Smyrna public meetings in 2024

Civil Service Board - SPD - 2nd Floor Conf. Rm - Real Time Crime Center

The Civil Service Board approved the 2025 meeting schedule, with the next meeting set for March 17, 2025. The board received updates from the Police and Fire Departments, including a 3% COLA pay adjustment for all personnel, new crime center software demonstrations, and recruitment status. No other formal decisions were made.

• Approved 2025 Civil Service Board meeting schedule
• Heard police update: 3% COLA pay adjustment approved by Mayor and Council
• Heard fire update: 8 recruits starting January, on trucks April 1

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The Pre-Council meeting was held to review the December 9, 2024, Mayor and Council agenda. No formal votes were taken during this session, as it was designated for administrative review and staff updates regarding city projects and business.

• Reviewed December 9, 2024, Mayor and Council agenda
• Discussed ARPA project list including park amenities and equipment
• Noted appointment of Rose Diggs to the Smyrna Tree Board

REVISED Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council approved all action items on the December 9, 2024 agenda, including two rezoning requests, a zoning ordinance amendment, and numerous contracts and resolutions. All votes were unanimous at 7-0. The most significant decision was approving the rezoning of 3767 & 3777 King Springs Road from R-15 to RDA-Conditional to allow eight single-family homes, along with four requested variances.

• Approved rezoning of 4820 Camp Highland Road from GC to R-15 for one single-family home (7-0)
• Approved rezoning of 3767 & 3777 King Springs Road from R-15 to RDA-Conditional for eight single-family homes with variances (7-0)
• Approved code amendment allowing animal crematories in OD zoning district (7-0)
• Approved $1.50/month 911 charge on postpaid, wireless, and VoIP services (7-0)
• Approved $58,500 purchase of 250 banquet chairs from ARPA funds (7-0)
• Approved $140,085.82 Creatwood Park playground equipment purchase (7-0)
• Approved $349,730.36 Creatwood Park renovation contract with Lagniappe Development (7-0)
• Approved FY 2025 pay scale adjustments, 3% COLA, and merit increases (7-0)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed several agenda items but took no formal votes. Discussions included the 2025 worker's compensation renewal, proposed safety improvements for East West Connector intersections, and a resolution supporting an amicus brief in a case against the City of Milton. Staff also presented rezoning requests for properties on Camp Highland Road and King Springs Road, along with a code amendment to allow animal cremation in the Office-Distribution district.

• Reviewed 2025 worker's compensation renewal with $2,500 deductible structure
• Discussed $1.25M East West Connector safety improvements at Cooper Lake and Fontaine Roads
• Reviewed resolution supporting City of Milton amicus brief to Georgia Supreme Court
• Reviewed rezoning request for 4820 Camp Highland Road from GC to R-15
• Reviewed rezoning request for 3767 & 3777 King Springs Road from R-15 to RDA-Conditional
• Reviewed code amendment to allow animal cremation in Office-Distribution district
• Discussed annual 911 fee resolutions and ARPA fund amendments
• Discussed HB581 homestead exemption opt-out decision

Planning and Zoning Commission - A. Max Bacon City Hall - Council Chambers

The Smyrna Planning and Zoning Commission voted 6-0 to approve a zoning request (Z24-016) for annexation and rezoning of properties at 1101 Windy Hill Road, 0 Dixie Avenue, 0 Atlanta Road, and 1278 Davis Road to MU-Conditional. The project includes 295 multi-family units, a civic building, and several variances, all recommended by staff. The request now goes to the Mayor and Council for a public hearing on January 6, 2025.

• Approved Z24-016 annexation and rezoning to MU-Conditional for 295-unit mixed-use development (6-0)
• Approved variances for reduced setbacks, parking ratio, density, and parking placement
• Approved November 12, 2024 meeting minutes (6-0)

Ward 2 Public Meeting - Reed House

This is a Ward 2 public meeting hosted by Councilmember Latonia P. Hines. The agenda includes introductions, ward news and updates, and 2025 calendar and events updates, followed by a Q&A session. No formal votes or decisions are listed.

• Ward 2 news and updates by Councilmember Latonia P. Hines
• 2025 Calendar and Events Updates by Councilmember Latonia P. Hines
• Public Q&A and additional comments

Smyrna Public Art Committee - A. Max Bacon City Hall - Admin Conference Room

The Smyrna Public Art Committee is meeting to conduct regular business, including reviewing crosswalk mural concepts and selecting an artist, discussing the approach to a fire hydrant art project, and setting the December meeting date. The committee will also approve minutes from its October 25, 2024 meeting.

• Review crosswalk mural concepts and select artist (2024-316)
• Discuss approach to fire hydrant project (2024-318)
• Set December meeting date (2024-320)
• Approve October 25, 2024 meeting minutes (MIN2024-207)

Smyrna Tree Board - Brawner Hall

The Smyrna Tree Board is meeting to review the Crafts and Drafts event and plan for the April 2025 Jonquil Festival. The board will also discuss a shade tree planting program and receive updates on tree permits.

• Resignation of Ward 2 Tree Board Member Kinsley Hardwick
• Approval of 2025 meeting dates: February 26, May 28, August 27, and November 19
• Discussion of City of Smyrna & Trees Atlanta Shade Tree Planting Program
• Review of year-to-date tree permit numbers
• Planning for Jonquil Festival booth ideas and volunteers for April 26-27, 2025

Urban Design Commission - A. Max Bacon City Hall - HR Training Room

This agenda consists entirely of procedural business, including roll call, call to order, and the approval of the July 23, 2024 meeting minutes. No new rezonings, contracts, ordinances, or fee changes are scheduled for discussion.

• Approval of the July 23, 2024 Urban Design Commission Meeting Minutes (MIN2024-199)

Downtown Development Authority - A. Max Bacon City Hall - HR Training Room

The Downtown Development Authority approved a supplemental bond resolution for $14.4M in taxable revenue bonds, with a 5.64% all-in yield and final maturity in 2040. It also approved all documents for the sale of three Atlanta Road properties to Smyrna First Baptist Church and the purchase of 1275 Church Street, plus a $1,712,500 agreement to buy 2.39 acres at 1088 Concord Road SE (the Georgia Power building). All votes were 5-0 with two members absent.

• Approved supplemental bond resolution for $14.4M taxable revenue bonds (5-0)
• Approved all documents for sale of 3030, 3040, 3050 Atlanta Road and purchase of 1275 Church Street (5-0)
• Approved $1,712,500 purchase agreement for 2.39 acres at 1088 Concord Road SE (5-0)
• Approved July 23, 2024 meeting minutes (5-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The Pre-Council meeting served as a review of the Mayor and Council agenda. No formal votes were taken, but staff provided updates on employee wellness contracts, traffic calming, and park demolition.

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The City Council approved the purchase of a 2.39-acre property at 1088 Concord Road SE for $1,712,500 to be used for city administrative offices. The council also authorized several water infrastructure contract increases and a new employee wellness agreement.

• Approved $1,712,500 purchase of 1088 Concord Road SE from Piedmont Forrest Corporation (6-0)
• Approved $237,900.45 change order for Spring Drive water pipe replacement (6-0)
• Approved $193,895.65 change order for Lake Court Area water pipe replacement (6-0)
• Approved $56,350.60 annual contract with GoPivot Solutions, LLC for employee wellness (6-0)
• Approved installation of one speed hump on Hill Street (6-0)
• Approved 'No Parking' signs along Reed Street from Belmont Avenue to Pierce Avenue (6-0)
• Approved termination of contract with CSTE, Inc. for parking construction at 2688 Atlanta Road (6-0)
• Approved new alcohol privilege license for KEYSAC ENTERPRISE LLC dba EL ENCANTO (6-0)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved all four variance requests on the agenda, each by a unanimous 3-0 vote. The approvals cover a driveway setback reduction, a second accessory structure, a streetside setback reduction, and a stream buffer encroachment for a deck replacement. The board also approved the minutes from the October 23, 2024 meeting.

• Approved driveway setback reduction from 5 ft to 2 ft at 2536 Spring Drive (3-0)
• Approved second accessory structure at 3294 Dunn Street with 30-day permit stipulation (3-0)
• Approved streetside setback reduction from 35 ft to 31.2 ft at 4900 Chimney Oaks Drive (3-0)
• Approved encroachment into 50-ft undisturbed buffer for deck at 2805 Eastfield Road (3-0)
• Approved October 23, 2024 meeting minutes (3-0)

Parks and Recreation Commission - Community Center - Oak Room

The Smyrna Parks and Recreation Commission will hold a special-called meeting to discuss the financial sustainability of city programs, as outlined in agenda item 2024-268. The meeting is procedural with no formal decisions expected beyond discussion.

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The Keep Smyrna Beautiful board will meet to receive reports from the chairperson, secretary, finance, director, and coordinator. The board is also scheduled to approve the minutes from the October 8, 2024 meeting.

• Approval of October 8, 2024 meeting minutes
• Community Cleanups: November 7th & 18th
• Monthly Recycling Center Tours: November 15th & December 20th
• Invasive Species Removal: November 14th & 22nd
• Eco-Kids Festival: November 16th

Planning and Zoning Commission - A. Max Bacon City Hall - Council Chambers

The Planning and Zoning Commission approved a code amendment allowing animal crematories in the Office-Distribution district, a rezoning for a single-family home at 4820 Camp Highland Road, and a rezoning for eight homes at 3767 & 3777 King Springs Road. All three items passed unanimously (7-0). The commission also approved the September 9, 2024 meeting minutes (6-0, 1 abstention).

• Approved ORD2024-002: code amendment to allow animal crematory in OD district (7-0)
• Approved Z24-014: rezoning from GC to R-15 for one single-family home at 4820 Camp Highland Road (7-0)
• Approved Z24-015: rezoning from R-15 to RDA-Conditional for eight single-family homes at 3767 & 3777 King Springs Road (7-0)
• Approved MIN2024-193: September 9, 2024 meeting minutes (6-0, 1 abstention)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The meeting consisted of a review of the Mayor and Council agenda and staff comments. Council members discussed the quality of the Fanny Williams statue and potential options for its placement, but no formal actions were taken.

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council approved a 60-day extension of the moratorium on accepting or processing sign permits for free-standing signs, continuing a legal review of the Sign Ordinance. They also approved two water main replacement contracts, a new Community Services Administrator position, and the abandonment of an alleyway behind 1521 Roswell Street. All votes were unanimous (7-0).

• Approved Resolution 2024-012 extending sign permit moratorium 60 days (7-0)
• Approved $124,272.10 water main replacement contract with KM Davis on Spring Creek Place (7-0)
• Approved $180,402.40 water main replacement contract with KM Davis on Beech Valley Drive (7-0)
• Approved creating Community Services Administrator position, moving Parks and Recreation Director into it (7-0)
• Approved abandoning alleyway behind 1521 Roswell Street and conveying up to half width to adjacent owners (7-0)
• Approved Consent Agenda including street closures for Home for the Holidays and meeting minutes (7-0)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The committee reviewed a presentation on the city's brand identity and logo development. Several agenda items for the November 4 meeting were removed or postponed for further investigation.

• Removed items ATH2024-171 and ATH2024-177 from the November 4 agenda
• Postponed item ATH2024-183 to the November 18 agenda

Ward 5 Neighborhood Meeting - Wolfe Center

This is a Ward 5 neighborhood meeting with no formal votes or decisions. The agenda includes roll call, introductions, and updates from city staff and Councilmember Susan Wilkinson, followed by a Q&A session. It is primarily an informational and community engagement session.

• Department updates from city staff
• Ward 5 updates from Councilmember Susan Wilkinson
• Public Q&A session

Smyrna Public Art Committee - HR Training Room

The Smyrna Public Art Committee is meeting to conduct formal business, including reviewing artist portfolios for a crosswalk mural project and receiving project updates. The committee will also consider approving the minutes from its September 26, 2024 meeting and visit the crosswalk mural site.

• 2024-254 Crosswalk Mural Artist Portfolios
• 2024-256 Project Updates
• MIN2024-175 Approval of September 26, 2024 meeting minutes
• 2024-258 Visit Crosswalk Mural

Committee to Honor Fanny Williams - Smyrna History Museum

The Committee to Honor Fanny Williams meets to review progress on the Fanny Williams Legacy Project installation at the Smyrna History Museum. Members will discuss next steps and approve prior meeting minutes.

• Review Fanny Williams Legacy Project Installation (2024-264)
• Discuss Next Steps (2024-266)
• Approval of December 19, 2023 meeting minutes (MIN2024-177)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved all four variance requests for the renovation of the former Neighbors Feed and Seed building at 1565 Roswell Street into a restaurant and office space, as well as a driveway setback variance for a home on Manor Drive. All votes were unanimous (3-0). The board also approved the minutes from the October 9, 2024 meeting.

• Approved V24-083: front setback reduction from 50 to 25 feet at 1565 Roswell Street (3-0)
• Approved V24-084: eastern side setback and landscape buffer reduction from 10 to 9 feet at 1565 Roswell Street (3-0)
• Approved V24-085: parking reduction from 49 to 23 spaces at 1565 Roswell Street (3-0)
• Approved V24-086: driveway setback reduction from 5 to 0 feet at 1019 Manor Drive (3-0)
• Approved MIN2024-173: October 9, 2024 meeting minutes (3-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The October 21, 2024 Pre-Council Meeting was a discussion-only session with no votes or formal actions. Mayor Norton reviewed the upcoming Mayor and Council agenda, and there was no discussion. Council members and staff gave updates on community events, a public art installation, the Emerson Center's bond efforts, Tolleson Pool design, street light outages, and a surface lot project where grading uncovered organic materials and a natural spring.

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council approved a rezoning request (Z24-011) for 2471 Reed Street, allowing two single-family homes at a density of 3.08 units per acre. The council also approved several administrative items, including the 2025 city holidays, meeting dates, employee benefits plans, and a cybersecurity grant. A separate zoning request (Z24-010) was withdrawn by the applicant.

• Approved rezoning Z24-011 for two single-family homes at 2471 Reed Street (7-0)
• Withdrew zoning request Z24-010 at applicant's request (7-0)
• Approved 2025 City Holidays (ATH2024-167) (7-0)
• Approved 2025 meeting dates and authorized publication (2024-252) (7-0)
• Approved 2025 employee benefits insurance plans (ATH2024-169) (7-0)
• Approved cybersecurity grant acceptance with $6,965 city match (ATH2024-161) (7-0)
• Approved amendments to Croy Engineering agreements for SPLOST, engineering, and standby services (AGR2024-047, AGR2024-049, AGR2024-051) (7-0)
• Approved consent agenda including minutes from prior meetings (7-0)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The October 17, 2024 Committee of the Whole meeting was a review session with no formal votes. Fire Chief Brian Marcos presented options for replacing two fire apparatus, but Mayor Norton asked to wait until a retreat for more specificity. The committee also reviewed the 2025 holiday and meeting calendars, a 2025 healthcare benefits renewal, and the October 21 Mayor and Council agenda. Staff gave updates on storm damage, a sidewalk agreement, and a trial outcome.

• No formal decisions were made; items were presented for discussion and review only.
• Fire truck replacement options discussed; Mayor Norton requested more specificity at a future retreat.
• 2025 holiday schedule and public meeting calendar presented for review; no vote recorded.
• 2025 healthcare benefits renewal recommendations presented; no vote recorded.
• October 21 Mayor and Council agenda reviewed; no action taken.
• Staff updates given on bulk trash day, construction, storm damage, sidewalk agreement, and Dirt Cheep Music trial; no council action.

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved a variance (V24-082) allowing a gravel parking surface at 2986 King Street for the Lavender & Cotton Antique Store, with a stipulation to install an evergreen hedge along Concord Road. The board also approved the minutes from the September 25, 2024 meeting. Both decisions passed unanimously (3-0).

• Approved variance V24-082 for gravel parking at 2986 King Street (3-0), with stipulation to install evergreen hedge along Concord Road
• Approved minutes MIN2024-163 from September 25, 2024 meeting (3-0)

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The Keep Smyrna Beautiful board will hold a routine meeting to receive reports from the chairperson, secretary, finance officer, and staff, then approve prior meeting minutes. No substantive decisions or ordinances are listed on the agenda.

• Approval of September 10, 2024 meeting minutes
• Community Cleanups scheduled for October 9, 15 and November 7, 18
• Smyrna Market Tabling on October 13
• Monthly Recycling Center Tours on October 18

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The October 7, 2024 Pre-Council Meeting was called to order and the Mayor and Council reviewed the upcoming agenda with no discussion. No substantive decisions were made; the meeting included only procedural items and staff comments.

• Reviewed October 7, 2024 Mayor and Council agenda (no action taken)

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council approved a $1,285,986 contract with Musco Sports Lighting for LED sports field lighting at five parks, funded by SPLOST. They also approved a new beer and liquor license for Tacos La Villa, expanded an ARPA-funded bridge repair project to include culverts, and approved the consent agenda. All votes were unanimous (7-0).

• Approved $1,285,986 sports field lighting contract with Musco Sports Lighting (7-0)
• Approved beer and liquor license for Tacos La Villa at 2415 Cobb Pkwy SE (7-0)
• Approved budget amendment to include culvert repairs in ARPA bridge project (7-0)
• Approved consent agenda including minutes, retirement plan restatement, and road closures for crosswalk mural (7-0)

Quarterly Ward Meeting - Wards 1, 3 and 6

The city is conducting a joint quarterly meeting for Wards 1, 3, and 6. The session includes updates from the Economic Development Director and the respective councilmembers for those wards.

• Economic development update from Director Andrea Worthy
• Ward 1 update from Councilmember Glenn Pickens
• Ward 3 update from Councilmember Travis Lindley
• Ward 6 update from Mayor Pro Tem / Councilmember Tim Gould

Traffic Calming Committee - A. Max Bacon City Hall - Admin Conference Room

The Traffic Calming Committee approved the installation of speed humps on Lynhurst Road after property owners submitted the required signatures, despite the speed study not meeting warrants. The committee also reviewed completed, current, and upcoming speed studies, and discussed traffic calming requests for several streets, including recommendations for stop signs, slow signs, and pavement markings. The minutes from the June 17, 2024 meeting were approved unanimously.

• Approved speed humps on Lynhurst Road (4-0)
• Approved minutes of June 17, 2024 meeting (4-0)
• Recommended STOP signs on Belmont Circle and SLOW signs on Belmont Circle and Woodland Trail
• Recommended 'No Parking', white edge lines, yellow double center lines, and additional SLOW and 25 MPH signs on Reed Street
• Recommended STOP AHEAD signs, refreshed stop bar striping, and STOP stencils at Dell Avenue/Evelyn Street
• Recommended STOP AHEAD signs, refreshed stop bar striping, and STOP stencils at McCauley Road/Valley Drive

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed agenda items but took no formal votes. Staff discussed the GMEBS retirement plan restatement, a potential end to the $140K wellness program, and an alcohol license solution. Updates were given on capital projects, including Windy Hill Road improvements and the downtown parking deck. The meeting was informational and procedural.

• Reviewed GMEBS retirement plan restatement and wellness program options (no vote)
• Discussed alcohol license issue solution (no vote)
• Reviewed Croy quarterly project updates (no vote)
• Reviewed October 7, 2024 M&C agenda items (no vote)
• Received updates on early voting, cybersecurity grant, and other staff items (no vote)

Parks & Recreation Commission Meeting - Smyrna Community Center, Oak Room

The commission will hear presentations from recreation, parks, facilities, and aquatics managers. The body will review the Financial Sustainability Policy and the status of several park improvement projects.

• Financial Sustainability Policy Review
• River Line Splash Pad project review
• Tolleson Pool Renovation project review
• Village Green Restroom / Playground project review
• Review of completed batting cages at Brinkley Park and Chuck Camp

Smyrna Public Art Committee - HR Training Room

The committee approved artist Lela Brunet's crosswalk mural proposal for the crosswalk in front of City Hall, with a request to brighten the colors. The committee also set its meeting schedule for the fourth Friday of each month and discussed future public art projects, including painted fire hydrants and utility box murals.

• Approved Lela Brunet's crosswalk mural proposal (5-0)
• Set future meetings for the 4th Friday of each month at 11:30 a.m.
• Approved minutes from the August 29, 2024 meeting (5-0)

Ward 6 Community Meeting - Brawner Hall, Banquest Room

The Ward 6 Community Meeting will address formal business regarding water infrastructure. The body will discuss a water main replacement project and provide a water meeting reading update.

• 2024-214 Water Main Replacement Project: Lee St, Debra Dr. Veneta Way
• 2024-216 Water Meeting Reading Update

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved all requested variances for two properties, including impervious surface and setback changes at 577 Lakeview Terrace and front/streetside setback and fence variances at 961 Sharon Circle. The board also approved a privilege license agent change for Naija Cuisines African Restaurant & Bar, with the special hours request removed. All votes were unanimous (3-0).

• Approved variance V24-077 to increase impervious surface from 45% to 50.03% at 577 Lakeview Terrace (3-0)
• Approved variance V24-078 to reduce rear setback from 25 ft to 14 ft at 577 Lakeview Terrace (3-0)
• Approved variance V24-079 to reduce front setback from 35 ft to 33.4 ft at 961 Sharon Circle (3-0)
• Approved variance V24-080 to reduce streetside setback from 23.3 ft to 15.6 ft at 961 Sharon Circle (3-0)
• Approved variance V24-081 to allow 6-ft wooden fence in front yard on corner lot at 961 Sharon Circle (3-0)
• Approved privilege license agent change for Naija Cuisines (beer & wine, Sunday sales) with special hours removed (3-0)
• Approved minutes of September 11, 2024 meeting (3-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting was procedural, with no formal votes or substantive decisions. Council members agreed to change Committee of the Whole meetings to 6:00 PM on scheduled Thursdays for the 2025 schedule. The mayor reviewed the agenda with no new discussion, and the city engineer noted that pedestrian signals at S. Cobb and Church are on order after several were hit.

• Agreed to move Committee of the Whole meetings to 6:00 PM on scheduled Thursdays for 2025 (unanimous among present)

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council approved a rezoning request (Z24-012) for three parcels at 3030, 3040, and 3050 Atlanta Road from R-15 & LC to R-15-Conditional for a new 60,000 sq. ft. church, with six variances and conditions. A separate zoning request (Z24-010) for 3240 S Cobb Drive was tabled to the October 21, 2024 meeting at the applicant's request. The council also approved multiple equipment purchases, budget amendments, and a trail MOU.

• Approved rezoning at 3030/3040/3050 Atlanta Rd for church use (6-0, Pickens absent)
• Tabled zoning request for 3240 S Cobb Dr to Oct 21 meeting (6-0, Pickens absent)
• Approved MOU with Trust for Public Land for Riverlands Showcase Trail (6-0, Pickens absent)
• Approved $146,600 for backhoe replacement from Cobb County Tractor (6-0, Pickens recused)
• Approved $126,115 for Vactor Truvac TRXX Hydroexcavator (6-0, Pickens absent)
• Approved $237,500 budget amendment for recycling vehicle (6-0, Pickens absent)
• Approved $253,210 for five Ford Utility Pursuit Vehicles (6-0, Pickens absent)
• Approved $167,132.08 for E-911 center furniture and IT hardware (6-0, Pickens absent)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed multiple agenda items for upcoming council meetings, including equipment purchases, a church rezoning request, and a proposed staff reorganization. No formal votes were taken; the meeting was for discussion and review. The committee discussed a plan to move Richard Garland from Interim City Administrator to Director of Community Services with a 10% pay increase, and reviewed a rezoning request for a new 60,000 sq ft church on Atlanta Road.

• Reviewed replacement of John Deere backhoe with TB 260 and TL 10v2 for $146,600 (ATH2024-127)
• Reviewed purchase of vacuum excavator for water/sewer repairs (ATH2024-136)
• Reviewed Microsoft 365 renewal for 3 years at $298,238.76 (ATH2024-150)
• Reviewed police vehicle purchases totaling $553,211, with $13,211 overage to be funded from Jail project (ATH2024-148)
• Discussed Windy Hill Boulevard anti-graffiti coating colors (gray with yellow accents)
• Discussed rezoning of three parcels for a new church (Z24-012) with multiple variances
• Discussed naming Cobb Park field 'Bill Deutsch Field'
• Discussed moving Richard Garland to Director of Community Services with 10% pay increase

Civil Service Board Meeting - HR Training Room, City Hall

The Smyrna Civil Service Board met to receive updates from the Police and Fire Departments. No formal decisions were listed on the agenda. The meeting followed standard procedural steps including roll call, call to order, and adjournment.

The Civil Service Board met on September 16, 2024, and received updates from the police and fire departments. No formal votes or decisions were taken; the meeting was informational only. The next meeting is scheduled for December 16, 2024.

• No formal decisions or votes taken; meeting was informational only

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved all 11 variance requests on the agenda, each by a 3-0 vote. The requests included setback reductions, impervious surface increases, and stream buffer encroachments for residential properties. The board also approved the minutes from the August 28, 2024 meeting.

• Approved front setback reduction from 35 ft to 33.2 ft at 1031 Oakview Drive (3-0)
• Approved rear setback reduction from 20 ft to 13.4 ft at 3020 Trae Court (3-0)
• Approved rear setback reduction from 20 ft to 11.4 ft at 3024 Trae Court (3-0)
• Approved rear setback reduction from 20 ft to 16 ft at 3028 Trae Court (3-0)
• Approved impervious coverage increase from 35% to 38.2% at 4520 Derby Lane (3-0)
• Approved second accessory structure at 4031 Benell Court (3-0)
• Approved rear setback reduction from 25 ft to 14.6 ft at 1700 Harlington Road (3-0)
• Approved stream buffer and impervious setback encroachments at 1088 Parkview Place (3-0)

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The Keep Smyrna Beautiful board is meeting to conduct routine business, including reports from the chair, secretary, finance, and committees, and to approve the minutes from the August 13, 2024 meeting. The agenda is largely procedural, with no major decisions or proposals listed. Upcoming community events are also on the agenda.

• Approval of August 13, 2024 meeting minutes
• Community cleanups on September 25, October 9 & 15
• Document shredding on September 14
• Bulky trash amnesty on October 19
• Rivers Alive on November 2

Planning and Zoning Commission - A. Max Bacon City Hall - Council Chambers

The Planning and Zoning Commission voted 6-0 to approve a rezoning request (Z24-011) for 2471 Reed Street, changing the zoning from R-20 to R-10 Conditional to allow two single-family homes. The request will go to the Mayor and Council on October 21, 2024. The commission also approved the minutes from the May 13, 2024 meeting with a 4-0 vote and two abstentions.

• Approved rezoning Z24-011 for 2471 Reed St from R-20 to R-10 Conditional (6-0)
• Approved minutes MIN2024-071 from May 13, 2024 meeting (4-0, 2 abstentions)

Smyrna Tree Board - Brawner Hall - Conference Room 2nd Floor

The Smyrna Tree Board is meeting to discuss the Trees Atlanta Front Yard Tree Planting Program and review the Falls Crafts and Drafts on the Green event. The board will also coordinate dates for city festivals and set its meeting schedule through 2025.

• 2024-259 Trees Atlanta Front Yard Tree Planting Program
• 2024-261 Review of Falls Crafts and Drafts on the Green and booth material reimbursement
• 2024-263 2024 City of Smyrna Festivals schedule
• 2024-265 Proposed Tree Board meeting dates for 2024 and 2025
• 2024-267 Review of Tree Board Member Roster

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved a variance to reduce the front setback from 35 feet to 10 feet for a new pavilion at Creatwood Park, allowing the Parks and Recreation Department to proceed with the park renovation. The approval was unanimous (3-0) and included conditions requiring compliance with the site plan, City Engineer review of stormwater, and ADA compliance. The board also approved the minutes from the August 14, 2024 meeting.

• Approved variance V24-119 to reduce front setback from 35 to 10 feet for Creatwood Park pavilion (3-0)
• Approved minutes MIN2024-133 from August 14, 2024 meeting (3-0)

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council will consider several action items, including a new liquor license for Ruby's Sourdough Pizza, a 60-day moratorium on free-standing sign permits, and multiple contracts for paving, vehicles, and a recycling truck. The agenda also includes a consent agenda with minutes, a settlement agreement, and appointments to the Tree Board.

• New beer, wine, liquor pouring and Sunday sales license for Ruby's Sourdough Pizza at 1625 Roswell St SE
• 60-day moratorium on free-standing sign permits starting September 12, 2024
• $94,755 asphalt milling and paving from Cedar Cliff Drive to 1883 Ridge Road
• $237,252 purchase of a Heil PT-1000 recycling truck
• $479,555 total for Parkway Drive culvert pipe replacement

The Smyrna Mayor and Council approved a new beer, wine, and liquor pouring license for Ruby's Sourdough Pizza, extended the moratorium on free-standing sign permits for 60 days, and approved multiple contracts and purchases including a $479,555 culvert replacement and a $237,252 recycling truck. All votes were 4-0 with two members absent. The council also approved the consent agenda, which included a $68,000 settlement with Donelson Construction and several board reappointments.

• Approved liquor license for Ruby's Sourdough Pizza at 1625 Roswell St (4-0)
• Approved temporary sales certificate for GlycoSponge produce stand (4-0)
• Reappointed Charles Welch to Cobb County-Marietta Water Authority (4-0)
• Extended sign permit moratorium 60 days via Resolution 2024-011 (4-0)
• Approved $94,755 asphalt paving for Cedar Cliff drainage project (4-0)
• Approved $137,846 for three vehicle replacements (4-0)
• Approved $237,252 for new recycling truck (4-0)
• Approved $479,555 Parkway Drive culvert replacement (4-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting was procedural, with no substantive decisions made. The council reviewed the upcoming Mayor and Council meeting agenda and discussed a Public Works employee injured on the job, local sports achievements, and the Tillman House open house. The meeting adjourned after about 18 minutes.

• Reviewed August 26, 2024 Mayor and Council meeting agenda (no action)
• Discussed injured Public Works employee (no action)
• Noted Campbell High School football wins and Smyrna Elite Track youth cross-country program (no action)
• Mentioned Tillman House open house (no action)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed a proposal to renew the city's cybersecurity service (Red Canary) for three years at $35,966.67 annually, and heard a presentation on a financial sustainability and cost recovery policy for Parks and Recreation. No formal votes were taken on these items; the meeting was primarily informational and agenda review. The council also discussed several upcoming agenda items, including road work, vehicle replacements, and a police locker renovation.

• Reviewed Red Canary cybersecurity subscription renewal for 3 years at $35,966.67/year (no vote)
• Heard presentation on Parks and Recreation cost recovery policy (no vote)
• Discussed agenda items for August 26 meeting, including road milling, vehicle replacements, and culvert replacement (no vote)
• Agreed that vehicle replacements within budget do not need to come before council (consensus)
• Entered executive session (6-0)
• Returned to regular session (6-0)

Special Called Meeting of the Mayor and Council - Service Delivery Strategy

The Smyrna Mayor and Council approved the service delivery strategy agreement with Cobb County, which was reached through mediation after the county and cities failed to reach a mutual agreement. The agreement was approved unanimously by the five councilmembers present, with two members absent.

• Approved AGR2024-039, the service delivery strategy agreement with Cobb County (5-0, 2 absent)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved a variance request (V24-064) to reduce the front setback from 35 feet to 28.1 feet at 2733 Sanford Road, allowing construction of a 151-square-foot covered front porch. The vote was 3-0. The board also approved the minutes from the July 24, 2024 meeting.

• Approved variance V24-064 to reduce front setback from 35 to 28.1 feet at 2733 Sanford Road (3-0)
• Approved minutes MIN2024-119 from July 24, 2024 meeting (3-0)

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The Keep Smyrna Beautiful board is meeting for routine business, including reports from the chair, secretary, finance, and committees, and approval of the July 9, 2024 meeting minutes. The agenda is mostly procedural, with no major decisions or public hearings listed.

• Approval of July 9, 2024 meeting minutes (MIN2024-121)
• Chairman's Report by Phyllis Owens
• Finance report by Maggie McGarity
• Upcoming events: community cleanups, recycling center tours, document shredding, bulky trash amnesty

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council will meet to discuss and vote on formal business items including a resolution for a bond issuance not to exceed $16,700,000 for economic development, the purchase of a park mower, a change order for the Windy Hill project, and a construction award for a parking deck at 2688 Atlanta Road. The agenda also includes a tabled zoning public hearing for 3240 S Cobb Drive, various administrative appointments, and several sign appeal hearings.

• Resolution RES24-010 for downtown economic development bonds not to exceed $16,700,000
• Purchase of a 2018 Toro Reelmaster Mower 3100-D from Jerry Pate Turf & Irrigation for $19,500.00
• Change order request from Baldwin Paving in the amount of $9,287.33 for tinted concrete on the Windy Hill project
• Award of RFQ-25-001 to CSTE, Inc. in the amount of $321,000.00 for 44 parking spaces at 2688 Atlanta Road
• Zoning request Z24-010 for 3240 S Cobb Drive tabled until the September 23, 2024 meeting

The Council approved an intergovernmental agreement authorizing up to $16.7M in bonds for the Downtown Smyrna Development Authority to buy and renovate the First Baptist Church property. It also approved a $321,000 contract for a 44-space parking lot, a $19,500 mower purchase, a $9,287 change order for Windy Hill, and an amended Cobb SPLOST agreement. A zoning request was tabled, and two billboard appeals were denied.

• Approved RES2024-010 authorizing $16.7M bond agreement for DDA church property purchase (7-0)
• Approved RFQ25-001 $321,000 contract to CSTE for 44-space parking lot at 2688 Atlanta Road (7-0)
• Approved 2024-215 purchase of Toro mower for $19,500 (7-0)
• Approved CHOR2024-010 $9,287.33 change order for Windy Hill tinted concrete (7-0)
• Approved ATH2024-099 amended Cobb Framework Agreement (7-0)
• Tabled Z24-010 zoning request to September 23, 2024 (7-0)
• Denied eight sign permit appeals (SIGN24-70 through -79) as untimely (7-0)
• Denied sign permit appeal SIGN24-120 (7-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting was procedural, reviewing the upcoming Mayor and Council agenda. No formal decisions or votes were made. Staff discussed bond payment timing and a cost-saving plan to relocate a metal building for use by Public Works.

• Reviewed August 12, 2024 Mayor and Council agenda (no vote)
• Discussed bond payments starting in 2028, final in 2038 (no action)
• Discussed relocating metal building to Public Works for $58K vs. $270K new build (no action)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole meeting was held for discussion and review only; no formal votes were taken. Staff presented several agenda items, including a road closure for a Hispanic Heritage event, revisions to the Public Art Policy, a change order for tinted concrete, an amended Cobb Framework Agreement, and a resolution authorizing up to $16.7M in bonds for downtown development. Council also discussed the Village Green restroom and playground concept and the River Line Splash Pad building, both requiring budget adjustments. The meeting ended with an executive session on legal matters.

• No formal decisions made; items were discussed for future action
• Reviewed road closure for Hispanic Heritage event on Sept 21, 2024
• Discussed revisions to Public Art Policy (ATH2024-113)
• Discussed change order for tinted concrete from Baldwin Paving
• Discussed amended Cobb Framework Agreement with revised budget amounts
• Discussed resolution for $16.7M bond issuance for downtown development
• Recommended moving forward with Village Green restroom and playground project
• Entered executive session to discuss legal matters (6-0)

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council will consider several action items, including a temporary sales certificate for a fruit and produce stand, and multiple contracts for fire station improvements, a sewer pump replacement, inmate food services, and an aquatics center design. The agenda also includes approval of minutes from recent meetings and public comment periods.

• RFP24-033: $294,084 for Fire Station 1 apparatus bay door replacement (Metro Garage Doors)
• REC25-003: $249,915.22 for Fire Station 1 bathroom and apparatus bay renovation (Osprey Management LLC)
• ATH2024-101: $56,302.20 for sewer lift station pump replacement at 1327 Belmont Ave (Xylem Water Solutions)
• AGR2024-037: Inmate food services agreement with Trinity Services Group for Smyrna City Jail
• 2024-223: $113,765 for Tolleson Park Aquatics Center concept development (Croy Engineering)

The Council approved several infrastructure projects, including bay door and bathroom renovations for Fire Station 1 and a sewerage lift station pump replacement. They also authorized a food services contract for the city jail and concept development for the Tolleson Park Aquatics Center.

• Approved temporary sales certificate for Gifting Tree & the Secret Garden produce stand (5-0)
• Approved $294,084 contract with Metro Garage Doors for Fire Station 1 bay doors (5-0)
• Approved $249,915.22 contract with Osprey Management LLC for Fire Station 1 bathroom and bay renovations (5-0)
• Approved $56,302.20 for Xylem Water Solutions USA, Inc. to replace sewerage lift station pump at 1327 Belmont Ave (5-0)
• Approved inmate food services agreement with Trinity Services Group (5-0)
• Approved $113,765 agreement with Croy Engineering for Tolleson Park Aquatics Center concept development (5-0)
• Approved Consent Agenda including six sets of previous meeting minutes (5-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The Smyrna Pre-Council meeting recorded no substantive votes or formal decisions, serving instead to review the upcoming agenda and discuss city facility maintenance. Council members discussed the potential closure duration for Tolleson Pool, alongside updates on a town hall, historical preservation, and the Smyrna Youth Track League.

• Reviewed the July 29, 2024 Mayor and Council Meeting Notice and Agenda (PRE2024-019) without taking formal votes

Committee on Appeals - Admin Conference Room

The Smyrna Committee on Appeals is meeting to conduct a personnel appeal hearing (case 2024-221). The agenda is otherwise procedural, with roll call, chairperson comments, and a possible executive session for deliberation.

• 2024-221 Personnel Appeal Hearing

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The committee reviewed several proposed projects, including fire station renovations and a police vehicle purchase. A consultant presented a report on the 2024 legislative session and its impact on local government operations. No formal votes on these items were recorded in the minutes.

• Reviewed proposal for Fire Station 1 bay door replacement by Metro Garage Doors
• Reviewed proposal for Fire Station 1 bathroom and bay renovations by Osprey Management LLC
• Discussed purchase of F-150 vehicle for Police SWAT Commander
• Reviewed recommendation to contract Trinity Services Group for jail food services
• Reviewed July 29, 2024 Mayor and Council Meeting Agenda

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved all five variance requests on the agenda, each by a unanimous 3-0 vote. The variances allow a pool, a home addition, a deck enclosure, and a shed at various residential properties. The board also approved the minutes from the July 10, 2024 meeting.

• Approved variance V24-052 to increase impervious surface from 45% to 63% for a pool at 2649 Grady Street (3-0)
• Approved variance V24-056 to encroach into the 50-foot stream buffer for an addition at 1546 Walker Street (3-0)
• Approved variance V24-057 to encroach into the 75-foot impervious surface setback at 1546 Walker Street (3-0)
• Approved variance V24-058 to reduce side setback from 10 feet to 5.6 feet at 1837 Lochlomond Lane (3-0)
• Approved variance V24-059 to allow a second accessory structure at 1555 Roswell Street (3-0)
• Approved minutes of the July 10, 2024 meeting (3-0)

Urban Design Commission Meeting

The Smyrna Urban Design Commission is meeting to review and potentially approve a landscaping and parking facility plan for a Taco T location at 1055 Windy Hill Rd and revisions to architectural renderings for Stillfire Brewing at 2699 Atlanta Road. The commission will also vote on approving the minutes from its April 24, 2024 meeting. This is a regular business meeting with two design-related items.

• 2024-217: Review/approval of landscaping and parking facility plan for 1055 Windy Hill Rd (Taco T)
• 2024-218: Review/approval of revisions to architectural renderings at 2699 Atlanta Road (Stillfire Brewing)
• MIN2024-085: Approval of April 24, 2024 UDC meeting minutes

The Urban Design Commission approved a landscaping and parking facility plan for 1055 Windy Hill Rd (Taco T) and approved revisions to architectural renderings for Stillfire Brewing at 2699 Atlanta Road, including several variances. Both approvals passed unanimously with 7 ayes and 0 nays, with two members absent. The commission also approved the minutes from the April 24, 2024 meeting.

• Approved landscaping and parking facility plan for 1055 Windy Hill Rd (Taco T) (7-0)
• Approved architectural revisions for Stillfire Brewing at 2699 Atlanta Road, including variances (7-0)
• Approved minutes of April 24, 2024 UDC meeting (7-0)

Downtown Development Authority Meeting

The Downtown Development Authority approved a Master Bond Resolution and related agreements for Series 2024 Revenue Bonds, authorizing up to $16.7M at no more than 7% interest. The bonds are taxable and will be used to develop property, with an expected issuance of $16.2M at 5.75%. The vote was 6-0, with one member absent. The authority also approved the minutes from the April 24, 2024 meeting.

• Approved Master Bond Resolution and related documents for Series 2024 Revenue Bonds (6-0)
• Authorized bond issuance not to exceed $16.7M at not to exceed 7% interest
• Approved minutes of April 24, 2024 DDA meeting (6-0)

Special Called Meeting of the Mayor and Council - A. Max Bacon City Hall

The Smyrna Mayor and Council held a special called meeting and adopted the 2024 millage rate of 8.99 mills, as included in the FY25 budget. This was the third and final required public hearing; no residents spoke for or against the item. The motion passed 6-0, with one member absent.

• Adopted 2024 millage rate of 8.99 mills (6-0, 1 absent)
• Authorized Mayor to sign and execute all related documents

Ward 7 Meeting -Smyrna Public Safety Training Facility - 1100 Wilson Way, Suite 400, Smyrna, Ga 30082

The Smyrna Ward 7 meeting features updates and discussions on Riverview Road safety from the Smyrna Police Department and the Chattahoochee RiverLands program from Walt Ray. Councilmember Rickey Oglesby, Jr. also provides general Ward 7 updates. The meeting takes place at the Smyrna Public Safety Training Facility.

• Update / Discussion of Riverview Road Safety by the Smyrna Police Department
• Update on Chattahoochee RiverLands program / Trust for Public Land by Walt Ray
• General Ward 7 Updates by Councilmember Rickey Oglesby, Jr.

Service Delivery Strategy Mediation - Marietta Conference Center

The Smyrna Mayor and Council are holding a special called meeting for mediation with Cobb County and other cities to reach an agreement on a service delivery strategy before the October 31, 2024 deadline. The goal is to avoid statutory sanctions that would adversely impact local governments and citizens.

• Mediation scheduled for July 17-18, 2024
• Involved cities: Acworth, Austell, Kennesaw, Mableton, Marietta, Powder Springs, Smyrna
• Deadline: October 31, 2024
• Location: Hilton Marietta Hotel/Conference Center, 500 Powder Springs Street, Marietta, GA

The Smyrna Mayor and Council held a special called meeting to approve a mediation agreement with Judge G. Grant Brantley for the Cobb County Service Delivery Strategy negotiations. The motion passed 4-0, with three members absent. The meeting then recessed for mediation.

• Approved mediation agreement with Judge G. Grant Brantley (4-0, 3 absent)

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council will discuss and act on several community projects, including a $200,000 holiday lighting contract, trail stabilization work, and changes to utility and IT agreements. The meeting also includes a public hearing on the 2024 millage rate without a vote.

• Authorization for 2024 Exterior Holiday Lighting and Decorations to Universal Concepts for $200,000 (4-year lease)
• Approval of Riverlands Trail Streambank Stabilization for $394,984.55 with SCA Construction (4408 Westfield Dr SW, Mableton)
• Approval of beautification project for downtown exterior roof lighting for City Hall, Library, and Community Center for up to $92,675.00
• Authorization to modify GA Power scope of work in the approved Master Services Agreement
• Public hearing for the 2024 Millage Rate (no vote) citywide

The Smyrna Mayor and Council approved a modified GA Power work order, reducing overall project cost by $540,647 while upgrading generators for essential facilities. They also tabled all billboard sign appeals to the August 12 meeting, approved several contracts and agreements, and denied a change order request from Baldwin Paving. All votes were 5-0 with two members absent.

• Approved GA Power scope change (ATH2024-093) reducing project to $10,194,596 (5-0)
• Tabled 10 billboard sign appeals (SIGN24-70, etc.) to Aug. 12 (5-0)
• Approved downtown roof lighting contract with Blingle of Marietta, $92,675 (5-0)
• Approved Riverlands Trail streambank stabilization to SCA Construction, $394,984.55 (5-0)
• Approved IGA with Austell for hosting MFR/RMS systems, $1,000/year (5-0)
• Approved 4-year holiday lighting lease with Universal Concepts, $200,000/year (5-0)
• Denied Baldwin Paving change order for 10 extra days (5-0)
• Approved consent agenda including minutes and CDBG amendment (5-0)

Special Called Meeting of the Mayor and Council - A. Max Bacon City Hall

The Council approved a 60-day moratorium on accepting or processing applications for free-standing sign permits to allow for a legal review of the City's Sign Ordinance. The Council also held the second of three required public hearings regarding the 2024 millage rate, with no vote taken on that item.

• Approved Resolution 2024-009 for a 60-day moratorium on free-standing sign permits (4-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The July 15, 2024 Pre-Council Meeting was called to order and the Mayor and Council agenda was reviewed with no discussion. Councilmember Oglesby shared updates on affordable housing builder interest and USPS mail delivery for Smyrna addresses, but no formal decisions were made. The meeting adjourned after about 20 minutes.

• Reviewed July 15, 2024 Mayor and Council agenda (no action)
• Adjourned pre-council meeting at 6:37 PM

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole met to review agenda items for the upcoming July 15 Mayor and Council meeting, including a contract change for emergency generators, a holiday lighting RFP, a streambank stabilization bid, and an intergovernmental agreement with Austell. No formal votes were taken on these items; the only motions were to enter and return from executive session, which passed 3-0 with four members absent.

• Entered executive session to discuss legal matters (3-0, 4 absent)
• Returned to regular session (3-0, 4 absent)
• Reviewed change order for Work Order 2024-01-Rev1 (no vote)
• Reviewed RFP24-032 for permanent holiday lighting (no vote)
• Reviewed RFQ24-035 for Riverlands Trail Streambank Stabilization (no vote)
• Reviewed AGR2024-029 with City of Austell for hosting services (no vote)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved a privilege license agent change for beer and wine sales at 475 Windy Hill Rd SE, and approved several variance requests for property improvements, including stream buffer encroachment, impervious surface increases, and setback reductions. One variance request was tabled at the applicant's request. All votes were unanimous (3-0).

• Approved alcohol license agent change for WindyHill Smyrna LLC (3-0)
• Tabled variance V24-052 for 2649 Grady Street to July 24, 2024 (3-0)
• Approved stream buffer encroachment variance for 1153 Rhyne Chase (3-0)
• Approved impervious surface increase to 44% for 2730 Morris Circle (3-0)
• Approved side setback reduction to 5 feet for 2730 Morris Circle (3-0)
• Approved second accessory structure for 2730 Morris Circle (3-0)
• Approved impervious surface increase to 38.5% for 2255 Goodwood Blvd (3-0)
• Approved front and side setback reductions for 2255 Goodwood Blvd (3-0)

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The board approved changing the Pollinator Garden Committee's scope from a single large garden to multiple smaller 'pollinator pockets', and approved two specific pilot sites: Hawthorne Adult Education Center in partnership with Home Depot, and the Recycling Center as a primary pilot. The May 14, 2024 meeting minutes were also approved. All votes were unanimous (10-0) with four members absent.

• Approved shifting Pollinator Committee scope to multiple Pollinator Pockets (10-0)
• Approved Hawthorne Adult Education Center as a Pollinator Pocket with Home Depot partnership (10-0)
• Approved Recycling Center as primary pilot study for Pollinator Pocket (10-0)
• Approved May 14, 2024 meeting minutes (10-0)

Quarterly Ward Meeting - Wards 1, 3 and 6

This is a quarterly ward meeting for Wards 1, 3, and 6. The agenda includes roll call, introductions, and formal business consisting of updates from the Community Development Director and each councilmember. The meeting is primarily informational, with no votes or decisions listed.

• Update from Community Development Director Russell Martin (2024-140)
• Ward 1 update from Councilmember Glenn Pickens (2024-142)
• Ward 3 update from Councilmember Travis Lindley (2024-144)
• Ward 6 update from Mayor Pro Tem Tim Gould (2024-146)

Committee on Appeals - Admin Conference Room

The Smyrna Committee on Appeals is meeting to conduct a personnel appeal hearing (case 2024-134). The agenda includes roll call, call to order, chairperson comments, the hearing itself, and a possible executive session for deliberation. No other substantive items are listed.

• 2024-134 Personnel Appeal Hearing

Ward 2 Meeting - A. Max Bacon City Hall Council Chambers

This is a Ward 2 meeting of the Smyrna Mayor and Council, consisting of department updates from Community Development, Economic Development, and the Police Department, followed by Ward 2 updates and a public Q&A session. The agenda is largely informational with no specific votes, contracts, or ordinances listed.

• Department updates: Community Development, Economic Development, Police Department
• Ward 2 updates by Councilmember Latonia P. Hines
• Public Q&A / additional comment period

License and Variance Board - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved four variance requests for property owners at 5011 Duxford Drive and 3083 Nichols Street, allowing increases in impervious surface area and reductions in setbacks. The board also tabled two variance requests and one license agent change request to the July 10, 2024 meeting. All votes were unanimous (3-0).

• Approved V24-048: increase impervious surface from 45% to 55.3% at 5011 Duxford Drive (3-0)
• Approved V24-049: reduce rear setback from 25 ft to 17.1 ft at 5011 Duxford Drive (3-0)
• Approved V24-050: reduce front setback from 15 ft to 13.5 ft at 3083 Nichols Street (3-0)
• Approved V24-051: reduce rear setback from 20 ft to 8.8 ft at 3083 Nichols Street (3-0)
• Tabled V24-052: variance request at 2649 Grady Street to July 10, 2024 (3-0)
• Tabled V24-053: variance request at 2730 Morris Circle to July 10, 2024 (3-0)
• Tabled LIC2024-012: license agent change for WindyHill Smyrna LLC to July 10, 2024 (3-0)
• Approved minutes of June 12, 2024 meeting (3-0)

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council will hold a public hearing on a zoning request to rezone an existing building at 2968 Ask Kay Drive from OD to GC, and will vote on several formal business items including a police locker room renovation, amendments to a home repair grant contract, a library restroom change order, SPLOST program management agreements, and an intergovernmental agreement for bridge slope stabilization. The consent agenda includes approval of meeting minutes and acknowledging an appeal from Atlantic Billboards.

• Zoning request Z24-008: rezone 0.64 acres at 2968 Ask Kay Drive from OD to GC
• Police locker room renovation for $90,994.89 by Osprey Management LLC
• Additional $125,000 for CDBG Home Repair Grant with Rebuilding Together Atlanta
• Change order of $50,000 for Smyrna Public Library ADA/restroom renovation
• Intergovernmental agreement with Cobb County for Camp Highland Road bridge slope stabilization (design $41,730, construction up to $1,700,000)

The Smyrna Mayor and Council approved all action items on the June 17, 2024 agenda, including a rezoning, a police locker room renovation, and several contracts and amendments. All votes were unanimous (7-0). The meeting also included a public hearing with no speakers and a citizen comment about a water spicket.

• Approved rezoning at 2968 Ask Kay Drive from OD to GC (7-0)
• Approved $90,994.89 police locker room renovation contract with Osprey Management LLC (7-0)
• Approved $125,000 additional CDBG funds for home repair grant program with Rebuilding Together Atlanta (7-0)
• Approved $50,000 change order for library restroom renovation with Carter Construction Partners (7-0)
• Approved $175,000 Croy Engineering contract for 2016 SPLOST program management (7-0)
• Approved $512,000 Croy Engineering contract for 2022 SPLOST program management (7-0)
• Approved intergovernmental agreement with Cobb County for Camp Highland Road bridge slope stabilization (7-0)
• Approved consent agenda including minutes and Atlantic Billboards appeal hearing (7-0)

Traffic Calming Committee - A. Max Bacon City Hall - HR Training Room

The Smyrna Traffic Calming Committee reviewed completed speed studies for Hollis Street and Sports Avenue, noting signage was installed but criteria for traffic calming were not met. The committee discussed current and pending speed studies, proposed revisions to the speed hump policy, and received updates on various traffic calming projects. The only formal action taken was the unanimous approval of the March 6, 2024 meeting minutes.

• Approved March 6, 2024 meeting minutes (4-0)
• Reviewed completed speed studies for Hollis Street and Sports Avenue; signage installed, traffic calming criteria not met
• Discussed proposed speed hump policy revisions including grade limits and percentile speed thresholds
• Discussed adding repeat speed study policy (3-5 year interval)
• Discussed sidewalk project on King Springs requiring GDOT permitting
• Discussed potential raised intersection on Powder Springs Street

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting reviewed the upcoming Mayor and Council agenda, including a billboard appeal, library bathroom renovation cost overrun, and a bridge stabilization project. No formal votes were taken; decisions are scheduled for the regular meeting.

• Reviewed June 17, 2024 agenda, including added consent item D (billboard appeal)
• Noted $50K library bathroom renovation cost overrun to be funded from ARPA
• Discussed bridge stabilization project with 50/50 cost share with Cobb County

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed quarterly engineering updates on road and trail projects and discussed upcoming agenda items for the June 17 Mayor and Council meeting. No formal votes were taken during this session.

License and Variance Board - A. Max Bacon City Hall - Council Chambers

The Board approved several variance requests for residential porch expansions and a detached accessory structure. It also approved variances for a Chick-Fil-A remodel to include a second drive-thru lane and reduced parking. One privilege license agent change request was tabled.

• Approved front setback reduction for 1020 Pinedale Drive (2-0)
• Approved front setback reduction for 1036 Dell Avenue with re-platting condition (2-0)
• Approved front setback reduction for 1121 Dell Avenue (2-0)
• Approved accessory structure size, height, and setback variances for 3282 Pinetree Drive (2-0)
• Withdrew rear setback variance for 5120 South Cobb Drive (2-0)
• Approved side setback, parking, and accessory structure variances for 5120 South Cobb Drive (2-0)
• Tabled privilege license agent change for 475 Windy Hill RD SE (2-0)
• Approved May 22, 2024 meeting minutes (2-0)

Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

The Smyrna Mayor and Council will consider adopting the Fiscal Year 2025 Budget, approve a new beer, wine, and liquor license for Zoya Mediterranean Kitchen, and renew a mutual aid agreement with Cobb County Fire. The meeting also includes proclamations for Pride Month and Juneteenth, and a reappointment to the water authority.

• Adoption of Fiscal Year 2025 Budget (ATH2024-089)
• New liquor license for Zoya Mediterranean Kitchen at 1061 Concord Rd SE (LIC2024-010)
• Renewal of Mutual Aid Agreement with Cobb County Fire (AGR2024-019)
• Reappointment of Charles 'Corkey' Welch to Cobb County-Marietta Water Authority (2024-103)
• Proclamations for LGBTQ Pride Month and Juneteenth (PRC2024-014, PRC2024-016)

The Smyrna Mayor and Council approved the FY2025 budget totaling $105,697,703, including a $65.8M General Fund, and approved a new beer, wine, and liquor license for Zoya Mediterranean Kitchen at 1061 Concord Rd SE. They also reappointed Councilmember Charles Welch to the Cobb County-Marietta Water Authority and renewed the mutual aid agreement with Cobb County Fire. All votes were 4-0 with two members absent.

• Adopted FY2025 budget of $105,697,703 (4-0)
• Approved liquor license for Zoya Mediterranean Kitchen (4-0)
• Reappointed Charles Welch to CCMWA for one-year term (4-0)
• Renewed mutual aid agreement with Cobb County Fire (4-0)
• Approved consent agenda including meeting minutes and GDOT LAP application (4-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

This is a pre-council meeting where the Smyrna Mayor and Council will review the agenda and notice for the upcoming June 3, 2024 regular meeting. The agenda is largely procedural, with no substantive decisions or discussions listed beyond the agenda review and possible executive session.

• Review of June 3, 2024 Mayor and Council Meeting Notice and Agenda (PRE2024-011)

The June 3, 2024 Pre-Council meeting was called to order at 6:33 PM by Mayor Pro Tem Tim Gould and adjourned at 6:48 PM. The group reviewed the June 3 Mayor and Council meeting notice and agenda, with no discussion recorded. Members gave brief updates on the public arts committee, a Ward 7 zip code issue, and upcoming events; no votes or substantive decisions were made.

Committee of the Whole Meeting - A Max Bacon City Hall

The Smyrna Committee of the Whole will hear presentations on city branding research, a splashpad project, and a community risk assessment, then review the upcoming Mayor and Council agenda. This is a working session for discussion, not final decisions.

• Presentation of city branding research results (COW2024-023)
• Splashpad presentation by Winter Construction / Pond and Associates (COW2024-027)
• Community Risk Assessment and Standards of Cover analysis by Dynamix Consulting (COW2024-024)
• Review of June 3, 2024 Mayor and Council meeting agenda (COW2024-025)

The Committee of the Whole agreed to hard-bid the splash pad project after cost increases brought the budget to $3.2M, and directed that the awarded CMAR contract to Winter Construction be rejected. The project was originally approved at $1.38M in SPLOST funds, with a $1.2M increase from General Fund Reserves, and the new discussion would add another $700K. The council also received presentations on city branding research and a fire department community risk assessment, with no formal votes taken on those items.

• Agreed to hard-bid the splash pad project after cost increases (no formal vote recorded)
• Directed that the awarded CMAR to Winter Construction be rejected (no formal vote recorded)
• Discussed adding a family restroom to the splash pad design, with no final decision
• Reviewed June 3, 2024 Mayor and Council agenda with no discussion

Budget and Finance Committee - Admin Conference Room

The committee heard a recommendation from Fire Chief Brian Marcos to rebuild Fire Station 4 as a 2028 SPLOST project, with a future Station 6 planned for the 2034 SPLOST. No formal votes were taken; the item was discussed and the department will move forward with the recommendation. The committee also discussed the fire apparatus replacement schedule and noted the FY 2025 budget had no discussion.

• Fire Department to move forward with recommendation to rebuild Station 4 as 2028 SPLOST project (discussed, no vote)
• Fire Department to continue due-diligence on future Fire Station 6 (discussed, no vote)
• Chairperson suggested beginning property acquisition for future station now (discussed, no vote)
• Fire Department to add apparatus requests to future council meetings for cost savings (discussed, no vote)
• No action taken on April 25, 2024 meeting minutes (no action)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved five variance requests, including a pool construction at 3370 Lee Street and an EV charger canopy at 1461 Veterans Memorial Highway. Two requests for 1076 Concord Road were withdrawn by the applicant. All votes were unanimous (3-0).

• Approved V24-030: impervious surface increase to 50.6% at 1900 Sadler Drive (3-0)
• Approved V24-031: second accessory structure for EV canopy at 1461 Veterans Memorial Highway (3-0)
• Approved V24-032: accessory structure height increase to 20 feet at 1461 Veterans Memorial Highway (3-0)
• Approved V24-034: second accessory structure for pool at 3370 Lee Street (3-0)
• Approved V24-035: 50-foot buffer encroachment for pool at 3370 Lee Street (3-0)
• Approved V24-036: 75-foot impervious setback encroachment for pool at 3370 Lee Street (3-0)
• Withdrawn V24-016: front setback variance at 1076 Concord Road (3-0)
• Withdrawn V24-017: parking variance at 1076 Concord Road (3-0)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council will hold public hearings on the FY2025 proposed budget and a rezoning request for six single-family attached units at 3410 Atlanta Rd. They will also consider several contracts, including a $164,625 dehumidifier installation and a $200,000 grant application for a recreational trail, plus a Cobb SPLOST agreement.

• Public hearing on FY2025 proposed budget
• Rezoning request Z24-007 from R-15 to TD-Conditional for six attached units at 3410 Atlanta Rd
• Approval of $164,625 Pool Pak Dehumidifier System for Aline Wolfe Adult Recreation Center
• Resolution for $200,000 Recreational Trails Program grant for Chattahoochee Riverlands Recreational Trail
• Approval of Cobb Framework Agreement for 2022 Cobb SPLOST Renewal

The Smyrna Mayor and Council approved a rezoning request (Z24-007) to allow six single-family attached units at 3410 Atlanta Rd, changing the zoning from R-15 to TD-Conditional. The council also approved several contracts and agreements, including standby engineering services, a Pool Pak dehumidifier installation, a grant application for a recreational trail, and a Cobb SPLOST framework agreement. The FY 2025 budget was presented and discussed but not adopted; adoption is scheduled for June 3.

• Approved rezoning Z24-007 for six townhomes at 3410 Atlanta Rd (6-0)
• Approved standby engineering services for 7 firms (6-0)
• Approved $164,625 Pool Pak dehumidifier installation at Aline Wolfe Center (6-0)
• Approved $200,000 grant application for Chattahoochee RiverLands Trail (6-0)
• Approved Cobb Framework Agreement for 2022 SPLOST projects (6-0)
• Approved consent agenda including reappointment of Laura Searcy to Hospital Authority (6-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The Smyrna Mayor and Council held a pre-council meeting to review the upcoming agenda, but no formal business was conducted or voted on. City Administrator Joe Bennett reported that a city sewer line collapsed because Georgia Power ran power through it, and he is working to resolve the issue. Council members shared updates on local school events and community activities.

• Agenda for May 20, 2024 meeting reviewed (no discussion)
• Staff reported collapsed sewer line caused by Georgia Power
• No formal votes or approvals recorded

Committee of the Whole Meeting - A Max Bacon City Hall

The Committee of the Whole reviewed the proposed FY2025 budget, which includes increases to street light fees and sanitation rates, as well as six new personnel positions. No formal votes were taken; the budget will be formally presented on May 20 and adopted on June 3. The committee also discussed upcoming lane shifts on Windy Hill Boulevard and a rezoning request for six townhomes on Atlanta Road.

• Reviewed FY2025 budget totaling $105,697,703, down 18% from FY2024 revised
• Proposed street light fee increase from $42 to $50/year residential, $84 to $100 commercial
• Proposed sanitation rate increase of $5 plus $3 for extra carts
• Recommended 6 new personnel: 3 firefighters, 2 recycling crew workers, 1 truck driver ($195,201)
• Discussed Windy Hill Boulevard lane shifts and detour routes scheduled for May 29
• Reviewed rezoning request Z24-007 for 6 townhome units on Atlanta Road (R-15 to TD-Conditional)
• Noted SPLOST overages of $10M will go toward street resurfacing

Keep Smyrna Beautiful - Jonquil Room

The board voted unanimously to increase the school grant amount for 2024-2025 to $2,500 and to cap total school grant spending at $7,500 per school year. April financials were filed for audit, and a deeper review of marketing spend is planned. The board also approved the April 9, 2024 meeting minutes.

• Approved increasing school grant amount for 2024-2025 to $2,500 (11-0)
• Approved capping school grant spending at $7,500 per school year (11-0)
• Approved April 9, 2024 meeting minutes (11-0)

Planning and Zoning Commission - A. Max Bacon City Hall - Council Chambers

The Planning and Zoning Commission approved a rezoning request (Z24-008) for a 0.64-acre property at 2968 Ask Kay Drive, changing the zoning from OD (Office-Distribution) to GC (General Commercial). The applicant, Robin Rosenberg, sought the change to allow additional tenants in the existing building and to align with neighboring properties. The motion passed 6-0 with one member absent, and the item now moves to the Mayor and Council for final consideration on June 17, 2024.

• Approved rezoning Z24-008 at 2968 Ask Kay Drive from OD to GC (6-0, 1 absent)
• Approved minutes of the April 15, 2024 Planning and Zoning Commission meeting (6-0, 1 absent)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved all 12 variance requests on the agenda, all by unanimous 3-0 votes. The requests covered new construction at 2627 Argo Drive, a garage addition at 3149 Dunn Street, an accessory structure at 1453 Collier Drive, and deck/additions at 3355 Kathy Lane and 3430 Creatwood Trail. No public opposition was recorded for any item.

• Approved 6 variances for new home at 2627 Argo Drive (3-0)
• Approved side setback variance at 3149 Dunn Street (3-0)
• Approved accessory structure height variance at 1453 Collier Drive (3-0)
• Approved accessory building size variance at 1453 Collier Drive (3-0)
• Approved impervious surface setback encroachment at 3355 Kathy Lane (3-0)
• Approved stream buffer encroachment at 3430 Creatwood Trail (3-0)
• Approved impervious surface setback encroachment at 3430 Creatwood Trail (3-0)
• Approved April 24, 2024 meeting minutes (3-0)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council will consider several action items, including a $102,210 water main replacement contract, a sewer/water agreement for a subdivision, and appointments to city boards. The agenda also includes proclamations, a street closure for a private event, and routine consent items. Public comment is limited to agenda items.

• Approval of $102,210 water main replacement on King Springs Road (Stone Castle Cir to Spring Wood Dr) to K.M. Davis Contracting Co. Inc.
• Approve sanitary sewer and water system agreement for Wetherbrooke Subdivision
• Appoint Scott Hancock to Smyrna Hospital Authority (4-year term to May 2029)
• Appoint Heather Kuemmerle to Smyrna Tree Board (term through August 2024)
• Street closure of W. Spring St. on Nov 2, 2024 for Jazz Under the Gazebo event with beer/wine service

The Smyrna Mayor and Council approved a $102,210 contract with K.M. Davis Contracting Co. Inc. to replace a water main on King Springs Road, funded from the Water CIP. They also approved a sanitary sewer and water system agreement for Wetherbrooke Subdivision, appointed two Ward 3 residents to city boards, and approved several consent agenda items including a street closure for a private event. All votes were 5-0 with two members absent.

• Approved $102,210 water main replacement on King Springs Road (5-0)
• Approved Wetherbrooke Subdivision water/sewer maintenance agreement (5-0)
• Appointed Scott Hancock to Smyrna Hospital Authority (5-0)
• Appointed Heather Kuemmerle to Smyrna Tree Board (5-0)
• Approved consent agenda including April meeting minutes and street closure for Jazz Under the Gazebo (5-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The May 6, 2024 Pre-Council Meeting was called to order and adjourned with no formal business or decisions. The council reviewed the upcoming Mayor and Council agenda without discussion, and staff comments covered routine matters such as a former council member's pay inquiry and upcoming park work. No substantive actions were taken.

• Reviewed May 6, 2024 Mayor and Council agenda (no action)
• Adjourned meeting at 6:45 PM

Church Redevelopment Advisory Committee - A. Max Bacon City Hall

The Church Redevelopment Advisory Committee held its first meeting, establishing a two-year process to decide the future of the nine-acre church property. No formal decisions were made; the committee reviewed the mission, timeline, and procurement process for hiring a consultant to lead public engagement and master planning. The city is in the due diligence period for the property swap with the church, with closing expected this summer.

• No formal decisions made; meeting was organizational and informational
• RFP for master planning consultant to be issued by May 15, with 60-90 day response window
• Site visits to Woodstock, Alpharetta, Suwanee, and Duluth planned, first in July
• Committee to review RFP responses and recommend a firm to council

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed the proposed FY25 budget totaling $104,465,703, a 19% decrease from the prior year's revised budget. The presentation included revenue projections, fee changes, capital projects, and personnel requests. No formal votes were taken; the budget is scheduled for formal presentation and public hearing on May 20, with adoption on June 3.

• Reviewed FY25 budget proposal of $104,465,703 (no vote)
• Discussed recycling costs and fee schedules (no action)
• Reviewed May 6 council agenda including Wetherbrooke water meter agreement (no vote)

Budget and Finance Committee Meeting - Admin Conference Room

The Budget and Finance Committee is meeting to review the draft FY2025 budget and to approve the minutes from its February 22, 2024 meeting. The agenda includes only these formal items, with no other substantive business listed.

• Review of FY2025 DRAFT Budget (item 2024-089)
• Approval of February 22, 2024 meeting minutes (item MIN2024-053)

The Budget and Finance Committee reviewed the FY2025 draft budget, which includes a $64.8M general fund (4.5% increase over FY24) and adds 3 new firefighter positions. The committee approved the minutes from the February 22, 2024 meeting. No formal vote was taken on the budget itself; it was a review and discussion item.

• Approved minutes of February 22, 2024 meeting (2-0, Hines absent)
• Reviewed FY2025 draft budget with $64,835,675 general fund (4.5% increase)
• Noted 3 new firefighter positions recommended, $111K impact
• Noted 13 new FT and 1 PT positions not recommended
• Noted 8 reclassifications recommended, $13K impact
• Noted $1.484M general fund CIP for 11 projects
• Noted $1.065M vehicle replacement for 16 vehicles
• Noted $22.55M water/sewer fund, balanced budget

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved all four variance requests on the agenda, each by a unanimous 3-0 vote. These included allowing a second accessory structure, increasing impervious surface area, reducing a front setback, and permitting a gravel driveway. The board also approved the minutes from the April 10, 2024 meeting.

• Approved variance V24-020 to allow a second accessory structure at 3804 Ashwood Drive (3-0)
• Approved variance V24-021 to increase impervious surface area from 35% to 40.5% at 850 Bank Street (3-0)
• Approved variance V24-022 to reduce front setback from 35 feet to 18.9 feet at 824 Reed Road (3-0)
• Approved variance V24-023 to allow a gravel driveway at 824 Reed Road (3-0)
• Approved minutes MIN2024-047 from April 10, 2024 meeting (3-0)

Downtown Development Authority Meeting

The Downtown Development Authority approved a property exchange with First Baptist Church of Smyrna, where the city will acquire the church property and facilities (appraised at $15.8M) in exchange for the city's Atlanta Rd. property and credits. The DDA also reappointed board officers and approved prior meeting minutes. No other substantive decisions were made.

• Approved AGR2024-015 property exchange with First Baptist Church (6-0, Bacon absent)
• Reappointed Kevin Drawe as Vice Chair, Heather Bacon as Secretary, Scott Cochran as Assistant Secretary (6-0)
• Approved November 17, 2023 meeting minutes (6-0)

Urban Design Committee Meeting

The Urban Design Commission met on April 24, 2024, and approved the minutes from the November 17, 2023 meeting. No other substantive decisions were made; the meeting was brief and procedural.

• Approved November 17, 2023 meeting minutes (8-0, 1 absent)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council will consider several action items, including a $1.15 million property/liability insurance contract, an intergovernmental agreement to house Roswell inmates at $70 per day, a $25,000 public art consulting contract, and a subdivision plat for two homes. The agenda also includes routine items like minutes approval and a street closure for the Smyrna Market.

• Approval of subdivision for two single-family homes at 3813 N Cooper Lake Rd (ATH2024-070)
• Award RFP24-029 for public art consulting to Designing Local, not to exceed $25,000
• Intergovernmental agreement with Roswell for inmate housing at $70 per day (AGR2024-014)
• Insurance provider change to Travelers, $1,148,636 (CON2024-03)
• Street closures for 2024 Smyrna Market (ATH2024-068)

The Smyrna Mayor and Council approved a property/liability insurance provider change to Travelers with OakBridge/Saville as brokers, costing $1,148,636, over one dissenting vote. They also approved a subdivision at 3813 N Cooper Lake Rd, a $25,000 public art consulting contract, an intergovernmental agreement to house Roswell inmates, and a Tree Board appointment. All votes were 6-0 with Councilmember Pickens absent, except the insurance item which was 5-1.

• Approved insurance provider change to Travelers with OakBridge/Saville brokers for $1,148,636 (5-1)
• Approved subdivision at 3813 N Cooper Lake Rd into two single-family lots (6-0)
• Awarded RFP24-029 for public art consulting to Designing Local, not to exceed $25,000 (6-0)
• Approved intergovernmental agreement with Roswell to house inmates at $70/day (6-0)
• Appointed David Whitt to Smyrna Tree Board through August 2024 (6-0)
• Approved consent agenda including minutes and 2024 Smyrna Market street closures (6-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

This was a pre-council meeting held to review the agenda for the upcoming Mayor and Council meeting. No formal decisions, approvals, or votes were taken during this session. Councilmembers discussed concerns about switching from GIRMA to Travelers Insurance, specifically regarding costs and how GIRMA announced changes. Brokers John Knop and Carson Saville presented information on the proposed insurance transition.

• No formal decisions made (pre-council review only)
• Agenda item CON2024-03 discussed regarding insurance provider change
• Councilmember Hines raised concerns about increased costs with Saville
• Councilmember Welch criticized GIRMA's announcement method
• Brokers Knop and Saville presented Travelers Insurance proposal details

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed agenda items for the April 22 Mayor and Council meeting, including a potential switch from GIRMA to Travelers Insurance for property casualty coverage, a contract with Design Local for art policy implementation, and an agreement to house Roswell inmates. No formal votes were taken; council members agreed to bring the insurance item forward for a vote on Monday. The meeting was procedural and informational.

• Agreed to bring Travelers Insurance property casualty coverage item forward for vote on Monday
• Reviewed plat approval ATH2024-070 from April 15 Planning and Zoning Commission
• Reviewed street closures for Smyrna Handmade Market, hours changed from 11-3 to 10-2
• Discussed RFP24-029 with Design Local for art policy implementation
• Discussed housing Roswell inmates (item AGR2024-014), averaging 10-12 inmates

Planning and Zoning Commission - A. Max Bacon City Hall - Council Chambers

The Planning and Zoning Commission approved a subdivision for two single-family homes at 3813 N Cooper Lake Rd and a rezoning from R-15 to TD-Conditional for six townhomes at 3410 Atlanta Rd. Both items were approved unanimously (7-0) and will go to Mayor and Council for final decisions. The commission also approved the minutes from the March 4, 2024 meeting.

• Approved subdivision ATH2024-070 for two single-family lots at 3813 N Cooper Lake Rd (7-0)
• Approved rezoning Z24-007 from R-15 to TD-Conditional for six townhomes at 3410 Atlanta Rd (7-0)
• Approved minutes MIN2024-045 from March 4, 2024 meeting (6-0, 1 abstention)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board voted 3-0 to table two variance requests for 1076 Concord Road to its May 22, 2024 meeting, both at the applicant's request. One request (V24-016) sought to reduce the front setback from 50 feet to 25 feet; the other (V24-017) sought to reduce required parking from 23 spaces to 9 spaces. The board also approved the minutes of its March 27, 2024 meeting, 3-0. No other substantive decisions were made.

• Tabled variance V24-016 (reduce front setback from 50 to 25 feet at 1076 Concord Road) to May 22, 2024 (3-0)
• Tabled variance V24-017 (reduce required parking from 23 to 9 spaces at 1076 Concord Road) to May 22, 2024 (3-0)
• Approved March 27, 2024 License and Variance Board meeting minutes (3-0)

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The Keep Smyrna Beautiful board approved increasing the two 2024 scholarship awards from $1,500 to $2,000 each. A discussion about increasing school grants was tabled until the May meeting. The board also approved the March 12, 2024 meeting minutes. No other formal decisions were made; the rest of the meeting covered updates and upcoming events.

• Approved increase of 2024 scholarship awards from $1,500 to $2,000 each
• Tabled discussion on increasing school grants until May meeting
• Approved March 12, 2024 meeting minutes (10-0)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council will hold public hearings and vote on three rezoning requests, including a medical clinic on Hawthorne Ave and two residential developments. They will also consider several contracts and budget amendments, including a $178,000 repair for the Downtown Greenspace Water Feature and a $96,930 dump truck purchase. The meeting includes proclamations and routine consent agenda items.

• Z24-004: Rezone 2571 Davenport St from R-20 to R-8 for three single-family homes
• Z24-005: Rezone 1300 Hawthorne Ave from LC to OI for a medical clinic
• Z24-006: Rezone 1070 Fleming St from R-15 to R-10 for two single-family homes
• RFP24-026: Award $178,000 for Downtown Greenspace Water Feature repair to Specialty Fountain and Waterscape, Inc.
• ATH2024-066: Purchase F-550 dump truck for $96,930 from Wade Ford

The Smyrna Mayor and Council approved three rezoning requests for residential development, including a 3-home project at 2571 Davenport Street, a 2-home project at 1070 Fleming Street, and a rezoning for a medical clinic at 1300 Hawthorne Ave. The council also approved a resolution supporting a pedestrian bridge over Cobb Parkway, awarded a contract for the Downtown Greenspace water feature repair, and authorized several budget adjustments and purchases. All votes were unanimous except for the water feature contract, which passed 5-1.

• Approved rezoning Z24-004 for 3 single-family homes at 2571 Davenport Street (6-0)
• Approved rezoning Z24-005 for medical clinic at 1300 Hawthorne Ave (6-0)
• Approved rezoning Z24-006 for 2 single-family homes at 1070 Fleming Street (6-0)
• Approved resolution RES2024-006 supporting Cobb Parkway Pedestrian Bridge TIP submission (6-0)
• Approved ATH2024-062 listing three restoration firms for citizen referrals (6-0)
• Approved RFP24-026 for Downtown Greenspace water feature repair, $178,000 (5-1)
• Approved ATH2024-064 budget amendments for batting cages, $45,000 total (6-0)
• Approved ATH2024-066 purchase of replacement dump truck, $96,930 (6-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting was procedural, reviewing the upcoming Mayor and Council agenda. No formal votes or decisions were made. Councilmembers discussed agenda items, including zoning notices and funding sources, and raised concerns about the bidding process and proclamations.

• Reviewed April 8, 2024 Mayor and Council agenda (no action)
• Discussed zoning notice compliance for Community Development items (no action)
• Noted RES2024-006 funding is from federal government via ARC, not city (no action)
• Discussed RES2024-007 impasse process with Cobb County (no action)

Quarterly Ward Meeting - Wards 1, 3 and 6

This is a quarterly ward meeting for Wards 1, 3, and 6. The agenda includes updates from the Economic Development Director and each ward's councilmember, followed by a Q&A session. No formal votes or decisions are listed; it is primarily an informational and discussion session.

• 2024-074: Economic Development Director Andrea Worthy to provide update
• 2024-076: Councilmember Glenn Pickens (Ward 1) update
• 2024-077: Councilmember Travis Lindley (Ward 3) update
• 2024-078: Mayor Pro Tem / Councilmember Tim Gould (Ward 6) update

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed agenda items for the upcoming Mayor and Council meeting, including three rezoning requests, a resolution supporting a pedestrian bridge, and budget adjustments for batting cages at two parks. No formal votes were taken; the committee discussed items and entered executive session for legal discussion.

• Reviewed emergency restoration vendor list (1-800-Boardup, GSAT Restorations, Southeast Emergency Response) for ATH2024-062
• Discussed F-550 dump truck purchase (ATH2024-066) and downtown water feature upgrades (RFP24-026)
• Reviewed rezoning Z24-004 for three single-family units (R-20 to R-8 Conditional)
• Reviewed rezoning Z24-005 for physician's office/ambulatory care/medical dispensary (LC to OI)
• Reviewed rezoning Z24-006 for two single-family homes at 1070 Fleming Street (R15 to R-10 Conditional)
• Discussed resolution RES2024-006 supporting Cobb Parkway Pedestrian Bridge TIP submission
• Reviewed budget adjustments for Brinkley Park ($25,000) and Chuck Camp Park ($20,000) batting cages
• Entered executive session for legal discussion (5-0, with 1 absent)

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved a variance for 986 Oakview Drive to reduce the front setback from 35 feet to 31 feet for a new front porch, with a condition that development comply with submitted plans. Two other variance requests for 1076 Concord Road were tabled to the April 10, 2024 meeting at the applicant's request. The board also approved the minutes from the March 13, 2024 meeting.

• Approved variance V24-018 to reduce front setback from 35 to 31 feet at 986 Oakview Drive (3-0)
• Tabled variance V24-016 to reduce front setback from 50 to 25 feet at 1076 Concord Road to April 10, 2024 (3-0)
• Tabled variance V24-017 to reduce parking from 23 to 9 spaces at 1076 Concord Road to April 10, 2024 (3-0)
• Approved minutes MIN2024-040 from March 13, 2024 meeting (3-0)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council will hold a public hearing on a request to rezone 6.87 acres at 2200 Lake Park Drive from GC to OI for a charter school operated by Amana Academy Inc. The council will also consider several contracts and budget amendments, including a $1,068,725 payment to Cobb County for the South Cobb Improvement Project's preliminary engineering, a $679,677 beautification contract, and a real estate purchase agreement with First Baptist Church of Smyrna.

• Z24-002: Rezone 6.87 acres at 2200 Lake Park Drive from GC to OI for a charter school (Amana Academy Inc.)
• ATH2024-050: $1,068,725 payment to Cobb County DOT for South Cobb Improvement Project preliminary engineering
• ATH2024-048: $679,677 landscape improvements contract with Russell Landscape, LLC funded by 2022 SPLOST
• ATH2024-053: $10,000 ARPA budget increase for Fleet Shop Awning project due to material costs
• ATH2024-060: Approve real estate sale/purchase agreements among First Baptist Church of Smyrna, Downtown Smyrna Development Authority, and City of Smyrna

The Council approved a property exchange with First Baptist Church of Smyrna to expand the downtown area. Other key actions included rezoning for a charter school and authorizing several beautification and infrastructure projects.

• Approved real estate swap between First Baptist Church and Downtown Smyrna Development Authority (6-1)
• Approved rezoning of 2200 Lake Park Drive from GC to OI for Amana Academy charter school (7-0)
• Approved $679,677 for landscape improvements by Russell Landscape, LLC (7-0)
• Approved $1,068,725 for South Cobb Improvement Project preliminary engineering (7-0)
• Approved agreement with City of Austell for CJIS data entry services (7-0)
• Approved privilege license for beer, wine, and liquor for Biryani-N-Grill (7-0)
• Approved $10,000 ARPA fund increase for Fleet Shop Awning project (7-0)
• Dedicated the Aline Wolfe Recreation Center flagpole to Joseph M. Bland, Sr.

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting was procedural, with no formal votes or decisions. The council reviewed the upcoming agenda, including a discussion about a church property's zoning and the city's obligation to install a traffic signal. Staff provided updates on downtown projects, budget meetings, and a parking lot concept drawing.

• Reviewed March 25, 2024 Mayor and Council agenda (no vote)
• Discussed church property (ATH2024-060) zoning and traffic signal obligation (no action)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole met to review agenda items and receive presentations, but took no formal votes. Staff discussed authorizing SPLOST funds for the South Cobb Improvement Project and an intergovernmental agreement with Austell for CJIS data entry. Presentations covered the city branding process, the Cumberland Transit Center site feasibility study, and the Cobb County Mobility SPLOST program. The council also reviewed the upcoming Mayor and Council meeting agenda, including a rezoning request for Amana Academy and several contract amendments.

• No formal votes or decisions taken at Committee of the Whole meeting
• Reviewed SPLOST fund authorization for South Cobb Improvement Project (ATH2024-050)
• Reviewed intergovernmental agreement with Austell for CJIS data entry (ATH2024-011)
• Heard presentation on branding process from Chandlerthinks (COW2024-013)
• Heard update on Cumberland Transit Center planning from Cobb DOT (COW2024-014)
• Reviewed March 25 Mayor and Council agenda including Amana Academy rezoning (Z24-002)
• Reviewed Public Art Agreement amendment for Fanny Williams Legacy Project (CON2024-002)
• Reviewed SPLOST beautification contract increases and Phase II improvements (ATH2024-048)

Civil Service Board Meeting Notice and Agenda - HR Training Room

The Smyrna Civil Service Board is meeting to receive updates from the Fire Department and Police Department. The agenda is otherwise procedural, with roll call, call to order, instruction and comment, and adjournment.

• 2024-071 Fire Department Update
• 2024-072 Police Department Update

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved variances for an auto body shop at 802 Smyrna Hill Drive to use gravel parking and reduce required parking from 107 to 59 spaces, with conditions. It also approved variances for a sunroom/deck addition at 1900 Sadler Drive and a pool at 1362 Wynbrook Trace, and tabled two requests for 1076 Concord Road. All votes were unanimous (3-0).

• Approved gravel parking variance at 802 Smyrna Hill Drive (3-0)
• Approved parking reduction from 107 to 59 spaces at 802 Smyrna Hill Drive (3-0)
• Withdrew 6-foot fence variance at 802 Smyrna Hill Drive (3-0)
• Approved rear setback reduction from 30 to 22 feet at 1900 Sadler Drive (3-0)
• Approved impervious surface increase at 1900 Sadler Drive (3-0)
• Approved pool encroachment into 75-foot setback at 1362 Wynbrook Trace (3-0)
• Tabled front setback reduction at 1076 Concord Road to March 27, 2024 (3-0)
• Tabled parking reduction at 1076 Concord Road to March 27, 2024 (3-0)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council will hold a public hearing and vote on rezoning 6.87 acres at 2200 Lake Park Drive from GC to OI for a charter school, and will consider a $389,545.44 three-year contract renewal with OpenGov for permitting software. They will also vote on $196,256.87 in additional soil remediation work on Windy Hill Boulevard and a temporary construction easement for a sewer line. The agenda includes several routine items like meeting minutes and a proclamation for Women's History Month.

• Public hearing and vote on rezoning 2200 Lake Park Drive (6.87 acres) from GC to OI for Amana Academy charter school
• Contract renewal with OpenGov, Inc. for $389,545.44 over three years for permitting and licensing services
• Additional $196,256.87 for soil remediation on Windy Hill Boulevard by Baldwin Paving
• Temporary construction easement to Foundry Watkins Property, LLC for sanitary sewer at Nickajack Park Road and Oakdale Road
• Approval of April 20-21 Crawfish Boil festival in Market Village with street closures

The Smyrna Mayor and Council approved a three-year contract renewal with OpenGov, Inc. for permitting and licensing services totaling $389,545.44. They also approved $196,256.87 for soil remediation on Windy Hill Boulevard and a temporary construction easement for a sewer line. A zoning request for a charter school at 2200 Lake Park Drive was tabled to the March 25 meeting. The consent agenda, including road closures and event approvals, was passed unanimously.

• Approved OpenGov contract renewal for $389,545.44 over three years (7-0)
• Approved $196,256.87 for soil remediation on Windy Hill Boulevard (6-1)
• Approved temporary construction easement to Foundry Watkins Property for sewer line (7-0)
• Tabled zoning request Z24-002 for charter school at 2200 Lake Park Drive to March 25 (7-0)
• Approved consent agenda including road closure and Crawfish Boil event (7-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The Council reviewed the March 11, 2024 agenda and decided to table item Z24-002 to allow more time to negotiate project details with the applicant's attorney. Staff also reported that the implementation of OpenGov software increased city collections from $1.6M to $2M.

• Tabled item Z24-002 regarding a deceleration lane dispute

Education Committee Meeting: Smyrna Area School Foundations Roundtable

The Education Committee held a roundtable with Smyrna area school foundations, hearing success stories and best practices from principals and foundation representatives. No formal decisions were made; the meeting was informational, with discussion of next steps including the Smyrna Scholars essay contest and outreach to schools without foundations.

• No formal decisions made; meeting was informational roundtable

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole reviewed agenda items for the upcoming Mayor and Council meeting, including a rezoning request for Amana Academy, a three-year OpenGov contract renewal, and a road remediation project. No formal votes were taken; the committee discussed these items and provided feedback. The meeting was informational and procedural.

• Reviewed Amana Academy rezoning request from GC to OI for charter school use
• Reviewed OpenGov contract renewal for $123,567.15 (2024), $129,745.51 (2025), $136,232.78 (2026)
• Discussed cement stabilization for bridge area with inadequate bearing capacity
• Reviewed temporary construction easement for Foundry Watkins Property sewer line

Traffic Calming Committee - HR Training Room, A. Max Bacon City Hall

The Smyrna Traffic Calming Committee is meeting to discuss pending speed studies on six streets, a received speed hump petition for Lynhurst, updates on current projects, sidewalk projects, and proposed changes to the speed hump policy. The committee will also approve minutes from the November 14, 2023 meeting.

• Pending speed studies: Spring Rd, Hollis St, Sports Ave, Falling Water Dr, Reed St, Afton Way
• Speed hump petition received for Lynhurst
• Current projects: Starline Drive, Whitehaven Park Lane
• Update on sidewalk projects
• Proposed updates to Speed Hump Policy

The committee reviewed pending speed studies and speed hump petitions, including a Lynhurst Road petition with 83% support. They discussed proposed updates to the speed hump policy, including new criteria for street types, speed limits, and traffic thresholds. The committee also received updates on sidewalk projects and other traffic calming measures. No formal votes were taken on these items; the only action was approving the previous meeting's minutes.

• Approved minutes of November 14, 2023 meeting (3-0)
• Reviewed pending speed studies for Spring Rd, Hollis St, Sports Ave, Falling Water Dr, Reed St, Afton Way
• Discussed Lynhurst Road speed hump petition (10 of 12 properties in support)
• Discussed Starline Drive speed hump petition (16 of 26 properties in support)
• Reviewed proposed updates to speed hump policy, including new criteria for street types and traffic thresholds
• Noted completion of Hayes Dr / King Springs Rd sidewalk project
• Discussed potential HAWK signal request for Buckner Road in 2025 CIP budget

Planning and Zoning Commission - A. Max Bacon City Hall - Council Chambers

The Smyrna Planning and Zoning Commission approved all four rezoning requests on the agenda. The most consequential was the approval of a rezoning from GC to OI-Conditional for Amana Academy's charter school at 2200 Lake Park Drive, allowing the existing office building to be converted into a school. The commission also approved rezoning for three single-family homes on Davenport Street, a medical clinic on Hawthorne Avenue, and two homes on Fleming Street, with the latter passing by a 5-1 vote.

• Approved rezoning from GC to OI-Conditional for Amana Academy charter school at 2200 Lake Park Drive (6-0)
• Approved rezoning from R-20 to R-8-Conditional for three single-family homes at 2571 Davenport Street (6-0)
• Approved rezoning from LC to OI for medical clinic at 1300 Hawthorne Ave (6-0)
• Approved rezoning from R-15 to R-10-Conditional for two single-family homes at 1070 Fleming Street (5-1)
• Approved February 5, 2024 meeting minutes (5-0, 1 abstention)

Smyrna Tree Board - Brawner Hall - Conference Room 2nd Floor

The Smyrna Tree Board is meeting to handle routine business, including introducing a new member, accepting resignations, and discussing upcoming events. The board will also review the 2024 festival schedule, recap Arbor Day planting, and hear updates on the shade tree program with Trees Atlanta.

• Introduction of new committee member Sabrina Crawley
• Resignations: Robyn Phillips (Ward 3) and Jean Manki (Ward 6/Chair)
• 2024 City of Smyrna Festivals schedule
• 2024 Arbor Day Tree Planting recap
• City of Smyrna & Trees Atlanta Shade Tree Planting Program update

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved four requests to change registered agents for alcohol licenses. The board also granted a variance for a residential pool that exceeded impervious surface limits, while several other variance requests were tabled or withdrawn.

• Approved alcohol license agent change for goPuff at 1000 S Pioneer Drive SE (3-0)
• Approved alcohol license agent change for Sprouts Farmers Market at 4330 East West Connector SE (3-0)
• Approved alcohol license agent change for Hyatt Place Atlanta Cobb Galleria (3-0)
• Approved alcohol license agent change for Sprouts Farmers Market at 2530 Cumberland Blvd SE (3-0)
• Approved variance to increase impervious surface area from 35% to 43.2% at 4322 Goswell Road (3-0)
• Withdrew side setback variance request for 995 Valley Drive (3-0)
• Tabled variance requests for 802 Smyrna Hill Drive, 1900 Sadler Drive, and 1009 Manor Drive (3-0)
• Approved February 14, 2024 meeting minutes (3-0)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting was procedural, reviewing the upcoming Mayor and Council agenda. No formal votes were taken on agenda items, but councilmembers discussed the church expansion (Z24-003) and a granite-related change order (CHOR2024-001). The council unanimously voted to enter and then return from executive session to discuss real estate.

• Reviewed February 26, 2024 Mayor and Council agenda (no vote)
• Entered executive session to discuss real estate (5-0)
• Returned to regular session (5-0)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council approved a zoning amendment allowing a 19,980 sq ft addition to The Square Church at 981 Powder Springs Street, with variances for setbacks, stream buffer encroachment, and increased impervious coverage. They also authorized a $10,735,243 Master Services Agreement with Georgia Power for energy efficiency upgrades, and approved several other contracts and grants. All votes were 5-1 or 6-0, with Councilmember Pickens absent.

• Approved zoning amendment Z24-003 for church addition at 981 Powder Springs St (5-1)
• Approved $10,735,243 Georgia Power energy efficiency agreement (6-0)
• Approved $181,057.85 CDBG subrecipient agreement with Cobb County (6-0)
• Approved $150,890 material purchase for South Cobb Drive water main project (6-0)
• Approved $243,087.30 modification to River Valley Drainage project PO (6-0)
• Approved consent agenda including minutes, event dates, and Parks Commission appointment (6-0)

Budget and Finance Committee Meeting - Admin Conference Room

The Smyrna Budget and Finance Committee is meeting to discuss a Georgia Power Master Agreement (item 2024-050) and to approve minutes from a November 2023 meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Discussion of 2024-050 Georgia Power Master Agreement
• Approval of minutes from November 8, 2023 Special Committee on Budget and Finance meeting

The Budget and Finance Committee met on February 22, 2024 and discussed 7-, 10-, and 15-year payment schedules for a Georgia Power master agreement, with staff noting the city has 12-18 months before locking in a payment schedule. No decision or vote on the agreement was recorded. The committee did not approve the November 8, 2023 special meeting minutes. The meeting adjourned at 5:29 PM.

• November 8, 2023 Special Committee on Budget and Finance meeting minutes not approved
• Georgia Power Master Agreement payment options discussed; no vote or decision recorded

Committee of the Whole Meeting - A. Max Bacon City Hall, HR Training Room

The Committee of the Whole met for discussion only; no formal votes or decisions were made. Staff presented a Georgia Power green energy program and reviewed the upcoming Mayor and Council agenda, including a proposed 19,980 sq. ft. church addition with five requested variances. Updates were given on parks projects, a regional funding dispute, and budget planning.

• No formal votes taken; meeting was for review and discussion only
• Reviewed Georgia Power MSA energy efficiency program presentation
• Reviewed Feb. 26 agenda item for church expansion at 2.2-acre R-15 site with 5 variances requested
• Discussed $50,000 change order for rock removal on CHOR2024-001 project
• Heard update on 489 intergovernmental agreement dispute with county; no resolution

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved 10 variance requests, including multiple variances for accessory structures, new homes on substandard lots, and impervious surface increases, all with conditions. One request (V24-008) was tabled to the February 28, 2024 meeting. All votes were unanimous (3-0).

• Tabled V24-008 (995 Valley Drive side setback reduction) to Feb 28, 2024 (3-0)
• Approved V23-081 (1015 Hillsdale St accessory structure variances) (3-0)
• Approved V23-082 (accessory building size increase to 57%) (3-0)
• Approved V23-083 (rear setback reduction to 4.8 ft) (3-0)
• Approved V23-084 (accessory height increase to 18.4 ft) (3-0)
• Approved V23-108 (impervious surface increase to 39.16%) (3-0)
• Approved V24-001 and V24-002 (3220 Ridgecrest Rd new home on substandard lot) (3-0)
• Approved V24-003 (728 Park Manor Dr impervious surface increase to 61%) (3-0)

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The Keep Smyrna Beautiful board is meeting to handle routine business, including approving minutes, reviewing January financials, and receiving reports from committees and staff. They will also discuss a vice chair nomination, new members, Arbor Day, and a strategic planning meeting, as well as upcoming community events.

• Approval of minutes from November 20, 2023 and January 9, 2024 meetings
• January financials review
• Vice chair nomination and welcome of new members
• Discussion of Arbor Day (Feb 16) and strategic planning meeting
• Upcoming events: community cleanups (Feb 28, Mar 5), recycling center tours (Feb 16), invasive species removal (Feb 10, Mar 1), storm drain marking (Feb 27, Mar 6), document shredding (Mar 16)

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The February 12, 2024 Pre-Council Meeting was called to order and included a review of the upcoming Mayor and Council agenda. No formal votes or decisions were made; the meeting was procedural, with discussion of agenda items and announcements. Councilmember Lindley stated he would recuse himself from community development item Z24-001.

• Reviewed February 12, 2024 Mayor and Council agenda (no action)
• Councilmember Lindley announced recusal from item Z24-001

Mayor and Council Meeting

The Smyrna Mayor and Council approved a rezoning from R-15 to LC-Conditional for a veterinary clinic and day care facility at 940 Concord Road, with one councilmember recused. They also awarded three waterline replacement contracts to Smith Pipeline Inc. totaling over $2.8 million, and approved a revised downtown concept plan that removes the Atlanta Road parking deck. All votes were unanimous among those present.

• Approved rezoning Z24-001 for vet clinic and day care at 940 Concord Road (6-0, 1 recusal)
• Awarded $806,414 waterline replacement contract for Doeskin Lane/Green Forest Drive to Smith Pipeline Inc. (7-0)
• Awarded $659,385 waterline replacement contract for Lake Court Drive to Smith Pipeline Inc. (7-0)
• Awarded $1,381,914.10 waterline replacement contract for Spring Drive to Smith Pipeline Inc. (7-0)
• Approved revised downtown concept plan removing Atlanta Road parking deck and reallocating SPLOST funds (7-0)
• Approved purchase of three 2023 Ford Pursuit vehicles for police for $130,413 (7-0)
• Approved consent agenda including minutes and Market Village street closures for special events (7-0)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR TRAINING ROOM

The Committee of the Whole reviewed several agenda items but took no final votes. They discussed a rezoning request for a veterinary clinic and daycare, a $10.7M energy efficiency project (postponed for further budget review), and the replacement of four totaled police vehicles. No formal decisions were made; the meeting was procedural and informational.

• Reviewed rezoning request Z24-001 for vet clinic and daycare (no vote)
• Postponed GA Power green energy initiative for further budget discussion
• Discussed replacing four totaled police vehicles (no vote)
• Entered executive session to discuss land acquisition (7-0)
• Returned to regular session (7-0)

Planning and Zoning Commission - A. Max Bacon City Hall - Council Chambers

The Planning and Zoning Commission approved a zoning amendment allowing a 19,980 sq. ft. addition to the church at 981 Powder Springs Street, with conditions including reduced setbacks and a stream buffer variance. The commission also tabled a rezoning request for a charter school at 2200 Lake Park Drive to the March 4, 2024 meeting. Both actions passed unanimously with 6-0 votes.

• Approved zoning amendment Z24-003 for church addition at 981 Powder Springs Street (6-0)
• Tabled zoning request Z24-002 for charter school at 2200 Lake Park Drive to March 4, 2024 (6-0)
• Approved minutes of January 8, 2024 meeting (5-0, 1 abstention)

Parks and Recreation Commission Meeting

The Parks and Recreation Commission meeting on February 5, 2024, consisted of a presentation by Jamie Sabbach from 100% on financial sustainability, focusing on service categories and beneficiary principles. No formal decisions, approvals, or votes were made during the meeting; it was informational only.

• No formal decisions or votes were recorded during the meeting

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

The pre-council meeting reviewed the upcoming Mayor and Council agenda, with discussion on the Chuck Camp Batting Cages item. The city will initially pay $85,000 for the batting cages, with Smyrna Little League reimbursing the city; the cages will remain city-owned and operated. No formal votes or decisions were made during this pre-council session.

• Reviewed January 29, 2024 Mayor and Council agenda (no vote)
• Discussed Chuck Camp Batting Cages: city to pay $85,000 initially, Little League to reimburse (no vote)

Mayor and Council Meeting - A. Max Bacon City Hall - Council Chambers

The Smyrna Mayor and Council approved a budget amendment adding $85,000 for new Chuck Camp batting cages (reimbursed by Smyrna Little League) and $332,000 in ARPA funds for cost overruns on Brinkley Park, Lattanzi Field, and Chuck Camp Storage projects. They also renewed the Statewide Mutual Aid Agreement and approved a consent agenda including event permits and an appointment.

• Approved FY2024 budget amendment for $85,000 Chuck Camp batting cages and $332,000 ARPA park overruns (7-0)
• Approved 2024 renewal of Statewide Mutual Aid and Assistance Agreement (7-0)
• Approved consent agenda including meeting minutes, HOA room uses, St. Patrick's Day festival, Pride Festival street closures, Little League parade, Atlanta Track Club 10k, and Keep Smyrna Beautiful appointment (7-0)

Committee of the Whole Meeting - A. Max Bacon City Hall, HR TRAINING ROOM

The Committee of the Whole met to review agenda items for the upcoming Mayor and Council meeting, including permits for the Pride Festival, Little League parade, and Atlanta Track Club 10k. They discussed the CivicReady alert system and proposed names for a Downtown Planning Committee. No formal votes were taken; the meeting was informational and preparatory.

• Reviewed agenda items for Jan. 29, 2024 Mayor and Council meeting
• Discussed CivicReady alert system; next steps include forming a workgroup
• Proposed committee members for Downtown Planning Committee; more names to be added by Monday
• Noted $85,000 batting cage reconstruction project at Chuck Camp Park with Little League reimbursement
• Noted ARPA fund overruns: $141,000 for Brinkley Park, $130,000 for Lattanzi Field, $61,000 for Chuck Camp Storage Building
• Discussed downtown water feature bids and $20K fountain vandalism repair

License and Variance Board Meeting - A. Max Bacon City Hall - Council Chambers

The License and Variance Board approved a variance for new construction at 3286 Creatwood Trail, a front setback reduction at 2760 Fraser Street, and a privilege license agent change for Aunties House. All votes were unanimous (3-0). The board also approved the January 10, 2024 meeting minutes.

• Approved variance V23-106 for new construction on a nonconforming lot at 3286 Creatwood Trail (3-0)
• Approved variance V23-107 to reduce front setback from 35 to 19 feet at 2760 Fraser Street (3-0)
• Approved privilege license agent change LIC2024-002 for Aunties House at 4479 S Cobb Drive SE (3-0)
• Approved minutes of January 10, 2024 meeting (3-0)

Parks and Rec Commission Meeting

The Parks and Recreation Commission received a presentation from Mayor Derek Norton on future projects, including a possible aquatics facility, gymnastics facility, pickleball facility, and tennis courts on Castellaw property. The mayor stated the commission will drive community input for downtown planning and that a 2028 SPLOST, likely $60-$70 million with a heavy focus on parks, will be on the 2026 ballot. The commission approved the July 31, 2023 meeting minutes unanimously (7-0). No formal votes were taken on project proposals.

• Approved July 31, 2023 meeting minutes (7-0)
• Heard mayor's presentation on future projects and 2028 SPLOST planning
• Discussed possible aquatics, gymnastics, pickleball, and tennis facilities
• Noted Tolleson tennis courts will not be touched; pool will need replacement
• Reported Lake Court Park dog park bids over budget by $1M; may be deferred to 2028 SPLOST
• Reported River Line turf field approved; light conversion at $1.5M from 2022 SPLOST

Pre-Council Meeting

The pre-council meeting was procedural, with no formal votes. Council members agreed to let City Administrator Joe Bennett sign off on a $99,258.07 purchase for the Crestwood water line project, which was under his approval threshold. Other discussions included city hall closures due to weather, a potential charter school rezoning, and water utility budget concerns.

• Agreed to proceed with $99,258.07 Crestwood water line purchase (no formal vote)
• Discussed closing city hall due to inclement weather (no action)
• Noted Campbell High School facility upgrade plans (no action)
• Discussed Amana Academy's interest in purchasing property in Smyrna (no action)

Mayor and Council Meeting

The Mayor and Council approved several contracts for water main replacements, road project management, and a new playground. They also approved two zoning-related requests and adopted a revised ADA Transition Plan.

• Approved rezoning 1120 Concord Road from LC to R-10 (7-0)
• Approved subdivision of 3767 & 3777 King Springs Road into three lots (7-0)
• Ratified and reinstated all existing written city contracts (7-0)
• Adopted revised Americans with Disabilities Act (ADA) Transition Plan (7-0)
• Awarded $81,331.00 branding and marketing contract to Chandlerthinks (7-0)
• Awarded $242,212.90 to Consolidated Pipe and Supply for Creatwood Trail water mains (7-0)
• Authorized Croy Engineering for Windy Hill Blvd project management up to $557,640.00 (7-0)
• Approved $149,378.04 playground replacement at Chuck Camp Park via GameTime (7-0)

Committee of the Whole Meeting

The Committee of the Whole reviewed upcoming agenda items and discussed several projects, but made no formal decisions. They reviewed the ADA transition plan update and discussed a recommendation to hire Chandlerthinks for branding services, but no votes were taken.

• Reviewed ADA transition plan update (no vote)
• Discussed recommendation to hire Chandlerthinks for branding (no vote)
• Discussed batting cage relocation at Brinkley Park (no vote)
• Discussed Lattanzi Field batting cage cost overrun of ~$100K (no vote)
• Discussed downtown park water feature accessibility (no vote)

License and Variance Board Meeting

The License and Variance Board approved several residential setback and buffer variances, including requests for a swimming pool and a new home. The board also approved two alcohol privilege license agent changes and tabled six variance requests for a property on Argo Drive indefinitely.

• Approved alcohol license agent change for Rosa Wine LLC/Leroy’s Liquor (3-0)
• Approved alcohol license agent change for Asit Business, Inc/One Stop 616 (3-0)
• Approved impervious surface setback variance for pool at 1921 Sadler Drive (3-0)
• Approved northern side setback reduction at 3405 Pretty Branch Drive (3-0)
• Approved variance for new construction on substandard lot at 2608 Argo Drive (3-0)
• Approved eastern side setback reductions for 7 townhome decks on Koa Court (3-0)
• Approved 6-foot wooden fence height variance at 1741 Point Pleasant (3-0)
• Tabled 6 variance requests for 2627 Argo Drive indefinitely (3-0)

Keep Smyrna Beautiful - Smyrna Community Center Jonquil Room

The Keep Smyrna Beautiful board is holding a regular meeting to approve minutes from November 14, 2023, and receive reports from the chairperson, treasurer, director, and coordinators. The agenda is largely procedural, with no major decisions or public hearings listed. The board will also discuss upcoming community events.

• Approval of November 14, 2023 meeting minutes
• Chairman's Report (2024-017)
• Finance report by Treasurer Maggie McGarity
• Upcoming events: Community Cleanups (Jan 16 & 25, Feb 3 & 28), Recycling Center Tours (Jan 19, Feb 16), Invasive Species Removal (Jan 15 & 30, Feb 10), Arbor Day (Feb 16), Storm Drain Marking (Feb 27)

Planning and Zoning Commission

The Planning and Zoning Commission approved a plat to subdivide 3767 & 3777 King Springs Road into three single-family lots (Z23-028) and approved a rezoning from R-15 to LC-Conditional at 940 Concord Road for a veterinary clinic and day care facility (Z24-001). Both motions passed 6-0 with one member absent. The commission also approved the December 11, 2023 meeting minutes.

• Approved plat Z23-028 to subdivide 3767 & 3777 King Springs Road into three single-family lots (6-0)
• Approved rezoning Z24-001 from R-15 to LC-Conditional at 940 Concord Road for veterinary clinic and day care (6-0)
• Approved December 11, 2023 meeting minutes (6-0)

Quarterly Ward Meeting - Wards 1, 3 and 6

The Mayor and Council are holding a quarterly ward meeting. Councilmembers Glenn Pickens, Travis Lindley, and Tim Gould will provide updates for their respective wards.

• Ward 1 Update (Councilmember Glenn Pickens)
• Ward 3 Update (Councilmember Travis Lindley)
• Ward 6 Update (Councilmember Tim Gould)

2024 Mayor and Council Retreat

This is the final day of the 2024 Mayor and Council Retreat, a scheduled council session from 9:00 AM to 12:00 PM. The agenda contains only procedural items: roll call, call to order, a council session, and adjournment. No specific decisions, proposals, or discussion topics are listed.

• Council Session 2 (2024-013) scheduled 9:00 AM - 12:00 PM
• Retreat held at Lanier Islands Lodge, 7000 Lanier Islands Parkway, Buford, GA

Mayor and Council Retreat

The Smyrna Mayor and Council are holding their 2024 retreat day 2 at Lanier Islands Lodge, with three combined sessions with department heads scheduled from 8:30 AM to 6:00 PM. The agenda contains only roll call, sessions, and adjournment, with no specific policy items listed.

• Combined Session 1 with Department Heads (8:30-11:30 AM)
• Combined Session 2 with Department Heads (1:00-3:00 PM)
• Combined Session 3 with Department Heads (3:15-6:00 PM)

Mayor and Council Retreat

The Mayor and Council are meeting for a retreat session. The agenda consists of procedural items and a scheduled council session.

Pre-Council Meeting - A. Max Bacon City Hall, Admin Conference Room

This is a procedural pre-council meeting where staff and council review items for the upcoming council agenda. The main items are a review of proceedings for swearing-in ceremonies and a review of the January 3, 2024 Special Called Meeting notice and agenda. No substantive decisions or policy items are listed.

• Review of swearing-in ceremony proceedings (PRE2024-001)
• Review of January 3, 2024 Special Called Meeting notice and agenda (PRE2024-002)

Special Called Meeting of the Mayor and Council

The Smyrna Mayor and Council held a special called meeting to swear in re-elected and newly elected officials, and to approve appointments of city staff. All five staff appointments were approved unanimously with 7-0 votes. The meeting was ceremonial and administrative, with no other substantive decisions made.

• Approved appointment of City Attorney Scott Cochran (7-0)
• Approved appointment of City Clerk Heather K. Peacon-Corn (7-0)
• Approved appointment of City Administrator Joseph Bennett (7-0)
• Approved appointment of Municipal Traffic and Environmental Court Judge Phyllis Gingrey Collins (7-0)
• Approved appointment of City Solicitor Tim Williams (7-0)