Smyrna public meetings in 2023

Committee to Honor Fanny Williams

The Committee to Honor Fanny Williams approved the final design for the Fanny Williams Legacy Project statue, including a preferred non-textured head wrap option. The artist will proceed with fabrication and permitting, with delivery expected in late February. The committee also approved the minutes from the November 21, 2023 meeting.

• Approved final design for Fanny Williams Legacy Project statue (6-0)
• Approved November 21, 2023 meeting minutes (6-0)

Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council approved all action items on the December 18, 2023 agenda, including a $3,070,950 turf field project funded from General Fund reserves, new $1.50 monthly 911 charges on postpaid and prepaid phone services, FY 2024 pay scale and merit increases, and a $288,990 pool dehumidification system purchase. The council also approved a right-of-way exchange on Watkins and Mitchell Roads, a fuel contract renewal with Mansfield Oil, a storm drain contract, and a GEMA/HS memorandum of understanding. All votes were unanimous (7-0) except the consent agenda, which passed 6-0 with one recusal.

• Approved $3,070,950 turf field project at Riverline Park funded from General Fund reserves (7-0)
• Approved $1.50/month 911 charge on postpaid wireline, wireless, and VoIP service (7-0)
• Approved $1.50/transaction 911 charge on prepaid wireless service (7-0)
• Approved FY 2024 pay scale adjustments, COLA, and merit increases (7-0)
• Approved $288,990 Pool Pak dehumidification system purchase for Wolfe Recreation Center (7-0)
• Approved right-of-way exchange on Watkins and Mitchell Roads (7-0)
• Approved $69,265 storm drain contract with K.M. Davis Contracting Co. (7-0)
• Approved consent agenda including board appointments and extended work hours for turf field construction (6-0, 1 recusal)

Pre-Council Meeting Notice and Agenda

The meeting was procedural and recorded no substantive decisions. Mayor Norton reviewed the December 18, 2023 Mayor and Council agenda, and city staff provided status updates on various infrastructure and park projects.

Civil Service Board Meeting Notice and Agenda

The Smyrna Civil Service Board is meeting to receive updates from the Fire and Police Departments, approve the minutes from its September 25, 2023 meeting, and conduct routine business. The agenda is largely procedural, with no major decisions or public hearings listed.

• Fire Department Update (2023-241)
• Police Department Update (2023-242)
• Approval of September 25, 2023 meeting minutes (MIN2023-128)

License and Variance Board Meeting Notice and Agenda

The License and Variance Board approved several requests to modify setbacks and impervious surface limits for home renovations and a private school. Several other variance requests were tabled until January 2024 or withdrawn. The board also approved the 2024 meeting calendar.

• Approved front setback reduction to 28 feet at 2009 Glenroy Drive (3-0)
• Approved front setback reduction to 23.7 feet and side setback to 8.11 feet at 2995 Reed Street (3-0)
• Approved gravel parking surface at 2270 Belmont Circle (3-0)
• Approved impervious surface increase to 39% at 4040 Kenway Place (3-0)
• Approved fence, accessory structures, and side setback reduction for Quadrilingual Academy at 1800 Lake Park Drive (3-0)
• Approved impervious surface increase to 55.6% at 2294 Goodwood Boulevard (2-0, 1 recuse)
• Approved 2024 meeting calendar (3-0)
• Tabled variance requests for 1921 Sadler Drive and 2627 Argo Drive to January 10, 2024

Committee of the Whole

This Committee of the Whole meeting served as a preparatory review for the upcoming December 18 City Council meeting. Staff presented background information on proposed 2024 employee merit increases and cost-of-living adjustments, as well as several contracts and infrastructure projects scheduled for formal approval. No final decisions, votes, or approvals were recorded during this session.

• Reviewed proposed 4.8% COLA and 2.5-3.5% merit increases for 2024
• Reviewed background on right-of-way abandonment on Watkins and Mitchell Roads
• Reviewed proposed FEMA/DHS grant agreement acceptance
• Reviewed recommendation to renew fuel contract with current provider
• Reviewed proposal to contract K.M. Davis for drainage repairs
• Reviewed sole-source purchase of PoolPak equipment for pool
• Reviewed proposed locations for Flock License Plate Readers
• Noted upcoming budget amendment for ARPA funds ($1.2M revenue, $85K expense)

Planning and Zoning Meeting Notice and Agenda

The Planning and Zoning Commission approved a rezoning request (Z23-010) to change the zoning of 1120 Concord Road from Limited Commercial (LC) to Residential (R-10) for an existing single-family home. The applicant, Jeremy Robinson, had been unable to meet commercial zoning conditions, and staff recommended approval. The commission also approved the 2024 meeting calendar and the August 14, 2023 meeting minutes.

• Approved rezoning Z23-010 from LC to R-10 at 1120 Concord Road (7-0)
• Approved 2024 Planning and Zoning Commission meeting calendar (7-0)
• Approved August 14, 2023 meeting minutes (6-0, 1 abstention)

Pre-Council Meeting Notice and Agenda

The pre-council meeting was procedural, with no formal votes taken. The council reviewed the upcoming Mayor and Council agenda, discussed tabling the PoolPak item to purchase equipment first, and heard updates on the workers' compensation program and police staffing shortages. No decisions were made.

• Reviewed December 4, 2023 Mayor and Council agenda (no action)
• Discussed tabling PoolPak item 2023-223 to purchase equipment first (no vote)
• Discussed workers' compensation contract through insurance plan (no vote)

Mayor and Council Meeting

The Council approved a zoning amendment to increase density for a senior living development on Hanson Drive. Other key actions included awarding a water main replacement contract and adopting a new City Emergency Plan.

• Approved zoning amendment Z23-004 for 295 units at 4788 & 4840 Hanson Drive (6-0)
• Awarded $486,525 water main replacement contract to K.M. Davis Contracting Co. Inc (6-0)
• Tabled indefinitely $637,125 Wolfe Recreation Center PoolPak replacement (6-0)
• Appointed Richard Garland as License and Variance Board Chair and Andrea Worthy as regular member (6-0)
• Adopted the City of Smyrna Emergency Plan (RES2023-012) (6-0)
• Approved intent to develop a Disaster Recovery Support Program for citizens (6-0)
• Approved $508,996 Worker’s Compensation Insurance premium with National Liability and Fire Insurance Company (6-0)
• Updated Annual Leave Sell-Back policy to allow eligible personnel to sell back up to two weeks per year (6-0)

Committee of the Whole Meeting

The Committee of the Whole reviewed several agenda items, including a recommendation to switch the city's worker's compensation insurance to a new provider with a lower deductible, a proposed appointment to the Downtown Development Authority, and an update on a previously failed zoning request. No formal votes were taken; these items are scheduled for future council action.

• Reviewed recommendation to switch worker's comp insurance to National Liability & Fire Insurance Company with Oakbridge Insurance as broker
• Introduced Tarun Ganeriwal as recommended appointee to the Downtown Development Authority for Dianne Rasin's seat
• Discussed amended Annual Leave Sell-Back policy to allow up to two weeks sell-back for certain personnel
• Reviewed water main replacement contract award to K. M. Davis Contracting Co for $486,525.00
• Discussed revised zoning request for 295-unit development with 60% age-restricted units and 4 units for first responders
• Tabled indefinitely the Wolfe Center PoolPak item (2023-223)
• Discussed extension of Fanny Williams Legacy Project contract due to artist circumstances
• Noted Lake Court Park dog park bids exceeded $1M; suggested putting project on hold

Smyrna Tree Board Meeting

The Smyrna Tree Board is meeting to discuss replacing a Ward 5 committee member, recap the Fall Crafts & Drafts on the Green event, and plan for 2024 festivals and meeting dates. The agenda is largely administrative and planning-focused, with no major policy decisions or financial contracts listed.

• Ward 5 Committee member replacement
• Trees Atlanta Front Yard Tree Planting Program discussion
• Recap of Fall Crafts & Drafts on the Green (10/28-10/29/2023) including booth material reimbursement
• 2024 City of Smyrna Festivals schedule dates
• 2024 Proposed Tree Board Meeting Schedule (2.28, 5.29, 8.28, 11.20)

Committee to Honor Fanny Williams

The Committee to Honor Fanny Williams, a virtual-only body, will convene to receive updates on a 2023 project and discuss design elements for the Fanny Williams tribute. No formal decisions are listed on the agenda; the meeting is procedural with no public hearings or contracts.

Keep Smyrna Beautiful

The Keep Smyrna Beautiful board is holding a regular meeting to receive reports from the chairperson, secretary, finance, committees, director, and coordinator, and to approve the minutes from the October 10, 2023 meeting. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of October 10, 2023 meeting minutes (MIN2023-123)
• Chairman's Report by Phyllis Owens
• Finance report by Maggie McGarity
• Upcoming events: Community Cleanups (Nov 18, Dec 1 & 5), Eco-Kids Festival (Nov 18), Recycling Center Tours (Nov 17, Dec 15), Invasive Species Removal (Nov 30, Dec 9), Wondrous Winter Cleanup (Dec 16), Bring One for the Chipper (Jan 6, 2024)

Pre-Council Meeting - SMYRNA COMMUNITY CENTER

The Pre-Council meeting reviewed the upcoming Mayor and Council agenda, focusing on the RFP24-015 Turf Fields Conversion at River Line Park. Councilmember Lindley proposed four stipulations for the contract, including limiting it to two seasons or eight months, requiring 55% Smyrna residents among registrants, bringing contracts before Mayor and Council for approval, and deferring further turf discussions until the next SPLOST. Councilmember Welch requested the bid ranking system, and discussion clarified that the lowest bidder was not chosen due to project complexity and vendor qualifications. No formal votes were taken at this pre-council meeting.

• Reviewed November 20, 2023 Mayor and Council agenda
• Councilmember Lindley proposed stipulations for turf fields contract (no vote)
• Councilmember Welch requested bid ranking system for turf project (no vote)

City Council Meeting - SMYRNA COMMUNITY CENTER

The Smyrna City Council denied a request to rezone 1.88 acres at 3265 Atlanta Road from Light Industrial to Office-Distribution-Conditional for a climate-controlled self-storage facility. The council approved two apartment complex name changes, the 2024 meeting dates, a Galleria funding agreement, a service delivery strategy agreement, a vehicle replacement, a drainage project, and a turf field conversion. A $637,125 PoolPak replacement was tabled to the December 4, 2023 meeting.

• Denied rezoning Z23-007 for self-storage at 3265 Atlanta Road (7-0)
• Approved name change of Beckett Park to Bella 810 (7-0)
• Approved name change of Stonebrook Apartments to 790 Windy Hill Apartments (7-0)
• Approved RES2024-01 for 2024 meeting dates (7-0)
• Approved amended Galleria Convention Funding Agreement with CMCEHA (7-0)
• Approved $3,070,950 turf field conversion at River Line and Jonquil Parks (7-0)
• Tabled $637,125 Wolfe Recreation Center PoolPak replacement to Dec. 4 (7-0)
• Approved $400,009.59 River Valley drainage project (7-0)

Urban Design Commission Meeting -SMYRNA COMMUNITY CENTER

The Urban Design Commission approved the proposed mixed-use development at 0, 2934 & 2950 Atlanta Rd by Tanalta LLC, which includes ground-floor retail and 24 loft units. The approval was unanimous (8-0) with one member absent. The project had previously been recommended for approval in December 2022 with conditions, including review before building permit issuance and incorporation of placemaking elements and murals.

• Approved 2023-203 mixed-use development at 0, 2934 & 2950 Atlanta Rd (8-0)
• Approved September 21, 2023 UDC meeting minutes (8-0)

Downtown Development Authority - SMYRNA COMMUNITY CENTER

The Downtown Development Authority approved a Memorandum of Understanding between the City, First Baptist Church of Smyrna, and the DDA. The agreement allows the City to purchase the church's 9-acre property at appraised value and lease it back to the congregation for up to three years while a new church is built. Mayor Derek Norton was authorized to sign the related documents.

• Approved MOU for First Baptist Church land purchase and lease-back (6-0-1)
• Authorized Mayor Derek Norton to sign and execute related documents

Committee of the Whole Meeting - SMYRNA COMMUNITY CENTER

The Committee of the Whole meeting was held for discussion only; no formal votes were taken. Topics included a housing authority update, golf cart regulations, the 2024 meeting calendar, and budget items for turf fields and the Wolfe Center pool. The council directed further research on golf carts and agreed to add the 2024 calendar to the next agenda.

• Discussed turf field project with Deluxe Athletics ($3.1M total) but took no action
• Discussed Wolfe Center pool replacement (~$700K) but took no action
• Discussed golf cart ordinance options but deferred for further research
• Agreed to add 2024 meeting calendar to November 20 agenda for approval
• Entered executive session and returned to regular session (6-0)

Traffic Calming Committee - Smyrna Community Center - OAK ROOM

The Smyrna Traffic Calming Committee met on November 14, 2023, and discussed speed hump petitions for Highview, Starline, and Lynhurst Drives, noting that Highview and Starline had sufficient resident signatures. No formal votes were taken; the committee directed staff to follow up on the Adams Drive one-way request and to research a crosswalk request at Powder Springs St. and Frasier. The minutes from the April 13, 2023 meeting were not approved and will be reviewed later.

• No votes taken on speed hump petitions for Highview, Starline, or Lynhurst Drives
• Directed staff to contact Adams Drive residents about a one-way street petition
• Directed staff to research crosswalk options at Powder Springs St. and Frasier
• Deferred approval of April 13, 2023 meeting minutes to a later date

Budget Committee Meeting

The Smyrna Budget Committee is meeting to discuss capital projects and annual merit/ECI (cost-of-living) adjustments, and to approve minutes from a prior meeting. No votes or dollar amounts are listed in the agenda.

• Discussion of 2023-219 Capital Projects
• Discussion of 2023-220 Annual Merit and ECI
• Approval of minutes from August 15, 2023 special budget meeting

License and Variance Board Meeting - SMYRNA COMMUNITY CENTER

The License and Variance Board approved four separate variance requests to allow the construction of a two-story detached garage. One variance request regarding impervious surface area was tabled. The board also approved the minutes from the October 25, 2023 meeting.

• Approved reducing side setback from 12 feet to 7 feet at 3393 Pretty Branch Drive (3-0)
• Approved increasing accessory building height from 15 feet to 18.8 feet at 3393 Pretty Branch Drive (3-0)
• Approved increasing accessory building size from 25% to 46.5% at 3393 Pretty Branch Drive (3-0)
• Approved allowing a second accessory structure at 3393 Pretty Branch Drive (3-0)
• Tabled variance request for impervious surface area at 2294 Goodwood Boulevard to December 13, 2023 (3-0)
• Approved October 25, 2023 meeting minutes (3-0)

Pre-Council Meeting - SMYRNA COMMUNITY CENTER

The meeting was procedural in nature and recorded no substantive decisions. Members reviewed the Mayor and Council meeting agenda and discussed upcoming city events and facility updates.

City Council Meeting - SMYRNA COMMUNITY CENTER

The Smyrna City Council approved a $27,993.06 first-year contract with Granicus for an online service to help City Marshals enforce the short-term rental ordinance, including monitoring rental websites and assisting with tax collection. The council also approved a $150,246 stormwater pipe repair, a $299,102.38 library restroom renovation, and a $73,400 HVAC testing work order, all by unanimous 7-0 votes. Proclamations were read for Veterans Day and poppy distribution, and the Hispanic Heritage Youth Art Contest winners were recognized.

• Approved $27,993.06 Granicus subscription for short-term rental enforcement (7-0)
• Approved $150,246 stormwater pipe lining contract with Utility Asset Management (7-0)
• Approved $299,102.38 library restroom renovation with Carter Construction (7-0)
• Approved $73,400 HVAC forensic testing work order with Georgia Power (7-0)
• Approved consent agenda including minutes, street closures, and meeting room use (7-0)

Committee of the Whole Meeting - SMYRNA COMMUNITY CENTER

The Committee of the Whole met to review the upcoming Mayor and Council agenda, including a proposed online subscription service for short-term rental enforcement. No formal decisions or votes were made during this work session. Staff provided updates on various projects and addressed resident concerns.

• Reviewed Nov. 6 M&C agenda, including RFP-008 for short-term rental enforcement software (no vote)
• Discussed Cobb County 489 agreement status; no action taken
• Heard stormwater complaint from residents at 6015 Bordeau Walk; no action taken

License and Variance Board Meeting

The Board approved variances for gravel parking, a nonconforming lot size for new construction, and a stream buffer encroachment. A request to use shipping containers as accessory structures was denied.

• Approved gravel parking variance at 2433 Ventura Place with six conditions (3-0)
• Denied use of shipping containers as accessory structures at 2433 Ventura Place (3-0)
• Approved variance for new construction on a nonconforming lot at 1277 Pierce Avenue (3-0)
• Approved stream buffer encroachment for deck expansion at 3351 Lee Street (3-0)
• Approved October 11, 2023 meeting minutes (3-0)

Pre-Council Meeting Notice and Agenda

Council reviewed the Mayor and Council Meeting agenda and discussed city decoration options. They decided to use solid-colored lights, excluding purple, for a one-year lease to reduce staff workload.

• Selected solid-colored lights (excluding purple) for city decorations

Mayor and Council Meeting

The Smyrna Mayor and Council approved several items, including a $196,728.68 contract for holiday lighting and decorations, the 2024 employee benefits insurance plans, a local plumbing code amendment for water efficiency, and an apartment complex name change. A zoning request for a self-storage facility was tabled to the November 20 meeting. All votes were unanimous (7-0).

• Approved $196,728.68 holiday lighting contract with Illuminating Design (7-0)
• Approved 2024 employee benefits insurance plans (7-0)
• Approved plumbing code amendment for water efficiency (7-0)
• Approved apartment name change to Novus on Cobb (7-0)
• Tabled zoning request for self-storage at 3265 Atlanta Road (7-0)

License and Variance Board Meeting - SMYRNA COMMUNITY CENTER

The License and Variance Board voted unanimously to table two variance requests for 2433 Ventura Place to the October 25, 2023 meeting. The requests were to allow gravel parking and shipping containers as accessory structures. The board also approved the minutes from the September 27, 2023 meeting.

• Tabled variance V23-061 for gravel parking at 2433 Ventura Place (3-0)
• Tabled variance V23-062 for shipping containers as accessory structures at 2433 Ventura Place (3-0)
• Approved minutes of September 27, 2023 meeting (3-0)

COW Meeting Notice and Agenda

The Committee of the Whole reviewed the 2024 employee benefits package, including renewals with Pareto Captive, Allied TPA, VeracityRx, Guardian, and WEX, plus a new behavioral health benefit via Teladoc. Staff presented updates on multiple capital projects, including Windy Hill Road improvements, a multi-use trail study, downtown improvements, a parking deck, restrooms at North Cooper Lake Park, resurfacing, an aquatics center, a splashpad, and turf field conversions. The council also reviewed a rezoning request for a climate-controlled self-storage facility on Atlanta Road and discussed a Christmas decoration lease program. No formal votes were taken; the meeting was for review and discussion.

• Reviewed 2024 benefits renewal recommendations, including Pareto Captive and Allied TPA (no vote)
• Reviewed Windy Hill Road improvements status, with substantial completion expected by December 2024
• Reviewed Windy Hill Multi-Use Trail feasibility study, anticipated completion summer 2024
• Reviewed downtown improvements, including King Street realignment in punch list phase
• Reviewed South Cobb Drive improvements, with concept development underway
• Reviewed downtown parking deck, with top-ranked firm being negotiated
• Reviewed rezoning request for self-storage at Atlanta Road (Z23-007), staff supportive
• Discussed Christmas decoration lease program, reduced to $178,736.00

Keep Smyrna Beautiful Board Meeting - COMMUNITY CENTER

The Keep Smyrna Beautiful Board is meeting to receive reports from the chair, secretary, finance, and director. The board will also review a schedule of upcoming community events and cleanups.

• Community Cleanups: October 17th, November 8th & 18th, December 1st
• Monthly Recycling Center Tours: October 20th
• Litter Free Events: October 7th
• Crafts & Drafts: October 28th & 29th
• Storm Drain Marking: November 20th and Invasive Species Removal: November 30th

Pre-Council Meeting Notice and Agenda

The pre-council meeting was procedural, with no formal votes taken. The council agreed to place a late request from the Smyrna Corn Hole League for a street closing on October 12, 2023, on the next agenda for retroactive approval. Councilmember Welch requested quarterly updates from Croy Engineering on city projects, and discussion occurred on regulating vaping sales, but no decisions were made.

• Agreed to place late street closing request for Smyrna Corn Hole League on next agenda for retroactive approval
• Requested Croy Engineering provide quarterly updates on city projects

Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council approved all action items, including an $80,000 thermoplastic striping contract, a sanitation job reclassification, $356,316.72 in emergency storm damage repairs on Jonquil Drive, and two board appointments. The consent agenda, including meeting minutes and a no-parking sign request, was also approved. Public comments raised concerns about creek erosion and stormwater issues.

• Approved $80,000 thermoplastic striping contract with Tidwell Traffic Solutions (7-0)
• Approved reclassification of sanitation laborer to sanitation driver (7-0)
• Approved $356,316.72 emergency repair for Jonquil Drive storm damage (7-0)
• Appointed Jennifer Corcoran to Smyrna Tree Board (7-0)
• Appointed Karen Garcia to Smyrna Housing Authority (7-0)
• Approved consent agenda including meeting minutes and no-parking signs on King Springs Road (7-0)

License and Variance Board Meeting

The License and Variance Board approved three privilege license agent change requests for RaceTrac locations, all with Tobauis Melson as the new agent for beer and wine retail package sales. The board also approved a variance allowing a second kitchen at 3570 South Sherwood Road, with conditions that it be used only by family and never rented. Two variance requests for 2433 Ventura Place were tabled to the October 11 meeting at the applicant's request.

• Approved LIC2023-011 agent change for RaceTrac #633 at 2550 Spring Road SE (2-0)
• Approved LIC2023-012 agent change for RaceTrac #579 at 4290 East-West Connector SE (2-0)
• Approved LIC2023-013 agent change for RaceTrac #140 at 1461 Veterans Memorial Hwy SE (2-0)
• Tabled V23-061 gravel parking variance for 2433 Ventura Place to Oct 11 (2-0)
• Tabled V23-062 shipping container variance for 2433 Ventura Place to Oct 11 (2-0)
• Approved V23-067 second kitchen variance at 3570 South Sherwood Road with family-only and no-rent conditions (2-0)
• Approved minutes of Sept 13, 2023 meeting (2-0)

Committee of the Whole Meeting - Smyrna Community Center - Dogwood Room

The Committee of the Whole reviewed the upcoming Mayor and Council agenda, including the selection of Winter Construction as Construction Manager At Risk for the downtown parking deck. Councilmember Welch objected to voting on the item, citing concerns about budget changes on prior Winter projects, and it was suggested the item be removed from the agenda. No formal votes were taken at this committee meeting.

• Reviewed CMAR selection of Winter Construction for downtown parking deck; removal from agenda suggested
• Discussed reclassification of sanitation laborer to sanitation driver
• Reviewed emergency storm drain repair by Ardito Construction ($356,316.72 total budget)
• Noted Jennifer Corcoran appointment to Ward 5 Tree Board seat
• Noted Karen Garcia appointment to Ward 1 Housing Authority seat
• Discussed City Hall remediation and repair bidding process
• Discussed aquatic center and tennis/pickleball courts public input sessions

Civil Service Board Meeting

The Civil Service Board will receive updates from the Police and Fire Departments. The board is also scheduled to vote on the reappointment of a board member.

• 2023-204 Fire Department Update
• 2023-205 Police Department Update
• Reappointment and swearing in of Mr. John Davis for the term of October 17, 2023 – October 17, 2025
• Approval of June 23, 2023 meeting minutes

Smyrna Housing Authority

The Smyrna Housing Authority will meet to review a proposed Private Enterprise and Regulatory Agreement project. The board will also consider the approval of meeting minutes from September 13, 2023.

• Presentation by Post Investment Group regarding a proposed Private Enterprise and Regulatory Agreement project
• Approval of September 13, 2023 meeting minutes (MIN2023-101)

Urban Design Committee Meeting

The commission approved the final architectural plans and necessary design variances for a new brewery and retail building at 2725 King Street. A separate development proposal for Atlanta Road was tabled until October.

• Approved proposed development at 2725 King Street – Stillfire Brewing (8-0)
• Tabled proposed development at 0, 2934 & 2950 Atlanta Rd – Tanalta LLC (8-0)
• Approved August 23, 2023 meeting minutes (8-0)

Pre-Council Meeting Notice and Agenda

The council reviewed items for the September 18 Mayor and Council meeting, including a splash pad contract and budget amendments. No substantive votes were taken on agenda items, though the council did enter and return from an executive session for legal discussion.

• Entered Executive Session for legal discussion (7-0)
• Returned to Regular Session (7-0)

Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council approved a zoning amendment for a daycare expansion at 661 Church Road, awarded a $2.1 million Construction Manager at Risk contract for the River Line Park Splash Pad, and approved multiple budget amendments. The council also approved changes to retiree health benefits, a memorandum of understanding with Smyrna First Baptist Church, and a letter of intent to sell city property at 866 Church St. A rezoning request for a self-storage facility at 3265 Atlanta Road was tabled until October 16, 2023.

• Approved zoning amendment Z23-009 for 3,027 sq ft daycare addition at 661 Church Road (7-0)
• Tabled rezoning Z23-007 for self-storage at 3265 Atlanta Road until Oct 16 (7-0)
• Approved $2.1M CMAR contract for River Line Park Splash Pad to Winter Construction (7-0)
• Approved $254,421.87 purchase of splash pad components from Vortex USA Inc. (7-0)
• Approved FY2024 budget amendments across multiple funds (7-0)
• Approved retiree health benefit changes effective 01/01/2024 (7-0)
• Approved MOU with Smyrna First Baptist Church for property purchase/relocation (6-1)
• Approved letter of intent to sell 866 Church St. to Walton on Church Street, LLC (7-0)

Smyrna Housing Authority Meeting

The Smyrna Housing Authority will discuss market conditions and project financing structures. The body is deciding on revisions to Program Guidelines and an Amended and Restated Municipal Advisor Agreement.

• Presentation by Raymond James on market conditions and project financing
• Proposed revisions to Authority Program Guidelines
• Amended and Restated Municipal Advisor Agreement
• Election of Secretary and other officers
• Selection of Auditor for fiscal years ending June 30, 2022 and June 30, 2023

License and Variance Board Meeting

The Board approved a one-year probation for Chen Group Inc. dba The Juicy Crab following a compliance check where an underage operative was served alcohol without ID. The Board also approved a liquor license agent change for Timbers Tavern, approved a setback variance for a home on King Springs Road, tabled two variance requests, and withdrew three others at the applicant's request.

• Approved 1-year probation for The Juicy Crab (3-0)
• Approved liquor license agent change for Timbers Tavern (3-0)
• Approved setback variance at 3419 King Springs Road (3-0)
• Tabled gravel parking variance at 2433 Ventura Place (3-0)
• Tabled shipping container variance at 2433 Ventura Place (3-0)
• Withdrew accessory structure variance at 1480 Roswell Street (3-0)
• Withdrew accessory structure size variance at 1480 Roswell Street (3-0)
• Withdrew accessory structure height variance at 1480 Roswell Street (3-0)

Committee of the Whole Meeting

The Committee of the Whole reviewed several agenda items but took no formal votes. Staff presented a plan to change retiree health benefits to a $1,000/month HRA contribution, a post-incident report on late-August flooding, and a proposed daycare expansion. The committee also discussed amending the FY2024 budget and selecting a contractor for the River Line Park splash pad.

• Reviewed 2024 holiday calendar and retiree health benefit changes (no vote)
• Reviewed post-flood report and action plan for August 28-29 storms (no vote)
• Discussed daycare expansion at 216-student capacity (no vote)
• Discussed FY2024 budget amendment for unplanned expenditures (no vote)
• Discussed splash pad CMAR selection, Winter Construction recommended (no vote)
• Entered executive session for legal discussion (7-0)
• Returned to regular session (7-0)

Keep Smyrna Beautiful - September 12, 2023

The board is meeting to review reports from the chairperson, secretary, finance, and director. The meeting includes a review of upcoming community events and the approval of August 8, 2023, meeting minutes.

• Community Cleanups: September 20th
• Storm Drain Marking: September 15th & October 12th
• Monthly Recycling Center Tours: September 15th and October 20th
• Rivers Alive: September 23rd
• Litter Free Events: October 7th

Resident & Neighbor Update: Belmont Ave, Pierce Ave, & Reed St

The City of Smyrna is holding a community meeting for residents and neighbors of Belmont Avenue, Pierce Avenue, and Reed Street SE, including properties annexed in 2021. Ward 3 Councilman Travis Lindley and several city departments will provide updates. This is an informational session, not a decision-making meeting.

• Updates from Ward 3 Councilman Travis Lindley
• Department updates: Community Development, Economic Development, Fire, Police, Public Works, Water
• Meeting for residents of Belmont Ave, Pierce Ave, Reed St SE, and 2021 annexed properties

Smyrna Tree Board Meeting - August 30, 2023

The Smyrna Tree Board is meeting to discuss and plan the 2024 City of Smyrna Festivals, including the Fall Crafts & Drafts on the Green event, and to consider updates on non-profit space applications and booth coverage. The board will also brainstorm booth improvements, review the Tree Champion Contest program, and consider appointing a replacement for the vacant Ward 5 board member position. The meeting includes approval of the May 24, 2023 minutes and public comment.

• 2023-179: 2024 City of Smyrna Festivals, including Fall Crafts & Drafts on the Green on 10/28 (10-6pm) and 10/29 (12-5pm)
• 2023-181: Booth coverage sign-up for festival weekend, including setup and shifts on 10/28 and 10/29
• 2023-183: Ward 5 Board Member Replacement
• 2023-184: Smyrna Tree Champion Contest Program update and proposal review
• MIN2023-089: Approval of May 24, 2023 meeting minutes

Joint Ward Meeting - Wards 1, 2 and 3

This is a joint ward meeting for Wards 1, 2, and 3, consisting of roll call, department updates from police, community development, utility services, public works, and administration, followed by council updates and a public Q&A. No specific decisions or proposals are listed on the agenda; it is primarily informational and procedural.

• Department updates from Smyrna Police Department
• Community Development / Economic Development update
• Utility Services update
• Public Works update
• Q&A session with residents

License and Variance Board Meeting

The License and Variance Board approved all five variance requests on the agenda, each by a unanimous 3-0 vote, and also approved the minutes from the August 9, 2023 meeting. The variances included setback reductions, fence height allowances, and an impervious surface increase for properties in Smyrna.

• Approved front setback reduction from 35 ft to 21 ft at 2000 Oakdale Court (3-0)
• Approved 6-ft wooden fence in front yard at 2000 Oakdale Court (3-0)
• Approved exterior side setback reduction from 10 ft to 7.3 ft at 2661 Grady Street (3-0)
• Approved 6-ft iron fence in front yard at 5040 Highlands Parkway (3-0)
• Approved impervious surface increase from 45% to 56.16% at 5978 Haddon Place (3-0)
• Approved August 9, 2023 meeting minutes (3-0)

Downtown Development Authority Meeting

The Downtown Development Authority met for approximately one minute to conduct procedural business. The only substantive action taken was the approval of previous meeting minutes.

• Approved December 12, 2022 meeting minutes (6-0)

Urban Design Commission Meeting

The Urban Design Commission approved the proposed site plan and building elevations for a three-story building with retail, restaurant, or office uses at 2874 King Street. The motion carried 8-0 with one member absent. The applicant's request for 920 Windy Hill Road was tabled indefinitely, and the December 12, 2022 meeting minutes were approved.

• Approved site plan and building elevations for 2874 King Street (8-0)
• Tabled indefinitely the site plan and building elevations for 920 Windy Hill Road
• Approved December 12, 2022 UDC meeting minutes (8-0)

Pre-Council Meeting

The Smyrna Pre-Council meeting on August 21, 2023, was procedural, with Mayor Norton reviewing the upcoming Mayor and Council agenda and no discussion taking place. No formal votes or decisions were made; the meeting included introductions, staff comments, and announcements.

• Reviewed August 21, 2023 Mayor and Council agenda (no action taken)
• Adjourned meeting at 6:50 PM

Mayor and Council Meeting Notice and Agenda

The Council approved a rezoning request for a 28-acre mixed-use development featuring 390 multi-family units and commercial space. Several ordinances were updated to comply with Metro Water District standards, and new parking restrictions for heavy vehicles were established on two streets.

• Approved rezoning of 6324 & 6330 Riverview Road to MU-Conditional for 390 units and 5,500 sq. ft. commercial space (7-0)
• Approved rezoning of 1313 & 1323 Pierce Avenue to R-10 Conditional for three single-family homes (7-0)
• Approved name change of Alder Park Apartments to Elme Cumberland (7-0)
• Approved Ordinance ORD2023-010 to allow tree bank funds for street trees on private property (7-0)
• Approved 'No Parking for Vehicles Over 5 Tons' signs on River View Road and Roswell Street (7-0 each)
• Approved environmental and litter ordinance amendments for Metro Water District compliance (7-0 each)
• Approved agreement with Cobb County for red-light camera enforcement at East/West Connector and South Cobb Drive (7-0)
• Approved $229,507 budget shift from Ohmshiv Construction LLC to The Winter Construction Company (6-1)

COW Meeting Notice and Agenda

The Committee agreed to move forward with a $48,000 financial sustainability study for Parks and Recreation. Members reviewed several proposed rezonings and ordinance updates for a future Mayor and Council meeting.

• Agreed to move forward with 110% Financial Sustainability Strategy Proposal for Parks and Rec ($48K)

Special Committee on Budget Meeting

The Smyrna Special Committee on Budget meets to discuss 2024 insurance and benefit planning. The committee will also approve minutes from the April 17, 2023 meeting and adjourn.

• 2023-170 Plan Year 2024 insurance and benefit planning discussion

Planning and Zoning Commission Meeting

The Planning and Zoning Commission approved a rezoning request (Z23-007) to change 1.88 acres at 3265 Atlanta Road from Light Industrial (LI) to Office-Distribution (OD) Conditional for a climate-controlled self-storage facility. The motion carried 5-0. The Commission also approved amendments to the Tree Ordinance (ORD2023-010) allowing tree bank funds to be used for street tree planting on private property, also 5-0. The July 10, 2023 meeting minutes were approved 4-0 with one abstention.

• Approved rezoning Z23-007 from LI to OD-Conditional for self-storage at 3265 Atlanta Road (5-0)
• Approved Tree Ordinance amendments ORD2023-010 allowing tree bank funds for private property street trees (5-0)
• Approved July 10, 2023 meeting minutes (4-0, 1 abstention)

License and Variance Board Meeting

The Board approved five variance requests related to accessory structures, residential additions, and stream buffer encroachments. All motions passed with unanimous 3-0 votes.

• Approved variance for additional accessory structures at 3405 South Cobb Drive (3-0)
• Approved variance for accessory structure size above 25% at 3405 South Cobb Drive (3-0)
• Approved variance for second kitchen at 5116 Parkwood Oaks Lane (3-0)
• Approved side setback reduction from 10 to 6.6 feet at 2879 Anderson Circle (3-0)
• Approved stream buffer and impervious surface setbacks at 220 Early Parkway (3-0)
• Approved stream buffer and impervious surface setbacks at 1558 Sophia Lane (3-0)
• Approved July 26, 2023 meeting minutes (3-0)

Keep Smyrna Beautiful Board Meeting - COMMUNITY CENTER

The Board approved the June 13, 2023, meeting minutes. Members discussed fundraising gaps, new educational tools for schools, and potential future agricultural planning grants.

• Approved June 13, 2023 meeting minutes (8-0)
• Agreed that Board members will lead volunteer activities when comfortable

Pre-Council Meeting Notice and Agenda

The pre-council meeting was procedural, reviewing the agenda for the upcoming Mayor and Council meeting. No formal votes were taken. Discussion focused on a rezoning request (Z23-003) for six single-family homes on Madison Street, which the Planning and Zoning Commission had denied due to resident concerns and developer uncertainty. Councilmember Hines expressed support for the current configuration, which avoids a private drive.

• Reviewed August 7, 2023 agenda (no action)
• Discussed rezoning Z23-003 for Madison Street (no vote)

Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council approved a rezoning request (Z23-003) from R-8 Conditional to RDA-Conditional for six single-family homes at 2791, 2801, and 2811 Madison Street, despite a 5-1 denial recommendation from the Planning & Zoning Board. The council also approved several other items, including a $34,977 budget amendment for a fire truck, a $163,385 storm drain replacement contract, and a $292,653.50 landscape enhancement contract. All other agenda items were approved, including the consent agenda.

• Approved rezoning for six single-family homes at Madison Street (5-2)
• Approved $34,977 budget amendment for Pierce 110' Aerial Fire Truck (7-0)
• Approved $163,385 storm drain replacement at 3260 Concord Circle (7-0)
• Approved $292,653.50 landscape enhancement contract with Russell Landscape Group (7-0)
• Approved $115,616.12 network router replacement with Lockstep Technology (7-0)
• Approved consent agenda including inmate housing agreements and sidewalk project (7-0)
• Approved appointment of Kennall Mond to Parks and Recreation Commission (7-0)
• Approved land dedication from Prestwick Drift LLC (6-0, 1 recusal)

SPECIAL CALLED City Council Meeting - Millage Rate

The special called meeting was held solely for a public hearing on the 2023 millage rate; no vote was taken. Mayor Norton stated the rate remains 8.99 and that homestead-exempt properties will see no tax increase, though state law requires the rate to be posted as an increase due to digest growth. One resident spoke against any increase, citing inflation and rising property values.

• Public hearing held on 2023 millage rate; no vote taken
• No action taken on millage rate

SPECIAL CALLED City Council Meeting - Millage Rate VOTE

The City Council held a public hearing and approved the adoption of the 2023 millage rate. The Mayor was authorized to sign all related documents.

• Approved adoption of 2023 Millage Rate and authorized Mayor to sign related documents (7-0)

COW Meeting Notice and Agenda

The Committee of the Whole reviewed agenda items for the upcoming Mayor and Council meeting, including a rezoning from R-8 Conditional to RDA, a sidewalk project along King Springs Road, and a firewall upgrade contract. No formal votes were taken; the meeting was for discussion and review.

• Reviewed Z23-003 rezoning from R-8 Conditional to RDA; Councilmember Hines expressed support
• Reviewed CON2023-012 firewall upgrade contract for cybersecurity; CIP budget item
• Reviewed ATH2023-025 sidewalk project from Dunn Street to Hayes Drive along King Springs Road for $104,254.44 by Llano Contractors, LLC, funded by 2016 SPLOST

Parks and Recreation Commission Meeting

The commission will receive presentations from the Recreation Services and Parks managers. Members will review the status of 2023 Capital Improvement Program (CIP) projects, SPLOST projects, and other park initiatives.

• Lake Court Park dog park relocation
• North Cooper restroom and pavilion
• River Line splash pad and Aquatic Center
• Turf on soccer fields and Village Green Park
• Financial Sustainability Strategy Proposal

SPECIAL CALLED City Council Meeting - Millage Rate

The City Council conducted a public hearing regarding the 2023 millage rate. No members of the public attended or provided testimony. No vote was taken on the item during this meeting.

• Held public hearing for 2023 millage rate (no vote taken)

License and Variance Board Meeting

The Smyrna License and Variance Board approved a request to change the privilege license agent for beer and wine retail package sales at 3002 Atlanta Road SE, with Noordin Bhimani as the new agent. The board also approved the minutes from the June 28, 2023 meeting. Both motions passed unanimously with a 3-0 vote.

• Approved LIC2023-009 agent change for Quickmart 3002 LLC (3-0)
• Approved MIN2023-067 June 28, 2023 meeting minutes (3-0)

Committee to Honor Fanny Williams

The Committee to Honor Fanny Williams will meet to conduct formal business and review minutes. The primary focus of the meeting is a discussion regarding item 2023-150 with an artist team.

• Discussion with Artist Team (2023-150)

COW Meeting Notice and Agenda

The Committee of the Whole reviewed the July 17 Mayor and Council agenda, including a rezoning request for 2791, 2801, and 2811 Madison Street. Staff recommends approval of the R-8 to RDA-Conditional rezoning for six single-family homes, despite a 5-1 denial recommendation from the Planning & Zoning Board. No formal votes were taken at this meeting; it was a review session.

• Reviewed rezoning for 2791, 2801, 2811 Madison St. (R-8 to RDA-Conditional) - staff recommends approval, P&Z board recommended denial 5-1
• Discussed $1.3M Pierce 110' Aerial Fire Truck purchase - full payment saves ~20% on purchase and 6.5% on tariffs
• Discussed $34,977 generator needed for fire truck
• Discussed updated intergovernmental agreements with Acworth and Powder Springs for jail inmate housing
• Discussed acceptance of $236,000 federal grant for Public Safety and Community Violence Reduction (FUSU software)
• Agreed $500,000 threshold for bringing water line replacement projects to Council
• Discussed millage rate public hearing - recommendation to keep at 8.99
• Discussed Russell Landscape quote for updating landscaping around city buildings

Planning and Zoning Commission Meeting Notice and Agenda

The Planning and Zoning Commission approved two rezoning requests for residential and mixed-use developments. One request for a plat subdivision was tabled, and the previous meeting's minutes were approved.

• Approved rezoning for 390 multi-family units and 5,500 sq. ft. of commercial space at 6324 & 6330 Riverview Road (6-0)
• Approved rezoning for three single-family homes at 1313 & 1323 Pierce Avenue (5-1)
• Tabled plat approval for subdivision of 3767 & 3777 King Springs Road into three lots (6-0)
• Approved June 12, 2023 meeting minutes (6-0)

June 28, 2023 License and Variance Board Meeting

The License and Variance Board approved a variance request (V23-044) allowing Jim Parks to rebuild a 324-square-foot deck encroaching into the 50-foot undisturbed buffer and 75-foot impervious surface setback at 3383 Kathy Lane. The vote was 3-0. The board also approved the minutes from the June 14, 2023 meeting.

• Approved variance V23-044 for 3383 Kathy Lane to allow deck rebuild in stream buffer (3-0)
• Approved minutes of June 14, 2023 meeting (3-0)

Civil Service Meeting

The Smyrna Civil Service Board held a meeting on June 26, 2023, primarily covering procedural items such as roll call, approval of minutes, and adjournment. The board received updates from the Fire and Police Departments but did not take formal action on them.

Public Information Meeting

The City of Smyrna is holding a public information meeting to discuss a proposal for Smyrna First Baptist Church to sell its downtown campus to the city and purchase, rebuild, and relocate to property on Atlanta Road. The meeting is informational only, with no formal votes or decisions scheduled.

• Discussion of church motion to sell downtown campus to City of Smyrna
• Purchase/rebuild/relocate to property on Atlanta Road
• Public information meeting at Smyrna Community Center, 200 Village Green Cir SE

Pre-Council Meeting Notice and Agenda

The June 20, 2023 pre-council meeting was procedural, with no formal votes or decisions. The council reviewed the upcoming agenda, including a corrected contract amount for a timber frame pavilion and an additional cost for the Riverline Park Splash Pad, but took no action. Staff comments and public information session details were discussed.

• Reviewed RFP23-023 contract amount corrected to $150,000 for timber frame pavilion (no vote)
• Discussed $1,200,000 additional cost for Riverline Park Splash Pad (no vote)

Mayor and Council Meeting Notice and Agenda

The City Council approved additional funding for a splash pad and a new park pavilion. They also amended subdivision regulations to require public streets in new single-family developments and confirmed several city appointments.

• Approved $1.2M from General Fund for Riverline Park Splash Pad (7-0)
• Approved $150,000 contract with S.H. Creel Contracting for North Cooper Lake Park pavilion (7-0)
• Approved amendments to Subdivision Regulations requiring public streets for new single-family subdivisions (7-0)
• Approved plat and variances for two single-family homes on Bates Street (7-0)
• Confirmed Bo Jones as Water, Sewer, and Utilities Director (7-0)
• Approved at-will employment agreement for City Clerk Heather K. Peacon-Corn (6-1)
• Approved appointment of J. Barrett Carter to Parks and Recreation Commission (7-0)
• Approved $125,000 contract amendment for CDBG Home Repair Grant (7-0)

COW Meeting Notice and Agenda

The Smyrna Committee of the Whole (COW) is meeting to review staff agenda items, hear presentations on Rebuilding Together Atlanta, the North Cooper Lake Park Pavilion, council chambers, and Village Green Park, and review the upcoming June 20 Mayor and Council meeting agenda. The meeting includes discussion items and an executive session as needed.

• COW2023-024: Rebuilding Together Atlanta presentation
• COW2023-029: North Cooper Lake Park Pavilion discussion with Richard Garland
• COW2023-030: Council Chambers discussion with Paul Osburn
• COW2023-032: Discussion regarding Village Green Park
• COW2023-031: Review of June 20, 2023 Mayor and Council meeting agenda

The Committee of the Whole meeting was informational, with no formal votes taken. Staff presented updates on the 2023 legislative session, a home repair program, a proposed park pavilion, council chambers renovations, and a splash pad project. The council also reviewed upcoming agenda items, including proposed amendments to require public streets in new subdivisions and a plat approval with variances.

• No formal decisions or votes taken during the meeting
• Reviewed proposed amendments to require public streets in new single-family subdivisions
• Reviewed plat approval request for two lots on Bates Street with variances
• Discussed Ward 7 Splash Pad relocation and estimated $2.5M cost
• Discussed Council Chambers renovation and paint color decision
• Discussed North Cooper Lake Park pavilion proposal

License and Variance Board Meeting Notice and Agenda

The Board held a show cause hearing regarding an underage drinking violation at Jim N Nicks Bar-B-Q. After reviewing testimony and training procedures, the Board placed the establishment on probation. The Board also approved the minutes from the May 24, 2023 meeting.

• Placed Jim N Nicks Bar-B-Q on one year's probation starting June 14, 2023 (3-0)
• Approved May 24, 2023 meeting minutes (3-0)

Keep Smyrna Beautiful Notice and Agenda

This is the regular monthly meeting of the Keep Smyrna Beautiful board. The agenda consists of routine reports from the chairperson, secretary, finance, and staff, plus approval of the previous meeting's minutes. The main substantive item is a list of upcoming community events, including cleanups, storm drain marking, recycling center tours, and Rivers Alive.

• Approval of May 9, 2023 meeting minutes
• Community cleanups scheduled June 24, June 29, and July 7
• Storm drain marking on June 14 and July 14
• Monthly recycling center tours June 16 and July 21
• Rivers Alive event on September 23

Planning and Zoning Commission Meeting

The Planning and Zoning Commission denied a rezoning request (Z23-003) for six single-family homes at 2791, 2801, and 2811 Madison Street, voting 5-1 against the R-8 to RDA-Conditional change. The commission approved a plat with variances (Z23-025) for two homes on Bates Street, and approved amendments to Subdivision Regulations regarding public streets (ORD2023-007).

• Denied rezoning Z23-003 for six homes on Madison Street (5-1)
• Approved plat with variances Z23-025 for two homes on Bates Street (6-0)
• Approved ORD2023-007 amendments to Subdivision Regulations on public streets (6-0)
• Approved May 8, 2023 meeting minutes (5-0, 1 abstention)

Special Called Meeting of the Mayor and Council

The Mayor and Council are holding a special called meeting. The agenda consists of a motion to enter an executive session to discuss land acquisition.

• Executive session to discuss land acquisition (Item 2023-129)

Pre-Council Meeting Notice and Agenda

The Smyrna Mayor and Council will hold a pre-meeting to review the June 5, 2023 formal agenda and conduct routine procedural items. No substantive decisions are listed on this agenda; the meeting is primarily preparatory.

Mayor and Council Meeting Notice and Agenda

The Mayor and Council approved the FY 2024 budget and confirmed Kathy Young as the Ward 7 Councilmember. The council also approved several infrastructure projects and a new passenger bus, but denied a zoning amendment for a senior living development.

• Approved appointment of Kathy Young as Ward 7 Councilmember (6-0)
• Confirmed Dat Luu as Information Systems Director (7-0)
• Denied zoning amendment Z23-004 for density and site plan modifications at 4788 & 4840 Hanson Drive (3-4)
• Approved ordinance ORD2023-006 regarding variance and permit notification requirements (7-0)
• Adopted FY 2024 budget of $100,247,367.00 (7-0)
• Approved $123,452.00 purchase of a 2024 StarCraft passenger bus (7-0)
• Awarded $125,000.00 to David Wilson, Stephen Hayes, and Michael Gonzales for Fanny Williams Legacy Project (7-0)
• Approved $104,077.00 for emergency sewer main line repair at 1097 Queens Gate Drive (7-0)

COW Meeting Notice and Agenda

The Committee of the Whole (COW) will review two items: a discussion about filling the vacant Ward 7 council seat and an update from the Information Systems Department led by Joe Bennett. The meeting also includes procedural reviews and standard business items.

• COW2023-027 Discussion about Ward 7 Council Member Nominee
• COW2023-026 Discussion regarding Information Systems Department (IT) – Joe Bennett

Smyrna Arts and Cultural Task Force Meeting

The Smyrna Arts and Cultural Task Force will meet to discuss a procedural instruction from Ashley Youmans regarding how to review and score Requests for Qualifications for utility box art projects. The meeting is otherwise procedural, with roll call, call to order, and adjournment.

• Instruction from Ashley Youmans on procedure for review and scoring of Utility Box RFQ’s

License and Variance Board Meeting

The License and Variance Board approved a liquor license agent change for Olive Garden at 2467 Cobb Parkway SE, with Sara Elizabeth Hall as the new agent. The board also approved multiple variance requests for properties on Jonquil Drive and Adams Drive, and withdrew two variance requests at the applicants' request. All votes were unanimous (3-0).

• Approved liquor license agent change for Olive Garden #1136 (3-0)
• Approved variance to reduce northern side setback to 5 ft for dumpster enclosure at 2979 Jonquil Dr (3-0)
• Approved variance to reduce front landscape buffer to 5 ft at 2979 Jonquil Dr (3-0)
• Approved variance to reduce southern side setback to 6.3 ft at 2979 Jonquil Dr (3-0)
• Approved variance to reduce front setback to 31 ft at 2979 Jonquil Dr (3-0)
• Approved variance for new construction on undersized lot at 2484 Adams Dr (3-0)
• Approved variance to reduce northern side setback to 8.3 ft at 2484 Adams Dr (3-0)
• Approved variance to reduce southern side setback to 7.9 ft at 2484 Adams Dr (3-0)

Parks and Recreation Commission

The Smyrna Parks and Recreation Commission is meeting to review proposed 2023 Capital Improvement Program (CIP) projects, SPLOST-funded projects, and other park improvements. The agenda includes manager presentations, project reviews, and announcements, followed by approval of the January 30, 2023 meeting minutes. No formal votes are scheduled beyond the minutes approval.

• Review of 2023 CIP projects: Lake Court Park Dog Park Building, Chuck Camp Storage Building, resurface tennis courts, Brinkley Park batting cage covering, Lattanzi Field batting cage
• Review of SPLOST projects: North Copper Restroom, North Cooper Pavilion, RiverLine Park Splash Pad, Aquatic Center
• Other projects: sod on Veterans Lawn, fountain for retention pond, turf on soccer fields, Village Green Park
• Ribbon cutting for Downtown Green Space on June 10, 2023
• Approval of January 30, 2023 meeting minutes

The Smyrna Parks and Recreation Commission met on May 22, 2023, and heard staff updates on parks, facilities, and upcoming events. The commission reviewed 2023 CIP, SPLOST, and other projects, including tennis court resurfacing, batting cage covers, and a splash pad relocation. The only formal decision was unanimous approval of the January 30, 2023 meeting minutes. No other substantive votes were taken.

• Approved January 30, 2023 meeting minutes (7-0)
• Reviewed 2023 CIP projects including dog park redesign and tennis court resurfacing
• Reviewed SPLOST projects including splash pad relocation and aquatic center redesign
• Discussed fee structure review for future council presentation

Traffic Calming Committee @ Fire Station 2

The Traffic Calming Committee is holding a public input meeting to discuss the Concord Road Traffic Calming Plan. The session includes a formal discussion of the plan and a question-and-answer period.

• Discussion of Concord Road Traffic Calming Plan (2023-124)
• Question and Answer session (2023-125)

Pre-Council Meeting Notice and Agenda

The pre-council meeting was procedural, with no formal votes or decisions. Discussion covered street paving and potential SPLOST funds, a downtown green space ribbon cutting, jail fees, a fountain centerpiece, and a pool leak. No action was taken.

• No formal decisions or votes were made at this pre-council meeting.

Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council held a public hearing on the FY 2024 proposed budget but took no action. The council voted to table a zoning amendment request for properties on Hanson Drive and S. Cobb Drive. They approved revisions to the Public Art Policy and awarded a $198,101 contract for batting cage structures at Brinkley and Ward Parks. The consent agenda, including meeting minutes and a road closure permit, was also approved.

• Tabled zoning amendment Z23-004 for 4788 & 4840 Hanson Drive and part of 4838 S Cobb Drive (4-0)
• Approved revisions to the City of Smyrna Public Art Policy (4-0)
• Awarded $198,101 contract to ClearSpan for batting cage structures at Brinkley Park and Ward Park (4-0)
• Approved consent agenda including meeting minutes and road closure for Forest Hills Neighborhood Block Party (4-0)

05-11-2023 May 11, 2023 COW Meeting Notice and Agenda

The Committee of the Whole reviewed the FY2024 budget, discussed jail per diem rates, and heard a presentation on the Fanny Williams Legacy Project. No formal votes were taken; decisions are scheduled for upcoming Council meetings. The zoning amendment for a senior living development was discussed and recommended for approval.

• Reviewed FY2024 budget with $100.3M total, including $62M General Fund
• Discussed proposed $68-$72 per diem for jail housing to close budget gap
• Heard presentation on Fanny Williams Legacy Project; vote scheduled for June 5
• Reviewed zoning amendment for 295-unit senior living development at Hanson Drive
• Council members agreed to commit SPLOST overages to paving and resurfacing

05-10-2023 May 10, 2023 License and Variance Board Meeting

The License and Variance Board met and voted unanimously to table all three variance requests on the agenda, including a request to reduce the minimum separation between emissions stations and two requests related to a property on Jonquil Drive. The board also approved the minutes from the April 26, 2023 meeting. No substantive decisions were made on the variance requests themselves.

• Tabled variance V23-030 (emissions station separation reduction) to March 24, 2023 meeting (3-0)
• Tabled variance V23-031 (dumpster enclosure setback reduction) to May 24, 2023 meeting (3-0)
• Tabled variance V23-032 (landscape buffer reduction) to May 24, 2023 meeting (3-0)
• Approved minutes MIN2023-046 from April 26, 2023 meeting (3-0)

05-09-2023 Committee to Honor Fanny Williams

The Committee to Honor Fanny Williams is meeting to discuss and recommend a design and artist for a memorial to Mayor and Council. They will also approve the minutes from their April 26, 2023 meeting. The agenda is otherwise routine.

• Discussion of design and artist selection for Fanny Williams memorial (2023-105)
• Approval of April 26, 2023 meeting minutes (2023-106)

05-08-2023 May 8, 2023 Planning and Zoning Commission Meeting

The Planning and Zoning Commission voted 6-0 to approve amendments to the City Code updating notification requirements for variance requests, special land use permits, administrative appeals, and Urban Design Commission hearings, in compliance with state law HB 1409. The commission also voted 6-0 to withdraw a special land use permit application for a modular office building at 1845 Freeman Pkwy. The April 10, 2023 meeting minutes were approved 6-0 with one recusal.

• Approved code amendments for notification requirements (6-0)
• Withdrew special land use permit Z22-012 for modular office building (6-0)
• Approved April 10, 2023 meeting minutes (6-0, 1 recusal)

05-01-2023 May 1, 2023 FY24 Budget Presentation

The Smyrna Mayor and Council are meeting to receive a presentation on the Fiscal Year 2024 budget from Budget Officer Landon O'Neal. The agenda includes only the budget presentation and standard procedural items, with no other business listed.

• FY24 Budget Presentation by Budget Officer Landon O'Neal

05-01-2023 May 1, 2023 Pre-Council Meeting Notice and Agenda

The pre-council meeting was procedural, with no votes or formal decisions. Councilmember Lewis Wheaton announced he will resign his Ward 7 seat effective May 10, 2023, due to a family relocation, and recommended Kathy Young as his successor. Staff provided updates on parks, the splashpad, and other projects.

• Councilmember Wheaton announced resignation effective May 10, 2023
• Wheaton recommended Kathy Young for appointment to his seat

05-01-2023 May 1, 2023 Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council approved a six-month moratorium on accepting building permit or rezoning applications for auto service-oriented uses while the city studies zoning issues. The council also approved the annual property/liability insurance renewal with GIRMA for up to $802,509.00, and made appointments to the Parks and Recreation Commission. Councilmember Lewis Wheaton announced his resignation, effective May 10.

• Approved 6-month moratorium on auto service-oriented building permits/rezoning (5-0)
• Approved $802,509 property/liability insurance renewal with GIRMA (5-0)
• Appointed Leigh Anne Rehkopf to Parks and Recreation Commission (5-0)
• Appointed Tobi North to Parks and Recreation Commission (5-0)
• Approved Consent Agenda including minutes, traffic signal services contract, cyber insurance renewal, CDBG agreement, and records archiving (5-0)

04-26-2023 April 26, 2023 Committee to Honor Fanny Williams Meeting

The committee will hold an executive session to hear presentations and proposals from Request for Qualifications finalists. The group will also approve the minutes from its March 2 meeting and conduct routine procedural items.

• Executive session to review RFQ finalists
• Approval of March 2, 2023 meeting minutes (MIN2023-040)

04-26-2023 April 26, 2023 License and Variance Board Meeting

The License and Variance Board approved a variance to increase the maximum impervious surface area from 45% to 61.5% at 2656 Parks Edge Drive, allowing the applicant to retain a swimming pool and artificial turf. The approval was conditioned on compliance with a mitigation plan, obtaining a pool permit within 7 business days, and completing a stormwater inspection agreement. Three other variance requests were tabled to the May 10, 2023 meeting, and one was withdrawn at the applicant's request.

• Approved variance V23-033 to increase impervious surface from 45% to 61.5% at 2656 Parks Edge Drive (3-0)
• Tabled variance V23-030 to reduce emissions station separation to 650 feet at 860 Concord Road (3-0)
• Tabled variance V23-031 to reduce northern setback to 5 feet for dumpster enclosure at 2979 Jonquil Drive (3-0)
• Tabled variance V23-032 to reduce landscape buffer to 5 feet at 2979 Jonquil Drive (3-0)
• Withdrew variance V23-029 for day nursery at 2380 Ventura Road (3-0)
• Approved minutes of April 12, 2023 meeting (3-0)

04-17-2023 April 17, 2023 Pre-Council Meeting Notice and Agenda

This is a Pre-Council meeting to review the agenda for the April 17, 2023 Mayor and Council meeting. The agenda consists of procedural boilerplate.

• Review of the April 17, 2023 Mayor and Council Meeting Agenda (PRE2023-012)

The pre-council meeting was procedural, with no formal votes taken. The council reviewed the upcoming agenda and discussed adding an item to cancel the April 27 Committee of the Whole meeting and schedule a special called meeting for the FY2024 budget presentation on May 1. Staff provided updates on downtown projects and a recent shooting incident.

• Reviewed April 17, 2023 Mayor and Council agenda (no vote)
• Discussed adding agenda item to cancel April 27 Committee of the Whole and schedule May 1 budget meeting (no vote)

04-17-2023 April 17, 2023 Special Committee on Budget

The Smyrna Special Committee on Budget meets to discuss the FY2024 budget proposal. The committee will also approve minutes from the November 21, 2022 meeting and handle other procedural items.

The Special Committee on Budget discussed the FY2024 budget, including a $62,088,000 general fund (3.8% increase over FY23), new personnel recommendations, and reclassifications. No formal vote was taken on the budget itself; the only formal action was approving the November 21, 2022 meeting minutes. The committee also discussed jail funding and staffing concerns.

• Approved minutes of November 21, 2022 Special Committee on Budget meeting (3-0)
• Discussed FY2024 budget with $62.1M general fund (3.8% increase)
• Reviewed recommendation for 1 new part-time position ($19K impact)
• Reviewed 9 recommended reclassifications, including Chief Building Official to Asst. Community Development Director
• Reviewed $2.115M General Fund CIP for 15 projects, funded partly by $1.315M ARPA funds
• Discussed jail operations and potential need for increased funding from other cities

04-17-2023 April 17, 2023 Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council approved a $1,160,265.24 annual citywide landscape maintenance contract with Russell Landscape, along with a $167,269.90 soil cement stabilization contract for the Public Works facility. The council also approved a rezoning at 696 Concord Road, an amended Galleria Convention Funding Agreement, and several budget amendments. All votes were unanimous (7-0).

• Approved $1,160,265.24 annual landscape maintenance contract with Russell Landscape (7-0)
• Approved $167,269.90 soil cement stabilization contract with Northwest Georgia Paving (7-0)
• Approved rezoning from NS to LC at 696 Concord Road (7-0)
• Approved amended Galleria Convention Funding Agreement with Cobb-Marietta Coliseum & Exhibit Hall Authority (7-0)
• Approved $472,331.00 Georgia Power energy efficiency work order (7-0)
• Approved ARPA fund budget amendments totaling $279,635.55 (7-0)
• Approved $52,000 budget transfer for police vehicle outfitting (7-0)
• Approved appointment of Jonathan Gordon to Parks and Recreation Commission (7-0)

04-13-2023 April 13, 2023 Traffic Calming Committee Meeting

The Smyrna Traffic Calming Committee is meeting to review the traffic calming priority list adopted by the Council, receive a staff update on the execution of the plan, and discuss the general timeline. They will also discuss any new areas of concern. The meeting is primarily a review and discussion session, with no final decisions listed on the agenda.

• Review of traffic calming priority list (2023-049)
• Staff update on execution of plan (2023-050)
• General timeline for execution (2023-051)
• Discussion on new areas of concern (2023-052)

04-13-2023 April 13, 2023 COW Meeting Notice and Agenda

The Smyrna Committee of the Whole (COW) is meeting to review staff agenda items, including an update on the downtown winter construction project, and to review the upcoming Mayor and Council meeting agenda for April 17, 2023. The meeting is primarily for discussion and preparation, with no formal votes expected.

• Update on Winter Construction – Downtown Project (COW2023-020)
• Review of April 17, 2023 Mayor and Council Meeting Agenda (PRE2023-011)

The Committee of the Whole reviewed several agenda items for the upcoming Mayor and Council meeting, including a downtown construction update, a zoning request, and budget amendments. No formal votes were taken; the meeting was for discussion and review only.

• Reviewed Winter Construction update on downtown project
• Discussed rezoning request Z23-002 at 696 Concord Road
• Reviewed endorsement letter for senior living facility at 790 Smyrna Hill Drive
• Discussed removal of GIRMA insurance renewal from agenda
• Reviewed ARPA fund budget amendments for Council Chambers, Rubrick backup, Reed House Landscaping
• Discussed police vehicle budget amendment of $52,000

04-12-2023 April 12, 2023 License and Variance Board Meeting

The License and Variance Board held show cause hearings for two alcohol license violations. For Naija Cuisines African Restaurant & Bar, the board imposed one year of probation and a suspension of alcohol sales from May 26-29, 2023. For Ray's Wine and Spirits, the board imposed one year of probation with no suspension. Both decisions were unanimous (3-0).

• Naija Cuisines: 1-year probation and alcohol sales suspension May 26-29, 2023 (3-0)
• Ray's Wine and Spirits: 1-year probation, no suspension (3-0)
• Approved March 22, 2023 meeting minutes (3-0)

04-11-2023 April 11, 2023 Joint Ward Meeting - Ward 1, 2 and 3 - SMYRNA COMMUNITY CENTER - MAGNOLIA ROOM

The joint ward meeting for Wards 1, 2, and 3 featured only procedural items such as roll call, introductions, and department updates. No formal business or votes were listed on the agenda.

04-11-2023 Keep Smyrna Beautiful Board Meeting Notice and Agenda

The Keep Smyrna Beautiful Board will meet to receive reports from the chair, secretary, finance, and directors. The board will also review a schedule of community cleanups and environmental events for April and May.

• Community Cleanups: April 12, April 25, May 12, May 18
• Storm Drain Marking: April 20, May 16
• Adopt a Mile / Great American Cleanup: April 15
• Invasive Species Removal: April 22
• Monthly Recycling Center Tours: April 21, May 19

04-10-2023 April 10, 2023 Planning and Zoning Commission Meeting

The Smyrna Planning and Zoning Commission approved a zoning amendment (Z23-004) for 4788 & 4840 Hanson Drive and part of 4838 S Cobb Drive, increasing the allowed density from 200 to 295 units and modifying the site plan and building elevations. The project will be 50% age-restricted (55+) and 50% unrestricted, and includes a coffee shop, restaurant, and 539 parking spaces. The commission also tabled two items: a rezoning request for seven single-family homes on Madison Street (Z23-003) and a special land use permit for a modular office building on Freeman Pkwy (Z22-012).

• Approved zoning amendment Z23-004 for 295-unit mixed-use building at Hanson Drive/S Cobb Drive (4-2)
• Tabled rezoning Z23-003 for seven single-family homes at 2791-2811 Madison Street (6-0)
• Tabled special land use permit Z22-012 for modular office building at 1845 Freeman Pkwy (6-0)
• Approved March 13, 2023 meeting minutes (6-0)

04-03-2023 April 3, 2023 Pre-Council Meeting Notice and Agenda

The Smyrna Mayor and Council met for a pre-council meeting on April 3, 2023, to review staff agenda items and discuss the regular meeting agenda. The agenda included a roll call, a call to order, staff updates, and the review of item PRE2023-010.

• Review of staff M&C agenda item PRE2023-009 Richard Garland – Update
• Review of the April 3, 2023 Mayor and Council Meeting Agenda (PRE2023-010)

The pre-council meeting was procedural, with no formal votes or decisions. The council discussed turf field upgrades at Riverline (133,000 sq ft) and Jonquil (90,000 sq ft), including irrigation issues, resident discounts, and limiting non-resident participation. They also reviewed the upcoming agenda, noting items moved to later meetings and absences.

• No formal decisions or votes taken at pre-council meeting
• Discussed turf field upgrades at Riverline and Jonquil
• Agreed to continue turf field fee structure discussion at future COW
• Moved Military Child proclamation to April 17 M&C meeting
• Moved Cobb County Framework Agreement to April 17 M&C meeting

04-03-2023 April 3, 2023 Mayor and Council Meeting Notice and Agenda

The Council authorized the purchase of a new sanitation truck and approved several park and facility improvements. A privilege license for alcohol pouring was granted to Tonyo’s BBQ Experience, and a new member was appointed to the Parks and Recreation Commission.

• Approved $358,090 purchase of Peterbilt sanitation truck (6-0)
• Approved $60,400 contract with Match Point Tennis for court resurfacing at Tolleson and Rose Garden Parks (6-0)
• Approved $205,585 for Council Chamber repairs via Parker Young Construction LLC (6-0)
• Approved $63,000 for Chuck Camp Park storage building via Commercial Buildings & Doors (6-0)
• Approved alcohol privilege license for B & T Restaurant Group LLC dba Tonyo’s BBQ Experience (6-0)
• Appointed Blake Rogers to the Smyrna Parks and Recreation Commission (6-0)
• Tabled framework agreement with Cobb County for South Cobb Improvement Project (6-0)
• Approved street closures for 'College Football Saturday in Smyrna' and 'Smyrna is Fabulous' events (6-0)

03-30-2023 March 30, 2023 COW Meeting Notice and Agenda

The Committee of the Whole will review a new contract with the Cobb Galleria Authority. Members will also discuss turf playing fields and a potential moratorium on auto repair and oil change shops.

• Review of new contract with Cobb Galleria Authority (COW2023-017)
• Discussion regarding Turf Playing Fields (COW2023-017)
• Discussion regarding moratorium on Auto Repair / Oil Change Shops (COW2023-018)

The Committee of the Whole reviewed a proposed 30-year extension of the Cobb Galleria Authority funding agreement, discussed installing artificial turf fields at Jonquil and Riverline parks (estimated $3.3–$4 million), and discussed a potential moratorium on auto repair and oil change shops. No formal votes were taken; these items were for discussion and future action.

• Reviewed new Cobb Galleria Authority contract with 30-year term (no vote)
• Discussed turf fields at Jonquil and Riverline parks, estimated $3.3–$4 million (no vote)
• Discussed moratorium on auto repair/oil change shops until end of year (no vote)

March 22, 2023 License and Variance Board Meeting

The board will hold public hearings to decide on several variance requests regarding parking, setbacks, and land use. Most requests involve property modifications or exceptions to city zoning codes.

• Multiple requests for 5120 South Cobb Drive including parking reduction and canopy setbacks
• Request for animal boarding within 200 feet of residential property at 1810 Spring Road
• Request to reduce rear setback for a parking deck at 2750 Cobb Parkway
• Request for gravel parking surface at 3410 Kathy Lane
• Impervious surface increase requests for 1444 Mimosa Circle and 908 Sharon Circle

The License and Variance Board approved all 13 variance requests on the agenda, including seven for the Chick-fil-A redevelopment at 5120 South Cobb Drive, one for a deck expansion at 1444 Mimosa Circle, one for an animal boarding facility at 1810 Spring Road, one for a driveway expansion at 908 Sharon Circle, one for a parking deck at 2750 Cobb Parkway, one for a gravel driveway at 3410 Kathy Lane, and two for a home renovation at 2771 Guthrie Street. All votes were unanimous (3-0). The board also approved the minutes from the March 8, 2023 meeting.

• Approved parking reduction from 30 to 18 spaces for Chick-fil-A at 5120 South Cobb Drive (3-0)
• Approved dumpster relocation to front of building for Chick-fil-A (3-0)
• Approved second accessory structure for Chick-fil-A (3-0)
• Approved front setback reduction from 50 to 39 feet for canopy (3-0)
• Approved streetside setback reduction from 33 to 9 feet for canopy (3-0)
• Approved monument sign closer than 15 feet to property line (3-0)
• Approved rear setback reduction from 30 to 4 feet for canopy (3-0)
• Approved impervious surface increase from 35% to 44.39% at 1444 Mimosa Circle (3-0)

03-20-2023 March 20, 2023 Pre-Council Meeting Notice and Agenda

The Smyrna Mayor and Council will hold a pre-council meeting to review the agenda for the regular March 20 session. No substantive decisions or public hearings are scheduled; the meeting is procedural.

The March 20, 2023 Pre-Council Meeting was procedural, with no formal votes or decisions. The council reviewed the upcoming Mayor and Council agenda, discussed a proposed mural donation, and heard updates on community events and the lead pipe inventory. No substantive actions were taken.

• Reviewed March 20, 2023 Mayor and Council agenda (no action)
• Discussed accepting mural donation from American Daffodil Society (no formal vote)
• Noted no public opposition to rezoning Z23-001 (GC to RHR-PD, 60-unit age-restricted)

03-20-2023 March 20, 2023 Mayor and Council Meeting Notice and Agenda

The Smyrna City Council approved a rezoning request (Z23-001) to allow a 60-unit age-restricted senior housing development at 790 Smyrna Hill Drive, changing the zoning from GC to RHR-PD. The council also approved contracts for elevator safety upgrades and a new stair lift at the Community Center, and authorized replacement of the downtown Market Village fountain. All votes were unanimous (7-0).

• Approved rezoning Z23-001 for 60-unit senior housing at 790 Smyrna Hill Dr (7-0)
• Approved $78,740 agreement with KONE for elevator door lock monitoring (7-0)
• Approved $60,000 agreement with KONE for new stair lift at Community Center (7-0)
• Approved $249,000 replacement of Market Village fountain with Specialty Fountain & Waterscape (7-0)
• Approved consent agenda including road closure on King Springs Rd for speed table installation (7-0)

03-16-2023 March 16, 2023 COW Meeting Notice and Agenda

The Smyrna Committee of the Whole meets to review staff items, presentations, and the upcoming Mayor and Council meeting agenda. Presentations include updates from GDOT on the I-285 Express Lanes, the Committee to Honor Fanny Williams, and GA Power on green energy projects.

• GDOT update on I-285 Express Lanes (COW2023-013)
• Update from the Committee to Honor Fanny Williams (COW2023-015)
• GA Power presentation on Green Energy Projects (COW2023-016)
• Review of the 03-20-2023 Mayor and Council Meeting Agenda (COW2023-014)

The Committee of the Whole received updates on the GDOT I-285 Top End Express Lanes project, the Fanny Williams Legacy Project finalists, and Georgia Power's green energy projects. No formal votes were taken; the meeting was informational and procedural.

• Received GDOT update on I-285 Express Lanes project
• Received Fanny Williams Legacy Project finalists update
• Received Georgia Power green energy projects update
• Reviewed March 20, 2023 Mayor and Council agenda
• Discussed Council Chambers rehabilitation and downtown fountain replacement

03-13-2023 March 13, 2023 Planning and Zoning Commission Meeting

The Planning and Zoning Commission approved a rezoning request (Z23-002) from NS (Neighborhood Shopping) to LC (Limited Commercial) for 1.1 acres at 696 Concord Road, with a 7-0 vote. The item will be heard by Mayor and Council on April 17, 2023. A separate special land use permit request (Z22-012) for a modular office building at 1845 Freeman Pkwy was tabled to April 10, 2023 because the applicant was not present. The commission also approved the February 13, 2023 meeting minutes.

• Approved rezoning from NS to LC at 696 Concord Road (7-0)
• Tabled special land use permit for modular office building at 1845 Freeman Pkwy until April 10, 2023 (7-0)
• Approved February 13, 2023 meeting minutes (7-0)

03-08-2023 March 8, 2023 License and Variance Board Meeting

The License and Variance Board approved an alcohol license agent change for ALDI #61 at 2589 Spring Road SE, and approved four variance requests: impervious surface increases at 2306 Kissing Tree Lane, 844 Timberland Street, and 1444 Mimosa Circle (tabled), a second kitchen at 3436 King Springs Road, and an animal boarding variance at 1810 Spring Road (tabled). Seven items for 5120 South Cobb Drive were tabled to the March 22 meeting. All votes were unanimous (3-0).

• Approved ALDI #61 beer/wine license agent change (3-0)
• Approved impervious surface variance to 51.6% at 2306 Kissing Tree Lane (3-0)
• Approved second kitchen variance at 3436 King Springs Road (3-0)
• Approved impervious surface variance to 46% at 844 Timberland Street (3-0)
• Tabled impervious surface variance at 1444 Mimosa Circle to March 22 (3-0)
• Tabled animal boarding variance at 1810 Spring Road to March 22 (3-0)
• Tabled seven variances for 5120 South Cobb Drive to March 22 (3-0)
• Approved February 22, 2023 meeting minutes (3-0)

03-06-2023 Pre-Council Meeting

This is a pre-council meeting where the mayor and council will review the agenda for the regular March 6, 2023 Mayor and Council meeting. The agenda includes roll call, formal business, and a review of the current agenda. No substantive decisions are listed; it is primarily procedural.

• Review of March 6, 2023 Mayor and Council Meeting Agenda (PRE2023-007)

The March 6, 2023 Pre-Council Meeting was procedural, with no formal votes or decisions. Mayor Pro Tem Tim Gould reviewed the upcoming Mayor and Council agenda, including a brief discussion on the parking deck budget and the two resolutions for the Red-Light Running Photo Enforcement System, which require a public hearing. Staff reported that four establishments sold alcohol to minors during compliance checks.

• No formal decisions or votes taken at pre-council meeting

03-06-2023 Mayor and Council Meeting

The Smyrna Mayor and Council approved a $1,448,614 guaranteed maximum price contract with Winter Construction for the Village Green Park, passing 4-2. They also approved contracts for the Downtown Parking Deck design phases, red-light camera systems at two intersections, and several other items. All other motions passed unanimously.

• Approved $83,170.90 contract with Cobb County for Nov. 7, 2023 municipal election (6-0)
• Approved $1,448,614 Village Green Park GMP contract with Winter Construction (4-2)
• Approved $95,000 Croy Engineering pre-design for Downtown Parking Deck (6-0)
• Approved $114,500 Croy Engineering final design for Downtown Parking Deck (6-0)
• Approved $29,950 Croy Engineering permitting/construction admin for parking deck (6-0)
• Approved red-light camera at SR 280/South Cobb Dr & Cumberland Pkwy/East West Connector (6-0)
• Approved red-light camera at Spring Rd & Cumberland Blvd (6-0)
• Approved $250,000 sewer repair contract with Continental Pipe Services (6-0)

03-02-2023 March 02, 2023 Committee of the Whole

The Smyrna Committee of the Whole is meeting to review agenda items for the upcoming Mayor and Council meeting. The main discussion topic is soil cement stabilization at the Public Works facility, presented by Paul Osburn. The committee will also review the full agenda for the March 6, 2023 Mayor and Council meeting.

• Discussion of soil cement stabilization at Public Works (COW2023-011)
• Review of March 6, 2023 Mayor and Council meeting agenda (COW2023-012)

The Committee of the Whole reviewed upcoming agenda items, including a $250,000 annual sewer line cleaning contract with Continental Pipe Services Inc., a guaranteed maximum price for Village Green Park, and professional services for the downtown parking deck. Red-light camera enforcement with a 30-day grace period was also discussed. No formal votes were taken; the meeting was for review and discussion only.

• Reviewed RFP23-015: sewer line cleaning contract with Continental Pipe Services Inc. (recommended, no vote)
• Reviewed AGR2023-008: Guaranteed Maximum Price for Village Green Park with Winter Construction Company (no vote)
• Reviewed AGR2023-009/010/011: professional services for downtown parking deck with Croy Engineering (no vote)
• Reviewed RES2023-006/007: Red-Light Running Photo Enforcement System with 30-day grace period (no vote)
• Discussed vehicle replacement placeholder item, noting ~$30,000 cost increase (no action)
• Discussed Council Chambers repairs, including ~$200,000 sheetrock/paint estimate (no action)

03-02-2023 March 2, 2023 Committee to Honor Fanny Williams Meeting

The Committee to Honor Fanny Williams met to review the Request for Qualifications (RFQ) process for the Fanny Williams Legacy Project. Staff recapped the timeline, noting 36 responses were received and judges have scored them. The committee discussed next steps, including a potential timeline for finalist recommendations and council votes. No formal decisions were made; the committee entered and returned from executive session to discuss sealed bids.

• Entered executive session to discuss sealed bids (motion carried, 6-0)
• Returned to regular session (motion carried, 6-0)

02-28-2023 Ward 2 Town Hall Meeting

The Ward 2 Town Hall meeting in Smyrna, GA, is a public forum led by Councilmember Latonia P. Hines. It includes department updates from Smyrna Police, Fire, Community Development, and Utility Services, followed by a Q&A session for residents.

02-24-2023 February 24, 2023 Education Committee Meeting

The Education Committee is meeting to conduct formal business regarding city awards. The primary focus is finalizing nominations for the 2023 Mayor’s Education Awards.

• Finalize nominations for 2023 Mayor’s Education Awards (Teacher, Volunteer, and Business Partner categories)

02-22-2023 February 22, 2023 Smyrna Tree Board Meeting

The Smyrna Tree Board is meeting to discuss and review the Smyrna Tree Champion Contest program, including graphic assistance from the city and an updated email address. They will also coordinate with KSB on volunteer efforts for invasive species removal and tree planting, and plan for the 2023 City of Smyrna Festivals on April 29-30. No minutes are pending approval from the previous meeting.

• Review of Smyrna Tree Champion Contest program proposal
• Volunteer coordination with KSB for invasive species removal and tree planting (date TBD)
• Georgia Native Plant Society assistance for Adopt-A-Tree program
• 2023 City of Smyrna Festivals on April 29-30, 2023
• Volunteers needed for booth item and tent delivery at festivals

02-22-2023 License and Variance Board Meeting Notice and Agenda

The License and Variance Board approved all five items on the agenda: a beer and wine license agent change for Sprouts Farmers Market, three property variances, and the prior meeting's minutes. All votes were unanimous or with one abstention.

• Approved privilege license agent change for beer & wine at Sprouts Farmers Market #530, 2530 Cumberland Blvd SE (3-0)
• Approved variance for additional accessory structure at 1273 Daniell Dr (3-0)
• Approved variance to reduce side setback from 10 ft to 7 ft at 3529 Westbrook Dr (3-0)
• Approved variance to reduce northern side setback from 12 ft to 11 ft to enclose carport at 3789 Plumcrest Rd (2-0, 1 abstention)
• Approved variance to reduce southern side setback from 12 ft to 11.2 ft for second story at 3789 Plumcrest Rd (2-0, 1 abstention)
• Approved minutes of Feb 8, 2023 meeting (3-0)

02-20-2022 Pre-Council Meeting Notice and Agenda

The Smyrna Mayor and Council held a pre-council meeting to review the agenda for the regular February 20, 2023 meeting. No substantive items were decided or discussed; the meeting was procedural and adjourned without action.

The Smyrna Pre-Council Meeting on February 20, 2023, was procedural, with no formal votes or decisions. The council reviewed the upcoming Mayor and Council agenda, including a zoning request for 2986 King Street and a fence height variance appeal for 703 Austin Drive. Discussion also covered refurbishing the Council Chambers after water damage and a proposal to prohibit private street development, but no actions were taken.

• No formal decisions or votes taken during the pre-council meeting
• Reviewed zoning request Z21-005 for 2986 King Street (rezoning from R-15 to CBD)
• Discussed fence height variance appeal V22-073 for 703 Austin Drive
• Discussed refurbishing Council Chambers after water pipe damage
• Discussed potential prohibition of private street development

02-20-2023 Committee on Appeals / Public Safety Committee Meeting

The Committee on Appeals and Public Safety will meet to conduct formal business. The primary item on the agenda is the review of a personnel appeal.

• 2023-033 Review of a personnel appeal

02-20-2023 Mayor and Council Meeting Notice and Agenda

The Smyrna Mayor and Council approved a rezoning request from R-15 to CBD for 0.52 acres at 2986 King Street, with Mayor Norton casting the tie-breaking vote. They also approved a $500,000 budget amendment for winter storm repairs, a $194,518 CDBG grant, and several other items. All votes were 6-0 except the rezoning, which passed 4-3.

• Approved rezoning at 2986 King Street from R-15 to CBD (4-3, mayor tie-break)
• Approved $500,000 budget amendment for winter storm facility repairs (6-0)
• Approved $194,518.07 CDBG grant for public facilities (6-0)
• Approved $55,710.35 change order for Terri Meyer Drive storm pipe rehab (6-0)
• Approved apartment name change to ibex Park at 1400 Galleria Lane (6-0)
• Approved fence height variance at 703 Austin Drive (4-2)
• Approved beer and wine license for Himalayan Kitchen (6-0)
• Approved consent agenda including parade and festival permits (6-0)

02-16-2023 Committee of the Whole Meeting Notice and Agenda

The Committee of the Whole met to discuss several agenda items but took no formal votes. They reviewed a proposed simplified sanitation schedule, police officer incentive programs, ADA renovation options at the Community Center, and Council Chambers redesign concepts. The meeting also included an apology from Councilmember Wilkinson regarding prior ethics complaints and a motion to enter executive session for legal discussion.

• Entered executive session to discuss legal matters (7-0)
• Exited executive session and returned to regular session (7-0)
• Discussed proposed sanitation schedule changes (no vote)
• Discussed police incentive programs including $3,000 recruitment bonus (no vote)
• Discussed ADA renovation options at Community Center (no vote)
• Discussed Council Chambers renovation design options (no vote)

02-13-2023 Planning and Zoning Commission Meeting Notice and Agenda

The Planning and Zoning Commission approved a request to rezone 1.53 acres at 790 Smyrna Hill Drive from GC to RHR-PD. This change allows for a 62-unit age-restricted development by PDC Land Acquisition LLC. The commission also approved the minutes from the December 12, 2022 meeting.

• Approved rezoning of 790 Smyrna Hill Drive for 62-unit age-restricted development (7-0)
• Approved December 12, 2022 meeting minutes (7-0)

02-08-2023 February 8, 2023 Public Input Meeting / Concord Road Traffic Calming

The Traffic Calming Committee is holding a public input meeting to present the Concord Road Traffic Calming Plan. The session includes a formal presentation followed by a question and answer period for attendees.

• Presentation of Concord Road Traffic Calming Plan (2023-018)
• Public Question & Answer session (2023-019)

02-08-2023 February 08, 2023 License and Variance Board Meeting

The License and Variance Board approved two variance requests for a property at 584 Woodale Drive, allowing a side setback reduction from 10 to 8 feet and an encroachment into the 5-foot driveway setback, both with conditions. Two other variance requests for a property at 3615 Hickory Circle were withdrawn at the applicant's request. The board also approved the minutes from the January 25, 2023 meeting.

• Approved variance V23-008 to reduce side setback from 10 to 8 feet at 584 Woodale Drive (3-0)
• Approved variance V23-009 to allow encroachment into 5-foot driveway setback at 584 Woodale Drive (3-0)
• Withdrew variance V23-005 for accessory structure side setback reduction at 3615 Hickory Circle (3-0)
• Withdrew variance V23-006 for accessory structure height increase at 3615 Hickory Circle (3-0)
• Approved minutes of January 25, 2023 meeting (3-0)

02-06-2023 February 6, 2023 Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The Mayor and Council held a pre-council meeting to review the agenda for the February 6, 2023, Mayor and Council meeting. Staff provided updates on a rezoning item and an annexation request. No formal votes were taken during this session.

02-06-2023 Mayor and Council Meeting Notice and Agenda

The Smyrna City Council denied a request to rezone 3410 Atlanta Road from R-15 to NS-Conditional for a 6,675 sq. ft. retail business, voting 7-0. The council also tabled a separate rezoning request for 2986 King Street until February 20, 2023, and approved an annexation at 2076 Gober Avenue SE. Other actions included approving downtown park fixtures, a comprehensive plan update, and a wrecker service contract renewal.

• Denied rezoning Z22-011 for 3410 Atlanta Road from R-15 to NS (7-0)
• Tabled rezoning Z21-015 for 2986 King Street until Feb 20, 2023 (7-0)
• Approved annexation ORD2023-01 for 2076 Gober Avenue SE (7-0)
• Approved downtown park fixtures as recommended (5-1, 1 absent)
• Approved appointments to License and Variance Board (6-0, 1 absent)
• Adopted 2040 Comprehensive Plan Update (6-0, 1 absent)
• Renewed wrecker and towing contract with Barrow Wrecker (6-0, 1 absent)
• Approved consent agenda including minutes and event dates (6-0, 1 absent)

02-02-2023 February 2, 2023 Committee of the Whole Meeting

The committee reviewed landscape plans for downtown improvements and the Smyrna Safe Business Initiative. Members discussed a rezoning request for Grow Smyrna and decided to remove a truck restriction item from the upcoming agenda.

• Entered Executive Session to discuss legal matters (6-0)
• Exited Executive Session (6-0)
• Removed truck access restriction on Powder Springs St from the Mayor and Council agenda

01-30-2023 January 30, 2023 Parks & Recreation Commission Meeting

The Smyrna Parks & Recreation Commission is holding a meeting to conduct roll call, hear manager presentations, and review ongoing projects and programs. The meeting takes place at the Smyrna Community Center Oak Room.

• Manager Presentations (Item 2023-031)
• Project Review (Item 2023-032)
• Programs Review (Item 2023-033)

The Parks and Recreation Commission met on January 30, 2023, and received updates from staff on facilities, parks, and projects. No formal decisions or votes were made; the meeting was informational, covering topics like new fitness equipment, park maintenance, and upcoming construction. The previous meeting's minutes were not available for approval.

• No formal decisions or votes were taken at this meeting
• Previous meeting minutes not available for approval

01-25-2023 January 25, 2023 License and Variance Board Meeting

The License and Variance Board approved a variance to increase maximum impervious surface area from 35% to 39.78% at 3341 Pretty Branch Drive, with conditions including a stormwater inspection agreement. A separate variance request for 2306 Kissing Tree Lane was tabled indefinitely. The board also approved the January 11, 2023 meeting minutes.

• Approved V22-064 variance to increase impervious surface from 35% to 39.78% at 3341 Pretty Branch Drive (3-0)
• Tabled indefinitely V22-069 variance request for 2306 Kissing Tree Lane (3-0)
• Approved MIN2023-009, January 11, 2023 meeting minutes (3-0)

01-17-2023 January 17, 2023 Pre-Council Meeting Notice and Agenda

The Smyrna Mayor and Council voted 6-0 (with one recusal) to dismiss the ethics complaint filed by Councilmember Susan Wilkinson against three appointed staff members, ruling it lacked merit. The complaint will be expunged from personnel records, and Wilkinson is required to publicly apologize. The council also discussed annexation issues and acknowledged the death of Police Officer David Balkovetz.

• Dismissed ethics complaint against City Attorney Scott Cochran, City Administrator Joe Bennett, and City Clerk Heather Peacon-Corn for lack of merit (6-0, Wilkinson recused)
• Ordered the ethics complaint expunged from all city personnel records for the three staff members
• Required Councilmember Susan Wilkinson to publicly apologize to the three staff members
• Noted that legislative annexations are sound and will be defended if challenged

01-17-2023 January 17, 2023 Mayor and Council Meeting Notice and Agenda

City Council adopted amendments to the GMEBS Defined Benefit Retirement Plan and approved several water and paving contracts. The council also granted a beer and wine privilege license to Family Dollar and tabled a zoning request for 3410 Atlanta Road.

• Approved amended GMEBS Defined Benefit Retirement Plan (7-0)
• Approved $105,261.90 paving change order for Magnum Paving (7-0)
• Approved $97,419.58 prefab restroom building for North Cooper Lake Park (7-0)
• Approved $98,180.00 water line replacement on Roswell Street (7-0)
• Approved $134,330.00 water line replacement on Starline Drive (7-0)
• Approved $295,785.00 landscaping contract for Reed House Event Lawn (7-0)
• Approved water service line inventory contract with $100,000 limit (7-0)
• Approved beer and wine privilege license for Family Dollar (7-0)

01-12-2023 January 12, 2023 COW Meeting Notice and Agenda

The Committee of the Whole will meet to review staff agenda items and the upcoming Mayor and Council meeting agenda. A primary point of discussion is the remediation plan for the City Hall Council Chambers and Courtroom.

• Discussion regarding remediation plan for City Hall Council Chambers / Courtroom (COW2023-150)
• Review of the January 17, 2023 Mayor and Council Meeting Agenda (COW2023-151)

The Committee of the Whole discussed the remediation plan for water damage from frozen pipes at ten city buildings, including City Hall Council Chambers, and reviewed the upcoming Mayor and Council agenda. No formal votes were taken; the meeting was for discussion and review only.

• Discussed remediation plan for water damage at ten city buildings, including Council Chambers
• Reviewed request to table rezoning item Z22-011 to February 6, 2023
• Discussed improvements to the 2010 retirement plan, reducing employee contribution to 3.25%
• Reviewed change order for additional paving work
• Discussed new restroom building at North Cooper Lake Park
• Discussed ARPA repairs for lead pipes on Roswell Street and Starline Drive
• Discussed Reed House Event Lawn improvements to reduce noise
• Reviewed EPA service line inventory and verification

01-11-2023 License and Variance Board

The License and Variance Board approved five zoning variances for residential and commercial properties and one privilege license agent change. Two variance requests were tabled until January 25, 2023, and one was withdrawn without prejudice.

• Approved privilege license agent change for GB License, LLC dba goPuff (3-0)
• Approved 5-foot split rail fence variance at 703 Austin Drive (3-0)
• Approved accessory structure height increase to 25 feet at 2889 Alexander Street (3-0)
• Approved new construction on undersized lot at 3279 Concord Circle (3-0)
• Approved rear setback reduction to 19 feet at 2535 Cobb Pkwy (3-0)
• Approved rear setback reduction to 25 feet at 2105 Adderbury Lane (3-0)
• Tabled variance requests V22-064 and V22-069 to January 25, 2023 (3-0)
• Withdrew variance request V22-074 for boarding facility without prejudice (3-0)

01-09-2023 Special Called Mayor and Council Meeting

The council met in special session to discuss an ethics complaint filed by Councilmember Susan Wilkinson against three city employees (City Attorney Scott Cochran, City Administrator Joe Bennett, and City Clerk Heather Peacon-Corn), alleging harassment, bullying, and a hostile work environment. No formal action was taken on the complaint; instead, the council discussed the process and Wilkinson indicated she would consider withdrawing the complaint after speaking with her attorney. A deadline of January 17, 2023 was suggested for her decision.

• Entered executive session to discuss land, legal, and personnel matters (unanimous)
• Exited executive session and re-entered regular session (unanimous)
• Discussed ethics complaint filed by Councilmember Wilkinson against three employees; no vote taken
• Set informal deadline of January 17, 2023 for Wilkinson to decide whether to withdraw complaint