Shawnee public meetings in 2023
77 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Shawnee Civic and Cultural Development Authority
The Shawnee Civic and Cultural Development Authority is meeting to consider routine administrative items, including approving minutes, acknowledging the 2024 meeting schedule, authorizing a power of attorney for a vehicle, and deciding on an audit services contract. They will also receive an update on the International Finals Youth Rodeo 2024. The agenda is mostly procedural, with the audit contract and rodeo update being the substantive items.
- Approval of minutes from August 17, 2023 regular meeting
- Acknowledge 2024 regular meeting schedule
- Authorize City Manager to sign Power of Attorney for 2011 Chevrolet Tahoe
- Consider engagement letter with Arledge and Associates, P.C. for audit services for year ended December 31, 2022 (deferred from August 17, 2023)
- Discussion and update on International Finals Youth Rodeo 2024
Airport Advisory Board
The Airport Advisory Board will meet to approve past meeting minutes and consider an amendment to the FY 2024–2028 Capital Improvement Plan for an airfield signage retrofit project. The board will also review the Shawnee Regional Airport Terminal Area Development Plan customer survey and discuss a city ethics resolution, construction updates, fuel pricing, and budget reports.
- Amendment to FY 2024–2028 Capital Improvement Plan for airfield signage retrofit project
- Shawnee Regional Airport Terminal Area Development Plan customer survey
- City Commission Resolution 6717 on Code of Ethics
- Construction project update
- Fuel price comparisons and sales report
Shawnee Airport Authority
The Shawnee Airport Authority will meet to approve the minutes from the November 20, 2023 meeting and confirm actions taken by the City Commission regarding a temporary terminal building at Shawnee Regional Airport. No new business is listed on the agenda.
- Approval of minutes from November 20, 2023 meeting
- Confirmation of City Commission action on H.W. Lochner design engineering services for temporary terminal building at Shawnee Regional Airport (SNL)
- Confirmation of City Commission award of temporary airport terminal facility
Board of City Commissioners
The Shawnee Board of City Commissioners will consider several items, including a proposed ordinance to prohibit sitting or lying on sidewalks and sleeping outdoors in downtown, a resolution updating the City Fee Schedule, and multiple contracts for roofing, airport terminal facilities, and engineering services. They will also hold public hearings on two rezoning requests and a preliminary plat for the Adcock Addition. The agenda includes routine consent items, budget amendments, and an executive session.
- Ordinance adding Section 20-47 to prohibit sitting/lying on sidewalks and sleeping outdoors downtown
- Resolution updating City Fee Schedule
- Contract with Universal Roofing and Sheet Metal for Recreation Center roofing
- Contract with Mobile Modular for temporary Airport Terminal Facilities
- Rezoning requests (RZ12-23 and RZ13-23) near East 45th Street and North Harrison Avenue
Planning Commission
The Shawnee Planning Commission will hold public hearings on two rezoning requests (RZ12-23 and RZ13-23) for properties near E. 45th Street and N. Harrison Avenue, changing from A-1 Rural Agricultural to C-3 Highway Commercial and I-1 Limited Light Industrial, respectively. They will also consider a preliminary plat for the 22.68-acre Adcock Addition, approve the 2024 meeting calendar, and review the Twin Lakes Master Plan. The meeting includes approval of the October 4, 2023 minutes and staff updates.
- Public hearing on RZ12-23: rezone from A-1 to C-3 at NW of E. 45th & N. Harrison
- Public hearing on RZ13-23: rezone from A-1 to I-1 at NW of E. 45th & N. Harrison
- Preliminary Plat PPL04-23: Adcock Addition, approximately 22.68 acres
- Review and approval of 2024 Planning Commission meeting calendar
- Consideration and approval of Twin Lakes Master Plan
Shawnee Airport Authority
The Shawnee Airport Authority will conduct a routine meeting to approve minutes from the October 16, 2023 meeting and acknowledge minutes from the Airport Advisory Board. The board will also acknowledge the 2024 meeting schedule for itself and other local boards. No substantive decisions or new business are listed on the agenda.
Board of City Commissioners
The Board of City Commissioners will consider several ordinances, contracts, and appointments, including a downtown meal operations amendment, a fire station remodel design contract, and the appointment of a Ward 3 commissioner. They will also discuss the City Manager's evaluation and a PFAS settlement in executive session.
- Ordinance amending downtown meal operations (Article XI, Sections 8-600 through 8-603)
- Professional Services Agreement with Brandstetter Carroll Inc. for Fire Station No. 3 Remodel design
- Task order with Del Sol Consulting for April 19, 2023 storm event consulting
- Amendment to DebrisTech, LLC contract for debris removal monitoring
- Appointment of Ward 3 Commissioner to fill vacancy expiring 2024
Shawnee Beautification, Parks, and Recreation Committee
This meeting of the Shawnee Beautification, Parks, and Recreation Committee was cancelled. No business items are scheduled or discussed.
- Meeting cancellation notice filed by Parks and Recreation Administrative Assistant Jane Wright
Airport Advisory Board
The Shawnee Airport Advisory Board is meeting to consider approving minutes from previous meetings and to receive reports on the Oklahoma Aeronautics Commission Pavement Condition Index, the FAA Capital Improvement Plan for 2025-2029, construction activity, fuel prices and sales, and the budget. The meeting includes a public comment period. No formal action items other than minutes are listed.
- Approval of minutes from June 21 and August 16, 2023 meetings
- Oklahoma Aeronautics Commission Pavement Condition Index results
- FAA Capital Improvement Plan 2025-2029
- Construction activity report
- Fuel prices and sales reports
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board will meet to approve minutes from its October meeting, discuss a member survey for future programs, and vote on purchasing office chairs. The board will also hear staff reports and allow public comments before adjourning.
- Approval of minutes from October 10, 2023 meeting
- Discussion of survey to gauge interest in future programming
- Consideration of purchase approval for office chairs
Board of City Commissioners
The Shawnee Board of City Commissioners will meet to consider a resolution authorizing a letter of intent to submit an Opioid Abatement Grant Award Application to the Oklahoma Opioid Abatement Board. No other substantive items are listed on the agenda.
- Consideration of resolution authorizing opioid grant application submission
Planning Commission
The Shawnee Planning Commission regular meeting scheduled for November 1, 2023, at 1:30 p.m. has been cancelled. The agenda contains only the cancellation notice and administrative details, with no items for discussion or decision.
- Meeting cancelled
Shawnee Arts and Culture Commission
This is a notice for the Shawnee Arts & Culture Commission regular meeting on October 25, 2023, at 11:30 AM in the Commission Chambers. The agenda contains only procedural meeting details and no substantive items for discussion or decision.
- Regular meeting of the Shawnee Arts & Culture Commission
- Meeting location: Commission Chambers, 16 W. 9th St, Shawnee, OK 74801
- Filed by City Planner Rachel Clyne
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Beautification, Parks, and Recreation Committee will hold its regular meeting to consider approving the September minutes, set the 2024 meeting schedule, and receive an update from the Woodland Park Opening Ceremony Sub-Committee. Staff reports and citizen participation are also on the agenda.
- Approval of September 21, 2023 meeting minutes
- Consideration of 2024 regular meeting schedule
- Woodland Park Opening Ceremony Sub-Committee update
Board of Adjustment
The Shawnee Board of Adjustment will meet on October 19, 2023, at 2:30 PM in the Commission Chambers at City Hall. The board will consider approving minutes from the July 20, 2023 meeting and hear two public hearings for property variance requests. No other substantive decisions are scheduled.
- Public hearing on variance request for 16216 Patterson Road to reduce street frontage
- Public hearing on variance request for 18 Kiowa Street to allow a storm shelter in the side yard
Board of City Commissioners
The Shawnee Board of City Commissioners will vote on several items including rezoning property for Oklahoma Gas & Electric, approving contracts for storm recovery and infrastructure projects, and amending the FY 2023-2024 budget. They will also discuss appointing a Ward 3 Commissioner and hear updates on community initiatives and city finances.
- Public hearing and ordinance to rezone 7109 N. Kickapoo Avenue from A-1 to I-2 for Oklahoma Gas & Electric
- Professional Services Agreement with TAP Architecture for April 19, 2023 storm event services
- Resolution accepting grant from State of Oklahoma 911 Management Authority for Shawnee 911 Communications Center
- Ordinance prohibiting feeding operations in downtown area
- Budget amendments for insurance recovery, CDBG-CV nutrition, home rehabilitation, and COTS transportation
Shawnee Municipal Authority
The Shawnee Municipal Authority will hold a regular meeting to consider approval of the consent agenda, which includes the minutes from the August 21, 2023 meeting. No substantive new business is listed on the agenda.
Shawnee Senior Citizens Advisory Board
This is a regular meeting of the Shawnee Senior Citizens Advisory Board, scheduled for September 12, 2023, at 9:30 a.m. at the Senior Recreation Center. The agenda contains only procedural notice information and no specific discussion or action items.
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Beautification, Parks, and Recreation Committee will discuss and vote on recommendations to amend park regulations, including changing park hours, adding 'services' to the vendor list, and designating parks and recreation facilities as a health zone. They will also consider forming a sub-committee for the Woodland Park opening. These are recommendations that may go to the full city council.
- Change to Section 21-6 regarding park hours
- Addition to Section 21-9 to add 'services' to vendor list
- Addition to Designated Health Zone for City of Shawnee Parks and Recreation Facilities
- Discussion of sub-committee for Woodland Park Opening
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider a consent agenda and a budget amendment for Fiscal Year 2023-2024. The budget amendment would appropriate fund balance for FY22-23 encumbrances. The meeting is largely procedural, with no major policy decisions listed.
- Approval of minutes from July 17, 2023 regular meeting
- Budget amendment for FY2023-2024, Fund 501, to appropriate fund balance for FY22-23 encumbrances
Shawnee Airport Authority
The Shawnee Airport Authority will meet to consider several administrative items, including approving the July 17, 2023 minutes, hiring Terracon Consultants to update the airport's Spill Prevention Control and Countermeasure Plan, adopting amendments to airport minimum standards, and a budget amendment for FY 2023-2024. No public hearings or major project approvals are listed.
- Approval of minutes from July 17, 2023 regular meeting
- Engage Terracon Consultants, Inc. to update Spill Prevention Control and Countermeasure Plan
- Resolution adopting amendments to minimum standards for capital development and aeronautical services
- Budget amendment for FY 2023-2024, Fund 511, to appropriate fund balance for FY22-23 encumbrances
Board of City Commissioners
The Shawnee Board of City Commissioners meets to conduct routine business including approving utility easements, recognizing donations for a welcome sign, and discussing infrastructure projects at Shawnee Twin Lakes. The meeting also includes public participation, proclamations, and consideration of contracts for engineering and surveying services.
- Approve right-of-way easement for Canadian Valley Electric Cooperative at Shawnee Twin Lakes
- Accept public water line improvements along American Way and place Maintenance Bond into effect
- Consider Conditional Use Permit for telecommunications housing at 43008 East MacArthur Street
- Approve ordinance creating a complimentary beverage license and update fee schedule
- Consider bid for Independence Avenue Waterline Project
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Beautification, Parks, and Recreation Committee will meet to consider approval of the July 20, 2023 minutes, receive staff reports, and discuss forming sub-committees for park rules and regulations and for the Woodland Park opening. The agenda is mostly procedural, with no major decisions or contracts listed.
- Approval of minutes from July 20, 2023 regular meeting
- Discussion of a Sub-Committee for Park Rules and Regulations
- Discussion of a Sub-Committee for Woodland Park Opening
- Citizens Participation (3-minute per person, 12-minute per topic)
Board of Adjustment
The Shawnee Board of Adjustment regular meeting scheduled for August 17, 2023, at 2:30 p.m. in Commission Chambers at City Hall has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.
- Meeting cancelled
Airport Advisory Board
The Shawnee Airport Advisory Board is meeting to discuss and consider a proposal from Terracon Consultants to update the airport's Spill Prevention Control and Countermeasure (SPCC) Plan. The board will also receive an overview of grant-funded capital construction projects for fiscal year 2024, a legislative update, and staff reports on fuel prices, fuel sales, and the budget.
- Proposal to update SPCC Plan by Terracon Consultants, Inc.
- Overview of grant-funded capital construction projects for FY 2024
- Legislative update
- Fuel price comparison report
- Fuel sales report
Board of City Commissioners
The Shawnee Board of City Commissioners will meet to consider awarding a bid for wet demolition and clearing of properties at 1, 7, and 9 West Main. They will also review a real estate transfer from South Central Industries, Inc. to Southern Pointe Community, LLC, and hold a work session on homelessness in Shawnee.
- Award bid for wet demolition and clearing of 1, 7, and 9 West Main
- Approve transfer of real estate from South Central Industries, Inc. to Southern Pointe Community, LLC
- Work session on homelessness in Shawnee
Planning Commission
The Shawnee Planning Commission will hold a public hearing and consider a Conditional Use Permit for telecommunications housing at 43008 E. MacArthur Street. The agenda also includes approval of prior meeting minutes, a training session, and department updates. No other major actions are listed.
- Public hearing on CUP02-23 for telecommunications housing at 43008 E. MacArthur Street
- Approval of minutes from July 5, 2023 regular meeting
- Planning Commission Training Session – Part Three
- Community Development Department Updates
Shawnee Urban Renewal Authority
The Shawnee Urban Renewal Authority will meet to appoint a chairman, approve minutes from a November 2022 meeting, and approve claims totaling $196,186.48. They will also consider awarding a mowing bid to B&J Lawn Care and receive updates on projects and the program manager's report.
- Approve claims from 10/19/2022 to 07/13/2023 totaling $196,186.48
- Consider mowing bid award and contract to B&J Lawn Care
- Appoint chairman
- Approve minutes from November 1, 2022 rescheduled meeting
- Update on projects and program manager's report
Shawnee Arts and Culture Commission
This agenda is for a regular meeting of the Shawnee Arts & Culture Commission scheduled for July 26, 2023, but it has been cancelled. The notice was filed by City Planner Rachel Clyne on July 24, 2023. No items for discussion or decision are listed.
Board of Adjustment
The Shawnee Board of Adjustment will hold public hearings on two variance requests: one to reduce the rear yard setback at 806 E. Grant Street and another to extend an eight-foot fence at 529 N. Kickapoo Avenue. The board will also consider approving the minutes from the May 18, 2023 meeting and receive updates from the Community Development Department.
- Case BOA10-23: variance for reduced rear yard setback at 806 E. Grant Street
- Case BOA11-23: variance to extend an 8-foot fence at 529 N. Kickapoo Avenue
- Approval of minutes from May 18, 2023 regular meeting
- Community Development Department updates
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Beautification, Parks, and Recreation Committee is meeting to consider approval of the June 15, 2023 meeting minutes, receive staff reports, and discuss and approve park rules. The agenda also includes a period for citizen participation with time limits. No other major actions are listed.
- Approval of minutes from June 15, 2023 regular meeting
- Discussion and approval of park rules
- Citizen participation (3-minute per person, 12-minute per topic)
Shawnee Municipal Authority
The Shawnee Municipal Authority will hold a regular meeting on July 17, 2023, at 6:00 PM in Commission Chambers at City Hall. The only official action item is the approval of the Consent Agenda, which includes the minutes from the June 20, 2023, regular meeting. No other substantive decisions or discussions are listed on the agenda.
Board of City Commissioners
The Shawnee Board of City Commissioners will decide on multiple zoning amendments, a conditional use permit for a brewery/taproom, vehicle purchases totaling $180,990, and budget amendments for a pressure paving project. The meeting also includes public hearings on zoning text changes and a rezoning request for a property at 1804 W. Dewey Street.
- Approval of $180,990 vehicle purchase from Bob Howard under state contract
- Public hearing and vote on rezoning 1804 W. Dewey Street from I-2/R-1 to A-1
- Public hearing and vote on Conditional Use Permit for brewery/taproom at 313 E. Main Street (Vortex Alley Brewing, LLC)
- Consideration of zoning text amendment for Traditional Neighborhood Infill Standards (Section 22-295)
- Budget amendments for 2018 Capital Improvement Fund to fund pressure paving project
Shawnee Airport Authority
The Shawnee Airport Authority is meeting to consider several items related to airport improvements, including approving the consent agenda, awarding a drainage improvement bid, and accepting federal and state grants for drainage, lighting, and planning projects. They will also consider engineering service proposals for the drainage project, a pavement condition rating report, and a terminal area plan.
- Consider approval of consent agenda including June 20, 2023 minutes and Airport Advisory Board minutes
- Consider proposal for engineering services for FAA Improve Drainage Project No. 3-40-0088-025-2023
- Consider bid for Improve Airport Drainage (Award)
- Consider resolution accepting FAA grant for Improve Airport Drainage Project No. 3-40-0088-025-2023
- Consider resolution accepting OAC grant for drainage, solar LED taxiway lights, PCR study, and terminal area plan (Project SNL-24-FS)
Shawnee Senior Citizens Advisory Board
This regular meeting of the Shawnee Senior Citizens Advisory Board, scheduled for July 11, 2023, was cancelled. The notice indicates a cancellation of the meeting, so no business will be conducted.
- Meeting cancelled
Planning Commission
The Shawnee Planning Commission will hold public hearings on a conditional use permit for a brewery/taproom at 313 East Main Street and a rezoning of property at 1804 W. Dewey Street. They will also review a proposed text amendment to zoning code Section 22-295 regarding Traditional Neighborhood infill standards, and conduct a training session. The meeting includes approval of minutes and department updates.
- Public hearing on CUP for brewery/taproom at 313 East Main Street (Case CUP01-23, Vortex Alley Brewing, LLC)
- Public hearing on rezoning from I-2 and R-1 to A-1 at 1804 W. Dewey Street (Case RZ10-23, Larry LeRay)
- Review of text amendment to Section 22-295 on Traditional Neighborhood infill standards (Case TXT01-23)
- Planning Commission Training Session – Part Two
- Approval of minutes from May 3, 2023 regular meeting
Airport Advisory Board
The Airport Advisory Board will hold its regular meeting at Shawnee Regional Airport to receive staff reports on airport conditions, rental rates, fuel prices, and the budget. No formal actions are listed on the agenda beyond approving prior minutes.
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider a consent agenda, a budget amendment for a final debt service payment, and adoption of the Fiscal Year 2023-2024 budget. The meeting also includes new business and adjournment.
- Approval of minutes from May 15, 2023 regular and June 9, 2023 special meetings
- Budget amendment to FY 2022-2023 Budget (Fund 501) for final debt service payment
- Resolution adopting FY 2023-2024 budget (July 1, 2023 - June 30, 2024)
Board of Adjustment
The Shawnee Board of Adjustment regular meeting scheduled for June 15, 2023, at 2:30 p.m. in Commission Chambers at City Hall has been cancelled. The agenda contains no items for discussion or decision.
- Meeting cancelled
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board did not meet on June 13, 2023. The meeting was cancelled, as indicated in the official notice filed by the Parks and Recreation Administrative Assistant.
Shawnee Municipal Authority
The Shawnee Municipal Authority will hold a special call meeting to consider a $3,000,000 budget amendment for Fiscal Year 2022-2023. No other substantive items are listed for official action.
- Budget amendment for Shawnee Municipal Authority Fund: $3,000,000
Shawnee Airport Authority
The Shawnee Airport Authority is holding a special meeting to consider two items: a resolution to temporarily stay rental rate increases for fiscal year 2023-2024, and granting the City Manager authority to execute aircraft storage leases and lease amendments. No other substantive actions are on the agenda.
- Resolution to temporarily stay rental rate increases for FY 2023-2024
- Granting authority to City Manager for execution of aircraft storage leases and lease amendments
Board of City Commissioners
The Board of City Commissioners is holding a special meeting to address the aftermath of the April 19, 2023, severe weather event. They will consider contracts for debris removal, monitoring, and recovery consulting, as well as budget amendments and a temporary ordinance waiving permit fees for storm-related work.
- Ratification of contract extension with DebrisTech, LLC for debris removal monitoring
- Contract with DRC Emergency Services, LLC for disaster debris removal
- Task order for debris removal related to April 19, 2023 storm
- Budget amendments: General Fund $2,000,000, Street Improvement Fund $3,000,000, Grant Fund $8,000,000
- Ordinance to temporarily waive permit fees for storm-related work
Contract Review
The Community Service Contract Review Committee will meet to consider approval of minutes from the May 18, 2022 meeting and vote on three new contracts for Fiscal Year 2023-2024. The committee will also discuss whether to continue its operations.
- Contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit System for FY 2023-2024
- Contract with Community Renewal of Pottawatomie County for FY 2023-2024
- Contract with Shawnee Forward for FY 2023-2024
Shawnee Arts and Culture Commission
The Shawnee Arts and Culture Commission is holding a special meeting to consider and approve a revised public art ordinance and to discuss proposed bylaws and standing rules. Official action will be taken only on items listed on the agenda.
- Consideration and approval of revised public art ordinance
- Discussion of proposed SACC By-Laws and Standing Rules
Shawnee Urban Renewal Authority
The Shawnee Urban Renewal Authority is holding a special public hearing to discuss community development and housing needs, the purpose of the Community Development Block Grant (CDBG) program, and the proposed allocation of FY 2023 funds starting July 1, 2023. The hearing is to obtain public comments on the Annual Action Plan.
- Public hearing on FY 2023 Annual Action Plan allocation of CDBG funds
- Discussion of community development and housing needs
- Review of CDBG national objectives: low/moderate income benefit, slum/blight prevention, urgent community needs
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Beautification, Parks, and Recreation Committee is meeting to consider routine items including approval of prior minutes, staff reports, and updates on park reopening and rules. They will also review and potentially approve Kidspace rental pricing and discuss a community garden grant. Public comments are limited to three minutes per person.
- Approval of minutes from March 16, 2023 regular meeting
- Park re-opening update
- Park rules update
- Review and approval of Kidspace rental pricing
- Discussion of community garden grant
Board of Adjustment
The Shawnee Board of Adjustment will hold public hearings on eight zoning variance requests, including reductions in street frontage, side yard setbacks, and parking requirements, as well as requests for accessory structures and a storm shelter. The board will also review minutes from a prior meeting and receive an overview and training.
- Variance for 5-foot street frontage reduction at 611 S. Philadelphia Avenue
- Variance for accessory structure (library kiosk) in front yard at 2705 N. Harrison Avenue
- Variance for 5-inch side yard setback reduction at 3923 and 3925 Maple Grove Avenue
- Variance for parking space reduction at 323 W. 9th Street and 502-510 S. Kickapoo Avenue
- Variance for storm shelter in front yard at 1909 E. Main Street
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider its consent agenda and hold a public hearing on the proposed budget for Fiscal Year 2023-2024. The consent agenda includes approval of prior meeting minutes and confirmation of a solid waste contract with Central Disposal. No other new business is listed.
- Public hearing on proposed FY 2023-2024 budget
- Approval of minutes from April 17, 2023 regular and special meetings
- Confirmation of solid waste collection, recycling, and disposal contract with Central Disposal for FY 2023-2024
Board of City Commissioners
The Board of City Commissioners will hold a public hearing on the proposed FY 2023-2024 budget and consider several rezoning requests, preliminary and final plats for Shawnee Twin Lakes, and a contract for the Clearpond Road Culvert Replacement Project. The agenda also includes consent items, proclamations, and a bid opening for demolition of the Cinderella Hotel.
- Public hearing on FY 2023-2024 proposed budget
- Rezone 1804 West Dewey Street from I-2/R-1 to A-1 (withdrawn)
- Rezone 1320 North Harrison Avenue from C-1 to C-3
- Rezone 15301 Highway 102 from A-1 to C-1
- Preliminary and final plats for Shawnee Twin Lakes, Lake No. 2 (1,754.59 acres)
Shawnee Airport Authority
The Shawnee Airport Authority is meeting to consider its consent agenda, which includes approval of minutes from the April 17, 2023 regular and special call meetings. A public hearing will be held for the proposed Fiscal Year 2023-2024 budget. No other substantive items are listed on the agenda.
- Public hearing for proposed FY 2023-2024 budget
- Approval of minutes from April 17, 2023 regular and special call meetings
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board is meeting to approve minutes from its March 14, 2023 regular meeting, receive staff reports, and hear citizen comments. The agenda is mostly procedural, with no major decisions or proposals listed.
- Approval of minutes from March 14, 2023 regular meeting
- Staff reports
- Citizen participation (3-minute limit per person, 12-minute limit per topic)
- Board comments
Planning Commission
The Shawnee Planning Commission will hold public hearings on four rezoning requests, including a C-1 to C-3 change at 1320 N. Harrison Avenue, an I-2/R-1 to A-1 change at 1804 W. Dewey Street, and an A-1 to C-1 change at 15301 Hwy 102. They will also consider preliminary and final plats for the Shawnee Twin Lakes, Lake No. 2, covering approximately 1,754.59 acres. The meeting includes approval of prior minutes, a training session, and department updates.
- Rezone C-1 to C-3 at 1320 N. Harrison Avenue
- Rezone I-2/R-1 to A-1 at 1804 W. Dewey Street (deferred from April 5)
- Rezone A-1 to C-1 at 15301 Hwy 102
- Preliminary plat for Shawnee Twin Lakes, Lake No. 2 (1,754.59 acres)
- Final plat for Shawnee Twin Lakes, Lake No. 2 (1,754.59 acres)
Board of City Commissioners
The Shawnee Board of City Commissioners will meet to amend the FY 2022-2023 budget for Fund 001 to cover an operational shortfall caused by the April 19, 2023 storm. They will also consider two new contracts for debris removal and monitoring related to storm cleanup.
- Budget amendment for FY 2022-2023 Fund 001 to cover storm-related shortfall
- Contract with DRC Emergency Services for debris removal
- Contract with Debris Tech for debris removal monitoring
Shawnee Arts and Culture Commission
The April 26, 2023 meeting of the Shawnee Arts and Culture Commission is cancelled. The agenda contains only the cancellation notice and standard procedural language; no business items are scheduled.
- Meeting cancelled
Airport Advisory Board
The Shawnee Airport Advisory Board will discuss and consider adopting revised minimum standards for the airport and revisions to the Airport Lease and Development Policy Statement. The board will also hear staff reports on fuel sales, fuel price comparisons, and the budget. Public comment is invited during the citizens participation portion.
- Discussion and consideration of revised minimum standards
- Discussion and consideration of revisions to Airport Lease and Development Policy Statement
- Staff report on Shawnee Regional Airport fuel sales
- Staff report on current fuel price comparisons
- Budget summary report
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to consider a consent agenda and a budget amendment for Fiscal Year 2022-2023. The amendment would use insurance recovery funds to repair and replace damaged trucks and increase Utility Billing printing expenses. No other new business is listed on the agenda.
- Budget amendment for Fund 501 to repair a damaged truck with insurance recovery funds for $13,036.00
- Replacement of a damaged truck with insurance recovery funds for $21,761.00
- Increase in expense for Utility Billing printing with Water Sales for $10,000.00
- Approval of minutes from March 20, 2023 regular meeting
Board of City Commissioners
The Board of City Commissioners will consider approving participation in multiple opioid settlement agreements (Walgreens, Walmart, CVS, Allergan, Teva), the FY 2023-2024 proposed budget, a rezoning at 1804 West Dewey Street, and a lease to continue the Shawnee Rescue Mission as a Homeless Resource Center. The agenda also includes presentations of the annual financial report, recognitions, and various contracts and budget amendments.
- Consider approving participation in opioid settlements with Walgreens, Walmart, CVS, Allergan, and Teva (Resolutions 6699-6703)
- Public hearing and ordinance to rezone 1804 West Dewey Street from I-2/R-1 to A-1 (Case RZ06-23)
- Consideration of FY 2023-2024 Proposed Budget and FY 2021-2022 Annual Comprehensive Financial Report
- Consideration of MOU and Lease Agreement to continue use of Shawnee Rescue Mission as Homeless Resource Center
- Consideration of Professional Services Agreement with Devox Project Management Group for Infill Housing Palette
Board of City Commissioners
The Board of City Commissioners, along with the Shawnee Airport Authority and Shawnee Municipal Authority, will hold a special called session to present, review, and discuss city governance, community needs, strategic goals, programs, projects, and priorities. The purpose is to develop a strategic plan. No formal votes or specific proposals are listed on the agenda.
- Presentation, review, and discussion of city governance and community needs
- Discussion of strategic goals, programs, projects, and priorities
- Joint session of City Commission, Airport Authority, and Municipal Authority
- Meeting at City Commission Chambers, 16 West 9th Street, Shawnee, OK
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board will meet on April 11, 2023, at 9:30 AM at the Senior Recreation Center (401 N Bell) to consider approving the minutes from the March 14, 2023 meeting. The agenda includes staff reports, public participation, and board comments, with no substantive decisions or new items listed.
Planning Commission
The Shawnee Planning Commission will hold a public hearing and consider a request to rezone property at 1804 W. Dewey Street from Light Industrial (J-2) and Single-Family Residential (R-1) to Rural Agricultural (A-1). The commission will also vote on approving the minutes from the March 1, 2023 meeting and receive updates from the Community Development Department.
- Public hearing on rezoning RZ06-23 for 1804 W. Dewey Street
- Rezone from J-2 (Light Industrial) and R-1 (Single-Family Residential) to A-1 (Rural Agricultural)
- Approval of minutes from March 1, 2023 regular meeting
- Community Development Department updates
Board of City Commissioners
The Shawnee Board of City Commissioners will decide on multiple charter amendments, including ward-specific voting rules and employee qualifications, and update water, sewer, and solid waste fee schedules. They will also consider emergency repairs for a wastewater main on Chicago Street, a special election for charter amendments, and several rezoning requests.
- Emergency repair of wastewater main on Chicago Street, up to $72,400
- Charter amendments for ward-specific voting, employee qualifications, and conflict-of-interest rules
- Special election called for June 13, 2023, on charter amendment questions
- Update to water, sewer, and solid waste fee schedules
- Rezoning requests for properties at 1320 N Harrison Ave, 731 N Kickapoo Ave, and 602 N Harrison Ave
Shawnee Airport Authority
The Shawnee Airport Authority will meet to consider approval of the February 21, 2023 meeting minutes and an amendment to a commercial aeronautical lease agreement. No other substantive items are listed; the agenda is otherwise procedural.
- Approval of minutes from February 21, 2023 regular meeting
- Consideration of amendment to Commercial Aeronautical Lease Agreement
Shawnee Municipal Authority
The Shawnee Municipal Authority is meeting to confirm actions taken by the City Commission, including an emergency wastewater main repair on Chicago Street and updates to water, sewer, and solid waste fees. The board will also consider a sponsorship agreement with the Pottawatomie County Development Authority. Most items are confirmations of prior City Commission actions.
- Confirm emergency wastewater main repair on Chicago Street between Broadway and Bell Avenues, not to exceed $72,400
- Confirm resolution updating water and sewer rates for residential and commercial use, inside and outside city limits
- Confirm resolution updating solid waste service monthly rates and fees
- Consider sponsorship agreement with Pottawatomie County Development Authority
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Beautification, Parks, and Recreation Committee will review minutes from prior meetings, receive staff and program updates, and discuss the re-opening of Kidspace Park and updates to park rules. No formal decisions are listed on this procedural agenda.
Board of Adjustment
The Shawnee Board of Adjustment will hold a public hearing and consider a variance request from DJD Realty, LLC to waive sidewalk requirements at a property on the northwest corner of Garrett's Lake Rd. and N. Harrison Ave. The board will also vote on approving the minutes from its December 15, 2022 meeting and receive updates from the Community Development Department.
- Variance request (Case No. BOA1-23) by DJD Realty, LLC to waive sidewalk requirement at NW corner of Garrett's Lake Rd. and N. Harrison Ave.
- Approval of minutes from December 15, 2022 regular meeting
- Community Development Department updates
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board will meet on March 14, 2023, at 9:30 AM in Commission Chambers at City Hall. The board will consider the minutes from the February 14, 2023 meeting, receive staff and program updates, and discuss a Pottawatomie sales tax expenditure proposal. The board will also review its charter and purpose.
- Consideration of February 14, 2023 meeting minutes
- Discussion and possible action on Pottawatomie Sales Tax Expenditure Proposal
- Review of Board Charter and Purpose
Shawnee Beautification, Parks, and Recreation Committee
The Shawnee Beautification, Parks, and Recreation Committee is meeting to appoint members to a sub-committee for a park re-opening ceremony. The agenda contains only this one substantive item, along with routine call to order and adjournment.
- Appoint park re-opening ceremony sub-committee members
Planning Commission
The Shawnee Planning Commission will hold a public hearing on three rezoning requests and a final plat application at its March 1 meeting. The body will also receive updates on the Unified Development Code and community development projects.
- Rezone RZ03-23: 731 N. Kickapoo Ave from R-3 to C-1
- Rezone RZ04-23: 1320 N. Harrison Ave from C-1 to C-3
- Rezone RZ05-23: 602 N. Harrison Ave from C-1 to C-3
- Final Plat FPL02-23: Heritage Plains Phase 1 (24.9 acres north of Westech Rd, west of N. Kickapoo Ave)
- Presentation on Unified Development Code progress by Freese and Nichols
Shawnee Airport Authority
The Shawnee Airport Authority is meeting to consider its consent agenda, which includes approving minutes from its January 17 regular meeting and acknowledging the Airport Advisory Board's January 18 minutes. No new business items are listed, so the meeting is largely procedural.
- Approval of January 17, 2023 regular meeting minutes
- Acknowledge Airport Advisory Board minutes from January 18, 2023
Board of City Commissioners
The Board of City Commissioners will consider adopting updated building and fire codes, which would replace specific fee amounts with a reference to the City Fee Schedule. They will also vote on a resolution to update the fee schedule accordingly. Other items include a lease-purchase for a patch truck, a rezoning request, and several resolutions related to infrastructure and finances.
- Equipment lease-purchase agreement with Welch State Bank for a patch truck, $298,614.36
- Rezoning of 1.7168 acres near N. Harrison Ave. and Garrett's Lake Rd. from A-1 to C-3 (Case RZ02-23)
- Adoption of 2018 International Building, Residential, and other codes; repeal of conflicting sections
- Resolution to add 0.50% sales tax revenue to security for Shawnee Municipal Authority debt
- Repeal of Utility Improvement Fee (Ordinance 2770NS) and removal from fee schedule
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board meets to review staff updates, discuss 2023 goals, and consider starting a monthly food donation program. No formal decisions are listed on this agenda beyond approving past minutes and the 2023 meeting schedule.
- Approval of January 10, 2023 minutes
- Approval of 2023 regular meeting schedule
- Discussion of 2023 board goals including a new food donation initiative
- Staff update noting Parks and Recreation department realignment and Community Center remodel
Airport Advisory Board
The Shawnee Airport Advisory Board will discuss proposed revisions to airport minimum standards to accommodate new cargo and limited passenger services, and will consider convening a budget committee for the FY2024 airport authority budget. The board will also review mission and vision statement recommendations and receive staff reports on fuel prices, fuel sales, and budget status.
- Proposed revisions to Minimum Standards for commercial aeronautical services, with a 30-day public comment period and public meeting
- Discussion on convening Airport Advisory Board Budget Committee for FY2024 budget review
- Fuel price comparisons: 100LL replacement cost $4.27/gal, Jet A $3.93/gal
- Budget report: FY2023 revenue $400,110.72 vs budget $957,290.00; expenses $140,183.69 personnel
- Mission and vision statement recommendations
Shawnee Municipal Authority
This is a largely procedural meeting. The only action item is approval of the consent agenda, which contains minutes from the December 19, 2022 regular meeting. No other new business is listed.
- Consider approval of Consent Agenda: Minutes from the December 19, 2022 regular meeting
Board of City Commissioners
The Shawnee Board of City Commissioners will hold a public hearing and consider rezoning about 5 acres on Transportation Parkway from C-3 with a PUD to R-3 multifamily residential. They will also consider preliminary and final plats for Shawnee Marketplace Phase 2, contracts for engineering and fire department review, and acknowledge the results of the January 10 sales tax election.
- Rezoning of ~5 acres on Transportation Parkway from C-3 to R-3 (Case RZ01-23)
- Preliminary and final plats for Shawnee Marketplace Phase 2 at 4700 Marketplace Blvd (~6.23 acres)
- Agreement with Burns and McDonnell for engineering services and water system improvements behind Lowe's
- Contract with Emergency Services Consulting International for operational review of fire department
- Budget amendment for FY 2022-2023 to fund fire department review with sales tax revenues
Shawnee Airport Authority
The Shawnee Airport Authority will review a proposed budget amendment for Fiscal Year 2022-2023 to add $14,500 for engineering services related to the Stormwater Rehabilitation Project and the Army National Guard development project. The additional funds will be covered by Federal Grant Revenue and reimbursements from Pottawatomie County.
- Budget amendment for Fund 511 Shawnee Airport Authority Fund: $14,500 for engineering services
- Funding sources: Federal Grant Revenue and Pottawatomie County reimbursements
- Stormwater Rehabilitation Project engineering costs
- Army National Guard development project engineering costs
Shawnee Senior Citizens Advisory Board
The Shawnee Senior Citizens Advisory Board is holding its first regular meeting of 2023. The agenda is largely procedural, including approval of previous minutes, acknowledgment of no meetings in November or December, and approval of the 2023 list of regular meetings. The board will also discuss its goals and objectives for the year and receive staff and program updates.
- Approval of previous minutes from October 11, 2022
- Approval of 2023 List of Regular Meetings
- Discussion of Board Goals and Objectives for 2023
- Staff and Program Updates
- Public Comments