Shawnee public meetings in 2025

Board of Adjustment

The Shawnee Board of Adjustment will hold a public hearing and consider a variance request to allow temporary housing for substance dependence recovery at 1302 E Fay Street. The board will also approve minutes from a prior meeting, acknowledge the 2026 meeting schedule, and receive department updates.

• Public hearing on variance for temporary substance-dependence recovery housing at 1302 E Fay St (Case No. BOA01-25)
• Approval of minutes from December 19, 2024 special call meeting
• Acknowledgment of 2026 regular meeting schedule
• Community Development Department updates

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will hold a regular meeting to approve minutes, receive staff reports, and consider an artwork project and a winter workshop. The agenda includes citizen participation and committee comments. No other substantive items are listed.

• Approval of minutes from November 20, 2025 regular meeting
• Staff reports
• Consideration of Artwork Project
• Consideration of Winter Workshop
• Citizens Participation (3-minute limit per person, 12-minute limit per topic)

Board of City Commissioners

The Board of City Commissioners will hold public hearings and consider ordinances for three rezoning requests, award a sewer construction bid, and take up a consent agenda with appointments, budget amendments, and contract ratifications. Presentations include the annual financial report, Shawnee Forward, and the Safe Streets for All project. The board may also enter executive session on litigation regarding the Fairview Mausoleum.

• Rezone 316 North Kimberly Avenue from R-1 to R-3 (Case RZ05-25, Acock Properties LLC)
• Rezone portion of 3901 North Kickapoo Street from R-3 to C-2 (Case RZ06-25, Paul Bass & Landes Engineering)
• Rezone 1301 East Independence Street from R-1 to C-1 (Case RZ07-25, Aspire Equity Holdings LLC)
• Consider bid for Shawnee Sewer Bursting FY 26, Project No. 25-119
• Ratify demolition agreement with Total Demolition Services, LLC for 6 and 8 West Main Street

The Board approved a $2,094,060 sewer bursting contract with Jordan Contractors, LLC, and approved two rezoning ordinances: one for a portion of 3901 North Kickapoo Street from R-3 to C-2, and another for 1301 East Independence Street from R-1 to C-1. A rezoning request for 316 North Kimberly Avenue was discussed but no action was taken. The consent agenda, including appointments, budget amendments, and a demolition agreement, was approved 6-0.

• Approved $2,094,060 sewer bursting contract to Jordan Contractors, LLC (6-0)
• Approved rezoning at 3901 N Kickapoo St from R-3 to C-2 (6-0)
• Approved rezoning at 1301 E Independence St from R-1 to C-1 (6-0)
• No action on rezoning at 316 N Kimberly Ave from R-1 to R-3
• Approved consent agenda including appointments, budget amendments, and demolition agreement (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is holding a regular meeting with a single substantive item: approval of the consent agenda, which includes the minutes from the November 17, 2025, regular meeting. No other new business is listed. The meeting is largely procedural.

• Approval of consent agenda
• Minutes from November 17, 2025, regular meeting

The Shawnee Municipal Authority met in regular session on December 15, 2025, and approved the consent agenda item for the minutes of the November 17, 2025, regular meeting. No new business was considered, and the meeting adjourned at 7:29 p.m. No substantive decisions were made beyond the procedural approval of minutes.

• Approved minutes from November 17, 2025, regular meeting (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider a Commercial Aeronautical Lease Agreement with Redeemed Flying Corps Association (RFCA). The agenda also includes approval of the consent agenda, which covers minutes from previous meetings. No other substantive items are listed.

• Consideration of Commercial Aeronautical Lease Agreement with Redeemed Flying Corps Association (RFCA)
• Approval of minutes from November 17, 2025 regular meeting
• Acknowledgment of Airport Advisory Board minutes from July 16 and August 20, 2025

The Shawnee Airport Authority approved a Commercial Aeronautical Lease Agreement with Redeemed Flying Corps Association (RFCA), allowing the group to offer flight instruction to the public under FAA regulations and the authority's Minimum Standards. RFCA had requested terminating its current lease, which limited flight instruction to volunteer missionaries within the association. The consent agenda, including minutes from the November 17, 2025 regular meeting and Airport Advisory Board minutes from July 16 and August 20, 2025, was also approved. No new business was considered.

• Approved Commercial Aeronautical Lease Agreement with Redeemed Flying Corps Association (RFCA) (6-0-0)
• Approved consent agenda: November 17, 2025 minutes and acknowledged Airport Advisory Board minutes from July 16 and August 20, 2025 (6-0-0)
• No new business considered

Planning Commission

The Shawnee Planning Commission will hold public hearings on three rezoning requests, including a change from low-density to high-density residential at 316 N Kimberly Ave, a change from high-density residential to regional commercial at 3901 N Kickapoo St, and a change from low-density residential to local commercial at 1301 E Independence St. The commission will also consider approving the November 5, 2025 minutes and appointing a member to the Downtown Revitalization Project Review Committee. The meeting is a regular session with official action limited to agenda items.

• Rezone 316 N Kimberly Ave from R-1 to R-3 (Case RZ05-25, applicant Ethan Acock, Acock Properties LLC)
• Rezone portion of 3901 N Kickapoo St from R-3 to C-2 (Case RZ06-25, applicant Paul Bass & Landes Engineering)
• Rezone 1301 E Independence St from R-1 to C-1 (Case RZ07-25, applicant Kenneth & Terry Gober, Aspire Equity Holdings LLC)
• Appointment of a commission member to the Shawnee Downtown Revitalization Project Review Committee
• Approval of minutes from November 5, 2025 regular meeting

Board of Adjustment

The Board of Adjustment's regular meeting scheduled for November 20, 2025, at 2:30 p.m. has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is meeting to handle routine business, including approving minutes, welcoming a new board member and the new Parks and Recreation Director, and setting the 2026 meeting schedule. They will also discuss an artwork project and consider a winter workshop. No major decisions or financial items are listed.

• Approval of October 16, 2025 meeting minutes
• Acknowledgment of Kerri Foster as Parks and Recreation Director
• Consideration of 2026 regular meeting schedule
• Discussion of Artwork Project
• Consideration of Winter Workshop

The Shawnee Beautification, Parks, and Recreation Committee approved the 2026 calendar year meeting schedule as presented, with a 5-0 vote. They also approved the October 16, 2025 minutes (4-0) and welcomed newly appointed board member Joseph Szczepanski and new Parks and Recreation Director Kerri Foster. The committee discussed an artwork project and a winter workshop, both to be further considered at the December meeting.

• Approved October 16, 2025 minutes (4-0)
• Approved 2026 calendar year meeting schedule (5-0)
• Swore in new board member Joseph Szczepanski
• Acknowledged Kerri Foster as new Parks and Recreation Director
• Decided to contact Gordon Cooper for artwork project cost estimate
• Agreed to discuss winter workshop date at December meeting

Airport Advisory Board

The Shawnee Airport Advisory Board is meeting to consider a commercial aeronautical lease agreement with the Redeemed Flying Corps Association, review the annual capital improvement program update, and discuss a landscaping maintenance service solicitation. The board will also consider approving minutes from the August 20, 2025 meeting and hear citizen comments.

• Consideration of commercial aeronautical lease agreement – Redeemed Flying Corps Association
• Capital Improvement Program annual update
• Discussion of landscaping maintenance service solicitation
• Approval of minutes from August 20, 2025 regular meeting

The Airport Advisory Board voted 4-0 to recommend that the Shawnee Airport Authority approve Redeemed Flying Corps Association's request to end its current lease and sign a Commercial Aeronautical Lease Agreement allowing it to offer flight instruction to the public. The board also approved the minutes of its August 20, 2025 meeting, 4-0. Staff gave updates on the annual Capital Improvement Plan submission to the FAA and ODAA and on a proposed mowing and landscaping maintenance bid, but no action was taken on either. No members of the public spoke.

• Approved August 20, 2025 meeting minutes (4-0)
• Recommended Shawnee Airport Authority approve RFCA's Commercial Aeronautical Lease Agreement for public flight instruction and authorize the City Manager to execute it (4-0)
• Received staff update on Capital Improvement Plan review and FAA/ODAA submission — no action
• Received staff overview of proposed mowing and landscaping maintenance bid — no action

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet to approve minutes from prior meetings, consider purchase orders funded by the Pottawatomie County Sales Tax Senior Fund, and discuss computers for seniors and possible grant opportunities. The board will also consider a Volunteer Recognition report from a subcommittee. The meeting is open to citizen participation with time limits.

• Approval of minutes from August 12, 2025 regular meeting
• Approval of minutes from October 3, 2025 Special Call meeting
• Consideration of Pottawatomie County Sales Tax Senior Fund Purchase Orders
• Discussion of computers for seniors
• Discussion of possible grant opportunities

The Shawnee Senior Citizens Advisory Board met on November 18, 2025 and approved the minutes of its August 12 and October 3 meetings, both on 7-0 votes. It also approved Pottawatomie County Sales Tax Senior Fund purchase orders 7-0. The board discussed adding a computer lab question to the 2026 Senior Recreation Center survey and agreed to gather possible grant ideas for staff to research; no decisions were recorded on those items.

• Approved August 12, 2025 regular meeting minutes (7-0)
• Approved October 3, 2025 special call meeting minutes (7-0)
• Approved Pottawatomie County Sales Tax Senior Fund purchase orders (7-0)
• Agreed to add a computer lab question to the 2026 Senior Recreation Center survey (no vote recorded)
• Agreed committee members will bring grant ideas to staff for research (no vote recorded)

Shawnee Municipal Authority

The Shawnee Municipal Authority is holding a regular meeting with a single substantive item: approval of the consent agenda, which includes minutes from the October 20, 2025 regular meeting. No new business is listed. The meeting is otherwise procedural.

• Approval of consent agenda
• Minutes from October 20, 2025 regular meeting

The Shawnee Municipal Authority met in regular session on November 17, 2025, with all seven trustees present. The only action taken was approval of the minutes from the October 20, 2025 regular meeting, which carried 7-0-0. The minutes record that there was no new business, and the meeting adjourned at 6:46 p.m.

• Approved minutes from the October 20, 2025 regular meeting (7-0-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings and consider conditional use permits for short-term rentals at 3520 North Market Avenue and 17308 Magnino Road, plus a rezoning of 306 East 45th Street from C-2 to R-3. The consent agenda includes budget amendments, a lake lease transfer, a lease agreement for the Southwest Loop Waterline project, and the hiring of a Parks and Recreation Director. The board will also consider executive sessions regarding real property and the Santa Fe Depot.

• Conditional Use Permit CUP03-25 for short-term rental at 3520 North Market Avenue (applicant Mary Wisdom)
• Conditional Use Permit CUP04-25 for short-term rental at 17308 Magnino Road (applicant Will Jones)
• Rezoning RZ04-25 of 306 East 45th Street from C-2 to R-3 (applicant Dean Koleada)
• Lake lease transfer of Damron Tract, Lot 2 at 33705 Belcher Rd from Elbert Benton to Bryan Chance Christopher Clemens
• Approval of purchase of CXT restroom for Optimist Park

The Board approved conditional use permits for short-term rentals at 3520 North Market Avenue and 17308 Magnino Road, and rezoned 306 East 45th Street from C-2 to R-3. The board also authorized negotiations to purchase the S&S Farm Center property and to settle the Santa Fe Depot dispute.

• Approved consent agenda including minutes, reports, appointments, budget amendments, and lease transfers (7-0)
• Approved conditional use permit for short-term rental at 3520 North Market Avenue (7-0)
• Approved conditional use permit for short-term rental at 17308 Magnino Road (7-0)
• Approved rezoning of 306 East 45th Street from C-2 to R-3 (Ordinance 2821NS) (7-0)
• Authorized negotiations to purchase S&S Farm Center property (7-0)
• Authorized negotiations with Pottawatomie County Historical Society regarding Santa Fe Depot (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the October 20, 2025 regular meeting. No new business items are listed. The agenda is otherwise procedural, with no substantive decisions or discussions scheduled.

• Consider approval of consent agenda
• Minutes from October 20, 2025 regular meeting

The Shawnee Airport Authority met in regular session and approved the consent agenda item for the October 20, 2025, meeting minutes. No new business was brought before the board, and the meeting adjourned shortly thereafter.

• Approved October 20, 2025, meeting minutes (7-0)

Planning Commission

The Shawnee Planning Commission will hold public hearings on two conditional use permits for short-term rentals and a rezoning request. They will also consider approving the October meeting minutes and the 2026 meeting schedule. The meeting is a regular session with official action possible on listed items.

• Conditional Use Permit for short-term rental at 3520 N Market Ave (Case CUP03-25)
• Conditional Use Permit for short-term rental at 17308 Magnino Rd (Case CUP04-25)
• Rezoning of 306 E 45th Street from C-2 to R-3 (Case RZ04-25)
• Approval of October 1, 2025 meeting minutes
• 2026 Planning Commission meeting schedule

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority will hold a regular meeting on November 4, 2025, at 9:00 AM in the Commission Chambers at City Hall. The agenda includes an update on projects, discussion of future meeting dates, and adjournment. No specific action items, contracts, or dollar amounts are listed, so the meeting appears to be primarily procedural.

• Update on Projects
• Future Meeting Dates

Shawnee Arts and Culture Commission

This is a notice of a regular meeting of the Shawnee Arts & Culture Commission, scheduled for October 29, 2025, at 11:30 AM in the Commission Chambers. The agenda contains only procedural details and no specific discussion items or decisions are listed.

Board of City Commissioners

The Board of City Commissioners will consider a consent agenda with numerous budget amendments, equipment purchases, and agreements, plus a public hearing and decision on a conditional use permit for a short-term rental at 730 North Pennsylvania Avenue. They will also open bids for the SW Loop Watermain and Sewer Bursting projects, and consider resolutions for CDBG closeout, bridge inspectors, and a sidewalk project sponsorship.

• Conditional Use Permit for short-term rental at 730 North Pennsylvania Avenue (Case CUP02-25)
• Bids for Shawnee SW Loop Watermain (Project 25-1040-01) and Sewer Bursting FY26 (Project 25-119)
• Purchase of E-One Rescue Pumper via Sourcewell Contract E-One #113021-RVG
• Purchase of multiple 2026 trucks (Ram 2500, Freightliner 108SD, Chevrolet Silverados) for various departments
• Budget amendments for Fire Station #3 alerting system, police vehicles, and SW Loop Water Main project

The Shawnee Board of City Commissioners approved a $1,436,364 contract for the SW Loop Watermain project and rejected all bids for the Sewer Bursting FY 26 project because they exceeded the budget. The board also approved a conditional use permit for a short-term rental at 730 North Pennsylvania Avenue, accepted a COVID-19 grant closeout, and authorized bridge inspection and sidewalk grant applications.

• Approved Consent Agenda including minutes, budget amendments, purchases, and utility easements (7-0)
• Approved resolution for CDBG-CV2 grant closeout documents (7-0)
• Approved Circuit Engineering District No. 4 as city bridge inspectors (7-0)
• Approved ODOT TAP grant application and maintenance commitment for Wallace Street Sidewalk project (7-0)
• Approved Conditional Use Permit for short-term rental at 730 North Pennsylvania Avenue (7-0)
• Awarded SW Loop Watermain Project No. 25-1040-01 to Sooner Site Utility & Construction, LLC for $1,436,364.00 (7-0)
• Rejected all bids for Sewer Bursting FY 26 Project No. 25-119 due to exceeding budget (7-0)

Shawnee Airport Authority

The Shawnee Airport Authority will hold a regular meeting to consider approving the minutes from its September 15, 2025 meeting. No other substantive items are listed on the agenda.

The Shawnee Airport Authority met in regular session and approved the consent agenda item for the September 15, 2025, meeting minutes. No new business was discussed, and the meeting adjourned at 6:39 p.m. The only substantive action was the unanimous approval of the minutes.

• Approved September 15, 2025, meeting minutes (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority is meeting to consider a consent agenda that includes approving minutes, budget amendments for the Twin Lakes Dam #1 Clearing and Grubbing Project and other FY26 appropriations, and the purchase of several vehicles. No new business is listed, so the meeting is largely procedural.

• Budget amendments for Fund 501 (Shawnee Municipal Authority) for Twin Lakes Dam #1 Clearing and Grubbing Project
• Fund 502 (Water System Capital Projects) appropriation for FY25 encumbrances
• Purchase of a Freightliner 114SD PLUS via state bidding
• Purchase of two 2026 Chevrolet Colorado Crew Cab trucks via state bidding
• Purchase of a 2026 Chevrolet Silverado 3500 Crew Cab truck via state bidding

The Shawnee Municipal Authority approved the consent agenda, which included minutes, budget amendments, and vehicle purchases. All items were approved unanimously in a 7-0 vote. No new business was discussed.

• Approved consent agenda items 1(a-e) (7-0)
• Approved minutes from September 15, 2025 regular meeting
• Approved budget amendments for FY 2025-2026, including Twin Lakes Dam #1 project
• Approved purchase of Freightliner 114SD PLUS truck
• Approved purchase of two 2026 Chevrolet Colorado Crew Cab trucks
• Approved purchase of 2026 Chevrolet Silverado 3500 Crew Cab truck

Board of Adjustment

The Shawnee Board of Adjustment did not hold a meeting on October 16, 2025. The scheduled regular meeting was cancelled, and no items were decided or discussed.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to approve minutes, recognize a summer youth volunteer, hear staff reports, and consider the 2026 calendar of regular meetings. They will also discuss the I-40 and Harrison Artwork Project. Citizens may participate with time limits.

• Approval of September 18, 2025 meeting minutes
• Recognition of summer youth volunteer
• Consideration of 2026 regular meeting schedule
• Discussion of I-40 and Harrison Artwork Project
• Citizens participation (3-minute per person, 12-minute per topic)

The committee approved the September 18, 2025 minutes and tabled the 2026 meeting schedule until November 20, 2025, after a member proposed holding some meetings at parks. Staff reported the Wilwood Park walking trail is complete, with tree planting starting October 20, 2025. The I-40 and Harrison Artwork Project was discussed, including design ideas and next steps for an RFP.

• Approved September 18, 2025 minutes (4-0)
• Tabled 2026 meeting schedule until November 20, 2025 (4-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is holding a public hearing to discuss community development housing needs and the purpose of the Community Development Block Grant (CDBG) program. They will also review the Consolidated Annual Performance and Evaluation Report (CAPER) for the period July 1, 2024, through June 30, 2025. No formal votes are listed; the agenda is for discussion and public input.

• Public hearing on community development housing needs
• Discussion of CDBG national objectives: low/moderate income benefit, slum/blight elimination, urgent community needs
• Review of CAPER for July 1, 2024 – June 30, 2025

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet to discuss a single item: whether to approve a display case for the Senior Recreation Center. No other substantive decisions or discussions are listed on the agenda.

• Consideration of display case for Senior Recreation Center

The Shawnee Senior Citizens Advisory Board met in special session and approved two motions regarding the purchase of a display case for the Senior Recreation Center. The first motion, which passed 5-0, allows Commissioner Mark Sehorn to make the initial purchase using personal funds, with voluntary contributions from other members. A backup motion, passed 6-0, authorizes the use of county funds if personal funds are not permitted. No other substantive decisions were made.

• Approved Commissioner Sehorn to purchase display case with personal funds (5-0)
• Approved county funds as backup for display case purchase (6-0)

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a conditional use permit for a short-term rental at 730 N Pennsylvania Ave. The commission will also approve minutes from previous meetings and receive department updates.

• Public hearing for Conditional Use Permit CUP02-25 to operate a short-term rental at 730 N Pennsylvania Ave, applicant Penny Schultz
• Approval of minutes from August 6, 2025 regular meeting
• Approval of minutes from September 3, 2025 regular meeting
• Community Development Department updates

Board of Adjustment

The Shawnee Board of Adjustment regular meeting scheduled for September 18, 2025 at 2:30 PM has been cancelled. No items are listed for discussion or decision.

• Meeting cancellation notice filed by City Planner Diana Hood

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is meeting to consider approval of the August minutes, receive staff reports, and discuss Fall Fest plans and an artwork project update. The agenda is largely routine, with no major decisions or financial items listed.

• Approval of minutes from August 21, 2025 regular meeting
• Discussion of Fall Fest plans and committee member involvement
• Artwork Project update
• Citizens Participation (3-minute limit per person, 12-minute limit per topic)

The committee approved the August 21, 2025 meeting minutes unanimously. Staff reported hiring a new Rec Aide and a part-time cemetery employee, and noted the September 23 and 25 tree planting was postponed. Discussion on Fall Fest plans and an artwork project RFP occurred, but the artwork theme discussion was tabled until the October meeting. No citizen participation or committee comments were made.

• Approved August 21, 2025 meeting minutes (unanimous)
• Tabled artwork project theme discussion until October meeting

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several significant items, including rezoning land west of 4308 Faith Boulevard, a conditional use permit for a short-term rental at 15105 Eckel Road, and a resolution to approve participation in opioid settlement agreements. The board will also vote on a consent agenda covering routine items like budget amendments, lake lease transfers, and a vehicle purchase. A public hearing and vote on the rezoning and the conditional use permit are scheduled.

• Rezoning of tract west of 4308 Faith Boulevard from TA to C-1 (Case RZ03-25)
• Conditional Use Permit for short-term rental at 15105 Eckel Road (Case CUP01-25)
• Resolution to approve opioid settlement agreements with Purdue Pharma and other manufacturers
• Speed limit reduction on North Kickapoo Avenue from 45 to 35 mph and 4-way stops
• Purchase of 2026 Ford F-250 for $ (amount not specified)

The Board of City Commissioners approved a resolution authorizing the City to vote for and join opioid litigation settlements with Purdue Pharma, the Sackler family, and several pharmaceutical companies. Commissioners also approved rezoning a tract west of 4308 Faith Boulevard from agricultural to local commercial for a gymnasium, and approved a Conditional Use Permit for a short-term rental at 15105 Eckel Road. A contract amendment of $1,478,239 for the Shawnee Animal Shelter Project and a speed limit reduction on North Kickapoo Avenue were also approved.

• Approved consent agenda items 2(a-k), including minutes, budget amendments, lake lease transfers, and a 2026 Ford F-250 purchase (6-0-0)
• Approved Resolution No. 6776 setting City Manager compensation (6-0-0)
• Approved rezoning west of 4308 Faith Boulevard from TA to C-1 with conditions, Ordinance No. 2820NS (5-1-0, Richter nay)
• Approved Conditional Use Permit for short-term rental at 15105 Eckel Road (5-0-1, Shuler abstain)
• Approved reducing North Kickapoo Avenue speed limit from 45 to 35 mph and adding 4-way stops at Wolverine Rd and Garrett's Lake Rd (5-1-0, Odneal nay)
• Approved $1,478,239 contract amendment with Downey Contracting for Shawnee Animal Shelter Project (6-0-0)
• Approved Final Plat for Shawnee Twin Lakes, Lake No. 1, Phase 3 (6-0-0)
• Approved Resolution No. 6777 authorizing participation in opioid settlements with Purdue Pharma, Sackler family, and other pharmaceutical companies (6-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider a consent agenda and a proposed Commercial Aeronautical Services Agreement with Crosswind Cleaning, LLC d/b/a Sparrowhawk Detailing OKC. The consent agenda includes approval of the August 18, 2025 minutes and acknowledgment of the 2026 meeting schedule for the City Commission and two boards. No other substantive items are listed.

• Consider approval of minutes from August 18, 2025 regular meeting
• Acknowledge 2026 regular meeting schedule for City Commission, Airport Authority, and Municipal Authority
• Discussion and consideration of Commercial Aeronautical Services Agreement with Crosswind Cleaning, LLC d/b/a Sparrowhawk Detailing OKC

The Shawnee Airport Authority approved a Commercial Aeronautical Services Agreement with Crosswind Cleaning, LLC d/b/a Sparrowhawk Detailing OKC to provide mobile aircraft detailing services. The board also approved the consent agenda, which included minutes from the previous meeting and the 2026 meeting schedule.

• Approved Consent Agenda including August 18, 2025 minutes and 2026 meeting schedule (6-0)
• Approved Commercial Aeronautical Services Agreement with Crosswind Cleaning, LLC d/b/a Sparrowhawk Detailing OKC (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will conduct its regular September 15, 2025 meeting at 6:00 PM in the Commission Chambers at City Hall. The only official actions scheduled are approval of the August 18, 2025 meeting minutes and acknowledgment of the 2026 meeting schedule for related boards.

The Shawnee Municipal Authority met in regular session and approved the consent agenda, which included the minutes from the August 18, 2025 meeting and the 2026 schedule of regular meetings for the Board of City Commissioners, Shawnee Airport Authority, and Shawnee Municipal Authority. No new business was discussed, and the meeting adjourned.

• Approved consent agenda including August 18, 2025 minutes and 2026 meeting schedule (6-0)

Planning Commission

The Shawnee Planning Commission will consider a final plat for a new phase of the Shawnee Twin Lakes development and hold a public hearing on a conditional use permit for a short-term rental. The commission will also approve minutes from its August meeting and receive department updates.

• Final Plat for Shawnee Twin Lakes, Lake No. 1, Phase 3 (Case No. FPL03-25, applicant: City of Shawnee)
• Public hearing for Conditional Use Permit for short-term rental at 15105 Eckel Road (Case No. CUP01-25, applicants: Jeff and Katie Cannon; CC Cannon, LLC)
• Approval of minutes from August 6, 2025 regular meeting
• Community Development Department updates

Board of Adjustment

The Shawnee Board of Adjustment regular meeting scheduled for August 21, 2025, at 2:30 p.m. has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.

• Meeting cancelled

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to approve the July minutes, hear staff reports, and discuss board member involvement in the Fall Festival and next steps for the Artwork Project. The agenda is mostly routine, with no major decisions or financial items listed.

• Approval of minutes from July 17, 2025 regular meeting
• Staff reports
• Consideration of board member involvement at the Fall Festival
• Consideration of next steps for Artwork Project
• Citizens participation (3-minute limit per person, 12-minute limit per topic)

The Shawnee Beautification, Parks, and Recreation Committee met on August 21, 2025, and approved the minutes from the July 17, 2025 meeting. The committee also received staff reports on the remodeled Rotary Briscoe Boy Scout building, the new Optimist Park Splash Pad, volunteer needs for a tree planting, and open Rec Aide positions. No other substantive decisions were made.

• Approved July 17, 2025 meeting minutes (4-0)

Airport Advisory Board

The Shawnee Airport Advisory Board will meet to consider two substantive items: a commercial aeronautical services agreement with Crosswind Cleaning, LLC (d.b.a. SparrowHawk Detailing - OKC) and the activation of a Foreign Trade Zone at Shawnee Regional Airport, with a presentation by Chuck Mills, Chairman of the Oklahoma City Port Authority. The board will also approve minutes from the July 16, 2025 meeting and hear staff reports and public comments.

• Consideration of approval of minutes from July 16, 2025 regular meeting
• Discussion and consideration of Commercial Aeronautical Services Agreement with Crosswind Cleaning, LLC d.b.a. SparrowHawk Detailing - OKC
• Discussion and consideration of activation of Foreign Trade Zone at Shawnee Regional Airport
• Citizens participation (3-minute limit per person, 12-minute limit per topic)

The Airport Advisory Board recommended approval of a commercial aeronautical services agreement with Crosswind Cleaning LLC (Sparrowhawk Detailing) for mobile aircraft detailing, and tabled a proposal to activate Foreign Trade Zone 106 participation until cost estimates are provided. The board also approved the July 16, 2025 meeting minutes.

• Approved minutes of July 16, 2025 regular meeting (5-0)
• Recommended authorization of agreement with Crosswind Cleaning LLC for aircraft detailing (5-0)
• Tabled activation of Foreign Trade Zone 106 until cost estimates are provided (5-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings and consider ordinances to amend the Unity Medical Plaza Planned Unit Development and rezone land west of 4308 Faith Boulevard from TA to C-1. They will also vote on a consent agenda that includes budget amendments, a lake lease transfer, a change order for roof repair, and the purchase of a used 2017 Kenworth tank truck for $65,500.00. Additionally, the board will consider a modification agreement with ODOT for the Kickapoo Street project and establish a Downtown Revitalization Project Amendment Review Committee. The meeting includes executive sessions to discuss the Interim City Manager's evaluation and pending litigation regarding the Fairview Mausoleum.

• Public hearing and ordinance to amend PUD restrictions for Unity Medical Plaza (Case No. PUD02-25)
• Public hearing and ordinance to rezone land west of 4308 Faith Boulevard from TA to C-1 (Case No. RZ03-25)
• Purchase of used 2017 Kenworth T270 2000 gallon tank truck for $65,500.00 from Stewart Wholesale, Inc.
• Approval of Change Order No. 1 for roof repair at Shawnee Heart of Oklahoma Exposition Center
• Consideration of ODOT modification agreement for Grade, Drain, & Surface Kickapoo Street Project (State Job No. 32255(04))

The Board approved a consent agenda covering minutes, reports, budget amendments, a lake lease transfer, and purchases including a mobile command trailer and a used tank truck. It approved an ODOT agreement for environmental mitigation on the Kickapoo Street project, declared surplus property for disposal and sale to Stroud Fire Department, and approved a PUD amendment for solar panels at Unity Medical Plaza. The board deferred a TIF committee item and a rezoning request, and after executive session, voted to name Mark Simpson as City Manager, subject to contract ratification in September.

• Approved consent agenda items 2(a-h) including budget amendments, lake lease transfer, and purchases (4-0)
• Approved ODOT modification agreement for Kickapoo Street environmental mitigation (4-0)
• Approved Resolution 6774 declaring surplus property for disposal (4-0)
• Approved Resolution 6775 declaring surplus property for sale to Stroud Fire Department (4-0)
• Deferred TIF committee establishment to future meeting (4-0)
• Approved Ordinance 2819NS amending PUD to allow solar panels at Unity Medical Plaza (4-0)
• Deferred rezoning at 4308 Faith Boulevard to September 15, 2025 (4-0)
• Named Mark Simpson as City Manager, pending contract ratification (5-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet at 6:00 PM on August 18, 2025, in Commission Chambers at City Hall to consider approving minutes from past meetings and a budget amendment for FY2025–2026. The board will also review an intergovernmental agreement with the Oklahoma Department of Aerospace and Aeronautics for construction services tied to the Shawnee Regional Airport Capital Improvement Plan.

• Approve minutes from July 14, 2025, and June 10, 2025, meetings
• Budget amendment for FY2025–2026 to appropriate fund balance for FY25 encumbrances
• Intergovernmental Agreement with Oklahoma Department of Aerospace and Aeronautics for Capital Improvement Projects

The Shawnee Airport Authority approved an intergovernmental agreement with the Oklahoma Department of Aerospace and Aeronautics for construction services supporting capital improvement projects, including constructing a new T-hangar taxilane and rehabilitating the main taxilane and apron. The board also approved the consent agenda, which included minutes, advisory board minutes, and a budget amendment for FY25 encumbrances. All votes were 5-0.

• Approved consent agenda including minutes, advisory board minutes, and budget amendment (5-0)
• Approved intergovernmental agreement with ODAA for construction services (5-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will vote on a consent agenda that includes approving past meeting minutes, budget amendments for fiscal year 2025–2026, and acknowledging a $46,500 emergency pipe repair contract with Jordan Contractors LLC. The board will also discuss new business before adjourning.

• Approval of minutes from the July 14, 2025, meeting
• Budget amendments for FY2025–2026, including fund balance appropriations for Water Systems Capital Projects
• Acknowledgment of $46,500 emergency pipe repair contract with Jordan Contractors LLC
• Purchase of CCTV Camera System from Key Equipment under state bidding
• Receipt of DEQ permit WT000063250081 for wastewater treatment plant discharge improvements

The Authority approved a consent agenda including budget amendments for the 2025-2026 fiscal year and the purchase of a CCTV camera system. The board also acknowledged emergency pipe bursting services and a DEQ permit for wastewater treatment plant improvements.

• Approved July 14, 2025 meeting minutes (5-0-0)
• Approved FY 2025-2026 budget amendments for Fund 501 and Fund 502 (5-0-0)
• Acknowledged $46,500.00 payment to Jordan Contractors LLC for emergency pipe bursting (5-0-0)
• Approved purchase of CCTV Camera System from Key Equipment (5-0-0)
• Acknowledged receipt of DEQ Permit No. WT000063250081 for Wastewater Treatment Plant Discharge Improvements (5-0-0)

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board is meeting to approve minutes from prior meetings, set the 2026 calendar of regular meetings, and discuss staff and volunteer appreciation activities. The agenda is mostly routine administrative items, with no major policy decisions or financial actions listed.

• Approval of minutes from February 11, 2025 regular meeting
• Approval of minutes from June 26, 2025 Special Call meeting
• Consideration of 2026 Calendar Year Schedule of regular meetings
• Consideration of staff and volunteer appreciation activities
• Citizens participation (3-minute limit per person, 12-minute per topic)

The Shawnee Senior Citizens Advisory Board approved the minutes from its February and June 2025 meetings, and the 2026 calendar year schedule of regular meetings, all by 9-0 votes. The board tabled staff and volunteer appreciation activities, with a subcommittee to report back at the November 18, 2025 meeting. No other substantive decisions were made.

• Approved February 11, 2025 minutes (9-0)
• Approved June 26, 2025 special call meeting minutes (9-0)
• Approved 2026 calendar year schedule of regular meetings (9-0)
• Tabled staff and volunteer appreciation activities

Planning Commission

The Shawnee Planning Commission will hold a public hearing on a request to amend the Planned Unit Development restrictions for Unity Medical Plaza, and another to rezone property from Transitional Agriculture to Local Commercial. They will also consider approving the minutes from the July 2, 2025 meeting and receive updates from the Community Development Department.

• Public hearing on PUD02-25: amend restrictions for Unity Medical Plaza, applicant Saint Anthony Shawnee Hospital c/o Mission Energy Development LLC
• Public hearing on RZ03-25: rezone from TA (Transitional Agriculture) to C-1 (Local Commercial), applicant Rickey Crain c/o Landes Engineering
• Consideration of approval of minutes from July 2, 2025 regular meeting
• Community Development Department updates

Shawnee Urban Renewal Authority

This meeting of the Shawnee Urban Renewal Authority, scheduled for August 5, 2025, has been canceled. The agenda is a notice of cancellation with no items for discussion or decision.

Shawnee Arts and Culture Commission

This meeting of the Shawnee Arts & Culture Commission, scheduled for July 30, 2025, has been cancelled. The agenda contains only the notice of cancellation and no items for discussion or decision.

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is meeting to review public input from a July 8, 2025 hearing and to discuss the next Consolidated Plan for 2025-2030. No formal votes are listed; the agenda is primarily for discussion and planning.

• Review of public input from July 8, 2025 public hearing
• Public discussion of the next Consolidated Plan for years 2025-2030

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority is meeting to receive public input on the 2025-2030 1st Year Annual Action Plan (2025). No formal votes or decisions are listed on the agenda; the meeting consists of introduction, public input, and adjournment.

• Public input on 2025-2030 1st Year Annual Action Plan (2025)

Board of Adjustment

This agenda is a cancellation notice for the Board of Adjustment regular meeting scheduled for July 17, 2025, at 2:30 p.m. in Commission Chambers, City Hall, 16 W. 9th Street, Shawnee, OK. No business items are listed because the meeting is cancelled.

• Regular meeting cancelled for 07.17.2025 at 2:30 p.m.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will review minutes from the May 15 meeting, hear staff reports, and consider next steps for an artwork project and scheduling board members to volunteer with the Parks and Recreation Department. No formal decisions are listed on this procedural agenda.

Airport Advisory Board

The Shawnee Airport Advisory Board is meeting to handle routine administrative items: approving the minutes from the June 10, 2025 special meeting, swearing in new members, and hearing public comments. No major decisions or proposals are on the agenda.

• Approval of minutes from June 10, 2025 special meeting
• Swearing in of new board members
• Citizen participation (3-minute limit per person, 12-minute limit per topic)

The Shawnee Airport Advisory Board met on July 16, 2025, to conduct administrative business. The board approved the minutes from the June 10, 2025, special meeting and received staff reports regarding airport finances and activity.

• Approved June 10, 2025, special meeting minutes (4-0-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider several items, including a new ordinance regulating vacant buildings, transfers of city-owned properties to community groups, and an amendment to the Shawnee Marketplace PUD. They will also discuss requests for proposals for the Santa Fe Depot and Franklin School Building, and consider a bid for the Walnut Street waterline replacement. The meeting was rescheduled from July 21 to July 14, 2025.

• Ordinance creating regulations for vacant buildings (deferred from June 16)
• Transfer of 618 South Broadway from South Central Industries to Dunbar Heights Community Group
• Donation of six properties (1407 North Center, 545 North Elm, 535 North Bell, 220 North Oklahoma, 223 South Oklahoma, 1025 East 10th) to Tiny Homes Foundation
• Public hearing and ordinance to amend PUD restrictions for Shawnee Marketplace (Case PUD01-25)
• Bid award for Walnut Street Waterline Replacement

The Board of City Commissioners approved a new ordinance regulating vacant buildings and authorized the sale or transfer of several city-owned properties. The board also appointed a new Vice Mayor, awarded a $690,846 contract for waterline replacements, and initiated requests for proposals for the Santa Fe Depot and Franklin School Building.

• Appointed Commissioner Matthews as Vice Mayor (6-0)
• Approved transfer of 618 South Broadway to Dunbar Heights Community Group (6-0)
• Approved sale of six properties to Tiny Homes Foundation for $26,353 (6-0)
• Approved new engagement letter for City Attorney (5-0-1)
• Adopted Ordinance 2817NS for Shawnee Marketplace signage (6-0)
• Adopted Ordinance 2818NS regulating vacant buildings (6-0)
• Authorized RFP for Santa Fe Depot (6-0)
• Awarded $690,846 Walnut Street Waterline Replacement contract (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority is holding a regular meeting on July 14, 2025, rescheduled from July 21. The only listed action item is approval of the consent agenda, which includes minutes from the June 16 regular meeting and June 23 special call meeting. No new business or other substantive items are listed on the agenda.

• Consider approval of consent agenda
• Minutes from June 16, 2025 regular meeting
• Minutes from June 23, 2025 special call meeting

The Shawnee Airport Authority met in rescheduled regular session and approved the consent agenda item for the minutes of the June 16 and June 23 meetings. No new business was discussed, and the meeting adjourned. The vote was 5-0-1 with one abstention.

• Approved consent agenda item 1(a) for June 16 and June 23 meeting minutes (5-0-1, Matthews abstained)

Shawnee Municipal Authority

This is a brief, largely procedural meeting. The authority will consider approval of the consent agenda, which includes minutes from the June 16, 2025 regular meeting. No new business is listed.

• Consider approval of consent agenda
• Minutes from June 16, 2025 regular meeting

The Shawnee Municipal Authority approved a staff recommendation to repair a compromised sewer main under a creek crossing, with costs not to exceed $75,000. The project will use pipe bursting, deemed the most cost-effective and least invasive method. The exact cost is not yet known, but it exceeds the City Manager's spending authority. The motion passed unanimously 6-0.

• Approved consent agenda including June 16, 2025 minutes (5-0-1, Matthews abstained)
• Approved sewer main repair not to exceed $75,000 (6-0)

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority will meet to review activities from the Community Block Grant CV-2 Grant provided by the Oklahoma Department of Commerce. No official actions are listed on the agenda beyond the review and adjournment.

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority will review the existing Consolidated Plan and hold public discussion on the next plan covering 2025-2030. No formal decisions are listed on this procedural agenda.

Planning Commission

The Shawnee Planning Commission will hold a rescheduled regular meeting on July 2, 2025, at 1:30 PM in the Commission Chambers at City Hall. The body will consider approving the minutes from the June 4, 2025 meeting and review a request to amend Planned Unit Development restrictions for the Shawnee Marketplace commercial area (PUD0 1-25) submitted by Santa Fe Properties, LLC. No other substantive items are listed on the agenda.

• Approval of minutes from June 4, 2025 regular meeting
• Review of PUD amendment request for Shawnee Marketplace (PUD0 1-25) by Santa Fe Properties, LLC

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will convene at 9:30 AM on June 26, 2025, at the Senior Recreation Center (401 North Bell, Shawnee, OK) to consider routine items including Pott County purchase orders, discuss possible grant opportunities, and receive a subcommittee update on goals and staff appreciation.

The Shawnee Senior Citizens Advisory Board met in special session and approved Pott County purchase orders unanimously (7-0). They discussed grant opportunities and received an update from a subcommittee on goals and staff recognition, with ideas to be considered at the August meeting. No other substantive decisions were made.

• Approved Pott County purchase orders (7-0)

Board of Adjustment

The regular meeting of the Shawnee Board of Adjustment scheduled for June 26, 2025, at 2:30 p.m. has been cancelled. The agenda contains only the cancellation notice and administrative filing details, with no items for discussion or decision.

• Meeting cancelled

Shawnee Airport Authority

The Shawnee Airport Authority will meet to consider land-use agreements with the YMCA, including a deferred commercial non-aeronautical agreement and a new community purpose agreement. The meeting may also enter executive session to discuss real property appraisal related to the YMCA lease.

• Consideration of deferred Commercial Non-Aeronautical Land Use Agreement for YMCA property development
• Consideration of Community Purpose Non-Aeronautical Land Use Agreement with YMCA
• Possible executive session to discuss real property appraisal for YMCA lease

The Shawnee Airport Authority met in special session and unanimously approved two land use agreements with the YMCA: a Commercial Non-Aeronautical Land Use Agreement for Property Development and a Community Purpose Non-Aeronautical Land Use Agreement. The board also entered executive session to discuss real property related to the YMCA lease but took no action on that discussion.

• Approved Commercial Non-Aeronautical Land Use Agreement for Property Development with YMCA (7-0)
• Approved Community Purpose Non-Aeronautical Land Use Agreement with YMCA (7-0)
• Entered executive session to discuss real property purchase/appraisal related to YMCA lease (7-0)
• No action taken on matters discussed in executive session

Airport Advisory Board

The regularly scheduled Airport Advisory Board meeting for June 18, 2025, was canceled. No decisions or discussions were held due to the cancellation.

Shawnee Airport Authority

The Shawnee Airport Authority will consider several items, including an amendment to a commercial aeronautical use agreement with Red Cloud Aviation (deferred from May), a commercial non-aeronautical land use agreement for property development with the YMCA, and a resolution adopting the FY 2025-2026 budget. The board will also approve the consent agenda, which includes minutes and a confirmation of rescheduled meetings.

• Amendment to Commercial Aeronautical Use Agreement for Red Cloud Aviation
• Commercial Non-Aeronautical Land Use Agreement for YMCA property development
• Resolution adopting FY 2025-2026 budget (July 1, 2025 – June 30, 2026)
• Consent agenda: minutes from May 22, 2025, and November 20, 2025, meetings
• Confirmation of rescheduling July 21, 2025, regular meetings

The Shawnee Airport Authority approved an amendment to Red Cloud Aviation's commercial aeronautical use agreement, allowing the company to add commercial air service and agricultural services (crop dusting and spraying) to its operations. The board also adopted the FY 2025-2026 budget for the Airport Authority. A proposed land lease with the YMCA for property development was deferred to a future meeting. All votes were unanimous (6-0).

• Approved consent agenda including May 22, 2025 minutes and other items (6-0)
• Approved amendment to Red Cloud Aviation's commercial aeronautical use agreement (6-0)
• Deferred YMCA non-aeronautical land lease agreement to future meeting (6-0)
• Adopted FY 2025-2026 budget via Resolution No. SAA-2025-2 (6-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold its regular meeting to decide on the Fiscal Year 2025-2026 budget, approve a housing study, and vote on zoning changes. The agenda also includes renewing agreements for police and emergency services, and considering a grant for a Safe Streets Action Plan.

• Renewal of police and emergency services agreements with multiple agencies
• Contract with Marvin Planning Consultants for a $50,000 housing study
• Rezoning request for 1402 East 45th from R-1 to R-2
• Transfer of six properties to Tiny Homes Foundation
• Award of bids for Atoka Casing Extension and Shawnee Exposition Center roof repair

The Board of City Commissioners approved the Fiscal Year 2025-2026 budget (Resolution No. 6773) and the Fiscal Years 2026-2030 Capital Improvement Plan (Resolution No. 6772), both 6-0. Commissioners denied a rezoning request at 1402 East 45th from R-1 to R-2 (6-0) and deferred a request to donate six properties to the Tiny Homes Foundation, a vacant-building ordinance, and a TIF review committee item. They also awarded two construction bids and directed staff to negotiate a limited access agreement with the Pottawatomie County Historical Society for the Santa Fe Depot.

• Approved FY2025-2026 City budget, Resolution No. 6773 (6-0)
• Approved FY2026-2030 Capital Improvement Plan, Resolution No. 6772 (6-0)
• Denied rezoning from R-1 to R-2 at 1402 East 45th, Case RZ02-25 (6-0)
• Deferred property donation to Tiny Homes Foundation (six properties) to next meeting (6-0)
• Deferred vacant-building ordinance to a future meeting (6-0)
• Deferred TIF Downtown Revitalization Project Amendment Review Committee to August (6-0)
• Awarded Highway 9 widening Atoka casing extension bid to Timco Blasting & Coatings, Inc. for $329,274.00 (6-0)
• Awarded Exposition Center roof repair bid to Next Level Roofing for $449,800.00 (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider adopting its Fiscal Year 2025-2026 budget, covering July 1, 2025 through June 30, 2026. The agenda also includes approval of the consent agenda, which covers minutes from a May 22, 2025 meeting and confirmation of a prior action to reschedule the July 21, 2025 regular meetings. No other substantive items are listed.

• Resolution adopting FY 2025-2026 budget (July 1, 2025 - June 30, 2026)
• Approval of minutes from May 22, 2025 rescheduled regular meeting
• Confirm action to reschedule July 21, 2025 regular meetings of City Commission, Airport Authority, and Municipal Authority

The Shawnee Municipal Authority approved the budget for the period of July 1, 2025, through June 30, 2026. The board also approved the minutes from the May 22, 2025, meeting and confirmed the rescheduling of July 21, 2025, meetings.

• Approved Fiscal Year 2025-2026 Budget via Resolution No. SMA-2025-2 (6-0-0)
• Approved May 22, 2025, meeting minutes (6-0-0)
• Confirmed rescheduling of July 21, 2025, regular meetings (6-0-0)

Airport Advisory Board

The Shawnee Regional Airport Advisory Board will meet to consider amendments to two commercial aeronautical services leases with Red Cloud Aviation, LLC, and a lease request for non-aeronautical property development by the Young Men's Christian Association of Shawnee Oklahoma, Inc. The board will also review a capital improvement plan presentation and receive staff reports.

• Amend Commercial Aeronautical Services Lease - Red Cloud Aviation, LLC (Limited On-demand Passenger/Cargo Charter Services)
• Amend Commercial Aeronautical Services Lease - Red Cloud Aviation, LLC (Crop Dusting and Agricultural Spraying Service)
• Lease Non-Aeronautical Use Property for Development - Young Men's Christian Association of Shawnee Oklahoma, Inc.
• Presentation on Capital Improvement Plan - Construction Plans and Schedules (P. Barnas of H.W. Lochner)
• Citizens Participation (3-minute limit per person) and Board Comments

The Airport Advisory Board recommended two lease amendments for Red Cloud Aviation, LLC to allow charter and agricultural services. The board also recommended that the Shawnee Airport Authority lease land to the YMCA for a childcare facility.

• Approved November 20, 2024 meeting minutes (5-0-0)
• Recommended authorizing Red Cloud Aviation, LLC to provide limited on-demand passenger and/or cargo charter services (5-0-0)
• Recommended authorizing Red Cloud Aviation, LLC to provide crop dusting and agricultural spraying services (5-0-0)
• Recommended Shawnee Airport Authority enter into a non-aeronautical use lease agreement with the YMCA of Shawnee (6-0-0)

Planning Commission

The Shawnee Planning Commission will meet on June 4, 2025, to consider official actions on two land-use items: a final plat for Shawnee Marketplace Phase 3 and a rezoning request from R-1 to R-2 for a residential development. The meeting will also review minutes from the May 7, 2025 meeting and receive updates from the Community Development Department.

• Final Plat approval for Shawnee Marketplace, Phase 3 (Case No. FPL0I-25, Applicant: Brady Ali Properties, LLC)
• Public Hearing and rezone request from R-1 to R-2 for Salazar Homes, Inc. project (Case RZ02-25)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is meeting to finalize its dissolution, including approving agreements to transfer International Finals Youth Rodeo (IFYR) intellectual property to Pottawatomie County and allow county/IPRA use of SCCDA assets for the 2025 IFYR. They will also consider an attorney invoice for dissolution work, remaining business, and an audit engagement letter for FY 2023.

• Approval of minutes from April 3, 2025 special call meeting
• Agreement transferring IFYR intellectual property (name, social media, domains) to Pottawatomie County
• Agreement allowing Pottawatomie County and IPRA to use SCCDA assets for 2025 IFYR
• Invoice from Attorney Brad West for SCCDA Trust dissolution
• Engagement letter with Arledge and Associates, P.C. for audit of year ended Dec 31, 2023

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to review a bid for sludge removal at the North Lagoon water treatment plant. The board will also vote on the consent agenda, which includes meeting minutes and a contract for solid waste services.

• Bid award for Water Treatment Plant Sludge Removal - North Lagoon
• Contract for Solid Waste Collection, Recycling, and Disposal Services with Central Disposal for Fiscal Year 2025-2026

The Shawnee Municipal Authority met in a rescheduled regular session on May 22, 2025, with five of seven trustees present. The board approved the consent agenda, including minutes from the April 21, 2025 regular meeting and confirmation of a City Commission action on a Central Disposal solid waste contract for FY 2025-2026. The board also awarded the Water Treatment Plant Sludge Removal - North Lagoon bid to Denali Water Solutions, LLC of Russellville, Arkansas for $220,000. No new business was considered, and the meeting adjourned at 7:41 p.m.

• Approved consent agenda including April 21, 2025 minutes and confirmation of Central Disposal solid waste contract action (5-0-0)
• Awarded Water Treatment Plant Sludge Removal - North Lagoon bid to Denali Water Solutions, LLC for $220,000 (5-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet on May 22, 2025, to consider a commercial aeronautical use agreement amendment for Red Cloud Aviation and rental rate increases for aircraft storage and non-aeronautical use for Fiscal Year 2025-2026. The board will also consider approving the consent agenda, which includes minutes from the April 21, 2025, regular meeting.

• Consideration of Amendment to Commercial Aeronautical Use Agreement for Red Cloud Aviation
• Consideration of Aircraft Storage Rental Rate Increases for Fiscal Year 2025-2026
• Consideration of Non-Aeronautical Use Rental Rate Increases for Fiscal Year 2025-2026
• Consideration of approval of Consent Agenda including April 21, 2025 meeting minutes

The Shawnee Airport Authority approved a 2.9% increase in aircraft storage rental rates and a 2.9% increase in non-aeronautical use rental rates for fiscal year 2025-2026. The board deferred consideration of an amendment to Red Cloud Aviation's commercial aeronautical use agreement to the June 16, 2025 meeting. The consent agenda, including approval of the April 21, 2025 minutes, was approved 5-0.

• Approved consent agenda including April 21, 2025 minutes (5-0)
• Deferred Red Cloud Aviation amendment to June 16, 2025 meeting (5-0)
• Approved 2.9% aircraft storage rental rate increase for FY2025-2026 (5-0)
• Approved 2.9% non-aeronautical use rental rate increase for FY2025-2026 (4-0-1)

Board of City Commissioners

The Shawnee Board of City Commissioners will hold public hearings regarding the proposed Fiscal Year 2025-2026 budget and the Five-Year Capital Improvement Plan for 2026-2030. The Commission will also consider various administrative items, including board appointments, lease revocations, and infrastructure maintenance agreements.

• Public hearing for the FY 2025-2026 proposed budget
• Public hearing for the 2026-2030 Five-Year Capital Improvement Plan
• Revocation of Cabin Site Lake Lot Leases at 16700 and 16704 Clearpond Lane
• Amendment to consultant services agreement with Freese and Nichols, Inc. for Twin Lake #1 Dam
• Resolution to update Parks and Recreation fees in the City Fee Schedule

The Board approved a resolution allowing the Oklahoma Baptist University Authority to incur indebtedness and waive competitive bidding, and approved several other items including consultant agreements, maintenance agreements with ODOT, a fee schedule update, and a preliminary plat. Two lease revocations and a committee establishment were deferred to future meetings.

• Approved Resolution No. 6768 for OBU Authority debt issuance, waiving competitive bidding (6-0)
• Approved Resolution No. 6769 for I-40 Kickapoo Ave interchange lighting maintenance agreement with ODOT (5-0)
• Approved Resolution No. 6770 for SH-18/Garrett's Lake Rd traffic signal maintenance agreement with ODOT (5-0)
• Approved Resolution No. 6771 updating Parks and Recreation fees (5-0)
• Approved amendment to Freese and Nichols consultant agreement for Twin Lake #1 Dam design (5-0)
• Approved Preliminary Plat for Shawnee Twin Lakes, Lake No. 1, Phase III (5-0)
• Deferred revocation of Cabin Site Lake Lot Lease No. 2364 to Aug 18, 2025 (5-0)
• Deferred revocation of Cabin Site Lake Lot Lease No. 2315 to Aug 18, 2025 (5-0)

Shawnee Beautification, Parks, and Recreation Committee

The committee will meet to review minutes from the April 17, 2025, meeting and hear staff reports. Members will also discuss the next steps for an ongoing artwork project and provide time for public participation.

• Approval of April 17, 2025, meeting minutes
• Discussion of next steps for the Artwork Project

The committee approved the minutes from the April 17, 2025, meeting. Members discussed potential themes and locations for an artwork project, with further coordination planned with the Shawnee Arts and Culture Committee.

• Approved April 17, 2025 meeting minutes (4-0)

Board of Adjustment

The Shawnee Board of Adjustment filed a notice canceling its regular meeting scheduled for May 15, 2025, at 2:30 p.m. in the Commission Chambers at City Hall.

• Cancellation of the May 15, 2025 regular meeting

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet to approve minutes from the February 11, 2025 meeting and consider a price increase for the Daily Oklahoman Newspaper. The board will also discuss potential grant opportunities and donated computers for the Senior Recreation Center.

• Consideration of approval of the Minutes from the February 11, 2025 regular meeting
• Consideration of price increase for Daily Oklahoman Newspaper
• Discussion of possible grant opportunities
• Discussion of getting donated computers for the Recreation Center

Planning Commission

The Shawnee Planning Commission is scheduled to meet on May 7, 2025, at City Hall. The agenda includes considering approval of the February 5, 2025, meeting minutes and a request for a preliminary plat for Shawnee Twin Lakes – No. 1, Phase 3.

• Consideration of approval of the minutes from the February 5, 2025, regular meeting
• Consideration of a request for a Preliminary Plat for Shawnee Twin Lakes – No. 1, Phase 3

Shawnee Urban Renewal Authority

The Shawnee Urban Renewal Authority will meet to consider releasing two properties from grant agreement provisions and receive updates on projects and a program manager’s report. No other official actions are listed on the agenda.

• Vote to release 334 S. Minnesota from grant agreement provisions
• Vote to release 906 E. Walnut from grant agreement provisions
• Update on urban renewal projects
• Program manager’s report

Shawnee Arts and Culture Commission

This is a notice of a regular meeting of the Shawnee Arts & Culture Commission, scheduled for April 30, 2025 at 11:30 AM in the Commission Chambers. The agenda contains only administrative details such as the date, time, location, and filing information, with no substantive items listed for discussion or decision.

• Meeting date: April 30, 2025 at 11:30 AM
• Location: Commission Chambers, 16 W 9th St, Shawnee, OK
• Filed by Community Development Director Rian Harkins

Shawnee Municipal Authority

The Shawnee Municipal Authority is holding a regular meeting with a minimal agenda. The only official action item is approval of the consent agenda, which includes minutes from the March 17, 2025 meeting. No new business is listed.

• Approval of consent agenda including minutes from March 17, 2025 regular meeting

The Shawnee Municipal Authority met and approved the minutes from its March 17, 2025 regular meeting as part of the consent agenda. No new business was discussed, and the meeting adjourned shortly after.

• Approved consent agenda item 1(a): minutes from March 17, 2025 regular meeting (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will consider a consent agenda, a resolution to purchase a fire truck, a contract for a transitional housing program, and the proposed FY 2025-2026 budget. They will also discuss an adaptive kayak dock and may enter executive session to finalize the city manager's contract.

• Resolution to purchase E-One Rescue Pumper Truck via Sourcewell Contract
• Contract with Project Safe for Transitional Housing Program at 425 South Chapman
• Presentation of Fiscal Year 2025-2026 Proposed Budget
• Discussion of Adaptive Kayak Dock at Lake No. 2
• Executive session to finalize City Manager Mark Simpson's contract

The Board of City Commissioners approved a consent agenda covering minutes, budget amendments, FY2025-2026 agreement renewals, resignations, and mayor appointments on a 7-0 vote. The board approved Resolution No. 6767 to buy an E-One Rescue Pumper Truck through a Sourcewell cooperative purchasing contract, and approved a contract with Project Safe to run a transitional housing program at 425 South Chapman. After an executive session, commissioners voted 7-0 to withdraw a recommendation to form a search committee for a new city manager, affirm the appointment of the Interim City Manager, and set a review for August 2025. The FY2025-2026 proposed budget was presented but not voted on.

• Approved consent agenda items 4(a-h) including minutes, budget amendments, FY2025-2026 agreement renewals, resignations and mayor appointments (7-0-0)
• Approved Resolution No. 6767 to purchase an E-One Rescue Pumper Truck via Sourcewell contract E-One #113021-RVG (7-0-0)
• Approved contract with Project Safe to administer a Transitional Housing Program at 425 South Chapman (7-0-0)
• Directed staff to relocate the adaptive kayak launch to the Lake 2 fishing dock and make it ADA compliant (6-1-0, Sehorn nay)
• Approved entering executive session on the City Manager contract under 25 O.S. §307(B)1 (7-0-0)
• Withdrew recommendation to form a search committee for a new City Manager, affirmed appointment of Interim City Manager, and set review for August 2025 (7-0-0)
• Received presentation of the FY2025-2026 Proposed Budget (no action taken)
• Acknowledged monthly sales tax and budget reports (no action taken)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approving a consent agenda and several airport-related items. The main action is a resolution authorizing the City Manager to accept FAA grant offers for construction and rehabilitation of taxilanes and the main aircraft parking apron at Shawnee Regional Airport. The board will also consider authorizing the Interim City Manager to contract for appraisals of airport property. New business and adjournment round out the agenda.

• Resolution to accept FAA grants for Taxilane for T-Hangars, Rehabilitation of Existing T-Hangar Taxilane, and Rehabilitation of Main Aircraft Parking Apron (CIP Task Order 1)
• Authorization for Interim City Manager to enter into contracts for appraisals of Airport property
• Approval of minutes from March 17, 2025 regular meeting

The Shawnee Airport Authority met April 21, 2025 with all seven trustees present. It approved the March 17, 2025 minutes and adopted Resolution No. SAA-2025-1, authorizing the City Manager to accept FAA grant offers for a T-hangar taxilane, rehabilitation of an existing T-hangar taxilane, and rehabilitation of the main aircraft parking apron at Shawnee Regional Airport. It also authorized the Interim City Manager to contract for appraisals of airport property. No dollar amounts were recorded in the minutes, and there was no new business.

• Approved March 17, 2025 regular meeting minutes (7-0-0)
• Adopted Resolution No. SAA-2025-1 authorizing City Manager to accept FAA grant offers for T-hangar taxilane construction, existing T-hangar taxilane rehabilitation, and main aircraft parking apron rehabilitation at Shawnee Regional Airport (7-0-0)
• Authorized Interim City Manager to enter contracts to obtain appraisals of airport property (7-0-0)
• No new business; meeting adjourned at 7:36 p.m.

Board of Adjustment

The Board of Adjustment regular meeting scheduled for April 17, 2025, at 2:30 p.m. has been cancelled. No items were listed for discussion or decision. The notice was filed by City Planner Diana Hood.

• Meeting cancelled

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee will meet to approve minutes from the January 16 meeting, review staff reports, and discuss a proposed city fee schedule for vendors in recreational areas. The committee will also discuss an artwork project proposal and hear public comments.

• Consideration of approval of January 16, 2025 meeting minutes
• Proposed City Fee Schedule for vendors in recreational areas (Sec. 21-9 City Code)
• Discussion of Artwork Project proposal

The committee approved the January 16, 2025 minutes and recommended a city fee schedule for vendors in recreational areas per Sec. 21-9. Staff reported on new hires, splash pad progress, and cemetery mapping. No citizen participation occurred, and the meeting adjourned at 5:02 p.m.

• Approved January 16, 2025 minutes (4-0)
• Recommended city fee schedule for vendors in recreational areas (4-0)

Shawnee Civic and Cultural Development Authority

The Shawnee Civic and Cultural Development Authority is holding a special meeting to discuss and potentially act on several items, including approving an audit engagement letter, allowing Pottawatomie County to use its assets for the International Finals Youth Rodeo, and hiring an attorney to represent the Authority in the dissolution of its trust. The agenda also includes requests for the City and County to address debts related to the 2024 rodeo.

• Approval of audit services engagement letter with Arledge and Associates, P.C. for year ended Dec 31, 2023
• Allow Pottawatomie County to use Authority assets for International Finals Youth Rodeo
• Hire attorney (paid by Pottawatomie County) for trust dissolution
• Request City of Shawnee to waive/reduce debt owed to Global Spectrum/Oak View Group for 2024 IFYR
• Request Pottawatomie County to pay debt owed to Global Spectrum/Oak View Group for 2024 IFYR

The Shawnee Civic and Cultural Development Authority hired Attorney Brad West to represent the body in dissolving its trust. The board also deferred a decision on an audit services contract with Arledge and Associates, P.C. Additionally, the authority designated Chairman Gilbert and Secretary Simpson as contacts for asset usage related to the International Finals Youth Rodeo.

• Approved minutes from November 21, 2024 (4-1)
• Deferred engagement letter with Arledge and Associates, P.C. for audit services (5-0)
• Directed Pottawatomie County to draft contract for IFYR asset use (5-0)
• Designated Chairman Gilbert and Secretary Simpson as contacts for IFYR assets (5-0)
• Hired Attorney Brad West to represent SCCDA in trust dissolution (5-0)
• Authorized Chairman Gilbert and Secretary Simpson to execute dissolution documents (5-0)

Planning Commission

This agenda announces the cancellation of the Shawnee Planning Commission regular meeting scheduled for April 2, 2025. No items will be discussed or decided at this meeting.

Board of Adjustment

The Shawnee Board of Adjustment’s regular meeting scheduled for March 20, 2025, at 2:30 p.m. in the Commission Chambers was cancelled. The notice was filed by Diana Hood, City Planner, and verified by the municipal clerk.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee meeting scheduled for March 20, 2025, at 4:00 PM in City Hall Commission Chambers has been cancelled. No decisions or discussions were listed on the agenda.

Board of City Commissioners

The Board of City Commissioners will consider updating the city fee schedule for water, sewer, and solid waste rates, and vote on rezoning a parcel at 1474 East 45th Street from agricultural to commercial. They will also consider acquiring easements for the 45th Street Widening Phase I project, a transitional housing contract, and a paving bid award. The consent agenda includes budget amendments, appointments, easements, and various project approvals.

• Resolution updating water and sewer rates for residential and commercial use, inside and outside city limits
• Resolution updating solid waste service rates and re-adopting the fee schedule
• Public hearing and ordinance to rezone 1474 East 45th Street from TA to C-2
• Resolution to acquire easements for 45th Street Widening Phase I, including eminent domain authority
• Contract with OK End Homelessness for transitional housing at 104 South Chapman, Units A and B

The Board of City Commissioners approved resolutions updating the city fee schedule, setting new water, sewer, and solid waste rates. They also approved a consent agenda covering budget amendments, appointments, and various contracts, and rezoned property at 1474 East 45th Street to C-1 (Local Commercial District). A contract with OK End Homelessness for transitional housing was approved 5-1.

• Approved Resolution 6764 updating water and sewer rates (6-0)
• Approved Resolution 6765 updating solid waste rates (6-0)
• Approved consent agenda items 2(a-n) including budget amendments and contracts (6-0)
• Approved Ordinance 2816NS rezoning 1474 East 45th Street to C-1 (6-0)
• Approved Resolution 6766 declaring public necessity for 45th Street widening easements (6-0)
• Approved contract with OK End Homelessness for transitional housing (5-1)
• Awarded Unit Rate Paving and Drainage Project bid to Rudy Construction and CGC, LLC for $820,000 (6-0)
• Approved Permit in Lieu of Franchise with CoxCom, LLC for rights-of-way equipment (6-0)

Shawnee Airport Authority

The Shawnee Airport Authority is meeting to consider approval of the consent agenda, which includes minutes from the January 21, 2025 regular meeting. No new business is listed. The agenda is otherwise procedural, with no substantive decisions or discussions scheduled.

• Consider approval of consent agenda: minutes from January 21, 2025 regular meeting

The Shawnee Airport Authority held its regular meeting on March 17, 2025. The board approved the minutes from the previous January 21 meeting by a 6-0 vote. No new business was presented, and the meeting adjourned without further action.

• Approved January 21, 2025 meeting minutes (6-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider approving the consent agenda, which includes minutes from the January 21, 2025 regular meeting, and to discuss renewing leases for equipment used to maintain city infrastructure. The meeting is scheduled for March 17, 2025, at 6:00 PM in the Commission Chambers at City Hall.

• Approval of consent agenda including minutes from January 21, 2025 regular meeting
• Consideration of renewing leases for various equipment from CNH Industrial Capital America, LLC

The Shawnee Municipal Authority approved renewing equipment leases with CNH Industrial Capital America, LLC to maintain city infrastructure. The consent agenda, including minutes from the January 21, 2025 meeting, was also approved. No other substantive decisions were made.

• Approved consent agenda including minutes from January 21, 2025 meeting (6-0)
• Approved renewal of equipment leases with CNH Industrial Capital America, LLC (6-0)

Planning Commission

This agenda announces the cancellation of the Planning Commission regular meeting scheduled for March 5, 2025. No items will be discussed or decided at this meeting.

• Meeting cancelled

Shawnee Arts and Culture Commission

The Shawnee Arts and Culture Commission is meeting to consider a request for a mural at Jefferson Elementary School, review minutes from a prior meeting, and receive an update from the Community Development Department. The agenda is otherwise routine.

• Approval of minutes from February 28, 2024 special call meeting
• Request to place a mural at Jefferson Elementary School, 205 W Dill Street
• Community Development Department update

Board of Adjustment

The Shawnee Board of Adjustment is holding a special meeting solely to attend the Oklahoma American Planning Association Chapter Workshop. No roll call will be taken and no city business will be conducted. The agenda contains only this single item.

• Attendance at the Oklahoma American Planning Association Chapter Workshop

Board of Adjustment

This agenda announces the cancellation of the Board of Adjustment regular meeting scheduled for February 20, 2025. No items will be discussed or decided at this meeting.

• Meeting cancelled

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee meeting scheduled for February 20, 2025, has been cancelled due to inclement weather. The notice was filed by Parks and Recreation Administrative Assistant Jane Wright and verified by City Clerk Kacie Eck. No business will be conducted at this meeting.

• Meeting cancelled due to inclement weather
• Original meeting time: 4:00 PM on February 20, 2025
• Location: City Hall Commission Chambers, 16 W. 9th Street, Shawnee, OK

Airport Advisory Board

The February 19, 2025 regular meeting of the Shawnee Airport Advisory Board was cancelled due to inclement weather. No business was conducted; the notice was filed by Airport Manager Bonnie A. Wilson and verified by City Clerk Kacie Eck.

• Regular meeting cancelled due to inclement weather
• Filed by Airport Manager Bonnie A. Wilson
• Verified by City Clerk Kacie Eck

Shawnee Municipal Authority

The February 18, 2025 regular meeting of the Shawnee Municipal Authority (and related authorities) was cancelled due to inclement weather. No business was conducted. The notice was filed by the city clerk.

• Meeting cancelled due to inclement weather
• No rescheduled date announced in the notice

Board of City Commissioners

The Shawnee Board of City Commissioners meeting scheduled for February 18, 2025, at 6:00 p.m. in the City Commission Chambers was cancelled because of inclement weather. No decisions or discussions took place.

Shawnee Airport Authority

The Shawnee Airport Authority meeting scheduled for February 18, 2025, has been cancelled. The cancellation is due to inclement weather.

Shawnee Senior Citizens Advisory Board

The Shawnee Senior Citizens Advisory Board will meet to approve minutes from its August 2024 meeting, hear staff reports, consider purchase orders funded by the Pottawatomie County Sales Tax Senior Fund, and set board goals for 2025. The agenda also includes public comment and board comments.

• Approval of minutes from August 13, 2024 regular meeting
• Staff reports
• Consideration of Pottawatomie County Sales Tax Senior Fund purchase orders
• Consideration of Board Goals for 2025
• Citizens participation (3-minute per person, 12-minute per topic)

The Shawnee Senior Citizens Advisory Board met on February 11, 2025, and approved the August 13, 2024 meeting minutes (9-0). The board also approved staff reports and a motion to form a subcommittee to work on goals, which will report at the next quarterly meeting (8-0). No other substantive decisions were made.

• Approved August 13, 2024 meeting minutes (9-0)
• Approved staff reports (9-0)
• Approved motion to form a subcommittee on goals, to report at next quarterly meeting (8-0)

Planning Commission

The Shawnee Planning Commission will hold a public hearing and consider a request to rezone property from TA (Transitional Agriculture) to C-2 (Regional Commercial), Case RZ01-25, submitted by Tracey Nguyen/Landes Engineering. The commission will also review minutes from the December 4, 2024 meeting, discuss the Comprehensive Plan and zoning in a study session, and receive updates from the Community Development Department.

• Public hearing on rezoning Case RZ01-25 from TA to C-2
• Approval of minutes from December 4, 2024 regular meeting
• Study session on Comprehensive Plan and zoning
• Community Development Department updates

Board of City Commissioners

The Shawnee Board of City Commissioners meeting scheduled for February 3, 2025 at 6:00 p.m. in the Commission Chambers at 16 West 9th Street was cancelled. The cancellation was filed by the City Clerk, Lisa Lasyone, on February 3, 2025.

Shawnee Arts and Culture Commission

The Shawnee Arts and Culture Commission will consider approving a mural at Jefferson Elementary School, located at 205 W Dill Street. The commission will also review minutes from a February 2024 special meeting and receive an update from the Community Development Department. The mural proposal is the main action item.

• Consideration of mural at Jefferson Elementary, 205 W Dill Street, facing Kickapoo Street
• Mural would be 22 feet by 98 feet, proposed by Shawnee Public Schools
• Local artist Nicholas Blanchard would design and execute the mural
• Approval of minutes from February 28, 2024 special meeting
• Community Development Department update

Board of City Commissioners

The Board of City Commissioners is holding a special meeting to discuss and potentially appoint an interim city manager, with Mark Simpson as the named candidate. They will also determine the process for selecting a permanent city manager. The meeting includes a closed executive session for employment discussions.

• Executive session to discuss employment of an Interim City Manager
• Consideration of appointing Mark Simpson as Interim City Manager
• Consideration to determine process for selection of a permanent City Manager

The Shawnee Board of City Commissioners appointed Mark Simpson as Interim City Manager by a unanimous vote. The board also authorized the City Attorney to execute a contract for this position. Additionally, the commissioners formed a non-quorum committee consisting of Mayor Stephens, Commissioner Fichtner, and Commissioner Odneal to recommend a process for selecting a permanent City Manager.

• Approved executive session to discuss Interim City Manager employment (7-0)
• Appointed Mark Simpson as Interim City Manager (7-0)
• Authorized City Attorney to execute Interim City Manager contract (7-0)
• Formed non-quorum committee to recommend permanent City Manager hiring process (7-0)

Board of City Commissioners

The Shawnee Board of City Commissioners will vote on consent agenda items including budget amendments, appointments, and vehicle/equipment purchases, plus a change order for a rescue vehicle, a resolution for a Ford F550 rescue truck, a legislative consulting contract renewal, and a water line replacement bid. They will also hear reports on short-term rentals and the half-cent sales tax, and may enter executive sessions to discuss litigation and the City Manager's employment.

• Budget amendments for insurance recovery, police donations, and K-9 funeral expenses
• Purchase of traffic control service truck and Genesis extrication tools
• Lease agreement with Enterprise FM Trust for police vehicles
• Task Order with Cowan Group for Walnut Street water improvements
• Bid award for North Midland Addition Water Line Replacement

The Board of City Commissioners accepted the resignation of the City Manager effective January 22, 2025. The board also approved several public safety vehicle purchases and a water line replacement contract.

• Accepted City Manager resignation effective Jan 22, 2025 (7-0-0)
• Approved $323,867.99 purchase of Ford F550 Skeeter Rescue (7-0-0)
• Approved $387,265.45 water line replacement contract for NPL Construction (7-0-0)
• Approved renewal of legislative consulting contract with Latham Consulting Group and Dunnington Consulting (5-2-0)
• Approved Change Order for Light Duty Rescue Vehicle saving $111,692.07 (7-0-0)
• Approved purchase of traffic control service truck, Genesis extrication tools, and police vehicle lease (7-0-0)
• Directed staff to send Request for Qualifications (RFQ) for funeral directors (7-0-0)
• Appointed Cyndi Berger to Shawnee Housing Authority and reappointed Sydnie Davidson to Shawnee Urban Renewal Authority (7-0-0)

Shawnee Airport Authority

The Shawnee Airport Authority will meet to approve a consent agenda including minutes from the December 2024 meeting. Key items include executing an Agent Agreement with the Oklahoma Department of Aerospace and Aeronautics, a Letter Agreement, and Intergovernmental Agreements for design services supporting 2025 capital improvement projects at Shawnee Regional Airport.

• Approval of minutes from December 16, 2024, regular meeting
• Execution of Agent Agreement with Oklahoma Department of Aerospace and Aeronautics
• Execution of Letter Agreement tied to the Agent Agreement
• Intergovernmental Agreements for Design Services for 2025 Capital Improvement Projects
• Authorization for ODAA to procure professional services for Capital Improvement Projects

The Shawnee Airport Authority approved an Agent Agreement with the Oklahoma Department of Aerospace and Aeronautics (ODAA) and three Intergovernmental Agreements for design services totaling $659,800 ($559,985 ODAA, $99,815 SAA) for capital improvement projects. The board also authorized ODAA to procure professional services from H.W. Lochner Engineering for these projects. A Letter Agreement clarifying the Agent Agreement was deferred to a future meeting.

• Approved Consent Agenda Item 1(a) - December 16, 2024 minutes (7-0)
• Approved Agent Agreement authorizing ODAA to serve as agent for SAA (7-0)
• Deferred Letter Agreement to a future meeting (6-1)
• Approved three Intergovernmental Agreements for design services totaling $659,800 (7-0)
• Authorized ODAA to procure professional services from Lochner for capital projects (7-0)

Shawnee Municipal Authority

The Shawnee Municipal Authority will meet to consider approval of the consent agenda, which includes minutes from the December 16, 2024 meeting, and a resolution to purchase root control services from Duke's Root Control, Inc. under a cooperative purchasing agreement with Houston-Galveston Area Council. No other new business is listed.

• Approval of minutes from December 16, 2024 regular meeting
• Resolution to purchase root control services from Duke's Root Control, Inc. under HGAC cooperative purchasing agreement

The Shawnee Municipal Authority approved a resolution to purchase root control services from Duke's Root Control, Inc. under a cooperative purchasing agreement with the Houston-Galveston Area Council. The services will treat approximately 55,000 linear feet of the city's wastewater collection system. The motion carried unanimously, 7-0. The consent agenda, including the December 16, 2024 minutes, was also approved.

• Approved consent agenda item 1(a): minutes from December 16, 2024 regular meeting (7-0)
• Approved Resolution No. SMA-2025-1: purchase of root control services from Duke's Root Control, Inc. under HGAC cooperative purchasing agreement (7-0)

Board of Adjustment

The Shawnee Board of Adjustment did not conduct any business at this meeting because it was cancelled. The meeting was scheduled for 2:30 p.m. at Commission Chambers, City Hall, 16 W. 9th Street, Shawnee, OK 74801.

Shawnee Beautification, Parks, and Recreation Committee

The Shawnee Beautification, Parks, and Recreation Committee is meeting to consider approval of the December 19, 2024 minutes, receive staff reports, and discuss an artwork project. The agenda is largely procedural, with the main substantive item being the artwork project discussion. No votes on contracts or ordinances are listed.

• Approval of minutes from December 19, 2024 regular meeting
• Staff reports
• Discussion of Artwork Project
• Citizens participation (3-minute limit per person, 12-minute limit per topic)

The Shawnee Beautification, Parks, and Recreation Committee approved the minutes from its December 19, 2024 meeting by a vote of 6-0. Staff reported on recent events at the Recreation Center and upcoming hiring activities. The committee discussed next steps for an artwork project involving tribal communities and began planning public input and fundraising strategies for rebuilding Lions Club Park.

• Approved December 19, 2024 minutes (6-0)
• Assigned Kerri Keck and Vickie Winters to contact Rian Harkins regarding the Artwork Project
• Placed Artwork Project discussion on February agenda
• Assigned Kerri Keck to gather information on public input for Lions Club Park rebuild
• Assigned Chad Payn to gather information on fundraising for Lions Club Park

Airport Advisory Board

The Airport Advisory Board's regular meeting scheduled for January 15, 2025, at Shawnee Regional Airport has been cancelled. No items were discussed or decided. The notice was filed by Airport Manager Bonnie A. Wilson.

• Regular meeting cancelled
• Meeting location: Shawnee Regional Airport, Main Terminal Building, 2202 North Airport Drive, Shawnee, OK

Planning Commission

This agenda announces the cancellation of the Shawnee Planning Commission regular meeting scheduled for January 8, 2025, at 1:30 p.m. in the Commission Chambers at City Hall, 16 W. 9th Street. No business items are listed because the meeting will not take place.

• Regular meeting cancelled
• Original date/time: 1/8/2025 at 1:30 p.m.
• Location: Commission Chambers, City Hall, 16 W. 9th Street, Shawnee, OK