Shawnee public meetings in 2021

Board of City Commissioners

The Shawnee Board of City Commissioners will consider consent agenda items including union contracts, appointments, and a new Community Development Director, plus public hearings on two rezoning requests and two final plats. They will also vote on an ordinance and resolution regarding residential garage/yard sale fees, and budget amendments for FY 2021-2022.

• Rezone 1420 N Harrison Ave from R-3 to C-3 with PUD for Adult Crisis and Urgent Recovery Clinic (Case PUD02-21)
• Rezone 15413 Nickens Rd from A-1 to A-1 with LPZ overlay and CUP for Bed and Breakfast/Airbnb (Case CUP03-21)
• Final Plat for Hyatt Addition Section 4 near N Harrison Ave and E 45th St (Case PL06-21)
• Final Plat for Wolverine Industrial Park west of N Harrison Ave on Wolverine Rd (Case PL07-21)
• Approve collective bargaining agreements with police and fire unions for FY 2021-2022 and 2022-2023

The Board of City Commissioners approved rezoning 1420 North Harrison Avenue from R-3 (Multi-Family Residential District) to C-3 (Commercial Highway District) with a PUD (Planned Unit Development) for an Adult Crisis and Urgent Recovery Clinic, adopting Ordinance No. 2737NS on a 5-2 vote. The board also denied a rezoning and conditional use permit request for a bed and breakfast/Airbnb at 15413 Nickens Road, approved two final plats, and approved budget amendments for Fiscal Year 2021-2022. All other agenda items, including consent agenda appointments and union agreements, passed 7-0.

• Approved rezoning at 1420 North Harrison Avenue to C-3 with PUD for an Adult Crisis and Urgent Recovery Clinic (5-2; Sehorn and Salter nay), adopting Ordinance No. 2737NS
• Denied rezoning and CUP for a bed and breakfast/Airbnb at 15413 Nickens Road (7-0)
• Approved Final Plat of Hyatt Addition, Section 4 subdivision near North Harrison Avenue and East 45th Street (7-0)
• Approved Final Plat for Wolverine Industrial Park subdivision west of North Harrison Avenue on Wolverine Road (7-0)
• Approved consent agenda including union agreements with IUPA Local No. 3 and IAFF Local No. 206, mayor's appointments, and hiring of Rian Harkins as Community Development Director (7-0)
• Approved ordinance amending residential garage/yard sale regulations, adopting Ordinance No. 2738NS with emergency clause (7-0)
• Approved resolution repealing certain fees for residential garage/yard sales and re-adopting the City Fee Schedule, Resolution No. 6649 (7-0)
• Approved Fiscal Year 2021-2022 budget amendments for union agreements, Community Development adjustments, and projects including Uniform Development Code, kayak area improvements, and Mausoleum Restoration (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the minutes from its December 6, 2021 regular meeting. This is a routine consent agenda item with no other substantive business listed.

• Approval of minutes from December 6, 2021 regular meeting

The Trustees met in a regular session on December 20, 2021. The board approved the minutes from their previous meeting held on December 6, 2021. No other business was conducted during the session.

• Approved December 6, 2021 meeting minutes (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider approving the consent agenda, which includes minutes from the December 6, 2021 regular meeting. The agenda is otherwise procedural, with no new business listed.

• Approval of minutes from December 6, 2021 regular meeting

The Trustees approved the consent agenda, which included the minutes from the December 6, 2021, regular meeting. No other business was conducted during the session.

• Approved December 6, 2021 meeting minutes (7-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider transferring all non-attached assets, including the International Finals Youth Rodeo (IFYR), to Pottawatomie County, and will vote on a five-year contract with Dale Yerigan/IPRA to manage the IFYR. The meeting also includes approval of prior minutes and acknowledgment of the 2022 meeting schedule.

• Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
• Five-year contract with Dale Yerigan/IPRA for IFYR management
• Approval of November 18, 2021 meeting minutes
• Acknowledge 2022 schedule of regular meetings

The Shawnee Civic and Cultural Development Authority approved the November 18, 2021 meeting minutes. The board deferred decisions regarding the transfer of International Finals Youth Rodeo (IFYR) assets to Pottawatomie County and the approval of an IFYR management contract.

• Approved November 18, 2021 meeting minutes (5-0)
• Deferred transfer of non-attached assets and IFYR assets to Pottawatomie County to January 20, 2022 (5-0)
• Deferred contract with Dale Yerigan/IPRA for IFYR management to January 20, 2022 (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee is holding a regular meeting to approve the November 18, 2021 minutes and discuss the Gardening with the Experts event. The agenda includes new business, committee comments, and public comments. The meeting is scheduled for December 16, 2021 at 4:00 PM at Shawnee Forward, 231 N. Bell, Shawnee, OK.

• Approval of November 18, 2021 minutes
• Discussion of Gardening with the Experts event
• New business
• Committee comments
• Public comments

The Shawnee Community Beautification Committee was scheduled to meet on December 16, 2021 at Shawnee Forward, 231 N. Bell Ave. No meeting was held because a quorum was not present. Roll call recorded three members present (Sherry Lankford, Sue Nelson, Ian Hayes) and seven absent (Debi Renegar, Kevin Huddleston, Ethan Birdwell, Carla Smith, Clif Harden, Travis Flood, Lisa Hair). Four city staff were recorded present: Brad Schmidt, Cody Ellis, Clint Bowen, and Mikaylia Stewart. No decisions were made.

Airport Advisory Board

The Shawnee Regional Airport Advisory Board will discuss and consider a proposed list of comparable airports for a committee-managed fair market rental value study, and procedures for electing officers and terms of office. The board will also hear a staff report on fuel prices, fuel sales, and budget. The agenda includes routine items like minutes approval and citizen comments.

• Discussion and consideration of proposed list of airports for fair market rental value study
• Discussion and consideration of procedures for election of officers and terms of office
• Staff report on current fuel price comparisons, fuel sales, and budget summary
• Approval of minutes from November 17, 2021 regular meeting
• Citizen comments (3-minute limit per person, 12-minute limit per topic)

The Shawnee Airport Advisory Board approved minutes from its November 17, 2021 meeting and unanimously approved three changes to its Fair Market Value Study: adding repair station service information to the comparison chart, adding Pauls Valley Airport and Muskogee-Davis to the list, and excluding Richard Lloyd Jones, Jr. - Riverside Airport. The board also unanimously approved amended procedures for electing officers and setting terms of office, including creating a Vice Chairman position. No new business was presented.

• Approved November 17, 2021 minutes (unanimous)
• Approved adding repair station service availability to comparison airport chart (unanimous)
• Approved adding Pauls Valley Airport and Muskogee-Davis to fair market value study list (unanimous)
• Approved excluding Richard Lloyd Jones, Jr. - Riverside Airport from study list (unanimous)
• Approved amended officer election and term procedures, including creating Vice Chairman office (unanimous)
• Adjourned meeting (unanimous)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is holding a regular meeting to approve its 2022 meeting schedule and previous minutes. Members will also receive updates on senior fitness classes, Title III grants, and purchases funded by the Pottawatomie County senior sales tax, plus discuss board goals.

• Approval of 2022 Schedule of Meetings
• Senior Fitness Classes and Title III Grant Updates
• Pottawatomie County Senior One-Cent Sales Tax Purchases Update
• Discussion of Progress on Board Goals and Objectives

The board approved the minutes from the previous meeting and the 2022 Schedule of Meetings. Members discussed a pilot calling program for inactive center members and received a staffing update regarding a part-time Recreation Aide.

• Approved previous meeting minutes
• Approved 2022 Schedule of Meetings

Shawnee Beautification, Parks, and Recreation Committee

The committee will swear in Commissioner Travis Flood to replace Bob Weaver. Members will also review a progress report for the Blue Zones Adopt a Park Program and discuss goals for 2022.

• Swearing in of Commissioner Travis Flood
• Blue Zones Adopt a Park Program progress report
• Approval of 2022 meeting dates and times
• Parks and Recreation staff updates
• Discussion of 2022 committee goals

Planning Commission

The Shawnee Planning Commission will hold a special meeting to consider two final plat applications: the Hyatt Addition, Section 4 near N. Harrison Ave. and E. 45th St., and the Wolverine Industrial Park subdivision west of N. Harrison Ave. on Wolverine Road. The commission will also review and approve the 2022 meeting calendar. No other substantive items are on the agenda.

• Final Plat: Hyatt Addition, Section 4 (near N. Harrison Ave. and E. 45th St.)
• Final Plat: Wolverine Industrial Park (west of N. Harrison Ave. on Wolverine Rd.)
• Review and approval of 2022 Planning Commission meetings calendar

The Planning Commission voted 6-0 to recommend approval of the Final Plat for Hyatt Addition, Section 4, a 6.57-acre, 26-lot single-family subdivision near N. Harrison Ave. and E. 45th St. It also voted 6-0 to recommend approval of the Final Plat for the Wolverine Industrial Park subdivision, a 48.81-acre, 8-lot project at 1420 N. Harrison Avenue. Both items go to the City Commission on December 20, 2021. The Commission also approved its 2022 meeting calendar, setting meetings for the first Wednesday of each month at 1:30 p.m.

• Recommended approval of Final Plat for Hyatt Addition, Section 4 (6-0-0)
• Recommended approval of Final Plat for Wolverine Industrial Park subdivision (6-0-0)
• Approved 2022 Planning Commission meetings calendar, first Wednesday monthly at 1:30 p.m. (6-0-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will meet to consider several items, including a water sale agreement with Tri-County Water District No. 2, an amended contract for the 45th Street Transportation Project, and a resolution to extend the Lake Advisory Committee's deadline. They will also consider bids for the Independence Street Sidewalk Improvement project and approve routine consent agenda items such as minutes, resignations, and appointments.

• Water Sale Agreement with Tri-County Water District No. 2
• Amended contract with CEC Cooperation for Professional Design Services for 45th Street Transportation Project
• Resolution to extend Lake Advisory Committee deadline by 90 days
• Bid award for Independence Street Sidewalk Improvement
• Mayor's appointments to Oklahoma Baptist University Authority

The Board of City Commissioners approved a consent agenda (7-0) covering prior minutes, retirements, resignations, and most mayoral appointments, but pulled one appointment for separate action. On advice of the City Attorney about a potential conflict of interest, the commission approved the Oklahoma Baptist University Authority appointments of Joe Ford and James Wilder while leaving out the proposed appointment of Rachael Melot (7-0). The board also extended the Lake Advisory Committee's deadline to February 25, 2022, approved a 60-day extension addendum to the Citizen Potawatomi Nation cooperation agreement, amended a design contract for the 45th Street Transportation Project, approved a water sale agreement with Tri-County Water District No. 2, and awarded the Independence Street sidewalk bid to EMC Services, LLC for $417,926.00. All recorded votes were 7-0.

• Approved consent agenda items 2(a-g) except 2(g) (7-0)
• Approved OBU Authority reappointment of Joe Ford and appointment of James Wilder, omitting Rachael Melot (7-0)
• Approved Resolution No. 6648 setting Lake Advisory Committee deadline to February 25, 2022 (7-0)
• Approved addendum extending Citizen Potawatomi Nation cooperation agreement time frame (7-0)
• Approved amended CEC Cooperation design contract for 45th Street Transportation Project Phase I (7-0)
• Approved Water Sale Agreement with Tri-County Water District No. 2 (7-0)
• Awarded Independence Street Sidewalk Improvement bid to EMC Services, LLC for $417,926.00 (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider a budget amendment for Fund 511, which covers airport operations. The agenda also includes approval of minutes from the November 15, 2021 regular meeting and acknowledgment of Airport Advisory Board minutes from August and September 2021. No other substantive items are listed.

• Consideration of budget amendment for Fund 511 Shawnee Airport Authority
• Approval of minutes from November 15, 2021 regular meeting
• Acknowledge Airport Advisory Board minutes from August 18 and September 15, 2021

The Shawnee Airport Authority approved its consent agenda, including minutes from the November 15, 2021 regular meeting and acknowledgment of Airport Advisory Board minutes from August 18 and September 15, 2021. Trustees also approved a budget amendment for Fund 511 after Airport Manager Bonnie Wilson said two federal grants not identified when the budget was prepared would be assigned to the Equipment Rental Expense line item to cover leasing fuel service trucks following mechanical failures. Both votes were 7-0. No new business was considered, and the meeting adjourned at 7:01 p.m.

• Approved consent agenda: Nov 15, 2021 minutes and acknowledged Airport Advisory Board minutes from Aug 18 and Sep 15, 2021 (7-0)
• Approved budget amendment for Fund 511 Shawnee Airport Authority to assign two federal grants to Equipment Rental Expense for leasing fuel service trucks (7-0)
• No new business was considered
• Meeting adjourned at 7:01 p.m.

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider approving the consent agenda, which includes confirming the City Commission's action on a five-year water sale agreement with Tri-County Rural Water District No. 2. The agreement allows the district to purchase water at residential rates, with the district constructing the necessary tap and meter. The meeting also includes a new business item and adjournment.

• Confirm action on Water Sale Agreement with Tri-County Rural Water District No. 2 (5-year term, residential rates)
• Approve minutes from November 15, 2021 regular meeting
• New Business (any matter not known or reasonably foreseen prior to agenda posting)

The Shawnee Municipal Authority met on December 6, 2021 with all seven trustees present. Trustees approved the consent agenda, which included minutes from the November 15, 2021 regular meeting and confirmation of a City Commission action on a Water Sale Agreement with Tri-County Water District No. 2. No new business was considered, and the meeting adjourned at 7:02 p.m.

• Approved consent agenda including November 15, 2021 minutes and confirmation of City Commission action on Water Sale Agreement with Tri-County Water District No. 2 (7-0)

Board of City Commissioners

The Board of City Commissioners met in a special called session on December 6, 2021 as a work session for general discussion of the Santa Fe Depot. City Manager Andrea Weckmueller-Behringer gave a presentation covering depot history, ownership, building use, an envelope study, rehabilitation needs, peer city depots, funding sources, future vision and partnership, and answered commissioners' questions. No decisions, votes, or approvals are recorded in the minutes; the meeting adjourned at 9:41 a.m. All seven members were present at roll call.

• No substantive decisions recorded — work session only
• Presentation on Santa Fe Depot given by City Manager Andrea Weckmueller-Behringer
• Meeting adjourned at 9:41 a.m.

Planning Commission

The Commission will hold public hearings regarding a proposed recovery clinic and a Bed & Breakfast at a lake lot lease. The agenda also includes considerations for two final plats and a discussion on short-term rentals.

• Public hearing for a Bed & Breakfast/Airbnb request at 15413 Nickens Rd
• Public hearing for an Adult Crisis and Urgent Recovery Clinic at 1420 N. Harrison Ave
• Final Plat consideration for Hyatt Addition, Section 4 near N. Harrison Ave. and E. 45th St.
• Final Plat consideration for Wolverine Industrial Park subdivision on Wolverine Road
• Discussion regarding Home Sharing Rentals/Short-term Rentals

The Shawnee Planning Commission recommended denial of a Conditional Use Permit for a Bed & Breakfast/Airbnb at 15413 Nickens because the property's lake lot lease prohibits subletting. The Commission also recommended approval of a rezoning and Planned Unit Development at 1420 N. Harrison Avenue for an Adult Crisis and Urgent Recovery Clinic operated by Red Rock Behavioral Health Services. Both recommendations passed 4-0 and are scheduled for final review by the City Commission on December 20, 2021.

• Recommended denial of CUP03-21 for Airbnb at 15413 Nickens (4-0)
• Recommended approval of PUD02-21 for crisis clinic at 1420 N. Harrison Ave (4-0)
• Approved November 3, 2021 meeting minutes (4-0)

Board of Adjustment

The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a variance request for property at 2130 W. Benedict Street. The applicant seeks to reduce the required 75-foot minimum distance between driveways to about 15 feet. Staff recommends denial, citing the hardship as self-created. This item was deferred from the November 18, 2021 meeting.

• Variance request ZBOA04-21 by Freddie White for 2130 W. Benedict St.
• Request to reduce driveway separation from 75 feet to approximately 15 feet
• Property zoned A-1 (Rural Agricultural District)
• Staff recommends denial of the variance
• Public hearing scheduled for November 23, 2021 at 3:30 PM

The Shawnee Zoning Board of Adjustment held a special meeting on November 23, 2021, with members Holly Gordon, Brandon Dyer, and Crystal Richardson present. The board approved a variance from the 175-foot minimum distance between driveways requirement for the A-1 (Rural Agricultural District) property at 2130 W. Benedict Street, Case No. ZBOA04-21, applicant Freddie White. The approval carries a condition of 37 feet between the eastern edge of the shop driveway and the western edge of the to-be-poured house driveway, subject to necessary permits and inspections. A motion to deny the request failed for lack of a second.

• Approved variance ZBOA04-21 at 2130 W. Benedict Street with a 37-foot driveway separation condition, subject to permits and inspections (3-0-0)
• Motion to deny ZBOA04-21 died for lack of a second

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee is holding a regular meeting to approve prior minutes and discuss the 'Gardening with the Experts' program. The agenda includes new business, committee comments, and public comments, with no major decisions or financial items listed.

• Approval of October 21, 2021 minutes
• Discussion of Gardening with the Experts

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider transferring all non-attached assets, including International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County, and entering a contract with Dale Yerigan/IPRA to manage IFYR. The board will also vote on appointing Stacy Cramer-Moore to fill an unexpired term, after deferring both items from the October meeting. The agenda includes routine items like approving minutes and swearing in a new trustee.

• Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
• Contract with Dale Yerigan/IPRA for management of International Finals Youth Rodeo
• Appointment of Stacy Cramer-Moore to fill unexpired term of Mindy Palmer
• Approval of October 21, 2021 meeting minutes
• Swearing in of Stacy Cramer-Moore

The Shawnee Civic and Cultural Development Authority voted to deny the appointment of Stacy Cramer-Moore to fill an unexpired term. The trustees approved the minutes from the October 21, 2021 meeting and voted to defer a decision on transferring authority assets to Pottawatomie County until December. Additionally, the authority approved entering into a five-year management contract with Dale Yerigan/IPRA for the International Finals Youth Rodeo, to be brought back in December.

• Appointment of Stacy Cramer-Moore denied (2-2)
• October 21, 2021 meeting minutes approved (4-0)
• Deferred asset transfer to Pottawatomie County to December 16, 2021 meeting (4-0)
• Approved entering into a five-year contract with Dale Yerigan/IPRA for IFYR management, to be presented in December (4-0)
• Meeting adjourned (4-0)

Board of Adjustment

The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a variance request for a property at 2130 W. Benedict Street. The applicant seeks to reduce the required 75-foot separation between driveways to about 15 feet. Staff recommends denial, citing the hardship as self-created. The board will also review minutes, approve the 2022 meeting calendar, and hear a city planner report.

• Public hearing on variance ZBOA04-21 for 2130 W. Benedict St. to reduce driveway separation from 75' to 15' (staff recommends denial)
• Consideration of minutes from June 17, 2021 meeting
• Review and approval of 2022 ZBOA meeting calendar
• City Planner report and board members' comments

The Shawnee Zoning Board of Adjustment approved the minutes from its August 19, 2021 meeting and deferred a public hearing and variance request for property at 2130 W. Benedict Street to a special meeting on November 23, 2021. The Board also approved the 2022 calendar of ZBOA meeting dates before adjourning.

• Approved minutes from the August 19, 2021 regular meeting (3-0)
• Tabled/deferred Case No. ZBOA04-21 (variance request at 2130 W. Benedict St.) to a special meeting on November 23, 2021, at 3:30 p.m. (3-0)
• Approved the 2022 Calendar of ZBOA Meeting Dates (3-0)

Airport Advisory Board

The Shawnee Airport Advisory Board will consider approving minutes from August and September, hear citizen comments, and discuss recommendations from a fair market value study committee. They will also consider declaring certain personal property as surplus and recommending its sale via an internet auction, and may enter executive session to discuss a pending legal case (Pottawatomie County Case No. CV-21-77). Staff will report on fuel prices, fuel sales, and the budget.

• Discussion and consideration of Fair Market Value Study Committee Recommendations
• Discussion and consideration of declaring certain personal property surplus and recommending sale via internet auction
• Possible executive session to discuss confidential attorney communications regarding Pottawatomie County Case No. CV-21-77
• Staff report on fuel price comparisons, fuel sales, and budget summary

The Airport Advisory Board approved minutes from its August 18 and September 15, 2021 meetings. It directed its Fair Market Value Committee to compile a list of comparable airports as the basis for continued study of hangar rental rates, after third-party assessor proposals exceeded available funds. The Board also recommended that the City Manager authorize disposal of certain airport personal property via internet auction or other means if minimum bids are not offered. Members entered executive session regarding Pottawatomie County Case No. CV-21-77; no actions were taken there.

• Approved August 18, 2021 minutes as presented (unanimous)
• Approved September 15, 2021 minutes as presented (unanimous)
• Directed Fair Market Value Committee to compile and present a list of comparable airports for continued hangar rate study (unanimous)
• Recommended City Manager authorize disposal of surplus airport personal property via internet auction or other means if minimum bids not offered (unanimous)
• Entered executive session on Pottawatomie County Case No. CV-21-77 (unanimous); no actions taken
• Adjourned the meeting (unanimous)

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider a budget amendment for Fund 501 to fund position adjustments and a 3% cost-of-living adjustment for non-union employees. The amendment increases the fund balance by $41,786.67 and adjusts appropriations across salary, overtime, and benefit lines. The board will also consider approval of the consent agenda, which includes minutes from the November 1, 2021 meeting.

• Budget amendment for Fund 501: $41,786.67 increase for 3% COLA and position adjustments
• Approval of minutes from November 1, 2021 regular meeting
• New Business (any matter not known or reasonably foreseen prior to posting)

The Shawnee Municipal Authority trustees approved a budget amendment for Fund 501 to cover cost of living adjustments for employees. The amendment passed with a unanimous 7-0 vote. The meeting also approved the previous minutes and adjourned with no new business.

• Approved budget amendment for Fund 501 employee adjustments (7-0)
• Approved minutes from November 1, 2021 meeting (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold a public hearing and consider an ordinance to rezone property at 1404 East 7th Street from R-1 to R-2 to allow construction of a duplex or triplex. The board will also consider several consent agenda items, including a supplemental police services agreement with the Housing Authority, a change order for the Whittaker Street Rehabilitation Project, and multiple budget amendments for FY 2021-2022. Presentations are scheduled from Animal Control and an OG&E liaison, and the board will consider grant agreements with Johns Hopkins University and an Emergency Solutions Grant agreement with Central Oklahoma Community Action Agency.

• Public hearing and consideration of rezoning 1404 East 7th Street from R-1 to R-2 (Case No. RZ07-21)
• Renewal of Supplemental Police Services agreement with Housing Authority of Shawnee
• Change Order No. 1 for Whittaker Street Rehabilitation Project
• Budget amendments for General Fund, Aquatic Center, Library, and Gifts/Contributions funds
• Consideration of Johns Hopkins University Love Your Block grants and Emergency Solutions Grant agreement

The Board of City Commissioners approved two Johns Hopkins University Cities of Service Love Your Block agreements (cash funding and AmeriCorps VISTA members) and an Emergency Solutions Grant agreement with Central Oklahoma Community Action Agency, all 7-0. Commissioners approved budget amendments including a 3% cost of living adjustment for most non-union employees and minimum starting rate changes for about 14 positions, and adopted Ordinance No. 2736NS rezoning 1404 East 7th Street from R-1 to R-2. The city deferred awarding the Independence Street Sidewalk Improvement bid to a future meeting after five bids were read, and approved the consent agenda 7-0.

• Approved consent agenda including minutes, reports, police services agreement with Housing Authority, Whittaker Street change order, and appointments (7-0)
• Approved Johns Hopkins University Love Your Block Grant Agreement for cash funding (7-0)
• Approved Love Your Block Agreement for AmeriCorps VISTA Members (7-0)
• Approved Emergency Solutions Grant Sponsor and Shelter Agreement with Central Oklahoma Community Action Agency (7-0)
• Approved FY2021-2022 budget amendments including 3% cost of living adjustment and minimum starting rate changes for about 14 positions (7-0)
• Adopted Ordinance No. 2736NS rezoning 1404 East 7th Street from R-1 to R-2 (7-0)
• Deferred award of Independence Street Sidewalk Improvement bid to a future meeting (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider a budget amendment for Fund 511 that would fund position adjustments and cost-of-living increases for airport employees. The amendment would raise the minimum starting pay for the lowest-paid full-time position from $11.56 to $15.02 per hour and provide a 3% COLA for most non-union employees. The board will also consider approving the minutes from its November 1, 2021 meeting.

• Budget amendment for Fund 511: $17,254.12 increase, funded by transfer from General Fund
• Position adjustment: 1 position (3 employees) minimum starting pay raised to $15.02/hour
• 3% cost-of-living adjustment for most non-union employees
• Approval of minutes from November 1, 2021 regular meeting

The Shawnee Airport Authority met on November 15, 2021 with all seven trustees present and approved two items. It approved the minutes of the November 1, 2021 regular meeting and approved a budget amendment for Fund 511 Shawnee Airport Authority covering position adjustments and cost of living adjustments for Shawnee Regional Airport staff, as explained by Human Resources Director Jennifer Greenland. Both votes were 7-0. No new business was considered, and the meeting adjourned at 7:23 p.m.

• Approved minutes of the November 1, 2021 regular meeting (7-0)
• Approved Fund 511 Shawnee Airport Authority budget amendment for position and cost of living adjustments (7-0)

Shawnee Senior Citizens Advisory Board

The Senior Citizens of Shawnee Board is holding a regular meeting to discuss local services, including guest speakers from the Salvation Army and COEDD, and to receive updates on senior fitness classes, Title III grants, and county sales tax purchases. The board will also review progress on its goals and objectives and handle new business.

• Guest speakers: Captain Stacey Connelly (Salvation Army) and John Cobb (COEDD AAA Director)
• Senior Fitness Classes and Title III Grant Updates
• Pottawatomie County Senior One-Cent Sales Tax Purchases Update
• Discussion of Progress on Board Goals and Objectives
• Approval of previous minutes

The board approved the minutes from the previous meeting and discussed updates regarding senior fitness programs, grant-funded projects, and facility operations. Guest speakers from the Salvation Army and COEDD provided information on local services and resources for seniors.

• Approved previous meeting minutes
• Adjourned meeting at 10:30 a.m.

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a rezoning application (RZ07-21) for a vacant lot at 1404 E. 7th Street, changing it from R-1 (Single-Family Residential) to R-2 (Medium Density Residential) to allow construction of a duplex or triplex. Staff recommends approval. The commission will also consider approving the minutes from the September 1, 2021 meeting.

• Public hearing on RZ07-21: rezone 1404 E. 7th St from R-1 to R-2 for duplex/triplex
• Consideration of minutes from September 1, 2021 regular meeting
• City Planner's report and new business

The Shawnee Planning Commission voted 4-0 to recommend that the City Commission approve rezoning 1404 E. 7th Street from R-1 (Single-Family Residential) to R-2 (Medium Density Residential) to allow a duplex or triplex. The item now goes to the City Commission, which was scheduled to hear it on November 15, 2021. The Commission also approved the minutes of its September 1, 2021 meeting, 4-0. No other substantive decisions were made; the rest of the meeting covered resignations and commissioner comments.

• Recommended approval of RZ07-21, rezoning 1404 E. 7th Street from R-1 to R-2 for a duplex or triplex (4-0)
• Approved minutes of the September 1, 2021 regular meeting (4-0)
• Item forwarded to the City Commission for its November 15, 2021 meeting

Board of City Commissioners

The Board of City Commissioners will consider several routine items, including approval of the consent agenda, software and services agreements, and a resolution for bridge inspectors. A public hearing on a rezoning at 17000 Magnino Road was withdrawn by the applicant. The meeting also includes a presentation of the Pet of the Week.

• Cityworks Software License and Maintenance Agreement with Azteca Systems, LLC
• Master Agreement for Material and Services with NewEdge Services, LLC
• Resolution for selection of City of Shawnee Bridge Inspectors for ODOT Bridge Inspection Program
• Public hearing for rezoning at 17000 Magnino Road (withdrawn by applicant)
• Consent agenda includes lake lease transfer of Lot 23 Johnston Tract, 16504 Stevens Road

The Board of City Commissioners approved software licenses for Cityworks and a master agreement with NewEdge Services. They also selected bridge inspectors for an ODOT-funded program and approved several consent agenda items.

• Approved Cityworks Software License and Maintenance Agreement with Azteca Systems, LLC (6-0)
• Approved Master Agreement for Material and Services with NewEdge Services, LLC (6-0)
• Approved Resolution No. 664-7 selecting bridge inspectors for ODOT program (6-0)
• Approved Lake Lease Transfer for Lot 23 Johnston Tract to Shawnee Properties, LLC (5-0-1)
• Accepted public improvements for Bentley Oaks Addition (5-0-1)
• Accepted public improvements for Belmont Park Commercial II (5-0-1)
• Approved October 18, 2021 meeting minutes (4-0-2)
• Rezoning application for 17000 Magnino Road withdrawn

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the consent agenda, which includes minutes from the October 18 meeting, acknowledging a lease renewal with Vyve Broadband A, LLC, and acknowledging the 2022 meeting schedule. The lease renewal would extend the term to October 18, 2024, with a 1.4% rent increase and annual inflation adjustments.

• Approve minutes from October 18, 2021 regular meeting
• Acknowledge renewal of lease with Vyve Broadband A, LLC at 1821 Airport Drive, extending to October 18, 2024
• Rent increases from $775 to $786 per month, with annual CPI-based adjustments
• Acknowledge 2022 schedule of regular meetings for City Commission, Airport Authority, and Municipal Authority

The Board approved the minutes from the October 18, 2021 meeting. The Board also acknowledged a lease agreement renewal with Vyve Broadband A, LLC and the 2022 regular meeting schedule.

• Approved October 18, 2021 meeting minutes (4-0-2)
• Acknowledged lease agreement renewal with Vyve Broadband A, LLC for 1821 Airport Drive (5-0-1)
• Acknowledged 2022 Schedule of Regular Meetings (5-0-1)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the October 18, 2021 regular meeting and acknowledging the 2022 schedule of regular meetings for the Board of City Commissioners, the Shawnee Airport Authority, and the Shawnee Municipal Authority. No other substantive business is listed.

• Approve minutes from October 18, 2021 regular meeting
• Acknowledge 2022 schedule of regular meetings for three boards

The Shawnee Municipal Authority approved the 2022 regular meeting schedule and the minutes from the October 18, 2021 regular meeting. No new business was discussed before the meeting adjourned at 6:37 p.m.

• Approved 2022 regular meeting schedule (5-0-1)
• Approved minutes from the October 18, 2021 regular meeting (4-0-2)

Traffic Commission

The commission approved the minutes from the August 24, 2021 meeting and the 2022 calendar of meetings. Staff provided updates on the 45th Street project, Independent Street, Whittaker Street, and Leo Street.

• Approved August 24, 2021 minutes (6-0)
• Approved 2022 Calendar of Meetings (6-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will hold a rescheduled regular meeting to consider transferring all non-attached assets, including International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County. They will also consider hiring Finley and Cook PLLC for 2020 bookkeeping, entering an audit engagement with CBEW Professional Group, LLP, and appointing a committee to work with the City and County on the Heart of Oklahoma Exposition Center. New trustees will be sworn in.

• Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
• Retain Finley and Cook PLLC for 2020 bookkeeping
• Engagement Agreement with CBEW Professional Group, LLP for 2020 audit
• Appointment of committee for Heart of Oklahoma Exposition Center with City and County
• Swearing in of Andrea Weckmueller-Behringer and Stacy Cramer-Moore to Trust Authority

The Authority approved contracts for 2020 bookkeeping and auditing, noting the City of Shawnee will assist with payment. A committee was formed to coordinate on the Heart of Oklahoma Exposition Center. The appointment of Stacy Cramer-Moore and the transfer of assets to Pottawatomie County were tabled.

• Swore in Andrea Weckmueller-Behringer as Trustee
• Tabled appointment of Stacy Cramer-Moore to November 18, 2021 (4-0-1)
• Approved August 19, 2021 meeting minutes (4-0-1)
• Tabled transfer of non-attached assets to Pottawatomie County to November 18, 2021 (5-0)
• Approved retaining Finley and Cook PLLC for 2020 bookkeeping (5-0)
• Approved Engagement Agreement with CBEW Professional Group, LLP for 2020 audit (5-0)
• Appointed Trustees Wortham, Barrick, and Chairman Gilbert to a committee for the Heart of Oklahoma Exposition Center (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee will hold a regular meeting to approve minutes from September 16, 2021, discuss upcoming events like Gardening with the Experts and a Work Day, and consider a $200 expenditure for pansies. The agenda includes standard items such as new business, committee comments, and public comments.

• Approval of September 16, 2021 minutes
• Discussion of Gardening with the Experts
• Discussion of Work Day
• Approval of $200 cost for pansies

The Shawnee Community Beautification Committee approved $200 to buy pansies for the clock bed and approved its September 16, 2021 minutes. Members discussed the "Gardening with the Experts" event, with updates promised at the next meeting, and set a work day for November 6 at 9 a.m., meeting at the clock tower in front of the Auditorium. The committee also discussed member term limits, noting some members are at the end of their terms and would need to submit a letter to continue, with a few openings for new members. No public or committee comments were recorded.

• Approved September 16, 2021 minutes (5-0)
• Approved $200 for pansies for the clock bed (5-0)
• Set work day for November 6 at 9 a.m., meeting at the clock tower in front of the Auditorium
• Adjourned at 5:01 p.m. (6-0)

Board of City Commissioners

The Board of City Commissioners will discuss and consider several ordinance amendments affecting traffic rules, bicyclist safety, and business regulations, as well as a contract for governmental affairs and a bid award for the Expo Center roof project. The agenda also includes routine consent items, reports, and a lake lease transfer.

• Contract with Latham Consulting Group and Dunnington Consulting for governmental and community affairs
• Ordinance amendments on safe turning movements, signals, bicyclist regulations, horns, license plate displays, and solicitation
• Amendment to Chapter 8 regulating businesses, permits, and licenses
• Bid award for HOOEC Metal Roof Restoration and Insulation Removal and Spray Foam Replacement Project No. C-21-03D
• Lake lease transfer for Lot 6 Eckel Tract, 15305 Eckel Road

The Board of City Commissioners approved a $872,002.91 contract for the Heart of Oklahoma Exposition Center roof restoration project and adopted seven ordinances updating city code to comply with state law. The Commission also approved the consent agenda, including reports, a library audit and budget, a planning commission resignation, a drainage easement, and a lake lease transfer.

• Approved consent agenda items 2(a-g) (5-0)
• Approved contract with Latham Consulting Group and Dunnington Consulting for governmental and community affairs (5-0)
• Approved Ordinance No. 2729NS and emergency clause regulating safe turning movements and signals (5-0)
• Approved Ordinance No. 2730NS and emergency clause providing regulations and exceptions for bicyclists (5-0)
• Approved Ordinance No. 2731NS and emergency clause providing prohibitions for the safety of bicyclists (5-0)
• Approved Ordinance No. 2732NS and emergency clause governing horns and warning devices (5-0)
• Approved Ordinance No. 2733NS and emergency clause regulating license plate displays (5-0)
• Awarded HOOEC metal roof restoration and spray foam replacement project to Draper Construction and Commercial Roofing for $872,002.91 (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a consent agenda that includes approving minutes from the October 4, 2021 meeting and a change order for the Water Treatment Plant Expansion. The change order, totaling $97,571.99, covers cutting and plugging abandoned transmission lines and modifying clarifier drains to address safety and efficiency issues. No other new business is listed.

• Approve Change Order No. 2 for Water Treatment Plant Expansion, $97,571.99
• Cut and plug abandoned 20-inch and 16-inch raw water lines
• Modify clarifier drains to improve operational efficiency
• Approve minutes from October 4, 2021 regular meeting

The Shawnee Municipal Authority approved the minutes from the October 4, 2021 meeting and a change order for the Water Treatment Plant Expansion. No new business was discussed.

• Approved minutes from October 4, 2021 regular meeting (5-0)
• Approved Change Order No. 2 for Water Treatment Plant Expansion (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the October 4, 2021 regular meeting. No other substantive business is listed on the agenda.

• Approval of minutes from the October 4, 2021 regular meeting

The board met for a regular session and approved the minutes from the October 4, 2021, meeting. No new business was presented or decided during the session.

• Approved October 4, 2021 regular meeting minutes (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Committee is holding a regular meeting to approve prior minutes, receive staff updates, and discuss committee vision planning. The agenda also includes a new business item, but no specific proposals or actions are detailed.

• Approval of August 12, 2021 meeting minutes
• Staff updates
• Committee vision planning
• New business

The provided document is a meeting agenda rather than minutes. It does not record any decisions, votes, or outcomes from the session.

Shawnee Senior Citizens Advisory Board

The Senior Citizens of Shawnee Board is meeting to discuss routine business, including staff updates, fitness class attendance, and progress on board goals. They will also discuss and take action on purchases funded by the Pottawatomie County senior one-cent sales tax, with a proposal for fitness class funds.

• Discussion and action on Pottawatomie County senior one-cent sales tax purchases
• Proposal for fitness class funds
• Senior Fitness Classes and Title III Grant Updates
• Discussion of progress on board goals and objectives
• Report from subcommittee on possible calling program

The Shawnee Senior Citizens Advisory Board approved a trial period for a proposed senior calling program and voted to request $6,050 from sales tax funds to pay a fitness instructor through June 2022. The board also approved the previous meeting's minutes and received staff updates on center participation and upcoming activities.

• Approved previous meeting's minutes
• Approved a trial period for a proposed senior calling program
• Approved request for $6,050 to fund fitness instructor Angie Kelly from November 1, 2021 to June 30, 2022

Board of City Commissioners

The Shawnee Board of City Commissioners will consider a contract with Andrea Weckmueller-Behringer as City Manager, set her compensation via resolution, and swear her in if approved. They will also discuss a real property exchange with Shawnee Public Schools, a shopping cart ordinance, budget amendments, and a fence replacement bid. The meeting includes appointing a Ward 2 Commissioner to fill a vacancy and other routine items.

• Contract with Andrea Weckmueller-Behringer as City Manager
• Resolution establishing City Manager compensation
• Real Property Exchange Agreement with Shawnee Public Schools
• Ordinance creating Article XI of Chapter 8 on shopping carts
• Fence Removal and Replacement Project at Heart of Oklahoma Exposition Center (Project No. C-21-03D1)

The Board of City Commissioners approved a contract with Andrea Weckmueller-Behringer as City Manager and a resolution setting her compensation, then swore her in. The board also appointed Cami Engles to the vacant Ward 2 Commission seat and approved a right-of-way acquisition contract and a property exchange with Shawnee Public Schools. A shopping cart ordinance was deferred to a future meeting.

• Approved contract with Andrea Weckmueller-Behringer as City Manager (6-0)
• Approved Resolution No. 6646 establishing City Manager compensation (6-0)
• Approved contract with Meshek & Associates, LLC for right-of-way acquisition on Kickapoo, Independence, and Highland Street projects (6-0)
• Approved Real Property Exchange Agreement with Shawnee Public Schools and authorized Mayor to execute deeds (4-1-1, Sehorn nay, Salter abstain)
• Deferred shopping cart ordinance to a future meeting (5-1, Sehorn nay)
• Approved FY2021-2022 budget amendments for Lake Survey contract, Radio Maintenance contract, and Fire Clown Program (6-0)
• Awarded fence removal and replacement bid to RJ Fence for $266,032.50 (6-0)
• Appointed Cami Engles to Ward 2 City Commission seat (5-0-1, Salter abstain)

Shawnee Municipal Authority

The Shawnee Municipal Authority met to approve the September 20, 2021, meeting minutes. The board also considered a lease for equipment to maintain city infrastructure.

• Approval of September 20, 2021, regular meeting minutes
• Lease of various equipment from CNH Industrial Capital America, LLC for $210,672.32 annually

The Shawnee Municipal Authority met on October 4, 2021, to conduct regular business. Trustees approved the minutes from the previous meeting held on September 20, 2021. No new business was brought before the board.

• Approved September 20, 2021 meeting minutes (6-0-1)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider the approval of the consent agenda. The agenda includes the minutes from the September 20, 2021, regular meeting.

• Approval of September 20, 2021, meeting minutes

The Authority met on October 4, 2021, and approved the minutes from their previous meeting held on September 20, 2021. No other business was conducted during the session.

• Approved September 20, 2021 meeting minutes (6-0-1)

Board of City Commissioners

The Shawnee Board of City Commissioners is holding a special session to formally execute a Continued Cooperation Agreement and Joint Resolution with the Citizen Potawatomi Nation. The agreement outlines a framework for negotiating future agreements on fire protection, infrastructure transfer, and utility maintenance, as well as cooperation on water, emergency services, public facilities, and quality of life initiatives. The meeting includes remarks from Mayor Ed Bolt and Chairman John "Rocky" Barrett.

• Execution of Continued Cooperation Agreement between City of Shawnee and Citizen Potawatomi Nation
• Joint Resolution committing to partnership on water, emergency services, public facilities, and quality of life
• 90-day negotiation period for contemplated agreements, with possible 60-day extension
• Contemplated extension of fire protection services into Nation's boundaries
• Transfer of infrastructure in de-annexed territory from City to Nation

The Board of City Commissioners met in a special session to hear remarks from Mayor Ed Bolt and Chairman John "Rocky" Barrett. During the meeting, Mayor Bolt and Chairman Barrett formally executed a Cooperation Agreement and Joint Resolution between the City of Shawnee and the Citizen Potawatomi Nation.

• Executed Cooperation Agreement and Joint Resolution
• Adjourned meeting at 10:42 a.m.

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider approving a consent agenda and a proposal to lease various equipment from CNH Industrial Capital America, LLC, at a total annual cost of $210,672.32. The lease is intended to replace multiple pieces of equipment, reduce maintenance costs, and streamline operations. The meeting also includes a new business item for any unforeseen matters.

• Lease of various equipment from CNH Industrial Capital America, LLC, total annual cost $210,672.32
• Approval of minutes from September 7, 2021 regular meeting
• New Business item for matters not known prior to agenda posting

The board approved a lease for equipment to maintain city infrastructure from CNH Industrial Capital America, LLC. The board also approved the minutes from the September 7, 2021 meeting.

• Approved lease of infrastructure maintenance equipment from CNH Industrial Capital America, LLC for $210,672.32 annually (7-0)
• Approved September 7, 2021 regular meeting minutes (6-0-1)

Board of City Commissioners

The Board of City Commissioners is holding a special called session solely to receive governing body training from the Oklahoma Municipal Assurance Group (OMAG). No other business is scheduled; the agenda includes only the training item and adjournment.

• Special session called for September 20, 2021 at 4:30 p.m. in Shawnee Commission Chambers, 16 West 9th Street
• Agenda item: Receive governing body training from Oklahoma Municipal Assurance Group (OMAG)

The Board of City Commissioners met in a special session on September 20, 2021, to receive training from the Oklahoma Municipal Assurance Group (OMAG). No legislative actions or votes were taken during this session.

• Received governing body training from OMAG (no vote required)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several significant items, including a cooperation agreement and joint resolution with the Citizen Potawatomi Nation, an ordinance to de-annex certain properties, and a possible appointment to fill a vacant Ward 2 seat. The agenda also includes routine consent items, public hearings on rezoning, and various contracts and resolutions.

• De-annexation ordinance for parts of Sections 25, 35, 36, T10N-R3E and Sections 28-31, T10N-R4E
• Cooperation Agreement and Joint Resolution with Citizen Potawatomi Nation
• Lease of 2022 Freightliner Asphalt Patch Truck from JR Equipment at $56,722.48 annually
• Rezone at 15413 Nickens Road for Bed and Breakfast/Airbnb (CUP03-21)
• Final plat for Trails End Phase I subdivision, ~46.20 acres near N. Kickapoo Ave and County Road 112

The Shawnee Board of City Commissioners approved a cooperation agreement and a joint resolution with the Citizen Potawatomi Nation and adopted a de-annexation ordinance. The board also approved a land disturbance permit, established related fees, approved a 36-month lease for an asphalt patch truck, and appointed commissioners to participate in upcoming mediation regarding the Heart of Oklahoma Exposition Center. Additionally, the commission acknowledged the upcoming resignation of Ward 2 Commissioner Bob Weaver.

• Approved Consent Agenda items 2(a-i) (7-0)
• Approved Consent Agenda item 2(b) minutes (6-0-1)
• Approved Cooperation Agreement with the Citizen Potawatomi Nation (7-0)
• Approved Joint Resolution with the Citizen Potawatomi Nation (7-0)
• Adopted Ordinance No. 2726NS for de-annexing certain real property (7-0)
• Approved advertising the Ward 2 Commissioner position for the remainder of the term expiring in 2024 (7-0)
• Approved a 36-month lease for a 2022 Freightliner Asphalt Patch Truck from JR Equipment for an annual cost of $56,722.48 (7-0)
• Approved Ordinance No. 2727NS establishing a Land Disturbance Permit and Resolution No. 6645 setting its fee (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider approving the consent agenda, which includes minutes from the September 7, 2021 regular meeting. No other substantive items are listed on the agenda.

• Approval of minutes from September 7, 2021 regular meeting

The Shawnee Airport Authority met Sept. 20, 2021, with all seven trustees present. The only action was approving the minutes of the Sept. 7, 2021 regular meeting, which carried 6-0-1 with Trustee Salter abstaining. No new business was brought forward, and the meeting adjourned at 9:35 p.m.

• Approved minutes from the September 7, 2021 regular meeting (6-0-1, Salter abstained)
• No new business was considered

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee is holding a rescheduled regular meeting. The main agenda item is a discussion about the Gardening with the Experts program, along with new business, committee comments, and public comments. The meeting will also include approval of the May 20, 2021 minutes.

• Discussion of Gardening with the Experts program
• Approval of May 20, 2021 meeting minutes
• New business and committee comments

Airport Advisory Board

The Shawnee Regional Airport Advisory Board will discuss and consider amending and extending a non-aeronautical commercial lease with Vyve Broadband A, LLC, and conducting a fair market value study for leased airport properties. The board will also review minutes, hear citizen comments, and receive a staff report on fuel prices, sales, and budget.

• Discussion and consideration of request to amend and extend non-aeronautical commercial lease – Vyve Broadband A, LLC
• Discussion and consideration of conducting fair market value study – draft scope of work for request for proposals for services
• Consideration and approval of minutes from August 18, 2021 meeting
• Citizen comments (3-minute limit per person, 12-minute limit per topic)
• Staff report: fuel price comparisons, fuel sales, budget summary, airport authority actions

The Airport Advisory Board unanimously approved a staff recommendation to amend and extend Vyve Broadband A, LLC's non-aeronautical commercial lease for the building's east section, now called the "Annex." The amendment sets an initial term through 18 October 2024 and a rental rate of $786 per month beginning 1 November 2021, with possible adjustments. The board also unanimously authorized staff to publish a draft Request for Proposals and scope of work for a fair market value appraisal of airport property. Approval of the August 18, 2021 minutes was tabled because too few members present had attended that meeting.

• Approved staff recommendation to amend and extend Vyve Broadband A, LLC lease for the "Annex" (east section): term through 18 October 2024, $786/month from 1 November 2021 (unanimous)
• Authorized staff to publish draft Request for Proposals and scope of work for a fair market value appraisal of SNL aeronautical use properties (unanimous)
• Tabled approval of the August 18, 2021 regular meeting minutes — only three members present had attended that meeting, insufficient to vote
• Adjourned the meeting (unanimous)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is holding its regular meeting to approve minutes, discuss Pottawatomie County senior one-cent sales tax purchases (including a proposed ice machine dispenser), receive staff and programming updates, and review progress on board goals. The agenda is mostly routine, with no major policy decisions expected.

• Approval of June 8 and August 10 meeting minutes
• Discussion and action on Pottawatomie County senior one-cent sales tax purchases, including proposed ice machine dispenser
• Staff and programming updates
• Senior fitness classes and Title III grant updates
• Discussion of progress on board goals and objectives

The Shawnee Senior Citizens Advisory Board approved minutes from June 8 and August 10, and approved a proposal to purchase an Ice-O-Matic ice and water dispenser from Amundsen Commercial Kitchens in OKC. The board also heard staff updates, including the hiring of a new City Planner and Assistant City Manager, Andrea Weckmueller-Behringer, and discussed forming a volunteer calling program subcommittee. No dollar amount for the dispenser purchase was recorded in the minutes.

• Approved June 8 minutes (motion by Phyllis Croswell, second by Albert Rice; passed)
• Approved August 10 minutes (motion passed)
• Approved purchase of Ice-O-Matic ice and water dispenser from Amundsen Commercial Kitchens (motion by Phyllis Croswell, second by Albert Rice; passed)
• Adjourned at 10:03 a.m. (motion by Albert Rice, second by Bobby Gaglia; approved)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Advisory Board is holding a regular meeting. The main item is a presentation on the Park Adoption Program by John Bobb-Semple of the Blue Zones Project. The board will also approve prior minutes, receive staff and programming updates, and discuss new business.

• Presentation on Park Adoption Program by John Bobb-Semple (Blue Zones Project)
• Approval of August 12, 2021 meeting minutes
• Staff updates
• Programming updates

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider approving a consent agenda that includes a $115,336.93 change order for the Water Treatment Plant Expansion to replace the chlorine dioxide generator system, and a contract with USIC Locating Services for utility line locating. They will also discuss purchasing a restroom/shower facility for Isaac Walton Campground for $96,591.00, a budget amendment for restroom improvements at Glen Collins Park, and a resolution to declare surplus property for auction.

• Approve Change Order No. 1 for Water Treatment Plant Expansion, increasing contract price to $14,709,336.93
• Contract with USIC Locating Services, LLC for water, wastewater, and stormwater line locating, estimated annual cost $90,000
• Purchase restroom/shower facility for Isaac Walton Campground and Swim Area at Shawnee Twin Lake No. 1 for $96,591.00
• Budget amendment for Fund 501 for restroom improvements at Glen Collins Park, Shawnee Twin Lakes
• Resolution declaring surplus personal property for auction and disposal

The Shawnee Municipal Authority approved all items on its September 7, 2021 agenda by 6-0 votes. Trustees approved the consent agenda (August 16 minutes, Change Order No. 1 for the Water Treatment Plant Expansion, and a locating services contract with USIC Locating Services, LLC), the $96,591 purchase of a restroom/shower facility for Isaac Walton Campground at Shawnee Twin Lake No. 1, a Fund 501 budget amendment for restroom improvements at Glen Collins Park, and Resolution SMA-2021-6 declaring certain personal property surplus and authorizing its auction or disposal. Trustee Salter was absent; there was no new business.

• Approved consent agenda: August 16 minutes, Change Order No. 1 for Water Treatment Plant Expansion, and USIC Locating Services contract (6-0)
• Approved $96,591 purchase of restroom/shower facility at Isaac Walton Campground and Swim Area, Shawnee Twin Lake No. 1 (6-0)
• Approved Fund 501 budget amendment for restroom improvements at Glen Collins Park, Shawnee Twin Lakes (6-0)
• Approved Resolution SMA-2021-6 declaring personal property surplus and authorizing auction or disposal (6-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will discuss and consider several items, including an ordinance establishing license and permit requirements for medical marijuana establishments and a resolution to remove the temporary moratorium on new business permits for such establishments. The board will also hear appeals, consider stop sign requests, and review various consent agenda items.

• Ordinance for medical marijuana license and permit requirements and location restrictions
• Resolution to remove temporary moratorium on medical marijuana business permits
• Appeal by Redbird Properties, LLC of demolition order for 110 West Main Street
• Amendment to Sales Tax Rebate Agreement with Elmer Smith Oil Company
• Stop sign requests at West 10th Street/North Louisa Avenue and North Park Avenue intersections

The Board of City Commissioners approved the removal of a temporary moratorium on new medical marijuana business permits and licenses. The Board also denied an appeal from Redbird Properties, LLC regarding the demolition of a structure at 110 West Main Street. Additionally, commissioners approved traffic safety improvements, a surplus property resolution, and an amendment to a sales tax rebate agreement.

• Approved removal of medical marijuana business permit moratorium (6-0)
• Denied demolition appeal for 110 West Main Street (5-1)
• Approved stop signs at West 10th Street and North Louisa Avenue (6-0)
• Approved stop signs at three North Park Avenue intersections (6-0)
• Approved $250,000 reduction in Elmer Smith Oil Company incentive (6-0)
• Approved Resolution 6640 to auction surplus city property (6-0)
• Confirmed hiring of Andrea Weckmueller-Behringer as Planning Director (6-0)
• Approved lake lease transfer for Lot 13 of Hart Tract (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving a consent agenda and two main items: transferring, amending, and extending a non-aeronautical commercial lease with Brown Derby, and submitting a Land Release Request to the FAA to reclassify airport property for use by the Oklahoma Military Department. The meeting is scheduled for September 7, 2021, at 6:00 p.m. in the Commission Chambers at City Hall.

• Transfer of Brown Derby Drive In lease to Brown Derby Drive In, LLC, with a 5-year extension and renewal options for 20 additional years
• Proposed lease amendment includes annual rent of $3,792 and a 1.5% late fee
• Brown Derby LLC plans $10,000-$25,000 in improvements to the property at 1830 North Kickapoo
• Land Release Request to FAA to reclassify airport land for Oklahoma Military Department use
• Approval of minutes from August 16, 2021, and June 16, 2021, meetings

The Shawnee Airport Authority approved the consent agenda, including previous meeting minutes. The Trustees also approved a request to transfer, amend, and extend a non-aeronautical commercial lease agreement with Brown Derby, LLC. Additionally, they approved submitting a Land Release Request to the Federal Aviation Administration to reclassify airport property for use by the Oklahoma Military Department.

• Approved Consent Agenda including August 16, 2021 and June 16, 2021 minutes (6-0)
• Approved transfer, amendment, and extension of Non-Aeronautical Commercial Lease Agreement with Brown Derby, LLC (6-0)
• Approved submission of FAA Land Release Request to reclassify airport land for the Oklahoma Military Department (6-0)

Planning Commission

The Shawnee Planning Commission will hold public hearings on a conditional use permit for a short-term rental at 15413 Nickens Road, a final plat for a 76-lot subdivision, and a planned unit development with mixed uses. They will also consider approving the August 4, 2021 minutes.

• CUP03-21: Public hearing for rezoning overlay clarification and CUP to operate a Bed & Breakfast/Airbnb at 15413 Nickens Road (Grinnell and Rhodes families).
• PL05-21: Final Plat for Trails End Phase I, a 46.20-acre residential development with 76 lots (Live Orange, LLC).
• PUD01-21: Public hearing for a Planned Unit Development at Fairgrounds Addition, southwest of N. Kickapoo Ave. and E. Highland St., for mixed-use commercial and residential.
• Approval of minutes from the August 4, 2021 regular meeting.

The Planning Commission voted 5-0 to recommend approval of the Trails End Phase I final plat, a 46.20-acre, 74-lot residential subdivision, and 5-0 to recommend approval of a Planned Unit Development for a mixed-use project southwest of N. Kickapoo Avenue and E. Highland Street. It voted 5-0 to recommend deferring a conditional use permit and rezoning request at 15413 Nickens Road for a Bed & Breakfast/Airbnb until October 13, 2021. All three items were announced for the September 20, 2021 City Commission meeting. The commission also approved the August 4, 2021 minutes 5-0.

• Approved August 4, 2021 minutes as presented (5-0-0)
• Recommended deferral of CUP03-21, rezoning and conditional use permit at 15413 Nickens Road for a Bed & Breakfast/Airbnb, to the October 13, 2021 Planning Commission meeting (5-0-0)
• Recommended approval of PL05-21, final plat for Trails End Phase I subdivision, 46.20 acres with 74 lots (5-0-0)
• Recommended approval of PUD01-21, a mixed-use Planned Unit Development southwest of N. Kickapoo Avenue and E. Highland Street (5-0-0)

Traffic Commission

The Shawnee Traffic Commission will consider two requests to add stop signs: one at 10th and Louisa to create a four-way stop, and another along N Park Avenue between Macarthur and 37th Street. Staff recommends approval for the first and partial approval for the second, adding stops at 32nd, 33rd, and 34th streets. The commission will also approve minutes from June 22, 2021, and hear citizen comments.

• Request to add two stop signs at 10th St and Louisa Ave, creating a four-way stop (applicant: Tina K. Hanna, South Central Industries)
• Request to add stop signs on N Park Ave between Macarthur and 37th St; staff recommends partial approval at 32nd, 33rd, and 34th St intersections
• Petition with 13 signatures supporting N Park Ave stop signs
• Approval of minutes from June 22, 2021 meeting

The commission approved the installation of stop signs to create four-way stops at 10th Street and Louisa Avenue, as well as at North Park Avenue's intersections with 32nd, 33rd, and 34th Streets.

• Approved June 22, 2021 minutes (4-0)
• Approved two stop signs on 10th St. at Louisa Ave. to create a four-way stop (4-0)
• Approved stop signs on N Park Ave. at 32nd, 33rd, and 34th St. to create four-way stops (4-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to consider transferring all non-attached assets, including International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County. They will also discuss wrapping up the 2021 IFYR, planning for 2022, and transferring funds to pay an audit invoice. The meeting was rescheduled from the Heart of Oklahoma Expo Center to City Hall Commission Chambers.

• Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County
• Wrap-up of 2021 International Finals Youth Rodeo (IFYR)
• Planning for 2022 International Finals Youth Rodeo (IFYR)
• Transfer of funds from Special Events Account to General Account for audit invoice
• Discussion on future of the Shawnee Civic and Cultural Development Authority Trust

The Shawnee Civic and Cultural Development Authority approved the transfer of non-attached assets, including the International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County. The board also authorized a $3,000 transfer between accounts to pay an audit invoice and approved plans for the 2022 IFYR event.

• Approved June 17 and August 5 meeting minutes (5-0)
• Approved transfer of non-attached assets to Pottawatomie County (3-2)
• Approved plans for 2022 International Finals Youth Rodeo (5-0)
• Approved $3,000 transfer from Special Events to General Account (5-0)
• Adjourned meeting (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee is holding a regular meeting to approve minutes from May 20, 2021, and discuss the Gardening with the Experts program. The agenda also includes new business, committee comments, and public comments. No major decisions or financial actions are listed on the agenda.

• Approval of May 20, 2021 minutes
• Discussion of Gardening with the Experts
• New business
• Committee comments
• Public comments

The Shawnee Community Beautification Committee scheduled for August 19, 2021, was not held due to a lack of a quorum. No substantive decisions or official actions were taken.

• Meeting cancelled due to lack of quorum

Board of Adjustment

The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a variance request from Daniel and Alison Cope to reduce the required street frontage from 330 feet to 181 feet for a 5-acre lot at 33808 Belcher Road, zoned A-1 Rural Agricultural. The board will also review minutes from its June 17, 2021 meeting and discuss deferring a previously continued variance case for 420 N. Kickapoo Street due to lack of quorum at the July 15, 2021 meeting. Staff recommends approval of the Belcher Road variance with conditions.

• Public hearing for variance ZBOA03-21: 149-ft street frontage reduction at 33808 Belcher Road (A-1 district)
• Consideration of minutes from June 17, 2021 regular meeting
• Deferral discussion for variance ZBOA07-20 at 420 N. Kickapoo Street (no quorum on July 15, 2021)
• Staff recommends approval of Belcher Road variance with conditions (acknowledgment of other permits, inspections, certificate of occupancy)

The Shawnee Zoning Board of Adjustment met on August 19, 2021 and approved the minutes of its June 17, 2021 meeting 3-0-0. The board then took up Case #ZBOA02-21, a request from Dalmarc Signs on behalf of Joe Cooper for a sign variance at 4921 N. Automall Drive to add a second 35-foot freestanding sign and replace an existing 20-foot sign with a 35-foot sign. Staff recommended denial, citing a lack of hardship and that the proposed signs exceed the maximum allowed display surface area by 53.48 square feet. The board voted 3-0-0 to defer the application to a future meeting to allow the applicant time to review options.

• Approved minutes of the June 17, 2021 regular meeting (3-0-0)
• Deferred sign variance Case #ZBOA02-21 to a future meeting (3-0-0)
• Staff recommended denial of Case #ZBOA02-21; board did not act on the recommendation

Airport Advisory Board

The Shawnee Airport Advisory Board will discuss and consider several lease actions, including extending the American Legion lease, amending the Vyve Broadband lease, and transferring the Brown Derby lease. They will also review a budget committee report recommending an application for $32,000 in ARPA grant funds for mobile refueler equipment, and discuss conducting a fair market value study. The meeting includes routine items like approving minutes and staff reports.

• Extend American Legion lease at 522 West Saratoga for 50 years at $50/year with CPI escalation
• Amend and extend Vyve Broadband lease at 1821 Airport Drive for 5 years with options up to 50 years, rent increase to $9,430/year
• Transfer Brown Derby lease at 1830 North Kickapoo to Brown Derby Drive In, LLC, with 5-year extension and 20-year renewal options
• Apply for $32,000 ARPA grant for mobile refueler lease
• Discuss conducting fair market value study and land release request

The Airport Advisory Board approved the transfer and amendment of the Brown Derby lease and authorized staff to recommend a 90-acre land reclassification for a National Guard Readiness Center. The Board also approved using ARPA funds to lease two mobile refuelers and formed a committee to draft an RFP for a fair market value study. Other lease-related requests for the American Legion and Vyve Broadband were tabled for further information.

• Approved Brown Derby lease transfer and amendment (4-0)
• Authorized staff to recommend 90-acre land reclassification to Airport Authority (4-0)
• Approved using ARPA funds to lease two mobile refuelers (4-0)
• Seated committee to draft RFP for fair market value study (4-0)
• Tabled American Legion lease extension request (4-0)
• Tabled Vyve Broadband lease amendment request (no motion)
• Tabled board officer election and term procedures (4-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the August 2, 2021 regular meeting. No other substantive business is listed; the agenda is otherwise procedural.

• Consider approval of consent agenda
• Approve minutes from August 2, 2021 regular meeting

The Shawnee Municipal Authority trustees met for a regular scheduled session on August 16, 2021. The only substantive action was the approval of the minutes from the previous August 2 meeting. The agenda listed no new business, and the meeting adjourned without further discussion.

• Approved Consent Agenda Item 1(a): Minutes from August 2, 2021 (6-0-1)
• No new business items were presented or decided

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several significant items, including an appeal of a demolition order for 801 South Beard Street, a resolution to lift the temporary moratorium on new medical marijuana business permits, and awarding a bid for resurfacing West Independence Street and North Leo Street. They will also discuss amendments to the OMAG agreement, a budget amendment for the street project, and the establishment of a Lake Advisory Committee.

• Appeal of demolition order for 801 South Beard Street
• Resolution to remove moratorium on medical marijuana business permits
• Bid award for resurfacing West Independence Street and North Leo Street (Industrial Access Corridor)
• Budget amendment for Fund 302 Street Improvement Fund
• Resolution to establish Lake Advisory Committee

The Board of City Commissioners approved a $459,002.85 bid from Haskell Lemon Construction Company to resurface West Independence Street and North Leo Street, along with a budget amendment for the project. The Commission established the Shawnee Lake Advisory Committee and approved its members chaired by City Attorney Joe Vorndran. Additionally, the Commission denied an appeal regarding the demolition of 801 South Beard Street and deferred a decision on removing the medical marijuana business permit moratorium.

• Approved August 2, 2021 regular meeting minutes (6-0-1, Commissioner Matthews abstained)
• Approved consent agenda items 2(b) and 2(c) (7-0)
• Denied A WM Real Estate, LLC's appeal regarding demolition at 801 South Beard Street (7-0)
• Approved Resolution No. 6638 amending the OMAG agreement to continue in perpetuity (7-0)
• Deferred discussion on removing the medical marijuana business permit moratorium (7-0)
• Awarded $459,002.85 street resurfacing bid to Haskell Lemon Construction Company (7-0)
• Approved a budget amendment for Fund 302 Street Improvement Fund (7-0)
• Approved Resolution No. 6639 establishing the Lake Advisory Committee (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the August 2, 2021 regular meeting. No other substantive items are listed on the agenda.

• Approval of minutes from August 2, 2021 regular meeting

The Shawnee Airport Authority met Aug. 16, 2021 and approved the minutes from its Aug. 2, 2021 regular meeting on a 6-0-1 vote, with Trustee Matthews abstaining. There was no new business, and the meeting adjourned at 7:35 p.m. No other substantive decisions were recorded.

• Approved minutes from the Aug. 2, 2021 regular meeting (6-0-1, Matthews abstained)
• No new business was considered
• Meeting adjourned at 7:35 p.m.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Advisory Board is holding a regular meeting with a guest speaker from the Shawnee Public Library, followed by staff and programming updates and discussion. The agenda is largely procedural, with no major decisions or public hearings listed.

• Guest speaker Peggy Cook from Shawnee Public Library
• Staff and programming updates
• Approval of previous meeting minutes
• Discussion and new business

Shawnee Senior Citizens Advisory Board

The board will meet to discuss staff and programming updates and progress on board goals. Members will also discuss Pottawatomie County senior one-cent sales tax purchases.

• Appointment of a new Secretary
• Senior fitness classes and Title III Grant updates
• Discussion of Pottawatomie County senior one-cent sales tax purchases

The Shawnee Senior Citizens Advisory Board elected Ann Dowdy as secretary and approved opening a $250 purchase order at Firelake Grocery to address a billing issue with Homeland. The board also scheduled the approval of the June minutes for the September meeting after they were unavailable.

• Approved voting on June minutes at the September meeting
• Elected Ann Dowdy as Secretary
• Approved opening a $250 purchase order at Firelake Grocery for Senior Rec Center purchases
• Approved motion to adjourn (10:14 a.m.)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is holding a special meeting to discuss, consider, and possibly act on the wrap-up of fiscal year 2021. The agenda contains only this one substantive item, followed by adjournment, with no other business listed.

• Discussion, consideration, and possible action on wrap-up of FY 2021

The Shawnee Civic & Cultural Development Authority met in a special session on August 5, 2021, and approved checks from the Special Events Account related to the 2021 International Finals Youth Rodeo (IFYR). The motion carried 5-0, with Trustee Packwood arriving after the meeting began. The trustees then adjourned at 12:54 p.m. with no other business.

• Approved checks from the Special Events Account for IFYR 2021 as presented (5-0)
• Adjourned the special session at 12:54 p.m. (5-0)

Planning Commission

The Shawnee Planning Commission will consider two lot split applications at its August 4, 2021 meeting. One involves a 13.7-acre property near 33808 Belcher Road, where the split meets minimum lot size but not street frontage, so approval is conditional on a variance from the Zoning Board of Adjustment. The other involves a property at 1101 N. Union Avenue and 212 E. Kirk Street, where the split is recommended for approval under traditional neighborhood infill standards. The meeting also includes approval of minutes from the July 7 meeting, a City Planner's report, and other routine items.

• Lot split LOT01-21 near 33808 Belcher Road: 13.7 acres, split into 8.7-acre parent and 5-acre tract, conditional on variance ZBOA03-21
• Lot split LOT02-21 at 1101 N. Union Ave and 212 E. Kirk St: split into two lots, one conforming via traditional neighborhood infill standards
• Approval of minutes from July 7, 2021 Planning Commission meeting

The Planning Commission approved a lot split for land near 33808 Belcher Road, contingent upon a future variance approval. They also approved a lot split for properties located at 1101 N. Union Ave and 212 E. Kirk St. Additionally, the commission approved the minutes from their July 7, 2021, meeting.

• Approved July 7, 2021 meeting minutes (6-0-1)
• Conditionally approved lot split at 33808 Belcher Road (7-0-0)
• Approved lot split at 1101 N. Union Ave and 212 E. Kirk St (7-0-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is holding a regular meeting to consider approval of the consent agenda, which includes minutes from the July 19, 2021 meeting. The agenda also includes a new business item for any matters not known or reasonably foreseen prior to posting. No other substantive actions are listed.

• Approval of consent agenda including minutes from July 19, 2021 regular meeting
• New business item for unforeseen matters

The Shawnee Municipal Authority met on August 2, 2021 with a quorum present (Weaver, Flood, Bolt, Rutherford, Sehorn, Salter; Matthews absent). Trustees approved the consent agenda item covering minutes from the July 19, 2021 regular meeting by a 6-0 vote. No new business was considered, and the meeting adjourned at 6:40 p.m.

• Approved minutes from the July 19, 2021 regular meeting (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the minutes from its July 19, 2021 regular meeting. The main item is discussion and possible action on entering executive session to discuss the purchase or appraisal of real property and confidential attorney communications, specifically regarding the KSNL Proposal for utilization of Airport Property. The board may also consider matters discussed in that executive session.

• Approval of minutes from July 19, 2021 regular meeting
• Possible executive session to discuss purchase or appraisal of real property
• Discussion of KSNL Proposal for utilization of Airport Property

The Shawnee Airport Authority met on August 2, 2021, with six trustees present and one absent. The board approved minutes from the July 19, 2021 regular meeting and voted 6-0 to enter executive session to discuss real property and legal matters related to the KSNL Proposal for utilization of Airport Property. After returning from executive session, the board voted 6-0 to reject the KSNL Proposal. The meeting then adjourned.

• Approved minutes from the July 19, 2021 regular meeting (6-0)
• Entered executive session to discuss purchase/appraisal of real property and confidential legal communications regarding the KSNL Proposal (6-0)
• Rejected the KSNL Proposal for utilization of Airport Property (6-0)

Board of City Commissioners

The Board of City Commissioners approved the purchase of three police vehicles and a replacement tractor. They also passed an ordinance amending film registration requirements and authorized the city to join the John Hopkins Cities of Service Coalition to pursue a grant.

• Approved $78,405 purchase of three police vehicles (6-0)
• Approved $142,000 purchase of a John Deere tractor (6-0)
• Adopted Ordinance No. 2725NS regarding film registration (6-0)
• Approved joining the John Hopkins Cities of Service Coalition (6-0)
• Approved application for a Love Your Block Grant (6-0)
• Deferred bid award for West Independence and North Leo street resurfacing (6-0)
• Approved consent agenda including committee appointments (6-0)

Shawnee Arts and Culture Commission

The City Commission is considering Ordinance 2714NS to establish a seven-member Arts & Culture Commission and a 1% for the Arts program, which would set aside 1% of construction costs (up to $100,000 per project) for public art on new buildings, park developments, and major renovations. The ordinance also defines the commission's composition, terms, and review process for art acquisitions. This item was adopted on March 1, 2021, and the agenda includes the ordinance text and related commission roles.

• Ordinance 2714NS creates Article IX of Chapter 22, establishing the Arts & Culture Commission
• 1% for the Arts: 1% of total construction cost, capped at $100,000 per project, for public art
• Commission composition: 7 members (1 arts org, 4 professionals, 2 at-large), appointed by Mayor with City Commission approval
• Art purchases require review by Arts Commission and final approval by City Commission
• Exemptions for projects funded by promissory notes, bonds, or restricted funds

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several contracts and appointments, including hiring an interim city manager, engineering services for sewer lines, and a scooter services agreement. They will also hold public hearings on three rezoning requests, including a wedding venue and a guest house, and consider budget amendments for the current and upcoming fiscal years.

• Contract with Eric Benson as Interim City Manager
• Engineering services contract with Holloway, Updike and Bellen, Inc. for Cammack and Georgia Gravity Relief Lines
• Services Agreement with White Fox Scooters, Inc.
• Public hearing: Rezone 33001 Lake Road (4 acres) to A-1 with CUP for wedding venue (Case CUP01-21)
• Public hearing: Rezone 15515 Perry Road (1.5 acres) to A-1 with CUP for guest house (Case CUP02-21)

The Board of City Commissioners approved a contract with Eric Benson to serve as Interim City Manager from July 19, 2021 to October 31, 2021. They also approved a services agreement with White Fox Scooters, Inc. at no cost to the City, and adopted three rezoning ordinances. Several items were deferred, including forming a Shawnee Lake Advisory Committee and an appeal over demolition at 801 South Beard Street.

• Approved contract with Eric Benson as Interim City Manager, term July 19-Oct. 31, 2021 (7-0)
• Approved Services Agreement with White Fox Scooters, Inc., no cost to City (7-0)
• Approved Emergency Solution Grant application to Oklahoma Department of Commerce (6-0-1, Matthews abstained)
• Approved engineering contract with Holloway, Updike and Bellen, Inc. for Cammack and Georgia Gravity Relief Lines (7-0)
• Adopted Ordinance No. 2722NS rezoning 33001 Lake Road for a wedding venue with alcohol CUP (7-0)
• Adopted Ordinance No. 2723NS rezoning 15515 Perry Road for a garage/cottage guest house ADU (7-0)
• Adopted Ordinance No. 2724NS rezoning 3715 North Kickapoo Avenue from C-2/R-1 to C-3 (7-0)
• Deferred Shawnee Lake Advisory Committee item and 801 South Beard Street demolition appeal to future meetings (7-0 each)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider a consent agenda and a year-end budget amendment for Fiscal Year 2020-2021. The amendment adjusts revenue and appropriations for Fund 501, including increases in water and sewer sales and a debt service appropriation. The meeting is largely procedural, with no major policy decisions listed.

• Consent agenda: approval of minutes from June 14 and June 21, 2021 meetings
• Year-end budget amendment for FY 2020-2021, Fund 501: increases water sales by $237,089.21, sewer service by $206,363.53, reconnect fees by $20,000, meter maintenance fees by $18,000
• Budget amendment adds $478,991.04 to debt service-other fees
• New business: any matter not known or reasonably foreseen prior to agenda posting

The Shawnee Municipal Authority held a regular session on July 19, 2021, and approved the minutes from previous June meetings. The trustees also approved a routine year-end budget amendment for Fiscal Year 2020-2021 for Fund 501. There was no new business discussed.

• Approved minutes from the June 14, 2021 Special Call meeting and the June 21, 2021 regular meeting (7-0)
• Approved a year-end budget amendment for Fiscal Year 2020-2021 for Shawnee Municipal Authority Fund 501 (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the consent agenda, which includes minutes from the June 14 special call and June 21 regular meetings, and acknowledging the Airport Advisory Board's April 21 minutes. The agenda is largely procedural, with no substantive new business listed.

• Approve minutes from June 14, 2021 special call and June 21, 2021 regular meetings
• Acknowledge Airport Advisory Board minutes from April 21, 2021

The Shawnee Airport Authority met on July 19, 2021 with all seven trustees present and approved its consent agenda 7-0. That agenda covered minutes from the June 14, 2021 special call meeting and the June 21, 2021 regular meeting, and acknowledged Airport Advisory Board minutes from April 21, 2021. No new business was considered, and the meeting was adjourned by the Chair.

• Approved consent agenda including June 14 and June 21, 2021 minutes and acknowledgment of April 21, 2021 Airport Advisory Board minutes (7-0)
• No new business considered
• Meeting adjourned by power of the Chair

Board of Adjustment

The Zoning Board of Adjustment will review a continued variance case for Roots Dispensary at 420 North Kickapoo. The meeting also includes consideration of previous minutes and discussions regarding a sign variance for a property on N. Automall Drive.

• Continuation of Case ZBOA07-20: Variance for Roots Dispensary at 420 North Kickapoo
• Case ZBOA02-21: Sign variance request for 4921 N. Automall Drive
• Approval of June 17, 2021, meeting minutes

The Shawnee Board of Adjustment meeting scheduled for July 15, 2021, did not take place. The meeting was cancelled because a quorum of board members was not present.

• Meeting cancelled due to lack of quorum

Planning Commission

The Shawnee Planning Commission will hold public hearings on three conditional use permit and rezoning requests: a wedding venue with alcohol sales at 33001 Lake Road, an accessory dwelling unit at 15515 Perry Road, and a commercial rezoning at 3715 North Kickapoo Avenue. The commission will also consider approving minutes from its April 7, 2021 meeting. Staff recommends approval for all three applications.

• CUP01-21: 4-acre wedding venue with alcohol sales at 33001 Lake Road (applicant: Greta Madson Enterprises, LLC)
• CUP02-21: 1.5-acre ADU/guest cottage above garage at 15515 Perry Road (applicants: Edward and Sandra Moore)
• RZOG-21: Rezone 2.5 acres at 3715 North Kickapoo Avenue from C-2/R-1 to C-3 Highway Commercial (applicant: Kim Wheeler for HIA Legacy, LLC)
• Approval of April 7, 2021 meeting minutes

The Planning Commission recommended approval for three separate rezoning and conditional use permit requests to be heard by the City Commission. The board also approved the minutes from the April 7, 2021, meeting.

• Approved April 7, 2021 meeting minutes (5-0-1)
• Recommended approval of CUP01-21 for a wedding venue at 33001 Lake Road (5-0-0)
• Recommended approval of CUP02-21 for a garage/cottage guest house at 15515 Perry Road (6-0-0)
• Recommended approval of RZ06-21 to rezone 3715 North Kickapoo Avenue to C-3 Highway Commercial District (5-0-0)

Board of City Commissioners

The Board of City Commissioners will hold a special called meeting to discuss the employment of the City Manager. This may include entering into an executive session to discuss hiring, appointment, demotion, disciplining, or resignation.

• Discussion and possible action regarding City Manager employment
• Possible executive session regarding City Manager employment

The Board of City Commissioners met in a special session to discuss the employment of the City Manager. Following an executive session, the Board authorized the City Attorney to negotiate with Eric Benson to serve as Interim City Manager and established a search committee to begin the process of hiring a permanent City Manager.

• Approved entering executive session (6-0)
• Authorized City Attorney to negotiate with Eric Benson for Interim City Manager (6-0)
• Approved creation of a City Manager search committee (6-0)
• Appointed search committee members: Chance Allison, Daniel Matthews, Darren Rutherford, Jennifer Greenland, Eric Benson, and Mayor Ed Bolt (6-0)

Traffic Commission

The Shawnee Traffic Commission will consider a variance request from Olsson Inc. on behalf of Scooter's Coffee to allow a right-in-right-out driveway at 1502 N Harrison Ave., approximately 103 feet from the Harrison and Independence Street intersection, instead of the required 150-foot minimum separation. The commission will also approve minutes from the April 27, 2021 meeting and hear citizen comments. Staff recommends approval of the variance.

• Variance request for driveway at 1502 N Harrison Ave. (Scooter's Coffee) to reduce separation from 150 ft to 103 ft from Harrison/Independence intersection
• Approval of minutes from April 27, 2021 meeting
• Citizen participation (3-minute limit per person, 12-minute per topic)

The Shawnee Traffic Commission approved a variance allowing a new right-in-right-out driveway within 150 feet of the Harrison Street and Independence Street intersection, tied to an approved building permit set. The commission also approved the minutes of its April 27, 2021 meeting. Both votes carried 4-0, with members Monty Porter, Randy Kamm and Steve Reese absent. The rest of the meeting was administrative updates and commissioner comments, with no other decisions.

• Approved minutes of the April 27, 2021 meeting (4-0)
• Approved a variance for a new right-in-right-out driveway within 150' of the Harrison Street and Independence Street intersection (4-0)
• Adjourned the meeting at 6:14pm (4-0)

Board of City Commissioners

The Board of City Commissioners will discuss the Fiscal Year 2021-2022 budget and a resolution for the CDBG-CV program. The agenda also includes an appeal regarding a residential demolition at 2005 North Broadway Avenue and a presentation on the Homeless Initiative.

• Approval of Fiscal Year 2021-2022 budget
• CDBG-CV Coronavirus Disease Relief Program discussion
• Demolition appeal for 2005 North Broadway Avenue
• Homeless Initiative presentation
• Solid Waste Collection and Recycling contract acknowledgment

The Board of City Commissioners approved the Fiscal Year 2021-2022 budget and a resolution adopting it, both on 7-0 votes. Commissioners also approved a Citizen Participation Plan and a related CDBG-CV resolution, each 6-0-1 with Commissioner Matthews abstaining. The board voted 6-1 to cancel the regular July 6, 2021 meetings of the City Commission, Shawnee Airport Authority, and Shawnee Municipal Authority, and deferred an appeal on demolition at 2005 North Broadway Avenue. Three public hearings on rezoning cases were rescheduled to July 19, 2021, with no action taken.

• Approved consent agenda including minutes, reports, appointments, and FY2021-2022 agreements (7-0)
• Cancelled regular July 6, 2021 City Commission, Airport Authority, and Municipal Authority meetings (6-1, Matthews nay)
• Approved Citizen Participation Plan for CDBG-CV (6-0-1, Matthews abstained)
• Approved Resolution No. 6636 regarding CDBG-CV program (6-0-1, Matthews abstained)
• Deferred appeal of administrative order for demolition at 2005 North Broadway Avenue to a future meeting (7-0)
• Approved FY2021-2022 budget (7-0)
• Approved Resolution No. 6637 adopting FY2021-2022 budget (7-0)
• No action taken on rezoning cases CUP01-21, CUP02-21, and RZ06-21; public hearings rescheduled to July 19, 2021

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving its Fiscal Year 2021-2022 budget and a resolution adopting it. The agenda also includes approval of the consent agenda, which covers minutes from the June 7 meeting and confirmation of the cancellation of the July 6, 2021 regular meetings. The meeting is scheduled for June 21, 2021, at 6:00 p.m. in the Commission Chambers at City Hall.

• Approval of the Shawnee Airport Authority budget for Fiscal Year 2021-2022
• Resolution adopting the budget for July 1, 2021 through June 30, 2022
• Consent agenda: minutes from June 7, 2021 regular meeting
• Confirmation of cancellation of July 6, 2021 City Commission, Shawnee Airport Authority, and Shawnee Municipal Authority meetings

The Shawnee Airport Authority approved its Fiscal Year 2021-2022 budget and adopted a resolution (No. SAA-2021-1) covering July 1, 2021 through June 30, 2022. Both actions passed 7-0. Trustees also approved the consent agenda, which included minutes from the June 7, 2021 meeting and confirmation of the City Commission's cancellation of the July 6, 2021 meetings. No new business was discussed, and the meeting adjourned at 7:31 p.m.

• Approved consent agenda including June 7, 2021 minutes and confirmation of July 6, 2021 meeting cancellations (7-0)
• Approved Shawnee Airport Authority FY 2021-2022 budget (7-0)
• Adopted Resolution No. SAA-2021-1 adopting the FY 2021-2022 budget for July 1, 2021 through June 30, 2022 (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider approving its Fiscal Year 2021-2022 budget and a resolution adopting it. The consent agenda includes acknowledging water tower maintenance contracts totaling $107,851.88 and confirming prior actions on solid waste services and meeting cancellations.

• Approve FY 2021-2022 budget and adopting resolution
• Water tower maintenance contracts with Utility Service Company, Inc. totaling $107,851.88
• Airport Tank maintenance $28,613.64
• Edwards Street Tank maintenance $22,609.60
• Confirm Central Disposal solid waste contract for FY 2021-2022

The Shawnee Municipal Authority approved its Fiscal Year 2021-2022 budget and adopted Resolution No. SMA-2021-5 covering July 1, 2021 through June 30, 2022, both by 7-0 votes. Trustees also approved a consent agenda that included minutes from the June 7, 2021 meeting and acknowledgement of water tank maintenance contracts with Utility Service Company, Inc. for five water towers. The consent agenda also confirmed prior City Commission actions on a Central Disposal solid waste contract and the cancellation of the July 6, 2021 meetings. No new business was raised before adjournment.

• Approved consent agenda including June 7, 2021 minutes and water tank maintenance contracts (7-0)
• Acknowledged Utility Service Company, Inc. water tank maintenance contracts: Airport Tank $28,613.64, Edwards Street Tank $22,609.60, Park Street Tank $22,609.60, Water Plant Tank $11,559.12, Wolverine Tank $22,459.92
• Confirmed City Commission action acknowledging Central Disposal solid waste collection, recycling and disposal contract for FY2021-2022
• Confirmed City Commission action cancelling the July 6, 2021 City Commission, Shawnee Airport Authority and Shawnee Municipal Authority meetings
• Approved Shawnee Municipal Authority FY2021-2022 budget (7-0)
• Adopted Resolution No. SMA-2021-5 adopting the FY2021-2022 budget for July 1, 2021 through June 30, 2022 (7-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic & Cultural Development Authority will meet to discuss updates for the International Finals Youth Rodeo (IFYR) and the Heart of Oklahoma Exposition Center. The board will consider various financial items, including insurance and vendor invoices.

• Audit invoice from CBEW Professional Group, LP for $6,500.00
• Payment to Integrated Network Solutions, LLC for Invoice No. 3553 in the amount of $5,099.99
• Discussion of Directors and Officers Insurance for Authority Trustees
• Discussion of Liability Insurance for the International Finals Youth Rodeo (IFYR)
• Updates regarding the Heart of Oklahoma Exposition Center renovations and security staffing

The Shawnee Civic & Cultural Development Authority approved the CBEW Professional Group, LP audit invoice payable from the general fund if funds are available, and approved payment to Integrated Network Solutions, LLC for Invoice No. 3553 from the special events account. It directed Dale Yerigan to obtain spectator liability insurance from Western Specialty Insurers for the International Finals Youth Rodeo, paid from the special events account, and authorized him to reimburse qualified medical draw-outs with documentation. The board also approved the May 20, 2021 minutes and took no action on Directors and Officers Insurance after being told trustees are covered through OMAG.

• Approved May 20, 2021 rescheduled regular meeting minutes (4-0-1, Allison abstained)
• Approved CBEW Professional Group, LP audit invoice, payable from the general fund if funds are available (5-0)
• No action taken on Directors and Officers Insurance for authority trustees
• Directed Dale Yerigan to obtain spectator liability insurance from Western Specialty Insurers for the International Finals Youth Rodeo, paid from the special events account (5-0)
• Approved payment to Integrated Network Solutions, LLC for Invoice No. 3553, paid from the special events account (5-0)
• Authorized Dale Yerigan to reimburse qualified medical draw-outs with appropriate documentation (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee is holding a regular meeting to approve the May 20, 2021 minutes, swear in committee member Sally Murphy, and discuss the Gardening with the Experts program. The agenda also includes new business, committee comments, and public comments.

• Swearing in of Committee Member Sally Murphy
• Discussion of Gardening with the Experts program
• Approval of May 20, 2021 minutes

The Shawnee Community Beautification Committee did not meet on June 17th, 2021 because a quorum was not present. Roll call showed members Sherry Lankford, Sue Nelson, and Carla Smith present, while Debi Renegar, Kevin Huddleston, Ethan Birdwell, Clif Harden, Ian Hayes, and Travis Flood were absent. City staff Brad Schmidt, Cody Ellis, Clint Bowen, and Mikaylia Stewart were present. No decisions were made.

Board of Adjustment

The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a sign variance request (Case #ZBOA02-21) from Dalmarc Signs on behalf of Joe Cooper for a 7.9-acre auto dealership tract at 4921 N. Automall Drive. The applicant seeks approval for a second freestanding sign and to replace an existing 20-foot sign with a 35-foot sign, exceeding the code's one-sign and 20-foot height limits. Staff recommends denial, citing lack of hardship and upcoming stricter sign code. The board will also consider approving minutes from the January 21, 2021 meeting.

• Public hearing on sign variance for second freestanding sign and 35-foot height at 4921 N. Automall Drive
• Staff recommends denial of variance #ZBOA02-21
• Consideration of minutes from January 21, 2021 regular meeting
• Applicant cites need for visibility and branding; code allows one 20-foot sign
• Proposed signs total 283.48 sq ft, exceeding 230 sq ft allowed for 115-foot frontage

The Board of Adjustment deferred a variance request for a property at 4921 N. Automall Drive to allow for additional sign height and quantity. The decision follows a staff recommendation for denial and a request from the property owner for more time to review options.

• Approved January 21, 2021 meeting minutes (3-0-0)
• Deferred sign variance request Case #ZBOA02-21 (3-0-0)

Airport Advisory Board

The Shawnee Airport Advisory Board will hold a regular meeting to consider approval of minutes from March and April 2021, hear citizen comments, receive a presentation on the Fiscal Year 2021-2022 budget, and discuss a fuel sales market analysis. The board will also receive a staff report covering current fuel price comparisons, fuel sales, and a budget summary. This is a regular business meeting with no major action items listed on the agenda.

• Presentation of Fiscal Year 2021-2022 budget (proposed total $584,572, down from $1,467,127 revised FY2020-21)
• Discussion of fuel sales market analysis, including price comparisons at regional airports
• Staff report on current fuel prices, Shawnee Regional Airport fuel sales, and budget summary
• Approval of minutes from March 17 and April 21, 2021 meetings

The board approved the minutes from the March 17 and April 21, 2021 meetings. Members discussed the draft Fiscal Year 2021-2022 budget and received staff updates on fuel prices and land reclassification.

• Approved March 17, 2021 meeting minutes (4-0, 2 abstentions)
• Approved April 21, 2021 meeting minutes (5-0, 1 abstention)

Shawnee Municipal Authority

The Shawnee Board of City Commissioners, along with the Shawnee Airport Authority and Shawnee Municipal Authority, will hold a special called session to conduct a public hearing on the proposed budget for Fiscal Year 2021-2022. The budget summary details estimated revenues and appropriations across all city funds, including general, police, fire, and airport funds. No other business is scheduled.

• Public hearing for FY 2021-2022 budget
• Total estimated revenues and fund balances: $57,449,980
• Total appropriations: $87,590,095
• Police Department appropriations: $9,412,177
• Public Works appropriations: $24,128,253

Board of City Commissioners

The Shawnee Board of City Commissioners, along with the Shawnee Airport Authority and Shawnee Municipal Authority, will hold a special session to conduct a public hearing on the proposed budget for Fiscal Year 2021-2022. The agenda includes only the budget hearing and adjournment, with no other business items.

• Public hearing for FY 2021-2022 budget
• Total estimated revenues and appropriations: $57,449,980 and $87,590,095 respectively
• Police Department appropriation: $9,412,177
• Fire Department and Emergency Management appropriation: $6,530,728
• Public Works appropriation: $24,128,253

The Board of City Commissioners, Shawnee Airport Authority and Shawnee Municipal Authority met in special session on June 14, 2021 solely to hold a public hearing on the Fiscal Year 2021-2022 budget. Finance Director Ashley Neel presented projected figures: General Fund revenue of $23,633,022 against expenditures of about $23,631,957; Shawnee Municipal Authority revenue of $18,813,608 against expenditures of about $18,873,572; and Capital Improvement Fund revenue of $2,710,685 against expenditures of about $2,640,862. One person, Michael Savage, spoke in favor of the budget and no one spoke against it; the hearing was then closed. The minutes record no adoption or other vote on the budget, and the meeting adjourned at 6:18 p.m.

• Public hearing on FY2021-2022 budget opened and closed; no vote recorded
• No action taken on adopting the FY2021-2022 budget
• Meeting adjourned at 6:18 p.m.

Shawnee Airport Authority

The Shawnee City Commission, Airport Authority, and Municipal Authority are holding a special session to conduct a public hearing on the proposed budget for Fiscal Year 2021-2022. The agenda includes only the budget hearing and adjournment, with no other business items. The budget summary details estimated revenues and appropriations across multiple city funds.

• Public hearing for FY 2021-2022 budget
• Total estimated revenues and fund balance: $57,449,980
• Total appropriations: $87,590,095
• Police Department appropriation: $9,412,177
• Public Works appropriation: $24,128,253

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Committee is holding a regular meeting to approve prior minutes, hear a presentation from the Shawnee Public Library about StoryWalk, receive staff updates, and discuss committee vision planning and new business. The agenda is routine with no major decisions or financial items listed.

• Approval of May 13, 2021 meeting minutes
• Peggy Cook, Shawnee Public Library, presents StoryWalk©
• Staff updates
• Committee vision planning
• New business

The Shawnee Parks and Recreation Committee meeting scheduled for June 10, 2021 at 3:30pm at the Senior Recreation Center did not take place because a quorum was not present. The minutes list five committee members and record no decisions, votes, or discussion items. No substantive business was conducted.

Shawnee Senior Citizens Advisory Board

The board will meet at the Senior Recreation Center to receive staff and programming updates. The meeting includes a guest speaker regarding transportation planning and discussions on board goals.

• Guest speaker Clorisa Brown, COEDD Transportation Planner
• Staff and programming updates
• Senior fitness classes and Title III Grant updates
• Discussion of progress on board goals and objectives
• Update on Pottawatomie County Senior one-cent sales tax purchases

The board approved the minutes from the May 11 meeting. Members received reports on senior transportation demographics, program attendance, and fitness class participation. No new business was introduced.

• Approved May 11 minutes

Board of City Commissioners

The Shawnee Board of City Commissioners will vote on renewing several contracts, discuss a temporary moratorium on new medical marijuana business permits, and consider adopting a parklet/streatery policy. They will also review amendments for park projects, an interlocal agreement for road construction, and a sidewalk project with ODOT.

• Temporary moratorium on new medical marijuana business permits under Chapter 8, Article VIII
• Resolution supporting parklet/streatery policy for temporary sidewalk or parking space conversions
• Amendment No. 1 to design consultant contract for Kids Space Park and Woodland Veterans Park with PDG Planning Design Group
• Interlocal Agreement Resolution No. 2021-03 with Pottawatomie County for Industrial Access Project along North Leo Avenue
• Bid award for Whittaker Street Rehabilitation Project No. 20SHAWWHITST

The Board of City Commissioners approved all substantive items on its June 7, 2021 agenda by 7-0 votes. These included renewing contracts with Central Oklahoma Community Action Agency/Central Oklahoma Transit System ($75,000), Safe Events for Families (up to $65,000), and Shawnee Forward ($295,000), plus a $307,500 design amendment for Kids Space and Woodland Veterans Parks. The Board also approved streatery guidelines and a parklet/streatery resolution, a MacArthur Street sidewalk agreement with ODOT, a temporary medical marijuana business permit moratorium through May 31, 2022, and awarded the Whittaker Street Rehabilitation bid to Wynn Construction Co., Inc. for $565,405. A proposed Shawnee Lake ordinance was deferred to a future meeting.

• Approved consent agenda, including May 17 minutes, resignations, easements, and FY2021-2022 agreement renewals (7-0)
• Approved $75,000 contract renewal with Central Oklahoma Community Action Agency/Central Oklahoma Transit System (7-0)
• Approved Safe Events for Families contract renewal up to $65,000 with contract modifications (7-0)
• Approved $295,000 Shawnee Forward contract renewal, keeping Section 1.6.C per District Attorney opinion (7-0)
• Approved $307,500 Amendment No. 1 with PDG Planning Design Group for Kids Space and Woodland Veterans Parks (7-0)
• Approved Interlocal Agreement Resolution No. 2021-03 with Pottawatomie County for North Leo Avenue Industrial Access Project (7-0)
• Approved Streatery Guidelines and Resolution No. 6633 supporting parklet/streatery policy (7-0)
• Approved Resolution No. 6634 with ODOT for MacArthur Street Sidewalk Project; construction estimated at $738,178 with TAP grant up to $425,810 (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority meeting consists of procedural items. The body will consider the approval of the consent agenda, which includes the minutes from the May 17, 2021, regular meeting.

• Approval of May 17, 2021, meeting minutes

The Shawnee Airport Authority met on June 7, 2021. The board approved the minutes from the May 17, 2021 regular meeting. No new business was discussed.

• Approved May 17, 2021 regular meeting minutes (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a regular meeting with a single action item: approval of the consent agenda, which includes minutes from the May 17, 2021 regular meeting. The agenda is otherwise procedural, with no substantive new business listed.

• Approval of minutes from the May 17, 2021 regular meeting

The board met for a regular session and approved the minutes from the May 17, 2021, meeting. No new business was presented or discussed.

• Approved May 17, 2021 regular meeting minutes (7-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic & Cultural Development Authority is meeting to discuss preparations for the 2021 International Finals Youth Rodeo (IFYR). The agenda includes updates on sponsorships, marketing, and venue setup, as well as a presentation regarding the Heart of Oklahoma Exposition Center.

• Presentation of Heart of Oklahoma Exposition Center updates by Katy Fleming
• Discussion of Tin Star Tradeshow and IFYR 2021 sponsorships
• Updates on IFYR 2021 entries, awards, personnel, and marketing
• Approval of March 25 and April 15 meeting minutes

The Authority approved the minutes from the March 25 and April 15 meetings. The remainder of the session consisted of staff reports and discussions regarding the Heart of Oklahoma Exposition Center and the International Finals Youth Rodeo 2021.

• Approved March 25, 2021 Special Call and April 15, 2021 regular meeting minutes (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee will consider spending an estimated $200 on new plants for several city locations. The meeting also includes the swearing in of two new members and a discussion regarding the Blue Zones Park Adoption Program.

• Swearing in of committee members Lisa Hair and Sarah Murphy
• Proposed $200 cost for replacing pansies with periwinkles and planting pots at Centennial Clock, 9th and Bell, City Hall, and the 400 block of east Main
• Discussion of May 22nd Workday
• Blue Zones presentation on Park Adoption Program

The Shawnee Community Beautification Committee approved spending an estimated $200 to replace pansies in front of the Centennial Clock with periwinkles and to plant pots on 9th and Bell, at the 9th Street entrance to City Hall, and in the 400 block of East Main. The committee also approved its March 18, 2021 minutes 6-0 and agreed to move the May 22 workday to May 29, 2021, 8:00am to 12:00pm, due to rain. Lisa Hair was sworn in as a committee member; Sarah Murphy was not sworn in because she was absent. The committee heard a Blue Zones presentation on the Park Adoption Program and discussed the committee's account balance and a November 19, 2021 Keep Oklahoma Beautiful event.

• Approved March 18, 2021 minutes (6-0)
• Approved estimated $200 for periwinkle and pot plantings at Centennial Clock, 9th and Bell, City Hall 9th Street entrance, and 400 block of East Main (7-0)
• Moved May 22, 2021 workday to May 29, 2021, 8:00am-12:00pm due to rain
• Swore in committee member Lisa Hair
• Adjourned at 4:56 p.m. (7-0)

Board of City Commissioners

The Board of City Commissioners will consider establishing a Shawnee Film and Music Office and discussing a contract for East Main Street bridge and roadway design. The meeting also includes appeals regarding the demolition of residential structures on West Forrest Street and a potential de-annexation of certain property.

• Establishment of the Shawnee Film and Music Office within the Department of Tourism
• Contract with CEC Corporation for Phase 2 Bridge and Roadway Design on East Main Street
• Demolition appeals for residential structures at 420 and 422 West Forrest Street
• Lease agreement for a Case Motor Grader
• Ordinance to amend city boundaries via de-annexation

The Board of City Commissioners approved a $177,362.00 contract with CEC Corporation for Phase 2 bridge and roadway design and construction plans for East Main Street over Shawnee Creek, and established a Shawnee Film and Music Office within the Department of Tourism along with Ordinance No. 2720NS creating film registration regulations. The board also adopted Ordinance No. 2721NS de-annexing property near Shawnee Twin Lakes and approved two resolutions tied to Oklahoma Water Resources Board drinking water and clean water loans. Consideration of Streatery Guidelines and appeals of demolition orders for 420 and 422 West Forrest Street were deferred to future meetings, and the Whittaker Street Rehabilitation Project bid award was deferred for staff review.

• Approved consent agenda items 2(a-i), except 2(b) (7-0)
• Approved minutes from May 3, 2021 meeting (5-0-2, Matthews and Weaver abstained)
• Approved four-year lease agreement for a Case Motor Grader (7-0)
• Established Shawnee Film and Music Office within Department of Tourism (7-0)
• Adopted Ordinance No. 2720NS on film registration regulations and its emergency clause (7-0)
• Deferred Streatery Guidelines to a future meeting (7-0)
• Deferred demolition appeals for 420 and 422 West Forrest Street to future meetings (7-0 each)
• Adopted Ordinance No. 2721NS de-annexing property near Shawnee Twin Lakes and its emergency clause (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is considering two major loans from the Oklahoma Water Resources Board. One loan is for up to $20,625,000 for drinking water improvements, and the other is for $13,500,000 for clean water projects.

• Drinking Water SRF Loan of up to $20,625,000
• Clean Water SRF Loan of $13,500,000
• Water System Improvements DWSRF Project No. P40-1020504-03 bid review
• Bids for water system improvements ranging from $14,594,000 to $17,583,000

The Shawnee Municipal Authority approved a Drinking Water SRF loan from the Oklahoma Water Resources Board of up to $20,625,000 for Water Treatment Plant updates, and approved a Clean Water SRF loan of $13,500,000 for the Wastewater Treatment Plant, replacing a December 2020 resolution. Trustees also awarded a $14,594,000 contract to Downey Contracting, LLC for Water System Improvements. All votes were 7-0, and the meeting adjourned at 7:46 p.m.

• Approved consent agenda minutes from May 3, 2021 regular meeting (6-0-1, Matthews abstained)
• Approved Resolution No. SMA-2021-3: Drinking Water SRF Loan up to $20,625,000 at 1.98% interest if closed by June 1, 2021 (7-0)
• Approved Resolution No. SMA-2021-4: Clean Water SRF Loan of $13,500,000, superseding Resolution No. SMA 2020-04 (7-0)
• Awarded Water System Improvements DWSRF Project No. P40-1020504-03 bid to Downey Contracting, LLC for $14,594,000 (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider the approval of the consent agenda. The agenda includes the minutes from the May 3, 2021, regular meeting.

• Approval of May 3, 2021, meeting minutes

The Shawnee Airport Authority met on May 17, 2021. The board approved the minutes from the May 3, 2021 regular meeting. No new business was discussed.

• Approved May 3, 2021 meeting minutes (6-0-1)

Community Service Contract Review Committee

The Community Service Contract Review Committee is discussing a contract with Safe Events for Families for fiscal year 2021-2022. The organization is requesting $73,000 in funding, which includes a $10,000 increase over previous levels. The funds are intended to support community events such as the Redbud Festival, Downtown Block Parties, and the Downtown Christmas Parade.

• Contract renewal with Safe Events for Families for FY 2021-2022
• Proposed funding request of $73,000.00
• Proposed $10,000.00 increase in funding
• Discussion of community events including Redbud Festival and Boo on Bell Street

The committee approved a six-month contract for Safe Events for Families for Fiscal Year 2021-2022 with funding up to $40,000.00. The committee also voted to modify the contract's audit and inspection requirements.

• Renew contract with Safe Events for Families up to $70,000.00 denied (2-3)
• Renew contract with Safe Events for Families for six months with funding up to $40,000.00 approved (5-0)
• Remove audit requirement from Section 7 and add City Manager right of inspection approved (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The committee will hear a presentation from John Bobb-Semple of Blue Zones regarding a Park Adoption Program. Members will also conduct staff updates and committee vision planning.

• Park Adoption Program presentation by John Bobb-Semple (Blue Zones)
• Committee vision planning
• Staff updates

The committee approved the minutes from March and April 2021. Blue Zones staff presented a draft Adopt a Park program for community organizations to maintain parks. The committee discussed adding a full-time staff position and inviting the City Manager to a future meeting.

• Approved March 11 and April 8, 2021 minutes (4-0)

Shawnee Senior Citizens Advisory Board

The board will hold a regular meeting to discuss staffing, programming, and board goals. The agenda includes reports on senior fitness classes and the Pottawatomie County Senior one-cent sales tax oversight committee.

• Report from Senior Citizens Oversight Committee regarding Pottawatomie County Senior one-cent sales tax
• Senior Fitness Classes and Title III Grant discussion
• Programming updates
• Discussion of progress on Board Goals and Objectives

The board approved the previous meeting minutes and received staffing and programming updates. Members discussed meal services for seniors and the need for Meals on Wheels drivers.

• Approved previous meeting minutes

Community Service Contract Review Committee

The Community Service Contract Review Committee is meeting to discuss and consider renewing contracts for several local organizations. The agenda includes potential actions regarding transit services, family support programs, and community development.

• Contract discussion with Central Oklahoma Community Action Agency/Central Oklahoma Transit System
• Contract discussion with Safe Events for Families
• Contract discussion with Shawnee Forward
• Swearing in of Erica Bass as Citizen Committee Member

The Community Service Contract Review Committee voted 5-0 to renew a $75,000 contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit System for FY 2021-2022, and 5-0 to renew a $295,000 contract with Shawnee Forward for FY 2021-2022. The committee also voted 5-0 to strike Section I.6.C. from the Shawnee Forward contract, contingent on a legal opinion from the Pottawatomie County District Attorney. A decision on a contract with Safe Events for Families was deferred 5-0 to a special meeting on May 13, 2021, after discussion of a missing audit. Erica Bass was sworn in as a citizen committee member, and minutes from May 11, 2020 were approved 5-0.

• Approved minutes of May 11, 2020 meeting (5-0)
• Swore in Erica Bass as Citizen Committee Member
• Renewed COTS contract for FY 2021-2022, $75,000 (5-0)
• Deferred Safe Events for Families contract to May 13, 2021 special meeting (5-0)
• Renewed Shawnee Forward contract for FY 2021-2022, $295,000 (5-0)
• Strike Section I.6.C. from Shawnee Forward FY 2021-2022 contract, contingent on District Attorney legal opinion (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider a Clean Water State Revolving Fund resolution for wastewater improvements and open bids for water system improvements. The agenda also includes approval of the previous meeting's minutes. The resolution would adopt an environmental document and certify a public hearing for a project to abandon the Southside wastewater treatment plant and pump flow to the Northside plant.

• Consideration of Clean Water State Revolving Fund (CWSRF) resolution for wastewater improvements
• Open bids for Water System Improvements DWSRF Project No. P40-1020504-03
• Approval of minutes from April 19, 2021 regular meeting
• Project includes 47,500 L.F. of 18" forcemain and 4,200 L.F. of 42" gravity line

The Shawnee Municipal Authority approved minutes from its April 19, 2021 meeting and adopted Resolution No. SMA-2021-2, a Clean Water State Revolving Fund resolution supporting the Wastewater Improvement Project. It also opened five bids for Water System Improvements (DWSRF Project No. P40-1020504-03) but deferred the bid award to a future City Commission meeting at the request of Public Works Director Brad Schmidt. No new business was considered, and the meeting adjourned at 7:11 p.m.

• Approved April 19, 2021 meeting minutes (5-0)
• Adopted Resolution No. SMA-2021-2 for Clean Water State Revolving Fund wastewater project (5-0)
• Deferred award of Water System Improvements DWSRF Project No. P40-1020504-03 bids to a future City Commission meeting (5-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will meet to decide on purchasing a restroom building for Glenn Collins Park, transfer a lakefront lot for a wedding venue, and approve routine agreements and budget adjustments. The meeting also includes presentations on financial reports and a proclamation for Better Hearing Month.

• Purchase restroom building for Glenn Collins Park at Glenn Collins Park, Shawnee Twin Lakes for $68,120.00
• Transfer Lot 1A Mosler Tract, 33001 Lake Road from Jake Clanin to Greta Madson for Lakeside Wedding Venue
• Renew agreement with Pioneer Library Systems for library services, facilities, and maintenance
• Renew agreement with Shawnee Twin Lakes Trap Club for use of Shawnee Twin Lakes Trap Range
• Consider budget amendments across 16 city funds including General Fund, E-911 Fund, and Spay/Neuter Fund

The Board of City Commissioners voted 5-0 to terminate the current contract with the Municipal Judge and then voted 5-0 to accept a proposal with the Atwood Law Firm to pay $200.00 an hour for Municipal Judge services. The City Attorney said the change only alters how Judge Atwood is compensated and does not affect his two-year appointment. Commissioners also approved a $68,120.00 restroom building for Glenn Collins Park at Shawnee Twin Lakes and an ODOT industrial access project agreement with up to $300,000.00 in reimbursements. All votes recorded were 5-0.

• Approved consent agenda, including FY 2021-2022 agreements with Pioneer Library Systems and Shawnee Twin Lakes Trap Club and a lake lease transfer at 33001 Lake Road (5-0)
• Approved purchase of a restroom building for Glenn Collins Park, Shawnee Twin Lakes, for $68,120.00 (5-0)
• Approved Resolution No. 6628 supporting local businesses and citizens who continue to follow medical guidance on face coverings (5-0)
• Approved Resolution No. 6629 authorizing Mayor Ed Bolt to cast the City's ballot in the 2021 OMAG election of two trustees (5-0)
• Approved Resolution No. 6630 for an ODOT industrial access project agreement; ODOT to reimburse $275,000.00 and Pottawatomie County $25,000.00, with construction estimated at $332,492.89 (5-0)
• Approved additional stop signs at Kennedy Street and Norwesco Road (5-0)
• Approved Final Plat for Cardinal Point Addition - Phase I, a 12.08-acre tract on East 45th Street (5-0)
• Adopted Ordinance No. 2719NS amending Chapter 22, Division 2, Section 22-744 on term of office, including the emergency clause (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which contains only the minutes from the April 19, 2021 regular meeting. No other business is listed. The agenda is otherwise procedural, with no substantive decisions or discussions scheduled.

• Consider approval of minutes from the April 19, 2021 regular meeting

The board met for a regular session and approved the minutes from the April 19, 2021, meeting. No new business was presented or discussed.

• Approved April 19, 2021 regular meeting minutes (5-0)

Traffic Commission

The Shawnee Traffic Commission approved the addition of stop signs at the intersection of Kennedy Street and Norwesco Road, creating a three-way stop. They also approved the minutes from the January 26, 2021 meeting. In addition, staff provided administrative reports on the Whitaker Street project and ongoing sidewalk designs.

• Approved January 26, 2021 meeting minutes (5-0, one abstention)
• Approved additional stop signs and a stop sign ahead sign at Kennedy Street and Norwesco Road (6-0)
• Adjourned the meeting at 6:08 p.m. (6-0)

Airport Advisory Board

The Shawnee Airport Advisory Board will hear a presentation on the proposed Army National Guard Readiness Center at the airport, which would lease about 35 acres of land. The board will also consider approving minutes from the March meeting, take citizen comments, and receive staff reports on fuel prices, fuel sales, and the budget.

• Presentation on proposed Army National Guard Armory Development Project by Tim Burg, Shawnee Forward
• Consideration and approval of minutes from March 17, 2021 meeting
• Staff report on current fuel price comparisons, fuel sales, and budget summary
• Citizen comments (3-minute limit per person, 12-minute limit per topic)

The Airport Advisory Board tabled the approval of March 17 minutes because insufficient members from that meeting were present to vote. The board discussed a proposal to build an Army National Guard armory on 35 acres of airport land, which requires FAA reclassification. No new business was presented, and the meeting adjourned unanimously.

• March 17 minutes approval tabled due to insufficient voting members
• Discussed proposed Army National Guard armory on 35 acres west of runway
• Staff assured board access to FAA application materials before finalization
• Meeting adjourned unanimously

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee was scheduled to meet on April 21st, 2021 at Shawnee Forward, 231 N. Bell Ave. No meeting was held because a quorum was not present. Roll call recorded four members present (Sherry Lankford, Sue Nelson, Carla Smith, Clif Harden) and five absent (Debi Renegar, Kevin Huddleston, Ethan Birdwell, Ian Hayes, Travis Flood). No decisions were made.

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider approving a budget amendment for Fund 501, adjusting for expected changes and the Advanced Metering Infrastructure (AMI) project coming in under budget. The agenda also includes approval of the consent agenda with minutes from the April 5, 2021 meeting. No other substantive items are listed.

• Budget amendment for Fund 501 adjusts revenues and appropriations, including water sales up $231,377 to $6.8 million and capital outlay down $725,501 to $898,542.59.
• AMI project under budget reflected in reduced capital outlay and loan proceeds.
• Consent agenda includes approval of minutes from April 5, 2021 regular meeting.

The Shawnee Municipal Authority met April 19, 2021 with all seven trustees present. Trustees approved the April 5, 2021 minutes and approved a budget amendment for Fund 501 to adjust for expected changes for the year and for the AMI (Advanced Metering Infrastructure) project coming in under budget. Finance Director Ashley Neel explained the amendment. No new business was considered and the meeting adjourned at 7:23 p.m.

• Approved April 5, 2021 regular meeting minutes (7-0)
• Approved Fund 501 budget amendment for expected yearly changes and the AMI project coming in under budget (7-0)

Board of City Commissioners

The Board of City Commissioners will consider enacting a COVID-19 Safety Code requiring face coverings in certain settings, with an emergency declaration. They will also vote on final plats for two commercial/residential developments, approve a $58,779.24 purchase for the Expo Center, and consider multiple budget amendments. The agenda includes routine items like consent agenda, proclamations, and citizen participation.

• Ordinance enacting COVID-19 Safety Code (face coverings) with emergency clause
• Final Plat for Shawnee Retail Development, 4.26 acres near Shawnee Mall Drive and N. Harrison Ave
• Final Plat for Cardinal Point Addition Phase I, 12.08 acres near E. 45th St and N. Union Ave
• Purchase of livestock panels from WW Livestock Systems for $58,779.24
• Budget amendments for 16 funds including General, E-911, Police/Fire Sales Tax, and Capital Improvement

The Board of City Commissioners adopted Ordinance No. 2718NS, the "City of Shawnee COVID-19 Safety Code," on a 5-2 vote, with Salter and Weaver voting no. The ordinance amended the face covering mandate's expiration date from June 30, 2021 to April 30, 2021, and an emergency clause was approved 5-2. Commissioners also approved budget amendments across 16 funds, a final plat for Shawnee Retail Development, and a preliminary plat for Rolling Hills Addition Section 2, and deferred two demolition appeals at 420 and 422 West Forrest Street to May 17, 2021.

• Adopted Ordinance No. 2718NS enacting the COVID-19 Safety Code and setting face covering mandate expiration at April 30, 2021 (5-2; Salter and Weaver no)
• Approved emergency clause for Ordinance No. 2718NS (5-2; Salter and Weaver no)
• Approved consent agenda items 2(a-b) (7-0)
• Approved $63,677.51 quote from WW Livestock Systems for livestock panels, up from $58,779.24 (7-0)
• Approved Resolution No. 6627 declaring certain police vehicles surplus property (7-0)
• Deferred demolition appeals at 420 and 422 West Forrest Street to May 17, 2021 (6-0-1 each; Flood abstained)
• Approved final plat for Shawnee Retail Development, 4.26 acres near Shawnee Mall Drive and North Harrison Avenue (7-0)
• Deferred final plat for Cardinal Point Addition Phase I to a future meeting (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will vote on a budget amendment to adjust personnel costs and reallocate savings from the capital taxiway and runway project, which finished under budget. The meeting is procedural with no new business or ordinance votes scheduled.

• Budget amendment for Fund 511 to adjust personnel costs and reallocate $251,237 from capital outlay for buildings and improvements
• Adjustments include $24,058.79 increase for regular salaries and $33,600 increase for other professional services
• Project savings from taxiway and runway work totaling $251,237 to be reallocated

The Shawnee Airport Authority trustees approved a budget amendment for Fund 511 to adjust for personnel cost changes and an airport capital taxiway and runway project finishing under budget. The amendment passed with a unanimous 7-0 vote. No new business was presented, and the meeting adjourned.

• Approved April 5, 2021 meeting minutes (7-0)
• Approved budget amendment for Fund 511 (7-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee will meet on April 15, 2021, to approve minutes, swear in two new members, and decide whether to spend $200 replacing pansies with periwinkles in several locations. Members will also discuss a May workday and landscaping plans for the splash pad.

• Approve $200 replacement of pansies with periwinkles at Centennial Clock, 9th & Bell, 9th Street City Hall entrance, and 400 block of East Main
• Discuss May workday plans
• Discuss splash pad landscape plans
• Swear in new members Lisa Hair and Sarah Murphy

The Shawnee Community Beautification Committee was scheduled to meet on April 15, 2021 at Shawnee Forward, 231 N. Bell Ave. No meeting was held due to a lack of quorum. Roll call recorded members Sherry Lankford, Sue Nelson, Carla Smith, Clif Harden, and Ian Hayes present, with Debi Renegar, Kevin Huddleston, Ethan Birdwell, and Travis Flood absent. No decisions were made.

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to discuss and possibly approve agreements with Spectra Management for sponsorships and trade show related to the International Finals Youth Rodeo (IFYR) 2021, transfer horse stalls and silver panels to Pottawatomie County, and address repair and maintenance responsibilities. The meeting was rescheduled from the Heart of Oklahoma Expo Center to City Hall Commission Chambers.

• Approve 2021 Schedule of Rescheduled Regular Meetings
• MOU with Spectra Management for IFYR 2021 sponsorships
• MOU with Spectra Management for IFYR 2021 trade show
• Transfer ownership of horse stalls and silver panels to Pottawatomie County
• Repair and maintenance of horse stalls and silver panels by Pottawatomie County

The Shawnee Civic & Cultural Development Authority approved its 2021 schedule of rescheduled regular meetings, which updates the location of each meeting, on a 6-0 vote. The rest of the special session was updates and discussion with no action taken, including the Memorandum of Understanding with Spectra Management on International Finals Youth Rodeo 2021 sponsorships and trade show, and the transfer of horse stalls and silver panels to Pottawatomie County. Katy Fleming was introduced as General Manager of the Heart of Oklahoma Exposition Center. The meeting adjourned at 1:52 p.m. on a 6-0 vote.

• Approved 2021 Schedule of Rescheduled Regular Meetings (updates meeting locations) (6-0)
• No action taken on MOU with Spectra Management for IFYR 2021 sponsorships
• No action taken on MOU with Spectra Management for IFYR 2021 trade show
• No action taken on transferring ownership of horse stalls and silver panels to Pottawatomie County
• No action taken on Pottawatomie County repair and maintenance of horse stalls and silver panels
• No action taken on IFYR 2021 roles and responsibilities for all parties
• No action taken on IFYR 2021 update (sponsorships, marketing, volunteers, arena setup, online entries, facility, awards, entries)
• Adjourned at 1:52 p.m. (6-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is holding a regular meeting with routine items: approving minutes, roll call, and reports. A guest speaker from the Central Oklahoma Economic Development District will present, and the board will hear a report on the Pottawatomie County senior one-cent sales tax, plus staff and programming updates.

• Guest speaker Jonathan Mitchell, COEDD
• Report from Senior Citizens Oversight Committee on Pottawatomie County senior one-cent sales tax
• Staff and programming updates
• Discussion of progress on board goals and objectives

The board approved the previous meeting minutes and discussed senior transportation challenges with a guest speaker from COEDD. Staff provided updates on summer water classes and the status of a Title III grant for fitness classes.

• Approved previous meeting minutes

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Committee is meeting to handle routine business, including approving previous minutes and receiving staff updates. They will also hear a presentation on Area Trails signage and discuss committee vision planning, along with new business.

• Presentation on Area Trails signage by Miriam Bell
• Committee Vision Planning discussion
• Approval of previous month's minutes
• Staff updates
• New business

The committee approved the previous month's minutes. Members discussed a lack of staff and equipment, noting the possibility of requesting an increased budget from the City Commission. A plan for future programming will be developed over the coming months.

• Approved previous month's minutes (5-0)

Planning Commission

The Planning Commission will meet to consider approval for three different platting cases. These include final plats for retail and residential developments and a preliminary plat for a housing authority project.

• Case No. PL06-21: Shawnee Retail Final Plat for a 4.26-acre tract near Shawnee Mall Drive and Harrison Avenue
• Case No. PL07-21: Cardinal Point Final Plat for a 12.08-acre tract on the north side of East 45th Street
• Case No. PL08-21: Rolling Hills Section 2 Preliminary Plat for a 2.39-acre tract at Main Street and N Bryan Avenue

The Planning Commission voted 5-0 to recommend approval of the Shawnee Retail Final Plat (4.26 acres) and the Rolling Hills Section 2 Preliminary Plat (2.39 acres), and to recommend conditional approval of the Cardinal Point Final Plat (12.08 acres). All three applications will go to the City Commission on April 19, 2021. The commission also approved its March 3, 2021 minutes and adjourned at 1:59 p.m.

• Recommended approval of Shawnee Retail Final Plat, 4.26 acres near Shawnee Mall Drive and Harrison Avenue (5-0)
• Recommended conditional approval of Cardinal Point Final Plat, 12.08 acres on East 45th Street east of Union Avenue (5-0)
• Recommended approval of Rolling Hills Section 2 Preliminary Plat, 2.39 acres at Main Street and N Bryan Avenue (5-0)
• Approved March 3, 2021 regular meeting minutes (5-0)
• Adjourned at 1:59 p.m. (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the March 15, 2021 regular meeting. No other substantive items are listed, and the agenda is largely procedural.

• Approval of minutes from the March 15, 2021 regular meeting

The Shawnee Municipal Authority met on April 5, 2021 with all seven trustees present and a quorum declared. The only substantive action was approving the minutes of the March 15, 2021 regular meeting on a 7-0 vote. No new business was considered, and the meeting adjourned at 7:06 p.m.

• Approved minutes from the March 15, 2021 regular meeting (7-0)
• No new business was considered

Board of City Commissioners

The Board of City Commissioners will consider awarding a contract for the Whittaker Street Rehabilitation Project, hear a presentation on the Homeless Initiative, and discuss accepting the Fairview Cemetery Mausoleum. The consent agenda includes easements, committee appointments, and a retirement fund payment.

• Whittaker Street Rehabilitation Project No. 20SHAWWHITST bid award
• Acceptance of two permanent easements from Sai Om Sai, LLC for sewer lines
• Presentation by Homeless Services Coordinator Lauren Craig on Homeless Initiative
• Consider Oklahoma Municipal Retirement Fund lump sum payment for Cynthia S. Arnold
• Discussion and consideration of acceptance of Fairview Cemetery Mausoleum

The Board of City Commissioners voted 7-0 to accept the Fairview Cemetery Mausoleum and its remaining trust fund balance of approximately $30,000, with staff estimating renovation could cost about $600,000. Commissioners also voted 7-0 to reject all three bids for the Whittaker Street Rehabilitation Project on staff's recommendation, and approved the consent agenda 7-0, including minutes, two permanent easements from Sai Om Sai, LLC, and several board appointments and resignations. A lump sum retirement payment for Cynthia S. Arnold was approved 7-0. Commissioners discussed revisiting the city's mask mandate at a future meeting, but no action was taken.

• Accepted Fairview Cemetery Mausoleum and remaining trust fund balance of approximately $30,000 (7-0)
• Rejected all three bids for the Whittaker Street Rehabilitation Project on staff recommendation (7-0)
• Approved consent agenda items 2(a-g), including March 15 minutes, two permanent easements from Sai Om Sai, LLC, and board appointments/resignations (7-0)
• Approved Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan for Cynthia S. Arnold (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving a 1.4% rental rate increase for all applicable leased properties for Fiscal Year 2021-2022, as recommended by staff. The increase is based on the Consumer Price Index and applies to tie-downs, hangars, storage units, and commercial leases. The board will also approve the minutes from the March 15, 2021 meeting.

• 1.4% rental rate increase for all applicable leases, effective FY 2021-2022
• Standard tie-down lease (1,000 sq ft) increases from $76 to $79 per month
• Standard T-hangar (1,000 sq ft) increases from $158 to $164 per month
• Commercial lease for Red Cloud Aviation (Hangar 16) increases from $2,272.55 to $2,305 per month
• Non-aviation lease for Incredible Inflatables (702 W. Independence) increases from $1,023 to $1,037 per month

The Shawnee Airport Authority met on April 5, 2021 with all seven trustees present. The board approved the minutes from the March 15, 2021 regular meeting and approved rental rates for Fiscal Year 2021-2022, which Airport Manager Bonnie Wilson said included a 1.4% increase for applicable leased properties. Both items passed 7-0. No new business was raised, and the meeting adjourned at 7:06 p.m.

• Approved minutes from the March 15, 2021 regular meeting (7-0)
• Approved FY 2021-2022 rental rates, including a 1.4% increase for applicable leased properties (7-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic & Cultural Development Authority will discuss and possibly act on 2020 high school senior eligibility for the 2021 International Finals Youth Rodeo (IFYR), and make changes to bank account signatories. The board will also receive an update from the IFYR event director on sponsorships, marketing, volunteers, arena setup, and online entries.

• Discussion and possible action on 2020 high school senior eligibility for IFYR 2021
• Possible removal of Karl Kozel, Justin Erickson, and Christopher Dunlap from all SC&CDA bank accounts
• Possible addition of Chance Allison to all SC&CDA bank accounts
• Possible addition of Dale Yerigan to SC&CDA First United Special Events accounts
• IFYR update by Event Director Dale Yerigan

The board decided that 2020 high school seniors are not eligible for the 2021 International Finals Youth Rodeo. The authority also updated authorized signers for its bank accounts.

• Denied 2020 high school senior eligibility for International Finals Youth Rodeo 2021 (6-0)
• Removed Karl Kozel, Justin Erickson, and Christopher Dunlap from all bank accounts (6-0)
• Added Chance Allison to all bank accounts (5-0-1)
• Added Dale Yerigan to First United Special Events accounts (6-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee is holding a regular meeting to discuss flower beds, new business, and committee comments. The agenda is mostly routine, with no major decisions or proposals listed beyond these discussion items.

• Discussion of flower beds
• Approval of January 21, 2021 minutes
• New business
• Committee comments
• Public comments

The Shawnee Community Beautification Committee met on March 18, 2021 and approved its January 2020 minutes unanimously. Members discussed flower bed plants and locations, with a suggestion to use Kid Club volunteers for maintenance. Tree City planting qualification and an airport track pavement project in design stages were also discussed. No other substantive decisions were recorded; the meeting adjourned at 4:29 p.m.

• Approved January 2020 minutes (unanimous)
• Adjourned meeting at 4:29 p.m. (unanimous)

Airport Advisory Board

The Shawnee Regional Airport Advisory Board will meet to discuss a proposed $2.5 million aircraft parking ramp reconstruction and expansion project, and a recommendation to adjust rental rates by 1.4% starting July 1, 2021. The board will also consider entering executive session to discuss a pending investigation.

• Aircraft Parking Ramp Re-Construction/Expansion Project ($2.5M total, 90% FAA-funded)
• Rental Rate Adjustment Recommendation (1.4% increase based on CPI, effective July 1, 2021)
• Third-Party Fair Market Value Assessment for airport properties (effective July 1, 2022)
• Possible action to enter executive session to discuss confidential communications with the City Attorney
• Approval of minutes from the February 24, 2021 special call meeting

The Airport Advisory Board approved the minutes from February 24, 2021, and recommended executing a letter of intent for a $2.5 million aircraft parking ramp reconstruction and expansion project. The Board also recommended a 1.4% rental rate increase for fiscal year 2022, while tabling a decision on engaging a real estate assessor. Additionally, the Board accepted the concept of the KSNL Aero project proposal following an executive session.

• Approved minutes from February 24, 2021 special call meeting (passed, 1 abstention)
• Recommended execution of letter of intent for $2,500,000 aircraft parking ramp reconstruction and expansion project (unanimous)
• Recommended Shawnee Airport Authority approve a 1.4% increase in applicable rental rates for fiscal year 2022 (unanimous)
• Tabled recommendation to engage the services of a real estate assessor
• Entered executive session to discuss real property regarding KSNL proposal pursuant to 25 Okla. Stat. §307(b)(3) (unanimous)
• Accepted the concept of the overall KSNL Aero project proposal subject to final proposal acceptance and City Commission approval (unanimous)
• Adjourned the meeting (unanimous)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold a public hearing and vote on a rezoning request for a 0.16-acre lot at 602 North Kickapoo Street from C-1 to C-3 to allow office and shop space. The meeting also includes routine approvals like park service contracts and a police department change order.

• Rezone 602 N Kickapoo St from C-1 to C-3 for office/shop use
• Approve $392,025 for 15 police pursuit vehicles
• Renew trash/janitorial services for 23 parks with South Central Industries, Inc.
• Approve Change Order No. 5 for Shawnee Police Dept project at 912 E Independence
• Authorize $28,000 CARES Act grant to Shawnee Forward for small business relief

The Board of City Commissioners approved Ordinance No. 2717NS, rezoning 0.16 acres at 602 North Kickapoo Street from C-1 (Neighborhood Commercial) to C-3 (Highway Commercial) for office and shop space for applicant Electromagnetix, LLC. The vote was 6-0 after a public hearing with no opposition. The board also approved the rest of its consent agenda 6-0 and voted 6-0 to defer awarding the Whittaker Street Rehabilitation Project bid to a future meeting so staff could review the three bids. Sales tax was reported up $2,431,894.00 (15.82%) over the projected budget year-to-date.

• Approved Ordinance No. 2717NS rezoning 602 North Kickapoo Street (0.16 acre) from C-1 to C-3 for office and shop space (6-0)
• Approved consent agenda items 2(a) and 2(c-h), including a right-of-way easement to Canadian Valley Electric Cooperative, an amended South Central Industries right-of-way maintenance agreement, Change Order No. 5 for the Shawnee Police Department project at 912 East Independence, and the mayor's reappointment of Audra Barksdale to the Shawnee Urban Renewal Authority (6-0)
• Approved March 1, 2021 meeting minutes as presented, after Commissioner Weaver asked the record to reflect he intended to vote no on the arts in public places ordinance rather than abstain (6-0)
• Deferred the Whittaker Street Rehabilitation Project bid award to a future meeting for staff review; three bids were opened (6-0)
• Acknowledged the resignation of Paul E. Davis from the Shawnee Urban Renewal Authority (part of consent agenda, 6-0)

Shawnee Airport Authority

The Shawnee Airport Authority meeting consists of procedural items. The body will consider the approval of the consent agenda, which includes the minutes from the March 1, 2021, regular meeting.

• Approval of March 1, 2021, regular meeting minutes

The Shawnee Airport Authority met March 15, 2021 and approved the minutes from its March 1, 2021 regular meeting on a 6-0 vote. No new business was considered, and the meeting adjourned at 6:36 p.m. Trustee Flood was absent.

• Approved minutes from the March 1, 2021 regular meeting (6-0)
• No new business considered
• Meeting adjourned at 6:36 p.m.

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approving the consent agenda, which includes minutes from the March 1, 2021 meeting, and to discuss Amendment No. 2 to the engineering services agreement with Holloway, Updike and Bellen, Inc. for Water Treatment Plant Improvements. The amendment authorizes bidding and construction phase services for a lump sum of $265,000, plus an hourly rate for a resident project representative. The agenda also includes a new business item for matters not foreseeable before the agenda posting.

• Amendment No. 2 to engineering services agreement with Holloway, Updike and Bellen, Inc. for Water Treatment Plant Improvements
• Bidding phase services: $40,000 lump sum
• Construction phase services (24-month period): $225,000 lump sum
• Onsite Resident Project Representative: $105.00/hr including travel and per diem
• Consent agenda includes approval of minutes from March 1, 2021 regular meeting

The Trustees of the Shawnee Municipal Authority approved the consent agenda, including prior meeting minutes, and approved Amendment No. 2 for engineering services regarding water treatment plant improvements. The meeting was adjourned at 6:38 p.m.

• Approved minutes from the March 1, 2021 regular meeting (6-0)
• Approved Amendment No. 2 to Agreement for Engineering Services for Water Treatment Plant Improvements with Holloway, Updike and Bellen, Inc. (6-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Committee is holding its regular meeting to approve minutes, hear a presentation on Area Trails signage and the Avedis Health week event, discuss essential needs and potential growth for the department, and receive updates on the Shawnee Splash project. The agenda is mostly routine with informational items and no major decisions listed.

• Presentation on Area Trails signage and Avedis Health week event by Miriam Bell
• Discussion of essential needs and potential growth to the department
• Shawnee Splash updates
• Approval of previous month's minutes

The Shawnee Parks and Recreation Committee approved its previous month's minutes 4-0, with all members present except Bob Weaver. Miriam Bell presented information on Area Trails signage and the Avedis Health Week event, where the Youth Coalition will map trails and install temporary signage subject to parks department approval. Staff presented on parks department staffing needs and potential growth, and it was determined staff and committee members would work together on a plan. Shawnee Splash plans to open at 100% capacity and is hiring for the summer season.

• Approved previous month's minutes (4-0)
• No vote recorded on Area Trails signage or Avedis Health Week presentation
• No vote recorded on parks department staffing and growth discussion
• No vote recorded on Shawnee Splash update

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is holding a regular meeting to elect 2021 officers, approve previous minutes, and receive staff updates. They will also review 2020 purchases funded by the Pottawatomie County senior one-cent sales tax and discuss progress on board goals. The agenda is mostly routine administrative business.

• Selection of officers for 2021
• Approval of previous meeting minutes
• Review of 2020 Pottawatomie County senior one-cent sales tax purchases and current balance
• Discussion of progress on board goals and objectives
• Staff and programming updates

The Shawnee Senior Citizens Advisory Board met on March 9, 2021 and elected Wanda Hill as Chair, John Belzer as Vice-Chair, and Pam Robinson as Secretary. Members accepted the previous minutes as presented and agreed to invite a COEDD representative to provide information on transportation possibilities for local seniors. The board also heard staff updates on Tech 101 classes, a new OBU nursing partnership offering biweekly "Check and Chat" health screenings, and growing fitness classes. No new business was brought forward, and the meeting adjourned at 10:05 a.m.

• Elected Wanda Hill as Chair (motion passed)
• Elected John Belzer as Vice-Chair (motion passed)
• Elected Pam Robinson as Secretary (motion passed)
• Accepted previous minutes as presented (motion passed)
• Approved inviting a COEDD representative to give information on transportation possibilities (motion passed)
• No new business was brought before the board
• Adjourned at 10:05 a.m. (motion passed)

Planning Commission

The Planning Commission is reviewing a request to rezone 0.16 acres at 602 N. Kickapoo from Neighborhood Commercial to Highway Commercial. The applicant, Electromagnetix, LLC, intends to use the property for an office and a workshop for creating prototype parts.

• Rezoning Case #RZ05-21: 602 N. Kickapoo from C-1 to C-3
• Public hearing for Electromagnetix, LLC technology center

The Planning Commission voted to recommend the rezoning of 602 N. Kickapoo from Neighborhood Commercial to Highway Commercial to accommodate an engineering office and workshop. The commission also approved the minutes from their February 3, 2021, meeting. The rezoning request will move to the City Commission for final consideration on March 15, 2021.

• Approved February 3, 2021, meeting minutes (4-0)
• Recommended approval of rezoning Case #RZOS-21 (4-0)
• Adjourned meeting at 1:59 p.m. (4-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the minutes from its February 1, 2021 regular meeting. The agenda contains only this consent item and new business, with no other substantive actions listed.

• Approval of minutes from February 1, 2021 regular meeting

The Shawnee Airport Authority met in regular session on March 1, 2021 with all seven trustees present and a quorum declared. The only substantive action was approval of the consent agenda item covering minutes from the February 1, 2021 regular meeting, which carried 7-0. No new business was considered, and the meeting was adjourned by the Chair. The minutes list the adjournment time as 9:33 p.m., though the meeting was recorded as starting at 6:00 p.m.

• Approved consent agenda item 1(a), minutes from the February 1, 2021 regular meeting (7-0)
• No new business was considered
• Meeting adjourned by power of the Chair

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the February 1, 2021 regular meeting. The agenda is largely procedural, with no substantive new business listed.

• Approval of minutes from February 1, 2021 regular meeting

The Shawnee Municipal Authority met on March 1, 2021 with all seven trustees present and a quorum declared. The only substantive action was approval of the consent agenda item covering minutes from the February 1, 2021 regular meeting, which passed 7-0. No new business was considered, and the meeting was adjourned by the Chair.

• Approved consent agenda minutes from the February 1, 2021 regular meeting (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners meets to decide on police vehicle purchases, sidewalk design contracts, park trash removal, and zoning changes for the Cedar Ridge Addition. The meeting also includes discussions on CARES Act small business relief funds and arts-in-public-places ordinance.

• Approve $392,025 purchase of 15 Dodge Charger police pursuit sedans from Bob Howard Chrysler Jeep Dodge at $26,135 each
• Authorize $99,736 contract with CEC Corporation for Independence Street sidewalk design (Kickapoo to Harrison)
• Approve $48,000 contract with Crafton Tull for Highland Street sidewalk design (Harrison to Bryan)
• Approve $94,912 contract with Olsson, Inc. for Kickapoo Street sidewalk design (I-40 to MacArthur)
• Consider approval of Preliminary Plat for 13.49-acre Cedar Ridge Addition at 1,100 feet east of Harrison Avenue on north side of East 39th Street

The Board of City Commissioners approved a public art ordinance (Ordinance No. 2714NS) on a 5-1-1 vote, with Commissioner Salter voting no and Commissioner Weaver abstaining. The board also approved purchasing fifteen Dodge Charger Police Pursuit Sedans for $392,025.00, authorized $28,000.00 in CARES Act funds for a Shawnee Forward small business relief program, and approved several other contracts and ordinances. A request to amend the Future Land Use Map for 15 acres was deferred to a future meeting.

• Approved public art ordinance (Ordinance No. 2714NS) creating Article IX of Chapter 22 (5-1-1, Salter nay, Weaver abstain)
• Approved emergency clause for public art ordinance (5-1-1)
• Approved purchase of 15 Dodge Charger Police Pursuit Sedans for $392,025.00 from Bob Howard Chrysler Jeep Dodge (7-0)
• Approved $28,000.00 in CARES Act funds for Shawnee Forward small business relief program (7-0)
• Approved contract with South Central Industries for park trash removal and janitorial services (7-0)
• Approved contract with CEC Corporation for design services for 45th Street Transportation Project (7-0)
• Approved on-street parking on Red Bird Road with four conditions (7-0)
• Deferred Future Land Use Map amendment for 15 acres to a future meeting (7-0)

Airport Advisory Board

The Shawnee Airport Advisory Board is holding a special meeting to discuss the Budget Advisory Committee's multi-year capital improvement report, a capital development proposal from KSNL Aero, and a possible executive session on a pending legal matter. The board will also consider approving minutes from the January 20 meeting and receive staff reports on fuel prices, sales, and budget.

• Budget Advisory Committee report with projects totaling $33,700 (FY2021), $286,700 (FY2022), $1,331,400 (FY2023), $168,100 (FY2024), and $3,494,950 (FY2025)
• Discussion of capital development proposal from KSNL Aero, LLC
• Possible executive session on confidential communications with City Attorney regarding pending investigation/claim
• Approval of minutes from January 20, 2021 meeting
• Staff report on fuel price comparisons and fuel sales

The Airport Advisory Board voted to accept a draft budget report from its Budget Advisory Committee and recommend it go to the City Manager and City Treasurer for the annual budget process. The board also directed the committee to meet at least quarterly to re-prioritize, add, or amend projects. Members approved entering an executive session on confidential communications with the City Attorney about a pending investigation, claim or action, then reconvened with no action taken. A proposal for capital development by SNL Aero, LLC was removed from the agenda at the company's request, and no new business was presented.

• Approved minutes of the January 20, 2021 meeting (one abstention, remaining members present voted to approve)
• Accepted Budget Advisory Committee report and recommended submission to City Manager and City Treasurer (all members present voted to approve)
• Directed Budget Advisory Committee to meet at least quarterly to re-prioritize, add, or amend projects (approved with the report)
• Approved entering executive session on confidential communications with the City Attorney (all members present voted to approve)
• No action taken after returning from executive session
• SNL Aero, LLC capital development proposal removed from agenda at company's request; no discussion
• No new business presented
• Approved motion to adjourn (unanimous)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority held a special called meeting to discuss and consider possible actions regarding the renewal of the second-class sales tax. The meeting included time for public and trustee comments.

• Discussion and consideration of second-class sales tax renewal for 2021

Board of City Commissioners

The Shawnee Board of City Commissioners will vote on routine approvals including a $392,025 purchase of 15 police pursuit vehicles and a $99,736 sidewalk design contract for Independence Street. They will also discuss CARES Act small business relief funds and zoning changes for the Cedar Ridge Addition.

• Approve $392,025 purchase of 15 Dodge Charger police vehicles from Bob Howard Chrysler Jeep Dodge at $26,135 each
• Approve $99,736 contract with CEC Corporation for Independence Street sidewalk design from Kickapoo to Harrison Street
• Consider $78k in CARES Act funds for Shawnee Forward small business relief program
• Approve preliminary plat for 13.49-acre Cedar Ridge Addition at 1,100 feet east of Harrison Avenue on north side of East 39th Street
• Amend Future Land Use Map to reallocate 15 acres from low-density to high-density residential

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the minutes from its February 1, 2021 regular meeting. The agenda is otherwise procedural, with no new business listed.

• Approval of minutes from February 1, 2021 regular meeting

Shawnee Municipal Authority

The Shawnee Municipal Authority met to approve the minutes from the February 1, 2021, meeting. The board also voted to declare certain surplus property as no longer needed and authorized its donation to the Pottawatomie County Development Authority.

• Approval of February 1, 2021, meeting minutes
• Resolution SMA-2021-1: Donation of surplus meters replaced during the Automated Meter Infrastructure (AMI) project to the Pottawatomie County Development Authority

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will hold its regular meeting to select officers for 2021, approve previous minutes, and receive staff and programming updates. They will also review 2020 purchases made with the Pottawatomie County senior one-cent sales tax and the current balance, and discuss progress on board goals. The agenda is routine, with no major decisions or public hearings listed.

• Selection of officers for 2021
• Approval of previous minutes
• Staff and programming updates
• Review of 2020 Pottawatomie County senior one-cent sales tax purchases and current balance
• Discussion of progress on board goals and objectives

Planning Commission

The Shawnee Planning Commission will hold a regular meeting to consider a preliminary plat for the Cedar Ridge Addition, a 13.49-acre tract on E. 39th Street, and an amendment to the 2040 Comprehensive Plan's Future Land Use Map to reallocate 15 acres from low-density to high-density residential. The meeting also includes approval of prior meeting minutes, a planning director's report, and public participation.

• Case #PL05-21: Preliminary plat for Cedar Ridge Addition, 13.49 acres, north side of E. 39th Street, applicant David Ray
• Amendment to Future Land Use Map: reallocate 15 acres from low-density to high-density residential
• Approval of minutes from November 4, 2020, December 2, 2020, and January 6, 2021 meetings
• Citizens Participation: 3-minute limit per person, 12-minute limit per topic

The Shawnee Planning Commission voted 5-0 to recommend approval of a preliminary plat for Cedar Ridge Addition, a 13.49-acre single-family subdivision about 1,100 feet east of Harrison Avenue on the north side of E. 39th Street, subject to 15 staff conditions. It also voted 5-0 to recommend amending the 2040 Comprehensive Plan's Future Land Use Map to reallocate about 15 acres of low-density residential to high-density residential. Both items go to the City Commission on February 16 at 6:00 p.m. The commission also approved prior meeting minutes 5-0 and adjourned at 1:54 p.m.

• Recommended approval of Cedar Ridge Addition preliminary plat with 15 conditions (5-0)
• Recommended amending 2040 Comprehensive Plan Future Land Use Map to reallocate ~15 acres low-density to high-density residential (5-0)
• Approved minutes of Nov 4, Dec 2, 2020 and Jan 6, 2021 meetings (5-0)
• Adjourned at 1:54 p.m. (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving minutes from its January 19, 2021 regular meeting and open sealed bids for a lease of approximately 200 acres of airport property at 2202 Airport Drive for the purpose of harvesting hay. Bids were due January 18, 2021, and will be opened and considered at this public meeting. The agenda also includes a new business item for any matter not known prior to posting.

• Consider approval of minutes from January 19, 2021 regular meeting
• Open bids for lease of Shawnee Airport Authority property at Shawnee Regional Airport, 2202 Airport Drive, for harvesting hay (approximately 200 acres)
• Bids due by 4:00 p.m. January 18, 2021; opened at this meeting
• City reserves right to reject any or all bids

The Shawnee Municipal Authority met on February 1, 2021 with a quorum of five trustees present and two absent. Trustees approved the January 19, 2021 meeting minutes 5-0 and approved Resolution No. SMA-2021-1, which declares certain items surplus and authorizes their donation to the Pottawatomie County Development Authority, with disposal at the Authority's discretion if the items are not accepted. Utility Director Brad Schmidt said the meters were replaced during the Automated Meter Infrastructure (AMI) project and are no longer needed. No new business was considered and the meeting adjourned at 6:39 p.m.

• Approved January 19, 2021 meeting minutes (5-0)
• Approved Resolution No. SMA-2021-1 declaring items surplus and authorizing donation to the Pottawatomie County Development Authority, with disposal at the Authority's discretion if not accepted (5-0)

Board of City Commissioners

The Board of City Commissioners will consider approving three professional design contracts for sidewalk projects on Independence, Highland, and Kickapoo Streets, and will canvass the results of a January 12 special election approving a natural gas franchise for ONE Gas. The board will also consider declaring surplus property for auction, awarding a pool paint project bid, and discussing the Municipal Judge's performance evaluation in executive session.

• Contract with CEC Corporation for Independence Street Sidewalk Design Project (Kickapoo to Harrison)
• Contract with Crafton Tull for Highland Street Sidewalk Design Project (Harrison to Bryan)
• Contract with Olsson, Inc. for Kickapoo Street Sidewalk Design Project (I-40 to MacArthur)
• Resolution canvassing special election results approving Ordinance No. 2697NS granting natural gas franchise to ONE Gas
• Resolution declaring surplus property and authorizing sale at auction

The Board of City Commissioners approved three professional design contracts for sidewalk projects on Independence, Highland and Kickapoo streets, totaling $242,648, and awarded a $82,367 bid for the Shawnee Splash Waterpark Pool Paint Project. Commissioners also approved a resolution canvassing the January 12, 2021 special election results, declaring the ONE Gas/ONGC natural gas franchise measure passed, and approved a resolution declaring certain city items surplus for auction or disposal. The board entered executive session to discuss the Municipal Judge's performance evaluation and employment contract, then took no action afterward. During citizen participation, Shawnee Forward reported 64 applications and 33 awards under its Small Business Relief Grant program and said $78,000 more was needed, with Pottawatomie County offering $50,000 contingent on $28,000 from Shawnee and/or Tecumseh.

• Approved consent agenda including minutes, mayor's appointments and a lake lease transfer (5-0)
• Approved $99,736 contract with CEC Corporation for Independence Street sidewalk design, Kickapoo St to Harrison St (5-0)
• Approved $48,000 contract with Crafton Tull for Highland Street sidewalk design, Harrison St to Bryan St (5-0)
• Approved $94,912 contract with Olsson, Inc. for Kickapoo Street sidewalk design, I-40 to MacArthur St (5-0)
• Approved Resolution No. 6625 canvassing Jan. 12, 2021 special election and declaring ONE Gas/ONGC franchise measure passed (5-0)
• Approved Resolution No. 6626 declaring certain items surplus and authorizing auction or disposal (5-0)
• Awarded $82,367 Shawnee Splash Waterpark Pool Paint Project bid to Utility Maintenance Contractor (5-0)
• Entered executive session on Municipal Judge's performance evaluation and employment contract; no action taken afterward (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to approve the consent agenda, which includes minutes from the January 19, 2021 meeting, and to consider a resolution declaring certain items surplus and authorizing their donation to the Pottawatomie County Development Authority. The items are 513 Neptune R900 water meters, as detailed in the attached exhibit. If the donation is not accepted, the authority may dispose of the items at its discretion.

• Resolution to donate 503 5/8-inch, 3 1-inch, 4 1.5-inch, and 3 2-inch Neptune R900 water meters to Pottawatomie County Development Authority
• Approval of minutes from January 19, 2021 regular meeting
• Donation request letter from PCDA Board Chair Marty Lewis dated August 26, 2020

The Shawnee Airport Authority trustees approved the minutes from their previous meeting. They awarded a three-year lease for hay harvesting at the Shawnee Regional Airport to Jeremy Kinnamon for $2,500 per year. Trustee Matthews abstained from the vote due to a personal relationship with the bidder.

• Approved January 19, 2021 meeting minutes (5-0)
• Awarded hay harvesting lease to Jeremy Kinnamon for $2,500/year (4-0-1)

Traffic Commission

The Shawnee Traffic Commission will consider two development-related items: a request for on-street parking on the proposed Red Bird Road in the Cardinal Point development, and a determination of required public improvements for 39th Street as part of the proposed Cedar Ridge Addition. The commission will also approve minutes from a prior meeting and hear citizen comments.

• Request for 24 on-street parking spaces (12 per side, 4 ADA) on proposed Red Bird Road in Cardinal Point Addition
• Staff recommends approval of Red Bird Road parking with conditions including 25 MPH speed limit and public parking only
• Cedar Ridge Addition: 59-lot single-family subdivision on 13.49 acres at 39th Street east of Harrison Street
• Staff recommends widening 39th Street to city standard from Harrison to east of easternmost proposed entry, or accepting a Traffic Impact Analysis
• Approval of minutes from November 24, 2020 meeting

The Commission approved a request for 24 public on-street parking spaces on the proposed Red Bird Road with specific speed and easement conditions. It also decided on the scope of required public improvements for the proposed Cedar Ridge Addition.

• Approved on-street parking for Red Bird Road with staff recommendations (6-0)
• Required public improvements for 39th Street only in the area abutting the Cedar Ridge Addition property (6-0)
• Approved November 24, 2020 minutes (6-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee will meet to discuss and possibly consider the Gardening with the Experts program and tree debris pickup. The agenda also includes approval of the December 2020 minutes, new business, and public comments.

• Discussion and possible consideration of Gardening with the Experts
• Discussion of Tree Debris Pickup
• Approval of December 17th, 2020 minutes

The committee approved the minutes from December 17, 2020. Members discussed delaying the Gardening with the Experts program until early 2022 and reviewed the status of tree debris pickup services.

• Approved December 17, 2020 minutes (unanimous)

Board of Adjustment

The Shawnee Zoning Board of Adjustment will hold public hearings on two variance requests. The first seeks full relief from the 80% facade requirement for a new warehouse at 10th & N. Kickapoo; staff recommends denial. The second requests approval to keep three existing and add three shipping containers for medical marijuana growth at 1610 N. Harrison Ave.; staff also recommends denial.

• Variance for full relief of 80% facade requirement on 1.79-acre tract at SE corner of 10th & N. Kickapoo (Case #ZBOA12-20)
• Variance to allow six shipping containers and sight-proof fencing on 1.71-acre tract at 1610 N. Harrison Ave. (Case #ZBOA01-21)
• Staff recommends denial of both variance requests
• Public hearing notice for Case #ZBOA12-20 filed January 11, 2021

The Zoning Board of Adjustment deferred Case #ZBOA12-20, a request by Tina Hanna of South Central Industries for full relief from the 80% facade requirement in the C-4 Central Business District for a 1.79-acre tract at the southeast corner of 10th & N. Kickapoo. Staff had recommended denial. The board then approved Case #ZBOA01-21, a variance for the use of six shipping containers and sight-proof fencing at 1610 N. Harrison Avenue, requested by Hub and Car, LP (Vic Grissom for Pharm House). The minutes for that case also include discussion of a separate five-home Craftsman-style development, with one resident raising flooding and property-value concerns. The meeting adjourned at 3:17 p.m.

• Deferred Case #ZBOA12-20 facade variance at 10th & N. Kickapoo to a future meeting (3-0-0)
• Approved Case #ZBOA01-21 variance for six shipping containers and sight-proof fencing at 1610 N. Harrison Avenue (3-0-0)

Airport Advisory Board

The Shawnee Airport Advisory Board will consider approving an Independent Operators Agreement for flight instruction with David Lane, an instructor from the University of Oklahoma, and discuss forming a Budget Advisory Committee to develop budget recommendations. The board will also hear citizen comments, review staff reports on fuel prices and sales, and handle routine business.

• Consideration of Independent Operators Agreement for flight instruction with David Lane
• Discussion on forming a Budget Advisory Committee
• Staff report on current fuel price comparisons and fuel sales
• Approval of minutes from December 16, 2020 meeting
• Citizen comments (3-minute limit per person, 12-minute per topic)

The Airport Advisory Board approved an Independent Operators Agreement for flight instruction services. The board also voted to establish a Budget Advisory Committee to develop funding recommendations for the City of Shawnee and the Shawnee Airport Authority.

• Approved Independent Operators Agreement for David Lane to provide flight instruction (unanimous)
• Approved formation of a Budget Advisory Committee (unanimous)
• Approved December 16, 2020 meeting minutes as amended (unanimous)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the December 21, 2020 regular meeting. No other substantive business is listed; the agenda is otherwise procedural.

• Consider approval of consent agenda
• Minutes from December 21, 2020 regular meeting

The Shawnee Airport Authority met on January 19, 2021 with all seven trustees present. The only action taken was approval of the consent agenda, which consisted of the minutes from the December 21, 2020 regular meeting; the motion carried 7-0. No new business was considered, and the meeting adjourned at 7:06 p.m.

• Approved consent agenda minutes from the December 21, 2020 regular meeting (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings and consider ordinances to rezone four properties, establish a fee-in-lieu for stormwater detention, and approve several plats for new subdivisions and commercial lots. They will also consider a change order for the police department project, bids for a waterpark paint project, and statements of qualification for a transportation project.

• Ordinance establishing fee-in-lieu for water runoff detention facilities
• Rezone 301 N Kickapoo Ave from C-1 to C-3 (0.56-acre)
• Rezone 1825 N Beard St to R-1 with CUP for short-term rental (0.17-acre)
• Rezone 303 S Leo St and 431 S Leo St from A-1 to R-E (2.15 and 2.33 acres)
• Preliminary plat for Trails End, 80.60-acre residential subdivision on N Kickapoo St

The Shawnee Board of City Commissioners approved a drainage fee-in-lieu ordinance (No. 2709NS) and a related resolution setting the rate and re-adopting the City Fee Schedule, both 7-0. Commissioners also approved four rezoning ordinances and three subdivision plats, most by 7-0 votes; the Wolverine Industrial Park preliminary plat passed 6-1 with Commissioner Matthews voting no. The board deferred the Shawnee Splash Waterpark pool paint bid award to February 1, 2021, and authorized staff to begin contract negotiations with CEC for the 45th Street Transportation Project.

• Approved consent agenda including December 21, 2020 minutes, reports, a right-of-way easement at 921 East MacArthur Street, and Change Order No. 3 for the police department project (7-0)
• Adopted Ordinance No. 2709NS establishing a fee-in-lieu of providing detention facilities for water runoff (7-0)
• Approved the emergency clause for Ordinance No. 2709NS (7-0)
• Approved Resolution No. 6624 setting the fee-in-lieu rate and re-adopting the City Fee Schedule in whole (7-0)
• Adopted Ordinance No. 2710NS rezoning 301 North Kickapoo Avenue from C-1 to C-3 (7-0)
• Adopted Ordinance No. 2711NS rezoning 1825 North Beard Street from R-1 to R-1 with a conditional use permit for a short-term rental (7-0)
• Adopted Ordinance No. 2712NS rezoning 303 South Leo Street from A-1 to R-E (7-0)
• Adopted Ordinance No. 2713NS rezoning 431 South Leo Street from A-1 to R-E (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider approving its consent agenda, which includes minutes from the December 21, 2020 regular meeting and acceptance of Advanced Metering Infrastructure (AMI) public improvements, placing a maintenance bond into effect. The bond, in the amount of $4,745,237.65, covers one year of maintenance for the AMI water improvements. No other substantive business is listed.

• Acceptance of Advanced Metering Infrastructure (AMI) public improvements and maintenance bond
• Maintenance bond of $4,745,237.65 from Core & Main, LP and Atlantic Specialty Insurance Company
• Approval of minutes from December 21, 2020 regular meeting

The Shawnee Municipal Authority met on January 19, 2021, with all seven trustees present. Trustees approved the consent agenda 7-0, which included minutes from the December 21, 2020 regular meeting and acceptance of Advance Metering Infrastructure (AMI) public improvements, placing the maintenance bond into effect. No new business was considered, and the meeting adjourned at 7:06 p.m.

• Approved consent agenda including December 21, 2020 minutes and AMI public improvements acceptance (7-0)
• Accepted Advance Metering Infrastructure (AMI) public improvements and placed maintenance bond into effect (7-0)

Planning Commission

The Planning Commission will hold public hearings on several rezoning requests and consider multiple plat approvals. Items include residential lot creations, a short-term rental permit, and industrial and residential subdivision plats.

• Rezoning 301 N. Kickapoo from C-1 to C-3 for future business marketing
• Rezoning 1825 N. Beard to R-1 with CUP for a short-term rental property
• Rezoning 303 S. Leo Street and 431 S. Leo Street from A-1 to R-E
• Approval of Bentley Oaks Addition preliminary and final plats (0.99 acres)
• Approval of Wolverine Industrial Park preliminary plat (59.18 acres)

The Planning Commission recommended approval for four rezoning requests and four plat applications. These include a short-term rental permit, industrial park development, and new residential subdivisions. All recommendations will be heard by the City Commission on January 19th.

• Recommended approval of rezoning 301 N. Kickapoo from C-1 to C-3 (6-0)
• Recommended approval of Conditional Use Permit for Airbnb at 1825 N. Beard (6-0)
• Recommended approval of rezoning 303 S. Leo St and 431 S. Leo St from A-1 to R-E (6-0)
• Recommended approval of Shawnee Mall Subdivision Section 3 re-plat (6-0)
• Recommended approval of Preliminary and Final Plats for Bentley Oaks Addition (6-0)
• Recommended conditional approval of Preliminary Plat for Wolverine Industrial Park (6-0)
• Recommended conditional approval of Preliminary Plat for Trails End subdivision (6-0)