board will also consider accepting the draft Fiscal Year 2024/2025 Transportation and Public Works Work Plan for active transportation projects and studies. The meeting includes opportunities for public comment.

• Report on Active Transportation Plan (ATP) working draft vision, goals, and final scope of work
• Consideration of draft Fiscal Year 2024/2025 Transportation and Public Works Work Plan for active transportation projects
• Approval of September 21, 2023 regular meeting minutes
• Public comment on non-agenda matters

The Bicycle and Pedestrian Advisory Board approved the acceptance of the draft Fiscal Year 2024/2025 Transportation and Public Works Work Plan, amended to include prioritization feedback. The board also approved the September 2023 meeting minutes. No other substantive decisions were made.

• Approved September 2023 meeting minutes (6-2)
• Approved acceptance of draft FY 2024/25 TPW Work Plan amended to include prioritization feedback (7-1)

Board of Public Utilities

The Board of Public Utilities will hold a mostly procedural meeting with no study session, staff briefings, or report items. The key action is a closed session to discuss existing and anticipated litigation related to per- and polyfluoroalkyl substances (PFAS), including the Aqueous Film-Forming Foam (AFFF) product liability multidistrict litigation and potential litigation against 3M Company and DuPont entities.

• Closed session: conference with legal counsel on existing AFFF product liability litigation (MDL 2873)
• Closed session: anticipated litigation against 3M, DuPont, and related companies over PFAS
• Approval of draft minutes from November 2, 2023 regular meeting

The Board of Public Utilities approved the draft minutes from the November 2 meeting and administered the Oath of Office to new member Chris Grabill. The meeting recessed to closed session to discuss pending litigation regarding PFAS and AFFF products, then reconvened with no reportable action.

• Approved November 2, 2023 meeting minutes (5 present)
• Administered Oath of Office to new Board Member Chris Grabill
• Recessed to closed session to discuss AFFF litigation
• Reconvened from closed session with no reportable action

Zoning Administrator

The Zoning Administrator will hold public hearings on four items: a conditional use permit for Tipsy Taco Cantina to extend operating hours until 2 AM on weekends, installation of dish antennas at 2899 Dowd Dr, a minor variance for an unpermitted addition at 2113 Terrace Way, and a minor design review alteration for the Cherry Ranch subdivision at 930 Fresno Ave. The meeting also includes approval of previous minutes and public comment.

• Tipsy Taco Cantina – Conditional Use Permit for extended hours to 2 AM Friday-Sunday at 505 Mendocino Ave (CUP23-034)
• Dish antennas installation with FRB screens, antennas, RRUs, and equipment at 2899 Dowd Dr (PRJ23-015)
• Minor variance for an as-built addition 4.1-4.5 ft from side property line at 2113 Terrace Way (ZV23-001)
• Cherry Ranch subdivision minor design review alteration to add single-family detached plan to 22 lots at 930 Fresno Ave (DR23-027)

The Zoning Administrator approved three projects: a rooftop antenna installation at 2899 Dowd Drive, a minor variance for an addition at 2113 Terrace Way, and minor design review modifications for the Cherry Ranch subdivision at 930 Fresno Avenue. The conditional use permit for Tipsy Taco Cantina (extended hours) was continued to a date uncertain. The minutes from November 2, 2023 were also approved.

• Approved November 2, 2023 draft minutes
• Continued Tipsy Taco Cantina conditional use permit (CUP23-034) to a date uncertain
• Approved resolution ZA-2023-054 for rooftop antennas and equipment at 2899 Dowd Drive
• Approved resolution ZA-2023-055 for a minor variance at 2113 Terrace Way (4.1-4.5 ft side setback)
• Approved resolution ZA-2023-056 for Cherry Ranch subdivision design modifications at 930 Fresno Avenue

Cultural Heritage Board

The regular meeting of the Cultural Heritage Board scheduled for November 15, 2023, has been cancelled. No decisions or discussions took place.

City Council

The City Council will consider accepting a revised Infill Infrastructure Grant of $19,652,636 from the state, including a budget revision to transfer $7,407,551 to Recreation and Parks for improvements to Martin Luther King Jr. Park. A study session will discuss a potential tobacco retail license ordinance, and the consent agenda includes contracts for revenue auditing, landscape maintenance, and an employee transit pilot program.

• Accept revised Infill Infrastructure Grant of $19,652,636; transfer $7,407,551 to Martin Luther King Jr. Park improvements
• Study session on a proposed Tobacco Retail License Ordinance modeled after Petaluma’s
• Approve $1,949,739 operating agreement extension for Safe Parking Program with Catholic Charities through June 2025
• Approve $1,238,981 extension and $1,149,999 new scope for BrightView landscape contract, cumulative not to exceed $6,899,691
• Approve MOU with Sonoma County for an unlimited rides pilot program for employees on CityBus and Sonoma County Transit

The City Council appointed Carmen Gonzalez as the joint representative for the Public Financing Authority. The Council also approved a memorandum of understanding for an unlimited rides pilot program and a contract amendment for revenue auditing services.

• Approved appointment of Carmen Gonzalez to the Public Financing Authority (7-0)
• Approved October 24, 2023, meeting minutes with Vice Mayor MacDonald abstaining (7-0)
• Adopted Consent Items 13.1 through 13.7 with Vice Mayor MacDonald abstaining from Item 13.3 (7-0)
• Adopted Resolution RES-2023-183 for an unlimited rides pilot program between the City and County (7-0)
• Adopted Resolution RES-2023-184 to amend a professional services agreement with Avenu Insights & Analytics, LLC (7-0)

Economic Development Subcommittee

The subcommittee is reviewing a quantitative assessment of economic impacts from downtown infill housing development. Members are also discussing the goals, objectives, and tactics of the draft Economic Development Strategic Plan.

• Introduction to the Economic and Fiscal Impacts of Downtown Housing Study
• Discussion of the Draft Economic Development Strategic Plan

Long-Term Financial Policy and Audit Subcommittee

The subcommittee will receive informational presentations on the CalPERS Unfunded Liability update, the Public Employees Medical and Hospital Care Act (PEMHCA) Section 115 Trust, and future ballot measures. No action items are scheduled; all items are for discussion and information only.

• CalPERS Unfunded Liability update presented by Deputy Director of Finance and Chief Financial Officer
• Information on PEMHCA Section 115 Trust for retiree medical benefits
• Update on future ballot measures by the Chief Financial Officer
• Approval of special meeting minutes from October 19, 2023

The subcommittee approved the minutes from the October 19, 2023, special meeting. Members received presentations on CalPERS unfunded liability, the PEMHCA Section 115 Trust, and future ballot measures. No substantive actions were taken on the scheduled information items.

• Approved October 19, 2023 Special Meeting Minutes
• Received and filed CalPERS Unfunded Liability update
• Received and filed PEMHCA Section 115 Trust information
• Received and filed update on future ballot measures

Planning Commission

The Planning Commission regular meeting scheduled for November 9, 2023, has been cancelled. No items were discussed or decided.

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership special meeting will allow public comment, provide updates from partnership staff, and include a climate update from the Policy Team. The team will review the Year 1 Implementation Plan and hear a presentation on the first-year summary of Choice Cycle XI. The meeting will also discuss future agenda items.

• Public comment period (3 minutes per speaker)
• Violence Prevention Partnership staff updates
• Policy Team climate update covering law enforcement, schools, nonprofits, health care, and faith‑based sectors
• Review of the Year 1 Implementation Plan
• Presentation of the Choice Cycle XI Year 1 Summary Report

The Santa Rosa Violence Prevention Partnership held a special meeting that was entirely informational. Staff provided updates on an unfilled outreach specialist position, two unfunded grant applications, the Year 1 Implementation Plan, and a CHOICE grant program evaluation. No votes or formal actions were taken.

Measure O Oversight Committee (Now Public Safety and Prevention Tax Citizens' Oversight Committee)

The Measure O Oversight Committee will discuss a proposed name change to reflect a new public safety tax measure, consider a proposed change to the implementation plan for City Council action, and review and vote on the FY 2022-23 annual report covering police, violence prevention, and fire department expenditures. The meeting also includes public comment and approval of prior minutes.

• Proposed committee name change to reflect new public safety tax measure
• Proposed change to Measure O Implementation Plan for Council consideration
• Review and approval of FY 2022-23 annual report
• Presentations from Police Chief, Violence Prevention, and Fire Chief on annual report
• Approval of April 20, 2023 special meeting minutes

The Measure O Oversight Committee approved its FY 2022-2023 Annual Report and a change to the tax implementation plan, both to be presented to the Santa Rosa City Council. After rejecting a motion to propose two name options, the committee voted 4-2 to recommend a single new name: Public Safety and Prevention Tax Citizens' Oversight Committee. The April 20, 2023 special meeting minutes were also approved.

• Approved April 20, 2023 special meeting minutes (unanimous, no vote tally recorded)
• Denied motion to present two committee name options to Council (2-4-1)
• Approved presenting new name 'Public Safety and Prevention Tax Citizens' Oversight Committee' to Council (4-2-1)
• Approved recommended change to the Measure O Implementation Plan for Council presentation (6-0-1)
• Approved FY 2022-2023 Measure O Annual Report (6-0-1)

City Council

The November 7, 2023 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for November 14, 2023.

Art in Public Places Committee

The committee will consider approving a revised workplan for Ad-Hoc Task Forces. Staff will also provide updates on current projects and public art in private developments since July 2021.

• Approval of revised Ad-Hoc Task Forces workplan
• Update on public art in private development and in-lieu fees since July 2021
• Updates on current programs and projects
• Approval of draft minutes from August, September, and October 2023

Board of Public Utilities

The Board of Public Utilities will hear staff briefings on the 2023-2024 capital improvement program, new TNI lab standards, and environmental updates. Two consent items are up for a vote: a one-year extension and $165,000 increase for a dewatering polymer contract with SNF Polydyne (total $417,000), and a $135,000 professional services agreement with Hildebrand Consulting to develop water and sewer rates for 2025-2029. The board may give direction on the briefings and must approve the motions.

• Motion to extend and increase Blanket Purchase Order 165703 with SNF Polydyne, Inc. by $165,000 to $417,000 for dewatering polymer at Laguna Treatment Plant
• Motion to approve $135,000 agreement with Hildebrand Consulting for a water and sewer rate study and rate schedule for 2025-2029
• Staff briefing on 2023-2024 Capital Improvement Program update covering active and planned water, wastewater, and regional projects
• Staff update on Laguna Environmental Laboratory’s implementation of new State Water Board TNI standards
• Staff update on North Coast Water Quality Control Board’s 2023 Triennial Review and Colgan Creek Water Quality Trading Framework

The Board approved a one-year extension and increase for a polymer supply contract and a professional services agreement for a water and sewer rate study. The meeting was otherwise procedural.

• Approved Blanket Purchase Order 165703 extension with $165,000 increase (6-0)
• Approved proposed agreement with Hildebrand Consulting for rate study (6-0)

Zoning Administrator

The Zoning Administrator will hold public hearings on two items: a proposal to develop two vacant lots into a Tesla vehicle storage facility at 3300 & 3304 Industrial Drive, and a request to legalize an existing 6-foot-7-inch fence within front and corner-side setbacks at 3496 Spring Creek Drive. Both projects qualify for categorical environmental exemptions. The meeting also includes approval of draft minutes from three prior meetings.

• Public hearing on Tesla vehicle storage facility on two vacant lots totaling 1.28 acres at 3300 & 3304 Industrial Dr with fence, gates, lighting, and landscaping (CUP23-035 & DR23-018)
• Public hearing to legalize existing 6-foot-7-inch solid wood fence with lattice within 20-foot front and 15-foot corner-side setbacks at 3496 Spring Creek Dr (CUP22-065)
• Approval of draft minutes from August 3, August 17, and October 5, 2023
• Both projects found compliant with CEQA and qualify for categorical exemptions

The Zoning Administrator approved a minor conditional use permit and minor design review for a Tesla vehicle storage facility on two vacant lots at 3300 and 3304 Industrial Drive. A separate item to legalize an existing fence at 3496 Spring Creek Drive was continued to a date uncertain. No public comments were received, and minutes from three prior meetings were approved.

• Approved August 3, 2023 draft minutes as submitted
• Approved August 17, 2023 draft minutes as submitted
• Approved October 5, 2023 draft minutes as submitted
• Approved Resolution ZA-2023-051 (minor conditional use permit for Tesla vehicle storage at 3300 & 3304 Industrial Dr)
• Approved Resolution ZA-2023-052 (minor design review for Tesla vehicle storage at 3300 & 3304 Industrial Dr)
• Continued Item 6.1 (new fence at 3496 Spring Creek Dr) to a date uncertain

Design Review Board

The November 2, 2023 regular meeting of the Design Review Board has been cancelled. No items were discussed or decided. For more information, contact Lani Buckheit.

Cultural Heritage Board

The November 1, 2023 regular meeting of the Cultural Heritage Board has been cancelled. No business was conducted or discussed. For more information, contact Lani Buckheit.

Climate Action Subcommittee

The Climate Action Subcommittee will receive an update on the city's Greenhouse Gas Emission Reduction Strategy, which is being revised as part of the 2050 General Plan Update. Staff will present background information and seek direction from the subcommittee. No votes or decisions on the strategy are scheduled; the item is for review and discussion only.

• Update and direction on Greenhouse Gas Emission Reduction Strategy as part of the 2050 General Plan Update

The subcommittee received a staff presentation on the updated Greenhouse Gas Emission Reduction Strategy as part of the 2050 General Plan Update. Members and the public provided feedback on the strategy and discussed city tree canopy equity. No new policies were voted into law.

• Approved October 4, 2023 meeting minutes

City Council

The regular City Council meeting scheduled for October 31, 2023, has been cancelled. The next regular meeting will be held on November 14, 2023.

Waterways Advisory Committee

The Waterways Advisory Committee regular meeting scheduled for October 26, 2023 has been cancelled. No items were discussed or decided.

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for 136 College Avenue. The request involves allowing 7-Eleven to sell beer and wine for off-site consumption.

• Public hearing for 7-Eleven sale of beer and wine for off-site consumption at 136 College Avenue (CUP22-052)

Board of Community Services

The Board will receive informational updates on the Southeast Greenway Project and Howarth Park operations. No formal decisions are scheduled; the agenda consists of reports, committee updates, and approval of previous meeting minutes.

• Southeast Greenway Project update presented by Acting Recreation and Parks Director Jen Santos
• Overview of Howarth Park operations by Recreation Coordinator Leah Hernandez and maintenance by Tim Finegan
• Approval of draft minutes from the September 27, 2023 regular meeting
• Reports on upcoming and accomplished events from board members
• Committee reports from Mayor’s Lunch, Santa Rosa Waterways Advisory Committee, and BOCS Governing Documents Subcommittee

The Board approved the meeting minutes from September 27, 2023. Staff provided updates regarding upcoming infrastructure grants for MLK Park, design options for Fremont Park, and project updates for Southeast Greenway and Howarth Park.

• Approved September 27, 2023, meeting minutes (Chair Pitts abstained)

Public Safety Subcommittee

The Public Safety Subcommittee will hear the police chief’s response to the Independent Police Auditor’s 2022 recommendations. It will review the Fire Department’s draft plan for implementing SAFER grant funding, which provides three years of money for twelve additional firefighter/paramedic positions. The committee will also receive an overview of Measure H fund usage and an update on the Vegetation Management Program and its upcoming ordinance. No formal actions are scheduled; the items are for discussion and information.

• Independent Police Auditor’s recommendation response by the Chief of Police
• SAFER grant implementation draft to fund twelve new firefighter/paramedic FTEs
• Measure H update on past benefits and future use of the public‑safety sales tax
• Vegetation Management Program status and draft ordinance to be presented to City Council
• High‑level updates from the Police Chief and Fire Department on programs and projects

City Council

The City Council will consider accepting the Water Supply Alternatives Plan, which identifies options to diversify Santa Rosa's potable water supply to enhance climate and drought resilience. The agenda also includes a public hearing to amend water waste regulations, consent items for purchases and contract amendments, and an update on the Russian River Water Forum and Potter Valley Project.

• Water Supply Alternatives Plan presented for Council acceptance (Item 14.1)
• Public hearing to introduce ordinance amending Water Waste Regulations (Item 15.1)
• Amendment to Homeless Outreach Services Team grant with Catholic Charities, increasing contract by $100,000 to total $1,135,450 for expanded downtown outreach (Item 12.4)
• Approval of purchase order for four Hamm Asphalt Rollers at $268,701.44 (Item 12.2)
• Authorization of five-year blanket purchase order for gasoline and renewable diesel with Ramos Oil Co., Inc., total not to exceed $750,000 (Item 12.3)

The City Council adopted several resolutions via a consent agenda, including a fuel supply contract and the purchase of asphalt rollers. The Council also increased funding for homeless outreach services in downtown Santa Rosa.

• Approved $750,000 blanket purchase order for gasoline and renewable diesel from Ramos Oil Co., Inc. (5-0)
• Approved purchase of four Hamm Asphalt Rollers from Nixon-Egli Equipment Company for up to $268,701.44 (5-0)
• Approved $100,000 ARPA fund increase for Catholic Charities of the Diocese of Santa Rosa homeless outreach services, totaling $1,135,450 (5-0)
• Approved amendment to NextRequest LLC public records agreement adding $35,679.29 for a total not to exceed $118,435.06 (5-0)
• Approved October 10, 2023, Regular Meeting Minutes

Housing Authority

The Housing Authority will consider adopting revisions to Chapter 4 of the Housing Choice Voucher (HCV) Administrative Plan, updating waiting list procedures (including an electronic application), eliminating the limited preference for households affected by the 2017 wildfires, and clarifying the referral process for people experiencing homelessness. Study sessions will cover policy changes required under the Housing Opportunity Through Modernization Act of 2016 and an overview of loan repayments used for affordable housing projects. The agenda also includes a pending development pipeline update and approval of previous meeting minutes.

• Adoption of revisions to HCV Administrative Plan Chapter 4 (Application, Waiting List, Tenant Selection policies)
• Elimination of limited preference for households affected by the 2017 wildfire disaster
• Update to referral mechanism for the limited preference for people experiencing homelessness
• Study session on policy changes required by the Housing Opportunity Through Modernization Act of 2016
• Study session on loan repayments and how funds are redeployed into affordable housing projects

The Housing Authority adopted revisions to the Housing Choice Voucher Program Administrative Plan. The changes update the application process and referral mechanisms for people experiencing homelessness and remove a preference for 2017 wildfire disaster households.

• Approved Resolution 1766 to revise Housing Choice Voucher Program Administrative Plan Chapter 4 (4-0)
• Approved September 25, 2023 draft minutes

Public Financing Authority

The Downtown Business Corridor EIFD Public Financing Authority will consider several resolutions at its October 19, 2023 meeting. Items include adopting a Conflict‑of‑Interest Code, adopting California’s CEQA implementation guidelines, and adopting bylaws that set meeting times and locations. The board will also elect a chair and vice‑chair and discuss key elements of the Downtown Infrastructure Financing Plan.

• Resolution to adopt a Conflict‑of‑Interest Code
• Resolution to adopt California Environmental Quality Act (CEQA) implementation guidelines
• Resolution to adopt bylaws establishing time and place for regular meetings
• Motion to elect a Chair and Vice Chair of the EIFD Public Financing Authority
• Policy discussion on key elements of the Downtown Infrastructure Financing Plan

The Public Financing Authority unanimously approved a resolution directing staff to prepare an Infrastructure Financing Plan for the Downtown Business Corridor Enhanced Infrastructure Financing District. The board also adopted bylaws, elected a chair and vice chair, and approved three consent items including a conflict-of-interest code and CEQA guidelines. All votes were 6-0.

• Approved resolution to prepare Downtown IFP (6-0)
• Adopted bylaws including meeting time and place (6-0)
• Elected Victoria Fleming as Chair and Hugh Futrell as Vice Chair (6-0)
• Adopted Conflict-of-Interest Code (6-0, consent)
• Adopted CEQA Guidelines (6-0, consent)
• Acknowledged receipt of City Council resolution RES-2023-076 (6-0, consent)

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive a presentation on the General Fund's budget performance for the fiscal year ending 2022-23. The item is informational only, with no recommended action. Public comment may be submitted in person or via email.

• General Fund Review – Fiscal Year End 2022-23 (informational presentation)

The committee approved the September 14, 2023 meeting minutes with a noted correction. The group discussed the Fiscal Year End 2023 budget performance for the General Fund. No substantive decisions were made regarding policy or budget.

• Approved September 14, 2023 minutes with noted correction
• Discussed General Fund FY 2022-23 budget performance

Bicycle and Pedestrian Advisory Board

The regular meeting of the Santa Rosa Bicycle and Pedestrian Advisory Board scheduled for October 19, 2023 was cancelled. No agenda items were considered. The next meeting is set for Thursday, November 16, 2023 at 4:00 p.m.

Board of Public Utilities

The Board will vote on a one-year extension and $745,035 increase for biosolids hauling services with Poncia Fertilizer. Staff will also present updates on recycled water supply, the Russian River Water Forum and Potter Valley Project, general water supply, the 20th anniversary of the Geysers Recharge Project, and receive stormwater quality awards.

• Approve $745,035 first amendment for biosolids hauling with Poncia Fertilizer (Cotati, CA) for total not to exceed $1,470,430
• Update on recycled water supply issues and possible direction to staff
• Update on Russian River Water Forum and PG&E's Potter Valley Hydroelectric Project decommissioning
• Celebrate 20 years of Santa Rosa Geysers Recharge Project partnership with Calpine Corporation
• California Stormwater Quality Association awards for outreach, BMP implementation, and student science project

The Board of Public Utilities approved a one-year extension and increase for biosolids hauling services with Poncia Fertilizer, Inc. The vote was 5-0 with one member absent.

• Approved First Amendment to biosolids hauling services agreement (5-0)
• Approved October 5, 2023 Regular Meeting Minutes as submitted
• Reordered agenda to hear Item 5.5 after Item 5.2

Zoning Administrator

The regular meeting scheduled for October 19, 2023, has been cancelled. No items were discussed or decided.

Design Review Board

The Design Review Board will hold a public hearing on proposed modifications to the Brookwood Medical parking garage, reducing it from six to five levels and from 325 to 276 spaces. The project also includes a shift in building location and reduction in drive aisle width. Other agenda items are procedural, including approval of draft minutes from September 7 and October 5, 2023.

• Public hearing on Brookwood Medical garage modifications at 1000 2nd St (DR23-009): reduce parking garage from 6 to 5 levels, spaces from 325 to 276
• Approval of draft minutes from September 7, 2023 and October 5, 2023
• No consent items on the agenda

The Board approved a design review for Brookwood Medical to reduce its parking garage from six to five levels, cutting spaces from 325 to 276, and shifting the building location. The vote was 5-0 with two members absent. The Board also approved draft minutes from September 7 and October 5, 2023.

• Approved Brookwood Medical garage modification: reduced from 6 to 5 levels, 325 to 276 spaces, building shift (5-0)
• Approved September 7, 2023 draft minutes as submitted
• Approved October 5, 2023 draft minutes as amended

Contract Review Subcommittee

The Contract Review Subcommittee will discuss and potentially approve a proposed professional services agreement with Hildebrand Consulting to conduct a water and sewer rate study and develop a rate schedule for 2025 through 2029. The contract has a not-to-exceed amount of $135,000. Santa Rosa Water selected Hildebrand as the most responsive and qualified consultant following a Request for Proposals process with five respondents.

• Proposed professional services agreement with Hildebrand Consulting for a water and sewer rate study and 2025-2029 rate schedule, not to exceed $135,000

Cultural Heritage Board

The Cultural Heritage Board regular meeting scheduled for October 18, 2023, has been cancelled. No items were discussed or decided. For more information, contact staff.

• Meeting cancelled; no actions taken

Board of Building Regulations Appeals

This meeting of the Board of Building Regulations Appeals is largely procedural. The board will approve prior meeting minutes, receive a staff liaison report from the Chief Building Official, and appoint a chair and vice chair. No appeals or substantive decisions are on the agenda.

• Approval of November 16, 2022 meeting minutes
• Appointment of chair and vice chair
• Reading of the board's statement of purpose

The Board approved the November 16, 2022 meeting minutes and elected its officers: Board member Cooper as Chair (3-0-1) and Board member Coker as Vice Chair (3-0-1). No appeals or code decisions were made.

• Approved November 16, 2022 meeting minutes (unanimous)
• Elected Board member Cooper as Chair (3 aye, 0 nay, 1 abstention)
• Elected Board member Coker as Vice Chair (3 aye, 0 nay, 1 abstention)

City Council

The October 17, 2023 regular meeting of the Santa Rosa City Council has been cancelled. No decisions or discussions took place. The next regular meeting is scheduled for October 24, 2023.

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee's regular meeting scheduled for October 12, 2023 has been cancelled. A special meeting is now scheduled for October 19, 2023 at 4:00 pm. No substantive items were discussed or decided.

• Regular meeting of October 12, 2023 cancelled
• Special meeting scheduled for October 19, 2023 at 4:00 pm

Subregional Wastewater Technical Advisory Committee

The committee will review presentations regarding the Water Supply Alternatives Plan and the status of disinfection system upgrades. The agenda also includes a financial update for fiscal year 2022/23 and an environmental services update.

• Update on Water Supply Alternatives Plan
• Fiscal Year 2022/23 financial update
• Disinfection system upgrade status
• Environmental Services update
• Approval of 2024 meeting schedule

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for October 12, 2023, has been cancelled. No items were presented for discussion or decision.

Art in Public Places Committee

The Art in Public Places Committee will meet in special session to discuss proposed workplans for current ad-hoc task forces and receive updates on ongoing projects. No votes or decisions are scheduled; the meeting is for discussion and information only.

• Discussion of ad-hoc task force workplans and timelines
• Staff presentation of program and project updates

The committee discussed proposed workplans for current task forces and received project updates. No substantive decisions were made; all items were received and filed procedurally. The meeting adjourned after discussion.

City Council

The City Council will consider several consent items including a $500,000 sole-source contract for vehicle impound services, acceptance of a $560,653 state grant for retail theft prevention, and changes to employee classifications and salary plans. A closed session will discuss ongoing litigation. Staff briefings will cover the down payment assistance loan program and violence prevention partnership update.

• Sole-source blanket purchase order for Yarbrough Bros. Towing, Inc., up to $500,000 for vehicle impound services
• Acceptance of $560,653 grant from Board of State and Community Corrections for Organized Retail Theft Prevention Grant Program
• Creation of Community Engagement Manager position (salary $111,603–$142,926) and reclassification of vacant Deputy Director
• Modification of Diversity, Equity, Inclusion, and EEO Officer salary range to $111,603–$142,926
• Freeze and correction of MissionSquare opt-in retirement plans and development of replacement plans

The City Council met in closed session and approved a $100,000 settlement in the Constance Brown lawsuit, authorizing the City Attorney to sign the agreement. In open session, the Council unanimously adopted a consent agenda including seven resolutions: creating Community Engagement Manager and Water Quality Systems Supervisor classifications, adjusting the Diversity Equity Inclusion Officer salary range, adopting the City's salary plan, freezing and replacing MissionSquare retirement plans, and waiving competitive bidding for Yarbrough Bros. Towing for vehicle impound services. The Council also approved the September 26 meeting minutes and issued a proclamation for Domestic Violence Awareness Month.

• Approved $100,000 settlement in Constance Brown litigation (closed session)
• Adopted Resolution RES-2023-172 creating Community Engagement Manager classification ($111,603-$142,926)
• Adopted Resolution RES-2023-173 adjusting DEI Officer salary range ($111,603-$142,926)
• Adopted Resolution RES-2023-174 creating Water Quality Systems Supervisor classification ($93,984-$111,940)
• Adopted Resolution RES-2023-175 approving City Salary Plan and Schedule
• Adopted Resolution RES-2023-176 freezing MissionSquare opt-in plans and authorizing replacement retirement plans
• Adopted Resolution waiving competitive bidding and approving sole source purchase order with Yarbrough Bros. Towing for vehicle impound services
• Approved September 26, 2023 regular meeting minutes as submitted

Open Government Task Force Implementation Subcommittee

The Open Government Task Force Implementation Subcommittee regular meeting scheduled for October 5, 2023, has been cancelled. The next regular meeting is scheduled for Thursday, December 7, 2023.

• Meeting cancelled; no items considered.

Board of Public Utilities

The Board of Public Utilities will vote on recommending the Water Supply Alternatives Plan (WSAP) to City Council, which proposes an adaptive approach to diversifying Santa Rosa's water supply. The board will also hear staff briefings on Maui fire response assistance and Water Professionals Appreciation Week. Consent items include a $600,000 extension for ultraviolet disinfection system parts and an amendment to expand the rainwater harvesting rebate program.

• Recommendation to City Council to accept the Water Supply Alternatives Plan for water supply diversification
• Second Amendment to purchase order with Trojan Technologies for UV disinfection parts: $600,000 increase, total not to exceed $3,100,000
• First Amendment to agreement with Gold Ridge Resource Conservation District for rainwater harvesting rebate program
• Staff briefing on Santa Rosa's assistance to Maui County after August 2023 wildfire
• Proclamation honoring Mary Watts

The Board of Public Utilities approved a recommendation for the City Council to accept the Water Supply Alternatives Plan and approved a $600,000 contract extension for ultraviolet disinfection system parts. The meeting also included a proclamation for Mary Watts and staff briefings on Maui fire response and water professionals' appreciation.

• Approved Second Amendment to BPO 165392 for UV parts ($600,000)
• Approved First Amendment to Gold Ridge rainwater rebate program
• Approved motion to recommend City Council accept Water Supply Alternatives Plan
• Approved September 21, 2023 meeting minutes as submitted
• Approved Consent Calendar (4-0)
• Presented Proclamation to Mary Watts for service to Santa Rosa community
• Received briefing on Maui 2023 fire response assistance
• Received briefing on Water Professionals' Appreciation Week 2023

Zoning Administrator

The Zoning Administrator will hold public hearings on four land-use items: a conditional use permit for cannabis commercial cultivation, a telecom tower collocation, exterior modifications and a second drive-thru at a Burger King, and window alterations at a landmark property. The meeting also includes approval of previous minutes and reports. All projects are categorically exempt from CEQA.

• Conditional use permit for cannabis Type 4 cultivation in 3,033 sq ft suite at 3075 Coffey Ln, Suite B
• Dish Wireless collocation of three antennas and six RRUs on existing 89-ft tower at 4900 Hwy 12, increasing height to 99 ft
• Burger King exterior modifications and addition of a second drive-thru lane at 741 Stony Point Rd
• Landmark alteration to remove and infill two windows, replace doors and windows at 642 Oak St

The Zoning Administrator approved four items on the consent and scheduled agenda without public comment. Notable approvals include a conditional use permit for a cannabis cultivation operation in an existing building, a telecom tower modification, a Burger King expansion to add a second drive-thru lane, and window alterations at a landmark property. All projects were found categorically exempt from CEQA.

• Approved minor conditional use permit for cannabis cultivation at 3075 Coffey Ln, Suite B (Resolution ZA-2023-048)
• Approved design review for Dish Wireless collocation of antennas on a telecommunications tower at 4900 Hwy 12 (Resolution ZA-2023-049)
• Approved design review for Burger King exterior modifications including a second drive-thru lane at 741 Stony Point Rd (Resolution ZA-2023-050)
• Approved landmark alteration for window modifications at 642 Oak St (Resolution ZA-2023-047)

Design Review Board

The Design Review Board will hold a public hearing and decide on a major design review for a proposed two-story self-storage building at 3282 Coffey Lane. The project includes 69,832 square feet of storage space and uses off-site parking at 3300 Coffey Lane. It has been found categorically exempt from CEQA. This is the only substantive item on the agenda.

• Major Design Review for a 69,832 sq ft self-storage building at 3282 Coffey Lane (APN 034-011-077)
• Project uses 25 off-site parking spaces at 3300 Coffey Lane and a drive aisle at 3230 Coffey Lane
• Found categorically exempt from CEQA
• Resolution and attachments include architectural, civil, and landscape plans

The Design Review Board approved a major design review for a two-story self-storage building at 3282 Coffey Lane. The project includes 69,832 square feet of space and the use of 25 off-site shared parking spaces.

• Approved Resolution No. DRB-2023-012 for Coffey Park Self-Storage project at 3242, 3282, and 3300 Coffey Lane (5-0)

Cultural Heritage Board

This Cultural Heritage Board regular meeting for October 4, 2023 has been cancelled. No items were discussed or decided.

Climate Action Subcommittee

The Climate Action Subcommittee will review two staff presentations: an investigation into banning artificial turf installations, as directed by the City Council's work plan, and the development of a comprehensive Integrated Pest Management Policy. No formal votes are scheduled; the subcommittee is expected to provide direction. The meeting also includes approval of draft minutes from August 2, 2023, and public comment.

• Update on feasibility of banning artificial turf installations (Council FY 2023-24 work plan item)
• Update on developing a comprehensive Integrated Pest Management Policy
• Approval of draft minutes from August 2, 2023 regular meeting
• Public comment opportunity on agenda items in-person or via email
• Future agenda items discussion for upcoming subcommittee meetings

The Climate Action Subcommittee met to discuss the feasibility of banning artificial turf and the development of a comprehensive Integrated Pest Management Policy. No formal decisions were made on these topics; the group provided feedback and received updates from staff.

• Approved August 2, 2023 meeting minutes as submitted
• Discussed artificial turf ban feasibility (no decision)
• Discussed Integrated Pest Management Policy development (no decision)
• Received updates on future agenda items including recycling and GHG reduction strategy

City Council

This regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for October 10, 2023.

Art in Public Places Committee

The scheduled meeting for the Art in Public Places Committee has been cancelled due to a lack of quorum. No official business or discussions occurred.

Waterways Advisory Committee

The regular meeting scheduled for September 28, 2023, has been cancelled.

Santa Rosa Tourism Business Improvement Area Advisory Board

The Advisory Board will review a report on events funded during the first cycle of 2023. Members will also discuss a proposal to reactivate the Third Street Cinema site as a hybrid conference and performing arts center.

• Event Support Report regarding 2023 first cycle funding
• Proposed reactivation of the Third Street Cinema site

Planning Commission

The commission will review a report regarding the phasing of the Roseland Village Subdivision at 665 and 883 Sebastopol Road. The project involves subdividing a 7.41-acre site into five lots to accommodate 175 multi-family units, including 75 affordable units. The plan also includes a civic building, marketplace, and a 1-acre public plaza.

• Phasing request for Roseland Village Subdivision (Tierra de Rosas) at 665 & 883 Sebastopol Road
• Proposed development of 175 multi-family units, including 75 affordable units
• Plan includes a civic building, marketplace, and a 1-acre public plaza

Board of Community Services

The Board of Community Services will hear a presentation from Recreation Supervisor Rob Beal on the Wa‑tam, Yu‑Chi, and Doyle day camp programs and the teen Work Experience program. The item is listed as informational only, so no formal action is expected. The meeting also includes public comment on non‑agenda items, approval of the August 23, 2023 minutes, and several committee reports.

• Public comments on non‑agenda matters (including aquatics during Finley pool renovation)
• Approval of August 23, 2023 meeting minutes
• Information presentation on day camps (Wa‑tam, Yu‑Chi, Doyle) and teen Work Experience program
• Mayor’s Lunch committee report (information)
• Santa Rosa Waterways Advisory Committee report (information)

The Board approved the August 23 meeting minutes and received updates on the Finley Aquatics Center construction, park naming policy, and violence prevention. No substantive actions were taken.

• Approved August 23, 2023 meeting minutes
• Received update on Finley Aquatics Center construction contract
• Received update on Kawana Springs Park design PSA
• Received update on Draft General Plan Recreation and Parks sections
• Received update on Finley Aquatic Center closure schedule (Nov 3)
• Received update on Ridgway Aquatics Center alternate schedule (Nov 6)
• Received update on Southeast Greenway discussion for October BOCS
• Received update on new park naming requests policy

Community Advisory Board

The regular meeting of the Community Advisory Board scheduled for September 27, 2023, has been cancelled. The next regular meeting is scheduled for October 25, 2023.

City Council

The Santa Rosa City Council will hold a study session to review and provide input on the draft General Plan 2050 (Santa Rosa Forward) and discuss initial findings of the Water Supply Alternatives Plan. In regular session, the Council will consider consent items including approving a $20,031,245.97 road disaster recovery contract for Coffey Park and Fountaingrove neighborhoods, a $236,500 agreement for public outreach, and re-adopting policies for priority water/sewer service to affordable housing developments. The meeting also includes a closed session on existing litigation (Angelina Lopez et al. vs. City of Santa Rosa).

• Study session on draft General Plan 2050 (Santa Rosa Forward) – no action, input only
• Study session on Water Supply Alternatives Plan – four portfolios for diversifying water supply
• Award of $20,031,245.97 contract to Argonaut Constructors for Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery
• Acceptance of $13,835,903.15 CDBG-DR grant for the same road recovery project
• Re-adoption of policies 200-20 and 200-21 for priority water/sewer service to affordable housing developments

The City Council approved a $236,500 contract for public outreach services and a $1.56 million contract for construction management for the Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery Project. The Council also awarded a $20 million construction contract to Argonaut Constructors, Inc. and appropriated $13.8 million in grant funds for the project.

• Approved $236,500 Data Instincts outreach contract (7-0)
• Approved $1.56M Coastland construction management contract (7-0)
• Awarded $20.03M Argonaut Constructors road contract (7-0)
• Appropriated $13.84M CDBG-DR grant funds (7-0)
• Waived reading and adopted Consent Items 12.1 through 12.8 (7-0)
• Approved September 12, 2023, Regular Meeting Minutes (7-0)
• Received and filed Draft General Plan 2050 for input (7-0)
• Received and filed Water Supply Alternatives Plan study results (7-0)

Housing Authority

The Housing Authority will consider modifying loan commitments for Burbank Avenue Apartments totaling $13,184,325 by changing the borrower entity and allowing predevelopment costs. It will also vote on extending a $1,073,583 loan commitment deadline for Vigil Light Senior Apartments and authorizing the Executive Director to execute documents for a $2 million Down Payment Assistance Loan Program. A study session will cover the Housing Choice Voucher Program Administrative Plan.

• Modify Resolution 1760 to extend tax credit award date for $1,073,583 loan to PEP Housing for Vigil Light Senior Apartments
• Change borrower entity for Burbank Avenue Apartments from Waterstone Residential/WSA Burbank to BHDC Burbank Ave LLC, and allow predevelopment costs; total loan commitments $13,184,325 and 16 project-based vouchers
• Authorize Executive Director to execute loan documents for Down Payment Assistance Loan Program funded by $2 million from PG&E settlement
• Study session on Housing Choice Voucher Program Administrative Plan
• Receive FY 2022/23 Q4 (year-end) unaudited financial report

The City of Santa Rosa Housing Authority adopted three resolutions unanimously, including authorizing the Executive Director to execute loan documents for the $2 million Down Payment Assistance Loan Program (DPAL). The board also extended the tax credit award timeline for Vigil Light Senior Apartments (Resolution 1763) and modified borrower entities for Burbank Avenue Apartments to allow predevelopment costs (Resolution 1764). All votes were 6-0 with one absent commissioner.

• Approved minutes of July 24, 2023 (unanimous)
• Adopted Resolution 1763 extending tax credit award timeline for Vigil Light Senior Apartments, conditional loan of $1,073,583 to PEP Housing (6-0)
• Adopted Resolution 1764 modifying borrower entity for Burbank Avenue Apartments from Waterstone Residential to BHDC Burbank Ave LLC and allowing predevelopment costs (6-0)
• Adopted Resolution 1765 authorizing Executive Director to execute Down Payment Assistance Loan Program documents (6-0)

Art in Public Places Committee

This special meeting of the Art in Public Places Committee includes two information-and-discussion items: an overview of the City's General Plan update (Santa Rosa Forward) and a discussion about ad-hoc task forces. No formal decisions are scheduled.

• General Plan Update Overview – staff presentation on draft General Plan 2050 and community engagement opportunities (Santa Rosa Forward)
• Ad-hoc Task Forces discussion – review of history, proposed workplans, timelines, and options moving forward
• Special meeting – no other business will be considered

The Art in Public Places Committee heard informational presentations on the City's General Plan 2050 update (Santa Rosa Forward) and on the history and future of ad-hoc task forces. Both items were received and filed with no votes or decisions taken. No substantive actions were approved or denied.

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will discuss the draft Scope of Work for the city's Active Transportation Plan and provide input on its vision and goals. The board will also review the draft FY 2024/2025 Transportation and Public Works Work Plan for active transportation projects, though no formal action is required. Minutes from the August 17, 2023 meeting will be approved, and public comments on non‑agenda matters will be heard.

• Report – Active Transportation Plan Vision, Goals, and Draft Scope of Work (staff report, request input)
• Report – FY 2024/2025 Transportation and Public Works Work Plan Preview (staff report, request input)
• Approval of August 17, 2023 meeting minutes

The Bicycle and Pedestrian Advisory Board approved the minutes from its August 17 meeting (6-0-1). The board received and filed reports on the Active Transportation Plan's vision, goals, and draft scope of work, and on the draft Fiscal Year 2024/2025 Transportation and Public Works Work Plan. No substantive decisions were made on either report.

• Approved August 17, 2023 regular meeting minutes (6-0-1, Schwarz abstaining)
• Received and filed Active Transportation Plan vision, goals, and draft scope of work report (no action taken)
• Received and filed Fiscal Year 2024/2025 Transportation and Public Works Work Plan preview (no action taken)

Board of Public Utilities

The Board will discuss and possibly recommend that the City Council adopt an ordinance amending Chapter 14-21 to allow administrative fines for water waste, provide an exception and appeals process, and make other clarifying changes. Staff will also update the Board on water supply issues and the Russian River Water Forum/Potter Valley Project. A consent item approves a sole source contract for valves at the Laguna Treatment Plant.

• Proposed ordinance amending Chapter 14-21 water waste regulations to add administrative fines and an appeals process
• Sole source contract approval for Henry Pratt valves and K-Tork actuators for Laguna Treatment Plant Filter Cells 9-14 valve replacement
• Water supply update briefing from staff
• Update on the Russian River Water Forum and Potter Valley Hydroelectric Project decommissioning
• Continued discussion from August on regional water supply solutions

The Board of Public Utilities approved a resolution recommending the City Council adopt an ordinance to update water waste regulations and approved a sole-source contract for valve replacements at the Laguna Treatment Plant. The Board also continued a discussion on the Russian River Water Forum to a future meeting.

• Approved sole-source contract for Henry Pratt Company valves and K-Tork actuators for Laguna Treatment Plant (4-0)
• Approved resolution recommending City Council adopt ordinance amending water waste regulations (4-0)
• Continued update on Russian River Water Forum and Potter Valley Project to future meeting
• Approved August 17, 2023 Regular Meeting Minutes as submitted

Zoning Administrator

The scheduled Zoning Administrator regular meeting for September 21, 2023 was cancelled. No agenda items were discussed or decided. For details, contact Mark Kolarik at [email protected].

Design Review Board

The Design Review Board regular meeting scheduled for September 21, 2023, has been cancelled.

Cultural Heritage Board

The Cultural Heritage Board will hold a study session to review and provide input on the draft Santa Rosa General Plan 2050. The meeting also includes approval of August 16 minutes and board member reports. No consent items or other scheduled items are listed.

• Study session on Draft General Plan 2050 (Santa Rosa Forward)
• Approval of August 16, 2023 draft minutes
• Board member reports and statement of purpose

The Cultural Heritage Board met to review and provide input on the Draft General Plan. No substantive decisions were made regarding the plan itself.

• Approved August 16, 2023 draft minutes as submitted
• Reviewed Draft General Plan for input

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership will receive updates on current violence prevention work and review relevant data, successes, and barriers. Policy Team members will provide climate updates from law enforcement, schools, nonprofits, health care, and faith-based sectors. The meeting will also feature a presentation by Dr. Stewart Perrilliat on the Man 2 Man inmate rehabilitation and re-entry program, exploring potential collaboration for Santa Rosa and Sonoma County.

• Public comment period for matters not on the agenda
• Violence Prevention Partnership staff update on current work and data
• Climate updates from Law Enforcement, Schools, Nonprofits, Health Care, and Faith-Based sectors
• Presentation on Man 2 Man inmate rehabilitation and re-entry program by Dr. Stewart Perrilliat
• Discussion of future agenda items and upcoming meeting dates

The Santa Rosa Violence Prevention Partnership met to discuss staffing changes, grant application statuses, and community safety statistics. No formal decisions were made.

• Gustavo Mendoza left the Partnership to join Santa Rosa City Schools
• Rogelio Roman joined as the new Wraparound Coordinator
• Grant applications for Safe School Intervention and Crisis Response Team remain pending
• Violence Prevention Awareness Seminar scheduled for November 2, 2023
• CHOICE Grant Program Cycle 12 updates are in preparation for April 2024 launch
• Presentation on MAN 2 MAN cancelled due to presenter absence

City Council

The regular City Council meeting scheduled for September 19, 2023 was cancelled. No agenda items were presented. The next regular meeting is set for Tuesday, September 26, 2023. No decisions or discussions will occur on the cancelled date.

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive information on two topics: an Employee Home Loan Assistance Program overview and possible General Fund revenue enhancements. No decisions are scheduled; both items are for discussion only.

• Employee Home Loan Assistance Program overview (informational)
• General Fund Revenue Options discussion (informational)

The subcommittee approved the minutes from the July 13, 2023 meeting. Members received informational presentations on an Employee Home Loan Assistance Program and General Fund revenue options, but no formal actions were taken on these items.

• Approved Regular Meeting Minutes from July 13, 2023

Public Financing Authority

This meeting is a discussion-only session on forming an Enhanced Infrastructure Financing District (EIFD) for downtown Santa Rosa. Topics include an introduction to the formation team, proposed project timeline, selection of a joint public member, and adoption of bylaws. No formal votes will be taken, but staff may receive direction.

• Introduction to the EIFD formation team and proposed project timeline (Item 4.2)
• Discussion of Downtown EIFD formation elements and public hearing schedule (Item 4.2)
• Selection process for a joint public member appointee (Item 4.3)
• Proposed bylaws governing the board's operations (Item 4.4)
• Discussion of next meeting agenda (Item 4.5)

The Public Financing Authority elected Victoria Fleming as Chair Pro Tem and discussed the formation of an Economic Improvement Financing District (EIFD) and proposed bylaws. No substantive actions were taken on these items.

• Elected Victoria Fleming as Chair Pro Tem (5-0)
• Agreed to special meeting on October 19, 2023
• Agreed to regular meeting on November 14, 2023

Planning Commission

The Planning Commission will review the Draft General Plan, titled Santa Rosa Forward. The meeting also includes public hearings regarding a Bunya Bunya tree removal appeal at 1080 2nd Street and a self-storage conditional use permit for Coffey Park.

• Review of Draft General Plan - Santa Rosa Forward
• Public hearing for Bunya Bunya tree removal appeal at 1080 2nd St
• Public hearing for Coffey Park self-storage conditional use permit at 3282 Coffey Ln

Cultural Heritage Board

The Santa Rosa Cultural Heritage Board is holding a special meeting with a single agenda item: a report on proposed Zoning Code Text Amendment and Zoning Map Amendment for the Resilient City Changes 2023 (PRJ23-010). The amendments would modify the Resilient City (-RC) combining district. The board's duties include reviewing potential impacts on historic properties and preservation districts.

• Report on Resilient City Changes 2023 (PRJ23-010) with Zoning Code Text Amendment and Zoning Map Amendment
• Proposed modifications to the Resilient City (-RC) combining district
• No other business will be considered at this special meeting

The Cultural Heritage Board met to discuss a zoning code and map amendment for Resilient City Changes. The board received a report from staff and held a public comment period but did not vote on any substantive items.

• Meeting called to order at 4:33 P.M.
• Board members Janice Marzlin and Heidi Klyn joined at 4:35 P.M.
• Staff presented a report on Resilient City Changes (PRJ23-010)
• Public comment period opened and closed
• Meeting adjourned at 5:48 P.M.

Water Conservation Subcommittee

The Water Conservation Subcommittee will discuss and vote on discontinuing the Recirculating Hot Water Pump rebate due to low participation and high administrative costs. They will also review proposed amendments to City Code Chapter 14-21 to allow administrative fines for water waste, with exceptions and an appeals process.

• Discontinuation of Recirculating Hot Water Pump Rebate
• Proposed amendments to Water Waste Regulations (City Code Chapter 14-21) to allow administrative fines
• Approval of April 12, 2023 special meeting minutes

City Council

The Santa Rosa City Council will consider awarding a $4.3 million contract for pavement rehabilitation on Sonoma Avenue from E Street to Bobelaine Drive, plus a $4.8 million contract for the Finley Aquatic Center spray ground renovation. Other consent items include an amendment for the Hearn Avenue Interchange project at Highway 101, an increase in the Clipper START low-income transit fare discount to 50%, and approval of several service contracts. The council will also hold closed sessions on cybersecurity threats and real property negotiations for multiple downtown parcels.

• Award contract C02262 for Sonoma Ave Pavement Rehabilitation (E St to Bobelaine Dr) to Ghilotti Bros., Inc. for $4,348,477, plus 15% contingency totaling $5,000,748.55
• Award contract C02336 for Finley Aquatic Center Spray Ground and Renovation to Waterworks Industries, Inc. for $4,836,801, plus 10% contingency totaling $5,320,481.10
• Approve Amendment No. 2 for Hearn Avenue Interchange Project at Highway 101, increasing AECOM contract by $692,400 to $5,271,948
• Authorize continued participation in Clipper START program and increase low-income fare discount to 50%
• Closed session on real property negotiations for properties at 625 & 637 3rd Street, 500 5th Street, and 730 3rd Street

The City Council approved multiple contracts for road rehabilitation, a spray ground renovation, and transit fare subsidies. The meeting also included the adoption of a Continuity of Operations Plan and the appointment of a representative to Zero Waste Sonoma.

• Approved $5M road contract (Sonoma Ave) (7-0)
• Approved $5.3M aquatic center renovation (7-0)
• Approved Hearn Ave Interchange design amendment (7-0)
• Adopted Clipper START low-income transit fare subsidy (7-0)
• Approved $100K HVAC contingency increase (7-0)
• Approved janitorial services amendment (7-0)
• Adopted Continuity of Operations Plan (7-0)
• Appointed Renee Gundy to Zero Waste Sonoma (7-0)

Economic Development Subcommittee

The Economic Development Subcommittee is reviewing draft elements of the City's economic development strategic plan. The committee will also receive a status update on planning a public workshop regarding security best practices for cannabis businesses.

• Status update on cannabis business security public workshop
• Review of Economic Development Strategic Plan draft elements and engagement efforts

Board of Public Utilities

The September 7, 2023 regular meeting of the Santa Rosa Board of Public Utilities has been cancelled. The next scheduled meeting is September 21, 2023.

Zoning Administrator

The Zoning Administrator will hold public meetings on three items: a conditional use permit to convert a warehouse at 1365 Kowell Drive into artisan/craft manufacturing, a fence encroachment permit at 1451 Fulton Road, and window modifications at a landmark property at 642 Oak Street. The decisions are final unless appealed within 10 calendar days.

• Public hearing on Conditional Use Permit CUP23-006 to continue non-conforming use at 1365 Kowell – converting warehouse to artisan/craft manufacturing, conditioned on noise ordinance compliance
• Public hearing on Conditional Use Permit CUP23-024 for a fence at 1451 Fulton Road encroaching into the 20-foot setback, with concrete block construction
• Public hearing on Landmark Alteration LMA23-002 for window and door changes at 642 Oak Street, a landmark structure
• Approval of draft minutes from August 3 and August 17, 2023
• All projects are categorically exempt from CEQA

The Zoning Administrator approved a conditional use permit for a warehouse conversion to artisan manufacturing at 1365 Kowell and a fence permit at 1451 Fulton Rd. A landmark alteration request at 642 Oak St was continued to a future date.

• Approved Conditional Use Permit for 1365 Kowell (Resolution No. ZA-2023-045)
• Approved Conditional Use Permit for 1451 Fulton Rd fence (Resolution No. ZA-2023-046)
• Continued Landmark Alteration at 642 Oak St to a future date (Resolution No. ZA-2023-047)

Design Review Board

The Design Review Board is reviewing the conceptual design for a multi-family residential development at 310 Bellevue Ave. The proposed project includes 288 affordable units across nine three-story buildings. The board will also hold a study session regarding the Draft General Plan - Santa Rosa Forward.

• Concept design review for Bellevue Affordable Housing at 310 Bellevue Ave
• Proposed 288-unit multi-family residential development
• Study session on the Draft General Plan - Santa Rosa Forward

Subdivision/Development Advisory Committee

The committee will hold a public hearing on the Ritz Minor Subdivision, which proposes to divide a 1.61-acre parcel at 2621 Guerneville Road into three lots. The project is exempt from CEQA. The meeting also includes public comment and procedural items.

• Public hearing on MIN21-002: Ritz Minor Subdivision Parcel Map at 2621 Guerneville Rd
• Subdivision of 1.61 acres into three parcels (0.46 to 0.65 acres each)
• Project exempt from CEQA review
• Attachments include tentative map, drainage report, arborist report, and biological reports

Cultural Heritage Board

The Cultural Heritage Board regular meeting scheduled for September 6, 2023 has been cancelled. No items were discussed or decided.

Climate Action Subcommittee

The September 6, 2023 regular meeting of the Climate Action Subcommittee has been cancelled. The next scheduled meeting is October 4, 2023.

City Council

This regular City Council meeting scheduled for September 5, 2023, has been cancelled. The next regular meeting will be held on September 12, 2023.

Art in Public Places Committee

The regular meeting of the Santa Rosa Art in Public Places Committee scheduled for September 4, 2023, has been cancelled.

Art in Public Places Committee

The committee approved the fiscal year 2023-2024 public art program work plan. The meeting continued discussions from a previous session and received reports on current projects.

• Approved 2023-2024 Public Art Program Annual Work Plan (6-0)
• Continued discussion on Annual Work Plan process (received and filed)
• Received program and project updates (received and filed)

Water Conservation Subcommittee

The August 29, 2023 special meeting of the Water Conservation Subcommittee was cancelled because a quorum could not be reached. No actions were taken. The agenda had included a proposal to discontinue the Recirculating Hot Water Pump Rebate and a discussion on amending the Water Waste Ordinance.

• Proposed discontinuation of the Recirculating Hot Water Pump Rebate due to low participation and unclear water savings
• Proposed amendment to City Code Chapter 14-2 adding an administrative fine, revising water waste definition, and creating an appeals process

City Council

The August 29 regular meeting of the Santa Rosa City Council was cancelled. The next regular meeting is scheduled for September 12, 2023.

Housing Authority

The August 28, 2023, regular meeting of the Santa Rosa Housing Authority has been cancelled. The next regular meeting is scheduled for September 25, 2023.

Waterways Advisory Committee

The Waterways Advisory Committee will hold a study session to review and provide input on the Draft General Plan (Santa Rosa Forward), a major city planning document. The committee also plans to approve minutes from May and June 2023 meetings and receive staff reports. No formal action is taken on projects; the committee provides advisory comments.

• Study session on Draft General Plan – Santa Rosa Forward
• Approval of May 25, 2023 draft minutes
• Approval of June 22, 2023 draft minutes
• Public comment period for items not on the agenda

The Waterways Advisory Committee approved the draft minutes from May 25 and June 22, 2023. The committee then held a study session on the Draft General Plan (Santa Rosa Forward), providing comments and feedback but taking no formal action. Environmental Specialist Spongberg also gave an annual report and announced the upcoming Creek Week event. No substantive decisions were made beyond the minutes approvals.

• Approved May 25, 2023 draft minutes
• Approved June 22, 2023 draft minutes

Planning Commission

The Planning Commission will hold public hearings on several land use applications. These include an appeal regarding a large tree removal, a subdivision time extension, and a request for alcohol sales at 7-Eleven.

• Appeal of Bunya Bunya tree removal at 1080 2nd St
• Time extension for Holly Hock Subdivision at 1650 Meda Ave
• Conditional Use Permit for beer and wine sales at 136 College Avenue

Board of Community Services

This meeting of the Santa Rosa Board of Community Services is largely procedural, including approval of minutes, committee reports, and director updates. The main scheduled items are informational presentations on the draft General Plan 2050 and the Violence Prevention Program. No votes on substantive actions are scheduled.

• Presentation of General Plan 2050 draft update
• Update on Violence Prevention Program
• Approval of July 26, 2023 meeting minutes
• Committee reports from Mayor's Lunch, Waterways Advisory Committee, and BOCS Governing Documents Subcommittee
• Public comment on non-agenda matters

The Board of Community Services met August 23, 2023, and heard informational presentations on the General Plan 2050 draft and the Violence Prevention Program. No substantive decisions were made; the only action was approval of the July 26, 2023, meeting minutes (7-0, with two abstentions from absent members). The meeting was procedural and informational.

• Approved July 26, 2023, meeting minutes as submitted (5-0, with 2 abstentions)

Community Advisory Board

The Community Advisory Board will discuss five grant applications totaling $12,067 for local projects. Staff will also provide updates on the CivicReady test message, a new town hall framework, and the Santa Rosa Forward General Plan update.

• Review of five 2023 Q2 Community Improvement Grant applications totaling $12,067
• Report on the May 31 CivicReady test message system efficiency
• Presentation of the City of Santa Rosa Town Hall framework
• Update on the Santa Rosa Forward General Plan update and draft General Plan 2050

City Council

The Santa Rosa City Council will hold a regular meeting on August 22, 2023, with a closed session for labor negotiations. Key actions include a second reading of an ordinance to repeal and replace the camping ban on public property to comply with a federal court decision, and consideration of grant applications for a fire station retrofit and hiring 12 firefighters. The council will also vote on amendments to legal services and a contract for real estate advice, along with the tourism improvement area's annual report and budget adjustments.

• Second reading of ordinance to repeal and replace Chapter 11-22 (camping on public property) to align with Martin v. City of Boise
• Ratification of $1,333,334 grant application for EOC renovation and seismic retrofit at 55 Stony Point Road, with $333,334 local match
• Authorization to apply for $7,084,440 FEMA SAFER grant to hire 12 firefighters for high-demand areas
• Third amendment to professional services agreement with Best Best & Krieger LLP for real estate legal services, increasing compensation by $100,000 to $400,000
• Acceptance of 2023 annual report and continuation of annual assessment for Santa Rosa Tourism Business Improvement Area

The City Council unanimously approved a second-reading ordinance repealing the blanket ban on camping on public property, aligning local law with the 2019 Martin v. Boise Ninth Circuit decision. The consent agenda was adopted 7-0, including ratification of a $1.33 million grant for seismic retrofitting of 55 Stony Point Road as an emergency operations center, and a $100,000 increase to the legal services contract with Best Best & Krieger LLP. No other substantive decisions were made beyond routine reports and proclamations.

• Adopted Ordinance ORD-2023-12 repealing Chapter 11-22 camping ban (7-0)
• Approved $100,000 increase to Best Best & Krieger LLP contract (total $400,000) for real estate legal services (7-0)
• Accepted 2023 Tourism BIA annual report and approved 2024 work plan, continuing lodging assessment (7-0)
• Ratified $1,333,334 grant application for emergency operations center at 55 Stony Point Road, appropriating $333,334 match (7-0)
• Approved August 8, 2023 regular meeting minutes as submitted
• Proclaimed August 26, 2023 as Women’s Equality Day in Santa Rosa

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will receive an update on the Draft Santa Rosa General Plan 2050 and may adopt a unified comment to guide staff on edits. The meeting also includes approval of July 20 minutes and public comment periods.

• Report and feedback on Draft Santa Rosa General Plan 2050

The Bicycle and Pedestrian Advisory Board approved the July 20, 2023 regular meeting minutes as submitted, with a 6-0 vote. No other substantive decisions were made; the board received and filed a report on the Draft Santa Rosa General Plan 2050 and heard public comments. The meeting also included announcements about vacancies and upcoming projects.

• Approved July 20, 2023 regular meeting minutes (6-0)

Board of Public Utilities

The Board of Public Utilities will hear a study session on 18 water supply sources and four draft portfolio alternatives to diversify and increase potable water supply resiliency. They will also consider a motion to approve a memorandum of understanding with regional water agencies and the Consulate General of Denmark for climate resilience and water management cooperation. Staff briefings include Creek Week 2023, disinfection system upgrade, water supply update, and the Russian River Water Forum/Potter Valley Project.

• Study session on Water Supply Alternatives Plan results and four draft portfolio alternatives
• Motion to approve Memorandum of Understanding with Sonoma Water, North Marin, Valley of the Moon, and Consulate General of Denmark for climate resilience and water management
• Staff briefing on Creek Week 2023 proclamation and planned events (September 16-23)
• Staff briefing on Disinfection System Upgrade Project at Laguna Treatment Plant
• Staff update on Russian River Water Forum and Potter Valley Hydroelectric Project decommissioning

The Board of Public Utilities approved a Memorandum of Understanding with the Consulate General of Denmark in Silicon Valley and other water districts to share knowledge on climate resilience. The Board also approved three sets of previous meeting minutes. An update on the Russian River Water Forum was continued to the next meeting due to loss of quorum.

• Approved MOU with Sonoma County Water Agency, North Marin Water District, Valley of the Moon Water District, and Consulate General of Denmark in Silicon Valley (4-0)
• Approved July 20, 2023 Special Meeting Minutes
• Approved July 20, 2023 Regular Meeting Minutes
• Approved August 3, 2023 Regular Meeting Minutes
• Continued update on Russian River Water Forum and Potter Valley Project to next meeting

Zoning Administrator

The Zoning Administrator will hold public hearings on three permit applications: a mobile food vendor at 440 Dutton, a 3-foot fence at a landmark home at 229 W. 6th Street, and a conditional use permit for RV, motorhome, and boat sales at 3019 Santa Rosa Avenue. One item (additional fence height at 2315 Creekside Road) has been withdrawn. The meeting also includes public comment on non-agenda matters.

• Minor Conditional Use Permit for mobile food vending at 440 Dutton (CUP21-066)
• Minor Landmark Alteration Permit for a 3-foot wood fence at 229 W. 6th Street (LMA23-004)
• Minor Conditional Use Permit for RV, motorhome and boat sales and office/storage conversion at 3019 Santa Rosa Avenue (CUP23-027)
• Withdrawn application for additional fence height at 2315 Creekside Road (CUP22-071)

The Zoning Administrator approved three minor permits: a mobile food vendor at 440 Dutton Ave (Resolution ZA-2023-043), a 3-foot fence at 229 W 6th St (Resolution ZA-2023-044), and vehicle sales/garage conversion at 3019 Santa Rosa Ave (Resolution ZA-2023-041). One application for a fence height increase at 2315 Creekside Road was withdrawn. All projects were categorically exempt from CEQA. No public comment was received.

• Approved mobile food vending at 440 Dutton Ave (CUP21-066) with added conditions
• Approved 3-foot wood fence at 229 W 6th St (LMA23-004) with added conditions
• Approved vehicle sales and garage conversion at 3019 Santa Rosa Ave (CUP23-027) with advisory conditions
• Withdrawn: fence height increase at 2315 Creekside Rd (CUP22-071)

Design Review Board

The regular meeting of the Santa Rosa Design Review Board scheduled for August 17, 2023, has been cancelled. No items were presented or discussed.

Cultural Heritage Board

The Cultural Heritage Board will review unpermitted exterior changes at 635 Mill Street and continue a discussion on addressing work done without permits in Santa Rosa's preservation districts. No action will be taken on the concept review. The board is also hearing reports and member updates.

• Concept review for exterior changes at 635 Mill Street (File No. LMA23-005) - unpermitted work
• Continued brainstorming on how to address unpermitted work in preservation districts
• Board member reports and department updates

The board approved minutes from July 19, 2023, and held a concept review for exterior changes at 635 Mill Street but took no action because the item was for direction only. A continued brainstorming session on unpermitted work in preservation districts was continued to a date certain by a 7-0 vote.

• Approved July 19, 2023 draft minutes (unanimous)
• Continued discussion of unpermitted work in preservation districts to a date uncertain (7-0)

City Council

The regular city council meeting scheduled for August 15, 2023, has been cancelled. The next regular meeting is set for August 22, 2023.

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board is meeting to review the 2022-2023 Annual Report and the 2023-2024 Work Plan. The board will also consider the approval of minutes from the March 23, 2023, meeting.

• Review and approval of the final draft 2022-2023 Annual Report
• Review and approval of the 2023-2024 Work Plan
• Approval of March 23, 2023, draft minutes

The Santa Rosa Tourism Business Improvement Area Advisory Board approved the final draft of the 2022-2023 Annual Report and the 2023-2024 Work Plan. The board also approved the minutes from the March 23, 2023 meeting.

• Approved March 23, 2023 draft minutes
• Approved final draft 2022-2023 Annual Report and 2023-2024 Work Plan (4-0)

Long-Term Financial Policy and Audit Subcommittee

The August 10, 2023 regular meeting of the Long-Term Financial Policy and Audit Subcommittee has been cancelled. No items were discussed or decided.

• Meeting cancelled

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for August 10, 2023, has been cancelled.

City Council

The City Council will consider extending the proclamation of a local homeless emergency, originally made via Resolution 28839. Other consent items include approvals of easements for PG&E and AT&T for the Fire Station 5 project, amendments to marketing and software contracts, ratification of Dell equipment purchases, and a labor relations agreement. The council will also interview and appoint members to the Housing Authority and Board of Building Regulation Appeals.

• Extension of local homeless emergency proclamation (Resolution 28839)
• Grant of easement and vacation of public utility easement along Fountaingrove Parkway for Fire Station 5 Resiliency and Relocation Project
• Third Amendment to professional services agreement with Studio B, increasing compensation by $70,000 to a total of $322,000
• First Amendment to software agreement with PermitRocket/ePermitHub for electronic plan review, $93,250 for two-year extension
• Professional services agreement with Sloan Sakai Yeung & Wong LLP for labor relations and employment law services, $500,000

The City Council filled vacancies on the Housing Authority and the Board of Building Regulation Appeals. Additionally, the council approved easement resolutions for the Fire Station 5 Resiliency and Relocation Project.

• Appointed Angela Conte to Housing Authority At-Large Tenant Commissioner vacancy (7-0)
• Appointed Doug Friedman to Housing Authority Senior Tenant Commissioner vacancy (7-0)
• Appointed Ken Coker, Craig Lawson, and Carl Colgrove to the Board of Building Regulation Appeals (7-0)
• Approved easement grant and quitclaim for PG&E and AT&T on Fountaingrove Parkway (7-0)
• Approved third amendment to professional services agreement with Studio B (7-0)

Art in Public Places Committee

The committee will consider an artwork design proposal for the North Park Community Mural Project. Members will also review a draft project plan and RFQ for public art at Fire Station 5 in Fountaingrove. Additionally, staff will present workplans for ad-hoc task forces.

• Approval of artwork design for North Park Community Mural Project
• Approval of Project Plan and RFQ for Fire Station 5 public art project
• Discussion of draft workplans for current ad-hoc task forces
• Discussion regarding the 2023-2024 Annual Work Plan process

Open Government Task Force Implementation Subcommittee

This regular meeting of the Open Government Task Force Implementation Subcommittee was cancelled on August 3, 2023, and no items were discussed or decided.

Board of Public Utilities

The Board of Public Utilities will review proposed sewer main improvements on Fulton Road and discuss annual storm water enterprise charges. The meeting also includes a recommendation to re-adopt policies regarding priority water and sewer service for affordable housing developments.

• Fulton Rd Sewer Main Improvements, West 3rd St to Santa Rosa Creek Project
• Annual Storm Water Enterprise Charges placement on the Sonoma County Property Tax Roll
• Re-adoption of Policy 200-20 and Policy 200-21 regarding priority water and sewer service for affordable housing
• 2023 Wildfire Preparation update from the Water Department

The board approved a resolution to adopt a Mitigated Negative Declaration and approve the Fulton Rd Sewer Main Improvements project from West 3rd St to Santa Rosa Creek. It also approved a consent item recommending re-adoption of policies giving priority water and sewer service to residential developments with affordable housing units. The June 15 meeting minutes were noted as placed in error. Staff briefed on storm water enterprise charges and wildfire preparation, with no decisions taken.

• Approved re-adoption of priority water/sewer service policies for affordable housing developments (7-0)
• Approved Fulton Rd Sewer Main Improvements project including Mitigated Negative Declaration (7-0)

Zoning Administrator

The Zoning Administrator will consider a continued application from Sonoma Strength Academy for a Minor Conditional Use Permit to operate a health/fitness facility with extended hours at 1215 Briggs Avenue. A separate item for a 3-foot-tall wood fence at 229 W. 6th Street has been postponed due to a noticing error and will be re-noticed for August 17.

• Continued public meeting: Minor Conditional Use Permit for Sonoma Strength Academy for a health/fitness facility with extended hours at 1215 Briggs Avenue (CUP23-018).
• Continued item: Minor Landmark Alteration Permit for a 3-foot-tall wood fence at 229 W. 6th Street, continued to August 17 due to noticing error (LMA23-004).

The Zoning Administrator approved a Minor Conditional Use Permit for Sonoma Strength Academy, allowing a health/fitness facility with extended hours at 1215 Briggs Avenue. A separate item for a 3-foot-tall wood fence at 229 W. 6th Street was continued to August 17, 2023 due to a noticing error. No public comments were received.

• Approved Minor Conditional Use Permit for Sonoma Strength Academy, health/fitness facility at 1215 Briggs Ave (Resolution No. ZA-2023-040)
• Continued Minor Landmark Alteration Permit for a 3-foot wood fence at 229 W. 6th St to Aug 17, 2023 due to noticing error

Design Review Board

The Design Review Board will hold a public hearing regarding the Ceres Community Project, which proposes a 19,500 square foot culinary and youth development facility. The board will also discuss proposed updates to the citywide Resilient City Development Measures.

• Public hearing for Ceres Community Project culinary facility at 0 Apollo Way
• Request for feedback on Resilient City Development Measures updates
• Approval of July 6, 2023, draft minutes

Cultural Heritage Board

The Cultural Heritage Board regular meeting scheduled for August 2, 2023 has been cancelled. No items were discussed or decided.

• Meeting cancelled; no agenda items considered

Climate Action Subcommittee

The Climate Action Subcommittee will receive an informational update on a Downtown Parking Study funded by a Metropolitan Transportation Commission (MTC) award, aimed at guiding long-term parking plans for greenhouse gas reductions, EV charging, and fleet replacement. Staff will also present an overview of low carbon concrete. No action is scheduled; items are for discussion and future guidance.

• Downtown Parking Study: MTC award for comprehensive curb management study to inform parking decisions related to GHG reductions, EV charging, and fleet replacement
• Overview of Low Carbon Concrete: informational update on methods and materials to reduce cement's carbon footprint
• Approval of draft minutes from July 5, 2023 regular meeting
• Future agenda items list for August 2023

The subcommittee unanimously approved the minutes from the July 5, 2023 meeting. The remaining agenda items were informational only: staff presented an overview of a downtown curb management study funded by an MTC grant, and an update on low carbon concrete materials and methods. No votes or policy decisions were taken on either topic.

• Approved July 5, 2023 meeting minutes (2-0)

City Council

The City Council regular meeting scheduled for August 1, 2023, has been cancelled. The next regular meeting is set for August 8, 2023. No agenda items were considered.

• Meeting cancelled; no votes or discussions held

Waterways Advisory Committee

The Waterways Advisory Committee will hold a special meeting as an in-person walking tour of Colgan Creek Restoration Phase 2 (completed 2022) and Phase 3 (planned 2025) near 3201 Boron Avenue. No formal action will be taken; the tour is for information only.

• Walking tour of Colgan Creek Restoration Phase 2, completed in 2022
• View of planned Phase 3 area, scheduled for 2025
• Meeting location near 3201 Boron Avenue, Santa Rosa
• No action taken; informational field trip only

The committee participated in a walking tour of the Colgan Creek restoration Phase 2 area and the planned Phase 3 area. No substantive decisions were made during this meeting.

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for July 27, 2023, has been cancelled. No items were discussed or decided at this time.

Santa Rosa Tourism Business Improvement Area Advisory Board

The regular meeting of the Santa Rosa Tourism Business Improvement Area Advisory Board scheduled for July 27, 2023, has been cancelled.

Board of Community Services

This is a largely procedural meeting of the Santa Rosa Board of Community Services, including approval of minutes, reports, and committee updates. The only scheduled item is an informational presentation on community and facility rentals at the city's community centers.

• Approval of draft minutes from June 28, 2023
• Update on upcoming and accomplished events for July 2023
• Information-only presentation on community center programs and rentals
• Reports from the Mayor’s Lunch, Waterways Advisory Committee, and BOCS Governing Documents Subcommittee

The Board of Community Services approved the June 28, 2023 meeting minutes as submitted. No other substantive decisions were made. The meeting included updates on upcoming events, director reports on parks and facilities, and an informational presentation on community center rentals.

• Approved June 28, 2023 meeting minutes as submitted

Community Advisory Board

The July 26, 2023, Community Advisory Board meeting was cancelled due to a meeting noticing error. The next regular meeting is scheduled for August 23, 2023. Scheduled items included the CivicReady test evaluation and community improvement grant applications.

• CivicReady test message evaluation
• Draft Town Hall framework overview
• Wildfire Ready Resource Fair partnership
• $10,000 in Community Improvement Grant applications for review

City Council

The City Council will vote on final adoption of amendments to the short-term rental ordinance, including a cap on non-hosted permits and a tiered violation penalty schedule. The consent agenda includes approval of a $1.63 million financial audit contract, a $75,000 legal contract amendment for existing litigation, and a resolution supporting a Transformative Climate Communities grant application. The council will also designate voting delegates for the League of California Cities conference and consider appointments to a school safety subcommittee.

• Second reading and adoption of short-term rental ordinance amendments (REZ23-001) including new definitions, violation penalties, and cap on non-hosted permits
• Professional Services Agreement with Macias Gini & O’Connell LLP for audit services totaling $1,629,060
• Fourth Amendment to legal services agreement with Geary, Shea, O’Donnell, Grattan & Mitchell P.C. for $75,000 (total not to exceed $350,000) in Pelayo litigation
• Resolution supporting Transformative Climate Communities Program grant application for community initiatives in Southwest Santa Rosa
• Approval of police-generated tow vendor franchise list and agreements

The City Council approved resolutions for legal representation, police tow franchises, financial audit services, and a state grant application for climate projects. The council also adopted an ordinance for interim city attorney compensation and approved committee appointments.

• Appointed Mayor Rogers as voting delegate for League of California Cities
• Appointed Mayor Rogers, Vice Mayor MacDonald, and Council Member Okrepkie to Schools Subcommittee
• Approved Fourth Amendment to legal services agreement ($350,000)
• Granted vehicle tow franchises to identified operators
• Approved Professional Services Agreement with Macias Gini & O'Connell for audit services ($1.6M)
• Approved submittal of Transformative Climate Communities Program grant application
• Adopted ordinance establishing interim City Attorney compensation
• Waived reading and adopted Consent Items 12.1-12.4 and 12.6

Housing Authority

The Housing Authority will consider approving conditional commitments for four affordable housing projects using FY 2023-2024 funds, totaling approximately $8.1 million. The meeting also includes an annual fee schedule adjustment and a development pipeline update. Public comment is allowed on all items.

• Recommend $3.5M to WSA Burbank Housing Partners for Burbank Avenue Apartments (1780 Burbank Ave)
• Recommend $1.07M to PEP Housing for Vigil Light Senior Apartments (1945 Long Dr)
• Recommend $1.3M to Burbank Housing Development Corp for Caritas Homes Phase II (360 Seventh St)
• Recommend $2.59M to BRJE Housing Partners for Mendocino Avenue Phase III (3575 Mendocino Ave)
• Annual adjustment to Housing Authority processing fee schedule (for information only)

The Housing Authority approved conditional loan commitments totaling roughly $8.46 million for four affordable housing developments: Burbank Avenue Apartments ($3.5M), Vigil Light Senior Apartments ($1.07M), Caritas Homes Phase II ($1.3M), and 3575 Mendocino Avenue Phase III ($2.59M). Each resolution passed 4-0-1 with Chair Owen abstaining and two commissioners absent.

• Approved $3.5M conditional loan to WSA Burbank Housing Partners I, LP for Burbank Avenue Apartments (4-0-1)
• Approved $1,073,583 conditional loan to PEP Housing for Vigil Light Senior Apartments (4-0-1)
• Approved $1.3M conditional loan to Burbank Housing Development Corporation for Caritas Homes Phase II (4-0-1)
• Approved $2,585,610 conditional loan to BRJE Housing Partners, LP for 3575 Mendocino Avenue Phase III (4-0-1)

City Council

This is a special meeting with only one agenda item: a closed session to interview candidates for the City Attorney position. The meeting will recess into closed session after public comment and then reconvene to report any action. No other business will be considered.

• Closed session interviews for the City Attorney position under Government Code section 54957

The City Council held a special meeting in closed session to interview candidates for the City Attorney position. Mayor Rogers reported that no final action was taken and direction was given to staff. The meeting was entirely procedural with no public decisions or votes.

• Discussed City Attorney interviews in closed session; no final action taken

Board of Public Utilities

The Board of Public Utilities is holding a special meeting solely to enter closed session to confer with legal counsel on existing litigation: David Pelayo, et al. v. Utility Partners of America, LLC, et al. No other business will be considered. Public comment is limited to the closed session items before recess.

• Closed session under Government Code Section 54956.9 for existing litigation: David Pelayo, et al. v. Utility Partners of America, LLC, et al., Sonoma County Superior Court Case No. SCV-264530

The Board of Public Utilities held a special meeting that consisted primarily of a closed session to discuss existing litigation (David Pelayo et al. v. Utility Partners of America, LLC, et al.). After reconvening, the board reported giving direction to staff. No substantive decisions or votes were made in open session.

• Held closed session to discuss litigation case SCV-264530, then gave staff direction (no vote recorded)

Design Review Board

The July 20, 2023 regular meeting of the Design Review Board has been cancelled. No items were discussed or decided.

• Meeting cancelled; no business conducted

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will consider assigning a citizen representative to the Countywide Bicycle and Pedestrian Advisory Committee and discuss Sonoma County Trail entry/exit design alternatives. Staff will provide an update on the City Thread conference and the Accelerated Mobility Playbook report. The Board will also consider assigning ad-hoc members to participate in the consultant selection committee for the Bicycle and Pedestrian Master Plan Update 2023 RFP.

• Approve May 18, 2023 regular meeting minutes
• Assign a citizen representative to the Countywide Bicycle and Pedestrian Advisory Committee
• Discuss Sonoma County Trail entry/exit design alternatives
• Receive update on City Thread conference and Accelerated Mobility Playbook report
• Assign ad-hoc members for consultant selection on Bicycle and Pedestrian Master Plan Update 2023 RFP

The Board appointed Vice Chair Ridlington as a citizen representative to the Countywide Bicycle and Pedestrian Advisory Committee for six months. The Board also identified ad-hoc members for the Bicycle and Pedestrian Master Plan Update consultant selection committee. Other items regarding trail design and the City Thread update were discussed and filed.

• Approved May 18, 2023 Regular Meeting Minutes (7-0)
• Appointed Vice Chair Ridlington to the Countywide Bicycle and Pedestrian Advisory Committee for six months (7-0)
• Selected Vice Chair Ridlington, Board Member Schwartz, and Board Member Narath as ad-hoc members for the Consultant team selection committee

Zoning Administrator

The Santa Rosa Zoning Administrator is considering several land use permit applications. These include a new single-family home with an ADU, a vehicle sales gallery, a fitness facility, and a garage conversion.

• New single-family residence and ADU at 1964 Cooper Dr
• Auto gallery and repair services permit for Tesla at 3286 Airway Drive
• Health/fitness facility permit for Sonoma Strength Academy at 1215 Briggs Avenue
• Garage to office and storage conversion at 3019 Santa Rosa Avenue

Board of Public Utilities

The Board of Public Utilities will receive staff updates on recycled and general water supplies. Additionally, the Board is asked to approve a contingency increase for a sewer and water replacement project and authorize a water service agreement with Wright Elementary School District.

• 5% contingency increase of $88,857.05 for Terra Linda and Buena Vista Sewer and Water Replacement - Phase I
• Authorization of a Water Service Agreement between Santa Rosa Water and Wright Elementary School District
• Staff briefing on recycled water supply issues
• Staff briefing on water supply issues

Board of Building Regulations Appeals

The regular meeting of the Board of Building Regulations Appeals scheduled for July 19, 2023 has been cancelled. No items were discussed or decided. The next meeting is scheduled for October 18, 2023 at 4:00 p.m.

Cultural Heritage Board

The Cultural Heritage Board will conduct a concept review for a landmark alteration at 635 Mill St. Members will also brainstorm strategies to address work performed in preservation districts without permits.

• Landmark alteration concept review for 635 Mill St
• Discussion on addressing unpermitted work within preservation districts
• Approval of June 21, 2023, draft minutes

City Council

The July 18, 2023 regular meeting of the Santa Rosa City Council was cancelled. No agenda items were discussed. The next regular meeting is scheduled for July 25, 2023.

Planning Commission

The Planning Commission will hold a public hearing regarding the Fir Ridge Meadows project to allow for 13 single-family dwellings. Additionally, the commission will receive a report on the House Santa Rosa housing initiative.

• Public hearing for 13 single-family homes at 0 Fir Ridge Dr
• Report on the House Santa Rosa housing initiative
• Approval of June 8, 2023, draft minutes

City Council

The Santa Rosa City Council will meet in a special session to consider closed‑session items only. Items include a public‑employment matter under Government Code §54957 and interviews for the City Attorney position. The public may comment on these items before the closed session, after which the council will reconvene in open session.

• Closed‑session discussion of public‑employment matter (Gov’t Code §54957)
• Closed‑session interviews for City Attorney position
• Public comment (up to three minutes) on closed‑session items before recess

The council held a special meeting featuring a closed session to interview candidates for City Attorney, but took no final action on the position. The only reported outcome was direction given to the recruiter and Human Resources.

• Closed session interviews for City Attorney conducted; no final action taken

City Council

The Santa Rosa City Council will consider a series of resolutions and contracts, including a $5 million grant to build a permanent library in the Hearn Community Hub. Other items include a design‑build request for proposals for the Samuel L. Jones Hall Homeless Shelter Phase 2, a $2.97 million pavement‑maintenance contract, and the purchase of a mobile hostage‑negotiation unit. The council will also act on grant appropriations for encampment services and professional‑services agreements.

• Approve design‑build RFP for Samuel L. Jones Hall Homeless Shelter Phase 2 improvements
• Award Santa Rosa Pavement Maintenance 2023 contract to Pavement Coating Co. for $2,968,430.30
• Accept and appropriate $3,883,032.30 BCSH Encampment Resolution Funding grant
• Accept $5,000,000 California State Library grant for permanent library in Hearn Community Hub
• Approve purchase of one mobile hostage negotiation unit from LDV, Inc. for up to $313,520.19

The City Council unanimously approved a consent agenda that included acceptance of a $3.88 million state grant to provide comprehensive services for individuals in encampments in southwest and southeast Santa Rosa. Also authorized a design-build RFP for Phase 2 improvements to the Samuel L. Jones Hall homeless shelter, awarded a $2.7 million pavement maintenance contract, and approved other procurement and grant items.

• Approved consent agenda (Items 12.1–12.9, 12.11–12.17) with amendments to Item 12.7, all 7-0
• Authorized issuance of design-build RFP for Samuel L. Jones Hall Homeless Shelter Phase 2 improvements
• Awarded $2,698,573 pavement maintenance contract to Pavement Coating Co. (7-0)
• Accepted $3,883,032 state Encampment Resolution Funding grant to serve encampment residents (7-0)
• Approved $588,000 five-year federal legislative advocacy contract with MMO Partners (7-0)
• Approved purchase of mobile hostage negotiation unit for $313,520 (7-0)
• Approved purchase of five transit/paratransit cutaway vehicles for $1,023,437 (7-0)
• Accepted state library grant for permanent library in Hearn Community Hub (7-0)

Economic Development Subcommittee

The scheduled meeting for July 11, 2023, was cancelled due to a conflict with the City Council Special Meeting. Items regarding a Vacant Properties Ordinance and the Economic Development Strategic Plan will be moved to a future date.

• Vacant Properties Ordinance discussion postponed
• Economic Development Strategic Plan discussion postponed

Zoning Administrator

The Zoning Administrator will hold a public meeting to review five exempt projects. Items include a parking lot remodel at the Boys’ and Girls’ Club (1011 Hahman Dr), a 285‑ft chain‑link security fence at 1760 Piner Rd, tenant improvements at 910 Fresno Ave, a minor conditional use permit for body‑piercing services at The Dungeon (452 B St), and a sign variance for Tesla at 3286 Airway Drive. Each project will be considered for minor design review or conditional use approval, with resolutions to be adopted at the meeting.

• Boys’ and Girls’ Club parking lot improvements and roof modifications – 1011 Hahman Dr – minor design review (DR22-014)
• Security fence installation – 1760 Piner Rd – 285 ft chain‑link fence, 8 ft tall – exempt design review (DR22-049)
• Building materials supply tenant improvement – 910 Fresno Ave – demolition and new interior/exterior structures – exempt minor design review (DR21-041)
• The Dungeon minor conditional use permit – 452 B Street – additional personal services (body piercing) – exempt project (CUP23-005)
• Tesla sign variance – 3286 Airway Drive – request for a second monument sign exceeding the 100‑sq‑ft limit – exempt sign variance (SI23-001)

Board of Public Utilities

The regular meeting for the Santa Rosa Board of Public Utilities scheduled for July 6, 2023, was cancelled. The next meeting is scheduled for July 20, 2023, at 1:30 p.m.

Design Review Board

The Design Review Board is holding public hearings for two residential development projects. One involves modifications to the Kawana Meadows project at 2880 Franz Kafka Ave. The other concerns a new 147-unit apartment complex at 1683 Petaluma Hill Rd.

• Proposed 147-unit, 3-story apartment project at 1683 Petaluma Hill Rd
• Kawana Meadows (2880 Franz Kafka Ave) unit and building count reductions

Climate Action Subcommittee

The Climate Action Subcommittee will hear staff updates on the city‑wide Electric Vehicle Infrastructure Master Plan, including proposed scope of work and funding opportunities. Staff will also report on progress for the 2012 Community Climate Action Plan and the 2013 Municipal Climate Action Plan and on integrating the Climate Action Plan into the General Plan update. The committee may discuss these items and give direction to staff, but no formal actions are listed.

• Electric Vehicle Infrastructure Master Plan – staff update on scope and funding opportunities (Item 5.1)
• Status update on the 2012 Community Climate Action Plan and 2013 Municipal Climate Action Plan (Item 5.2)
• Department reports – staff briefings on issues of interest, no action taken (Item 4)
• Public comments on non‑agenda matters – in‑person, Zoom, email, or voice message (Item 3)
• Call to order and roll call (Item 1)

The Climate Action Subcommittee met on July 5, 2023, but took no formal votes or decisions. Members received staff updates on the Electric Vehicle Infrastructure Master Plan and on progress implementing the 2012 Community and 2013 Municipal Climate Action Plans. Public comment was heard, and staff answered questions. The next meeting is scheduled for August 2, 2023.

• No formal decisions, votes, or approvals recorded during the meeting

Subdivision/Development Advisory Committee

The Subdivision/Development Advisory Committee will hold public hearings and decide on three parcel map waiver requests to reconfigure existing parcels into new lots. Items include properties at 1042 Hopper Ave, 2248 Guerneville Road, and 2498 Guerneville Road.

• Parcel map waiver at 1042 Hopper Ave to reconfigure APN 015-360-050 into three new parcels.
• Parcel map waiver at 2248 Guerneville Road to divide APN 036-131-035 into ten new parcels.
• Parcel map waiver at 2498 Guerneville Road to split APN 036-121-040 into two lots, filed by PPF Management.

Cultural Heritage Board

The regular meeting of the Santa Rosa Cultural Heritage Board scheduled for July 5, 2023, has been cancelled.

City Council

The regular meeting of the Santa Rosa City Council scheduled for July 4, 2023, has been cancelled. The next regular meeting is scheduled for Tuesday, July 11, 2023.

Art in Public Places Committee

The regular meeting for the Art in Public Places Committee scheduled for July 3, 2023, has been cancelled. No items are listed for discussion or decision.

Board of Community Services

The Board will meet to elect a member to serve as the Santa Rosa Waterways Advisory Committee Representative for a one-year term. Additional discussions include an update on the BOCS Ordinance Subcommittee and a presentation on the Art in Public Places Program.

• Election of a Santa Rosa Waterways Advisory Committee Representative
• Art in Public Places Program presentation
• BOCS Ordinance Subcommittee update regarding reinstatement and Board name

The Board of Community Services voted unanimously to rescind a prior recommendation to change its name from Parks and Recreation Board back to Recreation and Parks Board, aligning with the department name. It also re-established its Ordinance Subcommittee and nominated Board Member Omar Lopez to serve on it. In a separate vote, the board elected Carole Quandt as its representative to the Santa Rosa Waterways Advisory Committee for a two-year term.

• Rescinded former recommendation to change board name from Parks and Recreation Board to Recreation and Parks Board (6-0)
• Recommended to City Council aligning the board name with the Recreation and Parks Department as 'Recreation and Parks Board' (6-0)
• Re-established the Board of Community Services Ordinance Subcommittee (6-0)
• Nominated Board Member Omar Lopez to the Ordinance Subcommittee (6-0)
• Elected Carole Quandt as representative to Santa Rosa Waterways Advisory Committee (6-0)

Community Advisory Board

The scheduled meeting for the Community Advisory Board on June 28, 2023, has been cancelled. The next meeting is scheduled for July 26, 2023.

City Council

This meeting was cancelled. The next regular meeting of the Santa Rosa City Council will be held on Tuesday, July 11, 2023.

• Regular meeting of June 27, 2023, was cancelled.

Housing Authority

The Housing Authority will consider adopting its Fiscal Year 2023/24 budget and acknowledge the completion of the Linda Tunis Senior Apartments, an affordable senior housing complex at 600 Acacia Lane funded by Community Development Block Grant – Disaster Recovery. The meeting also includes a financial report for the third quarter of FY 2022/23 and a briefing on the HUD-VASH program for veterans. Other items include approval of previous meeting minutes and an update on the pending development pipeline.

• Adoption of FY 2023/24 Housing Authority budget
• Resolution acknowledging completion of Linda Tunis Senior Apartments (600 Acacia Lane, APN 182-520-088)
• FY 2022/23 Quarter 3 financial report (July 1, 2022 – March 31, 2023)
• HUD-Veterans Affairs Supportive Housing (VASH) program briefing
• Update on pending development pipeline

The Housing Authority adopted Resolutions 1758 (FY 2023/24 budget) and 1757 (acknowledging completion of Linda Tunis Senior Apartments). The prior meeting minutes from April 24, 2023 were also approved as submitted. All votes were 4-0 with three commissioners absent.

• Adopted FY 2023/24 Housing Authority budget via Resolution 1758 (4-0, 3 absent)
• Acknowledged project completion of Linda Tunis Senior Apartments at 600 Acacia Lane via Resolution 1757 (4-0, 3 absent)
• Approved draft minutes from April 24, 2023 as submitted

Waterways Advisory Committee

The committee will review a major design review for an industrial building at 1420 Thunderbolt Way. The meeting also includes a volunteer update regarding the Prince Memorial Greenway and elections for Chair and Vice Chair.

• Northpoint Commerce, Major Design Review: 114,884-square-foot industrial building at 1420 Thunderbolt Way
• Prince Memorial Greenway volunteer update
• Chair election
• Vice Chair election

The Waterways Advisory Committee re-elected Steve Rabinowitsh as Chair and Arthur Deicke as Vice Chair. The meeting consisted of committee reports, department updates, and a discussion on the Prince Memorial Greenway volunteer program and the Northpoint Commerce project.

• Re-elected Chair Steve Rabinowitsh (6-0)
• Re-elected Vice Chair Arthur Deicke (6-0)
• Discussed Prince Memorial Greenway volunteer program (no action)
• Discussed Northpoint Commerce project (no action)

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for June 22, 2023, has been cancelled. The provided agenda contains only a cancellation notice and no items for discussion or decision.

Cultural Heritage Board

The Cultural Heritage Board will discuss two items at this regular meeting. First, board members will provide feedback on the House Santa Rosa grant-funded housing production initiative. Second, they will brainstorm ideas to address work done in Santa Rosa's preservation districts without required permits. No formal decisions are scheduled; both items are discussions and feedback sessions.

• Report and board feedback on House Santa Rosa grant-funded housing initiative
• Brainstorming session on unpermitted work in preservation districts
• Approval of draft minutes from May 3, 2023

The board approved the May 3, 2023 draft minutes and voted unanimously to continue a discussion on unpermitted work in preservation districts to July 19, 2023. A report on the House Santa Rosa housing initiative was presented for feedback, but no decision was taken.

• Approved May 3, 2023 draft minutes (5-0)
• Continued discussion on unpermitted work in preservation districts to July 19, 2023 (5-0)

City Council

The City Council will vote on a second-reading ordinance providing a 30-day grace period to renew expired short-term rental permits issued during the first year of the ordinance. The consent agenda includes contracts for workers' compensation claims administration (up to $3.45 million over seven years), an amendment with Legal Aid of Sonoma County ($111,000 increase), and an extension of the local homeless emergency proclamation. A report from the independent police auditor will be presented.

• Second reading of ordinance granting 30-day grace period for expired short-term rental permits (REZ23-001)
• Professional services agreement with LWP Claims Solutions for workers' comp administration, not to exceed $3,448,108 over 7 years
• Fourth amendment with Legal Aid of Sonoma County, increasing compensation by $111,000 to $488,000, extending through June 2024
• Extension of local homeless emergency proclamation (Resolution No. 28839)
• Independent Police Auditor OIR Group annual report to be presented

The Santa Rosa City Council unanimously approved a consent agenda of seven items, including final adoption of an ordinance that gives a 30-day grace period to submit applications to renew expired short-term rental permits issued during the first year of the program. The council also extended the local homeless emergency proclamation, adopted the FY 2023-24 appropriations limit at $319.9 million, and approved several professional services agreements. No other substantive decisions were made in open session.

• Approved workers' comp claims administration contract with LWP Claims Solutions for up to $3,448,108 over 7 years (7-0)
• Approved fourth amendment with Legal Aid of Sonoma County, increasing compensation by $111,000 to $488,000 (7-0)
• Approved third amendment with Bureau Veritas for fire code plan review services, increasing $275,000 to $570,000 (7-0)
• Adopted FY 2023-24 appropriations limit of $319,856,000 (7-0)
• Approved fourth amendment with Woolpert for Cityworks software licenses, increasing $367,200 to $2,323,467 (7-0)
• Extended proclamation of local homeless emergency (7-0)
• Adopted ordinance (second reading) amending short-term rental code to provide 30-day grace period for expired permits (7-0)

Housing Authority

The regular meeting of the Housing Authority scheduled for June 19, 2023, has been cancelled. The next regular meeting will be held on Monday, June 26, 2023.

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board meeting scheduled for June 15, 2023 has been cancelled. The next regular meeting will be held on July 20, 2023.

Zoning Administrator

The Santa Rosa Zoning Administrator will hold public hearings and decide on four conditional use permit or development applications: an auto-body repair shop at 3310 Industrial Drive, a floor plan amendment for a microbusiness at 2715 Giffen Avenue, a hillside development with retaining walls and a deck at 3817 Skyfarm Drive, and a landmark alteration to legalize a 378-square-foot addition at 818 Monroe Street. No other substantive business is listed.

• Conditional use permit for Caliber Collision auto-body repair and paint shop at 3310 Industrial Drive
• Floor plan amendment for GB2 LLC's microbusiness at 2715 Giffen Avenue
• Hillside development application for retaining walls and deck at 3817 Skyfarm Drive
• Landmark alteration to legalize rear addition at 818 Monroe Street

Design Review Board

The Design Review Board will receive a report on the House Santa Rosa project, a grant-funded initiative to facilitate housing production in the city. The Board will provide feedback on work performed so far and identify areas for improvement.

• Report on the House Santa Rosa housing initiative

Board of Public Utilities

The Board will review updates on the city's water supply, 2022 water quality report, and phosphorus compliance. The agenda also includes several contract amendments and a construction contract award for local infrastructure projects.

• Contract award of $2,633,410.20 to Argonaut Constructors for East Haven Drive sewer and water improvements
• Amendment to utility bill printing services with InfoSend, Inc. for a total not to exceed $336,000
• Construction management services for Albany, Clement, and Malano sewer and water improvements up to $576,500.75
• Extension of grit and screening disposal services increasing compensation by $362,108.75
• Ninth amendment to agreement with N. Harris Corporation for additional compensation of $276,592

Climate Action Subcommittee

The regular meeting of the Climate Action Subcommittee scheduled for June 14, 2023, has been cancelled.

Public Safety Subcommittee

The Public Safety Subcommittee's regular meeting on June 14, 2023 was adjourned at 9:25 a.m. because a quorum was not present. No business was conducted. Items scheduled included a police chief update, a Roseland substation update, and a discussion with the independent police auditor.

• Police chief update on current topics was scheduled but not held
• Roseland substation update and community engagement discussion was scheduled but not held
• Independent police auditor discussion on the 2022 annual report was scheduled but not held
• Approval of October 19, 2022 minutes was on the agenda but not considered

City Council

The regular meeting of the Santa Rosa City Council scheduled for June 13, 2023, has been cancelled. The next regular meeting will be held on June 20, 2023.

• Meeting cancelled; no items considered

Long-Term Financial Policy and Audit Subcommittee

The regular meeting of the Long-Term Financial Policy and Audit Subcommittee scheduled for June 8, 2023, has been cancelled. The next regular meeting is set for July 13, 2023.

Planning Commission

The Planning Commission will review 18 new projects included in the Fiscal Year 2023-2024 Capital Improvement Program. This review evaluates whether the projects are consistent with the City of Santa Rosa 2035 General Plan. The commission is also scheduled to approve draft minutes from April and May 2023.

• Review of 18 new projects in the 2023-2024 Capital Improvement Program
• Approval of draft minutes from April 13, April 27, and May 11, 2023

Cultural Heritage Board

The Cultural Heritage Board’s regular meeting scheduled for June 7, 2023 was cancelled. No agenda items were considered or decided. For further information, contact Lani Buckheit at [email protected].

Contract Review Subcommittee

The Contract Review Subcommittee will discuss and potentially approve Amendment No. 9 to the Professional Services Agreement with N. Harris Computer Corporation. The amendment, valued at $276,592, covers updates to Santa Rosa Water's billing software, including arrearage transfer, water shortage rates, and additional licenses. If approved, the total contract would increase to $3,192,352.

• Proposed Amendment No. 9 to PSA 08-8830 with N. Harris Computer Corporation for $276,592
• Total contract not to exceed $3,192,352
• Addition of 10 licenses for Cityworks integration
• Creation of water shortage rates per City's Water Shortage Contingency Plan
• 100 hours of technical support and new arrearage transfer process

City Council

The Santa Rosa City Council will decide on multiple resolutions in its regular meeting, including the acquisition of 470 Sebastopol Road for future conversion to a police substation and continued temporary library use. The council will also set new speed limits in the Central Business District, approve contract extensions for ADA paratransit services and vehicle telematics, and consider a resolution supporting Assembly Bill 436 to repeal local cruising bans. Presentations include updates on the Safe Parking Program and the Community Empowerment Plan.

• Acquisition of 470 Sebastopol Road for $1? (purchase price not stated) for future police substation and interim library use
• Speed limit reductions to 20 mph on multiple downtown streets and 25 mph on others
• Second Amendment to ADA paratransit contract with MV Transportation increasing compensation by $1,850,000 to $5,885,331
• Resolution supporting Assembly Bill 436 to repeal local authority to regulate cruising and low-rider vehicle modifications
• Intergovernmental agreement with Sonoma County for mail services not to exceed $500,000

The City Council approved resolutions to support Assembly Bill 436, acquire 470 Sebastopol Road for a police substation, and delegate authority to the City Manager to complete the transaction. The Council also approved the appointment of Hugh Futrell or Peter Stanley to the Public Financing Authority and waived a policy to allow non-residents to apply.

• Waived policy to allow EIFD property owners to apply for PFA (7-0)
• Appointed Hugh Futrell or Peter Stanley to PFA (7-0)
• Nominated Don Tomasi as alternate PFA appointee (7-0)
• Clarified discretion for PFA appointment (7-0)
• Approved Resolution supporting Assembly Bill 436 (7-0)
• Approved acquisition of 470 Sebastopol Road for police substation (7-0)
• Delegated authority to City Manager to complete transaction (7-0)
• Approved assumption of lease with Sonoma County Library (7-0)

Art in Public Places Committee

The committee will review a progress report on Strategic Plan implementation. Staff will also provide updates on current projects and begin discussions regarding the 2023-24 Annual Work Plan.

• Strategic Plan Implementation progress report
• 2023-24 Annual Work Plan discussion
• Program and project updates

Open Government Task Force Implementation Subcommittee

The Open Government Task Force Implementation Subcommittee scheduled its regular meeting for June 1, 2023 in Santa Rosa. The meeting was cancelled, so no agenda items will be discussed or decided. No decisions, contracts, or hearings are pending from this session.

Zoning Administrator

The Zoning Administrator will hold a public hearing to decide on a Sign Variance for Dutch Bros Coffee at 919 Hopper Avenue. The applicant seeks to add three wall signs and two menu boards because existing signage is mostly blocked by surrounding trees.

• Public hearing on Sign Variance (SI23-005) for Dutch Bros Coffee at 919 Hopper Avenue to add three wall signs and two menu boards

Design Review Board

The Design Review Board is conducting a concept design review for the Fire Station 5 project. The Board will provide non-binding comments to the applicant regarding how the project meets City development priorities.

• Concept Design Review - Fire Station 5

Board of Public Utilities

The regular meeting for the Santa Rosa Board of Public Utilities scheduled for June 1, 2023, has been cancelled. The next meeting is scheduled for Thursday, June 15, 2023, at 1:30 p.m.

City Council

This regular meeting of the Santa Rosa City Council, scheduled for May 30, 2023, has been cancelled. No items were discussed or decided. The next regular meeting will be held on June 6, 2023.

Waterways Advisory Committee

The Waterways Advisory Committee will hold a regular meeting to discuss advisory matters related to creekside development. Items include a vice chair election, an applicant presentation on The Cannery at Railroad Square, and a public meeting for a major design review of a 74,949-square-foot industrial building at 0 Northpoint Parkway (Heritage Commerce Center). The committee provides advisory comments but does not take formal action.

• Vice Chair Election
• Applicant presentation on The Cannery at Railroad Square (already approved, no action)
• Public meeting for Major Design Review of Heritage Commerce Center at 0 Northpoint Parkway (74,949 sq ft industrial building)
• Committee business: review of development projects adjacent to creeks and waterways
• Department reports from PED, Water, Sonoma Water (no action)

The committee received presentations regarding The Cannery at Railroad Square and the Heritage Commerce Center. No substantive decisions were made on these projects. The Vice Chair election was postponed to June 22, 2023.

• Continued Vice Chair Election to June 22, 2023

Santa Rosa Tourism Business Improvement Area Advisory Board

The regular meeting for the Santa Rosa Tourism Business Improvement Area Advisory Board was scheduled for May 25, 2023. This meeting has been cancelled.

Planning Commission

The Planning Commission regular meeting scheduled for May 25, 2023, has been cancelled.

Board of Community Services

The Board of Community Services will hear informational presentations on the Rural Cemetery Volunteer Program and proposed updates to the BOCS Ordinance. No action is scheduled; the meeting also includes approval of previous minutes, director updates, and committee reports.

• Rural Cemetery Volunteer Program overview presented by Deputy Director Jeff Tibbetts (information only)
• BOCS Ordinance recommended updates presented by Assistant Parks Planner Emily Ander (information and feedback)
• Approval of draft minutes from April 26, 2023 meeting
• Reports on upcoming and accomplished events

The Board approved several structural changes including a new meeting start time and the addition of a youth member. A proposal to change the advisory type from a Board to a Commission was denied.

• Approved 5:00pm meeting start time (6-0)
• Approved adding a youth member to the board (6-0)
• Denied changing advisory type from Board to Commission (2-4)
• Approved name change to Parks and Recreation Board (6-0)
• Approved April 26, 2023 meeting minutes as submitted

Community Advisory Board

The Community Advisory Board will receive a presentation on the MySantaRosa mobile application and its intended use. Staff will also demonstrate new translation functionality being added to the CivicReady sign-up form.

• Presentation of the MySantaRosa app for service requests
• Update on Google translate drop-down menu functionality for CivicReady login

City Council

The Santa Rosa City Council will interview applicants for the Personnel Board and the Bicycle and Pedestrian Advisory Board, adopt several proclamations, and receive staff briefings on water and litigation matters. Consent items include adopting the final City Council priorities report, amending a professional services agreement with R3 Consulting Group for up to $448,910, amending a contract with Turbo Data Systems to $519,000, and approving an amendment to the City Manager’s employment agreement with multiple merit increases. The Council will also consider a resolution opposing Initiative 21-0042A1, a proposed statewide ballot measure.

• Closed session conference with legal counsel on the Unocal Place litigation (Case SCV-271224)
• Interviews for Personnel Board (At‑Large and Labor Representative) and Bicycle & Pedestrian Advisory Board (Senior and Disabled Community Representatives)
• Adoption of the final City Council priorities workshop report
• Amendment to Professional Services Agreement No. F001238 with R3 Consulting Group, up to $448,910 for a rate‑review study
• Amendment to Professional Services Agreement No. F001697 with Turbo Data Systems, increasing contract to $519,000 for parking citation processing

The Santa Rosa City Council approved a settlement in the STG Unocal Place lawsuit, as reported from closed session. It also approved Mayor Rogers' possible extended absence from June 4 to July 11. Council made appointments to the Personnel Board, Bicycle and Pedestrian Advisory Board, and Public Financing Authority.

• Approved settlement in STG Unocal Place lawsuit (reported from closed session)
• Approved Mayor Rogers' possible extended absence June 4–July 11 (4-0-1 abstain, 2 absent)
• Appointed Ever Deras-Flores to Personnel Board At-Large vacancy (5-0)
• Appointed Michael Stanford to Personnel Board Labor Representative vacancy (5-0)
• Appointed Paul Schwarz to Bicycle and Pedestrian Advisory Board Senior Community Representative (5-0)
• Appointed Abel Jeffcoat to Bicycle and Pedestrian Advisory Board Disabled Community Representative (5-0)
• Approved Council Member Fleming and C. Rogers to Public Financing Authority, Stapp as alternate (5-0)

Housing Authority

The Housing Authority regular meeting scheduled for May 22, 2023, has been cancelled. The next regular meeting is set for June 19, 2023.

The May 22, 2023 regular meeting of the Santa Rosa Housing Authority was cancelled. No decisions were made.

Bicycle and Pedestrian Advisory Board

This is a regular meeting of the Bicycle and Pedestrian Advisory Board. Members will discuss and provide input on final design concepts for the Hearn Avenue Interchange and review the Capital Improvement Budget as it relates to bicycle and pedestrian infrastructure. No formal decisions are scheduled.

• Report and discussion on final design concepts for Hearn Avenue Interchange
• Review of Capital Improvement Budget for bicycle and pedestrian infrastructure
• Approval of minutes from April 20, 2023 regular meeting
• Public comments on non-agenda matters
• Board and staff announcements

The Bicycle and Pedestrian Advisory Board approved the April 20, 2023 meeting minutes and received reports on the Hearn Avenue Interchange and Capital Projects Budget. No substantive policy decisions were made.

• Approved April 20, 2023 meeting minutes (7-1)
• Received Hearn Avenue Interchange design concepts for discussion
• Received Capital Projects Budget for discussion
• Received City Thread collaborative process final report

Zoning Administrator

The Zoning Administrator will hold public hearings and decide on four land-use permits: two parking lot expansions, a conditional use permit for a self-storage facility abutting a residential use, and exterior improvements at a Boys' and Girls' Club. All items are CEQA exempt or minor design review.

• Parking lot expansion at 1405 Thunderbolt Way (DR19-061)
• Parking lot expansion at 1402 Mariner Way (DR19-060)
• Conditional use permit for West Coast Self-Storage #2 at 2875 Sebastopol Rd (CUP23-008)
• Boys' and Girls' Club parking lot improvements and roof modifications at 1011 Hahman Dr (DR22-014)

Design Review Board

The Design Review Board will hold a public hearing regarding the West Coast Self-Storage #2 project. This proposal involves constructing a three-story, approximately 62,000 square foot personal storage facility. The plan includes site improvements such as landscaping, security fencing, and street dedication.

• Public hearing for West Coast Self-Storage #2
• Proposed 62,000 square foot three-story storage building
• Site improvements including a drive aisle, fire lane, and landscaping
• Street dedication along Sebastopol Road and Brittain Lane

Board of Public Utilities

The Board will review updates on water capital improvement projects and celebrate National Public Works Week. Key actions include approving the Laguna Treatment Plant Flood Protection Project and a sewer replacement contract. They will also consider removing microgrid equipment at the Laguna Treatment Plant.

• Approval of $970,827.00 contract for Los Alamos Trunk Sewer Replacement services
• Adoption of environmental documents for Laguna Treatment Plant Flood Protection Project
• Agreement to remove microgrid battery and transformer at Laguna Treatment Plant
• Update on 2022-2023 Water Capital Improvement Projects

Cultural Heritage Board

This meeting has been cancelled; no items were discussed or decided. The cancellation is procedural only.

Santa Rosa Violence Prevention Partnership

This is a regular meeting of the Santa Rosa Violence Prevention Partnership. The main item is a joint workshop of the Policy and Operational teams to review mission, vision, guiding principles, and strategic priorities, and to develop tactics for a year-one implementation plan. No votes or decisions are scheduled beyond discussion and prioritization. Public comment is allowed on matters not listed or when items are called.

• Joint strategic plan workshop to set mission, vision, guiding principles, and year-one implementation tactics
• Staff updates on issues of interest, with no action taken except possible future agenda placement
• Partner announcements and updates as time permits
• Public comment period for items not on the agenda or during agenda items

City Council

This meeting of the Santa Rosa City Council scheduled for May 16, 2023, has been cancelled. No business was conducted. The next regular meeting will be held on May 23, 2023.

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee’s regular meeting scheduled for May 11, 2023 was cancelled. No agenda items were considered. The next regular meeting is set for June 8, 2023.

Planning Commission

The Planning Commission is considering a proposal for a new 4,191-square-foot 7-Eleven and gas station at 43 Middle Rincon Rd. The meeting also includes a review of zoning code updates to align with state housing laws and an appeal regarding a short-term rental permit denial.

• Conditional Use Permit for a new 7-Eleven and gas station at 43 Middle Rincon Rd
• Zoning code text amendments for California state law consistency
• Appeal of short-term rental permit denial at 6241 Bridgewood Drive
• Extension request for Montecito Townhomes subdivision at 0 Montecito Blvd

Climate Action Subcommittee

The regular meeting of the Climate Action Subcommittee scheduled for May 10, 2023, has been cancelled. No items were discussed or decided.

City Council

This is a continued study session from May 9 for reviewing the FY 2023-24 operations and maintenance budget and capital improvement program. Council will hear department presentations and discuss funding considerations; no formal action will be taken. Public comment will be heard after all presentations.

• Review of Fire Department budget request for FY 2023-24
• Review of Police Department budget request for FY 2023-24
• Review of Planning & Economic Development budget request
• Review of Parks & Recreation budget request
• Review of Transportation & Public Works and Water Department budgets, plus Capital Improvement Program

The City Council conducted a study session to review funding requests for the Fiscal Year 2023-24 operations, maintenance, and capital improvement budgets. No formal votes or decisions were made during this meeting; the session served as a presentation and question period prior to June budget hearings.

City Council

The Council will hold a study session on the proposed FY 2023-24 Operations and Maintenance and Capital Improvement Program budgets, ahead of formal adoption in June. Later, they will consider consent items including transit funding and an extension of the local homeless emergency.

• Study Session: Overview of FY 2023-24 budget for all city departments
• Consent item: Resolution to claim $12,255,165 in state transit assistance funds
• Consent item: Resolution to extend the local homeless emergency proclamation
• Consent item: Resolution supporting Senate Bill 55 (catalytic converter VIN etching)
• Consent item: Split bid award for pool chemicals totaling up to $115,018.42

The City Council approved several funding claims for transportation and public works, including a $12.2M transit allocation. The council also authorized purchase orders for swimming pool chemicals and expressed support for Senate Bill 55. A study session was held to review the FY 2023-24 operations and maintenance budget.

• Approved $12,255,165 transit funding claim for FY 2023-24 (7-0)
• Approved $27,383 State of Good Repair funding request (7-0)
• Approved $115,018.42 split bid for swimming pool chemicals (7-0)
• Approved resolution supporting Senate Bill 55 regarding catalytic converter VINs (7-0)
• Approved minutes from March 9 and 10, 2023 meeting (7-0)

Economic Development Subcommittee

The Economic Development Subcommittee is meeting to discuss the Comprehensive Economic Development Strategic Plan. No other specific business items are listed on this agenda.

• Discussion regarding the Comprehensive Economic Development Strategic Plan

Contract Review Subcommittee

This special meeting of the Contract Review Subcommittee was cancelled due to loss of quorum. The sole agenda item—a proposed agreement with Trane U.S., Inc. for the removal of a battery, transformer, and inverter from the Laguna Treatment Plant microgrid demonstration project—will be heard at the May 18, 2023 Board of Public Utilities meeting instead.

• Proposed agreement with Trane for removal of microgrid demonstration project components at Laguna Treatment Plant at no cost to Santa Rosa Water (original $5 million California Energy Commission grant project terminated due to PG&E interconnection issues)

City Council

This special meeting consists solely of a closed session to discuss labor negotiations with an unrepresented employee (City Attorney) and to consider appointment of the City Attorney. No other business will be conducted.

• Closed session: Conference with labor negotiators regarding City Attorney (continued from April 25, 2023)
• Closed session: Public employee appointment for City Attorney (continued from April 25, 2023)

The Santa Rosa City Council met in special closed session to discuss labor negotiations and appointment of city attorney. No final action was taken; council provided direction only.

Open Government Task Force Implementation Subcommittee

The Open Government Task Force Implementation Subcommittee is holding a special meeting to receive a staff presentation providing background and history of open government efforts in Santa Rosa. No decisions or votes are scheduled; the meeting is primarily informational.

• Presentation: Open Government Task Force Implementation Subcommittee overview, including background and history

The subcommittee approved the November 14, 2022, meeting minutes. Members decided that direction from the Mayor is required to move forward with the subcommittee's work. The group agreed to review the original Open Government Task Force report.

• Approved November 14, 2022 Special Meeting Minutes
• Decided direction from the Mayor is needed to move forward
• Agreed to review the Open Government Task Force's original report

Zoning Administrator

The May 4, 2023 regular meeting of the Santa Rosa Zoning Administrator has been cancelled. No business was conducted; the agenda is only a cancellation notice.

Design Review Board

The Design Review Board will receive a presentation regarding The Cannery at Railroad Square. This project was previously approved in August 2020 and has already broken ground.

• Applicant presentation: The Cannery at Railroad Square

Board of Public Utilities

The Board of Public Utilities will receive staff briefings on water supply, recycled water supply, and the Russian River Water Forum. The Board is also asked to consider resolutions regarding sodium hypochlorite supply and landscape maintenance services.

• Third Amendment to Blanket Purchase Order 164874 for sodium hypochlorite supply up to $1,655,000
• Agreement with New Image Landscape Company for landscaping maintenance services totaling $401,310.38
• Staff briefing on water supply issues
• Staff briefing on recycled water supply issues
• Staff briefing on the Russian River Water Forum

Cultural Heritage Board

The Cultural Heritage Board will receive a presentation from the design team of the Cannery at Railroad Square project, which was approved in 2020 and is now under construction. No action will be taken on the presentation. Other business includes approval of draft minutes from September and December 2022, and a vice chair election.

• Presentation on The Cannery at Railroad Square project (no action to be taken)
• Vice Chair election
• Approval of September 7, 2022 draft minutes
• Approval of December 7, 2022 draft minutes

The Cultural Heritage Board elected Vice Chair Cappie Garrett and heard a design team presentation for the Cannery at Railroad Square project. No substantive decisions were made regarding the project.

• Approved September 7, 2022 draft minutes
• Approved December 7, 2022 draft minutes
• Elected Cappie Garrett as Vice Chair (5-1 vote)
• Heard design team presentation for Cannery at Railroad Square
• Requested staff add agenda item on work without permits in preservation districts
• Requested staff provide update on Fremont Park

City Council

The Santa Rosa City Council regular meeting scheduled for May 2, 2023, was cancelled. No items were discussed or decided.

Art in Public Places Committee

The regular meeting of the Santa Rosa Art in Public Places Committee scheduled for May 1, 2023, was cancelled. No agenda items were presented for discussion or decision.

Waterways Advisory Committee

The April 27, 2023 Waterways Advisory Committee special meeting has been cancelled because a quorum could not be reached. The scheduled walking tour of Colgan Creek Restoration Phase 2 near 3201 Boron Avenue will be rescheduled to a future date.

• Walking tour of Colgan Creek Restoration Phase 2 (postponed)
• Field trip site near 3201 Boron Avenue, Santa Rosa

Planning Commission

The Planning Commission will consider a conditional use permit for Lazzini’s Market to include distilled spirits sales. The body will also review proposed technical changes to the Short-Term Rentals Ordinance regarding unit restrictions, owner permit limits, and outdoor standards.

• Public hearing: Conditional Use Permit for Lazzini's Market at 3449 Bennett Valley Rd to change ABC license to Type 21
• Public hearing: Proposed amendments to the Short-Term Rentals Ordinance including unit type restrictions and owner permit maximums

Zoning Administrator

The Zoning Administrator will hold a public hearing to consider Design Review approval for the Meadowood Ranch Subdivision (PRJ21-021) on 11.21 acres at 2853 and 2875 Dutton Meadow. The project includes 89 lots with 137 total units (7 single-family detached homes, 82 attached duplexes, 48 accessory dwelling units) and a community building. The Planning Commission previously approved the Conditional Use Permit and Tentative Map; the Zoning Administrator's decision on Design Review is final unless appealed within 10 days.

• Public hearing on Design Review for Meadowood Ranch Subdivision (11.21 acres, 89 lots, 137 units)
• Project includes 7 single-family detached homes, 82 duplexes, 48 ADUs, and a community building
• Location: 2853 and 2875 Dutton Meadow, Santa Rosa
• Attachments: site plan, tentative map, elevations, landscape plan, tree mitigation summary, noise compliance letter
• Decision appealable within 10 calendar days to Design Review Board, Cultural Heritage Board, Planning Commission, or City Council

Board of Community Services

The Board of Community Services will receive an update on the Measure M parks expenditure plan for capital and maintenance projects, and an overview of aquatics programs. The meeting also includes approval of March 2023 minutes and reports on upcoming events.

• Measure M Parks Expenditure Plan Update — presentation and feedback on capital and maintenance spending
• Aquatics Overview — update on aquatics programs and activities
• Approval of March 22, 2023 regular meeting minutes

The Board of Community Services approved the March 22, 2023 regular meeting minutes as submitted. Two informational presentations were given: an overview of aquatics programs and an update on the Measure M parks expenditure plan. No other substantive decisions were made.

• Approved March 22, 2023 regular meeting minutes

City Council

The City Council will meet to discuss several professional service agreements and municipal contracts. Key items include a construction management agreement for Fire Station 5 and a citywide classification and compensation study.

• Construction management services for Fire Station 5 Resiliency and Relocation project: $2,385,201.64
• Purchase of two Bandit 12XP drum-style wood chipper trailers: $131,067.66
• Fire sprinkler inspection and repair services with ADT Commercial LLC: up to $203,500
• Citywide classification and compensation study by Koff & Associates: $450,000
• Amendment to professional services agreement for confidential work-related investigations: up to $200,000

Housing Authority

The Housing Authority will hold a study session to review the draft FY 2023/24 budget and discuss priorities for the 2023-24 Notice of Funding Availability. The board will also vote on a resolution to appropriate $43,000 for rehabilitation of 983 Sonoma Avenue. Additional reports include an update on the pending development pipeline.

• Study session on draft FY 2023/24 Housing Authority budget
• Study session on FY 2023-24 Notice of Funding Availability priorities
• Resolution to appropriate $43,000 from reserves for rehabilitation at 983 Sonoma Avenue
• Communication item: pending development pipeline update

The Housing Authority approved the minutes from the March 27, 2023 meeting and adopted Resolution 1756 appropriating $43,000 from reserves for rehabilitation work at 983 Sonoma Avenue, with a 4-0 vote (three commissioners absent). The meeting also included study sessions on the proposed FY 2023/24 budget and the Notice of Funding Availability priorities, but no formal decisions were made on those items. No other substantive actions were taken.

• Approved minutes of March 27, 2023, as submitted (no vote tally recorded)
• Adopted Resolution 1756 appropriating $43,000 for rehabilitation at 983 Sonoma Avenue (4-0)

Open Government Task Force Implementation Subcommittee

The regular meeting of the Open Government Task Force Implementation Subcommittee scheduled for April 24, 2023, has been cancelled.

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will approve the January 19, 2023 meeting minutes, hold public comments, and vote to elect a Vice Chair for a one-year term. The board will discuss the draft Santa Rosa General Plan 2050 Bicycle and Pedestrian Goals and Policies. It will also review the Bicycle Friendly Community and Business designation applications and consider final design concepts for the Hearn Avenue Interchange.

• Election of a Vice Chair to serve a one-year term (decision by motion)
• Approval of January 19, 2023 regular meeting minutes
• Discussion of draft Santa Rosa General Plan 2050 Bicycle and Pedestrian Goals and Policies
• Review of Bicycle Friendly Community and Business designation applications (no action required)
• Review of final design concepts for the Hearn Avenue Interchange (discussion)

The Bicycle and Pedestrian Advisory Board approved the January 2023 minutes and re-elected Vice Chair Elizabeth Ridlington to a one-year term. The Board also voted unanimously to form ad hoc committees to work with staff on applications for Bicycle Friendly Community and Business Designations. The Hearn Avenue Interchange design discussion was continued to the May 18 meeting.

• Approved January 2023 meeting minutes (7-2)
• Re-elected Vice Chair Elizabeth Ridlington (7-1)
• Established ad hoc committee for Bicycle Friendly Community Application (unanimous)
• Established ad hoc committee for Bicycle Friendly Business Application (unanimous)
• Continued Hearn Avenue Interchange design discussion to May 18, 2023

Zoning Administrator

The Zoning Administrator will hold public hearings on two permit applications: exterior modifications to a commercial building at 2360 Professional Drive, and a new single-family residence with an art studio on a hillside lot at 0 Happy Valley Court. Both projects are CEQA exempt and require design review or hillside development permits.

• Exterior modifications (wall siding and window replacement) at 2360 Professional Drive
• New single-family residence and detached art studio at 0 Happy Valley Court
• Hillside Development Permit required for the Happy Valley Court project
• Geotechnical report and 3D renderings attached for the residence
• Decisions appealable within 10 calendar days

Design Review Board

The Design Review Board will conduct a public hearing regarding the Stonebridge multifamily project. The proposal includes five duplex units totaling ten residences with Craftsman and Modern Farmhouse architectural styles.

• Public hearing for design review of Stonebridge multifamily units at 2220 Fulton Road
• Election of Vice Chair

Board of Public Utilities

The Board will review the Santa Rosa Creek Flood Study and recommend fiscal year 2023/24 budgets for water, wastewater, and storm water services to the City Council. The meeting also includes motions to award several service contracts and infrastructure projects.

• $10,093,712.15 contract for Los Alamos Trunk Sewer Replacement Segment 1
• FY 2023/24 Water, Wastewater, Storm Water, and Creeks budget recommendations
• $517,895.00 purchase order for agricultural lime delivery
• $356,961.28 agreement for Santa Rosa Water janitorial services
• $247,577.00 contract for the Laguna Treatment Plant water reuse education program

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership will hold a workshop to develop strategic priorities and measures of success for its next three- to five-year plan, building on the 2017-2022 strategic plan. Staff will provide updates, and public comment is accepted.

• Workshop to brainstorm strategic priorities and success measures for the Partnership's next strategic plan
• Review of outcomes from the April 2023 Policy Team meeting
• Staff updates on issues of interest (no action taken)
• Public comment period for items not on the agenda

The group held a workshop to discuss strategies for an updated Strategic Plan and opened applications for the Partnership's Mini-Grant. No formal decisions were made.

• Strategic Plan workshop held to discuss needs and strategies
• Partnership Mini-Grant applications opened
• Next meeting scheduled for May 17th with Operational Team

Board of Building Regulations Appeals

The April 19, 2023 special meeting of the Board of Building Regulations Appeals has been cancelled because a quorum could not be formed. The next scheduled meeting is July 19, 2023.

Cultural Heritage Board

The Cultural Heritage Board regular meeting scheduled for April 19, 2023, has been cancelled.

City Council

The regular meeting of the Santa Rosa City Council scheduled for April 18, 2023, was cancelled. No agenda items were listed for this session. The next regular meeting is scheduled for April 25, 2023.

Long-Term Financial Policy and Audit Subcommittee

The regular meeting of the Long-Term Financial Policy and Audit Subcommittee scheduled for April 13, 2023 was cancelled. The subcommittee will hold a special meeting on April 27, 2023. For further information, contact Victoria Luna at [email protected].

Planning Commission

The Planning Commission will consider a conditional use permit for specialty beer and wine sales at The European Food Store. Additionally, the commission will review three one-year extension requests for the North Village II project located at 2406 Fulton Rd.

• Public hearing: Alcohol sales (Type 20 License) for The European Food Store at 100 Burt Street
• Public hearing: Three 1-year extension requests for North Village II at 2406 Fulton Rd

Climate Action Subcommittee

The regular meeting of the Climate Action Subcommittee scheduled for April 12, 2023 has been cancelled. No items were discussed or decided.

Water Conservation Subcommittee

The subcommittee will review recommendations for the 2023 Water-Use Efficiency Awards and discuss updates on water awareness activities. Staff will also present a proposal to modify Cash for Grass rebate amounts following the rescission of Stage 3 of the City's Water Shortage Plan.

• Review and approval of 2023 Water-Use Efficiency Awards recommendations
• Discussion of proposed modifications to Cash for Grass rebate amounts
• Update on water use efficiency, drought campaign successes, and challenges

The Water Conservation Subcommittee approved the winners for the 2023 Water-Use Efficiency Awards. The committee also voted to modify Cash for Grass rebate amounts to cost effective levels following the rescission of Stage 3 of the City's Water Shortage Plan.

• Approved October 19, 2022 Special Meeting Minutes
• Approved proposed 2023 Water Use Efficiency Award winners (unanimous)
• Approved modification of Cash for Grass rebate amounts to cost effective levels (2-1)

Contract Review Subcommittee

The Contract Review Subcommittee will consider three procurement items: a $247,577 professional services agreement with Katz & Associates for a water reuse education and tour program at the Laguna Treatment Plant, a $1.5 million increase (from $3.5M to $5M) to the spending cap on a master professional services agreement with West Yost Associates for remaining groundwater master plan projects, and a $173,000 purchase order for laboratory equipment from Agilent Technologies for the Laguna Environmental Laboratory. All items are new business requiring committee approval.

• Professional services agreement with Katz & Associates for water reuse education and tour program, not to exceed $247,577
• Amendment to Master PSA with West Yost Associates increasing spending cap from $3.5M to $5M for groundwater master plan projects
• Purchase order for Agilent ICP-OES laboratory equipment, not to exceed $173,000

City Council

The City Council will review several consent items, including a major contract for Santa Rosa Avenue corridor improvements. The agenda also includes discussions on Earth Day events and appointments to regional boards.

• Contract award for Santa Rosa Avenue Corridor Improvements to Granite Construction Company for $2,179,030.68
• Resolution regarding National Opioid Settlements with Teva, Allergan, CVS, Walgreens, and Walmart
• First Amendment to General Services Agreement with California Patrol Operations Inc. for $100,000
• Approval of the 2022 General Plan, Inclusionary Housing, & Growth Management Annual Review report
• Earth Day event briefing at Courthouse Square on April 22

Zoning Administrator

The Santa Rosa Zoning Administrator regular meeting scheduled for April 6, 2023, has been cancelled. No items were discussed or decided.

Design Review Board

The regular meeting scheduled for April 6, 2023, has been cancelled. No items are listed for discussion or decision.

Board of Public Utilities

The Board of Public Utilities will conduct study sessions to provide an overview of proposed fiscal year budgets for local water, wastewater, stormwater, creeks, and regional funds. Staff will also provide information regarding the annual Earth Day event at Courthouse Square.

• FY 2023/24 Local Wastewater, Water, Stormwater, and Creeks budget overview
• FY 2023/24 Regional Fund budget overview
• 2023 Earth Day event in Courthouse Square briefing

Subregional Wastewater Technical Advisory Committee

The scheduled meeting for the Subregional Wastewater Technical Advisory Committee on April 6, 2023, has been cancelled. No business was conducted.

Cultural Heritage Board

The regular meeting scheduled for April 5, 2023, has been cancelled. No items were discussed or decided.

City Council

The regular meeting of the Santa Rosa City Council scheduled for April 4, 2023, has been cancelled. The next regular meeting is scheduled for Tuesday, April 11, 2023.

Art in Public Places Committee

The regular meeting of the Art in Public Places Committee scheduled for April 3, 2023, has been cancelled. No business was conducted.

City Council

The City Council will review several consent items including grant applications for the South Santa Rosa Specific Plan and funding for warming center operations. The meeting also includes a report regarding proposed water rate increases from Sonoma Water.

• Amendment to purchase order with Municipal Emergency Services not to exceed $450,000
• Priority Development Area Grant application for $1,200,000 for South Santa Rosa Specific Plan
• Amendment to Catholic Charities of the Diocese of Santa Rosa grant for $16,000
• TDA Article 3 grant application for $185,000 for rapid flashing beacons
• Measure M funding agreement of $343,000 for Santa Rosa Avenue Corridor Plan

Housing Authority

The Housing Authority will hold a public hearing and consider adopting the Annual Public Housing Agency Plan (PHA Plan) for Fiscal Year 2023-2024, as required by HUD for administering the Housing Choice Voucher program. Commissioners who are program participants may be appointed as the Resident Advisory Board. The meeting also includes approval of February 2023 minutes and an informational update on the pending development pipeline.

• Public hearing on adoption of the Annual PHA Plan for FY2023-2024 and Five-Year Plan (FY2021-2026)
• Resolution to adopt the PHA Plan and appoint Housing Choice Voucher participant commissioners as Resident Advisory Board
• Approval of draft minutes from February 27, 2023 meeting
• Informational communication: pending development pipeline update
• Public comments accepted on non-agenda items and each agenda item

The Housing Authority adopted the Public Housing Agency Annual Plan for Fiscal Year 2023-2024 and established the Resident Advisory Board membership. The vote was 5-2, with two commissioners absent.

• Adopted Public Housing Agency Annual Plan for Fiscal Year 2023-2024 (5-2)
• Established Resident Advisory Board membership (5-2)

Planning Commission

The Planning Commission will hold a public hearing on a request to extend a tentative map for the Tierra de Rosas (formerly Roseland Village Neighborhood Center) project. The project proposes subdividing 7.41 acres into five lots for a mixed-use development with 175 multi-family units (75 affordable), a 25,000 sq ft civic building, a 5,000 sq ft market place, and a one-acre public plaza at 665 & 883 Sebastopol Rd. Additionally, the commission will hold a study session on the 2022 General Plan Annual Report.

• Public hearing on tentative map extension request EXT22-0019 for Tierra de Rosas
• Density bonus with three concessions included in the proposed project
• 175 multi-family units, including 75 affordable units
• 25,000 sq ft civic building, 5,000 sq ft market place, and 1-acre public plaza
• Study session on the 2022 General Plan Annual Report

The Planning Commission granted a one-year extension for the Tierra de Rosas subdivision project at 665 & 883 Sebastopol Rd. The commission also accepted the 2022 General Plan Annual Report. No other substantive actions were taken.

• Approved one-year extension for Tierra de Rosas subdivision (5-0)
• Accepted 2022 General Plan Annual Report (5-0)
• Meeting recessed due to Zoom technical difficulties
• Meeting reconvened after technical issues resolved

Santa Rosa Tourism Business Improvement Area Advisory Board

The Board will review a recommendation to submit Hugh Futrell as a new board member to the City Council. Members will also discuss aligning board roles and processes with city ordinances and policies.

• Submission of Hugh Futrell (Hotel E) for City Council appointment
• Discussion of Board Ordinance and City Policy Alignment
• Visit Santa Rosa Report

Waterways Advisory Committee

The regular meeting of the Santa Rosa Waterways Advisory Committee scheduled for March 23, 2023, has been cancelled. There are no agenda items to report from this session.

Board of Community Services

The Board of Community Services will elect a Vice Chair, review a presentation on park permits and monitors, and discuss Parks & Recreation capital improvement budgets for the upcoming fiscal year. They will also approve draft minutes from the February 22 meeting and hear reports on upcoming events and director updates.

• Vice Chair nomination and election
• Presentation on Park Permits, Monitors, and Volunteer Program
• Discussion of Parks & Recreation capital improvement budgets for FY 23/24
• Approval of draft minutes from February 22, 2023 regular meeting
• Reports on upcoming and accomplished events for March 2023

The Board unanimously elected Paul Castillo as Vice Chair following a nomination by Carolina Spence. No other substantive decisions were made; the meeting included updates on events, park permits, and capital improvements but no votes on those items.

• Elected Paul Castillo as Vice Chair (6-0-1, with Vice Chair Castillo excused and Spillman abstaining)

Community Advisory Board

The Community Advisory Board will hear a presentation from inRESPONSE Program Director Katie Swan regarding mental health support services. The meeting also includes staff updates and discussion of community issues.

• Presentation by inRESPONSE regarding mental health support team services
• Approval of February 22, 2023, meeting minutes

City Council

The regular meeting of the Santa Rosa City Council scheduled for March 21, 2023, was cancelled. No agenda items were listed for this date.

Zoning Administrator

The Zoning Administrator will hold public hearings on two conditional use permit applications. The first is for a private meeting hall with four residential units at 2055 Guerneville Road. The second is for a luxury pawn shop at 618 Santa Rosa Avenue. Both projects are CEQA exempt.

• Conditional use permit for private meeting hall and four residential units at 2055 Guerneville Rd (CUP22-023)
• Conditional use permit for luxury pawn shop at 618 Santa Rosa Ave (CUP22-056)
• Both projects are CEQA exempt
• Public hearing scheduled for each item
• Decisions may be appealed within 10 calendar days

Bicycle and Pedestrian Advisory Board

The regular meeting scheduled for March 16, 2023, has been cancelled. The next meeting is scheduled for April 20, 2023.

Design Review Board

The Design Review Board will hold a public hearing regarding a proposed four-story, 53-unit multi-family residential building. The board is tasked with reviewing the project's location, design, and site plan configuration.

• Public Hearing: 10 E Street multifamily units (DR22-057)

Board of Public Utilities

The Board will consider a recommendation regarding Sonoma Water's proposed 10.54% wholesale rate increase. Staff will also present the 2022 Water Infrastructure Report Card assessing system conditions. Additionally, the Board may approve a $1.5 million agreement for a water efficiency project to install fixtures at no cost to customers.

• Proposed 10.54% increase in Sonoma Water wholesale rates
• $1.5 million funding agreement for Direct Install Water Use Efficiency Project
• Contract extension with SNF Polydyne, Inc. up to $1,474,000 for dewatering polymer
• Contract amendment with Pencco, Inc. up to $759,667.83 for ferric chloride delivery

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership will discuss school safety, including a debrief of recent events and steps to support schools and students. The meeting also includes public comment and time for agency updates.

• School safety debrief and discussion of recent events and future actions
• Public comment period for matters within the Partnership's jurisdiction
• Agency updates and announcements as time permits

The Santa Rosa Violence Prevention Partnership met to discuss school safety following an incident at Montgomery High School. No formal votes or decisions were taken; the meeting consisted solely of discussion and updates from schools, police, and program staff.

Cultural Heritage Board

The regular meeting of the Santa Rosa Cultural Heritage Board scheduled for March 15, 2023, was cancelled. No items were presented or discussed.

Economic Development Subcommittee

The regular meeting for the Santa Rosa Economic Development Subcommittee scheduled for March 14, 2023, has been cancelled. No items were discussed or decided upon at this time.

City Council

The City Council will consider applications for nearly $10 million in federal funding for electric buses and charging infrastructure. The agenda also includes resolutions to terminate the COVID-19 local emergency proclamation and extend the local homeless emergency. Additionally, staff will provide an update on the Community Empowerment Plan.

• Application for $9,899,120 in federal grants for electric buses and charging infrastructure
• $153,854.80 design funding agreement with SMART for West Third Street signal crossing
• Amendment to recruitment services contract with Teri Black & Company, LLC up to $250,000
• Termination of the local emergency proclamation regarding COVID-19
• Extension of the local homeless emergency proclamation

Budget Review Subcommittee

The Budget Review Subcommittee will hear staff presentations on the proposed FY 2023-24 budgets for Santa Rosa Water, covering operations, capital improvements, debt service, revenue projections, and a budget schedule. The subcommittee is expected to provide comment and a recommendation on the regional water, wastewater, and storm water budgets.

• Presentation of FY 2023-24 Water, Wastewater, and Storm Water and Creeks budget overview (Item 3.1)
• Presentation of FY 2023-24 regional budget overview for water services (Item 3.2)

Contract Review Subcommittee

The Contract Review Subcommittee will meet on March 13, 2023 at the Utility Field Office to discuss a proposed funding agreement. The agreement is between the State of California Department of Water Resources and the City of Santa Rosa for a Direct Install Water Use Efficiency Program. The subcommittee will recommend to the Board of Public Utilities whether to approve the agreement, which would secure a $1,500,000 state appropriation. Public comment on the item is accepted in person, via Zoom, email, or recorded voice message.

• Funding agreement with the State of California Department of Water Resources for the Direct Install Water Use Efficiency Program, requesting $1,500,000

City Council

The Santa Rosa City Council is holding a special two-day goal-setting meeting on March 9-10, 2023, at Bennett Valley Golf Course. The agenda includes a fiscal update on the financial outlook, ARPA/PG&E funds, CIP and infrastructure, and annexation, along with department presentations on strategic goals, discussion of priorities and strategies, and a recap of accomplishments. No other business will be considered.

• Fiscal update: Financial Outlook, ARPA/PG&E Funds, CIP and Infrastructure, Annexation
• Department presentations on strategic goals
• Discussion on priorities and strategies for the city
• Celebration of accomplishments
• Wrap-up and next steps on March 10

The City Council held a special goal-setting session on March 9-10, 2023. The meeting consisted of presentations, public comment, and discussions on strategic priorities and goals. No formal decisions, approvals, or votes were taken; the session was purely procedural and preparatory.

Long-Term Financial Policy and Audit Subcommittee

The regular meeting of the Long-Term Financial Policy and Audit Subcommittee scheduled for March 9, 2023 has been cancelled. No business was conducted.

Planning Commission

The Planning Commission will hold a public hearing regarding a vesting tentative map for the Brittain Townhomes project. The proposed development consists of 82 for-sale, townhome-style residential condominiums located at 851 Brittain Ln.

• Public Hearing: Brittain Townhomes (851 Brittain Ln) - 82-unit residential condominium project

Subregional Wastewater Technical Advisory Committee

The Committee will review presentations regarding the proposed FY2023/24 operations, maintenance, debt service, and capital improvement budgets. The meeting also includes updates from the Regional Operations Division and Environmental Services.

• Review of FY2023/24 proposed operations and maintenance budgets
• Review of FY2023/24 proposed debt service and capital improvement budgets
• Regional Operations Division update
• Environmental Services update

Climate Action Subcommittee

The March 8, 2023 regular meeting of the Climate Action Subcommittee was cancelled. No items were considered or discussed.

City Council

The regular meeting of the Santa Rosa City Council scheduled for March 7, 2023, has been cancelled. The next regular meeting is scheduled for Tuesday, March 14, 2023.

Zoning Administrator

The Zoning Administrator will hold public hearings on two items: a proposal to demolish a detached garage and build a new one at 512 Orchard Street, requiring a landmark alteration permit, and a conditional use permit for an in-home psychotherapy practice at 516 Buena Vista Drive. No consent items are on the agenda. The decisions can be appealed within 10 calendar days.

• Demolish 400 sf garage and build 497 sf garage closer to property line at 512 Orchard St (LMA22-007)
• Install 380 sf of new driveway as part of the garage project
• Conditional use permit for licensed therapist to operate marriage and family counseling home occupation at 516 Buena Vista Dr (CUP22-022)
• Both projects are CEQA exempt
• No consent items; only two scheduled public hearings

Design Review Board

The Design Review Board will hold a public hearing regarding the Airway Self Storage project. The proposal involves demolishing an existing facility to construct a new approximately 62,000-square foot self-storage building with a caretaker unit, landscaping, and parking.

• Public hearing for Airway Self Storage at 3383 Airway Drive
• Demolition of existing self-storage facility
• Construction of new 62,000-square foot self-storage facility

Board of Public Utilities

The Board of Public Utilities will consider a recommendation to the City Council to rescind the June 29, 2021 drought emergency declaration and Stage 3 water shortage contingency plan. Additionally, the Board will review a contract award for water main connections on Cobblestone Drive and receive an update on creek protection projects.

• Recommendation to rescind the June 29, 2021 drought emergency declaration and Stage 3 Water Shortage Contingency Plan
• Contract award of $523,132.00 (totaling $601,601.80 with contingency) to Team Ghilotti Inc for Cobblestone Dr Zone R2-R4 water main connection
• Staff briefing on creek protection, care, and restoration projects

Cultural Heritage Board

The Cultural Heritage Board regular meeting scheduled for March 1, 2023, has been cancelled.

City Council

The City Council will review city-wide employee wellness initiatives during a study session. The council also considers several grant applications for housing, parks, and transit, alongside vehicle purchases.

• $1,000,000 grant application for Lower Colgan Creek Neighborhood Park Improvement Project
• Up to $1,650,000 grant application for the Prohousing Incentive Pilot Program
• Purchase of ten Ford Mach-E electric vehicles for up to $544,688.40
• $15,900,000 grant request for transit fleet electrification and passenger amenities
• Up to $5,812,022 agreement for Hearn Community Hub Project services

Open Government Task Force Implementation Subcommittee

The Open Government and Community Engagement Subcommittee meeting scheduled for February 27, 2023, has been cancelled. No items were presented for discussion or decision.

Housing Authority

The Housing Authority will review a draft allocation plan for $2,737,433 in federal funds and consider a lease for 983 Sonoma Avenue. The meeting also includes a proposed $325,000 budget appropriation for affordable housing and the election of new officers.

• Appropriation of $325,000.00 from Fund 2296 Impact Fee Fund for affordable housing
• Review of the $2,737,433 HOME-ARP Allocation Plan
• Lease agreement approval for 983 Sonoma Avenue for the inRESPONSE program
• Election of a Chair and Vice-Chair

Budget Review Subcommittee

The Budget Review Subcommittee will receive a presentation from staff on the Santa Rosa Water FY 2023-24 budget, including revenue projections, anticipated cost increases, staffing changes, and the budget process. The meeting is virtual with public comment options via Zoom, email, or voice message.

• Presentation of Santa Rosa Water preliminary budget for FY 2023-24
• Overview of anticipated funding increases and revenue projections
• Discussion of staffing changes and budget schedule
• Public comment accepted on the agenda item

Waterways Advisory Committee

The regular meeting of the Santa Rosa Waterways Advisory Committee scheduled for February 23, 2023, has been cancelled. No items were presented for discussion or decision.

Planning Commission

The Planning Commission will hold public hearings for two residential projects. These include an 89-lot for-rent subdivision at 2853 & 2875 Dutton Meadow and an 82-unit townhome project at 851 Brittain Lane.

• Public hearing for the 89-lot Meadowood Ranch Subdivision at 2853 & 2875 Dutton Meadow
• Public hearing for the 82-unit Brittain Townhomes project at 851 Brittain Lane

Board of Community Services

The Board will review recommended updates to BOCS ordinances and bylaws for recommendation to City Council. The agenda also includes reports on February 2023 events and various committee updates.

• Recommended updates to BOCS ordinances and bylaws for City Council approval
• Approval of January 25, 2023, meeting minutes
• Report on February 2023 upcoming and accomplished events
• Santa Rosa Waterways Advisory Committee report
• BOCS Governing Documents Subcommittee report

Community Advisory Board

The meeting includes an orientation for board members and staff, along with an overview of proposed Council District Town Hall meetings. Members will also nominate and vote to elect a new vice chair.

• Selection of CAB Vice Chair
• CAB Orientation presentation
• Overview of proposed Council District Town Hall meeting series
• Approval of January 25, 2023, meeting minutes

City Council

The regular meeting of the Santa Rosa City Council scheduled for February 21, 2023, was cancelled. The next regular meeting is scheduled to be held on Tuesday, February 28, 2023.

Zoning Administrator

The Zoning Administrator is reviewing several applications for design reviews and landmark alterations. These include an industrial building expansion and modifications to Montgomery Village.

• Expansion of 11,520 sf industrial building at 460 Timothy Rd
• Landmark alteration at 641 Oak St for a bedroom and half bath addition
• New wood deck construction at 1144 Sonoma Ave
• Relocation of walk-through passageway at 2406 Magowan Drive

Bicycle and Pedestrian Advisory Board

The regular meeting of the Bicycle and Pedestrian Advisory Board scheduled for February 16, 2023, has been cancelled. The next meeting is scheduled for March 16, 2023, at 4:00 PM.

Design Review Board

The Santa Rosa Design Review Board meeting scheduled for February 16, 2023, was cancelled. The design review for the Kawana Springs Community Garden at 1350 Kawana Springs Rd was removed from the agenda because it was previously approved by City Council on November 12, 2019.

Board of Public Utilities

The Board will discuss asset management principles used for Santa Rosa Water’s capital improvement program. Staff will also provide updates on the water supply and the Storm Water and Creeks team. Additionally, the meeting includes an update on Brown Act teleconference provisions.

• Asset management principles overview for capital improvement programs
• Water supply status update
• Introduction to the Storm Water and Creeks team and program
• Update on Brown Act teleconference provisions (AB 2449)
• Approval of February 2, 2023, meeting minutes

Cultural Heritage Board

The regular meeting of the Santa Rosa Cultural Heritage Board scheduled for February 15, 2023, has been cancelled. No items were presented or discussed.

Economic Development Subcommittee

The Economic Development Subcommittee will hold a special meeting to receive a presentation on the Enhanced Infrastructure Finance District (EIFD). No action is scheduled; the item is for discussion and information only. Public comment may be submitted in advance or during the meeting.

• Presentation on Enhanced Infrastructure Finance District (EIFD) — discussion only, no vote

The Economic Development Subcommittee met virtually on February 14, 2023. The only agenda item was a presentation on an Enhanced Infrastructure Finance District. No votes or decisions were taken.

City Council

The City Council will interview applicants for Housing Authority vacancies and review several consent items. These include changes to local speed limits, property zoning, and city service contracts.

• Rezoning 4646 Badger Road and 999 Middle Rincon Road to single-family residential
• Rezoning 1600 Manzanita Avenue to rural residential scenic road district
• Increasing Smothers Parts International, Inc. purchase order by $350,000 for automotive supplies
• Increasing Matrix HG, Inc. HVAC maintenance contract by $65,806.22
• Establishing new speed limits on Cross Creek Road

Long-Term Financial Policy and Audit Subcommittee

The special meeting scheduled for February 9, 2023, has been cancelled.

Planning Commission

The regular meeting of the Santa Rosa Planning Commission scheduled for February 9, 2023, has been cancelled. No items were presented for discussion or decision.

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will review the FY 2023/24 preliminary budget overview and timing. The meeting also includes updates on Regional Operations and Environmental Services, along with a presentation on the 'Our Water Future' water supply alternatives plan.

• FY 2023/24 preliminary budget overview and timing presentation
• Regional Operations Division update
• Environmental Services update
• Presentation of 'Our Water Future' water supply alternatives plan study parameters
• Approval of October 13, 2022 meeting minutes

Climate Action Subcommittee

The regular meeting of the Santa Rosa Climate Action Subcommittee scheduled for February 8, 2023, has been cancelled. No items were presented or discussed.

Downtown Subcommittee (INACTIVE)

The regular meeting of the Santa Rosa Downtown Subcommittee scheduled for February 7, 2023, has been cancelled. No agenda items were presented for discussion or decision.