Southern Shores public meetings in 2022

Planning Board

The Southern Shores Planning Board will hold a public hearing on a variance request, discuss a special use permit for a new EMS/Fire Station, and consider a town code amendment on conflicts of interest. They will also discuss commercial design standards and the town's extraterritorial jurisdiction.

• Public hearing on variance VA-22-02 for 36 Ginguite Trl. (Town Code Section 36-202(b)(5)c)
• Special Use Permit SUP-22-01 for new EMS/Fire Station at 28 E. Dogwood Trl.
• Discussion of potential commercial design standards
• Discussion of ETJ and possible transfer of Martin's Point commercial properties to Dare County
• Town Code Amendment TCA-22-04 to add Section 1-13, Conflicts of Interest

The Planning Board, acting as the Board of Adjustment, unanimously approved a variance (VA-22-02) allowing Kerry and Denise Skinner to build a 125-foot dock at 36 Ginguite Trl., exceeding the 75-foot limit in Town Code Section 36-202(b)(5)c. The board also unanimously recommended approval of a special use permit for a new EMS/Fire Station at 28 E. Dogwood Trl. and recommended transferring Martin's Point commercial properties to Dare County for planning and zoning.

• Approved variance VA-22-02 for 125-ft dock at 36 Ginguite Trl (5-0)
• Approved SUP-22-01 for new EMS/Fire Station at 28 E. Dogwood Trl with conditions (5-0)
• Recommended transfer of Martin's Point commercial properties to Dare County (unanimous)
• Recommended TCA-22-04, Town Code Section 1-13 Conflicts of Interest (unanimous)
• Approved October 5, 2022 special meeting minutes with corrections (5-0)

Town Council

The Town Council will discuss a resolution to join the American Flood Coalition and review an RFQ for the Juniper/Trinitie Culvert Bridge. The meeting also includes updates on beach nourishment and staff reports from the police and fire chiefs.

• Resolution to become a member of the American Flood Coalition
• Consideration of RFQ for Juniper/Trinitie Culvert Bridge
• Beach nourishment update
• Historic Landmark Commission appointments
• 2023 Town Council meeting schedule resolution

The Town Council unanimously authorized the Town Manager to negotiate a contract with Kimley-Horn for design services for the Juniper/Trinitie Trail Bridge replacement. The council also approved the 2023 meeting schedule and made appointments to the Historic Landmarks Commission. No action was taken on beach nourishment complaints, which remain under discussion.

• Authorized Town Manager to negotiate contract with Kimley-Horn for cored slab bridge design (4-0)
• Adopted Resolution 2022.12.01 for 2023 Council meeting schedule (4-0)
• Reappointed Lee Whitley and Kristine Kiousis to Historic Landmarks Commission until Dec 6, 2025 (4-0)
• Reappointed Charlie Andrews and Tony DiBernardo to Historic Landmarks Commission until Dec 6, 2024 (4-0)
• Appointed Michael Guarracino to Historic Landmarks Commission Position D until Dec 6, 2024 (4-0)
• Approved consent agenda including tax pickups/releases and Resolution 2022.12.02 (4-0)
• Approved agenda as presented (4-0)

Planning Board

The Planning Board, acting as the Board of Adjustment, unanimously approved a variance request from Timmons Group on behalf of Fire Service Real Estate, Inc. for property at 28 E. Dogwood Trl. The variance allows stormwater from one drainage area of the proposed new EMS/Fire Station to be collected in the Town-owned retention basin at 29 E. Dogwood Trl., instead of retaining all runoff on-site as normally required by Town Code Section 36-171(1). The board found all four statutory criteria for a variance were met.

• Approved variance from Town Code Section 36-171(1) for stormwater retention at 28 E. Dogwood Trl. (5-0)
• Approved variance with no conditions (5-0)
• Confirmed all four variance criteria (hardship, peculiar conditions, no self-created hardship, consistency with ordinance intent) met (5-0)
• Approved agenda for the December 1, 2022 special meeting (5-0)

Planning Board

The Planning Board approved the written decision for APA-22-01. Members also discussed potential new commercial design standards to regulate building appearance, colors, and landscaping, which may lead to a zoning text amendment.

• Approved November 21, 2022, agenda (5-0)
• Approved October 5, 2022, Special Meeting minutes (unanimous)
• Approved APA-22-01 Order (3-0)
• Affirmed October 5 hearing decision concerning APA-22-01 (3-0)

Town Council

The Town Council and Planning Board are holding a kickoff meeting and community tour to begin updating the CAMA Land Use Plan. The day includes joint discussions, staff meetings, site visits, and a public open house to gather input on the town's future.

• Joint Planning Board / Town Council meeting from 10:00am-11:15am
• Community tour from 1:45pm-3:45pm to document character and challenges
• Public open house from 5:00pm-7:00pm with a kickoff presentation at 5:15pm
• Discussion topics include water, sewer, streets, canals, bike/ped, drainage/flooding, and historic preservation

The Town Council and Planning Board held a joint special meeting to provide feedback to consultant Stewart for updating the Town's Land Use Plan. No formal decisions were made; the meeting was informational and focused on gathering ideas and priorities. The process is expected to be completed by fall 2023.

• Approved meeting agenda (unanimous)
• Adjourned by consensus

Town Council

The Southern Shores Town Council will hold a regular meeting with presentations, staff reports, and public comment. Key items include an educational presentation on e-bikes and a proposal to revise the ordinance for driving on the beach, as well as an amendment to the SSVFD contract to accommodate EMS renovations at East Station. The meeting also includes a closed session under N.C.G.S. § 143-318.11(a)(5).

• Proposal for revised ordinance for e-bike driving on beach
• Amendment to SSVFD contract for EMS renovations at East Station
• Recognition of 9-21-22 ultralight crash responders
• Surplus Resolution 2022.11.01
• Beach nourishment update from Town Manager

The Town Council unanimously approved an amended fire services contract with the Southern Shores Volunteer Fire Department and Fire Service Real Estate, allowing Dare County to demolish the East Station at 28 East Dogwood Trail and build a new EMS facility. The council also unanimously approved a resolution supporting Dare County elections staff and precinct workers. No action was taken on e-bike ordinance changes; instead, staff was directed to include an e-bikes discussion in the Land Use Plan update for public input.

• Approved amended fire services contract with SSVFD and FSRE for EMS station rebuild (5-0)
• Approved resolution supporting Dare County elections staff and precinct workers (5-0)
• Approved consent agenda including minutes and surplus resolution (5-0)
• Directed staff to include e-bikes discussion in Land Use Plan update for public input

Historic Landmarks Commission

The Historic Landmarks Commission approved a Certificate of Appropriateness for a new outdoor shower, storage area, and deck expansion. The approval excludes the use of vinyl gutters for the new construction. The commission also elected its officers and approved previous meeting minutes.

• Approved COA for outdoor shower, storage structure, and deck at 23 Porpoise Run, excluding vinyl gutters (4-0)
• Elected Lee Whitley as Chairperson (4-0)
• Elected Tony DiBernardo as Vice Chairperson (4-0)
• Approved July 27, 2021 meeting minutes (4-0)
• Approved meeting agenda (4-0)

Planning Board

The Planning Board, acting as the Board of Adjustment, held a quasi-judicial hearing regarding appeal APA-22-01. The hearing addressed the zoning administrator's denial of a recombination plat for the property at 55 Skyline Road. The provided minutes conclude before a final decision was reached.

• Approved agenda (5-0)
• Recused member Robert McClendon due to ownership interest in applicant LLC
• Recused Chairperson Andy Ward due to prior communication with property owner
• Seated alternates Dan Fink and Jan Collins to the board

Town Council

The Southern Shores Town Council will hold public hearings on a final subdivision plat for 267 Hillcrest Dr., two zoning text amendments, and consider an RFQ for the Trinitie/Juniper Bridge and proposals for the Ginguite Trail drainage project. The agenda also includes budget amendments, an audit presentation, and staff reports.

• Public hearing on final subdivision plat for 267 Hillcrest Dr. submitted by Matthew Casella
• Public hearing on ZTA-21-08 to amend Town Code Sections 36-57 and 36-165
• Public hearing on ZTA-22-10 to amend Town Code Section 36-207(c)(11)i
• Consideration of RFQ for Trinitie/Juniper Bridge
• Consideration of proposals for Ginguite Trail Drainage Improvement Project

The Southern Shores Town Council unanimously approved the annual appointment of the Reconstruction Task Force, a final subdivision plat for 267 Hillcrest Dr., and text amendments ZTA-21-08 for content-neutral sign regulations and ZTA-10-22 (noted as ZTA-22-10) for mixed-use building height standards. Additionally, the Council approved an RFQ for the Juniper/Trinitie Trail Bridge replacement project and awarded the Ginguite Trail Drainage Improvement Project to Envirotech along with budget amendment #15.

• Approved agenda as presented (5-0)
• Approved consent agenda including budget ordinance amendments and minutes (5-0)
• Appointed Reconstruction Task Force for annual term (5-0)
• Approved final subdivision plat for 267 Hillcrest Dr. (5-0)
• Approved ZTA-21-08 to amend Town Code sections 36-57 and 36-165 regarding content-neutral sign regulations (5-0)
• Approved ZTA-22-10 to amend Town Code section 36-207(c)(11)i regarding mixed-use building height measurements (5-0)
• Approved RFQ for Professional Engineering Services Planning and Design Services for the Juniper/Trinitie Trail Bridge Replacement Project (5-0)
• Approved budget amendment #15 and awarded Ginguite Stormwater project to Envirotech (5-0)

Town Council

The Southern Shores Town Council is holding a workshop meeting to discuss several business items, including a resolution on occupancy tax overpayments from a campground, a presentation on Trinitie Culvert replacement options, and budget items such as the budget overview, fund balance, and capital improvement plan. Public comment is limited to 3 minutes per speaker.

• Resolution 2022.09.03 on overpayments of occupancy taxes from a campground
• Presentation from Kimley Horn on Trinitie Culvert replacement options
• Discussion of budget overview, fund balance, and capital improvement plan

The Town Council approved Resolution 2022.09.03 to establish a refund process for erroneous occupancy tax collections from campgrounds, reviewed the first quarterly budget report, and discussed conceptual replacement options and a future RFQ for the Trinitie Trail culvert. Council also reviewed drafts for a five-year Capital Improvement Plan, focusing on upcoming sidewalk grants, public works renovations, and stormwater projects.

• Approved Resolution 2022.09.03 for campground occupancy tax refunds (4-0)
• Reached consensus on Option 2 (precast core-slab) as the preferred Trinitie Trail Culvert replacement alternative
• Agreed by consensus to apply for a single Tourism Board grant for the Triangle Park to East Dogwood path
• Agreed by consensus to place the Trinitie Culvert Bridge RFQ on the October agenda

Planning Board

The Planning Board approved a final subdivision plat for 267 Hillcrest Drive and recommended a revised content-neutral sign ordinance to the Town Council. The board also adopted a technical correction to building height requirements for mixed-use developments.

• Approved final subdivision plat for 267 Hillcrest Dr (unanimous)
• Approved ZTA-21-08 sign ordinance revisions for Town Council review (unanimous)
• Adopted ZTA-22-10 to correct building height measurement for mixed-use developments (unanimous)
• Approved amended May 19, 2022, meeting minutes (unanimous)
• Approved corrections to August 15, 2022, draft minutes (unanimous)
• Tabled discussion of potential design standards until October 17 (unanimous)
• Took no action on proposal to prohibit temporary signs in town medians

Town Council

The Southern Shores Town Council is holding its regular meeting, which includes two public hearings: one on a preliminary subdivision plat for 267 Hillcrest Dr. and another on a zoning text amendment. The council will also consider consent agenda items such as budget amendments, a tourism board reappointment, and a resolution on beach holes, along with updates on stormwater, beach nourishment, and street paving projects.

• Public Hearing: PSP-22-01, preliminary subdivision plat for 267 Hillcrest Dr.
• Public Hearing: ZTA-22-09, zoning text amendment to Sections 36-163 and 36-207(b)(3)
• Budget Amendment #12 & #13
• Resolution supporting legislation on dangerous beach holes
• Discussion of potential crosswalk at Tenth Ave

The Council approved the installation of a crosswalk at 10th Avenue and a subdivision plat for 267 Hillcrest Dr. A zoning amendment was passed to allow group fitness and gym uses in the General Commercial district.

• Approved installation of crosswalk at 10th Avenue with Town funding for solar lights up to $4,000 (5-0)
• Approved preliminary subdivision plat PSP-22-01 for 267 Hillcrest Dr. (5-0)
• Approved ZTA-22-09 to allow group fitness, gyms, and dance studios in General Commercial zoning (5-0)
• Approved consent agenda including Budget Amendments #12 & #13 (5-0)
• Approved re-appointment of Council Member Holland to Tourism Board through 2023 (5-0)
• Approved August 2, 2022 meeting minutes (5-0)

Planning Board

The Planning Board approved a zoning text amendment to allow group fitness establishments in General Commercial districts and recommended a preliminary subdivision plat for 267 Hillcrest Dr. to the Town Council. The board also received legal guidance on quasi-judicial procedures for administrative appeals.

• Approved ZTA-22-09 to allow group fitness, gym, and weight training in C districts (6-0)
• Recommended approval of preliminary subdivision plat for 267 Hillcrest Dr. (5-0)
• Approved July 18, 2022 meeting minutes with corrections (5-0)
• Approved meeting agenda (5-0)

Town Council

The Southern Shores Town Council is holding a regular meeting with a consent agenda that includes FY 2022-2023 budget amendments and approval of minutes. Under new business, the council will consider a zoning text amendment (ZTA-22-07) to align with state law, a proposal to repeal speed limits, and a tourism board grant for a sidewalk project. The meeting also includes staff reports on beach nourishment, street improvements, and a water main break, followed by a closed session for attorney-client privilege and the town manager's evaluation.

• FY 2022-2023 Budget Amendments #2-#11 Encumbered Funds
• Public Hearing on ZTA-22-07, zoning text amendment to comply with N.C.G.S. 160D
• Certification of Municipal Declaration to Repeal Speed Limits
• Tourism Board Grant for sidewalk on east side of NC12 between NC12/Ocean Blvd. split to East Dogwood
• Closed session for attorney-client privilege and town manager's annual evaluation

The Town Council unanimously voted to reduce the speed limit on NC 12 to 35 mph throughout the year. Other key actions included hiring a consultant for the CAMA Land Use Plan and approving a merit raise for the Town Manager.

• Lowered NC 12 speed limit to 35 mph year-round (5-0)
• Accepted Stewart's proposal to update CAMA Land Use Plan for $80,000 (5-0)
• Approved ZTA-22-07 to replace Conditional Use Permits with Special Use Permits (5-0)
• Appointed Tim Rhodes to the Fire District Firefighters’ Relief Fund Board of Trustees (5-0)
• Approved submittal of Tourism Impact Grant for NC 12 east side sidewalk (5-0)
• Approved Andy Ward as Planning Board Chair and Tony DiBernardo as Vice Chair (5-0)
• Approved 2.5% merit raise for Town Manager Cliff Ogburn (5-0)
• Approved FY 2022-2023 Budget Amendments #2-#11 (5-0)

Planning Board

The Southern Shores Planning Board voted 6-0 to send ZTA-22-07, a zoning text amendment replacing "conditional use permits" with "special use permits" to align Chapter 36 with N.C.G.S. 160D, to the Town Council with a favorable recommendation and a finding of consistency with the Land Use Plan. The board also re-elected Andy Ward as Chairperson and Tony DiBernardo as Vice Chairperson, both 5-0, and deferred approval of the May 19, 2022 minutes to August. A requested amendment (ZTA-22-08) was withdrawn from the agenda at the applicant's request. Most of the meeting was discussion, including board members' concerns about the Council not reporting back on prior recommendations.

• Approved agenda as amended, deleting ZTA-22-08 at applicant's request (5-0)
• Re-elected Andy Ward as Chairperson (5-0)
• Re-elected Tony DiBernardo as Vice Chairperson (5-0)
• Deferred approval of May 19, 2022 minutes to August (5-0)
• Forwarded ZTA-22-07 (160D compliance, conditional use permits renamed special use permits) to Town Council with favorable recommendation and Land Use Plan consistency finding (6-0)

Town Council

The Southern Shores Town Council is holding its regular meeting with a consent agenda, staff reports, and public comment periods. The main new business item is consideration of a contract with Kimley Horn for the Trinitie/Juniper culvert bridge project. The meeting also includes updates on traffic, the 2022 street improvement project, and reports from the police and fire chiefs.

• Consideration of Kimley Horn contract for Trinitie/Juniper culvert bridge
• June permit report from deputy town manager/planning director
• Traffic update and 2022 street improvement project update
• Consent agenda: tax department pickups/releases and approval of minutes

The Town Council approved a budget amendment and contract for Kimley-Horn to develop conceptual replacement plans for the Trinitie Trail culvert. The Council also passed a resolution to exempt the project from the Mini-Brooks Act. The plans will evaluate three structural alternatives to address ongoing road settlement.

• Approved budget amendment not to exceed $43,000 for Kimley-Horn conceptual replacements (4-0)
• Approved Resolution 2022-07-01 exempting the project from the Mini-Brooks Act (4-0)
• Authorized Town Manager to execute agreement with Kimley-Horn for culvert replacements (4-0)
• Approved agenda as presented (4-0)
• Approved consent agenda including June 7 and June 21 minutes (4-0)

Town Council

The Town Council will meet to consider amendments to the Beach Nourishment Project Ordinance and several budget adjustments. The meeting also includes updates on street improvements, stormwater projects, and a request for qualifications for a Land Use Plan.

• Amendment to the Beach Nourishment Project Ordinance
• Budget Amendment #24: Move MSD revenues to Capital Reserve Fund for beach nourishment debt
• Budget Amendment #25: Recognize insurance payments for Public Works building roof and Land Transfer Tax
• Budget Amendment #26: Reimburse General Fund for beach nourishment professional services
• Updates on Juniper/Trinitie Culvert Replacement and Ginguite Stormwater Project

At a June 21, 2022 workshop meeting with three of five council members present, the Southern Shores Town Council approved Beach Nourishment Project Ordinance Amendment #1 and budget amendments #24, #25, and #26, each by unanimous 3-0 votes. The meeting also included staff updates on street, culvert, and stormwater projects and a discussion of seasonal cut-through traffic; no action was taken on those items. Council members Holland and Batenic were absent.

• Approved Beach Nourishment Project Ordinance Amendment #1 (3-0)
• Approved budget amendment #24, moving $502,427 in MSD revenues to the Capital Reserve Fund for beach nourishment debt service (3-0)
• Approved budget amendment #25, recognizing $51,285 in revenue and matching expenditures for Public Works building repairs and other shortfalls (3-0)
• Approved budget amendment #26, reimbursing the General Fund $233,882 for prior-year beach nourishment engineering, legal, and financial advising costs (3-0)
• Approved the meeting agenda as presented (3-0)
• Adjourned at 9:56 a.m. (3-0)

Town Council

The Southern Shores Town Council is meeting to consider the FY2022-2023 budget ordinance, two zoning text amendments, planning board appointments, and a town attorney contract. Public hearings are scheduled for the budget and zoning items. The agenda also includes consent agenda items related to the American Rescue Plan and various staff reports.

• Public Hearing: Town Manager's Recommended Budget FY2022-2023 and Budget Ordinance 2022.06.01
• Public Hearing: ZTA-22-05, zoning text amendment to amend Section 36-202(d)(6) on Maximum Allowable Lot Coverage (applicants: Stacia and Marc LeBlanc)
• Public Hearing: ZTA-22-06, zoning text amendment to amend Section 36-207(c) on Conditional Uses (applicant: Quible & Associates, P.C. for Ginguite, LLC)
• Consent agenda: Uniform Guidance Policy and Grant Project Ordinance for American Rescue Plan
• Discussion of Town Attorney Contract

The Town Council unanimously adopted Budget Ordinance 2022-06-01 for FY2022-23, keeping the property tax rate at $0.2358 per $100 valuation and using $365,309 from the unassigned fund balance. The budget includes a 5% COLA for staff and raises the canal maintenance capital reserve contribution from $20,000 to $100,000. Council also adopted an amended Fee Schedule (Ordinance 2022-06-02) and approved a zoning text amendment (ZTA-22-06) allowing mixed commercial-residential group development in the General Commercial district, with the Planning Board's recommended requirements but without the lot-coverage limits the Board proposed. A separate zoning amendment (ZTA-22-05) was withdrawn by its applicant.

• Approved FY2022-23 budget ordinance 2022-06-01 with 'channel maintenance' wording removed (5-0)
• Adopted amended Fee Schedule ordinance 2022-06-02 (5-0)
• Approved ZTA-22-06 for mixed-use group development in General Commercial district with Planning Board requirements, deleting lot-coverage items L and M (5-0)
• Approved consent agenda including ARP Uniform Guidance Policy, ARP Grant Project Ordinance, and minutes of 4/5/22, 4/14/22, 5/3/22, 5/17/22 (5-0)
• Approved agenda amendment moving attorney contract item after Tourism Board presentation and removing ZTA-22-05 (5-0)
• Reappointed Linda Burek and Tony DiBernardo to Planning Board three-year terms and appointed Dan Fink as Alternate #2 (5-0)
• ZTA-22-05 (LeBlanc lot coverage amendment) withdrawn by applicant, removed from agenda
• Adjourned meeting at 7:52 p.m. (5-0)

Planning Board

The Planning Board denied a request to increase lot coverage for small residential lots. It also denied a mixed-use development amendment as written but recommended approval with new restrictions on density and lot coverage.

• Denied ZTA-22-05 to increase lot coverage to 35% for lots under 20,000 sq. ft. (5-0)
• Denied ZTA-22-06 as written regarding mixed-use group developments (5-0)
• Recommended additional dimensional requirements and a 50% net parcel lot coverage limit for mixed-use developments
• Approved requirement for mixed-use developments to have between 25% and 40% residential use (4-1)
• Approved agenda (5-0)
• Approved April 18, 2022 minutes (5-0)

Town Council

The Town Council held a budget work session to review the Town Manager's recommended FY 2022-23 budget, noting no tax increase. Formal action was not anticipated, but the council provided consensus direction on several budget items, including increasing the COLA to 5%, adjusting permit fees, and issuing an RFQ for the Trinitie Culvert Bridge. A public hearing on the budget was scheduled for June 7, 2022, before adjournment.

• Adjourned the work session (unanimously)

Town Council

The Southern Shores Town Council authorized the Town Manager to implement a summer traffic mitigation plan using barriers and 'local traffic only' signs at nine locations, and approved a budget amendment of up to $15,000 from unassigned fund balance for it. The Council awarded a two-year limb and branch removal contract to Atlantic Tree Experts, LLC and a $916,000 street improvement contract to Fred Smith Company for project 22PAVE. It also adopted zoning text amendment ZTA-22-04, setting a maximum density of eight dwelling units per acre in the C General Commercial District. The Town Manager presented the FY 2022-23 recommended budget, with a public hearing set for June 7, 2022.

• Authorized Town Manager to implement traffic mitigation plan (barriers and 'local traffic only' signs at nine locations), by consensus
• Approved budget amendment up to $15,000 from unassigned fund balance to streets (5-0)
• Awarded two-year limb/branch removal contract to Atlantic Tree Experts, LLC (ATX) (5-0)
• Awarded $916,000 street improvement contract to Fred Smith Company for project 22PAVE (5-0)
• Adopted zoning text amendment ZTA-22-04 limiting density to 8 dwelling units per acre in C General Commercial District (5-0)
• Approved consent agenda: Town Engineer contract extension, Resolution 2022.05.01 Surplus (PD), ARP fund policies (5-0)
• Approved meeting agenda as presented (5-0)
• Presented FY 2022-23 recommended budget; public hearing scheduled for June 7, 2022

Planning Board

The Southern Shores Planning Board voted to recommend denial of a proposed zoning text amendment (ZTA-22-02) that would have allowed group developments combining commercial and residential buildings in the General Commercial district. Board members expressed concerns about traffic impacts, lot coverage rules, and the lack of guaranteed commercial space proportions. Separately, the board recommended approval of ZTA-22-04, a staff-proposed amendment to clarify an eight-dwelling-units-per-acre density requirement for residential development in the commercial district.

• Approved agenda as presented (5-0)
• Approved March 21, 2022 minutes as corrected (5-0)
• Recommended denial of ZTA-22-02 in its current form (unanimous)
• Recommended approval of ZTA-22-04 as written (unanimous)
• Adjourned meeting at 6:33 p.m. (unanimous)

Town Council

The Southern Shores Town Council will hold a special meeting to discuss the Mid Currituck Bridge. The council will also enter a closed session to consult with an attorney.

• Discussion of the Mid Currituck Bridge
• Closed session to consult with an attorney

The Town Council met on April 14, 2022. No substantive public actions were taken other than a vote to enter a closed session for attorney consultation.

• Approved motion to enter closed session for attorney-client privilege (4-0)

Town Council

The Town Council will consider several zoning text amendments regarding lot coverage and wireless telecommunications. The meeting also includes discussions on beach nourishment debt, the Mid Currituck Bridge, and renewing Bay Disposal contracts for trash and recycling.

• Public Hearing: Zoning Text Amendment ZTA-22-01 regarding maximum allowable lot coverage
• Public Hearing: Zoning Text Amendment ZTA-22-03 regarding wireless telecommunications sites
• Renewal of Bay Disposal contracts for trash and recycling services
• Budget Amendment #22 for the first beach nourishment debt payment
• Consideration of an amicus brief regarding the Mid Currituck Bridge

The Town Council adopted ZTA-22-01, which lets existing and proposed open-slatted decks count toward a lot-coverage exemption, using the staff version capped at 25% of a home's footprint. It also adopted TCA 22-03 and ZTA 22-03, which add undergrounding requirements affecting new small wireless facilities in town rights-of-way. The council renewed its Bay Disposal trash and recycling contracts with 6% increases and adopted a revised solid waste ordinance, TCA 22-02. It allocated up to $10,000 for a cart rollback service, though the town manager said only about $2,500 would be needed for June.

• Amended agenda to add Fair Housing Proclamation (5-0)
• Approved agenda as amended (5-0)
• Adopted Fair Housing Month Proclamation (5-0)
• Adopted staff version of ZTA-22-01 on open-slatted deck lot-coverage exemption (5-0)
• Adopted TCA 22-03 undergrounding requirements for small wireless facilities (5-0)
• Adopted ZTA 22-03 amending wireless telecommunications code (5-0)
• Renewed Bay Disposal trash contract with 6% increase through June 30, 2023 (5-0)
• Renewed Bay Disposal recycling contract with 6% increase through June 30, 2023 (5-0)

Planning Board

The board approved a zoning text amendment requiring all new utility facilities and structures in town rights-of-way to be installed underground. The board also reached a consensus to allow a 10-foot landscape buffer for a proposed Fire/EMS station.

• Approved ZTA-22-03 requiring underground installation of utility facilities (5-0)
• Consensus reached to allow 10-foot landscape buffer for new Fire/EMS station at 28 E. Dogwood Trl
• Approved February 22, 2022 minutes (5-0)
• Approved agenda amendment to remove ZTA-21-08 and ZTA-22-02 (5-0)

Town Council

The Town Council will hold a workshop meeting to consider several business items. Discussions include a pavement maintenance plan bid packet, a Dominion Power easement project, and a resolution regarding beach nourishment easements.

• Pavement Maintenance Plan Bid Packet
• Dominion Power Easement-Phase II Underground Project
• Resolution 2022-03-02 regarding beach nourishment easement collection

The Town Council voted 5-0 to approve advertising for bids on the Southern Shores Pavement Maintenance Plan, the first year of work under a new 10-year Capital Improvement Plan. The council also unanimously authorized the mayor to sign a right-of-way agreement with Dominion Energy for the final Phase II underground project, and adopted Resolution 2022-03-02 to begin collecting 13 remaining beach nourishment easements, which could include condemnation. No bids were awarded and no construction contracts were finalized at this workshop meeting.

• Approved advertising for bids on the Southern Shores Pavement Maintenance Plan (5-0)
• Authorized the mayor to sign a right-of-way agreement with Dominion Energy for the Phase II underground project (5-0)
• Adopted Resolution 2022-03-02 authorizing collection of remaining beach nourishment easements, with condemnation possible (5-0)
• Approved the meeting agenda as presented (5-0)

Town Council

The Southern Shores Town Council is holding a work session to discuss the budget, solid waste ordinance and policy revisions, stormwater projects, a culvert on Trinitie Trail, traffic mitigation, future path projects, and a potential community garden on Skyline Drive. These are discussion items, not final decisions.

• Budget discussion with Cliff Ogburn and Bonnie Swain
• Solid Waste Ordinance and Policy Revisions with Wes Haskett and Cliff Ogburn
• Stormwater Projects with Joe Anlauf and David Bradley
• Trinitie Trail Culvert with Joe Anlauf
• Potential community garden at town-owned property on Skyline Drive

At a March 9, 2022 work session, the Southern Shores Town Council gave staff direction on budget priorities, solid waste rules, stormwater projects, a bridge replacement, seasonal traffic mitigation, and future path projects. The session was a retreat where direction was encouraged but formal action was not anticipated, so most items were consensus directions rather than votes. The Town Manager will present a proposed budget May 3, 2022, with a public hearing June 7, 2022. Council also agreed to place an amicus brief item on the April 5 agenda.

• Directed staff to move forward with the Ginguite Trail stormwater project (consensus)
• Directed Town Manager to pursue a cost to replace the Juniper/Trinitie Bridge and add it to the CIP (consensus)
• Directed Town Manager to schedule a community information meeting on seasonal traffic for April 26 at 5:30 p.m. at the Pitts Center
• Directed Town Manager to complete the small Chicahauk path segment (south parking lot to NC 12) within FY21-22
• Prioritized future path segments, moving NC 12 to the top and Ocean Blvd to the bottom, and to apply for grants for each project except Chicahauk
• Directed Town Manager to provide a plan and cost for a solid waste cart roll-back service; council was split on employee vs. contractor
• Directed Town Manager to gauge civic association interest in a community garden on Skyline Drive town property
• Consensus to place an amicus brief item on the April 5 agenda and seek contributions from other towns and entities

Town Council

The Southern Shores Town Council is holding its regular meeting with a consent agenda, officer swearing-in, and staff reports. Key new business includes a resolution supporting the Mid-Currituck Bridge, a potential scholarship for a police K9, and purchasing a mobile message board. The meeting also includes budget amendments and a proposed budget for the government access channel.

• Resolution in Support of the Mid Currituck Bridge
• Consideration of Potential Scholarship Award for Police K9
• Consideration of Mobile Message Board Purchase
• Budget Amendment #18 - Salary Adjustment
• 2022-2023 Government and Education Access Channel proposed budget

The Southern Shores Town Council approved Resolution 2022-03-01 supporting the Mid-Currituck Bridge and accepted a donated police K9 scholarship valued at $19,600. The council also approved buying a mobile radar/message trailer for $16,500, funded from the unassigned fund balance. The consent agenda, including the February 1 minutes and a salary-adjustment budget amendment, passed 4-0. Council Member Paula Sherlock was absent.

• Approved Resolution 2022-03-01 supporting the Mid-Currituck Bridge (4-0)
• Accepted K9 scholarship from American K9 Interdiction Training Academy, valued at $19,600 (unanimous)
• Approved $16,500 budget amendment from unassigned fund balance to buy a mobile radar/message trailer (4-0)
• Approved consent agenda: February 1 minutes, 2022-2023 Government and Education Access Channel budget, Budget Amendment #18 salary adjustment (4-0)
• Approved agenda as presented (4-0)
• Adjourned meeting at 7:16 p.m. (unanimous)

Planning Board

The Planning Board approved ZTA 22-01 as amended, changing how open-slatted decks are exempted from lot coverage requirements. The new rule allows up to 250 square feet of open-slatted deck to be excluded from lot coverage, provided a stormwater plan is submitted.

• Approved agenda (5-0)
• Approved minutes of December 20, 2022 and January 18, 2022 (5-0)
• Approved ZTA 22-01 as amended to allow a 250 sq ft open-slatted deck exemption (5-0)

Town Council

The Town Council will swear in new member Mark Batenic and review staff reports including beach nourishment. The meeting includes discussions on budget amendments, solid waste ordinance recommendations, and emergency management code amendments.

• Swearing in of new Council Member Mark Batenic
• Consideration of Budget Amendment #17 regarding part-time salary
• Planning Board Solid Waste Ordinance Recommendations
• Town Code Amendment 2022-01 Emergency Management Chapter 12
• Staff report on Beach Nourishment

The Southern Shores Town Council approved Town Code Amendment 2022-01 updating Chapter 12 Emergency Management, and Budget Amendment #17 adding part-time Public Works salary. It also directed staff to draft a solid waste ordinance amendment and appointed Mark Batenic to the Dare County Government Access Committee. All votes were unanimous (5-0).

• Approved agenda with Mid Currituck Bridge update added (5-0)
• Approved consent agenda including January 4 and January 18 minutes (5-0)
• Appointed Mark Batenic to Dare County Government Access Committee (5-0)
• Approved Budget Amendment #17 for $9,000 part-time Public Works salary (5-0)
• Directed staff to draft solid waste ordinance amendment (consensus)
• Approved Town Code Amendment 2022-01 Emergency Management Chapter 12 (5-0)
• Adjourned meeting at 7:24 p.m. (5-0)

Town Council

The Southern Shores Town Council is holding a workshop meeting to discuss filling a council vacancy and hear updates from the town manager on capital projects, including pavement preservation, stormwater improvements, and potential multi-use paths. The meeting is primarily for discussion, with no formal votes scheduled except possibly on the vacancy appointment.

• Council vacancy continued discussion and possible appointment
• Pavement Preservation Capital Project – year 1 update
• Stormwater projects: ARPA funding for Duck Rd and Sea Oats Trail
• Future multi-use paths/sidewalks discussion
• Traffic mitigation update

The Southern Shores Town Council voted unanimously to appoint Mark Batenic to fill a vacant seat on the council for the remainder of the term ending in 2023. Council members also discussed upcoming infrastructure projects, including a pavement preservation program and potential stormwater management initiatives. Additionally, the council reviewed plans to develop a traffic mitigation strategy ahead of the summer season.

• Appointed Mark Batenic to Town Council (4-0)
• Approved agenda (4-0)
• Consensus reached to hold public meeting on pavement preservation Feb 23 or 24
• Adjourned meeting at 9:37 a.m. (4-0)

Planning Board

The Southern Shores Planning Board discussed potential amendments to Town Code Chapter 26 (Solid Waste) with real estate representatives and Bay Disposal. The board agreed to recommend to Town Council a revised can-count schedule based on bedrooms or septic capacity, and to suggest allowing dumpsters as an option for properties with 20+ occupants, paid for by the property owner. Chairperson Ward said he would take the list of suggestions to Council at its February meeting. No formal ordinance was adopted; the item remains under discussion.

• Approved agenda as amended, striking approval of minutes (5-0)
• Agreed to recommend revised trash/recycle can counts based on bedrooms or septic capacity to Town Council
• Agreed to suggest dumpsters as an option for 20+ occupancy properties, cost paid by property owner
• Directed staff to investigate dumpster number and cost with Bay Disposal
• Planning Director Haskett to follow up with Bay Disposal on receptacle stickers
• Adjourned at 7:03 P.M. (unanimous)

Town Council

The Southern Shores Town Council is holding a regular meeting with public hearings on two zoning text amendments (ZTA-21-09 and ZTA-21-10) that would change lot coverage limits and permitted/prohibited uses. The council will also consider a capital project ordinance for beach nourishment. Other items include a discussion on the Mid-Currituck Bridge update, a council vacancy continuation, and routine staff reports.

• Public hearing on ZTA-21-09 to amend maximum allowable lot coverage in Sections 36-202 through 36-205
• Public hearing on ZTA-21-10 to amend permitted and prohibited uses in Sections 36-207 and 36-209
• Capital Project Ordinance for Beach Nourishment
• Mid-Currituck Bridge update discussion
• Continuation of council vacancy discussion

The Southern Shores Town Council approved two zoning text amendments (ZTA-21-09 and ZTA-21-10) and a Capital Project Ordinance for Beach Nourishment, all by unanimous 4-0 votes. ZTA-21-09 clarifies lot coverage wording for oceanfront lots; ZTA-21-10 allows produce stands in the Commercial district with amendments. The council also agreed by consensus to hold a retreat on March 9 and to place the council vacancy vote on the January 18 agenda.

• Approved agenda as presented (4-0)
• Approved consent agenda including December 7, 2021 minutes (4-0)
• Approved ZTA-21-09 clarifying lot coverage language for oceanfront lots (4-0)
• Approved ZTA-21-10 allowing produce stands in Commercial district, as amended (4-0)
• Approved Capital Project Ordinance for Beach Nourishment (4-0)
• Consensus to hold Council Retreat March 9 at 9:00 a.m. at Southern Shores Volunteer Fire Department
• Consensus to place council vacancy discussion and vote on January 18, 2022 agenda
• Consensus to leave further culvert bridge inspections to Town Manager's discretion