Shawnee public meetings in 2023

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to discuss the opening of Woodland Park. The committee will also consider holding a Winter Committee Workshop.

• Discussion of the opening of Woodland Park
• Consideration of a potential Winter Committee Workshop
• Approval of October 19, 2023, meeting minutes

The Shawnee Beautification, Parks, and Recreation Committee met on December 21, 2023, and approved the minutes from the October 19, 2023 meeting (4-0). No substantive decisions were made; the meeting focused on staff reports, citizen comments, and discussions about Woodland Park and a potential winter workshop.

• Approved October 19, 2023 meeting minutes (4-0)
• Discussed Woodland Park opening and tree removal status
• Discussed potential winter committee workshop (no action taken)

Board of Adjustment

The scheduled regular meeting of the Shawnee Board of Adjustment for December 21, 2023, has been cancelled. No other business or items were listed for this date.

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to consider routine administrative items, including approving minutes, acknowledging the 2024 meeting schedule, authorizing a power of attorney for a vehicle, and deciding on an audit services contract. They will also receive an update on the International Finals Youth Rodeo 2024. The agenda is mostly procedural, with the audit contract and rodeo update being the substantive items.

• Approval of minutes from August 17, 2023 regular meeting
• Acknowledge 2024 regular meeting schedule
• Authorize City Manager to sign Power of Attorney for 2011 Chevrolet Tahoe
• Consider engagement letter with Arledge and Associates, P.C. for audit services for year ended December 31, 2022 (deferred from August 17, 2023)
• Discussion and update on International Finals Youth Rodeo 2024

The Shawnee Civic and Cultural Development Authority approved an engagement letter with Arledge and Associates, P.C. for audit services for the year ended December 31, 2022, and agreed to split the cost fifty/fifty with the City of Shawnee, each paying $9,000. The board also approved minutes from the August 17, 2023 meeting and authorized the City Manager to sign a power of attorney regarding a 2011 Chevrolet Tahoe. The 2024 meeting schedule was acknowledged with no action required, and an update on the 2024 International Finals Youth Rodeo was provided.

• Approved minutes from August 17, 2023 regular meeting (5-0)
• Authorized City Manager to sign Power of Attorney for 2011 Chevrolet Tahoe (5-0)
• Approved audit engagement with Arledge and Associates, P.C., splitting cost with City of Shawnee (5-0)

Airport Advisory Board

The Airport Advisory Board will meet to approve past meeting minutes and consider an amendment to the FY 2024–2028 Capital Improvement Plan for an airfield signage retrofit project. The board will also review the Shawnee Regional Airport Terminal Area Development Plan customer survey and discuss a city ethics resolution, construction updates, fuel pricing, and budget reports.

• Amendment to FY 2024–2028 Capital Improvement Plan for airfield signage retrofit project
• Shawnee Regional Airport Terminal Area Development Plan customer survey
• City Commission Resolution 6717 on Code of Ethics
• Construction project update
• Fuel price comparisons and sales report

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a regular meeting to consider the approval of the consent agenda. The agenda includes the minutes from the November 20, 2023, regular meeting.

• Approval of November 20, 2023, meeting minutes

The Shawnee Municipal Authority met in regular session on December 18, 2023, with all trustees present. The only substantive action was approving the minutes from the November 20, 2023 regular meeting, which passed unanimously. No new business was considered, and the meeting adjourned at 8:44 p.m.

• Approved minutes from November 20, 2023 regular meeting (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to approve the minutes from the November 20, 2023 meeting and confirm actions taken by the City Commission regarding a temporary terminal building at Shawnee Regional Airport. No new business is listed on the agenda.

• Approval of minutes from November 20, 2023 meeting
• Confirmation of City Commission action on H.W. Lochner design engineering services for temporary terminal building at Shawnee Regional Airport (SNL)
• Confirmation of City Commission award of temporary airport terminal facility

The Authority approved the minutes from the November 20, 2023 meeting. It also confirmed City Commission actions regarding a temporary terminal building proposal and award.

• Approved November 20, 2023 meeting minutes (7-0-0)
• Confirmed City Commission approval of H.W. Lochner proposal for temporary terminal design engineering services (7-0-0)
• Confirmed City Commission award of Temporary Airport Terminal Facility (7-0-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several items, including a proposed ordinance to prohibit sitting or lying on sidewalks and sleeping outdoors in downtown, a resolution updating the City Fee Schedule, and multiple contracts for roofing, airport terminal facilities, and engineering services. They will also hold public hearings on two rezoning requests and a preliminary plat for the Adcock Addition. The agenda includes routine consent items, budget amendments, and an executive session.

• Ordinance adding Section 20-47 to prohibit sitting/lying on sidewalks and sleeping outdoors downtown
• Resolution updating City Fee Schedule
• Contract with Universal Roofing and Sheet Metal for Recreation Center roofing
• Contract with Mobile Modular for temporary Airport Terminal Facilities
• Rezoning requests (RZ12-23 and RZ13-23) near East 45th Street and North Harrison Avenue

The Shawnee Board of City Commissioners adopted Ordinance No. 2800NS, prohibiting sitting or lying on public sidewalks and sleeping outdoors in the downtown area, by a 6-1 vote. The board also approved a $1.015 million contract for Recreation Center roof repairs, a $1.286 million contract for Santa Fe Depot rehabilitation, and several other contracts and grants. Two rezoning requests were withdrawn by the applicant, and the board authorized filing a legal proceeding to abate a nuisance at Fairview Mausoleum.

• Adopted Ordinance No. 2800NS banning sitting/lying on sidewalks and sleeping outdoors downtown (6-1)
• Approved $1,015,261.57 contract with Universal Roofing for Recreation Center roof repairs (7-0)
• Awarded $1,286,000 contract to Downey Contracting for Santa Fe Depot roof and exterior rehab (7-0)
• Approved contract with H.W. Lochner for temporary airport terminal design services (7-0)
• Approved contract with Mobile Modular for temporary airport terminal facilities (7-0)
• Approved contract with Meshek & Associates for right-of-way acquisition for 45th Street widening (7-0)
• Accepted ARPA grant for Twin Lake #1 Dam slope repair (7-0)
• Authorized filing legal proceeding to abate nuisance at Fairview Mausoleum (7-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is meeting to handle routine business: swearing in a new citizen committee member, approving the previous meeting's minutes, and hearing staff reports. The main discussion item is possible survey questions for Senior Program members. The agenda is mostly procedural with no major decisions or financial items.

• Swearing in of Gary Dowdy as Citizen Committee Member
• Approval of minutes from November 14, 2023 regular meeting
• Discussion of possible survey questions for Senior Program members

The Board met to conduct routine business, including the swearing-in of a new member and the approval of previous meeting minutes. Staff provided updates on new office furniture, a $4,000 grant award, and upcoming holiday closures for the Senior Recreation and Community Centers.

• Swore in Gary Dowdy as a Citizen Committee Member
• Approved November 14, 2023 meeting minutes (6-0)
• Adjourned meeting

Planning Commission

The Shawnee Planning Commission will hold public hearings on two rezoning requests (RZ12-23 and RZ13-23) for properties near E. 45th Street and N. Harrison Avenue, changing from A-1 Rural Agricultural to C-3 Highway Commercial and I-1 Limited Light Industrial, respectively. They will also consider a preliminary plat for the 22.68-acre Adcock Addition, approve the 2024 meeting calendar, and review the Twin Lakes Master Plan. The meeting includes approval of the October 4, 2023 minutes and staff updates.

• Public hearing on RZ12-23: rezone from A-1 to C-3 at NW of E. 45th & N. Harrison
• Public hearing on RZ13-23: rezone from A-1 to I-1 at NW of E. 45th & N. Harrison
• Preliminary Plat PPL04-23: Adcock Addition, approximately 22.68 acres
• Review and approval of 2024 Planning Commission meeting calendar
• Consideration and approval of Twin Lakes Master Plan

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider its consent agenda, which includes approving the minutes from the October 16, 2023 regular meeting and acknowledging the 2024 schedule of regular meetings for the Board of City Commissioners, Shawnee Airport Authority, and Shawnee Municipal Authority. No other new business is listed on the agenda.

• Approval of minutes from October 16, 2023 regular meeting
• Acknowledge 2024 Schedule of Regular Meetings for Board of City Commissioners, Shawnee Airport Authority, and Shawnee Municipal Authority

The Shawnee Municipal Authority approved the minutes from their October 16, 2023, meeting and acknowledged the 2024 schedule for regular meetings. No new business was conducted during the session.

• Approved October 16, 2023, meeting minutes (5-0)
• Acknowledged 2024 regular meeting schedule (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority will conduct a routine meeting to approve minutes from the October 16, 2023 meeting and acknowledge minutes from the Airport Advisory Board. The board will also acknowledge the 2024 meeting schedule for itself and other local boards. No substantive decisions or new business are listed on the agenda.

The Shawnee Airport Authority approved the minutes from their October 16, 2023 meeting. They also acknowledged minutes from the Airport Advisory Board and the 2024 schedule of regular meetings. No new business was conducted during the session.

• Approved October 16, 2023 meeting minutes (5-0)
• Acknowledged Airport Advisory Board minutes (5-0)
• Acknowledged 2024 regular meeting schedule (5-0)

Board of City Commissioners

The Board of City Commissioners will consider several ordinances, contracts, and appointments, including a downtown meal operations amendment, a fire station remodel design contract, and the appointment of a Ward 3 commissioner. They will also discuss the City Manager's evaluation and a PFAS settlement in executive session.

• Ordinance amending downtown meal operations (Article XI, Sections 8-600 through 8-603)
• Professional Services Agreement with Brandstetter Carroll Inc. for Fire Station No. 3 Remodel design
• Task order with Del Sol Consulting for April 19, 2023 storm event consulting
• Amendment to DebrisTech, LLC contract for debris removal monitoring
• Appointment of Ward 3 Commissioner to fill vacancy expiring 2024

The Board approved two major construction contracts: a $2,066,919.45 micro-surfacing streets project awarded to Donelson Construction Company (5-0) and a $1,150,180 North Park Avenue waterline replacement awarded to Orr Construction, Inc. (4-1). The Board also adopted two ordinances clarifying downtown meal operations and parks/recreation regulations, approved a $239,210 design contract for Fire Station No. 3 remodel, and appointed Yannah Frazier as Ward 3 Commissioner (4-1).

• Awarded FY-24 Micro-Surfacing Streets Project to Donelson Construction Co. for $2,066,919.45 (5-0)
• Awarded N. Park Ave 14-inch Waterline Replacement to Orr Construction, Inc. for $1,150,180 (4-1)
• Adopted Ordinance No. 2798NS amending downtown meal operation regulations (5-0)
• Adopted Ordinance No. 2799NS amending Parks and Recreation chapter (5-0)
• Approved $239,210 Professional Services Agreement with Brandstetter Carroll Inc. for Fire Station No. 3 design (5-0)
• Appointed Yannah Frazier as Ward 3 Commissioner to complete term expiring 2024 (4-1)
• Extended City Manager's contract by one year with 5 additional paid leave days, no pay change (5-0)
• Approved $700,000 cap increase for DebrisTech, LLC debris removal monitoring contract (5-0)

Shawnee Beautification, Parks, and Recreation Committee

This meeting of the Shawnee Beautification, Parks, and Recreation Committee was cancelled. No business items are scheduled or discussed.

• Meeting cancellation notice filed by Parks and Recreation Administrative Assistant Jane Wright

Airport Advisory Board

The Shawnee Airport Advisory Board is meeting to consider approving minutes from previous meetings and to receive reports on the Oklahoma Aeronautics Commission Pavement Condition Index, the FAA Capital Improvement Plan for 2025-2029, construction activity, fuel prices and sales, and the budget. The meeting includes a public comment period. No formal action items other than minutes are listed.

• Approval of minutes from June 21 and August 16, 2023 meetings
• Oklahoma Aeronautics Commission Pavement Condition Index results
• FAA Capital Improvement Plan 2025-2029
• Construction activity report
• Fuel prices and sales reports

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet to approve minutes from its October meeting, discuss a member survey for future programs, and vote on purchasing office chairs. The board will also hear staff reports and allow public comments before adjourning.

• Approval of minutes from October 10, 2023 meeting
• Discussion of survey to gauge interest in future programming
• Consideration of purchase approval for office chairs

The Shawnee Senior Citizens Advisory Board approved the October 10, 2023 meeting minutes (7-0), approved the purchase of 4 new office chairs using Pottawatomie County Sales Tax Senior Appropriation Funds (7-0), and decided to conduct a survey of Recreation Center members only, with staff drafting sample questions for review at the next meeting. No other substantive decisions were made; remaining items were discussion or staff reports.

• Approved October 10, 2023 meeting minutes (7-0)
• Approved purchase of 4 office chairs with county sales tax funds (7-0)
• Decided survey will include only Recreation Center members; staff to bring sample questions next meeting

Shawnee Urban Renewal Authority

The Authority will review meeting minutes from August and September 2023. The agenda includes approval of the 2024 meeting schedule and claims totaling $84,987.91. Members will also receive updates on projects and a report from the Program Manager.

• Approval of claims from 07/14/2023 to 11/03/2023 totaling $84,987.91
• Approval of August 1, 2023, and September 28, 2023, meeting minutes
• Approval of the 2024 meeting schedule
• Project updates and Program Manager's report

Board of City Commissioners

The Shawnee Board of City Commissioners will meet to consider a resolution authorizing a letter of intent to submit an Opioid Abatement Grant Award Application to the Oklahoma Opioid Abatement Board. No other substantive items are listed on the agenda.

• Consideration of resolution authorizing opioid grant application submission

The Board of City Commissioners approved a resolution to submit a letter of intent for an Opioid Abatement Grant Award Application to the Oklahoma Opioid Abatement Board.

• Approved Resolution No. 6715 authorizing a letter of intent for an Opioid Abatement Grant Award Application (5-0-0)

Planning Commission

The Shawnee Planning Commission regular meeting scheduled for November 1, 2023, at 1:30 p.m. has been cancelled. The agenda contains only the cancellation notice and administrative details, with no items for discussion or decision.

• Meeting cancelled

Shawnee Arts and Culture Commission

This is a notice for the Shawnee Arts & Culture Commission regular meeting on October 25, 2023, at 11:30 AM in the Commission Chambers. The agenda contains only procedural meeting details and no substantive items for discussion or decision.

• Regular meeting of the Shawnee Arts & Culture Commission
• Meeting location: Commission Chambers, 16 W. 9th St, Shawnee, OK 74801
• Filed by City Planner Rachel Clyne

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will hold its regular meeting to consider approving the September minutes, set the 2024 meeting schedule, and receive an update from the Woodland Park Opening Ceremony Sub-Committee. Staff reports and citizen participation are also on the agenda.

• Approval of September 21, 2023 meeting minutes
• Consideration of 2024 regular meeting schedule
• Woodland Park Opening Ceremony Sub-Committee update

The Shawnee Beautification, Parks, and Recreation Committee approved the September 21, 2023 meeting minutes and the 2024 Schedule of Regular Meetings, both by unanimous 4-0 votes. Members also discussed updates on the Woodland Park opening ceremony, including donated water, a confirmed band, and food trucks. Staff reported upcoming events such as the Golden Swing Party and Pancakes with Santa. No citizen participation occurred.

• Approved September 21, 2023 meeting minutes (4-0)
• Approved 2024 Schedule of Regular Meetings (4-0)

Board of Adjustment

The Shawnee Board of Adjustment will meet on October 19, 2023, at 2:30 PM in the Commission Chambers at City Hall. The board will consider approving minutes from the July 20, 2023 meeting and hear two public hearings for property variance requests. No other substantive decisions are scheduled.

• Public hearing on variance request for 16216 Patterson Road to reduce street frontage
• Public hearing on variance request for 18 Kiowa Street to allow a storm shelter in the side yard

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority regular meeting scheduled for October 19, 2023, at 12:30 p.m. has been cancelled. The notice was filed by the Sr. Deputy City Clerk and provides no agenda items or business to be discussed.

• Meeting cancelled for October 19, 2023 at 12:30 p.m.
• Location: City Hall Commission Chambers, 16 West 9th Street, Shawnee, OK

Board of City Commissioners

The Shawnee Board of City Commissioners will vote on several items including rezoning property for Oklahoma Gas & Electric, approving contracts for storm recovery and infrastructure projects, and amending the FY 2023-2024 budget. They will also discuss appointing a Ward 3 Commissioner and hear updates on community initiatives and city finances.

• Public hearing and ordinance to rezone 7109 N. Kickapoo Avenue from A-1 to I-2 for Oklahoma Gas & Electric
• Professional Services Agreement with TAP Architecture for April 19, 2023 storm event services
• Resolution accepting grant from State of Oklahoma 911 Management Authority for Shawnee 911 Communications Center
• Ordinance prohibiting feeding operations in downtown area
• Budget amendments for insurance recovery, CDBG-CV nutrition, home rehabilitation, and COTS transportation

The Board approved several major construction bids for waterlines, sewer pipes, and culverts. The Commission also adopted ordinances regarding downtown feeding operations and pet licensing, and approved a rezoning request for OG&E.

• Awarded Thompson Heights Waterline Project to Davenport Construction, Inc. for $1,193,985.00 (4-0-0)
• Awarded Sewer Pipe Bursting Project to Horseshoe Construction, Inc. for $1,908,796.00 (4-0-0)
• Awarded Clearpond Road Culvert Replacement to SAC Services, Inc. for $576,808.00 (4-0-0)
• Awarded Fencing Installation and Repair Services to Deep South Fencing for $298,899.50 (4-0-0)
• Approved rezoning of 7109 N. Kickapoo Avenue from A-1 to I-2 for OG&E (4-0-0)
• Adopted Ordinance 2795NS prohibiting feeding operations in the downtown area (4-0-0)
• Adopted Ordinance 2796NS updating pet licensing and kennel definitions (4-0-0)
• Approved conveyance of real estate at 1320 E Fay St, 1316 E Fay St, and 1231 Sherry Ln to Building New Foundations, Inc. (4-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes the minutes from the September 18, 2023 regular meeting. No other new business is listed on the agenda.

• Approval of minutes from September 18, 2023 regular meeting

The Shawnee Airport Authority met on October 16, 2023. The board approved the minutes from the September 18, 2023 regular meeting. No new business was presented.

• Approved September 18, 2023 meeting minutes (4-0-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider its consent agenda, which includes approval of the minutes from the September 18, 2023 regular meeting. No new business is listed on the agenda. The meeting is largely procedural, with official action limited to the consent agenda item.

• Consider approval of consent agenda including minutes from September 18, 2023 regular meeting

The Shawnee Municipal Authority held a regular meeting on October 16, 2023. The only substantive action was the approval of the minutes from the previous September 18 meeting. The agenda listed no new business items, and the meeting was adjourned by the Chair.

• Approved September 18, 2023 minutes (4-0-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is meeting to handle routine administrative items, including swearing in two new citizen committee members, approving the August minutes, setting the 2024 meeting schedule, and electing a new chairperson. No major policy decisions or financial actions are on the agenda.

• Swearing in of Pamela Pensoneau and Barry Fogerty as Citizen Committee Members
• Approval of minutes from August 8, 2023 regular meeting
• Consideration of 2024 regular meeting schedule
• Consideration of a new Chairperson

The board approved a shift from monthly to quarterly meetings for 2024. Barry Fogerty was elected as the new chairperson, and two new citizen committee members were sworn in.

• Swore in Pamela Pensoneau and Barry Fogerty as Citizen Committee Members
• Approved August 8, 2023 meeting minutes (7-0)
• Approved move to quarterly meetings for 2024 schedule (7-0)
• Approved Barry Fogerty as new chairperson (6-0, 1 abstain)

Planning Commission

The Planning Commission will hold a public hearing regarding a request to rezone property from Rural Agricultural District to Light Industrial District. The meeting also includes approval of previous minutes and staff updates.

• Public hearing for Case No. RZ11-23 (7109 N. Kickapoo Avenue)
• Rezoning from A-1 to I-2
• Approval of August 2, 2023, meeting minutes
• Planning Commission Training - Part Four

Board of City Commissioners

The Board of City Commissioners will meet to consider a resolution for an Oklahoma Dam Rehabilitation Grant. The meeting also includes consideration of a vehicle purchase and acknowledgment of a commissioner's resignation.

• Resolution authorizing an Oklahoma Dam Rehabilitation Grant application
• Purchase of two vehicles from Seth Wadley Ford Perry for $63,414.01
• Acknowledgment of Ward 3 Commissioner Travis Flood's resignation

The Board of City Commissioners met in special session and approved two items: a resolution authorizing an application for an Oklahoma Dam Rehabilitation Grant from the Oklahoma Water Resources Board, and the purchase of two vehicles from Seth Wadley Ford Perry for $63,414.01. Both motions passed 4-0. The board also acknowledged the resignation of Ward 3 Commissioner Travis Flood, effective September 26, 2023, with no action taken.

• Approved resolution authorizing application for Oklahoma Dam Rehabilitation Grant (4-0)
• Approved purchase of two vehicles from Seth Wadley Ford Perry for $63,414.01 (4-0)
• Acknowledged resignation of Ward 3 Commissioner Travis Flood, effective September 26, 2023 (no action)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is meeting to consider donating three vacant lots to Building New Foundations, Inc. The agenda contains only this one action item plus adjournment, so the meeting is otherwise procedural.

• Consider donation of vacant lot at 1320 E. Fay
• Consider donation of vacant lot at 1316 E. Fay
• Consider donation of vacant lot at 1231 Sherry Lane

The Shawnee Urban Renewal Authority voted unanimously to donate three vacant lots (1320 E. Fay, 1316 E. Fay, and 1231 Sherry Lane) to Building New Foundations, Inc., a nonprofit that plans to use the properties to provide housing for veterans, disabled persons, the elderly, and families in need. The meeting then adjourned with no further action.

• Approved donation of 1320 E. Fay, 1316 E. Fay, and 1231 Sherry Lane to Building New Foundations, Inc. (3-0)
• Adjourned meeting

Shawnee Beautification, Parks, and Recreation Committee

This meeting consists of procedural items including staff reports and citizen participation. No specific projects, contracts, or ordinances are listed for discussion or action on this agenda.

• Approval of August 17, 2023, meeting minutes
• Approval of September 7, 2023, special call meeting minutes
• Staff reports

The committee approved minutes from two prior meetings and received staff updates on recreation center events, pool closures, cemetery records, Woodland Park construction, KidSpace, and airport track repairs. No substantive policy decisions were made.

• Approved August 17, 2023 regular meeting minutes (5-0)
• Approved September 7, 2023 Special Call meeting minutes (5-0)

Board of Adjustment

The scheduled regular meeting of the Shawnee Board of Adjustment for September 21, 2023, has been cancelled. No other business or items were listed in the notice.

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority's regular meeting scheduled for September 21, 2023, at 12:30 p.m. has been cancelled. The notice was filed by Senior Deputy City Clerk Kacie Eck on September 19, 2023. No business items are listed because the meeting will not take place.

• Meeting cancellation notice filed September 19, 2023
• Original meeting time: September 21, 2023 at 12:30 p.m.
• Location: City Hall Commission Chambers, 16 West 9th Street, Shawnee, OK

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a regular meeting to consider approval of the consent agenda, which includes the minutes from the August 21, 2023 meeting. No substantive new business is listed on the agenda.

The Shawnee Municipal Authority met in regular session and approved the consent agenda item for the minutes of the August 21, 2023 regular meeting. No new business was conducted, and the meeting adjourned shortly after. The vote was unanimous.

• Approved August 21, 2023 regular meeting minutes (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will hold a regular meeting to consider the approval of the consent agenda. The agenda includes the minutes from the August 21, 2023, regular meeting.

• Approval of August 21, 2023, meeting minutes

The Shawnee Airport Authority met in regular session on September 18, 2023, with all members present. The only substantive action was approving the minutes from the August 21, 2023 regular meeting, which passed unanimously 7-0. No new business was brought before the board, and the meeting adjourned at 8:19 p.m.

• Approved August 21, 2023 meeting minutes (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will discuss and potentially act on several items, including a proposed ordinance to prohibit feeding operations downtown, an agreement for a High Hazard Potential Dam grant, and bids for waterline and sewer projects. The agenda also includes routine approvals, appointments, and reports.

• Discussion on amending Chapter 8 to create Article XI prohibiting feeding operations in downtown
• Consideration of agreement with Oklahoma Water Resources Board for HHPD Grant
• Consideration of bids: Independence Avenue Waterline Project (award), Thompson Heights Waterline Project (open), Sewer Pipe Bursting (open)
• Lake lease transfers: Coffman Tract Lot 3, 15403 Perry Rd; Belcher Tract Lot 19, 33402 Post Office Neck
• Mayor's appointments to Airport Advisory Board, Shawnee Hospital Authority, Shawnee Urban Renewal Authority

The Board of City Commissioners awarded a waterline contract to Circle B Underground and approved a grant agreement for the Twin Lake Dam No. 1 investigation. The board also approved several board appointments and a partnership with Pottawatomie Go.

• Awarded Independence Avenue Waterline Project to Circle B Underground for $1,783,762.00 (7-0-0)
• Approved agreement with Oklahoma Water Resources Board for $99,745.30 High Hazard Potential Dam Grant (7-0-0)
• Approved Memorandum of Understanding with Pottawatomie Go (6-1-0)
• Deferred bid awards for Thompson Heights Waterline and Sewer Pipe Bursting projects (7-0-0)
• Approved August 21, 2023 meeting minutes (5-0-2)
• Approved Lake Lease Transfers for Coffman Tract Lot 3 and Belcher Tract Lot 19 (7-0-0)
• Appointed Keith Layne to Airport Advisory Board and Sydnie Davidson to Shawnee Urban Renewal Authority (7-0-0)
• Reappointed Angi Mohr and Tina Hanna to Shawnee Hospital Authority (7-0-0)

Shawnee Senior Citizens Advisory Board

This is a regular meeting of the Shawnee Senior Citizens Advisory Board, scheduled for September 12, 2023, at 9:30 a.m. at the Senior Recreation Center. The agenda contains only procedural notice information and no specific discussion or action items.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will discuss and vote on recommendations to amend park regulations, including changing park hours, adding 'services' to the vendor list, and designating parks and recreation facilities as a health zone. They will also consider forming a sub-committee for the Woodland Park opening. These are recommendations that may go to the full city council.

• Change to Section 21-6 regarding park hours
• Addition to Section 21-9 to add 'services' to vendor list
• Addition to Designated Health Zone for City of Shawnee Parks and Recreation Facilities
• Discussion of sub-committee for Woodland Park Opening

The committee approved recommendations to update park hours and expand the vendor list to include services. It also recommended adding city parks and recreation facilities to Designated Health Zones and created a sub-committee for the Woodland Park opening.

• Approved recommended changes to Section 21-6 regarding park hours (6-0)
• Approved adding 'services' to the vendor list in Section 21-9 (6-0)
• Approved adding City of Shawnee Parks and Recreation Facilities to Designated Health Zones (6-0)
• Created Woodland Park Opening sub-committee consisting of Sherry Lankford, Travis Flood, and Jan Hayes (6-0)

Planning Commission

The Shawnee Planning Commission meeting scheduled for September 6, 2023, has been cancelled. No other business or items are listed in the notice.

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a consent agenda and a budget amendment for Fiscal Year 2023-2024. The budget amendment would appropriate fund balance for FY22-23 encumbrances. The meeting is largely procedural, with no major policy decisions listed.

• Approval of minutes from July 17, 2023 regular meeting
• Budget amendment for FY2023-2024, Fund 501, to appropriate fund balance for FY22-23 encumbrances

The Shawnee Municipal Authority approved a budget amendment for Fiscal Year 2023-2024, Fund 501, to appropriate fund balance for FY22-23 encumbrances. The amendment covers goods and services not received by June 30, 2023, expected in the current fiscal year. The motion passed unanimously 5-0. No other substantive decisions were made.

• Approved consent agenda item 1(a): minutes from July 17, 2023 regular meeting (5-0)
• Approved budget amendment for FY2023-2024, Fund 501, to appropriate fund balance for FY22-23 encumbrances (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider several administrative items, including approving the July 17, 2023 minutes, hiring Terracon Consultants to update the airport's Spill Prevention Control and Countermeasure Plan, adopting amendments to airport minimum standards, and a budget amendment for FY 2023-2024. No public hearings or major project approvals are listed.

• Approval of minutes from July 17, 2023 regular meeting
• Engage Terracon Consultants, Inc. to update Spill Prevention Control and Countermeasure Plan
• Resolution adopting amendments to minimum standards for capital development and aeronautical services
• Budget amendment for FY 2023-2024, Fund 511, to appropriate fund balance for FY22-23 encumbrances

The Shawnee Airport Authority approved all four consent agenda items unanimously (5-0). These included approving the July 17, 2023 minutes, engaging Terracon Consultants to update the Spill Prevention Control and Countermeasure Plan, adopting Resolution No. SAA-2023-5 amending minimum standards for airport activities, and approving a FY2023-2024 budget amendment for prior-year encumbrances. No new business was discussed.

• Approved July 17, 2023 meeting minutes (5-0)
• Approved engaging Terracon Consultants to update SPCC plan (5-0)
• Adopted Resolution No. SAA-2023-5 amending minimum standards (5-0)
• Approved FY2023-2024 budget amendment for Fund 511 encumbrances (5-0)

Board of City Commissioners

The Shawnee Board of City Commissioners meets to conduct routine business including approving utility easements, recognizing donations for a welcome sign, and discussing infrastructure projects at Shawnee Twin Lakes. The meeting also includes public participation, proclamations, and consideration of contracts for engineering and surveying services.

• Approve right-of-way easement for Canadian Valley Electric Cooperative at Shawnee Twin Lakes
• Accept public water line improvements along American Way and place Maintenance Bond into effect
• Consider Conditional Use Permit for telecommunications housing at 43008 East MacArthur Street
• Approve ordinance creating a complimentary beverage license and update fee schedule
• Consider bid for Independence Avenue Waterline Project

The Board approved a geotechnical investigation of Shawnee Twin Lake No. 1 dam, a survey proposal, a resolution for a Shawnee-specific Continuum of Care, a new complimentary beverage license ordinance and fee, an aviation code amendment, airport CIP amendment, an MOU with Oklahoma Baptist University, and multiple budget amendments. The Independence Avenue Waterline Project bid award was deferred for staff review. All votes were 5-0.

• Approved Terracon geotechnical engineering agreement for Twin Lake No. 1 dam (5-0)
• Approved Elevation Land Surveying proposal for Lake No. 1 replatting (5-0)
• Approved resolution for Shawnee-specific Continuum of Care application (5-0)
• Adopted Ordinance No. 2792NS creating complimentary beverage license (5-0)
• Adopted Resolution No. 6710 setting complimentary beverage license fee (5-0)
• Adopted Ordinance No. 2793NS amending aviation chapter for cargo services (5-0)
• Approved CIP amendment adding airport Terminal Area Plan and Pavement Condition Rating (5-0)
• Deferred Independence Avenue Waterline Project bid award (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to consider approval of the July 20, 2023 minutes, receive staff reports, and discuss forming sub-committees for park rules and regulations and for the Woodland Park opening. The agenda is mostly procedural, with no major decisions or contracts listed.

• Approval of minutes from July 20, 2023 regular meeting
• Discussion of a Sub-Committee for Park Rules and Regulations
• Discussion of a Sub-Committee for Woodland Park Opening
• Citizens Participation (3-minute per person, 12-minute per topic)

The committee approved the July 20, 2023 minutes (6-0) and discussed forming sub-committees for park rules and Woodland Park opening, deciding to address both at a future special call meeting. Staff reported pickleball court fixes at KidSpace at no cost to the city, ongoing Woodland Park construction, and the Splash season closing. No citizens participated.

• Approved July 20, 2023 meeting minutes (6-0)
• Decided to hold a Special Call Meeting to approve time-critical park rule changes
• Decided to add Woodland Park opening celebration to Special Call Meeting for further discussion

Shawnee Civic and Cultural Development Authority

The Authority will consider approving minutes from the June 15, 2023, meeting and an engagement letter for audit services. The agenda also includes a discussion regarding mediation between the City of Shawnee, Pottawatomie County, and the Authority.

• Approval of June 15, 2023, meeting minutes
• Engagement Letter with Arledge and Associates, P.C. for 2022 audit services
• Mediation discussion involving City of Shawnee and Pottawatomie County
• Update on the 2023 International Finals Youth Rodeo

The Authority approved the minutes from the June 15, 2023 meeting. A decision on an engagement letter for 2022 audit services was deferred after it was determined the City of Shawnee could not provide financial assistance for the expense.

• Approved June 15, 2023 meeting minutes (3-0-1)
• Deferred engagement letter with Arledge and Associates, P.C. for 2022 audit services (4-0)

Board of Adjustment

The Shawnee Board of Adjustment regular meeting scheduled for August 17, 2023, at 2:30 p.m. in Commission Chambers at City Hall has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.

• Meeting cancelled

Airport Advisory Board

The Shawnee Airport Advisory Board is meeting to discuss and consider a proposal from Terracon Consultants to update the airport's Spill Prevention Control and Countermeasure (SPCC) Plan. The board will also receive an overview of grant-funded capital construction projects for fiscal year 2024, a legislative update, and staff reports on fuel prices, fuel sales, and the budget.

• Proposal to update SPCC Plan by Terracon Consultants, Inc.
• Overview of grant-funded capital construction projects for FY 2024
• Legislative update
• Fuel price comparison report
• Fuel sales report

Shawnee Senior Citizens Advisory Board

The board will meet to approve minutes from the May 9, 2023, meeting and discuss the Oklahoma Senior Games. The board will also hold a discussion and vote to select a new Chairperson.

• Approval of May 9, 2023, meeting minutes
• Discussion of Oklahoma Senior Games
• Vote for a new Chairperson

The Shawnee Senior Citizens Advisory Board approved the minutes from its May 9, 2023 meeting (6-0) and tabled discussion of a new chairperson until the September meeting. Staff reported on recreation participation, KidSpace Park opening, Splash closing, and a new health class partnership with the Oklahoma State Health Department. The board also discussed the Oklahoma Senior Games, with Shawnee hosting track and field events.

• Approved May 9, 2023 meeting minutes (6-0)
• Tabled chairperson election until September meeting

Board of City Commissioners

The Shawnee Board of City Commissioners will meet to consider awarding a bid for wet demolition and clearing of properties at 1, 7, and 9 West Main. They will also review a real estate transfer from South Central Industries, Inc. to Southern Pointe Community, LLC, and hold a work session on homelessness in Shawnee.

• Award bid for wet demolition and clearing of 1, 7, and 9 West Main
• Approve transfer of real estate from South Central Industries, Inc. to Southern Pointe Community, LLC
• Work session on homelessness in Shawnee

The Board of City Commissioners awarded a demolition contract for three properties on West Main and approved a real estate property transfer. The board also held a work session to discuss homelessness and potential new ordinances.

• Awarded Wet Demolition and Clearing of 1, 7, and 9 West Main to Total Demolition Services, LLC for $132,500.00 (7-0-0)
• Approved transfer of previously conveyed real estate from South Central Industries, Inc. to Southern Pointe Community, LLC (7-0-0)

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a Conditional Use Permit for telecommunications housing at 43008 E. MacArthur Street. The agenda also includes approval of prior meeting minutes, a training session, and department updates. No other major actions are listed.

• Public hearing on CUP02-23 for telecommunications housing at 43008 E. MacArthur Street
• Approval of minutes from July 5, 2023 regular meeting
• Planning Commission Training Session – Part Three
• Community Development Department Updates

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority will meet to appoint a chairman, approve minutes from a November 2022 meeting, and approve claims totaling $196,186.48. They will also consider awarding a mowing bid to B&J Lawn Care and receive updates on projects and the program manager's report.

• Approve claims from 10/19/2022 to 07/13/2023 totaling $196,186.48
• Consider mowing bid award and contract to B&J Lawn Care
• Appoint chairman
• Approve minutes from November 1, 2022 rescheduled meeting
• Update on projects and program manager's report

The Shawnee Urban Renewal Authority approved a mowing contract with B&J Lawn Care and claims totaling $196,186.48. The board also appointed William Burke as chairman and approved the November 2022 minutes. Project updates were provided, including completed home repairs and demolitions.

• Appointed William Burke as Chairman (3-0)
• Approved minutes from November 1, 2022 meeting (3-0)
• Approved claims from 10/19/2022 to 07/13/2023 totaling $196,186.48 (3-0)
• Awarded mowing bid and contract to B&J Lawn Care (3-0)

Shawnee Arts and Culture Commission

This agenda is for a regular meeting of the Shawnee Arts & Culture Commission scheduled for July 26, 2023, but it has been cancelled. The notice was filed by City Planner Rachel Clyne on July 24, 2023. No items for discussion or decision are listed.

Board of Adjustment

The Shawnee Board of Adjustment will hold public hearings on two variance requests: one to reduce the rear yard setback at 806 E. Grant Street and another to extend an eight-foot fence at 529 N. Kickapoo Avenue. The board will also consider approving the minutes from the May 18, 2023 meeting and receive updates from the Community Development Department.

• Case BOA10-23: variance for reduced rear yard setback at 806 E. Grant Street
• Case BOA11-23: variance to extend an 8-foot fence at 529 N. Kickapoo Avenue
• Approval of minutes from May 18, 2023 regular meeting
• Community Development Department updates

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is meeting to consider approval of the June 15, 2023 meeting minutes, receive staff reports, and discuss and approve park rules. The agenda also includes a period for citizen participation with time limits. No other major actions are listed.

• Approval of minutes from June 15, 2023 regular meeting
• Discussion and approval of park rules
• Citizen participation (3-minute per person, 12-minute per topic)

The committee approved the minutes from the June 15 meeting. Members decided to form a subcommittee in August to gather community input and propose changes to park rules and ordinances.

• Approved June 15, 2023 meeting minutes (3-0)
• Decided to add formation of a park rules subcommittee to the August agenda

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a regular meeting on July 17, 2023, at 6:00 PM in Commission Chambers at City Hall. The only official action item is the approval of the Consent Agenda, which includes the minutes from the June 20, 2023, regular meeting. No other substantive decisions or discussions are listed on the agenda.

The Shawnee Municipal Authority met in regular session on July 17, 2023, with all trustees present. The only substantive action was approving the minutes from the June 20, 2023 regular meeting, which passed unanimously (7-0). No new business was brought before the authority, and the meeting adjourned at 8:17 p.m.

• Approved minutes from June 20, 2023 regular meeting (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will decide on multiple zoning amendments, a conditional use permit for a brewery/taproom, vehicle purchases totaling $180,990, and budget amendments for a pressure paving project. The meeting also includes public hearings on zoning text changes and a rezoning request for a property at 1804 W. Dewey Street.

• Approval of $180,990 vehicle purchase from Bob Howard under state contract
• Public hearing and vote on rezoning 1804 W. Dewey Street from I-2/R-1 to A-1
• Public hearing and vote on Conditional Use Permit for brewery/taproom at 313 E. Main Street (Vortex Alley Brewing, LLC)
• Consideration of zoning text amendment for Traditional Neighborhood Infill Standards (Section 22-295)
• Budget amendments for 2018 Capital Improvement Fund to fund pressure paving project

The Board approved multiple ordinances regarding zoning, arts in public places, and a brewery conditional use permit. The Commission also authorized a $180,990 purchase of five vehicles and an amendment to the Capital Improvement Plan for a pressure paving project.

• Appointed Commissioner Rutherford as Vice Mayor (6-0-1)
• Approved revised Economic Development Services contract with Shawnee Forward (6-0-1)
• Approved $180,990 purchase of five vehicles from Bob Howard (7-0-0)
• Approved Capital Improvement Plan amendment for pressure paving project (7-0-0)
• Adopted Ordinance No. 2789NS amending Traditional Neighborhood Infill Standards (7-0-0)
• Approved Conditional Use Permit for brewery/taproom at 313 East Main Street (6-0-0)
• Adopted Ordinance No. 2790NS rezoning 1804 W. Dewey Street to A-1 (7-0-0)
• Adopted Ordinance No. 2791NS regarding arts in public places (7-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider several items related to airport improvements, including approving the consent agenda, awarding a drainage improvement bid, and accepting federal and state grants for drainage, lighting, and planning projects. They will also consider engineering service proposals for the drainage project, a pavement condition rating report, and a terminal area plan.

• Consider approval of consent agenda including June 20, 2023 minutes and Airport Advisory Board minutes
• Consider proposal for engineering services for FAA Improve Drainage Project No. 3-40-0088-025-2023
• Consider bid for Improve Airport Drainage (Award)
• Consider resolution accepting FAA grant for Improve Airport Drainage Project No. 3-40-0088-025-2023
• Consider resolution accepting OAC grant for drainage, solar LED taxiway lights, PCR study, and terminal area plan (Project SNL-24-FS)

The Authority approved several engineering service proposals with H.W. Lochner, Inc. and awarded a drainage improvement contract to Tri-City Seal Company, Inc. The board also passed resolutions to accept grant offers from the FAA and the Oklahoma Aeronautics Commission.

• Approved June 20, 2023 meeting minutes (7-0-0)
• Approved H.W. Lochner, Inc. engineering services for FAA drainage project up to $155,700.00 (7-0-0)
• Awarded drainage improvement contract to Tri-City Seal Company, Inc. for $635,775.00 (7-0-0)
• Approved H.W. Lochner, Inc. engineering services for OAC PCR Report (7-0-0)
• Approved H.W. Lochner, Inc. engineering services for OAC Terminal Area Plan (7-0-0)
• Approved resolution accepting FAA grant for drainage project (7-0-0)
• Approved resolution accepting OAC grant for drainage, lighting, PCR, and terminal plan (7-0-0)

Shawnee Senior Citizens Advisory Board

This regular meeting of the Shawnee Senior Citizens Advisory Board, scheduled for July 11, 2023, was cancelled. The notice indicates a cancellation of the meeting, so no business will be conducted.

• Meeting cancelled

Planning Commission

The Shawnee Planning Commission will hold public hearings on a conditional use permit for a brewery/taproom at 313 East Main Street and a rezoning of property at 1804 W. Dewey Street. They will also review a proposed text amendment to zoning code Section 22-295 regarding Traditional Neighborhood infill standards, and conduct a training session. The meeting includes approval of minutes and department updates.

• Public hearing on CUP for brewery/taproom at 313 East Main Street (Case CUP01-23, Vortex Alley Brewing, LLC)
• Public hearing on rezoning from I-2 and R-1 to A-1 at 1804 W. Dewey Street (Case RZ10-23, Larry LeRay)
• Review of text amendment to Section 22-295 on Traditional Neighborhood infill standards (Case TXT01-23)
• Planning Commission Training Session – Part Two
• Approval of minutes from May 3, 2023 regular meeting

Airport Advisory Board

The Airport Advisory Board will hold its regular meeting at Shawnee Regional Airport to receive staff reports on airport conditions, rental rates, fuel prices, and the budget. No formal actions are listed on the agenda beyond approving prior minutes.

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a consent agenda, a budget amendment for a final debt service payment, and adoption of the Fiscal Year 2023-2024 budget. The meeting also includes new business and adjournment.

• Approval of minutes from May 15, 2023 regular and June 9, 2023 special meetings
• Budget amendment to FY 2022-2023 Budget (Fund 501) for final debt service payment
• Resolution adopting FY 2023-2024 budget (July 1, 2023 - June 30, 2024)

The Shawnee Municipal Authority approved a budget amendment to fund a final debt service payment and adopted the FY 2023-2024 budget via Resolution No. SMA-2023-2. Both motions carried 7-0. The consent agenda, including minutes from May 15 and June 9, 2023 meetings, was also approved.

• Approved consent agenda including May 15 and June 9 meeting minutes (7-0)
• Approved budget amendment for Shawnee Municipal Authority Fund 501 for final debt service payment (7-0)
• Adopted FY 2023-2024 Shawnee Municipal Authority budget via Resolution No. SMA-2023-2 (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving its consent agenda, adopt the Fiscal Year 2023-2024 budget, and review bids for an airport drainage improvement project. The meeting is scheduled for June 20, 2023, at 6:00 PM in the Commission Chambers at City Hall.

• Approval of minutes from May 15, 2023 regular meeting and June 9, 2023 special call meeting
• Resolution adopting FY 2023-2024 budget (July 1, 2023 - June 30, 2024)
• Consideration of bids for Improve Airport Drainage (open)

The Authority approved the budget for the period of July 1, 2023, through June 30, 2024. A decision on a bid for airport drainage improvements was deferred to a future meeting.

• Approved minutes from May 15, 2023, and June 9, 2023 meetings (7-0-0)
• Adopted Fiscal Year 2023-2024 Budget via Resolution No. SAA-2023-2 (7-0-0)
• Deferred award of $635,775.00 bid from Tri-City Seal Co. for airport drainage improvements (7-0-0)

Board of City Commissioners

The Board of City Commissioners will review the upcoming fiscal year budget and a five-year capital improvement plan. The meeting also includes discussions on emergency traffic signal installations, zoning amendments, and various service agreements.

• Adoption of the Fiscal Year 2023-2024 City Budget
• Five-Year Capital Improvement Plan (FY 2024-2028) public hearing and adoption
• Emergency traffic signal installation on Kickapoo Avenue following April 19 storm
• Conditional Use Permit hearing for a brewery/taproom at 313 East Main Street
• Bid award for demolition and clearing of 623 Kickapoo Spur (The Cinderella Hotel)

The Board of City Commissioners approved the FY2023-2024 budget and the five-year Capital Improvement Plan, both unanimously. They also awarded a demolition contract for the Cinderella Hotel, approved several interlocal agreements, and deferred two zoning items to a later meeting.

• Adopted FY2023-2024 budget (7-0)
• Adopted Five-Year Capital Improvement Plan FY2024-2028 (7-0)
• Awarded demolition of Cinderella Hotel to Midwest Wrecking for $294,220 (7-0)
• Approved agreement with Community Renewal of Pottawatomie County (5-0-2)
• Approved agreement with Central Oklahoma Community Action Agency/Transit (7-0)
• Approved agreement with Shawnee Forward with 60-day termination amendment (6-0-1)
• Decommissioned Contract Review Committee (7-0)
• Deferred zoning text amendment and brewery CUP to July 17 meeting (7-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to discuss park re-opening and the opening of a time capsule. The meeting also includes the consideration of minutes from the May 18, 2023, regular meeting.

• Approval of May 18, 2023, meeting minutes
• Discussion of park re-opening
• Discussion of time capsule opening

The committee approved the May 18, 2023 minutes (6-0) and discussed plans for a KidSpace and Splash reopening event, including non-profit booths, prizes, food trucks, and a Master of Ceremonies. No formal decisions were made on the reopening or time capsule items; these were discussion items only.

• Approved May 18, 2023 meeting minutes (6-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to consider routine items including approving minutes, receiving the 2021 audit presentation, and approving an engagement letter for 2022 audit services. They will also consider an amendment to a grant agreement involving the City, the Authority, and the Avedis Foundation, and receive an update on the 2023 International Finals Youth Rodeo.

• Approval of minutes from March 16, 2023 regular meeting
• Presentation of 2021 Audit by Arledge and Associates, P.C.
• Engagement letter with Arledge and Associates for 2022 audit services
• Amendment to grant agreement with City of Shawnee and Avedis Foundation
• Update on International Finals Youth Rodeo 2023

The Shawnee Civic and Cultural Development Authority approved an amendment to a grant agreement involving the City of Shawnee and the Avedis Foundation (4-0). The board deferred consideration of an engagement letter with Arledge and Associates for 2022 audit services to a future meeting, pending City Manager review of funding. Minutes from March 16, 2023 were approved (3-0).

• Approved amendment to grant agreement with City of Shawnee and Avedis Foundation (4-0)
• Deferred audit engagement letter with Arledge and Associates to future meeting (4-0)
• Approved minutes from March 16, 2023 regular meeting (3-0)

Board of Adjustment

The Shawnee Board of Adjustment regular meeting scheduled for June 15, 2023, at 2:30 p.m. in Commission Chambers at City Hall has been cancelled. The agenda contains no items for discussion or decision.

• Meeting cancelled

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board did not meet on June 13, 2023. The meeting was cancelled, as indicated in the official notice filed by the Parks and Recreation Administrative Assistant.

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a special call meeting to consider a $3,000,000 budget amendment for Fiscal Year 2022-2023. No other substantive items are listed for official action.

• Budget amendment for Shawnee Municipal Authority Fund: $3,000,000

The Shawnee Municipal Authority approved a budget amendment transferring $3,000,000 from the Shawnee Municipal Authority Fund (501) to the Grant Fund for emergency service contracts in response to the April 19, 2023 tornado. The motion carried 6-0-0. No other substantive decisions were made.

• Approved $3,000,000 budget amendment from Fund 501 to Grant Fund for tornado emergency contracts (6-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority is holding a special meeting to consider two items: a resolution to temporarily stay rental rate increases for fiscal year 2023-2024, and granting the City Manager authority to execute aircraft storage leases and lease amendments. No other substantive actions are on the agenda.

• Resolution to temporarily stay rental rate increases for FY 2023-2024
• Granting authority to City Manager for execution of aircraft storage leases and lease amendments

The Shawnee Airport Authority voted 6-0 to temporarily stay rental rate increases for Fiscal Year 2023-2024, citing the April 19, 2023 tornado. It also voted 6-0 to authorize the City Manager to execute aircraft storage leases and lease amendments for the same period. Both actions were approved without opposition.

• Approved Resolution SAA-2023-1 to temporarily stay rental rate increases for FY 2023-2024 (6-0)
• Granted City Manager authority to execute aircraft storage leases and lease amendments (6-0)

Board of City Commissioners

The Board of City Commissioners is holding a special meeting to address the aftermath of the April 19, 2023, severe weather event. They will consider contracts for debris removal, monitoring, and recovery consulting, as well as budget amendments and a temporary ordinance waiving permit fees for storm-related work.

• Ratification of contract extension with DebrisTech, LLC for debris removal monitoring
• Contract with DRC Emergency Services, LLC for disaster debris removal
• Task order for debris removal related to April 19, 2023 storm
• Budget amendments: General Fund $2,000,000, Street Improvement Fund $3,000,000, Grant Fund $8,000,000
• Ordinance to temporarily waive permit fees for storm-related work

The Board of City Commissioners met in special session and unanimously approved a series of contracts and budget amendments related to the April 19, 2023 tornado. They ratified a 30-day extension with DebrisTech, increased the monitoring contract cap to $1M, and approved a $2M task order with DRC Emergency Services for debris removal. They also approved contracts for recovery consulting and monitoring, budget amendments totaling $13M, and an ordinance waiving permit fees for storm-affected properties.

• Ratified 30-day contract extension with DebrisTech for debris monitoring (6-0)
• Increased DebrisTech contract cap from $500,000 to $1,000,000 (6-0)
• Approved contract with DRC Emergency Services for debris removal (6-0)
• Approved $2,000,000 task order with DRC for April 19 storm debris removal (6-0)
• Approved contract with Del Sol Consulting for disaster recovery services (6-0)
• Approved contract with DebrisTech for disaster debris monitoring (6-0)
• Approved budget amendments: $2M General Fund, $3M Street Improvement, $8M Grant Fund (6-0)
• Adopted Ordinance No. 2788NS waiving permit fees for storm-damaged structures (6-0)

Planning Commission

This agenda is a cancellation notice for the Shawnee Planning Commission regular meeting scheduled for June 7, 2023 at 1:30 p.m. in the Commission Chambers. No items for discussion or decision are listed because the meeting was cancelled.

• Regular meeting cancelled for 6/7/2023 at 1:30 p.m.

Contract Review

The Community Service Contract Review Committee will meet to consider approval of minutes from the May 18, 2022 meeting and vote on three new contracts for Fiscal Year 2023-2024. The committee will also discuss whether to continue its operations.

• Contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit System for FY 2023-2024
• Contract with Community Renewal of Pottawatomie County for FY 2023-2024
• Contract with Shawnee Forward for FY 2023-2024

Shawnee Arts and Culture Commission

The Shawnee Arts and Culture Commission is holding a special meeting to consider and approve a revised public art ordinance and to discuss proposed bylaws and standing rules. Official action will be taken only on items listed on the agenda.

• Consideration and approval of revised public art ordinance
• Discussion of proposed SACC By-Laws and Standing Rules

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a special public hearing to discuss community development and housing needs, the purpose of the Community Development Block Grant (CDBG) program, and the proposed allocation of FY 2023 funds starting July 1, 2023. The hearing is to obtain public comments on the Annual Action Plan.

• Public hearing on FY 2023 Annual Action Plan allocation of CDBG funds
• Discussion of community development and housing needs
• Review of CDBG national objectives: low/moderate income benefit, slum/blight prevention, urgent community needs

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is meeting to consider routine items including approval of prior minutes, staff reports, and updates on park reopening and rules. They will also review and potentially approve Kidspace rental pricing and discuss a community garden grant. Public comments are limited to three minutes per person.

• Approval of minutes from March 16, 2023 regular meeting
• Park re-opening update
• Park rules update
• Review and approval of Kidspace rental pricing
• Discussion of community garden grant

The committee approved the rental pricing structure for KidSpace after comparing it to other park pavilions. Members also discussed upcoming park openings, cemetery signage, and a potential community garden grant.

• Approved March 16, 2023 meeting minutes (6-0)
• Approved KidSpace rental pricing (7-0)

Board of Adjustment

The Shawnee Board of Adjustment will hold public hearings on eight zoning variance requests, including reductions in street frontage, side yard setbacks, and parking requirements, as well as requests for accessory structures and a storm shelter. The board will also review minutes from a prior meeting and receive an overview and training.

• Variance for 5-foot street frontage reduction at 611 S. Philadelphia Avenue
• Variance for accessory structure (library kiosk) in front yard at 2705 N. Harrison Avenue
• Variance for 5-inch side yard setback reduction at 3923 and 3925 Maple Grove Avenue
• Variance for parking space reduction at 323 W. 9th Street and 502-510 S. Kickapoo Avenue
• Variance for storm shelter in front yard at 1909 E. Main Street

The Shawnee Board of Adjustment approved five variances at its May 18, 2023 meeting, all by 4-0 votes. These included a street frontage reduction at 611 S. Philadelphia Ave, a front-yard library kiosk at 2705 N. Harrison Ave, side yard setback reductions at 3923 and 3925 Maple Grove Ave, a five-year repaving extension for a church at 531 N. Pennsylvania Ave, a parking space reduction for group homes at 502-510 S. Kickapoo Ave, and a street frontage reduction at 15350 Walker Road. Two applications (BOA06-23 and BOA08-23) were withdrawn, and no action was taken on them.

• Approved variance BOA02-23 for 5-foot street frontage reduction at 611 S. Philadelphia Ave (4-0)
• Approved variance BOA03-23 for front-yard library kiosk at 2705 N. Harrison Ave (4-0)
• Approved variance BOA04-23 for 5-inch side yard setback reduction at 3923 & 3925 Maple Grove Ave (4-0)
• Approved variance BOA05-23 allowing 5 years to repave parking lot at 531 N. Pennsylvania Ave (4-0)
• Approved variance BOA07-23 reducing parking spaces to 4 per group home at 502-510 S. Kickapoo Ave (4-0)
• Approved variance BOA09-23 for street frontage reduction at 15350 Walker Road (4-0)
• Withdrawn: BOA06-23 (parking variance at 323 W. 9th St) - no action
• Withdrawn: BOA08-23 (storm shelter variance at 1909 E. Main St) - no action

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to consider approval of the March 16, 2023 minutes, receive a presentation of the 2021 audit by Arledge and Associates, and hear an update on the International Finals Youth Rodeo 2023. Public comments and trustee comments are also on the agenda.

• Approval of minutes from March 16, 2023 regular meeting
• Presentation of 2021 audit by Arledge and Associates, P.C.
• Update on International Finals Youth Rodeo 2023

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider its consent agenda and hold a public hearing on the proposed budget for Fiscal Year 2023-2024. The consent agenda includes approval of prior meeting minutes and confirmation of a solid waste contract with Central Disposal. No other new business is listed.

• Public hearing on proposed FY 2023-2024 budget
• Approval of minutes from April 17, 2023 regular and special meetings
• Confirmation of solid waste collection, recycling, and disposal contract with Central Disposal for FY 2023-2024

The Shawnee Municipal Authority approved its consent agenda, including minutes from April 17, 2023 meetings and confirmation of a solid waste contract with Central Disposal for FY2023-24. A public hearing on the proposed FY2023-24 budget was held with no public comments. No new business was discussed, and the meeting adjourned.

• Approved consent agenda items 1(a-b) including April 17 meeting minutes and Central Disposal solid waste contract confirmation (7-0)
• Held public hearing on FY2023-24 proposed budget; no public comments received

Board of City Commissioners

The Board of City Commissioners will hold a public hearing on the proposed FY 2023-2024 budget and consider several rezoning requests, preliminary and final plats for Shawnee Twin Lakes, and a contract for the Clearpond Road Culvert Replacement Project. The agenda also includes consent items, proclamations, and a bid opening for demolition of the Cinderella Hotel.

• Public hearing on FY 2023-2024 proposed budget
• Rezone 1804 West Dewey Street from I-2/R-1 to A-1 (withdrawn)
• Rezone 1320 North Harrison Avenue from C-1 to C-3
• Rezone 15301 Highway 102 from A-1 to C-1
• Preliminary and final plats for Shawnee Twin Lakes, Lake No. 2 (1,754.59 acres)

The Board approved a $94,010 contract for the Clearpond Road Culvert Replacement Project and authorized a corresponding budget amendment. Two rezoning requests were approved, and the board approved preliminary and final plats for Shawnee Twin Lakes, Lake No. 2. A decision on demolition bids for the Cinderella Hotel was deferred.

• Approved $94,010 contract with Freese and Nichols, Inc. for Clearpond Road Culvert Replacement Project (7-0-0)
• Approved $94,010 budget amendment for Street Improvement Fund (7-0-0)
• Approved rezoning of 1320 North Harrison Avenue from C-1 to C-3 (7-0-0)
• Approved rezoning of 15301 Highway 102 from A-1 to C-1 (7-0-0)
• Approved Preliminary and Final Plats for Shawnee Twin Lakes, Lake No. 2 (7-0-0)
• Ratified Mayor's emergency declaration authorizing City Manager actions (7-0-0)
• Approved application for AmeriCorps Vista volunteers (7-0-0)
• Deferred award of demolition bids for 623 Kickapoo Spur 'The Cinderella Hotel' (7-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider its consent agenda, which includes approval of minutes from the April 17, 2023 regular and special call meetings. A public hearing will be held for the proposed Fiscal Year 2023-2024 budget. No other substantive items are listed on the agenda.

• Public hearing for proposed FY 2023-2024 budget
• Approval of minutes from April 17, 2023 regular and special call meetings

The Shawnee Airport Authority held a public hearing on its proposed FY2023-2024 budget, with no public comments, and then approved the consent agenda including minutes from the April 17 regular and special meetings. No new business was discussed, and the meeting adjourned.

• Approved consent agenda including April 17, 2023 regular and special meeting minutes (7-0)
• Held public hearing on FY2023-2024 proposed budget; no public comments received

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is meeting to approve minutes from its March 14, 2023 regular meeting, receive staff reports, and hear citizen comments. The agenda is mostly procedural, with no major decisions or proposals listed.

• Approval of minutes from March 14, 2023 regular meeting
• Staff reports
• Citizen participation (3-minute limit per person, 12-minute limit per topic)
• Board comments

The Shawnee Senior Citizens Advisory Board met on May 9, 2023, and approved the minutes from the March 14, 2023 meeting by a 6-0 vote. Staff reported hiring new recreation center aides and lifeguards, and discussed upcoming health events and pickleball expansion. No citizens participated, and the board adjourned after hearing updates on tornado cleanup and community assistance.

• Approved March 14, 2023 meeting minutes (6-0)
• Adjourned meeting at 10:05 AM (7-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a special meeting to handle routine administrative business, including appointing a board chairman, approving minutes from a previous meeting, and approving claims from October 2022 to May 2023. The agenda also includes project and program manager updates. No major policy decisions or public hearings are scheduled.

• Appointment of Board Chairman
• Approval of Minutes from November 1, 2022
• Approval of Claims from 10/19/2022 to 05/01/2023
• Project Update Report
• Program Manager's Report

The Shawnee Urban Renewal Authority meeting scheduled for May 8, 2023, was not held because a quorum was not present. Only one member, William Burke, attended; the other four members were absent. No decisions or actions were taken.

Planning Commission

The Shawnee Planning Commission will hold public hearings on four rezoning requests, including a C-1 to C-3 change at 1320 N. Harrison Avenue, an I-2/R-1 to A-1 change at 1804 W. Dewey Street, and an A-1 to C-1 change at 15301 Hwy 102. They will also consider preliminary and final plats for the Shawnee Twin Lakes, Lake No. 2, covering approximately 1,754.59 acres. The meeting includes approval of prior minutes, a training session, and department updates.

• Rezone C-1 to C-3 at 1320 N. Harrison Avenue
• Rezone I-2/R-1 to A-1 at 1804 W. Dewey Street (deferred from April 5)
• Rezone A-1 to C-1 at 15301 Hwy 102
• Preliminary plat for Shawnee Twin Lakes, Lake No. 2 (1,754.59 acres)
• Final plat for Shawnee Twin Lakes, Lake No. 2 (1,754.59 acres)

Board of City Commissioners

The Shawnee Board of City Commissioners will meet to amend the FY 2022-2023 budget for Fund 001 to cover an operational shortfall caused by the April 19, 2023 storm. They will also consider two new contracts for debris removal and monitoring related to storm cleanup.

• Budget amendment for FY 2022-2023 Fund 001 to cover storm-related shortfall
• Contract with DRC Emergency Services for debris removal
• Contract with Debris Tech for debris removal monitoring

The Board of City Commissioners approved a budget amendment to address an operational shortfall caused by the April 19, 2023, storm event. The board also approved two contracts to handle the removal and monitoring of storm debris.

• Approved FY 2022-2023 budget amendment for Fund 001 to fund storm event operational shortfall (5-0-0)
• Approved contract with DRC Emergency Services for debris removal (5-0-0)
• Approved contract with Debris Tech for debris removal monitoring (5-0-0)

Shawnee Arts and Culture Commission

The April 26, 2023 meeting of the Shawnee Arts and Culture Commission is cancelled. The agenda contains only the cancellation notice and standard procedural language; no business items are scheduled.

• Meeting cancelled

Airport Advisory Board

The Shawnee Airport Advisory Board will discuss and consider adopting revised minimum standards for the airport and revisions to the Airport Lease and Development Policy Statement. The board will also hear staff reports on fuel sales, fuel price comparisons, and the budget. Public comment is invited during the citizens participation portion.

• Discussion and consideration of revised minimum standards
• Discussion and consideration of revisions to Airport Lease and Development Policy Statement
• Staff report on Shawnee Regional Airport fuel sales
• Staff report on current fuel price comparisons
• Budget summary report

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the March 20, 2023 regular meeting. No other substantive items are listed; the agenda is otherwise procedural.

• Consider approval of consent agenda
• Minutes from March 20, 2023 regular meeting

The Shawnee Airport Authority met in regular session and approved the minutes from the March 20, 2023 meeting as part of the consent agenda. No new business was discussed, and the meeting adjourned shortly after.

• Approved minutes from March 20, 2023 regular meeting (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a consent agenda and a budget amendment for Fiscal Year 2022-2023. The amendment would use insurance recovery funds to repair and replace damaged trucks and increase Utility Billing printing expenses. No other new business is listed on the agenda.

• Budget amendment for Fund 501 to repair a damaged truck with insurance recovery funds for $13,036.00
• Replacement of a damaged truck with insurance recovery funds for $21,761.00
• Increase in expense for Utility Billing printing with Water Sales for $10,000.00
• Approval of minutes from March 20, 2023 regular meeting

The Shawnee Municipal Authority approved a budget amendment for Fiscal Year 2022-2023, Fund 501, to fund truck repairs and replacement with insurance recovery funds and increase Utility Billing printing expenses. All votes were unanimous (7-0). No other substantive decisions were made.

• Approved minutes from March 20, 2023 regular meeting (7-0)
• Approved FY2022-23 budget amendment for truck repairs ($13,036), truck replacement ($21,761), and Utility Billing printing ($10,000) (7-0)

Board of City Commissioners

The Board of City Commissioners will consider approving participation in multiple opioid settlement agreements (Walgreens, Walmart, CVS, Allergan, Teva), the FY 2023-2024 proposed budget, a rezoning at 1804 West Dewey Street, and a lease to continue the Shawnee Rescue Mission as a Homeless Resource Center. The agenda also includes presentations of the annual financial report, recognitions, and various contracts and budget amendments.

• Consider approving participation in opioid settlements with Walgreens, Walmart, CVS, Allergan, and Teva (Resolutions 6699-6703)
• Public hearing and ordinance to rezone 1804 West Dewey Street from I-2/R-1 to A-1 (Case RZ06-23)
• Consideration of FY 2023-2024 Proposed Budget and FY 2021-2022 Annual Comprehensive Financial Report
• Consideration of MOU and Lease Agreement to continue use of Shawnee Rescue Mission as Homeless Resource Center
• Consideration of Professional Services Agreement with Devox Project Management Group for Infill Housing Palette

The Board approved participation in five opioid settlement agreements (Walgreens, Walmart, CVS, Allergan, Teva) and authorized the Mayor to execute participation forms. They also approved a $1.1M sidewalk improvement bid, a $68,300 water line task order, and suspended the Shawnee Forward economic development agreement. Two rezoning items for 1804 West Dewey Street were deferred to May 15, 2023.

• Approved participation in Walgreens opioid settlement (7-0)
• Approved participation in Walmart opioid settlement (7-0)
• Approved participation in CVS opioid settlement (7-0)
• Approved participation in Allergan opioid settlement (7-0)
• Approved participation in Teva opioid settlement (7-0)
• Awarded Highland Street Sidewalk Improvements bid to EMC Services for $1,108,070 (7-0)
• Approved $68,300 task order for water system improvements along Marie Drive (7-0)
• Suspended agreement with Shawnee Forward for economic development services (7-0)

Board of City Commissioners

The Board of City Commissioners, along with the Shawnee Airport Authority and Shawnee Municipal Authority, will hold a special called session to present, review, and discuss city governance, community needs, strategic goals, programs, projects, and priorities. The purpose is to develop a strategic plan. No formal votes or specific proposals are listed on the agenda.

• Presentation, review, and discussion of city governance and community needs
• Discussion of strategic goals, programs, projects, and priorities
• Joint session of City Commission, Airport Authority, and Municipal Authority
• Meeting at City Commission Chambers, 16 West 9th Street, Shawnee, OK

The Board of City Commissioners, along with the Shawnee Airport Authority and Shawnee Municipal Authority, met in a special called session for a strategic planning workshop. The meeting, facilitated by Dr. Scott Willingham of Strategic Government Resources, included presentations on governance, community survey results, and visioning activities. No formal decisions or votes were made; the session was for discussion only.

• No formal decisions or votes taken during the strategic planning session

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet on April 11, 2023, at 9:30 AM at the Senior Recreation Center (401 N Bell) to consider approving the minutes from the March 14, 2023 meeting. The agenda includes staff reports, public participation, and board comments, with no substantive decisions or new items listed.

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a request to rezone property at 1804 W. Dewey Street from Light Industrial (J-2) and Single-Family Residential (R-1) to Rural Agricultural (A-1). The commission will also vote on approving the minutes from the March 1, 2023 meeting and receive updates from the Community Development Department.

• Public hearing on rezoning RZ06-23 for 1804 W. Dewey Street
• Rezone from J-2 (Light Industrial) and R-1 (Single-Family Residential) to A-1 (Rural Agricultural)
• Approval of minutes from March 1, 2023 regular meeting
• Community Development Department updates

Board of City Commissioners

The Shawnee Board of City Commissioners will decide on multiple charter amendments, including ward-specific voting rules and employee qualifications, and update water, sewer, and solid waste fee schedules. They will also consider emergency repairs for a wastewater main on Chicago Street, a special election for charter amendments, and several rezoning requests.

• Emergency repair of wastewater main on Chicago Street, up to $72,400
• Charter amendments for ward-specific voting, employee qualifications, and conflict-of-interest rules
• Special election called for June 13, 2023, on charter amendment questions
• Update to water, sewer, and solid waste fee schedules
• Rezoning requests for properties at 1320 N Harrison Ave, 731 N Kickapoo Ave, and 602 N Harrison Ave

The Board approved several charter amendments and scheduled a special election for June 13, 2023, to let voters decide on the changes. The board also approved rate increases for water, sewer, and solid waste services.

• Approved special election for charter amendments on June 13, 2023 (7-0-0)
• Approved 6.5% CPI increase for water and sewer rates (6-1-0)
• Approved 3.5% increase for sanitation rates effective July 1, 2023 (6-1-0)
• Authorized $72,400 emergency wastewater main repair on Chicago Street (7-0-0)
• Approved rezoning 731 N. Kickapoo Ave from R-3 to C-1 (7-0-0)
• Approved rezoning 602 N. Harrison Ave from C-1 to C-3 (7-0-0)
• Approved $155,400 water system task order for Thompson Heights Addition (7-0-0)
• Approved $193,000 water system task order for Alice, Fay, Edwards, and Pesotum Streets (7-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider approval of the February 21, 2023 meeting minutes and an amendment to a commercial aeronautical lease agreement. No other substantive items are listed; the agenda is otherwise procedural.

• Approval of minutes from February 21, 2023 regular meeting
• Consideration of amendment to Commercial Aeronautical Lease Agreement

The Shawnee Airport Authority approved an amendment to the commercial aeronautical lease agreement with BUCO Aviation, LLC, allowing the tenant to expand its business plan. The board also approved the consent agenda, which included the minutes from the February 21, 2023 regular meeting. Both items passed unanimously 7-0.

• Approved consent agenda item 1(a): minutes from February 21, 2023 regular meeting (7-0)
• Approved amendment to Commercial Aeronautical Lease Agreement with BUCO Aviation, LLC (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to confirm actions taken by the City Commission, including an emergency wastewater main repair on Chicago Street and updates to water, sewer, and solid waste fees. The board will also consider a sponsorship agreement with the Pottawatomie County Development Authority. Most items are confirmations of prior City Commission actions.

• Confirm emergency wastewater main repair on Chicago Street between Broadway and Bell Avenues, not to exceed $72,400
• Confirm resolution updating water and sewer rates for residential and commercial use, inside and outside city limits
• Confirm resolution updating solid waste service monthly rates and fees
• Consider sponsorship agreement with Pottawatomie County Development Authority

The Shawnee Municipal Authority confirmed the City Commission's emergency declaration and authorized up to $72,400 for repairing a wastewater main on Chicago Street between Broadway and Bell Avenues. It also confirmed updates to water, sewer, and solid waste rates and fees, and approved a sponsorship agreement with the Pottawatomie County Development Authority for the PCDA Wetland Project at Wes Watkins Lake.

• Approved consent agenda including February 21, 2023 minutes (7-0)
• Confirmed emergency wastewater main repair authorization up to $72,400 (7-0)
• Confirmed water and sewer rate schedule update (6-1, Richter nay)
• Confirmed solid waste rate schedule update (6-1, Richter nay)
• Approved sponsorship agreement with Pottawatomie County Development Authority (7-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will review minutes from prior meetings, receive staff and program updates, and discuss the re-opening of Kidspace Park and updates to park rules. No formal decisions are listed on this procedural agenda.

The committee approved the minutes from the February 16 and March 3 meetings. Members discussed the Kidspace Park re-opening and the development of park rules. Staff provided updates on a hiring event and recreation programs.

• Approved February 16, 2023 meeting minutes (5-0)
• Approved March 3, 2023 special meeting minutes with correction (5-0)

Board of Adjustment

The Shawnee Board of Adjustment will hold a public hearing and consider a variance request from DJD Realty, LLC to waive sidewalk requirements at a property on the northwest corner of Garrett's Lake Rd. and N. Harrison Ave. The board will also vote on approving the minutes from its December 15, 2022 meeting and receive updates from the Community Development Department.

• Variance request (Case No. BOA1-23) by DJD Realty, LLC to waive sidewalk requirement at NW corner of Garrett's Lake Rd. and N. Harrison Ave.
• Approval of minutes from December 15, 2022 regular meeting
• Community Development Department updates

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to discuss mediation involving the City of Shawnee, Pottawatomie County, and the Authority itself, as well as the 2021 audit of the Authority. They will also receive an update on the 2023 International Finals Youth Rodeo. The agenda includes public and trustee comments, but no formal votes are listed.

• Discussion of mediation between City of Shawnee, Pottawatomie County, and the Authority
• Discussion of the 2021 Shawnee Civic and Cultural Development Authority Audit
• Update on the International Finals Youth Rodeo 2023
• Public comments and trustee comments

The Shawnee Civic and Cultural Development Authority met and received updates on the mediation between the City, County, and Authority, the 2021 audit, and the 2023 International Finals Youth Rodeo. No formal decisions were made; the meeting was procedural and adjourned with a 5-0 vote.

• Adjourned meeting (5-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet on March 14, 2023, at 9:30 AM in Commission Chambers at City Hall. The board will consider the minutes from the February 14, 2023 meeting, receive staff and program updates, and discuss a Pottawatomie sales tax expenditure proposal. The board will also review its charter and purpose.

• Consideration of February 14, 2023 meeting minutes
• Discussion and possible action on Pottawatomie Sales Tax Expenditure Proposal
• Review of Board Charter and Purpose

The Shawnee Senior Citizens Advisory Board approved a request for funds from the Pottawatomie Sales Tax Expenditure to pay for a 2-year subscription to the Shawnee News Star and the Countywide and Sun. The board also approved the February 14, 2023 meeting minutes and discussed the board charter and program updates. No other substantive decisions were made.

• Approved February 14, 2023 meeting minutes (7-0)
• Approved Pottawatomie Sales Tax Expenditure request for 2-year newspaper subscription (8-0)

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is meeting to appoint members to a sub-committee for a park re-opening ceremony. The agenda contains only this one substantive item, along with routine call to order and adjournment.

• Appoint park re-opening ceremony sub-committee members

The committee swore in Sue Nelson as a member. The committee also approved the appointment of three volunteers to a sub-committee focused on a park re-opening ceremony.

• Swore in Sue Nelson to the Shawnee Beautification, Parks, and Recreation Committee
• Appointed Sherry Lankford, Vickie Winters, and Ian Hayes to the park re-opening ceremony sub-committee (5-0)

Planning Commission

The Shawnee Planning Commission will hold a public hearing on three rezoning requests and a final plat application at its March 1 meeting. The body will also receive updates on the Unified Development Code and community development projects.

• Rezone RZ03-23: 731 N. Kickapoo Ave from R-3 to C-1
• Rezone RZ04-23: 1320 N. Harrison Ave from C-1 to C-3
• Rezone RZ05-23: 602 N. Harrison Ave from C-1 to C-3
• Final Plat FPL02-23: Heritage Plains Phase 1 (24.9 acres north of Westech Rd, west of N. Kickapoo Ave)
• Presentation on Unified Development Code progress by Freese and Nichols

Shawnee Municipal Authority

The Shawnee Municipal Authority will consider a resolution to modify the security for certain outstanding indebtedness. This proposal involves adding 0.50% of sales tax revenue to the security pledge and authorizing necessary legal documents.

• Resolution to modify security for outstanding indebtedness
• Addition of 0.50% of sales tax revenue to the security pledge
• Approval of sales tax agreement and amended parity agreement
• Approval of amendments to general bond indenture and loan agreements

The Shawnee Municipal Authority approved the January 17, 2023 meeting minutes and passed a resolution to modify the security for outstanding indebtedness by adding a one-half of one percent (0.50%) sales tax revenue pledge. There was no new business discussed during the meeting.

• Approved minutes from the January 17, 2023 regular meeting (7-0)
• Approved Resolution No. SMA-2023-1 authorizing debt security modification and adding 0.50% sales tax revenue to the security pledge (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider its consent agenda, which includes approving minutes from its January 17 regular meeting and acknowledging the Airport Advisory Board's January 18 minutes. No new business items are listed, so the meeting is largely procedural.

• Approval of January 17, 2023 regular meeting minutes
• Acknowledge Airport Advisory Board minutes from January 18, 2023

The Shawnee Airport Authority met on February 21, 2023. The board approved the consent agenda, which included the minutes from the January 17 regular meeting and the January 18 Airport Advisory Board meeting.

• Approved January 17, 2023 regular meeting minutes (7-0)
• Acknowledged January 18, 2023 Airport Advisory Board minutes (7-0)

Board of City Commissioners

The Board of City Commissioners will consider adopting updated building and fire codes, which would replace specific fee amounts with a reference to the City Fee Schedule. They will also vote on a resolution to update the fee schedule accordingly. Other items include a lease-purchase for a patch truck, a rezoning request, and several resolutions related to infrastructure and finances.

• Equipment lease-purchase agreement with Welch State Bank for a patch truck, $298,614.36
• Rezoning of 1.7168 acres near N. Harrison Ave. and Garrett's Lake Rd. from A-1 to C-3 (Case RZ02-23)
• Adoption of 2018 International Building, Residential, and other codes; repeal of conflicting sections
• Resolution to add 0.50% sales tax revenue to security for Shawnee Municipal Authority debt
• Repeal of Utility Improvement Fee (Ordinance 2770NS) and removal from fee schedule

The Board of City Commissioners approved a series of resolutions and ordinances, including adopting the 2018 International Building Code and 2020 National Electrical Code, along with the 2018 International Fire Code, and updating the City Fee Schedule accordingly. They also approved a lease-purchase agreement for a patch truck, a project agreement with ODOT for the Main Street Bridge, and a rezoning request. All votes were 7-0 except the appointment of Commissioner Sehorn to the mediation committee, which passed 5-1-1.

• Approved consent agenda including minutes, reports, appointments, and change orders (7-0)
• Appointed Commissioner Sehorn to represent City in mediation (5-1-1)
• Approved $298,614.36 lease-purchase for patch truck (7-0)
• Approved ODOT project agreement for Shawnee Creek bridge (7-0)
• Approved CEC engineering amendment for bridge design (7-0)
• Denied appeal of demolition order for 623 Kickapoo Spur (7-0)
• Adopted 2018 building codes and 2020 electrical code (7-0)
• Rezoned 1.7168 acres at N. Harrison & Garrett's Lake Rd to C-3 (7-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board meets to review staff updates, discuss 2023 goals, and consider starting a monthly food donation program. No formal decisions are listed on this agenda beyond approving past minutes and the 2023 meeting schedule.

• Approval of January 10, 2023 minutes
• Approval of 2023 regular meeting schedule
• Discussion of 2023 board goals including a new food donation initiative
• Staff update noting Parks and Recreation department realignment and Community Center remodel

The Shawnee Senior Citizens Advisory Board approved a proposal to buy an ice and water dispenser for the Senior Center, with a 9-0 vote. The board also approved the previous meeting's minutes (9-0) and adjourned (8-0). Staff and program updates were provided, including a new administrative assistant and upcoming programs at the Community Center.

• Approved purchase of ice and water dispenser for Senior Center (9-0)
• Approved minutes from January 10, 2023 (9-0)
• Adjourned meeting (8-0)

Airport Advisory Board

The Shawnee Airport Advisory Board will discuss proposed revisions to airport minimum standards to accommodate new cargo and limited passenger services, and will consider convening a budget committee for the FY2024 airport authority budget. The board will also review mission and vision statement recommendations and receive staff reports on fuel prices, fuel sales, and budget status.

• Proposed revisions to Minimum Standards for commercial aeronautical services, with a 30-day public comment period and public meeting
• Discussion on convening Airport Advisory Board Budget Committee for FY2024 budget review
• Fuel price comparisons: 100LL replacement cost $4.27/gal, Jet A $3.93/gal
• Budget report: FY2023 revenue $400,110.72 vs budget $957,290.00; expenses $140,183.69 personnel
• Mission and vision statement recommendations

Shawnee Municipal Authority

This is a largely procedural meeting. The only action item is approval of the consent agenda, which contains minutes from the December 19, 2022 regular meeting. No other new business is listed.

• Consider approval of Consent Agenda: Minutes from the December 19, 2022 regular meeting

The Shawnee Municipal Authority met in regular session and approved the consent agenda item for the December 19, 2022 meeting minutes by a 6-0 vote. No new business was brought forward, and the meeting adjourned at 7:58 p.m. No substantive decisions were made beyond the procedural approval of minutes.

• Approved December 19, 2022 meeting minutes (6-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold a public hearing and consider rezoning about 5 acres on Transportation Parkway from C-3 with a PUD to R-3 multifamily residential. They will also consider preliminary and final plats for Shawnee Marketplace Phase 2, contracts for engineering and fire department review, and acknowledge the results of the January 10 sales tax election.

• Rezoning of ~5 acres on Transportation Parkway from C-3 to R-3 (Case RZ01-23)
• Preliminary and final plats for Shawnee Marketplace Phase 2 at 4700 Marketplace Blvd (~6.23 acres)
• Agreement with Burns and McDonnell for engineering services and water system improvements behind Lowe's
• Contract with Emergency Services Consulting International for operational review of fire department
• Budget amendment for FY 2022-2023 to fund fire department review with sales tax revenues

The Board of City Commissioners approved an agreement with Emergency Services Consulting International for a Shawnee Fire Department operational review, along with a related general fund budget amendment. The board also approved engineering design services and Task Order Number One for water system improvements, a Community Development Block Grant contract for transitional housing administration, and preliminary and final plats for Shawnee Marketplace, Phase 2. A rezoning request for property on Transportation Parkway was withdrawn by the applicant and no action was taken.

• Approved consent agenda including minutes, reports, and mayoral appointments (6-0)
• Approved engineering services agreement with Burns and McDonnell Engineering Company, Inc. (6-0)
• Approved Task Order Number One for Water System Improvements behind Lowe's for $69,500.00 (6-0)
• Approved CDBG contract with Central Oklahoma Community Action Agency for transitional housing administration at 1309 East Highland (6-0)
• Approved operational review agreement with Emergency Services Consulting International for $38,550.00 (6-0)
• No action taken on Transportation Parkway rezoning after applicant withdrew application
• Approved preliminary and final plats for Shawnee Marketplace, Phase 2 at 4700 Marketplace Boulevard (6-0)
• Approved Fiscal Year 2022-2023 General Fund budget amendment for the Fire Department operational review (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority will review a proposed budget amendment for Fiscal Year 2022-2023 to add $14,500 for engineering services related to the Stormwater Rehabilitation Project and the Army National Guard development project. The additional funds will be covered by Federal Grant Revenue and reimbursements from Pottawatomie County.

• Budget amendment for Fund 511 Shawnee Airport Authority Fund: $14,500 for engineering services
• Funding sources: Federal Grant Revenue and Pottawatomie County reimbursements
• Stormwater Rehabilitation Project engineering costs
• Army National Guard development project engineering costs

The Shawnee Airport Authority approved a budget amendment for Fiscal Year 2022-2023 for Fund 511 to fund engineering services for the Stormwater Rehabilitation Project and the Army National Guard development project, funded by federal grants and a Pottawatomie County reimbursement. The consent agenda, including December 2022 minutes and October 2022 advisory board minutes, was also approved. No new business was discussed.

• Approved consent agenda including Dec 19, 2022 minutes and Oct 19, 2022 advisory board minutes (6-0)
• Approved FY 2022-2023 budget amendment for Fund 511 for engineering services for Stormwater Rehabilitation and Army National Guard projects (6-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is holding its first regular meeting of 2023. The agenda is largely procedural, including approval of previous minutes, acknowledgment of no meetings in November or December, and approval of the 2023 list of regular meetings. The board will also discuss its goals and objectives for the year and receive staff and program updates.

• Approval of previous minutes from October 11, 2022
• Approval of 2023 List of Regular Meetings
• Discussion of Board Goals and Objectives for 2023
• Staff and Program Updates
• Public Comments

The Shawnee Senior Citizens Advisory Board approved the minutes from October 2022 and the 2023 list of regular meetings, both by 8-0 votes. The board agreed to begin collecting food items for donation to local food programs starting at the February 14, 2023 meeting, with details to be discussed then. Staff noted that Parks and Recreation is back under one department, a new admin assistant is expected, and the Community Center is closed for remodeling. No other substantive decisions were made.

• Approved October 2022 minutes (8-0)
• Approved 2023 list of regular meetings (8-0)
• Agreed to start monthly food donations to food programs, beginning February 14, 2023

Planning Commission

The Planning Commission will consider a preliminary and final plat for the Shawnee Marketplace Phase 2 development. The commission will also address a withdrawn rezoning request for property on Transportation Parkway.

• Preliminary Plat: Shawnee Marketplace, Phase 2 at 4700 Marketplace Boulevard (6.23 acres)
• Final Plat: Shawnee Marketplace, Phase 2 at 4700 Marketplace Boulevard (6.23 acres)
• Rezoning Case RZ01-23: Request to rezone 5 acres on Transportation Parkway (withdrawn)
• Approval of December 7, 2022, meeting minutes