Shawnee public meetings in 2024

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority has cancelled its regular meeting scheduled for December 19, 2024, at 12:30 p.m. at City Hall Commission Chambers. The notice was filed by the Sr. Deputy City Clerk and released to news media on December 17, 2024. No business items are listed because the meeting will not take place.

• Cancellation of regular meeting on December 19, 2024
• Meeting location: City Hall Commission Chambers, 16 West 9th Street, Shawnee, OK

Board of Adjustment

The Shawnee Board of Adjustment will hold public hearings on two variance requests: one for a carport at 430 N Tucker and another for an accessory structure at 1920 North Broadway Avenue. The board will also review meeting minutes, discuss its role, and receive department updates.

• Public hearing: variance for carport at 430 N Tucker (Case BOA09-24, applicant Martin Nunez)
• Public hearing: variance for accessory structure at 1920 North Broadway Avenue (Case BOA10-24, applicant David Hadley)
• Consideration of minutes from October 17, 2024 meeting
• Study session on the role of the Board of Adjustment

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to approve minutes, hear staff reports, and discuss two main topics: scheduling a public forum for Lions Club Park and deciding whether to continue planting in beds and pots on Bell Street or change their use/decor. The agenda also includes citizen participation and committee comments.

• Approval of minutes from November 21, 2024 regular meeting
• Discussion of a date for a public forum for Lions Club Park
• Discussion of continuing to plant items in beds and pots on Bell Street or reconsidering their use/decor

The committee discussed holding a public forum about rebuilding Lions Club Park but decided to postpone it, adding an agenda item for the January 16, 2025 meeting. They also approved the November 21, 2024 minutes and discussed reaching out to local tribes for artwork on Bell Street flowerpots.

• Approved November 21, 2024 minutes (5-0)
• Tabled Lions Club Park public forum, added to January 16, 2025 agenda
• Agreed to contact local tribes for flowerpot artwork at 9th and Bell Street

Airport Advisory Board

This notice announces the cancellation of the rescheduled regular meeting of the Shawnee Airport Advisory Board originally set for December 18, 2024, at 5:30 p.m. No business items are listed; the agenda is purely procedural.

• Cancellation of rescheduled regular meeting
• Original location: Recreation Center Craftroom, 401 North Bell Street
• Rescheduled location: Shawnee Regional Airport Main Terminal Building, 2202 North Airport Drive

Board of City Commissioners

The Board of City Commissioners will hold public hearings and consider rezoning a property, amending the Five-Year Capital Improvement Plan, approving several contracts, and authorizing legal agreements for litigation against social media companies and pharmacy benefit managers. The agenda also includes routine consent items, budget amendments, and a presentation on education funding.

• Public hearing and consideration to rezone 3918 North Kickapoo from R-1 to C-2 (Case RZ05-24)
• Amendments to Five-Year CIP adding Expo Fleet Acquisition, Walnut Street, and SW Loop Water Main projects
• Contract with Wall Engineering for SW Loop Water Main design services
• Professional Services Agreement with Kimley-Horn for Wallace Street Sidewalk design
• Authorize legal services agreements with Fulmer Sill for litigation against social media companies and pharmacy benefit managers

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the November 18, 2024 regular meeting and a change order for the Wastewater System Improvement Project. No new business items are listed. The meeting is scheduled for December 16, 2024 at 6:00 PM in the Commission Chambers at City Hall.

• Approve Change Order No. 1 for Wastewater System Improvement Project
• Approval of minutes from November 18, 2024 regular meeting

Shawnee Airport Authority

The Shawnee Airport Authority will hold a public hearing and consider amendments to the City of Shawnee's Capital Improvement Plan (CIP) for fiscal years 2025-2029, which include multiple changes. They will also consider approving the Shawnee Regional Airport's CIP for 2025-2031 and authorize the Oklahoma Department of Aerospace and Aeronautics to submit it to the FAA. The agenda also includes approval of minutes from previous meetings.

• Public hearing on amendment to City of Shawnee CIP for FY 2025-2029
• Consideration of amendment to City of Shawnee CIP for FY 2025-2029
• Consideration of approval of Shawnee Regional Airport CIP for FY 2025-2031
• Authorization for Oklahoma Department of Aerospace and Aeronautics to submit CIP to FAA
• Approval of minutes from November 18, 2024, and December 9, 2024, meetings

The Shawnee Airport Authority approved an amendment to the City of Shawnee Capital Improvement Plan (CIP) for Fiscal Years 2025-2029, which adjusts project costs and adds new projects for the Shawnee Regional Airport, including terminal and hangar replacements. They also approved the Shawnee Regional Airport CIP for Fiscal Years 2025-2031 and authorized the Oklahoma Department of Aerospace and Aeronautics to submit it to the FAA. Both motions passed unanimously 6-0.

• Approved consent agenda including minutes from Nov 18 and Dec 9 meetings (6-0)
• Approved CIP amendment for FY 2025-2029 with budget changes and new projects (6-0)
• Approved Shawnee Regional Airport CIP for FY 2025-2031 and authorized ODAA to submit to FAA (6-0)

Board of City Commissioners

The Board of City Commissioners is meeting for a work session focused on Sales Tax and General Fund Operations. No formal votes are scheduled; the agenda contains only this discussion item and adjournment.

• Work session on Sales Tax and General Fund Operations

The Board of City Commissioners met in special session for a work session on Sales Tax and General Fund Operations. City Manager Andrea Weckmueller-Behringer presented on topics including revenue types, municipal funds, general fund operations, and budget development. No formal decisions were made; the meeting was informational and adjourned at 5:01 p.m.

• Held work session on Sales Tax and General Fund Operations (no vote)
• Adjourned meeting at 5:01 p.m.

Shawnee Airport Authority

The Shawnee Airport Authority is holding a special meeting to discuss development, restoration, and maintenance projects at Shawnee Regional Airport. They will also consider an alternative FEMA project designation for airport assets damaged by the April 19, 2023, tornado. No final decisions are listed; the agenda includes a work session and a consideration item.

• Work session on airport development, restoration, and maintenance projects
• Consideration of alternative FEMA project designation for tornado-affected assets

Planning Commission

The Shawnee Planning Commission will hold a public hearing and vote on two zoning requests: a rezone from R-1 to C-2 for 3918 Kickapoo Ave. and a conditional use permit for a short-term rental at 40 Chickasaw Drive. The meeting will also include approval of past minutes, a training session, and department updates.

• Rezone request from R-1 to C-2 for 3918 Kickapoo Ave., Case No. RZ05-24
• Conditional Use Permit for Short Term Rental at 40 Chickasaw Drive, Case No. CUP05-24
• Consideration of approval of October 2, 2024 meeting minutes
• Study session on Planning Commission training (Role of the Planning Commission)
• Community Development Department updates

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider approving minutes, an audit engagement letter, and a potential transfer of the International Finals Youth Rodeo to Pottawatomie County. They will also discuss asset use by Oak View Group at the Expo Center. Public comments are invited.

• Approval of minutes from October 17, 2024 meeting
• Engagement letter with Arledge and Associates for audit services for year ended December 31, 2023
• Transfer of ownership and assets of International Finals Youth Rodeo to Pottawatomie County
• Discussion of asset use by Global Spectrum L.P. d/b/a Oak View Group at Heart of Oklahoma Exposition Center

The Shawnee Civic and Cultural Development Authority voted 6-0 to transfer the registered name, intellectual property, social media accounts, website domain, and the associated Management Agreement with the International Professional Rodeo Association for the International Finals Youth Rodeo to Pottawatomie County, per the approved Mediation Agreement. A motion to delay the transfer failed for lack of a second. The board also voted 6-0 to have Chairman Gilbert and IPRA representative Dale Yerigan request financial support from the County for the 2025 IFYR. The audit engagement letter with Arledge and Associates was deferred to the next meeting.

• Approved transfer of IFYR registered name, IP, social media, website, and IPRA management agreement to Pottawatomie County (6-0)
• Motion to defer transfer and hold special meeting failed for lack of second
• Approved Chairman Gilbert and Dale Yerigan to seek County financial support for 2025 IFYR (6-0)
• Deferred audit engagement letter with Arledge and Associates to next meeting (6-0)
• Approved minutes from October 17, 2024 meeting (6-0)

Board of Adjustment

The Shawnee Board of Adjustment did not hold its regular meeting on November 21, 2024, as it was canceled. The meeting was scheduled for 2:30 p.m. at Commission Chambers, City Hall, 16 W. 9th Street, Shawnee, OK 74801.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will hold a regular meeting to swear in a new member, approve prior minutes, and discuss a tree grant. The agenda is mostly routine, with the tree grant discussion being the only substantive item.

• Swearing in of Raymond Lutomski Jr. as a Committee Member
• Approval of minutes from September 19, 2024 regular meeting
• Discussion of Tree Grant

Airport Advisory Board

The Shawnee Airport Advisory Board meets to discuss and consider the proposed Capital Improvement Plan (CIP) for fiscal years 2025–2031, presented by the Oklahoma Department of Aerospace and Aeronautics. The board will also review fuel sales and pricing reports and hear public comments before adjourning.

• Presentation of Capital Improvement Plan (CIP) for Shawnee Regional Airport (2025–2031)
• Discussion and consideration of the CIP
• Review of fuel sales and pricing reports

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider routine consent items, hear a presentation on the airport's 2025-2031 capital improvement plan, and vote on a resolution to accept a federal grant for the Reconstruct T-Hangar Taxilane project. The grant item was deferred from the October 21 meeting. No other new business is listed.

• Approve minutes from October 21, 2024 regular meeting
• Acknowledge City Commission action appropriating funds for FY 2024-2025 airport fuel expenses
• Presentation on proposed Capital Improvement Plan for Shawnee Regional Airport FY 2025-2031
• Resolution to accept FAA grant for Reconstruct T-Hangar Taxilane project

The Shawnee Airport Authority voted 6-0 to reject a resolution authorizing the City Manager to accept an FAA grant for the Reconstruct T-Hangar Taxilane project, as it was deemed no longer relevant due to the proposed Capital Improvement Plan. The board also approved the consent agenda, including minutes from the October 21 meeting and acknowledgment of fuel expense appropriations. A presentation on the proposed CIP for fiscal years 2025-2031 was given but no action was taken.

• Approved consent agenda items 1(a-b) (6-0)
• Rejected resolution to accept FAA grant for Reconstruct T-Hangar Taxilane (6-0)

Board of City Commissioners

The Board of City Commissioners will hold public hearings and consider rezoning two properties from residential to commercial, set City Manager compensation, update the fee schedule, and approve several contracts and budget amendments. The agenda also includes routine consent items, proclamations, and an executive session on PFAS litigation.

• Rezone 3918 North Kickapoo Avenue from R-1 to C-2 (Case RZ05-24)
• Rezone approximately 2025 East MacArthur from R-1 to C-2 (Case RZ04-24, deferred from Oct. 21)
• Resolution establishing City Manager compensation per City Charter Article V, Section 3
• Resolution updating City Fee Schedule (Chapter 22, Article X)
• Agreement with McLoud Fire Department for dispatch services

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a regular meeting to consider approval of the consent agenda, specifically the minutes from the October 21, 2024, regular meeting. No other substantive items are listed for action or discussion.

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is meeting to approve minutes from August 6, 2024, consider its 2025 meeting schedule, and receive updates on projects and a program manager's report. No major decisions or public hearings are listed; the agenda is largely procedural.

• Approval of minutes from August 6, 2024
• Consideration of 2025 meeting schedule
• Update on projects
• Program Manager's report

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider routine consent items and several resolutions. Key actions include accepting an FAA grant for the Reconstruct T-Hangar Taxilane project, appointing the Oklahoma Department of Aerospace and Aeronautics as agent for the airport's Five-Year Capital Improvement Program, and approving a FY 2025 engagement with law firm Kaplan Kirsch, LLP. The agenda also includes an administrative update on the Capital Improvement Program.

• Resolution to accept FAA grant for Reconstruct T-Hangar Taxilane project at Shawnee Regional Airport
• Resolution appointing ODAA as agent for Five-Year Capital Improvement Program development
• Consideration of FY 2025 engagement with Kaplan Kirsch, LLP
• Approval of consent agenda including September 16, 2024 minutes and 2025 meeting schedule

The Shawnee Airport Authority approved a resolution appointing the Oklahoma Department of Aerospace and Aeronautics (ODAA) as its agent to develop the Five-Year Capital Improvement Program (CIP) for the Shawnee Regional Airport. The board also approved a FY 2025 engagement with Kaplan Kirsch, LLP for legal advice on airport matters. A grant acceptance for the Reconstruct T-Hangar Taxilane project was deferred to the November 18, 2024 meeting. The consent agenda, including minutes and the 2025 meeting schedule, was approved.

• Approved consent agenda including September 16, 2024 minutes and 2025 meeting schedule (7-0)
• Deferred FAA grant acceptance for Reconstruct T-Hangar Taxilane to November 18, 2024 (7-0)
• Approved Resolution SAA-2024-2 appointing ODAA as agent for Five-Year CIP (7-0)
• Approved FY 2025 engagement with Kaplan Kirsch, LLP (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will meet to decide on two rezoning requests, approve a consent agenda with routine items, and consider several grants including $191,000 for splash pads. The meeting also includes public hearings, budget amendments, and executive sessions on confidential matters.

• Rezone 1320 N Market Ave from C-1 to R-2 (Case RZ03-24)
• Rezone Union Square Addition from R-1 to C-2 (Case RZ04-24)
• Accept $191,000 Avedis Foundation grant for Optimist and Boy Scout Park splash pads
• Approve $191,000 Capital Improvement Fund grant for splash pads
• Public hearing on rezoning 16724 Clearpond Rd (Magnino Tract Lot 9)

The Board approved multiple items including the adoption of two ordinances establishing plan review and inspection fees for public infrastructure projects, a rezoning of property at 1339 East Highland from C-1 to R-2, and acceptance of a $191,000 grant from the Avedis Foundation for splash pads. The board also denied an appeal of a nuisance order, adopted an Engineering Design Manual and Standard Construction Details, and approved several resolutions accepting 911 grants. All votes were unanimous except for the OML resolution (5-2) and the appeal denial (6-1).

• Adopted Ordinance 2809NS amending Chapter 24 'Streets and Sidewalks' for plan review and inspection fees (7-0)
• Adopted Ordinance 2810NS amending Chapter 26 'Utilities' for plan review and inspection fees (7-0)
• Adopted Ordinance 2811NS rezoning 1339 East Highland from C-1 to R-2 (7-0)
• Accepted $191,000 Avedis Foundation grant for splash pads at Optimist and Boy Scout Parks (7-0)
• Denied appeal of administrative order for property at 1320 North Market Avenue (6-1)
• Adopted Engineering Design Manual and Standard Construction Details (7-0 each)
• Approved resolutions accepting 911 grants for furniture, training, and GIS support (7-0 each)
• Approved budget amendments including $191,000 for splash pads (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will hold a regular meeting to consider a consent agenda that includes approving minutes from the September 16, 2024 meeting and acknowledging the 2025 meeting schedule for the Board of City Commissioners, Shawnee Airport Authority, and Shawnee Municipal Authority. No other substantive items are listed, so the agenda is largely procedural.

• Approval of minutes from September 16, 2024 regular meeting
• Acknowledge 2025 meeting schedule for three boards

The Shawnee Municipal Authority met in regular session and approved the consent agenda, which included the minutes from the September 16, 2024 meeting and acknowledgment of the 2025 meeting schedules for the City Commission, Airport Authority, and Municipal Authority. No new business was discussed, and the meeting adjourned at 8:28 p.m.

• Approved consent agenda including September 16, 2024 minutes and 2025 meeting schedules (7-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a special public hearing to discuss community development and housing needs, the purpose of the Community Development Block Grant (CDBG) program, and proposed activities. The hearing will review the Consolidated Annual Performance and Evaluation Report (CAPER) covering July 1, 2023, through June 30, 2024. No official action is listed beyond discussion and adjournment.

• Public hearing on community development and housing needs
• Discussion of CDBG national objectives: low/moderate income benefit, slum/blight prevention, urgent community needs
• Review of CAPER report for July 1, 2023 – June 30, 2024

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will meet to approve minutes from its September 2024 meeting and consider an engagement letter with Arledge and Associates for audit services. No substantive decisions beyond these procedural items are listed.

• Approval of minutes from September 19, 2024 meeting
• Engagement Letter with Arledge and Associates for 2023 audit services

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to approve the minutes from its September 19, 2024 meeting, then recess to conduct a service project planting pansies and shrubs at the intersection of 9th and Bell Streets. The agenda is mostly procedural, with the planting project as the main substantive item.

• Approval of minutes from September 19, 2024 meeting
• Committee service project: plant pansies and shrubs at 9th and Bell Streets

General (Default)

The Shawnee Airport Advisory Board is meeting to approve the 2025 meeting schedule and discuss airport development projects. The board will also acknowledge minutes from the June 2024 meeting and hear citizen comments. This is a regular business meeting with no major decisions expected.

• Approve Calendar Year 2025 Meeting Schedule
• Airport Development Projects - Overview and Discussion
• Acknowledge Minutes from June 26, 2024 Rescheduled Regular Meeting
• Citizens Participation (3-minute limit per person, 12-minute limit per topic)

Board of City Commissioners

This is a special-called meeting of the Board of City Commissioners with a single agenda item: attendance at the Shawnee Insights and Vision - State of the City Luncheon. The agenda explicitly states there will be no roll call and no city business conducted, making it a purely ceremonial or informational event.

• Attendance at Shawnee Insights and Vision - State of the City Luncheon

Planning Commission

The Shawnee Planning Commission will meet to consider a final plat for Union Square Addition, two rezoning requests, and other routine items. The commission may approve, deny, or defer these items, and public hearings are scheduled for the rezoning requests.

• Final Plat for Union Square Addition (Case No. FPL02-24, Applicant: Royal Land Properties, LLC)
• Rezone from C-1 to R-2 (Case No. RZ02-24, Applicant: Gerona Fowler)
• Rezone from R-1 to C-2 (Case No. RZ04-24, Applicant: Rueben Peltier Properties, Attorney Nick Atwood)
• Approval of minutes from September 4, 2024 meeting

Board of Adjustment

The Shawnee Board of Adjustment will hold a public hearing on a request by the Absentee Shawnee Housing Authority for a variance to allow a front-yard fence exceeding the three-foot limit at 116 N Bryant. The board will also consider approving the minutes from the August 15, 2024 meeting and receive updates from the Community Development Department.

• Public hearing on fence variance at 116 N Bryant (Case BOA08-24)
• Approval of minutes from August 15, 2024 regular meeting
• Community Development Department updates

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to consider a resolution to dissolve the authority, which was tabled from the August meeting. They will also hear a presentation of the 2022 audit and may enter executive session to discuss a mediation agreement involving the City, County, and Authority.

• Resolution authorizing dissolution of the Authority under Oklahoma Statutes Title 60 §180 et seq.
• Presentation of the 2022 Audit by Arledge and Associated, P.C.
• Executive session to discuss tri-party Mediation Agreement between City of Shawnee, Pottawatomie County, and the Authority
• Approval of minutes from August 15, 2024 meeting

Shawnee Beautification, Parks, and Recreation Committee

The committee will consider the regular meeting schedule for 2025. Members will also discuss a service project to plant pansies at 9th and Bell Streets and the associated costs.

• Approval of August 15, 2024, meeting minutes
• 2025 regular meeting schedule consideration
• $150.00 expenditure from Beautification Fund for pansies
• Service project at the corner of 9th and Bell Streets

The Shawnee Beautification, Parks, and Recreation Committee approved the 2025 regular meeting schedule, set the October service project date for planting pansies and shrubs at 9th and Bell Streets, and approved $150 from the Beautification Fund for the plants. The committee also approved the August 15, 2024 minutes and introduced three new staff supervisors.

• Approved August 15, 2024 minutes (4-0)
• Approved 2025 regular meeting schedule (4-0)
• Set October 17, 2024 service project to plant pansies and shrubs at 9th and Bell Streets (4-0)
• Approved $150 from Beautification Fund for pansies and shrubs (4-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding three public hearings to discuss community development and housing needs, the purpose of the Community Development Block Grant (CDBG) program, and proposed activities for the FY 2024 Annual Action Plan beginning July 1, 2024. No formal action items are listed beyond the hearings and adjournment.

• Public hearing on Community Development and Housing Needs
• Public hearing on CDBG national objectives: low/moderate income benefit, slum/blight prevention, urgent community needs
• Public hearing on FY 2024 Annual Action Plan fund allocation

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the minutes from its August 19, 2024 regular meeting. The agenda includes only this item, along with a recess to convene the Shawnee Municipal Authority and new business. No other substantive actions are listed.

• Consider approval of the August 19, 2024 meeting minutes

The Shawnee Airport Authority met on September 16, 2024, and approved the minutes from the August 19, 2024 regular meeting with a 6-0-1 vote (Trustee Odneal abstained). No new business was brought before the authority, and the meeting adjourned at 8:46 p.m. after a recess to convene the Shawnee Municipal Authority meeting.

• Approved minutes from August 19, 2024 regular meeting (6-0-1, Odneal abstained)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold a regular meeting on September 16, 2024, to swear in newly elected officials, consider several resolutions and agreements, and hold public hearings on rezoning and a conditional use permit. The agenda includes routine items like consent agenda approvals, budget amendments, and reports, as well as a public hearing for a rezoning request at 1303 West Farrall Street.

• Swearing in of Mayor Eric Stephens and Ward Two Commissioner Greta Madson
• Public hearing and consideration to rezone 1303 West Farrall Street from C-3 to R-3 (Case RZ02-24)
• Public hearing and consideration for a Conditional Use Permit for an accessory dwelling unit at 1303 West Farrall Street (Case CUP02-24)
• Consideration of a $14,347 Edward Byrne Memorial Grant application for the Shawnee Police Department
• Consideration of an agreement with Safe Events for Families for the Christmas Parade of Lights

The Board approved a rezoning at 1303 West Farrall Street from C-3 to R-3, a conditional use permit for an accessory dwelling unit at the same address, and a new official zoning map. They also approved a $500,000 task order for storm consulting, a $50,000 agreement for the Christmas parade, and several budget amendments. The meeting included the swearing-in of new Mayor Eric Stephens and Commissioner Greta Madson.

• Approved rezoning at 1303 West Farrall St from C-3 to R-3 (7-0)
• Approved conditional use permit for accessory dwelling unit at 1303 West Farrall St (7-0)
• Adopted new official zoning map (Ordinance 2808NS) (7-0)
• Approved $500,000 task order with Del Sol Consulting for storm services (7-0)
• Approved $50,000 agreement with Safe Events for Families for Christmas parade (7-0)
• Approved budget amendments for FY24-25 encumbrances (7-0)
• Approved consent agenda including grant application for $14,347 (7-0)
• Appointed Commissioner Matthews as Vice Mayor (6-0-1)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approval of the minutes from its August 19, 2024 regular meeting. The agenda contains no other substantive business, only procedural items such as call to order, recess, and adjournment.

• Approval of minutes from August 19, 2024 regular meeting

The Shawnee Municipal Authority met on September 16, 2024, and approved the minutes from the August 19, 2024 regular meeting with a 6-0-1 vote (Trustee Odneal abstained). No new business was brought before the board, and the meeting adjourned at 8:47 p.m. No substantive decisions were made beyond the minutes approval.

• Approved minutes from August 19, 2024 regular meeting (6-0-1, Odneal abstained)

Planning Commission

The Shawnee Planning Commission will hold public hearings on a conditional use permit for an accessory dwelling unit, a rezoning request from C-3 to R-3, and adoption of an official zoning map. They will also approve minutes from the July 3 meeting and receive department updates.

• CUP02-24: Conditional Use Permit for Accessory Dwelling Unit, applicant Kaye Steele
• RZ02-24: Rezone from C-3 (Highway Commercial) to R-3 (Multifamily Residential), applicant Kaye Steele
• TXT02-24: Adoption of Official Zoning Map, applicant City of Shawnee
• Approval of minutes from July 3, 2024 regular meeting

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider a consent agenda and a budget amendment for Fund 511. The amendment would appropriate fund balance to cover FY2023-2024 encumbrances for goods or services to be received in FY2024-2025. No other substantive items are listed.

• Approval of minutes from July 15, 2024 regular meeting
• Budget amendment for Shawnee Airport Authority Fund 511 to appropriate fund balance for FY2023-2024 encumbrances

The Shawnee Airport Authority met on August 19, 2024, and approved a consent agenda item for the July 15, 2024 minutes. They also approved a budget amendment for Fund 511 to appropriate fund balance for FY2023-2024 encumbrances. No new business was discussed, and the meeting adjourned.

• Approved consent agenda item 1(a): minutes from July 15, 2024 regular meeting (4-0)
• Approved budget amendment for Shawnee Airport Authority Fund 511 to appropriate fund balance for FY2023-2024 encumbrances (4-0)

Board of City Commissioners

The Board of City Commissioners will hold a public hearing and consider adopting a new Unified Development Code amending Chapter 22 of the Municipal Code. The agenda also includes several routine items such as consent agenda approval, appointments, proclamations, budget amendments, and multiple executive sessions for legal discussions.

• Public hearing and ordinance for new Unified Development Code (Case TXT01-24)
• Approval of City Manager's hiring of Kimberly Smith as Finance Director and City Treasurer
• Agreement with Elevation Land Surveying for professional survey services at Shawnee Twin Lake No. 1
• Purchase of one service truck with utility bed and one tandem with dump body via state bid process
• Resolution to acquire utility easement for Lowe's Water Line Project (No. 24-0810-07), possibly by eminent domain

The Board of City Commissioners approved a new Unified Development Code (Ordinance No. 2806NS) to update zoning regulations, aiming to increase housing stock, promote economic vitality, and improve connectivity. The board also approved several contracts and purchases, including a $77,500 survey services agreement for Shawnee Twin Lake No. 1, two new trucks for the Streets Division, and a resolution authorizing easement acquisition for the Lowe's Water Line Project. Additionally, the board approved the donation of three properties to Rose Rock Habitat for Humanity and authorized the City Manager to transfer HOME matching funds to South Central Industries.

• Adopted new Unified Development Code (Ordinance No. 2806NS) (4-0)
• Approved $77,500 survey services contract with Elevation Land Surveying for Shawnee Twin Lake No. 1 (4-0)
• Approved purchase of service truck with utility bed for $98,941 (4-0)
• Approved purchase of tandem dump truck for $263,034.27 (4-0)
• Approved resolution declaring items surplus and authorizing disposal (Resolution No. 6747) (4-0)
• Approved resolution authorizing easement acquisition for Lowe's Water Line Project, including eminent domain (Resolution No. 6748) (4-0)
• Approved donation of three properties to Rose Rock Habitat for Humanity (4-0)
• Approved transfer of $483,725.77 in HOME matching funds to South Central Industries (4-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider a consent agenda and a budget amendment for Fund 501 to appropriate fund balance for FY2023-2024 encumbrances. The meeting is largely procedural, with no major policy decisions listed.

• Approval of minutes from July 15, 2024 regular meeting
• Budget amendment for Shawnee Municipal Authority Fund (Fund 501) to appropriate fund balance for FY2023-2024 encumbrances

The Shawnee Municipal Authority approved a consent agenda item and a budget amendment for Fund 501 to appropriate fund balance for FY2023-2024 encumbrances. Both motions passed 4-0. No new business was discussed, and the meeting adjourned.

• Approved minutes from July 15, 2024 regular meeting (4-0)
• Approved budget amendment for Fund 501 to appropriate fund balance for FY2023-2024 encumbrances (4-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will meet to consider a resolution authorizing its own dissolution under Oklahoma law. The board will also approve minutes from June and receive an update on the 2024 International Finals Youth Rodeo. Public and trustee comments are scheduled.

• Resolution authorizing dissolution of the Authority under Oklahoma Statutes Title 60 §180
• Approval of minutes from June 20, 2024 regular meeting
• Discussion and update on 2024 International Finals Youth Rodeo
• Engagement of professionals to assist with dissolution and final audits

The Shawnee Civic and Cultural Development Authority tabled a resolution to dissolve the Authority until its September meeting, allowing trustees to meet with legal counsel. The board also approved the June 20, 2024 minutes and received an update on the 2024 International Finals Youth Rodeo, including a reduced stall fee.

• Approved June 20, 2024 minutes (6-0)
• Tabled dissolution resolution to September meeting (5-1)

Board of Adjustment

The Shawnee Board of Adjustment will hold a public hearing and consider a variance request to allow a self-storage facility to exceed the 30% lot coverage limit at 914 N Harrison. The board will also vote on approving the minutes from the July 18, 2024 meeting and receive updates from the Community Development Department.

• Public hearing on variance for self-storage facility at 914 N Harrison (BOA 07-24, applicant Robert Woodmore, attorney Craig Brackeen)
• Consideration of minutes from July 18, 2024 regular meeting
• Community Development Department updates

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will hold a regular meeting to consider approving the June 20, 2024 minutes, receive staff reports, consider a committee service project, and discuss Lions Club Park. Public comment is limited to three minutes per person and twelve minutes per topic.

• Approval of minutes from June 20, 2024 regular meeting
• Staff reports
• Consideration of Committee Service Project
• Discussion of Lions Club Park

The committee approved minutes from June 20, 2024, and voted to set a date at the September meeting to confirm an October flower planting service project. Staff reported a $50,000 grant for tree replacement and discussed community input for Lions Club Park. No other formal decisions were made.

• Approved June 20, 2024 minutes (4-0)
• Set September meeting to confirm October flower planting date (4-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold a special meeting to consider an executive session under state law regarding confidential attorney communications about a pending investigation or claim involving the Shawnee Civic & Cultural Development Authority. No official actions are listed on the agenda.

The Board of City Commissioners held a special session and unanimously approved Resolution No. 6746, authorizing the city to execute a mediation agreement involving the City of Shawnee, Pottawatomie County, and the Shawnee Civic and Cultural Development Authority. The decision followed an executive session on confidential attorney communications regarding the authority. No other substantive actions were taken.

• Approved executive session to discuss attorney communications re: Shawnee Civic & Cultural Development Authority (5-0)
• Adopted Resolution No. 6746 authorizing mediation agreement with Pottawatomie County and Shawnee Civic and Cultural Development Authority (5-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet to approve minutes from the February 13, 2024 meeting, review senior sales tax expenses for 2024-2025, and discuss a CENA grant application. No official actions are scheduled beyond routine approvals and discussions.

• Consideration of Pottawatomie County Senior Sales Tax Expenses for 2024-2025
• Discussion of CENA Grant Application by Board

The Shawnee Senior Citizens Advisory Board approved the 2023-2024 sales tax expenditure report and the 2024-2025 sales tax expenditure plan, along with a one-time purchase of newspaper ads and monthly purchase orders. The board also approved its 2025 meeting schedule, moving the November meeting to November 18. A CENA grant application was discussed but not voted on.

• Approved February 13, 2024 minutes (6-0)
• Approved 2023-2024 sales tax expenditure report (6-0)
• Approved 2024-2025 sales tax expenditure plan (6-0)
• Approved one-time purchase of Shawnee News-Star and Pottawatomie Countywide newspaper ads (6-0)
• Approved monthly purchase orders (6-0)
• Approved 2025 meeting schedule with November 18 date (6-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a special meeting with three public hearings to discuss community development and housing needs, the CDBG program's national objectives, and the proposed activities for the FY 2024 Annual Action Plan allocation of funds beginning July 1, 2024. No formal votes are listed; the agenda is limited to these hearings and adjournment.

• Public hearing on Community Development and Housing Needs
• Public hearing on CDBG national objectives (low/moderate income, slum/blight prevention, urgent needs)
• Public hearing on FY 2024 Annual Action Plan fund allocation
• Meeting at Commission Chambers, City Hall, 16 West 9th Street, Shawnee, OK

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider adopting a new Unified Development Code, which would amend Chapter 22 of city code. The agenda also includes approval of the previous meeting's minutes, department updates, and commissioner comments.

• Public hearing on proposed Unified Development Code (Case TXT01-24)
• Approval of minutes from July 3, 2024 regular meeting
• Community Development Department updates

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a regular meeting to consider approving minutes from its May 7 regular meeting and June 13 special call meeting. The agenda also includes an update on projects and a report from the program manager. No major decisions or public hearings are scheduled; the meeting is largely procedural.

• Approval of minutes from May 7, 2024 regular meeting
• Approval of minutes from June 13, 2024 special call meeting
• Update on projects
• Program Manager's report

Shawnee Arts and Culture Commission

The Shawnee Arts and Culture Commission's regular meeting scheduled for July 31, 2024, at 11:30 AM in the Commission Chambers at 16 W. 9th St, Shawnee, OK 74801 has been cancelled and rescheduled. No other items were listed for discussion.

Board of Adjustment

The Shawnee Board of Adjustment will meet to approve minutes from its June 20 meeting and hold a public hearing on a variance request for a self-storage facility at 914 N Harrison. The board will also receive updates from the Community Development Department and hear member comments before adjourning.

• Public hearing on variance request for self-storage facility at 914 N Harrison (BOA 07-24, applicant Robert Woodmore)
• Consideration of approval of June 20, 2024 meeting minutes
• Community Development Department updates

Airport Advisory Board

The Shawnee Airport Advisory Board is meeting to approve the minutes from the June 26 rescheduled meeting, hear citizen comments, recognize individuals, and discuss the Oklahoma Airport Operators Association's Certified Airport Professional Training Program. Staff reports and board comments are also on the agenda. No major decisions or proposals are listed.

• Approval of minutes from June 26, 2024 rescheduled regular meeting
• Citizens participation (3-minute limit per person, 12-minute per topic)
• Certificate of Recognition and Appreciation
• Oklahoma Airport Operators Association's Certified Airport Professional Training Program
• Staff reports and board comments

Shawnee Airport Authority

The Shawnee Airport Authority will consider approving the June 17, 2024 minutes and a consent agenda item acknowledging the Airport Advisory Board minutes. The main items are a proposed professional engineering services contract with H.W. Lochner, Inc., and possible executive sessions to discuss the purchase or appraisal of two properties. The board may take action on these items after the executive sessions.

• Contract for Professional Engineering Services with H.W. Lochner, Inc.
• Executive session for purchase or appraisal of Property No. 1
• Executive session for purchase or appraisal of Property No. 2
• Consideration of minutes from June 17, 2024 regular meeting
• Acknowledge Airport Advisory Board minutes from May 15, 2024

Board of City Commissioners

The Board of City Commissioners will consider several significant items, including adopting the 2024-2028 Strategic Plan, purchasing a commercial rescue vehicle for $435,560.06, and approving conditional use permits for short-term rentals at two properties. The meeting also includes routine consent agenda items, budget amendments, and recognition of outgoing and incoming commissioners.

• Purchase of one commercial rescue vehicle from Conrad Fire Equipment for $435,560.06
• Adoption of the City of Shawnee 2024-2028 Strategic Plan
• Public hearings and consideration of Conditional Use Permits for short-term rentals at 15305 Perry Road and 16712 Magnino Road
• Supplemental agreement with ODOT for MacArthur Street Sidewalk Project (State Job No. 32996(04))
• Agreement with Oklahoma Attorney General for Opioid Abatement Grant funding

The Board approved the City's 2024-2028 Strategic Plan, purchased a commercial rescue vehicle for $435,560.06, and approved an ODOT agreement increasing funding for the MacArthur Street Sidewalk Project. Two short-term rental conditional use permits were approved, and a property appeal at 910 North Hobson was denied. New commissioners were sworn in and a vice mayor appointed.

• Adopted 2024-2028 Strategic Plan (6-0)
• Approved $435,560.06 purchase of commercial rescue vehicle from Conrad Fire Equipment (6-0)
• Approved ODOT supplemental agreement increasing participation cap to $817,862 for MacArthur Street Sidewalk Project (6-0)
• Approved Conditional Use Permit for short-term rental at 15305 Perry Road (6-0)
• Approved Conditional Use Permit for short-term rental at 16712 Magnino Road (6-0)
• Denied appeal of Administrative Order for property at 910 North Hobson (5-1)
• Approved Final Plat for Rolling Hills Addition, Section 2 (6-0)
• Approved Final Plat for Shawnee Twin Lakes, Lake No. 1, Phase II (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is holding a regular meeting with a single substantive item: approval of the minutes from the June 17, 2024 regular meeting. The rest of the agenda is procedural, including call to order, recess to reconvene the Board of City Commissioners, and adjournment.

• Approval of minutes from June 17, 2024 regular meeting

The Shawnee Municipal Authority met on July 15, 2024, and approved the minutes from the June 17, 2024 regular meeting by a 5-0 vote. No new business was brought before the authority, and the meeting was adjourned without any substantive decisions beyond the minutes approval.

• Approved June 17, 2024 meeting minutes (5-0)

Planning Commission

The Planning Commission will hold public hearings regarding two conditional use permit requests for short term rentals. The commission will also consider final plats for Rolling Hills Addition and Shawnee Twin Lakes - Lake #1, Phase 2.

• Conditional Use Permit for short term rental at 15305 Perry Road (Case CUP03-24)
• Conditional Use Permit for short term rental at 16712 Magnino Road (Case CUP04-24)
• Final Plat of Rolling Hills Addition, Section 2 (Case FPL 02-24)
• Final Plat of Shawnee Twin Lakes - Lake #1, Phase 2
• Update on the proposed Unified Development Code

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will hold a special call meeting. The sole item on the agenda is a walkthrough of the Heart of Oklahoma Exposition Center to prepare for the 2024 International Finals Youth Rodeo.

• Walkthrough of the Heart of Oklahoma Exposition Center for the 2024 International Finals Youth Rodeo

Airport Advisory Board

The Board will hold elections for officers for the 2024/2026 term. Members will also discuss proposals for the use of airport property involving NV Corporation and Air Flite, Inc. in executive sessions.

• Election of Officers - 2024/2026
• Recommendation to award Request for Qualifications for Engineering Services
• Executive Session: Proposal for utilization of Airport Property (NV Corporation)
• Executive Session: Proposal for utilization of Airport Property (Air Flite, Inc)
• Approval of May 15, 2024, meeting minutes

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will meet to consider routine items including approval of the previous meeting's minutes. They will receive updates on the management services contract for the Heart of Oklahoma Exposition Center with Oak View Group, discuss the disposal or donation of old IFYR pole banners, and discuss construction of the announcer's stand at the expo center arena. The 2024 International Finals Youth Rodeo will also be discussed.

• Approval of minutes from May 16, 2024 regular meeting
• Update on management services at Heart of Oklahoma Exposition Center with Global Spectrum L.P. d/b/a Oak View Group
• Discussion and consideration of disposal/donation of old International Finals Youth Rodeo (IFYR) pole banners
• Discussion concerning construction of announcer's stand (crow's nest) at Heart of Oklahoma Exposition Center arena
• Discussion and update regarding 2024 International Finals Youth Rodeo

Board of Adjustment

The Board of Adjustment will meet to review the May 16, 2024, meeting minutes and receive updates from the Community Development Department. The primary item for consideration is a variance request regarding maximum lot coverage for a self-storage facility.

• Approval of May 16, 2024, meeting minutes
• Variance request for 47.25 percent maximum lot coverage for a self-storage facility

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will review funding for a park restroom locking system, staff project planning goals, and Parks and Recreation rules and ordinances. The meeting will also include discussion of the Retreet project and committee goals, with no formal decisions scheduled.

• Consideration of funding for park restroom locking system
• Discussion of staff project planning and goals
• Discussion of Parks and Recreation rules and ordinances
• Discussion of Retreet project
• Consideration of committee goals

Board of City Commissioners

The Board of City Commissioners will consider adopting the City of Shawnee's Five-Year Capital Improvement Plan for FY2025-2029 and the FY2024-2025 budget. They will also vote on several contracts, including management services for the Heart of Oklahoma Exposition Center, and hold public hearings on a rezoning and a conditional use permit. The agenda includes routine items like consent agenda approvals, proclamations, and citizen participation.

• Resolution adopting Five-Year Capital Improvement Plan FY2025-2029
• Resolution adopting FY2024-2025 City Budget
• Contract with Global Spectrum L.P. d/b/a Oak View Group for management at Heart of Oklahoma Exposition Center
• Public hearing: Rezone 1303 West Farrell Street from C-3 to R-3 (Case RZ02-24)
• Purchase of one heavy-duty truck from Vance Country Ford for $56,825.60

The Board of City Commissioners approved the FY 2024-2025 budget and the five-year Capital Improvement Plan, both unanimously. They also awarded a $2.4 million water line replacement contract, approved a $262,000 dam engineering contract, and denied a demolition appeal. Several other contracts and agreements were approved, including for animal shelter design and economic development.

• Adopted FY 2024-2025 budget (Resolution 6740) (6-0)
• Adopted FY 2025-2029 Capital Improvement Plan (Resolution 6739) (6-0)
• Awarded $2,416,024 water line replacement to Davenport Construction (6-0)
• Approved $262,000 contract with Freese and Nichols for Twin Lake #1 Dam (6-0)
• Approved $76,880 contract with TAP Architecture for animal shelter design (6-0)
• Denied appeal of administrative order for property at 214 West Oakland (6-0)
• Approved $300,000 agreement with Shawnee Forward for economic development (4-0-2)
• Approved $85,000 agreement with COCAA/COTS for public transit (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider approving the consent agenda, which includes minutes from the May 20, 2024 meeting, and to consider a resolution adopting the Fiscal Year 2024-2025 budget. The meeting is scheduled for June 17, 2024, at 6:00 PM in the Commission Chambers at City Hall.

• Approval of consent agenda including minutes from May 20, 2024 regular meeting
• Resolution adopting FY 2024-2025 budget for period July 1, 2024 through June 30, 2025

The Shawnee Municipal Authority approved its Fiscal Year 2024-2025 budget for the period July 1, 2024 through June 30, 2025, via Resolution No. SMA-2024-2. The board also approved the minutes from the May 20, 2024 regular meeting. No other substantive decisions were made; there was no new business.

• Approved minutes of May 20, 2024 regular meeting (6-0)
• Adopted FY 2024-2025 budget via Resolution No. SMA-2024-2 (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider several financial and leasing items, including approving the consent agenda, discussing rental rate increases for fiscal year 2025, and considering a commercial land use agreement. The board will also vote on a resolution adopting the FY2024-2025 budget. These actions affect airport tenants and the authority's finances.

• Approve lease renewal with Shawnee Lube, LLC
• Discuss rental rate increases for FY2025
• Consider commercial non-aeronautical land use agreement with Shawnee Drive Thru, LLC
• Adopt FY2024-2025 budget (July 1, 2024 - June 30, 2025)

The Shawnee Airport Authority approved a 3.3% rental rate increase for FY2025, authorized the City Manager to execute standard hangar leases, approved a land use agreement with Shawnee Drive Thru, LLC for a drive-through restaurant, and adopted the FY2024-2025 budget. All motions passed unanimously 6-0.

• Approved consent agenda including May 20, 2024 minutes and lease renewal with Shawnee Lube, LLC (6-0)
• Approved 3.3% rental rate increase for FY2025 and authorized City Manager to execute hangar leases (6-0)
• Approved Commercial Non-Aeronautical Land Use Agreement with Shawnee Drive Thru, LLC for 8,462 sq ft at 1836 North Kickapoo Street (6-0)
• Adopted Resolution No. SAA-2024-1 approving FY2024-2025 budget (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority met and approved the consent agenda, which included minutes from prior meetings and confirmation of city commission actions on a temporary airport terminal building site preparation bid and an easement agreement with One Gas Inc. No new business was discussed, and the meeting adjourned.

• Approved consent agenda items 1(a-d) (5-0)
• Confirmed bid award for site preparation for temporary airport terminal building
• Confirmed agreement with One Gas Inc. for temporary and permanent easements

Board of City Commissioners

The Board of City Commissioners will hold public hearings on the proposed FY2024-25 budget and the five-year capital improvement plan, and will consider several contracts, annexations, and budget amendments. The agenda also includes routine consent items such as minutes, reports, resignations, and appointments. This is a regular meeting with multiple action items.

• Public hearing on FY2024-25 proposed budget
• Public hearing on Five-Year Capital Improvement Plan (FY2025-2029)
• Annexation request by LaVerne Douglas for 2 acres at 14002 Acme Road
• Agreement with OKWIN for wireless information network
• Bids for temporary airport terminal site prep, sale of surplus property at 419 N Kickapoo St, and demolition of Lions Club Ballfields

The Board of City Commissioners held public hearings and approved the proposed FY 2024-2025 budget and the Five-Year Capital Improvement Plan for FY 2025-2029. They also approved the annexation of 2 acres at 14002 Acme Road, zoned C-3 Highway Commercial, and authorized a FEMA Community Disaster Loan application. Several contracts, agreements, and bid awards were approved, including a $256,115 demolition contract for Lions Club Ballfields (4-0-1).

• Approved FY 2024-2025 budget and Five-Year Capital Improvement Plan (5-0)
• Approved annexation of 2 acres at 14002 Acme Road, zoned C-3 (5-0)
• Authorized FEMA Community Disaster Loan application (5-0)
• Approved OKWIN radio system agreement (5-0)
• Approved One Gas easement agreement (5-0)
• Approved $13,630.05 contract amendment for Clearpond Culvert project (5-0)
• Awarded $89,106 site prep bid for temporary airport terminal to Tri-City Seal (5-0)
• Awarded $256,115 demolition of Lions Club Ballfields to Total Demolition Services (4-0-1)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider approval of the consent agenda, which includes minutes from the April 15, 2024 regular meeting and confirmation of the City Commission's action on the solid waste collection contract with Central Disposal for Fiscal Year 2024-2025. No other new business is listed.

• Approval of minutes from April 15, 2024 regular meeting
• Confirmation of solid waste collection, recycling, and disposal services contract with Central Disposal for FY 2024-2025

The Shawnee Municipal Authority approved the consent agenda, which included the April 15, 2024 meeting minutes and confirmation of the City Commission's action on the solid waste collection contract with Central Disposal for FY 2024-2025. The motion carried 5-0. No new business was discussed, and the meeting adjourned.

• Approved consent agenda including April 15, 2024 minutes (5-0)
• Confirmed action on solid waste contract with Central Disposal for FY 2024-2025 (5-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority approved the minutes from its April 18, 2024 meeting. Members also discussed the 2024 International Finals Youth Rodeo, including volunteer opportunities, contestant numbers, and county support. No other substantive decisions were made.

• Approved April 18, 2024 meeting minutes (6-0)

Board of Adjustment

The Shawnee Board of Adjustment will hold a public hearing on a request for a seven-foot rear-yard setback variance to place an accessory structure at 2300 Crooked Oak Drive. The board will also note the withdrawal of a previously deferred variance request for a storm shelter at 1231 N. Beard Avenue, which requires no action. Approval of the March 21, 2024, minutes is also on the agenda.

• Public hearing on variance request BOA06-24 for 7-foot rear yard setback at 2300 Crooked Oak Drive
• Withdrawn variance request BOA05-24 for storm shelter at 1231 N. Beard Avenue (no action required)
• Approval of minutes from March 21, 2024, regular meeting

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will hold its regular meeting on May 14, 2024, at the Senior Recreation Center. The agenda lists only procedural items such as approving prior minutes, staff reports, and public comments; no ordinances, contracts, or decisions are scheduled.

Planning Commission

The Shawnee Planning Commission will consider approving the minutes from its April 3, 2024 meeting and review a preliminary plat application for the Union Square Addition, located northeast of E. 45th Street and N. Union Avenue. The agenda also includes community development updates and commissioner comments. No other major actions are listed.

• Approval of minutes from April 3, 2024 regular meeting
• Preliminary Plat application for Union Square Addition at E. 45th Street and N. Union Avenue
• Community Development Department updates
• Commissioners comments

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is meeting to consider routine items including approval of minutes, claims totaling $15,832.70, and donating two properties to Rose Rock Habitat for Humanity. They will also receive updates on projects and a program manager's report.

• Approve minutes from November 7, 2023 meeting
• Approve claims from 11/04/2023 to 02/01/2024 totaling $15,832.70
• Donate 1227 E. Margaret St. to Rose Rock Habitat for Humanity
• Donate 546 N. Kickapoo Ave. to Rose Rock Habitat for Humanity
• Update on projects and program manager's report

Shawnee Arts and Culture Commission

This regular meeting of the Shawnee Arts and Culture Commission, scheduled for April 24, 2024, has been cancelled. No agenda items or business are listed for discussion.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to approve the minutes from its March 21, 2024 meeting and receive staff reports. The committee will also discuss the Bell Street Beautification project and allow public comments before adjourning.

The committee approved the March 21, 2024 minutes (4-0) and canceled the April 20 special meeting for Bell Street beautification due to rain, with only three members planting flowers on April 19. Staff reported on fitness classes, Tech Tuesdays, job openings, Health Week, and park maintenance. The committee agreed to add an item to the May agenda to discuss applying for county funds for park renovations.

• Approved March 21, 2024 minutes (4-0)
• Canceled April 20 special meeting for Bell Street beautification due to rain
• Scheduled flower planting with 3 members on April 19 at 4:00 P.M.
• Agreed to add county funds application discussion to May agenda

Shawnee Airport Authority

The Shawnee Airport Authority will meet to approve minutes from prior meetings, consider terminating a commercial lease, review a new lease request from Gateway to Prevention and Recovery Inc., and award a forage and hay harvesting lease. No new business or ordinances are listed for action.

• Terminate Commercial Non-Aeronautical Use Lease Agreement
• Gateway to Prevention and Recovery Inc. requests Commercial Non-Aeronautical Land Use Lease Agreement
• Award Forage and Hay Harvesting Lease

The Shawnee Airport Authority approved terminating the Alano Club's lease at 1827 North Airport Drive and approved a new five-year lease with Gateway to Prevention and Recovery Inc. for the same property at $642 per year. The authority also awarded a five-year forage and hay harvesting lease to Airdale Farms for $2,000 per year. All motions passed 6-0.

• Approved consent agenda including March 18 minutes and Airport Advisory Board minutes (6-0)
• Approved termination of Alano Club lease at 1827 North Airport Drive (6-0)
• Approved five-year lease with Gateway to Prevention and Recovery Inc. at $642/year (6-0)
• Awarded forage and hay harvesting lease to Airdale Farms at $2,000/year for five years (6-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will meet to approve routine minutes, recognize local student-athletes, and vote on several ordinances including a rezoning request for a 160-acre parcel near Westech Road, updates to the city fee schedule, and a proposed budget for fiscal year 2024-2025. The meeting also includes public hearings on zoning amendments for short-term rentals and a rezoning case, as well as presentations on the city’s homeless program and a proposed sidewalk project.

• Rezone 160-acre parcel from A-1 to I-1 near Westech Road and North Kickapoo Avenue
• Amend zoning code for short-term rental regulations (Case No. TXT01-24)
• Approve Fiscal Year 2024-2025 Proposed Budget
• Authorize contract with Landmark Construction for Shawnee Fire Department Station 3 remodel
• Consider bid award for demolition of Shawnee Regional Airport Hangar 16

The Board approved a rezoning of approximately 160 acres north of Westech Road from A-1 Rural Agricultural to I-1 Limited Light Industrial, despite public opposition. The board also approved a new short-term rental ordinance, denied two demolition appeals, and authorized several contracts and resolutions. All other agenda items were approved unanimously.

• Approved rezoning of 160 acres to I-1 Limited Light Industrial (4-2)
• Approved short-term rental ordinance (6-0)
• Denied appeal for property at 602 South Park Avenue (6-0)
• Denied appeal for property at 315 South Osage Avenue (6-0)
• Authorized $82,645 task order for Midland Addition water line replacement (6-0)
• Authorized CMAR contract with Landmark Construction for Fire Station 3 remodel up to $175,000 (6-0)
• Awarded $40,890 demolition contract for Airport Hangar 16 to M&M Wrecking (6-0)
• Approved consent agenda including appointments and easements (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a consent agenda and a resolution to purchase root control services from Duke's Root Control, Inc. under a cooperative purchasing agreement. The consent agenda includes approval of the minutes from the March 18, 2024 regular meeting. No other substantive items are listed.

• Approval of minutes from March 18, 2024 regular meeting
• Resolution to purchase root control services from Duke's Root Control, Inc. under Houston-Galveston Area Council cooperative purchasing agreement

The Shawnee Municipal Authority approved a resolution to purchase root control services from Duke's Root Control, Inc. under a cooperative purchasing agreement with the Houston-Galveston Area Council. The services will treat approximately 55,000 linear feet of the city's wastewater collection system. The motion passed unanimously 6-0. No other substantive decisions were made.

• Approved consent agenda including minutes from March 18, 2024 meeting (6-0)
• Approved Resolution No. SMA-2024-1 for root control services from Duke's Root Control, Inc. (6-0)

Planning Commission

The Shawnee Planning Commission will hold a public hearing and vote on a text amendment to regulate short-term rentals in the city. It will also consider a rezoning request for a 160-acre parcel near Westech Road and N. Kickapoo Avenue. Additionally, the commission will review a preliminary plat for Shawnee Twin Lakes, Lake No. 1, Phase II.

• Public hearing and vote on short-term rental (STR) zoning code amendment (TXT01-24)
• Public hearing and vote on rezoning request from A-1 to I-2 for 160-acre parcel near Westech Road and N. Kickapoo Avenue (RZ01-24)
• Consideration of Preliminary Plat for Shawnee Twin Lakes, Lake No. 1, Phase II (PPL01-24)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider Pottawatomie County's recommendation to appoint Rob Morris to the trust, followed by his swearing-in. The board will also receive an update on the 2024 International Finals Youth Rodeo and consider approval of prior meeting minutes.

• Consideration of minutes from Feb 15 regular and Mar 12 special meetings
• Discussion and consideration of Rob Morris appointment to trust authority
• Swearing in of Rob Morris
• Update on 2024 International Finals Youth Rodeo

Board of Adjustment

The Shawnee Board of Adjustment will meet on March 21, 2024, to consider four public hearing items requesting zoning variances for properties at 38 Chickasaw Drive, 1601 N. Oklahoma Avenue, and 3917 N. Pottenger Avenue. The board will also review minutes from the January 18, 2024 meeting and receive updates from the Community Development Department.

• Variance for 7-foot front yard setback reduction for a carport at 38 Chickasaw Drive (BOA02-24)
• Variance to allow unoccupied RV parking on paved driveway at 1601 N. Oklahoma Avenue (BOA03-24)
• Variance for accessory structure in front yard at 3917 N. Pottenger Avenue (BOA04-24)
• Approval of minutes from January 18, 2024 meeting

Airport Advisory Board

The Shawnee Airport Advisory Board will consider terminating a non-aeronautical land lease, assuming another such lease, and soliciting engineering services. They will also receive updates on projects, fuel prices, fuel sales, and the budget. The meeting is open to citizen participation with time limits.

• Request to terminate non-aeronautical use land lease agreement
• Request to assume non-aeronautical use land lease agreement
• Solicitation for engineering services and appointment of review committee
• Fuel price comparison report
• Fuel sales report

The Airport Advisory Board voted unanimously to recommend terminating the Shawnee Alano Club's non-aeronautical lease and to offer a new five-year lease to Gateway to Prevention and Recovery at $642/year. They also recommended publishing an RFQ for engineering services and appointed a review committee. No public comments were made.

• Approved minutes of Feb 21, 2024 meeting (6-0-0)
• Recommended terminating Shawnee Alano Club lease (6-0-0)
• Recommended offering Gateway to Prevention and Recovery a 5-year lease at $642/year (6-0-0)
• Recommended publishing RFQ for engineering services, with Lee and Layne on review committee (6-0-0)

Board of City Commissioners

The Board of City Commissioners will consider resolutions updating the City Fee Schedule for water, sanitary sewer, and solid waste rates, along with several other items including a public hearing on a zoning amendment for shelters, an ordinance on short-term rentals, and multiple contract awards. The meeting also includes consent agenda items, proclamations, and an executive session regarding ACLU letters.

• Public hearing on ordinance amending Section 22-410 (boardinghouse, roominghouse, overnight shelter) of the Zoning Code
• Resolution updating water and sanitary sewer rates for residential and commercial use, inside and outside city limits
• Resolution updating monthly solid waste service rates and re-adopting the City Fee Schedule
• Consideration of bids for demolition of Shawnee Regional Airport Terminal and 200 Series T-Hangars, and 702 West Independence
• Ordinance creating Sections 22-299 through 22-309 authorizing residential short-term rentals

Shawnee Municipal Authority

The Shawnee Municipal Authority met on March 18, 2024, and approved the minutes from the February 20, 2024 regular meeting as part of the consent agenda. No new business was discussed, and the meeting adjourned shortly after.

• Approved consent agenda item 1(a): February 20, 2024 minutes (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will hold its regular meeting to approve minutes from prior meetings and consider an executive session to discuss confidential legal matters related to the Shawnee Regional Airport. No substantive decisions or new business items are listed on the agenda.

The Shawnee Airport Authority approved the consent agenda and held an executive session on legal matters. After reconvening, they directed staff to close the north and west ramps per FAA requirements, solicit a Request for Proposal for a public-private partnership, and perform maintenance on the south ramp. All votes were unanimous (7-0).

• Approved consent agenda including February 20, 2024 minutes and December 20, 2023 Airport Advisory Board minutes (7-0)
• Approved executive session to discuss attorney-client communications regarding Shawnee Regional Airport (7-0)
• Directed staff to close north and west ramps per FAA requirements (7-0)
• Directed staff to solicit Request for Proposal for public-private partnership (7-0)
• Directed staff to engage in maintenance activities on south ramp (7-0)

Planning Commission

The Shawnee Planning Commission regular meeting scheduled for March 6, 2024, has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.

Airport Advisory Board

The Shawnee Airport Advisory Board is meeting to discuss and consider publishing competitive bids to lease airport property for forage and hay harvesting, as well as amendments to the proposed project budget. The board will also receive updates on project status, fuel prices, fuel sales, and the budget, and will consider approving the minutes from the December 2023 meeting.

• Consideration of approval of minutes from December 20, 2023, regular meeting
• Discussion and consideration of publication of competitive bids to lease property for forage and hay harvesting at Shawnee Regional Airport
• Discussion and consideration of amendments to proposed project budget
• Fuel price comparison report
• Fuel sales report

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a consent agenda and a budget amendment for Fiscal Year 2023-2024. The amendment would fund a replacement vehicle for Fund 501 using insurance proceeds from the prior fiscal year. The meeting is largely procedural, with no other substantive items listed.

• Approval of minutes from January 16, 2024 regular meeting
• Budget amendment for Fund 501 to replace a vehicle damaged in an accident, funded by insurance proceeds

Board of City Commissioners

The Shawnee Board of City Commissioners will vote on routine approvals including minutes, utility agreements, and a trash-removal contract. They will also discuss homeless-shelter rules, set election procedures, and hear a public hearing on a liquor-store permit at 523 South Chapman Avenue. Budget amendments fund storm repairs and a fire-department equipment grant.

• Lake Lease Transfer: Mosler Tract Lot 3, 16404 Archery Range Rd, from Link S Cowen to Harold L Ake
• Renewal of beautification/janitorial services with South Central Industries, Inc. for trash removal
• Conditional Use Permit public hearing for liquor store at 523 South Chapman Avenue (Case No. CUP01-24)
• Contract with Econolite Systems, Inc. for Centracs Mobility Services Advanced Transportation Management System
• Bid award for Marie Drive Waterline Project

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the January 16, 2024 regular meeting. No new business is listed, so the meeting is largely procedural.

• Consider approval of consent agenda including minutes from January 16, 2024 regular meeting

Board of City Commissioners

This is a special meeting of the Board of City Commissioners with only two agenda items: receiving governing body training from the Oklahoma Municipal Assurance Group (OMAG) and adjournment. No official decisions or public hearings are scheduled.

• Receive governing body training from OMAG

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to consider several action items, including a cemetery pricing schedule, a Main Street flowerbed volunteer program, and a Veterans Lake permit discount. They will also review board goals and objectives. The meeting includes approval of minutes from previous meetings and public participation.

• Consideration of Cemetery Pricing Schedule
• Consideration of Main Street flowerbed volunteer program
• Consideration of Veterans Lake Permit Discount
• Consideration of Board Goals and Objectives
• Approval of minutes from January 18 and January 23 meetings

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority will consider approving a license agreement with Global Spectrum, L.P. for the 2024 International Finals Youth Rodeo, and will receive an update on the event. The meeting also includes approval of the January 18, 2024 minutes and public comments.

• License Agreement with Global Spectrum, L.P. for 2024 International Finals Youth Rodeo
• Update on 2024 International Finals Youth Rodeo
• Approval of minutes from January 18, 2024 regular meeting

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is meeting to consider routine items including approval of prior meeting minutes, receiving reports on the Pottawatomie County sales tax for seniors and Title III grant-funded fitness classes, and hearing staff reports and public comments. No major decisions or proposals are listed; the agenda is largely procedural.

• Approval of minutes from December 12, 2023 regular meeting
• Pottawatomie County Sales Tax for Seniors report
• Title III Grant report on Senior Fitness Classes
• Staff reports
• Citizens participation (3-minute per person, 12-minute per topic)

Planning Commission

The Shawnee Planning Commission will meet on February 7, 2024, to consider approving minutes from the December 6, 2023 meeting and hold a public hearing on a conditional use permit for a liquor store at 523 South Chapman Avenue. The commission will also receive updates from the Community Development Department and allow commissioner comments before adjourning.

• Public hearing and vote on Conditional Use Permit (CUP01-24) for liquor store at 523 South Chapman Avenue
• Approval of minutes from December 6, 2023 meeting

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is meeting to consider routine business, including approving prior meeting minutes, approving claims totaling $15,832.70, and donating two properties to Rose Rock Habitat for Humanity. Members will also receive updates on projects and a program manager's report.

• Approve minutes from November 7, 2023 regular meeting
• Approve claims 11/04/2023-02/01/2024: $15,832.70
• Donate 1227 E. Margaret St. to Rose Rock Habitat for Humanity
• Donate 546 N. Kickapoo Ave. to Rose Rock Habitat for Humanity

Shawnee Arts and Culture Commission

This regular meeting of the Shawnee Arts and Culture Commission has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is holding a special meeting to discuss a winter workshop. The agenda contains only this discussion item and adjournment, with no other business or action items listed.

• Discussion of Winter Workshop

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to approve the minutes from its December 21, 2023 meeting. The agenda includes procedural items such as staff reports, public comments, and committee discussions, with no substantive decisions or proposals listed.

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to approve the December 2023 minutes and receive an update on the 2024 International Finals Youth Rodeo. The agenda also includes public comments and trustee comments. No votes on contracts or funding are listed.

• Approval of December 21, 2023 meeting minutes
• Discussion and update on International Finals Youth Rodeo 2024
• Public comments
• Trustee comments

Board of Adjustment

The Shawnee Board of Adjustment will meet on January 18, 2024, at 2:30 PM in the Commission Chambers at City Hall, 16 West 9th Street. The board will consider approving minutes from the October 19, 2023 meeting, adopt the 2024 meeting calendar, and hold a public hearing on a request to reduce the side-yard setback for an accessory structure at 15504 Patterson Road.

• Public hearing and vote on variance request for 15504 Patterson Road (side-yard setback reduction)
• Approval of October 19, 2023 meeting minutes
• Adoption of 2024 Board of Adjustment meeting calendar

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a utility relocation agreement with the Oklahoma Department of Transportation and to approve the minutes from the December 18, 2023 regular meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of minutes from December 18, 2023 regular meeting
• Utility Relocation Agreement between Shawnee Municipal Authority and Oklahoma Department of Transportation

Board of City Commissioners

The Board of City Commissioners will hold a regular meeting with several action items, including adopting the Shawnee Twin Lakes Master Plan, declaring a nuisance at Fairview Mausoleum and authorizing legal proceedings, purchasing a volumetric concrete truck, and approving budget amendments. They will also consider contracts for traffic signal storm damage repair design and fencing services, plus a public hearing on amending the Capital Improvement Plan for an airfield signage retrofit. The agenda includes recognitions, a consent agenda, and an executive session on PFAS settlement.

• Resolution to adopt Shawnee Twin Lakes Master Plan
• Resolution declaring nuisance at Fairview Mausoleum and authorizing legal action
• Purchase of Volumetric Concrete Truck via Sourcewell Contract #060122
• Budget amendments for sales tax rebate agreement with Elmer Smith Oil Company
• Contract with CEC for Traffic Signal Storm Damage Repair design services

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approving the consent agenda, which includes the minutes from the December 18, 2023 regular meeting. No other substantive items are listed on the agenda.

• Approval of minutes from December 18, 2023 regular meeting

Planning Commission

This regular Planning Commission meeting scheduled for January 3, 2024 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled