Shawnee public meetings in 2021
99 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving the minutes from its December 6, 2021 regular meeting. This is a routine consent agenda item with no other substantive business listed.
- Approval of minutes from December 6, 2021 regular meeting
Shawnee Municipal Authority
The Shawnee Municipal Authority will meet to consider approving the consent agenda, which includes minutes from the December 6, 2021 regular meeting. The agenda is otherwise procedural, with no new business listed.
- Approval of minutes from December 6, 2021 regular meeting
Shawnee Civic and Cultural Development Authority
The Shawnee Civic and Cultural Development Authority will consider transferring all non-attached assets, including the International Finals Youth Rodeo (IFYR), to Pottawatomie County, and will vote on a five-year contract with Dale Yerigan/IPRA to manage the IFYR. The meeting also includes approval of prior minutes and acknowledgment of the 2022 meeting schedule.
- Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
- Five-year contract with Dale Yerigan/IPRA for IFYR management
- Approval of November 18, 2021 meeting minutes
- Acknowledge 2022 schedule of regular meetings
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee is holding a regular meeting to approve the November 18, 2021 minutes and discuss the Gardening with the Experts event. The agenda includes new business, committee comments, and public comments. The meeting is scheduled for December 16, 2021 at 4:00 PM at Shawnee Forward, 231 N. Bell, Shawnee, OK.
- Approval of November 18, 2021 minutes
- Discussion of Gardening with the Experts event
- New business
- Committee comments
- Public comments
Airport Advisory Board
The Shawnee Regional Airport Advisory Board will discuss and consider a proposed list of comparable airports for a committee-managed fair market rental value study, and procedures for electing officers and terms of office. The board will also hear a staff report on fuel prices, fuel sales, and budget. The agenda includes routine items like minutes approval and citizen comments.
- Discussion and consideration of proposed list of airports for fair market rental value study
- Discussion and consideration of procedures for election of officers and terms of office
- Staff report on current fuel price comparisons, fuel sales, and budget summary
- Approval of minutes from November 17, 2021 regular meeting
- Citizen comments (3-minute limit per person, 12-minute limit per topic)
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board is holding a regular meeting to approve its 2022 meeting schedule and previous minutes. Members will also receive updates on senior fitness classes, Title III grants, and purchases funded by the Pottawatomie County senior sales tax, plus discuss board goals.
- Approval of 2022 Schedule of Meetings
- Senior Fitness Classes and Title III Grant Updates
- Pottawatomie County Senior One-Cent Sales Tax Purchases Update
- Discussion of Progress on Board Goals and Objectives
Planning Commission
The Shawnee Planning Commission will hold a special meeting to consider two final plat applications: the Hyatt Addition, Section 4 near N. Harrison Ave. and E. 45th St., and the Wolverine Industrial Park subdivision west of N. Harrison Ave. on Wolverine Road. The commission will also review and approve the 2022 meeting calendar. No other substantive items are on the agenda.
- Final Plat: Hyatt Addition, Section 4 (near N. Harrison Ave. and E. 45th St.)
- Final Plat: Wolverine Industrial Park (west of N. Harrison Ave. on Wolverine Rd.)
- Review and approval of 2022 Planning Commission meetings calendar
Board of City Commissioners
The Shawnee Board of City Commissioners will meet to consider several items, including a water sale agreement with Tri-County Water District No. 2, an amended contract for the 45th Street Transportation Project, and a resolution to extend the Lake Advisory Committee's deadline. They will also consider bids for the Independence Street Sidewalk Improvement project and approve routine consent agenda items such as minutes, resignations, and appointments.
- Water Sale Agreement with Tri-County Water District No. 2
- Amended contract with CEC Cooperation for Professional Design Services for 45th Street Transportation Project
- Resolution to extend Lake Advisory Committee deadline by 90 days
- Bid award for Independence Street Sidewalk Improvement
- Mayor's appointments to Oklahoma Baptist University Authority
Shawnee Municipal Authority
The Shawnee Municipal Authority will consider approving the consent agenda, which includes confirming the City Commission's action on a five-year water sale agreement with Tri-County Rural Water District No. 2. The agreement allows the district to purchase water at residential rates, with the district constructing the necessary tap and meter. The meeting also includes a new business item and adjournment.
- Confirm action on Water Sale Agreement with Tri-County Rural Water District No. 2 (5-year term, residential rates)
- Approve minutes from November 15, 2021 regular meeting
- New Business (any matter not known or reasonably foreseen prior to agenda posting)
Board of Adjustment
The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a variance request for property at 2130 W. Benedict Street. The applicant seeks to reduce the required 75-foot minimum distance between driveways to about 15 feet. Staff recommends denial, citing the hardship as self-created. This item was deferred from the November 18, 2021 meeting.
- Variance request ZBOA04-21 by Freddie White for 2130 W. Benedict St.
- Request to reduce driveway separation from 75 feet to approximately 15 feet
- Property zoned A-1 (Rural Agricultural District)
- Staff recommends denial of the variance
- Public hearing scheduled for November 23, 2021 at 3:30 PM
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee is holding a regular meeting to approve prior minutes and discuss the 'Gardening with the Experts' program. The agenda includes new business, committee comments, and public comments, with no major decisions or financial items listed.
- Approval of October 21, 2021 minutes
- Discussion of Gardening with the Experts
Shawnee Civic and Cultural Development Authority
The Shawnee Civic and Cultural Development Authority will consider transferring all non-attached assets, including International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County, and entering a contract with Dale Yerigan/IPRA to manage IFYR. The board will also vote on appointing Stacy Cramer-Moore to fill an unexpired term, after deferring both items from the October meeting. The agenda includes routine items like approving minutes and swearing in a new trustee.
- Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
- Contract with Dale Yerigan/IPRA for management of International Finals Youth Rodeo
- Appointment of Stacy Cramer-Moore to fill unexpired term of Mindy Palmer
- Approval of October 21, 2021 meeting minutes
- Swearing in of Stacy Cramer-Moore
Board of Adjustment
The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a variance request for a property at 2130 W. Benedict Street. The applicant seeks to reduce the required 75-foot separation between driveways to about 15 feet. Staff recommends denial, citing the hardship as self-created. The board will also review minutes, approve the 2022 meeting calendar, and hear a city planner report.
- Public hearing on variance ZBOA04-21 for 2130 W. Benedict St. to reduce driveway separation from 75' to 15' (staff recommends denial)
- Consideration of minutes from June 17, 2021 meeting
- Review and approval of 2022 ZBOA meeting calendar
- City Planner report and board members' comments
Shawnee Municipal Authority
The Shawnee Municipal Authority will consider a budget amendment for Fund 501 to fund position adjustments and a 3% cost-of-living adjustment for non-union employees. The amendment increases the fund balance by $41,786.67 and adjusts appropriations across salary, overtime, and benefit lines. The board will also consider approval of the consent agenda, which includes minutes from the November 1, 2021 meeting.
- Budget amendment for Fund 501: $41,786.67 increase for 3% COLA and position adjustments
- Approval of minutes from November 1, 2021 regular meeting
- New Business (any matter not known or reasonably foreseen prior to posting)
Board of City Commissioners
The Shawnee Board of City Commissioners will hold a public hearing and consider an ordinance to rezone property at 1404 East 7th Street from R-1 to R-2 to allow construction of a duplex or triplex. The board will also consider several consent agenda items, including a supplemental police services agreement with the Housing Authority, a change order for the Whittaker Street Rehabilitation Project, and multiple budget amendments for FY 2021-2022. Presentations are scheduled from Animal Control and an OG&E liaison, and the board will consider grant agreements with Johns Hopkins University and an Emergency Solutions Grant agreement with Central Oklahoma Community Action Agency.
- Public hearing and consideration of rezoning 1404 East 7th Street from R-1 to R-2 (Case No. RZ07-21)
- Renewal of Supplemental Police Services agreement with Housing Authority of Shawnee
- Change Order No. 1 for Whittaker Street Rehabilitation Project
- Budget amendments for General Fund, Aquatic Center, Library, and Gifts/Contributions funds
- Consideration of Johns Hopkins University Love Your Block grants and Emergency Solutions Grant agreement
Planning Commission
The Shawnee Planning Commission will hold a public hearing and consider a rezoning application (RZ07-21) for a vacant lot at 1404 E. 7th Street, changing it from R-1 (Single-Family Residential) to R-2 (Medium Density Residential) to allow construction of a duplex or triplex. Staff recommends approval. The commission will also consider approving the minutes from the September 1, 2021 meeting.
- Public hearing on RZ07-21: rezone 1404 E. 7th St from R-1 to R-2 for duplex/triplex
- Consideration of minutes from September 1, 2021 regular meeting
- City Planner's report and new business
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving the consent agenda, which includes minutes from the October 18 meeting, acknowledging a lease renewal with Vyve Broadband A, LLC, and acknowledging the 2022 meeting schedule. The lease renewal would extend the term to October 18, 2024, with a 1.4% rent increase and annual inflation adjustments.
- Approve minutes from October 18, 2021 regular meeting
- Acknowledge renewal of lease with Vyve Broadband A, LLC at 1821 Airport Drive, extending to October 18, 2024
- Rent increases from $775 to $786 per month, with annual CPI-based adjustments
- Acknowledge 2022 schedule of regular meetings for City Commission, Airport Authority, and Municipal Authority
Shawnee Civic and Cultural Development Authority
The Shawnee Civic and Cultural Development Authority will hold a rescheduled regular meeting to consider transferring all non-attached assets, including International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County. They will also consider hiring Finley and Cook PLLC for 2020 bookkeeping, entering an audit engagement with CBEW Professional Group, LLP, and appointing a committee to work with the City and County on the Heart of Oklahoma Exposition Center. New trustees will be sworn in.
- Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
- Retain Finley and Cook PLLC for 2020 bookkeeping
- Engagement Agreement with CBEW Professional Group, LLP for 2020 audit
- Appointment of committee for Heart of Oklahoma Exposition Center with City and County
- Swearing in of Andrea Weckmueller-Behringer and Stacy Cramer-Moore to Trust Authority
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee will hold a regular meeting to approve minutes from September 16, 2021, discuss upcoming events like Gardening with the Experts and a Work Day, and consider a $200 expenditure for pansies. The agenda includes standard items such as new business, committee comments, and public comments.
- Approval of September 16, 2021 minutes
- Discussion of Gardening with the Experts
- Discussion of Work Day
- Approval of $200 cost for pansies
Shawnee Senior Citizens Advisory Board
The Senior Citizens of Shawnee Board is meeting to discuss routine business, including staff updates, fitness class attendance, and progress on board goals. They will also discuss and take action on purchases funded by the Pottawatomie County senior one-cent sales tax, with a proposal for fitness class funds.
- Discussion and action on Pottawatomie County senior one-cent sales tax purchases
- Proposal for fitness class funds
- Senior Fitness Classes and Title III Grant Updates
- Discussion of progress on board goals and objectives
- Report from subcommittee on possible calling program
Board of City Commissioners
The Shawnee Board of City Commissioners will consider a contract with Andrea Weckmueller-Behringer as City Manager, set her compensation via resolution, and swear her in if approved. They will also discuss a real property exchange with Shawnee Public Schools, a shopping cart ordinance, budget amendments, and a fence replacement bid. The meeting includes appointing a Ward 2 Commissioner to fill a vacancy and other routine items.
- Contract with Andrea Weckmueller-Behringer as City Manager
- Resolution establishing City Manager compensation
- Real Property Exchange Agreement with Shawnee Public Schools
- Ordinance creating Article XI of Chapter 8 on shopping carts
- Fence Removal and Replacement Project at Heart of Oklahoma Exposition Center (Project No. C-21-03D1)
Board of City Commissioners
The Shawnee Board of City Commissioners is holding a special session to formally execute a Continued Cooperation Agreement and Joint Resolution with the Citizen Potawatomi Nation. The agreement outlines a framework for negotiating future agreements on fire protection, infrastructure transfer, and utility maintenance, as well as cooperation on water, emergency services, public facilities, and quality of life initiatives. The meeting includes remarks from Mayor Ed Bolt and Chairman John "Rocky" Barrett.
- Execution of Continued Cooperation Agreement between City of Shawnee and Citizen Potawatomi Nation
- Joint Resolution committing to partnership on water, emergency services, public facilities, and quality of life
- 90-day negotiation period for contemplated agreements, with possible 60-day extension
- Contemplated extension of fire protection services into Nation's boundaries
- Transfer of infrastructure in de-annexed territory from City to Nation
Shawnee Municipal Authority
The Shawnee Municipal Authority will consider approving a consent agenda and a proposal to lease various equipment from CNH Industrial Capital America, LLC, at a total annual cost of $210,672.32. The lease is intended to replace multiple pieces of equipment, reduce maintenance costs, and streamline operations. The meeting also includes a new business item for any unforeseen matters.
- Lease of various equipment from CNH Industrial Capital America, LLC, total annual cost $210,672.32
- Approval of minutes from September 7, 2021 regular meeting
- New Business item for matters not known prior to agenda posting
Board of City Commissioners
The Board of City Commissioners is holding a special called session solely to receive governing body training from the Oklahoma Municipal Assurance Group (OMAG). No other business is scheduled; the agenda includes only the training item and adjournment.
- Special session called for September 20, 2021 at 4:30 p.m. in Shawnee Commission Chambers, 16 West 9th Street
- Agenda item: Receive governing body training from Oklahoma Municipal Assurance Group (OMAG)
Board of City Commissioners
The Shawnee Board of City Commissioners will consider several significant items, including a cooperation agreement and joint resolution with the Citizen Potawatomi Nation, an ordinance to de-annex certain properties, and a possible appointment to fill a vacant Ward 2 seat. The agenda also includes routine consent items, public hearings on rezoning, and various contracts and resolutions.
- De-annexation ordinance for parts of Sections 25, 35, 36, T10N-R3E and Sections 28-31, T10N-R4E
- Cooperation Agreement and Joint Resolution with Citizen Potawatomi Nation
- Lease of 2022 Freightliner Asphalt Patch Truck from JR Equipment at $56,722.48 annually
- Rezone at 15413 Nickens Road for Bed and Breakfast/Airbnb (CUP03-21)
- Final plat for Trails End Phase I subdivision, ~46.20 acres near N. Kickapoo Ave and County Road 112
Shawnee Airport Authority
The Shawnee Airport Authority will meet to consider approving the consent agenda, which includes minutes from the September 7, 2021 regular meeting. No other substantive items are listed on the agenda.
- Approval of minutes from September 7, 2021 regular meeting
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee is holding a rescheduled regular meeting. The main agenda item is a discussion about the Gardening with the Experts program, along with new business, committee comments, and public comments. The meeting will also include approval of the May 20, 2021 minutes.
- Discussion of Gardening with the Experts program
- Approval of May 20, 2021 meeting minutes
- New business and committee comments
Airport Advisory Board
The Shawnee Regional Airport Advisory Board will discuss and consider amending and extending a non-aeronautical commercial lease with Vyve Broadband A, LLC, and conducting a fair market value study for leased airport properties. The board will also review minutes, hear citizen comments, and receive a staff report on fuel prices, sales, and budget.
- Discussion and consideration of request to amend and extend non-aeronautical commercial lease – Vyve Broadband A, LLC
- Discussion and consideration of conducting fair market value study – draft scope of work for request for proposals for services
- Consideration and approval of minutes from August 18, 2021 meeting
- Citizen comments (3-minute limit per person, 12-minute limit per topic)
- Staff report: fuel price comparisons, fuel sales, budget summary, airport authority actions
Shawnee Municipal Authority
The Shawnee Municipal Authority will consider approving a consent agenda that includes a $115,336.93 change order for the Water Treatment Plant Expansion to replace the chlorine dioxide generator system, and a contract with USIC Locating Services for utility line locating. They will also discuss purchasing a restroom/shower facility for Isaac Walton Campground for $96,591.00, a budget amendment for restroom improvements at Glen Collins Park, and a resolution to declare surplus property for auction.
- Approve Change Order No. 1 for Water Treatment Plant Expansion, increasing contract price to $14,709,336.93
- Contract with USIC Locating Services, LLC for water, wastewater, and stormwater line locating, estimated annual cost $90,000
- Purchase restroom/shower facility for Isaac Walton Campground and Swim Area at Shawnee Twin Lake No. 1 for $96,591.00
- Budget amendment for Fund 501 for restroom improvements at Glen Collins Park, Shawnee Twin Lakes
- Resolution declaring surplus personal property for auction and disposal
Board of City Commissioners
The Shawnee Board of City Commissioners will discuss and consider several items, including an ordinance establishing license and permit requirements for medical marijuana establishments and a resolution to remove the temporary moratorium on new business permits for such establishments. The board will also hear appeals, consider stop sign requests, and review various consent agenda items.
- Ordinance for medical marijuana license and permit requirements and location restrictions
- Resolution to remove temporary moratorium on medical marijuana business permits
- Appeal by Redbird Properties, LLC of demolition order for 110 West Main Street
- Amendment to Sales Tax Rebate Agreement with Elmer Smith Oil Company
- Stop sign requests at West 10th Street/North Louisa Avenue and North Park Avenue intersections
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving a consent agenda and two main items: transferring, amending, and extending a non-aeronautical commercial lease with Brown Derby, and submitting a Land Release Request to the FAA to reclassify airport property for use by the Oklahoma Military Department. The meeting is scheduled for September 7, 2021, at 6:00 p.m. in the Commission Chambers at City Hall.
- Transfer of Brown Derby Drive In lease to Brown Derby Drive In, LLC, with a 5-year extension and renewal options for 20 additional years
- Proposed lease amendment includes annual rent of $3,792 and a 1.5% late fee
- Brown Derby LLC plans $10,000-$25,000 in improvements to the property at 1830 North Kickapoo
- Land Release Request to FAA to reclassify airport land for Oklahoma Military Department use
- Approval of minutes from August 16, 2021, and June 16, 2021, meetings
Traffic Commission
The Shawnee Traffic Commission will consider two requests to add stop signs: one at 10th and Louisa to create a four-way stop, and another along N Park Avenue between Macarthur and 37th Street. Staff recommends approval for the first and partial approval for the second, adding stops at 32nd, 33rd, and 34th streets. The commission will also approve minutes from June 22, 2021, and hear citizen comments.
- Request to add two stop signs at 10th St and Louisa Ave, creating a four-way stop (applicant: Tina K. Hanna, South Central Industries)
- Request to add stop signs on N Park Ave between Macarthur and 37th St; staff recommends partial approval at 32nd, 33rd, and 34th St intersections
- Petition with 13 signatures supporting N Park Ave stop signs
- Approval of minutes from June 22, 2021 meeting
Shawnee Civic and Cultural Development Authority
The Shawnee Civic and Cultural Development Authority is meeting to consider transferring all non-attached assets, including International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County. They will also discuss wrapping up the 2021 IFYR, planning for 2022, and transferring funds to pay an audit invoice. The meeting was rescheduled from the Heart of Oklahoma Expo Center to City Hall Commission Chambers.
- Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
- Wrap-up of 2021 International Finals Youth Rodeo (IFYR)
- Planning for 2022 International Finals Youth Rodeo (IFYR)
- Transfer of funds from Special Events Account to General Account for audit invoice
- Discussion on future of the Shawnee Civic and Cultural Development Authority Trust
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee is holding a regular meeting to approve minutes from May 20, 2021, and discuss the Gardening with the Experts program. The agenda also includes new business, committee comments, and public comments. No major decisions or financial actions are listed on the agenda.
- Approval of May 20, 2021 minutes
- Discussion of Gardening with the Experts
- New business
- Committee comments
- Public comments
Board of Adjustment
The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a variance request from Daniel and Alison Cope to reduce the required street frontage from 330 feet to 181 feet for a 5-acre lot at 33808 Belcher Road, zoned A-1 Rural Agricultural. The board will also review minutes from its June 17, 2021 meeting and discuss deferring a previously continued variance case for 420 N. Kickapoo Street due to lack of quorum at the July 15, 2021 meeting. Staff recommends approval of the Belcher Road variance with conditions.
- Public hearing for variance ZBOA03-21: 149-ft street frontage reduction at 33808 Belcher Road (A-1 district)
- Consideration of minutes from June 17, 2021 regular meeting
- Deferral discussion for variance ZBOA07-20 at 420 N. Kickapoo Street (no quorum on July 15, 2021)
- Staff recommends approval of Belcher Road variance with conditions (acknowledgment of other permits, inspections, certificate of occupancy)
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the August 2, 2021 regular meeting. No other substantive business is listed; the agenda is otherwise procedural.
- Consider approval of consent agenda
- Approve minutes from August 2, 2021 regular meeting
Board of City Commissioners
The Shawnee Board of City Commissioners will consider several significant items, including an appeal of a demolition order for 801 South Beard Street, a resolution to lift the temporary moratorium on new medical marijuana business permits, and awarding a bid for resurfacing West Independence Street and North Leo Street. They will also discuss amendments to the OMAG agreement, a budget amendment for the street project, and the establishment of a Lake Advisory Committee.
- Appeal of demolition order for 801 South Beard Street
- Resolution to remove moratorium on medical marijuana business permits
- Bid award for resurfacing West Independence Street and North Leo Street (Industrial Access Corridor)
- Budget amendment for Fund 302 Street Improvement Fund
- Resolution to establish Lake Advisory Committee
Shawnee Airport Authority
The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the August 2, 2021 regular meeting. No other substantive items are listed on the agenda.
- Approval of minutes from August 2, 2021 regular meeting
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Parks and Recreation Advisory Board is holding a regular meeting with a guest speaker from the Shawnee Public Library, followed by staff and programming updates and discussion. The agenda is largely procedural, with no major decisions or public hearings listed.
- Guest speaker Peggy Cook from Shawnee Public Library
- Staff and programming updates
- Approval of previous meeting minutes
- Discussion and new business
Shawnee Civic and Cultural Development Authority
The Shawnee Civic and Cultural Development Authority is holding a special meeting to discuss, consider, and possibly act on the wrap-up of fiscal year 2021. The agenda contains only this one substantive item, followed by adjournment, with no other business listed.
- Discussion, consideration, and possible action on wrap-up of FY 2021
Planning Commission
The Shawnee Planning Commission will consider two lot split applications at its August 4, 2021 meeting. One involves a 13.7-acre property near 33808 Belcher Road, where the split meets minimum lot size but not street frontage, so approval is conditional on a variance from the Zoning Board of Adjustment. The other involves a property at 1101 N. Union Avenue and 212 E. Kirk Street, where the split is recommended for approval under traditional neighborhood infill standards. The meeting also includes approval of minutes from the July 7 meeting, a City Planner's report, and other routine items.
- Lot split LOT01-21 near 33808 Belcher Road: 13.7 acres, split into 8.7-acre parent and 5-acre tract, conditional on variance ZBOA03-21
- Lot split LOT02-21 at 1101 N. Union Ave and 212 E. Kirk St: split into two lots, one conforming via traditional neighborhood infill standards
- Approval of minutes from July 7, 2021 Planning Commission meeting
Shawnee Municipal Authority
The Shawnee Municipal Authority is holding a regular meeting to consider approval of the consent agenda, which includes minutes from the July 19, 2021 meeting. The agenda also includes a new business item for any matters not known or reasonably foreseen prior to posting. No other substantive actions are listed.
- Approval of consent agenda including minutes from July 19, 2021 regular meeting
- New business item for unforeseen matters
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving the minutes from its July 19, 2021 regular meeting. The main item is discussion and possible action on entering executive session to discuss the purchase or appraisal of real property and confidential attorney communications, specifically regarding the KSNL Proposal for utilization of Airport Property. The board may also consider matters discussed in that executive session.
- Approval of minutes from July 19, 2021 regular meeting
- Possible executive session to discuss purchase or appraisal of real property
- Discussion of KSNL Proposal for utilization of Airport Property
Shawnee Arts and Culture Commission
The City Commission is considering Ordinance 2714NS to establish a seven-member Arts & Culture Commission and a 1% for the Arts program, which would set aside 1% of construction costs (up to $100,000 per project) for public art on new buildings, park developments, and major renovations. The ordinance also defines the commission's composition, terms, and review process for art acquisitions. This item was adopted on March 1, 2021, and the agenda includes the ordinance text and related commission roles.
- Ordinance 2714NS creates Article IX of Chapter 22, establishing the Arts & Culture Commission
- 1% for the Arts: 1% of total construction cost, capped at $100,000 per project, for public art
- Commission composition: 7 members (1 arts org, 4 professionals, 2 at-large), appointed by Mayor with City Commission approval
- Art purchases require review by Arts Commission and final approval by City Commission
- Exemptions for projects funded by promissory notes, bonds, or restricted funds
Board of City Commissioners
The Shawnee Board of City Commissioners will consider several contracts and appointments, including hiring an interim city manager, engineering services for sewer lines, and a scooter services agreement. They will also hold public hearings on three rezoning requests, including a wedding venue and a guest house, and consider budget amendments for the current and upcoming fiscal years.
- Contract with Eric Benson as Interim City Manager
- Engineering services contract with Holloway, Updike and Bellen, Inc. for Cammack and Georgia Gravity Relief Lines
- Services Agreement with White Fox Scooters, Inc.
- Public hearing: Rezone 33001 Lake Road (4 acres) to A-1 with CUP for wedding venue (Case CUP01-21)
- Public hearing: Rezone 15515 Perry Road (1.5 acres) to A-1 with CUP for guest house (Case CUP02-21)
Shawnee Municipal Authority
The Shawnee Municipal Authority will meet to consider a consent agenda and a year-end budget amendment for Fiscal Year 2020-2021. The amendment adjusts revenue and appropriations for Fund 501, including increases in water and sewer sales and a debt service appropriation. The meeting is largely procedural, with no major policy decisions listed.
- Consent agenda: approval of minutes from June 14 and June 21, 2021 meetings
- Year-end budget amendment for FY 2020-2021, Fund 501: increases water sales by $237,089.21, sewer service by $206,363.53, reconnect fees by $20,000, meter maintenance fees by $18,000
- Budget amendment adds $478,991.04 to debt service-other fees
- New business: any matter not known or reasonably foreseen prior to agenda posting
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving the consent agenda, which includes minutes from the June 14 special call and June 21 regular meetings, and acknowledging the Airport Advisory Board's April 21 minutes. The agenda is largely procedural, with no substantive new business listed.
- Approve minutes from June 14, 2021 special call and June 21, 2021 regular meetings
- Acknowledge Airport Advisory Board minutes from April 21, 2021
Planning Commission
The Shawnee Planning Commission will hold public hearings on three conditional use permit and rezoning requests: a wedding venue with alcohol sales at 33001 Lake Road, an accessory dwelling unit at 15515 Perry Road, and a commercial rezoning at 3715 North Kickapoo Avenue. The commission will also consider approving minutes from its April 7, 2021 meeting. Staff recommends approval for all three applications.
- CUP01-21: 4-acre wedding venue with alcohol sales at 33001 Lake Road (applicant: Greta Madson Enterprises, LLC)
- CUP02-21: 1.5-acre ADU/guest cottage above garage at 15515 Perry Road (applicants: Edward and Sandra Moore)
- RZOG-21: Rezone 2.5 acres at 3715 North Kickapoo Avenue from C-2/R-1 to C-3 Highway Commercial (applicant: Kim Wheeler for HIA Legacy, LLC)
- Approval of April 7, 2021 meeting minutes
Traffic Commission
The Shawnee Traffic Commission will consider a variance request from Olsson Inc. on behalf of Scooter's Coffee to allow a right-in-right-out driveway at 1502 N Harrison Ave., approximately 103 feet from the Harrison and Independence Street intersection, instead of the required 150-foot minimum separation. The commission will also approve minutes from the April 27, 2021 meeting and hear citizen comments. Staff recommends approval of the variance.
- Variance request for driveway at 1502 N Harrison Ave. (Scooter's Coffee) to reduce separation from 150 ft to 103 ft from Harrison/Independence intersection
- Approval of minutes from April 27, 2021 meeting
- Citizen participation (3-minute limit per person, 12-minute per topic)
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving its Fiscal Year 2021-2022 budget and a resolution adopting it. The agenda also includes approval of the consent agenda, which covers minutes from the June 7 meeting and confirmation of the cancellation of the July 6, 2021 regular meetings. The meeting is scheduled for June 21, 2021, at 6:00 p.m. in the Commission Chambers at City Hall.
- Approval of the Shawnee Airport Authority budget for Fiscal Year 2021-2022
- Resolution adopting the budget for July 1, 2021 through June 30, 2022
- Consent agenda: minutes from June 7, 2021 regular meeting
- Confirmation of cancellation of July 6, 2021 City Commission, Shawnee Airport Authority, and Shawnee Municipal Authority meetings
Shawnee Municipal Authority
The Shawnee Municipal Authority will consider approving its Fiscal Year 2021-2022 budget and a resolution adopting it. The consent agenda includes acknowledging water tower maintenance contracts totaling $107,851.88 and confirming prior actions on solid waste services and meeting cancellations.
- Approve FY 2021-2022 budget and adopting resolution
- Water tower maintenance contracts with Utility Service Company, Inc. totaling $107,851.88
- Airport Tank maintenance $28,613.64
- Edwards Street Tank maintenance $22,609.60
- Confirm Central Disposal solid waste contract for FY 2021-2022
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee is holding a regular meeting to approve the May 20, 2021 minutes, swear in committee member Sally Murphy, and discuss the Gardening with the Experts program. The agenda also includes new business, committee comments, and public comments.
- Swearing in of Committee Member Sally Murphy
- Discussion of Gardening with the Experts program
- Approval of May 20, 2021 minutes
Board of Adjustment
The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a sign variance request (Case #ZBOA02-21) from Dalmarc Signs on behalf of Joe Cooper for a 7.9-acre auto dealership tract at 4921 N. Automall Drive. The applicant seeks approval for a second freestanding sign and to replace an existing 20-foot sign with a 35-foot sign, exceeding the code's one-sign and 20-foot height limits. Staff recommends denial, citing lack of hardship and upcoming stricter sign code. The board will also consider approving minutes from the January 21, 2021 meeting.
- Public hearing on sign variance for second freestanding sign and 35-foot height at 4921 N. Automall Drive
- Staff recommends denial of variance #ZBOA02-21
- Consideration of minutes from January 21, 2021 regular meeting
- Applicant cites need for visibility and branding; code allows one 20-foot sign
- Proposed signs total 283.48 sq ft, exceeding 230 sq ft allowed for 115-foot frontage
Airport Advisory Board
The Shawnee Airport Advisory Board will hold a regular meeting to consider approval of minutes from March and April 2021, hear citizen comments, receive a presentation on the Fiscal Year 2021-2022 budget, and discuss a fuel sales market analysis. The board will also receive a staff report covering current fuel price comparisons, fuel sales, and a budget summary. This is a regular business meeting with no major action items listed on the agenda.
- Presentation of Fiscal Year 2021-2022 budget (proposed total $584,572, down from $1,467,127 revised FY2020-21)
- Discussion of fuel sales market analysis, including price comparisons at regional airports
- Staff report on current fuel prices, Shawnee Regional Airport fuel sales, and budget summary
- Approval of minutes from March 17 and April 21, 2021 meetings
Shawnee Municipal Authority
The Shawnee Board of City Commissioners, along with the Shawnee Airport Authority and Shawnee Municipal Authority, will hold a special called session to conduct a public hearing on the proposed budget for Fiscal Year 2021-2022. The budget summary details estimated revenues and appropriations across all city funds, including general, police, fire, and airport funds. No other business is scheduled.
- Public hearing for FY 2021-2022 budget
- Total estimated revenues and fund balances: $57,449,980
- Total appropriations: $87,590,095
- Police Department appropriations: $9,412,177
- Public Works appropriations: $24,128,253
Board of City Commissioners
The Shawnee Board of City Commissioners, along with the Shawnee Airport Authority and Shawnee Municipal Authority, will hold a special session to conduct a public hearing on the proposed budget for Fiscal Year 2021-2022. The agenda includes only the budget hearing and adjournment, with no other business items.
- Public hearing for FY 2021-2022 budget
- Total estimated revenues and appropriations: $57,449,980 and $87,590,095 respectively
- Police Department appropriation: $9,412,177
- Fire Department and Emergency Management appropriation: $6,530,728
- Public Works appropriation: $24,128,253
Shawnee Airport Authority
The Shawnee City Commission, Airport Authority, and Municipal Authority are holding a special session to conduct a public hearing on the proposed budget for Fiscal Year 2021-2022. The agenda includes only the budget hearing and adjournment, with no other business items. The budget summary details estimated revenues and appropriations across multiple city funds.
- Public hearing for FY 2021-2022 budget
- Total estimated revenues and fund balance: $57,449,980
- Total appropriations: $87,590,095
- Police Department appropriation: $9,412,177
- Public Works appropriation: $24,128,253
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Parks and Recreation Committee is holding a regular meeting to approve prior minutes, hear a presentation from the Shawnee Public Library about StoryWalk, receive staff updates, and discuss committee vision planning and new business. The agenda is routine with no major decisions or financial items listed.
- Approval of May 13, 2021 meeting minutes
- Peggy Cook, Shawnee Public Library, presents StoryWalk©
- Staff updates
- Committee vision planning
- New business
Board of City Commissioners
The Shawnee Board of City Commissioners will vote on renewing several contracts, discuss a temporary moratorium on new medical marijuana business permits, and consider adopting a parklet/streatery policy. They will also review amendments for park projects, an interlocal agreement for road construction, and a sidewalk project with ODOT.
- Temporary moratorium on new medical marijuana business permits under Chapter 8, Article VIII
- Resolution supporting parklet/streatery policy for temporary sidewalk or parking space conversions
- Amendment No. 1 to design consultant contract for Kids Space Park and Woodland Veterans Park with PDG Planning Design Group
- Interlocal Agreement Resolution No. 2021-03 with Pottawatomie County for Industrial Access Project along North Leo Avenue
- Bid award for Whittaker Street Rehabilitation Project No. 20SHAWWHITST
Shawnee Municipal Authority
The Shawnee Municipal Authority will hold a regular meeting with a single action item: approval of the consent agenda, which includes minutes from the May 17, 2021 regular meeting. The agenda is otherwise procedural, with no substantive new business listed.
- Approval of minutes from the May 17, 2021 regular meeting
Shawnee Airport Authority
The Shawnee Airport Authority will meet to consider the approval of the consent agenda. The agenda includes the minutes from the May 3, 2021, regular meeting.
- Approval of May 3, 2021, meeting minutes
Board of City Commissioners
The Shawnee Board of City Commissioners will meet to decide on purchasing a restroom building for Glenn Collins Park, transfer a lakefront lot for a wedding venue, and approve routine agreements and budget adjustments. The meeting also includes presentations on financial reports and a proclamation for Better Hearing Month.
- Purchase restroom building for Glenn Collins Park at Glenn Collins Park, Shawnee Twin Lakes for $68,120.00
- Transfer Lot 1A Mosler Tract, 33001 Lake Road from Jake Clanin to Greta Madson for Lakeside Wedding Venue
- Renew agreement with Pioneer Library Systems for library services, facilities, and maintenance
- Renew agreement with Shawnee Twin Lakes Trap Club for use of Shawnee Twin Lakes Trap Range
- Consider budget amendments across 16 city funds including General Fund, E-911 Fund, and Spay/Neuter Fund
Shawnee Airport Authority
The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which contains only the minutes from the April 19, 2021 regular meeting. No other business is listed. The agenda is otherwise procedural, with no substantive decisions or discussions scheduled.
- Consider approval of minutes from the April 19, 2021 regular meeting
Airport Advisory Board
The Shawnee Airport Advisory Board will hear a presentation on the proposed Army National Guard Readiness Center at the airport, which would lease about 35 acres of land. The board will also consider approving minutes from the March meeting, take citizen comments, and receive staff reports on fuel prices, fuel sales, and the budget.
- Presentation on proposed Army National Guard Armory Development Project by Tim Burg, Shawnee Forward
- Consideration and approval of minutes from March 17, 2021 meeting
- Staff report on current fuel price comparisons, fuel sales, and budget summary
- Citizen comments (3-minute limit per person, 12-minute limit per topic)
Shawnee Municipal Authority
The Shawnee Municipal Authority will consider approving a budget amendment for Fund 501, adjusting for expected changes and the Advanced Metering Infrastructure (AMI) project coming in under budget. The agenda also includes approval of the consent agenda with minutes from the April 5, 2021 meeting. No other substantive items are listed.
- Budget amendment for Fund 501 adjusts revenues and appropriations, including water sales up $231,377 to $6.8 million and capital outlay down $725,501 to $898,542.59.
- AMI project under budget reflected in reduced capital outlay and loan proceeds.
- Consent agenda includes approval of minutes from April 5, 2021 regular meeting.
Board of City Commissioners
The Board of City Commissioners will consider enacting a COVID-19 Safety Code requiring face coverings in certain settings, with an emergency declaration. They will also vote on final plats for two commercial/residential developments, approve a $58,779.24 purchase for the Expo Center, and consider multiple budget amendments. The agenda includes routine items like consent agenda, proclamations, and citizen participation.
- Ordinance enacting COVID-19 Safety Code (face coverings) with emergency clause
- Final Plat for Shawnee Retail Development, 4.26 acres near Shawnee Mall Drive and N. Harrison Ave
- Final Plat for Cardinal Point Addition Phase I, 12.08 acres near E. 45th St and N. Union Ave
- Purchase of livestock panels from WW Livestock Systems for $58,779.24
- Budget amendments for 16 funds including General, E-911, Police/Fire Sales Tax, and Capital Improvement
Shawnee Airport Authority
The Shawnee Airport Authority will vote on a budget amendment to adjust personnel costs and reallocate savings from the capital taxiway and runway project, which finished under budget. The meeting is procedural with no new business or ordinance votes scheduled.
- Budget amendment for Fund 511 to adjust personnel costs and reallocate $251,237 from capital outlay for buildings and improvements
- Adjustments include $24,058.79 increase for regular salaries and $33,600 increase for other professional services
- Project savings from taxiway and runway work totaling $251,237 to be reallocated
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee will meet on April 15, 2021, to approve minutes, swear in two new members, and decide whether to spend $200 replacing pansies with periwinkles in several locations. Members will also discuss a May workday and landscaping plans for the splash pad.
- Approve $200 replacement of pansies with periwinkles at Centennial Clock, 9th & Bell, 9th Street City Hall entrance, and 400 block of East Main
- Discuss May workday plans
- Discuss splash pad landscape plans
- Swear in new members Lisa Hair and Sarah Murphy
Shawnee Civic and Cultural Development Authority
The Shawnee Civic and Cultural Development Authority is meeting to discuss and possibly approve agreements with Spectra Management for sponsorships and trade show related to the International Finals Youth Rodeo (IFYR) 2021, transfer horse stalls and silver panels to Pottawatomie County, and address repair and maintenance responsibilities. The meeting was rescheduled from the Heart of Oklahoma Expo Center to City Hall Commission Chambers.
- Approve 2021 Schedule of Rescheduled Regular Meetings
- MOU with Spectra Management for IFYR 2021 sponsorships
- MOU with Spectra Management for IFYR 2021 trade show
- Transfer ownership of horse stalls and silver panels to Pottawatomie County
- Repair and maintenance of horse stalls and silver panels by Pottawatomie County
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board is holding a regular meeting with routine items: approving minutes, roll call, and reports. A guest speaker from the Central Oklahoma Economic Development District will present, and the board will hear a report on the Pottawatomie County senior one-cent sales tax, plus staff and programming updates.
- Guest speaker Jonathan Mitchell, COEDD
- Report from Senior Citizens Oversight Committee on Pottawatomie County senior one-cent sales tax
- Staff and programming updates
- Discussion of progress on board goals and objectives
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Parks and Recreation Committee is meeting to handle routine business, including approving previous minutes and receiving staff updates. They will also hear a presentation on Area Trails signage and discuss committee vision planning, along with new business.
- Presentation on Area Trails signage by Miriam Bell
- Committee Vision Planning discussion
- Approval of previous month's minutes
- Staff updates
- New business
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the March 15, 2021 regular meeting. No other substantive items are listed, and the agenda is largely procedural.
- Approval of minutes from the March 15, 2021 regular meeting
Board of City Commissioners
The Board of City Commissioners will consider awarding a contract for the Whittaker Street Rehabilitation Project, hear a presentation on the Homeless Initiative, and discuss accepting the Fairview Cemetery Mausoleum. The consent agenda includes easements, committee appointments, and a retirement fund payment.
- Whittaker Street Rehabilitation Project No. 20SHAWWHITST bid award
- Acceptance of two permanent easements from Sai Om Sai, LLC for sewer lines
- Presentation by Homeless Services Coordinator Lauren Craig on Homeless Initiative
- Consider Oklahoma Municipal Retirement Fund lump sum payment for Cynthia S. Arnold
- Discussion and consideration of acceptance of Fairview Cemetery Mausoleum
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving a 1.4% rental rate increase for all applicable leased properties for Fiscal Year 2021-2022, as recommended by staff. The increase is based on the Consumer Price Index and applies to tie-downs, hangars, storage units, and commercial leases. The board will also approve the minutes from the March 15, 2021 meeting.
- 1.4% rental rate increase for all applicable leases, effective FY 2021-2022
- Standard tie-down lease (1,000 sq ft) increases from $76 to $79 per month
- Standard T-hangar (1,000 sq ft) increases from $158 to $164 per month
- Commercial lease for Red Cloud Aviation (Hangar 16) increases from $2,272.55 to $2,305 per month
- Non-aviation lease for Incredible Inflatables (702 W. Independence) increases from $1,023 to $1,037 per month
Shawnee Civic and Cultural Development Authority
The Shawnee Civic & Cultural Development Authority will discuss and possibly act on 2020 high school senior eligibility for the 2021 International Finals Youth Rodeo (IFYR), and make changes to bank account signatories. The board will also receive an update from the IFYR event director on sponsorships, marketing, volunteers, arena setup, and online entries.
- Discussion and possible action on 2020 high school senior eligibility for IFYR 2021
- Possible removal of Karl Kozel, Justin Erickson, and Christopher Dunlap from all SC&CDA bank accounts
- Possible addition of Chance Allison to all SC&CDA bank accounts
- Possible addition of Dale Yerigan to SC&CDA First United Special Events accounts
- IFYR update by Event Director Dale Yerigan
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee is holding a regular meeting to discuss flower beds, new business, and committee comments. The agenda is mostly routine, with no major decisions or proposals listed beyond these discussion items.
- Discussion of flower beds
- Approval of January 21, 2021 minutes
- New business
- Committee comments
- Public comments
Airport Advisory Board
The Shawnee Regional Airport Advisory Board will meet to discuss a proposed $2.5 million aircraft parking ramp reconstruction and expansion project, and a recommendation to adjust rental rates by 1.4% starting July 1, 2021. The board will also consider entering executive session to discuss a pending investigation.
- Aircraft Parking Ramp Re-Construction/Expansion Project ($2.5M total, 90% FAA-funded)
- Rental Rate Adjustment Recommendation (1.4% increase based on CPI, effective July 1, 2021)
- Third-Party Fair Market Value Assessment for airport properties (effective July 1, 2022)
- Possible action to enter executive session to discuss confidential communications with the City Attorney
- Approval of minutes from the February 24, 2021 special call meeting
Board of City Commissioners
The Shawnee Board of City Commissioners will hold a public hearing and vote on a rezoning request for a 0.16-acre lot at 602 North Kickapoo Street from C-1 to C-3 to allow office and shop space. The meeting also includes routine approvals like park service contracts and a police department change order.
- Rezone 602 N Kickapoo St from C-1 to C-3 for office/shop use
- Approve $392,025 for 15 police pursuit vehicles
- Renew trash/janitorial services for 23 parks with South Central Industries, Inc.
- Approve Change Order No. 5 for Shawnee Police Dept project at 912 E Independence
- Authorize $28,000 CARES Act grant to Shawnee Forward for small business relief
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider approving the consent agenda, which includes minutes from the March 1, 2021 meeting, and to discuss Amendment No. 2 to the engineering services agreement with Holloway, Updike and Bellen, Inc. for Water Treatment Plant Improvements. The amendment authorizes bidding and construction phase services for a lump sum of $265,000, plus an hourly rate for a resident project representative. The agenda also includes a new business item for matters not foreseeable before the agenda posting.
- Amendment No. 2 to engineering services agreement with Holloway, Updike and Bellen, Inc. for Water Treatment Plant Improvements
- Bidding phase services: $40,000 lump sum
- Construction phase services (24-month period): $225,000 lump sum
- Onsite Resident Project Representative: $105.00/hr including travel and per diem
- Consent agenda includes approval of minutes from March 1, 2021 regular meeting
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Parks and Recreation Committee is holding its regular meeting to approve minutes, hear a presentation on Area Trails signage and the Avedis Health week event, discuss essential needs and potential growth for the department, and receive updates on the Shawnee Splash project. The agenda is mostly routine with informational items and no major decisions listed.
- Presentation on Area Trails signage and Avedis Health week event by Miriam Bell
- Discussion of essential needs and potential growth to the department
- Shawnee Splash updates
- Approval of previous month's minutes
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board is holding a regular meeting to elect 2021 officers, approve previous minutes, and receive staff updates. They will also review 2020 purchases funded by the Pottawatomie County senior one-cent sales tax and discuss progress on board goals. The agenda is mostly routine administrative business.
- Selection of officers for 2021
- Approval of previous meeting minutes
- Review of 2020 Pottawatomie County senior one-cent sales tax purchases and current balance
- Discussion of progress on board goals and objectives
- Staff and programming updates
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving the minutes from its February 1, 2021 regular meeting. The agenda contains only this consent item and new business, with no other substantive actions listed.
- Approval of minutes from February 1, 2021 regular meeting
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the February 1, 2021 regular meeting. The agenda is largely procedural, with no substantive new business listed.
- Approval of minutes from February 1, 2021 regular meeting
Board of City Commissioners
The Shawnee Board of City Commissioners meets to decide on police vehicle purchases, sidewalk design contracts, park trash removal, and zoning changes for the Cedar Ridge Addition. The meeting also includes discussions on CARES Act small business relief funds and arts-in-public-places ordinance.
- Approve $392,025 purchase of 15 Dodge Charger police pursuit sedans from Bob Howard Chrysler Jeep Dodge at $26,135 each
- Authorize $99,736 contract with CEC Corporation for Independence Street sidewalk design (Kickapoo to Harrison)
- Approve $48,000 contract with Crafton Tull for Highland Street sidewalk design (Harrison to Bryan)
- Approve $94,912 contract with Olsson, Inc. for Kickapoo Street sidewalk design (I-40 to MacArthur)
- Consider approval of Preliminary Plat for 13.49-acre Cedar Ridge Addition at 1,100 feet east of Harrison Avenue on north side of East 39th Street
Airport Advisory Board
The Shawnee Airport Advisory Board is holding a special meeting to discuss the Budget Advisory Committee's multi-year capital improvement report, a capital development proposal from KSNL Aero, and a possible executive session on a pending legal matter. The board will also consider approving minutes from the January 20 meeting and receive staff reports on fuel prices, sales, and budget.
- Budget Advisory Committee report with projects totaling $33,700 (FY2021), $286,700 (FY2022), $1,331,400 (FY2023), $168,100 (FY2024), and $3,494,950 (FY2025)
- Discussion of capital development proposal from KSNL Aero, LLC
- Possible executive session on confidential communications with City Attorney regarding pending investigation/claim
- Approval of minutes from January 20, 2021 meeting
- Staff report on fuel price comparisons and fuel sales
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving the minutes from its February 1, 2021 regular meeting. The agenda is otherwise procedural, with no new business listed.
- Approval of minutes from February 1, 2021 regular meeting
Board of City Commissioners
The Shawnee Board of City Commissioners will vote on routine approvals including a $392,025 purchase of 15 police pursuit vehicles and a $99,736 sidewalk design contract for Independence Street. They will also discuss CARES Act small business relief funds and zoning changes for the Cedar Ridge Addition.
- Approve $392,025 purchase of 15 Dodge Charger police vehicles from Bob Howard Chrysler Jeep Dodge at $26,135 each
- Approve $99,736 contract with CEC Corporation for Independence Street sidewalk design from Kickapoo to Harrison Street
- Consider $78k in CARES Act funds for Shawnee Forward small business relief program
- Approve preliminary plat for 13.49-acre Cedar Ridge Addition at 1,100 feet east of Harrison Avenue on north side of East 39th Street
- Amend Future Land Use Map to reallocate 15 acres from low-density to high-density residential
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board will hold its regular meeting to select officers for 2021, approve previous minutes, and receive staff and programming updates. They will also review 2020 purchases made with the Pottawatomie County senior one-cent sales tax and the current balance, and discuss progress on board goals. The agenda is routine, with no major decisions or public hearings listed.
- Selection of officers for 2021
- Approval of previous minutes
- Staff and programming updates
- Review of 2020 Pottawatomie County senior one-cent sales tax purchases and current balance
- Discussion of progress on board goals and objectives
Planning Commission
The Shawnee Planning Commission will hold a regular meeting to consider a preliminary plat for the Cedar Ridge Addition, a 13.49-acre tract on E. 39th Street, and an amendment to the 2040 Comprehensive Plan's Future Land Use Map to reallocate 15 acres from low-density to high-density residential. The meeting also includes approval of prior meeting minutes, a planning director's report, and public participation.
- Case #PL05-21: Preliminary plat for Cedar Ridge Addition, 13.49 acres, north side of E. 39th Street, applicant David Ray
- Amendment to Future Land Use Map: reallocate 15 acres from low-density to high-density residential
- Approval of minutes from November 4, 2020, December 2, 2020, and January 6, 2021 meetings
- Citizens Participation: 3-minute limit per person, 12-minute limit per topic
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to approve the consent agenda, which includes minutes from the January 19, 2021 meeting, and to consider a resolution declaring certain items surplus and authorizing their donation to the Pottawatomie County Development Authority. The items are 513 Neptune R900 water meters, as detailed in the attached exhibit. If the donation is not accepted, the authority may dispose of the items at its discretion.
- Resolution to donate 503 5/8-inch, 3 1-inch, 4 1.5-inch, and 3 2-inch Neptune R900 water meters to Pottawatomie County Development Authority
- Approval of minutes from January 19, 2021 regular meeting
- Donation request letter from PCDA Board Chair Marty Lewis dated August 26, 2020
Board of City Commissioners
The Board of City Commissioners will consider approving three professional design contracts for sidewalk projects on Independence, Highland, and Kickapoo Streets, and will canvass the results of a January 12 special election approving a natural gas franchise for ONE Gas. The board will also consider declaring surplus property for auction, awarding a pool paint project bid, and discussing the Municipal Judge's performance evaluation in executive session.
- Contract with CEC Corporation for Independence Street Sidewalk Design Project (Kickapoo to Harrison)
- Contract with Crafton Tull for Highland Street Sidewalk Design Project (Harrison to Bryan)
- Contract with Olsson, Inc. for Kickapoo Street Sidewalk Design Project (I-40 to MacArthur)
- Resolution canvassing special election results approving Ordinance No. 2697NS granting natural gas franchise to ONE Gas
- Resolution declaring surplus property and authorizing sale at auction
Shawnee Airport Authority
The Shawnee Airport Authority will consider approving minutes from its January 19, 2021 regular meeting and open sealed bids for a lease of approximately 200 acres of airport property at 2202 Airport Drive for the purpose of harvesting hay. Bids were due January 18, 2021, and will be opened and considered at this public meeting. The agenda also includes a new business item for any matter not known prior to posting.
- Consider approval of minutes from January 19, 2021 regular meeting
- Open bids for lease of Shawnee Airport Authority property at Shawnee Regional Airport, 2202 Airport Drive, for harvesting hay (approximately 200 acres)
- Bids due by 4:00 p.m. January 18, 2021; opened at this meeting
- City reserves right to reject any or all bids
Traffic Commission
The Shawnee Traffic Commission will consider two development-related items: a request for on-street parking on the proposed Red Bird Road in the Cardinal Point development, and a determination of required public improvements for 39th Street as part of the proposed Cedar Ridge Addition. The commission will also approve minutes from a prior meeting and hear citizen comments.
- Request for 24 on-street parking spaces (12 per side, 4 ADA) on proposed Red Bird Road in Cardinal Point Addition
- Staff recommends approval of Red Bird Road parking with conditions including 25 MPH speed limit and public parking only
- Cedar Ridge Addition: 59-lot single-family subdivision on 13.49 acres at 39th Street east of Harrison Street
- Staff recommends widening 39th Street to city standard from Harrison to east of easternmost proposed entry, or accepting a Traffic Impact Analysis
- Approval of minutes from November 24, 2020 meeting
Board of Adjustment
The Shawnee Zoning Board of Adjustment will hold public hearings on two variance requests. The first seeks full relief from the 80% facade requirement for a new warehouse at 10th & N. Kickapoo; staff recommends denial. The second requests approval to keep three existing and add three shipping containers for medical marijuana growth at 1610 N. Harrison Ave.; staff also recommends denial.
- Variance for full relief of 80% facade requirement on 1.79-acre tract at SE corner of 10th & N. Kickapoo (Case #ZBOA12-20)
- Variance to allow six shipping containers and sight-proof fencing on 1.71-acre tract at 1610 N. Harrison Ave. (Case #ZBOA01-21)
- Staff recommends denial of both variance requests
- Public hearing notice for Case #ZBOA12-20 filed January 11, 2021
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Community Beautification Committee will meet to discuss and possibly consider the Gardening with the Experts program and tree debris pickup. The agenda also includes approval of the December 2020 minutes, new business, and public comments.
- Discussion and possible consideration of Gardening with the Experts
- Discussion of Tree Debris Pickup
- Approval of December 17th, 2020 minutes
Airport Advisory Board
The Shawnee Airport Advisory Board will consider approving an Independent Operators Agreement for flight instruction with David Lane, an instructor from the University of Oklahoma, and discuss forming a Budget Advisory Committee to develop budget recommendations. The board will also hear citizen comments, review staff reports on fuel prices and sales, and handle routine business.
- Consideration of Independent Operators Agreement for flight instruction with David Lane
- Discussion on forming a Budget Advisory Committee
- Staff report on current fuel price comparisons and fuel sales
- Approval of minutes from December 16, 2020 meeting
- Citizen comments (3-minute limit per person, 12-minute per topic)
Shawnee Municipal Authority
The Shawnee Municipal Authority will consider approving its consent agenda, which includes minutes from the December 21, 2020 regular meeting and acceptance of Advanced Metering Infrastructure (AMI) public improvements, placing a maintenance bond into effect. The bond, in the amount of $4,745,237.65, covers one year of maintenance for the AMI water improvements. No other substantive business is listed.
- Acceptance of Advanced Metering Infrastructure (AMI) public improvements and maintenance bond
- Maintenance bond of $4,745,237.65 from Core & Main, LP and Atlantic Specialty Insurance Company
- Approval of minutes from December 21, 2020 regular meeting
Board of City Commissioners
The Shawnee Board of City Commissioners will hold public hearings and consider ordinances to rezone four properties, establish a fee-in-lieu for stormwater detention, and approve several plats for new subdivisions and commercial lots. They will also consider a change order for the police department project, bids for a waterpark paint project, and statements of qualification for a transportation project.
- Ordinance establishing fee-in-lieu for water runoff detention facilities
- Rezone 301 N Kickapoo Ave from C-1 to C-3 (0.56-acre)
- Rezone 1825 N Beard St to R-1 with CUP for short-term rental (0.17-acre)
- Rezone 303 S Leo St and 431 S Leo St from A-1 to R-E (2.15 and 2.33 acres)
- Preliminary plat for Trails End, 80.60-acre residential subdivision on N Kickapoo St
Shawnee Airport Authority
The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the December 21, 2020 regular meeting. No other substantive business is listed; the agenda is otherwise procedural.
- Consider approval of consent agenda
- Minutes from December 21, 2020 regular meeting