Smyrna public meetings in 2023
50 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Civil Service Board Meeting Notice and Agenda
The Smyrna Civil Service Board is meeting to receive updates from the Fire and Police Departments, approve the minutes from its September 25, 2023 meeting, and conduct routine business. The agenda is largely procedural, with no major decisions or public hearings listed.
- Fire Department Update (2023-241)
- Police Department Update (2023-242)
- Approval of September 25, 2023 meeting minutes (MIN2023-128)
Smyrna Tree Board Meeting
The Smyrna Tree Board is meeting to discuss replacing a Ward 5 committee member, recap the Fall Crafts & Drafts on the Green event, and plan for 2024 festivals and meeting dates. The agenda is largely administrative and planning-focused, with no major policy decisions or financial contracts listed.
- Ward 5 Committee member replacement
- Trees Atlanta Front Yard Tree Planting Program discussion
- Recap of Fall Crafts & Drafts on the Green (10/28-10/29/2023) including booth material reimbursement
- 2024 City of Smyrna Festivals schedule dates
- 2024 Proposed Tree Board Meeting Schedule (2.28, 5.29, 8.28, 11.20)
Committee to Honor Fanny Williams
The Committee to Honor Fanny Williams, a virtual-only body, will convene to receive updates on a 2023 project and discuss design elements for the Fanny Williams tribute. No formal decisions are listed on the agenda; the meeting is procedural with no public hearings or contracts.
Keep Smyrna Beautiful
The Keep Smyrna Beautiful board is holding a regular meeting to receive reports from the chairperson, secretary, finance, committees, director, and coordinator, and to approve the minutes from the October 10, 2023 meeting. The agenda is largely procedural, with no major decisions or public hearings listed.
- Approval of October 10, 2023 meeting minutes (MIN2023-123)
- Chairman's Report by Phyllis Owens
- Finance report by Maggie McGarity
- Upcoming events: Community Cleanups (Nov 18, Dec 1 & 5), Eco-Kids Festival (Nov 18), Recycling Center Tours (Nov 17, Dec 15), Invasive Species Removal (Nov 30, Dec 9), Wondrous Winter Cleanup (Dec 16), Bring One for the Chipper (Jan 6, 2024)
Budget Committee Meeting
The Smyrna Budget Committee is meeting to discuss capital projects and annual merit/ECI (cost-of-living) adjustments, and to approve minutes from a prior meeting. No votes or dollar amounts are listed in the agenda.
- Discussion of 2023-219 Capital Projects
- Discussion of 2023-220 Annual Merit and ECI
- Approval of minutes from August 15, 2023 special budget meeting
Keep Smyrna Beautiful Board Meeting - COMMUNITY CENTER
The Keep Smyrna Beautiful Board is meeting to receive reports from the chair, secretary, finance, and director. The board will also review a schedule of upcoming community events and cleanups.
- Community Cleanups: October 17th, November 8th & 18th, December 1st
- Monthly Recycling Center Tours: October 20th
- Litter Free Events: October 7th
- Crafts & Drafts: October 28th & 29th
- Storm Drain Marking: November 20th and Invasive Species Removal: November 30th
Civil Service Board Meeting
The Civil Service Board will receive updates from the Police and Fire Departments. The board is also scheduled to vote on the reappointment of a board member.
- 2023-204 Fire Department Update
- 2023-205 Police Department Update
- Reappointment and swearing in of Mr. John Davis for the term of October 17, 2023 – October 17, 2025
- Approval of June 23, 2023 meeting minutes
Smyrna Housing Authority
The Smyrna Housing Authority will meet to review a proposed Private Enterprise and Regulatory Agreement project. The board will also consider the approval of meeting minutes from September 13, 2023.
- Presentation by Post Investment Group regarding a proposed Private Enterprise and Regulatory Agreement project
- Approval of September 13, 2023 meeting minutes (MIN2023-101)
Smyrna Housing Authority Meeting
The Smyrna Housing Authority will discuss market conditions and project financing structures. The body is deciding on revisions to Program Guidelines and an Amended and Restated Municipal Advisor Agreement.
- Presentation by Raymond James on market conditions and project financing
- Proposed revisions to Authority Program Guidelines
- Amended and Restated Municipal Advisor Agreement
- Election of Secretary and other officers
- Selection of Auditor for fiscal years ending June 30, 2022 and June 30, 2023
Keep Smyrna Beautiful - September 12, 2023
The board is meeting to review reports from the chairperson, secretary, finance, and director. The meeting includes a review of upcoming community events and the approval of August 8, 2023, meeting minutes.
- Community Cleanups: September 20th
- Storm Drain Marking: September 15th & October 12th
- Monthly Recycling Center Tours: September 15th and October 20th
- Rivers Alive: September 23rd
- Litter Free Events: October 7th
Resident & Neighbor Update: Belmont Ave, Pierce Ave, & Reed St
The City of Smyrna is holding a community meeting for residents and neighbors of Belmont Avenue, Pierce Avenue, and Reed Street SE, including properties annexed in 2021. Ward 3 Councilman Travis Lindley and several city departments will provide updates. This is an informational session, not a decision-making meeting.
- Updates from Ward 3 Councilman Travis Lindley
- Department updates: Community Development, Economic Development, Fire, Police, Public Works, Water
- Meeting for residents of Belmont Ave, Pierce Ave, Reed St SE, and 2021 annexed properties
Smyrna Tree Board Meeting - August 30, 2023
The Smyrna Tree Board is meeting to discuss and plan the 2024 City of Smyrna Festivals, including the Fall Crafts & Drafts on the Green event, and to consider updates on non-profit space applications and booth coverage. The board will also brainstorm booth improvements, review the Tree Champion Contest program, and consider appointing a replacement for the vacant Ward 5 board member position. The meeting includes approval of the May 24, 2023 minutes and public comment.
- 2023-179: 2024 City of Smyrna Festivals, including Fall Crafts & Drafts on the Green on 10/28 (10-6pm) and 10/29 (12-5pm)
- 2023-181: Booth coverage sign-up for festival weekend, including setup and shifts on 10/28 and 10/29
- 2023-183: Ward 5 Board Member Replacement
- 2023-184: Smyrna Tree Champion Contest Program update and proposal review
- MIN2023-089: Approval of May 24, 2023 meeting minutes
Joint Ward Meeting - Wards 1, 2 and 3
This is a joint ward meeting for Wards 1, 2, and 3, consisting of roll call, department updates from police, community development, utility services, public works, and administration, followed by council updates and a public Q&A. No specific decisions or proposals are listed on the agenda; it is primarily informational and procedural.
- Department updates from Smyrna Police Department
- Community Development / Economic Development update
- Utility Services update
- Public Works update
- Q&A session with residents
Special Committee on Budget Meeting
The Smyrna Special Committee on Budget meets to discuss 2024 insurance and benefit planning. The committee will also approve minutes from the April 17, 2023 meeting and adjourn.
- 2023-170 Plan Year 2024 insurance and benefit planning discussion
Parks and Recreation Commission Meeting
The commission will receive presentations from the Recreation Services and Parks managers. Members will review the status of 2023 Capital Improvement Program (CIP) projects, SPLOST projects, and other park initiatives.
- Lake Court Park dog park relocation
- North Cooper restroom and pavilion
- River Line splash pad and Aquatic Center
- Turf on soccer fields and Village Green Park
- Financial Sustainability Strategy Proposal
Committee to Honor Fanny Williams
The Committee to Honor Fanny Williams will meet to conduct formal business and review minutes. The primary focus of the meeting is a discussion regarding item 2023-150 with an artist team.
- Discussion with Artist Team (2023-150)
Civil Service Meeting
The Smyrna Civil Service Board held a meeting on June 26, 2023, primarily covering procedural items such as roll call, approval of minutes, and adjournment. The board received updates from the Fire and Police Departments but did not take formal action on them.
Public Information Meeting
The City of Smyrna is holding a public information meeting to discuss a proposal for Smyrna First Baptist Church to sell its downtown campus to the city and purchase, rebuild, and relocate to property on Atlanta Road. The meeting is informational only, with no formal votes or decisions scheduled.
- Discussion of church motion to sell downtown campus to City of Smyrna
- Purchase/rebuild/relocate to property on Atlanta Road
- Public information meeting at Smyrna Community Center, 200 Village Green Cir SE
COW Meeting Notice and Agenda
The Smyrna Committee of the Whole (COW) is meeting to review staff agenda items, hear presentations on Rebuilding Together Atlanta, the North Cooper Lake Park Pavilion, council chambers, and Village Green Park, and review the upcoming June 20 Mayor and Council meeting agenda. The meeting includes discussion items and an executive session as needed.
- COW2023-024: Rebuilding Together Atlanta presentation
- COW2023-029: North Cooper Lake Park Pavilion discussion with Richard Garland
- COW2023-030: Council Chambers discussion with Paul Osburn
- COW2023-032: Discussion regarding Village Green Park
- COW2023-031: Review of June 20, 2023 Mayor and Council meeting agenda
Keep Smyrna Beautiful Notice and Agenda
This is the regular monthly meeting of the Keep Smyrna Beautiful board. The agenda consists of routine reports from the chairperson, secretary, finance, and staff, plus approval of the previous meeting's minutes. The main substantive item is a list of upcoming community events, including cleanups, storm drain marking, recycling center tours, and Rivers Alive.
- Approval of May 9, 2023 meeting minutes
- Community cleanups scheduled June 24, June 29, and July 7
- Storm drain marking on June 14 and July 14
- Monthly recycling center tours June 16 and July 21
- Rivers Alive event on September 23
Special Called Meeting of the Mayor and Council
The Mayor and Council are holding a special called meeting. The agenda consists of a motion to enter an executive session to discuss land acquisition.
- Executive session to discuss land acquisition (Item 2023-129)
Pre-Council Meeting Notice and Agenda
The Smyrna Mayor and Council will hold a pre-meeting to review the June 5, 2023 formal agenda and conduct routine procedural items. No substantive decisions are listed on this agenda; the meeting is primarily preparatory.
COW Meeting Notice and Agenda
The Committee of the Whole (COW) will review two items: a discussion about filling the vacant Ward 7 council seat and an update from the Information Systems Department led by Joe Bennett. The meeting also includes procedural reviews and standard business items.
- COW2023-027 Discussion about Ward 7 Council Member Nominee
- COW2023-026 Discussion regarding Information Systems Department (IT) – Joe Bennett
Smyrna Arts and Cultural Task Force Meeting
The Smyrna Arts and Cultural Task Force will meet to discuss a procedural instruction from Ashley Youmans regarding how to review and score Requests for Qualifications for utility box art projects. The meeting is otherwise procedural, with roll call, call to order, and adjournment.
- Instruction from Ashley Youmans on procedure for review and scoring of Utility Box RFQ’s
Parks and Recreation Commission
The Smyrna Parks and Recreation Commission is meeting to review proposed 2023 Capital Improvement Program (CIP) projects, SPLOST-funded projects, and other park improvements. The agenda includes manager presentations, project reviews, and announcements, followed by approval of the January 30, 2023 meeting minutes. No formal votes are scheduled beyond the minutes approval.
- Review of 2023 CIP projects: Lake Court Park Dog Park Building, Chuck Camp Storage Building, resurface tennis courts, Brinkley Park batting cage covering, Lattanzi Field batting cage
- Review of SPLOST projects: North Copper Restroom, North Cooper Pavilion, RiverLine Park Splash Pad, Aquatic Center
- Other projects: sod on Veterans Lawn, fountain for retention pond, turf on soccer fields, Village Green Park
- Ribbon cutting for Downtown Green Space on June 10, 2023
- Approval of January 30, 2023 meeting minutes
Traffic Calming Committee @ Fire Station 2
The Traffic Calming Committee is holding a public input meeting to discuss the Concord Road Traffic Calming Plan. The session includes a formal discussion of the plan and a question-and-answer period.
- Discussion of Concord Road Traffic Calming Plan (2023-124)
- Question and Answer session (2023-125)
05-09-2023 Committee to Honor Fanny Williams
The Committee to Honor Fanny Williams is meeting to discuss and recommend a design and artist for a memorial to Mayor and Council. They will also approve the minutes from their April 26, 2023 meeting. The agenda is otherwise routine.
- Discussion of design and artist selection for Fanny Williams memorial (2023-105)
- Approval of April 26, 2023 meeting minutes (2023-106)
05-01-2023 May 1, 2023 FY24 Budget Presentation
The Smyrna Mayor and Council are meeting to receive a presentation on the Fiscal Year 2024 budget from Budget Officer Landon O'Neal. The agenda includes only the budget presentation and standard procedural items, with no other business listed.
- FY24 Budget Presentation by Budget Officer Landon O'Neal
04-26-2023 April 26, 2023 Committee to Honor Fanny Williams Meeting
The committee will hold an executive session to hear presentations and proposals from Request for Qualifications finalists. The group will also approve the minutes from its March 2 meeting and conduct routine procedural items.
- Executive session to review RFQ finalists
- Approval of March 2, 2023 meeting minutes (MIN2023-040)
04-17-2023 April 17, 2023 Pre-Council Meeting Notice and Agenda
This is a Pre-Council meeting to review the agenda for the April 17, 2023 Mayor and Council meeting. The agenda consists of procedural boilerplate.
- Review of the April 17, 2023 Mayor and Council Meeting Agenda (PRE2023-012)
04-17-2023 April 17, 2023 Special Committee on Budget
The Smyrna Special Committee on Budget meets to discuss the FY2024 budget proposal. The committee will also approve minutes from the November 21, 2022 meeting and handle other procedural items.
04-13-2023 April 13, 2023 Traffic Calming Committee Meeting
The Smyrna Traffic Calming Committee is meeting to review the traffic calming priority list adopted by the Council, receive a staff update on the execution of the plan, and discuss the general timeline. They will also discuss any new areas of concern. The meeting is primarily a review and discussion session, with no final decisions listed on the agenda.
- Review of traffic calming priority list (2023-049)
- Staff update on execution of plan (2023-050)
- General timeline for execution (2023-051)
- Discussion on new areas of concern (2023-052)
04-13-2023 April 13, 2023 COW Meeting Notice and Agenda
The Smyrna Committee of the Whole (COW) is meeting to review staff agenda items, including an update on the downtown winter construction project, and to review the upcoming Mayor and Council meeting agenda for April 17, 2023. The meeting is primarily for discussion and preparation, with no formal votes expected.
- Update on Winter Construction – Downtown Project (COW2023-020)
- Review of April 17, 2023 Mayor and Council Meeting Agenda (PRE2023-011)
04-11-2023 April 11, 2023 Joint Ward Meeting - Ward 1, 2 and 3 - SMYRNA COMMUNITY CENTER - MAGNOLIA ROOM
The joint ward meeting for Wards 1, 2, and 3 featured only procedural items such as roll call, introductions, and department updates. No formal business or votes were listed on the agenda.
04-11-2023 Keep Smyrna Beautiful Board Meeting Notice and Agenda
The Keep Smyrna Beautiful Board will meet to receive reports from the chair, secretary, finance, and directors. The board will also review a schedule of community cleanups and environmental events for April and May.
- Community Cleanups: April 12, April 25, May 12, May 18
- Storm Drain Marking: April 20, May 16
- Adopt a Mile / Great American Cleanup: April 15
- Invasive Species Removal: April 22
- Monthly Recycling Center Tours: April 21, May 19
04-03-2023 April 3, 2023 Pre-Council Meeting Notice and Agenda
The Smyrna Mayor and Council met for a pre-council meeting on April 3, 2023, to review staff agenda items and discuss the regular meeting agenda. The agenda included a roll call, a call to order, staff updates, and the review of item PRE2023-010.
- Review of staff M&C agenda item PRE2023-009 Richard Garland – Update
- Review of the April 3, 2023 Mayor and Council Meeting Agenda (PRE2023-010)
03-30-2023 March 30, 2023 COW Meeting Notice and Agenda
The Committee of the Whole will review a new contract with the Cobb Galleria Authority. Members will also discuss turf playing fields and a potential moratorium on auto repair and oil change shops.
- Review of new contract with Cobb Galleria Authority (COW2023-017)
- Discussion regarding Turf Playing Fields (COW2023-017)
- Discussion regarding moratorium on Auto Repair / Oil Change Shops (COW2023-018)
March 22, 2023 License and Variance Board Meeting
The board will hold public hearings to decide on several variance requests regarding parking, setbacks, and land use. Most requests involve property modifications or exceptions to city zoning codes.
- Multiple requests for 5120 South Cobb Drive including parking reduction and canopy setbacks
- Request for animal boarding within 200 feet of residential property at 1810 Spring Road
- Request to reduce rear setback for a parking deck at 2750 Cobb Parkway
- Request for gravel parking surface at 3410 Kathy Lane
- Impervious surface increase requests for 1444 Mimosa Circle and 908 Sharon Circle
03-20-2023 March 20, 2023 Pre-Council Meeting Notice and Agenda
The Smyrna Mayor and Council will hold a pre-council meeting to review the agenda for the regular March 20 session. No substantive decisions or public hearings are scheduled; the meeting is procedural.
03-16-2023 March 16, 2023 COW Meeting Notice and Agenda
The Smyrna Committee of the Whole meets to review staff items, presentations, and the upcoming Mayor and Council meeting agenda. Presentations include updates from GDOT on the I-285 Express Lanes, the Committee to Honor Fanny Williams, and GA Power on green energy projects.
- GDOT update on I-285 Express Lanes (COW2023-013)
- Update from the Committee to Honor Fanny Williams (COW2023-015)
- GA Power presentation on Green Energy Projects (COW2023-016)
- Review of the 03-20-2023 Mayor and Council Meeting Agenda (COW2023-014)
03-06-2023 Pre-Council Meeting
This is a pre-council meeting where the mayor and council will review the agenda for the regular March 6, 2023 Mayor and Council meeting. The agenda includes roll call, formal business, and a review of the current agenda. No substantive decisions are listed; it is primarily procedural.
- Review of March 6, 2023 Mayor and Council Meeting Agenda (PRE2023-007)
03-02-2023 March 02, 2023 Committee of the Whole
The Smyrna Committee of the Whole is meeting to review agenda items for the upcoming Mayor and Council meeting. The main discussion topic is soil cement stabilization at the Public Works facility, presented by Paul Osburn. The committee will also review the full agenda for the March 6, 2023 Mayor and Council meeting.
- Discussion of soil cement stabilization at Public Works (COW2023-011)
- Review of March 6, 2023 Mayor and Council meeting agenda (COW2023-012)
02-28-2023 Ward 2 Town Hall Meeting
The Ward 2 Town Hall meeting in Smyrna, GA, is a public forum led by Councilmember Latonia P. Hines. It includes department updates from Smyrna Police, Fire, Community Development, and Utility Services, followed by a Q&A session for residents.
02-24-2023 February 24, 2023 Education Committee Meeting
The Education Committee is meeting to conduct formal business regarding city awards. The primary focus is finalizing nominations for the 2023 Mayor’s Education Awards.
- Finalize nominations for 2023 Mayor’s Education Awards (Teacher, Volunteer, and Business Partner categories)
02-22-2023 February 22, 2023 Smyrna Tree Board Meeting
The Smyrna Tree Board is meeting to discuss and review the Smyrna Tree Champion Contest program, including graphic assistance from the city and an updated email address. They will also coordinate with KSB on volunteer efforts for invasive species removal and tree planting, and plan for the 2023 City of Smyrna Festivals on April 29-30. No minutes are pending approval from the previous meeting.
- Review of Smyrna Tree Champion Contest program proposal
- Volunteer coordination with KSB for invasive species removal and tree planting (date TBD)
- Georgia Native Plant Society assistance for Adopt-A-Tree program
- 2023 City of Smyrna Festivals on April 29-30, 2023
- Volunteers needed for booth item and tent delivery at festivals
02-20-2022 Pre-Council Meeting Notice and Agenda
The Smyrna Mayor and Council held a pre-council meeting to review the agenda for the regular February 20, 2023 meeting. No substantive items were decided or discussed; the meeting was procedural and adjourned without action.
02-20-2023 Committee on Appeals / Public Safety Committee Meeting
The Committee on Appeals and Public Safety will meet to conduct formal business. The primary item on the agenda is the review of a personnel appeal.
- 2023-033 Review of a personnel appeal
02-08-2023 February 8, 2023 Public Input Meeting / Concord Road Traffic Calming
The Traffic Calming Committee is holding a public input meeting to present the Concord Road Traffic Calming Plan. The session includes a formal presentation followed by a question and answer period for attendees.
- Presentation of Concord Road Traffic Calming Plan (2023-018)
- Public Question & Answer session (2023-019)
01-30-2023 January 30, 2023 Parks & Recreation Commission Meeting
The Smyrna Parks & Recreation Commission is holding a meeting to conduct roll call, hear manager presentations, and review ongoing projects and programs. The meeting takes place at the Smyrna Community Center Oak Room.
- Manager Presentations (Item 2023-031)
- Project Review (Item 2023-032)
- Programs Review (Item 2023-033)
01-12-2023 January 12, 2023 COW Meeting Notice and Agenda
The Committee of the Whole will meet to review staff agenda items and the upcoming Mayor and Council meeting agenda. A primary point of discussion is the remediation plan for the City Hall Council Chambers and Courtroom.
- Discussion regarding remediation plan for City Hall Council Chambers / Courtroom (COW2023-150)
- Review of the January 17, 2023 Mayor and Council Meeting Agenda (COW2023-151)