Shawnee public meetings in 2022

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is holding a special meeting to approve minutes, acknowledge the 2023 meeting schedule, review and update park rules, and discuss planning an opening ceremony for renovated parks. The agenda is mostly procedural, with no major decisions or financial items listed.

• Approval of October 20th, 2022 minutes
• Acknowledgement of 2023 meeting schedule
• Review and update on park rules
• Discussion on planning opening ceremony for renovated parks
• Acknowledgement of no meeting in November

Board of Adjustment

The Shawnee Board of Adjustment will hold a public hearing and consider a request for a 25-foot front yard setback variance to build a carport at 1421 N. Philadelphia Avenue. The board will also vote on approving minutes from its July 21, 2022 meeting and receive updates from the Community Development Department.

• Public hearing on variance request ZBOA02-22 for a carport at 1421 N. Philadelphia Avenue
• Vote on minutes of July 21, 2022 regular meeting
• Community Development Department updates

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is holding its regular December meeting. The agenda includes approving the October minutes, acknowledging there was no November meeting, acknowledging the 2023 meeting schedule, and discussing board goals. The meeting is largely procedural with no major decisions or public hearings listed.

• Approval of October 11, 2022 minutes
• Acknowledgment of no November meeting
• Acknowledgment of 2023 meeting schedule (monthly, 9:30 am, Senior Recreation Center)
• Discussion of board goals
• Staff reports and public comments

The Shawnee Senior Citizens Advisory Board did not hold its December 13, 2022 meeting because a quorum was not present. The minutes list members present and absent but record no substantive decisions or actions.

Planning Commission

The Shawnee Planning Commission will review four public hearings on rezoning requests and one preliminary plat request at its December 7 meeting. The cases involve changes to land-use designations and zoning for properties at 4731 N. Union Avenue, 39104 W. MacArthur Street, and a large tract near Westech Rd and N. Kickapoo Avenue.

• Case No. CPA01-22: Amend Comprehensive Plan Land Use designation on ±16.25 acres at 4731 N. Union Avenue
• Case No. RZ13-22: Rezone ±16.25 acres at 4731 N. Union Avenue from A-1 to R-3 (Multifamily Residential)
• Case No. RZ14-22: Rezone 39104 W. MacArthur Street from RE to I-2 (Light Industrial)
• Case No. RZ15-22: Rezone ±80.00 acres near Westech Rd and N. Kickapoo Avenue from A-1 to R-1 (Single-Family Residential)
• Case No. FPLOG-22: Preliminary Plat for Heritage Plains Addition on ±80.00 acres near Westech Rd and N. Kickapoo Avenue

The Planning Commission voted to recommend approval of a comprehensive plan amendment and rezoning for 16.25 acres at 4731 N. Union Avenue, changing the land use to High-Density Residential and zoning from A-1 to R-3 Multifamily Residential. It also recommended approval of a rezoning for 80 acres near Westech Road and N. Kickapoo Avenue to R-1 Single-Family Residential, along with the preliminary plat for the Heritage Plains Addition. The commission recommended denial of a rezoning request for 39104 W. MacArthur Street from RE to I-2 for a medical marijuana grow operation. All recommendations will be considered by the City Commission on December 19, 2022.

• Recommended approval of Comprehensive Plan amendment CPA01-22 for 16.25 acres at 4731 N. Union Ave (5-0)
• Recommended approval of rezoning RZ13-22 from A-1 to R-3 for 16.25 acres at 4731 N. Union Ave (5-0)
• Recommended denial of rezoning RZ14-22 from RE to I-2 for 4.4 acres at 39104 W. MacArthur St (4-1)
• Recommended approval of rezoning RZ15-22 from A-1 to R-1 for 80 acres near Westech Rd and N. Kickapoo Ave (5-0)
• Approved waiver for mid-block crosswalk easements and recommended approval of preliminary plat PPL06-22 for Heritage Plains Addition (5-0)
• Approved minutes of November 2, 2022, with an amendment (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority met on December 5, 2022. The board approved the minutes from the November 21, 2022 regular meeting. No new business was conducted.

• Approved November 21, 2022 meeting minutes (7-0)

Board of City Commissioners

The Board of City Commissioners approved an engineering services agreement and a specific task order for water line replacements. The board also received administrative reports on homelessness and the Dunbar Heights neighborhood.

• Approved November 21 and November 28 meeting minutes (7-0)
• Authorized right-of-way easement for Canadian Valley Electric Cooperative, Inc. (7-0)
• Approved engineering services agreement with Freese and Nichols, Inc. for ARPA-funded water and wastewater projects (7-0)
• Approved $122,040 task order with Freese and Nichols, Inc. for water line replacement along North Park Street (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority met in regular session on December 5, 2022, with all seven trustees present. The only substantive action was approving the consent agenda item for the November 21, 2022 regular meeting minutes, which passed unanimously 7-0. No new business was discussed, and the meeting adjourned.

• Approved consent agenda item 1(a): November 21, 2022 regular meeting minutes (7-0)

Board of City Commissioners

The Board of City Commissioners voted 5-0 to adopt Resolution No. 6682, declaring the city's eligibility to apply for Oklahoma Department of Transportation (ODOT) Transportation Alternatives Program funds for the Santa Fe Depot Phase 1 Restoration Project. The resolution authorizes the City Manager to sign the application. The funding would help close a gap in the depot's roof replacement project, which was originally funded by the 2018 Half-Cent Sales Tax.

• Adopted Resolution No. 6682 authorizing ODOT grant application for Santa Fe Depot Phase 1 Restoration (5-0)
• Approved project sponsorship for ODOT Transportation Alternatives Program (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet at 6:00 p.m. on November 21, 2022, at City Hall (16 West 9th Street) to decide on a budget amendment for Fiscal Year 2022–2023. The amendment would allocate $83.56 million for Wastewater System Improvements and $990,025 for associated loan closing costs with the Oklahoma Water Resource Board.

• Approve $83,558,730 for Wastewater System Improvements project
• $990,025 for loan closing costs with Oklahoma Water Resource Board
• Funding sourced from OWRB loans (CWSRF-2019, CWSRF-2021, CWSRF-2022)
• Consider approval of Consent Agenda including minutes from November 7, 2022 meeting

The Shawnee Municipal Authority approved a budget amendment for Fiscal Year 2022-2023 Fund 501 to fund the Wastewater System Improvements project and associated closing costs for a loan with the Oklahoma Water Resource Board. The motion carried 6-0. No other substantive decisions were made; the meeting adjourned at 7:09 p.m.

• Approved consent agenda item approving November 7, 2022 minutes (6-0)
• Approved FY 2022-2023 Fund 501 budget amendment for Wastewater System Improvements and OWRB loan closing costs (6-0)

Board of City Commissioners

The Board of City Commissioners will consider several infrastructure agreements with ODOT and engineering contracts. The meeting includes a public hearing for a multifamily residential rezoning and discussions regarding American Rescue Plan Act (ARPA) projects.

• Rezoning of 4731 North Union Avenue from rural agriculture to multifamily residential (PUD)
• Agreement with ODOT for highway illumination and traffic signals along US-270B
• Engineering services agreement with Cowan Group Engineering, LLC
• Task order for water system improvements on Mark, Center, Independence, and Kiowa Streets
• Final Plat for Belmont Park Addition, Phase 2 on 8.79 acres

The Board approved several items including consent agenda, surplus property resolution, ODOT maintenance agreements for lighting and traffic signals, an engineering services agreement with Cowan Group, a $255,750 task order for water improvements, an ARPA grant application, a final plat for Belmont Park, and a budget amendment for Woodland Veterans Park. A rezoning request was withdrawn by the applicant, so no action was taken. All votes were unanimous 6-0.

• Approved consent agenda including minutes, reports, appointment, and public improvements (6-0)
• Declared survey equipment surplus and authorized auction (Resolution 6678, 6-0)
• Approved ODOT highway illumination maintenance agreement (Resolution 6679, 6-0)
• Approved ODOT traffic signal maintenance agreement (Resolution 6680, 6-0)
• Approved engineering services agreement with Cowan Group Engineering (6-0)
• Approved $255,750 task order for water system improvements (6-0)
• Authorized ARPA grant application to Oklahoma Water Resources Board (Resolution 6681, 6-0)
• Approved final plat for Belmont Park Addition Phase 2 (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approving the minutes from its November 7, 2022 regular meeting. The agenda includes only this consent agenda item, with no new business listed. The meeting is scheduled for November 21, 2022, at 6:00 p.m. in the Commission Chambers at City Hall.

• Consider approval of minutes from the November 7, 2022 regular meeting

The Shawnee Airport Authority met in regular session and approved the consent agenda, which included the minutes from the November 7, 2022 meeting. No new business was discussed, and the meeting adjourned at 7:07 p.m.

• Approved consent agenda item 1(a): minutes from November 7, 2022 regular meeting (6-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority met to discuss mediation for the Heart of Oklahoma Exposition Center and the transfer of International Finals Youth Rodeo assets to Pottawatomie County. The board also approved a 2021 audit agreement to be split 50/50 with the City of Shawnee.

• Approved 2021 audit engagement with Arledge and Associates, to be split 50/50 with the City of Shawnee
• Discussed transfer of International Finals Youth Rodeo assets to Pottawatomie County
• Discussed mediation between the City of Shawnee, Pottawatomie County, and the Authority
• Denied a request for a $1,441.18 replacement prize money check from 2005
• Approved 2023 and 2024 International Finals Youth Rodeo event dates

Shawnee Municipal Authority

The Shawnee Municipal Authority will vote on ratifying previously executed cooperative purchasing agreements and approve a $100,000 purchase of root control services for the wastewater system under a cooperative agreement with Houston-Galveston Area Council.

• Ratify executed cooperative purchasing agreements under Oklahoma law
• Approve $100,000 purchase of root control services from Duke’s Root Control Inc. for 55,000 linear feet of sewer lines

The board ratified executed Cooperative Purchasing Agreements and approved a contract for root control services. The root control program is intended to kill existing roots in lines and prevent new growth.

• Approved October 17, 2022 meeting minutes (6-0)
• Approved Resolution No. SMA-2022-3 ratifying executed Cooperative Purchasing Agreements (6-0)
• Approved Resolution No. SMA-2022-4 for root control services from Duke's Root Control Inc. (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the October 17, 2022 regular meeting. No other substantive items are listed on the agenda. The meeting is largely procedural, with new business and adjournment as the only other items.

• Consider approval of minutes from the October 17, 2022 regular meeting

The Shawnee Airport Authority met on November 7, 2022, and approved the consent agenda, which included the minutes from the October 17, 2022 regular meeting. No new business was discussed, and the meeting adjourned at 6:46 p.m.

• Approved consent agenda item 1(a): October 17, 2022 meeting minutes (6-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several action items, including purchasing vehicles from Vance Country Ford for $244,728, partnering with the Shawnee Housing Authority for mental health assistance, and hiring consulting firms for governmental affairs. The agenda also includes routine consent items, a presentation on the 2023 sales tax election, and recognition of a police lieutenant's FBI Academy graduation.

• Purchase of vehicles from Vance Country Ford under state contract for $244,728
• Agreement with Shawnee Housing Authority for CDBG-CV2 mental health assistance
• Agreement with Dunnington Consulting and Latham Consulting for governmental and community affairs
• Right-of-way easement to Canadian Valley Electric Cooperative for Shawnee Twin Lakes
• Mayor's appointments to Arts and Cultural Commission and Planning Commission

The Board approved the purchase of four fleet vehicles and a partnership with the Shawnee Housing Authority for mental health assistance. They also renewed a contract for governmental and community affairs consulting.

• Approved $244,728 purchase of vehicles from Vance Country Ford (6-0)
• Approved partnership with Shawnee Housing Authority for CDBG-CV2 grant mental health assistance (6-0)
• Approved agreement with Dunnington Consulting and Latham Consulting for governmental and community affairs (6-0)
• Approved right-of-way easement for Canadian Valley Electric Cooperative, Inc. (6-0)
• Approved appointments of Delaynna Trim to Arts and Cultural Commission and Monty Porter to Planning Commission (6-0)
• Approved October 17, 2022 meeting minutes (5-0-1)
• Acknowledged resignation of Audra Barksdale from Shawnee Urban Renewal Authority (6-0)

Planning Commission

The Shawnee Planning Commission will decide on a final plat for the Belmont Park Addition Phase 2 subdivision and a public hearing for a Planned Unit Development (PUD) at 4731 N. Union Avenue. Both items will later go to the City Commission for final approval.

• Final Plat approval for Belmont Park Addition Phase 2 (22 lots on 8.79 acres north of West MacArthur St. and east of Acme Rd.)
• Public hearing for PUD02-22 rezoning 16.25 acres at 4731 N. Union Ave. from A-1 to R-3 with PUD designation
• Case FPLOS-22: Preliminary Plat for Belmont Park Addition Phase 2
• Case PUD02-22: Planned Unit Development on 16.25 acres at 4731 N. Union Ave.

The Planning Commission voted 4-0 to recommend approval of the Final Plat for Belmont Park Addition, Phase 2, a 22-lot subdivision on about 8.79 acres. The item will go to the City Commission on November 21, 2022. A PUD application for 4731 N. Union Avenue was withdrawn by the applicant, so no action was taken. The commission also approved amended minutes from the October 5, 2022 meeting.

• Approved amended minutes from October 5, 2022 meeting (4-0)
• Recommended approval of Final Plat FPL-05-22, Belmont Park Addition Phase 2 (4-0)
• No action on PUD02-22 (application withdrawn)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority will hold a rescheduled regular meeting to consider approving meeting minutes, the 2023 meeting calendar, a lawn care contract addendum adding a property, and claims totaling $135,677.94. They will also receive updates on projects and a program manager's report.

• Approve claims from 07/26/2022 to 10/18/2022 totaling $135,677.94
• Approve lawn care contract addendum with B&J Lawn adding 1106 W. Dewey for $40 per mow
• Approve 2023 calendar of quarterly meetings (Feb 7, May 2, Aug 1, Nov 7)
• Approve minutes from August 2, 2022 meeting
• Update on CDBG housing rehabilitation projects

Shawnee Arts and Culture Commission

The Shawnee Arts & Culture Commission is holding a regular meeting to recap its April 27, 2022 meeting, review its bylaws, and set its 2023 meeting calendar. The agenda is largely procedural, with no specific art projects, contracts, or funding decisions listed for action.

• Review of SACC Bylaws
• Review of 2023 SACC meetings calendar
• April 27, 2022 meeting recap
• Roll call and introductions

The Shawnee Arts and Culture Commission did not hold its regular meeting on October 26, 2022, because a quorum was not present. Only two members attended, and no decisions were made.

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will hold a rescheduled regular meeting to consider approving minutes, setting dates for the 2023 and 2024 International Finals Youth Rodeos, acknowledging the rodeo's financial transaction detail, discussing mediation with the City and County, approving an audit engagement with Arledge and Associates, and issuing a replacement check from the 2005 rodeo.

• Approve minutes from August 18, 2022 regular meeting
• Set event dates for 2023 and 2024 International Finals Youth Rodeos
• Acknowledge IFYR transaction detail (Jan 1–Sep 12, 2022) showing $54,164.21 balance
• Discuss mediation between City of Shawnee, Pottawatomie County, and SCCDA
• Consider engagement agreement with Arledge and Associates for 2021 audit

Shawnee Civic and Cultural Development Authority

The Authority approved an engagement agreement for the 2021 calendar year audit with costs split between the City of Shawnee and the Authority. The board also set dates for the 2023 and 2024 International Finals Youth Rodeos and denied a request for a replacement prize check from 2005.

• Approved minutes from August 18, 2022 meeting (5-0)
• Approved International Finals Youth Rodeo dates for July 9-14, 2023 and July 7-12, 2024 (5-0)
• Acknowledged International Finals Youth Rodeo Transaction Detail from Jan 1 to Sept 12, 2022 with one category correction (5-0)
• Approved 2021 calendar year audit agreement with Arledge and Associates with costs split 50/50 between the City of Shawnee and the Authority (5-0)
• Denied request to issue a replacement prize money check of $1,441.18 from 2005 for Michael Carson Yates (5-0)

Airport Advisory Board

The Shawnee Regional Airport Advisory Board meets to discuss updates on capital projects, including storm water rehabilitation and a 5-year improvement plan, as well as a federal lease for a new Army National Guard Readiness Center. The board also reviews budget and fuel reports.

• Discussion of City of Shawnee/Oklahoma Military Department lease for 40-acre airport property to construct readiness center
• Storm Water Rehabilitation Project update with $117,000 engineering design cost
• 5-Year Capital Improvement Plan (2023–2028) totaling $3.95M with $871,500 AIP funding
• FAA WINGS Pilot Proficiency Program training scheduled for November 2, 2022
• Annual budget review including $15,100 LED ramp lighting upgrade and $125,000 fuel system replacements

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings on two rezoning requests, consider purchasing a fire apparatus pumper, and vote on several resolutions and budget amendments. The agenda also includes recognition of the Avedis Foundation, a presentation on the Pet of the Week, and administrative reports on TIF districts, homelessness, and the Santa Fe Depot.

• Rezone 1910 West Benedict Street from A-1 to R-1 (Case RZ11-22)
• Rezone 4029 and 4031 North Union Avenue from R-1 to C-3 (Case RZ12-22)
• Purchase fire apparatus pumper from Conrad Fire Equipment Inc. under cooperative purchasing
• Budget amendments for General Fund and Aquatic Center Fund
• Resolution supporting Andrea Weckmueller-Behringer for Oklahoma Municipal League District 5 seat

The Board of City Commissioners approved the purchase of a fire apparatus-pumper and authorized two property rezonings. The board also approved budget amendments for the General and Aquatic Center funds and supported a board appointment for the City Manager.

• Approved purchase of Fire Apparatus-Pumper from Conrad Fire Equipment Inc. (6-0)
• Rezoned 1910 West Benedict Street from A-1 to R-1 (6-0)
• Rezoned 4029 and 4031 North Union Avenue from R-1 to C-1 with a Conditional Use Permit for a child care center (6-0)
• Approved budget amendments for General Fund and Aquatic Center Fund (6-0)
• Approved resolution of support for Andrea Weckmueller-Behringer's appointment to the Oklahoma Municipal League Board (6-0)
• Ratified executed Cooperative Purchasing Agreements (6-0)
• Renamed Senior Citizens of Shawnee Board to Shawnee Senior Citizens Advisory Board (6-0)
• Approved Consent Agenda including October 3 minutes and Planning Commission reports (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider approving the consent agenda, which includes minutes from the October 3, 2022 regular meeting. No other substantive items are listed; the agenda is otherwise procedural, with new business and adjournment as standard items.

• Consider approval of consent agenda: minutes from October 3, 2022 regular meeting

The board approved the minutes from the October 3, 2022 regular meeting. No new business was presented during the session.

• Approved October 3, 2022 meeting minutes (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority met on October 17, 2022, to approve minutes from the previous meeting and conduct routine business. No new substantive items were introduced beyond standard procedural actions.

• Approval of minutes from October 3, 2022 meeting
• Approval of 25-year land lease (40 acres) to City of Shawnee for Oklahoma Military Department use

The Shawnee Airport Authority met in regular session on October 17, 2022, with a quorum present. The only substantive action was approving the consent agenda item for the minutes of the October 3, 2022 regular meeting, carried 6-0. No new business was discussed, and the meeting adjourned.

• Approved consent agenda item 1(a): minutes from October 3, 2022 regular meeting (6-0)

Shawnee Senior Citizens Advisory Board

The Senior Citizens of Shawnee Board is holding its regular monthly meeting on October 11, 2022, at the Senior Recreation Center. The board will approve the previous meeting's minutes, reconsider a possible name change, and hear staff and public comments. The agenda is otherwise routine.

• Reconsideration of board name change
• Approval of September 13, 2022 minutes
• Staff reports
• Public comments

Planning Commission

The Commission will hold public hearings regarding rezoning requests for 1910 W. Benedict St. and 4029 & 4031 N. Union Avenue. Staff recommends approval for both cases to allow for residential rebuilding and a child care center, respectively.

• Rezoning Case RZ11-22: 1910 W. Benedict St. from A-1 to R-1 for single-family residential use
• Rezoning Case RZ12-22: 4029 & 4031 N. Union Avenue from R-1 to C-3 for child care center use
• Update on Love Your Block (LYB) mini-grant projects and small business workshops
• Discussion of the Unified Development Code (UDC) Diagnostic Report
• Update on the Twin Lakes Master Plan Advisory Committee

The Planning Commission recommended that the City Commission approve a rezoning request for properties at 4029 & 4031 N. Union Avenue to a Neighborhood Commercial District with a Conditional Use Permit for child care. The commission also approved the minutes from the September 7, 2022 meeting.

• Approved September 7, 2022 meeting minutes (6-0-0)
• Recommended City Commission approve rezoning 4029 & 4031 N. Union Avenue to C-1 (Neighborhood Commercial District) with a Conditional Use Permit for Child Care (6-0-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is reviewing the 2023 regular meeting schedule for itself, the City Commission, and the Airport Authority. The agenda also includes the approval of minutes from the September 19, 2022, meeting.

• Approval of September 19, 2022, meeting minutes
• Acknowledgment of 2023 regular meeting schedule

The Board approved the minutes from the September 19, 2022, regular meeting and acknowledged the 2023 regular meeting schedule. No new business was conducted during the session.

• Approved September 19, 2022 meeting minutes (7-0)
• Acknowledged 2023 Schedule of Regular Meetings (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider placing a 0.5% sales tax increase on the January 2023 ballot to fund capital expenditures, along with an emergency storm water repair on Dewey Street, a forklift purchase, and a land lease with the Oklahoma Military Department. The board will also set its 2023 meeting schedule and receive updates on the homeless program and the state of the city.

• Ordinance and resolution for 0.5% sales tax, with special election on January 10, 2023
• Emergency storm water main repair on Dewey Street between Broadway and Beard Avenues, not to exceed $176,350.00
• Purchase of a forklift for the Heart of Oklahoma Exposition Center for $50,549.00 from Viper Lift Trucks
• Land Lease and Operation Agreement with the Oklahoma Military Department
• Acceptance of public improvements for Trails End Phase I on North Kickapoo Street

The Shawnee Board of City Commissioners approved a 0.5% sales tax ordinance and called a special election for January 10, 2023, to let voters decide on the tax, which is intended to eliminate a recently adopted utility fee. The Commission also approved an emergency repair of a storm water main on Dewey Street, purchased a forklift for the exposition center, entered a 25-year land lease with the Oklahoma Military Department, and increased the City Manager's compensation by 10% with a one-year contract extension.

• Approved consent agenda including minutes, committee reports, public improvements for Trails End Phase I, and a lake lease transfer (7-0)
• Approved 2023 schedule of regular meetings for the Board of City Commissioners, Airport Authority, and Municipal Authority (6-1)
• Approved purchase of a Viper Lift Truck forklift for $50,549.00 contingent on 9-inch ground clearance (7-0)
• Declared an emergency and authorized emergency storm water main repair on Dewey Street for up to $176,350.00 (7-0)
• Approved FY 2022-2023 budget amendment for Fund 302 Street Improvement Fund to fund Dewey Street repairs (7-0)
• Approved a 25-year land lease of City property to the Oklahoma Military Department (7-0)
• Adopted Ordinance No. 2771NS establishing a 0.5% city sales tax (7-0)
• Approved Resolution No. 6673 calling a special election for January 10, 2023, on the 0.5% sales tax ordinance (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider a consent agenda, a land lease and operating agreement with the City of Shawnee, and any new business. The main item is a proposed 25-year lease of 40 acres of airport land to the City, which would then sublease it to the Oklahoma Military Department for a new Army Reserve National Guard Readiness Center. The lease would generate $174,240 per year for the airport authority, with funds used for capital projects and equipment.

• Consider approval of minutes from September 19, 2022 regular meeting
• Acknowledge 2023 schedule of regular meetings for City Commission, Airport Authority, and Municipal Authority
• Consider land lease and operating agreement from Shawnee Airport Authority to City of Shawnee for 40 acres at $174,240/year, escalating with CPI
• Lease term: 25 years with option to renew for additional 25 years
• Lease supports construction of Oklahoma Army Reserve National Guard Readiness Center

The Board approved a Land Lease and Operating Agreement for 40 acres on the west side of the airfield to the City of Shawnee. This action allows the City to execute a subsequent lease with the Oklahoma Military Department.

• Approved Consent Agenda including September 19, 2022 minutes and 2023 meeting schedule (7-0)
• Approved Land Lease and Operating Agreement for 40 acres to the City of Shawnee (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is considering a budget amendment for Fiscal Year 2022–2023. The proposal aims to fund Meter Reader positions and retiree health insurance using increased water sales revenue. The amendment also addresses previously excluded positions and revenue adjustments.

• Budget amendment for Fund 501 (Shawnee Municipal Authority Fund)
• Funding for 3 Meter Reader/Maintenance I positions ($88,150)
• Funding for retiree health insurance ($16,500)
• Adjustment of water sales revenue estimates by $104,650

The Shawnee Municipal Authority trustees approved a budget amendment for Fiscal Year 2022-2023 to fund Meter Reader positions and retiree health insurance using water sales revenue that exceeded estimates. The amendment for Fund 501 passed with a unanimous 7-0 vote. The trustees also approved the minutes from the previous meeting.

• Approved FY 2022-2023 budget amendment for Fund 501 (7-0)
• Approved minutes from September 6, 2022 meeting (6-0-1)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the minutes from its September 6, 2022 regular meeting. The agenda contains no other substantive items, only the consent agenda, a placeholder for new business, and adjournment.

• Consider approval of minutes from the September 6, 2022 regular meeting

The board met for a regular session and approved the minutes from the September 6, 2022, meeting. No new business was presented or discussed during the session.

• Approved September 6, 2022 regular meeting minutes (6-0-1)

Board of City Commissioners

The Board of City Commissioners will consider several items, including a wastewater infrastructure transfer agreement with Citizen Potawatomi Nation, purchase of police vehicles and traffic signal cabinets, two rezoning requests, and multiple budget amendments. The agenda also includes consent items, a public hearing, and administrative reports.

• MOU with Citizen Potawatomi Nation for wastewater infrastructure transfer in de-annexed area
• Purchase of 5 traffic signal control cabinets for $95,000 from Signal Tek
• Rezoning 1910 West Benedict Street from A-1 to R-1 (Case RZ11-22)
• Rezoning 4029 and 4031 North Union Avenue from R-1 to C-3 (Case RZ12-22)
• Purchase of 5 Dodge Charger police vehicles for $180,990 from Bob Howard Jeep Chrysler Dodge

The Board approved the purchase of five police vehicles and five traffic signal control cabinets. They also adopted a Memorandum of Understanding with the Citizen Potawatomi Nation regarding wastewater infrastructure and approved several budget amendments.

• Approved MOU with Citizen Potawatomi Nation for wastewater infrastructure transfer (7-0)
• Approved $95,000 purchase of five traffic signal control cabinets from Signal Tek (7-0)
• Approved $180,990 purchase of five Dodge Charger police vehicles (7-0)
• Approved Rehabilitation of High Hazard Potential Dams Grant Agreement (7-0)
• Approved six budget amendments for FY 2022-2023 (7-0)
• Rejected all bids for Shawnee City Lake Dam Improvements (7-0)
• Deferred rezoning of 1910 West Benedict Street to Oct. 17 (7-0)
• Deferred rezoning of 4029 and 4031 North Union Avenue to Oct. 17 (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider awarding the Sanitary Sewer Rehab Project (Contract No. SMA-15-01) to Jordan Contractors, the lowest bidder at $695,028. Staff recommends increasing quantities, which would raise the contract to $908,790. The board will also approve minutes from the September 2, 2014 meeting.

• Award of Sanitary Sewer Rehab Project to Jordan Contractors for $695,028 (base bid)
• Proposed increase in pipe bursting quantities: 8-inch pipe from 8,396 to 12,000 linear feet
• Proposed increase in service connections from 185 to 250 fused saddles
• Approval of minutes from September 2, 2014 meeting

Shawnee Civic and Cultural Development Authority

The Shawnee Civic & Cultural Development Authority will meet at 12:30 p.m. on September 15, 2022, at City Hall Commission Chambers, 16 West 9th Street, to approve minutes from prior meetings and discuss event dates for the 2023 and 2024 International Finals Youth Rodeos. The board will also review a transaction detail report for the 2022 rodeo and discuss mediation involving the City of Shawnee, Pottawatomie County, and the authority.

• Approve minutes from April 21, June 22, June 29, and July 6, 2022 meetings
• Approve event dates for 2023 International Finals Youth Rodeo (July 9–14) and 2024 (July 7–12)
• Review 2022 International Finals Youth Rodeo transaction detail report (January 1–September 12, 2022)
• Discuss mediation between City of Shawnee, Pottawatomie County, and Shawnee Civic & Cultural Development Authority

Shawnee Beautification, Parks, and Recreation Committee

This is a special rescheduled meeting of the Shawnee Beautification, Parks, and Recreation Committee. The main agenda item is a discussion of committee goals, along with approval of the August 18, 2022 minutes and public comments. The agenda is otherwise procedural.

• Discuss Committee Goals
• Approval of August 18, 2022 minutes
• Public comments and committee comments

Shawnee Senior Citizens Advisory Board

The board met to review staff reports and previous meeting minutes. The agenda consists of standard procedural items including roll call, staff reports, and public comments.

• Approval of August 9th, 2022 Minutes
• Staff Reports
• Public Comments

Planning Commission

The Shawnee Planning Commission will hold public hearings on two rezoning requests: one to change 1910 W. Benedict St. from agricultural to single-family residential, and another to change 4029 & 4031 N. Union Ave. from single-family residential to highway commercial. Staff recommends deferring both cases to the October 5 meeting. The agenda also includes approval of previous minutes, department updates, and commissioner comments.

• Public hearing on RZ11-22: rezone 1910 W. Benedict St. from A-1 to R-1 (staff recommends deferral)
• Public hearing on RZ12-22: rezone 4029 & 4031 N. Union Ave. from R-1 to C-3 (staff recommends deferral)
• Consideration of minutes from August 3, 2022, meeting
• Community Development Department updates
• Commissioners' comments

The Planning Commission deferred two rezoning applications to the October 5, 2022, meeting to ensure legal notification and advertisement requirements were met. The commission also received updates on the Love Your Block program and the Unified Development Code project.

• Approved August 3, 2022 meeting minutes (6-0-0)
• Deferred Case No. RZ11-22 rezoning at 1910 W. Benedict Street to Oct. 5 (6-0-0)
• Deferred Case No. RZ12-22 rezoning at 4029 & 4031 N. Union Avenue to Oct. 5 (6-0-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold a regular meeting with several action items, including considering a resolution to apply for a High Hazard Potential Dam grant, opening bids for the Shawnee City Lake Dam Improvements, and hearing appeals of administrative orders for two properties. The meeting also includes the swearing-in of a new commissioner and the appointment of a vice mayor.

• Consideration of a resolution authorizing application for High Hazard Potential Dam (HHPD) Grant from the Oklahoma Water Resources Board
• Consider bids for Shawnee City Lake Dam Improvements (Open)
• Consideration of an appeal of an Administrative Order regarding property at 910 North Hobson Street
• Consideration of an appeal of an Administrative Order regarding property at 545 North Elm Street
• Discussion and consideration of a proposal with Elevation Land Surveying for Professional Survey Services for Shawnee Twin Lakes, Lake No. 2

The Board swore in Commissioner Lauren Richter and appointed Commissioner Rutherford as Vice Mayor. The Board also ruled on two property administrative appeals and approved a professional survey proposal for Shawnee Twin Lakes.

• Appointed Commissioner Rutherford as Vice Mayor (5-0)
• Approved Resolution No. 6671 of Appreciation for Ben Salter (4-0-1)
• Appointed Mayor Bolt to the Senior Citizens of Shawnee Board (5-0)
• Granted administrative appeal for property at 910 North Hobson Street (5-0)
• Denied administrative appeal for property at 545 North Elm Street (5-0)
• Approved proposal with Elevation Land Surveying for Shawnee Twin Lakes, Lake No. 2 (5-0)
• Approved Resolution No. 6672 to apply for OWRB High Hazard Potential Dam Grant (5-0)
• Deferred bid award for Shawnee City Lake Dam Improvements to a future meeting (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the minutes from its August 15, 2022 regular meeting. The agenda contains only this item, plus standard call to order and adjournment, and is otherwise procedural.

• Consider approval of minutes from August 15, 2022 regular meeting

The board met on September 6, 2022. The only substantive action taken was the approval of the minutes from the previous regular meeting. No new business was presented.

• Approved Minutes from the August 15, 2022 regular meeting (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to approve minutes from prior meetings and consider a consent agenda item approving Change Order No. 3 for the Water Treatment Plant Expansion. The change order addresses valve freezing, automation, piping, and safety concerns at the plant.

• Approve Change Order No. 3 for Water Treatment Plant Expansion
• Approve minutes from August 15, 2022 regular and August 29, 2022 special meetings

The Shawnee Municipal Authority approved the minutes from two August meetings. The board also approved a change order for the Water Treatment Plant Expansion.

• Approved August 15 and August 29 meeting minutes (5-0)
• Approved Change Order No. 3 for Water Treatment Plant Expansion (5-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to approve minutes from prior meetings, discuss the 2022 International Finals Youth Rodeo, and consider setting a date for the 2023 event. The agenda also includes new business, public comments, and trustee comments.

• Approval of minutes from April 21, June 22, June 29, and July 6 meetings
• Discussion of 2022 International Finals Youth Rodeo
• Consideration of event date for 2023 International Finals Youth Rodeo

The Shawnee Civic and Cultural Development Authority approved minutes from four past meetings and discussed the success of the 2022 International Finals Youth Rodeo. Proposed dates for the 2023 and 2024 rodeos were announced for future approval.

• Approved minutes from April 21, June 22, June 29, and July 6, 2022 meetings (5-0)
• Adjourned meeting (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is holding a special meeting to discuss the Gardening with the Experts event, along with routine items like approving minutes and hearing public comments. The agenda is mostly procedural, with the main substantive item being the future of the event.

• Discuss Gardening with the Experts
• Approval of July 21, 2022 minutes
• Public comments
• Committee comments

The Shawnee Beautification, Parks, and Recreation Committee approved the minutes from its July 21, 2022 meeting. Members discussed the Master Gardeners taking over the 'Gardening with the Experts' event, with the committee acting as a support system. The meeting also included updates on the pool closing for the year and a general request for new committee ideas and projects.

• Approved July 21, 2022 minutes (3-0)
• Discussed Master Gardeners leading 'Gardening with the Experts' event
• Adjourned meeting (3-0)

Airport Advisory Board

The Shawnee Regional Airport Advisory Board will hold its regular August meeting, including the election of a vice chairman for a term from September 2022 to June 2024. The board will also receive a presentation from Lochner Engineering on the storm water rehabilitation project scope and schedule, and review staff reports on fuel prices, fuel sales, and the budget.

• Election of Vice Chairman (nominees: Scott Lee, Randall Rogers)
• Presentation on Storm Water Rehabilitation Project by Lochner Engineering
• Fuel price comparisons: 100LL at $6.65/gal self-serve, Jet A at $6.40/gal self-serve at SNL
• Budget summary: FY2023 revenue $957,290, expenses $1,048,367.57
• Approval of July 20, 2022 meeting minutes

The Shawnee Airport Advisory Board elected Scott Lee as Vice Chairman for a term from September 1, 2022, to June 30, 2024. The board reviewed a presentation on the scope and schedule of a storm water rehabilitation project by Lochner Engineering. Board members also discussed monthly fuel and budget reports and received updates on FAA safety programs.

• Approved July 20, 2022 minutes
• Elected Scott Lee as Vice Chairman (voice vote: Lee 3, Rogers 1)
• Approved motion to adjourn

Shawnee Municipal Authority

The Shawnee Municipal Authority will reconsider a $65,635,000 Clean Water SRF loan from the Oklahoma Water Resources Board for wastewater system improvements, after a prior vote failed. The board will also confirm actions on a utility improvement fee and consider bids for the wastewater project. An executive session on potential litigation is scheduled.

• Reconsider $65,635,000 Clean Water SRF loan from Oklahoma Water Resources Board
• Confirm utility improvement fee ordinance and fee schedule update
• Consider bids for Wastewater System Improvements (award)
• Executive session on potential claims/litigation
• Approve minutes from August 1 and August 8 meetings

The Shawnee Municipal Authority approved a $65.6 million Clean Water SRF loan from the Oklahoma Water Resources Board. The board also confirmed the adoption of a utility improvement fee and deferred a wastewater contract award.

• Approved $65,635,000 Clean Water SRF loan and promissory note (6-1)
• Confirmed City Commission action to adopt a utility improvement fee (7-0)
• Confirmed City Commission action to update the City Fee Schedule for the utility improvement fee (7-0)
• Deferred Wastewater System Improvements contract award to September 6, 2022 (7-0)
• Approved Consent Agenda including August 1 and August 8 minutes (6-0-1)
• Approved entry into executive session regarding potential claims and litigation (7-0)

Board of City Commissioners

The Board of City Commissioners will consider several significant items, including participation in opioid settlement agreements, a new utility improvement fee, and a rezoning for a planned development. They will also vote on a budget amendment, bid awards, and various consent agenda items. The meeting includes a public hearing on the rezoning and discussion of a potential future sales tax vote.

• Rezone 8.79 acres north of West MacArthur Street and east of Acme Road from R-3 and C-2 to PUD (Case PUD01-22)
• Approve participation in Janssen Oklahoma Subdivision Opioid Settlement Agreement
• Approve participation in Distributors Oklahoma Settlement Agreement
• Adopt utility improvement fee and set monthly rate via fee schedule update
• Award Kickapoo Street Sidewalk Improvements bid

The City Commission established a graduated utility improvement fee to fund capital improvements and debt service. The board also approved participation in two opioid settlement agreements and awarded a $792,679.80 contract for sidewalk improvements.

• Adopted Ordinance No. 2770NS adding a utility improvement fee (7-0)
• Approved participation in Janssen Oklahoma Subdivision Opioid Settlement (7-0)
• Approved participation in Distributors Oklahoma Settlement Agreement (7-0)
• Awarded $792,679.80 Kickapoo Street sidewalk contract to EMC Services, LLC (7-0)
• Approved $83,025.00 inspection agreement with Smith Roberts Baldischwiler, LLC (7-0)
• Rezoned 8.79 acres north of W. MacArthur St. to Planned Unit Development (7-0)
• Approved Preliminary and Final plats for Shawnee Twin Lakes - Lake No. 1 (7-0)
• Amended medical marijuana ordinance to comply with State Law (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the August 1, 2022 regular meeting. No other substantive items are listed; the agenda is otherwise procedural.

• Consider approval of consent agenda: minutes from August 1, 2022 regular meeting

The Shawnee Airport Authority met on August 15, 2022. The board approved the minutes from the August 1, 2022 regular meeting. No new business was conducted.

• Approved August 1, 2022 meeting minutes (7-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a special public hearing to discuss the FY 2022 Consolidated Plan I Action Plan. The meeting focuses on the allocation of Community Development Block Grant (CDBG) funds. The authority will discuss how these funds meet national objectives regarding low-income assistance and blight prevention.

• Public hearing on FY 2022 Consolidated Plan I Action Plan fund allocation

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will hold a regular meeting to discuss a possible name change, approve purchase orders for the Pottawatomie Senior Sales Tax Fund, and review results of a health program. The agenda also includes routine items like approving minutes and receiving staff and public comments.

• Discussion and consideration of board name change
• Approval of 2022-2023 purchase orders for Pottawatomie Senior Sales Tax Fund
• Review of '180 Minutes to Save Your Life' results
• Approval of June 14, 2022 minutes

The board recommended changing its official name and approved purchase orders for the Pottawatomie Senior Sales Tax Fund. The board also approved the minutes from the June 14, 2022 meeting.

• Approved June 14, 2022 minutes (8-0)
• Recommended board name change to Shawnee Senior Advisory Board (7-0)
• Approved 2022-2023 Purchase Orders for Pottawatomie Senior Sales Tax Fund (8-0)

Board of City Commissioners

The Board of City Commissioners is holding a special session to consider approving a $65,635,000 Clean Water SRF promissory note to the Oklahoma Water Resources Board for wastewater treatment plant improvements, and to adopt a utility improvement fee to back the loan. The fee would start at $6 per month per account in October 2022 and rise to $24 by October 2025. The agenda also includes a resolution updating the City Fee Schedule to set the fee rate.

• Approval of $65,635,000 Clean Water SRF promissory note to Oklahoma Water Resources Board
• Adoption of utility improvement fee ordinance (Chapter 26, Section 26-30)
• Resolution setting monthly utility improvement fee: $6 (Oct 2022), $12 (Oct 2023), $18 (Oct 2024), $24 (Oct 2025)
• Ratification of lease agreement and operation/maintenance contract for water and sewer systems
• Wastewater treatment plant project cost escalation: low bid $103,558,735, total project near $116 million

The Board of City Commissioners met for a special called session to consider a Clean Water SRF promissory note and a utility improvement fee. The minutes record that no action was taken on any of the agenda items.

Shawnee Municipal Authority

The Shawnee Municipal Authority is holding a special session to consider a $65,635,000 Clean Water SRF loan from the Oklahoma Water Resources Board for wastewater treatment plant improvements, and to confirm actions on a new utility improvement fee. The loan would be repaid through a fee on water and wastewater accounts, increasing over four years. The meeting also includes confirming a resolution updating the city fee schedule to set the monthly utility improvement fee rate.

• Resolution approving $65,635,000 Clean Water SRF loan from Oklahoma Water Resources Board
• Ordinance adding a utility improvement fee to Chapter 26 'Utilities' of the Shawnee Municipal Code
• Resolution updating City Fee Schedule to set monthly utility improvement fee rate
• Loan secured by pledge of water and sewer system revenues, with interest not exceeding 3.50% per annum
• Project cost estimated near $116 million, with low bid of $103,558,735 for wastewater improvements

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a Planned Unit Development (PUD) for Belmont Park Phase 2, along with preliminary and final plats for several subdivisions. The PUD requests numerous waivers to zoning and subdivision standards. The commission will also consider approval of the July 6, 2022, meeting minutes.

• PUD01-22: Planned Unit Development on 8.79 acres north of W. MacArthur St. and east of Acme Rd. for duplex and commercial uses, with multiple requested waivers
• PPL02-22: Preliminary Plat for Belmont Park 2 on 8.79 acres, same location
• PPL03-22 and FPL03-22: Preliminary and Final Plats for Shawnee Twin Lakes - Lake No. 1 on approximately 2,198 acres
• FPL04-22: Final Plat for Maple Grove Addition on 13.49 acres north of E. 39th St. and 500' east of N. Harrison Ave.
• Approval of minutes from the July 6, 2022, regular meeting

The Planning Commission voted to recommend approval to the City Commission for a Planned Unit Development and three separate plat requests. The commission also approved the minutes from the July 6, 2022, meeting.

• Approved July 6, 2022 meeting minutes (5-0-0)
• Recommended approval of PUD01-22 for Belmont Park Addition Phase 2 (5-0-0)
• Recommended approval of Preliminary Plat PPL02-22 for Belmont Park 2 (5-0-0)
• Recommended approval of Preliminary Plat PPL03-22 for Shawnee Twin Lakes - Lake No. 1 (5-0-0)
• Recommended approval of Final Plat FPL03-22 for Shawnee Twin Lakes - Lake No. 1 (5-0-0)
• Recommended approval of Final Plat FPL04-22 for Maple Grove Addition (5-0-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority will meet to approve minutes from a prior meeting, review $33,398.81 in expenditure claims, and award a vacant lot mowing contract to B&J Lawn Care. The board will also receive updates on home-repair projects and program operations.

• Award of vacant lot mowing contract to B&J Lawn Care for $160.00
• Approval of expenditure claims totaling $33,398.81 (05/03/22–07/25/22)
• Review of 7 pending home-repair applications
• Update on 6 incomplete home-repair projects with awarded bids ranging from $1,900 to $36,478

The Board approved a contract for vacant lot mowing and the minutes from a previous meeting. The Board also received updates on several home repair projects and 2022 fiscal year funding.

• Approved vacant lot mowing contract for B&J Lawn Care (4-0)
• Approved May 3, 2022 meeting minutes (4-0)

Board of City Commissioners

The Board of City Commissioners is reviewing several items including a budget amendment to fund three additional firefighters and the purchase of backup appliances. The meeting also includes discussions on park service agreements, staff appointments, and various infrastructure bids.

• Budget amendment to use public safety fee revenue for three additional firefighters
• Purchase of two Unitrends 9032S backup appliances for $52,438.97
• Grant application for $23,824.00 for the Shawnee Police Department
• Agreement with Standard Testing and Engineering Company for Woodland Veterans Park
• Cammack Street Gravity Relief Line bid award

The Board approved a $626,330.50 contract for a gravity relief line and a budget amendment to fund three additional firefighters. The Board also hired a new Finance Director and approved several equipment and service contracts.

• Awarded Cammack Street Gravity Relief Line bid to Krapff-Reynolds Construction Co. for $626,330.50 (5-0)
• Approved budget amendment to use public safety fee revenue for three additional firefighters (5-0)
• Approved hiring of Lindsey McNabb-Fox as Finance Director and City Treasurer (5-0)
• Approved $52,438.97 purchase of two Unitrends 9032S backup appliances from Insight Public Sector (5-0)
• Approved service agreement with Standard Testing and Engineering Company for Woodlands Veterans Park (5-0)
• Approved $23,824.00 Edward Byrnes Memorial Grant application for Police Department (5-0)
• Approved renewal of Shawnee Family YMCA agreement for Lions Club Park (5-0)
• Deferred bid award for Kickapoo Street Sidewalk Improvements to a future meeting (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider a budget amendment to transfer $193,050 in new public safety fee revenue to the General Fund for three additional firefighters, and will open bids for a major wastewater system improvement project. The meeting also includes approval of prior minutes and new business.

• Budget amendment: $193,050 public safety fee transfer to General Fund for three firefighters
• Open bids for Wastewater System Improvements: new 4.5 MGD SBR treatment plant, lift station, forcemains
• Approve minutes from July 18, 2022 regular meeting
• New business (items not foreseeable at agenda posting)

The board approved a budget amendment to transfer public safety fee revenue from Fund 501 to the General Fund. A decision on wastewater system improvement bids was deferred to a future meeting.

• Approved July 18, 2022 meeting minutes (5-0)
• Approved FY 2022-2023 Fund 501 budget amendment to transfer public safety fee revenue to General Fund (5-0)
• Deferred award of Wastewater System Improvements bids to a future meeting (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider routine consent agenda items, including approval of minutes from its July 18, 2022 regular meeting and acknowledgment of the Airport Advisory Board minutes from June 8, 2022. No new business is listed, and the agenda is otherwise procedural.

• Approval of minutes from July 18, 2022 regular meeting
• Acknowledge Airport Advisory Board minutes from June 8, 2022

The board approved the consent agenda, which included the minutes from the July 18, 2022, regular meeting and the Airport Advisory Board minutes from June 8, 2022. No new business was discussed.

• Approved Consent Agenda items 1(a-b) (5-0)

Board of Adjustment

The Shawnee Zoning Board of Adjustment will hold a public hearing and consider a request by Indaco Metals for a variance of six feet from the 35-foot front yard setback, allowing a 29-foot setback for a partially constructed building at 3 American Way. Staff recommends approval. The board will also consider approving minutes from prior meetings and receive department updates.

• Public hearing on variance ZBOA01-22 for 6-foot front yard setback reduction at 3 American Way (Indaco Metals)
• Consideration of minutes from November 18 and November 23, 2021 meetings
• Community Development Department updates
• Board members' comments

The Board approved a variance for Indaco Metals to allow a 29-foot front yard setback instead of the required 35 feet due to a surveying error. The Board also approved minutes from two 2021 meetings.

• Approved 6-foot front yard setback variance for 3 American Way (4-0-0)
• Approved November 18, 2021 meeting minutes (4-0-0)
• Approved November 23, 2021 special meeting minutes (4-0-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee held a special call meeting to discuss two community programs: Gardening with the Experts and Adopt a Park with John Bobb Semple. No formal decisions or votes were listed on the agenda.

The committee approved the minutes from the June 16, 2022 meeting. Members discussed the 'Gardening with the Experts' event and received a presentation on the 'Adopt a Park' program.

• Approved June 16, 2022 minutes (4-0)

Airport Advisory Board

The Shawnee Airport Advisory Board will discuss and consider appointing board members as FAASTeam and AOPA Airport Support Network volunteers, and will consider amending the vice chairman term and scheduling a special election for August 17, 2022. The board will also hear a staff report on fuel prices, fuel sales, and the budget, and discuss participation in an energy resiliency research project.

• Special election for Vice Chairman scheduled for August 17, 2022, with term amended to September 1, 2022–June 30, 2024
• Appointment of board member as FAASTeam Volunteer Airport Representative and AOPA Airport Support Network Volunteer
• Discussion of participation in National Academies ACRP energy resiliency research project
• Staff report on current fuel prices (Jet A $4.78/gal, 100LL $6.11/gal replacement cost) and fuel sales
• Budget summary report

The Airport Advisory Board appointed Mr. Rogers as the representative for the FAA Safety Team and the Aircraft Owners and Pilots Association. The board also scheduled a special election for Vice Chairman and approved corrected minutes from June.

• Approved corrected June 8, 2022, meeting minutes
• Appointed Mr. Rogers as representative to FAASTeam and AOPA
• Scheduled Special Election for Vice Chairman for August 17, 2022
• Established Vice Chairman term from September 2022 through June 2024

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider a budget amendment for Fiscal Year 2022-2023 that appropriates fund balance to cover encumbrances from the prior fiscal year and completes a delayed transfer to the General Fund. The amendment increases appropriations by $2,193,824.30, including $2,000,000 for the General Fund transfer. The board will also consider approving the minutes from the July 5, 2022 regular meeting.

• Budget amendment increases appropriations by $2,193,824.30 in Fund 501
• $2,000,000 transfer from SMA Fund to General Fund
• $193,824.30 for FY22 encumbrances to be expensed in FY23
• Approval of minutes from July 5, 2022 regular meeting

The Shawnee Municipal Authority approved the minutes from their July 5, 2022, meeting. They also approved a budget amendment for the 2022-2023 fiscal year to account for prior-year encumbrances and transfers to the General Fund.

• Approved July 5, 2022 meeting minutes (7-0)
• Approved FY 2022-2023 budget amendment for Fund 501 (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings on three rezoning requests and a conditional use permit, consider budget amendments for FY 2022-2023, and decide on awarding a contract for the Woodland Veterans Park Improvements Project. The agenda also includes a funding agreement for a P3 infrastructure project, a professional services agreement for the Twin Lakes Master Plan, and renewal of two agreements.

• Public hearings on rezoning at 502 N Beard Ave (C-2 to R-2), 1303 W Farrall St (A-1 to C-3), and 506 N Beard Ave (C-3 to R-2) plus a CUP for an ADU at 506 N Beard Ave
• Consideration of a Funding Agreement with Oklahoma Development Finance Authority for the City of Shawnee P3 Infrastructure Project
• Consideration of a Professional Services Agreement with Halff Associates Inc. for the Shawnee Twin Lakes Master Plan
• Consideration of bids for Woodland Veterans Park Improvements Project (award) and Cammack Street Gravity Relief Line (open)
• Budget amendments for FY 2022-2023 for General Fund, Capital Improvement Fund, and 2018 Capital Improvement Fund

The Board of City Commissioners approved a $4,768,153.00 contract with Downey Contracting, LLC of Oklahoma City for the Woodland Veterans Park Improvements Project, including a base bid of $4,648,233.00 plus $119,920.00 in alternates. Commissioners also approved three rezoning ordinances, a $750,000 grant funding agreement for the Main Street Bridge Project, a professional services agreement for a Shawnee Twin Lakes Master Plan, and several budget amendments and consent agenda items. A bid award for the Cammack Street Gravity Relief Line was deferred to a future meeting, and a conditional use permit application for an accessory dwelling unit at 506 North Beard Avenue was withdrawn by the applicant before the meeting, so no action was taken.

• Approved consent agenda including July 5, 2022 minutes, Wildwood Addition public improvements, and FY2022-2023 agreement renewals (7-0)
• Approved funding agreement with Oklahoma Development Finance Authority for the P3 Infrastructure Project, tied to a $750,000 grant for the Main Street Bridge Project (7-0)
• Approved professional services agreement with Halff Associates Inc. for the Shawnee Twin Lakes Master Plan (7-0)
• Adopted Ordinance No. 2765NS rezoning 502 North Beard Avenue from C-2 to R-2 (7-0)
• Adopted Ordinance No. 2766NS rezoning 1303 West Farrall Street from A-1 to C-3 (7-0)
• Adopted Ordinance No. 2767NS rezoning 506 North Beard Avenue from C-3 to R-2 (7-0)
• No action taken on conditional use permit CUP04-22 for an accessory dwelling unit at 506 North Beard Avenue; applicant withdrew the application
• Approved FY2022-2023 budget amendments for Funds 001, 301, and 303 (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider approving the minutes from its July 5, 2022 regular meeting. The agenda includes only this consent agenda item, with no new business listed. The meeting is scheduled for July 18, 2022, at 6:00 p.m. in the Commission Chambers at City Hall.

• Approval of minutes from the July 5, 2022 regular meeting

The board met for a regular scheduled session and approved the minutes from the July 5, 2022, meeting. No new business was presented or discussed.

• Approved July 5, 2022 regular meeting minutes (7-0)

Shawnee Senior Citizens Advisory Board

The Senior Citizens of Shawnee Board will hold a regular meeting to discuss and consider changing the board's name, approve 2022-2023 purchase orders for the Pottawatomie Senior Sales Tax Fund, and review staff reports. The meeting includes roll call, approval of prior minutes, and public comment periods.

• Discussion and consideration of board name change
• Approval of 2022-2023 Purchase Orders for Pottawatomie Senior Sales Tax Fund
• Approval of June 14, 2022 minutes
• Staff reports
• Public comments

The Senior Citizens of Shawnee Board did not meet on July 12, 2022 because a quorum was not present. Roll call recorded four members present (John Belzer, Bill Haley, Sally Murphy, Janice Orlauski) and four members absent (Albert Rice, Ann Dowdy, Phyllis Croswell, Jeanni Pruitt). City Commissioner Ben Salter was absent. No decisions were made.

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is holding a special meeting to walk through the Heart of Oklahoma Exposition Center in preparation for the 2022 International Finals Youth Rodeo. The agenda includes only the walk-through and adjournment, with no other business items.

• Walk-through of the Heart of Oklahoma Exposition Center
• Preparation for the 2022 International Finals Youth Rodeo (IFYR)

The Shawnee Civic & Cultural Development Authority met in a special session on July 6, 2022, at the Heart of Oklahoma Exposition Center. Trustees walked through the facility in preparation for the 2022 International Finals Youth Rodeo (IFYR). No other business was considered; the meeting adjourned at 11:32 a.m. No substantive decisions, votes, or approvals are recorded in these minutes.

• No substantive decisions recorded; meeting was a walk-through and adjournment only
• Adjourned at 11:32 a.m.

Planning Commission

The Shawnee Planning Commission will hold public hearings on four rezoning and conditional use permit requests, including properties on N. Beard Ave. and W. Farrall St. The commission will also elect a chair and vice-chair and consider approval of the June 1, 2022, meeting minutes.

• Rezone 502 N. Beard Ave. from C-2 to R-2 (RZ08-22)
• Rezone 1303 W. Farrall St. from A-1 to C-3 (RZ09-22)
• Rezone 506 N. Beard Ave. from C-3 to R-2 (RZ10-22)
• Conditional Use Permit for accessory dwelling unit at 506 N. Beard Ave. (CUP04-22)
• Election of Planning Commission Chair and Vice-Chair

The Shawnee Planning Commission voted 5-0-0 on July 6, 2022 to recommend approval of three rezoning requests to the City Commission: 502 N. Beard Ave. from C-2 to R-2, 1303 W. Farrall St. from A-1 to C-3, and 506 N. Beard Ave. from C-3 to R-2. All three are set for the July 18, 2022 City Commission meeting at 6 p.m. The Commission also elected Steve Reese as Chair and kept Amy Loftis-Walton as Vice Chair, both 5-0-0, and approved its June 1, 2022 minutes 5-0-0. A conditional use permit request for an accessory dwelling unit at 506 N. Beard Ave. was withdrawn by the applicant, so no action was taken.

• Recommended approval of rezoning 502 N. Beard Ave. from C-2 to R-2 (5-0-0)
• Recommended approval of rezoning 1303 W. Farrall St. from A-1 to C-3 (5-0-0)
• Recommended approval of rezoning 506 N. Beard Ave. from C-3 to R-2 (5-0-0)
• Elected Steve Reese as Planning Commission Chair (5-0-0)
• Kept Amy Loftis-Walton as Vice Chair (5-0-0)
• Approved June 1, 2022 regular meeting minutes (5-0-0)
• No action on CUP04-22 for an accessory dwelling unit at 506 N. Beard Ave.; applicant withdrew

Shawnee Municipal Authority

The Shawnee Municipal Authority will decide whether to amend its FY2021–2022 budget to add $2.5M for the Water Treatment Plant Expansion Project. The change would increase loan proceeds and contractual services funding to cover remaining construction costs.

• Budget amendment to add $2.5M for Water Treatment Plant Expansion Project
• Fund 501 increase via loan proceeds and contractual services
• Project financed partly by OWRB loan (~$17.4M total)
• FY22 budget adjustment to cover projected remaining costs

The Shawnee Municipal Authority met on July 5, 2022, with all seven trustees present. The board approved the minutes from the June 20, 2022 regular meeting and approved a budget amendment for Fiscal Year 2021-2022 Fund 501 to increase loan proceeds and other contractual services to fund the Water Treatment Plant Expansion Project. Both votes were 7-0. No new business was considered, and the meeting adjourned at 7:19 p.m.

• Approved minutes from the June 20, 2022 regular meeting (7-0)
• Approved FY2021-22 Fund 501 budget amendment increasing loan proceeds and contractual services for the Water Treatment Plant Expansion Project (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold its regular meeting on July 5, 2022, to consider several items, including a rezoning request for an 8.79-acre property, budget amendments, and a bid opening for the Woodland Veterans Park Improvements Project. The board will also recognize police and tourism departments, swear in new commissioners, and consider an appeal of an administrative order. The agenda includes routine consent items and a public participation period.

• Reconsideration of rezoning 8.79 acres north of West MacArthur Street and east of Acme Road from R-3 and C-2 to PUD (Case No. PUD01-22, deferred from June 20)
• Consideration of an ordinance amending Chapter 25 regarding occupancy surcharge
• Consideration of budget amendments for FY 2021-2022 across multiple funds (General, Street and Alley, Hotel/Motel, Police Sales Tax, Fire Sales Tax, Aquatic, Library)
• Grant acceptance from Avedis Foundation for Woodland Veterans Park Project
• Bid opening for Woodland Veterans Park Improvements Project

The Board of City Commissioners accepted a grant for a stage and amphitheater at Woodland Veterans Park and approved several fiscal year budget amendments. The board also adopted an ordinance regarding the city occupancy surcharge and denied a property administrative order appeal.

• Accepted $766,833.25 Avedis Foundation grant for Woodland Veterans Park (7-0)
• Approved FY 2021-2022 budget amendments for seven city funds (7-0)
• Approved partnership with Community Market for CDBG-CV2 nutrition assistance (6-0)
• Denied administrative order appeal for property at 806 West 9th Street (7-0)
• Adopted Ordinance No. 2764NS amending occupancy surcharge (7-0)
• Deferred rezoning of 8.79 acres north of West MacArthur St to August 15, 2022 (7-0)
• Deferred bid award for Woodland Veterans Park Improvements Project (7-0)
• Approved consent agenda including minutes and four agreement renewals (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the June 20, 2022 regular meeting. No other substantive items are listed on the agenda. The meeting is otherwise procedural, with new business and adjournment as the only other items.

• Consider approval of consent agenda including minutes from June 20, 2022 regular meeting

The Shawnee Airport Authority met on July 5, 2022 with all trustees present and a quorum declared. The only action taken was approval of the consent agenda, which consisted of the minutes from the June 20, 2022 regular meeting; the motion carried 7-0. No new business was brought before the authority, and the meeting adjourned. No other substantive decisions were recorded.

• Approved consent agenda minutes from the June 20, 2022 regular meeting (7-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic & Cultural Development Authority will discuss and possibly vote on a license agreement with Global Spectrum for the 2022 International Finals Youth Rodeo at the Heart of Oklahoma Expo Center. The meeting is scheduled for June 29, 2022, at 11:00 a.m. in City Hall Commission Chambers.

• License Agreement with Global Spectrum for 2022 International Finals Youth Rodeo at Heart of Oklahoma Expo Center (1700 W Independence St, Shawnee, OK 74804)
• Event dates: July 9-16, 2022, expected attendance: 2000
• RV site fee: $20 per night per site
• Facility rekeying cost exceeds $5000 if keys not returned
• Minimum $2M liability insurance required

The Shawnee Civic and Cultural Development Authority held a special session on June 29, 2022, with all five trustees present. The board voted 5-0 to remove a clause from the license agreement with Global Spectrum, L.P. (agent for the City of Shawnee/The Heart of Oklahoma Exposition Center) for the 2022 International Finals Youth Rodeo. The removed language had committed the Authority to pay a portion of July utility bills, metered from when extra lights were turned on and people began arriving on site. The meeting then adjourned at 11:10 a.m.

• Approved striking the July utility-payment clause from the 2022 International Finals Youth Rodeo license agreement (5-0)
• Adjourned the special session (5-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is considering a license agreement for the 2022 International Finals Youth Rodeo at the Heart of Oklahoma Exposition Center. The meeting also includes discussions regarding the disposal of surplus equipment and the closure of several bank accounts.

• License agreement for the 2022 International Finals Youth Rodeo at Heart of Oklahoma Expo Center
• Disposal of surplus or destroyed equipment owned by the Authority
• Closure of Authority bank accounts at Arvest Bank, BancFirst, and First National Bank
• Update on 2022 International Finals Youth Rodeo progress

The Shawnee Civic and Cultural Development Authority approved a license agreement for the 2022 International Finals Youth Rodeo with specific amendments to cost-sharing provisions. The board also voted to close unused bank accounts at Arvest Bank, BancFirst, and First National Bank, transferring remaining funds to an active account at First United Bank and Trust. A proposal to dispose of surplus equipment was deferred to a future meeting.

• Approved 2022 International Finals Youth Rodeo license agreement (5-0)
• Deferred disposal of surplus equipment to a future meeting (5-0)
• Approved closing unused bank accounts at Arvest, BancFirst, and First National (5-0)
• Authorized transfer of closed account funds to First United Bank and Trust (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will vote on adopting the Fiscal Year 2022-2023 budget, totaling $36,819,600. A public hearing was held on June 6, 2022, and no public comments were received. The meeting will also consider approval of the June 6, 2022 meeting minutes.

• Adopt FY 2022-2023 budget of $36,819,600
• Approve minutes from June 6, 2022 meeting

The Shawnee Municipal Authority held a regular meeting on June 20, 2022, and approved the minutes from the June 6, 2022 regular meeting. The Trustees also approved the Shawnee Municipal Authority budget for Fiscal Year 2022-2023 and adopted Resolution No. SMA-2022-1 for the budget period of July 1, 2022, through June 30, 2023.

• Approved June 6, 2022 regular meeting minutes (7-0)
• Approved Shawnee Municipal Authority budget for Fiscal Year 2022-2023 (7-0)
• Approved Resolution No. SMA-2022-1 adopting the budget for July 1, 2022 through June 30, 2023 (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider adopting the Fiscal Year 2022-2023 budget and a related resolution, as well as ordinances and resolutions establishing a new Public Safety Fee on utilities and solid waste. The board will also hold public hearings on two rezoning requests and consider several agreements and property surplus declarations. The agenda includes routine items such as consent agenda approval, proclamations, and an executive session on a workers' compensation claim.

• Consideration of City of Shawnee budget for FY 2022-2023 and adopting resolution
• Public hearings on rezoning 1414 North Kennedy Avenue (I-2 to C-3) and 8.79 acres near West MacArthur Street and Acme Road (to PUD)
• Ordinances and resolutions adding a Public Safety Fee to utilities (Chapter 26) and solid waste (Chapter 23)
• Declaring 419 North Kickapoo Avenue and 412 South Kickapoo Avenue as surplus for sealed bid sale
• Agreements with Housing Authority, Pottawatomie County District Court, Youth and Family Resource Center, and others

The Board of City Commissioners approved the City of Shawnee budget for July 1, 2022 through June 30, 2023 (Resolution No. 6662) on a 7-0 vote. Commissioners also adopted a new Public Safety Fee through two ordinances (Nos. 2762NS and 2763NS) and two resolutions (Nos. 6663 and 6664) setting the monthly rate, with staff stating the fee would allow the City to hire three additional firefighters. The board approved several Fiscal Year 2022-2023 service agreements, including $80,000 for Central Oklahoma Community Action Agency/Central Oklahoma Transit System, $295,000 for Shawnee Forward, and $65,000 for Community Renewal of Pottawatomie County. A rezoning at 1414 North Kennedy Avenue from Light Industrial to Highway Commercial was approved, and a PUD request on about 8.79 acres north of West MacArthur Street and east of Acme Road was deferred to August 15, 2022.

• Approved FY2022-2023 City budget (Resolution No. 6662) (7-0)
• Approved budget amendment for Fund 001 General Fund (7-0)
• Adopted Public Safety Fee ordinance for utilities, Chapter 26 (Ordinance No. 2762NS) (7-0)
• Adopted Public Safety Fee ordinance for solid waste, Chapter 23 (Ordinance No. 2763NS) (7-0)
• Approved resolutions setting monthly Public Safety Fee rates (Resolutions No. 6663 and 6664) (7-0 each)
• Approved $80,000 agreement with Central Oklahoma Community Action Agency/Central Oklahoma Transit System (7-0)
• Approved $295,000 agreement with Shawnee Forward (6-0-1, Engles abstained)
• Approved $65,000 agreement with Community Renewal of Pottawatomie County (6-0-1, Flood abstained)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving its Fiscal Year 2022-2023 budget and a resolution adopting it, following a public hearing held June 6. The board will also consider accepting a $106,200 FAA grant for drainage improvement design and a proposal for engineering services. Consent agenda items include approval of prior meeting minutes.

• Approval of FY2022-2023 budget totaling $1,048,368
• Resolution adopting the FY2022-2023 budget for July 1, 2022 through June 30, 2023
• Resolution accepting FAA grant of $106,200 for Improve Drainage Project No. 3-40-0088-024-2022
• Proposal for Design Engineering Services for the FAA Airport Improvement Program drainage project
• Consent agenda: minutes from June 6, 2022 and Airport Advisory Board minutes from May 18, 2022

The Shawnee Airport Authority approved its budget for Fiscal Year 2022-2023 and adopted it by resolution (No. SAA-2022-2) for July 1, 2022 through June 30, 2023. Trustees also approved a resolution (No. SAA-2022-3) accepting an FAA grant offer for the Improve Drainage Project No. 3-40-0088-024-2022 at Shawnee Regional Airport, and approved a design engineering services proposal for that project. All votes were 7-0. No new business was raised.

• Approved consent agenda, including June 6, 2022 minutes and May 18, 2022 Airport Advisory Board minutes (7-0)
• Approved FY2022-2023 budget (7-0)
• Adopted Resolution No. SAA-2022-2 adopting the FY2022-2023 budget for July 1, 2022 through June 30, 2023 (7-0)
• Adopted Resolution No. SAA-2022-3 accepting FAA grant offer for Improve Drainage Project No. 3-40-0088-024-2022 (7-0)
• Approved design engineering services proposal for the FAA Improve Drainage Project; FAA to reimburse up to $106,200.00, with the Authority's portion $11,800.00 (7-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks and Recreation Committee is holding a special called meeting to elect a chairman and vice chairman, approve the May 19, 2022 minutes, and hear public and committee comments. The agenda is otherwise procedural, with no substantive policy items listed.

• Vote for Chairman and Vice Chairman
• Approval of May 19, 2022 minutes
• Public comments
• Committee comments

The committee approved the May 19, 2022 minutes and elected its leadership. Staff provided updates regarding Kidspace Park and Woodland Park.

• Approved May 19, 2022 minutes (5-0)
• Elected Chad Payn as Chairperson (5-0)
• Elected Sherry Lankford as Vice Chairman (5-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet to appoint a new board secretary, hear a presentation from the VIP (Volunteers Impacting People) program, and continue discussing and possibly acting on board goals and objectives. The agenda also includes staff and program updates, an update on the board's calling program, and public comments.

• Appointment of new board secretary
• VIP Program (Volunteers Impacting People) presentation
• Continuation of discussion on board goals and objectives
• Possible action on board goals and objectives
• Update on board calling program

The Senior Citizens of Shawnee Board approved its previous meeting minutes and noted a volunteer secretary. The board also heard presentations on the VIP Program and staff updates, while discussing a potential name change.

• Approved previous minutes (8-0)

Airport Advisory Board

The Shawnee Airport Advisory Board is holding a rescheduled regular meeting on June 8, 2022, at the Shawnee Regional Airport terminal lobby. The board will elect a chairman for the 2022-2024 term, recognize retiring members, and discuss FAA safety seminar topics. Staff will report on fuel price comparisons, fuel sales, and the budget summary. The agenda also includes citizen comments and board comments.

• Election of Chairman for 2022-2024 term (nominees: Harmik Der Sahakian, Scott Lee, Randall Rogers)
• Recognition of retiring Airport Advisory Board members
• Discussion of FAA Safety Seminar Topics
• Staff report on current fuel price comparisons and Shawnee Regional Airport fuel sales
• Budget summary report for fiscal year 2021-2022

The Shawnee Airport Advisory Board elected Mr. Harmik DerSahakian as Chairman for a term from July 1, 2022 through June 30, 2024, with a voice vote of six to one over Mr. Scott Lee, then unanimously affirmed the result. The board also approved the May 18, 2022 minutes, with Mr. Smith abstaining. Staff reported that the City Commission confirmed three new board nominations on June 6, 2022, and that an FAA grant application and a 72-acre land reclassification for a new Oklahoma Army Guard armory are pending. No budget or contract decisions were made; the FY2023 airport budget and a grant resolution are set for the June 20, 2022 Shawnee Airport Authority meeting.

• Elected Harmik DerSahakian Chairman (voice vote 6-1 over Scott Lee)
• Affirmed DerSahakian's election as Chairman unanimously (7-0)
• Approved May 18, 2022 minutes (6 approved, Mr. Smith abstained)
• Adjourned unanimously

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a public hearing on its proposed budget for fiscal year 2022-2023 and consider approving the consent agenda, which includes minutes from the May 16, 2022 meeting and acknowledging annual water tank maintenance contracts with Suez (Utility Service Company, Inc.) for five water towers. The contracts total $107,851.88 for the fiscal year. The meeting is scheduled for June 6, 2022 at 6:00 p.m. in the Commission Chambers at City Hall.

• Public hearing on proposed FY 2022-2023 budget
• Water tank maintenance contracts with Suez: Airport Tank $28,613.64, Edwards Street Tank $22,609.60, Park Street Tank $22,609.60, Water Plant Tank $11,559.12, Wolverine Tank $22,459.92
• Approval of minutes from May 16, 2022 regular meeting

The Shawnee Municipal Authority trustees approved a consent agenda that included acknowledging water tank maintenance contracts for Fiscal Year 2022-2023. They also held a public hearing on the proposed FY2022-2023 budget, which closed without any public comments for or against it. No new business was presented.

• Approved Consent Agenda items 1(a-b) (7-0)
• Acknowledged water tank maintenance contracts for FY2022-2023
• Closed public hearing on FY2022-2023 proposed budget with no public comments

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving a consent agenda, a lease assignment and amendment for Janie's Snoball, and hold a public hearing on the proposed FY 2022-2023 budget. The lease transfer would move the lease from Janie Howe to Kelli Milette, with annual rent increasing to $835 starting July 1, 2022.

• Consider approval of consent agenda including minutes from May 16, 2022 and Airport Advisory Board minutes from April 20, 2022
• Consideration of lease assignment and assumption agreement with Kelli Milette dba Janie's Snoball for 0.11 acres at 505 West Saratoga Street
• Consideration of lease amendment with Kelli Milette dba Janie's Snoball
• Public hearing for proposed FY 2022-2023 budget

The Shawnee Airport Authority approved the assignment of a lease agreement and a corresponding lease amendment for Janie's Snoball to Kelli Milette. The board also held a public hearing regarding the proposed budget for the 2022-2023 fiscal year.

• Approved May 16, 2022 meeting minutes (7-0)
• Acknowledged April 20, 2022 Airport Advisory Board minutes (7-0)
• Approved lease assignment to Kelli Milette dba Janie's Snoball (7-0)
• Approved lease amendment for Kelli Milette dba Janie's Snoball (7-0)
• Held public hearing for FY 2022-2023 budget

Board of City Commissioners

The Board of City Commissioners will hold a public hearing regarding the proposed City of Shawnee budget for Fiscal Year 2022-2023. The meeting also includes discussions on updating city fee schedules for buildings and solid waste services.

• Public hearing for the Fiscal Year 2022-2023 proposed budget
• Proposed updates to the City Fee Schedule for buildings and building regulations
• Proposed updates to monthly rates and fees for solid waste services
• Consideration of a Resource Center Memorandum of Understanding with Shawnee Rescue Mission
• Consideration of a boundary adjustment for City of Shawnee Outdoor Warning Sirens

The Board of City Commissioners approved a mayoral emergency declaration tied to the May 4, 2022 severe weather event, authorizing the City Manager to act under state law and the city code. Commissioners also approved a boundary adjustment for outdoor warning sirens, a Resource Center memorandum of understanding with Shawnee Rescue Mission, and two fee-related measures (Ordinance No. 2760NS and Resolutions No. 6660 and 6661). They denied an appeal of an administrative order for 528 North Cleveland Avenue, 7-0. A public hearing on the proposed Fiscal Year 2022-2023 budget was held and closed; the minutes record no vote adopting the budget.

• Approved mayoral emergency declaration for the May 4, 2022 severe weather event (7-0)
• Approved boundary adjustment for City of Shawnee Outdoor Warning Sirens (7-0)
• Approved Resource Center Memorandum of Understanding with Shawnee Rescue Mission (7-0)
• Denied appeal of Administrative Order for 528 North Cleveland Avenue (7-0)
• Approved Ordinance No. 2760NS amending Chapter 7, Buildings and Building Regulations (7-0)
• Approved Resolution No. 6660 updating the City Fee Schedule, Chapter 7 (7-0)
• Approved Resolution No. 6661 setting solid waste monthly rates and fees and readopting the City Fee Schedule (7-0)
• Approved consent agenda items 2(b-h) (7-0); approved minutes from May 16, 2022 meeting (6-0-1, Flood abstained)

Planning Commission

The Shawnee Planning Commission will hold public hearings on two rezoning requests: one to change 1414 N. Kennedy Avenue from light industrial to highway commercial for a senior care facility, and another for a planned unit development on about 8.79 acres near West MacArthur Street and Acme Road. The commission will also consider approving the minutes from the May 4 meeting and receive updates from the Community Development Department.

• Public hearing on RZ07-22: rezoning 1414 N. Kennedy Ave. from I-2 to C-3 for Valir PACE senior care services
• Public hearing on PUD01-22: Planned Unit Development on ±8.79 acres north of West MacArthur St. and east of Acme Rd.
• Consideration of minutes from May 4, 2022 regular meeting
• Community Development Department updates

The Shawnee Planning Commission voted 4-0 to recommend the City Commission approve rezoning about 2 acres at 1414 N. Kennedy Avenue from Light Industrial (I-2) to Highway Commercial (C-3) for a Valir PACE facility serving elderly and disabled residents. The Commission also voted 4-0 to defer a Planned Unit Development request (PUD01-22) on about 8.79 acres north of West MacArthur Street and east of Acme Road to its August 3, 2022 meeting, and to recommend the City Commission defer its hearing to August 18, 2022. The Commission approved the May 4, 2022 minutes 4-0. Staff gave updates on the Twin Lakes Master Plan, the Unified Development Code, CDBG rent and utility relief, Santa Fe Depot visioning, and Love Your Block mini-grants.

• Recommended approval of rezoning 1414 N. Kennedy Ave. from I-2 to C-3 for Valir PACE (4-0)
• Deferred PUD01-22 (about 8.79 acres north of West MacArthur St., east of Acme Rd.) to Aug. 3, 2022 Planning Commission; recommended City Commission defer to Aug. 18, 2022 (4-0)
• Approved May 4, 2022 regular meeting minutes as presented (4-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks and Recreation Committee met on May 19, 2022 and approved its meeting dates for 2022 on a 5-0 vote. The committee discussed appointing a chairman but agreed to defer the decision until its June 2022 meeting. Public comments covered Depot Beautification, and staff gave updates on Kidspace Park, Woodland Park, and upcoming programs and events. The meeting adjourned at 4:20 p.m. by a 5-0 vote.

• Approved 2022 meeting dates (5-0)
• Deferred appointment of committee chairman until June 2022 meeting
• Adjourned meeting at 4:20 p.m. (5-0)

Airport Advisory Board

The Airport Advisory Board approved the April 20, 2022 minutes, with Mr. Lee abstaining. The board unanimously recommended that the Shawnee Airport Authority allow Kelli Milette d/b/a Janie's Snoball to assume the existing non-aeronautical lease from Janie Howe d/b/a Janie's Snoball under the same terms, and approve an associated lease amendment changing the lessee. The board also discussed grant-funded construction projects, the proposed Fiscal Year 2023 budget, lease compliance reviews, and nomination procedures for its 2022-2024 chairman and vice chairman election, but took no action on those items.

• Approved April 20, 2022 minutes as presented (5 approve, Mr. Lee abstained)
• Recommended Shawnee Airport Authority allow transfer and assumption of Janie's Snoball lease to Kelli Milette d/b/a Janie's Snoball (unanimous)
• Recommended approval of an associated lease amendment changing the lessee to Kelli Milette d/b/a Janie's Snoball (unanimous)
• Approved motion to adjourn (unanimous)

Board of City Commissioners

The Shawnee Board of City Commissioners approved a consent agenda covering minutes, appointments, and FY2022-2023 service agreements, and adopted an ordinance regulating the keeping of fowl and chickens within city limits. The board also approved rezoning at 33909 Lake Road from A-1 to RE and two companion items at 1717 East Remington Street (a Conditional Use Permit for an accessory dwelling unit and rezoning to R-2), and deferred a PUD rezoning on 8.79 acres near West MacArthur Street and Acme Road. The City Manager presented the proposed FY2022-2023 budget, which was not voted on. All recorded votes were 6-0.

• Approved consent agenda items 3(a-f) including minutes, appointments, and FY2022-2023 agreements (6-0)
• Approved addendum with Oklahoma Tax Commission to collect occupancy surcharge (6-0)
• Adopted Ordinance No. 2756NS amending city code on keeping fowl and chickens (6-0)
• Adopted Resolution No. 6659 re-adopting the City Fee Schedule (6-0)
• Approved rezoning at 33909 Lake Road from A-1 to RE, Ordinance No. 2757NS (6-0)
• Deferred PUD rezoning on 8.79 acres north of West MacArthur Street and east of Acme Road (6-0)
• Approved Conditional Use Permit for accessory dwelling unit at 1717 East Remington Street, Ordinance No. 2758NS (6-0)
• Approved rezoning at 1717 East Remington Street from R-1 to R-2, Ordinance No. 2759NS (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority met on May 16, 2022. The board approved the minutes from the May 2, 2022 regular meeting. No new business was discussed or decided.

• Approved May 2, 2022 regular meeting minutes (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority met May 16, 2022 with a quorum present (Flood absent). Trustees approved the consent agenda item covering minutes from the May 2, 2022 regular meeting on a 6-0 vote. No new business was taken up, and the meeting adjourned. The minutes record no other substantive decisions.

• Approved consent agenda item (a): minutes from the May 2, 2022 regular meeting (6-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board met May 10, 2022 and approved the minutes of its March 8, 2022 meeting by roll call vote. The board continued discussing possible board goals and objectives, including volunteering and the VIP (Volunteers Impacting People) program, but reached no conclusions and took no action. Staff reported the April county sales tax allocation of $1907.00, an unspent balance of $29,145.00 and an unencumbered amount of $23,975, and said an ice dispenser remains undelivered. Secretary Ann Dowdy asked to step down, and no one volunteered to fill the role; the matter may be raised at the next meeting.

• Approved minutes of the March 8, 2022 meeting by roll call vote
• No action taken on board goals and objectives
• No one volunteered to replace Ann Dowdy as Board Secretary; suggested to revisit at next meeting
• Adjourned by roll call vote

Planning Commission

The Planning Commission recommended approval for two rezoning requests and one conditional use permit for an accessory dwelling unit. One planned unit development request was deferred. All recommendations will be heard by the City Commission on May 16, 2022.

• Recommended approval to rezone 33909 Lake Road Street from A-1 to RE (5-0-0)
• Recommended deferral of PUD01-22 for property north of West MacArthur Street (5-0-0)
• Recommended conditional approval of CUP03-22 for an ADU at 1717 Remington Street (5-0-0)
• Recommended approval to rezone 1717 East Remington Street from R-1 to R-2 (5-0-0)
• Approved April 6, 2022 meeting minutes (5-0-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority appointed Commissioner Tosha Tanquary as Vice-Chair and approved the minutes from November 3, 2020. The board also approved the 2022 Calendar of Meetings and received updates on incomplete home repair projects and program operations.

• Appointed Commissioner Tosha Tanquary as Vice-Chair (4-0)
• Approved minutes of November 3, 2020 (4-0)
• Approved 2022 Calendar of Meetings (4-0)

Board of City Commissioners

The Board of City Commissioners approved the Consent Agenda, an Anti-Displacement Plan for CDBG-CV2 grant compliance, and awarded a $18,500 property bid to South Central Industries. The meeting also included recognitions, proclamations, introductions of the 2022 Sister Cities delegation, and administrative presentations.

• Approved Consent Agenda including April 18, 2022 minutes, Atwood Law Firm proposal for Municipal Judge services, resignation of Crista Blue from Shawnee Urban Renewal Authority, board appointments, and a lake lease transfer (6-0)
• Approved an Anti-Displacement Plan for compliance with Department of Commerce requirements of the CDBG-CV2 Grant (6-0)
• Awarded the bid for 504 South Kickapoo Street to South Central Industries in the amount of $18,500.00 (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority met on May 2, 2022, to conduct routine business. Trustees approved the minutes from the previous meeting held on April 18, 2022. No new business was presented for consideration.

• Approved April 18, 2022 meeting minutes (6-0)

Shawnee Airport Authority

The Board approved an increase in rental rates according to the Airport Facilities Lease and Development Policy Statement. Trustees also approved a budget amendment for Fund 511 and a lease amendment for the Shawnee Alano Club, Inc.

• Approved April 18, 2022 meeting minutes (6-0)
• Approved lease agreement amendment with Shawnee Alano Club, Inc. (6-0)
• Approved rental rate increase and authorization of new and renewal leases (6-0)
• Approved budget amendment for Fund 511 Shawnee Airport Authority (6-0)

Shawnee Arts and Culture Commission

The Shawnee Arts & Culture Commission is reviewing its bylaws and standing rules, which outline the commission's purpose, composition, officer roles, and procedures. The agenda includes no specific action items, only the adoption or discussion of these governing documents. The commission advises the City Commission on public art matters.

• Review of Ordinance No. 2714NS establishing the commission
• Discussion of officer roles: Chair, Vice-Chair, Commission Advocate
• Quarterly meetings at Shawnee City Hall, 16 West 9th Street
• Quorum defined as four voting members
• Recusal rules for members with conflicts of interest

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider transferring all non-attached assets, including International Finals Youth Rodeo (IFYR) assets, to Pottawatomie County, a item deferred from prior meetings. They will also discuss disposal of surplus items, set up for the 2022 IFYR, and approve minutes from February and March meetings.

• Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County (deferred from March 17, 2022)
• Discussion of disposal of surplus/destroyed items on Heart of Oklahoma Exposition Center property
• Set up and preparation of Expo Center for 2022 International Finals Youth Rodeo
• Approval of February 17 and March 17, 2022 regular meeting minutes

The Authority approved minutes from its February and March 2022 meetings. Trustees also deferred a decision regarding the transfer of assets to Pottawatomie County and discussed equipment disposal and rodeo preparations.

• Approved February 17, 2022 meeting minutes (5-0)
• Approved March 17, 2022 meeting minutes (5-0)
• Deferred asset transfer to Pottawatomie County (5-0)
• Adjourned meeting (5-0)

Airport Advisory Board

The Shawnee Regional Airport Advisory Board will decide whether to renew a $2,577 annual hay-harvesting lease at the North Airport and recommend a 7% increase in aircraft storage rates for fiscal year 2023. Members will also review a fair-market valuation study and discuss lease policies.

• Renew agricultural-use lease for North Airport hay harvesting at $2,577/year
• Apply 7% rent increase to FY2023 aircraft storage leases (e.g., T-hangars from $164 to $175/month)
• Accept fair-market value survey showing Shawnee rates below regional averages
• Consider lease-to-own deal for replacement fuel trucks
• Review fuel-price comparisons and budget summary

The Airport Advisory Board recommended that the Shawnee Airport Authority apply the Airport Facilities Lease and Development Policy, which would adjust rental rates for Fiscal Year 2023 starting July 1, 2022; the vote was 4 in favor and 1 against. The Board unanimously agreed to renew an agricultural lease for hay harvesting on 200 acres at the North Airport at $2,577 per year, running July 1, 2022 to June 30, 2023. It also unanimously accepted a Fair Market Value survey of aircraft storage rates as sufficient to meet the requirements of the Airport Facilities Lease and Development Policy. The minutes are procedural in places and contain no other substantive decisions.

• Recommended the Shawnee Airport Authority apply the Airport Facilities Lease and Development Policy to adjust rental rates for FY2023 beginning July 1, 2022 (4-1)
• Approved renewing the North Airport agricultural use lease for hay harvesting on 200 acres at $2,577 per year, July 1, 2022 to June 30, 2023 (unanimous)
• Accepted the Fair Market Value survey results as sufficient to meet the Airport Facilities Lease and Development Policy requirements (unanimous)
• Approved the April 20, 2022 meeting minutes as presented (unanimous)
• Adjourned the meeting (unanimous)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider approving the consent agenda, which includes minutes from the April 4, 2022 regular meeting. No other substantive items are listed; the agenda is otherwise procedural.

• Approval of consent agenda: minutes from April 4, 2022 regular meeting

The Shawnee Municipal Authority met on April 18, 2022 with all seven trustees present. The only substantive action was approval of the consent agenda, which consisted of the minutes from the April 4, 2022 regular meeting. No new business was considered, and the meeting adjourned at 7:27 p.m.

• Approved consent agenda including April 4, 2022 minutes (7-0)

Shawnee Airport Authority

The Authority is considering a $166,882 lease-to-own agreement with Ascent Aviation Group, Inc. for two mobile refuelers. Additionally, the board will consider a resolution to declare two inoperable fuel trucks as surplus property for auction or disposal.

• Lease-to-own agreement with Ascent Aviation Group, Inc. for two refuelers totaling $166,882.00
• Resolution to declare a 1995 International AVGas mobile refueler and a 1996 GMC Jet Fuel truck as surplus property
• Approval of minutes from the April 4, 2022, regular meeting

The Shawnee Airport Authority met on April 18, 2022 and approved three items. Trustees approved the minutes of the April 4, 2022 regular meeting, approved a resolution declaring certain airport personal property surplus and authorizing its sale or disposal, and approved a lease-to-own agreement with Ascent Aviation Group, Inc. for two refuelers totaling $166,882.00. All votes were 7-0, and the meeting adjourned at 7:27 p.m.

• Approved minutes from the April 4, 2022 regular meeting (7-0)
• Approved Resolution No. SAA-2022-1 declaring certain airport personal property surplus and authorizing sale or disposal at the airport's discretion (7-0)
• Approved lease-to-own agreement with Ascent Aviation Group, Inc. for two refuelers, total $166,882.00, 60-month term at 0% interest (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings on two rezoning requests, consider altering traffic operations on Highland Street, and review a contract for owner's representative inspection services at Kid's Space Park. The board will also receive the annual financial report, consider adopting a policies manual for an emergency grant program, and handle routine items like proclamations and consent agenda approvals.

• Public hearing on rezoning 1717 East Remington Street from R-1 to R-1 with Conditional Use Permit (Case CUP03-22)
• Public hearing on rezoning 1015 North McKinley Avenue from R-1 to R-3 Multifamily (Case RZ03-22)
• Consideration of contract with Smith Roberts Baldischwiler, LLC for owner's representative inspection services at Kid's Space Park
• Consideration of alterations to Highland Street corridor traffic operation
• Consideration of bids for 504 South Kickapoo Street

The Board of City Commissioners approved Ordinance No. 2755NS rezoning 1015 North McKinley Avenue from R-1 single-family to R-3 multifamily residential, 7-0. Commissioners also voted 7-0 to begin removing traffic signals at Beard, Broadway, and Union Avenues on Highland Street and install four-way stop signs, and approved a contract with Smith Roberts Baldischwiler, LLC for owner's representative inspection services for Kid's Space Park, 7-0. A rezoning request at 1717 East Remington Street was deferred to the May 16, 2022 meeting, and a bid for 504 South Kickapoo Street was deferred to a future meeting. The commission also approved the consent agenda, the Emergency Solution Grant (CV) Policies and Procedures Manual, and an appointment to the Beautification, Parks, and Recreation Committee.

• Approved rezoning 1015 North McKinley Avenue from R-1 to R-3 multifamily (7-0), Ordinance No. 2755NS adopted
• Approved removing traffic signals at Beard, Broadway, and Union Avenues on Highland Street and installing four-way stops (7-0)
• Approved contract with Smith Roberts Baldischwiler, LLC for Kid's Space Park inspection services (7-0)
• Deferred rezoning at 1717 East Remington Street to May 16, 2022 meeting (7-0)
• Deferred bid award for 504 South Kickapoo Street to a future meeting (7-0)
• Approved consent agenda including minutes, appointments, and reports (7-0)
• Approved Emergency Solution Grant (CV) Policies and Procedures Manual (7-0)
• Approved appointment of Commissioner Flood to Beautification, Parks, and Recreation Committee (6-0-1, Flood abstained)

Planning Commission

The Shawnee Planning Commission will hold public hearings on a conditional use permit for an accessory dwelling unit at 1717 Remington Street and a rezoning request for 1015 N. McKinley Ave from R-1 to R-3. The commission will also consider approving the minutes from the March 2, 2022 meeting and receive updates from the Community Development Department.

• CUP03-22: Conditional Use Permit for an Accessory Dwelling Unit at 1717 Remington Street
• RZ04-22: Rezone 1015 N. McKinley Ave from R-1 to R-3 (Multifamily Residential)
• Approval of minutes from March 2, 2022 regular meeting
• Community Development Department updates

The commission recommended approval for a rezoning request to allow a fourplex at 1015 N. McKinley Ave. A request for an accessory dwelling unit at 1717 Remington Street was deferred. The board also approved the March 2, 2022, meeting minutes.

• Approved March 2, 2022, meeting minutes (6-0-0)
• Recommended approval of rezoning 1015 N. McKinley Ave from R-1 to R-3 for a fourplex (6-0-0)
• Recommended deferral of Case No. CUP03-22 for an accessory dwelling unit at 1717 Remington Street (5-1-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several items, including a loan agreement for Motorola radios for the Fire Department, ordinances adopting revised retirement plans, declaring city property surplus for sale, and awarding a contract for the Kids Space Park Improvements Project. The agenda also includes routine items like consent agenda approval, proclamations, and a presentation from Animal Control.

• Loan agreement and purchase of Motorola radios for the Fire Department
• Ordinances adopting revised OkMRF retirement plans (City, Management, Special Incentive CMO)
• Resolution declaring city property surplus and authorizing sale
• Kids Space Park Improvements Project bid award
• Acceptance of public improvements for Wolverine Industrial Park

The Board of City Commissioners approved a $3,634,462.05 contract with Lambert Construction of Stillwater for the Kids Space Park Improvements Project, covering the base bid and alternates 1a, 1b, 2, and 3. The board also approved a loan agreement and purchase of Motorola radios for the Fire Department, adopted three ordinances updating the city's OkMRF retirement plans (Ordinance Nos. 2752NS, 2753NS, 2754NS) with emergency clauses, and declared certain city property surplus for sale. All votes recorded were 6-0, with Commissioner Darren Rutherford (Ward 4) absent.

• Approved consent agenda: March 21, 2022 minutes and acceptance of Wolverine Industrial Park public improvements (6-0)
• Approved loan agreement and purchase of Motorola radios for the Fire Department (6-0)
• Adopted Ordinance No. 2752NS amending the OkMRF retirement plan for non-union employees, with emergency clause (6-0)
• Adopted Ordinance No. 2753NS amending the OkMRF retirement plan for the City Manager and Department Heads, with emergency clause (6-0)
• Adopted Ordinance No. 2754NS amending the OkMRF Special Incentive CMO Plan, with emergency clause (6-0)
• Adopted Resolution No. 6658 declaring certain city property surplus and authorizing its sale or disposal (6-0)
• Awarded Kids Space Park Improvements base bid and alternates 1a, 1b, 2, and 3 to Lambert Construction of Stillwater, Oklahoma for $3,634,462.05 (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet on April 4, 2022, to consider approving the minutes from its March 21, 2022 regular meeting. No new business or other substantive items are listed on the agenda.

• Approval of minutes from March 21, 2022 regular meeting

The board met for a regular session and approved the minutes from the March 21, 2022, meeting. No new business was presented or discussed.

• Approved March 21, 2022 regular meeting minutes (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider the approval of the consent agenda. The agenda includes the minutes from the March 21, 2022, regular meeting.

• Approval of March 21, 2022, meeting minutes

The Shawnee Municipal Authority met on April 4, 2022 and approved the minutes from its March 21, 2022 regular meeting on a 6-0 vote. No new business was considered, and the meeting was adjourned at 7:08 p.m. Trustee Rutherford was recorded absent.

• Approved minutes from the March 21, 2022 regular meeting (6-0)
• No new business was considered

Shawnee Municipal Authority

The March 21, 2022, agenda for the Shawnee Municipal Authority is primarily procedural. The body is scheduled to consider the approval of minutes from the March 7, 2022, meeting.

• Approval of March 7, 2022, meeting minutes

The Shawnee Municipal Authority met in regular session and approved the minutes from their March 7, 2022 regular meeting. The meeting recorded no new business and was subsequently adjourned.

• Approved minutes from the March 7, 2022 regular meeting (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings on three rezoning requests, including a conditional use permit for a crematorium, and consider a contract amendment for right-of-way acquisition. They will also open bids for the Kids Space Park Improvements Project and discuss a budget amendment for the Hotel/Motel Surcharge Fund. The meeting includes routine items like consent agenda approval, recognitions, and an executive session regarding an employee.

• Public hearing: CUP for guest cottage at 16712 Magnino Road (Case CUP01-22)
• Public hearing: CUP for crematorium at 603 West Independence Street (Case CUP02-22)
• Public hearing: Rezone near East 45th Street and Sydney Drive from R-1 to R-3 (Case RZ04-22)
• Consider amended contract with Meshek and Associates for MacArthur Street Sidewalk Project right-of-way acquisition
• Open bids for Kids Space Park Improvements Project

The Board approved conditional use permits for a guest cottage and a crematorium, while denying a rezoning request for multifamily housing. The Commission also adopted new prohibitions on wake boarding and surfing at Twin Lakes No. 2.

• Approved conditional use permit for guest cottage at 16712 Magnino Road (7-0)
• Approved conditional use permit for crematorium at 603 West Independence Street (6-0-1)
• Denied rezoning near East 45th Street and Sydney Drive from R-1 to R-3 (7-0)
• Adopted Ordinance No. 2751NS prohibiting wake boarding, surfing, and knee boarding on Twin Lakes No. 2 (7-0)
• Approved amended contract with Meshek and Associates, LLC for MacArthur Street Sidewalk Project (7-0)
• Approved budget amendment for Fund 106 Hotel/Motel Surcharge Fund (7-0)
• Deferred bid award for Kids Space Park Improvements Project (7-0)
• Approved staff recommendation regarding employment of Lowrey Robert Holland (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider approval of the consent agenda, which includes minutes from its March 7, 2022 regular meeting and acknowledgment of the Airport Advisory Board minutes from February 16, 2022. No new business is listed. The meeting is largely procedural, with no substantive decisions or proposals on the agenda.

• Approval of minutes from March 7, 2022 regular meeting
• Acknowledge Airport Advisory Board minutes from February 16, 2022

The Shawnee Airport Authority met on March 21, 2022 and approved its consent agenda, which covered minutes from the March 7, 2022 regular meeting and acknowledgment of the Airport Advisory Board minutes from February 16, 2022. The motion carried 7-0. There was no new business, and the meeting adjourned at 7:39 p.m.

• Approved consent agenda including March 7, 2022 minutes and acknowledgment of February 16, 2022 Airport Advisory Board minutes (7-0)
• No new business was considered
• Meeting adjourned at 7:39 p.m.

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider several actions, including retaining legal counsel for mediation, hiring bookkeeping and audit services, and transferring all non-attached assets—including International Finals Youth Rodeo (IFYR) assets—to Pottawatomie County. The asset transfer item was deferred from the February 17, 2022 meeting. The agenda also includes new business, public comments, and trustee comments.

• Retain The West Law Firm for legal counsel related to City of Shawnee, Pottawatomie County, and SCCDA mediation
• Retain Finley and Cook PLLC for bookkeeping for calendar year 2021
• Enter Engagement Agreement with CBEW Professional Group, LLP for 2021 audit
• Transfer all non-attached assets, including IFYR assets, to Pottawatomie County (deferred from Feb. 17 meeting)

The Shawnee Civic and Cultural Development Authority voted 5-0 to retain The West Law Firm as legal counsel for mediation involving the City of Shawnee, Pottawatomie County, and the authority. It also voted 5-0 to retain Finley and Cook PLLC for 2021 bookkeeping and 5-0 to enter an engagement agreement with CBEW Professional Group, LLP for the 2021 calendar year audit. A proposal to transfer non-attached assets, including International Finals Youth Rodeo assets, to Pottawatomie County was deferred to April 21, 2022. No new business was discussed.

• Approved retaining The West Law Firm for legal counsel related to mediation (5-0)
• Approved retaining Finley and Cook PLLC for 2021 bookkeeping (5-0)
• Approved engagement agreement with CBEW Professional Group, LLP for 2021 audit (5-0)
• Deferred transfer of non-attached assets, including IFYR assets, to Pottawatomie County to April 21, 2022 (5-0)
• Adjourned meeting at 12:48 p.m. (5-0)

Airport Advisory Board

The Shawnee Airport Advisory Board meets to discuss and vote on declaring two inoperable mobile refuelers as surplus, selling them via auction, and entering a lease-to-own agreement for replacements. The board will also review fuel sales, budget updates, and a lease renewal for the Shawnee Alano Club.

• Recommend surplus and auction of two inoperable mobile refuelers (1995 International DT466 AVGas and 1996 GMC Top Kick JetA) with estimated sale value $10,000–$50,000
• Lease-to-own agreement for replacement vehicles: $36,882 for 750-gallon Avgas refueler and $130,000 for 3,000-gallon JetA refueler over 60 months at $614.70 and $2,166.67/month respectively
• Renewal of Shawnee Alano Club lease with potential annual rent increase per current policy
• Revenue from surplus auction ($7,021) to support T-Hangar capital maintenance
• FAA review of Army Guard project for non-aeronautical development on west acreage

The Airport Advisory Board unanimously approved a staff recommendation to declare two inoperable mobile refueling trucks surplus, offer them for sale via internet auction, and enter a lease-to-own agreement with Ascent World Fuels for replacement vehicles. The board also unanimously approved the minutes of the February 16, 2021 regular meeting. No citizens spoke during citizen comments and no new business was presented.

• Approved staff recommendation to declare two mobile refueling trucks surplus and offer them for sale via internet auction (unanimous)
• Approved recommendation to enter a lease-to-own agreement with Ascent World Fuels for replacement vehicles (unanimous)
• Approved minutes of the February 16, 2021 regular meeting (unanimous)
• Adjourned the meeting (unanimous)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Committee is meeting to discuss its vision, a potential merger with the Beautification Committee, and setting goals for 2022. The agenda also includes updates on parks and recreation and approval of the previous meeting's minutes.

• Discussion of Parks and Recreation vision with Andrea Weckmueller-Behringer
• Discussion of combining the Beautification Committee with the Parks and Recreation Committee
• Parks Update
• Recreation Update
• Discussion of Committee Goal(s) for 2022

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will hold a regular meeting to discuss and take action on board goals and objectives, receive updates on the calling program, and hear staff and program updates, including a Bible study overview. The agenda is mostly routine, with no major financial or policy decisions listed.

• Discussion and brainstorming on board goals and objectives
• Action on board goals and objectives
• Update on Calling Program
• Staff and program updates, including Bill Haley's Bible study
• Approval of previous minutes

The board approved the minutes from the previous meeting. Members discussed ongoing programs, including the calling program and Bible study, and received updates on new staff hires and a grant award for the Senior Recreation Center. No formal action was taken regarding board goals or new business.

• Approved minutes from previous meeting (passed)

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider a budget amendment to increase loan proceeds and contractual services by $6.85 million for the water treatment plant expansion project, and will confirm City Commission actions to raise water, sewer, and solid waste rates and increase residential utility deposits. The meeting also includes approval of minutes from the February 22, 2022 regular meeting.

• Budget amendment for Fund 501 to increase loan proceeds by $6,850,000 for the water treatment plant expansion project
• Confirm resolution to increase water rates by 3% (CPI-based) for residential and commercial use, inside and outside city limits
• Confirm resolution to increase sanitary sewer rates by 3% (CPI-based) for residential and commercial use
• Increase residential utility deposit from $75 to $100 per account
• Confirm resolution to set monthly rates and fees for solid waste services

The Shawnee Municipal Authority met on March 7, 2022, with all seven trustees present. The board approved the consent agenda, including minutes from the February 22, 2022 regular meeting, and approved a budget amendment for Fund 501 to increase loan proceeds and contractual services for the water treatment plant expansion project for Fiscal Year 2022. The board also confirmed the City Commission's action on a resolution updating the City Fee Schedule for solid waste services. No new business was considered, and the meeting adjourned at 8:39 p.m.

• Approved consent agenda including February 22, 2022 minutes (7-0)
• Approved budget amendment for Fund 501 to increase loan proceeds and contractual services for water treatment plant expansion (7-0)
• Confirmed City Commission action on resolution updating City Fee Schedule for solid waste services (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several ordinances and resolutions, including updates to water, sewer, and solid waste fees, and a resolution calling for city elections. They will also review an investigative audit report, approve a budget amendment, and consider various administrative items. The agenda includes multiple ordinance amendments and a resolution to acquire easements for a water treatment plant connection project.

• Resolution updating water and sewer rates for residential and commercial use, inside and outside city limits, and amending residential deposit rates
• Resolution updating solid waste service rates and re-adopting the City Fee Schedule
• Resolution calling for nonpartisan general and runoff elections for City Commissioner seats in Wards 1, 2, 5, and 6
• Ordinance decommissioning the Traffic Commission and combining the Beautification and Parks/Recreation Committees
• Resolution declaring intent to acquire easements for the Force Main Project connecting North and South Water Treatment Plants

The Board approved a 3% increase in water and sewer rates and a 3.5% increase in solid waste fees, while delaying a proposed residential deposit hike. They voted to decommission the Traffic Commission and combine the Beautification and Parks committees. Additionally, the Board called for nonpartisan elections for four commissioner seats and authorized easement acquisitions for a wastewater project.

• Approved 3% increase in water and sewer rates (7-0)
• Approved 3.5% increase in solid waste fees (7-0)
• Delayed increase in residential deposit from $75 to $100
• Decommissioned Traffic Commission (6-1)
• Combined Beautification and Parks committees (7-0)
• Called nonpartisan elections for Wards 1, 2, 5, and 6 (7-0)
• Authorized easement acquisition for Force Main Project (7-0)
• Deferred Twin Lakes ordinance to March 21 meeting (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider a consent agenda that includes approving minutes from its February 22, 2022 regular meeting, acknowledging the Airport Advisory Board's December 15, 2021 minutes, and acknowledging the sale of surplus items. The sale of a 2004 Buick Rendezvous and a 1990 John Deere brush hog brought in $6,675, exceeding estimates. No new business is listed.

• Approve minutes from February 22, 2022 regular meeting
• Acknowledge Airport Advisory Board minutes from December 15, 2021
• Acknowledge sale of surplus items: 2004 Buick Rendezvous sold for $1,525 and 1990 John Deere 1518 Brush Hog sold for $5,150

The Shawnee Airport Authority met March 7, 2022 with all seven trustees present. Trustees approved the consent agenda covering the February 22, 2022 regular meeting minutes, acknowledgment of the Airport Advisory Board's December 15, 2021 minutes, and acknowledgment of a surplus item sale. No new business was brought forward, and the meeting adjourned at 8:33 p.m.

• Approved consent agenda items 1(a-c) (7-0)
• Approved minutes from the February 22, 2022 regular meeting (7-0)
• Acknowledged Airport Advisory Board minutes from December 15, 2021 (7-0)
• Acknowledged the sale of surplus items (7-0)
• No new business was considered
• Meeting adjourned at 8:33 p.m.

Planning Commission

The Shawnee Planning Commission will hold public hearings on three conditional use permits and rezoning requests, including a guest cottage at 16712 Magnino Road, a crematorium at 603 W Independence Street, and a rezoning near E. 45th Street and Sydney Drive from R-1 to R-3. The commission will also consider approving the minutes from its February 2 meeting and receive updates from the Community Development Department.

• CUP01-22: Guest cottage (ADU) at 16712 Magnino Road, applicants Lora Davis and James Hunter
• CUP02-22: Crematorium at 603 W Independence Street, applicant Todd Tramel, AE Funeral Services, LLC
• RZ04-22: Rezone near E. 45th Street and Sydney Drive from R-1 to R-3, applicant Brenda Wyatt
• Approval of minutes from February 2, 2022 regular meeting
• Community Development Department updates

The Shawnee Planning Commission recommended approval of three items to the City Commission: a guest cottage conditional use permit at 16712 Magnino Road, a crematorium conditional use permit at 603 W. Independence Street, and a rezoning near E. 45th Street and Sydney Drive from single-family to multifamily. All three recommendations passed and were set for the March 21, 2022 City Commission meeting. The Commission also approved the February 2, 2022 minutes and received a Community Development Department update.

• Approved February 2, 2022 regular meeting minutes (5-0-0)
• Recommended approval of CUP01-22, guest cottage/ADU at 16712 Magnino Road, with conditions (4-0-1, Deem abstained)
• Recommended approval of CUP02-22, crematorium at 603 W. Independence Street, with conditions (5-0-0)
• Recommended approval of RZ04-22, rezoning near E. 45th Street and Sydney Drive from R-1 to R-3 (5-0-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to confirm action previously taken by the City Commission regarding a contract addendum. The meeting also includes the approval of minutes from the February 7, 2022, meeting.

• Confirmation of City Commission action on an Addendum to the Contract for Solid Waste Collection, Recycling and Disposal Services
• Approval of February 7, 2022, meeting minutes

The Shawnee Municipal Authority approved the minutes from the February 7, 2022 meeting. The board also ratified an action taken by the City Commission regarding an addendum to the contract for solid waste collection, recycling, and disposal services.

• Approved February 7, 2022 meeting minutes (5-0)
• Ratified City Commission action on Solid Waste Collection, Recycling and Disposal Services contract addendum (5-0)

Board of City Commissioners

The Board of City Commissioners will consider a rezoning request and preliminary and final plats for the Striker Equities at Shawnee Mall subdivision west of 190 West Shawnee Mall Drive, along with several contract amendments and an ordinance on Twin Lakes. They will also hear public comments, receive reports, and may enter executive session on opioid litigation.

• Rezone property west of 190 West Shawnee Mall Drive from CP to C-3 (Case RZ02-22)
• Preliminary and final plats for Striker Equities at Shawnee Mall subdivision (Cases PPL01-22, FPL01-22)
• Second addendum to Continued Cooperation Agreement with Citizen Potawatomi Nation
• Addendum to Solid Waste Collection, Recycling and Disposal Services contract
• Ordinance amending Chapter 16 (Lakes), Article II (Twin Lakes) of municipal code

Commissioners approved rezoning land west of 190 West Shawnee Mall Drive from Planned Shopping Center to Highway Commercial (Ordinance No. 2741NS) and approved both the preliminary and final plats for the Striker Equities at Shawnee Mall subdivision. They also approved a second addendum to the Citizen Potawatomi Nation cooperation agreement, an addendum to the solid waste collection contract, and a resolution correcting the legal description of surplus property at 504 South Kickapoo Avenue. A watercraft ordinance for Twin Lakes was deferred to March 7, 2022, and no action was taken after an executive session on opioid litigation.

• Approved consent agenda including Feb. 7 minutes, January reports, a committee resignation, and COEDD appointments (5-0)
• Approved second addendum to Citizen Potawatomi Nation Continued Cooperation Agreement (5-0)
• Approved addendum to solid waste collection, recycling and disposal contract (5-0)
• Approved amendment to Resolution No. 6651 correcting legal description of surplus property at 504 South Kickapoo Avenue (5-0)
• Acknowledged Lake Advisory Committee recommendations (5-0)
• Deferred Twin Lakes watercraft ordinance to March 7, 2022 meeting (5-0)
• Approved rezoning west of 190 West Shawnee Mall Drive from CP to C-3, Ordinance No. 2741NS (5-0)
• Approved preliminary and final plats for Striker Equities at Shawnee Mall subdivision (5-0 each)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider the approval of the consent agenda. The agenda includes the minutes from the February 7, 2022, regular meeting.

• Approval of February 7, 2022, meeting minutes

The board met for a regular session and approved the minutes from the February 7, 2022, meeting. No new business was presented or discussed.

• Approved February 7, 2022 regular meeting minutes (5-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider approving minutes, paying invoices for the International Finals Youth Rodeo (IFYR), discussing mediation with the city and county, transferring all non-attached assets including IFYR assets to Pottawatomie County, and entering a contract with Dale Yerigan/IPRA for IFYR management. These items were deferred from prior meetings.

• Transfer of all non-attached assets, including IFYR assets, to Pottawatomie County (deferred from Dec. 16, 2021)
• Contract with Dale Yerigan/IPRA for IFYR management (deferred from Feb. 2, 2022)
• Proposed invoices from Spectra Venue Management for IFYR, including $20,133.52 utilities charge
• Discussion of mediation between City of Shawnee, Pottawatomie County, and SCCDA
• Approval of Dec. 16, 2021 and Feb. 2, 2022 meeting minutes

The Authority approved a management contract for the International Finals Youth Rodeo (IFYR) and authorized payment for several outstanding 2021 event invoices. A proposal to transfer assets to Pottawatomie County was deferred to a future meeting.

• Approved contract with Dale Yerigan/IPRA for IFYR management (4-0)
• Approved $18,133.63 to pay outstanding invoices for utility services, trash services, and food truck vendors (5-0)
• Deferred transfer of non-attached assets and IFYR assets to Pottawatomie County until March 17, 2022 (4-0)
• Approved December 16, 2021 and February 2, 2022 meeting minutes (4-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Community Beautification Committee is holding a regular meeting to discuss upcoming events, including a recap of Gardening with the Experts, plans for Earth Day 2022, and a city cleanup with Keep Oklahoma Beautiful. The agenda also includes approval of the November 18, 2021 minutes and routine items like new business and public comments.

• Discuss Gardening with the Experts recap
• Discuss Earth Day 2022
• Discuss City Clean Up with Keep Oklahoma Beautiful
• Approval of November 18, 2021 minutes

The Shawnee Community Beautification Committee meeting scheduled for February 17, 2022, was not held due to a lack of quorum. No substantive decisions or official actions were taken.

• Cancelled meeting due to lack of quorum

Airport Advisory Board

The Shawnee Airport Advisory Board will consider staff recommendations on renewing the Shawnee ALANO Club's lease, including a 7% rent increase starting July 2022 and an annual escalation clause. The board will also review meeting minutes, hear citizen comments, and receive staff reports on fuel prices, sales, budget, and project status.

• Discussion and consideration of Notice of Intent to Renew Lease for Shawnee ALANO Club at 1872 N Airport Dr, with proposed 7% rent increase
• Review of December 15, 2021 regular meeting minutes
• Staff report on current fuel price comparisons and Shawnee Regional Airport fuel sales
• Budget summary report and status report on projects and initiatives

The board approved a motion to increase the rental rate for the Shawnee Alano Club lease renewal based on current rental rate policy. Members also approved the minutes from the December 15, 2021, meeting.

• Approved rental rate increase for Shawnee Alano Club lease renewal (Unanimous)
• Approved December 15, 2021, meeting minutes (Unanimous)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Parks and Recreation Committee will discuss and set goals for 2022, hear updates from parks and recreation staff, and consider new business. The meeting includes approval of minutes from prior meetings. The agenda is largely routine, with no major decisions or public hearings listed.

• Discussion of Committee Goal(s) for 2022
• Parks Staff Update
• Recreation Staff Update
• Approval of minutes from December 2021 and January 2022 meetings

The Shawnee Parks and Recreation Committee approved its December 9, 2021, minutes 3-2 and its January 13, 2022, minutes 3-2, with two members abstaining on each vote. The rest of the meeting was updates and discussion: parks staff described a new fence and gate at the lakes and said the department has 13.5 staff, while recreation staff reported a new aquatics hire, summer job openings at Shawnee Splash, and ongoing programs. The committee discussed 2022 goals, including asking the city manager to a meeting about funding new staff and increasing park use. No new business was taken up, and the meeting adjourned at 4:20 p.m.

• Approved December 9, 2021, minutes (3-2; Sue Winterringer and Travis Flood abstained)
• Approved January 13, 2022, minutes (3-2; Zach Foster and Sue Winterringer abstained)
• No new business was brought before the committee

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is holding a regular meeting to elect a new chairperson and/or vice chair, and to receive updates on Pottawatomie County Senior One-Cent Sales Tax purchases, staff and programs, and the calling program. The board will also discuss its goals and objectives and handle new business.

• Vote for new chairperson and/or vice chair
• Update on Pottawatomie County Senior One-Cent Sales Tax purchases
• Staff and program updates
• Update on calling program
• Discussion on board goals and objectives

The Shawnee Senior Citizens Advisory Board met on February 8, 2022 and approved its previous minutes. The board voted to make John Belzer Chair and Albert Rice Vice Chair. Members heard updates on county senior-center sales tax funding, staff changes, February programming, and a calling program, and agreed to draft new board goals at the next meeting. No new business was brought forward.

• Approved previous meeting minutes (motion by Phyllis Croswell, second by Albert Rice; passed)
• Named John Belzer as Chair (motion by Albert Rice, second by Phyllis Croswell; passed)
• Named Albert Rice as Vice Chair (motion by John Belzer, second by Shirley Gregory; passed)
• Adjourned at 9:56 a.m. (motion by Phyllis Croswell, second by Albert Rice)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider providing financial assistance for the 2022 International Finals Youth Rodeo, declare a property at 504 South Kickapoo Avenue as surplus for bid, and amend a maintenance agreement with ODOT for the Wayfinding Sign Project. They will also vote on consent agenda items including an easement for Canadian Valley Electric Cooperative, acceptance of Hyatt IV improvements, and a budget amendment. The meeting includes a presentation on the annual Homeless Point in Time Count and possible executive session on the Fairview Cemetery Mausoleum.

• Financial assistance for 2022 International Finals Youth Rodeo
• Declare 504 South Kickapoo Avenue surplus and solicit bids
• Amend Project Maintenance Agreement with ODOT for Wayfinding Sign Project
• Right-of-way easement to Canadian Valley Electric Cooperative for Twin Lakes lot
• Accept Hyatt IV public improvements, maintenance bond $6,421

The Board of City Commissioners voted to revoke the April 2021 acceptance of the Fairview Cemetery Mausoleum due to the association's failure to transfer funds and records. The Board also ratified an emergency declaration related to a winter storm and approved $50,000 in financial assistance for the 2022 International Finals Youth Rodeo. Additionally, the City accepted a donation of an adaptive kayak launch.

• Revoked April 2021 acceptance of Fairview Cemetery Mausoleum (6-0)
• Ratified emergency declaration for winter storm (6-0)
• Approved $50,000 for 2022 International Finals Youth Rodeo (6-0)
• Accepted donation of adaptive kayak launch (6-0)
• Approved FY 2021-2022 budget amendments (6-0)
• Authorized right-of-way easement for Canadian Valley Electric (6-0)
• Accepted public improvements for Hyatt IV Addition (6-0)
• Appointed Tosha Tanquary to Urban Renewal Authority (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the January 18, 2022 regular meeting. No other substantive items are listed on the agenda. The meeting is largely procedural, with new business and adjournment as the only other items.

• Consider approval of consent agenda including minutes from January 18, 2022 regular meeting

The Shawnee Airport Authority met and approved the minutes from their January 18, 2022 regular meeting. The meeting concluded with no new business discussed.

• Approved minutes from the January 18, 2022 regular meeting (5-0-1)

Shawnee Municipal Authority

The Authority will consider moving a construction inspector position budget from Fund 501 to the General Fund. The meeting also includes the approval of minutes from the January 18, 2022, meeting.

• $35,637.97 budget move for Construction Inspector position from Fund 501 to Fund 001
• $400,000 reduction in Cemetery Mausoleum capital outlay appropriations
• Approval of January 18, 2022, regular meeting minutes

The Shawnee Municipal Authority met on February 7, 2022 with six of seven trustees present (Engles absent). Trustees approved the January 18, 2022 minutes 5-0-1, with Salter abstaining, and approved a budget amendment moving a full-time employee position budget from Fund 501 (Shawnee Municipal Authority) to Fund 001 (General Fund) 6-0. No new business was brought forward, and the meeting adjourned at 8:11 p.m.

• Approved January 18, 2022 regular meeting minutes (5-0-1, Salter abstained)
• Approved budget amendment moving a full-time employee position budget from Fund 501 to Fund 001 General Fund (6-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to discuss and possibly approve a five-year contract with the International Professional Rodeo Association (IPRA) to manage the International Finals Youth Rodeo (IFYR). The item was deferred from a December 2021 meeting. The contract includes a $10,000 annual fee plus 10% of prize money and a percentage of sponsorship revenue.

• Contract with IPRA for IFYR management, 5-year term starting 2022
• Compensation: $10,000 per year plus 10% of prize money payout and a percentage of sponsorship revenue
• IPRA to provide $1,000,000 liability insurance
• Authority retains audio and video rights to IFYR performances
• Deferred from December 16, 2021 meeting

The Shawnee Civic and Cultural Development Authority met in a special session on Feb. 2, 2022, and voted 5-0 to defer a contract with Dale Yerigan/IPRA for management of the International Finals Youth Rodeo to its Feb. 17, 2022 meeting. Trustees agreed on proposed changes to Sections 2, 7, 8, and 10 of the draft contract, covering communication duties, 25% compensation on total new sponsorship revenue, a term from Feb. 17, 2022 to Feb. 1, 2027, and general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. No contract was approved at this meeting; the meeting adjourned at 11:19 a.m.

• Deferred IPRA/IFYR management contract to Feb. 17, 2022 meeting with proposed changes to Sections 2, 7, 8, 10 (5-0)
• Agreed to add Section 2.G requiring IPRA to handle communications with the Expo on material and setup needs
• Agreed to set Section 7 compensation at 25% of total new sponsorship revenue
• Agreed to amend Section 8 term to Feb. 17, 2022 through Feb. 1, 2027
• Agreed to amend Section 10 insurance to $1,000,000 per occurrence and $2,000,000 aggregate

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a request to rezone a 0.4364-acre parcel west of 190 W. Shawnee Mall Drive from CP (Planned Shopping Center District) to C-3 (Highway Commercial District) for a proposed drive-thru restaurant. The commission will also consider preliminary and final plat applications for the Striker Equities at Shawnee Mall subdivision on the same property. Staff recommends approval of all three items, which would then go to the City Commission on February 22, 2022.

• Public hearing on rezoning RZ02-22: 0.4364 acres from CP to C-3 for drive-thru restaurant
• Preliminary plat PPL01-22 for Striker Equities at Shawnee Mall subdivision (1 lot, 0.4364 acres)
• Final plat FPL01-22 for Striker Equities at Shawnee Mall subdivision
• Approval of January 5, 2022 meeting minutes
• Community Development Department updates and commissioners' comments

The Planning Commission voted 5-0 to recommend approval of a rezoning west of 190 W Shawnee Mall Drive from CP (Planned Shopping Center District) to C-3 (Highway Commercial District), and 5-0 to recommend approval of both the preliminary and final plats for the Striker Equities at Shawnee Mall subdivision. All three items are recommendations only and were announced for the February 22, 2022 City Commission meeting. The Commission also approved the January 5, 2022 minutes 5-0 and heard a Community Development Department update on CDBG programs, the homeless count, and the Unified Development Code.

• Approved Jan 5, 2022 minutes as presented (5-0-0)
• Recommended approval of rezoning RZ02-22 from CP to C-3 west of 190 W Shawnee Mall Drive (5-0-0)
• Recommended approval of preliminary plat PPL01-22, Striker Equities at Shawnee Mall subdivision (5-0-0)
• Recommended approval of final plat FPL01-22, Striker Equities at Shawnee Mall subdivision (5-0-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a regular meeting to handle administrative business, including swearing in new board members, appointing officers, approving minutes from a 2020 meeting, and adopting the 2022 meeting calendar. The agenda is largely procedural with no major policy decisions or financial actions listed.

• Swearing in of new board members: Blue, Yahola, Hurley
• Appointment of Vice-Chair and Secretary
• Approval of minutes from November 3, 2020
• Approval of 2022 calendar of meetings
• Program Manager's Report

The Shawnee Urban Renewal Authority meeting scheduled for February 1, 2022, was not held due to a lack of a quorum. Members Abby Flood and Candi Hurley were present, while members Audra Barksdale and Crista Blue were absent. No substantive decisions or actions were taken.

• Meeting canceled due to lack of quorum

Shawnee Municipal Authority

The Shawnee Municipal Authority meeting agenda consists only of procedural items. The board will consider approval of the minutes from the December 20, 2021, regular meeting.

• Approval of December 20, 2021, meeting minutes

The Shawnee Municipal Authority met on January 18, 2022 with a quorum present (Matthews, Engles, Flood, Bolt, Rutherford, Sehorn; Salter absent). Trustees approved the consent agenda item, the minutes from the December 20, 2021 regular meeting, by a 6-0 vote. There was no new business, and the meeting adjourned at 7:08 p.m.

• Approved minutes from the December 20, 2021 regular meeting (6-0)
• No new business was considered

Board of City Commissioners

The Shawnee Board of City Commissioners will consider an ordinance to grant a cable system permit to Clarity Telecom, LLC, and hold a public hearing to rezone property at 1011 East Farrall Street. The agenda also includes a professional services agreement for a Unified Development Code, police vehicle and body camera budget amendments, and board appointments.

• Professional Services Agreement with Freese and Nichols, Inc. for a Unified Development Code
• Ordinance granting a non-exclusive cable system permit to Clarity Telecom, LLC
• Public hearing and rezoning request for 1011 East Farrall Street from A-1 to R-1
• Budget amendments for police vehicle repairs and police body cameras

The Board of City Commissioners approved a permit for Clarity Telecom, LLC to operate a cable system and rezoned a property on East Farrall Street to single-family residential. The board also authorized a professional services agreement for a Unified Development Code and approved budget amendments for police equipment.

• Approved Professional Services Agreement with Freese and Nichols, Inc. for Unified Development Code (6-0)
• Adopted Ordinance No. 2739NS granting non-exclusive permit to Clarity Telecom, LLC for cable system (6-0)
• Adopted Ordinance No. 2740NS rezoning 1011 East Farrall Street from A-1 to R-1 (6-0)
• Approved budget amendment to use insurance recovery for police vehicle repairs (6-0)
• Approved budget amendment to use donations for police body cameras (6-0)
• Approved Consent Agenda items 2(a-d) (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the consent agenda, which includes minutes from its December 20, 2021 regular meeting and acknowledging the Airport Advisory Board minutes from November 17, 2021. No other substantive items are listed; the agenda is otherwise procedural.

• Approval of minutes from December 20, 2021 regular meeting
• Acknowledge Airport Advisory Board minutes from November 17, 2021

The Shawnee Airport Authority met on January 18, 2022 with a quorum present. Trustees approved the consent agenda, which included the minutes from the December 20, 2021 regular meeting and acknowledgment of the Airport Advisory Board minutes from November 17, 2021. The motion carried 6-0. No new business was considered, and the meeting adjourned at 7:08 p.m.

• Approved consent agenda including December 20, 2021 minutes and acknowledgment of November 17, 2021 Airport Advisory Board minutes (6-0)

Shawnee Beautification, Parks, and Recreation Committee

The committee will meet at the Senior Recreation Center to discuss staff updates and establish goals for 2022. The agenda includes the approval of minutes from the December 2021 meeting.

• Approval of December 2021 meeting minutes
• Parks staff update
• Recreation staff update
• Discussion of 2022 committee goals

The Shawnee Parks and Recreation Committee did not meet on January 13, 2022, because a quorum was not present. The minutes state "No meeting due to lack of quorum." The listed agenda items, including approval of December 2021 minutes, staff updates, and discussion of 2022 goals, were not acted on. No substantive decisions were made.

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board holds a regular meeting to discuss routine matters, including a vote for a new chairperson and vice chair. The agenda also includes updates on Pottawatomie County Senior One/Cent Sales Tax purchases, staff and program updates, a calling program update, and a discussion on board goals and objectives.

• Vote for New Chairperson (and/or New Vice Chair)
• Pottawatomie County Senior One/Cent Sales Tax Purchases Update
• Update on Calling Program
• Discussion on Board Goals and Objectives

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a request to rezone one acre of a six-acre property at 1011 E. Farrall Street from A-1 (Rural Agricultural) to R-1 (Single Family Residential). The applicant, Paula Lauderdale, wants to split the lot to build a second home. The commission will also approve minutes from previous meetings and discuss short-term rental workshops. Staff recommends approval of the rezoning.

• Public hearing on rezoning RZ01-22: 1011 E. Farrall St, A-1 to R-1, applicant Paula Lauderdale
• Approval of minutes from Dec 1 and Dec 7, 2021 meetings
• Discussion of commissioner availability for short-term rental workshops
• City Planner's Report and Commissioners' Comments

The Planning Commission voted to recommend that the City Commission approve a rezoning request for one acre at 1011 E. Farrall Street from A-1 to R-1. Commissioners also approved minutes from two previous meetings and discussed future workshops regarding short-term rentals.

• Approved December 1, 2021 meeting minutes (5-0-2)
• Approved December 7, 2021 special meeting minutes (6-0-1)
• Recommended approval of RZ01-22 to rezone 1011 E. Farrall Street (7-0-0)