Santa Rosa public meetings in 2025

City Council

The regular meeting of the Santa Rosa City Council scheduled for December 30, 2025, has been cancelled. The next regular meeting is set for January 13, 2026.

Waterways Advisory Committee

The December 25, 2025 regular meeting of the Santa Rosa Waterways Advisory Committee has been cancelled. The next regular meeting is scheduled for January 22, 2025.

Planning Commission

This meeting has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for January 8, 2025.

City Council

This regular City Council meeting scheduled for December 23, 2025 has been cancelled. The next regular meeting is set for Tuesday, January 13, 2026.

Bicycle and Pedestrian Advisory Board

The regular meeting scheduled for December 18, 2025 has been cancelled. No items were discussed or decided.

Zoning Administrator

The Zoning Administrator will hold a public hearing on a Minor Conditional Use Permit for a 15-bed community care facility (Pham Assisted Living) at 635 Benjamins Road. The meeting also includes a continued item for a Minor Hillside Development Permit for a new home and pool at 3606 Tillmont Way, now scheduled for January 15, 2026. Approval of draft minutes from three prior meetings is also on the agenda.

• Public hearing for Minor Conditional Use Permit for 15-bed Community Care Facility at 635 Benjamins Road
• Continued item: Minor Hillside Development Permit for 4,472-sq-ft single-family dwelling with pool at 3606 Tillmont Way (now Jan 15, 2026)
• Approval of draft minutes from May 1, May 15, and December 4, 2025 meetings

The Zoning Administrator approved a Minor Conditional Use Permit for a 15-bed community care facility at 635 Benjamins Road. A separate permit for a single-family dwelling with a pool at 3606 Tillmont Way was continued to a future meeting.

• Approved Minor Conditional Use Permit for 15-bed community care facility at 635 Benjamins Rd (ZA-RES-2025-051)
• Continued Minor Hillside Development Permit for single-family dwelling and pool at 3606 Tillmont Way to January 15, 2026

Board of Public Utilities

The regular meeting of the Santa Rosa Board of Public Utilities scheduled for December 18, 2025 has been cancelled. No items were discussed or decided.

Design Review and Preservation Board

The Design Review and Preservation Board will hold a public hearing on a Major Design Review for the Lago Fresca Apartments, a 50-unit multifamily project at 2445 Summerfield Road and 4744 Hoen Avenue, with four units designated for very low-income residents. Staff recommends approval. The meeting also includes approval of past minutes and board reports.

• Public hearing on Major Design Review for Lago Fresca Apartments (50 units, four very low-income) at 2445 Summerfield Rd & 4744 Hoen Ave
• Project is exempt from CEQA under Class 32
• Includes parking management plan and traffic study
• Draft minutes from November 6, 2025, February 6, 2025, and July 17, 2024 for approval

The Design Review and Preservation Board approved the design review for the Lago Fresca Apartments, a multifamily project consisting of four 3-story buildings. The board also approved minutes from three previous meetings and received the resignation of Board Member Drew Weigl.

• Approved Design Review for Lago Fresca Apartments at 2445 Summerfield Rd and 4744 Hoen Ave (4-1)
• Approved November 6, 2025 draft minutes
• Approved February 6, 2025 Design Review Board draft minutes
• Approved July 17, 2024 Cultural Heritage Board draft minutes

City Council

The Santa Rosa City Council will conduct interviews for a Housing Authority vacancy and then consider a consent calendar that includes a $1.46 million contract for the Sonoma Avenue Pavement Rehabilitation project, a $200,000 increase to Cream's Towing blanket purchase order, and second readings of ordinances establishing the interim city manager's salary ($291,200/year) and removing council approval for midblock crosswalks and traffic calming measures. The meeting also includes ratification of a grant application, approval of various professional service agreements, and authorization to examine sales tax records.

• Contract award of $1,459,629 to Ghilotti Bros. for Sonoma Avenue Pavement Rehabilitation (Farmers Lane to Hahman Drive)
• Second reading of ordinance setting interim city manager monthly salary at $24,266.66 ($291,200 annually) effective Jan. 2, 2026
• First Amendment to Cream's Towing blanket purchase order increasing compensation by $200,000 (total $295,000)
• Second reading of ordinance removing council approval requirement for midblock crosswalks, road undulations, and traffic calming measures
• Interviews for one At-Large Housing Authority vacancy (term expiring Dec. 31, 2026)

The City Council appointed Gregory Fearon to an At-Large vacancy on the Housing Authority. The Council also approved several infrastructure contracts, including a pavement project on Sonoma Avenue, and ratified a $40,000 settlement with California River Watch.

• Appointed Gregory Fearon to Housing Authority At-Large vacancy (6-0)
• Approved $1,751,554.80 contract for Sonoma Avenue Pavement Rehabilitation to Ghilotti Bros., Inc
• Approved $200,000 compensation increase for Cream’s Towing, Inc. (total not to exceed $295,000)
• Approved $85,000 compensation increase for FASTSIGNS (total not to exceed $185,000)
• Adopted Resolution RES-2025-189 for Master Professional Services Agreement with Cinquini & Passarino Inc.
• Adopted Resolution RES-2025-190 for agreement with General Code Publishing, LLC (total not to exceed $212,882.18)
• Adopted Resolution RES-2025-191 authorizing examination of sales and use tax records
• Ratified $40,000 settlement with California River Watch paid from Sewer Enterprise Fund

Housing Authority

The December 15, 2025 regular meeting of the Santa Rosa Housing Authority has been cancelled. The next regular meeting is scheduled for January 26, 2026.

The Housing Authority held a regular meeting on December 15, 2025, but the provided minutes record no substantive decisions, proposals, or discussions. The next meeting is scheduled for January 26, 2026.

• Meeting held on December 15, 2025
• No substantive agenda items or decisions recorded
• Next meeting scheduled for January 26, 2026

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee's regular meeting scheduled for December 11, 2025, has been cancelled. The next regular meeting is set for January 29, 2026.

The Long-Term Financial Policy and Audit Subcommittee meeting scheduled for December 11, 2025, was cancelled. The next regular meeting is set for January 29, 2026.

• Meeting cancelled
• Next meeting scheduled for January 29, 2026

Planning Commission

The Planning Commission will hold a public hearing on a conditional use permit for a 50-unit multifamily project at 2445 Summerfield Rd and 4744 Hoen Ave, including four very low-income units. A housing element implementation item has been continued to January 8, 2026. Commissioners will also receive a presentation on the draft Community-Based Transportation Plan for the South Santa Rosa Avenue Corridor.

• Public hearing on Conditional Use Permit for Lago Fresca Apartments (50 units, 4 very low-income) at 2445 Summerfield Rd and 4744 Hoen Ave
• Presentation on the draft Community-Based Transportation Plan for South Santa Rosa Avenue Corridor
• Housing Element implementation item (PLN25-0397) continued to January 8, 2026 meeting

The Planning Commission approved a conditional use permit for a 50-unit multifamily project at 2445 Summerfield Road and 4744 Hoen Avenue, with four units reserved for very low-income residents. The vote was unanimous (7-0). A separate public hearing on Housing Element implementation code amendments was continued to January 8, 2026. A presentation on the draft Community-Based Transportation Plan for South Santa Rosa Avenue Corridor was given with no action taken.

• Approved Conditional Use Permit for Lago Fresca Apartments, 50-unit multifamily development (7-0)
• Continued Housing Element implementation code amendments (PLN25-0397) to January 8, 2026
• No action taken on presentation of draft Community-Based Transportation Plan for South Santa Rosa Avenue Corridor
• Approved draft minutes of November 13, 2025, as submitted

Board of Parks and Recreation

The Board of Parks and Recreation will consider adopting amendments to its bylaws, including changing meeting start time from 5:00 p.m. to 4:00 p.m., moving from monthly to bi-monthly meetings, and updating the board's name. Staff will provide updates on Parks Capital Improvement Projects and an ethics training on board procedures. The meeting also includes approval of minutes from August and October 2025, and reports on upcoming events and park projects.

• Bylaws amendments: meeting frequency, start time, board name, and other administrative changes (Item 7.3)
• Parks Capital Improvement Projects update on Measure M projects presented by Deputy Director of Engineering (Item 7.1)
• Ethics and Board Procedures training on Council Policies 000-45 and 000-51 (Item 7.2)
• Approval of regular meeting minutes from August 27, 2025 and October 22, 2025 (Item 4.1)
• Upcoming events and park projects update (Item 5.1)

City Council

The December 9, 2025 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for December 16, 2025.

Economic Development Subcommittee

The Economic Development Subcommittee will receive a presentation on the current economy from Dr. Robert Eyler and consider approving the draft economic development quarterly report. Staff will also provide updates on the Economic Development Implementation Plan, planning and land use projects including entertainment zones, and downtown activation strategies.

• Presentation on economic insights by Dr. Robert Eyler, Sonoma State University
• Action to approve the draft Economic Development Quarterly Report for publication
• Report on Planning & Land Use Projects including Entertainment Zones and Conditional Use Permit changes
• Discussion of Downtown Activation Strategies: Ross Street Pilot, New Commercial Renter Program, park impact fees, and Courthouse Square improvements
• Updates on USL, Creative Corridor, parking fees, Art & Culture initiatives, and Business Concierge Program

The Economic Development Subcommittee approved the draft quarterly report for publication. The meeting included a presentation on the current economy by Dr. Robert Eyler and discussions on downtown activation strategies and committee assignments.

• Approved draft economic development quarterly report for publication
• Received presentation on current economy from Dr. Robert Eyler
• Received report on Economic Development Implementation Plan progress
• Received report on Planning and Land Use Projects
• Received report on Downtown Activation Strategies
• Received report on Economic Development Project Updates
• Discussed potential future agenda items

Personnel Board

The Personnel Board will meet with Attorney Adrienne Moran to discuss the board's powers, duties, and hearing guidelines. No action will be taken on this item. The agenda is otherwise limited to routine procedural items such as call to order, public comment, and adjournment.

• Discussion of the Personnel Board's roles, procedures, powers, duties, and hearing guidelines with attorney Adrienne Moran
• No action will be taken on this item

Open Government Task Force Implementation Subcommittee

The December 4, 2025 regular meeting of the Open Government Task Force Implementation Subcommittee has been cancelled. The next regular meeting is scheduled for February 5, 2026.

Zoning Administrator

The Zoning Administrator will hold public meetings on four land-use permits, but the proposed 15-bed community care facility at 635 Benjamins Road has been continued to December 18 due to a requested public hearing. Other items include a hillside development permit for a single-family home at 3911 Flintridge Drive, a minor design review for a church addition at 1255 Fulton Road, and a home occupation permit for massage therapy at 2308 Sundance Street. The meeting also covers approval of prior minutes and general public comment.

• Continued to Dec 18: Minor Conditional Use Permit for 15-bed Community Care Facility at 635 Benjamins Rd
• Minor Hillside Development Permit for a single-family dwelling at 3911 Flintridge Dr
• Minor Design Review for a 1,764 sq ft sanctuary addition at 1255 Fulton Rd (First Samoan Christian Church)
• Minor Conditional Use Permit for home occupation massage therapy at 2308 Sundance St

The Zoning Administrator approved a Minor Hillside Development Permit for a single-family home at 3911 Flintridge Drive and approved Minor Design Reviews for a church addition at 1255 Fulton Road and a home occupation for Fusion Healing at 2308 Sundance Street. A request for a public hearing on a Pham Assisted Living project was continued to December 18, 2025.

• Approved Minor Hillside Development Permit for 3911 Flintridge Drive (ZA-RES-2025-048)
• Approved Minor Design Review for First Samoan Christian Church addition (ZA-RES-2025-049)
• Approved Home Occupation Minor Conditional Use Permit for Fusion Healing (ZA-RES-2025-050)
• Continued Pham Assisted Living public hearing to December 18, 2025

Board of Public Utilities

The Board of Public Utilities will consider approving a fourth amendment to a general services agreement with Poncia Fertilizer, Inc. for biosolids hauling, extending the term by one year and increasing compensation by $484,653 to a total of $2,745,539.21. Staff will also brief on the completed Llano Trunk Rehabilitation Phase 1 project, which rehabilitated 8,100 feet of trunk sewer, and provide an update on water and recycled water supply issues.

• Approve fourth amendment to General Services Agreement F002525 with Poncia Fertilizer, Inc. for biosolids hauling, increasing compensation by $484,653 to total $2,745,539.21
• Staff briefing on Llano Trunk Rehabilitation Phase 1: rehabilitated 8,100 feet of 66-inch trunk sewer and inline manholes from Laguna Treatment Plant to northwest of Todd Road
• Water and recycled water supply update from staff
• Approval of November 20, 2025 regular meeting minutes

Design Review and Preservation Board

The December 4, 2025 regular meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for December 18, 2025.

• Meeting cancelled for December 4, 2025
• Next meeting set for December 18, 2025

City Council

The council will consider multiple consent items including accepting a $1,693,820 Proposition 47 grant for police programs, approving a $1,575,000 contract with Buckelew Programs for homeless services, extending the local homeless emergency, and introducing an ordinance to streamline traffic calming measures. A report item involves a real property license agreement with SMART for a bicycle/pedestrian crossing at Jennings Avenue. Closed sessions address two pending lawsuits.

• Accept $1,693,820 Proposition 47 grant for police programs
• Approve $1,575,000 agreement with Buckelew Programs for homeless services
• Extend local homeless emergency proclamation
• Introduce ordinance to remove council approval requirement for midblock crosswalks and traffic calming measures
• Approve pre-zoning of 2299 Brush Creek Road to Rural Residential (RR-20)

The City Council approved a consent agenda including amendments to legal service contracts, a tree services agreement, a $1.69 million Proposition 47 grant, and an extension of the local homeless emergency proclamation. The council also adopted an ordinance prezoning a property to Rural Residential zoning.

• Approved First Amendment to legal services agreement with Best Best & Krieger LLP ($145,000)
• Approved First Amendment to legal services agreement with Atkinson, Andelson, Loya, Ruud & Romo ($200,000)
• Approved General Services Agreement for tree services ($300,000)
• Approved ordinance introduction to update staff delegations and remove council approval for traffic calming measures
• Accepted $1,693,820 in Proposition 47 grant funding
• Approved waiver of competitive bid for three-year agreement with Buckelew Programs ($1,575,000)
• Adopted resolution extending the proclamation of local homeless emergency
• Adopted ordinance prezoning 2299 Brush Creek Road to Rural Residential (RR-20) zoning

Art in Public Places Committee

This meeting of the Art in Public Places Committee has been cancelled. The next regular meeting is scheduled for January 5, 2026.

Waterways Advisory Committee

The November 27, 2025 regular meeting of the Santa Rosa Waterways Advisory Committee has been cancelled. The meeting falls on Thanksgiving Day. The subsequent December 25, 2025 meeting will also be cancelled. The next potential meeting is scheduled for January 22, 2025.

• November 27, 2025 meeting cancelled due to Thanksgiving
• December 25, 2025 meeting also cancelled
• Next potential meeting: January 22, 2025

Planning Commission

This regular meeting of the Planning Commission has been cancelled. The next regular meeting is scheduled for December 11, 2025.

• Meeting cancelled; no items discussed.

Santa Rosa Tourism Business Improvement Area Advisory Board

The November 27, 2025 regular meeting of the Santa Rosa Tourism Business Improvement Area Advisory Board has been cancelled. The next regular meeting is scheduled for January 22, 2026.

• Meeting cancelled

City Council

The regular meeting of the Santa Rosa City Council scheduled for November 25, 2025, has been cancelled. The next regular meeting will be held on December 2, 2025.

Housing Authority

The Santa Rosa Housing Authority will consider approving the transfer of ownership and assumption of regulatory agreements and loans for two affordable housing complexes: Aston Avenue Apartments (10 units) and Earle Street Apartments (8 units). The board will also receive a first-quarter financial update and a report on the pending development pipeline.

• Approve transfer of ownership of Aston Avenue Apartments (623 Aston Avenue) from Sonoma CAN to Crosscourt Properties, with loan assumption of $558,071 and loan extension to 2061.
• Approve transfer of ownership of Earle Street Apartments (400 Earle Street) from Sonoma CAN to Humanity Housing North Bay, with loan assumption of $341,650 and subordination to a $600,000 first mortgage.
• Receive Housing Authority FY 2025/26 Quarter 1 financial update (July–September 2025).
• Receive pending development pipeline update.

The Housing Authority approved the transfer of ownership and loan assumptions for the Aston Avenue and Earle Street Apartments. Both properties were sold by Sonoma Community Action Network (Sonoma CAN) to new operators. The decisions ensure the properties remain affordable under existing regulatory agreements.

• Approved transfer of 623 Aston Avenue to Crosscourt Properties, including assumption of $558,071 in loans and extension of loan terms to June 2, 2061 (5-0-1)
• Approved transfer of 400 Earle Street to Humanity Housing North Bay (HHNB), including assumption of $341,650 in loans and subordination of loans to a first mortgage of approximately $600,000 (4-0-2)
• Approved October 27, 2025 draft minutes

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board regular meeting scheduled for November 20, 2025, has been cancelled. The next regular meeting is scheduled for December 18, 2025.

Zoning Administrator

The Zoning Administrator will hold public hearings on two items: a minor design review for a fence at 730 Bennett Valley Road and a minor conditional use permit to add cannabis distribution to an existing cannabis manufacturing facility at 1201 Corporate Center Parkway. Staff recommends approval for both. The meeting also includes approval of previous minutes and public comment.

• Minor Design Review for a 6-foot metal and wood fence with entry gates at 730 Bennett Valley Road
• Minor Conditional Use Permit for Commercial Cannabis Distribution at 1201 Corporate Center Parkway
• Project exempt from CEQA (California Environmental Quality Act) for both items
• Staff recommends approval of both permits via resolution

The Zoning Administrator approved a resolution for a 6-foot metal and wood fence at 730 Bennett Valley Road and a minor conditional use permit for cannabis distribution at 1201 Corporate Center Parkway. No other substantive items were decided.

• Approved resolution ZA-RES-2025-046 for 6-foot fences at 730 Bennett Valley Road
• Approved resolution ZA-RES-2025-047 for cannabis distribution at 1201 Corporate Center Parkway
• Approved draft minutes for July 17, 2025
• Approved draft minutes for October 2, 2025

Board of Public Utilities

The Board of Public Utilities will consider two report items. First, it will vote on authorizing a funding agreement with the State Water Resources Control Board for the Park Royal Consolidation Project, which will connect 27 parcels to the city water system due to arsenic contamination. Second, it will consider awarding a $1,348,313 contract to CDM Smith Inc. to update the Regional Water Reuse System Master Plan.

• Authorize Santa Rosa Water to enter a funding agreement with the State Water Resources Control Board for the Park Royal Consolidation Project, connecting 27 parcels to city water (arsenic exceedance).
• Approve a Professional Services Agreement with CDM Smith Inc. for $1,348,313 to update the Regional Water Reuse System Master Plan.
• No consent items, study sessions, or staff briefings are listed.
• Board may also address remote participation requests under AB 2449.

Design Review and Preservation Board

The Design Review and Preservation Board's regular meeting scheduled for November 20, 2025 has been cancelled. The next regular meeting will be held on Thursday, December 4, 2025.

Community Advisory Board

The Community Advisory Board will vote on three Community Improvement Grant applications totaling $7,000. The board will also consider a six-month extension for a previously awarded grant, adopt the 2026 meeting schedule, and extend its 2025 work plan. A presentation on the Public Art Program will be given.

• HomeMore Project requests $2,000 for 20 solar-powered Makeshift Traveler backpacks for homeless individuals
• Skyhawk United requests $2,500 for a neighborhood day event on August 15, 2026
• AAPIC requests $2,500 for the 2026 Asian American & Pacific Islander Annual Community Gathering
• BIPOC Collective requests a six-month extension for a $2,500 Wellness & Cultural Arts Workshop grant approved in October 2024
• Motion to adopt the 2026 CAB meeting schedule: six meetings on 4th Wednesday of the month, except November on 3rd Wednesday

The Community Advisory Board approved two community improvement grants and a project extension. The board also adopted its 2026 meeting schedule and extended its current work plan through 2027.

• Approved $2,000 grant for HomeMore Project's Makeshift Traveler Backpacks (4-0)
• Approved $2,500 grant for Asian American & Pacific Islander Annual Community Gathering (4-0)
• Denied grant application from Skyhawk United (4-0)
• Approved six-month extension for BIPOC Collective's Wellness & Cultural Arts Workshop grant (4-0)
• Approved 2026 meeting schedule with an amendment to the May meeting date (4-0)
• Approved extension of the 2025 CAB Work Plan until 2027 (4-0)
• Approved September 24, 2025 draft minutes as submitted

Santa Rosa Violence Prevention Partnership

This regular meeting of the Santa Rosa Violence Prevention Partnership has been cancelled. The next regular meeting is scheduled for Wednesday, January 21, 2026. No decisions or discussions will occur at this meeting.

• Meeting cancelled; no business conducted
• Next meeting: January 21, 2026

City Council

This is a special meeting of the Santa Rosa City Council, held solely for a closed session. The only business is a conference with legal counsel under Government Code § 54956.9(d)(2) and (e)(2) regarding one potential case involving potential employment-related claims. No other items are considered.

• Closed session: conference with legal counsel on significant exposure to litigation (1 potential case, potential employment-related claims)

The City Council met to discuss a potential employment-related lawsuit. After a closed session, the council reconvened and reported no action was taken. The meeting adjourned at approximately 2:23 p.m.

• Recessed to closed session to discuss potential employment litigation
• Reconvened after closed session with no reportable action taken
• Adjourned meeting at approximately 2:23 p.m.

City Council

The City Council will consider second-reading adoption of three ordinances implementing General Plan 2050 and rezoning thousands of properties to allow missing middle housing. Other major items include a 3.7% rate increase for Recology residential trash service starting January 2026, a fire memorial agreement, and several contract amendments. A closed session covers litigation and property negotiations at 655 1st Street.

• Adopt ordinance rezoning 2,089 properties to match existing General Plan land use (File PLN25-0393)
• Adopt ordinance rezoning 1,843 properties to add Missing Middle Housing Combining District
• Approve 3.7% rate increase for Recology Santa Rosa residential trash service effective Jan 1, 2026
• Approve $106,062 amendment for CityBus Route 16 service with Oakmont Village Association
• Authorize fire memorial installation at Nagasawa Community Park via revocable license with Sonoma County

The City Council adopted an ordinance to implement General Plan 2050 and add missing middle housing regulations. Council also authorized legal action to defend a $660,000 judgment and approved several service contracts and a new police tow vendor.

• Authorized City Attorney to defend appeal of $660,000 judgment (6-0-1)
• Adopted Ordinance No. ORD-2025-014 implementing General Plan 2050 and missing middle housing regulations
• Approved Revocable License Agreement for Sonoma County Fire Memorial at Nagasawa Community Park
• Approved $116,116.38 increase for MES Service Company, LLC blanket purchase order
• Approved $67,697.48 increase and one-year term extension for First Alarm blanket purchase order
• Approved $106,062 amendment for CityBus Route 16 service with Oakmont Village Association
• Adopted Resolution No. RES-2025-182 adding Non Stop Towing, Inc. to police tow vendor list
• Approved November 4, 2025, Regular and Special Meeting minutes

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive informational presentations on the Police Department and Planning and Economic Development Department's fiscal year 2024-25 budget performance. The presentations compare budgeted vs actual results, including staffing allocations, costs, and revenues. No votes or decisions are scheduled.

• Police Department financial update comparing FY 2024-25 budget to actual results
• Planning and Economic Development Department financial update with similar comparison
• Approval of draft minutes from the October 30, 2025 meeting

The subcommittee received performance reviews comparing the Fiscal Year 2024-25 budget against actual results for the Police Department and the Planning and Economic Development Department. No substantive actions or votes were recorded during the meeting.

• Received Police Department financial update
• Received Planning and Economic Development Department financial update

Planning Commission

The Planning Commission will hold a public hearing to consider a Minor Conditional Use Permit for Pura Vida Recovery Services to expand an existing 6-bed community care facility to a 24-bed facility at 5761 Mountain Hawk Drive. The facility would provide non-medical detoxification and withdrawal management. Staff recommends approval.

• Public hearing on Minor Conditional Use Permit for a 24-bed community care facility
• Location: 5761 Mountain Hawk Drive, Suites 201-207
• Project would replace existing 6-bed facility with 24 beds for monitored detoxification
• CEQA-exempt project

The Planning Commission approved a Minor Conditional Use Permit for a 24-bed community care facility at 5761 Mountain Hawk Drive. The 4-2 vote followed a public hearing where 34 residents spoke, with the majority opposing the project.

• Approved Minor Conditional Use Permit for 24-bed community care facility (4-2)
• Waived reading of the text and adopted Resolution PC-RES-2025-017
• Vice Chair Duggan absent from the vote

City Council

The regular meeting of the Santa Rosa City Council scheduled for November 11, 2025, has been cancelled. The next regular meeting will be held on November 18, 2025.

Zoning Administrator

The November 6, 2025 meeting of the Zoning Administrator has been cancelled. The next regular meeting is scheduled for November 20, 2025.

• Meeting cancelled; no items considered

Board of Public Utilities

The Board will review a water and recycled water supply update and a Fleet Electrification Master Plan. Action items include several contract approvals for water treatment, sewer lift station improvements, and construction management services.

• Amendment to BPO 165703 with SNF Polydyne, Inc. for $120,000 to extend term and add compensation
• Contract award to Corcus Construction, Inc. for $2,775,085.50 for Country Manor and Spring Lake sewer lift station work
• Project Work Order for Rock Creek Drive and Matanzas Way water, sewer, and storm drain improvements up to $914,308.65
• Review of the Final Draft Fleet Electrification Master Plan

Design Review and Preservation Board

The Design Review and Preservation Board will hold a public hearing to consider approving the design of the Elm Tree Station project at 874 N. Wright Road. The project includes a gas station with six pumps, four electric charging stations, a 3,448-square-foot retail space, a one-bedroom apartment above, an additional retail building, and park-like amenities with a bike path. The City Council approved the conditional use permit for the gas station and apartment in August 2025. Other agenda items are procedural (call to order, minutes, reports).

• Public hearing on Design Review (DR21-069) for Elm Tree Station: gas station, retail, apartment, and park at 874 N. Wright Road
• Project includes six gas pumps, four EV charging stations, 3,448 sq ft retail, 806 sq ft one-bedroom apartment, and a 432 sq ft retail building
• Bike path connecting Joe Rodota Trail to North Wright Road along eastern and southern boundaries
• City Council approved Conditional Use Permit for gas station and multifamily dwelling on August 19, 2025
• Staff recommends approval of the design review via resolution

Climate Action Subcommittee

The Climate Action Subcommittee will hear a staff presentation on code modifications to reduce fossil fuel usage in the built environment, part of recently adopted greenhouse gas reduction strategies. The committee may also receive an informational briefing on Bay Area Regional Energy Network programs and review its 2026 meeting schedule. No final votes are expected; direction to staff may be given.

• Staff overview of code amendments to incentivize fossil fuel reduction in buildings; feedback will inform future adoptions
• Sonoma County Transportation and Climate Authorities informational briefing on BayREN programs for residential, commercial, and municipal decarbonization
• Proposed quarterly meeting schedule for 2026 to be reviewed
• Approval of draft minutes from June 4, 2025 meeting

City Council

This special meeting is limited to a closed session under Government Code Section 54957 to discuss the employment of the City Manager and Interim City Manager. No other business will be considered. The public may comment before the closed session but will not observe the discussion.

• Closed session on public employment: City Manager and Interim City Manager

The City Council met in a special meeting and went into closed session to discuss the employment of the City Manager and Interim City Manager. No reportable action was taken, and the item was received and filed. The meeting was otherwise procedural.

City Council

The Santa Rosa City Council will hold a closed session on city manager employment and litigation, followed by a study session on dynamic pricing for Bennett Valley Golf Course fees. During the regular session, the council will consider a consent agenda including technology contracts, legal services amendments, property dispositions, and a revenue analysis services contract.

• Study session on dynamic pricing model for Bennett Valley Golf Course non-resident fees
• Approve $635,445 VoIP phone system contract with Cerium Networks, plus $125,000 contingency
• Approve $170,704 purchase order for network hardware from Eyep Solutions
• Approve $50,000 amendment for legal services with Burke, Williams & Sorensen
• Declare 1942 Rose Avenue as exempt surplus property and authorize conveyance

The City Council approved several IT infrastructure upgrades, including new network hardware and a VoIP phone system. The council also authorized legal service extensions and declared a property on Rose Avenue as exempt surplus.

• Approved $170,704.42 purchase order for replacement network hardware from Eyep Solutions, Inc. (5-2)
• Approved $635,445.09 agreement with Cerium Networks Inc. for VoIP phone system implementation (5-2)
• Approved $50,000 compensation increase for Burke, Williams & Sorensen, LLP for municipal legal services (5-2)
• Approved $50,000 compensation increase and one-year term extension for Cream’s Towing, Inc. (5-2)
• Approved $200,843 amendment for Tyler Technologies, Inc. to modernize fire inspection software (5-2)
• Adopted Resolution RES-2025-174 declaring 1942 Rose Avenue as exempt surplus land (5-2)
• Approved minutes from October 14 and October 21, 2025 meetings

Contract Review Subcommittee

The Contract Review Subcommittee will consider a proposed $1,348,313 professional services agreement with CDM Smith Inc. to update the Regional Water Reuse System Master Plan. The update will incorporate findings from prior studies of the Laguna Treatment Plant and Geysers Recharge System. The subcommittee may approve or discuss the agreement.

• Proposed $1,348,313 contract with CDM Smith Inc. to update the Regional Water Reuse System Master Plan

Art in Public Places Committee

The Art in Public Places Committee will consider approving a revised mural design for West Avenue and a $12,620 expenditure for maintenance and repairs of artwork along the Prince Memorial Greenway. They will also select members for an Arts Roundtable ad hoc committee and discuss potential participation in Earth Day 2026 and updates to the Public Art Toolkit.

• Approve revised mural design for West Ave
• Approve $12,620 for Prince Memorial Greenway art maintenance and repairs
• Select 2-3 committee members for Arts Roundtable 2026 ad hoc committee
• Discuss Earth Day 2026 participation opportunity
• Review and discuss Public Art Toolkit documents from Strategic Plan

The committee unanimously approved $12,620 for maintenance and repairs of Prince Memorial Greenway artwork, approved the revised design for the West Ave Mural with a recommendation to add color, and appointed three members to the Arts Roundtable 2026 ad hoc committee. Discussions on Earth Day 2026 participation and the Public Art Toolkit were held without action.

• Approved $12,620 for Artstart maintenance and repairs (5-0)
• Approved West Ave Mural design with recommendation to add color (5-0)
• Appointed Committee Members Peters, Trejo-Vazquez, and Kiefer to Arts Roundtable 2026 ad hoc committee (5-0)
• Approved minutes from September 8, 2026 (5-0)

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive informational presentations on the IT and Finance departments' fiscal year 2024-25 budget-to-actual performance, as well as a review of historical and current pension costs and CalPERS funding methodologies. No votes or decisions are scheduled.

• IT Department financial update comparing FY 2024-25 budget to actual results
• Finance Department financial update comparing FY 2024-25 budget to actual results
• Pension costs and CalPERS overview presentation by the Interim CFO

The subcommittee received financial updates regarding the Information Technology and Finance departments for Fiscal Year 2024-25. Members also reviewed a presentation on historical and current pension plan costs and funding methodologies. No substantive votes or new policies were enacted during this meeting.

• Approved September 25, 2025 meeting minutes as submitted

City Council

This regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for November 4, 2025.

Public Safety Subcommittee

The Public Safety Subcommittee will receive presentations on the Measure H fire funding implementation, proposed changes to wildland urban interface area mapping, and e-bike safety concerns. The Police Department will also present its response to five recommendations from the independent police auditor's annual report. No decisions are scheduled; feedback will be sought on e-bike concerns.

• Measure H Implementation Plan Update (fire department funding review)
• Wildland Urban Interface (WUI) area mapping proposed changes
• Addressing E-Bike concerns: overview of laws, youth education efforts
• Response to OIR recommendations: police department's steps on auditor's five recommendations
• Police and Fire Department operational updates from chiefs

The subcommittee reviewed several departmental updates including Measure H implementation and WUI area mapping. The Police Department provided information on e-bike laws and a response to independent auditor recommendations.

• Approved July 22, 2025, meeting minutes as submitted

Housing Authority

The Housing Authority will elect a new Chair following Jeremy Newton's resignation and consider a financial report for Q4 of FY 24/25. The main action is a vote to adopt a change to the Housing Choice Voucher Administrative Plan that gives a preference to Emergency Housing Voucher participants, allowing them to transition to the HCV program before their EHV funding expires.

• Election of a Housing Authority Chair to serve for the remainder of 2025 (item 5.1)
• FY 24/25 Q4 unaudited financial report for review (item 6.1)
• Proposed adoption of a preference in the HCV Administrative Plan for EHV participants to transition to the Housing Choice Voucher program (item 14.1)
• Update on pending development pipeline provided for information (item 12.1)

The Housing Authority elected Jeffrey Owen as Chair to serve through the end of 2025. The board adopted a resolution to change its administrative plan, giving priority to current Emergency Housing Voucher participants transitioning to the regular program.

• Elected Jeffrey Owen as Chair (5-0)
• Adopted Administrative Plan changes for Housing Choice Voucher program (5-0)
• Approved September 22, 2025 meeting minutes as submitted

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board will consider approving a selection panel's recommendation for event support funding covering January 1 through June 30, 2026. The meeting includes remote participation procedures and public comment options. No other substantive business is on the agenda.

• Consider approval of SRTBIA Event Support Funding for January 1 - June 30, 2026, based on a selection panel recommendation

The board approved the selection panel's recommendation for SRTBIA event support funding for January 1 to June 30, 2026, as amended. The motion passed unanimously with four votes in favor. One board member was excused and one absent.

• Approved SRTBIA event support funding for Jan-June 2026 as amended (4-0)

Waterways Advisory Committee

The regular meeting of the Waterways Advisory Committee scheduled for October 23, 2025, was cancelled. The next regular meeting will be held on November 27, 2025.

Planning Commission

This October 23, 2025 regular meeting of the Santa Rosa Planning Commission has been cancelled. The next regular meeting is scheduled for November 13, 2025.

Board of Parks and Recreation

The Board will elect a Vice Chair, discuss a letter of support for the Southeast Greenway grant application to Caltrans, receive an update on the 2026 Recreation Fee schedule, and discuss updates to Board Bylaws. They will also approve minutes from the August 27, 2025 meeting and hear staff updates on upcoming events and park projects.

• Election of a Vice Chair from among Board members
• Letter of support for City’s grant application to Caltrans Sustainable Transportation Planning Grant for Southeast Greenway master plan
• 2026 Recreation Fee schedule update presented by Deputy Director Jeff Tibbets, with adjusted fees for cost recovery
• Discussion of Board Bylaw updates including meeting frequency, start time, and administrative changes
• Approval of August 27, 2025 regular meeting minutes

City Council

The City Council will hold a closed session on city manager employment and labor negotiations, followed by a study session on the General Fund financial update for FY 2024-25 and guidance for FY 2026-27 budget development. During the regular session, the Council will consider consent items including a classification and compensation plan with new salary steps and budget adjustments, purchases of six BMW motorcycles and a street sweeper, a contract for organizational staffing assessment, and an ordinance amendment on tobacco retail licenses.

• Resolution approving new classifications, salary steps, and budget adjustments for personnel; includes deletion of 2 Fire Inspector II and addition of 2 Fire Inspector (ongoing funding)
• Purchase of six 2026 BMW R1300RT-P motorcycles from Long Beach BMW for $271,214.64 via cooperative purchasing
• Purchase of one MadVac LS175 Compact Street Sweeper from Total Industries for $168,913.80 via cooperative purchasing
• Professional services agreement with Raftelis Financial Consultants for organization and staffing assessment, not to exceed $144,550
• Ordinance introduction to amend tobacco retail license ordinance to clarify appeal processes

The City Council approved the consent agenda (7-0) consisting of 8 items, including the purchase of six BMW motorcycles for $271,214.64, a $168,913.80 street sweeper, and several professional service amendments. One item—a $1.8M construction management contract for the Route 101 Bicycle and Pedestrian Overcrossing—was continued to a date uncertain. The council also held a study session on the General Fund financial update and received a litigation report noting an $88,000 settlement.

• Approved delegation of authority to Design Review and Preservation Board to finalize minutes of dissolved boards (7-0)
• Approved purchase of 6 BMW R1300RT-P motorcycles for $271,214.64 (7-0)
• Continued Route 101 Bicycle and Pedestrian Overcrossing construction management contract to date uncertain
• Approved purchase of 1 MadVac LS175 compact street sweeper for $168,913.80 (7-0)
• Approved second amendment to legal services agreement with Jarvis Fay LLP, increasing compensation by $50,000 (7-0)
• Adopted resolutions for classification and compensation changes, including new salaries and fire inspector position corrections (7-0)
• Approved second amendment to background check services agreement with Pena Investigations for $125,000 (7-0)
• Received litigation report: one settlement of $88,000 finalized in September (Stillwater Insurance vs. City)

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board meeting scheduled for October 16, 2025 has been cancelled. The next regular meeting is scheduled for November 20, 2025.

• Meeting cancelled; no agenda items considered

Board of Public Utilities

The Board will receive a staff briefing on the state-mandated annual water loss audit, covering trends and management. The Board will also vote on three consent items: a $300,000 amendment to an air quality monitoring contract, a sole source equipment contract for sewer lift station projects, and a $49,860 amendment for engineering services on backup generator installations.

• Staff briefing on annual water loss audit (state-mandated)
• Second amendment to Montrose Air Quality LLC contract: +$300,000 for emission monitoring through 2027
• Sole source contract for electrical/mechanical equipment for Country Manor Sewer Lift Station 10 and Spring Lake Sewer Lift Station 16 generator improvements
• Fifth amendment with Brelje & Race Consulting Engineers: +$49,860 for backup generators at water and wastewater facilities

Design Review and Preservation Board

This regular meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for November 6, 2025.

Zoning Administrator

The regular meeting of the Santa Rosa Zoning Administrator scheduled for October 16, 2025 has been cancelled. No items were discussed or decided. The next regular meeting is set for November 6, 2025.

Board of Building Regulations Appeals

The Board will hear an appeal by Sally Steinhart regarding a Notice and Order to Vacate for property at 801 Tupper St #806 due to code violations. Staff recommends denying the appeal and upholding the order. The Board will also approve minutes from January 15, 2025, and take public comments.

• Appeal hearing for property at 801 Tupper St #806 – Notice and Order to Vacate
• Approval of January 15, 2025 draft minutes
• Public comment period for non-agenda items
• Remote participation consideration under AB 2449 if needed

The Board of Building Regulations Appeals voted to uphold a Notice and Order to Vacate for a property at 801 Tupper Street #806. The decision was made after hearing testimony and evidence regarding an administrative notice.

• Approved January 15, 2025 draft minutes as submitted
• Denied appeal of Notice and Order to Vacate at 801 Tupper St #806 (4-0)

City Council

The City Council will conduct closed sessions regarding litigation and public employment. The regular session includes personnel interviews, contract awards, and a public hearing on recreation fees.

• Contract award for Piner Creek Crossing HAWK in the amount of $529,552
• Amendment to Green Tara, Inc. contract to increase compensation by $150,000
• Amendment to Accela, Inc. agreement for $264,761.72
• Amendment to DTA Public Finance, Inc. agreement for $50,000
• Public hearing on proposed 2026 Recreation and Parks fees

The City Council awarded a contract for a high-intensity activated crosswalk and approved several service agreement amendments. The Council also appointed a new member to the Personnel Board and an alternate to the Zero Waste Sonoma Agency.

• Appointed Stacy Spector to the Personnel Board (6-0)
• Appointed Josh Carstensen as alternate to Zero Waste Sonoma (6-0)
• Approved $529,552 contract for Piner Creek Crossing HAWK crosswalk to Mike Brown Electric Co. (6-0)
• Approved $150,000 compensation increase for Clone Digital Print and Copy (6-0)
• Approved $264,761.72 amendment for Accela, Inc. permitting software (6-0)
• Approved $50,000 compensation increase for DTA Public Finance, Inc. (6-0)
• Adopted Ordinance No. ORD-2025-012 amending City Code regarding ordinance readings and scrivener's errors (6-0)
• Approved September 30, 2025, Regular Meeting Minutes (6-0)

Economic Development Subcommittee

The Economic Development Subcommittee will discuss the draft Target Industries List for the 2026 Business Recruitment Plan and receive a presentation on the Local Preference Policy and purchasing procedures. Other items include updates on downtown infill housing study close-out, Second Sundays event, Business Concierge Program progress, and various Art & Culture initiatives. All items are for discussion or informational purposes only; no formal votes are scheduled.

• Presentation on Local Preference Policy and purchasing overview
• Discussion of draft Target Industries List for 2026 Business Recruitment Plan
• Close-out report for Downtown Infill Housing Economic and Fiscal Impact Study
• Close-out report for Second Sundays event
• Six-month progress report for Business Concierge Program

The subcommittee approved the August 11, 2025, meeting minutes as submitted. All other agenda items were informational discussions or presentations, with no votes taken on policy or spending decisions. Topics included the local preference policy, target industries list, downtown infill housing study, and various program updates.

• Approved August 11, 2025, meeting minutes

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will hear presentations on Calpine's geothermal project, Environmental Services, Regional Operations, and a Fiscal Year 2024/25 financial update. The committee will also approve the 2026 meeting schedule. Public comments may be submitted in person at the Laguna Treatment Plant or by email.

• Presentation on Calpine's Geothermal at The Geysers update
• Fiscal Year 2024/25 Financial Update presentation
• Approval of the 2026 SubTAC Meeting Schedule
• Environmental Services Division Update
• Regional Operations Division Update

Planning Commission

This meeting has been cancelled. The next regular meeting is scheduled for October 23, 2025. No items were discussed or decided.

City Council

The regular City Council meeting scheduled for October 7, 2025, has been cancelled. The next regular meeting will be held on October 14, 2025. No decisions or discussions took place.

Art in Public Places Committee

The scheduled meeting for the Art in Public Places Committee on October 6, 2025, has been cancelled. The next regular meeting is scheduled for November 3, 2025.

Open Government Task Force Implementation Subcommittee

The scheduled meeting for October 2, 2025, has been cancelled. The next regular meeting is scheduled for December 4, 2025.

Board of Public Utilities

The Board of Public Utilities will consider awarding a $2,144,600 construction contract to CWS Construction Group for electrical upgrades at Water Pump Station 9. Staff will also provide updates on the Laguna Treatment Plant Trucked Waste Program and the city's water and recycled water supply. The Board may discuss these items and give direction to staff.

• Motion to award Contract No. C02438 for Water Pump Station 9 Electrical Upgrades to CWS Construction Group for $2,144,600 with a 15% contingency totaling $2,466,290
• Staff briefing on Laguna Treatment Plant Trucked Waste Program update
• Staff briefing on water and recycled water supply issues
• Approval of draft minutes from September 18, 2025 regular meeting

Design Review and Preservation Board

The October 2, 2025 regular meeting of the Santa Rosa Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for Thursday, October 16, 2025.

Zoning Administrator

The Zoning Administrator will hold a public hearing on a Minor Design Review permit for a 6-foot steel fence, rolling gate, and 7-foot entry gates at 533 Mendocino Avenue. A separate item to modify construction hours for the 425 Humboldt Apartment project has been withdrawn.

• Minor Design Review for a 6-foot steel fence and rolling gate, plus 7-foot entry gates at 533 Mendocino Avenue
• 425 Humboldt Apartment project (299 units) withdrawn its request to extend construction hours

The Zoning Administrator approved a resolution for a steel fence and gates at 533 Mendocino Avenue. The request to modify construction hours for the 425 Humboldt Apartment Project was withdrawn by the applicant.

• Approved Minor Design Review Permit for 533 Mendocino Avenue (Resolution ZA-RES-2025-045)
• Withdrawn application to modify construction hours for 425 Humboldt Apartment Project

City Council

The Council will hold a closed session on pending litigation and labor negotiations, then consider consent items including an exclusive negotiation agreement for development of city-owned property at 730 3rd Street, a design contract for the Highway 101 Hearn Avenue multi-use pathway, renovations to Howarth Court, and the sale of surplus parcels at Montecito Avenue and Fountaingrove Parkway.

• Exclusive negotiation agreement with LH GPM, LLC for development of city-owned property at 730 3rd Street (White House Site).
• Professional services agreement with BKF Engineers for design of Highway 101 Hearn Avenue Multi-Use Pathway and Pavement Rehabilitation ($380,898.63).
• Contract award for Howarth Court Renovations to DMR Builders, total $1,263,571.75.
• Sale of surplus parcels at 5740 Montecito Avenue and 0 Fountaingrove Parkway (continued from August 19).
• Acceptance of Sonoma County Measure O sales tax funds for InResponse mobile crisis response mental health support team.

The City Council approved a consent agenda of 14 items, including the purchase of ammunition for police training and the design engineering for a Highway 101 multi-use pathway. The meeting also included proclamations for Domestic Violence Awareness Month and Water Professionals Appreciation Week.

• Approved issuance of multiple purchase orders for police ammunition ($138,618.66)
• Approved Exclusive Negotiation Agreement with LH GPM, LLC for 730 3rd Street property
• Approved Professional Services Agreement with BKF Engineers for Highway 101 Hearn Avenue project ($380,898.63)
• Approved installation of speed cushion on South Avenue between West Avenue and Dutton Avenue
• Approved September 09, 2025 Regular Meeting Minutes as amended
• Authorized City Attorney to initiate litigation in closed session
• Received report on settlement of Angelina Lopez vs. City of Santa Rosa ($2,999,999.99)
• Awarded Dan Hennessey, Torina Wilson, and Alexander Oceguera Civic Bike Leaders of the Year

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will hear presentations on the preliminary unaudited financial results for fiscal year 2024-25, including a summary of major revenue and expenditure categories. The Housing and Community Services Department will also present its first departmental financial review comparing budget to actual results. The information is being brought to the City Council on October 21, 2025. No decisions or votes are scheduled on these informational items.

• General Fund Financial Update: preliminary unaudited results for FY 2024-25
• Housing and Community Services Department Financial Update: first in a series of departmental reviews
• Presentation by Interim CFO Scott Wagner
• Presentation by Director Megan Basinger
• Next regular meeting rescheduled to Thursday, October 30, 2025

The Long-Term Financial Policy and Audit Subcommittee met to review preliminary financial results for fiscal year 2024-25 and a performance review of the Housing and Community Services Department. The committee discussed presentations from the Interim Chief Financial Officer and the Housing Director without taking formal action.

• Approved draft meeting minutes from August 14, 2025
• Heard General Fund financial update for FY 2024-25
• Heard Housing and Community Services Department performance review
• Discussed future agenda items including Facilities Discussion and CalPERS Presentation

Waterways Advisory Committee

The September 25, 2025 regular meeting of the Santa Rosa Waterways Advisory Committee has been cancelled. The next regular meeting is scheduled for October 23, 2025. No items were discussed or decided at this meeting.

• Meeting cancelled; no agenda items considered

Planning Commission

The Planning Commission will hold a public hearing on the General Plan 2050 Implementation Package, which proposes zoning code and map amendments to align city regulations with the newly adopted General Plan. The package includes rezoning 2,119 parcels for consistency and applying a Missing Middle Housing Combining District to 1,991 parcels to allow options for constructing missing middle housing. The commission will vote on a resolution to recommend adoption by the City Council.

• Public hearing on General Plan 2050 Implementation Package (PLN25-001)
• Rezoning of 2,119 parcels citywide to ensure consistency with the General Plan land use map
• Creation of Missing Middle Housing Combining District applied to 1,991 parcels
• Zoning Code text amendment to codify Missing Middle Housing policies
• Staff recommends approval of three resolutions transmitting the package to City Council

The Planning Commission recommended that the City Council adopt Municipal and Zoning Code amendments and rezone 2,119 properties to implement the General Plan 2050. The commission also recommended adding the Missing Middle Housing Combining District to 1,991 properties. A motion was made to consider removing specific parcels from the rezoning.

• Recommended Municipal Code amendments (5-0)
• Recommended Zoning Code amendments (5-0)
• Recommended rezoning of 2,119 properties (5-0)
• Recommended adding Missing Middle Housing Combining District to 1,991 properties (5-0)
• Moved to consider removing parcels along Parker Drive from rezoning (5-0)

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board will discuss and recommend adoption of the 2024 Annual Report and 2025-2028 Work Plan. The board will also select two members for an Event Support Funding selection panel. The meeting includes approval of prior minutes and public comment opportunities.

• Presentation and recommendation on SRTBIA Annual Report and Work Plan for 2024 and 2025-2028
• Selection of two board members for the Event Support Funding selection panel for Jan 1 - June 30, 2026
• Approval of draft minutes from July 24, 2025

The Advisory Board approved the Santa Rosa Tourism Business Improvement Area (SRTBIA) Annual Report and Work Plan for recommendation to City Council. The board also appointed two members to a funding selection panel for events occurring between January 1 and June 30, 2026.

• Approved July 24, 2025 draft minutes
• Approved SRTBIA Annual Report and Work Plan for City Council recommendation (3-0)
• Appointed Board Members Anderson and Sweet to the Event Support Funding Selection Panel (3-0)

Board of Parks and Recreation

This regular meeting of the Santa Rosa Board of Parks and Recreation was cancelled. No decisions or discussions occurred. The next regular meeting is scheduled for October 22, 2025.

• Meeting cancelled; no items considered

City Council

The City Council regular meeting scheduled for September 23, 2025, has been cancelled. No items, votes, or public hearings are on the agenda. The next regular meeting is set for September 30, 2025.

Housing Authority

The Housing Authority will consider approving conditional loan commitments totaling approximately $3.73 million for three affordable housing projects, funded through the Fiscal Year 2025-2026 Notice of Funding Availability. The recommended projects include rehabilitation of Zane-Wolff Veterans Village and Apple Valley Scattered Sites, and predevelopment/construction of Ridley Family Apartments.

• $489,228 loan to Community Housing Sonoma County for Zane-Wolff Veterans Village rehabilitation at 665 Russel Avenue
• $1,238,310 loan to Apple Valley Olive Grove, LP for Apple Valley Scattered Sites rehabilitation on West Steele Lane, Papago Court, Apple Valley Lane, and Zinfandel Avenue
• $2,000,000 loan to Ridley Avenue Apartments, LP for predevelopment and construction of Ridley Family Apartments at 1801 Ridley Avenue
• Four applications requested $5.1 million for 307 units; three projects recommended for funding
• NOFA Ad-Hoc Committee (Vice-Chair Downey and Commissioner Cappio) reviewed and scored applications

The Housing Authority approved conditional loan commitments totaling $3,727,538 for three affordable housing projects: rehabilitation of Zane-Wolff Veterans Village, rehabilitation of Apple Valley Scattered Sites, and predevelopment/construction of Ridley Family Apartments. The motion passed unanimously (6-0, one absent). Minutes from August 25, 2025 were also approved as amended.

• Approved $489,228 conditional loan to Community Housing Sonoma County for Zane-Wolff Veterans Village rehabilitation at 665 Russel Avenue
• Approved $1,238,310 conditional loan to Apple Valley Olive Grove, LP for Apple Valley Scattered Sites rehabilitation (various addresses on West Steele Lane, Papago Court, Apple Valley Lane, Zinfandel Avenue)
• Approved $2,000,000 conditional loan to Ridley Avenue Apartments, LP for Ridley Family Apartments predevelopment/construction at 1801 Ridley Avenue
• Approved minutes of August 25, 2025 as amended

Bicycle and Pedestrian Advisory Board

The Board will review the Fiscal Year 2026/2027 Transportation and Public Works Work Plan for active transportation projects, with staff providing collision data and grant program updates. No action is required; the Board may give input on project prioritization. The rest of the agenda is procedural (call to order, minutes, public comments, announcements).

• Review of FY 2026/2027 TPW Work Plan for active transportation projects (no action required, input only)
• Approval of July 17, 2025 regular meeting minutes
• Public comment on non-agenda matters (3 minutes per speaker)

Zoning Administrator

The Zoning Administrator will consider a Conditional Use Permit amendment to add cannabis cultivation processing to an existing cannabis distribution operation at 386 Yolanda Avenue, Suite A. A resolution approving the permit is recommended by staff. The project is exempt from CEQA.

• Conditional Use Permit amendment for cannabis cultivation processing at 386 Yolanda Ave, Suite A (CUP25-005)

The Zoning Administrator approved a resolution to amend a Minor Conditional Use Permit for cannabis cultivation processing at 386 Yolanda Avenue. The meeting was adjourned at 10:44 a.m.

• Approved Resolution ZA-2025-RES-044 for cannabis cultivation processing at 386 Yolanda Ave
• Approved amendment to Minor Conditional Use Permit CUP25-005
• Approved on October 2, 2025

Board of Public Utilities

The Board of Public Utilities will consider consent items including a $4.88 million contract award for water, sewer, and storm drain improvements on Rock Creek Drive and Matanzas Way, a sole-source $300,000 purchase order for water meters, and a $501,000 amendment for ultraviolet disinfection system parts. Staff briefings include updates on Creek Week, wastewater surveillance, and Water Professionals Appreciation Week. No study session or report items are on the agenda.

• Contract award to Ghilotti Construction Company for $4,882,216 (plus 10% contingency) for Rock Creek Drive and Matanzas Way water, sewer, and storm drain improvements
• Sole source blanket purchase order for Sensus water meters, parts, and antennas to Aqua-Metric Sales Company, not to exceed $300,000
• Sixth amendment to BPO 165392 with Trojan Technologies for UV disinfection parts, increasing compensation by $501,000 to a cumulative total of $5,000,000
• Presentation on Calpine's geothermal update at The Geysers
• Staff briefing on 2025 Creek Week activities including guided nature walk, culvert tours, and creek cleanups

The Board of Public Utilities approved several contracts for water and sewer infrastructure, including a major project for Rock Creek Drive and Matanzas Way. The Board also authorized a sole source purchase for water meters and extended a contract for ultraviolet disinfection parts.

• Awarded $5,370,437.60 contract for Rock Creek Drive and Matanzas Way water, sewer, and storm drain improvements to Ghilotti Construction Company, Inc. (5-0)
• Approved sole source Blanket Purchase Order for water meters, parts, and antennas to Aqua-Metric Sales Company not to exceed $300,000 (5-0)
• Approved one-year extension and $501,000 compensation increase for ultraviolet disinfection system parts with Trojan Technologies, Inc. (5-0)
• Approved August 7, 2025 Regular Meeting Minutes
• Approved August 21, 2025 Regular Meeting Minutes

Design Review and Preservation Board

The regular meeting of the Design Review and Preservation Board scheduled for September 18, 2025, has been cancelled. The next regular meeting will be held on Thursday, October 2, 2025.

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership will receive a final evaluation report on the CHOICE Grant Cycle XI from Applied Survey Research, covering accomplishments through December 2024. The meeting also includes a climate update on violence trends and incidents, along with partner updates and public comment.

• Presentation of CHOICE Grant Cycle XI final evaluation report by Applied Survey Research
• Climate update on violence trends, hot spots, and major incidents
• Partner updates and announcements from member agencies
• Public comment period for items not on the agenda

The Santa Rosa Violence Prevention Partnership held a regular meeting to review partner updates, crime statistics, and program announcements. No formal decisions or votes were recorded.

• No formal decisions or votes recorded
• Meeting adjourned at 10:30am
• Neighborhood Services' Halloween Bash cancelled for 2025
• Future Fire Academy program announced for new year

City Council

The September 16, 2025 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for September 30, 2025.

Planning Commission

This regular meeting of the Planning Commission has been cancelled. The General Plan Amendment Package has been continued to the September 25, 2025 meeting.

• General Plan Amendment Package continued to September 25, 2025

City Council

The City Council will consider approving a $1,339,723 construction management contract for Calistoga Road reconstruction from Montecito Boulevard to Highway 12. Study sessions will explore temporarily closing portions of Fourth Street for pedestrianization, adjusting downtown parking rates, and reviewing the voting process for council-appointed positions. Consent items also include dissolving the Fountaingrove Parkway Assessment District and correcting a clerical error in a zoning ordinance.

• Consent item: $1,339,723 contract award to Coastland Civil Engineering for Calistoga Road reconstruction construction management.
• Study session on temporarily closing portions of Fourth Street for pedestrianization.
• Study session on downtown parking rate adjustments based on a study by Sam Schwartz/TYLin.
• Study session on City Council voting process for appointing council members, board members, and Mayor/Vice Mayor.
• Consent item: dissolution of the Fountaingrove Parkway Assessment District with no remaining balance.

The City Council approved a $1.3M construction management contract for Calistoga Road and designated delegates for the League of California Cities conference. The Council also adopted several consent items, including the dissolution of the Fountaingrove Parkway Assessment District.

• Designated Mayor Stapp as voting delegate and Vice Mayor Alvarez and Council Member Rogers as alternates (7-0)
• Approved Calistoga Road reconstruction management contract with Coastland Civil Engineering not to exceed $1,339,723 (7-0)
• Adopted resolution to dissolve the Fountaingngrove Parkway Assessment District (7-0)

Art in Public Places Committee

The Santa Rosa Art in Public Places Committee will hold a regular meeting to vote on the West End Mural design and the FY 25-26 Work and Expenditure Plan. Members will also discuss the status of Art Strategic Plan Goals 4-5 and receive an Arts and Culture update. The meeting includes public comment, approval of July 7 minutes, and procedural items.

• West End Mural Project – Community Engagement Manager presents CAB proposal; committee to approve mural design
• FY 25-26 Work and Expenditure Plan – staff presents annual plan; committee to approve
• Art Strategic Plan Goals 4-5 – staff reviews status, successes, and roadblocks; discussion only
• Arts and Culture Update – staff provides update; information only
• Approval of draft minutes from July 7, 2025 meeting

The Art in Public Places Committee approved the FY 25-26 Annual Work and Expenditure Plan and the July 7, 2025 minutes. The committee also voted to continue the West End Mural Project item to October 6, 2025.

• Approved July 7, 2025 Draft Minutes
• Approved Roseland mural design based on lettering with recommendation to add color (5-0)
• Continued West End Mural Project item to October 6, 2025 (5-0)
• Approved FY 25-26 Annual Work and Expenditure Plan (5-0)

Board of Public Utilities

The September 4, 2025 regular meeting of the Santa Rosa Board of Public Utilities has been cancelled. No items were considered or discussed.

Design Review and Preservation Board

The September 4, 2025, regular meeting of the Design Review and Preservation Board has been cancelled. The next scheduled meeting is September 18, 2025. No items were considered.

Zoning Administrator

The City of Santa Rosa Zoning Administrator regular meeting scheduled for September 4, 2025, has been cancelled. The next regular meeting will be held on Thursday, September 18, 2025.

Zoning Administrator

The Zoning Administrator will hold a public hearing on a Design Review application (DR23-010) for the Meadow Creek Townhomes project, a 62-unit townhome subdivision on a 4.78-acre parcel at 533 Bellevue Avenue. The proposal includes two-story, 3-bedroom units (1,500–1,800 sq ft) clustered in 12 buildings. Staff recommends approval; the decision is final unless appealed within 10 calendar days.

• Public hearing for Design Review DR23-010 for Meadow Creek Townhomes
• 62 townhomes on 4.78 acres at 533 Bellevue Ave
• Two-story, 3-bedroom units in 12 buildings
• Staff recommendation: approve Design Review
• CEQA-exempt project

The Zoning Administrator approved design review for the Meadow Creek Townhomes project, a 62-unit residential subdivision at 533 Bellevue Avenue, via Resolution ZA-RES-2025-043. The project consists of 62 townhomes clustered in 12 buildings on a 4.78-acre parcel. Several residents spoke in opposition during the public hearing, but the administrator approved the project as submitted.

• Approved design review for Meadow Creek Townhomes, 62 townhomes at 533 Bellevue Ave (Resolution ZA-RES-2025-043)

City Council

This regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for September 9, 2025. No items were considered.

Art in Public Places Committee

The Art in Public Places Committee regular meeting scheduled for September 1, 2025 has been cancelled. The next regular meeting is scheduled for September 8, 2025.

• Meeting cancelled

Waterways Advisory Committee

The regular meeting of the Santa Rosa Waterways Advisory Committee scheduled for August 28, 2025, has been cancelled. No agenda items were discussed. The next regular meeting is scheduled for September 25, 2025.

Planning Commission

The regular August 28, 2025 meeting of the Santa Rosa Planning Commission was cancelled. The next regular meeting is scheduled for September 11, 2025.

Board of Parks and Recreation

The Board will discuss the Martin Luther King Jr. Neighborhood Park & Trail Master Plan Amendment and consider a recommendation to City Council for adoption. Staff will present an overview of city realignment due to budget constraints affecting the Recreation and Parks Department, and the Board will consider adopting updated Bylaws. Additionally, the Board will receive summer program registration data and hear updates on upcoming events and park projects.

• Discussion and recommendation to City Council for adoption of MLK Jr. Park & Trail Master Plan Amendment
• Overview of city realignment and restructuring of Recreation and Parks due to budget constraints
• Discussion and adoption of Board of Parks and Recreation Bylaw updates
• Presentation of Summer 2025 programming and registration data
• Approval of minutes from April 9 and April 23, 2025

City Council

The August 26, 2025 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for September 9, 2025.

Housing Authority

The Housing Authority will consider two major actions: a conditional consolidation, extension, and modification of loans totaling $13,868,472 for five affordable housing properties owned by Burbank Housing, affecting 232 units with 226 income-restricted. The consolidation, recommended by staff, would extend affordability through 2083. Also on the agenda is a resolution to adjust the affordable unit mix at West Avenue Apartments (40 units) to align with state funding requirements for rehabilitation. A study session and a development pipeline update are also scheduled.

• Conditional approval of loan consolidation for 2862 and 2866 Apple Valley Lane, 2870 and 2874 Apple Valley Lane, Papago Court, Paulin Creek, and Olive Grove Apartments (total $13,868,472)
• Extension of loan terms and regulatory agreements for 228 income-restricted units to June 30, 2083
• Change to targeted affordable unit mix at West Avenue Apartments (1400 West Avenue) from 29 units at 60% AMI to 28 at 60%, 2 at 50%, 9 at 30% AMI
• Staff recommendation to approve five resolutions for the loan consolidation and one resolution for the unit mix change
• Study session and pending development pipeline update provided for information

The Housing Authority approved conditional consolidation, extension, and modification of loans totaling $13.87 million for five affordable housing properties (Apple Valley Lane, Papago Court, Paulin Creek, Olive Grove Apartments), extending terms to 2083 and securing affordability for 228 units for an additional 21-34 years. The board also approved a change to the targeted unit mix for West Avenue Apartments to align with state funding requirements. Both motions passed 6-0 with Chair Newton absent.

• Approved conditional loan consolidation, extension, and modification for 2862/2866 Apple Valley Lane, 2870/2874 Apple Valley Lane, Papago Court, Paulin Creek, and Olive Grove Apartments (6-0)
• Approved change to targeted affordable unit mix for West Avenue Apartments (40 units) to meet state funding requirements (6-0)
• Approved draft minutes of July 28, 2025 as submitted

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board meeting scheduled for August 21, 2025 has been cancelled. The next regular meeting will be held on September 18, 2025.

Board of Public Utilities

The Board of Public Utilities will consider awarding a $1,033,361 contract for the Reclamation Pump Station E Building Replacement and approve amendments to agreements for biosolids management and utility facility adjustments with Sonoma County. A staff briefing on water capital improvement projects will also be presented. The board will recess into closed session for pending litigation.

• Award $1,033,361 contract to Arntz Builders Inc. for Reclamation Pump Station E Building Replacement (Contract C02488)
• Approve $1,000,000 amendment to biosolids management agreement with Lystek International Ltd. (total not to exceed $7,405,770)
• Approve first amendment to agreement with Sonoma County for adjustments to city-owned utility facilities
• Receive update on Water Capital Improvement projects in planning, design, and construction phases
• Closed session: Stillwater Insurance Company v. City of Santa Rosa (Sonoma County Superior Court Case No. 25CV01641)

Design Review and Preservation Board

The Design Review and Preservation Board will hold a study session on the draft Missing Middle Housing Code and Guidance Document, discussing development standards and targeted areas for infill housing. No decisions will be made; the board will provide comments to staff. The meeting also includes routine items such as approval of minutes and public comment.

• Study Session on Draft Missing Middle Housing Code, targeted areas, and Guidance Document (attachments include code, definitions, existing conditions report, and public correspondence)

The board approved the August 7, 2025 meeting minutes and conducted a study session on the Draft Missing Middle Housing Code and Guidance Document. No formal decisions were made on the housing code; the session was for board comments to staff.

• Approved August 7, 2025 meeting minutes as submitted (6-0)

Zoning Administrator

The Zoning Administrator will hold public meetings and decide on three exempt projects: a minor conditional use permit for a tattoo shop at 1542 Sebastopol Rd (continued from Aug 7), a minor design review for exterior renovations at 1400 West Ave (West Avenue Apartments), and a minor conditional use permit for a second-hand store at 3616/3620 Industrial Dr (Pick of the Litter/Forgotten Felines of Sonoma County). The meeting also includes approval of draft minutes from May 15 and Aug 7, 2025.

• Conditional use permit for tattoo shop at 1542 Sebastopol Rd (continued from Aug 7, 2025)
• Minor design review for apartment renovations at 1400 West Ave
• Conditional use permit for second-hand store at 3616/3620 Industrial Dr
• Approval of draft minutes from May 15 and Aug 7, 2025

Zoning Administrator McKay approved three resolutions regarding local business and residential renovations. These included a permit for a tattoo studio on Sebastopol Road, design review for West Avenue apartments, and a conditional use permit for a second-hand store on Industrial Drive.

• Approved tattoo shop operation at 1542 Sebastopol Road (Resolution ZA-RES-2025-040)
• Approved apartment renovations at 1400 West Avenue (Resolution ZA-RES-2025-041)
• Approved second-hand store at 3620 and 3616 Industrial Drive (Resolution ZA-RES-2025-042)

City Council

The City Council will meet in closed session to discuss litigation and a property negotiation at 730 3rd Street, then reconvene for regular business at 4 p.m. The consent calendar includes multiple contract awards for park improvements, traffic signals, and pavement maintenance, plus a resolution to establish radar-enforceable speed limits of 25-40 mph on 29 street segments. Council will also authorize responses to three Sonoma County Grand Jury reports on local fees, animal services, and housing affordability.

• Resolution to reduce speed limits on 29 street segments citywide to 25-40 mph
• Contract award of $1.5M for South Davis Neighborhood Park Play Area Revitalization
• Contract award of $1.57M for Kawana Springs Community Park Garden
• Contract award of $690k for traffic signalization at Hearn Avenue and Burbank Avenue
• Contract award of $1.99M for 2025 Pavement Preventative Maintenance

The City Council adopted Resolution 2025-137 to place Storm Water Enterprise charges on the Sonoma County property tax roll for fiscal year 2025-26. The Council also continued a public hearing on a HOME-ARP allocation plan to HUD.

• Adopted Resolution 2025-137 placing storm water charges on property tax roll (6-0)
• Continued HOME-ARP allocation plan public hearing to HUD to a future date

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will hear three informational presentations: an update on the city's internal audit program, a summary of General Fund budget reductions to date and methodology going forward, and a discussion on what financial information the subcommittee or City Council wants in future presentations. The subcommittee will also consider approval of meeting minutes and a future meeting schedule.

• Approval of minutes from June 12, 2025 meeting and cancellation of July 10, 2025 meeting
• Audit update presentation on the city's internal audit program
• Budget reduction update: General Fund reductions to date and methodology
• Discussion on future financial presentation format and content
• Discussion of upcoming meeting schedule (September 2025 through January 2026)

The subcommittee received information regarding the City's internal audit program and General Fund budget reduction methodology. Members also discussed future requirements for financial presentations.

• Approved June 12, 2025 meeting minutes

Planning Commission

The Planning Commission will hold a public hearing on a request to pre-zone 2299 Brush Creek Road to RR-20 (Rural Residential) for annexation into the city, enabling future sewer and water connections and an accessory dwelling unit. A separate public hearing on a conditional use permit for a drive-thru at Del Valle Mexican Restaurant (2000 Sebastopol Road) has been continued to a date uncertain. The rest of the agenda consists of routine administrative items.

• Public hearing item 11.2: Annexation and pre-zoning of 2299 Brush Creek Road to RR-20 (Rural Residential) district
• Public hearing item 11.1: Conditional Use Permit for new 850 SF drive-thru building at 2000 Sebastopol Road (continued to date uncertain)
• Approval of July 24, 2025 draft minutes

The Planning Commission voted unanimously to recommend pre-zoning of 2299 Brush Creek Road to RR-20 (Rural Residential) for annexation into the city. A separate public hearing on a drive-thru conditional use permit for Del Valle Mexican Restaurant at 2000 Sebastopol Road was continued to a date uncertain with no action taken.

• Recommended pre-zoning of 2299 Brush Creek Rd to RR-20 for annexation (7-0)
• Continued conditional use permit for Del Valle Drive Thru at 2000 Sebastopol Rd to a date uncertain

City Council

The regular meeting of the Santa Rosa City Council scheduled for August 12, 2025, has been cancelled. The next regular meeting will be held on August 19, 2025.

Economic Development Subcommittee

The Economic Development Subcommittee will meet to discuss a sales tax overview, an update on the Economic Development Strategy implementation, a draft quarterly economic report, options for activating vacant commercial spaces, and entertainment zones. All items are for information and discussion only. The committee will also consider approval of minutes from June 9, 2025.

• Sales tax overview from Finance Department
• Economic Development Strategy implementation plan update
• Draft quarterly economic report review
• Rank and review of vacant space activation options
• Entertainment zones update and feedback

The subcommittee approved the June 9, 2025 draft minutes as submitted. No substantive decisions were made; members received informational reports on sales tax, economic development strategy implementation, quarterly metrics, vacant space activation options, entertainment zones, and program updates. All items were for information and discussion only.

• Approved June 9, 2025 draft minutes as submitted (unanimous)

Open Government Task Force Implementation Subcommittee

The August 7, 2025, regular meeting of the Open Government Task Force Implementation Subcommittee has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for October 2, 2025.

Zoning Administrator

The Zoning Administrator will hold a public meeting to consider a Minor Conditional Use Permit allowing short-term hotel use of residential units at The Art House, a mixed-use development at 620 7th Street. Also scheduled are a Minor Design Review for a new lobby building at 3555 Round Barn Boulevard and a Minor Conditional Use Permit for a Hansel Ford service building with 14 bays at 0 Wiljan Court. A tattoo shop permit at 1542 Sebastopol Road has been continued to the August 21 meeting. The agenda also includes approval of draft minutes from February and March 2025.

• Minor Conditional Use Permit for hotel and residential mixed-use at The Art House, 620 7th Street (File No. CUP22-009)
• Minor Design Review for a new lobby building with landscaping at 3555 Round Barn Boulevard (File No. DR24-051)
• Minor Conditional Use Permit for Hansel Ford service building (major repair/body work) at 0 Wiljan Court (PLN25-0042)
• Continuance of a tattoo shop Minor Conditional Use Permit at 1542 Sebastopol Road to August 21, 2025

The Zoning Administrator approved three permits: a mixed-use hotel project at 620 7th Street, a new lobby building at 3555 Round Barn Blvd, and a vehicle service building at 0 Wiljan Ct. A tattoo shop permit was continued to the next meeting.

• Approved Mixed-Use Hotel Permit (620 7th St) as amended
• Approved Lobby Building Design Review (3555 Round Barn Blvd)
• Approved Vehicle Service Building Permit (0 Wiljan Ct)
• Continued Tattoo Shop Permit (1542 Sebastopol Rd) to Aug 21, 2025

Board of Public Utilities

The Board of Public Utilities will consider several water-related items, including awarding a $1 million sole-source purchase order for ultraviolet disinfection system parts to De Nora Water Technologies, and authorizing a funding agreement with the State Water Resources Control Board for the Robin Way Water System Consolidation Project to connect 118 residential units to city water. The board will also vote on a bid award for liquid aluminum sulfate ($154,275) and recommend placing annual storm water enterprise charges on the property tax roll. A resolution to extend the Creek Stewardship Program through fiscal year 2030-2031 is also on the agenda.

• Sole-source purchase order for UV disinfection parts from De Nora Water Technologies up to $1,000,000
• Bid award to Chemtrade Chemicals for liquid aluminum sulfate not to exceed $154,275 for Laguna Treatment Plant
• Authorization to negotiate nonstandard terms for a Huber Sludgecleaner Strainpress 290 unit
• Funding agreement for Robin Way Water System Consolidation Project to provide potable water to 29 parcels (118 units) with nitrate contamination
• Recommendation to City Council to place Storm Water Enterprise charges on Sonoma County property tax roll

The Board approved a resolution authorizing Santa Rosa Water to enter a funding agreement with the State Water Resources Control Board for the AR 6092 Robin Way Water System Consolidation Project, which will provide potable water to 5 multi-family parcels on Robin Way with nitrate contamination and offer connection to 24 additional parcels nearby. The Board also approved consent items including a $154,275 liquid alum supply contract, a $1,000,000 sole-source UV disinfection parts order, and authorization to negotiate terms for a Huber sludge cleaner. Additionally, the Board adopted a resolution to continue the Creek Stewardship Program with Sonoma Water through fiscal year 2030-2031 and recommended that City Council hold a public hearing on August 19, 2025, to place Storm Water Enterprise Charges on the Sonoma County property tax roll.

• Approved resolution RES-2025-009 authorizing Robin Way water consolidation project and funding agreement with State Water Resources Control Board (5-0, 2 absent)
• Approved consent motion for liquid aluminum sulfate blanket purchase order with Chemtrade Chemicals, not to exceed $154,275 (5-0)
• Approved consent motion waiving competitive bidding and awarding sole-source blanket purchase order for UV disinfection parts to De Nora Water Technologies, not to exceed $1,000,000 (5-0)
• Approved consent motion authorizing staff to negotiate nonstandard purchase order terms with Huber Technology for one Sludgecleaner Strainpress 290 unit (5-0)
• Adopted resolution RES-2025-010 authorizing Director of Santa Rosa Water to execute Creek Stewardship Program funding agreement with Sonoma Water through FY 2030-2031 (5-0)
• Approved motion recommending City Council proceed with public hearing on August 19, 2025 to adopt Storm Water Enterprise Charge Report and place charges on Sonoma County property tax roll (5-0)
• Approved July 17, 2025 regular meeting minutes as submitted (unanimous)
• Recognized retiring employee Andy Allen with a proclamation (procedural)

Design Review and Preservation Board

The Board will review proposed design standards for telecommunications facilities to align with state and federal regulations. Additionally, the Board will hold a public hearing regarding a major design review for a new commercial vehicle service building.

• Input on design standards for telecommunications facilities
• Public Hearing: Hansel Ford Service Building Major Design Review at 0 Wiljan Ct (PLN25-0042)
• Proposed 13,925 square-foot metal building with 14 service bays at 0 Wiljan Ct
• Waterways Advisory Committee appointment

The Design Review and Preservation Board approved the construction of a 13,925 square-foot metal service building at 0 Wiljan Ct. The board also received a presentation regarding updates to the City's Wireless Telecommunications Ordinance.

• Approved June 5, 2025 draft minutes
• Approved Major Design Review for Hansel Ford Service Building at 0 Wiljan Ct (5-0)

City Council

The City Council will consider several consent items, including a $290,000 increase to a professional services agreement with Alvarez & Marsal for budget process improvements, funded from General Fund reserves. The council will also interview applicants for Housing Authority tenant commissioner positions and receive updates on the Marin Sonoma Coordinated Transit Service Plan and annual diversity report. Public hearings include a resolution to apply for federal funds to replace ADA paratransit vehicles.

• Resolution to approve first amendment to agreement with Alvarez & Marsal Public Sector Services, LLC, increasing compensation by $290,000 to a total of $389,500 for budget process improvements
• Public hearing to authorize grant application for FTA Section 5310 funds to replace ADA paratransit vehicles
• Administrative cost recovery lien of $3,010.56 against property at 715 Placer Court for uncorrected code violations
• Second reading of ordinance amending City Code Section 1-04.020 regarding City Seal and insignia definitions
• Interviews for Housing Authority tenant commissioner positions (one At-Large, one Senior) with terms ending August 5, 2027

The City Council unanimously approved a consent agenda that included a $290,000 increase to a professional services agreement with Alvarez & Marsal Public Sector Services for budget process improvements. The council also appointed Angela Conte and Scott Wimmer to two Housing Authority commissioner positions. An update on the Marin Sonoma Coordinated Transit Service Plan was received and filed with no action taken.

• Approved $290,000 amendment to Alvarez & Marsal contract for budget process improvements (7-0)
• Appointed Angela Conte as Tenant Commissioner – Senior and Scott Wimmer as Tenant Commissioner – At-Large (7-0)
• Approved $3,010.56 cost recovery lien for code violations at 715 Placer Court (7-0)
• Authorized submission of transit project applications to SCTCA Funding Program Cycle 2 (7-0)
• Adopted ordinance amending City Code Section 1-04.020 on city insignia definitions (7-0)
• Approved July 22, 2025 regular meeting minutes as submitted (7-0)

Art in Public Places Committee

This meeting is cancelled. The next regular meeting is scheduled for September 8, 2025.

City Council

The July 29, 2025 regular meeting of the Santa Rosa City Council was cancelled. No items were discussed or decided. The next regular meeting is scheduled for August 5, 2025.

Housing Authority

The Santa Rosa Housing Authority will consider adopting revisions to the Housing Choice Voucher Program Administrative Plan to comply with the Housing Opportunities Through Modernization Act of 2016 (HOTMA) effective July 1, 2025. The meeting also includes a financial update for Q3 of FY 2024/25, an annual adjustment to the Housing Authority fee schedule, and a pending development pipeline update. Consent items include approval of minutes from previous meetings.

• Adoption of HCV Administrative Plan revisions for HOTMA compliance (effective July 1, 2025)
• FY 2024/25 Q3 financial update (July 1, 2024 – March 31, 2025)
• Annual adjustment to the Housing Authority fee schedule
• Pending development pipeline update
• Approval of draft minutes from May 19, 2025, and June 23, 2025

The Housing Authority approved a resolution to adopt updates to the Housing Choice Voucher Program Administrative Plan, incorporating federal regulations effective July 1, 2025. The vote was 5-0 with one abstention.

• Approved Housing Choice Voucher Program Administrative Plan revisions (5-0, 1 abstain)
• Approved draft minutes from May 19, 2025
• Approved draft minutes from June 23, 2025

Waterways Advisory Committee

This regular meeting of the Waterways Advisory Committee has been cancelled. The next regular meeting is scheduled for August 28, 2025. No items were discussed or decided.

• Meeting cancelled; next regular meeting on August 28, 2025

Planning Commission

The Commission will hold a public hearing on a tentative map for Meadow Creek Townhomes, a 62-unit townhome subdivision on a 4.78-acre parcel at 533 Bellevue Avenue. They will also vote on a consent item to correct a clerical error in the operating hours for The Hook Dispensary at 817 Russell Avenue. The remainder of the agenda is procedural.

• Public hearing on tentative map for Meadow Creek Townhomes, 62 townhomes at 533 Bellevue Avenue
• Consent item to correct clerical error in condition of approval for The Hook Dispensary (817 Russell Ave) — hours set to 12 p.m. to 7 p.m. daily
• Approval of draft minutes from May 8 and June 12, 2025

The Planning Commission approved a tentative map for the Meadow Creek Townhomes development consisting of 62 townhomes. The commission also adopted a revised resolution to correct a clerical error regarding operating hours for The Hook Dispensary on Russell Avenue.

• Approved May 8, 2025 draft minutes
• Approved June 12, 2025 draft minutes
• Adopted revised resolution for The Hook Dispensary clerical error (7-0)
• Adopted Meadow Creek Townhomes Tentative Map Resolution No. PC-RES-2025-012 (7-0)

Santa Rosa Tourism Business Improvement Area Advisory Board

The board will meet to approve minutes from March and May 2025, and receive a presentation and discuss the 2024 Annual Report and 2025 Work Plan from staff and the Santa Rosa Metro Chamber. Public comment is accepted in person or by email in advance.

• Approval of draft minutes from March 27, 2025
• Approval of draft minutes from May 8, 2025
• Presentation and discussion of 2024 Annual Report and 2025 Work Plan by staff and Santa Rosa Metro Chamber

The board approved the draft minutes from March 27, 2025, and May 8, 2025. Staff and the Santa Rosa Metro Chamber presented the 2024 Annual Report and 2025 Work Plan for discussion.

• Approved March 27, 2025 draft minutes
• Approved May 8, 2025 draft minutes

Community Advisory Board

The Community Advisory Board will consider awarding four community improvement grant applications totaling $9,922 from a remaining balance of $38,374.70. Staff also present results of a survey on making downtown streets more pedestrian-friendly. The meeting includes procedural items such as approval of prior minutes and public comment.

• Motion to approve 2025 Community Improvement Grant applications totaling $9,922
• Presentation of Reimagining Downtown: Pedestrian-Friendly Streets Survey results
• Approval of draft minutes from May 28, 2025
• Public comment period for items not on the agenda
• Discussion of future agenda items

The Community Advisory Board approved four Community Improvement Grant applications with modified amounts, totaling $8,400. The grants were awarded to Common Ground Society Specialized Support for Families ($2,400), Community Lantern Workshops ($2,000), Drawing Games at Winterblast ($2,000), and Vince Harper's South Day & Night 2025 Festival ($2,000). The board also received a presentation on the Reimagining Downtown pedestrian-friendly streets survey results.

• Approved Common Ground Society Specialized Support for Families grant for $2,400 (5-0)
• Approved Community Lantern Workshops grant for $2,000 (5-0)
• Approved Drawing Games at Winterblast grant for $2,000 (4-1)
• Approved Vince Harper's South Day & Night 2025 Festival grant for $2,000 (5-0)
• Approved minutes of May 28, 2025 as submitted

Board of Parks and Recreation

The regular meeting of the Board of Parks and Recreation scheduled for July 23, 2025, has been cancelled. The next regular meeting will be held on August 27, 2025.

City Council

The City Council will consider consent items including a $141,704 purchase of new duty handguns for the police department and a $798,972 contract for Roseland Pavement Maintenance. They will also extend the local homeless emergency proclamation and receive the independent police auditor's annual report. Additionally, the council will introduce an ordinance updating the city seal and brand book, and discuss a new policy for naming city assets.

• Award contract for Roseland Pavement Maintenance 2025 to Argonaut Constructors for $798,972
• Approve Go Sonoma cooperative funding agreement for fare-free transit reimbursement
• Approve $141,704 purchase of new duty handguns and accessories from Proforce Marketing
• Extend proclamation of local homeless emergency
• Receive annual report from independent police auditor OIR Group

The City Council approved a series of consent items including a pavement maintenance contract and the purchase of new police handguns. The Council also extended the local homeless emergency proclamation and approved transit safety and funding agreements.

• Approved $878,869.20 total contract for Roseland Pavement Maintenance 2025 (6-0)
• Approved Measure DD Cooperative Funding Agreement for fare-free transit reimbursements (6-0)
• Approved Santa Rosa CityBus Public Transit Agency Safety Plan 2025 Update (6-0)
• Approved $141,704.05 purchase order for new duty handguns and accessories from Proforce Marketing, Inc. (6-0)
• Approved extension of local homeless emergency proclamation (6-0)
• Approved July 8, 2025, Regular Meeting Minutes
• Appointed Keating Vogel to the Board of Parks and Recreation

Public Safety Subcommittee

The subcommittee will hear presentations on the Measure H implementation plan, which prepares the city and fire department for new revenue, and an update on the Downtown Enforcement Team's efforts to ensure downtown safety. The police and fire chiefs will also provide departmental overviews. No voting items are scheduled beyond approval of January meeting minutes.

• Presentation on Measure H Implementation Plan update to prepare for new revenue stream
• Update from Police Department on Downtown Enforcement Team's collaborative safety work
• Police Chief Cregan to provide overview of major programs and initiatives
• Fire Chief Westrope to provide overview of major programs and initiatives
• Approval of January 28, 2025 regular meeting minutes

The Public Safety Subcommittee heard presentations from the Fire Department on Measure H implementation planning and from the Police Department on the Downtown Enforcement Team, but took no substantive votes or decisions. The only formal action was approval of the January 28, 2025 meeting minutes.

• Approved January 28, 2025 regular meeting minutes (unanimous)

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will hear an update from Drop Mobility on the Redwood Bikeshare program and discuss the FY 25/26 Capital Improvement Budget for bicycle and pedestrian infrastructure. The board will also approve minutes from the May 15 meeting. Public comment is invited in person or via Zoom.

• Redwood Bikeshare update from Drop Mobility, seeking input on dropzone locations and sponsors
• FY 25/26 Capital Projects Budget for bicycle and pedestrian infrastructure
• Approval of May 15, 2025 regular meeting minutes
• Remote participation requests under AB 2449
• Public comments on non-agenda matters

The board approved the minutes from the May 15, 2025 meeting. Other agenda items, including updates on Redwood Bikeshare and the FY 25/26 Capital Projects Budget, were received and filed without further action.

• Approved May 15, 2025 Regular Meeting Minutes (5-0)

Zoning Administrator

The Zoning Administrator will hold public hearings on three items: a minor conditional use permit for a mixed-use hotel and residential project at 620 7th Street is being continued to August 7 without a vote; two fence replacement permits are recommended for approval. The agenda also includes approval of previous meeting minutes and other procedural business.

• Continuation of minor conditional use permit for hotel and residential mixed-use at 620 7th Street (CUP22-009) to August 7, 2025
• Conditional use permit for a 6-foot fence within the front-yard setback at 2056 Dennis Lane (CUP24-050)
• Conditional use permit for a 7-foot wood fence within the corner-side setback at 4040 Shadowhill Drive (PLN25-0203)
• Approval of draft minutes from June 5, 2025
• Opportunity for public comment in person or via email before the meeting

The Zoning Administrator approved a Minor Conditional Use Permit for a 6-foot fence at 2056 Dennis Lane and a 6-foot wood fence at 4040 Shadowhill Drive. A request for a hotel and residential use at 620 7th Street was continued to August 7, 2025.

• Continued hotel permit at 620 7th St to Aug 7, 2025
• Approved 6-foot fence at 2056 Dennis Ln (Resolution ZA-RES-2025-035)
• Approved 6-foot wood fence at 4040 Shadowhill Dr (Resolution ZA-RES-2025-036)

Board of Public Utilities

The Board of Public Utilities will consider two contract amendments and a wildfire preparedness briefing. Consent items include a $99,000 increase for engineering services during construction of the Emergency Well Pump Station at A Place to Play, and a $125,000 increase for biosolids land application services. A staff briefing on 2025 wildfire preparation will also be presented.

• Amendment No. 7 to West Yost Associates contract for Emergency Well Pump Station - A Place to Play, increasing by $99,000 to $598,948 for engineering services during construction
• Third Amendment to Gilardi & Jacobsen Ag Services biosolids land application contract, increasing by $125,000 to $458,418.95 due to CPI adjustment
• Staff briefing on 2025 wildfire preparedness including resiliency project updates
• Proclamation for employee service recognition
• Closed session on anticipated litigation (one potential case)

The Board of Public Utilities approved two contract amendments and a biosolids agreement. The meeting included a staff briefing on wildfire preparedness and a closed session on potential litigation.

• Approved Amendment No. 7 to West Yost Associates contract ($99,000 increase)
• Approved Third Amendment to Gilardi & Jacobsen biosolids agreement ($125,000 increase)
• Approved Consent Items 8.1 and 8.2 (5-0 vote)
• Received staff briefing on wildfire preparedness efforts
• Closed session held on potential litigation (no reportable action)

Design Review and Preservation Board

This regularly scheduled meeting of the Design Review and Preservation Board has been cancelled because of a loss of quorum on item 9.2. No decisions or discussions will occur at this meeting. Two scheduled items—the Mendocino District project and the Missing Middle Housing study session—have been continued to a date uncertain. The next regular meeting is August 7, 2025.

• Mendocino District multi-use complex (427 Mendocino Ave.) — two 24-story towers, 862 units, 529 parking spaces — continued to a date uncertain
• Missing Middle Housing code and guidance document study session — continued to a date uncertain
• Meeting cancelled due to loss of quorum on item 9.2 (Missing Middle Housing)

Santa Rosa Violence Prevention Partnership

The Partnership will receive updates on current work and data from staff and the Operational Team. The Policy Team will also review a climate update regarding trends, incidents, and challenges.

• Partnership staff updates on current work and data
• Climate update including trends, hot spots, and major incidents
• Discussion of future agenda items including the CHOICE Grant Cycle XI Final Report

The Santa Rosa Violence Prevention Partnership met and heard informational updates from partner agencies. No formal decisions, votes, or public comments were made. Key updates included the conclusion of CHOICE Cycle XI with an evaluation pending in September, school district consolidations and budget cuts, and police response to community concerns about ICE and financial scams.

Board of Building Regulations Appeals

The July 16, 2025 regular meeting of the Santa Rosa Board of Building Regulations Appeals has been cancelled. No items will be discussed or decided. The next scheduled meeting is October 15, 2025.

City Council

This regular meeting of the City Council has been cancelled. No items will be discussed or decided. The next regular meeting is scheduled for July 22, 2025.

Long-Term Financial Policy and Audit Subcommittee

The July 10, 2025 regular meeting of the Long-Term Financial Policy and Audit Subcommittee has been cancelled. No agenda items or discussions are scheduled. The next regular meeting is set for Thursday, August 14, 2025, at 4:00 PM.

• No items listed; meeting cancelled.

Planning Commission

The July 10, 2025 regular meeting of the Santa Rosa Planning Commission has been cancelled. The next regular meeting is scheduled for July 24, 2025.

City Council

The Santa Rosa City Council will meet for a regular session including closed session negotiations on properties at 655 1st Street. In open session, the council will consider consent items including a resolution to lease six Gillig hybrid buses from Golden Gate Bridge District for up to $125,000 to address emergent fleet needs, approval of $895,075 in grant agreements for housing services, and a $406,900 contract for bronze art panels for Courthouse Square fountain. Also on the agenda are a grant application for Transit Oriented Communities policy work and an easement to Sonoma Water for an emergency well project.

• Lease of six Gillig hybrid transit buses from Golden Gate Bridge District (up to $125,000)
• Grant agreements totaling $895,075 for public services, fair housing, and HOPWA
• Professional services agreement for Ruth Asawa bronze art panels for Courthouse Square fountain ($406,900)
• Grant applications for Transit Oriented Communities policy work ($450,000 total)
• Grant of easement to Sonoma Water for Emergency Sebastopol Road Well Activation Project

The City Council adopted the updated Active Transportation Plan via resolution. The Council also held a public hearing regarding the default of Cornerstone Communities II, LLC for the property at 410 B Street.

• Adopted the Active Transportation Plan (6-0)
• Held public hearing regarding default by Cornerstone Communities II, LLC at 410 B Street

Art in Public Places Committee

The committee will review potential locations and selected artworks for an Art Walk. Staff will also present an update on the Arts and Culture department and a status report on Goals 1-3 of the Art Strategic Plan.

• Review of Art Walk potential locations and selected artworks
• Overview of Art Strategic Plan Goals 1-3 status and roadblocks
• Arts and Culture update

The committee approved the draft minutes from May 5, 2025, and June 9, 2025. Other agenda items, including the Art Walk potential locations and Art Strategic Plan Goals 1-3, were for discussion or information only and resulted in no formal decisions.

• Approved May 5, 2025 draft minutes
• Approved June 9, 2025 draft minutes

Zoning Administrator

The City of Santa Rosa Zoning Administrator’s regular meeting scheduled for July 3, 2025, was cancelled. This agenda contains only procedural boilerplate and lists no rezonings, contracts, or public hearings. The next regular meeting will be held on July 17, 2025.

Board of Public Utilities

The July 3, 2025 meeting of the Santa Rosa Board of Public Utilities has been cancelled. No items were discussed or decided.

Design Review and Preservation Board

The Design Review and Preservation Board regular meeting scheduled for July 3, 2025, has been cancelled. The next regular meeting will be held on July 17, 2025.

City Council

The City Council regular meeting scheduled for July 1, 2025, has been cancelled. The next regular meeting will be held on July 8, 2025. No business was conducted.

Design Review and Preservation Board

The Design Review and Preservation Board's regular meeting scheduled for June 26, 2025, has been cancelled. The next regular meeting will be held on July 17, 2025. A study session on Missing Middle Housing originally on the agenda has been continued to a date uncertain.

• Meeting cancelled; next meeting July 17, 2025 at 4:30 pm
• Study Session on Missing Middle Housing continued to a date uncertain
• Draft minutes from June 5, 2025 were listed for approval but not acted on
• Public comment available via email or in-person for future meetings

Waterways Advisory Committee

The June 26, 2025 regular meeting of the Santa Rosa Waterways Advisory Committee has been cancelled. The next regular meeting is scheduled for July 24, 2025.

Planning Commission

The June 26, 2025 regular meeting of the Santa Rosa Planning Commission has been cancelled. The next regular meeting is scheduled for July 10, 2025.

• Meeting cancelled; no items were considered or discussed.

Board of Parks and Recreation

The June 25, 2025 regular meeting of the Board of Parks and Recreation has been cancelled. The next regular meeting is scheduled for July 23, 2025.

City Council

This regular meeting of the Santa Rosa City Council has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for July 8, 2025.

Housing Authority

The Santa Rosa Housing Authority will hold a special meeting on June 23, 2025, to discuss and potentially act on two key items: a study session on priorities for the Fiscal Year 2025-2026 Notice of Funding Availability (NOFA) for affordable housing funds, and a report recommending adoption of the Authority's FY 2025/26 budget by resolution. The meeting also includes a closed session for anticipated litigation. The budget adoption requires a vote by the commissioners.

• Study session on FY 2025-2026 NOFA priorities and draft points scoring system
• Consideration and adoption of FY 2025/26 Housing Authority budget by resolution
• Closed session for conference with legal counsel regarding one potential litigation case
• Remote participation under AB 2449 if needed
• Public comment allowed only on items listed on the special meeting agenda

The Housing Authority unanimously adopted the proposed FY 2025/26 budget by a 6-0 vote (one absent). In a separate closed session, the board voted 5-1 to proceed with litigation against one potential case. Commissioners also appointed an ad hoc committee to review NOFA funding priorities for the upcoming fiscal year.

• Adopted FY 2025/26 Housing Authority budget (6-0, one absent)
• Voted 5-1 to proceed with anticipated litigation (one potential case)
• Appointed ad hoc committee (Commissioner Cappio, Vice-Chair Downey) for NOFA priorities (unanimous, chair absent)
• Authorized Vice-Chair Downey remote participation under AB 2449 (unanimous, chair absent)

Bicycle and Pedestrian Advisory Board

The regular meeting of the Bicycle and Pedestrian Advisory Board scheduled for June 19, 2025, has been cancelled. The next regular meeting will be held on Thursday, July 17, 2025.

• No items were discussed or decided; the meeting was cancelled.

Zoning Administrator

The June 19, 2025 regular meeting of the Zoning Administrator has been cancelled. No items were considered. The next regular meeting is scheduled for July 17, 2025.

• Meeting cancelled, no agenda items

Board of Public Utilities

The June 19, 2025 meeting of the Santa Rosa Board of Public Utilities has been cancelled. No items were discussed or decided.

Design Review and Preservation Board

The regular meeting of the Design Review and Preservation Board scheduled for June 19, 2025, has been cancelled. The next regular meeting will be held on June 26, 2025.

Subdivision/Development Advisory Committee

The Subdivision/Development Advisory Committee will hold a public hearing to consider a parcel map waiver to subdivide a 2.82-acre property at 1100 Coddingtown Center into five commercial lots. No new construction is proposed, and the project is exempt from CEQA. The committee will review a planner's report and attachments before taking action.

• Public hearing on parcel map waiver for 1100 Coddingtown Center (File No. CC24-004)
• Proposal to subdivide 2.82 acres into five separate commercial lots
• No new construction — existing five commercial buildings remain
• Project exempt from CEQA review

City Council

The Santa Rosa City Council will vote on a $35.4 million design-build contract amendment for the Hearn Community Hub Phase 1 project. Other actions include awarding a $643,980 residential slurry contract, authorizing a federal grant application for Sebastopol Road safety improvements, and approving a $297,020 play area renovation at Rincon Valley Community Park. The council will also set the FY 2025-26 appropriations limit at $355.4 million.

• Hearn Community Hub Phase 1 contract amendment authorizing additional $2.4M contingency, total $35.4M
• Award of $643,980 Contract No. C02497 to American Pavement Systems for residential slurry
• Authorization to apply for Safe Streets and Roads for All grant for Sebastopol Road and neighborhood traffic calming
• Approval of $297,020 professional services agreement for Rincon Valley Community Park play area renovation
• Adoption of FY 2025-26 appropriation limit of $355,353,000

The City Council approved a $708,378.40 contract for residential slurry work and adopted resolutions to apply for federal safety grants and approve various service agreements. A contract for six transit buses was continued to a future meeting.

• Approved $708,378.40 residential slurry contract (7-0)
• Adopted resolution to apply for federal Safe Streets and Roads for All grant (7-0)
• Adopted resolution for five-year courier service agreement (7-0)
• Adopted resolution setting FY 2025-26 appropriations limit at $355,353,000 (7-0)
• Adopted resolution for Pony Express concession license at Howarth Park (7-0)
• Continued transit bus lease agreement to July 8, 2025
• Approved as submitted June 3, 2025 meeting minutes (7-0)
• Waived reading and adopted consent items 13.1 through 13.3, 13.5 through 13.10, and 13.13 through 13.14 (7-0)

Contract Review Subcommittee

The Contract Review Subcommittee will consider a proposed vector control services agreement with the Marin/Sonoma Mosquito & Vector Control District. The agreement would provide mosquito surveillance and control on city-owned and private properties where recycled water is applied, ensuring compliance with state standards. No other substantive business is on the agenda.

• Proposed vector control services agreement with Marin/Sonoma Mosquito & Vector Control District for mosquito surveillance and control on properties with recycled water application

Housing Authority

The Santa Rosa Housing Authority adjourned its June 16, 2025 regular meeting at 1:45pm because a quorum was not present. No business was conducted. The next regular meeting is set for July 28, 2025 at 1:30pm.

• FY 2024/25 Q3 financial update was on the agenda but not presented
• Study session on FY 2025-2026 Notice of Funding Availability (NOFA) was scheduled
• Report on FY 2025/26 Housing Authority budget with a recommended adoption resolution
• Pending development pipeline update and annual adjustment to Housing Authority fee schedule listed for discussion

Public Financing Authority

The Public Financing Authority will hold a second public hearing and protest proceeding to consider forming the City of Santa Rosa Enhanced Infrastructure Financing District (Downtown Business Corridor) and adopting the Infrastructure Financing Plan. If less than 25% of landowners and residents protest, the Authority may vote to form the district and adopt the plan.

• Public hearing on the formation of the City of Santa Rosa Enhanced Infrastructure Financing District (Downtown Business Corridor)
• Adoption of the Infrastructure Financing Plan for the EIFD
• Protest proceedings: termination if majority protest, election if 25-50% protest, formation if under 25% protest
• The City Council and Sonoma County Board of Supervisors approved the modified IFP on June 3, 2025

The Public Financing Authority adopted a resolution to form the Downtown Business Corridor Enhanced Infrastructure Financing District and approved its Infrastructure Financing Plan. This tool uses future tax increments to fund public infrastructure and incentivize private investment in the area.

• Approved meeting minutes from January 16, April 2, May 8, and May 15, 2025
• Adopted Resolution PFA-RES-2025-003 to form the Downtown Business Corridor EIFD and adopt the Infrastructure Financing Plan (7-0)

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will discuss two items: a proposed Balanced Budget Working Group structure and a request to hire a revenue and polling consultant to assist with future revenue ballot measure strategies. The committee is expected to take action on the consultant engagement. The meeting also includes approval of minutes from April 22, 2025, and future agenda items.

• Discussion of Balanced Budget Working Group structure (information item)
• Seeking approval to engage a revenue and polling consultant for future revenue ballot measure strategies
• Approval of draft minutes from April 22, 2025
• Cancellation of May 22, 2025 meeting noted

The subcommittee reviewed a proposed structure for a balanced budget working group and a proposal to hire a revenue and polling consultant. No formal votes were taken on these items. The meeting minutes from April 22, 2025, were approved.

• Approved April 22, 2025 meeting minutes
• Discussed proposed structure for Balanced Budget Working Group
• Discussed engagement of a revenue and polling consultant

Planning Commission

The Planning Commission will hold a public hearing to determine whether 18 new projects in the Fiscal Year 2025-2026 Capital Improvement Program are consistent with the City of Santa Rosa General Plan 2050. Commissioners will also receive a presentation from FEMA on an updated flood risk map for the Santa Rosa Creek Watershed. The meeting includes routine items such as approval of minutes and commissioner reports.

• Public hearing on Fiscal Year 2025-2026 Capital Improvement Program consistency with General Plan 2050
• Recommendation to find 18 new projects consistent with the General Plan 2050
• Presentation on FEMA Flood Risk Mapping Project for Santa Rosa Creek Watershed
• Approval of draft minutes from May 8, 2025

The Planning Commission adopted Resolution PC-RES-2025-011, finding that the 18 new projects in the Fiscal Year 2025-2026 Capital Improvement Program are consistent with the City of Santa Rosa General Plan 2050. The vote was 5-0, with two commissioners absent. Commissioners also received a presentation on the FEMA flood risk mapping project but took no action on it. Approval of the May 8, 2025 minutes was continued to the next meeting.

• Adopted Resolution PC-RES-2025-011 affirming CIP consistency with General Plan 2050 (5-0)

City Council

The regular City Council meeting scheduled for June 10, 2025, has been cancelled. The next regular meeting will take place on June 17, 2025.

Art in Public Places Committee

The Art in Public Places Committee will consider staff recommendations for a temporary art walk, with a vote to approve 10 selected artists and 5 alternates. The meeting also includes procedural items such as call to order and roll call.

• Approve 10 selected artists and 5 alternates for the Temporary Art Walk

The Art in Public Places Committee unanimously approved staff's recommendation of 10 selected artists and 5 alternates for the Temporary Art Walk. No other substantive decisions were made.

• Approved 10 selected artists and 5 alternates for Temporary Art Walk (5-0)

Economic Development Subcommittee

The subcommittee will hear updates on the Economic Development Strategy implementation, business attraction and retention (including ICSC activities and film tourism), and the results of a downtown pedestrianization community survey. Reports also cover the downtown activation strategy, including a pop-up shipping container program and Theater Alley project, as well as city-sponsored events and signature event definitions.

• Economic Development Strategy Implementation Plan Update
• Downtown activation pedestrianization community survey and business meeting results
• Pop-up program (shipping container) for downtown activation
• Theater Alley project at Comstock Mall update
• City-sponsored events and signature event definitions and budget discussion

The subcommittee approved the draft minutes from April 14, 2025. The remainder of the meeting consisted of informational staff reports and updates on economic development strategy, business attraction, entrepreneurship, downtown activation, arts and culture, metrics, and other topics; no formal votes or decisions were taken on these items.

• Approved draft minutes of April 14, 2025 (voice vote, no tally recorded)

Open Government Task Force Implementation Subcommittee

The June 5, 2025, regular meeting of the Open Government Task Force Implementation Subcommittee has been cancelled. The next regular meeting is scheduled for Thursday, August 7, 2025.

Design Review and Preservation Board

The Design Review and Preservation Board will provide comments on two concept design proposals: renovating tennis and pickleball courts at Galvin and Howarth parks, and constructing a new fire station and library at Hearn Avenue (Heart Community Hub). The board also will elect a Vice-Chair and select a representative for the Waterways Advisory Committee. No final decisions are expected; the meetings are for input only.

• Approve draft minutes from May 15, 2025
• Vice-Chair election and appointment of Waterways Advisory Committee representative
• Concept design review for tennis/pickleball court renovations at Galvin and Howarth parks
• Concept design review for new fire station and library at 976-1004 Hearn Avenue (Heart Community Hub)

The Design Review and Preservation Board approved the May 15 draft minutes and elected Adam Sharron as Vice Chair on a 6-0 vote. Two concept design reviews (tennis/pickleball court renovations and a fire station/library hub) received board comments only, with no final decisions made.

• Approved draft minutes of May 15, 2025 (unanimous)
• Elected Adam Sharron as Vice Chair (6-0)

Zoning Administrator

The Zoning Administrator will hold public meetings on two proposed permits: a 7-foot wood fence within the corner-side setback at 1926 E. Foothill Drive, and a mixed-use development allowing hotel and residential uses at The Art House, 620 7th Street. Staff recommends approval for both items, which are exempt from CEQA. The meeting also includes approval of draft minutes and public comment.

• Minor Conditional Use Permit for a 7-foot residential fence within the corner-side setback at 1926 E. Foothill Drive
• Minor Conditional Use Permit to allow mixed-use hotel and multifamily residential at The Art House, 620 7th Street
• Approval of draft minutes from May 15, 2025

The Zoning Administrator approved a Minor Conditional Use Permit for a 7-foot-tall residential wood fence within the corner-side setback at 1926 E. Foothill Drive. A proposal for a mixed-use hotel and residential permit at 620 7th Street was continued to July 17, 2025. Approval of the May 15, 2025 draft minutes was withdrawn due to the Zoning Administrator's absence from that meeting.

• Approved Minor Conditional Use Permit for 7-foot wood fence at 1926 E. Foothill Dr (Resolution ZA-RES-2025-034)
• Continued mixed-use hotel and residential permit at 620 7th Street to July 17, 2025
• Withdrew approval of May 15, 2025 draft minutes due to missing attendance

Board of Public Utilities

The Board will consider recommending City Council's direction on a proposed water supply agreement between Marin Water and Sonoma Water. They will also vote on revised public storm drain standards, updated water/sewer standards removing restrictions on JM Eagle PVC pipe, a grant of easement to Sonoma Water for a well activation project, and a $100,000 amendment to a legal services contract. Additionally, they will receive briefings on FEMA flood risk mapping, water quality, and water supply.

• Recommendation to City Council on water supply agreement between Marin Water and Sonoma Water
• Revised Public Storm Drain Standards
• Update to Water and Sewer Standards removing J M Manufacturing pipe restrictions
• Grant of easement to Sonoma Water at 2200 Llano Road and 0 Sebastopol Road for emergency well project
• First Amendment to legal services agreement with Minasian Law for $100,000

The Board of Public Utilities approved Resolution RES-2025-007 updating the 2018 water and sewer standards, removing a restriction on PVC pipe from J M Manufacturing and JM Eagle due to a legal settlement. They also recommended the City Council adopt revised storm drain standards and delegate future revisions to the Board, and recommended Council approve a grant of easement to Sonoma Water for a well activation project. Additionally, the Board recommended Council direction to its Water Advisory Committee representative regarding a proposed water supply agreement between Marin Municipal Water District and Sonoma Water.

• Approved Resolution RES-2025-007 updating water and sewer standards, removing JM/Eagle pipe restriction (6-0, one absent)
• Recommended City Council adopt revised Public Storm Drain Standards (6-0, one absent)
• Recommended City Council approve grant of easement to Sonoma Water at 2200 Llano Road and 0 Sebastopol Road (6-0, one absent)
• Recommended City Council direction to its WAC representative regarding Marin Water-Sonoma Water agreement (6-0, one absent)
• Approved First Amendment to legal services agreement with Minasian Law for $100,000 (total $200,000) (7-0)
• Approved May 15, 2025 regular meeting minutes (7-0)

Climate Action Subcommittee

The Climate Action Subcommittee will receive a staff update on calendar year 2024 implementation of the 2012 Community Climate Action Plan (CCAP) and 2013 Municipal Climate Action Plan (MCAP). Staff will also update on the future Greenhouse Gas Reduction Strategy being incorporated into the 2050 General Plan Update. The committee may discuss and give direction. Other items include approval of April 2025 minutes and future agenda items.

• Update on 2024 implementation of Community Climate Action Plan (CCAP) and Municipal Climate Action Plan (MCAP)
• Update on future Greenhouse Gas Reduction Strategy for 2050 General Plan
• Approval of draft minutes from April 2, 2025 regular meeting
• Public comment period for items not on agenda
• Remote participation under AB 2449 if needed

City Council

The City Council will vote on the adoption of the City Council Strategic Priorities 2025-2027, a two-year policy framework. They will also hear a briefing on FEMA flood risk mapping for the Santa Rosa Creek Watershed, receive updates on the Community Empowerment Plan, and consider a request to discuss modifying zoning code for gas station alterations. The mayor will announce an ad-hoc committee to explore a partnership with the United Soccer League.

• Adoption of City Council Strategic Priorities 2025-2027
• Installation of a speed cushion on Eighth Street between A Street and B Street
• Approval of maintenance agreement with Caltrans for Mendocino Avenue Overcrossing
• Transfer of property for State Route 12/Boas Drive Intersection Safety Project
• Amendment to management agreement for Bennett Valley Golf Course with Touchstone Golf, LLC

The City Council unanimously directed the City Attorney to join a lawsuit by San Francisco and other cities against the federal administration, seeking to prevent cuts to local funding for non-cooperation with immigration authorities. Council also added a future agenda item on gas station zoning code modifications (6-1) and made appointments to the ABAG Executive Board. Several briefings and proclamations were received and filed.

• Directed joining lawsuit against federal administration over immigration funding cuts (7-0)
• Added future agenda item to discuss Zoning Code Section 20-61.020(E) on gas station modifications (6-1)
• Appointed Susan Adams to ABAG Executive Board primary seat and Stephen Zollman to alternate seat (7-0)
• Authorized Mayor to vote on late nominations at Mayors’ and Councilmembers’ Association meeting (7-0)
• Approved minutes from May 6 special, May 6 regular, May 7 study session, and May 13 regular meetings (unanimous)
• Received report on vacant positions under AB 2561 (7-0)
• Established ad-hoc committee to explore partnership with United Soccer League
• Proclaimed June 2025 as National Wildfire Awareness Month

Art in Public Places Committee

This regular meeting of the Art in Public Places Committee has been cancelled. The next regular meeting is scheduled for July 7, 2025, and a special meeting will be held on June 9, 2025.

Community Advisory Board

The Community Advisory Board will consider approving two Community Improvement Grants totaling $4,600. The board will also hear presentations on the Keep People Housed homelessness prevention program and a summary of 2024 Community Improvement Grants outcomes.

• Motion to approve West Avenue Mural Project Grant, contingent on Arts in Public Places Committee approval
• Motion to determine disbursement of Circus Jam Grant
• Presentation on Keep People Housed homelessness prevention program update
• Presentation on 2024 Community Improvement Grants summary: applications, funded projects, total awarded
• Total grant requests: $4,600; current balance $7,974.70, remainder if all awarded $3,374.70

The Community Advisory Board approved the West Avenue Mural Project Grant Application and the Circus Jam Grant Application. The approval for the mural project is contingent upon the Arts in Public Places Committee's approval. The meeting was adjourned at 7:07 PM.

• Approved reordering of meeting items (5-0)
• Approved West Avenue Mural Project Grant Application (5-0)
• Approved Circus Jam Grant Application (5-0)
• Approved March 26, 2025 draft minutes (5-0)

Board of Community Services

The regular meeting of the Santa Rosa Board of Community Services scheduled for May 28, 2025 has been cancelled. The next regular meeting will be held on June 25, 2025. No decisions or discussions took place.

• Meeting cancelled; no agenda items considered

The regular meeting scheduled for May 28, 2025, was cancelled. No decisions were made.

City Council

The May 27, 2025 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for June 3, 2025.

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee meeting scheduled for May 22, 2025 has been cancelled. The next regular meeting will be on Thursday, June 12, 2025 at 4:00pm.

Waterways Advisory Committee

The Waterways Advisory Committee will hold a regular meeting with call to order, public comments, and reports. The sole scheduled item is a public meeting on FEMA's Phase 3 flood risk mapping update for the Santa Rosa Creek Watershed. The committee provides advisory comments only; no formal actions are taken.

• FEMA Flood Risk Mapping Project – Phase 3 update for Santa Rosa Creek Watershed

The Waterways Advisory Committee met to discuss FEMA flood risk mapping updates for the Santa Rosa Creek Watershed. Staff presented information on the project, and committee members and the public asked questions. No formal decisions were made.

• Discussed FEMA flood risk mapping project for Santa Rosa Creek Watershed
• Staff presented project background and responded to member inquiries
• Public comment received regarding project details

Planning Commission

This agenda is a procedural cancellation notice for the May 22, 2025, Santa Rosa Planning Commission meeting. The commission will reconvene on Thursday, June 12, 2025. The Fiscal Year 2025-2026 Capital Improvement Program (Item 25-106PC) has been continued to that June meeting.

• May 22, 2025 meeting cancelled
• Next regular meeting scheduled for June 12, 2025
• Fiscal Year 2025-2026 Capital Improvement Program (Item 25-106PC) continued to June 12

Santa Rosa Tourism Business Improvement Area Advisory Board

The May 22, 2025 regular meeting of the Santa Rosa Tourism Business Improvement Area Advisory Board has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for July 24, 2025.

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership meets to receive a presentation from the Santa Rosa Police Department on the dangers of fentanyl and how adults can support youth. The meeting also includes partner updates, a climate update on crime trends and hot spots, and discussion of future agenda items including the CHOICE Grant Cycle XI Final Report.

• Presentation from Santa Rosa Police Department on fentanyl dangers and youth support (English/Spanish flyers attached)
• Climate update on crime trends, hot spots, major incidents, and collaboration needs
• Discussion of future agenda items including Partnership Updates, Climate Updates, and CHOICE Grant Cycle XI Final Report

The group discussed updates from partner organizations, including the Street Outreach Team and the Clean Slate Tattoo Removal Program, and heard a presentation from the Santa Rosa Police Department on fentanyl and illegal substances. No formal decisions were made.

• No public comment received
• Keynote speaker selected for October 9, 2025 Violence Prevention Seminar
• Summer culinary job training program launched with Sonoma Family Meal
• Police presentation on fentanyl and illegal substances provided

City Council

The City Council regular meeting scheduled for May 20, 2025, has been cancelled. No items were considered. The next regular meeting is set for June 3, 2025.

Housing Authority

The Santa Rosa Housing Authority will consider a resolution to update the legal name of the entity awarded Project-Based Vouchers for Burbank Avenue Apartments (1780 Burbank Avenue, 64 units, 16 PBVs) following ownership changes. A study session will also cover voluntary programs: Project-Based Vouchers and Family-Self Sufficiency. The meeting includes a proclamation for Affordable Housing Month and a pending development pipeline update.

• Resolution to change PBV award entity from WSA Burbank Housing Partners I, LP to BHDC Burbank Ave, LLC for 64-unit affordable development at 1780 Burbank Avenue (16 project-based vouchers)
• Study session on voluntary programs: Project-Based Vouchers and Family-Self Sufficiency
• Proclamation declaring Affordable Housing Month
• Pending development pipeline update memorandum
• Approval of draft minutes from March 24 and April 28, 2025

The Housing Authority voted 4-0 to adopt a resolution changing the entity name on Project-Based Voucher awards for Burbank Avenue Apartments from WSA Burbank Housing Partners I, LP to BHDC Burbank Ave, LLC, reflecting the updated ownership structure. The 64-unit affordable housing development is under construction at 1780 Burbank Avenue. No other substantive decisions were made; the meeting also included a study session on voluntary programs and a proclamation for Affordable Housing Month.

• Adopted Resolution changing PBV entity name for Burbank Avenue Apartments from WSA Burbank Housing Partners I, LP to BHDC Burbank Ave, LLC (4-0)

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will review the Final Active Transportation Plan and may recommend City Council adoption. The Board will also elect a Vice Chair for a one-year term and receive an annual update on the Vision Zero Implementation Plan (no action required). Public comment is accepted in-person or via email by May 13.

• Review of Final Active Transportation Plan and potential recommendation to City Council for adoption
• Election of a Vice Chair to serve a one-year term
• Update on Vision Zero Implementation Plan annual progress, no action required

The Bicycle and Pedestrian Advisory Board voted 5-0 to recommend that the Santa Rosa City Council adopt the Final Active Transportation Plan. The board also elected Vice Chair Elizabeth Ridlington to a one-year term and approved minutes from the February 26 special meeting. A report on the Vision Zero Implementation Plan was received and filed with no action taken.

• Approved minutes of February 26, 2025 special meeting (5-0)
• Elected Vice Chair Elizabeth Ridlington to a one-year term (5-0)
• Recommended City Council adopt Final Active Transportation Plan (5-0)
• Received and filed Vision Zero Implementation Plan annual update (no action required)

Zoning Administrator

The Zoning Administrator will hold public hearings and consider approving two Minor Conditional Use Permits: one for a mobile food vending facility at 500 Sebastopol Road and another for a new car wash at 4362 Hwy 12. The car wash application also includes a Minor Design Review Permit for a new commercial building. Both projects are exempt from CEQA.

• Minor Conditional Use Permit for mobile food truck at 500 Sebastopol Road
• Minor Conditional Use Permit and Minor Design Review for a new car wash at 4362 Hwy 12
• Transportation Impact Study and Noise Study included for the car wash project
• Public comments received and attached for the car wash proposal

The Zoning Administrator approved two conditional use permits: one for a mobile food vending facility at 500 Sebastopol Road and another for a minor vehicle services facility at 4362 Highway 12. Both approvals included related design review permits.

• Approved mobile food vending permit at 500 Sebastopol Road (ZA-RES-2025-031)
• Approved minor design review for mobile food facility at 500 Sebastopol Road
• Approved minor conditional use permit for vehicle services at 4362 Highway 12 (ZA-RES-2025-032)
• Approved minor design review for vehicle services facility at 4362 Highway 12 (ZA-RES-2025-033)

Board of Public Utilities

The Board will hear staff briefings on the Laguna Environmental Laboratory update, regional water reuse compliance, Public Works Week, and a groundwater aquifer storage pilot study. Consent items include several motions to waive competitive bidding and authorize purchase orders for equipment and services, including a $756,112 sole-source contract for screen maintenance and a $627,317 engineering design contract for sewer and water improvements. The Board will also consider a $105,000 professional services agreement for storm water outreach branding and discuss written communications on PFOA/PFOS risk assessment and state bills.

• $756,112 sole-source purchase order to TW Associates for Andritz Aqua Screen maintenance parts and specialty service
• $627,317 engineering design services for McMinn Ave and Hughes Ave sewer, water, and storm drain improvements
• $360,000 purchase order to Bailey Valve for a 12-inch pressure relief valve and modification of three existing valves
• $300,000 amendment for ferric chloride delivery, bringing cumulative blanket purchase order to $1,672,082.99
• $300,000 amendment for ultraviolet disinfection system parts from Trojan Technologies, cumulative total $4,400,000

The Board approved a consent agenda that included several contracts, most notably a $756,112 sole source purchase order for Andritz screen maintenance, a $627,317 engineering design contract for McMinn/Hughes Ave sewer/water/storm drain improvements, and a $300,000 ferric chloride delivery extension. Separately, the Board approved a $105,000 professional services agreement with TIV Branding for storm water outreach. All votes were 5-0 with two members absent.

• Approved minutes of April 3 and April 17 regular meetings
• Approved resolution nominating Peter Martin to ACWA Region 1 Board (5-0)
• Approved $756,112 sole source PO to MISCOwater for Andritz screen maintenance (5-0)
• Approved $360,000 PO to Bailey Valve for pressure relief valves (5-0)
• Approved $300,000 ferric chloride contract extension with Texas Pencco (5-0)
• Approved $300,000 UV parts amendment with Trojan Technologies (5-0)
• Approved $627,317 engineering design contract for McMinn/Hughes Ave improvements (5-0)
• Approved $105,000 PSA with TIV Branding for storm water outreach (5-0)

Public Financing Authority

The Public Financing Authority will hold a continued public hearing to consider modifications to the draft Infrastructure Financing Plan for the Downtown Business Corridor Enhanced Infrastructure Financing District (EIFD). The plan proposes using tax revenue to fund projects such as a performing arts or conference center, streetscaping, and affordable housing. The authority may adopt a resolution to modify the draft plan.

• Public hearing on modifications to the draft Infrastructure Financing Plan for the Downtown Business Corridor EIFD
• Projects could include performing arts/conference center, streetscaping between Downtown and Railroad Square, and affordable housing
• Continued from the May 8, 2025 special meeting
• Resolution to modify the draft plan recommended by Planning and Economic Development Department

The Public Financing Authority adopted a resolution to modify the draft Infrastructure Financing Plan for the Downtown Business Corridor EIFD. The vote was 7-0. The plan outlines funding for projects including a performing arts center, streetscaping, and affordable housing.

• Opened public hearing on continued EIFD Infrastructure Financing Plan modifications
• Approved motion to make edits to the draft Infrastructure Financing Plan (7-0)
• Waived reading of text and adopted amended Resolution PFA-RES-2025-002 (7-0)

Design Review and Preservation Board

The Design Review and Preservation Board is meeting for a regular session with no substantive decisions or public hearings on the agenda. The only scheduled item is a presentation by Assistant City Attorney Ashle Crocker on Rosenberg's Rules of Order training. No minutes or consent items are listed.

• Presentation on Rosenberg's Rules of Order training by Assistant City Attorney Ashle Crocker

The Design Review and Preservation Board held a regular meeting on May 15, 2025, but took no substantive decisions. The only scheduled item was a presentation on Rosenberg's Rules of Order by the Assistant City Attorney. All other agenda items, including approval of minutes and consent items, were not addressed. The meeting was adjourned at 5:12 p.m.

City Council

The City Council approved expanding the Talbot/Memorial Residential Permit Parking Zone to include the 100 block of Sotoyome Street, adding time-limited parking relief for residents impacted by non-resident parkers. The decision was unanimous (7-0). A public hearing on the First 2025 General Plan Amendment Package was continued to June 3, 2025, without a vote.

• Approved Resolution RES-2025-071 expanding the Talbot/Memorial Residential Permit Parking Zone to 100 block of Sotoyome Street (7-0)
• Continued the First 2025 General Plan Amendment Package (including 3150 Dutton Avenue rezoning and Housing Element amendment) to June 3, 2025

Santa Rosa Tourism Business Improvement Area Advisory Board

This is a special meeting of the Santa Rosa Tourism Business Improvement Area Advisory Board. The only substantive item is a staff presentation on recommended 2025 Event Support Funding, with a board vote to approve or reject the recommendations.

• Staff will present recommendations from the selection panel for 2025 Event Support Funding; board to vote on approval.

The board approved staff recommendations for 2025 Event Support Funding. The motion passed with four 'yes' votes and one 'excused' vote.

• Approved 2025 Event Support Funding (4-1)
• Motion made by Chair Rivero, seconded by Board Member Sweet

Public Financing Authority

The Public Financing Authority adopted a resolution amending its bylaws to eliminate the monthly regular meeting requirement, allowing meetings on an as-needed basis. The board also continued the public hearing on the draft Infrastructure Financing Plan for the Downtown Business Corridor Enhanced Infrastructure Financing District to May 15, 2025, keeping the hearing open for further public comment.

• Approved Resolution PFA-RES-2025-001 amending bylaws to remove monthly meeting frequency, meet as-needed (6-0, 1 absent)
• Continued public hearing on draft Infrastructure Financing Plan to May 15, 2025 at 1:00 p.m. (no vote recorded)

Long-Term Financial Policy and Audit Subcommittee

This regular meeting of the Long-Term Financial Policy and Audit Subcommittee has been cancelled. It is rescheduled for Thursday, May 22, 2025 at 4:00pm.

Planning Commission

The Santa Rosa Planning Commission approved a conditional use permit (CUP) for an existing Circle K and 76 gas station at 2799 4th Street to sell beer and wine for off-site consumption. The vote was 5-0 with two commissioners absent. The project was found exempt from CEQA review.

• Approved CUP for beer and wine sales at Circle K, 2799 4th Street (5-0, 2 absent)

City Council

The Santa Rosa City Council holds a continued study session on the proposed Fiscal Year 2025-26 Operations and Maintenance Budget and Capital Improvement Program budget. The session is for information and questions only; no action is required. Presentations cover departments including Planning and Economic Development, Recreation and Parks, Transportation and Public Works, Santa Rosa Water, and the Capital Improvement Program. Public comment will be taken after all presentations.

• Review of FY 2025-26 Operations and Maintenance Budget
• Review of Capital Improvement Program budget
• Presentations from Planning and Economic Development department
• Presentations from Recreation and Parks department
• Presentations from Transportation and Public Works and Santa Rosa Water departments

The City Council held a two-day study session on the proposed Fiscal Year 2025-26 Operations and Maintenance Budget and Capital Improvement Program Budget. Department heads presented operational highlights and answered questions; public comment was taken on proposed reductions. No votes or formal decisions were made; the meeting was informational only.

• Study session held on FY 2025-26 budget; no action taken

City Council

The Santa Rosa City Council held a special meeting primarily for closed session discussions. During closed session, the Council unanimously authorized the initiation of litigation in a potential case and received and filed an existing litigation update. No other substantive decisions were made.

• Authorized initiation of litigation under Government Code Section 54956.9 (unanimous vote)

City Council

The City Council approved a resolution to revise and replace the Bennett Valley Golf Course fees, effective July 1, 2025. The council also approved the appointment of Melanie Jones-Carter as Chair of the Design Review and Preservation Board. The meeting was primarily a study session on the Fiscal Year 2025-26 budget.

• Approved revised Bennett Valley Golf Course fees (5-0)
• Approved Melanie Jones-Carter as Design Review and Preservation Board Chair (5-0)
• Held study session on FY 2025-26 Operations and Maintenance Budget (no action)
• Held study session on Capital Improvement Program budget (no action)

Art in Public Places Committee

The Art in Public Places Committee will vote on approving a mural design for the Brookwood Mural, proposed by selected finalist Artstart. They will also receive an overview of the Temporary Art Walk and select 1-2 members for a selection panel. Staff will present an Arts and Culture Program update for information only.

• Approve Brookwood Mural design by Artstart
• Select 1-2 committee members for Temporary Art Walk selection panel
• Review Arts and Culture Program update
• Approve minutes from April 7 and February 3, 2025

The committee approved the mural design for the Brookwood Mural presented by Artstart, with a 4-1 vote. They also selected Vice-Chair Kiefer and Member Puentes for the Temporary Art Walk selection panel. Two sets of prior meeting minutes were approved.

• Approved Brookwood Mural design by Artstart (4-1, one absent)
• Selected Vice-Chair Kiefer and Committee Member Puentes for Temporary Art Walk selection panel (5-0, one absent)
• Approved April 7, 2025 minutes as amended
• Approved February 3, 2025 minutes as submitted

Public Safety and Prevention Tax Citizens' Oversight Committee (Formerly Measure O)

The Public Safety and Prevention Tax Citizens' Oversight Committee approved the program budget and implementation plan for Fiscal Year 2025-26. The committee also approved the minutes from the October 30, 2024, special meeting.

• Approved Fiscal Year 2025-26 Measure O Program Budget and Implementation Plan (4-0)
• Approved October 30, 2024 Special Meeting Minutes (3-0)

Zoning Administrator

The Zoning Administrator will hold public hearings on two items: a minor conditional use permit for a veterinary hospital at 730 Bennett Valley Road, and a minor design review to modify previously approved plans for the Burbank Avenue Apartments, allowing a building height increase to 36 feet 2 inches. Staff recommends approval for both. The meeting also includes approval of the April 17 minutes and public comment period.

• Public hearing for Minor Conditional Use Permit (CUP25-008) for a veterinary hospital at 730 Bennett Valley Road
• Public hearing for Minor Design Review (DR25-008) to modify Burbank Avenue Apartments at 1120-1140 Fenway Drive & 1499 Yankee Drive, increasing building height to 36'2"
• Both projects are exempt from CEQA review
• Staff recommendation to approve both items
• Public comment period and approval of draft minutes from April 17, 2025

The Zoning Administrator approved a Minor Conditional Use Permit for a veterinary hospital at 730 Bennett Valley Road and a Minor Design Review to increase building height for the Burbank Avenue Apartments. No other substantive items were decided.

• Approved Minor Conditional Use Permit for veterinary hospital at 730 Bennett Valley Road (ZA-RES-2025-029)
• Approved Minor Design Review to modify Burbank Avenue Apartments plans to increase building height to 36'2" (ZA-RES-2025-030)
• Approved draft minutes from April 17, 2025

Board of Public Utilities

The May 1, 2025 regular meeting of the Board of Public Utilities has been cancelled. No items were considered. For further information, contact the recording secretary.

Design Review and Preservation Board

The May 1, 2025 regular meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for May 15, 2025.

City Council

This regular meeting of the Santa Rosa City Council has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for May 6, 2025.

• Meeting cancelled; no business conducted

Housing Authority

The Santa Rosa Housing Authority will hold a study session to review its proposed FY 2025/26 budget. The board will also consider a resolution to extend a $109,900 loan and regulatory agreement for Community Support Network's Opportunity House at 634 Pressley Street by 15 years. Additionally, staff will provide a pending development pipeline update.

• Study session on proposed FY 2025/26 Housing Authority budget
• Resolution to extend $109,900 loan for Opportunity House (634 Pressley Street) to July 31, 2040
• Pending development pipeline update
• Approval of March 24, 2025 minutes

The Housing Authority held a study session on the proposed FY 2025/26 budget but took no vote. The sole substantive decision was approving a 15-year extension of a $109,900 loan and regulatory agreement for Community Support Network's Opportunity House at 634 Pressley Street, passed 6-1. Minutes from March 24, 2025 were tabled for revision.

• Approved $109,900 loan extension for Opportunity House at 634 Pressley Street, extending term to July 31, 2040 (6-1)

Waterways Advisory Committee

The regular Waterways Advisory Committee meeting scheduled for April 24, 2025, has been cancelled. A special meeting will be held on April 23, 2025, for a walking tour of portions of the Lower Colgan Creek Restoration Project. The next regular meeting is set for May 22, 2025.

• Regular meeting of April 24 cancelled
• Special meeting on April 23 for walking tour of Lower Colgan Creek Restoration Project
• Next regular meeting scheduled for May 22, 2025

Planning Commission

The Planning Commission will hold a public hearing on the General Plan 2050 Final Environmental Impact Report (EIR) and the proposed General Plan 2050, including a Greenhouse Gas Reduction Strategy and Specific Plan Amendments. Staff recommends the commission recommend City Council certification of the EIR and adoption of the plan. This top-level land use document sets direction for all zoning and development in Santa Rosa.

• Public hearing on General Plan 2050 Final EIR, General Plan 2050, and associated Specific Plan Amendments

The Planning Commission voted 7-0 to recommend the City Council certify the Final Environmental Impact Report for the General Plan 2050 and adopt the plan and specific plan amendments. The commission also adopted findings of fact and a mitigation monitoring program.

• Approved Resolution PC-RES-2025-008 recommending EIR certification (7-0)
• Approved Resolution PC-RES-2025-009 recommending General Plan 2050 adoption (7-0)
• Adopted CEQA findings of fact and mitigation monitoring program (7-0)
• Adopted statement of overriding considerations (7-0)

Waterways Advisory Committee

The Waterways Advisory Committee is holding a special meeting consisting of a walking tour of Colgan Creek to view completed Phase 1 (2014) and Phase 2 (2021) restoration, and the future Phase 3 area planned for summer 2025. The item is for information only with no action being taken.

• Walking tour of Colgan Creek restoration phases starting at 3012 Dutton Meadow
• Phase 1 completed in 2014, Phase 2 completed in 2021, Phase 3 planned for summer 2025
• Tour is a 2-hour field trip on paved trail and gravel road; information only, no action

The committee met for a walking tour of the Colgan Creek Restoration Project phases. No decisions or votes were taken; the item was provided for information only.

Board of Community Services

The Board of Community Services will hold a regular meeting that begins with public comments and then departs on a Rosie Trolley tour of four parks: Skyhawk Park, Doyle Park, Bayer Park, and Southwest Community Park. Time permitting, the trolley will also visit the Finley Community Park Aquatic Splash Pad. No formal decisions or proposals are on the agenda; the meeting is focused on site visits and discussion.

• Trolley tour of Skyhawk Park, Doyle Park, Bayer Park, and Southwest Community Park
• Possible additional visit to Finley Community Park Aquatic Splash Pad if time allows
• Public comments period before the tour

The Board of Community Services held a meeting with no public comments and no substantive agenda items. The session concluded with a tour of five parks and adjournment at 5:54 pm.

• Meeting called to order at 3:04 pm
• No public comments received
• Trolley tour of parks commenced
• Meeting adjourned at 5:54 pm

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will review the Q3 FY24/25 General Fund performance and year-end projections. Members will also discuss the structure and mission of a proposed Budget Deficit Advisory Committee. No formal action is scheduled; both items are for information and discussion.

• 3rd Quarter General Fund review and year-end projections (information only)
• Discussion on formation of Budget Deficit Advisory Committee (BDAC)
• Approval of draft minutes from March 13, 2025 meeting
• Public comment period for non-agenda matters

The committee reviewed third-quarter general fund data and year-end projections. Staff presented information on forming a Budget Deficit Advisory Committee. No substantive decisions were made; the committee will continue to discuss the committee's structure and mission.

• Approved March 13, 2025 Regular Meeting Minutes as submitted
• Discussed Q3 2024-25 General Fund Review and Year-End Projections
• Received information on formation of Budget Deficit Advisory Committee (BDAC)
• Continued discussion on BDAC to determine oversight structure and mission

City Council

The April 22, 2025 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for May 6, 2025. No business will be conducted on this date.

Public Safety Subcommittee

This is a procedural agenda for the regular meeting of the Santa Rosa Public Safety Subcommittee. No specific items for discussion or decision are listed in the agenda text. The next regular meeting is scheduled for July 22, 2025.

• No specific agenda items provided; agenda is procedural only.

Zoning Administrator

The agenda lists four proposals for property modifications and new uses at specific addresses. The Zoning Administrator will review design standards for commercial sites, historic preservation rules, and parking requirements for a religious facility. These decisions affect local land use and design compliance, and residents may file an appeal within 10 calendar days.

• Minor Design Review for a parking lot expansion and new lighting at 1455 Corporate Center Parkway (File DR24-030)
• Minor Design Review for a new maintenance shop at 2375 Hardies Lane (File DR24-050)
• Minor Landmark Alteration Permit for a carport addition and window replacement at 335 and 343 College Avenue (File LMA24-009)
• Minor Conditional Use Permit for Thrive Church operations and a parking reduction at 3410 Industrial Drive (File PLN25-0025)

The Zoning Administrator approved four permits: a parking lot expansion at 1455 Corporate Center Parkway, a maintenance shop at 2375 Hardies Lane, a landmark alteration at 335 and 343 College Avenue, and a conditional use permit for Thrive Church with a parking reduction at 3410 Industrial Drive. All items were approved as submitted or as amended. No public opposition was recorded.

• Approved minor design review for parking lot expansion at 1455 Corporate Center Pkwy (Resolution ZA-RES-2025-025)
• Approved minor design review for maintenance shop at 2375 Hardies Lane (Resolution ZA-RES-2025-026)
• Approved minor landmark alteration permit for carport and window replacement at 335 & 343 College Ave (Resolution ZA-RES-2025-027)
• Approved minor conditional use permit for Thrive Church meeting facility with parking reduction at 3410 Industrial Dr (Resolution ZA-RES-2025-028)

Bicycle and Pedestrian Advisory Board

The April 17, 2025 regular meeting of the Bicycle and Pedestrian Advisory Board has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for May 15, 2025.

Board of Public Utilities

The Board will decide on several consent items and reports, including a large contract for the Llano Trunk Rehabilitation Phase 1 sewer project and a recommendation for the FY 2025/26 water, wastewater, and storm water budgets. The Board will also receive updates on water supply and the upcoming Earth Day event.

• Approve $17.6M not-to-exceed Guaranteed Maximum Price for Llano Trunk Rehabilitation Phase 1 sewer line construction
• Approve $970,000 blanket purchase order for dewatering polymer with SNF Polydyne, Inc.
• Approve $1,096,200 purchase of California tiger salamander mitigation credits for Llano Trunk project
• Recommend City Council approve FY 2025/26 Water, Local Wastewater, and Storm Water and Creeks operating and capital budgets
• Approve $185,887.64 extension for janitorial services agreement and grant of easement at 5565 Pine Flat Road

The Board of Public Utilities approved consent items including janitorial services, an easement for the County of Sonoma, and a polymer supply contract. The Board also approved the Llano Trunk Rehabilitation Phase 1 project and recommended the 2025/26 water and wastewater budgets to the City Council.

• Approved janitorial services contract extension ($185,887.64)
• Approved easement grant to County of Sonoma at 5565 Pine Flat Road
• Approved polymer supply contract with SNF Polydyne, Inc. ($970,000)
• Approved PSA amendment with AVEVA for SCADA software ($268,215)
• Approved Llano Trunk Rehabilitation Phase 1 project ($17,622,261.75)
• Approved construction management services for Llano project ($628,202)
• Recommended 2025/26 water and wastewater budgets to City Council
• Approved mitigation credit purchase for Llano project ($1,096,200)

Public Financing Authority

The regular meeting of the Public Financing Authority for April 17, 2025, has been cancelled. No items were considered or discussed. The next regular meeting will be held on May 15, 2025.

• Meeting cancelled; no agenda items.

Design Review Board

This meeting of the Design Review Board (DRB) has been cancelled. The DRB was dissolved effective March 28, 2025, and replaced by the Design Review and Preservation Board (DRPB), which will begin meetings in May 2025.

Cultural Heritage Board

This meeting of the Cultural Heritage Board (CHB) has been cancelled. The CHB was dissolved effective March 28, 2025, and replaced by the Design Review and Preservation Board (DRPB), which will begin meetings in May 2025.

• Meeting cancelled due to board dissolution
• Cultural Heritage Board dissolved effective March 28, 2025
• Replaced by Design Review and Preservation Board (DRPB), seated April 2025
• DRPB regular meetings start May 2025: first and third Thursday, 4:30 p.m., Council Chambers

Board of Building Regulations Appeals

The regular meeting of the Santa Rosa Board of Building Regulations Appeals scheduled for April 16, 2025, has been cancelled. The next regular meeting is set for July 16, 2025.

City Council

The City Council will hold a study session on General Fund budget reductions for FY 2025-26 and consider a consent agenda including a $567,912 contract for low-impact development, several transit funding requests totaling over $13 million, and a resolution authorizing SB1 road repair projects worth over $5 million. The council will also interview candidates for the Design Review and Preservation Board and hear updates on Measure M parks, the Economic Development Strategic Plan, and a potential United Soccer League franchise.

• Study session on General Fund budget reductions FY 2025-26
• Contract award $567,912 for Low Impact Development at Municipal Services Center North
• Resolution to request $12,530,000 in TDA/STA transit funds for FY 2025-26
• Resolution to submit SB1 road projects: North Dutton Road Diet ($2,118,300), Santa Rosa Creek Trail ($350,000), Fire Related Street Repairs ($2,528,746)
• Waiver of competitive bid for $200,000 for K71 bollards for bicycle facilities

The Council adopted Resolution RES-2025-052 authorizing submittal of the Fiscal Year 2025/2026 Action Plan to HUD to secure CDBG, HOME, and HOPWA grants. The vote was 5-0-2, with two members absent. Other items, including a budget reduction study session and an economic development update, were received and filed without action.

• Approved submittal of FY 2025/2026 HUD Action Plan for federal housing and community development grants (5-0-2)
• Appointed Clay Dalton to the Community Advisory Board

Economic Development Subcommittee

The Economic Development Subcommittee holds a regular meeting with procedural items. The main item is an informational update on the Economic Development Division covering strategic implementation, business attraction/retention, small business, economic vibrancy, community investment, metrics, and special projects. The public may attend in person or via Zoom/phone.

• Approval of draft minutes from March 11, 2025 meeting
• Economic Development Division update (information only)

The subcommittee approved the March 11, 2025 minutes as submitted. Staff provided an informational update on the Economic Development Strategic Implementation Plan, business attraction and retention, entrepreneurship, and other initiatives. No policy decisions or votes were taken.

• Approved March 11, 2025 draft minutes as submitted.

Long-Term Financial Policy and Audit Subcommittee

This regular meeting of the Long-Term Financial Policy and Audit Subcommittee has been cancelled. The meeting is rescheduled for Tuesday, April 22, 2025 at 3:30pm.

• Meeting cancelled and rescheduled to April 22, 2025

Planning Commission

The Planning Commission will hold a public hearing on the Elm Tree Station project at 874 N Wright Rd, which proposes two general retail spaces (3,448 SF and 432 SF), a gas station, one apartment unit (806 SF), and outdoor amenity space. The commission will consider adopting an environmental addendum and approving a Conditional Use Permit. The agenda also includes approval of draft minutes from the March 27, 2025 meeting and standard procedural items.

• Public hearing on Conditional Use Permit for Elm Tree Station at 874 N Wright Rd: two retail buildings, gas station, one apartment unit, and a park
• Consideration of addendum to the Mitigated Negative Declaration under CEQA
• Staff recommends adoption of two resolutions: one for the environmental addendum, one for the Conditional Use Permit
• Approval of draft minutes from March 27, 2025
• No consent items or other report items on the agenda

The commission voted 6-0 to deny a Conditional Use Permit for the Elm Tree Station project at 874 N Wright Road, which would include a gas station, two retail spaces, an apartment, and an outdoor amenity area. A prior motion to adopt a CEQA addendum for the project failed 0-6. All 22 public speakers opposed the project.

• Motion to adopt CEQA addendum for Elm Tree Station failed (0-6, 1 recused)
• Motion to deny Conditional Use Permit for Elm Tree Station carried (6-0, 1 recused)
• Approved March 27, 2025 draft minutes as submitted

Board of Community Services

The Board will hear a presentation on the Recreation and Parks Department's proposed FY 25/26 Capital Improvement Project (CIP) budget and provide a recommendation to City Council. Additionally, the Board will nominate and elect a Vice Chair and a representative to the Waterways Advisory Board. Routine items include approval of minutes and director updates.

• Consideration and recommendation on Recreation and Parks FY 25/26 CIP budget
• Nomination and election of a Vice Chair
• Nomination and election of a representative to the Waterways Advisory Board for a one-year term
• Approval of draft regular meeting minutes from February 26, 2025

The Board elected Carole Quandt as Vice Chair and re-appointed her to the Waterways Advisory Board. The Recreation and Parks Department FY 25/26 Capital Improvement Project budget recommendations were tabled until the next meeting.

• Elected Carole Quandt as Vice Chair (5-0)
• Re-appointed Carole Quandt to Waterways Advisory Board (5-0)
• Tabled Recreation and Parks Department FY 25/26 CIP budget recommendations (5-0)

City Council

The regular City Council meeting scheduled for April 8, 2025, has been cancelled. The next regular meeting will be held on April 15, 2025.

Art in Public Places Committee

The Art in Public Places Committee will consider approving $75,000 from the Public Art Fund for Asawa panels, elect a Vice Chair, and select volunteers for an art mapping project and arts roundtable. Staff will also provide an update on the Arts and Culture Program.

• Vice Chair election per Council Policy 000-42
• Request for volunteers for art mapping project and arts roundtable
• Recommended approval of $75,000 to Artworks Foundry for Asawa panels from Public Art Fund
• Arts and Culture Program update (information only)

The Art in Public Places Committee approved $75,000 to Artworks Foundry for Asawa art panels (5-0, one absent), and reappointed Kristin Kiefer as Vice-Chair (4-0, two absent). The February 2025 draft minutes were moved to May 5, 2025 with no action taken. No other substantive decisions were made.

• Approved $75,000 to Artworks Foundry for Asawa panels from Public Art Fund (5-0)
• Reappointed Kristin Kiefer as Vice-Chair (4-0, two absent)
• Moved approval of February 2025 draft minutes to May 5, 2025

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will hear a presentation and consider approval of the proposed Fiscal Year 2025/26 budgets for regional operations, maintenance, debt service, and capital improvements. The committee will also vote on approving the draft minutes from its March 13, 2025 meeting. Public comments may be submitted in person or by email ahead of the meeting.

• Approval of FY 2025/26 Proposed Regional Operations and Maintenance, Debt Service and Capital Improvement Budgets and Allocations
• Approval of March 13, 2025 regular meeting minutes (draft)
• Public comment period for items not on the agenda or on specific agenda items

Open Government Task Force Implementation Subcommittee

The April 3, 2025 regular meeting of the Open Government Task Force Implementation Subcommittee has been cancelled. The next regular meeting is scheduled for June 5, 2025.

Zoning Administrator

The Zoning Administrator will hold public hearings on five development proposals, all with staff recommendations for approval. Items include a major manufacturing addition, a telecommunication facility upgrade, a mercado expansion, a residential deck, and a fence permit. Decisions may be appealed within 10 calendar days.

• 4,500 sq ft addition to Blentech manufacturing facility at 2899 Dowd Drive (DR24-045)
• Collocation of 12 panel antennas, generator, and equipment enclosure at 1350 Bennett Valley Road (DR25-007)
• 4,380 sq ft second-floor addition and remodel for Masamigas Mercado at 2970 Santa Rosa Avenue (DR24-009)
• New 600 sq ft wood deck at 3591 Blackhawk Circle (HDP24-010)
• 5-ft 12-in-tall wood fence within corner-side setback at 2115 Slater Street (CUP24-054)

The Zoning Administrator approved five design review and permit requests, including a building expansion, a telecommunications facility, and a fence, with one permit amended during the meeting.

• Approved Blentech building expansion (Resolution ZA-RES-2025-020)
• Approved telecom facility antennas (Resolution ZA-RES-2025-021)
• Approved Masamigas Mercado expansion (Resolution ZA-RES-2025-022)
• Approved 600 sq ft deck permit (Resolution ZA-RES-2025-023)
• Approved 6-ft fence permit (Resolution ZA-RES-2025-024)
• Approved March 20, 2025 Draft Minutes
• Amended Hillside Development Permit for 600 sq ft deck
• Adjourned meeting at 11:37 a.m.

Board of Public Utilities

The Board of Public Utilities will hold a study session on FY 2025/26 budgets for water, wastewater, reuse, and stormwater funds. They will also consider awarding a $4.23 million contract for Lower Colgan Creek restoration, purchasing mitigation credits up to $2.55 million, adopting a mitigated negative declaration for the Llano Road trunk sewer rehabilitation, and recertifying the Sewer System Management Plan. A recommendation to City Council for the $53.4 million regional reuse system budget is also on the agenda.

• Study session on FY 2025/26 water, wastewater, reuse, and stormwater operation and capital budgets
• Award of $4,231,417 contract (with 20% contingency) to Team Ghilotti, Inc. for Lower Colgan Creek Restoration Phase 3
• Authorization to recommend purchase of mitigation credits for California tiger salamander (up to $2,490,200) and wetland habitat (up to $60,000)
• Adoption of Mitigated Negative Declaration for Llano Road Trunk Rehabilitation Project (8,100 ft of 66-inch sewer)
• Recommendation to City Council for FY 2025/26 Regional Reuse System budget of $53,419,287 O&M, $12,000,000 CIP, and $18,299,256 debt service

The Board of Public Utilities approved a construction contract and recommended mitigation credit purchases for the Lower Colgan Creek Restoration project. The Board also approved the Llano Road Trunk Rehabilitation Project and recertified the Sewer System Management Plan.

• Awarded Contract No.C01946 for Lower Colgan Creek Restoration - Phase 3 to Team Ghilotti, Inc. for a total authorized amount of $5,077,700.40 (4-0)
• Recommended City Council authorize mitigation credit purchases for Lower Colgan Creek Restoration - Phase 3, including up to $2,490,200 for California tiger salamander and $60,000 for seasonal wetland habitat (4-0)
• Adopted Resolution RES-2025-001 approving the Llano Road Trunk Rehabilitation Project and its Mitigated Negative Declaration (4-0)
• Adopted Resolution RES-2025-002 approving the recertification of the Sewer System Management Plan (4-0)
• Adopted Resolution RES-2025-003 recommending City Council approve the FY 2025/26 Regional System budgets and cost allocations (4-0)
• Approved March 6, 2025 Regular Meeting Minutes

Design Review Board

This meeting of the Design Review Board has been cancelled. The board was dissolved effective March 28, 2025, and replaced by the Design Review and Preservation Board, which will begin regular meetings in May 2025.

Public Financing Authority

The Santa Rosa Public Financing Authority is holding a special meeting to introduce and discuss the draft Infrastructure Financing Plan (IFP). The item is for presentation, questions, and public comment only; no vote or decision is scheduled. The meeting is open for in-person and remote participation.

• Introduction of the Infrastructure Financing Plan (IFP) by Director Gabe Osburn of Planning and Economic Development

The Board received a presentation regarding the Infrastructure Financing Plan (IFP). No formal actions or votes were taken during this special meeting.

• No substantive decisions were made

Cultural Heritage Board

This regular meeting of the Cultural Heritage Board has been cancelled. The board was dissolved effective March 28, 2025, and replaced by the Design Review and Preservation Board, which will be seated in April 2025 and begin regular meetings in May.

Climate Action Subcommittee

The Climate Action Subcommittee will receive updates on the Downtown Parking/EV Implementation Plan, including electric vehicle projects at Lot 10, Garages 1, 9, and 12, and a Metropolitan Transportation Commission study. Staff will also present an update on the city-wide EV Fleet Infrastructure Master Plan to comply with state regulations. The subcommittee will discuss a proposal to shift from monthly to quarterly meetings, with next meetings scheduled for June 4 and November 5, 2025. No votes or decisions are listed; items are for discussion and staff direction.

• Downtown Parking/EV Implementation Plan updates covering Lot 10, Garage 9, Garage 1, and Garage 12
• EV Fleet Infrastructure Master Plan update for compliance with statewide municipal fleet regulations
• Proposal to change subcommittee meetings from monthly to quarterly (June and November 2025)
• Approval of draft minutes from February 5, 2025 meeting

City Council

The City Council will decide on adopting an ordinance designating fire hazard severity zones and amending city code, and will vote on extending the local homeless emergency proclamation. They will also consider several consent items including grant acceptances for cybersecurity ($250,000) and urban security ($39,317), contract extensions for records management, concrete supply, and towing services, and an update to the CityBus Title VI program. A closed session is scheduled to evaluate the City Manager and negotiate with labor.

• Ordinance adopting Fire Hazard Severity Zones and amending Section 18-44.4907.1
• Extension of proclamation of local homeless emergency (Resolution No. 28839)
• Acceptance of $250,000 cybersecurity grant from California Governor's Office of Emergency Services
• Acceptance of $39,317 Urban Areas Security Initiative grant via San Francisco
• Approval of five-year extension of records management contract with Corodata Records Management for up to $278,000

Council directed staff to bring back a future agenda item to consider City Manager Maraskeshia Smith's request to freeze her salary and cost-of-living adjustments for two years, approved by a 6-0 vote. The council also approved a consent agenda including a $250,000 cybersecurity grant, a $39,317 UASI grant, the 2025 CityBus Title VI Program update, and appointments to regional committees. No other substantive decisions were made.

• Directed staff to bring back item to consider city manager salary freeze (6-0)
• Approved 2025 update to Santa Rosa CityBus Title VI Program (consent)
• Authorized receipt of $250,000 cybersecurity grant from Cal OES (consent)
• Accepted $39,317 UASI grant from City/County of San Francisco (consent)
• Approved appointments: Okrepkie/Lowe to Measure H Oversight Committee (6-0)
• Approved appointments: Harvey/Thompson to North Bay LOCC Executive Board (6-0)
• Approved appointments: Shribbs/Nau to Ag Preservation District Advisory Committee (6-0)
• Approved February 25 and March 4, 2025 meeting minutes

Waterways Advisory Committee

The March 27, 2025 meeting of the Waterways Advisory Committee has been cancelled. The next regular meeting will be held on Thursday, April 24, 2025.

• Meeting cancelled; no business conducted

Planning Commission

The Planning Commission will receive and discuss the 2024 General Plan Annual Review Report, which includes updates on the City's Inclusionary Housing and Growth Management Ordinance. The report outlines progress toward General Plan goals and policies. No public hearings or consent items are on the agenda.

• 2024 General Plan, Inclusionary Housing & Growth Management Annual Review Report presentation and discussion

The Planning Commission approved a report on the 2024 General Plan, Inclusionary Housing, and Growth Management. The report was forwarded to the City Council for approval.

• Approved March 13, 2025 draft minutes as submitted
• Recommended 2024 General Plan Annual Review report for City Council approval (7-0)

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board will hear updates on Event Support Funding and consider recommendations on scoring criteria. The board will also review a draft of the annual report and work plan, and receive an update from Visit Santa Rosa. No formal votes are scheduled; all items are for information and discussion.

• Event Support Funding update and recommendation on scoring criteria
• Draft Annual Report and Work Plan presented for input
• Update from Visit Santa Rosa
• Approval of minutes from January 23, 2025
• Public comment accepted on non-agenda items

The board approved the January 23, 2025 draft minutes and heard updates on event support funding, the annual report and work plan, and Visit Santa Rosa. No formal votes were taken on substantive items.

• Approved January 23, 2025 draft minutes (5 present)
• Received update on Event Support Funding and scoring criteria
• Received update on SRTBIA Annual Report and Work Plan
• Received update on Visit Santa Rosa operations

Board of Community Services

The regular meeting of the Board of Community Services scheduled for March 26, 2025, was cancelled because a quorum was not present. No items were discussed or decided. The next regular meeting will be held on April 9, 2025.

The Board of Community Services regular meeting scheduled for March 26, 2025, was cancelled because a quorum was not present. No business was conducted. The next regular meeting is set for April 9, 2025.

Budget Review Subcommittee

The Budget Review Subcommittee will hear a staff presentation on the proposed FY 2025-26 budgets for Water, Wastewater, Regional, and Storm Water and Creeks. The presentation covers operations, capital improvements, debt service, revenue projections, and the budget schedule. The subcommittee will provide comment and may make a recommendation. No votes or decisions are on the agenda.

• Staff presentation on FY 2025-26 Water budget
• Wastewater budget overview including operations and capital improvements
• Regional utility budget presentation
• Storm Water and Creeks budget overview
• Capital project highlights and revenue projections

Community Advisory Board

The Community Advisory Board will consider several motions including the approval of the 2025 Annual Work Plan and community improvement grant applications totaling $4,401.51. Staff will also present updates on the Active Transportation Plan and the Capital Improvement Program. Additionally, the board is scheduled to elect a Vice-Chair.

• Presentation: Santa Rosa Active Transportation Plan update
• Presentation: Capital Improvement Program overview
• Motion: Approval of $4,401.51 in Community Improvement Grant applications
• Motion: Approval of the 2025 CAB Annual Work Plan
• Motion: Adoption of amended Community Improvement Grant application and rubric

The Community Advisory Board approved its 2025 work plan and recommended it to the City Council. The board also elected Jude Frates as vice chair and awarded $3,578.13 in Community Improvement Grants for two local projects.

• Approved $1,591.38 for Circuit Rider Community Services (6-0)
• Approved $1,987.00 for Bike-In Block Party Art Engagement (4-2)
• Adopted amended Community Improvement Grant application and scoring rubric (6-0)
• Approved 2025 CAB Work Plan and recommended it to City Council (6-0)
• Appointed Jude Frates as CAB Vice Chair (6-0)

City Council

The regular meeting of the Santa Rosa City Council scheduled for March 25, 2025, has been cancelled. The next regular meeting will be held on April 1, 2025.

Housing Authority

The Housing Authority will hold a public hearing to adopt the Annual Public Housing Agency Plan for fiscal year 2025-2026 and appoint a Resident Advisory Board. They will also consider a resolution acknowledging completion of the Cannery at Railroad Square, a 129-unit rental housing project at 3 West Third Street, and elect a Chair and Vice-Chair. An update on the pending development pipeline will be provided for information.

• Public hearing to adopt Annual PHA Plan for FY 2025-2026
• Resolution acknowledging completion of Cannery at Railroad Square (129 units at 3 West Third Street)
• Appointment of Resident Advisory Board for Housing Choice Voucher program
• Election of Chair and Vice-Chair
• Pending development pipeline update (information item)

The Housing Authority approved the completion of the Cannery at Railroad Square project and adopted the Annual Public Housing Agency Plan for Fiscal Year 2025-2026. The board also re-elected Jeremy Newton as Chair and Wayne Downey Ph.D. as Vice-Chair.

• Approved resolution acknowledging completion of Cannery at Railroad Square (6-0)
• Adopted Annual Public Housing Agency Plan for FY 2025-2026 (6-0)
• Elected Jeremy Newton as Chair (6-0)
• Elected Wayne Downey Ph.D. as Vice-Chair (6-0)
• Approved February 24, 2025 meeting minutes as submitted

Bicycle and Pedestrian Advisory Board

The regular meeting of the Santa Rosa Bicycle and Pedestrian Advisory Board scheduled for March 20, 2025 has been cancelled. The next regular meeting will be held on April 17, 2025. No items were discussed or decided.

• Meeting cancelled; no agenda items to report.

Zoning Administrator

The Zoning Administrator will hold public hearings on two items: a conditional use permit for a mobile food truck at 2970 Santa Rosa Avenue and a design review for a new private meeting hall, four detached bungalows, and an eight-car garage at 2055 Guerneville Road. Both projects are exempt from CEQA. The meeting also includes approval of minutes from March 6 and public comment.

• Conditional Use Permit for Fruta Ice Cream mobile food truck at 2970 Santa Rosa Ave, hours 11 a.m. to 10 p.m.
• Minor Design Review for Cedar Hall Lodge: 2,574 sq ft meeting hall, four 396 sq ft bungalows, 4,800 sq ft eight-car garage, new lighting and landscaping
• Project planner for food truck: Sachnoor Bisla; for lodge: Kristinae Toomians
• Recommendation to approve both items by Planning and Economic Development Department

The Zoning Administrator approved a mobile food truck permit for Fruta Ice Cream at 2970 Santa Rosa Avenue and a design review for a private meeting hall and garage at 2055 Guerneville Road. Both approvals were made via resolutions ZA-RES-2025-017 and ZA-RES-2025-018.

• Approved mobile food truck permit at 2970 Santa Rosa Avenue (Resolution ZA-RES-2025-017)
• Approved design review for Cedar Hall Lodge at 2055 Guerneville Road (Resolution ZA-RES-2025-018)
• Approved March 6, 2025 Draft Minutes as submitted

Board of Public Utilities

The March 20, 2025 regular meeting of the Santa Rosa Board of Public Utilities has been cancelled. No items were discussed or decided. For more information, contact the recording secretary.

Public Financing Authority

The March 20, 2025 regular meeting of the Santa Rosa Public Financing Authority was cancelled. No business was conducted.

• Meeting cancelled

Design Review Board

The March 20, 2025 Design Review Board regular meeting is canceled. A study session on the proposed Missing Middle Housing code section and guidance document is continued to a date uncertain.

• Study session on Missing Middle Housing code and guidance document postponed to an uncertain date

Water Conservation Subcommittee

The Water Conservation Subcommittee will hold a special meeting to review the history and current offerings of Water Use Efficiency programs, consider recommendations for the 2025 Water Use Efficiency Awards to be presented at the May 13 City Council meeting, and receive updates on grant-funded Direct Install Programs. The committee will also approve draft minutes from prior meetings in April 2023 and April 2024.

• Staff presentation on Water Use Efficiency Programs Overview, including past savings and upcoming events
• Recommendation for 2025 Water Use Efficiency Awards for Council approval, tied to Water Awareness Month
• Update on grant-funded Direct Install Programs
• Approval of draft minutes from April 17, 2024 and April 17, 2023 special meetings

Zoning Administrator

The Zoning Administrator will hold a public hearing to decide on a Design Review Permit for the 425 Humboldt Apartments project at 625, 631, 635 5th Street and 431 Humboldt Street. The proposal is a seven-story building with 299 residential units, ground-floor commercial space, and parking, requiring demolition of existing structures. The Planning Department recommends approval. The decision is final unless appealed within 10 calendar days.

• Public hearing on Design Review Permit DR24-056 for 425 Humboldt Apartments
• Seven-story mixed-use building with 299 residential units and ground-floor commercial uses
• Project includes demolition of existing structures at the site
• Exempt from CEQA review
• Planning staff recommends approval by resolution

The Zoning Administrator approved a Design Review Permit for the 425 Humboldt Street Apartments, a seven-story mixed-use building with 299 residential units and ground-floor commercial space at 625, 631, 635 5th Street and 431 Humboldt Street. The project, which is exempt from CEQA, will demolish existing structures. Approval was granted via Resolution ZA-RES-2025-017.

• Approved Design Review Permit for 425 Humboldt Apartments (299 units, commercial) at 625-635 5th St & 431 Humboldt St via Resolution ZA-RES-2025-017

Cultural Heritage Board

This is a regular meeting of the Santa Rosa Cultural Heritage Board. The agenda contains only procedural boilerplate, such as the meeting time and location, and the next meeting date. No specific decisions, discussions, or public hearings are listed.

• No substantive items on the agenda; meeting appears to be a placeholder or organizational session

Santa Rosa Violence Prevention Partnership

The regular meeting of the Santa Rosa Violence Prevention Partnership Policy Team scheduled for March 19, 2025, has been canceled. The next regular meeting is set for May 21, 2025.

City Council

The City Council will review the Active Transportation Plan update and consider several consent items. Discussions include a contract award for Dutch Flohr Neighborhood Park and various maintenance and purchase order amendments.

• Contract award of $2,852,000 for Dutch Flohr Neighborhood Park
• Active Transportation Plan update briefing
• Maintenance agreement for Hearn Avenue at Highway 101 - Phase 3 Rebuild Interchange
• Amendment to Southern Tire Mart, LLC purchase order for $20,000
• Acceptance of $153,987.86 bequest for the Homeless Shelter Operations Fund

The City Council approved a $2.48 million contract for Dutch Flohr Neighborhood Park and maintenance agreements for the Hearn Avenue Highway 101 interchange. Three other resolutions were adopted by consent. No substantive decisions were made on the items continued to future meetings.

• Approved $2.48M Dutch Flohr Neighborhood Park contract (5-0)
• Adopted Hearn Avenue interchange maintenance agreement (5-0)
• Adopted Southern Tire Mart purchase order amendment (5-0)
• Continued Economic Development Strategic Plan update to April 15
• Continued United Soccer League interest discussion to April 15
• Continued February 25 meeting minutes to April 1
• Approved February 19 special meeting minutes as submitted
• Appointed Douglas Mondell to Community Advisory Board

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will receive a presentation on the proposed Fiscal Year 2025/26 operations and maintenance, debt service, and capital improvement budgets and allocations. The meeting also includes approval of the February 13, 2025 meeting minutes and public comment. No decisions are scheduled; the presentation is informational.

• Presentation on FY 2025/26 proposed operations and maintenance budget
• Presentation on FY 2025/26 proposed debt service budget
• Presentation on FY 2025/26 proposed capital improvement budget
• Approval of draft minutes from February 13, 2025 meeting

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will hear informational presentations on the preliminary FY 2025-26 long-range financial forecast and on financial policies. No action is scheduled; items are for discussion and information only.

• Presentation of Preliminary FY 2025-26 Long Range Financial Forecast (information only)
• Presentation on Financial Policies (information only)

The Long-Term Financial Policy and Audit Subcommittee received informational presentations on the preliminary FY 2025-26 long-range financial forecast and on financial policies; no votes or decisions were taken on these items. The only substantive action was approval of the February 13, 2025 regular meeting minutes.

• Approved February 13, 2025 regular meeting minutes (unanimous)

Planning Commission

The Planning Commission will hold a public hearing on the first 2025 General Plan Amendment Package, including a proposal to rezone 3150 Dutton Avenue from Multi-Family Residential (R-3-18) to General Industrial (IG) and amend the General Plan land use designation from Medium Density Residential to General Industry. Commissioners will also hear a presentation on the draft Active Transportation Plan update and consider a Housing Element amendment to correct RHNA obligations and clerical errors. Public comment is accepted through March 31 on the Active Transportation Plan.

• Public hearing on Dutton Avenue Development Project: request to change 5.95 acres at 3150 Dutton Ave from Medium Density Residential to General Industry and rezone to General Industrial (IG)
• Public hearing on Housing Element Amendment to transfer RHNA units related to annexation of 34.93 acres and correct clerical errors in tables
• Presentation on Santa Rosa Active Transportation Plan update (public review draft released March 3, comment through March 31)

The Planning Commission approved three resolutions recommending the City Council adopt an environmental addendum, a General Plan Amendment, and a zoning change for the 3150 Dutton Avenue industrial project. The body also approved a resolution recommending a Housing Element amendment to reflect annexation changes.

• Approved Resolution PC-RES-2025-003 (5-0) recommending adoption of Dutton Ave environmental addendum
• Approved Resolution PC-RES-2025-004 (5-0) recommending General Plan Amendment to General Industry for 3150 Dutton Ave
• Approved Resolution PC-RES-2025-005 (5-0) recommending zoning change to IG for 3150 Dutton Ave
• Approved Resolution PC-RES-2025-006 (5-0) recommending Housing Element amendment for annexation RHNA transfer

Zoning Administrator

The Zoning Administrator will hold a public hearing on a Design Review permit for Pullman Phase III, a 6-story apartment building with 69 units and 21 parking spaces at 700, 720, and 726 Wilson Street. Staff recommends approval. The project is exempt from CEQA. The meeting also includes procedural items.

• Public hearing for Pullman Phase III - Design Review at 700 Wilson St (DR24-036)
• Proposal: 6-story, 69-unit apartment building with 21 parking spaces
• Staff recommendation to approve Design Review Permit
• Project exempt from California Environmental Quality Act (CEQA)

Zoning Administrator Nicholson approved a streamlined design review permit for the Pullman Phase III project. The development consists of a 6-story apartment building with 69 units and 21 parking spaces at 700, 720, and 726 Wilson Street.

• Approved Design Review Resolution No. ZA-RES-2025-016 for Pullman Phase III

City Council

The City Council's regular meeting for March 11, 2025, was cancelled. The posted agenda contains only procedural notice of the cancellation and the next meeting date of March 18, 2025. No substantive items or public hearings were scheduled.

Economic Development Subcommittee

The subcommittee will hear presentations on the Rose-E trolley pilot program, the Economic Development Strategy Implementation Plan, and updates on business retention, entrepreneurship, economic vibrancy, community investment, and key performance indicators. All items are for information only; no votes are scheduled.

• Rose-E trolley pilot program overview and recap
• Economic Development Strategy Implementation Plan update
• Business retention and expansion update
• Entrepreneurship and small business update
• Arts and Culture Program update

The Economic Development Subcommittee approved the November 2024 minutes and voted unanimously to establish a new regular meeting time: the second Monday of every other month at 9am, starting April 14, 2025. The remainder of the meeting consisted of informational reports and updates, with no other formal decisions made.

• Approved November 12, 2024 draft minutes as submitted (2-0, 1 absent)
• Established new regular meeting time: second Monday of every other month at 9am starting April 14 (2-0, 1 absent)

Budget Review Subcommittee

The Budget Review Subcommittee will hear a staff presentation on preliminary budget information for fiscal year 2025/26, including funding overview, anticipated increases, revenue projections, and the budget process and schedule. No decisions are scheduled; the item is for review and comment only.

• Staff presentation on FY 2025/26 budget overview including funding, revenue projections, and budget timeline

Zoning Administrator

The Zoning Administrator will hold a public hearing to consider revoking a short-term rental permit at 2508 Rancho Cabeza Drive due to three violation citations within 12 months. Also on the agenda are public meetings for a minor conditional use permit to operate a home occupation hair salon at 1827 Lornadell Lane and a minor hillside development permit to replace and enlarge a deck at 2738 Treetops Way. The meeting includes approval of prior minutes and public comment.

• Revocation of short-term rental permit at 2508 Rancho Cabeza Drive (SVR24-028) after three violations in one year
• Minor conditional use permit for home occupation hair salon at 1827 Lornadell Lane (CUP24-060)
• Minor hillside development permit for deck replacement at 2738 Treetops Way (HDP24-009)
• Approval of draft minutes from February 20, 2025
• Public comment period for matters not on the agenda

The Zoning Administrator revoked a non-hosted Short-Term Rental permit at 2508 Rancho Cabeza Drive due to three verified violations. The Administrator also approved a home occupation permit for a hair salon at 1827 Lornadell Lane and a minor hillside development permit for a deck replacement at 2738 Treetop Way.

• Revoked STR permit at 2508 Rancho Cabeza Dr (ZA-RES-2025-013)
• Approved home occupation permit for hair salon at 1827 Lornadell Lane (ZA-RES-2025-014)
• Approved minor hillside development permit for deck replacement at 2738 Treetop Way (ZA-RES-2025-015)

Board of Public Utilities

The Board will discuss and may make a recommendation to the City Council on Sonoma Water's proposed 2025/26 water transmission budget and 8.68% wholesale rate increase, from $1,289.02 to $1,400.86 per acre-foot. The board will also consider approving several contracts, including a $1.322M design contract for the Fulton Road Sewer Lift Station SLS-11 relocation, and contract amendments for the Laguna Treatment Plant flood protection and cathodic protection projects. Additionally, staff recommends rejecting all bids for the Laguna Treatment Plant Aeration Basins inspection due to high costs, with a re-solicitation planned.

• Sonoma Water 8.68% rate increase proposal ($1,289.02 to $1,400.86/acre-foot) for board recommendation to City Council
• Approval of $1,322,000 for engineering design services for Fulton Road Sewer Lift Station SLS-11 relocation
• Approval of $123,020 amendment (total $446,292) to GHD Inc. for Laguna Treatment Plant flood protection environmental services
• Approval of $65,280 amendment (total $163,934) to JDH Corrosion Consultants for cathodic protection evaluation/design
• Rejection of all bids for Laguna Treatment Plant Aeration Basins inspection (bids 128% and 311% over estimate), re-solicitation expected

The Board of Public Utilities approved several professional service contracts for water and sewer infrastructure. It also rejected all bids for the Laguna Treatment Plant aeration basin inspection due to high costs and recommended a rate increase for Sonoma Water.

• Elected Vice Chair Arnone for another term (7-0)
• Approved February 20, 2025 meeting minutes
• Approved $123,020 contract increase for GHD, Inc. for Laguna Treatment Plant flood protection (7-0)
• Approved $65,280 contract amendment for JDH Corrosion Consultants (7-0)
• Approved $1,322,000 project work order for Brelje & Race Consulting Engineers for Fulton Road Sewer Lift Station SLS-11 relocation (7-0)
• Rejected all bids for Laguna Treatment Plant Aeration Basins Inspection (7-0)
• Approved recommendation to City Council regarding Sonoma Water's proposed 8.68% rate increase (5-1)

Design Review Board

The March 6, 2025 regular meeting of the Santa Rosa Design Review Board has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for March 20, 2025.

Cultural Heritage Board

This meeting of the Santa Rosa Cultural Heritage Board scheduled for March 5, 2025 has been cancelled. The next regular meeting will be held on March 19, 2025.

Climate Action Subcommittee

The March 5, 2025 meeting of the Climate Action Subcommittee has been cancelled. The next regular meeting is scheduled for April 2, 2025.

City Council

The City Council will vote on consent items including a $13.95 million Homekey+ grant application for Caritas Homes Phase II, a $2 million contingency for Coffey Park and Fountaingrove roads disaster recovery, and a $765,272 contract for the South Santa Rosa Specific Plan. A report on the Police Department's annual military equipment under AB 481 will be presented. Closed session will evaluate the City Attorney's performance.

• $2,000,000 additional contingency for Coffey Park and Fountaingrove Neighborhood Roads Disaster Recovery Project (Contract C02258)
• Application for up to $13.95 million in Homekey+ grant funds for Caritas Homes Phase II with Burbank Housing and Catholic Charities
• Grant application for $1,600,000 to improve Lower Colgan Creek Neighborhood Park
• Transfer of 641 Regional Housing Needs Allocation units from Sonoma County to Santa Rosa following annexation of 34.93 acres
• Police Department Annual Military Equipment Report and renewal of Ordinance ORD-2022-007 under AB 481

The City Council voted 7-0 to approve the consent agenda, which included authorizing a $13.95 million Homekey+ grant application for Caritas Homes Phase II, a $2 million additional contingency for Coffey Park and Fountaingrove roads disaster recovery, a $1.6 million grant application for Lower Colgan Creek park improvements, a service contract with Santa Rosa City Schools for summer youth programs, a transfer of 641 Regional Housing Needs Allocation units from the county, and a professional services agreement for the South Santa Rosa Specific Plan. Staff briefings on the Renewal Enterprise District and Community Empowerment Plan were received and filed with no action taken. The closed session on the City Attorney's performance evaluation had no reportable action.

• Approved consent agenda 7-0: authorized $13.95M Homekey+ grant application for Caritas Homes Phase II
• Approved $2M additional contingency for Coffey Park and Fountaingrove roads disaster recovery (C02258)
• Authorized $1.6M grant application for Lower Colgan Creek Neighborhood Park improvements
• Approved service contract with Santa Rosa City Schools for summer youth programs
• Authorized transfer of 641 RHNA units from Sonoma County to Santa Rosa
• Approved professional services agreement with Dyett & Bhatia for South Santa Rosa Specific Plan
• Accepted 2024 Annual Public Records Requests Report
• Received and filed closed session item on City Attorney evaluation with no reportable action

Art in Public Places Committee

This regularly scheduled meeting of the Art in Public Places Committee was cancelled. The next regular meeting is scheduled for April 7, 2025.

Planning Commission

The Planning Commission will hold a public hearing to consider recommending to the City Council adoption of amendments to the Municipal Code and Zoning Code. The first set of amendments would repeal the current massage therapy chapter and add new regulations for massage establishments. The second set would add permitting requirements for adult entertainment businesses in Commercial and Industrial zones. The Commission also has other business including approval of minutes and a vice chair election.

• Public hearing on Massage Ordinance amendments: repeal Chapter 6-32, add new Chapter 20-49, and revise zoning definitions
• Public hearing on Adult Entertainment Business Zoning Code amendment: add permitting requirements for adult businesses in Commercial and Industrial districts
• Vice chair election for the Planning Commission
• Selection of a representative to the Waterways Advisory Committee
• Approval of draft minutes from December 12, 2024

The Planning Commission voted unanimously to recommend city council adopt code amendments tightening massage establishment regulations and adding adult entertainment business permitting. The commission also elected Vicki Duggan as vice chair and reappointed Terrence Sanders to the Waterways Advisory Committee. No items were denied or tabled.

• Reappointed Commissioner Sanders to Waterways Advisory Committee (7-0)
• Elected Commissioner Duggan as Vice Chair (7-0)
• Recommended Resolution PC-RES-2025-001 — massage regulation and establishment registration code amendments (7-0)
• Recommended Resolution PC-RES-2025-002 — adult entertainment business zoning code amendments (7-0)
• Approved December 12, 2024 draft minutes (7-0)

Waterways Advisory Committee

The Waterways Advisory Committee will hold a public meeting on the draft Santa Rosa Active Transportation Plan, an update to the 2018 Bicycle and Pedestrian Master Plan. The committee will also hold elections for chair and vice chair, and receive department reports. The committee provides advisory comments only and does not take formal action on projects.

• Public meeting on Santa Rosa Active Transportation Plan update (Public Review Draft released March 3, comment period through March 31)
• Chair and vice chair elections for the committee
• Statement of purpose reaffirming advisory role on creekside development projects
• Planning, Water, and Sonoma Water department reports

The Waterways Advisory Committee elected Art Deicke as the new Chairperson and Kevin Sea as the new Vice Chairperson. The meeting included reports on the Lower Colgan Creek Restoration Project and the Active Transportation Plan update. No substantive policy decisions were made.

• Art Deicke elected new Chairperson (unanimous)
• Kevin Sea elected new Vice Chairperson (unanimous)
• Active Transportation Plan update discussed (staff presentation)
• Lower Colgan Creek Restoration Project reported (Water Dept)

Zoning Administrator

The Zoning Administrator will hold a public hearing to consider approval of a Design Review Permit for Pullman Phase III, a proposed 6-story, 69-unit apartment building at 700–726 Wilson Street. The project is exempt from CEQA.

• Public hearing for Pullman Phase III design review (DR24-036) at 700, 720, and 726 Wilson Street
• Proposed 6-story apartment building with 69 units and 21 parking spaces
• Project recommended for approval by Planning and Economic Development Department
• CEQA exemption noted for the project

The Zoning Administrator meeting had no substantive decisions. The only scheduled item, a public hearing for design review of a 69-unit apartment building at 700 Wilson Street, was continued to March 12, 2025 because the Zoom meeting ID was incorrect in the public notice.

• Continued public hearing for Pullman Phase III design review (DR24-036) to March 12, 2025

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will discuss and may recommend allocation of approximately $251,120 in Transportation Development Act Article III funds for fiscal year 2025/2026. They will also receive an update on the Steele Lane Pilot Study Phases One and Two, which is for discussion only. The meeting includes standard procedural items.

• Recommend allocation of $251,120 in TDA Article III funds for bicycle and pedestrian projects
• Report on Steele Lane Pilot Study Phases One and Two with staff presentation and survey results
• Approval of December 19, 2024, regular meeting minutes
• Public comment on non-agenda matters allowed

The Board unanimously approved allocating approximately $251,120 in state transportation funds for school safety improvements, prioritizing schools impacted by upcoming closures. They also approved the December 19, 2024 meeting minutes (4 yes, 1 abstain, 3 absent). A staff report on the Steele Lane Pilot Study was received and filed without action.

• Approved $251,120 TDA Article III allocation for school safety improvements (unanimous)
• Approved Dec 19, 2024 regular meeting minutes (4 yes, 1 abstain, 3 absent)

Board of Community Services

This is a regular meeting of the Board of Community Services with no action items. The board will hear informational updates on the Recreation Division organizational chart based on budget modifications and on Measure M – Parks for All. The meeting also includes routine items such as approval of minutes and director reports.

• Recreation Division org chart update based on budget modifications (informational)
• Measure M – Parks for All update (informational)
• Approval of draft minutes from December 11, 2024 regular meeting
• Director updates and board member reports (no action taken)

The Board approved the meeting minutes from December 11, 2024. Measure M updates were tabled due to a lack of quorum. The Board received updates on upcoming City Council items, including a $2.8M construction agreement for Dutch Flohr Park.

• Approved December 11, 2024 meeting minutes
• Tabled Measure M updates

City Council

The Santa Rosa City Council will hold a regular meeting on February 25, 2025, with a closed session on property negotiations for 730 3rd Street and Garage 5, followed by interviews for the Personnel Board and regular session. Key decisions include a $5 million CalHome grant application for downpayment assistance and housing rehabilitation loans, approval of $250,000 in grazing services contracts, an HVAC maintenance agreement up to $432,930, and a cooperative agreement for the Highway 101 bicycle/pedestrian overcrossing. The meeting also includes consent items, reports on settlements and litigation, and appointments to boards and regional positions.

• Resolution to apply for $5 million CalHome grant for downpayment assistance and housing rehabilitation loans
• Two grazing services contracts totaling $250,000 with Capra Environmental Services and Goats R Us for fire fuel reduction
• HVAC maintenance and repair services agreement with Matrix HG, Inc. up to $432,930
• Cooperative agreement with Caltrans for construction of Highway 101 bicycle and pedestrian overcrossing
• Closed session negotiations for 730 3rd Street property and Garage 5 (625/637 3rd Street)

The City Council appointed Deanna Martin and Erika Thibault to two at-large Personnel Board vacancies and approved Mayor Stapp's selections for several committee chairs and regional liaison positions. Council also approved the consent agenda and minutes from previous meetings. No major policy or budget decisions were made.

• Appointed Deanna Martin and Erika Thibault to Personnel Board (5-0, 2 absent)
• Approved chairpersons for Art in Public Places, Board of Community Services, Community Advisory Board, Public Safety Tax Oversight Committee, Personnel Board (5-0, 2 absent)
• Approved council liaison appointments to ABAG, Library Advisory Board, Sonoma County Homeless Coalition, Public Financing Authority (5-0, 2 absent)
• Appointed Council Member Rogers as alternate to Renewal Enterprise District (5-0, 2 absent)
• Approved January 28 and February 4, 2025, meeting minutes as submitted
• Adopted consent agenda items 14.1 through 14.8 (5-0, 2 absent)

Housing Authority

The Housing Authority will receive a second-quarter financial update for fiscal year 2024-25 and attend a study session on the Brown Act and conflict of interest laws. Commissioners will also consider approving previous meeting minutes and receive a pending development pipeline update. No voting items or public hearings are scheduled; the meeting is largely procedural and informational.

• Housing Authority Financial Report for FY 24/25 Q2
• Study session: overview of Brown Act and conflict of interest laws
• Pending development pipeline update (for information only)
• Approval of draft minutes from January 27, 2025 meeting

The Housing Authority approved the draft minutes from the January 27, 2025 meeting. The meeting included a financial report and a study session on the Brown Act and conflict of interest laws. No substantive decisions were made regarding policy or funding.

• Approved January 27, 2025 draft minutes as submitted
• Received Housing Authority FY 24/25 Q2 Financial Update
• Received overview of Brown Act and Conflict of Interest laws
• Received pending development pipeline update

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will consider recommending allocation of approximately $204,584 in Transportation Development Act Article III funds for fiscal year 2025/2026 bicycle and pedestrian projects. Staff will also present an update on the Steele Lane Pilot Study Phases One and Two for discussion and feedback. The meeting includes standard procedural items such as approval of minutes and public comment.

• Recommendation on allocation of $204,584 in TDA Article III funds for FY 2025/2026 bicycle and pedestrian projects
• Staff report and board discussion on Steele Lane Pilot Study Phases One and Two
• Approval of December 19, 2024 regular meeting minutes

Zoning Administrator

The Zoning Administrator will hold a regular meeting to consider three design review proposals. Staff recommends approval for all projects: replacement carports at 2600 Northcoast Street, exterior changes to Habit Burger Grill at 2280 Santa Rosa Avenue, and demolition and reconstruction of a 4-plex at 684 Benicia Drive. All projects are exempt from CEQA.

• Design review for 23 replacement metal carports at 2600 Northcoast Street (DR23-002)
• Design review for exterior changes including new tower cap at Habit Burger Grill, 2280 Santa Rosa Avenue (DR24-008)
• Design review to demolish and reconstruct Building D as a 4-plex at 684 Benicia Drive (DR24-002)
• All items have staff recommendation for approval
• Projects are CEQA-exempt

The Zoning Administrator approved three design review projects as submitted: replacement carports at 2600 Northcoast Street, exterior changes at The Habit Burger Grill on Santa Rosa Avenue, and demolition/reconstruction of Building D at 684 Benicia Drive. All projects were found exempt from CEQA. The draft minutes from January 20, 2025 were also approved.

• Approved Resolution ZA-RES-2025-010 for demolition of 24 wood carports and replacement with 23 metal carports at 2600 Northcoast Street
• Approved Resolution ZA-RES-2025-011 for exterior changes and rebranding of The Habit Burger Grill drive-through at 2280 Santa Rosa Avenue
• Approved Resolution ZA-RES-2025-012 for demolition and reconstruction of Building D as a 4-plex at 684 Benicia Drive

Board of Public Utilities

The Board will consider awarding a General Services Agreement to Matrix HG, Inc. for HVAC maintenance and repair services totaling $108,575 plus a $50,000 contingency. A staff briefing will update the Board on compliance with state water conservation regulations. The Board will also hold a closed session to discuss anticipated litigation.

• Award of $108,575 HVAC maintenance contract to Matrix HG, Inc., with $50,000 contingency
• Update on 'Making Water Conservation a California Way of Life' regulations and water use efficiency targets
• Closed session for conference with legal counsel regarding one potential case of anticipated litigation
• Oath of office for reappointed board member(s)
• Approval of February 6, 2025 regular meeting minutes

The Board approved a consent item awarding a two-year HVAC maintenance contract to Matrix HG, Inc. for $108,575 with a $50,000 contingency. The Board also approved the February 6 meeting minutes and administered oaths to reappointed members. A staff briefing on water conservation regulations was presented but no formal action was taken. A closed session on anticipated litigation resulted in no publicly reportable action.

• Approved February 6, 2025 meeting minutes (4-0, 3 absent)
• Approved bid award and General Service Agreement with Matrix HG, Inc. for HVAC maintenance and repair services, $108,575 plus $50,000 contingency (4-0, 3 absent)
• Administered Oath of Office to reappointed Board Members Badenfort and Bartholow

Public Financing Authority

The regular meeting of the Santa Rosa Public Financing Authority scheduled for February 20, 2025, has been canceled. No items were discussed or decided. The next regular meeting is set for March 20, 2025.

• Meeting canceled; no business conducted.

Design Review Board

The February 20, 2025 regular meeting of the Design Review Board has been canceled. No items were discussed or decided at this meeting. The next regular meeting is scheduled for March 6, 2025.

City Council

This is a special meeting of the Santa Rosa City Council for a goal-setting workshop only. No other business will be considered. The council will develop goals and objectives to guide budget development and strategic planning for the upcoming fiscal year.

• Goal-setting workshop facilitated by Jacob Green and Associates, Inc. (JGA) to build alignment on council vision

The City Council convened a special goal-setting workshop to develop vision statements and objectives for the next fiscal year. The session, facilitated by Jacob Green and Associates, included a presentation on the city's financial model and budget process. The meeting concluded with the council discussing priorities for infrastructure, housing, and public safety.

• Held goal-setting workshop for upcoming fiscal year
• Facilitated by Jacob Green and Associates
• Presented city financial model and budget process
• Council Member Fleming left meeting at 1:27 p.m.

Cultural Heritage Board

The regular meeting of the Cultural Heritage Board scheduled for February 19, 2025, has been cancelled. The next regular meeting will be held on March 5, 2025.

City Council

The February 18, 2025 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting will be held on Tuesday, February 25, 2025. No items were discussed or decided.

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive information-only presentations on the second quarter FY 2025 budget performance and the city's investment portfolio. The meeting also includes approval of minutes from October 2024 and notes cancellations of four previous meetings. No formal action items are scheduled.

• FY 2025 Quarterly Budget Review - Second Quarter (information only)
• City Investment Portfolio overview (information only)
• Approval of draft minutes from October 10, 2024
• Cancellation of four prior meetings (Nov 14, Dec 12, 2024; Jan 9 & Jan 23, 2025)

The subcommittee received information regarding the FY 2025 second quarter budget performance. Staff also provided an overview of the City's current investment portfolio and monthly reporting.

• Approved October 10, 2024 meeting minutes
• Received FY 2025 second quarter budget review information
• Received city investment portfolio overview information

Planning Commission

The February 13, 2025 Planning Commission meeting has been cancelled. The next regular meeting is scheduled for February 27, 2025. A zoning code amendment for a new massage ordinance has been rescheduled and re-noticed to the February 27 meeting.

• Meeting cancelled for February 13, 2025
• Zoning code amendment for a new massage ordinance rescheduled to February 27, 2025

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will discuss and approve the 2025 meeting schedule, receive updates from Environmental Services and Regional Operations, and review the preliminary budget overview and schedule for FY2025/26. The meeting includes public comment opportunities and approval of prior meeting minutes.

• Approval of the 2025 meeting schedule
• Environmental Services Division update presentation
• Regional Operations Division update presentation
• FY2025/26 preliminary budget overview and schedule presentation

Community Advisory Board

The Community Advisory Board will hold a special meeting to vote on awarding four Community Improvement Grants totaling $8,500 from Q3 and Q4 2024. The board will also consider adopting a 2025 meeting schedule that shifts to every other month. The current grant fund balance is $16,553.08; if all grants are awarded, the remainder will be $8,053.08.

• Motion to approve $8,500 in Community Improvement Grants (Q3 and Q4 2024)
• Current grant fund balance: $16,553.08; remaining after awards: $8,053.08
• Adoption of 2025 meeting schedule (every other month: Jan, Mar, May, Jul, Sep, Nov)
• Special meeting on February 12, 2025 at 6:00 PM

The Community Advisory Board (CAB) voted individually on four Community Improvement Grant applications after an initial motion to award $1,000 each failed. The board approved $2,500 for Latino Service Providers' Winter Celebration (3-1) and $2,000 for Greater Cherry Spring Fling (4-0), and recommended disapproval for the Redwood Empire Chinese Association's Lunar New Year Celebration (3-1) and Visitor's, Guest's and Resident's Appreciation Day (3-1). The board also adopted an amended 2025 meeting schedule with November 12 substituted for November 19 (4-0).

• Failed motion to award $1,000 per grant application (1-3)
• Approved individual vote procedure for each grant (4-0)
• Recommended disapproval of Redwood Empire Chinese Association Lunar New Year Celebration grant (3-1)
• Approved $2,500 for Latino Service Providers Winter Celebration (3-1)
• Lost motion to disapprove Visitor's, Guest's and Resident's Appreciation Day (no second)
• Failed $2,500 motion for Greater Cherry Spring Fling (2-2 tie)
• Approved $2,000 for Greater Cherry Spring Fling (4-0)
• Approved 2025 meeting schedule with November 12 date (4-0)

City Council

The February 11 regular meeting of the Santa Rosa City Council has been cancelled. The next regular meeting is scheduled for February 25, 2025.

• Meeting cancelled; no items to report

Open Government Task Force Implementation Subcommittee

The February 6, 2025 regular meeting of the Open Government Task Force Implementation Subcommittee has been cancelled. The next regular meeting is scheduled for Thursday, April 3, 2025.

Zoning Administrator

The Zoning Administrator will consider several land-use permits including a minor conditional use permit and sign variance for a Dave & Buster's indoor entertainment facility at 600 Santa Rosa Plaza, two hillside development permits for single-family homes, and a design review for a church lobby extension. One item (Blentech building expansion) has been continued to a date uncertain. Staff recommends approval for all active items.

• Dave & Buster's: 42,000 sq ft indoor entertainment facility at 600 Santa Rosa Plaza with a request for 213 sq ft of signage (170.82 sq ft over limit)
• Victory Outreach Lobby Extension: minor design review for church façade and lobby expansion at 4042 Sebastopol Road
• Hillside Development Permit for 3,545 sq ft single-family dwelling at 3967 Shelter Glen Way (Tubbs fire replacement)
• Hillside Development Permit for 5,375 sq ft two-story home with pool at 3580 Kendell Hill Drive
• Blentech Building Expansion at 2899 Dowd Drive continued to a date uncertain

The Santa Rosa Zoning Administrator approved four projects and continued one to a later date. Approved items include a Dave & Buster's indoor entertainment facility with a sign variance, a Victory Outreach church lobby extension, and two single-family homes on hillside properties. The Blentech building expansion at 2899 Dowd Drive was continued to an uncertain date. All actions were taken as recommended by staff.

• Approved Minor Design Review for Victory Outreach lobby extension at 4042 Sebastopol Road (Resolution ZA-RES-2025-005)
• Approved Minor Conditional Use Permit for Dave & Buster's at 600 Santa Rosa Plaza (Resolution ZA-RES-2025-006)
• Approved Sign Variance for Dave & Buster's at 600 Santa Rosa Plaza (Resolution ZA-RES-2025-007)
• Approved Minor Hillside Development Permit for 3,545-sq-ft home at 3967 Shelter Glen Way (Resolution ZA-RES-2025-008)
• Approved Minor Hillside Development Permit for 5,375-sq-ft home at 3580 Kendell Hill Drive (Resolution ZA-RES-2025-009)
• Continued design review for Blentech expansion at 2899 Dowd Drive to a date uncertain
• Approved minutes of January 16, 2025

Board of Public Utilities

The Board of Public Utilities will hear a water supply update, consider approving a $467,445 contract amendment for construction management and inspection services for backup generators, and consider awarding a $443,626 design contract for seismic retrofit of the Laguna Treatment Plant headworks. The meeting also includes an oath of office for a new board member and approval of prior meeting minutes.

• First amendment to agreement with Green Valley Consulting Engineers, increasing contract by $467,445 to $1,998,773.50 for backup generator project
• Professional Services Agreement with Hazen and Sawyer for $443,626 to design seismic retrofit of Laguna Treatment Plant headworks
• Staff briefing on water and recycled water supply issues
• Oath of office for a new board member
• Approval of December 19, 2024 meeting minutes

The Board approved a $467,445 amendment to a construction management contract for backup generators and a $443,626 agreement for engineering design services for a Laguna Treatment Plant seismic retrofit. The meeting also included the swearing in of a new board member.

• Approved $467,445 amendment to backup generator contract (5-0)
• Approved $443,626 design services agreement for Laguna Treatment Plant (5-0)
• Oath of office administered to new Board Member J. Matthew Mullan
• Approved December 19, 2024 meeting minutes as submitted

Design Review Board

The Design Review Board will hold a public hearing on an appeal of the Zoning Administrator's approval of Minor Design Review for a 1.01-acre public plaza at 883 & 665 Sebastopol Road as part of the Tierra de Rosas development. The Board will also conduct concept design reviews for two projects: the Piner Apartments, a 103-unit mixed-use complex at 2000 Piner Road, and the Comstock Commons Hotel and Conference Center (continued to an uncertain date). No consent items are scheduled.

• Public hearing on appeal of Zoning Administrator's approval for Tierra de Rosas Public Plaza at 883 & 665 Sebastopol Road (1.01-acre park)
• Concept design review for Piner Apartments: 103-unit, 4-story mixed-use project at 2000 Piner Road with retail and senior housing
• Concept design review for Comstock Commons Hotel and Conference Center (151 rooms, 104,000 sq ft conference center) continued to uncertain date
• Vice Chair election scheduled
• No consent items on the agenda

The Design Review Board denied an appeal and upheld the Zoning Administrator's approval of a Minor Design Review for a 1.01-acre privately maintained public plaza at 883 & 665 Sebastopol Road, part of the Tierra de Rosas master development. The board also elected Adam Sharron as Vice Chair and approved the January 16, 2025 meeting minutes. Two concept design reviews were discussed but no action was taken: the Comstock Commons Hotel and Conference Center was continued to a date uncertain, and the Piner Apartments mixed-use project received comments only.

• Denied appeal of Tierra de Rosas public plaza approval (Resolution DRB-2025-001) (4-1-1-1)
• Elected Adam Sharron as Vice Chair (6-0)
• Approved January 16, 2025 meeting minutes (unanimous)
• Continued concept design review for Comstock Commons Hotel to a date uncertain
• Provided comments only on Piner Apartments concept design review (no action taken)

Cultural Heritage Board

The February 5, 2025 regular meeting of the Santa Rosa Cultural Heritage Board has been cancelled. The next regular meeting is scheduled for February 19, 2025.

Climate Action Subcommittee

The Climate Action Subcommittee will receive an overview of existing city codes, policies, and procedures related to tree planting and maintenance on private property, public right-of-way, and city-owned property. The subcommittee may discuss the item and give direction to staff. Other agenda items are procedural, including approval of September 2024 minutes and future meeting scheduling.

• Staff presentation on tree-related codes, policies, and procedures across all property types
• Subcommittee may discuss and provide direction on tree planting and maintenance rules

City Council

The Santa Rosa City Council will vote on accepting $1.45 million from Measure O for the inRESPONSE Mobile Crisis Response team, and on a Measure H funding agreement for fire services. Two study sessions will discuss the City Equity Plan and reconsideration of development-related fees; no action will be taken on those items.

• $1.45M from Sonoma County Measure O for mental health crisis response team
• Measure H funding agreement for enhanced fire protection and paramedic services
• Approval of amended City Salary Plan and Schedule
• Second amendment to Lexipol LLC contract adding $100,000 (total $200,000)
• Study session on reconsideration of Development Related Cost of Service Fees

The City Council voted to support several candidates for appointments to regional boards and commissions, including the SMART Commission and the Bay Area Air Quality Management District Board. The council also held study sessions on the City Equity Plan and development service fees, though no actions were taken on those items.

• Approved support of Jackie Elward for North Bay Division LOCC, Executive Board (6-0)
• Approved support of Frank Quint for Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee (6-0)
• Approved support of Gerard Giudice and Ariel Kelley for SCTA seats on the SMART Commission (6-0)
• Approved support of Victoria Fleming for non-SCTA appointment to the SMART Commission (6-0)
• Approved support of Brian Barnacle for Bay Area Air Quality Management District Board (6-0)
• Approved support of Gerard Giudice for Golden Gate Bridge, Highway & Transportation District (6-0)
• Denied motion to reconsider prior support for SMART Commission seat (3-3)
• Approved support of Stephen Zollman for Sonoma County Consolidated Oversight Board (6-0)